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2025-03-25 CC Meeting MinutesMOUND CITY COUNCIL MINUTES MARCH 25, 2025 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, March 25, 2025 at 6:00 p.m. in the Council Chambers in the Centennial Building. Members present: Acting Mayor Kevin Castellano, Council Members Sherrie Pugh, Kathy McEnaney, and Michelle Herrick. Members absent: Mayor Jason Holt. Others present: City Manager Jesse Dickson, Deputy City Manager Maggie Reisdorf, City Attorney Scott Landsman, Senior City Engineer Brian Simmons, Orono Police Officer Ryan Spencer. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Acting Mayor Castellano called the meeting to order at 6:00 p.m. 2. Pledge of Allegiance 3. Approve agenda Dickson informed that due to a conflict, item 6 is requested to be removed and rescheduled to a future meeting. MOTION by McEnaney, seconded by Pugh, to approve the agenda as amended by removing agenda item 6. All voted in favor. Motion carried. 4. Consent agenda MOTION by Pugh, seconded by Herrick, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $376,637.81. B. Approve minutes: March 11, 2025 Regular City Council C. APPROVE RESOLUTION 25-32 APPROVING THC OFF -SALE LICENSE RENEWAL FOR 2025 — 2026. D. Pay Request No. 4 in the amount of $10,749.25 to Create Construction for the Downtown Paver Sidewalks Replacement Project — Group 2. City Project No. PW 24-08 E. APPROVE RESOLUTION 25-33 APPROVING PERMITS FOR 2025 MUSIC IN THE PARK SUMMER CONCERT SERIES AT SURFSIDE PAARK AND BEACH AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING F. APPROVE RESOLUTION 25-34 APPROVING PERMITS FOR 72ND ANNUAL MOUND FIRE DEPARTMENT RELIEF ASSOCIATION FISH FRY AND DANCE ON SATURDAY, JUNE 7, 2025 AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING. 1. PUBLIC GATHERING PERMIT 2. MUSICAL CONCERT PERMIT (INCLUDING EXTENDED TIMEFRAME PAST 10:00 PM). 3. SEASONAL, BANNER ANDD PORTABLE SIGN PERMIT 4. 1-4 DAY TEMPORARY LIQUOR LICENSE 5. Comments and suggestions from citizens present on any item not on the agenda. Sergeant Ryan Spencer of the Orono Police Department (OPD) said not a lot has changed during the last two weeks. He said that the local schools have been on spring break and so there has been some more activity from juveniles. He mentioned that there is an active investigation related to the trespassing within a vacant building. He informed that the preliminary investigation believes that it was juveniles and that the building wasn't as secure as it should have been. Spencer talked about road restrictions still being place and monitored for compliance. Spencer mentioned recent training and refresher courses that the department has been going through. He stated that firearm training for the year would be starting soon. Spencer noted that on April 16, 2025 there is going to be a "Coffee with a Cop" event at the local Caribou Coffee starting at 7:30 a.m. Spencer asked if the Council has any comments regarding vehicle speed read outs from the Speed Trailer placed on Three Points Blvd. Spencer said that they've been able to get a lot of good data. Herrick stated that it is a heavily traveled street. 6. Joint Presentation: Commissioners Anderson and Edelson (Removed) 7. Award Lift Station Bid Brian Simmons introduced this item to the City Council. He informed that the city recently went out for bids for the 2025 Lift Station Improvement project, City Project No. PW 25-03. He informed that seven (7) bids were received ranging between the lowest bid at $504,467.23 and $1,021,972.00. Simmons stated that the lowest bid came in 21% below the engineer's estimate of $610,757.00. He noted that the bid did not contain separate city purchased items for the project that included: pumping equipment, a control panel, back-up generator, and magnetic flow meter. He said these items are estimated to come in at another $130,040.00. Simmons informed that the low bidder was a company called Widmer Construction LLC out of Maple Plain, MN. He said the company has successfully completed other projects for the city in the past. He recommended approval of this project to Widmer Construction LLC with the lowest bid. MOTION by McEnaney, seconded by Pugh, to approve RESOLUTION ACCEPTING BID FOR 2025 LIFT STATION IMPROVEMENTS CITY PROJECT NO. PW-25-03. All voted in favor. Motion carried. 