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2002-09-09MOUND CITY COUNCIL MINUTES SEPTEMBER 9, 2002 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Monday, September 9, 2002, at 7:30 p.m. in the council chambers of City Hall. Members Present: Mayor Pat Meisel, Councilmembers Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: City Manager Kandis Hanson, Finance Director Gino Businaro, Community Development Director Sarah Smith, City Engineer John Cameron, City Attorney Paula Callies, Steve Coddon, Deb Grand Consent Agenda: Afl items listed under the Consent Agenda are considered to be routine in nature by the Council and will be enacted by a roll carl. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence 1. OPEN MEETING Mayor Meisel called the meeting to order at 7:30 p.m. 2. PLEDGE OF ALLEGIANCE 3, APPROVE AGENDA Mayor Meisel requested that Item 7 be changed to reflect that no action will be taken however an informational update will be given on the public safety building project. Mayor Meisel also requested that Item11 will be removed as recommended by Community Development Director Smith due to an unforeseen delay in the applicant receiving the resolution in advance of the meeting. MOTION by Brown, seconded by Hanus to approve the agenda as amended. All voted in favor. Motion carried. 4. CONSENT AGENDA Meyer asked that Item # 4B - payment of claims be removed from the Consent Agenda as he has a question on Page 4842 regarding the irrigation charges for MetroPlains. MOTION by Brown, seconded by Hanus to approve the consent agenda as amended. All voted in favor. Motion carried. A. Approve minutes of the August 27, 2002 meeting. Mound City Council Minutes - September 9, 2002 4B. APPROVE PAYMENT OF CLAIMS Meyer indicated that his position on the irrigation has been clear the entire time and commented that the budget is tight yet we are playing $10,000 for an irrigation system for the new park at Village by the Bay. Gino Businaro indicated that this is being paid by MetroPlains as it is coded as an escrow on the list of claims. MOTION BY Hanus seconded by Brown seconded to pay the bills. The following voted in favor: Hanus, Osmek, Brown and Meisel. Meyer voted against. Motion carried. 5. COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT ON ANY ITEM NOT ONTHEAGENDA None were offered. 6. 2003 PROPOSED BUDGET 6A. Action on Resolution Approving the 2003 Preliminary General Fund budget in the amount of $3,883,250; Setting the Preliminary Levy at $2,814,110; and Approving the Preliminary Overall Budqet for 2003 City Manager Hanson recapped the budget process. Starting in late June, City staff reviews where we are in the year and requests that Department Heads submit their budget requests. A workshop was held in late August at which time the City Council reviewed all departmental requests for capital expenditures. Hanson indicated that several things have happened since that time which may change things a little. Gino Businaro indicated that the estimated revenue for 2003 is $3.5M which is the projected amount we will take in 2003. Similarly, the expenditures will be $3.8 M therefore the difference is $355,000. Businaro also reviewed the line items of the preliminary budget. The proposed levy of $2,814,100 will be certified to Hennepin County upon approval by the City Council. The special taxing district of the Mound HRA will also certify a levy of 83,000. MOTION by Brown, seconded by Osmek to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION No. 02-88: RESOLUTION APPROVING THE 2003 PRELIMINARY BUDGET IN THE AMOUNT OF $3,833,250; SETTING THE PRELIMINARY LEVY AT $2,814,110; AND APPROVING THE PRELIMINARY OVERALL BUDGET FOR 2003. Hanus indicated that the budget is preliminary and we have a long way to go and further comment that it is the worse case scenario. Mound City Council Minutes - September 9, 2002 6B. Action on Resolution Approving a Levy Not To Exceed $83,000 for the Purpose of Defraying the Cost of Operation, Pursuant to the Provisions of MSS 469, of the Housinq and Redevelopment Authority of and For the City of Mound for the Year 2003. MOTION by Brown, seconded by Hanus to approve the following resolution. All in favor. Motion carried. RESOLUTION NO. 02-89: RESOLUTION APPROVING A LEVY NOT TO EXCEED $83,000 FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PURSUANT TO THE PROVISIONS OF MSS 469, OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF AND FOR THE CITY OF MOUND FOR THE YEAR 2003. 7. PUBLIC SAFETY BUILDING Jeff Anderson was present to give the City Council an update regarding the public safety building. He read a memorandum from Chief Pederson which explained the opening of the bids which took place on September 4th. Due to poor soils, we came in over $250,000 over the estimated amount. Hanus indicated that it is important to note that the $250,000 overage can be made up by postponing the project start and doing a comprehensive bid package. Mr. Anderson indicated that the new estimated start date is March 1. Completion would be in Nov/Dec. 2003. By starting in Spring, the project will not take as long. In the interest of saving monies, the postponing action while not favored, makes sense. He further cautioned about the possibility of inflation. By waiting until Spring, Todd Christenson believes that some of the typical costs associated with Winter construction will be saved. Mayor Meisel indicated that the information which was shared last Thursday at a special meeting and further commented that she knows that it is not an easy decision to postpone. She thanked them for their fiscal responsibility. Jeff reiterated that the recommendation to delay comes to the City Council from both the Public Safety Project Team and the Public Safety Design Team. Hanus indicated that the five (5) month postponement will save $250,000. Hanus further commented that we still got the better bond rate and that the City has saved $1.4M by selling bonds this year. Jeff further commented that the Project Team studied 6-7 other options. Hanus confirmed that everyone is united on this decision. 