1995-02-28 AGENDA
CITY OF MOUND
MOUND, MINNESOTA
MOUND CITY COUNCIL - REGULAR MEETING
TUESDAY, FEBRUARY 28, 1995, 7:30 P.M.
CITY COUNCIL CHAMBERS
1. PLEDGE OF ALLEGIANCE.
APPROVE THE MINUTES OF THE FEBRUARY 14, 1995
REGULAR MEETING AND FEBRUARY 21, 1995 COMMITTEE
OF THE WHOLE MEETING.
PROCLAMATION- MARCH 13- 19, 1995-
CAMP FIRE BIRTHDAY WEEK IN THE CITY OF MOUND
PUBLIC HEARING: 1995 URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM.
PUBLIC HEARING CASE//95-06: LAWRENCE C. SHAW,
5200 MAYWOOD ROAD, COMPONENTS SYSTEMS, INC.
AND/OR LEEDS ELECTRONICS, INC., LOTS 16 & 17,
BLOCK 2, SHIRLEY HILLS UNIT F,
PID #13-117-24 43 0145.
REQUEST:
1. CONDITIONAL USE PERMIT FOR
WHOLESALE & ASSEMBLY OPERATIONS
2. VARIANCE FOR ENTRANCE STRUCTURE
CASE//95-03: DANIEL C. STROT, 1466 EAGLE LANE,
LOTS 3, 4 & 5, BLOCK 2, WOODLAND POINT,
PID #12-117-24 43 0002.
REQUEST: VARIANCE TO CONSTRUCT A DETACHED GARAGE
.CASE//95-04: LANCE B. ANDERSON, 5220 LYNWOOD BLVD.,
P/LOTS 1 & 2, BLOCK 2, & P/LOTS 3 & 4, BLOCK 1,
REARR. BLOCK 10, ABRAHAM LINCOLN ADDITION TO
LAKESIDE PARK, PID #13-117-24 31 0070.
PG. 530-539
PG. 540
PG. 541-555
PG. 556-590
PG. 591-608
527
REQUEST: VARIANCE TO CONSTRUCT A PORCH PG. 609-625
o
CASE//95-05: STEVE & LAUREE FEGERS, 5001 SPARROW ROAD,
LOTS 1-4, 9 & N. 11' OF 5, BLOCK 2, LINDEN HEIGHTS,
PID # 13-117-24 13 0027.
REQUEST: VARIANCE TO CONSTRUCT A DECK
PRESENTATION OF 1994 DEPARTMENT HEAD ANNUAL REPORTS:
JOEL KRUMM, LIQUOR STORE MANAGER
JOHN MC KINLEY, ACTING POLICE CHIEF
GINO BUSINARO, FINANCE DIRECTOR
JON SUTHERLAND, BUILDING OFFICIAL
PG. 626-641
PG. 642-645
PG. 646-676
PG. 677-693
PG. 694-707
10.
11.
12.
13.
COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT.
BID AWARD - VACALL - PUBLIC WORKS EQUIPMENT
SET BID OPENING DATE FOR PURCHSE OF 1995 FIRE
APPARATUS (SUGGESTED DATE: WEDNESDAY, MARCH 29,
1995 - 11 AM)
RESOLUTION TO SUPPORT INDEPENDENT SCHOOL DISTRICT
#277 AND OTHERS IN AN EFFORT TO STUDY THE CONSTRUCTION
OF A NEW COMMUNITY CENTER FOR THE WESTONKA AREA AND
ASSIST IN FUNDING A COMMUNITY SURVEY NOT TO EXCEED
$1500.
PG. 708
PG. 709
14.
15.
PAYMENT OF BILLS.
INFORMATIONAL/MISCELLANEOUS
A. Financial Report for January 1995, as prepared by
Gino Businaro, Finance Director.
Minutes of the Planning Commission
February 13, 1995.
LMCD Mailings.
Parks and Open Space Commission Minutes -
February 9, 1995
Bo
PG. 710-719
PG. 720-72
PG. 722-730
PG. 731-764
PG. 765-772
528
to
Notice from Hennepin County re: A regional
county mixed municipal solid waste hauler
licensing program.
PG. 773-775
529
Mound City Council February 14, 1995
MINUTES - MOUND CITY COUNCIL - FEBRUARY 14, 1995
The City Council of Mound, Hennepin County, Minnesota, met in regular session on Tuesday,
February 14, 1995, in the Council Chambers at 5341 Maywood Road, in said City.
Those present were: Mayor Bob Pol~ton, Councilmembers Andrea Ahrens, Mark Hanus, Liz
Jensen, and Phyllis Jessen. Also present were: City Manager Edward J. Shukle, Jr., City Clerk
Fran Clark, City Attorney Curt Pearson, Public Works Superintendent Greg Skinner, Parks
Director Jim Fackler, Fire Chief Steve Erickson, Acting Police Chief John McKinley and the
following interested citizens: Joanne Bakke and Carl Glister.
The Mayor opened the meeting and welcomed the people in attendance.
The Pledge of Allegiance was. recited.
1.0 MINUTES
MOTION made by Jensen, seconded by Jessen to approve the Minutes of the
January 24, 1995, Regular Meeting, as submitted. The vote was unanimously in
favor. Motion carried.
1.1 PRESENTATION OF A PEDESTRIAN SAFETY AWARD FROM THE
AMERICAN AUTOMOBILE ASSOCIATION (AAA)
Joanne Bakke, representative from AAA, presented the City Council with a Pedestrian Safety
Award for 1993.
1.2 PRESENTATION OF 1994 DEPARTMENT HEAD ANNUAL REPORTS
The following Department Heads presented their 1994 annual reports to the City Council: Greg
Skinner, Public Works Superintendent; Jim Fackler, Parks Director; Steve Erickson, Fire Chief;
and Fran Clark, City Clerk.
1.3 APPOINTMENT OF ASSISTANT WEED INSPECTOR
Ahrens moved and Hanus seconded the following resolution:
RESOLUTION g95-20 RESOLUTION APPOINTING JIM FACKLER, PARK
DIRECTOR, ASSISTANT WEED INSPECTOR
The vote was unanimously in favor. Motion carried.
Mound City Council
February 14, 1995
1.4
RESOLUTION REQUF~TED BY OUR LADY OF THE LAKE CHURCH RE: "NO
PARKING - DROP OFF ZONE" IN FRONT OF THE CHURCH, COMMERCF,
BLVD,
The City Manager explained that the church has requested this in order for Westonka Rides to
accommodate persons they are assisting to access the church. The time would be 7:00 A.M.
to Noon, Sundays only.
Ahrens moved and Jessen seconded the following resolution:
RESOLUTION g95-21
RESOLUTION TO ESTABLISH A "NO PARKING -
DROP OFF ZONE" IN FRONT OF OUR LADY OF
THE LAKE CATHOLIC CHURCH, 2385
COMMERCE BLVD. ON SUNDAYS FROM 7:00 A.M.
TO NOON
The vote was unanimously in favor. Motion carried.
1.5
APPOINTMENT TO PLANNING COMMIgSION FOR UNEXPIRED TERM OF
MARK HANUS - TERM ENDING DECEMBER 31, 1996
The City Manager explained that the Planning Commission interviewed 2 excellent candidates
on February 13, 1995. They were Mark Kjolhaug and Becky Glister. The Planning
Commission recommended appointing Becky Glister.
Ahrens moved and Jensen seconded the following resolution:
RESOLUTION//95-22
RESOLUTION APPOINTING BECKY GLISTER TO
THE PLANNING COMMISSION FOR THE
UNEXPIRED TERM OF MARK HANUS - TERM
EXPIRES DECEMBER 31, 1996
The vote was unanimously in favor. Motion carried.
COMMENTS AND SUGGESTIONS FROM CITIZENS PRFSENT.
There were none.
Mound City Council
1.6 SET PUBLIC HEARING
February 14, 1995
MOTION made by Hanus, seconded .by Ahrens to set February 28, 1995, for a
public hearing to consider the issuance of a Conditional Use Permit to allow two (2)
"wholesale and assembly operations" in the B-1 Central Business District for
Components System, Inc. And Leed Electronics, Inc. At 5200 Maywood Road. The
vote was unanimously in favor. Motion carried..
1.$~\ REQUEST TO USE MOUND BAY PARK FOR WEIGH-IN ONLY,
MINNETONKA BASS CLUB, SATURDAY, JUNE 3, 1995
MOTION made by Jessen, seconded by Ahrens to approve a request by the
Minnetonka Bass Club to use Mound Bay Park on Saturday, June 3, 1995, for a
weigh-in only for their fishing tournament. The vote was unanimously in favor.
Motion carried.
1.~0 LICENSE RENEWALS: GARBAGE & REFUSE HAULERS & CIGARETTE
LICENSES
MOTION made by Ahrens, seconded by Hanus to authorize the issuance of the
following licenses contingents upon all required forms, insurance, etc. being
submitted (License Period 3/1/95 to 2/28-96):
Garbage & Refuse Hauler
Cigarette
Best Disposal
Blackowiak & Son
Randy's Sanitation
Westonka Sanitation
Woodland Sanitary Service
American Legion Post//398
Brickley's Market
Headliners Bar & Grill
John'.s Variety & Pets
Jubilee Foods
Meyer's Service
Mound Municipal Liquor
PDQ Food Store//292
R & R Bait Shop
SuperAmerica//4194
Thrifty White Drug//704
VFW Post//5113
The vote was unanimously in favor. Motion carried.
Mound
1.0
City Council
February 14, 1995
REOUE~T FOR A TEMPORARY ON-SALE NON-INTOXICATING MALT
LIOUOR PERMIT FOR MARCH 4, 1995, OUR LADY OF THE LAKE CHURCH -
CABARET
MOTION made by Hanus, seconded by Jensen to authorize the issuance of a
Temporary On-Sale Non-Intoxicating Malt Liquor Permit for March 4, 1995, to Our
Lady of the Lake Church, 2385 Commerce Blvd., for their Cabaret. The vote was
unanimously in favor. Motion carried.
PAYME~ OF BILL8
MOTION made by Jessen, seconded by Jensen to authorize the payment of bills as
presented on the pre-list in the amount of $489,084.36, when funds are available.
A roll call vote was unanimously in favor. Motion carried.
INFORMATIONAL/MIgCELLANEOUS
A. Department Head Monthly Reports for January 1995.
B. LMCD Representative's Monthly Report for Jan .uary 1995.
C. LMCD Mailings.
D. Updated Preliminary Financial Report as prepared bY Gino Businaro, Finance Director.
Agenda for Mayors Meeting with the LMCD - Meeting is scheduled for Friday,
February 24, 1995, 7:30 A.M., Conference Room 135, Norwest Bank Building,
Wayzata.
Fe
Invitation to attend annual "Save the Lake" Recognition Banquet scheduled for Thursday,
February 23, 1995, at Lord Fletcher's. If you are interested in attending, please let Fran
know ASAP.
Final report on Lake Minnetonka Boat Density Survey conducted by Clear Air, Inc. of
Wayzata.
H. REMINDERS:
Planning Commission interviews will .be held Monday, February 13, 1995, 7:30
P.M., City Hall. You should have received copies of the resumes of the
candidates for the vacancy. Please. note City Council is invited to attend and
.participate in the interviews. The Planning Commission will make a formal
4
Mound City Council
February 14, 1995
recOmmendation to the Council following the interviews. This item is scheduled
for this Agenda for official appointment.
C.O.W., Tuesday, February 21, 1995, 7:30 P.M., City Hall. We have scheduled
a number of items for discussion, one of which includes a review of the current
policies and procedures relating to public lands permits, obstructions on
commons, etc. Staff will review what has been done so far. We would ask that
you refer to your Policies and Procedures Manuals which have been distributed
previously.
In addition, enclosed are memorandums dated February 7, 1995, from
Councilmember Hanus which he asked be placed in this packet for your review
and consideration prior to the COW Meeting related to this COW Agenda
item.
We just received notice from Congressman Jim Ramstad that our application for a grant
for an additional police officer has been approved by the U.S. Department of Justice.
The program is called COPS FAST. It has made available $75,000, the maximum
available'per officer, over three years (or $25,000 per year) to hire an additional police
officer. In the application, the City committed to offset the cost of that police officer
(approximately $15,000-$20,000 each year). This funding became available under the
Violent Crime Control and Law Enforcement Act of 1994 to speed the deployment of
new officers devoted to community policing on the streets and rural routes in the nation.
This application process was a much simplified one which reduced the amount of time
and effort to actually file an application. Chief Len Harrell and Sergeants McKinley and
Grand are to be congratulated for the grant application approval.
MOTION made by Jessen, seconded by Jensen to adjourn at 9:00 P.M. The vote
was unanimously in favor. Motion carried.
Edward J. Shukle, Jr., City Manager
Attest: City Clerk
MINUTES - COMMITTEE OF THE WHOLE MEETING - FEBRUARY 21, 1995
The meeting was called to order at 7:30 PM. Members present: Mayor Bob Polston,
Councilmembers Hanus, Jensen and Ahrens. Absent and excused: Jessen. Also
present: City Manager, Ed Shukle; Building Official, Jon Sutherland; Parks Director,
Jim Fackler; Mike Looby, Director of Community Education and Services; Bert
Haglund, TSP/EOS Architects; Doc Meier, Senior Citizens Representative to
Community Center Task Force; Peter Meyer, Park and Open Space Commission and
citizen representative to Community Center Task Force and Tom Casey, Parks and
Open Space Commissioner.
City Manager Ed Shukle introduced Mike Looby and Bert Haglund to discuss the
findings and recommendations of the Westonka Community Center Task Force
regarding the existing community center. Looby presented the concept of a new
community center that would replace the existing community center. He indicated
that the school board had established a task force: "The purpose of this committee
shall be to determine the best use of the Westonka Community Center and the wisest
expenditure of funds to provide for the required code upgrades, necessary
maintenance and desired building modifications to meet school district and community
needs." The task force was made up of persons representing the school district, the
Hockey Association, cities of Mound and Minnetrista, the Westonka Senior Center,
Westonka Community Action Network and other interested citizens. The task force
reviewed and evaluated the existing community center and came up with different
options that could be pursued. Upon review of these options, the task force
recommended an option which included the demolition of the entire Westonka
Community Center Building and the construction of a new community center building
at the existing site. The existing Pond Arena would remain and be incorporated into
a new community center facility. The facility would serve both the existing and new
programs with a number of uses that were recreationally oriented. This option was
reviewed by the school district board in early January of this year, and the school
board's direction was to conduct a community survey which would determine the
public support within the school district and area cities for such a community center
facility. Should the survey indicate that there is little interest and support in such a
facility, then the next option to be pursued would be to demolish a portion of the
existing 1939 building and implement fire safety accessibility and maintenance
improvements in the remainder of the existing building. It would also require
remodeling to relocate existing programs from the 1939 building. It was emphasized
by Looby and Haglund of TSP/EOS Architecture that the task force had evaluated the
facility that currently exists and whether the $1.9 million ought to be spent on
bringing this building up to fire safety and accessibility codes. The task force, by an
11 to 1 vote recommended that this was not a realistic option to pursue. Hence, the
MINUTES - COMMITTEE OF THE WHOLE MEETING - FEBRUARY 21, 1995
new community center option became the number one option with the demolition of
a portion of the existing 1939 building becoming a second option. Looby emphasized
the need for a community survey and asked the City Council to spend up to $1500
for participation in the community survey. The City Council expressed an interest in
developing the survey with the task force and others working with Decision
Resources, Inc. Ltd., who is the professional research firm that would do the actual
survey. Also discussed were financing options with regard to option number one.
The City Council indicated that they would like to tour the existing facility and
arrangements were going to be made with Mr. Looby with regard to taking tours of
the facility prior to the next regular council meeting. This item will appear on the
February 28, 1995 agenda as a request from the task force to have the City Council
agree to spend up to $1500 to participate in the community survey.
Ed Shukle, City Manager, Jim Fackler, Parks Director and Jon Sutherland, Building
Official, reviewed the Public Lands Permit process for structures that are located on
public lands and/or commons. The City Manager explained that over the last two
years the City of Mound has taken an aggressive approach to dealing with
obstructions on public lands. He emphasized that we require permits and that permits
expire and then are up for renewal. In some instances, the City Council has directed
that obstructions be removed from the public lands and/or commons. Fackler
reviewed the various ordinances, City Code and resolutions that have dealt with the
authority and responsibility of the City in administering a Public Lands Permit process.
He also reviewed the structures and encroachments that have been inventoried by
staff on the public lands and discussed the various methods by which the staff
evaluates the structures and encroachments on these public lands. Sutherland also
discussed the application of the Uniform Building Code as it applied to new stairways
being proposed on the public lands. The decision flow chart was also reviewed in
terms of how structures fit within the flow chart and whether they should be allowed
or not allowed. Also discussed were recently approved permits and permits upcoming
to be approved by the Council. The City Manager summarized the City's role and
responsibility with regard to the Public Land Permit process and requested that if there
were to be changes in the way that staff deals with this process, that now is a good
time to look at the process and discuss any changes that might be made.
Councilmember Mark Hanus asked to discuss his proposal with regard to not only the
Public Lands Permit process, but also the overall program of the Commons Docks. He
made two suggestions: 1) Place a moratorium on the adoption of any new policies
or procedures relating to the Commons or Dock programs until the City Council can
determine if it wishes to apply current policies or adopt changes. Also a moratorium
on the current proactive commons inventory activities by staff would be in order until
the Council determines if the current method is desired. 2) Form a task force to
address both programs and make recommendations either to maintain the current
2
MINUTES - COMMITTEE OF THE WHOLE MEETING - FEBRUARY 21, 1995
programs or to offer potential changes. The City Council agreed not to go back and
try to change the process that has been in place with regard to previous applications.
However, they did ask that the discussion with regard to a moratorium be placed on
the March 14, 1995 agenda for discussion. In the meantime, any applications that
are currently in process will be dealt with under the existing process. Any applications
that come prior to March 14th will be put on hold until there is a decision with regard
to putting a moratorium on the Public Lands Permit process. With regard to the task
force, the Council agreed that further discussion is necessary and that the Council
discuss this matter at its next Committee of the Whole meeting; specifically, to deal
with the creation of a task force as to membership, staffing, etc., as well as giving a
clear cut direction to such a task force as it pertains to image, useability and use of
the public lands and/or commons.
The issue of ice skating rinks and the other current issues before the Parks and Open
Space Commission was briefly discussed. The City Manager indicated that Carolyn
Schmidt, Chair of the Parks and Open Space Commission had expressed an interest
in discussing the ice skating rinks and other current issues with the City Council. Ms.
Schmidt, however, had called late Tuesday afternoon and indicated that she would be
unable to attend and perhaps one other member of the commission could attend and
discuss this matter with the Council. City Manager briefly explained that due to the
public interest in ice skating rinks; specifically, at Mound Bay Park there had been
some interest by the Commission to establish a permanent ice skating rink at that
location. The Commission has had a number of discussions with regard to this matter
and believes that there ought to be money budgeted for this purpose in future years.
A rink such as the one in Wayzata has been discussed with having a permanent
warming house facility, toilets, etc. City Manager explained that if the Commission
felt that strongly about a permanent type of ice skating rink, that they should develop
a plan and have a comprehensive look at existing city property that could
accommodate such a rink besides the lake area at Mound Bay Park. There had been
some concerns from staff as it relates to maintenance, security, etc., relating to the
Mound Bay Park lake area. Also concerns were expressed about what could be made
as improvements to the Depot that would possibly prohibit a permanent warming
house facility, due to certain ordinances and restrictions. Therefore, a comprehensive
look needs to be taken at all of the existing city park property and/or school district
property where such a facility might work to the overall city parks and recreation
program. The City Council suggested that a survey through the city newsletter be
conducted to determine the public's interest and what they would like to see with
regard to outdoor skating rinks. The survey idea will be pursued with the Parks and
Open Space Commission. No other comments were made by Peter Meyer or Tom
Casey, who were present, from the Parks and Open Space Commission.
3
MINUTES - COMMITTEE OF THE WHOLE MEETING - FEBRUARY 21, 1995
Proposed guidelines for planting on commons and public lands was put on hold due
to the discussion with regard to the moratorium and the task force relating to Public
Lands and/or Commons.
City Manager Ed Shukle requested that the Council discuss a site for the annual spring
clean up day which is scheduled for Saturday, April 29, 1995. He explained that the
City has now moved the public works materials from the Lost Lake property and the
Lost Lake property is now open for development pursuant to the Mound Visions
Program. He explained that the public's perception is that this site is now going to be
used for commercial and/or park use and that perhaps we should look for a different
site. Other sites mentioned were the parking lot along Auditor's Road, and the area
behind the old Mound Bank. He cautioned, however, that both sites were limited in
size compared to the Lost Lake area and probably would not accommodate all of the
things that have been collected on the clean up day. The City Council discussed the
matter and agreed that the Lost Lake site could be used on a temporary basis only
with ':he understanding that the material collected would have to be removed right
after the clean up day ended. Also discussed were possible compost sites within the
City of Mound and Minnetrista. The city manager explained that the public works
storage facility at Minnetrista that is now being jointly shared by Mound and
Minnetrista, is limited in size for the use as a public works storage facility and a
compost area. This matter was discussed and the city manager was asked to
continue to pursue the issue working with Minnetrista on an appropriate site.
Goal setting was continued until the next C.O.W. meeting.
Other business discussed was the idea of bringing back the crosswalk at the House
of Moy and taking a look at the existing crosswalk at the Pond Arena. This matter
was presented by Mayor Bob Polston. He presented a document entitled, "Pedestrian
Crosswalks in Downtown Mound, Minnesota" which had been prepared by Michael
Durrell, an individual who has been interested in the re-instatement of the former
crosswalk at the House of Moy. The Council discussed the matter in detail and at first
glance Mayor Polston had recommended that the issue be brought to the February 28,
1995 agenda. Councilmember Jensen indicated that she will be absent from that
meeting. Coun¢ilmember Jessen will also be absent and won't be returning from
vacation until the Committee of the Whole meeting in April. Jensen explained that
this matter received a great deal of attention, study, etc., and if the topic is going to
be reopened for discussion, it should be discussed before a full Council. After
considerable discussion regarding when it should be on a regular meeting agenda, the
Council consensus was to bring the matter for discussion to the March 14, 1995
regular meeting. Mayor Polston asked that the city manager prepare a resolution for
that meeting to ask Hennepin County to reinstate the crosswalk near the House of
4
MINUTES - COMMITTEE OF THE WHOLE MEETING - FEBRUARY 21, 1995
Moy Restaurant, approximately 10 - 20 feet easterly from where it existed previously,
and also to have the County look at the number of crossings per day at the Pond
Arena crosswalk. The city manager was asked to make copies of pertinent
information from the city's crosswalk file which could be added to the material that
was presented by Mayor Polston. {Please note that Mayor Polston contacted the city
manager on Wednesday, February 22, 1995 and indicated that perhaps this matter
ought to be placed on the agenda where all five councilmembers would be present.
If this is the case, the Council could have it on the April 25, 1995 regular meeting
agenda. It is scheduled for the March 14th meeting and the City Council may or may
not discuss it at that time based upon Mayor Polston's call to the city manager on
February 22nd.} There being no other business, it was noted that the next Committee
of the Whole meeting is scheduled for Tuesday, March 21, 1995, at 7:30 pm.
Upon motion by Jensen, seconded by Ahrens, and carried unanimously, the meeting
was adjourned at 11:40 PM.
.~ectfully submitted,
Ed S~
City Manager
ES:Is
5
Ii
Proclamation
WHEREAS, Camp Fire Boys and Girls, the national organization,
will celebrate its 85th Birthday on March 17, 1995; and
WHEREAS, the Minnesota Camp Fire Council in the City of
Mound teach boys and girls self-reliance, good citizenship and
leadership; and
WHEREAS, through contemporary programs and by speaking
out on issues affecting youth and their families, Camp Fire Boys and
Girls helps youth cope with their changing world; and
WHEREAS, in Camp Fire, the choices and opportunities are
inclusive to boys and girls; and
WHEREAS, Camp Fire Boys and Girls is commended for the
valuable programs offered to young people in the City of Mound, State
of Minnesota and throughout the nation, and for the many services
these young people perform for their communities through Camp Fire;
NOW, THE CITY COUNCIL OF THE CITY OF MOUND,
hereby proclaims the week of MARCH 13 - 19, 1995 to be
CAMP FIRE BIRTHDAY WEEK
Mayor Bob Polston
CITY OF MOUND
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
MEMORANDUM
February 23, 1995
TO: MA YOR AND CITY COUNCIL
FROM: ED SHUKLE, CITY MANAGER
SUBJECT: YEAR XX1 (1995J COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM
On Tuesday, February 28, 1995, we will hold a public hearing at the regular city
council meeting regarding the Year XXI Community Development Block Grant (CDBG)
program. The total allocation for Year XXI (1995) is ~ 72,239. We have been
informed by Hennepin County that the US Department of Housing and Urban
Development total grant for 1995 is ¢3, 748,000. This represents a slight (2%)
increase from the 1994 funding level
We have received proposals, as in the past, from various organizations for the money
to be allocated. I have reviewed these proposals and have recommended the
following for Year XXI (1995):
Rehabilitation of Private Property
Westonka Senior Center- Operations
Westonka Community Action Network (WECAN)
Westonka Intervention
Community Action for Suburban Hennepin (CASH)
TOTAL
~29,539
25, 500
9,000
5, 700
2,500
~ 72, 239
Attached are specific proposals w/th regard to these act/v/t/es. A/so attached is a
resolution approving of those act/v/ties for the Year XX/ (1995). If you have any
questions, please contact me.
ES:Is
printed on recycled paper
February 28, 1995
RESOLUTION NO. 95 -
RESOLUTION APPROVING THE PROJECTlZJ~ USE OF FUNDS
FOR 1995 URBAN ltENNEPIN COUNTY DEVELOPMENT BLOCK
GRANT PROGRAM
WHEREAS, the City of Mound, Minnesota, through execution of a Joint
Cooperation Agreement with Hennepin County is cooperating in the Urban Hennepin County
Community Development Block Grant Program; and
WHEREAS, the City of Mound, Minnesota, has developed a proposal for the use
of Urban Hennepin County CDBG funds made available to it and held a public hearing on
Tuesday, February 28, 1995, to obtain the views of citizens on local and Urban Hennepin
County housing and community development needs, and the City's proposed use of $72,239
from the 1995 Urban Hennepin County Community Development Grant.
BE IT RESOLVED, that the City Council of Mound, Minnesota approves the
following projects for funding from the Urban Hennepin County Development Block Grant
Program and authorizes submittal of the proposal to Hennepin County for review and inclusion
in the 1995 Urban Hennepin County Community Block Grant Program Statement of Objectives
and Projected Use of Funds.
ACTIVITY BUDGET
Senior Community Services
Westonka Community Action Network (WECAN)
Westonka Intervention
Community Action for Suburban Hennepin (CASH)
Rehabilitation of private property
$25,500
$ 9,000
$ 5,700
$ 2,500
$29.539
TOTAL
$72,239
NOTICE OF PUBLIC HEARING
1~)5 URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
NOTICE is hereby given that the City of Mound in cooperation with Hennepin
County, pursuant to Title I of the Housing and Community Development Act of 1974, as
amended, is holding a public hearing on Tuesday, February 28, 1995, at 7:30 P.M. in the
Mound City Council Chambers, 5341 Maywood Road, Mound, MN.
The public hearing is on housing and community development needs and priorities
of the City and Urban Hennepin County and the City's proposed use of the 1995 Urban
Hennepin County Community Development Block Grant Program planning allocation of
$72,239.
In addition, during the July 1, 1995 to June 30, 1996 program year it is estimated that no
additional or program income from locally funded CDBG activities will be available to the city.
The City of Mound is proposing to undertake the following activities with 1995
Urban Hennepin County CDBG funds starting about July 1, 1995.
Activity Budget
Senior Community Services
Westonka Community Action Network (WECAN)
Westonka Intervention
Community Action for Suburban Hennepin
(CAS~
Rehabilitation of Private Property
25,500
9,000
5,700
2,500
29,539
Subsequent increases or decreases in the community planning allocation or the
budget of any funded activity by the greater of $10,000 or 50 percent of the activity budget or
change in activity location, beneficiary, or purpose is considered a substantial change and
pursuant to Urban Hennepin County policy will be subject to the amendment process.
For additional information on the priorities, proposed activities, level of funding, program
performance, contact the City of Mound, at 472-0600 or the Hennepin County Office of
Planning and Development 541-7080.
The public heating is being held pursuant to MS 471.59.
Publish in The Laker February 13, 1995.
Franeene C. Clark, CMC
City Clerk
SENIOR COMMUNITY SERVICES
10709 Wayzata Boulevard, Suite 111, Minnetonka, MN 55305
541-1019
FAX 541-0841
BOARD of DIRECTORS
Tom Tlcen
President
February 1, 1995
RECEIVEO
i995
Daralyn Peifer
1st Vice President
Marry Guritz
2nd Vice President
Bob Zagaros
Secretary
Ryan Schroeder
Treasurer
Walter Leveaque
Past President
Bob Miller
Member-at-Large
Carla Pavone
Member-at-Large
.ucille Crow
Dansky
Robert DeGhetto
Jim Fisher
Alison Fuhr
Tad Jude
Leonard Kopp
John Nelson
Senator Gen Olson
William G. Weiler
John Young
Benjamin F. Withhart
Execu~'ve Director & C.E.O.
A United Way
Supported Agency
Mayor Bob Polston and Council
City o£ Mound
5341 Maywood Road
Mound, MN 55364
Dear Mayor Polston and Coundl Members:
Senior Community Services is requesting the City of Mound to
allocate $25,500 for the 1995-'96 fiscal year from it's share of
Community Development Block Grant (CDBG) Year XX_I (July 1,
1995 - June 30, 1996) funds to support Westonka senior programs
and services. This would amount to an increase of 3.4% over
our request of last year, the same percentage increase in CDBG
funds that is due the City. A budget is attached including the
amounts requested from the other titles.
Senior programs and services include the operation of the
Westonka Senior Center, coordination and operation of the
Westonka Rides transportation program, and outreach and case
management to frail elderly individuals in the community
needing assistance. Senior Community Services strives, in all its
programs, to help people remain independent in their respective
communities for as long as possible.
If there are any questions, or you would like to have our staff
discuss any of our services, please let me know. On behalf of the
many elderly who benefit, thank you for your support of the
programs. We look forward to the continuing cooperation
between the City of Mound and Senior Community Services.
Benjamin F. Withhart
Executive Director
cc: Ed Shukle Jr., City Manager
~ ,ecvc/ed I)al~e,
Senior Community Services - Westonka Senior Services 1995/96 Budget 1/31/95
~EVENUES CENTER RIDES OUTREACH TOTAL
City of Mound 12,750 12,7501 25,500
City of Spring Parl~ ............. 3,050 3,050i ............. 6,100 ' ' '
City of Minnetrista 3,275 3,2751 6,550
..... __S__~!~tal (CDBG Requests) '38, i50
City of Orono 2,433 2,433! 5,485 10,351
Regional Tra .n...s.!!..Board .... 31,715i · 31,71 5
Title IIIB 12,930 12,930
Fares 8,000 8,000
.~F__w Contribution 3,500 3,500
Westonka Sr Fundraising 1,000 1,000
_~!_~_n_teers of America " 4,127 "4,127
Hennepin County 28,000 _ __ 28,000!
.,Senior Community serVices . . 11,940 7,951 1,527 21,4181
(United Way, Contrib. Other)
¥'Q~A_~_ _ ' ........ 37,575 '" 86,604 35,012. 159,'191':i ...............
EXPENSES
~nter_ Director (Sal + Fringe) 25,39'i" 8,464 ' '~!3,855; "
Rides Coordinator (Sal + Fri.n,.g..e) il '21,007 ............ 21,007
?u_t_r_e~__S_t~ff~(Sal + Fringe) i. 24,232 24,232
Drivers (Sal + Fringe) ~. 27,808 27,808
Food Handlers (Sal + Fringe) 3'061 ............................................. 3,061
Office Support (Sal + Fringe) 5,826 5,826
Advertising/Marketing 917 850 9431 2,710
Prof Fees 983 600 424 2,007
Office Supplies ... 436 ... 400 ..... 340 ,1,176 . .
Office Rent 797 400 1,448 2,645
Phone 204 ........... i','i 001 1,118 2,422
Mileage & Training 488 500 374 1,362
___A__d__m_!_n__ ......................... 2,3191 5,397i 2~997 10,713 ............
Fuel 3,722 3,722
Other Vehicle Costs 650 650
DepreciatiOn ..... 1 1,4.3..8. i...- ......... ii---~;;~3-i ...................... ~-;-~-~-~ ................. 4,735
Mileage Reimb for Volunteers 960 960
Leases & Rentals 43i 250 .................. ;~;t- -- 367
Insurance 1,406i 4,520i 1,606 7,532
Registration/Permi.ts 150 150
TOTAL 37,575! 86,604i 35,012 159,191
RECEIVED
Westonka Community
Action Network
· Emergency Assistance · Meals on Wheels · Human Services · Job Development & Placement
5600 Lynwood Blvd.
Mound, MN 55364
(612) 472-0742
(612) 472-5589 (FAX)
SERVICE AREA
Greenfield Mound
Independence Rocldord
Loretto St. Bonifacius
Maple Plain Spring Park
Minnetonka Beach Tonka Bay
Minnetrista Western Orono
BOARD OF DIRECTORS
Craig Andemon
St. 8on/-Minnetrista Police Chief
Larry Bailey
Director of West Hennepin Public Safety
Mary DeVinney
Westonka Foodshelf Coordinator
Rosemarie Febrega-Snyder
, Volunteer
:~m Gamble
Local Businessman
Jeanne Gelinas
Community Volunteer
Mary Hahn
Mound Medical Clinic Director
Steve Harpeatad
Community Volunteer
Lan Harrell
Mound Poi/ce Chief
Margaret Holate
School Social Worker
Mary Hurley
Adult Basic Education Program Mg~
Phyllis Jesaen
Mound City Council
Marvin Johnson
Mayor of Independence
Bandy Olatad
Parish Nm'se
Sharon McMenamy-Cook
Norwest Bank Vice President
Richard Bchteffer
Local Attorney
Bandy Stmar
Head Start Manager
Fr. Michael Tegeder
Pastor, Our Lady of the Lake Church
Bob Tomalka
Community Volunteer
Karen Walters
Community Volunteer
Mardi Watt
Westonka Chamber-Ada. Asst.
~,DMINISTRATION
Sonnen
Executive Director
Marlia Haines
Administrative Assistant
Rick Polanski
Jobs & Business Development
Linde Roberds
Employment Specialist
& Career Counselor
February 9, 1995
Mayor and Councilmembers of Mound
5341Maywood Road
Mound, MN 55364
Dear Mayor and Councilmembers of Mound,
WeCAN requests that the City of Mound renew your allocation
to us of $9,000 from Community Development Block Grant Year
XXI funds. We thank you again for your support of $8,000
from last year's CDBG funds - you are an important reason
for the successes WeCAN achieved in 1994!
WeCAN is a community-based human service organization,
dedicated to helping people achieve greater self-sufficiency
and family stability. WeCAN provides a wide variety of
services to low-income residents in western Hennepin County.
WeCAN served 1,351 households in 1994 - 39 more than we
served in 1993.
Fifty-seven percent of the households served in 1994 were
residents of Mound. Last year 557 households in Mound were
served:
* 98 families received $22,988 in emergency assistance;
* 121 seniors received 5,048 home-delivered meals on wheels;
* 28 people received job and training counseling;
* 53 seniors and young parents participated in our food and
nutrition program;
* 57 families received budget counseling;
* 19 families received help through our new Birthday Shelf;
* 7 households received free quilts or blankets;
* 12 households received book bags and school supplies;
* 51 households received 188 hours of family and individual
counseling at the WeCAN office; and
* 111 households received public assistance application
services.
This year WeCAN began a Job Development & Placement Program.
It is off to a successful start! WeCAN began this program
Nov. l, 1994. In the first two months of the program, we
counseled 40 people, placing 15 in either jobs or in
employment readiness training. We also contacted 25 area
employers and received 71 job listings from them for jobs
paying from $5 to $16 per hour. Funded by the McKnight ~
Foundation, Norwest Banks, 1st Bank of the Lakes and other
local contributions, the program provides comprehensive
employment and training services.
Linda Roberds, Employment Specialist with Employment Action
Center, works with the unemployed to help them find jobs. In
addition, Rick Polanski, independent contractor, works with area
businesses to list their new jobs with our program. We are using
HIRED's JobLink computer services which lists 150 new jobs each
day.
A Boardmember and I will be at your February 28 CDBG public
hearing to make a short presentation about our request.
Enclosed is additional information about WeCAN and our services,
but please call me at 472-0742 if you have any questions or
concerns in the meantime.
Sincerely,
Kiki Sonnen
WeCAN Executive Director
enc.
1994 WeCAN SERVICES & PROGRAMS DELIVERED TO OUR COMMUNITY
WeCAN's programs and services benefitted 1,351 low-income families in 1994.
This was 39 more than the previous year. WeCAN provides a variety of
services to residents of Greenfield, Independence, Loretto, Maple Plain,
Minnetonka Beach, Minnetrista, Mound, western Orono, Rockford, Spring Park,
St. Bonifacius and Tonka Bay.
Emergency assistance: $35,736 in vouchers issued to 166 families in need or
crisis in 1994. In the previous year, $40,196 was-used to help 189
families. We attribute this decline to the improved economy in 1994.
Meals-On-Wheels' 12,404 hot, nutritious meals were delivered to 283
households in 1994. This was a 19% increase over the 10,044 meals
delivered in 1993!
JoB development & placement: WeCAN began this program Nov. 1, 1994. In
the first two months of the program, we counseled 40 people, placing 18 in
either jobs or in employment readiness training. We also contacted 25 area
employers and received ?1 job listings from them for jobs paying from $5 ti:
$16 per hour.
~ood & Nutrition Education: ?4 seniors and young parents participated in
hands-on cooking and nutrition classes in 1994, compared to 94 participant~
in 1993.
Financial & Budget Counseling services provided to 93 households in 1994,
compared to 94 in 1993~.
Supportive Programs began in 1994. Thirty-one households were helped by
our Birthday Shelf -- a program where low-inc~me parents can receive a
birthday supply kit and a present in order to honor a child's birthday.
Our Stay Warm ProgrP. m distributed blankets or quilts to 11 households in
1054. Our Ready to Learn Program distributed school supplies and book bags
to 17 households in 1994.
Planning for Affordable Housing continued in 1994 with WeCAN working with
representatives from six cities to review housing needs and housing
resources and ways to bridge the gap between them.
Public Assistance application services provided to 201 households in 1994
by Hennepin County outreach workers at our office - compared to 259 in
1993.
'Family & Individual Counseling provided in 1994 to 60 households by
counselors from Pyramid Mental Health Center and RELATE Counseling at our
office. This compares to 54 households served in 1993.
Information & Referrals WeCAN served an additional 375 households with
information and referrals made to other helpful agencies, including energy
assistance through Suburban Alliance, emergency food through the Westonka
Food Shelf, and clothing through Pennywise Clothin~ Shop.
TOTAL HOUSEHOLDS SERVED IN 1994: 1,351
RECEi'v'ED £ 1
FEBRUARY 15, 1995
TO: CITY OF MOUND
RE: BLOCK GRANT FUNDING
AMOUNT: $6,000.00
Recent changes in state statutes on domestic assault and abuse necessitates your police
department to develop a policy that will: 1) meet state law; 2) provide for uniform handling and
reporting of domestic abuse and assault cases, which should include a copy of all such cases be
faxed to Westonka Intervention; 3) dispose of cases in a way that will keep them from
reoccurring; 4) provide a body of language that can be modified to meet specific changes in
existing laws. As the law states, each city must align itself with a project for handling domestic
assault and abuse cases within their city. Research has demonstrated that arrest and incarceration
coupled with intervention was the most effective way of dealing with domestic abuse and assault
cases. As in the past, Westonka Intervention will continue to assist your police department to
provide the vehicle in which to handle those domestic abuse and assault cases.
Although 440 clients have been served though Westonka Intervention, it must be remembered
when reviewing these statistics that ongoing support is a very necessary part of the program and
advocates may work with victims for several months. At present Westonka Intervention has 438
files a large percentage of which remain open and active. With this support, our clients are
changing their situation and are living healthier lives.
Working with local police departments, Westonka Intervention Project, Inc. serves the
communities of Mound, Minnetrista, St. Bonifacius, Orono, Long Lake, Minnetonka Beach,
Spring Park, Maple Plain, and Independence. In the coming year we will be expanding to serve
the remainder of the Lake Minnetonka Community. This community based non-profit
organization has been in existence since November of 1985 and consists ora board of thirteen
members and seventeen volunteers.
This request for CDBG Block Grant of $6,000.00 is made so that Westonka Intervention Project
can not only continue serve the above mentioned cities, but with the hopeful approval of a shelter
in Orono, can expand to serve the entire Lake Minnetonka Community.
Sincerely yours,,,~. /~,
Valerie J. Hessburg, tgxecutive Director
472-214! o PO. BO;'~ 34 ~, MOUND. MINNESOTA 55364
Community Acfion
for Suburban Hennepin
Mr. Ed Schukle
City Manager
City of Mound
5341 Maywood Road
Mound, MN 55364
RECEIVED FEB
6 1995
February 2, 1995
Dear Mr. Schukle:
This letter is to request funding in the amount of $2,500 from the city's Community
Development Block Grant program for 1995-96. Funds will be used to support HOME Line, the
housing services program of Community Action for Suburban Hennepin (CASH).
Since I wrote to you last year, HOME Line has added a new service, Home Buyer Education and
Counseling. It offers a three-session education workshop open to the public (an announcement
of up-coming workshops is enclosed) and free individual counseling to income-eligible families.
We also have limited funds to help lower income buyers with their downpayment and the cost of
a physical inspection of the property.
HOME Line continues to operate four other housing programs for Iow and moderate income
homeowners and renters:
1 ) a tenant "hotline" to assist tenants with rental housing problems;
2) tenant organizing assistance to educate and train Iow income tenants to work together to
solve common problems in a given complex;
3) a mortgage foreclosure prevention program to provide personal, technical, and financial
help to homeowners facing foreclosure due to circumstances beyond their control; and
4) free legal help and financial assistance for families with children facing eviction.
Another activity of ours is a class for high school students on the basics of being a renter.
Several presentations have been made to students at Mound-Westonka High School. These
programs are described in more detail in the HOME Line Program Description enclosed.
We appreciate your willingness to consider our request for support. If you have questions or
need additional information, please feel free to contact Charlie Warner, our Housing Programs
Director, at 933-9639.
