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2001-06-28MIS~IONSTATEMENT: ''The City~fM~und~thr~ughteamw~rkandc~~perati~n~pr~vides~atareas~nab~ec~st~qua~ity 1] services that respond to the needs of all citizens, fostering a safe, attractive and flourishing communiw." AGENDA MOUND CITY COUNCIL SPECIAL MEETING 6:30 P.M. at CITY HALL THURSDAY, JUNE 28, 2001 PAGE REVIEW: DOCK AND SLIP FEES ............................. 2-32 SPECIAL MEETING CITY OF MOUND MOUND CITY COUNCIL NOTICE is hereby given that the MOUND CITY COUNCIL will hold a Special Meeting on Thursday, June 28, 2001, at Mound City Hall, 5341 Maywood Road, Mound, MN., at 6:30 P.M. in the Council Chambers. The purpose of this meeting will be to review the DOCK AND SLIP FEES. The public is invited to attend. mC- o,,o. 9 9 ..~ (~ Z Z Z Z Z Z 0 0 0 0 0 0 o ~ ,-.i 0 ~_ I1~ t~ J~ ltd ~. ¢~1 ~ ~ ~1~ 0 0 0 I~~ 0 ~ ~-rll~ o o ~-~3 o o .b. ~ o · , o .!ill ~'"' ~. cr ,.~ Z,o .,:, .,:, .,:, .,:, .., E ~ ~' E ,.,,,~ ~ ~ u o ~o · oooo;,,' ' · . .o.o ·~..,...... :..~. °°-i~ g o°o°°ggggg~googbb~., I ! CD. . . , I ),~. , 0.-"~ ~ ~.0 .. , 0 ._ , o ol~~ ~ ~ ~' i~l- ' 0 -o ~ ~ ~ o ~ ~.OlO ~ ~3 ~ ~ 0 m 0 , - , ~ o~ ~ ~ ~ ~c ~= ~ O-'~O~o ~ m~ ~ O~ ~ ~ ~Z m ~ m r~ ~ ~ ~ ~ ~ ~ _,~ ~ 0 --' ' ~; ;5'~ 54= ~ I i ' ' 0 0 ~ ~ O' · 0 ...... O' ' ~' .... ' · 0~ ~ ~ ~" ~' ~ ' ' ~ .... 0 .... ~ .... -, I CITY OF MOUND DOCK AND CO/I/Ill/IONS ADVISORY COUUISSION NOVEMBER 16, 2000 Present were: Chair Jim Funk (arrived at 8:35 pm), Commissioners Mark Goldberg, Frank Ahrens, and Greg Eurich, and Council Representative Mark Hanus. Also present were Park Director Jim Fackler and Dock Inspector Tom McCaffrey. Absent and excused: Commissioner Gerald Jones Acting Chair Goldberg called the meeting to order at 7:30 p.m. 1. MINUTES Motion made bY Ahrens, seconded by Eurich, to approve the minutes of the September 20, 2000 DCAC meeting as Presented. Motion carried unanimously. DISCUSS: PROPOSED 2001 THRU 2005 DOCK/SLIP FEE OPTIONR Discussion took ~place summarizing the earlier discussion for Chair Funk. Councilmember Hanus reiterated his recommendation to table this discussion until the Council offers some direction. Commissioner Eurich expressed his desire that the DCAC has input regarding the philosophical discussions on all issues entailed in the dock fees. Consensus was that these discussions will be put off on the Commission and Council level until 2001, as there is not time to make these kinds of decisions in 2000. Motion made by Funk, seconded by Goldberg, to recommend that dock fees for 2001 remain .unchanged fOr 2000. Motion carried unanimously. CITY OF MOUND DOCK AND COMMONS ADVISORY COMMISSION SEPTEMBER 20, 2000 Present were: Chair Jim Funk, Commissioners Mark Goldberg, Gerald Jones, Frank Ahrens, and Greg Eurich, and Council Representative Mark Hanus. Also present were Park Director Jim Fackler, Dock Inspector Tom McCaffrey, and Secretary Kristine Kitzman. Chair Funk called the meeting to order at 7:30 p.m. 1. MINUTES Motion was made by Jones, seconded by Funk, to approve the minutes of the August 17, 2000 DCAC meeting as presented. Motion carried unanimously. 2. AGENDA CHANGES Agenda approved as presented. 5. DISCUSS: PROPOSED 2001 THRU 2005 DOCK/SLIP FEE OPTIONS Park Director Fackler presented the proposed dock/slip fee options. City Manager Kandis Hanson addressed the Dock Commission, stating that there are very diverse opinions of the dock slip options, including but not limited to the options of a fiat fee versus a divergent fee between abutting and nonabutting dock fees. Hanson suggested Mounds Dock and Commons Advisory Commission September 20, 1999 that the DCAC send two proposals to the City Council, one for a flat fee and one for a divergent fee increase, including the pros and cons of each approach. Then, leaving the final decision of which way to vote up to the City Council. Councilmember Hanus stated the one part of the fee discussion that has not taken place yet is the schedule of how any increase in dock fees will be allocated. He noted that where the money goes will effect how people feel about the increase. For instance, the commons are for the use of the public at large, so the dock holders may feel it is unfair if their fees are raised to fund maintenance of the commons. Hanus stated that he is not ready to accept the numbers given to the DCAC for maintenance of the dock program from the city. Park Director Fackler presented a proposed budget that has not been approved on any level, it is only a preliminary suggestion. Commissioner