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2024-04-23 CC Meeting MinutesMOUND CITY COUNCIL MINUTES April 23, 2024 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, April 23, 2024 at 7:00 p.m. in the Council Chambers in the Centennial Building. Members present: Mayor Jason Holt, Council Members, Sherrie Pugh, Paula Larson, Kathy McEnaney and Kevin Castellano. Members absent: None Others present: City Manager Jesse Dickson, City Attorney Scott Landsman, Deputy City Manager Maggie Reisdorf, Community Development Director Sarah Smith and Planning Consultant Rita Trapp. Tyler Pieper and Svetlana Sapegina. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Holt called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda MOTION by CM Castellano, seconded by CM McEnaney, to approve the agenda as presented. All voted in favor. Motion carried. 4. Consent agenda CM Pugh expressed concerns about the condition of some of the street pavers located where the rain barrel event will be taking place. She informed that some of the bricks have eroded and may be a tripping hazard. She asked staff to see if public works could do a temporary patch before the event. Dickson stated that he would reach out to public works to see if that could do something temporary as the pavers are set to be replaced in the fall. MOTION by CM Pugh, seconded by CM McEnaney, to approve the consent agenda as presented. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims. B. Approve minutes: April 9, 2024 Regular City Council Meeting C. RESOLUTION 24-30: RESOLUTION APPROVING A LAKESHORE SETBACK VARIANCE FOR PROPERTY AT 4360 WILSHIRE BOULEVARD. D. RESOLUTION 24-31: RESOLUTION APPROVING PERMITS FOR 71ST ANNUAL MOUND FIRE DEPARTMENT RELIEF ASSOCIATION FISH FRY AND DANCE ON JUNE 1, 2024 AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING. Mound City Council Minutes A. Public Gathering Permit B. Musical Concert Permit (including extended timeframe past 10:00 pm) C. Seasonal, Banner and Portable Sign Permit D. 1-4 Day Temporary On -Sale Liquor License E. RESOLUTION 24-32: RESOLUTION APPROVING PUBLIC GATHERING PERMIT TO MIDWEST HMONG OUTDOORS FOR USE OF SURFSIDE PARK AND BEACH AS WIGH IN STATION FOR BASS FIRSING TOURNAMENT BEING HELD ON FRIDAY, JUNE 28, 2024 ON LAKE MINNETONKA F. RESOLUTION 24-33: RESOLUTION APPROVING PERMIT TO HARRISONS BAY ASSOCIATION FOR 2024 RAIN BARREL PICK UP SPECIAL EVENT AT MOUND PARKING DECK ON SATURDAY, MAY 4, 2024 AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING G. RESOLUTION 24-34: RESOLUTION APPROVING PERMITS FOR 2024 MUSIC IN THE PARK SUMMMER CONCERT SERIES AT SURFSIDE PARK AND BEACH AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING H. RESOLUTION 24-35: RESOLUTION APPROVING NEW LIQUOR LICENSE FOR 2023- 2024 I. RESOLUTION 24-36: RESOLUTION APPROVING MEMBERSHIP IN THE HENNEPIN COUNTY FIRE CHIEFS ASSOCIATION INC. 5. Comments and suggestions from citizens present on any item not on the agenda. Dan Griffiths, resident at 2100 Old School Road, introduced himself to the City Council. He informed that he recently resigned from the Mound Liquor Store where he was employed as a Clerk. He thanked the City Council for the opportunity to work there and serve the community. CM Pugh stated that she has heard great things about the customer service at the Liquor Store and thanked Griffiths. 6. Hennepin County Commissioner Kevin Anderson Hennepin County Commissioner Kevin Anderson introduced himself to the City Council. He informed that he has been serving District 7 of Hennepin County since 2021 and that his goal is to get out to each of the communities he serves on an annual basis to provide an update. Anderson reviewed the roles that he has served in as Commissioner including being the Chair of the Public Works Committee, Vice Chair of the Housing and Redevelopment Authority, Vice Chair of Human Services and Law Safety Justice and more. He informed that he honored to be the voice of the western suburbs. Anderson provided a summary of the 2024 Hennepin County budget and informed that over 50% of the budget goes toward Health and Human Services. He explained that these vital services are meant to help people when they need support to get back on track. He stated the next biggest budget items is public safety. He informed of new initiatives like the embedded social worker program and efforts related to sheriff's department staffing. Anderson reviewed projects related to Hennepin County Public Mound City Council Minutes Works. He referenced projects from 2023 and those taking place in 2024. He reviewed a new policy called "Complete and Green Streets" that the County uses for multimodal planning. Anderson discussed youth programs and the importance of supporting youth. He informed that since 2009, the City of Mound has received $191,921 in youth activity grants (school and city). Anderson mentioned the reconstruction of the Westonka Library that will start in the fall of 2024. He said that he is very excited about the project and has enjoyed attending the public engagement sessions for the project. He informed that usage if the library is high and is very popular. He said that during construction they are still working on coordinating temporary and interim library space