Sincerely,
Executive Director
Enclosures as noted
lOth Avenue S., Suite 150, Hopkins, MN55343 · (612) 933-9639 · Fax 933-8016 '~ ~
Communi Acf on
for Suburban Hennepin
Home Buyer Information AYailable
Trainings scheduled in suburban Hennepin County
For immediate release: Contact: Melissa Hansen, 933-9685
January 31, 1995 or Maxine Timm, 933-1993
Low and moderate income people who live in suburban Hennepin County can get help
in buying a home through a new Home Buyer Counseling program at Community Action for
Suburban Hennepin (CASH).
The counseling program offers education, individual counseling, access to Iow-interest
loans, and down payment and closing cost assistance for Iow- and moderate-income families.
Prospective home buyers are invited to attend a three-part workshop where they can
learn more about buying and maintaining a home, how to prepare for a mortgage application,
and how to identify and overcome barriers to home ownership. Workshops are scheduled for
Crystal, Bloomington, St. Louis Park, Brooklyn Center and Hopkins.
Crystal:
Bloomi~n~on:
St. Louis Park:
Brooklyn Center:
Ho-pkim:
Home Buyer Workshop Schedule
Crystal Community Center, 4800 Douglas Drive North
3 Saturdays from 10:00 AaM - 12:30 PM, February 1 I, 18, 25, 1995
Creekside Community Center, 9801 Penn Avenue South
3 Tuesdays from 7:00 PM - 9:30 PM, March 7, 14, 21, 1995
St. Louis Park Junior High School, 2025 Texas Avenue
3 Tuesdays from 7:00 PM- 9:30 PM, April 4, I1, 18, 1995
Shingle Creek Regional Library, 6125 Shingle Creek Parkway
3 Thursdays from 7:00 - 9:30 PM, May I l, 18, 25, 1995
. Hopkins City Hall, 1010 First Street South
3 Thursdays from 7:00 - 9:30 PM, June 8, 15, 22, 1995
You must register to attend the workshops. Please call the Home Buyer Counseling
- more -
33 lOth Avenue S.. Suite 150. Hopkins, MN55343 · (612)933-9639 · Fax 933-8016
Community Action
for Suburban Hennepin
HOME Line Renters' "Hotline"
Information on calls during the years 1992-1994 from
Mound
50
45
4O
35
30
25
20
15
10
5
0
Mound
Number of calls by year
1992 1993 1994
Over the past three years, calls
from Mound have increased each
year. During this period, a total of
99 Mound renters have contacted
HOME Line. This represents
service to approximately 250
residents when all family
members are counted.
Mound
Callers' Incomes
(1992-1994)
Low 70.8%
Moderate 27.1%
Higher 2.1%
A vast majority (98%) of Mound
callers to HOME Line are Iow and
moderate income. These income
categories are those used by the
U.S. Department of HUD:
Low = incomes below 50% of the
Metro median income; Moderate =
incomes between 50 and 80% of
the Metro median; Higher =
incomes above 80% of the Metro
median.
Mound
Frequency of selected problems
- (1.992-1994)
HOME Line records information on
each call received, including the
problems callers describe. Shown
here are the frequencies of Mound
callers' complaints about five
problems which HOME Line
believes are of primary
importance to city policy-makers.
2tion Intrusion
Discrimination Heat Repairs
33 lOth Avenue S., Suite 150, Hopkins, MN55343 · (612) 933-9639 ° Fax 933-8016
Community Action
for Suburban Hennepin
HOME Line's Foreclosure Prevention Program
HOME
mc Otvnersh ip
Pro~qran~s
Data for the
Number of Households Served
Number of Residents Served
City of Mound
1993 1 c)c,)4
6 l?
19 57
Total
23
76
I Low - Below 50% of Median Income
[] Moderate - 50% to 80% of Median Income
[] Upper - Over 80% of Median Income
1 Families with Children
[] Single Parent Families
[] Adults Only
[] Seniors
.'3.3 lOth Al'czrItl¢ .S., .Stlitc I50, Hopkins, fVlN 55343 · (612) 933-1993 · F'~l.v 9.3_3-8016
Page ~2
1993 & 1994 Mound Data
1 Unemployment/Reduction in Income
[~ Health/Health Care Costs
[] Divorce/Separation
D Money Mismanagement
[] Not Affordable
I~ Other
Foreclosure was averted in 85% of the cases.
16 homes were saved.
A total of $2,953 in financial assistance was obtained
for Mound homeowners.
I 1 6 Homes Saved
[~ 1 Home Sold
[] 3 Foreclosures
Community
for Suburban Hennepin
Horn Buyer Information Av il hl
Trainings scheduled in suburban Hennepin County
For immediate release: Contact:
January 31, 1995
Melissa Hansen, 933-9685
or Maxine Timm, 933-1993
Low and moderate income people who live in suburban Hennepin County can get help
in buying a home through a new Home Buyer Counseling program at Community Action for
Suburban Hennepin (CASH).
The counseling program offers education, individual counseling, access to Iow-interest
loans, and down payment and closing cost assistance for Iow- and moderate-income families.
Prospective home buyers are invited to attend a three-part workshop where they can
learn more about buying and maintaining a home, how to prepare for a mortgage application,
and how to identify and overcome barders to home ownership. Workshops are scheduled for
Crystal, Bloomington, St. Louis Park, Brooklyn Center and Hopkins.
Home Buyer Workshop Schedule
Crystal: Crystal Community Center, 4800 Douglas Drive North
3 Saturdays from I0:00 AM - 12:30 PN~ February 11, 18, 25, 1995
Bloomington: Creekside CommunJW Center, 9801 Penn Avenue South
3 Tuesdays from 7:00 PM- 9:30 PM, March 7, 14, 21, 1995
St. Louis Park: St. Louis Park Junior High School, 2025 Texas Avenue
3 Tuesdays from 7:00 PM - 9:30 PM, April 4, 11, 18, 1995
Brooklyn Center: Shingle Creek Regional Library, 6125 Shingle Creek Parkway
3 Thursdays from 7:00 - 9:30 PM, May 11, 18, 25, 1995
Hopkins: . Hopkins City Hall, I0 I0 First Street South
3 Thursdays from 7:00 - 9:30 PM, June 8, 15, 22, 1995
You must register to attend the workshops. Please call the Home Buyer Counseling
- more -
33 lOth Avenue S.. Suite 150. Hopkins, MN55343 · (512) 933-9639 · Fa.~ 933-8016
Program at 933-9685 for more information.
The Home Buyer Counseling Program is part of CASH's HOME Line Housing Services.
HOME Line also operates a tenant hotline, helps tenants facing possible eviction, and assists
homeowners facing foreclosure. HOME Line is a program of Community Action for Suburban
Hennepin, a private non-proffi agency that serves Iow- and moderate-income residents of
suburban Hennepin County.
Communil Action
for Suburban Hennepin
HOME Line is the name given to CASH's set of housing services that operate in suburban
Hennepin County. HOME Line has programs for both renters and homeowners.
HOME Line's Programs for Renters
Tenant Advocacy (started in January 1992) - We offer a free call-in or walk-in service
providing information and advice on Minnesota tenant/landlord law and on Hennepin County
court procedures. The tenant advocacy program operates primarily via a telephone "hotline"
sta[fed by volunteers recruited from area law schools and the suburban community. Detailed
records of each call are kept on a computerized database. The tenant advocacy program handles
approximately 3,000 to 4,000 cases per year; over 90% are Iow or moderate income
households.
.Tenant Organizing (May 1992) - Our tenant organizers assist groups of tenants with common
problems in a given complex. These problems tend to be maintenance/repair related or
instances of management abuses. Organizing situations often come to our attention through
hotline calls. The organizing program publishes a quarterly newsletter distributed to
approximately 2,000 suburban Hennepin renters, public officials, and social service agencies.
~ (September 1993) - HOME Line offers free legal representation to families
with children who are facing eviction from rental quarters. Services are provided by an
attorney in private practice under contract to CASH. The program is funded by and is a part of
Hennepin County's "Family Homelessness Prevention and Assistance Program." Income-eligible
families may also receive emergency, one-time loans from CASH's own revolving loan fund.
Approximately 150 households are assisted per year, most are residents of Minneapolis's
northwest suburbs.
Renter Education for High-schooler~ (March 1993) - We have developed a one-session
program on the "basics of renting" for young people who will be entering the rental market for
the first time on their own. Instruction covers inspection before move-in, getting repairs
made, potential problems in roommate situations, and the responsibilities of renters. This
class has been presented nearly 40 times in over a dozen schools; well over 1,000 students
have participated.
HOME Line's Programs for Homeowners
Mortgage Foreclosure Prevention (August 1992) - This is a free service designed to assist
homeowners facing the loss of their homes due to foreclosure. Assistance includes budget
counseling, referrals to social services and financial resources, advocacy with lenders, and help
with refinances. Income-eligible homeowners may also get an emergency one-time loan from
CASH's own revolving loan fund. These loans are without interest and are due on sale of the home
33 lOth Avenue S., Suite 150, Hopkins, MN55345 · (612) 933-9639 · Fax 933-8016
or when it no longer is used as the homeowners residence. HOME Line's Mortgage Foreclosure
Prevention Program is one of eight selected statewide by the Minnesota Housing Finance Agency
to administer its Emergency Mortgage and Rental Assistance Program (EMRAP).
Since beginning operations, this program has worked with over 800 homeowners and has tallied
a 70% success rate in saving people's homes. A majority, about 60%, of the homeowners
served were of Iow income; another 30% were moderate income.
Homeowner Education and Counseling (August 1994) -This is HOME Line's newest program; it
is designed to expand homeownership opportunities in suburban Hennepin County, particularly
for lower income and minority households. This is accomplished through educational seminars
on the home buying process that are open to the public and individualized counseling to lower
income buyers who may need help overcoming barriers to homeownership. These barriers
might include no credit history--or a bad one, lack of enough money for the downpayment and
closing costs, or poor budgeting of personal income. We offer buyers information on every
detail of the home buying process. For income-eligible buyers, we also have limited financial
assistance to help pay for a qualified inspection of the home and to ease the downpayment burden.
The program works closely with area Realtors, lenders, and local governments to assure home
buyers get accurate and current information.
CASH, standing for Community Action for Suburban Hennepin, is the "anti-r. overty agency"
serving Iow income people throughout suburban Hennepin County. CASH is a private, non-
profit, tax-exempt corporation; it has been in business since 1985. In addition to its HOME
Line housing programs, CASH operates Crisis Intervention and Community Education programs.
We are funded primarily with state and federal grants passed through the Minnesota
Department of Economic Security (formerly the Department of Jobs and Training). Additional
funding is provided by Hennepin County, the Minnesota Housing Finance Agency (MHFA), the
National Corporation for Community Service, the Fannie Mae Foundation, and several suburban
Hennepin municipalities.
HOME Line Operating Budget
1995
Salaries
Fringe benefits (@ 20% of salaries)
subtotal PERSONNEL
Accounting fees
Audit
Other professional services
subtotal PROFFESSIONAL SERVICES
Mileage/Parking
Training
subtotal TRAVEL
Rent
Utilities (included in rent)
subtotal SPACE
Postage
Printing & Copying
Supplies
Publications & subscriptions
subtotal SUPPLIES
Equipment & Furnishings
Maintenance/repairs
Software
subtotal EQUIPMENT
Insurance
Advertising
Telephone (incl. LD)
Other dues
Meeting support
Volunteer recognition
subtotal OTHER COSTS
Entry cost grants
Inspection fee grants
subtotal HOME BUYER GRANTS
PROGRAM TOTAL
SOURCESofFUNDS
CDBG (1994-95)*
EMP, AP/MHFA
Fannie Mae Foundation
Community Service Block Grant (CSBG)
TOTAL SOURCES
$192,8501~
34,77 7 q '~'
227,621
5,200
4,500
3,000
12,700
6,600
6,000
12,600
26,000
0
26,000
5,225
6,050
5,300
2,375
18,950
2,300
75
0
2,375
2,275
2,200
7,080
2,150
2,500
1,000
17,205
5,250
3,750
29,200
12,000
5,000
271,300
$317,500
*CDBG Funding (94-95)
Champlin - $1,500
Eden Prairie - $3,000
Edina - $2,000
Maple Grove - $1,500
Minnetonka - $2,500
Mound - $2,500
Plymouth - $9,500
Robbinsdale - $1,700
St. Louis Park- $5,000
CITY OF MOUND
5341 MAYVVOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
PUBLIC HEA RING NO TICE
CITY OF MOUND
MOUND, MINNESOTA
CASE NO. 95-06
NOTICE OF A PUBLIC HEARING TO CONSIDER
THE ISSUANCE OF A CONDITIONAL USE PERMIT TO ALLOW
TWO (2) "WHOLESALE AND ASSEMBLY" OPERATIONS
IN THE B-1 CENTRAL BUSINESS DISTRICT
FOR COMPONENT SYSTEMS INC. AND LEED ELECTRONICS INC.
AT 5200 MAYWOOD ROAD
NOTICE IS HEREBY GIVEN, that the City Council of the City of Mound,
Minnesota, will meet in the Council Chambers, 5341 Maywood Road, at 7:30 p.m. on
Tuesday, February 28, 1995 to consider the issuance of a conditional use permit to
allow for two (2) "wholesale and assembly" operations within the B-1 Central Business
Zoning District.
The subject property is located at 5200 Maywood Road, and legally described
as follows: Lot 16 and Lot 17 except the easterly 20 feet thereof, Block 2, Shirley
Hills, Unit F.
All persons appearing at said hearing with reference to the above will be given
the opportunity to be heard at this meeting.
Francene C. Clark, City Clerk
Mailed to property owners within 350' by February 13, 1995, and published in "The Laker" on February
13, 1995.
printed on recycled paper
PROPOSED RESOLUTION #95-
RESOLUTION TO APPROVE A CONDITIONAL USE PERMIT
TO ALLOW THE USE OF TWO (2) WHOLESALE & ASSEMBLY OPERATIONS
IN THE B-1 CENTRAL BUSINESS ZONING DISTRICT
FOR COMPONENT SYSTEMS, INC. (CSI) & LEEDS ELECTRONICS INC.
AT 5200 MAYWOOD ROAD
LOTS 16 & 17, BLOCK 2, SHIRLEY HILLS UNIT F
PID #13-117-24 43 0145, P&Z CASE #95-06
WHEREAS, owner, Lawrence C. Shaw, has applied for a Conditional Use
Permit to allow the use of two (2) Wholesale & Assembly Operations, Component
Systems, Inc. (CSI) and Leeds Electronics Inc., at 5200 Maywood Road, Mound, and;
WHEREAS, the subject property is located in the B-1 Central Business Zoning
District which allows Wholesale and Assembly Operations by Conditional Use Permit,
and;
WHEREAS, CSI (Component Systems Inc.) is involved in the design and supply
of floor truss systems and related hardware. They are a wholesale business selling
products primarily to metro area builders. Initially, they will have 3 full time
employees. CSI does not do any assembly work.
WHEREAS, Leeds Electronics involves the sales of electronic components and
the storage of respective products. They do not use any chemicals as part of the
operation and they do not store any hazardous materials. Six of the Seven people on
staff are sales people who work outside the office. A majority of their business is
sales. They will use a little more than 2,000 square feet for office space, and a little
less than 2,000 square feet for storage space. All shipping and receiving required for
operation of the business is handled via UPS or regular mail.
WHEREAS, both of these businesses are clean uses that should fit within the
existing building and Mound's B-1 zone·
WHEREAS, the Planning Commission has reviewed the request and
unanimously recommended approval, with the conditions as recommended by staff.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound,
Minnesota, as follows:
The City Council does hereby approve the Conditional Use permit for the
wholesale and assembly operations at 5200 Maywood Road subject to the
following conditions:
All interior improvements shall be subject to all applicable codes and
standards including but not limited to the UBC, fire codes and health
codes.
Proposed Resolution
95-06, CUP- Shaw
Page 2
All shipping and receiving shall be via small truck carriers such as UPS
or regular mail service and all loading and unloading shall be done on the
west side of the building.
c. Outside assembly and/or storage of any kind is expressly prohibited.
This Conditional Use Permit is granted for the following legally described
property:
Lot 16 and Lot 17 except the easterly 20 feet thereof,
Block 2, Shirley Hills, Unit F, PID //13-117-24 43 0145.
This Conditional Use Permit shall be recorded with the County Recorder or the
Registrar of Titles in Hennepin County pursuant to Minnesota State Statute,
Section 462.36, Subdivision (1). This shall be considered a restriction on how
this property may be used.
The property owner shall have the responsibility of filing this resolution with
Hennepin County and paying all costs for such recording. A building permit for
the subject construction shall not be issued until proof of recording has been
filed with the City Clerk.
PROPOSED RESOLUTION #95-
RESOLUrlON TO APPROVE A VARIANCE TO RECOGNIZE
AN EXISTING NONCONFORMING SETBACK
AND NONCONFORMING IMPERVIOUS SURFACE COVERAGE
TO ALLOW CONSTRUCTION OF A CONFORMING COVERED ENTRANCE
AT 5200 MAYWOOD ROAD
LOTS 16 & 17, BLOCK 2, SHIRLEY HILLS UNIT F
PID #13-117-24 43 0145, P&Z CASE #95-06
WHEREAS, the owner, Lawrence C. Shaw, has applied for a variance to
recognize an existing nonconforming front yard setback and the nonconforming
impervious surface coverage to allow the construction of a covered entrance structure
and handicap ramp providing access to the second level, and;
WHEREAS, the impervious surface coverage is also nonconforming, as follows:
Lot Area 16,565
40% 9,939
Existing 12,484
Over 2,545
This property is at 75% hardcover. The proposed entrance addition is 104
square feet of additional hardcover, and is included in these calculations, and;
WHEREAS, the Zoning Ordinance allows for up to 60% hardcover in the
Business Districts provided the City has adopted a stormwater management plan,
however, Mound has not done so to-date, and;
WHEREAS, this property is located within the B-1 Zoning District which
requires a minimum lot area of 7,500 square feet, and a 50 foot front yard setback
abutting Maywood Road to the South. The required setback to the remaining property
lines is 0 feet, and;
WHEREAS, the existing building has a 38.2 foot setback off of Maywood Road
to the required 50 foot setback, resulting in a variance request of 11.8 feet, and;
WHEREAS, the way the ordinance is currently written, only a side yard setback
variance is needed, however, it is staff's opinion that the intent of the B-1 provisions
are to require a 50 foot setback from all property lines abutting residential districts,
not just the side and rear yard setbacks. Staff noted that an amendment to the
ordinance will be discussed at a future Planning Commission Workshop meeting, and;
WHEREAS, the physical dimension of the proposed entrance structure is
minimal and will affect only the Hiddenvale Lane setback and not the setback off of
Maywood road which requires the variance, and;
Proposed Resolution
95-06, Variance- Shaw
Pase 2
WHEREAS, all shipping and receiving will be done on the west side of the
building, and;
WHEREAS, the Planning Commission has reviewed the request and
unanimously recommended approval of the side yard setback variance of 11.8 feet to
Maywood Road and a lot coverage variance to allow construction of the entrance
structure.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound,
Minnesota, as follows:
The City does hereby grant a variance recognizing the existing nonconforming
11.8 foot front yard setback to allow construction of the proposed covered
entryway on the east side of the building subject to all improvements complying
with all applicable codes and standards.
The City Council authorizes the alterations set forth below, pursuant to Section
350:420, Subdivision 8 of the Zoning Ordinance with the clear and express
understanding that the use remains as a lawful, nonconforming use, subject to
all of the provisions and restrictions of Section 350:420.
It is determined that the livability of the residential property will be improved by
the authorization of the following alteration to a nonconforming use of the
property to afford the owners reasonable use of their land:
Construction of a covered entrance structure and handicap
ramp providing access to the second level.
4. This variance is granted for the following legally described property:
Lot 16 and Lot 17 except the easterly 20 feet thereof,
Block 2, Shirley Hills, Unit F, PID #13-117-24 43 0145.
This variance shall be recorded with the County Recorder or the Registrar of
Titles in Hennepin County pursuant to Minnesota State Statute, Section
462.36, Subdivision (1). This shall be considered a restriction on how this
property may be used.
The property owner shall have the responsibility of filing this resolution with
Hennepin County and paying all costs for such recording. A building permit for
the subject construction shall not be issued until proof of recording has been
filed with the City Clerk.
MINUTES OF A MEETING OF THE
MOUND ADVISORY PLANNING COMMISSION
FEBRUARY 13, 1995
CASE#95-06: LAWRENCE C. SHAW, 5200 MAYWOOD ROAD, COMPONENT
SYSTEMS, INC. AND/OR LEEDS ELECTRONICS INC., LOTS 16 & 17, BLOCK 2, SHIRLEY
HILLS UNIT F, PID #13-117-2443 0145. CONDITIONAL USE PERMIT FOR WHOLESALE ,~-
ASSEMBLY OPERATIONS - PUBLIC HEARING
The Building Official reviewed the City Planner's report. The applicant is requesting approval
of a Conditional Use Permit and variance at the subject property to allow two "wholesale and
assembly" operations.
Leeds Electronics involves the sales of electronic components and the storage of respective
products. They do not use any chemicals as part of the operation and they do not store any
hazardous materials. They presently have a total of 7 employees, four of whom will work on-
site on a regular basis and three outside sales people who will occupy the building at various
times. All shipping and receiving required for operation of the business is handled via UPS or
regular mail.
CSI (Component Systems Inc.) is involved in the design and supply of floor truss systems and
related hardware. They are a wholesale business selling products primarily to metro area
builders. Initially, they will have 3 full time employees at the Maywood Road location.
Both of these businesses are clean uses that should fit within the existing building and
Mound's B-1 zone.
The variance is required to construct a new covered entry on the east side of the building.
The existing building has a 38.2 foot setback off of Maywood Road to the required 50 foot
setback. Accordingly, a variance of 11.8 feet is required to modify the existing building as
proposed. The physical dimension of the proposed improvement are minimal and will affect
only the Hiddenvale Lane setback and not the setback off of Maywood road that requires the
variance.
The way the ordinance is currently written, only a side yard setback variance is needed,
however, it is staff's opinion that the intent, of the B-1 provisions are to require a 50 foot
setback from all property lines abutting residential districts, not just the side and rear yard
setbacks. Staff noted that that an amendment to the ordinance will be discussed at a future
Planning Commission Workshop meeting.
Staff recommended that the Planning Commission recommend approval of the Conditional Use
permit for the wholesale and assembly operations at 5200 Maywood Road subject to the
following conditions:
All interior improvements shall be subject to all applicable codes and standards
including but not limited to the UBC, fire codes and health codes.
All shipping and receiving shall be via small truck carriers such as UPS or regular mail
service and all loading and unloading shall be done on the west side of the building.
3. Outside assembly and/or storage of any kind is expressly prohibited.
Staff recommends that the side yard variance of 11.8 feet be granted to allow construction
of the proposed covered entryway on the east side of the building subject to all improvements
complying with all applicable codes and standards.
Planning Commission Minutes
February 13, 1995
Larry Shaw, emphasized that CSI does not do any assembly work, only wholesale and design
work for residential builders. All products are shipped directly from the factory to the job
sites. They keep inventory and warehouse joist hangers and eye joists which are shipped
directly to the job site. When all the products are not used on the job, the overflow is returned
and then sent out with the next job, the amount it minimal.
Mr. Larry Peterson, owner of Leeds Electronics, explained that they are an electronics
wholesaler, with a majority of business being sales. They will use a little more than 2,000
square feet for office space, and a little less than 2,000 square feet for storage space. They
represent about 90 electronics manufacturers, a majority of the products that they sell ship
directly to the customer, but they do keep an inventory on hand for emergencies. All their
products are very small. Some of their customers are Control Data, Honeywell, 3-M,
Medtronics, and IBM. They wholesale small electronic components only, no assembly. Six
of the Seven people on staff are sales people who work outside the office. They are presently
located in Plymouth.
The Commission confirmed that condition//2 within the staff report requiring shipment by UPS
is acceptable to them. Hours of operation will be Monday through Friday.
Chair Michael opened the public hearing. There being no comments from those people
present, Chair Michael closed the public hearing.
The Building Official noted that it was brought to his attention that a hardcover variance would
also need to be granted as Mound does not yet have a Stormwater Management Plan.
MOTION made by Surko, seconded by Voss, to recommend approval of the
Conditional Use Permits to allow two Wholesale and Assembly Operations
within the B-1 Zoning District, as recommended by staff. Motion carried
unanimously.
MOTION made by Surko, seconded by Voss, to recommend approval of the side
yard setback variance of 11.8 feet to Maywood Road and a lot coverage
variance to allow the proposed improvement, as recommended by staff. Motion
carried unanimously.
This case will be heard by the City Council on February 28, 1995.
Hoisington Koegler Group Inc.
PLANNING REPORT
TO: Mound Planning Commission and Staff
FROM: Mark Koegler, City Planner
DATE: February 8, 1995
SUBJECT: Conditional Use Permit and Variance Approval
APPLICANT: Lawrence Shaw
CASE NUMBER: 95-06
HKG FILE NUMBER: 95-5b
LOCATION: 5200 Maywood Road (Formerly Smith Heating)
EXISTING ZONING: Central Business District (B-I)
COMPREHENSIVE PLAN: Commercial
BACKGROUND: The applicant is requesting approval of a Conditional Use Permit and
variance pertaining to the building at 5200 Maywood Road which is the former location of Smith
Heating. The Conditional Use Permit covers two businesses and the variance is required to
construct a new covered entry on the east side of the building. Although formal action on the
Conditional Use Permit and the variance are separate items, they are both discussed within this
report.
Conditional Use Permit (CUP)
A Conditional Use Permit is being requested to establish two "wholesale and assembly"
operations in the building. The B-1 provisions of the Mound Zoning Code allow such uses
through the issuance of a CUP. Staff has worked with the owner of the building as well as
representatives of the two businesses to ensure that they fit the wholesale and assembly category.
Leeds Electronics will occupy a portion of the building. Their business involves the sales of
electronic components and the storage of representative products. They do not use any chemicals
as part of the operation and they do not store any hazardous materials. They presently have a
total of 7 employees, four of whom will work on-site on a regular basis and three outside sales
Land Use / Environmental · Planning / Design
7300 Metro Boulevard/Suite 525 · Minneapolis, Minnesota 55439 · (612) 835-9960 ' Fax: (612) 835-3160
Shaw CUP and Variance Planning Report
February 8, 1995
Page 2
people who will occupy the building at various times. All shipping and receiving required for
operation of the business is handled via UPS or regular mail.
The second business is CSI (Component Systems Inc.). CSI is involved in the design and supply
of floor truss systems and related hardware. They are a wholesale business selling products
primarily to metro area builders. Initially, they will have 3 full time employees at the Maywood
Road location.
Both of the businesses seeking Conditional Use Permit approval are clean uses that should fit
within the existing building and Mound's B-1 zone. '[hey are similar in a number of ways to
PXC Corporation which has operated for some time in the heart of Mound's downtown area.
Variance Request
In addition to CUP approval, Mr. Shaw, the building owner, is seeking approval of variances
necessary to construct a new entrance on the east side of the building. The entrance which will
be covered by a section of mansard roof will provide at-grade handicapped access to the second
level of the building.
This case provides an interesting challenge in applying all of the provisions of the existing
Zoning Code in order to determine applicable setbacks and corresponding variances. It points
out a number of deficiencies in the existing ordinance that have not surfaced previously.
The subject site is located in the B-1 zone on a corner lot that abuts residentially zoned property
on both the east and south sides. The lot abuts Hiddenvale Lane on the east and Maywood Road
on the south. According to Section 350:310, Subd. 81, the shortest dimension abutting a public
street is established as the front yard. This results in Hiddenvale Lane being designated as the
front yard for the building. The Zoning Code in Section 350:440, Subd. 5 further states that "lots
which abut on more than one street shall provide the required front yards along every street
except for lots of record which shall provide a side yard setback abutting the street..." This
section contains a chart which states that lots exceeding 81 feet in width are required to provide
a 30 foot side yard setback. The subject site is a lot of record.
Using the ordinance sections cited above, the subject building has a front yard setback
requirement along Hiddenvale Road and a side yard setback off of Maywood Road of 30 feet.
Application of the B-1 provisions further modifies the setback requirements. In the B-1 zone,
the only yard area setbacks that apply occur if the property abuts a residential district. In this
case, both of the street frontages for the subject site abut a residential district since the dividing
line for the districts follows the centerline of the adjacent roadways. Therefore, side yard
setbacks abutting a residential district are required to be 50 feet. The existing Code, however,
regulates only side and rear yard setbacks abutting residential districts, not front yards. From a
staff perspective, it is suspected that the intent of the B-1 provisions are to require a 50 foot
Shaw CUP and Variance Planning Report
February 8, 1995
Page 3
setback in all areas that abut residential districts. The Code, however, only addresses side and
rear yard setbacks allowing a 0' setback for front yards in such areas. As a result, the proposed
construction requires only a side yard setback variance.
The existing building has a 38.2 foot setback off of Maywood Road. ccord~ngly, a variance
A ' '
of 11.8 feet is required to modify the existing building as proposed. The physical dimensions
of the proposed improvement are minimal and will affect only the Hiddenvale Lane setback and
not the setback off of Maywood Road that requires the variance.
RECOMMENDATION: Staffrecormnends that the Planning Commission recommend approval
of the Conditional Use permit for the wholesale and assembly operations at 5200 Maywood Road
subject to the following conditions:
Ail interior improvements shall be subject to all applicable codes and standards including
but not limited to the UBC, fire codes and health codes.
°
All shipping and receiving shall be via small truck carriers such as UPS or regular mail
service and all loading and unloading shall be done on the west side of the building.
3. Outside assembly and/or storage of any kind is expressly prohibited.
Staff recommends that the side yard variance of 11.8 feet be granted to allow construction of the
proposed covered entryway on the east side of the building subject to all improvements
complying with all applicable codes and standards.
.F. ootnote
This report contains a detailed description of the application of the provisions of the Zoning Code
to this request. This information was supplied to highlight the fact that the current Code
provisions do not regulate all yard area setbacks where property zoned business abuts residentially
zoned property. The Planning Commission may want to consider whether or not further
investigation of this issue needs to occur possibly resulting in changes to current setback
requirements.
95-06.RPT
Application for
CONDITIONAL USE PERM1F
city of Mound
5341 Maywood Road, Mound, MN 55364
Phone: 472-0600, Fax: 472-0620
JAN 2 6 1995
Conditional Use Permit Fee: $200.00
Distribution:
City Planner:
City Engineer:
Public Works:
Other:
Please type or print the following information:
PROPERTY Subject Address 5200 Mavwood Road, Mound. MN 55364
INFORMATION Component Systems, /nc. and/or
Name of Business Leeds Electronics
LEGAL Lot 16 and 17 except street S~ock 2 Plat#
DESCRIPTION
Subdivision Shirley Hills, Unit F PID# 1311724430145
APPLICANT The applicant is: __owner X other:
Name Lawrence C. Shaw
6440 Co. Rd. 15, Mound, MN 55364
Address
Phone (H) 472-7200 (w) 472-1535 (M) 751-2881
Name Lawrence C. Shaw
OWNER
(if other than Address 6440 Co. Rd. 15, Mound, MN 55364
applicant)
Phone (H) 472-7200 (w) 472-1535 {M) 751-2881
Name
ARCHITECT, N/A
SURVEYOR, OR Address
ENGINEER
Phone (H) (W) (M)
ZONING Circle: R-1 R-lA R-2 R-3 (B-l) B-2 B-3
DISTRICT
CHANGEOF FROM: Office with Manufacturing Shops
USE
TO: Offices with Store Room
rev, 12/7/94 -
Conditional Use Permit Application
Page 2
Description of Proposed Use: To operate as a sales business office and
store room. (See attached letters from Component Systems, /nc. & Leeds
Electronics. Regular hours of operation being Monday through Friday
7:00 AM through 5:00 PM.
EFFECTS OF THE PROPOSED USE: List impacts the proposed use will have on property in
the vicinity, including, but not limited to traffic, noise, light, smoke/odor, parking,
and describe the steps taken to mitigate or eliminate the impacts.
Proposed Handicap entrance on East side of building for 2nd level, alony
with exterior upgrade of windows and decorative mansard roof would be
the only visual exterior changes. No adverse impact is forseen.
If applicable, a development schedule shall be attached to this application providing
reasonable guarantees for the completion of the proposed development. Estimated
Development Cost of the Project: $ 60,000.00
Has an application ever been made for zoning, variance, conditional use permit, or
other zoning procedure for this property? (~)~ yes, ( ) no. If yes, list date(s) of
application, action taken, resolution number(s) and provide copies of resolutions.
~91-045
rt]-Owner s Signature
Date
Date
'v. 12/7/94
CITY OF MOUND
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
January 26, 1995
Mr. Lawrence Shaw
6440 County Road 15
Minnetrista, MN 55364
SUBJECT: 5200 MAYWOOD ROAD, MOUND
Dear Mr. Shaw:
I am in receipt of your letter of January 18, 1995 regarding two potential tenants for your
building at 5200 Maywood Road which is currently zoned Central Business District (B-i).
Section 350:670 of the Mound Zoning Code identifies permitted, conditional, and accessory uses
in the Business and Industrial Zones. The Code allows "Wholesale and Assembly" operations
in the B-1 zone by conditional use permit. "Warehousing and Wholesaling" operations are
allowed only within the Industrial (I-1) district.
In the undated letter by you, Mr. Larry Shaw, President of CSI, you state that the nature of this
business is "to design and supply roof and floor truss systems and manufactured wood products."
You further add that they will not do any manufacturing on the premises and there the "products
are wholesaled to metro area builders and delivered factory direct to the job sites. You go on
to say that "joist hangers and small miscellaneous wood products are the only things that will
be warehoused at this location." From this description, it appears that the principal activity that
will occur in the building is the design and wholesaling operation rather than warehousing.
Correspondingly, CSI can apply for a conditional use permit to occupy space in the building.
Larry Peterson descries the Leeds Electronics operation in his letter dated January 17, 1995.
He states, "Our business is that of Electronics Distribution; that is, warehousing and reselling
industrial electronic components...". From this description, my first impression was the
principal activity of leeds Electronics was to be warehousing which is not allowed as a primary
use in the B-1 zone. However, in a phone conversation with our City Planner, Mr. Peterson
did provide further information that his business fits under the "wholesale and assembly"
category. Therefore, Leeds Electronics may also apply for a conditional use permit in order to
occupy space in the building.
prlnted on recycled paper
Mr. Lawrence Shaw
January 26, 1995
Page 2
The City wants to work cooperatively with all building owners to encourage businesses to locate
in Mound consistent with the City's Zoning Code. Please call me if you have any questions on
this matter.
Building Official
JS:pj
~ 472-7z c~o
Lawrence Shaw
6440 Co. Rd. 15
Minnetrista, MN 55364
January 25, 1995
City of Mound
Mr. Ed Schukle
City Manager
5341 Maywood Road
Mound, MN 55364
Conditional Use Permit and Building Variance
5200 Maywood Road, Mound, MN
Dear Ed:
I am requesting that you consider both the Conditiotaal Use Permit and the Building
Variance that I have applied for at the February 14th Council Meeting instead of the
March 14th meeting. ~5~v'
Securing these requests by February 14th should give me enough time to secure the
intended tenant for the building.
Sincerely,
L~'wrence Shaw
Encs.
January 18, 1995
Lawrence Shaw
6440 Co. Rd. 15
1Vfinnetfista, MN 55364
City of M.~und
Mr. Ion Sfitherland
Building Official
5341 May~ood Road
Mound, l~.2q 55364
Dear Ion:;
RE: 5200 ~oad
Mound, MN
Pursuant tb your request, attached are letters from the two proposed tenants for my the
building a~ 5200 Maywood Road.
As soon as possible, please notify me whether these proposed tenants will require a
Condition~fl Use Permit from Mound. Should you require further information, please don'
hesitate t~ contact me. Your prompt attention to this is greatly appreciated.
I look forward to hearing ~'rom you shortly.
copied ~o Mark Koegler 1-20-95
CSI
COMPONENT
SYSTEMS
INC.
P.O. Box 407
Spring Park, MN 55384
Phone -(612)-472-1535
FAX- (612)-472-1545
City of Mound
Mr. Jon Suthefland
Building Official
5341 Maywood Road
Mound, MN 55364
RE: 5200 Maywood Road
Mound, MN
Dear Jon:
It is our intention to enter into a long term lease agreement with Mr. Lawrence Shaw at
his building at 5200 Maywood Road in Mound, Minnesota.
CSI has been located in the J.R. Clark building in Spring Park, Minnesota since 1987. Our
business is to design and supply roof and floor truss systems and manufactured wood
products (wood I-Joist and LVL Headers) for the construction industry. We do not
manufacture or do any retail business. Our products are wholesaled to metro area builders
and delivered factory direct to their jobsites.
We have three (3) full time employees that generate blueprints and layouts to be delivered
to various jobsites along with hardware connectors (joist hangers), which is part of our
package. These joist hangers and small miscellaneous overages of wood product are the
only things that will be warehoused at this location.
Most of our business is done by phone, computer modem and fax with an occasional
office meeting with a customer so our traffic impact will be minimal.
I have resided in the Mound area for 22 years where I have owned and operated Rite-
Away Oil Change on Shoreline Drive.
We are relocating to improve our office facilities to meet our needs.
ELECTRONICS INC.
14236 23rd Ave. North, Plymouth, Minnesota 55447
Tel 612'557.1277
Fax 612'557.1499
January 17, 1995
CITY OF MOUND
To Whom It May Concern:
It is our intention to enter into a long-term lease agreement
with Mr. Lawrence Shaw at his building at 5200 Maywood.
Leeds Electronics is currently located in Plymouth, Minnesota,
and has been in business at this location since 1989. We have
four full-time office employees, and three employees who are
traveling the five-state area as sales representatives. These
three employees would not be using the office on a regular basis
(approximately 3-4 times per month).
Our business is that of Electronics Distribution; that is,
warehousing and reselling industrial electronic components, such
as switches, capacitors, memory chips, etc. We do no manufactur-
ing, nor do we use or inventory any chemicals or hazardous
materials. We do not anticipate affecting local traffic in any
adverse manner. We do no retail business, therefore we have no
need for customer parking. We anticipate only traffic from our
four full-time office workers plus UPS and mail service.
I understand that Mr. Shaw is requesting some slight variances in
order to accommodate our needs. We hope that the City can
accommodate him so that the building will meet our needs.
I am a 20-year resident of Mound, and have chosen to relocate my
business here to better accommodate my present employees, and
draw from what I feel is a reliable labor pool for future expan-
sion needs.
I am sure you will find Leeds Electronics to be a responsible
corporate citizen.
President
VARIANCE APPLICATION
CITY OF MOUND
5341 Maywood Road, Mound, MN 55364
Phone: 472-0600, Fax: 472-0620
Planning Commission Date:
City Council Date:
Application Fee: $50.00
Case No.
Distribution:
City Planner Public Works
City Engineer DNR
Other
Please type or print the following information:
Address of Subject l~operty 5200 Maywood Road, Mound, MN 55364
-Lot 16 and 17 except street Block
Addition Shirley Hilis~ Unit F PID No. 1311724430145
District B-1 Use of Prope~y: Sales Offices
Name Lawrence Shaw Day Phone 472-1535
Owner's Address
6440 CO. Rd. 15, Mound, MN 55364
Applicant's Name (if other than owner)
Address
Day Phone
Has an application ever been made for zoning, variance, conditional use permit, or other zoning
procedure for this property? :Ot yes, ( ) no. If yes, list date(s) of application, action taken, resolution
number(s) and provide copies of resolutions.
See attached
Detailed descripton of proposed construction or alteration (size, number of stories, type of use, etc.):
Interior addition of 2nd level for separate leasehold tennant. This
2nd level would be accessed at East side of building. Handicap access
ramp requirement will encroach to within 4' of side lot.
Variance Application (11/93)
Page 2
Case No.
o
Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning
district in which it is located? Yes (), No (). If no, specify each non-conforming use (describe reason
for variance request, i.e. setback, lot area, etc.):
Building does not currently meet setback requirements.
SETBACKS: required
requested VARIANCE
(or existing)
Front Yard: (N~EW_a) 35 ft. 38 ft. N/A
ft.
Side Yard: ( N S Et[~) 35 ft. 50 ft. N/A ft.
Side Yard: ( N S~W ) 35 ft. 4 ft. 31 ft.
Rear Yard: ((~S E W ) 35 ft. 6 ft. existing ft.
Lakeside: ( N S E W ) ft. ft. ft.
: (NSEW) ft. ft. ft.
Street Frontage: ft. 258 ft. ft.
Lot Size: -~,'3crC' sq ft 16565 sq ft sq ft
Hardcover: sq ft 12484 sq ft ~ sq ft
Does the present use of the property conform to all regulations for the zoning district in which it is
located? Yes (x)~ No (). If no, specify each non-conforming use:
Which unique physical characteristics of the subject property prevent its reasonable use for any of the
uses permitted in that zoning district?
( ) too narrow gX) topography ( ) soil
( ) too small ( ) drainage ( ) existing situation
( ) too shallow ( ) shape ( ) other: specify
for qrade purpose, this is the only entrance suitable
for handicap regulations.
Variance Application (11/93)
Page 3
Case No.
Was the hardship described above created by the action of anyone having property interests in the land
after the zoning ordinance was adopted (1982)? Yes (), No l~)c If yes, explain:
Was the hardship created by any other man-made change, such as the relocation of a road? Yes (),
No 6[k. If yes, explain:
o
Are the conditions of hardship for which you request a variance peculiar only to the property described
in this petition? Yes (), No CS)x If no, list some other properties which are similarly affected?
Comments: The improvement which requires this variance is minimal
to any exterior impact. The additlon of exterior windows and decoration
mansard roof will enhance and improve the building's appearance. This
~.~.~,~ ...... was orginaily u=~x~=u ........ for the proposed 2nd ~=v=x hub d~d noL
address current handicap access requirements.
I certify that all of the above statements and the statements contained in any required papers or plans to be
submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this
application by any authorized official of the 'ty of Mound for the purpose of inspecting, or of posting,
as
maintaining and removing such no ' s e required by law.
l.wrier,s Date 1-25-95
Sig
Applicant's Date [- 2 ff ~ ~-
CITY OF MOUND
HARDCOVER CALCULATIONS
(IMPERVIOUS SURFACE COVERAGE)
IPROPERTY ADDRESS:
OWNER'S NAME:
5200 Maywood Road, Mound¢ MN 55364
Lawrence Shaw
LOT AREA SQ. FT. X 30% = (for all lots) .............. I J
LOTAREA 16,565 SQ. FT. X 40% = (for Lots of Record*) ....... I 9,939.0q
LOT AREA SQ. FT. X 15% = (for detached buildings only) . . J j
*Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as
outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted
and approved by the Building Official.
