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Home My WebLink About2000-01-25_. ~ .. .. Y ~ ~1 1I~ MOUND HOUSING AND REDEVELOPMENT AUTHORITY • 2020 COMMERCE BOULEVARD MOUND, MINNESOTA 55364 DATE: _'~~J~~QiF: LOCATION: COUNCIL CHAMBERS, MOUND CITY HALL ROLL CALL: A. INDIAN KNOLL MANOR CONSENT AGENDA 1. Monthly Bills -December & January 2. Minutes -November 30 &December 14, 1999, January 11, 2000 B. ACCOUNTING ITEMS 1. Accountant Reports -Year end GAAP Conversion 2. Bank Accounts (Moved $ 10, 000 of HUD money to new 4M Fund) ,~,y,~- G~! H.R.A ACTION ITEMS ~,~~~ Q ~ ~~~wti ~I~~~'-- v 1. Resolution # 00-1, Grievance.Procedures ~ 2 :::: == ~~ 2. Re solut' ion # 00- 3. Resolution # 00-3 Schedule of Ch .........................:.:::: arses::::::::::.::::::::.::::::::.::::::::.:::::::::: 4. Resolution # 00-4 N:e ~~ ~:~~~~.~~~ :: ~::::: ~::::::::::::::;<;::-::.:: ~.:.:<: ~:::: .: ::: .::.::.:::<.:::::: ~~~~ ~:`-`: ::::::'. ~~1..~...ESS.I:~~s: a~~: ~:~n€~~~~~.:.~?~~~#~a~: (~..:::: _l~~g~_~. EaP~: alrerady_,_ _ _red._~lg:_fald~r) ~~! INFORMATION ITEMS 1. Results of Resident Service and Satisfaction Survey 2. CBDG Funds request 3. Letter to HUD and Email answers D. TENANT REPRESENTATIVE REPORT G. ADJOURNMENT NEXT INDIAN KNOLL MANOR MEETING FEBRUARY 22, 2000 t Oli05J00 10:45 rna ~~ M~J~S _ gpECiAL MOUND SRA -N~~MBER 30,1999 • The Housing and Redevelopment Authority of the0 1i999of a 6 30 p me,~inphe Council Chambers met in a special session on Tuesday, November 3 , at 5341 Maywood Road, in said City. Those presets: Mayor Pat Meisel; Councilmembers Andrea Ahrens, Bob Brown, Mark Haaus, and Leah Weycker; Acting City Manager Fran Clark; and City Attorney John Dean. Absent: Secretary Sue McCulloch. Mayor Meisel called the meeting to order at 6:31 p.m. lA -- s[_RF.E14[TNT. ort dated November 30, 1999. He stated the The City Attorney presented STS Consultants' rep phase II test identifed petroleum impacts to soil and grog n ew~a~eorbc tahsso ~ d with opera on of West Service Station. He stated the petroleum tmpacts pp the former service station. He stated the Mrnnesode of theroetroleumlimpacts identified ire an investigation to determine the extent and magrutu P Additionally, the City Attorney reported the petroleum and nonpetroleum impacts were identified in several soil and groundwater samples obtained at the site. The STS report stated the source of these impacts is unknown; however, it may be associated with the former "Lost Lake Dump" site. • in accordance with the provisions of Section 6 of the referenced The City Attorney &trther stated Purchase Agreement, as amended, the Housing and Redevelopment Authority in and for the Ctty of Mound has determined that the conditions described in Section 6ii have not been satisfied, and consequently, it hereby terminates the Purchase Agreemen MOTION by flanus, seconded Ahrens' t ad Mound H12A accordinggt estatY t with the Balboa Center Limited Partnership a recommendations. The vote was unanimously in favor. Motion carried. S-0. 1.1 A,nrnlluNMENT. MOTION by Sanus, seconded by Ahrens, to adjourn the meeting at 6:50 p.m. The vote was unanimously in favor. Motion carried. 5-0. Francene C. Clark, Acting City Manager Attest: Council Secretary U O1/05/UO lu:sa ran i MINZTTES -SPECIAL MOUND HRA NOS' MBA ~' 1999 • The Housing and Redevelopment Authorityber 0 11999~at 6L3O p me~~in theCOCouncil Chambers met ~ a special session on Tuesday, Novem , at 5341 Maywood Road, in said City. Ahrens, Bob Brown, Mark Hanes, Those present: Mayor Pat Meisel; Counci)lnembers Andrea and Leah Weycker; Acting City Manager Fran Clark; and City Attorney John Dean. Absent= Secretary Sue McCulloch. gym. Memel called the meeting to order at 6:31 p.m. D PA THE VUIVU nom- 1.0 AGREEMENT. The City Attorney presented STS Consultants' report dated November 30, 1999. He stated the phase II test identified petroleum impacts to soli and groundwater in the area of the former Metro Wei Service Station He stated the petroleum impacPtsllutioen Contro Agency~would~ equine an f the former service station. He stated the lviisu- ~~ of the etroleum impacts identified. investigation to determine the extent and magni p Additionally, the City Attorney reported the petroteum and nonpetroleum impacts were identified ~ sevei.al soil and groundwater samples obtained at the site. The STS report stated the source of these impacts is unknown; however, it maybe associated with the former "Lost Lake Dump" site. • e C' Attorney Bother stated in accordance with the provisions of Section ~n and for the C ri Th dY Purchase Agreement, as amended, the Housing and Redevelopment Authority of Mound has determined that the conditions described ensection 6ii have not been satisfied, and consequently, tt hereby tenrnnates the Purchase Agreem MOTION by Hanes, seconded Ahreaa, to terminate the Purchase Agreement with the Balboa Center Limited Partnership and Mound HRA according to staff recommendations. The vote was unanimously in lavor. Motion carried. S-0. 1.1 •rrnTTUNMENT. MOTION by Hanes, seconded by Ahrens, to adjourn the meeting at b:50 p.m. The vote was unanimously in favor. Motion carried- 5-Q. Francene C. Clark, Acting City Manager Attest: Council Secretary 01/05/00 lu:4ts raa MINUTES -SPECIAL MEETII~TG MOUND HRA -DECEMBER 14,1999 • _ The Housing and Redevelopment Authority of t,~e i 99 ~M ~ FHme uiephe Counc 1 Chambers at met in a special session on Tuesday, December , , 5341 Maywood Road, in said City. Those present: Mayor Pat Meisel; Councilmembers Andrea Ahrens John BDr~~ iM~ ~ us, and Leah Weycker; Acting City Manager Fran Clark; City Attorney Loren Gordon; and Secretary Sue McCulloch. Others present: Bruce Chamberlain, James Prosser, and Sid Inman. Mayor Meisel called the meeting to order at ?:OS p.ns. -- --T,-r n~ ~~iTTES OF NOVEMBER 9.1999. l.fl MOTION by Hanus, seconded by Brovrn, to accept the minutes as submitted. The vote was unanimously in favor. Motion carried. S-fl• 1.1 APPROVAL OF MLI~iUTEe OF NOVEMBER 23.1999. Mayor Meisel stated on page b, the vote made for the of Me sel tepped down a Chair, the e~ 4 0 instead of 5-Q. Also, even though is does state May minutes should state rather; "Mayor Meisel excused Yourself from participation and abstained • from voting" Mayor Meisel stated on page 7, paragraph 8 the d29 s1999hor Tuesday, No ember peI999 ment ~t~rity meeting should be Monday, November , MOTION by Ahrens, seconded• by Hanus, to approve the minutes as amended. The vote was unani~noualy in favor. Motion carried. S-U. 1.1 ~I1~TANC>"`T~" p>~N THEREFOR- Sid Inman of Ehlers 8t Associates, Inc. presented Othe moC ty Counc lmeeting tonight there would the councilmembers. Mr. Inman stated at the p be a public hearing to approve the plan and at that time Mr. Inman will read the changes that were made into the plan unless the Housing and Red seHou ~ and edevelopment Authon'tyhmeeting nova. Mr. Inman stated the purpose for tomgh it to approve the plan before the City Council meeting. C7 01/05/00 iD:47 rA~ 9 Councilmember Brown stated there were ahan8~ en added int the plan on Monday, Deecember II • Tee acrd Phillip 66 parcels the Planning Comm 13. oint cannot be added or expanded at this Prosser corrected Brown. Y vidently parcels at thnsap els are added, the whole process of applying paint in time; they can onl be decreased. If any p will need to start completely over. Mr. Chamberlain stated there was a parcel remov ~ ofaBartlett Boulev°~a etland area owned by the City and Torn Raise's residential property sou The consensus from the councilmembers was tahw~ and hear the changes in the tax increment financing pion in more detail at tonight s public g Cauncilmember Hanes restated the parcels thaunC imembeg Brown that~Platuu S~Comm s on Chamberlain, and the parcels mentioned by Co wanted to add in from their December 13, 1944, meeting would not be included at this point. Counciimember Brown stated he understands why the pieces at thine ~~ kt,n~how much troub e were approved by the Planning Commission, although, he would hk it would be in the future to include those back into the tax increment financing plan. Mt. Inman stated the statute requires the same procesHe stayed here woe d be nottftcations and expanded back mto the tax increment 6nanc~ng plan. qualification as in the beginning consisting of the propertys eed'~ng f ~erties would q ~,~led and 51 percent substandard. Mr. Inman stated his first guess p Councilmember Hanes stated even if the Ci~ye 25 ne ~t of incrementGmo ey outside the district. 66 parcels back in, the City can still spend t p Councilmember Ahrens asked why the properties would not get included in the district. lvir. Inman stated if there was a financial gain or a change in the law, they would get added into the district. The City Attorney stated as time floes by there wilt be some fine tuning with the Plan and at that time it would be appropriate to modify the Plan by including additional parcels if there is a need. MOTION by Ahrens, seconded by Hanes, to accept the resolution as submitted and move it onto city council for approval. RESOLUTION i~99-_ RESOLUTION MODIFYING DEVELOPMENT DISTRICT NO.1 AND ADOPTING THE MODIFICATION TO THE DEVELOPMENT PROGRAM THEREFORE; AND ESTABLISHING 'TAX INCREMENT • ,.... 