locations. CM McEnaney thanked Anderson for keeping the City Council informed. Mayor Holt asked about the 2024 Trail Crossing project. Anderson informed that he could follow back with updated status information Mayor Holt thanked Anderson for his ongoing support 7. Belmont Park Native Plant Proposal — Tyler Pieper Reisdorf introduced this item to the City Council. She stated that resident, Tyler Pieper, has worked with the city in the past on native garden projects at a couple of city parks. She informed that Pieper is looking to expand the current gardens at Belmont Park and is asking the City Council for approval of the design as well as some labor support from the city's public works department. She informed that he is also requesting financial support of $700 for plants. Pieper reviewed his proposal with the City Council and stated that his past projects have been highly enjoyed by residents and visitors of the parks. He showed them a presentation on the garden design and the plants he would be using. He also presented a timeline for the project. Pieper went into detail about the request to coordinate with the city's public works for some minor site preparation, mulching and watering and the financial support of $700. He informed that his final proposal was approved by the Parks and Open Spaces Commission. CM McEnaney said that she loved his gardens and thanked him for doing this. She said she loved the proposal and design and was in favor of collaborating on the next phase. MOTION by CM Pugh, seconded by CM McEnaney, to approve Pieper's design and proposal, collaboration request with public works, and the financial support of $700. All voted in favor. Motion carried. 8. Revize — Website Update Reisdorf introduced this item to the City Council. She stated that she has been working with the Communications Committee on all of the city's communication platforms and discussing when and where upgrades are needed. She informed that one of the areas of focus has been the city's current website. She explained that the current website contract has ended and as such the Communications Committee has decided to do a review of website upgrade options. Reisdorf stated that the Communications Committee desires the following improvements as it relates to website capabilities: 1. Communications: Add "Opt In" Email and Text Notifications Mound City Council Minutes 2. Easier to navigate layout 3. Human Resources: Online Employment Applications 4. Online Bill Pay 5. City Meetings: Meeting Calendar with links to all meeting information. 6. More administrative flexibility 7. Better connection to social media and E-Newsletter capability. Reisdorf informed that over the past several months, she has looked into four different website companies. She said that all of the companies are well versed in local government website design, and that it really came down to cost and the ability to design a website with desired features. Reisdorf explained that after much research that she is recommending moving forward with a company called Revize out of Michigan. She said that they are able to provide a website design for a reasonable price. She said that other two companies she liked also provide these features but are more expensive because the features are purchased as add ons and therefore increase the cost significantly. Reisdorf referenced the agreement within the packet. She stated that there were two five-year pricing scenarios that the City Council could choose from. She explained that both amount to a total cost of $24,500. She said that the start to finish timeline would be between 20-27 weeks. She said that she and CM McEnaney met with the company representative and are confident in the company and their ability to redesign the website at a reasonable cost. CM McEnaney expressed excitement for updating the website and explained that it will provide more administrative flexibility and will allow the city to create a website that is more visually friendly. Mayor Holt thanked CM McEnaney and Reisdorf on their work researching websites and expressed support for the project. Mayor stated that as a member of the Communication's Committee, one of the goals of the committee is to improve and enhance communications options with residents. He mentioned one of the new features being an "opt -in" email and text notification option. CM McEnaney explained that the new website will be more modern and allow digital form submissions as well that will streamline and improve processes by eliminating current physical paper documentation. Reisdorf stated that she is asking for a motion that would allow staff and the City Attorney to work with the company, Revize, on finalizing a contract between the two entities. MOTION by Mayor Holt, seconded by CM McEnaney, to approve moving forward with the contract with Revize for a website redesign pending a final contract review by the City Attorney and city staff. All voted in favor. Motion carried. 