2023-10-30 CC Meeting MinutesMOUND CITY COUNCIL MINUTES
October 30, 2023
The City Council of the City of Mound, Hennepin County, Minnesota, met in special session on
Tuesday, October 30, 2023 at 6:30 p.m. in the Council Chambers in the Centennial Building.
Members present: Mayor Jason Holt, Council Members, Sherrie Pugh, Paula Larson, Kathy
McEnaney and Kevin Castellano.
Members absent: None
Others present: City Clerk Kevin Kelly and Pat Melvin, David Drown and Associates.
1. Open meeting
Mayor Holt called the meeting to order at 6:34 p.m.
2. Approve agenda
MOTION by Larson, seconded by Pugh, to approve the agenda. All voted in favor. Motion
carried.
3. Discussion and action to select interview candidates from current "fully qualified"
Manager candidate Pool
Patrick Melvin, David Drown and Associates, said he provided 10 candidates to the Council for
their review. Melvin said he will ask the Council for their top five candidates and he will tally the
points given and the Council can decide to interview those candidates.
Melvin said there will need to be two evenings of interviews to give the Council the opportunity
to thoroughly discuss candidate selection.
Melvin provided the guidelines for interviewing candidates and put together the interview
questions.
Melvin received the candidate ratings and put the data on a spreadsheet. Melvin said he gave
five points to the top choice to one point for the Council Member's fifth choice. Melvin then
tallied the points each candidate received from each City Council Member.
The Council discussed the candidates chosen and the rationale for their choice.
The Council decided to interview four candidates; two on each of two days which are November
291" and November 30t" starting at 6:00 p.m.
4. Discussion on the candidate finalist interview procedures
Melvin said the Council can offer reimbursement for mileage and/or lodging for candidates if
they choose. The Council discussed options for candidates and chose to offer mileage and
lodging if requested by any of the candidates. Melvin said he would contact the candidates
regarding reimbursement.
Melvin said he will provide interview questions to the Council for their review. The Council
decided to take turns asking interview questions. Melvin said the candidates would not have the
questions ahead of the interview which was the same format done during the candidate video
portion of the hiring process.
Mound City Council Minutes — October 30, 2023
Melvin and the Council discussed making food available for the candidates.
Council discussed having staff involvement in the interview process. Kelly said staff met and
would like to be a part of the process. Melvin, the Council, and Kelly discussed the process for
staff to meet with candidates prior to their interview with the Council.
Melvin said he will have a packet of candidate information and interview questions ready for
Council. Melvin said he will provide a form to staff from which he will collect comments from
staff and provide this information in a confidential format to the Council.
The intention of Melvin and the Council would be to select their top candidate and an alternate after the
last interview on November 30tn
Melvin said he would put together a tentative agreement with the candidate and have the contract
reviewed by City Attorney Scott Landsman before final approval by City Council. Melvin said the
Personnel Committee of the Council will be part of the review and benefit negotiations.
Council discussed using 360-degree reviews with staff input of the City Manager position going forward.
5. Adjourn
ACTION by Castellano, seconded by Pugh, to adjourn at 8:05 p.m. All voted in favor. Motion
carried.
Mayor Jason R. Holt
Attest: vin Kelly, Clerk