8. Accept Plans and Authorize Bid for CSAH Sidewalks Brian Simmons introduced this item to the City Council. He informed that the City Council approved that the final plans and specifications for the CSAH 15 Sidewalks Replacement Projects for 2025 to be prepared. He stated that they are now ready and authorization is needed to advertise the project for bidding. Simmons informed that the project includes the replacement of sidewalks along Hennepin County State Aid Highway (CSAH) 15/Shoreline Drive, starting at Belmont Drive to the eastern city limits. Simmons reviewed that Hennepin County will be participating up to $500,000 in cost sharing for the project for the mainline sidewalks between Fairview Lane and Seton Channel. He added that the County is covering the cost of pedestrian ramp upgrades that were unable to be completed and upgraded in the past. Simmons reviewed the proposed project details and estimated costs with the City Council. He said that if the City Council approved putting the project out for bidding, that bids would be opened and the project awarded in April. Simmons recommended approval of soliciting bids for the project. MOTION by McEnaney, seconded by Herrick, to approve RESOLUTION RECEIVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT OF BIDS FOR THE CSAH 15 SIDEWALKS PROJECTS — BELMONT TO FAIRVIEW AND FAIRVIEW TO SETON; CITY PROJECT NO.S PW-25- 08 AND PW-25-09.. All voted in favor. Motion carried. 9. Comments/Reports from Council Members: Council Member Pugh — Pugh stated that she recently attended the POSC meeting where the Commission reviewed POSC issues. She informed that they all felt that the Surfside Park Playground was working well it its location. She discussed the neighboring city of Victoria's "Parks Passport" program and stated that the POSC is looking at doing something similar to promote residents visiting parks beyond what is close to where they live. She informed that the POSC/CC joint meeting in April will be a good meeting for discussion on park priorities and goals. She said that the POSC talked about getting more creative with city open spaces. Pugh referenced wayfinding signs. She talked about the Suburban Rate Authority (SRA) and how the City of Mound and several other cities in the region are being legally represented on issues pertaining to rates and agreements for electric power, natural gas, telephone, and cable television. She specifically mentioned fees for outdoor lighting that are being charged currently to the city and have recently been asked to increase. She mentioned going to the state capitol that day where she attended a session from Senator Mitchell on a proposal that would eliminate cities from having to pay taxes on construction projects. She mentioned a grant from the Metropolitan Council for Emerald Ash Borer tree mitigation. Pugh asked staff to look into requesting Xcel Energy to come out and do preventative tree maintenance ahead of the summer. She expressed concerns about a potential drought and storms causing trees to catch fire from the lines. Council Member McEnaney — Mentioned attending a recent WCC meeting. She informed that the High School's WestonkaBots (Robotics Club) was there to present their robot and inform that they are advancing to the World Championships in Houston Texas. She said they are an awesome group that runs completely off donations. She wished them luck in April in Texas. She mentioned a retirement for Paul Falls, who is retiring from Minnetrista after 31 years. She mentioned the Westonka Baseball Night kickoff event at Back Channel Brewing on April 1, 2025. McEnaney noted that the Gillespie Center will be hosting a "Paint and Sip" event on April 9, 2025. Pugh praised the new Gillespie Center Director for her hard work and getting the Center back on track as far as financing and programing. Council Member Castellano — Nothing to Report. Council Member Herrick — Mentioned she met with City Manager Dickson recently to discuss the creation of an Economic Development Committee. She talked about ways in which the City Council should and could improve the image of the City of Mound. Herrick stated that she researched other cities and their economic development programs and how there is a lot of information available. She recommended doing more with the new website. She asked staff to look into how long Frontier would be laying cable in the right-of-way for their current project upgrading some of their cable lines. Mayor Holt — NA. 10. Information/Miscellaneous A. Comments/reports from City Manager: Dickson mentioned that hydrant flushing in the city would be starting on April 1, 2025 and go for a few weeks. He said that this week, one of the water towers was drained for maintenance. Dickson said that staff is posting on social media and RAVE notifications about the ongoing maintenance and updates. B. Reports: Fire Department - February 2025 C. Minutes: February 13, 2025 — POSC D. Correspondence: 11. Adjourn MOTION by Pugh, seconded by McEnaney, to adjourn at 6:37 p.m. All voted in favor. Motion carried. Mayor Jason R. Holt C Attest: Ke in Kelly, Jerk/