1 01/05/00 10:48 FA% V1" ~. ~--- ~..rnm sm a ~nIJTI•i'FR - DECEbti~]~B.t4.1999 r ~tY~w - - - FINANCING DISTRICT NO.1-2 THEREIN . AND ADOPTING THE TAX INCREMENT FINANCING PLAN TflEREFOIL The vote was unanimously in favor. Motion carried. 5-0. 1.2 ° N MOTION by Ahre»s, seconded by Mayor Meisel, to adjourn the meeting at 7:15 p.m. The vote was ananimously in favor. Motion carried. S-U. Francene C. Clark, Acting City Manager Attest: Council Secretary ~~ ~J 3 ...... ,~ 01/20/00 10:52 !~'A1[ Vlli yr i.....~.... NIINiJTES - :1~ETING MOUND HRA -JANUARY 11, 2000 The Housing and Redevelopment Authority of the City of Mound, Hennepin County, Minnesota, met in a regular session on Tuesday, January 11, 2000, at 7:00 p.m., in the Council Chambers at 5341 Maywood Road, in said City. Those present: Mayor Pat Meisel; Councilmembers Mark Hams and Leah Weycker. Absent and Excused: Councilmembers Andrea Ahrens and Bob Brown. Also in attendance were Acting City Manager Fran Clark and Secretary Sue McCulloch. Others present: None. Mayor Meisel called the meeting to order at 7:10 p.m. 1.0 MOUND DOWNTOW~1 REDEVELOPMENT QUESTIONS AND ANSWERS. Mayor Meisel presented the questions and answers information sheet to the Councihnembers. She stated this information addresses frequently asked questions about the downtown redevelopment project, i.e., what is TIF and why is the downtown being redeveloped?, and stated having this type of communication given to the citizens would benefit everyone. She stated she would like this information to be used as a mailer to update citizens beginning this month and to use in future months as the dawntown project progresses. Mayor Meisel stated the information to support the mailer was retrieved from Bruce Chamberlain, Jim Prosser and herself. • Mayor Meisel stated the back side of the flyer identifies the Councilrnernbers' names and phones numbers and would appreciate the councilmembers' permission to list their names and phone numbers on this mailer. Mayor Meisel stated she is open to any changes or suggestions that may come from the Councilmembers tonight. Councilntember Hams was concerned if this mailer will prompt more questions than the City Council can endure at this point. Mayor Meisel stated the questions that are brought up as a result from this mailer would betaken as a positive note in her mind and would encourage communication regarding the downtown redevelopment. Councilmember Hanus asked if acost-effective solution can be reached regarding how this mailer would be distributed to the citizens of Mound. The Acting City Manager suggested having it ran as an editorial, but not as a paid ad, in the Laker. Councilmernber Weycker stated this communication mailer should get mailed to ail citizens of Mound to allow it to be distributed to more persons. ..... .l ~nrt*m s.~e 1~~R1TF -JANUARY ~.~~ Mayor Meisel stated the questions and anew Rsnsheet ifly~ She did ranecninduthosePresent there • ciftzens of Mound costing appro~ate y l~ would be a printing charge as well, although extra mafiers could be included in new citizens packets. Mayor Meise! stated the newsletter would still be updated with information regarding the downtown redevelopment project, as well as the questions and answers mailer bung sent out to the citizens on a rotating basis. Councilmember Hams stated he appreciates the efforts in creating a mailer of flue type' Councilmetnber Hams stated his only concern now is how to get this mailer to the citizens of Mound the least expensive way possible. Mayor Meisel suggested having the mailers sent out with the water bills: The Acting City Manager stated this would be a good idea if the bills were sent monthly instead of quarterly. The Acting City Manager assured the Councilmembers she would check into all means of distributing the mailer and come up with the least expensive way Possible. Councilmember Weycker appreciates the efforts in creating a mailer vfthis type as well. She stated after reading it over, more questions come to mind that she feels the Public would like answers to as well, i.e., how will the redevel epmee maffe~cst Mme pb os~u~. Councilmember Weycker suggested using the same letterhead each tim . MOTION by Weycker, seconded by Haaus, to approve the distribution of the mailer entitled "Mound Downtown Redevelopment Questions & Answers:' The vote was unanimously in favor. Motion carried. 3-0. Mayor Meisel stated Bill Beard is putting together a preserrtation for the Planning Commission for the end of January with ~ hopes of it being presented to the City Council in February. 1Tis presentation now will be more specific in how the downtown redevelopment will be laid out. 1.1 ~1DJOURNM]ENT. MOTION by Hanus, seconded by Weycker, to adjourn the meeting at 7:19 p.m. The vote was unanimously in favor. Motion carried. 3-0. Francene C. Clark, Acting City Manager Attest: Council Secretary ~~ ~~ ' ~ MOUND HOUSING AND REDEVELOPMENT AUTHORITY Indian Knoll Manor • i• i~ # Chec 1 2 3 8 9 10 11 13 14 15 16 17 18 19 20 21 22 23 24 25 28 31 32 33 34 35 k No. VendorlMerchan 3780 Reliant Energy 3781 I O S 3782 City of Mound 3783 AI's Master Plumbing 3784 AT 8~ T 3785 M E I 3786 Park Supply 3787 Sterne Electric 3788 B F I 3789 Kopsa, Sylvester 3790 Budget Lighting 3791 Verified Creditials 3792 J R Optics 3793 Long Lake Tractor 3794 N S P 3795 Dalbec Roofing 3796 1 R S 3797 MN Dept of Revenue 3798 Karol Charon 3799 Paul Kronholm 3800 Betty Kronholm 3801 Coast to Coast 3802 Unidial 3803 Minnesota NAHRO 3804 Nitro Green 3805 NAHRO 3806 Betty Kronholm 3807 G T E 3808 Ameriguard 3809 Dan's Carpet 3810 4 M Fund 3811 P. Bardasgevskiy 3812 Deon Gruye mo Comments $1,271.00 104.37 copier lease 1,025.61 601.00 19214.19012.19143 21.95 aol 142.42 elevator maintenan 89.63 maintenance suppl 256.18 6065.6092.6133 279.34 356.00 303.01 60.00 181.50 167.14 1,218.15 333.66 650.00 277.00 950.47 1,141.76 198.07 211.17 1.74 90.00 160.00 75.00 Natl NAHRO 8.15 234.84 164.00 TOTAL: TOTAL ACC. PAYABLE Begining Bank Bal. Deposits MTD ENDING BANK BALANCE Signature: 40.04 SD Refund 51.09 SD Refund $11,528.29 $11,528.39 $31,695.00 $10,000.00 $30,166.61 AccPay 01 !10!2000 _.. 1 .. .... ..,_ .. . MOUND HOUSING AND REDEVELOPME NT AUTHORITY Indian Knoll Manor # Check o VendorlMerchant Amoun Comments ound 1 City of M $875.61 2 Glenwood Inglewood 13.42 3 Sta Safe Locksmiths 53.49 4 4 BFI 279.3 5 Minnesota Conway 344.00 g Sterne Electric 445.15 7 Reliant Energy 1,231.00 g Adams Pest 49.88 g GTE 426.71 10 M E I 138.00 11 N S P 1,131.15 12 IOS 93.60 copier lease and tone 13 AT 8~ T 21.95 14 15 Housing Authority Ins 112.00 additional workmens 16 Kopsa, Sylvester and Asso 81.00 17 WECAN 50.00 18 Preimer Lighting 133.23 19 4 M Fund 500.00 levy loan 20 Coast to Coast 316.15 • 21 Roman Sherchuk 104.50 SD Refund 0 SD Refund 22 Pererva Vasyly 102.8 23 Karol Charon 1,160.55 24 Betty Kronholm 229.90 25 Paul Kronholm 1,318.44 00 move money to savin 000 10 28 4 M Fund . , 27 IRS 678.47 28 IKON 482.67 toner 29 30 31 32 33 34 35 TOTAL: $20,373.01 TOTAL ACC. PAYABLE $20,373.01 Begining Bank Bal. $31,695.23 Deposits MTD $9,100.00 • ENDING BANK BALANCE $20,422'22 AccPa y Signature: ~ 1 211 511 9 9 9 ADJUSTED Mound, MN Public Housing 2020 Commerce Boulevard ~~ . Mound, MN 55364 For The Period Ended ~~~ 9130199 "t~ ~ BUDGET PROGRESS REPORT Percent nD Of Balance Bu get Bu-d~C -et REVENUES 00 Dwell. Rental 3110 (116,780.46) (116,970.00) 100.00 . 3120.00 Excess Utilities (704.00) (370.00) 200 00) (1 190.00 100.00 3190.00 Nondwell Rental (1,200.00) 46) 684 (118 . . (118,540.00) 100.00 Total Rental Income . , 3610.00 Invest. Interest (280.81) 09 (270.00) 00) (340 104.00 140.00 3690.00 Other Income 00 Operating Subsidy 8020 ) (475. (8.358.00) . (8.358.00) 100.00 . Other Operating Receipts (9,113.90) (8,968.00) 102.00 TOTAL RECEIPTS (127.798.361 (127,508.00) 100.00 EXPENSES Salary 00 Admin 4110 15,717.10 14,680.00 107.00 . . 4110.50 Accrued Absences-Admin 276.80 0.00 00 1 160 0.00 161.00 4150.00 Travel 1,870.45 00 523 1 , . 1,200.00 127.00 4170.00 Accounting Fees . , 00 450 500.00 90.00 4171.00 Auditing Fees 00 Sundry-Admin. 0 . 4 758.89 4.740.00 100.00 . ~al Administrative Exp. 24,596.24 22,280.00 110.00 4310.00 Water 3,554.71 3,200.00 00 390 13 111.00 123.00 4320.00 Electricity 16,429.60 52 222 13 . , 13,000.00 102.00 4330.00 Gas 4390.00 Other Utility Exp. . , 11,113.22 9,860.00 113.00 00 104 4391.00 Garbage Removal 3.507.18 3.380.00 830 00 42 . 112.00 Total Utilities Exp. 47,827.23 . , 4410.00 Maintenance Labor 21,336.38 19,910.00 107.00 00 0 4410.50 Accrued Absences-Maint 160.95 75 843 7 0.00 8,900.00 . 88.00 4420.00 Materials 00 Contract Costs 4430 . , 8.885.19 8.150.00 109.00 . Total Maintenance Expense 38,226.27 36,960.00 103.00 See Accountant's Compilation Report • ADJUSTED .