HOUSE
LENGTH WIDTH SQ FT
60 . X 80 ' = 4,800
X =
DETACHED BLDGS
(GARAGE/SHED)
TOTAL HOUSE .........................
NONE X =
X =
4,800
· DRIVEWAY, PARKING
AREAS, SIDEWALKS,
ETC. Handicap Ramp
DECKS Open decks (1/4" min.
opening between boards) with ·
pervious surface under are
TOTAL DETACHED BLDGS .................
varies X~varie~ =
4' X 4' =
16' X_ 4'
TOTAL DRIVEWAY, ETC
7,580
40
= 64
X
X
X
-0-
7~684
not counted as hardcover
OTHER
TOTAL DECK ..........................
X =
-0-
TOTAL OTHER
-0-
TOTAL HARDCOVER / IMPERVIOUS SURFACE
UNDER / OVER (indicate difference) ...............................
PREPARED BY Larry Shaw DATE
***NOTE: Total Add. is 104 SQ FT Hardcover
[12,484
2;545
1-25-95
EnoInaarlno
Laf~d ~urveylnO
Landscapa Archltacb
Planning :
loc ~P.~I-7-_~/ /~/.~./97'/,4-,'~ ~L./~/.,~ ~'o/~O/T/~/~I Job No. -/'79'7
DESCRIPTION:
. Lot 16 and Lot 17
thereof. Block 2,
according to the recorded plat
except the easterly 20 ~eet
SIIIRLEY ilILLS, UNIT F,
thereof. ,YXY
~,7. oo
~'o ./f 2G
q
I
)1 HEREBY CERTIFY THAT Tills IS A TRUE AND CORRECT REPRESENTATION OF TIlE BOUNDARIES OF ~ _~----~1 ~'c::~'~-. ~
. COUNIY, MIHNESOTA.
SURVEYED BY ME THIS -" DAY OF ,,1O ~7 .
I I I
..,%
0
!
...1
328
November 26, 1991
RESOLUTION %91-168
RESOLUTION APPROVING A CONDITIONAL USE PERMIT
TO ALLOW THE OPERATION OF A LIMOUSINE SERVICE
IN THE B-1 2ONING DISTRICT AT 5200 MAYWOOD ROAD,
LOTS 16 AND 17, BLOCK 2, SHIRLEY HILLS UNIT F,
PID %13-117-24 43 0145, P & Z CASE %91-062
WHEREAS, the Cit~ Council held a public hearing on
November 26, 1991 pursuant to the Mound Code of Ordinances to
consider the issuance of a Conditional Use Permit to allow the
operation of a Limousine Service at 5200 Maywood Road, and
and WHEREAS, all persons wishing to be heard were heard;
WREREAB, the Planning Commission has reviewed the
request and unanimously recommended approval.
NOW, THEREFORE, BB IT REBOLVED by the City Council of
the City of Mound, Minnesota, as follows:
1. A Conditional Use Permit for a Limousine Service in the B-1
Zoning District is hereby granted for the property at 5200
Maywood Road, subject to the following conditions:
a. All limousines shall be stored inside the building.
b. Limousines stored or parked on the property shall not
exceed six (6).
Cs
e®
All outside storage is expressly prohibited including
inoperable motor vehicles.
Maintenance of vehicles outside of the building is
expressly prohibited except the interior and exterior
cleaning of company owned limousines·
The proposed use shall comply with
and all local ordinances, laws, and
This Conditional Use Permit is granted
legally described property:
all Building Codes
regulations.
for the following
Lots 16 and Lot 17 except the easterly'20 feet thereof,
Block 2, Shirley Hills, Unit F, PID #13-117-24 43 0145.
329
*',. ' November 26, 1991
This Conditional Use Permit shall be recorded with the
County Recorded or the Registrar of Titles in Hennepin
County pursuant to Minnesota Statues section 462.3595, Subd.
4.
This shall be considered as a restriction on how this
property may be used.
The property owner shall have the responsibility of filing
this resolution with Hennepin County and paying all costs
for such recording. Proof of recording shall be filed with
the City Clerk·
The foregoing resolution was moved by Co~ncilmember
Smith and seconded by Councilmember Ahrens.
The following Councilmembers voted in the affirmative:
Ahrens, Jensen, Jessen, Johnson and Smith·
The following Councilmembers voted in the negative:
none.
Attest = City Clerk
243
September 24, 1991
RESOLUTION #91-129
RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION TO APPROVE A
CONDITIONAL USE PERMIT TO ALLOW A WHOLESALE ASSEMBLY
OPERATION FOR BALCH COMPANIES, A CUSTOM FURNITURE WORKSHOP,
IN THE B-1 ZONING DISTRICT AT LOTS 16 AND 17t BLOCK 2,
SHIRLEY HILLS UNIT F, PID #13-117-24 43 0145
(5200 MAYWOOD ROAD)
P & Z CASE #91-045
WHEREAS, the City Council held a public hearing on
September 24, 1991 pursuant to the Mound Code of Ordinances to
consider the issuance of a Conditional Use Permit to allow a
wholesale and assembly operation consisting of a custom furniture
workshop in the B-1 Zoning District at 5200 Maywood Road, and;
and WHEREAS, all persons wishing to be heard were heard;
WHEREAS, the Planning Commission has reviewed the
request and recommended approval of the conditional use permit
with conditions by a 7 to 1 vote.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Mound, Minnesota, that a Conditional Use Permit for a
wholesale and assembly operation consisting of a custom furniture
workshop be granted for the subject property as detailed on the
attached floor plan (Exhibit A) contingent upon the following
conditions:
a)
b)
c)
d)
e)
f)
The proposed use is consistent with the criteria for
granting conditional use permits identified in Zoning Code
Section 23.505.1
The proposed use shall comply with all state and local
building and fire codes pertaining to this use and its
storage of materials and production of wooden and other
products.
The conditional use permit is specifically granted for the
workshop as detailed by the applicant and shown on the floor
plan.
There shall be no storage on the exterior of the building.
This use shall be confined to the interior of the building,
there shall be no assembly, finishing, production, or any
other work conducted at the exterior of the workshop or
outside of the building.
All signage shall comply with the Mound Sign Code.
?,44
244
September 24~ 1991
g
Recycling space and containers shall be provided for the
building and shall comply with the enclosure requirements as
stated in the Mound City Code.
This Conditional Use Permit is granted for the following
legally described property:
Lots 16 and Lot 17 except the easterly 20 feet thereof,
Block 2, SHIRLEY HILLS, UNIT F, PID #13-117-24-43 0145.
This Conditional Use Permit shall be recorded with the
County Recorded or the Registrar of Titles in Hennepin
County pursuant to Minnesota Statues section 462.3595, Subd.
De
This shall be considered as a restriction on how this
property may be used.
The property owner shall have the responsibility of filing
this resolution with Hennepin County and paying all costs
for such recording. Proof of recording shall be filed with
the City Clerk.
The foregoing resolution was moved by Councilmember
Ahrens and seconded by Councilmember Smith.
The following Councilmembers voted in the affirmative:
Ahrens, Jensen, Jessen, Johnson and Smith.
The following Councilmembers voted in the negative:
none.
Attest: City Clerk
~ayor [ ~ ' ~
2
I
GENERAL ZONING INFORMATION SHEET
ADDRESS: ZONE: REQ. LOT AREA: EXIST, LOT AREA:
PRINCIPAL BUIWlNG/ HOU. SP
FRONT: N~W
FRONT: N(S) E W
SIDE: ~ E W
SIDE: (N)S E W
REAR: ~S E
LAKESHORE: 50' {measured from
TOP OF BLUFF:
ACCESSORY BUILDING/GARAGE/SHED
FRONT: N S E W
FRONT: N S E W
SIDE: N S E W 4' or 6'
SIDE: N S E W 4' or 6'
REAR: N S E W 4'
LAKESHORE:
TOP OF BLUFF:
50' (measured from O.H.W.)
EXISTING AND/OR PROPOSED SETBACKS:
PRINCIPAL BUIJ-DING/HOUSE
FRONT:
FRONT: N( 'S~
SIDE: ~ E
SIDE: (~S E~
REAR: ~ S E~
LAKESHORE:
TOP OF BLUFF:
ACCESSORY BUILDING/GARAGE/SHED
FRONT: N S E W
FRONT: N S E W
SIDE: N S E W
SIDE: N S E W
REAR: N S E W
LAKESHORE:
TOP OF BLUFF:
This General Zoning Information Sheet only summarizes a portion of the requirements outlined in the City of Mound Zoning
Ordinance. For further information, contact the City of Mound Planning Department at 472-0600.
DEN
:
C ......... I ~
O- '1 'l zoa'
f ....... ' ..... 1444,
I 0 ~'
--r"oC~ i
0
PROPOSED RESOLUTION #95-
RESOLUTION TO APPROVE A VARIANCE TO RECOGNIZE
EXISTING NONCONFORMING SETBACKS TO ALLOW
CONSTRUCTION OF A CONFORMING DETACHED GARAGE AND DECK
AT 1566 EAGLE LANE
LOTS 3, 4, AND 5, BLOCK 2, WOODLAND POINT
PID #12-117-24 43 0002, P&Z CASE #95-03
WHEREAS, the owner, Daniel Strot, has applied for a variance to recognize the
following existing nonconforming setbacks to allow construction of a conforming
lakeside deck, conversion of the existing garage into habitable space, alteration of the
existing roof pitch, and construction of a new 24' x 24' detached garage:
EXISTING/PROPOSED REQUIRED VARIANCE
FRONT (W) 16.7' 20' 3.3'
REAR (E) 9.6' 15' 5.4'
and;
WHEREAS, this property is located in the R-lA Zoning District, which requires
a minimum lot area of 6,000 square feet, a front yard setback of 20 feet to the
property line abutting Eagle Lane, a setback of 6 feet to both side yards, a 15 foot
setback to the rear, and a 50 foot setback to the Ordinary High Water of the lake.
Hardcover is limited to 40% as this property is a lot of record, and;
WHEREAS, none of the proposed improvements will encroach further into the
existing nonconforming setbacks, and hardcover is conforming, and;
WHEREAS, the Planning Commission has reviewed the request and
unanimously recommended approval of the request for a variance to recognize the
existing nonconforming setbacks as the proposed improvements will be conforming,
are a reasonable use of the property and will not further encroach into the existing
nonconforming setbacks.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound,
Minnesota, as follows:
The City does hereby grant a variance recognizing the existing nonconforming
setbacks resulting in a 3.3' front yard setback variance and a 5.4' rear yard
setback variance, to allow construction of a conforming lakeside deck,
conversion of the existing garage into habitable space, alteration of the existing
roof pitch, and construction of a new 24' x 24' detached garage:
Proposed Resolution
95-03, Variance - Strot
Page 2
w
.,
The City Council authorizes the alterations set forth below, pursuant to Section
350:420, Subdivision 8 of the Zoning Ordinance with the clear and express
understanding that the use remains as a lawful, nonconforming use, subject to
all of the provisions and restrictions of Section 350:420.
It is determined that the livability of the residential property will be improved by
the authorization of the following alteration to a nonconforming use of the
property to afford the owners reasonable use of their land:
Construction of a conforming lakeside deck (approximately
6' x 24'), conversion of the existing garage into habitable
space, alteration of the existing roof pitch, and construction
of a new 24' x 24' detached garage.
This variance is granted for the following legally described property:
Lots 3, 4, and 5, Block 2, Woodland Point.
This variance shall be recorded with the County Recorder or the Registrar of
Titles in Hennepin County pursuant to Minnesota State Statute, Section
462.36, Subdivision (1). This shall be considered a restriction on how this
property may be used.
The property owner shall have the responsibility of filing this resolution with
Hennepin County and paying all costs for such recording. A building permit for
the subject construction shall not be issued until proof of recording has been
filed with the City Clerk.
MINUTES OF A MEETING OF THE
MOUND ADVISORY PLANNING COMMISSION
FEBRUARY 13, 1995
CASE #95-03: DANIEL C. STROT, 1566 EAGLE LANE, LOTS 3, 4 & 5, BLOCK 2,
WOODLAND POINT, PID #12-117-2443 0002. VARIANCE TO CONSTRUCT A DETACHED
GARAGE.
This property is located in the R-lA Zoning District, which requires a minimum lot area of
6,000 square feet, a front yard setback of 20 feet to the property line abutting Eagle Lane,
a setback of 6 feet to both side yards, a 15 foot setback to the rear, and a 50 foot setback
to the Ordinary High Water of the lake. Hardcover is limited to 40% as this property is a lot
of record. The existing dwelling is nonconforming to setbacks as listed below:
EXISTING/PROPOSED REQUIRED VARIANCE
FRONT (W) 16.7' 20' 3.3'
REAR (E) 9.6' 15' 5.4'
The applicant is seeking variance approval to construct a conforming addition of a lakeside
deck, conversion of the existing garage into habitable space, and the construction of a new
24' x 24' detached garage. None of the proposed improvements will encroach further into the
existing nonconforming setbacks, and hardcover is conforming.
Staff recommended the Planning Commission recommend approval of the request for a
variance to recognize the existing nonconforming setbacks as the proposed improvements will
be conforming, are a reasonable use of the property and will not further encroach into the
existing nonconforming setbacks.
MOTION made by Voss, seconded by Mueller, to recommend approval of the
variance as recommended. Motion carried unanimously.
The applicant confirmed that the variance included the alterations to the roof pitch. The
Building Official confirmed that this alteration is considered incidental.
This case will be reviewed by the City Council on February 28, 1995.
CITY OF MOUND
STAFF REPORT
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
DATE:
TO:
FROM:
SUBJECT:
APPLICANT:
CASE NO.
LOCATION:
ZONING:
Planning Commission Agenda of February 13, 1995
Planning Commission, Applicant and Staff
Jon Sutherland, Building Official -~{~ ~,~ ~ ·
Variance Request
Daniel C. Strot
95-03
1566 Eagle Lane, Lots 3, 4 & 5, Block 2, Woodland Point
I:{-1A Single Family Residential
BACKGROUND: This property is located in the R-lA Zoning District, which requires a
minimum lot area of 6,000 square feet, a front yard setback of 20 feet to the property line
abutting Eagle Lane, a setback of 6 feet to both side yards, a 15 foot setback to the rear,
and a 50 foot setback to the Ordinary High Water of the lake. Hardcover is limited to 40%
as this property is a lot of record. The existing dwelling is nonconforming to setbacks as
listed below:
EXISTING/PROPOSED REQUIRED VARIANCE
FRONT (W) 16.7' 20' 3.3'
SIDE (N) 7.3' +/- 6' N.A.
SIDE (S) 40' +/- 6' N.A.
REAR (E) ~"~ q, (~ ~.' ~ ' ~ 5
LAKESIDE 50'+ 50' N.A.
The applicant is seeking variance approval to construct a conforming addition of a lakeside
deck, conversion of the existing garage into habitable space, and the construction of a new
24' x 24' detached garage. None of the proposed improvements will encroach further into
the existing nonconforming setbacks, and hardcover is conforming.
~ pr,ntedonrecycledpaper
Staff Report
Strot-//95-03
Page 2
COMMENTS
The proposed detached garage and deck are reasonable uses, and will enhance the use and
function of the property without any further encroachment or increase in the nonconforming
status. The parcel has a rather shallow depth, and the house is turned slightly to be oriented
towards the lake, this results in the nonconforming front and rear yard setbacks.
RECOMMENDATION
Staff recommends the Planning Commission recommend approval of the request for a
variance to recognize the existing nonconforming setbacks as the proposed improvements
will be conforming, are a reasonable use of the property and will not further encroach into
the existing nonconforming setbacks.
JS:pj
The abutting neighbors have been notified of this request. Th/s case is schedu/ed to be heard by the City Council on
February 28. 1995.
VARIANCE APPLICATION
CITY OF MOUND
5341 Maywood Road, Mound, MN $$364
Phone: 472-0600, Fax: 472-0620
JAN 2 4 1995
qoo~l
Planning Commission Date:
City Council Date:
Distribution;
City Planner
City Engineer
Other
I -7..'~-q~ Public Works
DNR
Application Fee: $50.00
Case No. q 5 -0 ~
Please type or print the following information:
Address of Subject Property
Lot
Addition '~t~/~C.,C~j& ,ta 10bt'lL {'
District
Owner's Name
-I ,6 of
'~0~i~,(~ ~, ~+rc~ Day Phone¢~/~7~- 1755 ,,~77- 7q //
Owner's Address 1-.~' (c :_ o,x:\jC. L&yl-6
..)
Applicant's Name (if other than owner)
Address
Day Phone
Has an application ever been made for zoning, variance, conditional use permit, or other zoning
procedure for this property? ( ) yes, {~/j no. If yes, list date(s) of application, action taken, resolution
number(s) and provide copies of resolutions.
Detailed descripton of proposed construction or alteration (size, number of stories, type of use, etc.):
L
Variance Application (11/93)
Page 2
Case No. ~~'~
Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning
district in which it is located? Yes (), No.'~'-),.. If no, specify each non-conforming use (describe reason
for variance request, i.e. setback, lot area, etc.):
e
SETBACKS: ~. required ~~.__ -------~.-" VARIANCE
Front Yard: (~N S E~ 7,° ft. i(0t 7. ft. 3! ~
Side Y~d: ~ E W ) 6 ft. I~. ~ ff. .~ ~
Side Y~d: ( ~W ) S ~. ~. ~ ~
R~ Y~d: (~S~W) [.~ ' ~. ~ ~ ~. ~, ~
I ~eside: (~S E W ) 5~ ~. ~.
;':, ~. · (NSEW) ~. ~.
S'r~t Frontage: ~. ~.
Lot Si~: ~ ~ ~ ~ ~
H~dcover: sq ~ ~ R ~
Does the present use of the property conform to all regulations for the zoning district in which it is
located? Yes (), No.(.'). If no, specify each non-conforming use:
o
Which unique Physical Characteristics of the subject property prevent its reasonable use for any of the
uses permitted in that zoning district?
( ) too narrow ( ) topography
( ) too small ( ) drainage
( ) too shallow ( ) shape
soil
existing situation
other: specify
Variance Appl~cat½on (11193)
Page ~
case
Was the hardship described above created by the action of anyone having properly interests in the land
after the zoning ordinance was adopted (1982)? Yes (), No.l.'9'. If yes, explain:
Was the hardship created by any other man-made change, such as the relocation of a road? Yes (),
No [~. If yes, explain:
:.j
9. Comments:
Are the conditions of hardship for which you request a variance peculiar only to the property described
in this petition? Yes (), No/l~. If no, list some other properties which are similarly affected?
' ' (.9 ~_ ' ~ ~
I certify that all of the above statements and the statements contained in any required papers or plans to be
submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this
application by any authorized official of the City of Mound for the purpose of inspecting, or of posting,
maintaining and removing such notices as may be required by law.
,wner'sSignature ,ff__~__ -~~/_C_ _ [ Date /-22-a~-.~'
Applicant's Signature
Date
CITY OF MOUND
HARDCOVER CALCULATIONS
NAME:
ADDRESS:
EXISTING LOT AREA
EXISTING LOT AREA
// ~'ZO SQFT X 30%
SQ FT X 15%
HOUSE:
LENGTH WIDTH
GARAGE: X --
X =
TOTAL GARAGE ******************
DRIVEWAY: X --.
X =
TOTAL DRIVEWAY *****************
DECK: X =
(if impervious X =
surface under
deck = 100~) TOTALDECK *************
OTHER:
TOTAL ~
TOTAL OTHER *******************
HARDCOVER *******************
q
UNDER (OVER) *****************************
MEETS LOT COVERAGE REQUIREMENTS * * * * * * * * * * * * * *
YES NO
CITY OF MOUND
HARDCOVER CALCULATIONS
(IMPERVIOUS SURFACE (;OVERAGE)
IIPROPERTY ADDRESS: I.:~ ~cq~:~'~:. ~.Li~
OWNER'S NAME: '~ %T~C,~
LOT AREA ) )~' 2 0 SQ. FT. X 30% = (for all lots) .............. I ~4- ~'/~ I
LOT AREA
SQ. FT, X 40% = (for Lots of Record*) ....... I
LOT AREA SQ. FT. X 15% = (for detached buildings only)
*Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as
outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted
and approved by the Building Official.
LENGTH WIDTH SQ FT
HOUSE F,'~?'~-~ ?- ~ ') X ~ 4,~,; = ~ ? S' ~1
DETACHED BLDGS
TOTAL HOUSE .........................
--' /--r' X :~.~ =
(GARAGE/SHED) X =
DRIVEWAY, PARKING
AREAS, SIDEWALKS,
ETC.
DECKS Open decks (1/4" min.
opening between boards) with a
pervious surface under are
not counted as hardcover
OTHER
TOTAL DETACHED BLDGS .................
":" ,~ x 3 + = 9
TOTAL DRIVEWAY, ETC ..................
TOTAL DECK ..........................
~' ,.,., .d ~.r . ~ -i,.: ,,. ~ - ~- ,. ~, ; - ,'-
TOTAL OTHER .........................
TOTAL HARDCOVER / IMPERVIOUS SURFACE
~ OVER (indicate difference) ...............................
PREPARED BY ,'~ _~'~-"R- I,~O"~ DATE
/
/
/
/
· o. 9~
LEGAL DESCRIPTION OF PREMISES'
Lots 3, 4, and 5, Block 2, Woodlan(
o: denotes iron marker set
®: denotes iron marker found
Bearings shown are based upon an
assumed datum.
This survey intends to show the bo~
aries of the above described prope~
and the location 'of an existing ho~
thereon. It does not purport to sh(
-......~ny other improvements or encroachr
~0~ I#
/ /
/ /
· .! J /
,/
LEGAL DESCRIPTION OF PREMI:
Lots 3, 4, and 5, Block 2,
o: denotes iron marker set
e: denotes iron marker fou
Bearings shown are based u~
assumed datum.
This survey intends to show
aries of the above describe
and the location of an exis
thereon. It does not purpor
--~ny other improvements or e
~ : ~/~. ~c~ ~ ~ /-/~- 7~
~ ~.f:e CERTIFICATE OF SURVEY FOR
DAN STROT
".,~"'>~,.~ OF LOTS AND BLOCK 2,
3,
4,
5,
%
~q~,,,.,.~. ~ WOODLAND POINT
,. ¢-q~ ~IN COUNTY, MINNESOTA
C'o,,~
%
/ /
J /
/
/
I0,'~ o P o S F /.)
LEGAL DESCRIPTION OF PREMISES:
Lots 3, 4, and 5, Block 2, Woodland Point
o: denotes iron marker set
®: denotes iron marker found
Bearings shown are based upon an
assumed datum.
This survey intends to show the bound-
aries of the above described property,
and the location of an existing house
thereon. It does not purport to show
--.....~ny other improvements or encroachments.
GENERAL ZONING INFORMATION SHEET Exl.~'F'lINlt
J_o,r 0 }A
REQUIRED STREET FRONTAGE~IDTH: ~
REQUIRED SETBACKS
PRINCIPAL BUILD),N~G/ HOUSE
FRONT: N S E[W~ _,c~('_~)
LAKESHORE: ~ ~' (measured from O.H.W.)
ACCESSORY BUILDING/GARAGE/SHED
FRONT: N S E W
FRONT: N S E W
SIDE: N S E W 4' or 6'
SIDE: N S E W 4' or 6'
REAR: N S E W 4'
LAKESHORE: 50' {measured from O.H.W.)
EXISTIN( AND/OR PROPOSED SETBACKS:
BUILD~G/HOUSE _
FRONT: N S E
FRONT:
S
E
SIDE: {~)/,~ E W
SIDE:
REAR: N
LAKESHORE: --
ACCESSORY BUILDING/GARAGE/SHED
FRONT: N S E W
FRONT: N S E W
SIDE: N S E W
SIDE: N S E W
REAR: N S E W
LAKESHORE:
OOVT LOI ~
IS THIS PROPERTY CONFORMING7 YES ~,.~O~J?
DATE:
f~
C~'.
~ o
o o
0 0
I
I
"' " ...... STORM SEWER D I STR I C
MINUTES OF A MEETING OF THE
MOUND ADVISORY PLANNING COMMISSION
FEBRUARY 13, 1995
CASE #95-04: LANCE B. ANDERSON, 5220 LYNWOOD BLVD., P/LOTS I & 2, BLOCK
2, & P/LOTS 3 & 4, BLOCK 1, REARR. BLOCK 10, ABRAHAM LINCOLN ADDITION TO
LAKESIDE PARK, PID #13-117-2431 0070. VARIANCE TO CONSTRUCT A PORCH.
This property is located in the R-2 Zoning District which requires a minimum lot area of 6,000
square feet, lot frontage of 40 feet on an improved public street, a front yard setback of 20
feet to the south, a 10 foot side yard setback to the east, and a 50 foot setback to the lake.
According to City Council Resolution #86-173, this property was granted a variance to
construct the existing structure that recognized the hardship of the inadequate street frontage.
The requested variances are listed below:
EXISTING/PROPOSED REQUIRED VARIANCE
FRONT 1 5' +/- 20' 5' +/-
LAKE (W) 39' 50' 11'
LAKE (S) 45' 50' 5'
The applicant is seeking variance approval to construct a 12' x 20' porch in the location of an
existing 10' x 10' lakeside deck. The deck is to be moved around to the east side in a
conforming location. The porch essentially follows the same line of the existing deck but is
two feet wider, allowing a more functional area.
Existing and proposed hardcover appears to be conforming. Not included in the applicant's
calculations is the strip of the adjacent public right-of-way, Morton Lane. The channel, within
Morton Lane, is actually an inlet of the lake that is very shallow and does not have regular
boat traffic. The land area between the channel and the lot line is approximately 1,700square
feet.
It is the intent of the Shoreland Management Ordinance to provide screening of structures with
vegetation as viewed from the water. It may be reasonable when considering a variance to
the lakeshore setback to require that screening in the form of trees be provided towards the
main body of the lake. Due to the nature of the inlet it has a negligible impact on visibility of
structures.
Staff recommended the Planning Commission recommend approval of the request with a
condition that some sort of screening be provided to reduce the visibility from the main body
water of the lake, this allows the applicant reasonable use of the property with minimal
encroachment into the existing nonconforming setback.
Staff also referred to a letter received from the DNR which included the following comments:
1. Hardship must be demonstrated.
The current structure on the property approaches to within 42' of the OHW of Lake
Minnetonka. The proposed three-season porch should not approach any closer to Lake
Minnetonka than the current structure, and the size of three-season porch should be
minimized as far as possible.
Currently, no screening vegetation exists between the structure and Lake Minnetonka.
If hardship is demonstrated and a variance is approved, we recommend that vegetation
be planted that will screen the proposed structures from view on Lake Minnetonka.
Certificate of Survey
for Lance Anderson
in B~ocks 1 and 2
Rearrangement of Block 10, Abraham Lincoln Addition to Lakeside Park
Hennepin County, Minnesota
Y
I.~qa 1 ~c~cript_i on
~i~at [mm~ of Lots 1 ~ 2, Block 2, and bots 3 and 4, Block l, and of vacated Lin=el Street, and
of the vacated Alley as platted bet~_n Lots 1,2,3,4 and 12 of .~aid Block l, Rearranq~t o£
Block $0, Abraham Lincoln Addition to lakeside Park, c~ibed as follows: f~ginning at the point
of intersection of the Northwesterly line of said Lot 2, Block 2, with a line drawn parallel with
and 75 feet North of the North line of ~ 4 of .~aid Block 2, as m~asured at right angles to said
North line; themce runnin~ Northeasterly along the North~sterly line of said Iz>ts 2 amd 1, ~lock
2 , to the most Northerly corner of said lDt 1; thence running .qoutheaster].y along t}~. Northeast-
erly line of said Lot 1, Block 2, an~ its extension thereof to the most Nortl~erly corner o£ said
Lot 3, Block 1; thenoe continuing Southeasterly along the NorTheasterly line of said Lot 3, Block
1, to a point which is 82.5 feet Southea.~terl.y fr~m the mo~t No~thor]¥ c~rner of said Izfc l,
Block 2, as measured along the Northeasterly lines of said lot 1, Block 2 and Lot 3, Block 1;
thence running Southwesterly 106 feet ~Dre or less to a point in a line dra~ parallel with and
75 feet North of the North line of Lot 4, Block 2, extended,
North line, said point also being 15 feet East as ~asurcd at right angles fr~m the East li~e of
Laurel Street; t~ running West parallel with the North line. of said for 4, Block 2, to the
point of beginning.
~is survey shows thc loc~ation of an existing t~nuse and docks and [~r~nd additions thcr~.
It ~ not purport to show any other improv~nts or
o: iron marker found
2/27/ 3"
Planning Commission Minutes February 13, 1995
Hanus questioned why a porch larger than the existing deck should be allowed? He noted that
in the past the Commission has used a maximum 10' dimension for similar variances. Staff
confirmed that the proposed porch is 12' deep, and the existing deck is 10' deep.
Voss questioned what guarantee they would have that the required screening would remain?
He also questioned the hardship. Staff noted that the additional encroachment is minimal.
Mueller noted that a porch consisting of walls and a roof has a greater impact than a deck,
and he also feels there is a better location on the lot for the porch and the deck could remain
in its present location.
Mueller was excused from the meeting.
MOTION made by Surko, seconded by Voss to recommend denial of the
variance as there is no hardship, and the porch encroaches further into the
setback than the existing nonconforming deck.
The Commission expressed a concern that the applicant is not present to discuss a solution
to this request, and noted that if it is denied the applicant would have to make a new
application to be heard again. Surko confirmed that the applicant has not had the opportunity
to discuss the proposal with the Building Official.
MOTION WITHDRAWN by Surko and Voss.
Voss commented that he agreed to withdraw his motion because it does not appear there
would be enough votes to support it.
MOTION made by Clapsaddle, seconded by Hanus to table the variance request.
Motion failed 3 to 3. Those in favor were: Clapsaddle, Surko, and Hanus.
Those opposed were: Voss, Michael, and Crum.
MOTION made by Voss, seconded by Michael to deny the variance request due
to lack of hardship and because the proposed porch encroaches further into the
setback than the existing nonconforming deck.
Crum commented that she is against denial, even though she feels the applicant should be
present, and that the recommended conditions within the staff report adequately address her
concerns.
Clapsaddle commented that the Commission has historically been very helpful in resolving
problems with a project, but it is difficult to do when the applicant is not present. Voss
commented that the Planning Commission has had a tendency to go beyond their role in
assisting applicants with altering their plans in order to receive favorable recommendations.
MOTION to deny carried 5 to 1. Those in favor were: Clapsaddle, Voss, Surko,
Hanus, and Michael. Crum Opposed.
This recommendation will be heard by the City Council on February 28, 1995.
CITY OF MOUND
STAFF REPORT
5341 MAYWOOD ROAD
MOUN D, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-o620
DATE:
TO:
FROM:
SUBJECT:
APPLICANT:
CASE NO.
LOCATION:
ZONING:
Planning Commission Agenda of February 13, 1995
Planning Commission, Applicant and Staff
Jon Sutherland, Building Official ~r~.~.~ ~',~ ,
Variance Request
Lance B, Anderson
95-04
5220 Lynwood Blvd., Part of Lots 1 & 2 in Block 2, and Part of Lots 3 & 4 in
Block 1, Rearrangement of Block 10, Abraham Lincoln Addition to Lakeside
Park, PID #13-117-2431 0070
R-2 Single Family Residential
BACKGROUND: This property is located in the R-2 Zoning District which requires a minimum
lot area of 6,000 square feet, lot frontage of 40 feet on an improved public street, a front
yard setback of 20 feet to the south, a 10 foot side yard setback to the east, and a 50 foot
setback to the lake,
According to City Council Resolution #86-173, this property was granted a variance to
construct the existing structure that recognized the hardship of the inadequate street
frontage. The requested variances are listed below:
EXISTING/PROPOSED REQUIRED VARIANCE
FRONT 15' +/- 20' 5' +/-
SIDE (E) 10.3' 10' N.A.
LAKE (W) 39' 50' 11'
LAKE (S) 45' 50' 5'
printed on recycled paper
Staff Report
Anderson - #95-04
Page 2
The applicant is seeking variance approval to construct an ~ x 20' porch in the location of
an existing lakeside deck. The deck is to be moved around to the east side in a conforming
location. The porch essentially follows the same line of the existing deck but is two feet
wider, allowing a more functional area.
Existing and proposed hardcover appears to be conforming. Not included in the applicant's
calculations is the strip of the adjacent public right-of-way, Morton Lane. The channel,
within Morton Lane, is actually an inlet of the lake that is very shallow and does not have
regular boat traffic. The land area between the channel and the lot line is approximately
1,700 square feet.
COMMENTS
It is the intent of the Shoreland Management Ordinance to provide screening of structures
with vegetation as viewed from the water. It may be reasonable when considering a
variance to the lakeshore setback to require that screening in the form of trees be provided
towards the main body of the lake. Due to the nature of the inlet it has a negligible impact
on visibility of structures.
RECOMMENDATION
Staff recommends the Planning Commission recommend approval of the request with a
condition that some sort of screening be provided to reduce the visibility from the main body
water of the lake, this allows the applicant reasonable use of the property with minimal
encroachment into the existing nonconforming setback.
JS:pj
The abutting neighbors have been notified of this request. This case is scheduled to be heard by the City Council on
February 13, 1995.
Planning Commission Date:
City Council Date:
Distribution:
~ "Z'~-'~5 City Planner
City Engineer
Other
VARIANCE APPLICATION
CITY OF MOUND
5341 Maywood Road, Mound, MN 55364
Phone: 472-0600, Fax: 472-0620
Public Works
DNR
JAN 2 5 1995
ooz/
Application Fee: $50.00
Please type or print the fonowing information:
Address of Subject Property
.
Addition
Zoning District
Owner's Name
Owner's Address
Use of Property:
Applicant's Name (if other than owner).
Address
Day Phone
Has an application ever been made for zoning, variance, conditional use permit, or other zoning
procedure for this property? ( ) yes, ~ no. If yes, list date(s) of application, action taken, resolution
number(s) and provide copies of resolutions.
Detailed descripton of proposed construction or alteration (size, number of stories, type of use, etc.):
Variance Application (11/93)
Page 2
Case No.
Do thc existing structures comply with all area, height, bulk, and setback regulations for the zoning
district in which it is located? Yes (), No (). If no, specify each non-conforming use (describe reason
for variance request, i.e. setback, lot area, etc.):
SETBACKS: required requested
(or existing)
VARIANCE
Front Yard: ( N~E W ) o.O0' ft. ]4, (/~' ft. ~ :4 ft.
Side Yard: ( N S (~)W) ft. IC~, % ft' o~' ft.
Side Yard: ( N S E(~ ) ft. ~ ' ft. ff.
R~ Y~d: ~S ~ ~ ' ~. ~ ~ t ~. ~ ' ft.~ ~0Po~
~eside: ( N S ~ r ft. ~' ft. }~ ' ft. ~~
· (NS~ ft. ft. ft.
S~t Frontage: ft. ft. ft.
~t Size: sq ft sq ft sq ~
H~dcover: sq ft sq ft ~ sq ft
Does the present use of the property conform to all regulations for the zoning district in which it is
located? Yes (), No (). If no, specify each non-conforming use:
Which unique physical characteristics of the subject property prevent its reasonable use for any of the
uses permitted in that zoning district?
( ) too narrow ( ) topography ( ) soil
( ) too small ( ) drainage ( ) existing situation
( ) too shallow ( ) shape ( ) other: specify
Please describe:
Variance Application (11/93)
Page 3
Case No.
Was the hardship described above created by the action of anyone having property interests in the land
after the zoning ordinance was adopted (1982)? Yes ~, No (). If yes, explain:
e
Was the hardship created by any other man-made change, such as the relocation of a road? Yes (),
No ~5{. If yes, explain:
o
Are the conditions of hardship for which you request a variance peculiar only to the property described
in this petition? Yes (), No (~. If no, list some other properties which are similarly affected?
I certify that all of the above statements and the statements contained in any required papers or plans to be
submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this
application by any authorized official of the City of Mound for the purpose of inspecting, or of posting,
maintaining and removing such notices as may be required by law.
Owner's Signature
Applicant's Signature
Date
Date
CIT~ OF MOUND
HARDC0VER CALCULATIONS
(IMPERVIOUS SURFACE COVERAGE)
1 PROPERTY ADDRESS:
OWNER'S NAME: ~_
LOT AREA /~ , Co 70 SQ. FT. X 30%
LOT AREA SQ. FT. X 40%
= (for all lots) .............. I .3 FO / I
= (for Lots of Record*) ....... I I
LOT AREA SQ. FT. X 15% = (for detached buildings only)
*Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as
outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted
and approved by the Building Official.
HOUSE
DETACHED BLDGS
(GARAGE/SHED)
AREAS(,,,~IDFW A LK.,.%.~~
ETC.
DECKS Open decks (1/4" min.
opening between boards) with a
pervious surface under are
not counted as hardcover
LENGTH WIDTH SQ FT
~ x %G = 11
9.~, x ~5, 33 : ~/.~
TOTAL HOUSE .........................
X =
X =
TOTAL DETACHED BLDGS .................
.3 x~.~ =
$ x/¥ :
TOTAL DRIVEWAY, ETC ..................
X =
X =
X :
TOTAL DECK ..........................
X =
TOTAL OTHE~ .........................
2,.,,-/o
TOTAL HARDCOVER / IMPERVIOUS SURFACE
VER (indicate difference) ...............................
PREPARED BY C J3 ~,.c.~/7'/,-"'~-~ /)'~ j~ DATE
I
(:ortificate of Surve,/
in l{Iock.~ 1 ant] 2
I<,~arrang~ment oi U[uck lO, Abraham hincoln Addition to hakeside Park
Y
/
/
/
/
/
/
I
I
'Ihat Dart of Lots ] and 2, Block 2, and l~3L:{ 3 and 4, Bkx~k 1, arid o[ wl(:,ltc~] laurel Strut, anti
of the vacat~ ~ley as platt~ [~t~n ~ts ~ ,2,3,4 and 12 of said Bl~k 1, R~rrang~nt of
Bl~k ~0, ~r~ binco]n ~dition to Iakeside Park, descri~ as folly: ~inni~ at the [~int
and 75 f(~t ~ ol t~ ~rth line o[ IDt 4 ol said Bl~]k 2, as ~am]r~ at right ang]es
~h hne; ~ ru~]nq Northeasterly a]onq the ~rth~sterly line of said ~ts 2 a~ 1, Bl~k
2 , to th,~ ~st ~rther]¥ cx~rner of said let 1; tho~co runninq ~)uthoaster]y a]onq tho ~rthoast-
i~t ~. EHx:k [; th,'hc,, c~]n~inuinq ~u~h~a~d, orly a]onfl Lh~, ~)rth(,a~.;I,,l ly lin(' ~)~ ~'lid ]~1 {, Rl~k
1, tu .~ [~znt ~lich ~s 82.5 ~t Hout.heasU,~]y h:'(~n the ~:~t ~)I-Lherly (x)[nc* o[ sdid [~t 1,
Bilk 2, as ~s~ along the ~rtheasterly ]ine~ of ~id lot 1, l%]~k 2 and ~t 3, Bl~k 1;
theno r:mning ~uth~ster]y 106 fi~]t n~re or ]ess to a I~)int ~n a ~ ine dra~ [~nra]]e] with and
75 l~.~:r ~h of th, 3 ~rth linc of [~t 4, Rk~3k 2, cxh,nd(~], as l~,asur(xl n~ right anglos to said
~h l~nc, said ~znt also ~ing 15 [u~t [~st as ~surc~ at riqht a~les [r~ the
~ure~ Strut; t~nce r~ing ~st ~rallel w~h ~ ~rth ].i~ of ~aid ~t 4, Bl~k
~int of ~i~ing.
~1i~ au~ey s~ t~ ]~ation of an existJnq }~u~ a~ decks a~d l)ro[~s~ additions t~r~n.
t% d~s not ~rt to sh~ any other ~rov~nts or encr~c~nts.
o: iron ~3rker fou~
I hk'rd~v ccrlllv Ih,fl Ihi~ ~,tlrvey ~,',~ ~rcp,~r&,d
vi~bn, .md Ih,ti I ,m~ ,~ duly rt'~bt~'.'d CMl I~.~i.,'*'.
the t,m'~ ,,I th,' ~1,11,' .l'
DAli
~S-/O.
' I
Certi£icate of Survey
for Jean I. Gra££
in Blocks 1 and 2, Rearranger~nt cF
Block lO, Abra~mm Lincoln Addition
to Lakeside Park
No,t¼
W,,k tlennepin County, ~nn.
t05.~ '
'Scale:
Date :
1" = 50'
2-2-82
~)LW D.
271
November 25, 1~86
RESOLUTION NO. 86- 173
RESOLUTION TO APPRovE A VARIANCE TO
ESTABLISH A. BUILDABLE LO.T FOR PART OF
· LOTS 1,2,3 &'q, IN BLOCKS 1.AND 2,
REARRAN[;EHENT OF BLOCK 10; ABRAHAH
LINCOLN ADDITION TO LAKESIDE PARK-
PID # 13-117-2q'31 OO70 ...
'-' P & z CASE 'NO.. 8 -55q
· ~lEREAS,'Jean'.Graff, owner of property described as a lot In Blocks I
and 2, .Rear. rabgement.of Block 10,.Abraham Llncoln Addition to Lakesld&: Pa~k,
has applled for a va'rlan6e'to"'.establlsh a ~q,000+_ square foot parcel as a '
bull.dable, lot' since the parcel currently does not front on a'pubilc .right-of-
Bay; and '' " .. " ' '
WHEREAS; the Hound Clty C'.ode requires all lots to contain frontage on
~ publlc r.-.[~h~-of-~ay;.and ' '
· ..WHERF~, the P1annlng Comm[ssion'.revie~ed..the request .~nd reco~nended.
'granting the"'va.r'1ance due to the 'fact 'that the C'ity of Hound previously
vacated-Laurel Street 'Which pro'~d~'d acces~ to the p~rcel thereby-establlshln!
hardship .under~'Section 23.506.1 of the i~und .Zoning Code:. ..
· .: NOW, THERI~FORE, Bi~' IT RESOLVED~ the Council of the Clty .o~ Hound~ Hinne
s0ta,, does 'hereby grant tH& varlance'sb~ject to revie~ of'the proposed ess'
ment by the City Attorney I~o provlde access-to Clty utillt'ies fSr:.- .