8. 2002 RETAINING WALL PROJECT Cameron explained that the project and recommended that the bid be awarded to the lowest bidder which is Sunram Construction in the amount of $189,837. All pertinent information is included in the packet. MOTION BY Hanus, seconded by Osmek, to award the bid for the 2002 retaining wall project to Sunram Construction in the amount of $189,837. All voted in favor. Motion carried. Mound City Council Minutes - September 9, 2002 9. ABATEMENT OF CONDITIONS CREATING A HAZARDOUS PROPERTY 2957 CAMBRIDGE LANE Cameron gave background regarding Skaalerud retaining wall matter including the draft resolution which is included in the City Council packet. City Attorney Callies explained that the abatement procedure is included in statute. The order will be served to the property owner and abated accordingly with all costs to be assessed Kandis indicated that the cost of the retaining wall will be in the realm of $70,000. MOTION by Osmek, seconded by Brown seconded to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 02-90: RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A HAZARDOUS PROPERTY AT 2957 CAMBRIDGE LANE The City Council took a recess from 9:10 PM to 9:22 PM. 10. PLANNING COMMISSION RECOMMENDATION A. Action on Proposed Amendments to Chapter V, Section 1000 - Nuisance Ordinance. Community Development Director Smith gave an overview of the proposed amendments to City Code Section 1000 - Nuisance Ordinance which was reviewed by the Planning Commission at its August 19, 2002 and recommended for approval. Ms. Smith also indicated that the Planning Commission would like to pursue an additional amendment(s) to address portable temporary structures and further commented that the proposed new language to City Code Section 350 regarding screening requires that a public hearing be held therefore no action is required on this item. Hanus indicated that he would like to see a copy of the proposed new ordinance presented in "strike-out / edit" form prior to taking any action. MOTION by Hanus, seconded by Brown to table action on the proposed amendments to the Nuisance Ordinance until the September 24, 2002 at which time an edited version of the new nuisance ordinance will be included. All voted in favor. Motion carried. 10.ACTION ON RESOLUTION TO DENY REQUEST FROM TIM BECKER AND DALE AND LORELL BECKER TO REZONE LOTS 5-8, BLOCK 4, REPLAT OF HARRISON SHORES, HENNEPIN COUNTY, MINNESOTA FROM R-1 SINGLE-FAMILY RESIDENTIAL TO R-lA SINGLE-FAMILY RESIDENTIAL This item was removed from the agenda during Agenda Approval and tabled until September 24, 2002 as recommended by City staff. Mound City Council Minutes - September 9, 2002 .ACTION ON CASE# 02-27- WAIVER OF PLATTING REQUEST FROM STEVE CODDON FOR LOTS 23, 24, 25, 38, 39, 40- BLOCK 3, LAKESIDE PARK, A.L. CROCKER'S 1sT DIVISION Community Development Director Smith provided an overview of the request from Steven Coddon for waiver of platting approval to combine and subdivide the (6) former tax-forfeit lots which he purchased in May 2002 from Hennepin County and commented that the proposed new lots meet the minimum requirements of the R-2 District and that waiver of platting requests do not require review by the Planning Commission but may be remanded for review if the City Council so desires. Discussion took place regarding proposed Parcel A which includes Lots 23 and 40 due to its long and narrow configuration. Several members of the City Council questioned whether a viable building pad exists and by consensus agreed that it may be beneficial to forward the application to the Planning Commission for additional review. Steve Coddon indicated that while house plans were not included with the application materials, he has preliminary plans to build a 2-story structure on this lot which would meet the requirements of the R-2 District and would not require any variances. Meyer indicated that he believed the application could be acted upon as it meets the requirements of the R-2 District and that the City Council recently took action on a similar request. MOTION by Brown, seconded by Hanus to remand the waiver of platting request from Steve Coddon to the Planning Commission for review at its September 16, 2002 meeting. All voted in favor. Motion carried. Members of the City Council also stated that the request could be included on the Consent Agenda at the September 24, 2002 meeting following review by the Planning Commission. 12. INFORMATION / MISCELLANEOUS A. LMCD correspondence B. Report: Finance Department through July 2002 C. Report: Police Department through August 2002 D. Article: Tour shows different ways of building communities E. Article: How much is redevelopment worth? F. MFRA (Engineering firm) staff G. Notices of charitable gambling donations from VFW H. FYI: Notice of status with MCWD I. Newsletter: Springstead J. Newsletter: Gillespie K. Redevelopment update. Mound City Council Minutes - September 9, 2002 Meisel also reminded members of the Council regarding the dedication ceremony planned for the 911 monument at Veteran's Park to be held on Wed. September 11, 2002 at 4:30 PM. 13. ADJOURN MOTION by Brown, seconded by Hanus to adjourn the meeting at 9:05 p.m. All voted in favor. Motion carried. Attest: Bonnie Ritter, City Clerk Mayor Pat Meisel ~