~ Mound, MN Public Housing • BUDGET PROGRESS REPORT CONTINUED Percent YTD Of Balance Budget Budget 4510.OOInsurance 4,401.34 4,400.00 100.00 4520.00 Pmts In Lieu Of Tax 3,542.86 3,790.00 93.00 4540.00 Emp. Benefit Contr 0.00 2,650.00 0.00 4540.41 Emp Ben Cont - Admin 1,132.20 0.00 0.00 4540.44 Emp Ben Cont - Maint 1,563.51 0.00 0.00 4570.00 Collection Losses 109.36 1.200.00 9.00 Total General Exp. 10.749.27 12.040.00 89.00 Total Routine Exp. 121.399.01 114.110.00 106.00 4610.02 Extra Maint Mat. 470.07 0.00 0.00 4610.03 Extra Maint Cont. 3,627.52 3,960.00 92.00 4800.00 Depreciation Exp 1,278,298.70 0.00 0.00 7520.00 Repl Nonexp Equip 1,132.26 1,150.00 98.00 00 Betterments & Addition 7540 325.00 0.00 0.00 . Total Nonroutine Exp. 1.283.853.55 5110.00 25,124.00 TOTAL EXPENSES 1.405.252.56 119.220.00 1,179.00 Profit/(Loss) (1,277,454.20) 8 288.00 " dd Back" Depreciation Expense ~ 1,278.298.70 0.00 rease/ Decrease To Retained Earnings 844.50 $ See Accountant's Compilation Report Mound, MN Public Housing • 2020 Commerce Boulevard Mound, MN 55364 For The Period Ended 10/31 /99 BUDGET PROGRESS REPORT Percent YTD Of Balance Budget Budget REVENUES 3110.00 Dwell. Rental (9,683.50) (118,390.00) 8.00 3120.00 Excess Utilities (6.00) (750.00) 1.00 3190.00 Nondwell Rental (100.00) (1.200.00) 8.00 Total Rental Income (9,789.50) (120,340.00) 8.00 3610.OOInvest.lnterest (21.15) (850.00) 2.00 3690.00 Other Income 0.00 (80.00) 0.00 8020.00 Operating Subsidy (500.00) (500.00) 100.00 Other Operating Receipts (521.15) (1,430.00) 36.00 TOTAL RECEIPTS (10 310.65 (121.770.00) 8.00 EXPENSES 4110.00 Admin. Salary 377.78 15,110.00 3.00 4150.00 Travel 0.00 800.00 0.00 4170.00 Accounting Fees 0.00 1,300.00 0.00 4171.00 Auditing Fees 0.00 500.00 0.00 4190.00 Sundry-Admin. 0.00 3.550.00 0.00 ~tal Administrative Exp. 377.78 21,260.00 2.00 4310.00 Water 0.00 4,920.00 0.00 4320.00 Electricity 0.00 12,600.00 0.00 4330.00 Gas 0.00 12,370.00 0.00 4390.00 Other Utility Exp. 0.00 11,490.00 0.00 4391.00 Garbage Removal 91.16 2,200.00 4.00 Total Utilities Exp. 91.16 43,580.00 0.00 4410.00 Maint. Labor 608.69 19,310.00 3.00 4420.00 Materials 0.00 4,570.00 0.00 4430.00 Contract Costs 317.50 7.800.00 4.00 Total Maintenance Expense 926.19 31,680.00 3.00 r~ ~~ 4510.00 Insurance 4520.00 Pmts In Lieu Of Tax 4540.00 Emp. Benefit Contr Total General Exp. Total Routine Exp. 4610.03 Extra Maint Cont. Total Nonroutine Exp. TOTAL EXPENSES Increase/(Decrease) To Retained Earnings Mound, MN Public Housing BUDGET PROGRESS REPORT CONTINUED Percent YTD Of Balance Budget Budget 473.67 4,920.00 10.00 484.92 3,840.00 13.00 251.18 2,630.00 10.00 1.209.77 11.390.00 11.00 2.604.90 107.910.00 2.00 0.00 6.000.00 0.00 0.00 6.000.00 0.00 2,604.90 113,910.00 2.00 7.705.75 • Y ... Moquette g 1 . p17e30-99 MpgQUETTF. BANK, N.A. ~ uE~~F~ .• 335 . OFFICE PO B~X 1000 g 55480-1000 .15 - 1 MINNEAPOLIS MN . & REDEVELOPMENT • AUTgORITY OUSING 6 g 2 SPECIAL ACCOUNT 2020 COMM55364B1575 IrIlJ _ " MOUND _ ~1~~i~~~il~l~l~lu~l~lilu~l~llliiilinl- ll~ ll ------ ~ i~ I~I~Inl~liu 1325. UETTE DIRECT WILL BE CLOSING AT 3:00' PM AY DECEMBER 24TH AND WILL BE CIASED MAR~1.,~ N OBSERVANCE D ON DA1' SATI'URDAY DECE S HOL DAYj ALL CI~RLSTMA pF THE BIISINE5S CHECKING Account Number 33530 Activity from 10-31=99 to 11-30-99 :Account .Number of Items 30,936.10 9,2380 2 Previous Balance 0 2 20 + Deposits 1 + Electronic DePoSits sits/Credi s . 0 ,oo + Other Depo -.Electronic Withdrawals 24 drawals/Debits 8s4,g9.53 31,695.23 - Other Witfi _ Checks:Pazd Current Balance 10/3.1/99 to .11/30309 y m ... ar St Sum Intere est Earned From Inter 20.27 .75 . Days in Period Interest' Earned Earned 245.72 Annual PePaidtthisYYear Interest °- Amount Description DEPOSIT t ~p~D 6124...39 3114.0 0 e CUSTOMER ' a 11-04 CUSTOMER DEPOSIT 11-12 q,238.39 _2 Total Deposits Amount Other Dee ositJCredit ActivitYDescriPtion PAYMENT 20.27 Da INTEREST 11-30 1 20.27 Total Other Deposits~Credits . Continued on Next'Page ~, ia.~~ ~ousiec ~ cwinco ONT6: V1/33/1VV T1B{6: Ul: V4 PM '1 V: AdCO1 A. GCaZ'Oi1 - 15939329 @ 1. (612)Y73~OV 7tl YA(3E: UV1~OV1 ~i • ~ Minnesota 4M Plus Fund Transaction Notification Fax To: Karol K. Charon Fax From: MBIA Client Services ~ Phone: (612)472-5078 Phone: (800)395-5505 Fax: (612)472.5078 Fax: 1800)765.7600 Transaction Date: 01/13(2000 Transaction Number: 13934224 Participant Name: Mound Housing and Redevelopment Authority Participant Code: MN-01.0258 Participant Acct. #: 2001 Participant Acct. Name: GENERAL FUND Bank Name: I Bank AccK. #: Transaction Type: Contribution Transaction Amount: $14,000.00 Authorized B,y: Karol K. Charon Posted balance as of 01.(12/2000: X186,029.02 i I • • • ~ Minnesota 4M Plus Fund ~ Transaction Notification Fax To: Karol K. Charon F'ax Frorn: MBI~1 Client Services ~ Phone: (612)472-5078 Phone: (800)395-5505 Fax: (612)472-5078 Fax: (800)765-7600 Transaction Date: 01/14/2000 Transaction Number: 13945682 Participant Name: Mound Housing and Redevelopment Authority I Participant Code: MN-01.0258 I Participant Acct. #: 2001 ~ Participant Acct, name: GENERAL FL71D Bank Name: Bank Acct. #: Transaction Type: Contribution ~ Transaction Amount: $500.00 Authorized B}': Karol K. Charon I Posted balance as of 01/13/2000: $199,559.07 YN16: Vl/19/1VV Tina: oi:io rm zo: icar51 x. cnaron - 13945682 N 1,(612)472-5078 PAGE: 001-001 • C7 Minnesota 4M Plus Fund Transaction Notification ~ Fax To: Karol K. Charon F'ax From: MBIA Client Services ~ Phone: (612)472-5x78 Phone: (800)395.5505 Fax: (612)472-5078 Fax: (800)765-7600 ~ Transaction Date: O1/14!Z000 ~ Transaction Number: 13945682 Participant Name: Mound Housing and Redevelopment Authority ~ Participant Code: MN-Ol-0Z58 Participant Acct. #: 2001 ~ Participant Acct. Name: GENERAL FLND Bank Name: Bank Acct. #: i Transaction Type: Contribution Transaction Amount: $500.00 Authorized B}': Karol K. Charon Posted balance as of 01/13/2000: $199,559.07 • u A'1'6: VI/I}/IUV TIME: V7: D9 YM To: Karol R. Charon - 13934229 ~ 1,(612)472-5078 PACiB: 001-001 • • ~ Minnesota 4M Plus Fund Transaction Notification Fax To: Karol K. Charon Fax From: MB)[A Client Services Phone: (612)472-5078 Phone: X800}395-5505 Fax: (612)472-5078 Fax: (800)765-7600 Transaction Date: 01/13/2000 Transaction Number: 13934224 Participant lvame: Mound Housing and Redevelopment Authority Participant Code: MN-O1-0258 Participant Acct. #: 2001 Participant Acct. Name; GENERAL FUND ~ Bank 1~Iame: Bank Acct. #: Transaction Type: Contribution Transaction Amount: X14,000.00 Authorized By: Karol K. Charon Posted balance as of 0]./12/2000: X186,029.02 i i i • . } ~ MDIA fIQ~l _ •L i I t y 4~M~ 'Mr Summary Statement November X999 For more information, call MBIA Client Services at (800)395-5505 Fax: (800)765-7600 ~~ Mound Housing and Redevelopment Authority Account Number: MN-01-0258-2001 lr ~/ u $500.00 ~ $0.00 Account Name: GENERAL FUND Income Average Daily Month End Earned Balance Balance $822.77 $183,183.45 $183,815.80 Total of all accounts Beginning Contributions Balance $182.493.03 $5~•~ • November 1999 als Income Average uaiiy l~l~uul L,,.., ~~ Balance Balance $0 00 $822.77 $183,183.45 $183,815.80 Page: 1 DATE: 01/07/100 TIME: ~+: va ~.. --• •---- --- - • Minnesota 4M Plus Fund Transaction Notification Fax To: Karol K. Charon Fax From: MBit4 Client Services Phone: (612}472-5078 Phone: (800)395-5505 Fax: (612)472-5078 Fax: (800}765-7600 't'ransaction Date: Transaction Number: Participant Name: Participant Code: Participant Acct. #: Participant Acct. Name: 01/07/2000 13875498 Mound Housing and Redevelopment Authority MN-O1-0258 2002 MOUND HUD Bank Name: Bank Acci. #: Transaction Type: Contribution Transaction Amount: $10,000.00 Authorized By: Karol K. Charon Posted balance as of 01/06/2(x10: X10,026.07 r~ ~~ DATE: w/v ri•w •~•~-• _____ __ _- • ~ 4 Minnesota 4M Plus Fund Transaction Notification • Fax To: Karol K. Charon Phone: (612)472-5078 Fax: (612)472.5078 Fax From: Phone: Fax: MBIA Client Services {800)395.5505 (800)765.7600 'Transaction Date: 01!07/2000 Transaction Number: 13875499 Participant Name: Mound Housing and R edevelopment Authority Participant Code: MN-O1-0258 Participant Acct. #: 2001 Participant Acct. Name: GENERAL Fi1ND Bank Name: Bank Acct. #: Transaction Type: Contribution Transaction .Amount: 8500.00 Authorized By: Karol K. Charon Posted balance as of 01/06/2000: 8185,358.34 • ~rJ'Ir~'~.~ Norwest ~~~@ANKw ank Statement ®:::~ 8 • NORWEST BANK MINNESOTA, N.A. MINNEAPOL S MN 55479 Account Number 042-0023739 042-0023739 HOUSING AND DEVELOPMENT AUTHORITY OF MOUND 2020 COMMERCE BLVD MOUND MN 55364 !f you have any questions about this statement or your accounts, call: 612-667-0281. Your Accounts at a Glance Choice !-Plus Page 1 854 ~ Statement Date: December 27, 1999 Current Balance ~- 930.31 News from Norwest WE'RE READY FOFINALrSTAGES OF PUTTING CONTINGENCY PLANS IN O PLACE OP MINIMIZEAPOSSIBLE ARE NOW IN THE DISRUPTIONS !N O~ RTHE BAINKING NDUSTRY AS ONE OF THE MOST PREPARED FOR THE YEAR 2000A CONSISTENTLY RA THANK YOU FOR YOUR BUSINESS. BEST WISHES FOR HAPPY HOLIDAYS AND THE NEW YEAR! • Choice 1-Plus Housing And Development Authority Of Mound Account No. 042-0023739 Summary of your account ---------___. Previous Balance on Nov 29 Deposits, other additions Total checks posted, other withdrawals Ending balance on Dec 27 Summary of interest information Annual percentage yield earned Interest earned dur g thfstperrod rod Interest and bonuses pard to date this year Deity Balance Summary Date Balance Nov 29 929.89 Details of your account ------~ Date Description • Nov 29 Previous Balance Date Dec 27 $ 929.89 + 0.42 0.00 - 930.31 0.59% g 929.89 ~ 0.42 ~ 33.93 Balance Date Balance 930.31 Amount $ 929.89 Continued on next page MARQUETTE BANK, N . A . Marquette. MOU1~D fJFFICE . Page 1 PO BOX 1 OOO ..