Gerald Jones was excused from the rest of the meeting at 9:45 p.m. Discussion followed regarding, primarily, the administrative costs allocated to the docks and commons. Generally, the figures listed on the proposed budget were thought to be rather high. Councilmember Hanus in particular stated he would like to see an accounting of time spent on docks and commons by all park. employees. Commissioner Goldberg questioned what steps could now be taken to see if the proposed numbers are accurate, or not even close as the Commissioners suspect. Commissioner Ahrens pointed out that the numbers in the spreadsheet do not reflect the new additions listed in the 2001 proposed list, as that information was not available when the spreadsheets were worked out. Motion made by Ahrens, seconded by Goldberg, to extend the meeting for an additional 15 minutes. Motion carried unanimously. Councilmember Hanus stated that the next step is to direct staff to fine tune the dollar amounts for more accuracy. City Manager Hanson stated that the professional services could be eliminated by using staff at the different commission meetings, assigning one employee to each commission. This would also provide back up for Park Director Fackler, providing an additional staff member at the meetings who will be able to field some questions. Aisc, keeping an accounting of all employees time spent on the docks and commons would add a large amount of additional accounting and staff time. Park Director Fackler stated his understanding of what the Commission wants now is for him to review some of the projects done by park employees, and come up with a more accurate accounting of time spent on docks. Mounds Dock and Commons Advisory Commission September 20, 1999 Coundlrnember Hanu stated that when there are 0nly approximately 450 people paying all of the bill, guesses that are off do make a large difference. Some justification is needed to show the people who will ultimately end up paying. City Manager Hanson asked, in closing, that the commissioners jot down their ideas on the pros and cons of a fiat fee raise versus a divergent fee raise, abutter versus non abutter. This may help to better utilize meeting time and to fine tune a recommendation for Council. 6. REVIEW: 2001 DOCK APPLICATION FORMS Item moved to October meeting. 7. REVIEW: ORDINANCE 437 Item moved to October meeting. 8. DISCUSS:OCTOBER DCAC AGENDA To be included on the October agenda are: 1. Discuss: Highland End and Twin Park Multiple Dock Reconfigurations 2. Discuss: Proposed 2001 thru 2005 Dock/Slip Fee Options 3. Review: 2001 Dock Application Forms 4. Review: Ordinance 437 9. SEPTEMBER CALENDAR 10. FYI ~) 2) ~) 4) $) 6) ?) 8) 9) 10) HRA & City Council Minutes August 22, 2000 Park & Open Space Advisory Commission Minutes August 10, 2000 Planning Commission Minutes August 14, 2000 Minimum Stairway Specifications Dedicated Commons Lineal Footage @Boat Use Applicant InformationNolunteer Boards/Committees/Commissions What Exactly Does Ethical Leadership Mean These Days? Clues To SmallTown Survival Date Change For Dock & Commons Advisory Commission WEBSlTE 11. REPORTS A) CITY COUNCIL REPRESENTATIVE No report at this time. B) PARK DIRECTOR No report at this time. CITY OF MOUND DOCK AND COMMONS ADVISORY COMMISSION AUGUST 17, 2000 Present were: Chair Jim Funk, Commissioners Mark Goldberg, Gerald Jones, Frank Ahrens, and Greg Eurich, and Council Representative Mark Hanus. Also present were Park Director Jim Fackler, and Dock Inspector Tom McCaffrey. Chair Funk called the meeting to order at 7:30 p.m. 1. MINUTES Motion was made by Ahrens, seconded by Jones, to approve the minutes of the July 20, 2000 DCAC meeting as presented. Motion carried unanimously. 2. AGENDA CHANGES Agenda approved as presented. 5. DISCUSS: DOCK FEES Park Director Fackler presented information from a sub-committee which discussed dock fees, briefly explaining each group and each option. Staff is recommending Option 1 of Group A, the equal distribution between abutter and non-abutter. Discussion followed regarding the specifics of the report, such as how the numbers shown were arrived at. Questions were answered by members of the sub-committee who were present. Some concern about the high balance was expressed, but CommissionerAhrens pointed out that only the income was shown. Expenditures are yet to be determined. It was mentioned that more maintenance and improvements can be done, and the General Fund subsidies can be covered. Ahrens also stressed the fact that the recommendation is from staff, not from the sub-committee. The purpose of the sub-committee was to present all options to the Dock Commission. 