That oart of 1 and 2, 2,' ard' Lots 3
· vacated Laurel Street, and of the ~acated ~2-foot .e..~ey as. platted
Bet~'een Lots. 1., 2, ~ ~,.a~l ~12 o£ ~aid BLock :L, Rearrangeaent of
· Block lO, Abraham Lincoln Addition to 'Lakeside P~rk, described as '"
follows.. Beginming at the point of inte. rsection ~f'the' Eorthve's~rl~
line of said Lot 2, Block 2, with a line dr~ parallel ~ith and
feet 2~orth of the North .line of' Lot 4 o~ said ~lock 2, as measured at.
ri.gh.t angles to sgid North lin~; thence running Northeasterly 'along
th. NortH¥~ster. ly ~ of said .Lots 2 and 1, P~loch 2, to the most
Northerly corner of said' LO2'i; thence running 'Southeasterly along °
the .'~orthea~terly line of said ~ot 1, Rlock 2, and its' e..-tension
thereof to the most. Northerly co~n-.r o£ ~.zid Lot 3, ..~1oc2 !1 thence"
continuing Southeasterly' along the. ~ortheasterly line of ~aid Lot
Block..l~ to a point vhich is 82.~ feet'Zoutbe-_ster!y fr~..~ the most
· Northerly corner o£ sa~d.. 'Lot 1, Plo:k 2, 'as :masured alone th~ North--
easterly lines of Said Lot 1, ~lock 2, ar~ Lo~ 3, Rlock 1; thence
running Southwesterly 1~6 feet more o-- less to a ooin% in a line :
dra~m parallel with and 7~ feet [~orth of t~m North ~ine of Lot 4,
P_loc2 2,. extended, as =easured at right ~ngles to said .~orth line,
· said point, also being Z5 feet F~.gt as meas~ed at right angles from
the East line of ~aurel ' ·
$~reet, thence running West parallel vith
the North line of said Lot 4, Elock 2, to the point of begi. nr. Ln~,
a/50"foot Setback at west, 50 foot setback at north,' 10 foot setbacks at
east and south property lines from the pr~n.c~pal structur~ ~rovSd|ng two
off s:reet park|ng stalls. Public Works shall approve ut|llty connections
132 ·
.May 26, 1987
RESOLUTION NO. 87-108
RESOLUTION AMENDING RESOLUTION ~86-173 TO ALLOW
A 39 FOOT SETBACK TO THE ORDINAR~ HIGH WATER'
HARE AT THE WEST PROPERT~ LINE
WHEREAS, the City Council adopted Resolution #86-173 on
N~vember 25, 1986; and
WHEREAS, part of this resolution read "... with a 50
foot setback at west, 50 foot setback at north, 10 foot setbacks
at east and south property lines from the principal structure
providing two off street parking stalls."; and
WHEREAS, Mr. Rodrigue was present and explained that he
has already dug the basement and positioned the house in a placm
that he thought was 50 re'et from the 6hannel.,.but it turned out
it was only 39 feet from the channel.
NOW, THEREFORE, BE IT RESOLV'ED that the C{ty Council of
the City of Mound, Minnesota,. does hereby approve the following
amendment to Resolution #86-173 to read, in part, as follows:
"...with a 39 foot setback to the ordinary high water mark at the
west, 50 foot setback to the ordinary high water mark at the
north, 10 foot setbacks at each and south property lines from the
principal struet, ure providing two off street parking stalls."
(See Exhibit "A" new amended Resolution #86-173).
The foregoing resolution was moved by Councilmember
Johnson and seconded by Councilmember Jessen.
The following Councilmembers voted in the affirmative:
Abel, Jensen, Jessen, Johnson and Smith.
The following Councilmembers voted in the negative:
none.
Ma/y o r ~ -
'Attest: City · Clerk
GENERAL ZONING INFORMATION SHEET
ADDRESS: Z~NE: I REQ. LOT AREA: I EXIST. LOT AREA:
REQUIRED S~BACKS
..PRINCIPAL B.UILDING/ I-I_OUSF ~ ,,'
FRONT: N(/~)E W ¢'~ '~O
FRONT:
SIDE: N
SIDE: N
N s E(W_.)
LAKESHORE: ~ 50 {~easured from
TOP OF BLUFF: ~ y~/d:::~ O.H.W.)
ACCESSORY BUILDING/GARAGE/SHED
FRONT: N S E W
FRONT: N S E W
SIDE: N S E W 4' or 6'
SIDE: N S E W . 4' or 6'
REAR: N S E W 4'
LAKESHORE: ,50' (measured from O.H.W.J
TOP OF BLUFF:
EXISTING AND/OR PROPOSED SETBACKS:
PRINCIPAL BJJILDING/HOUSE~ ,.,,,,-"~, I, ·
FRONT:
FRONT: N ~-~',,,F~-~W ~' '
SIDE: N
SIDE: N S~ W - -
LAKESHI
TOP OF BLUFF-.
FRONT: N S E W
FRONT: N S E W
SIDE: N S E W
SIDE: N S E W
REAR: N S E W
LAKESHORE:
TOP OF BLUFF:
ACCESSORY BUILDING/GARAGE/SHED
IS THIS PROPERTY CONFORMING? YES~_N~,~?
This General Zoning Information Sheet only summarizes a portion of the requirements outlined in the City of Mound Zoning
Ordinance. For further information, contact the City of Mound Planning Department at 472-0600.
I~VD
· -1 ;
Q.,:
PROPOSED RESOLUTION #95-
RESOLUTION TO APPROVE A VARIANCE TO
RECOGNIZE AN EXISTING NONCONFORMING DETACHED GARAGE
TO ALLOW CONSTRUCTION OF A CONFORMING DECK
AT 5001 SPARROW ROAD
LOTS 1, 2, 3, 4, & THE NORTH 11 FEET OF LOT 5, AND LOT 9,
BLOCK 2, LINDEN HEIGHTS ADDITION
PID #13-117-24 13 0027, P&Z CASE #95-05
WHEREAS, the owners, Steve and Lauree Fegers, have applied for a variance
to recognize the existing nonconforming detached garage, as shown below, to allow
construction of a conforming deck
EXISTING REQUIRED VARIANCE
FRONT (W) 19.3' 20' 0.7'
SIDE (S) 2' +/- 4' 2' +/-
and;
WHEREAS, this property is located in the R-1 Zoning District, which requires
a minimum lot area of 10,000 square feet, a front yard setback of 30 feet to the
property lines abutting all three streets: Hillside Lane, Sparrow Road, and Heron Lane;
and a side yard setback of 10 feet to the south.
WHEREAS, this site is conforming to impervious surface requirements and the
dwelling is fully conforming to all setbacks, and;
WHEREAS, Planning Commission unanimously recommended approval of the
variance to recognize the existing nonconforming setbacks to the accessory structure
as the deck addition is a reasonable use, and enhances the use and function of the
property without any further encroachment or increase in the nonconforming status.
The existing accessory structure is in good condition and it is not likely to be removed
at this time.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound,
Minnesota, as follows:
The City does hereby grant a variance recognizing the existing nonconforming
setbacks to the detached garage resulting in a .7' front yard setback variance
and a 2'( +/-) side yard setback variance, to allow construction of a conforming
deck addition.
Proposed Resolution
95-05, Variance - Fegers
Page 2
Se
The City Council authorizes the alterations set forth below, pursuant to Section
350:420, Subdivision 8 of the Zoning Ordinance with the clear and express
understanding that the use remains as a lawful, nonconforming use, subject to
all of the provisions and restrictions of Section 350:420.
It is determined that the livability of the residential property will be improved by
the authorization of the following alteration to a nonconforming use of the
property to afford the owners reasonable use of their land:
Construction of conforming deck.
This variance is granted for the following legally described property:
Lots 1, 2, 3, 4, & the North 11 feet of Lot 5, Lot 9, Block
2, Linden Heights Addition.
This variance shall be recorded with the County Recorder or the Registrar of
Titles in Hennepin County pursuant to Minnesota State Statute, Section
462.36, Subdivision (1). This shall be considered a restriction on how this
property may be used.
The property owner shall have the responsibility of filing this resolution with
Hennepin County and paying all costs for such recording. A building permit for
the subject construction shall not be issued until proof of recording has been
filed with the City Clerk.
MINUTES OF A MEETING OF THE
MOUND ADVISORY PLANNING COMMISSION
FEBRUARY 13, 1995
CASE #95-05: STEVE AND LAUREE FEGERS, 5001 SPARROW ROAD, LOTS 1-4, 9, &
N. 11' OF 5, BLOCK 2, LINDEN HEIGHTS, PID #13-117-24 13 0027. VARIANCE TO
CONSTRUCT A DECK.
This property is located in the R-1 Zoning District, which requires a minimum lot area of
10,000 square feet, a front yard setback of 30 feet to the property lines abutting all three
streets: Hillside Lane, Sparrow Road, and Heron Lane; and a side yard setback of 10 feet to
the south. This site is conforming to impervious surface requirements. The dwelling is fully
conforming to all setbacks. The existing accessory structure is nonconforming to setbacks,
as shown below:
EXISTING REQUIRED VARIANCE
FRONT (W) 19.3' 20' 0.7'
SIDE (S) 2'+/- 4' 2'+/-
The applicant is seeking variance approval to construct a deck addition as shown on the
survey. The proposed construction is fully conforming to the ordinance.
Staff recommended the Planning Commission recommend approval of the variance to
recognize the existing nonconforming setbacks to the accessory structure as the deck addition
is a reasonable use, and enhances the use and function of the property without any further
encroachment or increase in the nonconforming status. The existing accessory structure is
in good condition and it is not likely to be removed at this time.
MOTION made by Voss, seconded by Crum to recommend approval of the
variance as recommended by staff. Motion carried unanimously.
This case will be heard by the City Council on February 28, 1995.
CITY OF MOUND
..STAFF REPORT
5341 MAYWOOD ROAD
MOUN D, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
DATE:
TO:
FROM:
SUBJECT:
APPLICANT:
CASE NO.
LOCATION:
ZONING:
Planning Commission Agenda of February 13, 1995
Planning Commission, Applicant and Staff
Jon Sutherland, Building Official ~,
Variance Request
Steve and Lauree Fegers
95-05
5001 Sparrow Road, Lots 1-4, 9, and the N. 11' OF 5, Block 2, Linden Heights,
PID #13-117-24 13 0027.
R-1 Single Family Residential
BACKGROUND:
This property is located in the R-1 Zoning District, which requires a minimum lot area of
10,000 square feet, a front yard setback of 30 feet to the property lines abutting all three
streets: Hillside Lane, Sparrow Road, and Heron Lane,; and a side yard setback of 10 feet
to the south. This site is conforming to impervious surface requirements. The dwelling is
fully conforming to all setbacks. The existing accessory structure is nonconforming to
setbacks, as shown below:
EXISTING REQUIRED VARIANCE
FRONT (W) 19.3' 20' 0.7'
SIDE (S) 2'+/- 4' 2'+/-
The applicant is seeking variance approval to construct a deck addition as shone on the
survey. The proposed construction is fully conforming to the ordinance.
printecl on recycled paper
Staff Report
Fegers - #95-05
Page 2
STAFF RECOMMENDATION
Staff recommends the Planning Commission recommend approval of the variance to
recognize the existing nonconforming setbacks to the accessory structure as the deck
addition is a reasonable use, and enhances the use and function of the property without any
further encroachment or increase in the nonconforming status. The existing accessory
structure is in good condition and it is not likely to be removed at this time.
JS:pj
The abutting neighbors have been notified of this request. This case is scheduled to be heard by the City Council on
February 28, 1995.
VARIANCE APPLICATION
CITY OF MOUND
5341 Maywood Road, Mound, MN 55364
Phone: 472-0600, Fax: 472-0620
Planning Commission Date:
City Council Date:
Distribution:
/
City Planner Public Works
City Engineer DNR
Other
Application Fee: $50.00
Case No. q~~
Please type or print the following information: ...............................
Address of Subject Property ~00[ ,~,(rO 't.~ i~d.) {'~0%]%d
Lot~ i:2.:'3.q~,-N, I1 ~ce-e'~ of Lol-5],arct /_o+ q Block
~gDis~ct '~-{ U~of~o~: ori'~t~ ~i~l~ ~ami/v
~C~ Day PhoneS~'. 4~L-q~35 ~ree'.
q~-t Soo
Owner's Name
Owner's Address
Applicant's Name (if other than owner)
Address
Day Phone .hA
Has an application ever been made for zoning, variance, conditional use permit, or other zoning
procedure for this property? ( ) yes, ~no. If yes, list date(s) of application, action taken, resolution
number(s) and provide copies of resolutions.
2. Detailed descripton of proposed construction or alteration (size, number of stories, type of use, etc.):
.~c~'or~ cf a ~n, ml dec~ on q:be..- ~.~. eoe-ner o(' h~e. %~-~os -C-rom ~','a~,~aw. 40
'
Variance Application (11/93) Case NO.
Do ~e existing s~cmres compl ith ~1 ~m, height, bulk, ~d setback regula~ons for ~e zo~g
disffict in which it is l~at~? Yes~ No ~ ~ no, s~i~ tach non-confoming use (describe r~on
for v~ce r~uest, i.e. setback, lot ~m, etc.):
SETBACKS: required requested
(or existing)
VARIANCE
Front Yard:( N S E W )
Side Yard: ( N(~)E W )
Side Yard: ( N S E W )
Rear Yard: ( N S E W )
Lakeside: ( N S E W )
:(NSEW)
Street Frontage:
Lot Size:
Hardcover:
'2_O
ft. ft. ~ ft.
sq ft sq ft sq ft
sq ft sq ft sq ft
Does the present use of the property conform to all regulations for the zoning district in which it is
located? Yes ~, No (). If no, specify each non-conforming use:
o
Which unique physical characteristics of the subject property prevent its reasonable use for any of the
uses permitted in that zoning district?
( ) too narrow ( ) topography
( ) too small ( ) drainage
( ) too shallow ( ) shape
soil
existing situation
other: specify
Variance Application (11/93)
Page 3
Case No.
Was the hardship described above created by the action of anyone having property interests in the land
after the zoning ordinance was adopted (1982)? Yes (), No ~. If yes, explain:
Was the hardship created by any other man-made change, such as the relocation of a road? Yes (),
No,~. If yes, explain:
o
Are the conditions of hardship for which you request a variance peculiar only to the property described
in this petition? Yes ~ No (). If no, list some other properties which are similarly affected?
9. Comments:
I ~ffi~ ~at ~ of ~e above statements ~d ~e statements con~n~ in ~y r~uir~ papers or pl~s to be
submia~ herewi~ ~e ~e ~d accurate. I consent m ~e en~ in or u~n ~e premises descfib~ ~ ~is
app~maon by ~y au~ofiz~ offici~ of ~e Ci~ of Mound for ~e pu~se of insuring, or of ~s~g,
m~~g ~d removing such notices as may be r~uir~ by law.
Applicant's Signature t ....
Date~~.
Date
CITY OF MOUND
HARDCOVER CALCULATIONS
{IMPERVIOU~ SURFACE COVERAGE)
)PERTY ADDRESS:
OWNER'S NAME:
LOT AREA 2~/z~. ~
LOT AREA ' ' "
LOT AREA
SQ. FT. X 30%
SQ. FT. X 40%
SQ. FT. X '15%
= (for all lots) ..............
= (for Lots of Recorde) .......
= (for detached buildings only)
eExisting Lots of Record may have 40 percent coverage provided that techniques are utilized, as
outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1, (see back). A plan must be submitted
and approved by the Building Official.
HOUSE
DETACHED BLDGS
(GARAGE/SHED)
DRIVEWAY, PARKING
AREAS, SIDEWALKS,
ETC.
DECKS Open decke (114" min.
opening between boarde) with a
perviou~ .urface under are
not counted a. hardcover
OTHER
LENGTH WIDTH SQ FT
~'~.~ X ~- ~"~' = ~.~
/I' ? X I~3 = 1~.;' ?~
Z~ ~ X ~. ~ = I~- ~
TOTAL HOUSE .........................
TOTAL DETACHED BLDGS .................
TOTAL DRIVEWAY, ETC ..................
TOTAL DECK ..........................
X =
TOTAL OTHER .........................
/ /Z -5-.2¥
I
TOTAL HARDCOVER I IMPERVIOUS SURFACE
UNDER / OVER (indicate difference) ...............................
PREPARED BY ~.) ~~~~~ DATE
L~./~/,.. /o~ 5-
J~' rz~['~ THE JOHI4 J. RYAN CO.
8[~'ALF. t INCH ..... 1595 SEt. BY AVENUE, S1, PAUL 55104
PLAT OF SURVEY
o~ ~o~ o~_ ~/~//~ ~~
TEL[PHONE,
¢~ERTIFICATE OF LOCATION OF BUII~OI]qG
that ,,,~ .......... ~_:~ 19 ...'.r..
i)I;Hi. (~r r~,l)~r[ was pr¢[)]fl,~
Ih,. laws of tile Slaty Of ~ililleso~.
this ';titvey, plait, ur 'report w&~ prepJ~re(I h), file or under
m~, dj,ecl supervision and thai ! am a dui)' Itegistered land
Surt ey-r under the laws of the State of Mitmesota. ~
}"IAHVL'Y A. CAR'FWRIGHT
413G [-' I ~' "1' H
HAROLD
LOT :~ UI~ VEY S
PLATTING
Horton Ins.
Inv. 2356
k.' 01-6
3~ 4~ & the North !! feet of
Lot 97 Block 2~ Linden Heights
Lot 5~ and
add, t on cnner.,i.n
Agenc
County, lilnnesota
" I
GENERAL ZONING INFORMATION SHEET
ADDRESS:
SURVEY ON FILE?
REQUIRED STREET FRONTAGE/WIDTH:
EXISTING LOT WIDTH:
REQUIRED SETBACKS
~ ~:._. REQ. LOT AREA:
SQ FT
LOT OF RECORD t NO / ?
EXIST. LOT AREA:
2G,
pRINCIPA/~BUILDING! HOUSF --
FRONT: ~ S ~ ~ ~t~a~ ~,
SIDE: U~~ J~.~- ~ ,
SIDE: ~ ~ E W [ ~ =
REAR: N~ E W ~
LAKESHORE: . 50' (measured from O.H.W.)
TOP OF BLUFF:
ACCESS~i~iY BUILDING/GARAGE/SHED . ~
-
SIDE: N/~ 4_' ~-r 6'
SIDE: ~ W ~4'~6'
REAR: N ~ E W ~
LAKESHORE: 50' (measured from O.H.W.)
TOP OF BLUFF:
EXISTING AND/OR PROPOSED SETBACKS:
-PRINCIPA~BUILDING/HOUSE
FRONT.~S E,,~,.~J;~lkrCl)l,~l 40' ~1'
FRONT: N S
SIDE: N S/E~W
SIDE: ~W J
REAR: N
LAKESHORE:
TOP OF BLUFF:
BY: ~
ACC ES S.Q~_Y BUILDIN~HED
FRONT( N~S E ~Y,,~
FRONT:""I~ s.EL~
SIDE: N ~
SIDE: N( S ~E
REAR: N~E
LAKESHORE:
TOP OF BLUFF:
DATE: J _~
This Gener oning Information Sheet only summarizes a portion of the requirements outlined in the City of Mound Zoni,
Ordinance. For further information, contact the City of Mound Planning Department at 472-0600.
('D
0
I
o
o
I-
o
o
CITY OF MOUND
5341 MAYWOOD ROAD
MOUN D, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
1994 ANNUAL REPORT
MOUND l~ IQUOR STORE
FEBRUARY, 1995
I respectfully submit to you, Your Honor, Mr. Mayor; City Council
Members and City Manager, my Annual Report on the significant
activities concerning the Liquor Operations for the year ending 1994.
For those of you who are newly elected officials and who may not know us, let me
introduce myself and my staff. My name is Joel Krumm and I am the Liquor
Operations Manager. I have been employed by the City of Mound for nearly eleven
years. Previously, I was engaged in managing the Budget Liquor Warehouse store in
Moundsview, Minnesota from 1979 to 1984. We were a major store in the Twin
Cities area with annual revenues of over $3 million. I have applied those high volume
sales techniques to our store which has resulted in significant increases in sales and
profits. Besides myself, you have one other full time person working for you. Her
name is Julie Clyne and her position is that of Assistant Liquor Store Manager. She
does an outstanding job for me and in my absence I feel very comfortable that she will
run the store according to my rules and wishes. Julie has held her current position for
twelve years. Before that she was a full time clerk for four years. And prior to that
she worked on a part time basis for six years. You can see that between the two of
us you have many years of qualified experience. Other than us I have anywhere from
six to eight part time clerk/stock personnel who, on an average, each work ten to
twenty hours per week, primarily evening hours.
They all perform their duties quite well and I would like to take this opportunity to
commend them all. It should also be noted that I work closely with other City staff.
In particular, Gino Businaro, Finance Director; Dee Schwalbe, Accounting Clerk; Gayle
Burns, Accounting Clerk; Linda Strong, City Hall Receptionist/Secretary and of course
Ed Shukle, my boss and your City Manager. With their help and expertise they have
enabled me to run your operation with efficiency and professionalism.
printecl on recycled paper
Rather than bore you with the everyday mundane happenings at the Liquor Store, I
would prefer to discuss with you what I believe are three major factors that
contributed to our success in 1994. First, I want to talk about something that
affected the physical appearance of the store. Secondly, I will get into an item that
I introduced to the store in the fourth quarter of last year that has helped to generate
additional revenues. Thirdly, I will provide for you an unaudited Financial Statement
prepared by Gino Businaro this February for 1994 against the actual figures for 1993.
PARKING LOT OVERLAY AND LIGHTING
For many years the parking lot for the entire shopping center, including the parcel of
land between Jubilee and Hardee's has been in disrepair and quite frankly, was an
eyesore and also potentially hazardous to vehicles and pedestrians. In the early part
of last spring the property owner for the center, Mark Saliterman, raised the possibility
with all of his tenants, the need to completely redo the lot and to replace existing
antiquated lighting with newer, safer and brighter fixtures. All agreed that this venture
was long overdue. Of course, the concern for all of us was how much was this going
to cost, since according to our lease under the Common Area Maintenance
Agreement, each and every tenant is responsible for his or her share of such an
undertaking. The best bid for replacing the old parking lot lights and adding more,
plus the parking lot overlay, and the addition of new canopy lighting from Domino's
to Jubilee came in at around $50,000. Our percentage for the center is exactly 10%.
Therefore, we had to pay approximately $5000. It definitely was something that
needed attention. Personally, I feel more things could be done around here to make
it more attractive. But, for the time being, these changes should be viewed as an
investment for us retailers. Our customers are not only pleased with the improved
appearance, they also feel more comfortable about shopping with us, particularly at
night. The only drawback to this project was that it was unforeseen when I was
preparing my budget for 1994 back in June of 1993. I actually went over budget for
one of the rare times that I can remember. Going over budget was primarily due to
this unexpected capital outlay. However, in this situation, the pros definitely outweigh
the cons.
IMPLEMENTATION OF CREDIT CARD SYSTEM
The coming of the "Information Super Highway" is at hand. I made the decision that
it was time for us to jump on board and to take a ride down that road. When our busy
1994 summer was finished, I had the opportunity to check into several businesses
that offered credit card systems. What prompted me to look into this is the relatively
new "Debit Checking Cards" that banks are offering their customers where individuals
may use these cares in lieu of their checkbooks. It works on a simple premise. If the
funds are in their account, the amount of purchase is electronically withdrawn and is
credited to the merchant the next day. We were getting enough requests that I
decided it would be beneficial to install a system. Also, during the summer this area
2
receives many visitors from out of town and out of state. Rather than risk taking a
check it is much safer to accept their credit cards, When Marquette Bank Mound
began offering this service last summer, I moved on it.
To start with I introduced the two basic major cards, Visa and Mastercard. The
company who processes the transactions is Elan Financial Services. Their fee for new
customers is roughly 3% on the total number of dollars transacted through them. This
rate will be reduced to 2.5% if our volume reaches $25,000 in a one year period. The
system was up and running for only the last three months of 1994. In those months,
we processed 335 transactions totaling $10,274. At that rate, we will easily achieve
the goal of $25,000 in eight months.
Although, we have to pay a service charge for the system, there are two positive
reasons for having it that have all ready paid dividends. First, if a customer is only
carrying plastic and we did not accept credit cards, a sale is lost. Second, the average
sale of a credit card user versus someone using cash is amazing. To date, the average
sale for credit cards has been $30.66 compared to $13.02 for cash only customers.
Thus, I see the introduction of this system as an enhancement for our business and
not a necessary evil. If feasible, I will add Discover but probably not American
Express. "So if you are boating, fishing, or merely recreating in the picturesque Lake
Minnetonka Area, bring your Visa Card because Mound Liquor takes pride in their
refreshments, but they don't take American Express".
FINANCIAL STATEMENT COMPARISONS BETWEEN 1994 AND 1993
The last topic that I want to point out in my report has to do with sales and profits.
Rather than go into a lengthy discourse why don't I provide you with the Financial
Statements for 1993 and 1994. That way you can easily compare the two years. I
believe when you see the bottom line, you will get a better understanding and
appreciation of what was most significant at the Mound Liquor Store in 1994.
Remember that the preliminary figures in the Financial Statement for 1994 are
unaudited. In the past, the auditor's analysis and our Finance Director's analysis have
always been very close to one another's.
CONCLUSION
Thank you very much for your time and attention. I will see most of you at the
February 28th Council meeting to answer any questions you may have about this
report or anything that involves the store.
JK:ls
3
Other -
Furl
umutated
TOTAL ASSETS
Depr~
1:0.4,902(!~i :t02,8:86
57,944 5:8,5414
347 $54,299
· 250,881 256,834
I33
SUMMARY ANAY$I$ OFiMOUNDMUNICIPAL:LIgUORiOPERa?iONS
TOTAL. SALES
Less: Cost of Goods Sold .I:,007:.~::5'45
,175 339,.67.0
ri°Per ating Expenses
Oper.at:~ng Income.
NET ZNCOM~ BEFORE TRANSRERS 830:
4
MOUND POLICE
DEPARTMENT
........ : . : "'. ii i' ::i:i:!::!i!!!i!!i!!!i!i!!!!:!!:ii::i:::::.': 'i '"':: · ::': :'i.':!!!:i: :i"'! :: "' · ! ::::::::::::::::::::: '
LEN HARRELL
Chief of Police
MOUND POLICE
5341 Maywood Road
Mound, MN 55364
Telephone 472-0621
Dispatch 525-6210
Fax 472-0656
February 17, 1995
EMERGENCY 911
Mr. Ed Shukle, City Manager
City of Mound
Mound, MN 55364
Dear Mr. Shu~e:
Contained within the following pages is the annual report for the police department. The
report addresses the budget, personnel, training, equipment, community education,
statistics, and emergency preparedness.
This year has seen a lot of changes in the department. Officer Lotton was assigned to the
Southwest Metro Drug Task force in January. In March Officer Lotton was arrested on
felony charges by the Mound Police Department. Officer Lotton was suspended, with pay,
at that time. On April 24, Lotton tendered his resignation with the City of Mound. The
department was short handed from mid January until mid November. The two factors
causing the shortage were Sergeant Hudson being out on disability and Officer Ewald
having shoulder surgeD.. In September, Sam Nelson was hired to fill the void created due
to Sergeant Hudson's absence. Officer Nelson finished his field training in mid November
and has been doing a fmc job.
The department continued its relationship with the Southwest Metro Drug Task Force
although no officer from the department was assigned to replace the slot left open when
Officer Lotton was suspended. We continue to present the D.A.R.E. Program in the
elementary school; with excellent community support. The budget expenditures were 1.6%
under projections as of February 14, 1995.
Part I and Part 1I offenses accounted for 1226 calls for service, up 9 % over 1994. Total
contacts were down by 4%.
The department continues to emphasize dedication to the community through the highest
standards of service and through quality training for its employees. The department
continues the "Citizen Comment Card" feedback survey. The cards are randomly sent to
our service "customers".
Sincerely,
ey, Sergeant/Acting Chief
MOUND POLICE DEPARTMENT
VIII.
TABLE OF CONTENTS
I. Introduction
II. Budget Administration
III.Organizational Chart
IV. Personnel
V. Training
VI. Equipment
Community Education
Statistics
IX. Emergency Preparedness
X. Southwest Metro Drug Task Force
PAGE
1
2
3
4
11
13
14
16
25
26
I. INTRODUCTION
The mission of the Mound Police Department is to provide protection and
service to the people of Mound. Many of the activities of the police
department are described and summarized in this report for 1994.
MOUND POLICE MISSION STATEMENT:
The Mound Police Department, through teamwork and cooperation,
will be responsive to our citizens' needs with a professional level of
dedicated service. Officers will display the highest integrity, and regard
each citizen with a focused and unbiased attitude. Our citizens will
determine our success.
Much of how a police department is evaluated is based on statistics, as
found in this report. Information for these statistics comes from intermal
record-keeping and also from participation in the Minnesota Criminal
Justice System (CJIS).
In analyzing the crime statistics, several factors need to be considered:
2.
3.
4.
5.
Population density
Proximity to metropolitan area
Population composition
Population stability
Number, sophistication, and development of police
personnel
The only area the police department has control in is the fifth category. The
police department is consistently looking at ways to better utilize and train
personnel to provide better service.
This report is provided to highlight the most important area of police
department activity and to be used as a gauge for evaluating service. The
report includes some comparisons to past years and provides a tool for
planning and activities in the years to come.
BUDGET ADMINISTRATION
The 1994 police budget will close out under ($17,924.00) projections. The
final expenditures for the police department will amount to appro 'ximately
$777,315.00. The percentage of expenditures breaks out as follows:
Personnel $650.521.00 83.81%
Insurance 33,548.00 4.32%
Training / Travel 10,823.00 1.39%
( includes P.O.S.T.)
Fuel / Repairs 22,505.00 2.90%
All Other 59,918.00 7.58%
TOTAL 777,315.00 100.00%
Fund 60 (vehicles, weapons, $41,682.00
software, radar)
Insurance costs were down, again, for the second year in a row. Personnel
costs were up about 2% over last year. This was due to many factors; one
officer being suspended with pay for approximately one month before he
resigned his position, one officer being put on long term disability, and
another officer being out on a medical leave for approximately 3 months.
Despite these personnel issues, we were able to manage the over-time
budget vc.~'y well and saved $1,332.00. Our training expenses were
essentially the same despite P.O.S.T. reimbursements being cut, again, this
year. There were no capitol outlay expenses and Fund 60 costs were up
slight.
The police department generated revenues of $53,648.00 from court fines
and violations. Animal licenses and pick-ups accounted for $3,041.00 of
revenue. Accident reports generated $1,268.00.
Minnesota Police Pension and P.O.S.T. Board reimbursements totaled
$60,710.00 and $4,723.00 respectively. The Southwest Metro Drug Task
Force reimbursed the department $11,466.00 for an officer during the
months of January, February, and March. We also received $3,448.00 from
the school's crime levy for the D.A.R.E. Program.
2
IV. PERSONNEL
Sworn Personnel:
Chief of Police 1.0
Sergeants 2.0
Investigators 2.0
D.A.R.E. Officer .5
Patrol Officers 5.5
Total Sworn Personnel 11.0
Non-Sworn Personnel:
Police Secretary.
Part-Time Personnel:
CSO
1.0
2.0
Total Police Personnel 14.0_
( 1.3 FTE through 11-94 )*
( 13.3 FTE through 11-94 )*
*FTE = Full Time Equivalent
( Not included in Total Police Personnel is Sergeant Hudson, who is out on
extended medical leave )
4
MOUND POLICE DEPARTMENT
PERSONNEL ROSTER
1994
Chief of Police
Leonard Harrell
Patrol Se_~rgeant
John McKinley
Steve Grand
Investigator / 1 Jai,qon
Todd Truax
Dan Niccum
Patrol Officers John Ewald
Darrell Huggett & Canine "Rainbo"
Amy Christcnson
Troy Denneson
Jason Swensen
Sam Nelson
Police Secretary_
Shirley Hawks
Community Service Office~
June Hyland
Rick Maki
.,P. olice Reserves
Tom Berent
Robin L/ljeberg
Jesse Husby
Diane Williamson
Alan Ringate
Molly Dvorak
Sue Schebler
In 1994, the police department dropped from twelve to eleven licensed
police officers. This was duc to thc resignation of Officer Lotton. Officer
Nelson was hired to f'dl the vacancy created when Sgt Hudson went out on
medical leave in January 1994. Officer Nelson successfully fmished his
Field Training Officer program in November and is now working a regular
shift. He is doing a very good job and is expected to successfully complete
his probationary period in 1995. Community Service Officer (C.S.O.)
Hyland resigned in November leaving thc city with one part time C. S. O.,
Rick Maki.
The department continued with regular evaluations of the police employees.
In general, the officers have been doing a fine job in serving the
community. There was some disciplinary action with individual officers and
their conduct is being monitored. As previously stated, one officer did
resign from the police department after being arrested and charged by the
Mound Police Department on felony charges. There were five internal
investigations initiated in 1994.
Citizen Comment Cards
In February of 1992, the department initiated a feedback system to solicit
input from our citizens on how the police department is serving the
community. The cards are randomly sent to citizens who have had a" call
for service" contact. The rating system is on a four point basis; poor = 0
and excellent = 4. The department average for our overall service is rated at
3.42 based on over 184 responses. The rate of return is about 21%.
Psychological re-evaluations were again given to two officers in 1994. The
process, psychological testing for each officer every five years, continues.
The department has maintained its involvement in the Southwest Metro
Drug Task Force during 1994. Originally we had an officer, Lotton,
assigned to the task force as an agent. The City of Mound was reimbursed
for supplying the task force with that officer for the months of January,
February and part of March. However, when Officer Lotton was arrested
and charged by the Mound Police Department, that reimbursement was
terminated. The communities involved in the task force are Chanhasserh
Carver County, South Lake Minnetonka, St. Boni/Minnetrista~ Scott
County, Shakopee, Chaska, McLeod county, and Prior Lake. See section X
for the annual report of the Southwest Metro Drug Task Force.
Officer Huggctt continues to work with "Rambo". "Rambo" earned a P.D. I
certification through the United States Police Canine Association in 1994.
6
The Mound Police Reserves continue to do an excellent job for the
community and the department. Sgt. Grand continued as the liaison for the
reserves. Officer Denneson took over as liaison while Sgt. Grand was at the
Southem Police Institute for three months and did an excellent job. Unit
strength has dropped to seven dedicated volunteers in 1994. The Mound
Police Reserves combined to donate a total of 2,692 hours.
Child Protection cases accounted for 45 investigations in 1994. There were
13 criminal sexual contact cases reported. Total contacts were down 3.5 %.
Part I offenses were up 12%, and Part I1 offenses were up 7%. Larcenies,
burglaries, and vehicle thefts were up 18% in 1994.
The investigators worked on several cases of sign/ficance during the year.
Investigator Truax was involved in assisting the Hennepin County
Attorney's Office in obtaining the placement of a sexual offender, who had
sexually assaulted a neighborhood child, in the State Security Hospital for
an "indefinite commitment" period.
There were several reported parental kidnappings which involved multiple,
interstate law enforcement agencies. All of the abducted children have been
returned to their homes, unharmed, and the suspects are awaiting trial.
There were two death investigations which required a great deal of
investigatory time. One was determined to be a suicide and the second a
crib death. Several juvenile offenders were caught and confessed to multiple
thefts from boats docked on Lake Minnetonka in the city of Mound.
Because this offense was their first offense, or because of their ages, the
offenders were not charged. Restitution was, however, obtained for the
victims and the offenders were diverted to Chemical Evaluation Counseling
and/or the West Suburban Juvenile Offender Program.
Another case involved a local woman wanting to give up her minor child
after she assaulted the child. Complicating this case was a multinational
jurisdictional question over the adoption rights of the child. Charges were
sought against the woman, who failed to pick up her child from protective
custody and fled the area.
Investigator Niccum worked a criminal sexual conduct case involving a
father who would provide drugs and alcohol to his daughter and her friends
and later attempt to have sex with them. Charges are pending.
The investigation of the tires on several police cars being slashed resulted in
the an'est, and charging, of a local male party. The male party pled guilty to
one of the incidents and is awaiting trial on the second incident. The in-car
video camera assisted in identifying the suspect in one of the tire slashings.
7
Three male juveniles were responsible for the theft of numerous items,
including a handgun, from parked vehicles around Mound. One of the
juveniles stole a car and was later involved in a traffic accident with the
stolen car. All suspects are awaiting trial at this time.
The burglary of a school, where some video equipment was taken, was
brought to a successful conclusion when the two juvenile male parties
confessed to the burglary. Charges are pending.
Officers and staff used a total of 731 days of benefit time during 1994. The
time off included approximately 193 vacation days, 142 holidays, 70 comp
days, and 326 sick days. Sergeant Hudson accounted for 191 days of sick
time and Officer Ewald accounted for another 77 days due to shoulder
surgery. Officers earned 616 hours of comp time and 823 hours of
overtime during the year.
MOUND POLICE RESERVES
ANNUAL REPORT
The Mound Police Reserves donated 2,692 hours to thc City of Mound in
1994. The unit dropped during the year from 14 members to 7 members.
The drop in membership was due, in part, to members either moving out of
the Mound area, or, in one case, the member becoming a full time licensed
police officer for the City of Mound; Sam Nelson.
The police reserves assisted in prov/ding the following security services and
/ or police back-up at:
Emergency call outs
Reserve squad - house checks
High school dances
Hockey and football games
Mound City Days
EFCE Public Safety Days
Rotary Dinner for 100
Officer Friendly assists
Westonka Homecoming parade
Westonka senior overnight party
Incredible Festival
Child finger printing
Halloween and "Kiddie" parades
Christmas Tree lighting
Our Lady of the Lake Marathon
Memorial Day Parade
Mound Westonka High School Graduation
Fish Fry
Traffic Direction (emergencies)
Transports
Recycling Drop Off
Crime Prevention
D. A. R. E. assists
The Mound Police Reserves received training in first-aid and CPR,
defensive tactics, and new officers attended the Hennepin County Reserve
Officers courses.
Finances_ _ :
The reserves continue to raise their own funds and are predominantly self-
sufficient. The Emergency Preparedness budget also contributes funds to
the maintenance of training and equipment for the police reserves.
The police reserve account has about $4,200 .in balance including the
reserve dance escrow .account. Again, in 1994, the severance fund
encumbrance is relatively low due to the change made in the disbursement
of those funds. The reserve officers now receive a check in December to
cover any expenses which they incur during the year.
Thc reserve officers also purchased two new TREK police bicycles for the
police department. The bicycles will be used at special events, such as
Mound City Days, and for patrol in areas better served by such means of
transportation. The bicycles are specially set up for police work and several
officers have shown an interest in working this type of assignment.
10
TRAINENG
The police department attempts to provide training on a continual basis to
maintain its effectiveness and efficiency. Modern law enforcement is an
ever-changing environment that requires the development of special skills
and necessitates officers keep abreast of recent changes in job relevant
statutes and procedures. High standards of excellence are accomplished by
the police department when extensive training can be offered to both
officers and staff.
Police personnel attended the equivalent of 151 days of training in 1994.
Sergeant Grand attended the Southern Police Institute which accounted for
60 days of training.
_Courses Attended
Firearms Training / F.A.T.S.
Wilson Supervisory Leadership Training
Canine Training
Use of Force
Southern Police Institute Retraining Conference
First Responder
Emergency Medical Technician
Side-handle Baton
IACP National Conference
Intoxilyzer Refi-esher
D. A. R. E. Instructor/Refresher
Pursuit Driving
Spring Chief's Conference
Defensive Tactics - PPCT
Hazardous Materials
Crime Prevention
Criminal Information System
Emergency Preparedness
Juvenile Officers Institute
Sexual Harassment
Community Orientated Policing / Profiling / Stalking
Legislative Update
Southern Police Institute Administrative Officers Course
Federal Emergency Management Administration Spring Conference
Emergency Preparedness
Policing in the 90%
League of Cities Tra'ming
ll
Courses Attcndcd - cont.
Success 94
Minnesota Animal Control Association Annual Conference
U. S. West Caller I. D.
Standard Investigations
Minnesota Sex Crimes School
Minnesota State Juvenile Officers Association Deadly Consequences
Major Case Coordination
Humane Society Training Workshop
12
Two new vehicles were purchased in I994. The vehicles were purchased
through the county bid process and are Ford Taurus police package
vehicles. We have a total of five Taurus that are covered by the
manufacturer's warranty and the Blazer was covered by warranty until 02-
01-95.
We purchased two more in-car video cameras in 1994. In 1995 we will be
purchasing an additional in-car video camera system for the Blazer. This
will mean that all marked squad cars will be equipped with the in-car video
'cameras. The cameras .have been. used on numerous occasions by the
department, and the city's legal representative, to assist in court proceedings
or to clear officers of allegations of misconduct resulting fi.om citizen
contacts.
A new radar was purchased to replace an older model that was no longer
functioning properly.
Two new Preliminary Breath Testing (PBT) instruments were purchased to
replace PBT's that were no longer functioning properly.
13
COIVIMUNITY EDUCATION / SERVICE
The department has stayed involved with the community in a variety of
activities in 1994. The following is a brief description of the activites.
Crime Prevention
During the year Officer Ewald stepped down as crime prevention
officer and Officer Christenson took over this very important
position. Officer Chirstenson has been conducting neighborhood
meetings and developing block watches. Presentations and security
evaluations have been done for local banks and businesses.
House Checks
The police reserves provide a service of checking periodically on
out-of-town resident's homes when notifi, cation has been provided to
the police department.
Westonka Intervention Program
The police department continues to work closely with the
interventions program to assist families that are victims of domestic
abuse.
Department Tours
The police department has conducted a number of tours of our
facility for Cub Scouts, Brownies, and on special requests by
schools, etc.
Demonstrations / Presentations
The police department has been involved in a number of public
presentations ranging from canine demonstrations to talks about
safety with day-care students. The police department has talked to
groups concerning drugs, gun safety, vehicle safety, DWI, and
personal safety.
Fingerprinting
The department provides a service of fingerprinting individuals as
may be requested. This includes both children and adults.
Mound Ci_ty Days
The department was very involved in this year's celebrations.
Security was provided for the parade, the "Around Mound Run",
and the fireworks.
14
D.A.R.E Program
Drug Awareness Resistance Education has been implemented at
Shirley Hill.q Elementary School, Grandview Middle School, and
Our Lady of the Lake school. The 17 week programs is taught to all
5th grade students and we have expanded into the 1st and 3rd
grades with a 5 week program.
Westonka Communi[y Action Network
The department has been actively involved in assisting the task force
in defining area problems and developing a network for assisting
needy individuals. Thc department has been designated as a
resource for emergency "vouchers" for the County.
Homecoming Parade
The department assisted the high school with setting up a parade
ronte and then provided security for the parade.
Halloween Parade
Provided security for children during the parade.
Around Mound Run
Security was provided for a 5 mile mn and two walking courses last
year.
Oflic~
Elementary school presentations for child safety.
public Safety Days
-The police department cosponsored a public safety open house with
Early Childhood & Fanfil3r Education. Children were fingerprinted.
observed safety presentations, and were able to view police, fire,
and medical equipment.