• MEMBEHF~IC 72-31-99 MINNEAPOLIS MN 55480-1000. 33530 8 - 115 • -- 29 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL ACCOUNT 2020 COMMERCE BLVD MOUND MN 55364-1575 1373 I~I~I~~I~I~~~II~~II~~~I~~I~~~II~I~I~I~~~IJJ~~~l~lll~~~l~~~ll GREETINGS OF THE SEASON. AND BEST WISHES ',FOR THE. NEW YEAR! Account Number 33530 BUSINESS CHECKING Account Activity prom 11-30-99 to 12-31-59 .Number of Items Previous Balance 31,695.:23 + DePOSits 2 10,142.86 +.Electronic Deposits .00 + Other`Deposits/Credits 1 19.b6 Electronic Withdrawals .00 - Other Withdrawals/Debits 2 135.00 - Checks Paid 27 20,373.01 Current>Balance' 21,349.74 . Interest Summary Interest Earned From 11/30/99 to 12/31/99 Days in Period 31 Interest Earned 19.66 Annual`Percentage Yield Earned .75 Interest'Paid this Year 265.38 Deposifs Date Description 12-09 CUSTOMER DEPOSIT 12-20 CUSTOMER DEPOSIT Total Deposits 2 Other Deposit/Credit Activity Date Description 12-31 INTEREST PAYMENT .Total Other. DepositsiCredits 1 Continued on Next Page • ~~ Amount 9161.86 981.00 10,142.86 Amount 19.66 19.66 ®. M.rquelM N..). Printed on recycled ~~~ sue;=~ Norwest ~are®~ MN®ORWE~ BA(VKS ~ank Statement NORWEST BANK MINNESOTA, N.A. POST OFFICE BOX B 514 MINNEAPOLIS MN 55479 Page 1 877 H Statement Date: November 29, 1999 042-0023739 HOUSING AND DEVELOPMENT AUTHORITY OF MOUND 2020 COMMERCE BLVD MOUND MN 55.364 If you have any questions about this statement or your accounts, call: 612-667-0281. Your Accounts at a Glance Choice 1-Plus Current Balance + 929.89 Account Number 042-0023739 News from Norwest WE'RE READY FOR Y2K! WE ARE OPERATIONALLY READY TO USE YEAR 2000 COMPATIBLE DATES, AND ARE NOW IN THE FINAL STAGES OF PUTTING CONTINGENCY PLANS INTO PLACE TO MINtM1ZE POSSIBLE DISRUPTIONS 1N OUR SERV-CES TO OUR CUSTOMERS, THE UNITED STATES GOVERNMENT HAS CONSISTENTLY RATED THE BANKING INDUSTRY AS ONE OF THE MOST PREPARED FOR THE YEAR 2000. .IF THERE'S EQUITY 1N YOUR HOME, THERE'S A COLLEGE DEGREE, A NEW CAR, A HOME IMPROVEMENT OR A VACATION 1N THERE, TOO. GET A HOME EQUITY LOAN OR LINE OF CREDIT FROM NORWEST BANK AND YOU'LL GET A FAST APPROVAL AND A GREAT RATE FROM A BANK YOU KNOW AND TRUST. STOP BY YOUR COMMUNITY NORWEST BANK OR CALL THE PHONE BANK CENTER AT 1-888-832-LOAN (1-888-832-5626). Choice !-Plus Housing And Development Authority Of Mound Account No. 042-0023739 Summary of your account ----------- ~___ww___~___~_M____ ~_ __~___~_____ Previous Balance on Oct 28 Deposits, other additions Total checks posted, other withdrawals Ending balance on Nov 29 Summary of Interest Information --------_- Annual- percentage yield earned Average collected balance this period Interest earned during this period Interest and bonuses paid to date this year Daily Balance Summary Date Oct 28 0.58 $ 920.47 $ 33.51 Balance Date 929.42 Nov 29 $ 929.42 + 0.47 - 0.00 = 929.89 Balance Date 929.89 Balance Continued on next page ..~~-. ""'~ Norwest ®®~~- ;~ ~® BANKS Bank Statement Housing And Development Authority Of Mound Page 2 878 ~I Statement Date: November 29, 1999 042-0023739 Detal/s of your account :Date Description Oct 28 Previous Balance Deposits Nov 29 Interest Payment Nov 29 Ending Balance • Amount $ 929.42 + 0.47 = 929.89 Thank you for banking with Norwest. • THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF MOUND RESOLUTION # 00 • RESOLUTION ADOPTING NEW GRIEVANCE PROCEDURES POLICY EFFECTIVE FEBRUARY 1, 2000. WHEREAS, the Mound Housing and Redevelopment Authority has now in effect a Public Housing Grievance Procedures Policy ;and WHEREAS, said policy is out of date and needs to incorporate the new rules and regulations that have been passed. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Mound Housing and Redevelopment Authority that the new Crrievance Procedures Policy, as attached, will be come effective February 1, 2000. Pat Meisel, Chairperson Date Karol Charon, Executive Director Date • Mound Housing and Redevelopment Authority • Grievance Procedure Et~ective :February 1, 2000 I. Defuution A. A "Grievance" is any dispute which a tenant may have with respect to the Housing Authority or failure to act in accordance with the individual tenant's lease or Housing Authority regulations which adversely affect the individual tenant's rights, duties, welfare or status. B. A "compliant" is any tenant whose grievance is presented to the Housing Authority or at the project management office informally or as part of the informal hearing process. C. Tenant is the adult person(s) - other than a live in aide who resides in the unit and who executed the lease with the Housing Authority as lessee of the dwelling unit or if now such person now resides in the unit, one who resides in the unit and who is the remaining head of household of the tenant family residing in the dwelling unit. D. Heazing Officer or panel shall mean an impartial, disinterested person or persons selected to hear grievance and render a decisions with respect thereto. E. "Elements of due process" shall mean an eviction action or a termination of tenancy in a State or Local court in which the following procedural safeguards are required: 1. Adequate notice to the tenant of the grounds for terminating the tenancy and for • eviction; 2. Opportunity for the tenant to examine all relevant documents, records and regulations of the Housing Authority prior to the hearing for the purpose of preparing a defense; 3. Right of the tenant to be represented by counsel; 4. Opportunity for the tenant to refute the evidence presented by the Housing Authority including the right to confront and cross-examine witness and to present any affirmative legal or equitable defenses which the tenant may have. S. A decision on the merits. F. Resident Organization includes a Resident Management Corporation. II. Grievance Procedures A. Informal Crrievance Procedures 1. Any grievance shall be personally presented orally or in writing to the Housing Authority o$ce or to the complainant's project office. If the grievance is written, it must be signed and dated by the complainant. The grievances must be presented within a reasonable time, not in excess of the fast working day after the fifth (5~') day of the action or failure to act which is the basis of the grievance. It maybe simply stated, but shall specify: (a) the particular grounds upon which it is based; (b) the action requested; and (c) the name, address and telephone number of complainant • and similar information about his/her representative, if any. • • • 2. The purpose of this initial contact is to discuss and hopefully resolve grievance without the necessity of a formal hearing. 3, Within five working days, a summary of this discussion will be given to the complainant by a Housing Authority Representative, one copy to be filed in the Housing Authority `s tenant files. 4. The summary will include: names of participants, date of th pm'e~etingpna yre of the proposed disposition, specified reasons therefore, and shall s ec ste s b which a formal hearing can be obtained. 5. After exhausting procedures outlined above, if the complainant is dissatisfied with the proposed disposition of the grievance, he/she is entitled to a hearing before a Hearing Officer or Panel. He/she shall submit a written request for a hearing within (10) working days of delivery of the above-mentioned summary of the informal proceedings. 6. If the complainant does not request a hearing with ten (10) working days, he/she waives his/her right to a hearing and grievance will become final. Failure to request a hearing shall in no way constitute a waiver of the complainant's right to contest the Housing Authority's disposition of his/her grievance in an appropriate judicial hearing. III. Procedures to Obtain a Hearing A. Informal Prerequisite 1. All grievances shall be personally presented either orally or in writing pursuant to the informal procedure prescribed a sh w Hood ausAeSwhy he she failed to proceed in hearing. If the complainant sh 1 g accordance with Section II, A, 1. To the hearing officer or hearing panel, the provisions of this subsection maybe waived by the hearing officer or panel. 2. If the complainant does not request a hearing within the time period allowed in Item II,p,l.above, he/she waives his/her right to the hearing and proposed disposition of the grievance will become final. This shall not however constitute a waiver of the complainant's right thereafter to contest disposition of his/her grievance in an appropriate judicial proceeding. B. Escrow Deposit l . Before a hearing is scheduled in any grievance involving an amount of rent the Housing Authority claims is due, the complainant shall pay to the Housing Authority all rent due and payable as of the month preceding the month in which the act or failure to act took place. Z. The complainant shall thereafter deposit the same amount of monthly rent in as escrow account monthly until the complaint is resolved by decision of the hearing official or panel. 3. The above requirements (section III,B, 1 &2) may be waived by the Housing Authority in extraordinary circumstances. 