9:35 p.m. Commissioner Gerald Jones is excused from the rest of the meeting. Discussion then turned to where the dock funds should be spent and if the money should go to only docks, or upkeep of the commons, some to the General Fund, to parks, and so on. Chair Funk pointed out that this discussion could take place at another time, as there are many options to look into, and a clear and concise recommendation would need to be made to the City Council. Consensus was reached that the above subject should be discussed at a future meeting. Commissioner Goldberg stated that no matter what decision is made, there will be some people who are not going to be happy with the change. The best plan would be to try very hard not to create additional friction between abutters and non.abutters, it was mentioned that over the years, the Dock Commission has worked very hard to keep the scales even, and this could brin9 some bad feeling back. 10:00 p.m. Chair Funk tabled the meeting. Motion made by Funk, seconded by Ahrens to extend the meeting for 30 minutes. Motion carried unanimously. 10:00 p.m. Council member Mark Hanus is excused from the rest of the meeting. Commissioner Goldberg stated one thing that cannot happen is that multiple dock holders be made to pay more than the straight dock holder, as just a year or two ago the people who moved to the multiple dock were told that would not happen. They were told that moving to a multiple dock will not change the fee they would have to pay. The multiple slip doCk fee was promised to be equal to the straight dock fee. City Manager Hanson informed the Commissioners that the City Council has set a goal for her to have new dock fees in place for January 1, 2001. Park Director Fackler stated that a recommendation tonight would be his preference due to the fact that a public hearing had been discussed for September. City Manager Hanson stated that since the Commission is getting "hit" with this for the first time tonight, she would recommend a workshop to discuss this issue only, as there are many, many facets of this decision and it is too much to discuss and come up with a recommendation in one night. She advised the sub-committee is fairly confident in what they have come up with, but the Dock Commission may need some time to digest all of the information presented. Commissioner Ahrens stated that tonight, two members of the Commission had to leave already, so no decision is going to happen tonight. He agreed that a workshop dedicated to this discussion is a very good idea. Consensus was reached to schedule a workshop on Wednesday, August 23rd, at 7:00 p.m. If another meeting is needed, Wednesday, August 30th would be the second option. There would be enough time to notify for this meeting, and there would also be time to change any information that is discussed before the September 21 st public hearing date. CITY OF MOUND DOCK AND COMMONS ADVISORY COMMISSION JULY 20, 2000 Present were: Chair Jim Funk, Commissioners Mark Goldberg, Gerald Jones, Frank Ahrens, and Greg Eurich. Also present were Park Director Jim Fackler, Dock Inspector Tom McCaffrey, and Secretary Kristine Kitzman. Absent and excused: Council Representative Mark Hanus. Chair Funk called the meeting to order at 7:30 p.m. 1. MINUTES Motion was made by Funk, seconded by Eurich, to approve the minutes of the June 15, 2000 DCAC meeting as amended below. Motion carried unanimously. Page 4, item 6, paragraph 3: Delete entire paragraph. "Commissioner Jones stated..." Page 3, item 4: Delete "motion?" AGENDA CHANGES Motion was made by Funk, seconded by Jones to approve the agenda as presented. Motion carried unanimously. 4. DISCUSS: 2001 DOCK FEES Park Director Fackler summarized the general fund costs that could be accessed to the dock fund for 2001, as presented in the memo dated July 13, 2000. A rough estimate of per site dock charges came out to be $106,00 increase. Coincidentally, this figure was consistent with the amount of increase that had been discussed. Commissioner Goldberg questioned how much pressure there is for the Dock Fund to adopt these expenses. Park Director Fackler stated it is not expected that the Dock Fund adopt these exact expenses. This list is a first draft and is subject to discussion. There is, however, some pressure to have this issue resolved soon. Mounds Dock and Commons Advisory Commission July 20, 2000 Chair Funk questioned the $6,250.00 for