Advisor~ Councii~
Members of the departmem are involved in several
advisory councils that meet periodically.
difforen!
15
rm. STATISTICS
This section of the report analyzes the statistical portion of the annual
report. Most of the statistics comes from tabulating the information from
Initial Call Reports ( ICR'S ), informational reports, and traffic citations.
The total number of ICR's in a year is useful for comparing the level of
activity of the department relative to previous years. It also allows for
comparison between personnel changes and activity levels. Some reporting
changes were made in 1986 to alleviate statistical duplication that was found
in the previous system.
TOTAL INCIDENTS PER YEAR
1987 THROUGH 1994
hEAR TOTAL
INCIDENTS / MONTH
1987 13,445 1,120
1988 15,582 1,298
1989 14,559 1,213
1990 13,680 1,140
1991 13,207 1,101
1992 13,578 1,130
1993 16,897 1,408
1994 16,239 1,353
1994 reflected a decrease in total contacts of 4%. This was due in
part to a change in the reporting system regarding arrests and
releases after being issued a citation.
The serious incidents of crime reported to the police department are
categorized into Part I and Part II Offenses.
Part I Offenses:
Part I Offenses include major crimes such as homicide,
criminal sexual conduct, robbery, assault, burglary, larceny,
vehicle theft, and arson. Although Pan I Offenses arc a
small percentage of reported crimes, it is these crimes that
demand the most attention from the police department in
terms of investigation and commitment of resources.
16
Part II Offenses:
Part 11 Offenses include the crimes of forgery, child abuse /
neglect, vandalism, stolen property, sexual misconduct,
weapons violations, narcotics violations, liquor violations,
DWI, simple assault, domestic assault, embezzlement,
harassment, public peace, juvenile status offenses, and other
violations.
Thc clearance rate for combined Part I and Part 1/Offenses was
52%. Part I Offenses were up 12% and Part ri were up 7%
compared to last year. Burglaries dropped by 21%, larcenies
increased by 21%, and arson by 20%. Criminal sexual conduct
cases were down 50% and child protection dropped by 20%. Our
combined clearance rates decreased by less than 1%.
Part I and Part I1 Offenses area the incidents that necessitate the most time
and effort from the police department. Initial call time is greater in gathering
pertinent information at the scene and the greatest amount of investigation
and follow-up is dedicated to these types of crimes.
Traffic
Offenses:
Traffic Offenses include both moving and non-moving
violations. An examination of the number and percentage of
traffic stops, as part of fiae total number of incidents, allows
one to determine the degree to which vehicular traffic and
pedestrian movement affects the department's work load. It
should also be noted that the more visible that patrols are
maintained, the more likely is the positive impact in deterring
serious crimes.
In 1994, traffic citations accounted for 1,548 police
contacts, down 10% from 1993. Property damage accidents
were up 24% and personal injury acc/dents were up 36%
from 1993.
There were 87 DWI arrests (up 16%) and of those,
approximately 25% were repeat offenders for gross
misdemeanor or aggravated violations. The average test was
.16 blood alcohol content (b.a.c.). The highest reading was a
.24 b.a.c.; the legal limit is. 10 b.a.c..
17
Property:
Property loses were valued at $307,$86.00 in
33%.
1994, up
Child Protection:
The department investigated 45 child protection cases for the
year. These cases, and criminal sexual conduct cases,
continue to be the single most time-consuming cases we
handle.
Domestic Dispute Cases:
The department responded to 90 domestic situations; 40
with assaults. The number of actual domestic assaults
decreased slightly, and the .total number decreased by 12%.
Arrests:
The department processed and booked 228 adults in 1994,
down 13%. There were 40 adults charged for felonies, 515
adults charged with misdemeanors, 90 juveniles taken into
custody for felonies, and 118 juveniles taken into custody
for misdemeanors.
Animal Complaints:
The department responded to 1,508 ankmal and inspections
complaint issues during 1994. This is down less than 1%
from the 1993 total.
18
Run: 25-Jan-95 14:48 PRO03
Primary ISN's only: No
Date Reported range: 01/01/94 - 01/31/94
Activity codes: At[
Property Status: At[
Property Types:
Property Oescs: All
Brands: Att
Models: Alt
Officers/Badges: All
Prop Prop lnc no [SM Pr
Tp Desc SN
MOUND POLICE DEPARTMENT
Enfors Property Report
STOLEN/RECOVERED BY DATE REPORTED
A Prop type Totals:
C Prop type Totals:
D Prop type Totals:
E Prop type Totals:
G Prop type Totals:
I Prop type Totals:
J Prop type Totals:
R Prop type Totals:
S Prop type Totals:
T Prop type Totals:
V Prop type Totals:
X Prop type Totals:
Y Prop type Totals:
**** Report Totals:
Prop Date Rptd Stolen Date Recovld
Stat Stolen Value Recov'd Value
Page
8,1 O0 8,100
1,940 0
781 0
181 1
160 0
13,200 7,800
2~2,850 0
5,194 0
865 200
480 0
1,800 0
10 0
2,025 2,020
307,586 18,121
Ouantity Act Brand Moclet Off-1 Off-2
Code Assnd Assnd
4.000
3.000
1.000
10.000
0.000
3.000
3.000
79.000
3.000
1.000
1.000
1.000
4.000
113.000
19
MOUND POLICE DEPARTMENT YEARLY REPORT - 1994
CITATIONS
DWI
More Than .10% BAC
Careless/Reckless Driving
Driving After Susp. or Rev.
Open Bottle
Speeding
No DL or Expired DL
Restriction on DL
Improper, Expired or No Plates
Stop Arm Violations
Stop Sign Violations
Failure to Yield
Equipment Violations
H&R Leaving the Scene
No Insurance
Illegal or Unsafe Turn
Over the Centerline
Parking Violations
Crosswalk
Dog Ordinances
Code Enforcement
Seat Belt
MV/ATV
Miscellaneous Tags
TOTAL
86 1
74 1
8 2
58 3
15 0
550 20
7 4
I 0
87 2
3 0
28 2
4 1
25 2
4 0
280 7
2 0
5 1
341 0
2 0
34 0
12 0
22 0
0 0
20 4
1,668 50
20
Insurance
Traffic
Equipment
Crosswalk
Animals
Trash/Derelict Autos
Seat Belt
Trespassing
Window Tint
Miscellaneous
TOTAL
WARRANT ARRESTS
Felony
Misdemeanor
MOUND POLICE DEPARTMENT
YEARLY REPORT1994
39
159
140
0
61
205
1
0
4
78
687
7
90
6
12
11
0
0
0
0
0
1
1
31
1
1
21
MOUND POLICE DEPA/~TMENT
CRIME ACTIVITY REPORT
1994
GENERAL ACTIVITY SUMMARY
Hazardous Citations
Non-Hazardous Citations
Hazardous Warnings
Non-Hazardous Warnings
Verbal Warnings
Parking Citations
DWI
Over .10
Property Damage Accidents
Personal Injury Accidents
Fatal Accidents
Adult Felony Arrests
Adult Misdemeeanor Arrests
Juvenile Felony Arrests
Juvenile Misdemeanor Arrests
Part I Offenses
Part II Offenses
Medicals
Animal Complaints
Ordinance Violations
Other Public Contacts
YEA}{ TO
DATE
672
535
194
379
734
341
87
75
103
39
0
33
425
89
117
385
841
342
1,007
501
9,340
LAST YEAR
TO DATE
702
702
171
307
1,263
346
73
58
78
25
0
61
328
45
86
338
782
399
1,518
9,564
TOTAL
Assists
Follow-Ups
HCCP
Mutual Aid Given
Mutal Aid Requested
16,239
543
462
45
146
111
16,846
538
328
76
177
7O
22
7o
MOUND POLICE DEPARTMENT
1994 YEARLY REPORT
O~'r~.NSES CLEARED EXCEPT- CLEARED BY AP.~ESTED
REPORTED UNFOUNDED CLEARED ARREST ADULT JUV
P~LRT I CRIMES
Homicide
Criminal Sexual Conduct
Robbery
Aggravated Assault
Burglary
Larceny
Vehicle Theft
Arson
TOTAL
0 0 0 0 0 0
13 2 4 4 3 0
0 0 0 0 0 0
5 0 1 3 1 1
50 1 5 7 3 8
264 10 27 45 16 75
48 3 0 6 2 4
5 1 1 0 1 0
385 17 38 65 26 88
PART II CRIME~
Child Abuse/Neglect 45
Forgery/NSF Checks 24
Criminal Damage to Property 148
Weapons 9
Narcotic Laws 34
Liquor Laws 50
DWI 87
Simple Assault 39
Domestic Assault 40
Domestic (No Assault) 50
Harassment 67
Juvenile Status Offenses 71
Public Peace 6
Trespassing 5
All Other Offenses 166
18 13 10 10 0
1 7 12 20 0
4 16 6 5 15
0 1 6 5 1
1 1 26 23 7
0 1 48 44 29
1 0 86 85 1
1 20 6 6 3
1 8 32 28 6
0 0 0 0 0
0 10 4 4 0
0 20 41 0 49
0 1 5 8 0
0 1 4 2 3
2 5 96 95 2
TOTAL 841
29 104 382 335 116
PART II & PART IV
Property Damage Accidents 103
Personal Injury Accidents 39
Fatal Accidents 0
Medicals 342
Animal Complaints 1,007
Mutual Aid 146
Other General Investigations 9,340
TOTAL 10,977
HCCP 45
Inspections 501
TOTAL 12,749
46
142 447 361 204
23
MOUND POLICE DEPARTMENT
POLICE/CRIME ACTIVITY REPORT
Hazardous Citation
Non-Hazardous Citations
Hazardous Warnings
Non-Hazardous Warnings
Verbal Warnings
Parking Citations
DWI
Over .10
Property Damage Accidents
Personal Injury Accidents
Fatal Accidents
Adult Felony Arrests
Adult Misdemeanor Arrests
Juvenile Felony Arrests
Juvenile Misdemeanor Arrests
Part I Offenses
Reported
Cleared
Arrests Made
Part II Offenses
Reported
Cleared
Arrests Made
Medicals
Animal Complaints
Ordinance Violations
Other Public Contacts
1990 1991 1992 1993 1994
1,082 835 710 702 672
340 280 323 702 535
74 32 138 171 194
333 341 421 307 379
1,503 1,273 1,143 1,263 734
381 468 569 346 341
97 79 63 73 87
71 52 44 58 75
74 98 86 78 103
21 33 22 25 39
0 0 1 0 0
61 48 62 61 33
590 404 426 328 425
50 21 56 45 89
206 115 91 86 117
322 378 354 338 385
112 91 131 122 120
91 55 96 92 114
767 694 732 782 841
498 438 441 473 515
401 331 441 324 451
371 325 300 399 342
887 1,105 896 1,518 1,007
- - - 501
6,280 6,503 6,983 9,564 9,340
Total
Assists
Follow-ups
Mutual Aid
13,510 13,084 13,420 ]6,846 16,239
549 631 896 538 543
192 164 299 328 462
160 123 148 177 177
24
IX. EMERGENCY PREPAREDNESS ( CIVIL DEFENSE )
Thc Emergency Preparedness budget came in below budget this year. There
were no major, unexpected expenses this year.
Again, this year, hazardous materials continue to be a major concern for
Emergency Preparedness. The city receives approximately $4,000 from
FEIMA (Federal Emergency Management Association) in the form of a
grant. We spent $3,750.00 for emergency preparedness in addition to
salaries that are accounted for in the police budget.
Most of the money allocated to Emergency Preparedness is used by, and
for, the reserve unit. Thc reserve unit used a portion of its money to
purchase two bicycles for the police department at thc end of the year.
25
X. SOUTHWEST METRO DRUG TASK FORCE
Attached is the annual report of the drug task force in which we are
a member. We believe the task force is doing an excellent job and
deserves our continued support, the major drugs of use in our area
continues to be marijuana, cocaine, and LSD.
26
SOUTHWEST METRO DRUG TASK FORCE
1994 ANNUAL REPORT SUMMARY
83 Cases were completed
115 Individuals were arrested
40 Search warrants were issued
Counties where cases were completed
Carver 22
Hennepin 22
Scott 21
McLeod 16
Wright 1
LeSueur 1
Of cases completed:
43 were Possession cases
27 were Sale cases
11 were Marijuana grows
2 were Manufacturing Methemphetamine
$6,775.00 spent on purchasing controlled substances
$815.00 spent on informants and obtaining information
Controlled substances involved in total cases:
MariSuana 48 cases
Cocaine 16 cases
Methemphetamine 10 cases
LSD 6 cases
Crack 1 case
Mushrooms 1 case
Codeine 1 case
Cities where the controlled substances were
purchased/seized:
Hutchinson 10 cases
Mound 9 cases
Shakopee 8 cases
Chaska 8 cases
Chanhassen 5 cases
Glencoe 5 cases
27
Prior Lake
Spring Park
Carver
Credit River Twp
Savage
St. Boni
Excelsior
San Francisco Twp
Minneapolis
Jackson Twp
Tonka Bay
Belle Plaine Twp
New Market Twp
Penn Twp
Waconia Twp
Waconia
Norwood
Buffalo
Eden Prairie
Montgomery
St. Louis Park
4 cases
4 cases
4 cases
3 cases
3 cases
2 cases
2 cases
2 cases
2 cases
1 case
1 case
1 case
1 case
1 case
1 case
1 case
1 case
1 case
1 case
1 case
1 case
Forfeitures/Seizures executed
2 Firearms
Currency $16,057.21
(15):
Total income for Task Force: $279,341.67
Forfeitures that cleared and deposited after percentages
were paid: $9,508.00
28
CITY OF MOUND
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
February 23, 1995
MAYOR, CITY COUNCIL AND CITY MANAGER
I have enclosed the 1994 Annual Report of the Finance Department.
The purpose of the report is to point out the financial condition
of the City of Mound to the City Council, which sets the policies
that direct the future of the City. The financial recaps included
in this report provide you with a preliminary summary of the City
of Mound's financial position for 1994.
The year 1994 was a productive one in the Finance Department. I
would like to thank the staff of the department for their hard work
during this challenging year. I look forward to a productive year
in 1995.
Respectfully,
Gino Businaro, CPA
Finance Director
printed~on recycled paper
My first responsibility is the supervision of the Finance Staff.
The current personnel in the Finance Department is as follows:
TITLE
STARTING DATE
Gino Businaro
Deloris Schwalbe
Gayle Burns
Joyce Nelson
Finance Director
Assessing Clerk
Accounting Clerk
Utility Billing Clerk
11-23-92
07-28-75
12-21-77
05-31-77
The finance staff should be commended for the teamwork and
cooperation they have demonstrated in 1994.
JOYCE NELSON
Joyce handles the water and sewer billing process. We have
approximately 3,260 residential accounts that are billed quarterly
on a cyclical basis (the City is divided into three billing
districts). In addition, there are approximately 125 commercial
accounts that receive a bill every month. With this many customers
to serve Joyce is kept quite busy.
At the same time Joyce coordinates the various recycling programs.
As an example of participation, for the month of October, out of
12,972 households, 8,255 had their recyclable set out. That is a
63% participation. The total materials collected for the year was
1,221 tons.
Joyce also continues to assist Greg Skinner in public works with
some of the paperwork and computer data entry as time allows.
DELORIS SCI{WALBE
Deloris does the special assessment searches of properties as
requested by realtors, title companies or residents when a house in
Mound is purchased.
Deloris receipts any prepayments of special assessments and she
notifies the County of the prepayment. During 1994 we collected
$29,216 on prepayments for various special assessment levies. This
money is invested to pay off the special assessment bonds when they
become due.
Deloris also is the administrator of the Metro HRA Section 8 Rent
Assistance Program for Mound, as well as for Minnetrista, St.
Bonifacius and Spring Park. Currently, there are 39 families in
our area receiving Section 8 assistance. The City receives
reimbursements monthly on a per residence basis.
Deloris took over accounts payable duties in August 1991. She codes
and enters into the computer all the invoices and pays city vendors
for purchases of goods or services. In 1994 3,037 checks were
issued for a total of $5,699,089.
Deloris assists the utility billing clerk and the Building
Department in their absence.
GAYLE BURNS
Gayle took over payroll duties in August 1991. She maintains and
processes payroll every two weeks. All time sheets must be reviewed
and entered into the computer, checks generated and reports
printed. In 1994 1,460 payroll checks were issued to employees and
363 checks were issued for other payroll related purposes. Gayle
also works in the following areas:
Data entry for the financial system
distribution to departments
and monthly report
Computer back up's and year end closing of Finance and payroll
applications
Miscellaneous receipts and receivables
Employees benefit enrollment, changes to benefits and related
requirements
Miscellaneous billing and reports to other agencies
Reports for the Liquor Store: monthly sales tax reports, NSF
checks
Preparation of monthly, quarterly, and yearly reports to
various federal and state agencies
Bank reconciliation
Issuance of merchant and dog licenses
Depot Rental:
The Depot rental income over the last five years was as follows:
1990 1991 1992 1993 1994
$1,000 $1,400 $1,875 $1,800 $2,100
INVESTMENTS
Cash management and investment of City funds are an important
aspect of my job. The first objective in investing City funds is
safety and legal constraints. Taking safety into account, I look
for the best market rate of return, normally within a 3-6 month
range. I continue to follow a policy of investing only with
broker/dealers in this state. The following is a breakdown of
investments as of December 31, 1994:
U.S. Government Agencies
U.S. Treasury Securities
Commercial Paper
Certificates of Deposit
Government Trust Pool
Money Market
731,430
299,019
1,622,693
100,000
2,778,937
509,917
TOTAL
$ 6,041,996
b?q 3
A comparison of interest earned for the City on all funds is as
follows:
1990 652,335
1991 531,073
1992 336,766
1993 335,667
1994 318,235
Interest income in 1992, 1993 and 1994 is down from prior years.
The decrease is due to two factors: first, the short-term interest
rates steadily declined to less than 3%; second, the average cash
balances available for investment decreased.
Ail interest income is accumulated in the Investment Trust Account
and distributed to the funds in proportion to the average balance
during the year. For example, during 1994, the General Fund was
allocated $22,772 in interest (7.15% of all interest earned) while
the Capital Improvements Fund was allocated $52,841 in interest
(16.60% of total interest).
Interest is a very important revenue source. In most of our
special assessment projects, the City has the authority to levy
general tax dollars to help finance the debt issued on projects.
Interest earnings is a major factor for the City not levying
general taxes on the special assessment debt.
BUDGET
Preparing the data for the annual budget document that is submitted
to the Council is another important function of my job. During
June, I estimate the revenues for the current year and also work on
an estimate of the expenditures for the current year. I work
closely with the city manager in budgeting revenue amounts for the
following year. The Finance Department budget is my
responsibility, along with the City Property, the Special Revenue
Funds and the debt service requirements. Once the city manager
reviews the expenditure budgets with each of the department heads,
the budget is compiled, analyzed and adjustments are made. The
document is then prepared and presented to the Council for
approval. The Water and Sewer Funds are examined during the budget
process. The projected revenues and expenses are used to determine
the adequacy of the rates. The Enterprise Funds (Liquor, Water,
Sewer, and Recycling) are presented to the Council along with the
General Fund for Council approval.
OUTSTANDING DEBT
The total outstanding debt as of 12-31-94 is $4,845,000 and
$1,335,000 in refunding bonds. The following details the
outstanding debt:
COMMERCE PLACE DEBT SERVICE BONDS
This fund accounts for principal and interest payments on the bonds
sold in 1985. The bonds will be paid for from the tax increment
from the Commerce Place Development. The increment from the
development is sufficient to make the principal and interest
payments. With the developers' letter of credit and the Mound
Clinic and Thrifty White as corner stores, Commerce Place is
meeting all of its financial obligations. The City made principal
payments of $115,000 during 1994, and has an outstanding balance of
$1,620,000 at December 31, 1994. In 1993 TIF Refunding Bonds in
the amount of $795,000 were issued and are outstanding as of
December 31, 1994.
SPECIAL ASSESSMENT BONDS
Special Assessment Funds are used to account for the construction
and financing of certain public improvements such as streets,
sidewalks, street lighting and storm sewers. Bonds are issued and
are paid for in full or in part from the special assessments levied
against benefited properties. No new bonds were issued during
1994. The City made principal payments of $550,000 during 1994,
and has an outstanding balance of special assessments bonds payable
of $1,190,000 at December 31, 1994.
WATER/SEWER REVENUE BONDS
The principal and interest on water revenue bonds are paid out of
the revenue generated from the water and sewer bills. The City
made principal payments of $20,000 during 1994, and has an
outstanding balance of $1,450,000 at December 31, 1994.
In 1993 bonds were issued in the amount of $1,350,000 and $607,500
were allocated to the Water Fund and $742,500 to the Sewer Fund.
PUBLIC WORKS FACILITY DEBT SERVICR
This fund accounts for the principal and interest on bonds issued
in 1988. The principal revenue source is a property tax levy. The
City made principal payments of $45,000 during 1994 and has an
outstanding balance of $585,000 at December 31, 1994. In 1993
Building Refunding Bonds in the amount of $540,000 were issued and
are outstanding as of December 31, 1994.
13
CITY OF MOUND
TOTAL OUTSTANDING DEBT
12
11
10
~ 9
6
4
1985 1986 1987
1988 1989 1990 1991 1992 1993 1994
The following shows the total outstanding debt for the City of
Mound over the past 10 years:
Year G.O.
1985 12,142,000
1986 11,047,000
1987 10,060,000
1988 10,060,000
1989 9,040,000
1990 7,680,000
1991 6,790,000
1992 5,835,000
1993 5,500,000
1994 4,845,000
G.O. Refunding
$ 1,335,000
1,335,000
Using the 1990 census population of 9,634, the total debt per
capita decreased from $1,260 in 1985 to $503 in 1994.
This decrease in total outstanding debt illustrates the fact that
Mound is a mature suburb and has not had to issue debt to develop
new streets and new watermains. For example, cities of Mound's size
that have been rapidly expanding have the following debt
outstanding at the end of 1993:
Chanhassen
Chaska
Champlin
Shakopee
54,799,620
28,985,000
23,075,000
24,435,000
SPECIAL ASSESSMENT LEVIES
The general property tax levy is discussed every year during the
budget process. The other significant item on the tax statement
for Mound residents are the various special assessment levies. The
following is the annual special assessments levied on Mound
taxpayers during the past ten years and for 1995:
1985 1,101,100
1986 992,000
1987 870,800
1988 740,700
1989 696,000
1990 633,593
1991 544,000
1992 513,000
1993 482,500
1994 413,177
1995 330,903
The major street projects were completed in 1978-1980. The total
assessments on the taxpayers increased dramatically once these
projects were assessed. Since 1982 the annual assessments have
consistently declined. '
The corresponding Special Assessment bonds payable has decreased
from $9,433,000 in 1985 to $1,190,000 in 1994.
AUDIT
Preparing for the annual audit is another important responsibility
of my job. I prepare all the statements, schedules and notes to
the financial statements for the annual audit. Our audit costs are
reduced since all the statements and notes are done in house.
The 1993 audit report received the National GFOA award ,,Certificate
of Achievement for Excellence in Financial Reporting". The
certificate program judges an audit report on various criteria,
including clarity, comparability and completeness. This is the
sixth consecutive year the City of Mound has received this award.
I plan on updating the audit report annually and submit future
years' reports for this award.
INSURANCE
We have the majority of our insurance coverage with the League of
Minnesota Cities Insurance Trust. They have provided the City with
good coverage and the costs for insurance have stabilized in the
last few years. Our agent of record is Carl Bennetsen of R.L.
Youngdahl & Associates, Inc.
I have the responsibility of coordinating the City's insurance
activity. I file all claims that are made against our insurance
policies for the City automobiles, property damage, general
liability, and workers compensation.
COMPUTER OPERATIONS
It is my job to supervise the overall computer operation. We have
an on-site mini-computer processor with software purchased from
Computoservice, Inc. The following software programs are currently
operating on our system: utility billing, financial, accounts
payable, payroll, special assessments and water meter reading. The
finance staff does an excellent job working on the computer
operations.
The finance department has available two personal computers. The
use of the PC enables me to work efficiently with many
spreadsheets for cash flow analysis, investment need projections,
fixed assets inventory, budget projections and various other
applications. At the same time both Gayle and Joyce have the
opportunity to use the PC and maintain various files in the payroll
area and the utility services area. City employees have a strong
interest in learning to work with PCs which help them to become
more efficient with their tasks. The commitment to technology is
spreading from business to schools, to government.
FUND STRUCTURE
The following is a description of the funds of the City of Mound:
GENERAL FUND
The General Fund accounts for the Revenues and Expenditures to
carry out the basic governmental activities of the City, such as
administration, police, inspections, streets and parks. General
spu~snoq~L
Fund expenditures are made primarily for current day to day
operating expenses. Major sources of revenue are the property tax
and local government aid.
FUND BALANCE
The total fund balance of the General Fund is projected to be
$841,116 for the year ended 1994. The balance increased $185,231
during the year. It is important for the City to maintain the
current fund balance. This reserve is necessary to meet expenses
in the General Fund until tax money and local government aid are
remitted to the City in June. For cash flow purposes the city would
be required to issue tax anticipation bonds if the fund balance is
reduced or eliminated.
The following table shows previous year end General Fund balances,
compared to adopted expenditures budget for the past ten years:
GENERAL FU17D TOTAL FUND BALANCE
BUDGET BEGINNING OF YEAR %
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1 868,109
2 073,720
2 128 550
2 236 430
2 327 090
2 264 150
2 249 350
2 325 780
2 366 950
2 418 030
533 599
743 810
803 207
749 654
629 326
642 934
593 155
626 361
655 885
841 116
28.6
35.9
37.9
33.5
27.0
28.4
26.4
26.9
27.7
34.8
REVENUES
Revenues received for general governmental operations are
$2,481,127. The following is an analysis of the major revenue
sources of the General Fund - budget to actual for 1994:
TAXES
LICENSES & PERMITS
INTERGOVERNMENTAL
COURT FINES
MISCELLANEOUS
TOTAL
BUDGET ACTUAL VARIANCE
%
RECEIVED
1,231,780 1,222,058 (9,722) 99.21
69,300 120,270 50,970 173.55
884,960 886,112 1,152 100.13
65,000 58,186 (6,814) 89.52
125,300 194,500 69,200 155.23
2,376,340 2,481,127 104,787
104.41
0
Z
spuemoq,.L
Z
EXPENDITURES
Expenditures for general government operations were $2,284,533 in
1994. The following is a budget to actual comparison by
department:
DEPARTMENTS
Council
Promotions
Cable TV
City Manager/Clerk
Elections
Assessing
Finance
Computer
Legal
Police
Civil Defense
Planning & Insp.
Streets
City Property
Parks
Summer Recreation
Contingencies
Transfers
TOTAL
BUDGET ~CTUAL VARIANCE ~XPENDED
63,130
2,000
1,380
180,330
11,320
48,350
151 080
24 200
81 500
795 240
5 400
157 850
397 520
102 860
136 620
33 930
40 000
134,240
55,680
621
176,267
12 520
50 229
148 194
17 449
106 360
777 314
3 750
149 645
385 238
99 683
131 471
29,114
6,758
134,240
2,366,950 2,284,533
7,450
2,000
759
4 063
(1 2OO)
(1 879)
2 886
6 751
(24 860)
17 926
1 650
8 205
12 282
3 177
5 149
4 816
33 242
0
88 2O
0 00
45 00
97 75
110 60
103 89
98 09
72 10
130 50
97 75
69 44
94 80
96 91
96 91
96 23
85 81
16 90
100 00
82,417 96.52
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for certain tax levies
and other earmarked revenue. The following is a list of the City's
Special Revenue Funds and Fund balances as of 12-31-94:
Cemetery 6,376
Pension 0
CDBG 0
Area Fire Serv. 178,560
Dock 104,924
The Area Fire Service balance of $178,560 includes a reserve of
$120,000 for the purchase or refurbishing of vehicles in the near
future.
9 &~
CAPITAL PROJECT FUNDS
Capital project funds have been established to segregate funds to
be used for various types of capital outlay expenditures.
The following is the 1994 activity of this fund:
Balance 1-1-94
Revenues
Total Available
Expenditures
970,500
245,408
1,215,908
Professional Services
Fire Capital Reserve
Other
142,488
15,030
390
Total Expenditures
232,046
Balance Remaining
983,862
The Capital Improvements Fund is an important one-time revenue
source for the City of Mound. It allows the City to undertake
projects that benefit the City without having to issue debt to
finance them. The remaining balance of $983,862 was obtained in
1993 with equity transfers from two debt service funds that were
used to account for bond issues that have been recalled.
MUNICIPAL CONSTRUCTION FUND
The fund is used for department
Expenditures during 1994 included:
Two Vehicles
In-Car Camera Systems
Radar
Total
capital outlay
29,239
10,235
2,247
41,721
purchases.
Ail above expenditures were for the police department.
resources available in this fund have been used up.
Ail
SEALCOAT
This fund is used to account for the five-year rotation to sealcoat
the streets in Mound. The total cost of the project for 1994 was
$48,845, which was financed by the Liquor Store profits.
~)g~ 10
ENTERPRISE FUNDS
Enterprise Funds are used to account for the financing of services
to the general public in which all or most of the revenues are
generated from user charges.
LIQUOR FUND
The year 1994 was an excellent one for the Liquor Store. A
condensed summary for the liquor operations for the years ended
December 31, 1994, 1993 and 1992 is presented below:
Sales
Cost of Sales
GROSS PROFIT
Expenses
Operating Income
Other Income
Transfers Out
NET INCOME
1994
1,367 582
1,027 912
339 670
198 400
141 270
14 073
149 390
5,953
1993
1,305 720
1,007 545
298 175
188 226
109 949
14 881
102 940
21,890
1992
1,219 246
921 777
297 469
172 275
125 194
10 548
106,750
28,992
WATER FUND
A condensed summary of the Water Fund operations for the years
ended December 31, 1994, 1993, and 1992 is presented below:
1994 1993 1992
Revenues
Expenses
Operating Income
Other Income/Expenses
Net Income
Transfer to City
352,740 370,594 364,295
329,040 307,898 350,016
23,700 62,696 14,279
28,032 15,638 3,860
51,732 78,334 18,139
16,000 16,000 10,800
In 1994 revenues were slightly down from 1993. Expenses were
slightly up from 1993. The cash balance in the water fund
decreased from $1,004,450 to $675,406 due to the installation of
the new water meter system and the painting of the water tower on
Evergreen Road.
SEWER FUND
A condensed summary of the Sewer Fund operations for the years
ended December 31, 1994, 1993 and 1992 is presented below:
1994
1993 1992
Revenues 675,666 660,510 614,755
Expenses 803,602 829,579 717,914
Operating Loss (127,936) (169,069) (103,159)
Other Income 26,183 49,001 46,584
Net Loss (101,753) (120,068) (56,575)
Transfers to City 16,000 16,000 10,800
Revenues and expenses in the Sewer Fund have remained steady in
1994. The cash balance stands at $816,734 at the end of 1994. A
major concern as we look ahead to 1995 is the charge from the
Metropolitan Council Wastewater Services (MCWS.) We pay the MCWS
based upon an estimated flow. The actual flow is determined
following the end of the year, with the adjustment on MCWS billings
the subsequent year. Normally, the estimate is very close to the
actual, therefore, the adjustment is small.
RECYCLING
The following are the revenues and expenditures for recycling in
1994:
Revenues
Hennepin County
Utility Billing Charges
Sale of Recyclable
Other
Total Revenue
Expenses
Salaries
Supplies
Recycle Lotto
Pick Up/Disposal
Recycling Hauler
Other
Total Expenses
Balance 1-1-93
Balance 12-31-93
68,774
38,143
19,856
802
127,575
16,687
5,787
2,900
26,860
67,779
448
120,461
52,055
59,169
In 1995 Hennepin County is reducing the reimbursement to $.80 per
household from the $1.75 reimbursement in 1994. The estimated grant
from the County in 1995 will be $30,720 and the City household
charge $57,600. That represents a considerable shift from the
County to the City.
ORGANIZATIONS
I am a member of the Minnesota Government Finance officers
Association (MGFOA). There are currently 550 members. There are
monthly meetings in the metro area and an annual conference held in
the fall of the year.
As a member of the Minnesota Society of CPA's, one of the
requirements of keeping current my CPA certificate is that I
maintain a continuing education program each year. Continuing
education and training is a high priority in my professional
development. I obtain the vast majority of my education credits
through MGFOA.
As an ex-officio member of the Economic Development Commission I
attend all their meetings.
I am also Treasurer of the Mound Crime Prevention Association.
ACCOMPLISHMRNTS FOR 1994
Specific accomplishments are as follows:
Issuance of the 1993 Comprehensive B~nual Financial Repor~
The report received an unqualified opinion from the
independent auditor and the Certificate of Excellence in
Financial Reporting from the GFOA.
Fixed Assets computerization
With the purchase and installation of a new PC, the whole
fixed assets inventory was entered into the computer, as
recommended by the independent auditor.
Insurance Claims Activity
In 1994 we had an exceptional number of claims in the general
liability, auto, and workers compensation areas. We also
reviewed extensively the present insurance coverage.
Pre-Tax Plans
The City employees were offered a Pre-Tax Plan in May of 1993.
The plan was set up, maintained and extended into 1994. Almost
all employees joined the plan, which benefits both the
employees and the City in reducing Social Security, Federal
and State tax payments.
Water Meter Reading System
Joyce and I worked closely with Greg Skinner and John Cameron
during the installation of the new water meter system. We
anticipated problems with the computerized part of the project. By
the end of the year the system worked as expected. Now we are able
to transfer utility billing data from our main computer to a hand
held device in less than an hour. Once the meter readings are
captured with the hand held device in the field, the data is
transferred back into the main computer in about half an hour.
GOALS FOR 1995
Work in the Finance Department will continue at a steady pace in
1995. The normal cycle calls for the staff to meet their deadlines
in the payroll, accounts payable, and utility billing areas. The
Finance Director will continue to cover the investments, the audit,
the insurance claims, the preparation of reports, and all the other
responsibilities in the financial insurance and data processing
areas. '
Specifically, for 1995 the Finance Department goals will be:
Refinement of the water meter readinq syste,-
The new water meter reading system is completed and working
fairly well. During this first year it is our goal to make the
new system to work as smoothly as possible and to minimize
disruptions to customers.
Fixed Assets Inventory Revie~--
Now that all items have been entered into the computer, a
verification process needs to be done. Each department will be
asked to review the accuracy of the data that was compiled in
1994.
1995Bud~
The City Manager has the responsibility to prepare and present
a budget to the City Council for the following year. It will
be my goal to assist the City Manager in the preparation of
that budget. It is a difficult task to balance the needs with
the resources available and at the same time to keep property
taxes at an acceptable and reasonable level.
CONCLUSION
Thank you for having given me the opportunity to point out the
areas of special note in the operation of the Finance Department.
The year 1994 was a productive one for the City in the financial
area. The direction provided by you, the City Council and the City
Manager, made it happen.
I will be attending the February 28th Council meeting to answer any
questions that you have regarding my annual report.
14
CITY OF MOUND
5341 MAY~NOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
February 28, 1995
Honorable Mayor, City Council and City Manager
City of Mound
5341 Maywood Road
Mound, Minnesota 55364
SUBJECT:
1994 ANNUAL REPORT
PLANNING AND INSPECTIONS DEPARTMENT
Dear Mayor, Council and City Manager:
It is with great pleasure I present to you this Annual Report of the Planning &
Inspections Department.
It is our hope that this report will supply City Management with enough data to study
and then decide and direct this department in its course of action in the coming years.
We welcome any comments, suggestions or questions you may have.
Building Official
JS:pj
prmte~l on recycled paper
PLANNING AND INSPECTIONS DEPARTMENT
1994 ANNUAL REPORT
CONTENTS
Paee
ABOUT THE DEPARTMENT
CONSTRUCTION ACTIVITY
PLANNING & ZONING
REVENUE/EXPENDITURES
COMPLAINTS
EDUCATION AND TRAINING
SUMMARY
CONSTRUCTION ACTIVITY
................................... Exhibit A
TOTAL YEARLY VALUES OF NEW CONSTRUCTION .................. Exhibit B
NEW HOUSING UNITS (1974 - 1994) ............................ Exhibit C
BUILDING ACTIVITY REPORT, DECEMBER 1994 ..................... Exhibit D
PLANNING & ZONING CASES
................................. Exhibit E
1994 Annual Report Planning & Inspections Department
ABOUT THE DEPARTMENT:
Our purpose is to assist the general public, administer and enforce the provisions of
the Mound City Code, Zoning Ordinance, State Building Code, and related state statutes and
regulations. It's our duty is to serve the public by careful application and enforcement of the
regulations as adopted by the City Council, and as guided by the City Manager.
Staffin_~. The Department has two full time employees, myself and Peggy James, who
also works with the Parks Department. Rick Maki of the Police Department also work part
time as our Community Service Officer (CSO).
Coordination. We work closely and are very interdependent with all other departments
in the City and we appreciate all their help in getting our job done with a team effort to serve
the public. In addition to full time staff, the following personnel assist us:
Consultants
City Planner Mark Koegler,
Hoisington Koegler Group, Inc.
City Engineer
John Cameron,
McCombs Frank Roos & Assoc.
Part Time
Building Inspections
Plumbing Inspector
Electrical Inspector
Support Staff
Fire Department
Fire Chief
Fire Marshal
Secretary
Loren Kohnen,
Metro West Inspection Services
John Breitner
Jerry Kurth
Al Tollakson,
State Board of Electricity
Rick Maki, CSO
Police Department*
(complaints, derelict auto-
mobiles, and ordinance
violations)
Steve Erickson
Mike Palm
Judy Bryce
1994 Annual Report Planning & Inspections Department
CONSTRUCTION ACTIVITY:
Construction activity is measured by total commercial/residential permit value. 764
permits were issued this year with a total value of $10,311,185. This is our greatest value
on the charts which began in 1975. This year's value is more than double the construction
activity completed in 1993. This history is detailed on the attached Exhibits A - D.
The bulk of our activity this year has been 315 residential remodel/miscellaneous
permits with a value of $2,589,968. There were 22 new single family dwellings were
constructed with an average value of $130,000.
The rise in commercial activity was astronomical this year at approximately 14 times
that of the previous three, and 36% more than the last six years combined. This activity
consisted mainly of the following projects: Our Lady of the Lake Church addition, work on
the schools Grandview and Shirley Hills, Balboa Building remodeling and reroof, ADA update
to the Westonka Library, the Happy Garden Restaurant, and Thrifty White Drug remodel.
There were many other smaller commercial projects that have not been listed.
The future looks bright with all the work being proposed by the Mound Visions project.
It also looks promising for 1995 with the development of Teal Pointe and Pelican Point
subdivisions, a total of 51 single family units are planned.
_PLANNING & ZONING:
There were 77 total Planning and Zoning requests in 1994, this represents a 32
percent increase from 1993. We had 54 variance cases in 1994, of which 52 were
approved, and this results in a 96 percent approval rating. Relating to the number of
variances, following is a quick comparison with some other cities.
CASES APPROVED DENIED ~
MOUND 54 52 2 96%
MINNETRISTA 17 13 4 76%
HOPKINS 4 2 2 50%
WAYZATA 0 0 0 0%
The balance of the Planning and Zoning actions consisted of 2 Planned Development
Areas, 5 minor subdivisions, 3 vacation requests, 3 ordinance amendments, and 6
conditional use permit requests. Please note Exhibit E for Zoning Case Statistics.
1994 Annual Report
Planning & Inspections Department
The City Council's actions were in agreement with the Planning Commission's
recommendations, with some amendments at the council level, as follows:
1994 = 94%
1993 = 96.5%
1992 = 96%
1991 = 98%
1990 = 100%
1989 = 92%
1988 = 95%
Ordinance Amendments. Several ordinance amendments were reviewed by this
department in 1994, three of which were approved, and three are still pending, as follows:
TIME LIMITS ON BUILDING COMPLETIONS ....... ADOPTED JULY 26, 1994
SHORELAND MANAGEMENT ORDINANCE AND ZONING
ORDINANCE MODIFICATIONS (HARDCOVER TO 40%)
ADOPTED AUGUST 23, 1994
REVISED OCTOBER 11, 1994
40
ZONING ORDINANCE MODIFICATIONS
(TO ALLOW "DOMESTIC ABUSE SHELTERS"
AS A CONDITIONAL USE IN THE B-2 ZONE) ..... NOT APPROVED BY COUNCIL
TRUCK PARKING IN RESIDENTIAL AREAS .............. PENDING
PARK DEDICATION FEES FOR MINOR SUBDIVISIONS .......... PENDING
PENDING
TRUTH IN HOUSING ......................
New Planning Commission Members in 1994.
The Planning Commission was proud to receive two new members in 1994: Lisa Crum
and Edward Surko.
Coming in 1995.
Truth in Housing (pending).
The DNR and MCWD (Minnehaha Creek Watershed District) are considering the
formation of a technical review committee to look at relinquishing shoreland
alteration permit responsibilities to cities that have equal regulations and a
permit process.
Miscellaneous Zoning Code Modifications?
1994 Annual Report Planning & Inspections Department
.REVENUE & EXPENDITURES.
Below is a summary of budget and revenue for construction activity:
REVENUE
EXPENDITURES
COMPLAINTS:
1992
BUDGET
65,100
127,000
1992
ACTUAL
82,314
153,683
1993
BUDGET
73,050
138,440
1993
ACTUAL
75,491
131,514
1994
BUDGET
74,448
157,850
1994
ACTUAL
114,442
149,645
1995
PROPOSED
75,800
162,280
Following is a brief recap on the number of complaints received resulting in violations
of the zoning ordinance, garbage collection practices, and nuisance ordinance:
1989 ........ 108
1990 ........ 101
1991 ........ 80
1992 ........ 77
1993 ........ 164
1994 ........ 83
More statistics for complaints, derelict vehicles, warning tags and tows are located
within the Police Report.
Not included in these figures are complaints related to violations of the sign ordinance,
building code, rental ordinance, or issues addressed independently by staff or miscellaneous
complaints handled by the Police Department.
We feel we have accomplished the Department's goals for 1994 and will continue with
the same goals in 1994. I anticipate improved performance of our CSO's as a result of
experience, cooperation and teamwork. Goals for 1995:
o Continue to revise and develop procedures for effective nuisance abatement
consistent with community spirit.
Improve record keeping and tracking of complaints and problem areas to
provide for improved compliance.
Improve public awareness of zoning codes and ordinances.
Improve staff's response to complaints.
o Improve reporting of activities to the City Council.
1994 Annual Report
Planning & Inspections Department
EDUCATION AND TRAINING:
Every municipality within the State of Minnesota over a certain population is required
by state statutes to adopt the State Building Code in its entirety and appoint a qualified
Building Official who is tested and certified by the Department of Administration Building
Codes and Standards Division.