4. Unless so waived, failure to make the aforementioned payment shall result in termination of the grievance procedure. C7 • • 5. Fa11UI'6 t0 YI1a1C6 Such payment shall not constitute a waiver of any right the complainant may have to contest the Housing Authority's disposition ofhis/her grievance in any appropriate judicial proceeding. IV. Selection of a Hearing Officer or Panel A. The hearing officer shall be an impartial, disinterested person or persons appointed by the Housing Authority, other than a person who made or approved the Housing Authority action under review or a subordinate of such person. B. The Housing Authority may provide for the appointment of a hearing officer or panel by an method which is approved by majority of tenants voting in an election or meeting of tenants held for theat purpose. Any comments or recommendations submitted by tenant organizations shall be considered by the Housing Authority. V. Scheduling a hearin shall be scheduled by the A. Upon complainant's compliancy with the above (III,A,B) g hearing officer or panel promptly for a time and place reasonably convenient to both the complainant and the Housing Authority. B. A. written notification specifying the time, date, place and procedures governing the hearing shall be delivered to the complainant and the appropriate Housing Authority official. VI. Expedited Grievance Procedure In the case of a grievance conducted ut shal~llreeu~pesta he~ ng by such timeras spe ~e by the Hearing is bypassed. The complaman q Housing Authority. The Housing Authority has established an expedited grievance procedure and may use this procedure for any grievance concerning a termination of tenancy or eviction that involves: A. Any criminal activity that threatens the health, safety, or right to peaceful enjoyment of the premises by other residents or employees of the Housing Authority. B. Any drug or violent criminal behavior on or near such premises. VII. Procedures Governing the Hearing A. The hearing shall beheld before a hearing officer or panel as appropriate. B. The complainant shall be afforded a fair hearing providing the basic safeguard of due process which shall include: I . The opportunity to examine before the grievance hearing and at the expense of the complainant, copy all documents, records and regulations of the Housing Authority that are directly relevant to the hearing. If the Housing Authority does not make the document available for examination upon request by the complainant, the Housing Authority will no rely on such document at the grievance hearing. 2. The right to a private hearing unless the complainant requests a public heazing. 3. The right to be represented by counsel or other person chosen as his/her representative and to have such person make statements of the tenants behalf. 4. The right to present evidence and arguments in support of his/her complaint, to controvert evidence relied on by the Housing Authority or project management relies; and S. A decision based solely and exclusively upon the facts presented at the C7 r ~ ~J hearing. C. If the hearing officer or panel determines that the issue has been previously decided in another proceeding, they may render a decision without proceeding with the hearing. D. If the complainant or Housing Authority fail to appear at the scheduled hearing, the hearing officer or panel may make a determination to postpone the hearing for not to exceed five working days, or make a determination that the party has waved his/her right to a hearing. Such a determination in no way waives the complainant's right to appropriate judicial proceedings. E. At the hearing, the complainant must first make a showing of an entitlement to the relief sought and therea$er the Housing Authority must sustain the burden of justifying the actions or failure to act against which the complainant is directed. F. The hearing shall be conducted by the hearing officer or panel in such a way to be: 1. Informal -Oral or documentary evidence pertinent to the facts and issues raised by the complaint may be received without regard to admissibility under the rules of evidence applicable to judicial proceedings; 2. Orderly -The officer or panel shall require that the housing Authority, complainant, counsel and other participants and spectators conduct themselves in an orderly fashion. Failure to comply with the directions of the hearing officer or panel to obtain order may result in exclusion from the proceedings or decision adverse to the interests of the disorderly party and granting or denial the relief sought, as appropriate. G. The complainant or Housing Authority may arrange in advance and at the expense of the party making the arrangement, for a transcript of the hearing. Airy interested party may purchase a copy of such transcript. H. The Housing Authority will provide reasonable accommodations for persons with disabilities to participate in the hearing. 1. Reasonable accommodation may include qualified sign language interpreters, readers, accessible locations or attendants. 2. If the tenant is visually impaired, any notice which is required under this procedure will be in an accessible format. VIII. Decisions of the Hearing Officer or Panel A,. Within 10 working days following the hearing the hearing officer or panel shall give the complainant and the Housing Authority a ~vritt iri heir tenant files and maintain therefore. The Housing Authority will file on copy another copy with names and identifying references deleted for a prospective complainant ,his/her representative, or hearing officer or panel. B, The decision of the hearing officer or panel shall be binding on the Housing Authority which shall take all actions necessary to carry out the decision unless the Housing Commissioners determine, within five working days and notified the complainant that: l . The grievance does not concern Housing Authority action or failure to act in accordance with or involving the complainant's lease on Housing Authority regulations, which adversely affect the complainants's rights, duties, welfare or status. • . 2. The decision of the hearing officer or panel is contrary to applicable Federal, State or Local law, ND regulations or requirements of the Annual Contributions Contract between HUD and the Housing Authority C. A decision by the hearing officer or panel or Housing Commissioners in favor of the Housing Authority or which denies the relief requested by the complainant in whole or part shall not constitute a waiver of, nor affect in any manner whatever, the rights the complainant may have to a new trail or judicial review in any proceedings, which may thereafter be brought in the matter. lX. Housing Authority Evictions Actions A notice to vacate which is required by State or Local law maybe combined with or run concurrently with a notice of lease termination. The tenancy shall not terminate even if any notice to vacate under State or Local law has expired until the grievance process has been completed so long as the hearing was requested in a timely manner. C] r 1~.J r~ ~~ THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF MOUND RESOLUTION # Cjr~~. RESOLUTION ADOPTING A NEW LEASE EFFECTIVE FEBRUARY 1, 2000. WHEREAS, the Mound Housing and Redevelopment Authority has now in effect a Public Housing Lease ;and WHEREAS, said policy is out of date and needs to incorporate the new rules and regulations that have been passed. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Mound Housing and Redevelopment Authority that the new lease, as attached, will be come effective February 1, 2000. • Pat Meisel, Chairperson Date Karol Charon, Executive Director Date • THE HOUSING AND RED EVELOPMENT AUTHORITY OF THE CITY OF MOUND RESOLUTION # ' ~0~,3 RESOLUTION ADOPTING A NEW SCHEDULE OF CHARGES POLICY EFFECTIVE FEBRUARY 1, 2000. WHEREAS, the Mound Housing and Redevelopment Authority has now in effect a Public Housing Schedule of Charges Policy, and WHEREAS, said policy is out of date and needs to incorporate the new rules and regulations that have been passed. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Mound Housing and Redevelopment Authority that the new Schedule of Charges Policy, as attached, will be come effective February 1, 2000. • Pat Meisel, Chairperson Date Karol Charon, Executive Director Date • Mound Housing and Redevelopment Authority Schedule of Charges Effective February 1, 2000 • The following is the policy for charges that will be made by the Mound Housing Authority (HRA) for the replacement and or repair of Authority property. Charges will be based on actual cost for the Authority for repair or replacement that exceeds normal wear and tear when it is determined that the damages and or losses are the responsibility of the tenant. 1. Equipment Replacement Charges • Apartment door key or mailbox key $ 3.00 • Security door key 25.00 • Change lock 50.00 • Complete lock replacement 250.00 • Shower rod 15.00 • Shower head 30.00 • Window blind (small) 20.00 Window blind (large) 30.00 • Toilet seat 3 5.00 2. Glass Replacement -Screen Replacement All glass and window screens replaced will be billed to the tenant at actual cost plus labor. 