Administration Charge. Fackler replied that Gino Businaro would have-/o explain what this entails. Commissioner Ahrens questioned what the estimated dock fund income is this year, to which Fackler replied $68,000 is estimated. Commissioner Goldberg suggested laying out all of the costs for the dock program currently, and try to balance any increase to the dock fees with the adoption of these subsidized expenses. When this time table is established this can be presented to the City Council. Park Director Fackler suggested receiving help from the Finance Director. Possibly form a subcommittee to meet with Gino and organize this information. Commissioners Ahrens and Eurich volunteered for this project, and Fackler will set up an evening for this meeting. Information will be available at the August meeting to present to the whole Commission. CITY OF MOUND DOCK AND COMMONS ADVISORY COMMISSION JUNE 15, 2000 Present were: Chair Jim Funk, Commissioners Gerald Jones, Frank Ahrens, and Greg Eurich, and Council Representative Mark Hanus. Also present were Park Director Jim Fackler, Dock Inspector Tom McCaffrey, and Secretary Kristine Kitzman and Andrea Ahrens. Absent and excused: Commissioner Mark Goldberg Chair Funk called the meeting to order at 7:30 p.m. 1. MINUTES Motion was made by Ahrens, seconded by Funk, to approve the minutes of the May 18, 2000 DCAC meeting-as amended. Motion carried unanimously. Page 1, Item 2a, Paragraph 1: "...to private or common multiple docks." Page 3, Last paragraph: "...she believes the ~ Jori Ayaz case brought..." 2. AGENDA CHANGES Agenda approved as presented. 7. DISCUSS: 2001 DOCK FEE,~ Park Director Fackler presented a memo from October regarding the surrounding cities that have rental sites, and their fees in comparison to Mound. Also, the last increase in Mound was in the 1992 boat season. Councilmember Andrea Ahrens addressed the Commission regarding the people who abut the commons, who pay the same taxes as people who abut the lake, but do not get the same rights as private lakeshore citizens. They have to pay the city fee to rent a docksite even though they are treated, for_ all intents and purposes, the same as the private lakeshore owner who can put in their own dock. Commissioner Eurich disagreed that the non-lakeshore owners should not pay a dock fee. There are other advantages to living on the commons property, and other advantages to ' Mounds Dock and Commons Advisory Commission June 15, 1999 riving on lakeshore. This may be an inequity, but the owner on the commons property knew how the system was run before buying that property. Chair Funk pointed out that the State assesses the property value, not the City. The property tax system in Minnesota is not very equitable, but it is not up to the Mound Dock Program to try to equalize the property tax system for Mound. Park Director Fackler gave an accounting of the dock fund, and how more costs of staff time and equipment could be charged to the dock fund. In regard to dock fees, surrounding communities have much higher dock fees than Mound, and there has not been a increase for a number of years. It is time to reconsider the fee amount for 2001. Chair Funk requested staffto put together a capital improvement plan for the dock system, to keep up the maintenance and to consider the yearly additions that are anticipated. Councilmember Andrea Ahrens reiterated her disagreement with the current fee structure when the residents who abut the commons are using their own money to maintain the city property, and still paying a dock fee to use a city dock, whereas the next door private lakeshore owner is paying to improve their own property, and also able to use their own dock, but still paying the same taxes. Park Director Fackler recommended first listing all possible expenses of the dock program, then working back from there and finding the most equitable way to split the cost between abutters, non-abutters, multiple slip holders. Also, Fackler recommended that any rate increase be done incrementally, rather than all in one year. 10:00 p.m. Chair Funk tabled the meeting. Motion made by Funk, seconded by Ahrens, to extend the meeting for an additional 20 minutes. Motion carried unanimously. Chair Funk summarized that the DCAC needs more discussion on what is equitable for the dock fees, and whether the fees should be different for each type of resident in the dock program. Funk requested staff to arrive at an estimated figure needed to run the dock program, and this discussion can continue at that time.