Each Building Official must satisfactorily complete applicable educational programs
established or approved by the Commissioner of the Department of Labor and Industry.
Continuing Education is imperative to maintain certification and to stay abreast of the
every changing codes and new methods of construction.
Some of my educational opportunities in 1994 were:
o ICBO Annual Building Officials School March 7 - 11 in Denver Colorado.
o 37th Annual Institute for Building Officials, University of Minnesota Earl Brown
Institute
o North Star/ICB0 Chapter regular and subcommittee meetings.
I was recertified by the Building Codes and Standards Division as a Building Official
for the next three years based on my continuing education and experience.
SUMMARY:
Much has happened in the last year. The work load was high due to the increase in
permits issued and construction value. 1994 is now behind us and we have done our best.
Our department is a year older, we have successfully negotiated through this past year and
we are more mature and skilled to deal with the challenges ahead. We have room to improve
and we will endeavor to continue to improve our efficiency and service to the public.
I am delighted to be surrounded by such excellent people within this and other
departments of the City. We look forward to another exciting and challenging year.
//0!
Planning & Inspections Department
1994 Annual Report
Exhibit A
Planning & Inspections Department
1994 Annual Report
Exhibit B
TOTAL YEARLY VALUES OF NEW CONSTRUCTION
10'
75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94
YEAR & YEARLY VALUE IN THOUSANDS $
Planning & Inspections Department
1994 Annual Report
Exhibit C
NEW HOUSING UNITS
YEAR
Planning & Inspections Department
1994 Annual Report
City of Mound
BUILDING ACTIVITY IIEI'ORT
Month: Bocemher' Year: ~994
THIS MONTH YEAR TO DATE
SINGLE FAMILY DETACHED 20 2,323,949
SINGLE FAMILY ATTACHED {CONDOS)
wvo F^M.LY /DUPLEX TWINHOME 2 2 535,000 2 535,000
MULTIPLE FAMILY {3 OR MORE UNITS}
TRANSIENT "SG. {HOTELS / MOTELS}
SUBTOTAL 2 535,000 22 2,858,949
I:w CONSIRU-C-~oN
COMMERCIAL {RETAIL/RESTAURANT}
OFFICE I PROFESSIONAL
INDUSTRIAL
PUBLIC / SCHOOLS
SUBTOTAL
ADDITIONS TO PRINCIPAL BUILDINO 2 156,000 47 l, 030,207
DETACHED ACCESSORY BUILDINGS 17 159,647
DECKS 40 lttS, 718
sw~uu~u~ ~OOLS 1 i0,000
REMODEL-MISC RESIDENTIAL 7 57,647 204 770,533
REMODEL- MULTIPLE DWELLINGS i 74,980 6 470,863
SUBTOTAL 10 298,627 315'' 2, 589,968
NON-RESIDENTIAL Il'P~m'Ts J I VALUATION Il'P~"M'Ts I VALUATION
~/~ATIONS
COMMERCIAL {RETAIL/RESTAURANTJ l 0 188,850
OFFICE I PROFESSIONAL 2 ] 5,936
INDUSTRIAL i 117,200 9 292, ] 86
"Nme ~ SCHOOLS 7 4,365,296
DETACHED ACCESSORY BUILDINGS
su.,oT~t 1 117,200 28 4,862,268
.~o.,~,o~ II .~.~,.~ I ...,~ I w..~,o. II .~.~.~ I
RE$ID~NTIA~ DWelLINGS 7
NON-RE$ID~NTIAL BUILDINGS 7
TOTAL DEMOUTION~ 14
I P~RMITS ~ UNITS VALUATION ~ UNITS VALUATION
t PERMITS
22
TOTAl. 13 950,827 379 D,311,185
"BUILDING 13 379
FENCES & RETAINING WALLS i 49
SIGNS - 10
PLUMBING 8 135
MECHANICAL 12 130
GRADING - 5
S&W. STREET EXCAV., FraE, ETC. 7 56
TOTAL J 41 I' 764
Exhibit D
Planning & Inspections Department
1994 Annual Report
PLANNING COMMISSION BOARD OF APPEALS
Case Statistics
Exhibit E
p. lof3
CONDITIONAL USE PERMITS .5 1 6
PLATS/PDA'S 1 1 2
SUBDIVISIONS, MINOR 5 5
ORDINANCE AMENDMENTS 3 3' 6
VACATIONS I 2 3
MOVING BUILDING 1 1
VARIANCES 52 2 54
TOTAL 67 I 6 0 I 4 77
I
I
*The Planning Commission worked on three ordinance amendments which are either pending or on hold at this time, they
are: Truth in Housing, Truck Parking in Residential Areas, and Park Dedication Fees.
CONDITIONAL USE PERMITS 2 2
SUBDIVISIONS, MAJOR 4 4
SUBDIVISIONS, MINOR 6 6
VACATIONS 1 1
VARIANCES 39 3 3 45
TOTAL 58
.-..-...,. ,-...... ====================================================================== ......... . .....
CONDITIONAL USE PERMITS 5 5
SUBDIVISIONS, MAJOR 3 3
SUBDIVISIONS, MINOR 4 1 .5
VACATIONS 3 1 4
VARIANCES 51 3 3 57
Planning & Inspections Department
1994 Annual Report
Exhibit E
p. 2ofS
PLANNING COMMISSION CASE STATISTICS CONTINUED ....
CONDITIONAL USE PERMITS 6 6
SUBDIVISIONS, MINOR 4 5
ZONING AMENDMENTS 1 1
VACATIONS 1 1
HOUSE MOVlNGS 1 1
VARIANCES 42 2 1 44
TOTAL 54 3 0 1 58
CONDITIONAL USE PERMITS 4 4
SUBDIVISIONS, MAJOR 1 1
SUBDIVISIONS, MINOR 4 4
VACATIONS 0
ZONING AMENDMENTS 2 2
RESOLUTION AMENDMENTS 2 1 3
VARIANCES 22 5 2 0 29
TOTAL 35 6 2 0 43
CONDITIONAL USE PERMITS 6 1 7
SUBDIVISIONS, MAJOR 3 3
SUBDIVISIONS, MINOR 6 1 1 8
VACATIONS 1 1
ZONING AMENDMENTS 1 1 2
HOUSE MOVINGS 2 2
VARIANCES 19 6 1 26
Planning & Inspections Department
1994 Annual Report
Exhibit E
~.SofS
PLANNING COMMISSION CASE STATISTICS CONTINUED
CONDITIONAL USE PERMITS 5 5
SUBDIVISIONS, MAJOR
SUBDIVISIONS, MINOR 7 7
VACATIONS 5 5
ZONING AMENDMENTS 3 3
WETLAND 1 1
GRADING 1 1
VARIANCES 14 3 1 1 8
TOTAL 35 4 O I 40
CITY OF MOUND
PLANNING & ZONING CASES
80
70
60
50-
10-
0
1988
!
1989
I I I
1990 1991 1992
YEAR
1993
1994
CITY OF MOUND
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
February 27, 1995
MEMO: Ownirig vs contractin.g c)ut se,,.Jer and storm sewer
cleaning
~;AN I 'I'AP, Y SEHER
60 iniles = 31~.000 ft. at .34 per ~t. = $110,880.00
5 yr. rota't[o~l at 63,360 tt per yea~- X .35 = $22,176.00
STORH 5Eb~ER C~q'rCH BCASIIxlS
350 catch basins at $100.00 per basin = $35,000 per year
Total for 1 year: sanitary sewer $22,176.00
catch basins $35,000.00
$57,176.00
~¢ storm sewer catch basins were cleaned in a 2 yr. rotation
ot 175 each year the total would be reduced by $17,500 per
year or $39,676.00 per year.
NE~ JET-VAC
cost o~ jet-vac
depreciation over 20 yrs
Maintenance cosk
$111,000
$5,550
1-5 Frs. $2000.00 = $7,500.00
6-10 yrs $2500.00 = $8,050.00
11-15 yrs $3500.00 = $9,050.00
16-20 Frs. $4500.00 = $10,050.00
This does not include emergencies, insurance liability or
scheduling.
printed on recycled paper
CITY OF MOUND
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
February 27, 1995
MEHO: Owning vs contracting out seL.JeT- and storm sewer
cleaning
E;~N 1T~%RY SEHER
60 miles = 316,000 ft. at .34 per ~t. = $110,880.00
5 yr. rotation a~ 6.3,360 ft per year X .35 = $22,176.00
STORP1 SEWER C~'-~I'CH F3~$Ibl$
350 catch basins at $100.00 per basin = $35,000 per year
Total for i year:
sanitary sewer
catch basins
$22,176.00
$35 ~000.00
$57 , 176.00
If storm sewer catch basins were cleaned in a 2 yr. rotation
of lY5 each year the total would be reduced by $17,500 per
year or $39,676.00 per year.
NEW JET-VAC
cost of jet-vac
depreciation over 20 yrs
$111,000
$5,550
Haintenance cosk.
1-5 yrs. $2000.00 = $7,500.00
6-10 yrs $2500.00 = $8,050.00
11-15 yrs $3500.00 = $9,050.00
16-20 yrs. $4500.00 = $10,050.00
This does not include emergencies, insurance liability or
scheduling.
printed on recycled paper
CiTY OF MOUND
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364-1687
(612) 472-0600
FAX (612) 472-0620
February 24, 1995
TO:
FROM:
SUBJECT:
MAYOR AND CITY COUNCIL
ED SHUKLE, CITY MANAGER
BID AWARD - VACALL EQUIPMENT
We took bids on Wednesday, February 22, 1995 on a Vacall machine for the Public
Works Department. This machine is a combination machine for high pressure water
cleaning of sanitary sewer or storm sewer drain lines with air conveying vacuum
system for the simultaneous removal of debris through our sanitary sewer or storm
sewer manholes. This is equipment that was budgeted for 1995. The estimate with
trade ins of existing equipment was $100,000.
We advertised the bid in Construction Bulletin and the legal newspaper. We received
one bid, it came from ABM Equipment of Hopkins. The bid price on the unit was
$130,750, less trade ins of existing equipment with a total bid price of $104,950 plus
6.5% sales tax, or $111,771.75.
Greg Skinner, Public Works Superintendent, had met with one other vendor prior to
the bid, and they indicated that they were going to submit a bid. Following the bid
opening, Greg called this vendor to find out why they had not bid and he was told that
they chose not to. Basically, because, although they could have bid this particular
unit, they were interested in selling a larger unit to the City at a much higher cost.
Thus, we have one bid. Greg has analyzed the bid and compared it to the
specifications and the unit bid does meet those specificati'ons. Our estimate, as stated
above, is $100,000, and although we do not have another bid to compare it to, we
do recommend the award go to ABM Equipment for the $111,771.75.
If you have any questions, please contact me.
ES:Is
printed on recycled paper
RESOLUTION NO. 95-
RESOLUTION TO SUPPORT INDEPENDENT SCHOOL
DISTRICT #277 AND OTHERS IN AN EFFORT TO
STUDY THE CONSTRUCTION OF A NEW
COMMUNITY CENTER FOR THE WESTONKA AREA
AND ASSIST IN FUNDING A COMMUNITY SURVEY
NOT TO EXCEED $1500
WHEREAS, the City of Mound has participated in a task force to
determine the best use of the Westonka Community Center and the wisest
expenditure of funds to provide for the required code upgrades, necessary
maintenance and desired building modifications to meet school district and community
needs; and
WHEREAS, the task force has recommended to the Westonka School
District Board of Education the following: "The best use of the Westonka Community
Center is the existing use plus additional uses that would add income in excess of
associated operating costs. The best use of available funds is to combine it with
funds from others to do option number '1'. If there is not significant interest and
support by others to pursue option '1' then pursue option '2'."; and
WHEREAS, option '1' is to demolish the existing Westonka Community
Center Building and construct a new community center building with the existing Pond
Arena to remain and to be incorporated into the community center facility; and
WHEREAS, the facility would serve both the existing and new programs
with the following types of uses: Reception, School District Offices, Community
Education, Special Education, Alternative School, Youth Center, Day Care, Senior
Center, Pool with slide, Fitness center, Racquetball courts, Gymnasium, Locker rooms,
Family locker rooms, Multi-purpose room, Kitchen, Meeting rooms, Concessions and
Ice arena; and
WHEREAS, the Westonka School District Board of Education has
approved the recommendation as stated above from the task force and is now
soliciting support and financial assistance for a community survey.
THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound,
Minnesota, that the City of Mound supports Independent School District #277 and
others in their effort to study the construction of a new community center for the
Westonka area and agrees to allocate financial resources to help fund a community
survey in an amount not to exceed $1500.
PUBLIC GATHERING PERMIT
Use of a public park or commons by any group consisting of 15 or
more .individuals.
Use is not to interfere wi~h traffic and general use of the park or
commons or to be beyond.the ability of the police in maintaining
order.
NO LIQUOR MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS
Group is to remove all litter and trash 'and provide a desopit to
insure cleaning up of the park area.
Deposit
Date of Use
Area to be Used ~ c-rtx~ /~b (~o~x.~
Time Frame ~:~ 0 ~~
Expected Attendance ¢0 ~~
Organization ¢ ~ S~ 3~
Address ~'7 ~c~_ ¢~
Telephone No. Home: ~'Va - I 7 V~ t-Work.:
DEPARTMENT APPROVAL
City Manager
Police Dept.
Park Dept.
BILLS February 28, 1995
Batch 5022 $118,457.77
Total Bills $118,457.77
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CITY OF MOUND
BUDGET REVENUE REPORT
Jan. 1995
8.33%
GENERALFUND
Taxes
Business Licenses
Non -Business
Licenses and
Permits
Intergovernmental
Charges for
Services
Court Fines
Other Revenue
Charges to Other
Departments
Jan. 1995 YTD PERCENT
BUDGET REVENUE REVENUE VARIANCE RECEIVED
1,254,200 0 0
9,8OO 484 484
66,000 4,811 4,811
888,590 0 0
47,850 742 742
60,000 0 0
81,900 25 25
0 865 865
(1,254,200) 0.00%
(9,316) 4.94%
(61,189) 7.29%
(888,59o) o.oo%
(47,108) 1.55%
(60,000) 0.00%
(81,875) 0.03%
865 ERR
TOTAL REVENUE
2 408 340 6.927
6,927 (2,401,413) 0.29%
FIRE FUND 325,785 12,197
RECYCLING FUND 88,320 5,125
LIQUOR FUND 1,400,000 92,131
WATER FUND 400,000 28,922
SEWER FUND 730,000 59,880
CEMETERY FUND 5,650 0
DOCKS FUND 70,800 12,811
12,197 (313,588) 3.74%
5,125 (83,195) 5.80%
92,131 (1,307,869) 6.58%
28,922 (371,078) 7.23%
59,880 (670,120) 8.20%
0 (5,650) 0.00%
12,811 (57,989) 18.09%
02/13~95
rev95
G.B.
CITY OF MOUND
BUDGET EXPENDITURES REPORT
Jan. 1995
8.33%
Jan. 1995 YTD
BUDGET EXPENSE EXPENSE VARIANCE
GENERAL FUND
Council 69,330 23,995 23,995 45,335
Promotions 4,000 0 0 4,000
Cable TV 1,380 0 0 1,380
City Manager/Clerk 184,000 8,597 8,597 175,403
Elections 2,670 1,699 1,699 971
Assessing 51,700 17 17 51,683
Finance 155,920 7,921 7,921 1 47,999
Computer 24,800 6,213 6,213 1 8,587
Legal 103,520 3,554 3,554 99,966
Police 833,350 55,301 55,301 778,049
Civil Defense 4,610 351 351 4,259
Planning/Inspections 162,280 8,030 8,030 1 54,250
Streets 400,860 23,280 23,280 377,580
City Property 101,160 5,149 5,149 96,011
Parks 133,530 5,548 5,548 1 27,982
Summer Recreation 28,960 0 0 28,960
Contingencies 15,000 0 0 15,000
Transfers 140,960 10,587 10,587 1 30,373
PERCENT
EXPENDED
34.61%
0.00%
0.00%
4.67%
63.63%
0.03%
5.08%
25.05%
3.43%
6.64%
7.61%
4.95%
5.81%
5.09%
4.15%
0.00%
0.00%
7.51%
GENERAL FUND TOTAL 2~418,030 160 242 160 242 2~257~788
6.63%
Area Fire
Service Fund 285,330 21,071 21,071 264,259 7.38%
Recycling Fund 118,590 10,171 10,171 108,419 8.58%
Liquor Fund 197,410 11,739 11,739 185,671 5.95%
Water Fund 371,690 27,527 27,527 344,163 7.41%
Sewer Fund 1,019,480 124,044 124,044 895,436 12.17%
Cemetery Fund 5,840 39 39 5,801 0.67%
Docks Fund 78,700 966 966 77,734 1.23%
exp95
02/16~95
G.B.
MINUTES OF A MEETING OF THE
MOUND ADVISORY PLANNING COMMISSION
FEBRUARY 13, 199.5
Those present were: Chair Geoff Michael, Commissioners Michael Mueller, Bill Voss, Jerry
Clapsaddle, Mark Hanus, Lisa Crum, and Ed Surko, City Council Representative Mark Hanus,
Building Official Jon Sutherland, Planning Consultant Bruce Chamberlain, and Secretary Peggy
James. Commissioner Frank Weiland was absent.
The following people were also in attendance: Councilmembers Liz Jensen and Andrea
Ahrens, Mayor Bob Polston, Mark Kjolhaug, Becky Glister, Carl Glister, Steve Fegers, Larry
Shaw, Larry Peterson, and Daniel and Sandra Strot,
MINUTES
The Planning Commission Minutes of January 9, 1995 were presented for approval. Voss
noted that he should not be listed as being present at the meeting.
MOTION made by Voss, seconded by Mueller to approve the Planning
Commission Minutes of January 9, 1995 as amended. Motion carried
unanimously.
PRESENTATION OF CERTIFICATE OF APPRECIATION TO LIZ JENSEN
Chair Michael presented a Certificate of Appreciation to Liz Jensen, Councilmember, for her
13 years of participation as a Planning Commission member.
INTERVIEWS FOR NEW PLANNING COMMISSION MEMBER
A. BECKY J.W. GLISTER, 5008 WREN ROAD
Becky has lived in Mound for 16 years by Three Points Park. She has worked with County
government for the last 20 years. Her impression of the Planning Commission is that of being
involved, and she wants to be part of the involvement. She feels the Planning Commission
should be proactive on things that affect the greater community, but reactive to those issues
that affect individuals. Ten years from now she would like to see Mound retain the small-town
atmosphere. She would like Mound to be a town that people come to visit, be a tourist
industry where people stay for a night, go antique shopping, go for a boat ride, etc. She does
not want to see more housing.
If resources were not an issue, things she would like to see changed in Mound are no more
development of shopping malls, but would like to see a small town look that is accessible to
people, attractive, and useful.
Mound's asset is its location, and it's liability is that it has too many small houses on small
lots.
Her feelings on the dredging of the Lost Lake Channel is that it is an acceptable tool in starting
the' up-grade of the downtown area, however, she would like to know the environmental
impact.
She feels she can bring to the Planning Commission her interest, willingness to do research,
and her willingness to participate.
Planning Commission Minutes February 13, 1995
It is her uneducated opinion that variances should be granted when it is a responsible request
and it does not hurt the community or the neighbors.
Her decision making experience has been independent and based on facts.
B. MARK S. KJOLHAUG, 4767 RICHMOND ROAD
Mark has lived in Mound for one year on Richmond which is across the road from the
wetlands. He feels he could provide a balanced perspective to the Planning Commission in
dealing with both land use decisions and natural resource issues. Relating to the recent
changes made to the Wetland regulations, he feels the wetlands are now being protected
better than they use to, but in some cases it may be over-kill, and in some cases the rules
sometimes make it difficult to protect and improve wetland areas. He sees the need to
recognize natural resources as part of the planning process. Existing uses within the City that
he sees that may not be appropriate are those wetlands that are being misused as stormwater
ponds. He feels the wetlands in Mound are very degraded because of the amount of
sediments and purple Ioosetrife. There may be a better solution to stormwater management
in Mound rather than just using the natural wetlands as filters.
Ways in which he feels citizens could get involved in local government is through the schools.
Get the students involved in projects as they are our future citizens. He feels the Planning
Commission should be proactive as much as possible, even though he understands that the
community is about 95% developed, but this means that the remaining land is valuable. His
vision for Mound is to retain its natural resources, and enhance the feature of the lake.
He feels that the dredging of the Lost Lake Canal is a good economical opportunity for the
City, and it could be good environmentally also. He feels that flexibility with the Zoning
Ordinance is essential for Mound, and he would look at each situation for its own merits.
If resources were not an issue, things he would like to see changed within Mound and things
he would like to keep is to keep the wetlands and look for ways to improve and enhance
them, he would like to see a tree ordinance, and would like to protect the small town
atmosphere.
Tabulation of Ballots
The Commission discussed the merits of each candidate, and then completed their ballots.
The Commissioner's rate the applicants by giving their first choice a 1, their seconded choice
a 2, etc. The choice numbers are then totalled, and the candidate with the least amount of
points is their recommendation for appointment. The results were:
Becky: 1,1,1,2,1,1,1 = 8
Mark: 2,2,2,1,2,2,2 = 13
Becky Glister is the Planning Commission's recommendation for appointment to the
Commission. The City Council will have the final vote.
Planning Commission Minutes
February 13, 1995
CASE #95-03: DANIEL C. STROT~ 1566 EAGLE LANE, LOTS 3, 4 & 5, BLOCK 2,
WOOOLAND POINT~ PID #12-117-2443 0002. VARIANCE TO CONSTRUCT A DETACHED
GARAGE.
This property is located in the R-lA Zoning District, which requires a minimum lot area of
6,000 square feet, a front yard setback of 20 feet to the property line abutting Eagle Lane,
a setback of 6 feet to both side yards, a 15 foot setback to the rear, and a 50 foot setback
to the Ordinary High Water of the lake. Hardcover is limited to 40% as this property is a lot
of record. The existing dwelling is nonconforming to setbacks as listed below:
EXISTING/PROPOSED REQUIRED VARIANCE
FRONT (W) 16.7' 20' 3.3'
REAR (E) 9.6' 15' 5.4'
The applicant is seeking variance approval to construct a conforming addition of a lakeside
deck, conversion of the existing garage into habitable space, and the construction of a new
24' × 24' detached garage. None of the proposed improvements will encroach further into the
existing nonconforming setbacks, and hardcover is conforming.
Staff recommended the Planning Commission recommend approval of the request for a
variance to recognize the existing nonconforming setbacks as the proposed improvements will
be conforming, are a reasonable use of the property and will not further encroach into the
existing nonconforming setbacks.
MOTION made by Voss, seconded by Mueller, to recommend approval of the
variance as recommended. Motion carried unanimously.
The applicant confirmed that the variance included the alterations to the roof pitch. The
Building Official confirmed that this alteration is considered incidental.
This case will be reviewed by the City Council on February 28, 1995.
CASE #95-04: LANCE B. ANDERSON, 5220 LYNWOOD BLVD., P/LOTS I & 2, BLOCK
2, & P/LOTS 3 & 4, BLOCK 1, REARR. BLOCK 10, ABRAHAM LINCOLN ADDITION TO
LAKESIDE PARK, PID #13-117-2431 0070. VARIANCE TO CONSTRUCT A PORCH.
This property is located in the R-2 Zoning District which requires a minimum lot area of 6,000
square feet, lot frontage of 40 feet on an improved public street, a front yard setback of 20
feet to the south, a 10 foot side yard setback to the east, and a 50 foot setback to the lake.
According to City Council Resolution #86-173, this property was granted a variance to
construct the existing structure that recognized the hardship of the inadequate street frontage.
The requested variances are listed below:
3 7.x~
Planning Commission Minutes
February 13, 1995
EXISTING/PROPOSED REQUIRED VARIANCE
FRONT 15' +/- 20' 5' +/-
LAKE (W) 39' 50' 11'
LAKE (S) 45' 50' 5'
The applicant is seeking variance approval to construct a 12' x 20' porch in the location of an
existing 10' x 10' lakeside deck. The deck is to be moved around to the east side in a
conforming location. The porch essentially follows the same line of the existing deck but is
two feet wider, allowing a more functional area.
Existing and proposed hardcover appears to be conforming. Not included in the applicant's
calculations is the strip of the adjacent public right-of-way, Morton Lane. The channel, within
Morton Lane, is actually an inlet of the lake that is very shallow and does not have regular
boat traffic. The land area between the channel and the lot line is approximately 1,700 square
feet.
It is the intent of the Shoreland Management Ordinance to provide screening of structures with
vegetation as viewed from the water. It may be reasonable when considering a variance to
the lakeshore setback to require that screening in the form of trees be provided towards the
main body of the lake. Due to the nature of the inlet it has a negligible impact on visibility of
structures.
Staff recommended the Planning Commission recommend approval of the request with a
condition that some sort of screening be provided to reduce the visibility from the main body
water of the lake, this allows the applicant reasonable use of the property with minimal
encroachment into the existing nonconforming setback.
Staff also referred to a letter received from the DNR which included the following comments:
1. Hardship must be demonstrated.
The current structure on the property approaches to within 42' of the OHW of Lake
Minnetonka. The proposed three-season porch should not approach any closer to Lake
Minnetonka than the current structure, and the size of three-season porch should be
minimized as far as possible.
Currently, no screening vegetation exists between the structure and Lake Minnetonka.
If hardship is demonstrated and a variance is approved, we recommend that vegetation
be planted that will screen the proposed structures from view on Lake Minnetonka.
Hanus questioned why a porch larger than the existing deck should be allowed? He noted that
in the past the Commission has used a maximum 10' dimension for similar variances. Staff
confirmed that the proposed porch is 12' deep, and the existing deck is 10' deep.
Voss questioned what guarantee they would have that the required screening would remain?
He also questioned the hardship. Staff noted that the additional encroachment is minimal.
Planning, Commission Minutes February 13, 1995
Mueller noted that a porch consisting of walls and a roof has a greater impact than a deck,
and he also feels there is a better location on the lot for the porch and the deck could remain
in its present location.
Mueller was excused from the meeting.
MOTION made by Surko, seconded by Voss to recommend denial of the
variance as there is no hardship, and the porch encroaches further into the
setback than the existing nonconforming deck.
The Commission expressed a concern that the applicant is not present to discuss a solution
to this request, and noted that if it is denied the applicant would have to make a new
application to be heard again. Surko confirmed that the applicant has not had the opportunity
to discuss the proposal with the Building Official.
MOTION WITHDRAWN by Surko and Voss.
Voss commented that he agreed to withdraw his motion because it does not appear there
would be enough votes to support it.
MOTION made by Clapsaddle, seconded by Hanus to table the variance request.
Motion failed 3 to 3. Those in favor were: Clapsaddle, Surko, and Hanus.
Those opposed were: Voss, Michael, and Crum.
MOTION made by Voss, seconded by Michael to deny the variance request due
to lack of hardship and because the proposed porch encroaches further into the
setback than the existing nonconforming deck.
~rum commented that she is against denial, even though she feels the applicant should be
present, and that the recommended conditions within the staff report adequately address her
concerns.
Clapsaddle commented that the Commission has historically been very helpful in resolving
problems with a project, but it is difficult to do when the applicant is not present. Voss
commented that the Planning Commission has had a tendency to go beyond their role in
assisting applicants with altering their plans in order to receive favorable recommendations.
MOTION to deny carried 5 to 1. Those in favor were: Clapsaddle, Voss, Surko,
Hanus, and Michael. Crum Opposed.
This recommendation will be heard by the City Council on February 28, 1995.
CASE #95-05: STEVE AND LAUREE FEGERS, 5001 SPARROW ROAD, LOTS 1-4, 9, &
N. 11' OF 5, BLOCK 2, LINDEN HEIGHTS, PIn #13-117-24 13 0027. VARIANCE TO
CONSTRUCT A DECK.
This property is located in the R-1 Zoning District, which requires a minimum lot area of
10,000 square feet, a front yard setback of 30 feet to the property lines abutting all three
streets: Hillside Lane, Sparrow Road, and Heron Lane; and a side yard setback of 10 feet to
the south. This site is conforming to impervious surface requirements. The dwelling is fully
Planning Commission Minutes
February I3, I995
conforming to all setbacks. The existing accessory structure is nonconforming to setbacks,
as shown below:
EXISTING REQUIRED VARIANCE
FRONT (W) 19.3' 20' 0.7'
SIDE (S) 2'+/- 4' 2'+/-
The applicant is seeking variance approval to construct a deck addition as shown on the
survey. The proposed construction is fully conforming to the ordinance.
Staff recommended the Planning Commission recommend approval of the variance to
recognize the existing noncor forming setbacks to the accessory structure as the deck addition
is a reasonable use, and enhances the use and function of the property without any further
encroachment or increase in the nonconforming status. The existing accessory structure is
in good condition and it is not likely to be removed at this time.
MOTION made by Voss, seconded by Crum to recommend approval of the
variance as recommended by staff. Motion carried unanimously.
This case will be heard by the City Council on February 28, 1995.
CASE#95-06: LAWRENCE C. SHAW, 5200 MAYWOOD ROAD, COMPONENT
SYSTEMS, INC. AND/OR LEEDS ELECTRONICS INC., LOTS 16 & 17, BLOCK 2, SHIRLEY
HILLS UNIT F, PID #13-117-2443 0145. CONDITIONAL USE PERMIT FOR WHOLESALE &
ASSEMBLY OPERATIONS - PUBLIC HEARING.
The Building Official reviewed the City Planner's report. The applicant is requesting approval
of a Conditional Use Permit and variance at the subject property to allow two "wholesale and
assembly" operations.
Leeds Electronics involves the sales of electronic components and the storage of respective
products. They do not use any chemicals as part of the operation and they do not store any
hazardous materials. They presently have a total of 7 employees, four of whom will work on-
site on a regular basis and three outside sales people who will occupy the building at various
times. All shipping and receiving required for operation of the business is handled via UPS or
regular mail.
CSI (Component Systems Inc.) is involved in the design and supply of floor truss systems and
related hardware. They are a wholesale business selling products primarily to metro area
builders. Initially, they will have 3 full time employees at the Maywood Road location.
Both of these businesses are clean uses that should fit within the existing building and
Mound's B- 1 zone.
6
Planning Commission Minutes February 13, 1995
The variance is required to construct a new covered entry on the east side of the building.
The existing building has a 38.2 foot setback off of Maywood Road to the required 50 foot
setback. Accordingly, a variance of 11.8 feet is required to modify the existing building as
proposed. The physical dimension of the proposed improvement are minimal and will affect
only the Hiddenvale Lane setback and not the setback off of Maywood road that requires the
variance·
The way the ordinance is currently written, only a side yard setback variance is needed,
however, it is staff's opinion that the intent of the B-1 provisions are to require a 50 foot
setback from all property lines abutting residential districts, not just the side and rear yard
setbacks. Staff noted that that an amendment to the ordinance will be discussed at a future
Planning Commission Workshop meeting.
Staff recommended that the Planning Commission recommend approval of the Conditional Use
permit for the wholesale and assembly operations at 5200 Maywood Road subject to the
following conditions:
All interior improvements shall be subject to all applicable codes and standards
including but not limited to the UBC, fire codes and health codes.
All shipping and receiving shall be via small truck carriers such as UPS or regular mail
service and all loading and unloading shall be done on the west side of the building.
3. Outside assembly and/or storage of any kind is expressly prohibited.
Staff recommends that the side yard variance of 11.8 feet be granted to allow construction
of the proposed covered entryway on the east side of the building subject to all improvements
complying with all applicable codes and standards.
Larry Shaw, emphasized that CSI does not do any assembly work, only wholesale and design
work for residential builders. All products are shipped directly from the factory to the job
sites. They keep inventory and warehouse joist hangers and eye joists which are shipped
directly to the job site. When all the products are not used on the job, the overflow is returned
and then sent out with the next job, the amount it minimal.
Mr. Larry Peterson, owner of Leeds Electronics, explained that they are an electronics
wholesaler, with a majority of business being sales. They will use a little more than 2,000
square feet for office space, and a little less than 2,000 square feet for storage space. They
represent about 90 electronics manufacturers, a majority of the products that they sell ship
directly to the customer, but they do keep an inventory on hand for emergencies. All their
products are very small. Some of their customers are Control Data, Honeywell, 3-M,
Medtronics, and IBM. They wholesale small electronic components only, no assembly. Six
of the Seven people on staff are sales people who work outside the office. They are presently
located in Plymouth.
The Commission confirmed that condition #2 within the staff report requiring shipment by UPS
is acceptable to them· Hours of operation will be Monday through Friday.
Planning Commission Minutes
February I3~ 1995
Chair Michael opened the public hearing. There being no comments from those people
present, Chair Michael closed the public hearing.
The Building Official noted that it was brought to his attention that a hardcover variance would
also need to be granted as Mound does not yet have a Stormwater Management Plan.
MOTION made by Surko, seconded by Voss, to recommend approval of the
Conditional Use Permits to allow two Wholesale and Assembly Operations
within the B-1 Zoning District, as recommended by staff. Motion carried
unanimously.
MOTION made by Surko, seconded by Voss, to recommend approval of the side
yard setback variance of 11.8 feet to Maywood Road and a lot coverage
variance to allow the proposed improvement, as recommended by staff. Motion
carried unanimously.
This case will be heard by the City Council on February 28, 1995.
REVIEW OF DOWNTOWN CONCEPT PLAN, INCLUDING THE LOST LAKE CANAL, BY BRUCE
CHAMBERLAIN, PLANNING CONSULTANT.
Chamberlain introduced himself to the Commission and explained that he is involved in the
area of downtown economic development work. He gave an overview of the downtown
concept plan
Chamberlain explained that two specific projects are now in the plan preparation stage in
Mound, they are the dredging of the Canal and the improvement of Auditor's Road
Last year City applied for a grant and Mound was awarded $500,000 towards the dredging
of the Lost Lake Canal. This approval has lead to several components of the downtown plan.
This concept plan was approved in 1992 by the Council. He proceeded to review the
proposed modifications to Auditor's Road.
The project time schedule was reviewed. Both projects are expected to be constructed in
1996/97. Permit processes and environmental reviews will take a majority of the time.
The City recently applied for another grant to construct the "Lost Lake greenway" which will
be an open space corridor, trail and excursion boat landing adjacent to the north end of Lost
Lake.
Voss expressed a concern about boat traffic control on the canal. Chamberlain noted that a
marine specialist will be consulted. Chamberlain noted that the DNR will not allow the channel
to be any wider than what is proposed. Lighting on the canal was discussed.
The cost to the taxpayers for this development was discussed. Chamberlain noted that a
majority of the project costs will be funded through sources other than local property taxes.
Planning Commission Minutes February I3, 1995
The Planning Commission discussed the need to express their support of the plan. (~hair
Michael stated that he could contact "The Laker" about printing an article informing the public
that the Planning Commission endorses the development.
Chamberlain noted that they plan to have an open house in early March after the plans are
better established. At the open house, plans will be available for viewing, feedback and
comments from people will be welcome, and they will be available to answer questions. It
was suggested that an open house be held at the Lost Lake site during City Days.
CITY COUNCIL REPRESENTATIVE'S REPORT
New Council Representative, Mark Hanus, stated that the minutes from the previous Council
meeting are in the packet, and he asked if there are any questions. There were none.
Chair Michael noted to the Commission that a task force for the "Music in the Parks" program
will be meeting on Thursday, February 23, 1995 at 6:30 p.m. at Community Services if
anyone is interested in getting involved.
MOTION made by Voss, seconded by Surko, to adjourn the meeting at 9:58
p.m. Motion carried unanimously.
Chair, Geoff Michael
Attest:
9
LAKE MINNETONKA CONSERVATION DISTRICT
BOAI~DOF DIRECTORS
AGENDA
7:30 pm, Wednesday, February 22, 1995
Tonka Bay city Hall, 4901 Manitou Rd
~LL TO ORDER
ROLL ~%LL
CHAIR ANNOUNCEMENTS, Chair Johnstone
I:; ECEtYErj 11g§5
READING OF MINUTES - 1/25/95 Board Meeting
PUBLIC COMMENTS - Persons in attendance, subjects not on agenda (5 min)
CONSENT ~GENDA - Consent Agenda items identified by "*" will be
approved in one motion unless a Board member requests a discussion of
any item, in which case the item will be removed from consent agenda.
1. NATER STRUCTURES, Chair Doug Babcock
* A. Approval of minutes, 2/11/95 meeting
Excelsior Park Pavilion, new multiple dock license application
to add a 100' pier to accommodate two charter boats and to
widen the dock width of this pier form 6' to 8'.
Excelsior Park P&vilion, recommending approval of the special
density license application to install a 100' pier to store two
charter boats, in exchange for two 10' x 30' transient slips to
be taken out of order, with public amenities to be provided in
exchange for the additional density; conditional the Minnesota
Transportation Museum be added as a joint applicant to all
applications and subject to review of the cross covenants by
the executive director and LMCD counsel.
Excelsior Park Pavilion, recommending approval of the variance
application to extend the dock width from six feet to eight
feet to provide better handicap accessibility and safety to the
charter boats serviced on the 100' pier.
Excelsior Park Pavilion, recommending denial of request from
Leo Meloche, MN Transportation Museum/ Minnehaha Steamboat
project, to waive $2,900 of LMCD application fees; $2,400 for
the SDL application and $500 for the variance application.
Minnetonka Yacht Club, recommending approval of dock license
memorandum regarding denial of new dock license to change dock
configuration, subject to review by staff and LMCD counsel.
Draft ordinance, to establish a special rule for continuous
shoreline of dock use areas in close proximity; recommending
approval of third reading with the amended change "without
restriction as to material riparian rights".
H. RDP Partners, recommending renewal of multiple dock license on
the conditions that the docks are constructed by 6/1/95, the
amenities are provided by the end of the boating season, and
staff has confirmed SDL requirements. If the~e conditione are
met, the SDL shall be deemed not abandoned or revoked under
Section 2.05, Subd. 8.
I. Additional business
LAKE USE ~ND R~CRE~TION, Chair Bert Foster
2/13/95 meeting was canceled
B. Additional business
SAVE THE LAKE ADVISORY COMMITTEE, Chair Craig Mollet
&. Approval of minutes, meeting of 2/2/95;
B. Informational report per 1/5/95 minutes;
C. Zodiac Rescue Boat, recommendation to authorize up to $2,000
for the purchase of a Mercury 25 h.p. short shaft motor,
conditional that staff reviews inventory of motors at the Water
~ patrol with Capt. Peterson.
D. Additional business
e
ADMINISTRATIVE COMMITTEE, Chair Bill Johnstone
* A. Approval of minutes, meeting of 1/25/95;
0
Report of 2/22/95 meeting held prior to board meeting with
recommendations or informational report on: >Update on Minnetrista representative
>Save the Lake Recognition Dinner, 2/23 @ 6:30 pm,
Lord Fletchers of the Lake
>Mayor's Quarterly Report, 2/24 @ 7:30 am, Norwest Bank
Building Room 135, Wayzata
C. Additional business
$. E~RASIAN WATER MILFOIL TASK FORCE, Chair Herb Suerth
A. 2/10/95 meeting was canceled.
B. Additional business
FINaNCIaL REPORTS, Treasurer Bob Rascop
A. January financial summary and balance sheet
B. Audit of vouchers for payment (handout)
Executive Director Report, Gene Strommen
A. Personnel progress
B. March meeting schedule
S. NEW BUSINESS and ~DJOURNMENT
9. Executive Session- To discuss I.~ICD v. ~.wak
RECEIVE0 FEB 2 1 199§
~ ~I~ONI~ ~ONS~"RVA~ION DIS~IC~
R~.GUI,AR ~OARD O~ DIR~.C~ORS
7:~0 ~.~.~ ~e~esday, Ja~uar~ 2§~ 1995
Tonka Bay city Hall, 4901 Manitou Road
~%LL TO ORDER
Chair Johnstone called the meeting to order at 7:30 P.M.
ROLL C~LL
Members Present= Wm Johnstone, Minnetonka; Bert Foster, Deephaven;
James Grathwol, Excelsior; Joe Zwak, Greenwood; Mike Bloom, Minnetonka
Beach; Gene Partyka, Minnetrista; Tom Reese, Mound; Robert Rascop,
Shorewood; Ross McGlasson, Tonka Bay; Craig Mollet, Victoria ; Duane
Markus, Wayzata; Herb Suerth, Woodland. Also Present: Charles
LeFevere, LMCD Counsel; Eugene R. Strommen, Executive Director; Gregory
Nybeck, Administrative Technician.
Members ~bsent= Douglas Babcock, Spring Park. Orono has no appointed
member.
CHAIR ]%NNOUNCEMENTS, Chair Johnstone
Johnstone announced that the Save the Lake Recognition Dinner is
scheduled for Thursday, February 23 at 6:30 pm at Lord Fletchers on the
Lake. The public was invited to this dinner.
READING OF THE MINUTES
Zwak moved, Grathwol seconded to approve the minutes of the 12/7/94
Board meeting as submitted. Motion carried unanimously.
PUBLIC COMMENTS
Clarkson Lindley expressed an interest to comment on the Water
Structure Minutes of 1/14/95 before approval by the Board of Directors.
Johnstone acknowledged that Lindley would be able to comment on them.
Tim Salazar, Mayor of Minnetrista, expressed a concern with the status
of the current representative of Minnetrista, Gene Partyka. Salazar
indicated that he was unanimously appointed as the representative of
Minnetrista for the LMCD Board of Directors at a 1/3/95 Minnetrista
city council meeting.
Johnstone responded that the issue with the LMCD is not the City of
Minnetrista's policy, but whether the enabling act allows a city to
remove a representative from the Board during their three year term.
LeFevere added in that the enabling legislation grants the cities the
rights to create and dissolve the organization and to appoint members
to serve a three year term. To the best of his knowledge, there is no
provision that allows the cities the removal of a director during their
terms. LeFevere recommended it may be appropriate to address this issue
before proceeding with the Board of Directors meeting.
Rascop and Foster arrived at this time.
LMCD Board of Directors, Minutes, January 25, 1995, Page 2
Johnstone recommended addressing this issue in ~he new business
section of this meeting. The Board concurred.
CONB~'T AGENDA
MOTION: Zwak moved, Bloom seconded to approve the consent agenda items
identified by an "*", excluding item lA. VOTE= Motion carried
unanimously.
COMMITTEE REPORTS
1. WATER STRUCTURES, William Johnstone
Johnstone agreed to Chair the Water Structures Committee Report, with
the assistance of Gene Strommen, in the absence of Doug Babcock.
~. ~pproval of minutes, 1/14/95 meeting
Lindley had three separate changes to be made on the Water Structures
minutes of 1/14/95. They were:
1) Change the words "legal counsel for" on the last paragraph of
page 6 to "a member of".