3. Lock Out Charge $ 10.00 4. Labor and Materials Charges Charges to the tenant for items not listed above will be the total of the material plus the cost of labor determined as follows: • Work performed by the HRA staff will be charged at the hourly wage rate for the employee completing the work plus a 5% administration fee. • Work performed by contractors will be paid at the hourly rate charged by the contractor multiplied by the time required to perform the work plus a 5% administration fee. • • THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF MOUND RESOLUTION # 6G -- • RESOLUTION ADOPTING A NEW ADMISSIONS AND CONTINUED OCCUPANCY POLICY EFFECTIVE FEBRUARY 1, 2000. WHEREAS, the Mound Housing and Redevelopment Authority has now in effect a Public Housing Admissions and Continued Occupancy Policy; and WHEREAS, said policy is out of date and needs to incorporate the new rules and regulations that have been passed. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Mound Housing and Redevelopment Authority that the new Public Housing and Admissions and Continued Occupancy Policy as attached, will be come effective February 1, 2000. Pat Meisel, Chairperson Date Karol Charon, Executive Director Date • • THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF MOUND RESOLUTION # CSO -5 RESOLUTION ADOPTING NEW COMMUNITY SERVICE POLICY EFFECTIVE FEBRUARY 1, 2000. WHEREAS, the Mound Housing and Redevelopment Authority has now in effect a Public Housing Community Service Policy ;and WHEREAS, said policy is out of date and needs to incorporate the new rules and regulations that have been passed. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Mound Housing and Redevelopment Authority that the new Community Service Policy, as attached, will be come effective February 1, 2000. • Pat Meisel, Chairperson Date Karol Charon, Executive Director Date u c 1 Community Service Policy • Effective February 1, 2000 The Quality Housing and Work Responsibility Act of 1998 requires each adult resident of public .housing to contribute 8 hours of community service per month to the community in which the family resides. Exempted are those who are employed, elderly, disabled, participating in an economic self sufficiency program, excluded from the state's work requirements or enrolled on a qualifying state program. The Housing Authority must monitor the family's compliance annually and if the family fails to comply, the Housing Authority must not renew the lease unless the family and the Housing Authority enter into an agreement to bring the resident current with owed hours. The Mound Housing and Redevelopment Authority will on or before January 1, 2000 notify all families that appear to meet the community service requirements. Instructions will be provided that will include contacting the Mound Housing Authority's Executive Director to register for community service. Any resident found to be in noncompliance with the federal regulations will have 30 days to makeup any missed hours. Failure to make complete 8 hours of community service per month will result in termination of the tenants lease upon expiration. • QpaEN,~,yo ~ c`` cw * * n ~ _ o `p~k DE`1E ~~ Resident Service and Satisfaction Survey Results PHA Name: Housing & Redevelopment Authority Of Mound PHA Code: MN074 `~ RiAA ` &E 4FN" Survey Section Results Survey Section Score Follow-up Plan Required Maintenance and Repair 91.1% Communications 74.8% Required Safety 62.7% Required Services 83.5% Neighborhood Appearance 83.3% P~,~ENTp y U. ~S. Department of Housing and Urban Development ,~Q' ~ I ~ ~°oN 1280 Maryland Avenue, SW * * ~ Suite 800 ,_• .. Washington, D.C. 200242135 °L9A~ur °EVeS~~, • REAL ESTATEASSESSMENTCENTER Dear Executive Director: As you know, during the past year, HUD's Real Estate Assessment Center (REAC) began implementing the new Public Housing Assessment System (PHAS). The Resident Service and Sarisfaction indicator of the PHAS measures the residents' satisfaction with the living conditions. This letter advises you about the results of the first annual Resident Serviece and Satisfaction Survey conducted with your residents. A Resident Survey Follow-up Plan, which details the corrective actions that will be taken to address problem areas identified by the aggregate survey results, is required for the survey sections with the two lowest scores below 90% and for any section with a score below 60%. Your Resident Survey Follow-up Plan is to be added as an attachment to your PHA Annual Plan. The scoring components for the Resident Service and Satisfaction indicator consist of the following three items: • l) Resident Survey results (5 points) 2) Successful completion of the Implementation Plan (2 points) 3) Resident Survey Follow-up Plan [When required, the Resident Survey Follow-up Plan is to be included in the PH.4s Annual Plan. The points aze awarded for the PHAS timely certification that this will be done (3 points)] The enclosed sheet lists the scores from this year's survey for your PHA and indicates which, if any, sections require the development of a Resident Survey Follow-up Plan. The scores are broken down into the following five survey sections: 1) Satisfaction with Maintenance and Repair 2) Satisfaction with Cotntnunication 3) Satisfaction with Safety 4) Satisfaction with Services 5) Satisfaction with Neighborhood Appearance One point is possible for each section; then the score for each section is displayed as a percentage. Each survey section may receive a score of up to 100%. The higher the percentage score in each section, the more satisfied your residents are with that aspect of their living conditions. To obtain your Resident Survey and Satisfaction score and to get more information about preparing/developing/completing your Resident Survey Follow-up Plan, please access our web page via the Internet at www.hud.govJreac/rearessur.html. You must access our web page to certify that your PHA will include your Follow-up Plan in your Annual Plan in order to receive the three points possible for the Follow-up Plan. This certification must be done before November 311, 1999. If you do not access the web page to obtain your score and certify to the Resident Survey Follow-up Plan by this date, you will not receive the three points for this component. Should you have any questions or you not have currently have access to the Internet, please call the REAC Customer Service Center at (888) 245-4860 for assistance. Thatilc you in advance for your cooperation in implementing this important, new assessment tool. Sincerely, ~~ Donald J. LaVoy Acting Director Real Estate Assessment Center Enclosures ~~ IOrh pnnrversary • • Westonka Community Action Network ^ Family Support Services ^ Meals on Wheels ^ Human Services ^ Job Development & Placement 1155 County Road 19 Minnetriesta, MN 55364 (612) 472-0742 (612) 472-5589 (FA7~ SERVICE AREA Greenilekl Mound Irbependence Rockford Loretto St. Bonifacius Maple Plain Spring Park Minnetonka Beach Tonka Bay Minnetrista Western Orono oFFICERs Cralp Anderson St. Bon!-Minnetrlstra Pblke Chiel Dorothy McCuaan Vlea Praald~r-f Canmunity lb/unteer Sandy Simar ~++Y Ikad Start Manager Marvin Johnson ear independence OF DIRECTORS d~Vibst Hennepin Pubac Salary Mary DaVlnnay 4Wstonka foodsheH CooNinator Lan Ilarr.n Mound Pbeca Cldel Inns Kahlphazal Commtrrdry Wlmrteer Pawls Larson Btaknss Owrror Larson Printirp sh.ron McMNnamy-Cook Norxsst Bank Vke Presiderd Susan Mayan CommuMty Volunteer Mntya Nalwn Pbr~nsl Banker Mound Marquette Sandy Olatad ArrLsh Nurse CharNs Pugh Cammunlry lb/unteer Ken Rlbe Pastor d Rrst Presbyterian Church Sob ibmalka Comrmadry Wlunreer Marta wan Community bb/unteer Marls Wlnbr Crow Po'wr Bank t<ce President ADMINISTRATION Klld Sonnsn ExecuHte Director Koko chnlw FemBy Adrvcate Audrey Opland Administrafib-a AsslStaM ~on Wheels Coordinator 7i~lbsrg Counselor/Job Developer December 27, 1999 Housing & Redevelopment Authority of Mound 2020 Commerce Blvd. Mound MN 55364 Dear Friends: We thank you for your recent donation of $50 given in memory of Gary Paulsen. Your support helps us to provide programs which increase people's self-sufficiency and stabilize families. Your donation is greatly appreciated. Sincerely, ~ ~%~e~" Mardi A. Watt Volunteer ~~I I nird u'.y January 7, 1999 • Mound H.RA. Commissioners Subject : CDBG Funds for 2000 Dear Commissioners: I was speaking to Mark Hendrickson of the Hennepin County Office of Planning and Development. He informs me that I can apply for money to convert four of my studio apartments into two totally handicapped accessible units. He said that this kind of renovation is a priority in Hennepin county. This would help in two areas. It would eliminate two studio apartments, they are hard to rent, and it would fill the need for handicapped accessible apartments. I have estimated the amount to be $ 100,000 for the changes. • Please let me know your thoughts. I think that the CDBG proposal comes up on your city agenda in February. Please consider this project when you are looking into your budget. Sincerely Pinky • ^~ December 15,1999 Donald J. LaVoy Real Estate Assessment Center U.S. Department of