9. Svetlana Sar)eaina Resident Presentation Svetlana Sapegina, resident of Mound, introduced herself to the City Council. She stated that she is a local bead artist who has been doing bead work since 2007. She said that she has taught beading since 2010 and has published two books on the topic. She said that it was her dream to come to the United States and she was able to do so on a green card as an artist a couple of years ago. Sapegine provided a presentation on her most notable work. She also provided a display of her work in the City Council chambers. Mound City Council Minutes Sapegina stated that she is looking for places to display and showcase her art. She invited the City Council and the community to an open house in Bloomington, Minnesota that will showcase many of her pieces. Mayor Holt thanked Sapegina from coming to the City Council meeting and for her presentation. He recommended connecting with the Westonka Library with regards to showcasing her art at the library location in the future. CM McEnaney asked her if she teaches in the City of Mound and recommended connecting with the local Community Education Program if she was interested in teaching locally. 10. Planning Commission Recommendation Public Hearing - Proposed Amendments to City Code Section 129 related to City Code Sec. 129-2 (Definitions) and City Code Sec. 129-137 (Mixed use districts) for consistency with 2023 amendments to the 2040 Mound Comprehensive Plan Planning Consultant, Rita Trapp, introduced this item to the City Council. She informed that as part of the 2024 zoning code update, staff reviewed the Mixed Use District regulations to determine consistency with the recently adopted comprehensive plan amendment. She explained that with that review, staff identified a few areas where changes were needed and therefore worked with the Planning Commission to prepare an ordinance amendment that proposed the following changes: 1. Making senior living facilities and replacement apartment buildings conditional uses. 2. Limiting building height in both mixed use districts to 35 feet. 3. Limiting mixed use buildings with residential units from having a fagade which faces a lot line longer than 200 feet. This change is intended to address the scale of future buildings since mixed use buildings with apartments are allowed. This change also requires the addition of a new definition of fagade. Trapp informed that the proposed ordinance also included some organizational and clean-up edits. She said that the Planning Commission reviewed the amendments at the March 19th and April 2nd meetings and recommended approval. Trapp stated that staff and the Planning Commission are recommending approval of the ordinance and resolution that allows for the publication of the ordinance by summary. CM Castellano asked for clarification on the 200 feet and the definition of facade. Trapp stated that a facade is different than a wall in that it is seen as a multiple walls together and together cannot be more than 200 feet. The Public Hearing was opened at 8:16 PM. There were no comments received. The Public Hearing was closed at 8:17 PM. MOTION by CM Castellano, seconded by CM McEnaney, to approve the following Ordinance. All voted in favor. Motion carried. Mound City Council Minutes ORDINANCE 05-2024: An Ordinance Amending the Mixed Use Zoning District Resolutions of Chapter 129 (Zoning Ordinance) pertaining to definitions and the mixed use Downtown District and the Mixed Use Corridor District Regulations. MOTION by CM McEnaney, seconded by Pugh, to approve the following Resolution. All voted in favor. Motion carried. RESOLUTION 24-37: Resolution Authorizing Publication of Ordinance No. -2024 by Title and Summary 11. Comments/ Reports from Council member Council Member Pugh — Mentioned the recent discussion at the Parks and Open Spaces Commission (POSC) on renaming Harbor Park. She informed that in 2023, the POSC solicited park names at the summer farmers market. She said that those names should still be considered. She informed that the POSC is going to connect with the historical society to ask if they have any historically significant names and/or events to consider. She said that the POSC will bring that information to a future meeting for discussion and hopefully have a recommendation to the City Council by July/August. Council Member Larson — Informed that she attended the Celebration of Life event for former Spring Park resident and Mayor, Jerry Rockvam. She stated that he did a lot for the Lake Minnetonka communities. She informed that in 1966 when he was elected for his first term as mayor, he was the youngest person ever to be elected to a City Council in Minnesota. She expressed condolences to his family. Larson thanked the Public Works Department on the placement of the spring flowers at the entrance of the city. Council Member McEnaney — Nothing. Council Member Castellano — Nothing. Mayor Holt — Informed that the water treatment plant funding allocation is set to go to the State Senate soon and that the City is waiting for a decision on that. 13. Information/Miscellaneous A. Comments/reports from staff/City Manager: Dickson informed that hydrant flushing would be concluding today. B. Reports: Fire — March 2024 Finance — March 2024 C. Minutes: March 19, 2024 — Planning Commission April 11, 2024 — Parks and Open Spaces Commission D. Correspondence: 14. Adiourn MOTION by CM Castellano, seconded by CM Motion carried. "evinKelly, Pugh, to adjourn at 8:23 p.m. All voted in favor. Mayor Jason R. Holt