2) Change the word "encouraged" on the second paragraph of page 9
to "asked for a member to make a motion for".
3) Change the word "time" on the second to last paragraph of page
9 to "notice".
No other changes were recommended by Lindley.
MOTION: Zwak moved, Reese seconded to approve the minutes as submitted
with the changes recommended by Lindley. VOTE: Motion carried
unanimously.
B. H~RBORAGE HO&, recommending approval of a minor change to extend
dock from 90' to 96' changing west side dock configuration.
Strommen mentioned that the applicant has made this proposed change to
provide relief in low water situations.
MOTION: Reese moved, Zwak seconded to approve the application as
recommended. VOTE: Motion carried unanimously.
C. Foxhi11 HOA, recommending denial of minor change to increase one
slip size and decrease another for non-conforming dock.
Strommen outlined that this is a grandfathered home owners association
with a density greater than 1:50. The applicant has applied to
increase one slip by reducing another proportionately. The committee
recommends denying the application because LMCD code does not allow
this because of their non-conforming status.
MOTION: Reese moved, Zwak seconded to deny the application as
LMCD Board of Directors, Minutes, January 25, 1995, Page 3
recommended by the committee. VOTE= Motion carried unanimously.
D. Minnetonk& Yacht Club, new multiple dock license recommending denial
to change the dock configuration to convert 15 slides to 10' x 24'
slips.
~trommen outlined the MYC application which was reviewed on 1/14/95 by
the Water Structures Committee. Strommen mentioned that the land
dispute, which was identified in March of 1994, was settled with the
MYC having a total of 382 feet of shoreline.
Strommen described the dock configuration which would involve the
building of new docks and moving them further away from the public
access if approved. The plan proposes building slips for storage of
boats in lieu of slides. Strommen indicated a revised plan has been
received by LMCD staff since the 1/14/95 Water Structures meeting. The
original plan was recommended for denial by the Water Structures
committee. The revised plan proposes shortening the lengths and widths
of each slip by two feet.
MOTION= Rascop moved, Marcus seconded to deny the application with
findings from LMCD counsel to be presented at the next meeting.
DISCUSSION:
Zwak mentioned he would vote in favor of approving the application for
three reasons. They were:
1) The MYC is a conforming dock structure.
2) The conversion of slides to slips does not increase Boat Storage
Units (BSU's).
3) The premise of denial is based on perceived bay density; not on
solid facts.
Zwak feels that the LMCD has no basis to deny the applicant.
Rascop feels that denial is the appropriate way to handle the MYC
application. He feels that denial needs to be done to address critical
density in the Carson Bay.
LeFevere was concerned with the current MYC Special Density License
(SDL) status. The SDL for the MYC is for the lighthouse site and not
the Carson Bay site. This makes this site non-conforming because it is
over the 1:50 allowed by code. This would mean that MYC cannot
increase number of boats or increase the size of the slips. LeFevere
indicated that a new SDL may be required in order to convert slides
into slips.
Marcus expressed a concern with approval of the application. He
thought this would contribute greatly to the traffic in Carson Bay.
Bloom had trouble understanding the density issue being raised.
According to LMCD code, a boat is a boat. Bloom's opinion was that
this is not increasing density since the number of boats being proposed
are the same as what they currently have.
I2(CD Board of Directors, Minutes, January 25, 1995, Page 4
Foster mentioned he initially he was concerned with the legal aspect~of
title of the land. Foster indicated he had checked with City of
Deephaven officials since the Water Structures meeting on 1/14/95.
Foster indicated the city officials decided not to contest this.
Deephaven officials mentioned a mistake could have been made in a
recent survey of this land. Foster indicated that general feedback
from the Deephaven city council members is that they were not opposed
to this project.
William Dikel, representing the MYC, along with J.D. McCrae, listed
the following factors why the application should be approved:
*The reduced dock sizes in the revised site plan address Water
Structures committee concerns.
*The land issue title issue has been resolved.
*The SDL permit includes the Carson Bay site.
*The plan is just a reconfiguration, not a substantial change.
*The revised site plan will increase navigational safety, a committee
concern.
*No change in the environment will occur.
*Public access amenities are already provided for public use.
*MYC encourages compliance with the no-wake zone in Carson Bay.
*The application complies with LMCD code.
He asked for unanimous approval since he believes the MYC is complying
with all codes relating to this dock.
Reese expressed a concern with the boats that would be stored at the
proposed 10'x 24' slips. Reese pointed out there will be a change to
larger boats from those stored at slides. Parking demands will be
increased with these larger boats, but the MYC has no plans to increase
parking.
Tom McGoldrick restated his position as presented at the Water
Structures Committee on 1/14/95.
Clarkson Lindley, attorney for McGoldrick, restated his position as
presented at the 1/14/95 Water Structures Committee meeting.
His focus was on the legal and procedural issues related to this
application. He added the following points:
*Normal operating procedures would be to agree with committees
recommendation to deny this application.
*The amended application received was not reviewed at the committee
level; this indicates a procedural problem which could be contested.
*His clients and other parties interested have not had a chance to
respond to the amended application.
*He disagreed with Bloom's comments that a boat is a boat.
He concluded that not only should the board deny the application, but
the board should institute a moratorium on Carson Bay to address the
critical density associated with it.
Lindley mentioned that maybe a moratorium should be designated for any
changes in all critical density areas of Lake Minnetonka. ·
Hugh Jaeger questioned whether the land title issue has been resolved
LMCD Board of Directors, Minutes, January 25, 1995, Page 5
in court. Jaeger was concerned that the City of Deephaven officials
were not aware of the title proceedings. He felt that continued title
problems exist and he intends to challenge it.
Randy Boyd restated his position as presented at the Water Structure
Committee meeting on 1/14/95.
Bob Woodburn mentioned he is Chairman of the Carson Bay HOA and a
member of the MYC. He indicated that unequivocally there are
differences between boat sizes.
An unidentified resident mentioned the proposal should be turned down
because of the density issue.
Rascop recommended that his motion include finding of facts from the
LMCD counsel for the next meeting. The resolution of denial would
include a list of why the application was denied.
Grathwol recommended referring this back to the Water Structures
Committee.
Mollet mentioned he is inclined to vote in favor of approving the
application.
Johnstone indicated he has not changed his stance and intended to vote
in favor of denial of the application.
ROLL C~LL VOTE: Ayes (7) Johnstone, Partyka, Reese, Rascop, McGlasson,
Markus, Suerth; Nayes (5) Foster, Grathwol, Zwak, Bloom, Mollet.
Motion to deny the application carried.
E. Excelsior Park Tavern, recommending denial of minor change to the
multiple dock license to add eight slips per 4/25/90 Special Density
License granted for different configuration, recommending new dock
license application and public hearing further recommending approval
of 1995 renewal without change for 32 slips as originally license
for this site.
MOTION: Grathwol moved, Foster seconded to table this application and
refer it back to the Water Structures Committee VOTE: Motion carried
unanimously.
F. Excelsior Park Pavilion new 4ock license, minor change to add a 100'
pier to accommodate MN Transportation Museum Minnehaha Steamboat
Charter and one additional charter boat, exchanging two slips to
maintain 1:10 density at 42 BSU's as proposed by the committee for
staff review, recommendation.
Strommen provided background that this was an additional business item
at the 1/14/95 Water Structures committee meeting. The applicant,
Excelsior Park Pavilion, is proposing adding a 100 foot pier to
accommodate for the Minnehaha Steamboat project. Owners of the
Excelsior Park Pavilion have granted an easement at the pier, but would
LMCD Board of Directors, Minutes, January 25, 1995, Page 6
remain the applicant for this. The applicant hopes to expedite the
application to put the dock in yet this winter. They are prepared to
remove two slips to maintain the 1:10 density provision.
F ......... ~ ~-~ received a Snecial Density License (SDL)
os=er asKea ir s=~ ,~=~ ~ = .
received a SDL application, nu
with a minor change.
Johnstone indicated it was pretty clear that the SDL application was
necessary to continue the review process.
The Board concurred that no action could be taken on this application
without a SDL. The Board committed to work with the applicant to
expedite the process. The Board identified that a public hearing is
needed for both the special density license and the dock width increase
from 6' to 8'.
MOTION: Foster moved, Grathwol seconded to authorize staff to schedule
the public hearing required by law for the special density license and
the 8 foot dock width. VOTE= Motion carried unanimously.
G. Carlson Real Zstats Co., recommending approval of the variance
request from the north dock site to allow the dock to extend from
the shore, with the condition that slip lengths be reduced from 32'
to 24'.
Strommen provided background to the Board on this agenda item. The
application requires a length variance to reach navigable water beyond
emergent natural vegetation. The applicant is proposing four separate
dock sites consisting of 88 Boat Storage Units (BSU's) on
approximately 8900 feet of shoreline. The Water Structures Committee
decided that 32' was an excessive length for slip sizes and recommended
24' slip lengths.
MOTION: Zwak moved, Foster seconded to direct staff to prepare an order
granting the dock length variance to 200' with 24' slip lengths.
DISCUSSION: LeFevere discussed a concern of the timing of the
Environmental Assessment Worksheet (EAW). He indicated that generally
an EAW is performed prior to any decision being made. In general, an
EAW serves as an information document. It will assist in the decision
making process, not be the decision maker itself. Key environmental
information can be obtained from this document to assist in making a
decision.
Strommen commented that LeFevere is suggesting the board should
evaluate whether the EAW should be performed prior to making a decision
on this. -:~:
Marcus felt the EAW should be performed prior to making a decision .on
this. He thought this made sense.
LMCD Board of Directors, Minutes, January 25, 1995, Page 7
Marc Anderson, Lundgren Brothers Construction, representing Carlson
Real Estate Co., made the following points why the applicant should be
allowed to build 32' slip lengths as applied for:
* Halsteads Bay is not a heavily populated and traveled bay.
* Boats are longer than the manufacturers length.
* Preferred method of tying boats is from all four corners.
* 70% of all new docks built are 32' in length.
* Research with both boat and marine owners indicate that boat
owners of 23' boats indicate it is too dangerous on weekends for
that size of boat.
* 11'9" slip widths generally will not store boats exceeding 31'
in length.
* 32' boats are not necessarily deeper boats.
* Aesthetically, the applicant feel this is the right thing to do.
* The applicant is not looking for boats to extend beyond the slip
length.
* Reducing the slip length to 24' will not reduce the length the
structure is in the water. Both will be 200' from shore.
* The 32' slip length will provide the applicant with better
navigable water at the slip length.
Marcus asked for the number of acres on Halsteads Bay. He maintains
that Halsteads Bay will exceed the standards of a crowded bay with this
development.
Zwak questioned the discussion of the board. The question facing the
board is the variance and whether to allow 24' or 32' slip lengths. He
feels there is no basis to limit the lengths from 32' to 24'.
Bloom questioned whether the applicant qualifies for the needed
hardship for a variance. Bloom mentioned that not every area of the
lake is suitable for docks; this may be one.
Foster felt the 32' foot slip length needed to be addressed. He
indicated that dockage rights are not vested but a privilege. This can
be enforced since the applicant is applying for a variance beyond 100'
from shoreline.
MOTION: Zwak moved, Partyka seconded to amend the original motion to
allow 32' slips rather than 24' slip lengths at the north dock site.
DISCUSSION: Suerth encouraged the applicant to restrict boat lengths in
the development in the covenant agreements.
/%MENDED VOTE: 2 Ayes (Zwak, Mollet), 10 Nayes; Motion to amend failed.
Chuck Dayton, legal counsel for Carlson Real Estate Co, was concerned
with several issues relating to the north dock site and the overall
application. Below is a summary of the recommendations Dayton made at
LMCD Board of Directors, Minutes, January 25, 1995, Page
the meeting.
*He recommended conducting an EAW prior to evaluating the four
multiple dock licenses, but not necessarily before the variance
application request at the north dock.
*Suggested leaving slips lengths at 32' rather than 24'. *Requested that slip length not be part of the action of the variance
if an EAW is required, slip length should be addressed in the EAW.
LeFevere added that in this dock plan, boats would not be able to
extend beyond the slips since the dock length being requested would be
200' from shore. This would extend beyond the Dock Use Area.
Foster indicated he would support the variance application if slip
lengths were restricted to 24' lengths. He would oppose the variance
if the committee allowed for 32' slips lengths at the north dock site.
Rascop mentioned he would abstain his vote concerning this. In his
opinion, an EAW is needed in this case and it would be inappropriate to
make a decision on this tonight.
Dayton agreed the EAW should precede the variance vote itself. It is
appropriate to decide if an EAW is needed before proceeding. He
recommending tabling the vote until an EAW has been performed.
VOTE ON MOTION: 11 Ayes, 1 Abstained (Rascop); Motion carried.
H. Carlson Real Estate Co., request for four multiple dock licenses
recommending approval.
MOTION: Rascop moved, McGlasson seconded to conduct an EAW prior to
proceeding the consideration of the 4 multiple dock licences.
DISCUSSION: Anderson pointed out that on the final plat, an additional
132 feet of shoreline was gained. An additional dock has been applied
for with the City of Minnetrista. He recommended that the additional
dock be included when the EAW is performed.
VOTE: 11 Ayes, 1 Naye (Reese); Motion carried.
MOTION: Rascop moved, Bloom seconded to refer applications back to the
Water Structures Committee subject to completion of the EAW and the
findings and recommendations
VOTE: Motion carried unanimously.
I. Additional Business
Clarkson Lindley asked the Board to establish a moratorium on Carson
Bay.
LMCD Board of Directors, Minutes, January 25, 1995, Page 9
Johnstone felt it was more appropriate to address this at the Water
Structures Committee.
LAKE USE ~ND RECREATION, Chair Foster
&. &pproval of minutes, 1/23/95 meeting;
MOTION: Foster moved, Reese seconded to approve the minutes as
submitted.
VOTE: Motion carried unanimously.
B. Public Hearing Report, findings and committee recommendation for
consideration of amending the observer requirement while towing
water skiers during selected dates, times;
MOTION: Foster moved, Reese seconded to approve the public hearing
report as submitted.
VOTE: Motion carried unanimously.
MOTION: Foster moved, Bloom seconded to delete the obserwer requirement
on Monday thru Thursday, Friday before noon, and before Memorial Day
and after Labor Day for water skiers only and for those 18 years or
older, as recommended.
DISCUSSION: Zwak was inclined to vote against this motion. He felt
that safety is a major issue. Amending the observer ordinance is not
workable for the Water Patrol. It is not conceivable for the Water
Patrol to stop every boat to determine age.
Reese feels that the current ordinance is unsafe. Reese indicated most
skiers ski on weekends because of the observer requirement. Reese felt
the lake is extremely safe on weekdays and amending the ordinance will
allow skiers to take advantage of this.
Zwak questioned whether changing the observer requirement on weekdays
would change the habits of those skiing on weekends.
Suerth indicated that there must have been a good reason for the
adoption of the observer requirement, probably safety. He maintained
that the petitioners are here because the observer requirement is
inconvenient. Suerth's main concern was that a party will address the
board in the future on why the observer requirement was changed after a
death or accident occurs. He feels that it would be a liability to
this board to change the requirement and the LMCD would suffer the
consequences.
Bob Beutler restated his position as stated at the Lake Use and
Recreation Committee meeting on 1/23/95.
LMCD Board of Directors, Minutes, January 25, 1995, Page 10
Strommen further researched the observer requirement on other lakes
after the Lake Use and Recreation committee meeting on 1/23/95. He
found that the cities of Chanhassen, Eden Praire, and Victoria require
an observer while water skiing, with Wright County and White Bear Lake
requiring and observer on weekends. The State of Wisconsin requires an
observer at all times while water skiing.
Gabriel Jabour spoke on behalf of the City Council of Orono. Jabbour
mentioned that the city administrator had sent a letter to the LMCD
opposing this change to the observer requirement. He felt it would be
a sad day when the LMCD considers convenience over the safety and
welfare of the lake. He felt the proposed amendment would be
discriminatory since it would not apply to other towing devices other
than water skiers. He encouraged supporting the Water Patrols request
for denial since they are the foremost experts on this issue.
Steve Brown restated his position as stated at the Lake Use and
Recreation Committee meeting on 1/23/95.
Bloom took exception to Jabbour~s comments. He felt the law was not
discriminatory against other towing devices. Bloom felt that water
skiing creates the least safety hazards of all towing devices. He
mentioned that the legislature does not require an observer for water
skiing, so why should the LMCD be more restrictive. He agreed that
safety is a major issue, but he is not convinced that an observer
increases safety.
Jerry Rockvam, Mayor of Spring Park, indicated that a resolution was
unanimously passed and submitted for a public record that opposed
amending the ordinance. Rockvam mentioned the Spring Park City Council
felt that an observer increases the ability to rescue a skier in
emergency situations.
Wendy Beutler restated her position as stated at the Lake Use and ~
Recreation Committee meeting on 1/23/95.
Rascop felt the board was missing the point. Rascop reminded the board
not all skiers and boat operators are efficient. The deletion of the
observer requirement would eliminate a possible source of safety.
Peter Lanpher feels that this amendment would address the issue of
density. The times associated with the proposed times would reduce on
density on weekends if allowed to ski on weekdays.
VOTE= 4 Ayes (Foster, Bloom, Reese, Markus), 8 Nayes (Grathwol, Zwak,
Johnstone, Partyka, Rascop, McGlasson, Mollet, Suerth), Motion failed.
C. Lake ~ccess Task Force Implementation Priorities, recommendation per
committee evaluation;
MOTION= Foster moved, Partyka seconded implementation of the Lake
Access Task Force Plan as recommended. '.~'
I~CD Board of Directors, Minutes, January 25, 1995, Page 11
DISCUSSION: Foster reviewed the history of the Lake Access Task Force
Implementation report. Foster reviewed the recommendation of the
committee was to implement the outline provided by staff. He indicated
that staff and the appropriate Board member would contact the
appropriate cities.
Rascop complimented the committee.
Strommen mentioned other support would be provided by the DNR
VOTE: Motion carried unanimously.
D. Hennepin County Sheriff's Water P&trol Special Deputy Candidate
recommendation for the Save the Lake Dinner Recognition;
The Lake Use and Recreation committee delegated the selection of the
special deputy to Foster and Strommen to recommend a candidate to the
Board. The list of candidates was not available at the Lake Use and
Recreation committee meeting. Foster and Strommen recommended Anthony
Pollack for the Save the Lake Recognition Dinner.
MOTION: Rascop moved, Bloom seconded to accept the recommendation of
Anthony Pollack as the special deputy to be recognized.
VOTE: Motion carried unanimously.
E. Additional Business- There was no additional business.
SAVE THE LAKE ADVISORY COMMITTEE, Chair Mollet
B. Informational report per 1/5/95 minutes;
Mollet briefed the board on the minutes of 1/5/95. Mollet highlighted
two key activities of the committee. They were 1) total contributions
for 1994 were $30,000 + and 2) the Zodiac rescue boat has been
purchased and delivered to the Water Patrol.
The Board congratulated the committee on their activities for the past
year.
C. Additional Business- There was no additional Business.
4. Administrative Committee, Chair Johnstone
B. Report of 1/25/95 meeting, with recommendations to the board
Proposal to develop an RFP for Eurasian Water Milfoil contractual
harvesting- Johnstone indicated that Reese and Strommen have taken
an in depth look at contracting milfoil harvesting. A report by
Strommen recommended not contracting for 1995 and continue harvesting
this summer as done in the past. Strommen recommended to investigate
converting one of the harvesters to paddle wheel propulsion this
summer. The committee recommended approving the report with the
yard of Directors, Minutes, January 25, 1995, Page 12
MOTION: Rascop moved, McGlasson seconded to accept the report as
recommended.
VOTE: Motion carried unanimously.
)Quarterly Mayors meeting- Johnstone announced the meeting will be
held on 2/25/95 at 7:30 am in room 135 at the Norwest Bank Building
in Wayzata. Johnstone encouraged feedback from board members on
agenda items for the meeting. He reminded board members that staff
needs to know who will attend.
~Auditor Selection- Recommending Babcock, Langbein, and Company
~Legal Counsel- Recommending Charles LeFevere
>Prosecuting Attorney- Recommending Steven Tallen
)official Newspaper- Recommending Weekly News
~Bank Depository Resolution for Fiscal Year 1995- Norwest Banks
>Approval of additional storage for EWM equipment for $50/month-
Recommending amending lease for the $50 increase per month.
MOTION: Grathwol moved, Bloom seconded to approve the recommended
auditor, legal counsel, prosecuting attorney, official newspaper, bank
depository, and additional storage as recommended by the executive
committee.
Motion carried unanimously.
)Performance/compensation evaluation of executive director- Johnstone
and Rascop meet with Strommen on the morning of 1/25/95 and made the
following recommendation.
*4% salary increase (effective 1/1/95)
*Mileage for travel at $.30 per mile, consistent with state
requirements.
*Allow Strommen to join a local service club with the LMCD paying
the annual dues and meeting expenses.
*A $6 increased adjustment to health insurance reimbursements.
MOTION: Rascop moved, seconded by Mollet to approve the compensation
adjustments as recommended.
VOTE: Motion carried unanimously.
C. Additional Business- There was no additional business.
$. Eurasian Water Milfoil Task Force, Chair Suerth
B. Informational report per 1/13/95 minutes
Suerth briefed the board from the 1/13/95 meeting.
He commented that:
*The control plan for 1995 will basically be the same as last year.
*There has been successful control of EWM using Sonar in East Parkers
Lake and Lake Zumbra. ~;
*The exploration of contracting for the harvesting for milfoil was
Board of Directors, Minutes, January 25, 199§, Page 13
*discussed.
*The conversion to a paddle wheel propulsion on one harvester.
*Encouraged a proactive approach on Zebra Mussels
Jabbour encouraged maintaining the propeller propulsion, besides the
paddle wheel propulsion for the ability to get the shore quicker.
C. Addition&l Business- There was no additional business.
G. FINANCI~%L REPORTS, Treasurer Rascop
A. Year-end financial s-m~ar~ &nd b&lance sheet
Rascop mentioned that this is subject to audit. Rascop questioned the
shortage in the milfoil revenue for 1994.
Strommen mentioned that the grant funds had not been received as of
12/31/94 from the DNR and the Hennepin Conservation District. These
funds were since received from the DNR and Hennepin County Conservation
District in January.
B. Audit of vouchers for payment
}MOTION: Rascop moved, Grathwol seconded to accept the report as
submitted.
VOTE: Motion carried unanimously.
?. Executive Director Report, Gene Strommen
Personnel Progress
temporary employment service secretary has been engaged this month.
B. Febru&ry Meeting Schedule
The Administrative Committee needs to be changed to 6:30 p.m. Also,
the Quarterly Mayor meeting needs to be added on 2/24/95 at 7:30 am at
the Norwest Bank in room at 135.
Strommen added that at the Save the Lake Recognition Dinner, Judd
Brackett would be the featured program with a historical slide
presentation. Outgoing board member, Tom Penn, and the special deputy
will also be featured at the dinner.
New Business and Adjournment
Johnstone mentioned he talked to Mayor Salazar of Minnetrista before he
left. Salazar indicated he wanted to resolve the issue before the next
board meeting. Johnstone felt the issue is strictly legal. He
recommending LeFevere review this with the attorney of Minnetrista and
report back.
LMCD Board of Directors, Minutes, January 25, 1995, Page 14 .~
Reese indicated that the management plan comments on ~his issue. In
the plan, it specifies that a community shall not relieve o~ replace
its member in the middle'of a term. This was done to recognize that the
constituency is greater than those who live on the lake.
Bloom recommended allowing the city of Minnetrista to seek legal
opinions, including the attorney general's. This could be discussed at
the quarterly mayors meeting.
LeFevere recommended that the LMCD consider obtaining the Attorney
General's opinion.
Johnstone recommended that Grathwol, Bloom, LeFevere and himself to
develop a position on how to resolve the issue and report back to the
board.
~DJOFRNMENT
Chair Johnstone declared the meeting adjourned at 11:25 pm.
Wiliam Johnstone, Chair
Joseph Zwak. Secretary
LAKE MINNETONKA CONSERVATION DISTRICT
Action Report:
Meeting:
Water Structures Committee
RECEIVED 2
8:35 am, Saturday, February 11, 1995
Room 135, Norwest Bank Bldg., Wayzata
Members Present: Doug Babcock, Spring Park, Chair; William
Johnstone, Minnetonka; Gene Partyka, Minnetrista; Jim Grathwol,
Excelsior; Ross McGlasson, Tonka Bay; Greg Nybeck, Administrative
Technician; Beverly Mierzejerski, Recorder
me
Excelsior Park Pavilion- special density license (SDL)
application to install a 100' pier to store two charter boats,
in exchange for two 10' x 30' transient slips to be taken out
of service, with public amenities to be provided in exchange
for the additional density.
Babcock was concerned with the timing of this request. He
questioned whether the SDL application should be considered
because of the pending multiple dock license application. Babcock
indicated to the committee that the multiple dock, special density
license, and variance applications ideally should be reviewed
together. Babcock felt that a public hearing would be needed for
a multiple dock license application from the Excelsior Park
Pavilion.
MOTION: McGlasson moved, Grathwol seconded to waive the public
hearing required for the multiple dock license application from
the Excelsior Park Pavilion and to review the multiple dock
application at the next board meeting.
DISCUSSION: McGlasson felt the publics interest was served at the
public hearing held for the variance and special density license
applications for the Excelsior Park Pavilion. He felt the motion
was appropriate since there was no opposition voiced in these
hearings.
Johnstone asked staff on the days required for public notice
relating to public hearings?
Nybeck indicated ten days were required for public notice on
public hearings.
Babcock re-emphasized the need to review the multiple dock license
application prior to making a decision on the special density and
variance applications. He felt it would be beneficial to review
all .three applications together as one.
VOTE: Motion carried unanimously
MOTION: Johnstone moved, Partyka seconded to recommend approval of
the special density license, conditional the Minnesota
Transportation Museum (MTM) be added as a joint applicant to all
applications and subject to review of the cross covenants by the
executive director and LMCD counsel.
DISCUSSION: Babcock identified that a key aspect of all SDL
applications are the amenities provided for the increased density.
Babcock briefed the committee that LMCD Code requires .5 amenity
WATER STRUCTURES COMMITTEE, MINUTES, 2/11/95, Page 2
points for each slip over the allowed 1:50', with a minimum of 20
.amenity points. Based on these requirements, the applicant
required a total of 20 amenity points for this application. The
committee reviewed the amenities associated with this SDL
application. Babcock outlined that public access amenities
receive 10 points, environmental protection receive 5 points, and
public service amenities receive 3 points.
In reviewing the application, the committee found that amenities
provided by the applicant exceeded the required 20 points. The
applicant will provide the following amenities.
*Free charter boat excursion boat trips for handicap or
underprivileged (10 pts).
*Shoreline protection riprap (5 pts.)
*Marine towing service (3 pts.)
*Boat Safety Literature (3 pts.)
The committee discussed other amenities unique to the Minnehaha
Steamboat project. The committee added that historical
significance should be credited to the nature of the project. The
committee agreed that five points should be noted to the amenities
provided by the applicant because of the public nature of the
Minnehaha Steamboat project.
Grathwol expressed a concern of his, and the committee, that the
MTM and the Excelsior Park Pavilion should be joint applicants.
He is interested in knowing the terms of the joints applicants and
how this partnership is affected if one party disassociates.
Babcock added if the two parties part ways, the LMCD could put a
provision on the license that the applicant would need to submit
in for a new license.
Grathwol presented a friendly amendment of the motion conditional
to review by the executive director and LMCD counsel of the cross
covenants, stating the two parties are joint applicants.
VOTE: Motion carried unanimously.
Excelsior Park Pavilion- Variance application to extend dock
width from six feet to eight feet on the 100' pier, to better
accommodate for handicapped access to the charter boats
serviced on the 100' pier.
MOTION: Johnstone moved, Grathwol seconded to recommend approval
of the variance to the board to extend the dock from 6' to 8'.
DISCUSSION: The committee identified the hardship criteria met to
grant this variance were handicap accessibility and safety to
persons and boats.
Grathwol indicated an interest in reviewing this ordinance for
possible amendments for future use.
VOTE: Motion carried unanimously.
MOTION: McGlasson moved, Grathwol seconded to recommend to the'
board waiving all or part of the special density and variance fees
relating to the Minnehaha Steamboat project.
WATER STRUCTURES COMMITTEE, MINUTES, 2/11/95, Page
DISCUSSION: Babcock mentioned that the LMCD has generally not
waived fees in the past. Babcock felt two factors justified not
waiving the fees in this application. They were (1) the
administrative costs in processing the application and (2) the
pier is just a small section of the overall dock plan at the
Excelsior Park Pavilion.
Grathwol indicated he attended the last "Save the Lake "meeting.
Grathwol indicated the committee referred Meloche to the Water
Structures conunittee to see if the LMCD fees could be waived. If
the fees were not waived, the "Save the Lake" committee would
consider a donation for payment of the LMCD fees related to the
project.
McGlasson recommended waiving LMCD fees relating to the Minnehaha
Steamboat project, excluding administrative costs in the
processing of the application. McGlasson felt $300 was sufficient
to pay for the administrative costs.
VOTE: Ayes (2, McGlasson, Partyka), Nayes (3, Babcock, Grathwol,
Johnstone); Motion failed.
Minnetonka Xacht Club- dock license memorandtun regarding
denial of new dock license to change dock configuration,
including converting 15 slides to slips.
MOTION: Johnstone moved, Partyka seconded to recommend to the
board approval of the findings of the MYC application as presented
in the packet, subject to review by staff and LMCD counsel.
DISCUSSION: Johnstone felt the findings reasonably accurately
described the discussions and analysis of the details of denying
the MYC application. Johnstone questioned whether the amount of
detail of the report was required for the findings.
Grathwol questioned the applicability of the density criteria
characteristics used to determine critical density. He felt since
they were developed in 1976, changes may need to be made. He
supported the conclusions in the MYC case, however, he felt it may
be necessary to review these critical bay density criteria for
future use.
Johnstone concurred with Grathwol's concerns about the criteria.
He mentioned that it was evident the bay is overcrowded but he
questioned whether we need to support the boards actions with
these dated criteria.
Johnstone questioned whether the lengthy discussion that a new
special density license is required for the MYC in Carson Bay
needs to be included in the findings. Johnstone indicated this
discussion is relevant, however, the boards decision not to grant
the multiple dock license was not based on this.
Babcock was under the impression a SDL was granted for the Carson
Bay site. Babcock indicated if there is not a SDL for this site,
one would have to be obtained prior to reviewing a new multiple
dock license.
WATER STRUCTURES COMMITTEE, MINUTES, 2/11/95, Page 4
A friendly amendment was made to direct staff and LeFevere to
review the criticml density and SDL issues raised, mhd present
the amended findings at the board meeting.
VOTE: Ayes (4), Nayes (1, Babcock); Motion carried.
4. Draft Ordinance- to establish a Special Rule for continuous
shoreline of dock use areas in close proximity.
MOTION: Johnstone moved, Grathwol seconded to recommend approval
to the board and recommend third reading, with the amended change
"without restriction as to material riparian rights".
DISCUSSION: Grathwol asked for interpretation with the language
"with no restrictive covenants". He felt the language was not
clear and needed clarification.
Babcock indicated the intent was to not allow the transfer of
density from one site to the other. Babcock felt the language
could be clarified further.
The committee concurred that clarification needed to be done. A
lengthy discussion took place on possible clarifications. The
committee agreed to amend this phrase to "without restriction as
to material riparian rights". A friendly amendment was made to
include this in the original motion.
VOTE: Motion carried unanimously.
5. Wayzata Yacht Club Site 1 and 2 annual renewal application-
identifying "dolphin" poles between slips and the end of the
walkway structures, in some instances accommodating watercraft
storage extending beyond dock slips, "dolphin" poles not a part
of the licensed dock stricture for this nonconforming
stricture.
Babcock mentioned that the applicant was unable to attend t~e
meeting and they requested the issue be tabled to the next Water
Structures meeting in March. Babcock noted that staff needs to
encourage the Wayzata Yacht Club to resolve this issue before the
commencement of the next boating season.
MOTION: Babcock moved, Johnstone seconded to table this agenda
item to the Water Structures Committee meeting scheduled in March.
VOTE: Motion carried unanimously.
6. Upper Minnetonka Yacht Club- multiple dock renewal application,
w/o change, to comply with special density license granted on
7/26/89.
Babcock provided background on the issue. Babcock mentioned both
a multiple dock and special density license were granted for the
UMYC in 1989. The LMCD has enacted a non-construct provision code
relating to docks since these licenses were initially approved.
Babcock reviewed LMCD code which identifies when a facility shall
be deemed abandoned.
WATER STRUCTURES COMMITTEE, MINUTES, 2/11/95, Page 5
Babcock felt the renewal of the multiple dock license is
problematic since this abandonment clause date is on March 10,
1995. If the docks are not built by this date, it will require a
new multiple dock license since the special density license is
considered abandoned. The intent of the non-build clause was to
require building under current code, not under code when the
applications were approved. This allowed keeping up to date
applications that are not built.
Grathwol favored extending the construction clause date and
approving the renewal of the multiple dock license. Grathwol
recommended using construction contracts as assurance to the
project being completed in the near future.
Babcock was concerned in making this concession to the applicant.
He indicated the intent of the non-construction clause related to
the dock facilities, not the building itself. Babcock indicated
construction on the building itself does not qualify as partial
construction. He mentioned the March 10 date was determined to
allow through the ice construction of the docks.
Grathwol explained the applicants have a signed contract for
construction of the docks, but they will not be constructed before
the March 10 deadline. He felt the dock contract should suffice
to allow RDP to build the docks as long as they are constructed
before the end of this boating season.
Babcock mentioned there are legal and practical reason to not
renew the multiple dock application. From a practical standpoint,
there SDL will expire on March 10. This would require a new
multiple dock license application. Legally, there is an ordinance
on the books that establishes this non-build clause. The issue
before the committee is whether to make the applicants reapply for
a new SDL. Babcock felt the ordinance could be changed or
removed, but he was not comfortable to not applying the ordinance
as stated in the code book.
Grathwol mentioned he is favor of recommending approval of the
application, pending the construction of the docks this upcoming
season. If not completed, the SDL should be revoked.
McGlasson mentioned the idea of granting the applicant a 90 day
extension to June 10.
Babcock felt the ordinance would not allow for this. Babcock was
willing to consider granting a variance to the ordinance in this
case.
Johnstone asked if the applicant applied for a SDL today, would
they qualify for one.
Babcock felt they would qualify under current code requirements
for SDL's.
Johnstone questioned whether the applicant would qualify under
current LMCD Code for amenities if a new SDL application is
required.
WATER STRUCTURES COMMITTEE, MINUTES, 2/11/95, Page 6
Nybeck mentioned the amenities listed in the staf~ memo were
evaluated with current code.
Dick Putnam mentioned the applicant is RDP Partners, not the Upper
Minnetonka Yacht Club. He indicated the overall project is an
office building, with part of the building leased to the yacht
club and marina.
The main reason why the 32 slips site has not been built has been
financing. Putnam indicated the securing of financing was put on
hold in the early 1990's because of the lack of financing for
office buildings. Putnam mentioned they could have just put up
the marina facility itself. However after conversations with the
City of Spring Park and Gene Strommen, RDP decided not to do this
because it would not have kept the faith with the City of Spring
Park. Putnam indicated that RDP Partners is not in the business
of building a marina but are interested in building a unique
office building.
Putnam described that initially, they understood the non-
construction clause was in January. They later tmderstood the
date was changed to the beginning of the boating season when the
date was actually March 10. Putnam indicated to the conunittee the
building is under contract, the rip rap is ready to begin, a dock
contract has been signed with Serv-A-Dock, the yacht club lease
has been signed, and the marina dock requirements are being
assembled for staff review. A concern of RDP is to break ice to
put docks in during March of 1995 to comply with the non-
construction clause.
Babcock expressed a concern that the LMCD has already conceded
once on the non-construction clause. He indicated that nearly
four years have passed since the initial non-construction clause
was approved. Babcock felt this was sufficient time to have these
docks built. He did not recommend another non-construction date
since it would require an ordinance change.
Grathwol studied the ordinance to find a solution to resolve the
problem. Grathwol mentioned after reviewing the ordinance, he
interpreted that the conunittee could allow it since it is
partially under construction.
Johnstone asked staff the cost of a SDL license.
Nybeck responded the costs are $50 per BSU and a $300 base fee.
MOTION: Johnstone moved, Grathwol seconded to recommend to the
board approval of the multiple dock license to be built by 6/1/95,
to provide amenities by the end of the boating season, and to
direct staff to confirm SDL requirements.
DISC~3SSION: Grathwol indicated the issue present to the LMCD iv
whether to require the applicant to construct before March 10
through the ice or do we amend the ordinance to allow them to
construct at a later date? Grathwol felt it is in everyone's best
interest to allow RDP an extension on this non-construction
clause.
WATER STRUCTURES COMMITTEE, MINUTES, 2/11/95, Page 7
Johnstone concluded that since confirmations concerning a signed
contract with a dock contractor, confirmation from staff they meet
SDL requirements, and confirmation from staff that the building is
under construction, to conclude the board can allow them to
complete it after March 10.
Partyka was concerned that the LMCD is getting hung up on dates.
He indicated since the building is under construction, that
contracts are signed, and the amenities will be provided, he
encouraged to allow completion of the project.
Babcock was concerned with the construction of the docks and the
renting of the slips without providing all the amenities.
Johnstone indicated he reco~unended a friendly amendment to his
motion declaring a must build date of June 1 and changing the
multiple dock provisions allowing the applicant to do this.
Grathwol added that the renting of docks before the amenities are
provided is an administrative function. As long as the amenities
are provided this year, LMCD Code indicates the site will not be
deemed abandoned and the SDL will remain. He reiterated the
amenities need to be provided before the end of the year.
McGlasson added the amenities to be provided far exceed the
standards set by LMCD Code.
VOTE (Multiple Dock): Ayes (4) Nayes (1, Babcock); Motion carried.
MOTION: Grathwol moved, Johnstone seconded recommending if
conditions of the multiple dock license are met, the SDL is deemed
not abandoned or revoke under Section 2.05, Subd. 8 of LMCD Code.
VOTE: Ayes (4) Nayes (1, Babcock); Motion Carried.
7. Public Hearing Report- Ordinance for Planned Usage Development
(PUD) Procedures and definition for Public Piers.
MOTION: Johnstone moved, Grathwol seconded to table this agenda
item.
VOTE: Motion carried unanimously
8. Additional Business
Johnstone indicated that Chuck Dayton, attorney for Carlson
Property, is currently researching LMCD files to present a case
that it is unreasonable for the LMCD to enforce restrictions on
slips lengths. Johnstone felt it is reasonable for the LMCD to
tie restrictions to slip lengths when a variance is being applied
Johnstone recommended staff conduct research on similar cases to
determine whether the LMCD has a good understanding of the facts
before proceeding.
Johnstone further recommended the idea of the Lake Use and
Recreation Co~unittee identifying whether specific bays of the
lake should prohibit charter boats. Johnstone used Carson Bay as
an examp1 e.
WATER STRUCTURES COMMITTEE, MINUTES, 2/11/95, Page 8
Babcock directed staff to prepare envelope subcommittee ordinances
for the March Water Structures Committee meeting.
MOTION: Johnstone moved, McGlasson seconded to direct stall to
prepare envelope subcommittee ordinances for the next Water
Structures Committee meeting in March.
VOTE: Motion carried unanimously.
ADJOURNMENT: Babcock declared the meeting adjourned at 10:10 am.
FOR THE COMMITTEE
Douglas E. Babcock
Chair
Gregory S. Nybeck
Administrative Technician
~ MLNNETONKA CONSF.~VATION DISTRICT
ORDINANCE NO.
AN ORDINANCE RELATING TO SHORELINE
RE{~UIREMENTS AND CALCULATION OF BOAT STORAGE
DENSITY ON LAKE MINNETONKA; AMENDING LMCD
CODE SECTION 2.02 BY ADDING SUBDIVISION 5
THE BOARD OF DIRECTORS OF THE LAKE MINNETONKA CONSERVATION
DISTRICT (LMCD) ORDAINS that the LMCD Code of O?aln~"ces, Section 2.02 is
amended by addin~ new subdivision § ~ foliows:
Subd. 5. Special Rule for Non-Continuous Shoreline of Dock Use
Areas in Close Prox/mity. The Board may authorize shoreline from one or
more sites (the "transferor sites") to be counted as part of another site (the
"transferee site") for the purpose of computing permissible boat storage
density. Applications for permission to transfer boat storage density shall be
made in accordance with the procedures set forth in section 2.03 and shall be
processed as a part of the applicant*s multiple or commercial dock license
application. Criteria to be considered by the Board in evaluating whether to
approve suoh application sbgll include all criteria set forth in Section 2.03,
subd. 3a). No such permission to t~ansfer boat storal~e density sb-!l be
~Tanted by the Board unless the followin~ additional conditions are met:
a) The dock use areas of each transferor site and the t~ansferee
site may be no more tbs- 150 feet apart.
b) The credit for boat storage 'density transferred from any
transferor site may not exceed one restricted watercraft for each
100 feet of shoreline of the transferor site (with fractional
watercraft counted in accordance with subdivision 1).
c) The total boat storaile at the transferee site may not exceed one
restricted watercraft for each 35 feet of shoreline of the
transferee site (with frsctiona/wstercr~f't counted in accordance
with subdivision 1).
d) No variances, other tb~ temporary low water variances, may be
~z~nted for construction of docks at the tra~3sferee site.
f) As long as the transferee site is used for the storaile of more
restricted watercraft than this Code would show without the
transfer oi' boat storage density under this subdivision:
t) the transferor sites and the transferee site must be in
common owners ; WiTii "^ ,-. ...................... ~.,
and "WITHOUT RESTRICTION AS TO MATERIAL RIPARIAN
RIGHTS"
~)
docks or boat sto~e is'~pez~nitted on the transfe~o~
Sites; and :~
~)
the tz~nsfe~o~ sites must be maintsUned in essent~Al!y'&
natural s~ate and may not be used fop ~esiden~tal dwe!]{n~
units o~' commArcisl uses.
Th~s ordinance is in effect f~om and after its passage and publication in
accordance with the enabling act of the Distr~ct. It is enacted by a ma~orit~ vote of
all the members of the Board and has the affect of an ordinance.
Adopted by the LMCD Board th{= -.- day' of
, 1994.