Housing. and Urban Development 1280 Maryland Ave SW Suite 800 Washington, DC 20024-2135 Subject: PHAS Dear Mr. LaVoy: Now that I have gotten through my first PHAS I would like to tell you what it was like from this end. We were not prepared. We were not trained correctly or not trained at all on some phases. The programs did not work or were inaccessible. There was no help, the hotline was always busy. The scores we have received do not reflect what our Housing Authorities are really like. The "one size fits all" approach to this does not fit. Throughout it all we received threatening email and letters instead of help. How would you like to work under those conditions? You have hundreds of hard working • directors that are probably as close to quitting as I am. I cannot and will not work in a abusive environment I deserved encouragement and help not threats. The intention of all of this is to better serve. out customers, our tenants. Does this system intend to only help the customers at the expense of the staff? On my office wall I have a picture that states my philosophy and I would like you think about it: The Essence of Compassion: Resolve to be tender with the young, compassionate with the aged, sympathetic with the striving, and tolerant with the weak and wrong.....because sometime in your life you will have been all of these. I sincerely hope things change in the future to better reflect the needs of your staff too. Sincerely yours, Karol Charon Executive Director Mound H.RA. • Indian Knoll Manor I 2020 Commerce Boulevard I Mound, MN 55364 Phone & Fax: [612] 472-5078 h Subj: Re: NAHRO' Role D 12/17/199911:10:31 AM Central Standard Time mnnahro~ll.net (Pat Gustafson) Charon@aol.com Hi Pinky, Thanks for letting me know your feelings on the current issues with the implementation of the HQWRA and PHAs. This certainly is a real hardship for many of our HRAs in MN. THe National NAHRO Housing Committee has established a subcommittee that has been working directly with HUD in the negotiated ru-e process on the PHAs. As difficult as it has been, the outcome has been much less burdensom than what HUD proposed. It has been a difficult process for all involved. Upon the receipt of your e-mail I sent an e-mail to Julio Barretto, Legislative Director, National NAHRO with the following message: 'All seems to be going well here with the major exception of all the frustration at the local level in smaller HiZ4s in dealing with the OHWRA/ PHAS. Their inability to work within HUD's requirements and telecommunication system that is not functioning adequately and consequential, they are getting demanding letters from HUD of non compliance. In these limited staffing organizations exist major frustration with getting computers for the first time, software, installation and turning around reports to a system not functioning properly takes all their resources. Thus, how does the other non reporting parts of the programs get delivered. The major concern is what ha ned to the priority of the product and results Vs the document to regulatory mandates? Any support we can get to make changes to small HRAs to deliver the programs to the citizens in their jurisdictional area and minimize the time, effort and staff capacity to deliver HUDs new reporting and planning mandates. ft has become unreasonable and several of our small HRA Executive Directors are taking early retirement or quitting. I don't believe we are unique. Let me know if there is something we should be doing or what help NAHRO can give us.' You are exactly right about the HUD telecommunication system being troubled. This is a national problem. I understand that only approximately100 users can be connected to HUD for reporting at one time. This has caused major problems, as everyone has such difficulty connecting to HUD, that when they are connected, they are not readily disconnecting and the extended time connections are tying up the system and limiting access. I will contact HUD and pull together a training to be included in the Spring Conference. Although it is some time off, perhaps we could encourage HUD staff to attend a regional meeting in each area of the state to provide some technical assistance. I will follow up with Minnesota HUD staff to see what reasonably they can assist us with. I will also set up an Agency E-mail to forward PHAs updates from National NAHRO to members to provide current information. Please be aware that my understanding is that HUD will be somewhat forgiving in this time of transision regarding rating transitioning agencies as tr~ Following for your information I am providing you the 2000-2001 priorities for National NAHRO. Included in them is the negotiated rule process and changes with the PHAs. Please provide me more feed back. Subj~ Fw: HUD Responds to Industry Recommendations for the PHAS 12/27/1999 7:45:35 PM Central Standard Time mnnahro@Il.net (Pat Gustafson) To: kgill@dakotahra.state.mn.us (Kati Gill), bnordquist@ci.richfield.mn.us (Bruce Nordquist), dgaffaney@willmar.com (Dorothy Gaffaney), longphra@rea.alp.com (Gent Peterson), semmchra@wabasha.net (Joseph Wheeler), Imeier@means.net (Lee Meier), cambridgehra@uswest.net (Lori Lindberg}, hranjh@mlecmn.net (Nancy Johnson-Houg), pgustafson@Il.net (Patricia Gustafson), whra1@juno.com (Rosie Rogers), paulette@navix.net (Paulette Pool), bjl@nque.com (Beverly Lyons), wpluta@ihda.org (Bill Pluta), b_lindell@ssphra.org (Branna Lindell), debster@fgi.net (Deborah M. Erlanson), ecodev@netnitco.net (James Dads, Sr. ), fcha@si- net.com (James F. Colter), joan@neonramp.com (Joan Dikkers), JFRICKI@aol.com (Julie Frick), baycoha@win.bright.net (Karen Bennett), bha@da~,e-world.net (Kimberly Holman-Short}, mkneuman@evansville.net (Marcia Neuman), bha@indianna.net (Michael K. Hagemeyer), cozhous@nque.com (Patricia Hosick), rballhra@aol.com (Richard Ball), grabseh@win.bright.net (Richard Grabko), rlaavi@aol.com (Robert Armstrong), dudleys@pilot.msu.edu (Sandra Dudley), gusty@worldnet.att.net (Sheila Ballard), sfalek@hacm.org (Steve Falek), thannen@fwha.org (Tom Hannen), credd@fwa.icoe.org (Charles Redd), cphphhc@tir.com (Gerald E. Schock), smha01@raex.com (Cherrie Tumer), danethel@parrett.net (Danethel Whitfield), awilso@hacm.org (Ann Wilson), khaewiseman@kearney.net (Elaine Wiseman), KCharon@aol.com (K. Charon}, fogarty.theresa@co.olmsted.mn.us (Theresa Fogarty), norajost@co.stevens.mn.us (Nora Jost), mary.ahem@metc.state.mn.us (Mary Ahern), Keith.Ford@mcda.org (Keith Ford), ksh1968@leonard.com (Hahne, Kathy), Barb.Sporlein@mercury.stpha.org (Barbara Sporlein), hra@rea-alp.com (Jeff Schiffman) FYI Pat --Original Message-- From: Major Galloway <MGalloway@NAHRO.org> Date: Thursday, December 23, 1999 12:16 PM Subject: HUD Responds to Industry Recommendations for the PHAS *Message Sent to National Leadership » In a meeting with the industry, HUD announced the Department's responses » to recommendations provided by industry groups during talks convened in » response to the Congressional report language calling for HUD to delay » implementing the Public Housing Assessment System (PHAS). The report » language calls on the department to delay implementation of PHAS until the » Department consults with industry representatives and the General » Accounting Office (GAO) completes a study of REAC operations. In light of » resource limitations the GAO only studying the physical inspections » performed by REAC for public and assisted housing properties. » Final PHAS Rule Expected in January and Advisory Scoring » At this time, the Department has expressed its intent to publish a final » rule during the month of January with official scoring beginning for LHAs » with fiscal years starting April 1, 2000. NAHRO and the industry groups » maintain the Department should extend the advisory scoring period until » January 1, 2001. This is necessary to allow for a discussion of the » scoring results from the Department's pilot test of the inspection » protocol and determine whether scoring adjustments are necessary to make » the PHAS physical assessment accurate. Additionally, this will provide HAs time to adjust to the planned entity-wide financial condition sessment based on the submission of GAAP-reported financial statements > sing the PHAS financial indicators that are outined below. HUD and » industry representatives agree adjustments will be necessary following the » collection of GAAP financial information from the entire industry. » Atlditional explanations by HUD will be available on the NAHRO News Page. ~ysical Inspection Adjustments and a Pilot Test » NAHRO staff are reviewing the entire revised Dictionary of Definitions to » determine the extent the Department accepted industry recommendations » intended to make the inspection protocol accurate and more appropriate for » assessing decent, safe, and sanitary physical conditions. HUD announced » the entire revised dictionary including the old and revised dictionary of » definitions will be posted on the HUD REAC web-site by December 30, 1999. » You will be able to access the revised protocol at the following address: » http://www.hud.gov/reac/. » Pilot Test. Starting in March or late February senior HUD officials » indicate the Department will conduct a pilot test of the inspection » protocol software. As part of this test, HUD agreed to permit industry » representatives to visit a select number of properties at LHAs selected » for the pilot test and to hold follow-up discussions in an effort to » assess the accuracy of the scoring system for rating whether property » conditions pass a decent, safe, and sanitary standard for living purposes » and are excellent, mediocre, poor, or substandard. » Results of the Financial Assessment Meetings » Industry representatives provided a series of recommendations to revise e PHAS financial condition indicators and several were accepted by HUD. Ilowing are brief explanations and you may access a listing of these > odifications through the NAHRO News Web Page that will list a PHAS » financial and physical presentation). » PHAS Entity-Wide Financial Assessment for Local Housing Agencies » HUD agreed to delay official scoring for the entity-wide financial » assessment until October 1, 2000. However, HUD will issue advisory » entity-wide assessment scores starting with April 1 LHAs and the official » PHAS financial condition assessment will cover only the low-rent program. » During industry meetings, representatives recommended that all non-federal » financial information be excluded from the financial assessment. Industry » representatives expressed this financial information is already collected » by the Department through independent audits and the Department does not » have the authority to assess agency's public housing performance based on » using non-Federal resources. See HUD's response in the Link on the NAHRO » News Page). HUD officials also intend to evaluate how agencies using » other HUD programs, including HOPE 6, community development block grant » and Section 8 reserves to support public housing programmatic activities. » PHAS Financial Condition Indicator Thresholds for the Current Ratio and onth Expendable Fund Balance Indicators The Department agreed to the dustry recommendations to publish constant benchmarks for peer groups or these two indicators based on the ratios in the PHAS Financial » Condition Scoring notice published on June 23, 1999. These scoring » thresholds will be published in another notice in January for the low-rent » acid advisory entity-wide assessment. HUD agreed to re-evaluate the > oring thresholds after one-year of collecting GAAP-financial data. reafter, the thresholds would remain constant for a maximum of three » ears. » HUD maintained its current scoring sytem that includes a sliding scoring » scale for these indicators for agencies that achieve a ratio value equal » to 1 up to the ratio that equals the 30th percentile. Industry » representatives recommended that LHAs be given the full 9 points if an » agency reached an acceptable liquidity (CR) or reserve (MEFB) level at an » agreed upon threshold between 1 and the 30th percentile for each peer » group. Under the scoring methodology, LHAs will receive the full 9 points » for reaching a liquidity or reserve threshold between the 30th and 80th » percentiles that were set by REAC two standard deviations away from the » mean. » Vacancy Rate and Rents Uncollected Indicator. HUD agreed to delete the » vacancy and tenant accounts receivable indicators from the PHAS Management » Operations indicator. However, units taken off- line for modernization » and approved by HUD for non-dwelling uses will be excluded from the » vacancy rate count for the Occupancy Loss financial indicator. » Reportedly, rental calculations will consider average rents from only » units that are on-line. >~let Income >7~6r this indicator that evaluates whether agencies report a net loss or » gain HUD agreed to increase the percentage from 10% to 20%. Industry » representatives modified the indicator from 10 to 20% and want to » establish a benchmark for net income/loss over a period greater than 1 » year to avid penalizing a LHA that decides to incur a 1-year deficit » using reserves or funding from additional sources. » Expense Management » HUD decided to continue to score LHAs using the expense management » indicator however agencies will be permitted a liberal appeals to explain » why certain expenditures may be higher or lower than their peers. This » liberal appeals would be delineated in the final rule and is in response » to industry concerns about peer comparisons among agencies indifferent » regions of the country and utilities paid by tenants instead of agencies. » Additionally, HUD reduced the weights for utility consumption and other » expense categories to minimize the effects of regional differences in » agency expenses. The Expense Management indicator is designed to » determine which agencies incur expenses that are not in the normal range » compared with peer agencies in the same size category. » Peer Group Comparisons » ring industry deliberations with HUD, industry representatives raised a ber of issues regarding peer agencies in different regions and unit > kdowns between Section 8 and public housing. During the upcoming » year, HUD intends to determine whether a new peer group is needed to » account fo the approximately 1,000 LHAs without a Section 8 program and » the remaining agencies that have a particular combination of Section 8 .' and > blic housing units. » esident Services and Satisfaction Surve RASS) Y~ » In a separate meeting, HUD REAC staff provided a briefing on the resident » survey process and staff provided recommendations to improve the survey » process. At this point, HUD indicated it is unable to provide survey » responses or scoring information on a development-level basis. The survey » sample size is only representative and valid for producing aggregate » agency scoring results. NAHRO and industry representatives expressed this » prevents the RASS survey from being a useful management tool. » If LHAs are not provided any property-level information, agencies will not » be able to target resources or establish a focused follow-up management » plan based on the survey results. HUD REAC representatives indicate the » survey sample size would need to be increased in an effort to provide » representative information or scoring results at the property level. In » January HUD REAC is expected to decide whether it is cost effective to » increase the number of surveys mailed to residents. » If you have questions or would like to obtain additional information on » these industry meetings, you may contact NAHRO Policy Analyst for i ng, jor Galloway by e-mail at mgalloway@nahro.org or (202) 289-35~ ext. 2 » or 1-877-TO-NAHRO. --------- Headers ------------ Return-Path: <mnnahro@Il.net> Received: from rly-yg02.mx.aol.com (rly-yg02.mail.aol.com (172.18.147.2]) by air-yg0l.mail.aol.com (v67.7) with ESMTP; Mon, 27 Dec 1999 20:45:35 -0500 Received: from mercury.ll.net (mhcpaco.com (209.83.54.129]) by rly-yg02.mx.aol.com (v67.7) with ESMTP; Mon, 27 Dec 1999 20:45:16 -0500 Received: from pat (unverified [209.83.52.30]) by mercury.ll.net (Viroom SMTPRS 4.2.181) with SMTP id <80006567943@mercury.ll.net>; Mon, 27 Dec 199919:46:30 -0600 Message-ID: <OOb301bi50d5$134af980$363453d1@pat> From: "Pat Gustafson" <mnnahro@Il.net> To: "Karl Gill" <kgill@dakotahra.state.mn.us>, "Bruce Nordquist" <bnordquist@ci.richfield.mn.us>, "Dorothy Gaffaney" <dgaffaney@willmar.com>, "Gent Peterson" <longphra@rea.alp.com>, "Joseph Wheeler" <semmchra@wabasha.net>, Lee Meier" <Imeier@means. net>, 'Lori Lindberg" <cambridgehra@uswest.net>, "Nancy Johnson-Hong" <hranjh@mlecmn.net>, "Patricia Gustafson" <pgustafson@Il.net>, "Rosie Rogers" <whra1@juno.com>, "Paulette Pool" <paulette@navix.net>, City of Mound Downtown Redevelopment Project Status Report 1/21/00 Task Assignment Status Due Date Negotiate Development JP/SI/JBD 1.Beard has provided plan and 3/1 agreement for Langdon financial data. with Beard. 2.SI completed initial review. 3.1/28 mtg scheduled for initial negotiation of development agreement Coordinate development of JPBC 1. JP/BC/SI met with Metro 6/30 school site Plains (MP)on 1/20 to revievti~ development plans. 2. MP has ordered soil tests- results 3/ 1 ? 3. MP looking for commercial partner on corner site. 4. MP is established residential developer-exploring residential options for balance of site 5. Beard and MP to meet to coordinate planning. Secure property for Post JP 1.BC developed site plan for PO 4/1 Office relocation. 2. JP/SIBC met with Metro Plains to review development of commercial piece including P.O. Negotiate agreement with JP/SI/JBD 1. Coast to Coast to architect to 3/1 Coast to Coast provide building plan to JP for value review. 2. JP/BC to meet with CC on 1/21 to review agreement issues Complete initial project pro JP BC to provide data re: building 2/15 forma type and density to JP by 1/30/00 Prepare phasing plan for Bill Beard Beard to determine how 1/30 Auditor's Road development in this are can be development. phased to accommodate 6/01 C.H. 15 completion schedule. Develop communication JP 1.JP to meet with city and Jill 1/23 plan Schultz week of 1/26 to iniate planning process 2. General project communication piece to be mailed week of 1 /26