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2022-10-18 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. AGENDA MOUND CITY COUNCIL TUESDAY, OCTOBER 18, 2022 — 6:30 PM SPECIAL MEETING WORKSHOP MOUND CITY COUNCIL CHAMBERS 1. Call Meeting to Order 2. Approve the Agenda 3. Discussion on the City of Mound Development Committee 1 and potential alternatives 4. Discussion on policies regarding sale of city owned parcels 2-5 5. Discussion on how and when to proceed with evaluating governance procedures and best practices 6. Adj ourn Note: This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More current meeting agendas may be viewed at City Hall or at the City ofMound web site: www.citvofmoundcom. Public Review Process CITY OF MINNETOWA This handout summarizes the general public review process for large development projects. Please contact a planner at 952-939-8290 with questions regarding the process for specific projects. 1. Neighborhood Meeting. The developer hosts a neighborhood meeting to review a concept plan and solicit resident feedback. Comments received during the meeting may help informinfluence future plans if the developer chooses to proceed with a formal development application. City officials attended the neighborhood meeting, but only to observe the dialog between the developer and neighborhood and answer "procedure" questions. 2. Planning Commission Concept Plan Review. The planning commission Concept Plan Review is intended as a follow-up to the neighborhood meeting. The objective of this meeting is to identify major issues and challenges in order to inform subsequent review and discussion. The meeting includes a presentation by the developer of conceptual sketches and ideas, but not detailed engineering or architectural drawings. No staff recommendations are provided, the public is invited to offer comments, and planning commissioners are afforded the opportunity to ask questions and provide feedback without any formal motions or votes. 3. City Council Concept Plan Review. The city council Concept Plan Review is intended as a follow-up to the planning commission meeting and would follow the same format as the planning commission Concept Plan Review. No staff recommendations are provided, the public is invited to offer comments, and council members are afforded the opportunity to ask questions and provide feedback without any formal motions or votes. 4. Formal Application. If the developer chooses to file a formal application, notification of the application is mailed to area property owners. Property owners are encouraged to view plans and provide feedback via the city's website. Through recent website updates: (1) staff can provide residents with ongoing project updates, (2) residents can 'follow" projects they are particularly interested in by signing up for automatic notification of project updates, (3) residents may provide project feedback on projects, and (4) and staff can review resident comments. 5. Council Introduction. The proposal is introduced at a city council meeting. At the time, the council is provided another opportunity to review the issues identified during the initial Concept Plan Review meeting, and to provide direction about any refinements or additional issues it wishes to be researched, and for which staff recommendations should be prepared. 6. Planning Commission Review. The planning commission holds an official public hearing for the development review and recommends action to the city council. 7. City Council Action. Based on input from the planning commission, professional staff and the general public, the city council takes final action to approve or deny the proposed development. ADMIN POLICY -VACATION OF PUBLIC LANDS LEADING TO PUBLIC WATER Original Adoption: 11/24/15 Reviewed/Updated: TBD Reference No. ADMIN-003 Purpose and Scope - This policy is intended for situations where the City has been asked to vacate or release, sell or convey city -owned public lands, including roads, streets, alleys, fire lanes, public easements that abut commons, park, road or street right of way which extends to or terminates at public waters. The city council makes the following findings of fact: a. Specifically, road accesses provide access to Commons or similar type property that extend to public water including Lake Minnetonka and is counted in the City's overall shoreline count for the City dock program's license with the Lake Minnetonka Conservation District (LMCD). b. Road accesses or similar rights of way or easements are used by neighborhoods and by the general public to gain access to public waters, including, but not limited to Lake Minnetonka. C. Platted roads or similar property (i.e, park, commons, etc.) that may not be currently improved, may be needed at some time in the future for right -of -right or utilities construction corridor purposes. d. The Minnesota DNR typically supports that public access to public water be maintained for current and future overall enjoyment by the general public. e. The public benefit of putting property back on the tax rolls is a high threshold and often the parcels are not buildable/sufficient size to for redevelopment without additional variances. f. The City Council recognizes that significant time and resources can be devoted to these requests by the applicant. For these reasons, the City Council disfavors requests to vacate, release, sell, or convey city - owned public lands. The City of Mound desires to maintain these types of properties for the overall public good of the City including maintaining the City's dock program and to provide for current and future public access to and use of public water. This policy does not prohibit an application made pursuant to the provisions in Minnesota Statutes Section 412.851. ADMIN POLICY— Evaluation of requests to Consider Sale, Release, or Conveyance of City -Owned Parcels of Land Original Adoption: 11/12/19 Reference No. ADMIN-010 Reviewed/Updated: TBD This policy is intended to respond to inquiries to the City of Mound to evaluate and consider the disposal of City -owned parcels. 1. The City of Mound, on a case -by -case basis, will consider and evaluate inquiries or requestsfor possible purchase, release or conveyance of City -owned parcels that are not in current use or needed forfuture public use. 2. In evaluating requests, the City will consider the following potential benefits to the community of a purchase, release, or conveyance: Many of the City -owned parcels are already in use and maintained by adjacent property owners. Disposal of these parcels may reduce City maintenance costs. City -owned land conveyed to private owners increases the City's tax base. 3. In evaluating requests, the following considerations will be made: a. The City of Mound wishes to formally recognize that many parcels may have been conveyed for a specific purpose and may not be eligible or recommended for release or may require formal action by the City Council. b. Land platted as "park" on official subdivision plats is not eligible for consideration for possible sale or release under this policy. C. City -owned parcels that abut, extend to, or terminate at public waters will be evaluated to determine if it is in public use or providing a public benefit. If yes, the parcel will not be supported or recommended for release. d. An undeveloped, vacant City -owned parcel that includes frontage on an improved public road, has municipal utilities available, and meets the minimum requirements of the specific zoning district will be considered for public sale by auction. e. ACity-owned parcel that is undersized will be considered for disposition, sale or conveyance to adjacent properties to provide development opportunities and flexibility to abutting properties. An undersized lot is a parcel that does not meet the minimum required lot standards for a zoning district in City Code Chapter 129 (Zoning.). Additionally, the City recognizes that the addition of an undersized property may allow for an existing lot to become more conforming related to zoning. Any undersized parcel that is disposed, sold or conveyed is required to be combined at Hennepin County. City -owned parcels that include municipal utilities including water main, sewer main, or stormwater ponds will not be supported for release unless easements can satisfactorily be put in place to protect the City's ability to maintain the infrastructure. 4. The following process for evaluating requests will be used: a. An interested party may submit a written proposal, if an official City form is not available, to request preliminary staff review of a City -owned parcel to evaluate the possibility of future acquisition. b. The fee for a Preliminary Staff Evaluation of a City -owned parcel shall be determined by the City Council and adopted by ordinance and included in City Code Chapter 101. c. A written proposal or application for Preliminary Staff Evaluation for release or sale of a City -owned parcel is not subject to the timelines in Minnesota Statutes Sec. 15.99. d. City staff will review and distribute the submitted request materials to City departments. written response, which will include a summary of City informal review and Staff determination whether the parcel is recommended to be eligible for release, will be provided to the interested party within 15-business days. If needed, Staff will consult with the State of Minnesota and Hennepin County. e. If a parcel is recommended by Staff for release, the interested party is required to schedule a meeting with Staff to discuss the status of the parcel; the involved costs for City's review, to include a preliminary estimate of the involved consultant cost(s) for the process; the need for an appraisal; and an estimated timeline for review of the request by the City's Commissions, as needed, and as described below, prior to formal consideration/action by the City Council. i. Review by the Docks Advisory Commission ii. Review by the Parks and Open Space Commission iii. Review by the Planning Commission, to include a determination that the proposed transaction is consistent with the policies of the Mound Comprehensive Plan, as required by Minnesota state statute. It is the City of Mound's intention that any and/or all fees incurred as a result of sale or conveyance of a City -owned parcel will be paid for by the interested party (purchaser) and not the general tax payers. This includes, but is not limited to, the preparation of an appraisal, all required legal documents (i.e., warranty deed, etc.) and consultant and recording fees. 5. The value of the land to be disposed will be determined as follows: a. A vacant, non -conservation parcel will be sold at market value, to be determined either by an appraisal, in cooperation with Hennepin County or as required by state statute. A minimum sale amount or bid will be established. b. A conservation parcel will be sold for a minimum amount, to be determined in cooperation with Hennepin County- If the parcel is to remain in its current state and is not to be developed, a deed restriction will be required and recorded. 6. The City Council will consider and act on the request to sell a City -owned parcel following review and recommendation by Staff and the City's Commissions. If the City Council's decision is to proceed with sale, conveyance or disposal of a City -held parcel, Staff will be directed to begin work with the interested party and City Attorney for preparation of all involved instruments and legal documents required to undertake a real estate transaction, including, but not limited to, the preparation of an appraisal and purchase agreement, etc. which shall be subject to final review and approval by the City Council. 5