ATTEST
Douglas E. Babcoclc, Secreta~-
C~7&70~
LAKE MINNETONKA CONSERVATION DISTRICT
Save the Lake Advisory Committee
Minutes
5:00 pm, Thursday, February 2, 1995 RECSIvSS
LMCD Conference Room 160, Norwest Bank Building
Present: Chair Craig Mollet, LMCD Board; Co-chair Bob
Pillsbury; Jim Grathwol, LMCD Board; Len Kopp; Frank Mixa;
Stuart Frick; Administrative Technician Greg Nybeck;
MEETING MINUTES. Pillsbury recommended a change to the
"Zodiac Boat" section of the 1/4/95 minutes on page 1.
Pillsbury clarified that the "a 25 hp outboard motor" section
should read "a 25 hp Mercury outboard motor, short shaft".
The minutes of the 1/4/95 meeting were accepted with the
change recommended by Pillsbury.
ADDITIONAL BUSINESS. Chair Mollet moved the presentation of
the Minnehaha Steamboat project since Leo Meloche was in the
audience. Meloche addressed the committee on the progress of
the project including an update on its financial status.
Meloche provided an up-to-date overview of the project. He
reported the project is 85 % complete with a completion date
targeted for mid summer of 1995. He reported the first
departure will take place in August for training purposes
only. The project to scheduled to open to the public in the
summer of 1996.
Meloche addressed the committee's interest in circulating
financial information relating to the project. This included
the Museum's Long Range Plan and Mission Statement, Financial
Statement and Audit, Museum Summary of Plans and Operations,
an income statement, and a balance sheet. Meloche summarized
this financial data in a one page synopsis.
Meloche reviewed key details of the financial synopsis with
current status estimates. He reported the cost of the
project was estimated at $500,000 in 1990. A total of
$198,000 of cash donations have been received up to date.
This has been supplemented with an approximated $215,000 of
donated man hours, or a total of 43,000 hours. Meloche
indicated the project is very limited on funds. He
identified other aspects of the project where additional
funding is needed. They include a ramp; the pier; dredging;
steam gauges, fittings, controls; cabin finishing; LMCD fees;
additional axels trailer cradle; monthly utilities; and
monthly equipment and supplies.
Meloche asked the committee to waive the LMCD special density
and variance application fees of $2,900, or make a donation
to help pay for them. Meloche explained that this is an once
in a lifetime opportunity to experience transportation in the
early 1900's around Lake Minnetonka.
The consensus of the committee was to refer Meloche to the
Save the Lake Advisory Committee, Minutes, 2/2/95, Page 2
Water Structures committee meeting being held on February 11.
They indicated this discussion was more appropriate at this
meeting since the Save the Lake Advisory Committee has no
authority to waive dock fees. If Meloche is unsuccessful at
the Water Structures Committee, the committee recommended
Meloche report back for potential funding through "Save the
Lake" funds.
DRAFT 1995 SAVE THE LAKE BUDGET PRESENTATION. Nybeck
introduced the draft budget prepared by staff which detailed
anticipated revenues and expenses for 1995. He encouraged
feedback from the committee on the projections of revenues
and expenses prepared by staff, on the projects proposed
without dollar figures associated with them, and other new
projects the committee decides to implement in 1995. Nybeck
indicated these figures are only arbitrary and there will be
opportunities to make changes at future meetings.
Divers Lake Bottom ~lean Up- Frick expressed an interest in
improving this project. He felt a proper amount of funding
needs to budgeted for the project with the shortage of chase
boats in the dive areas in 1994.
Pillsbury concurred with Frick that proper budgeting needs to
be done this year. He agreed there were a shortage of chase
boats in 1994. Pillsbury recommended the project be moved up
the one week to avoid Father's Day weekend. Pillsbury
continued that funds needed for 1995 should be less than for
1994 since there is already a supply of t-shirts available
from 1994. Pillsbury continued that a limited number of t-
shirts need to be purchased for 1995 to supplement the supply
left from 1994. Pillsbury reported that t-shirts were the
largest expense for this project in 1994.
The committee agreed to budget $500 for the project.
Lakeshore Clean-Up Program- The committee was interested in
budgeting for this program, but had some concerns on how to
implement it. Frick felt implementation of clean-up programs
is difficult on Lake Minnetonka since the majority of
shoreline is privately owned.
Some of the ideas discussed by the committee were:
*Pillsbury recommended cleaning in the channel areas.
*Mixa recommended a Spring clean-up around the shorelines
after ice out. He indicated a lot of trash is generated
by ice fisherman.
*Mollet expressed an interest in contacting the cities to
generate a list of locations of where to clean.
*Mixa recommended working with Hennepin County and
Dennis Bailey on joint effort cleanups.
*Designate bridge or ramp areas cleanups by a designated
action group. These cleanup areas would be posted with
a sign designating the cleanup group(s). Mollet
identified the need to know the cost of these signs.
Save the Lake Advisory Committee, Minutes, 2/2/95, Page 3
Frick was concerned with the placement of signs in ramp areas
and around bridges. He felt the area was already too
cluttered with signage.
The committee directed staff to generate a list of all
commercial and non-profit businesses and organizations in the
Lake Minnetonka area. The committee would like to review
this list at the next committee meeting.
The committee agreed to budget for $500 for the lakeshore
cleanup for 1995.
Mercury 25 hp short shaft motor for the zodiac boat-
Pillsbury recommended purchase of this motor for the zodiac
emergency boat recently purchased for the Hennepin County
Sheriff's Water Patrol. Pillsbury indicated he had talked to
the Water Patrol and they mentioned a new motor is necessary
for the zodiac boat. Pillsbury indicated he had researched
the cost of this new motor and had found a good purchase
price. This price was $1,795 with a three year warranty.
Mollet was concerned that the purchase of the motor may be
premature. Mollet referred to a conversation that Strommen
had with Capt. Peterson. In this conversation, Capt.
Peterson indicated their inventory did not require the
purchase of a new motor. Mollet recommended clarifying this
discrepancy of whether the motor is needed prior to moving
forward with the purchase.
Mixa moved, Pillsbury seconded to recommend to the board
up to $2,000 for the purchase of a Mercury 25 h.p. short
shaft motor, conditional that staff determine the need for it
by checking the inventory of motors at Water Patrol with
Capt. Peterson. Motion unanimously approved.
Other Projects- The committee agreed to put the remaining
funds, $18,200, in the reserve fund for new proposals. This
money will be appropriated at future meetings.
ACTION GROUPS REPORT- The committee tabled this until the
list of commercial and non-profit businesses and
organizations in the Lake Minnetonka area is available.
Mixa expressed an interest in running an article in the local
newspapers encouraging leadership groups to take an interest
in projects.
PRIORITIZE FUNDING PROGRAMS- The committee expressed a
funding priority is to develop an informational slide
presentation on the LMCD. The committee agreed to look at
possible avenues to complete this project.
The committee also felt a top priority was the grocery bag
promotion with Super Valu. Nybeck reported that Strommen is
Save the Lake Advisory Committee, Minutes, 2/2/95, Page 4
working with a representative on this. Pillsbury indicated
timing of this promotion is key.
The committee also felt proper organization of the Diver Lake
Bottom and Lake Shore Clean-up projects was essential.
MINNEHAHA CREEK WATERSHED DISTRICT SLIDE PRESENTATION- Nybeck
reviewed the slide presentation of the Minnehaha Creek
Watershed District.
The committee was complimentary of the presentation and felt
there is a need to get this project started.
ADJOURNMENT. There being no further business, the meeting
was adjourned at 6:20 pm.
Respectfully submitted;
Gregory S. Nybeck
Administrative Technician
LAKE MINNETONKA CONSERVATION DISTRICT
Administrative Committee
Meeting Report Minutes
6:30 pm, Wednesday, January 25, 1995
Tonka Bay City Hall
Present: Chair Bill Johnstone, Jim Grathwol, Ross McGlasson,
Craig Mollet, Joe Zwak, Gene Partyka, Tom Reese, Herb Suerth,
executive director Gene Strommen, and administrative technician
Greg Nybeck.
1. MEETING REPORT. Zwak moved, Partyka seconded to accept the
minutes of 12/7/94 as presented. Motion carried
unanimously.
2. EXECUTIVE DIRECTOR REPORT ON PROPOSAL TO DEVELOP AN RFP FOR
EURASIAN ~FATER MILFOIL CONTRACTUAL HARVESTING.
Strommen provided details on the report to develop a RFP for
Eurasian Water Milfoil (EWM) harvesting. Strommen
recommended to continue harvesting EWM with the LMCD
coordinating EWMharvesting activities. He expressed
several concerns with using a contractual harvester. Some
of these include:
1) Costs- feels costs would be excessive
2) Method of Payment- how would contractor be
paid
3) Supervision- would still require LMCD
supervision because of the large investment
4) Contractors- lack of qualified contractors
Strommen felt a lot of issues need to be resolved before
EWM harvesting can be contracted out. Strommen recommended
converting one EWMharvester to paddle wheel propulsion.
Reese had reservations of the Executive Directors Report.
Reese was concerned that the report was not objective. He
felt the report only outlined reasons not to contract for
harvesting. Reese indicated he would accept the
recommendation for this year, but feels the issue needs to
be addressed immediately for 1996. Reese commended
Strommen's recommendation for converting a EWM harvester to
paddle wheel propulsion.
Zwak asked the committee if there are other ways of
controlling EWM. He expressed a curiosity in using
herbicides and other chemicals.
Strommen mentioned that the DNR has limited chemical
options, none of which would be successful in Lake
Minnetonka. The DNRhas indicated that harvesting EWM is
best option available for Lake Minnetonka.
Johnstone recommended that Reese, Suerth, Strommen, and
Nybeck investigate contractual harvesting of EWM for 1996.
ADMINISTRATIVE COMI~ITTEE, Minutes, 1/25/95, Page 2
QUARTERLY MAYOR'S REPORT. Johnstone announced the next
quarterly mayors report meeting is scheduled for 2/24/95, at
7:30 am. The meeting will be held in room 135 at the
Norwest Bank Building in Wayzata. Strommen circulated a
copy of an agenda used at a past meeting. Johnstone
expressed the need to shorten the agenda for this meeting.
He encouraged feedback from other committee members.
Reese agreed the agenda was too long and needed to be
shortened. Two topics he recommended were the Planned
Usage Development (PUD) ordinance and the Envelope Concept.
Grathwol agreed to shorten the agenda and recommended four
agenda items for this meeting. Grathwol encouraged the
committee to make recommendations to staff and organize the
agenda accordingly.
Johnstone encouraged committee members to think about
possible agenda items and communicate them with staff or
himself.
~UDITOR SELECTION ]%PPOIHTMENT, Recommending Babcock,
Langbein, and Co.;
Strommen indicated to the committee that Babcock, Langbein,
and Company have performed the audit functions the past two
years. The cost of the audit, if chosen, would be $1,100
for 1995.
Grathwol moved, Reese seconded to recommend the firm of
Babcock, Langbein, and Company to serve as auditor for the
year of 1995. Motion carried unanimously.
LEGAL COUNSEL ~PPOINTMENT, Recommending Charlie LeFevere,
Holmes and Graven;
MOTION: Grathwol moved, McGlasson seconded to recommend
Charlie LeFevere, Holmes and Graven, as legal counsel for
1995.
DISCUSSION: Reese indicated he felt leadership and legal
advice issues need to be addressed. Reese recommended
discussing them with LeFevere.
Grathwol favors recommending LeFevere, however, he feels
that it would not be inappropriate to discuss these issues
with LeFevere. Grathwol felt it would difficult to replace
LeFevere.
Johnstone indicated he would discuss these issues in the
near future.
ADMINISTRATIVE COM~(ITTEE, Minutes, 1/25/95, Page 3
VOTE: 5 Ayes, 2 Abstained (Zwak, Mollet); Motion carries.
PROSEC~TINH ~TTORHEY 2%PPOIHTMEHT, Recommending Steven M.
Tallen;
MOTION: Reese moved, Zwak seconded to recommend Steven M.
Tallen as prosecuting attorney for 1995.
DISCUSSION: Grathwol recommended a periodic review from the
prosecuting attorney to the Board of Directors. Grathwol
felt this review would educate the Board on this position
and the responsibilities associated with it. The Board
could share comments and concerns with the prosecuting
attorney.
Reese complimented Tallen's past performance and recommended
him for 1995.
Johnstone indicated that Tallen is willing to communicate
with the Board semi-annually.
VOTE: Motion carried unanimously.
7. OFFICIAL NEWSPAPER SELECTION, Recommending Weekly News;
MOTION: Reese moved, McGlasson seconded to recommend the
Weekly News as the official newspaper for 1995.
Zwak questioned whether the committee should investigate
using other local newspapers in addition to the Weekly News.
Zwak felt circulation is a problem with the Weekly News
since it is not delivered directly to homes.
Johnstone explained that the Weekly News has been used to
meet legal obligations of the LMCD. Articles are published
in the other newspapers , such as the The Laker and The Sun
Sailor, when appropriate.
VOTE: Ayes (6), 1 Abstained (Grathwol); Motion carries.
8. B]~NK DEPOSITORY RESOLUTION, Naming officer to sign checks and
other financial institutions as directed by the board;
MOTION: Reese moved, Grathwol seconded, to recommend using
Norwest Banks as the financial institution for LMCD
funds.
DISCUSSION: McGlasson asked the committee on the investment
policy of the LMCD. He recommended a review of the current
policy to determine whether it could be improved.
Johnstone recommended that Strommen, with the assistance of
ADMINISTRATIVE COMMITTEE, Minutes, 1/25/95, Page 4
McGlasson, review current investment policy.
The committee concurred.
VOTE: Motion carried unanimously.
LF~SE AGREEMENT, to add EWM storage space to administrative
remote storage , amending lease rate from $30/m0 to $80/m0,
the $50 increase to be charged to the milfoil budget.
Strommen indicated that extra storage space is needed for EWM
equipment. The landlord has found a space of approximately
150 sq.ft, at a cost of $50 per month. This increased off
storage rental space will be charged to the milfoil budget.
Grathwol moved, Zwak seconded to recommend approval to the
board, subject to attorney's approval. Motion carried
unanimously.
10. PERFORMANCE/COMPENSATION REVIEW FOR THE EXECUTIVE DIRECTOR;
Johnstone recommended tabling this agenda item to the board
to allow for full Board of Directors comments on the review.
The committee concurred.
11. /%DDITIONAL BUSINESS; There was no additional business.
12. ADJOURNMENT; The meeting was adjourned at 7:05 pm.
FOR THE COMMITTEE:
Gregory S. Nybeck
Administrative Technician
MINUTES OF A MEETING OF THE
MOUND ADVISORY PARK AND OPEN SPACE COMMISSION
FEBRUARY 9, 199,5
Present were: Chair Carolyn Schmidt, Vice Chair Tom Case¥, Commissioners Marilyn
Byrnes, Peter Meyer, David Steinbring, Janis Geffre, Mary Goode, and Bill Darling,
Council Representative Andrea Ahrens, Parks Director Jim Fackler, Dock Inspector
Tom McCaffrey, and Secretary Peggy James.
The following persons were also in attendance: Mayor Bob Polston, Daryl Nehring,
and Martha & Rodney Beystrom.
MINUTES
MOTION made by Casey, seconded by Byrnes to approve the Park and
Open Space Commission Minutes of January 12, 1995 as written.
Motion carried unanimously.
AGENDA CHANGES
The following items were added to the agenda'
5.5. Skating Rinks
6.C. Music in the Park
1995 "PARKS PROGRAM" AND "LIFEGUARD/BEACH PROGRAM"
Tim Piepkorn, Recreation Coordinator for Westonka Community Education and
Services, distributed a general information sheet which outlines the Parks and Beach
Programs for 1995, and asked that the Commission express any expectations.
Piepkorn reviewed some of his concerns for the 1995 program:
- The afternoon program at Mound Bay Park experiences a large number of
people just dropping by which make it cumbersome to keep activities orderly.
He suggested that the program either be deleted, or another staff person be
added to help supervise.
- He foresees a need to expand the number of staff from 2 to 3 supervisors at
Mound Bay Park for the morning program.
- He would like the park supervisors to receive in-service training, and
recommends a three-day training session.
More field trips are being planned this year, and he suggested some type of
scholarship fund be developed to help those children pay for trips that cannot
afford it.
Park and Open Space Commission Minutes
February 9, 1995
Safety during swimming lessons at the beaches is a concern, and he suggested
implementing a class that centers on water safety at the beaches.
He would like to see a telephone Hotline developed for the beach and parks
programs which would have a recording of information including beach hours,
when swim lessons begin or are canceled, a schedule of events, etc.
Byrnes asked if they have considered organizing volleyball teams for the youth and
having scheduled game times where neighborhoods could play against each other.
Piepkorn responded that they are considering games such as Box Hockey and at the
end of the season there could be a tournament.
The pay schedule for the lifeguards was discussed, and Piepkorn noted that their
current rates are consistent with other schools. They are hoping to implement a
lifeguard training program into the school curriculum. He explained that it is difficult
to find certified lifeguards, and only two of the lifeguards they had on staff last year
were from Mound.
The Iow attendance records at Belmont Park were discussed. Piepkorn stated that
they are not going to give up on this park yet, that they will give it more effort this
year to raise awareness of the program. They will again be keeping track of
attendance at the parks.
Notifying the public about the parks and beach programs was discussed. The Parks
Director suggested they use the City's quarterly newsletter to print an article.
The Commission raised the issue of having a float in the City Days parade, and it was
discussed.
Piepkorn raised an issue relating to the budget and asked the City take their
suggestion into consideration. He explained that the School District's fiscal year is
July 1 to June 30, and because the year ends in the middle of the summer program,
it makes it difficult to figure out expenses for the program. He would like to broach
the idea of developing a "flat-fee" system using an estimate from previous year's
costs. The Parks Director suggested that this be discussed with the Finance Director.
PUBLIC LAND PERMITS: BATCH #4
City staff is in the process of updating permits for encroachments on public lands as
directed by the City Council. Special permits are required for private structures
located on public lands as specified in City Code Section 320.
"Batch #4" details the private encroachments located at dock sites 32670, 33407,
33487, and 33525. These encroachments have been inspected by the Building
Official and Dock Inspector according to the Procedure Manual.
2
Park and Open Space Commission Minutes
Februany 9, I995
Staff recommended approval of Public Land Permits for "Batch #4", as follows:
Unless otherwise noted in the "Comments/Recommendation" column on the
attached "Batch #4", permits shall be approved according to (14) on the
Decision Flow Chart, "Grant Permit up to 5 Years."
The permits will expire five (5) years from the date of City Council approval.
3. The permits must be renewed with change in dock license holder.
All electrical work on public property is required by State law to be installed by
a qualified licensed electrical contractor and inspected and approved by the
State Electrical Inspector. The City Council must first approve of the proposed
installation. A scaled site plan must be submitted showing in detail the location
of all electrical services on the public land. All power supply to the abutting
property must be properly disconnected until such work is approved by the City
Council. The applicant must verify disconnection with staff.
Batch #4
DOCK SITE
32670
ABUTTING ADDRESS
4594 DENBIGH ROAD
KEVIN RUDEK
STRATFORD LANE, CLASS D
ENCROACHMENT
- STORAGE SHED
WITH ELECTRIC
LIGHT ATTACHED
TO IT.
COMMENTS/RECOMMENDATION
REMOVE OR RELOCATE SHED WITH LIGHT. SHED IS
DILAPIDATED.
DOCK SITE
~407
ABUTTING ADDRESS
4466 DENBIGH ROAD
RODNEY BEYSTROM
STRATFORD LANE, CLASS A
ENCROACHMENT
- ELECTRIC LIGHT
- OUTLET
COMMENTS/RECOMMENDATION
APPROVE OUTLET - VERIFY STATE ELECTRICAL
INSPECTION COMPLETED.
DOCK SITE
33487
33525
ABUTTING ADDRESS
4452 DENBIGH ROAD
JACK COOK
4446 DENBIGH ROAD
MARK HANUS
STRATFORD LANE, CLASS C
ENCROACHMENT
- RETAINING WALL
- BOAT RAMP WITH
ELECTRIC MOTOR
COMMENTS/RECOMMENDATION
RETAINING WALL REQUIRES PRIOR WATERSHED
APPROVAL.
REMOVE BOAT RAMP, PORTION ON PUBLIC LANDS.
NOTE SURVEYS.
- POLE
:{EMOVE/RELOCATE POLE ONTO PRIVATE PROPERTY.
3
STATE OF ~[INNESOTA
SAINT PAUL 55t55
612 -
February 22, 1995
The Honorable Skip Johnson
City of Mound
5341 Maywood Raod
Mound, MN 55364-1687
Dear Mayor Johnson:
I write to inform you that I will present my supplemental budget message next
Tuesday, February 28, to explain why this revised budget is so necessary and
important, and to ask for your help in putting Minnesota's fiscal house in
order.
A supplemental budget is required for three simple, overriding reasons. First,
the U.S. Congress is moving dramatically to reshape the size and scope of tlm
federal gove~rnmen, t, with large fiscal implications for Minnesota. Already, the
-House has passed the Balanced Budget Amendment to the U.S. Constitution
and the Senate is expected to follow suit soon. Within weeks, federal
lawmakers will present detailed budget packages, outlining cuts in federal aid
to the states, including Minnesota. These cuts will not be timid. We
anticipate reductions of several hundred million dollars per year. Simply put,
a new day has arrived in Washington, D.C. and Minnesota must act now to
meet the new challenge and to seize the new opportunity.
Second, these federal cutbacks are coming on top of a structural problem in
Minnesota's long-term budget, which alone threatens to create a $850 million
gap between revenues and expenditures by the next biennium. As my
Administration outlined in the January 1995 report "Within Our Means," this
gap is created by several key cost drivers, including 1) more children and
elderly 2) generous eligibility requirements for sodal services, long-term health
and nursing home care 3) expensive standards and mandates, particularly in
education and corrections, 4) the high cost of public employee benefits, and 5)
mounting infrastructure needs, especially for school repair and prison space.
The daunting size of this structural gap and our challenge is summarized well
in the attached opinion piece by University of Minnesota professor John
Brandl.
An Equal O00ortunity EmoIoyer
February 22, 1995
Page Two of Three
Third, despite the hopes and statements of many, the March forecast will not
provide nearly enough revenue to spend our way out of this long-term
financial hole. Further, I am unwilling to spend that money now. I will insist
that any additional revenue in the March forecast be dedicated to helping us
prepare for furore federal reductions.
Two options for dealing with these challenges are already off the table. First,
the U.S. Congress is not going to reverse course and decide to return to
business as usual. An ABC News/Washin~on Post poll over the weekend
showed that three in four Americans support passage of the Balanced Budget
Amendment. The cuts mentioned above are real and they are coming, as
early as October of 1995.
As I have said before, I will not sign any broad-based tax increase. The
February 19 ~r.z.T.~_~l~llI~ carried a long article which noted that several senior
DFL legislators may consider extending sales taxes or ending several tax
exemptions to generate new revenue. This is not a viable option. The people
of Minnesota clearly said irt the last election that they will not accept a general
tax increase and neither will I.
With delay and tax increases off the table, we have only one option: to reduce
spending. I know that is not the message some want to hear. But it is the
reality and I ask your help in seizing this opportunity to restructure and reform
our government, not only to make it more affordable, but to make it more
effective as well.
The FY 1996-1997 budget spends fully $1 billion more than in the previous
biennium- In 1990, Minnesota governments ranked sixth among the states in
spending per resident. We rated fourth in per capita health and sodal services
spending, eighth in public school spending, 11th in roads and highways, and
18th in higher education. Most Minnesotans would agree that we have not
underfunded government, but we have underachieved on results. The days of
open-ended funding requests are over. Further, if we refuse to act now, cuts
in later years only get steeper, and more painful.
We must think anew. We must rethink old assumptions. Specifically, rather
than systematically asking for more money, let us ask ourselves how we can
improve programs to make them more efficient, more responsive, more
productive. How can administrative services be reformed? How can services
among cities, counties, and school districts be shared? How can competition
February 22, 1995
Page Three of Three
and market incentives be introduced to lower costs and improve quality? How
can cities, counties, and school districts cooperate to target resources to the
highest priority items?
My admlni.~tration is eager to hear your creative ideas, your innovative
solutions. We believe you have many. For our part, I promise our good faith
and our best effort. We want you as a partner, an investor, if you will, in our
plan.~ to ensure long-term financial security for Minnesota- Together, I am
confident we can secure it.
I look forward to your recommendations. Thank you again for your
consideration.
Warmest regards,
ARNE H. CARLSON
Governor
In search of a new evil
to balance state budget
Not even Mae West
could get Minnesota out.
of the budget difficfilties
ahead. You remember
her theory of decision-
making: 'When faced
with a choice between
two evils, I pick the one I
haven't tried before."
Traditionally there have
been two budget evils, in-
creasing revenues and
decreasing expenditures.
The first has been tried
frequently and no longer
has significant support.
Now a splendid but dis-
turbing new study by the
Carlson administration
shows why the second isn't the an-
swer either. We need to invent a
new evil.
The study, called "Within Our
Means," was published last month
by Minnesota Planning, the state's
long-range planning agency. You
can get a copy by calling 296-3985.
The able and devoted bureaucrats
who wrote this study are way ahead
of the politicians and the citizenry.
They worked out the implications
for the future of this fact: Budget
demands widely regarded as legiti-
mate and even crucial are growing
faster than the state's economy.
First let's dispense with the thought
that increased revenues can bring us
enough money to keep the budget
balanced. "Within Our Means" as-
sumes that the state will take in 65
percent more in thxes over the next
decade. You were hoping for less.
But that's the amount of additional
money that would come in if state
and local taxes continue to consti-
tute their current share, 18.4 per-
cent, of personal income. Persisting
in taxing at that rate would bring in
additional billions of dollars from a
growing economy, but would qdl
leave us with ever larger dct'icits
that somehow would have to he
settled. The problem I'm abuut to
describe would be correspondingly
more serious if tax revenues were
reduced below 18.4 percent of per-
John
Brandl
sonal income.
Well, you say, we just
need to cut out the fool-
ishness from the state's
budget. Here is wherethe
study gets interesting. It
shows that the bulk of
state spending goes to just
three items, each impor-
tant to society's well-
being and each creating
mammoth future budge*.
problems. The largest of
these (education of the
young and medical care
for the aged) and the
fastest-growing (correc-
tions) are now experienc-
ing rapidly expanding, demographi-
cally driven, demands. That's a fancy
way of saying we have greatly increas-
ing numbers of kids, elderly and con-
victs. If you have been anticipating
inflation-adjusted state spending per
student or per nursing home resident
to rise, forget it.
One legislator who is trying to turn
his colleagues' attention to this mat-
ter is Rep. Howard Orenstein, DFL~
St. Paul. He notes that if all of the
state's additional tax revenue for
the next couple of years were devot-
ed to schooling, health care for the
elderly, and prisoners, there would
only be enough money to keep the
amount we spend per student, pa-
tient and convict constant. No extra
money would be available for an
increase in anything else state and
local government does.
Say the Legislature did decide to
spend all of this legislative session's
revenue increase on "students, sen-
iors and scoundrels," as Orenstein
puts it. That would be the easy part.
Now let's see what it would take to
keep inflation-adjusted per capita
spending on them constant as we go
,nto the future. The trend of reve-
nues tending not to keep up with
the items on which we spend the
money will continue relentlessly.
The difference grows by $500 mil-
lion to $800 million every two
years. }tow much is that? Eliminat-
lng AFDC would cut $300 million.
and eliminating the court system
another $200 million. Dropping
both might get us through the bud-
get period starting in 1997. Then
the 1999 session of the Legislature
would have another $500 million
shortfall to deal with. The demands
of students and old folks would still
be growing faster than revenues.
The 1999 Legislature might only
have to, say, eliminate the commu-
nity college system (which now
takes $200 million) and the prisons
($400 million). Then in 2001 elimi-
nating special education ($500 mil-
lion) would be almost enough to
balance the budget for two more
years.
.On and on it goes. And this has
been the good news. The situation
I've described continues until about
the year 2010. Thereafter. state
budgeting will take another sharp
turn for the worse. The baby boom-
ers will start retiring, thus simulta-
neously leaving a smaller share of
the population paying taxes and
larger share expecting benefits.
(This predicament is not peculiar to
Minnesota. California's problem is
considerably more critical. That
state's economy is slower-growing,
and its populations of schoolchil-
dren, old folks and prisoners are
expanding more rapidly than Min-
nesota's. A recent study by the
Rand Corp. projects future spend-
ing on elementary and sei:ondary
students, medical care and prison-
ers. If present trends and plans for
those three areas hold, there will be
zero money in the CalifOrnia budget
for higher education or anything
else by early in the next century.)
You say it's ridiculous to contem-
plate the state's dropping its courts,
prison system, community colleges
or special education. And it is ridic-
ulous. But that just means we will
have to get along on fewer resources
per student, per patient and per
prisoner.
For a long time Democrats argued
for spending more money. We spent for less -- we will be much the take on' the challenge is evident,
........ ~,,~' ..... t oott in ~ the rmorersociet¥, though the go.vend, or.has, ind. icated he
describe would be correspond mgly
~,nore serious if tax revenues were
reduced below 18.4 percent of per-
The difference grows by $500 mi'l-
lion to $800 million every two
>'ears. How much is that? Eliminat-
prisoner.
For a long time Democrats argued
for spending more money. We spent
a lot more but are not getting the
government we need. (Consider
schooling. Do you think our kids are
well enough educated?) Now Re-
publicans are arguing for spending
less. The Minnesota Planning study
shows the inevitability of lower real
expenditures for some of our most
important governmental functions.
If spending more money didn't get
us the results we need, will spending
less?
The lesson is this: There is no prac-
tical possibility that either raising
taxes or cutting spending will solve
our problem. Unless we figure out
ways to get huge increases in the
efficiency of government -- more
for less m we will be much the
poorersociety.
we are going to have less buying
power. Now, how can we neverthe-
less get improved outcomes? That is
state government's problem of the
future. Its solution is the evil we
need to invent.
This won't be humorous or fun; the
interest group on whom the state
spends money will complain bitterly
and do their damnedest to intimi-
date the politicians into continuing
on with the status quo, ignoring the
future.
So far this )'ear they've been success-
ful. At the Capitol little willingness to
take on' the challenge is evident,
though the governor has indicated he
intends to revise the budget he sent to
the Legislature last month.
The situation is about to become des-
perate. It cries out for a bipartisan
effort at the Capitol. A governor and
legislators who ignored and put off
confronting this problem would ever
after bear the dishonor of having
betrayed their solemn duty to protect
the state.
John Brandl. a former state legisla-
tor, is a professor at the University oJ
Minnesota's Humphrey Institute oJ
Public Affairs. ,
Park and Open Space Commission Minutes
February 9, 1995
A. #32670, KEVIN RUDEK
Staff indicated that the shed and light have been removed, only the shed foundation
remains, and this is expected to be removed. Staff suggested the foundation be
removed by June 30, 1995.
B. #33407, RODNEY BEYSTROM
Mr. Beystrom explained the history of how and why the electrical was installed. He
stated that it was there when he purchased the house, and he converted the existing
services to an outlet and light and had it inspected by the Electrical Inspector at that
time.
Regarding the light, Mr. Beystrom explained that he has reviewed the City's Guidelines
for Lights on Public Shoreland, and he feels a light should be permitted for safety
reasons because he has a very steep hill. The commission discussed the possibility
of moving the light back onto private property. The applicant was agreeable.
MOTION made by Casey, seconded by Steinbring, to recommend
approval of the following Public Land Permits, as recommended by staff:
Dock Site #32670, 4594 Denbigh Road, Kevin Rudek:
Remove or relocate shed and light.
Dock Site #33407, ~.~.46 Denbigh Road, Rodney Beystrom:
Remove or relocate light. Approve outlet - verify state
electrical inspection completed.
Motion carried unanimously.
C. #33487, JACK COOK
The Parks Director indicated that half of the subject retaining wall has already been
removed, and that the applicant has agreed to remove the balance of the retaining wall
and the boat ramp.
MOTION made by Goode, seconded by Darling to recommend approval
of staff's recommendation to remove the boat ramp and retaining wall by
June 30, 1995, as agreed between Jack Cook and the Parks Director.
Motion carried unanimously.
D. #33525, MARK HANUS
A letter which was received by the applicant, Mark Hanus, was read out loud by Chair
Schmidt.
4
Park and Open Space Commission Minutes
February 9, 1995
"RE: Clothesline poles on city property adjacent to 4446 Denbigh Road
I am unable to attend the Park and Open Space Commission meeting of 9 February
95. I understand you w/il be discussing the clothesline poles that are near my property.
Since I am unable to attend, I just wanted to indicate my position on this issue.
It is unknown who installed these, but it is obvious upon
inspection that it was many years ago.
I do not use these for any purpose and have no desire to
maintain them.
I do not own them and never had an interest in them.
I have not been responsible in any way for these poles in
the past. Consequently, I will not assume responsibility
for them in the future. They were there many years
before I moved to Mound.
My only connection to these poles is that/moved into the
property next to them and hold a dock site near the poles.
If the city wishes, they are most we/come to remove
these poles whenever they desire.
If the city chooses to remove the poles, care must be used. There is a property
iron very near one of the poles. The poles are set in concrete and it is possible that either
the extraction of the pole or the equipment used for this purpose may disturb the location
of the property iron. The location of the property line is critical due to tensions with my
neighbor. If the location of this iron is disturbed by the extraction of the poles, I would
require the city have a registered surveyor relocate it to prevent any future problem. I do
not want a parks employee to reposition it. This would not be legal anyway. To ensure
the proper handling of this matter I would need to have notice as to when the work would
be performed.
Thank you. I hope this explains my position adequately."
The Parks Director explained that if the City agrees to remove the pole, this could set
a precedence for the City to remove other structures in the future, which may be
much larger and more costly to remove. It has been the City's view that the
encroachments are the responsibility of the abutting owner.
Ahrens confirmed that this area was realized to be public land only about 4 years ago,
and that if the City owns the property, they should take care of the encroachment.
Goode thinks the City needs a policy to determine who is responsible for the removal
or maintenance of existing encroachments. Darling agreed.
Ahrens noted that she believes a precedence has already been set to have the City
remove these encroachments; last year the City removed a retaining wall and a
stairway off the commons when the abutting owners refused responsibility.
Fackler explained that abutting owners should assume the responsibility of those
encroachments which were created by them, such as placement of sod or installation
of retaining walls. If the City did not create the encroachment, they should not be
responsible.
Park and Open Space Commission Minutes
February 9, 1995
Goode reiterated that Hanus did not know this was public land when he bought the
house, and the pole was existing when he purchased the property, so she feels the
City should be responsible for the removal of the pole.
Casey commented that they do not know who installed the poles, and the City should
be responsible for prior encroachments. There is no evidence that the applicant has
maintained this encroachment, and we did not catch the person who originally
installed the pole. With a prior structure, he does not see how the City can make Mr.
Hanus remove it.
Goode agreed with Casey, and commented that she believes it would be less costly,
in the long run, to have the City remove the encroachments.
Byrnes suggested that the pole be sawed off at the base, and this would not disturb
the property marker.
Darling commented that he agrees with Casey, and he does not feel this issue is any
different than if someone planted a tree in the street, then sold the house, and the
next person has to remove it.
Peter Meyer stated that considering how minor of an encroachment this is, it was not
worth as much time as they have spent discussing it.
MOTION made by Darling, seconded by Goode, to recommend that the
clothesline pole be removed, at the City's expense, from Dock Site
#33525, abutting ~.'!.~.6 Denbigh Road. Motion carried unanimously.
These recommendations will be reviewed by the City Council on February 28, 1995.
DISCUSSION' 1996 PARK IMPROVEMENTS ! BUDGET REQUEST
The Parks Director reviewed his suggested budget requests for 1996, and a copy of
the Park Commission's "Wish List" which was developed at a previous workshop
meeting was reviewed.
Goode referred to #10 on the Wish List which states, "Sell small parcels of land to
abutting home owners." She suggested that the public lands known as "Stratford
Lane" would be an area of land that she would consider selling to adjacent property
owners. Chair Schmidt stated that the commons docking areas was not being
considered, and the intent was to sell inland parcels that are unbuildable to adjoining
property owners. The Parks Director stressed that it is the City's intent, as well as the
DNR's intent, not to vacate any shoreland properties.
The Commission determined to discuss the subject of land acquisitions at a future
workshop.
6
Park and Open Space Commission Minutes
February 9, 1995
The Commission discussed the need to prioritize their 1996 budget requests, and
determined this should be done at a future workshop.
MOTION made by Darling, seconded by Good, to schedule a workshop
to prioritize the 1996 budget requests, and to invite the Parks Director
to attend. Motion carried unanimously.
The workshop was scheduled for Thursday, February 16th at 7:30 p.m. The agenda
will include:
1996 Budget Requests
Land Acquisitions
SKATING RINKS
The Parks Director reported that the Historical Society would like to work with the City
to renovate the lower level of the Depot into a warming house for skaters, and to also
work jointly with the school to develop a recreational skating rink. The School has not
contacted the City regarding help with the development of a new hockey rink, and we
were not asked to help with the rink installed on the softball field.
Steinbring reported that the Hockey Association intends on building and new indoor
rink, either in Mound or in Orono. If in Mound, the school has plans to build it next
to the existing arena.
Meyer reported that the Community Ed Task force is pushing for another indoor rink.
Schmidt summarized that the four existing rinks within Mound's parks have been
unsuccessful, and she would like to push for Mound to establish one large rink,
centrally located, for recreational skating.
Schmidt suggested that a cost study could be completed on developing a new rink.
She would like to see a rink developed yet this winter.
It was questioned if there is public interest in having a recreational skating rink.
Schmidt suggested that she contact the school PTA's to see if there would be any
support.
Mayor, Bob Polston, suggested that the Commission check with the City Manager
regarding the availability of CBGD funds. The Commission also discussed the
possibility of utilizing fund raisers.
Polston also suggested that a survey could be printed in The Laker or in the City
Newsletter to see what kind of an interest there is for skating rinks or other
recreational facilities within the City of Mound.
'711
7
Park and Open Space Commission Minutes
February 9, I995
MUSIC IN THE PARK
Byrnes reported that they received a $1,000 grant from the State for the "Music in the
Park" program. They plan to use a portion of the grant to pay for a fund raiser. They
hope to expand to two events per month. If anyone would like to help or has
suggestions, their next meeting is Thursday, February 23, at 6:30 p.m. at Community
Ed. They also want to form a task force to explore where and how they can obtain
more money to pay for performances. If you would like to be on the task force you
may contact Marilyn Byrnes or Patsy Keisow.
City Council Representative's Report.
No comments.
Park Director's Report.
The City has got the contract to do the scheduled riprap projects, and they will begin
work soon. At the next C.O.W. meeting on February 21, the Building Official and
himself will be reviewing the Public Land Permits Procedure Manual.
Dock Inspector's Report.
There are now 31 people on the waiting list for dock sites. Tom has been making his
rounds checking out the storage of dock sections.
Mayor, Bob Polston, greeted the Commissioners.
MOTION made by Darling, seconded by Byrnes, to adjourn the Park and
Open Space Commission Meeting at 10:05 p.m. Motion carried
unanimously,
RECEIVED FF_,B
H ennep!3 o= ognty
February 16, 1995
Dear Hauler:
The metropolitan counties of Anoka, Carver, Scott, Dakota, Hennepin, Ramsey, and
Washington, through the Solid Waste Management Coordinating Board (SW'MCB), axe
in the process of implementing a regional county mixed municipal solid waste hauler
licensing program. The purpose of the Regional County Licensing program is to
eliminate duplication of licensing by counties. This will result in a system in which
haulers operating in the metropolitan area will submit only one county hauler, license
application and fee regardless of how many metropolitan counties the hauler collects or
transports mixed municipal solid waste. The regional licensing program will not affect
municipal licenses that may be required.
Each hauler will be assigned a base county, which will be the county in which a hauler's
office, records and vehicles are primarily located. The base county will issue a base
license and coordinate the issuance of an operating license for each metropolitan county
the hauler specifies as a county in which it collects or transports waste.
A uniform county license fee will be established throughout the metropolitan region.
The term of the license year will be July 1, 1995 through June 30, 1996. It is proposed
that this regional license fee be set at $50 per truck regardless of how many counties in
which a hauler operates.
The Hennepin County Board of Commissioners will be considering approval of the Joint
Powers Agreement to establish this Regional County Licensing progrmm at their
regularly scheduled meeting February 21, 1995 at 10:00 a.m. in Room A-2400 of the
Hennepin County Government Center.
The SWMCB has set a public hem-lng regarding the regional license fee level for
Wednesday, February 22, 1995 at 10:30 a.m. at the Metropolitan Mosquito Control
District, Room 205, 2099 University Avenue, St. Paul, Minnesota. Prior to the public
hearing regarding the fee level, written comments regarding the proposed fee level may
Department of Public Works
417 North Fifth Street
Minneapolis, Minnesota 5540 I- 1309
(612)348-6846 FAX:(612)348-8532
Rec~c~d Paper
Page 2
Februa~ 16, 1995
be addre.~ed to the Solid Waste Managemeat Coordinating Board, 235 East Sixth Street,
Suite 202, St. Paul, Minneaota 55101-1919, (612) 222-7227.
The SWMCB and Hennepin County will provide additional information on this regional
program after the fee level has been set, and several informational meetings will be held
throughout the region to explain the program to haulers. Questions regarding the
program may be addressed to Tom Heenan at 348-4491.
ick
Division Manager
JL/sh
NOTICE OF PUBLIC IIEAR~G
Notice is hereby given that on the 22nd day of February, 1995 at 10:30 a.m., in Room
20'5 of the Metropolitan Mosquito Control District Building, 2099 University Avenue,
Saint Paul, h~tnnesota, the Solid Waste Management Coordinating Board (SWMCB) will
conduct a public hearing to receive comments concerning proposed fees for regional
mixed municipal solid waste hauler licenses. The regional hauler licensing program will
require that haulers pay license fees only to the metropolitan county in which the
business is based. Hauling businesses based outside of the metropolitan ar~ and doing
business in the metropolitan area will pay a license fee to only one metropolitan county.
The fees are proposed to be $50 per vehicle for all vehicles used to collect and/or
transport waste in the seven county metropolitan area. Interested agencies, groups or
persons attending the public hearing shall have the right to provide written or oral
comments and suggestions. Prior to the public hearing, written comments may be
addressed to: Solid Waste Management Coordinating Board, 235 East 6th Street, Suite
202, Saint Paul, Minnesota 55105-1919. For further information concerning this issue,
contact Linda Gondringer at the offices of the Solid Waste Management Coordinating
Board at 222-722'/.
If you need an accommodation because of a disability, such as an
interpreter or printed material in an alternate format (i.e., braille or large
print), please contact the Solid Waste Management Coordinating Board at
222-7227.
Paul McCarron
SWMCB Chair
PERSONS PRESENT AT MEETING
PLEASE PRINT YOUR NAME & ADDRESS
'~ PERSONS PRESENT AT MEETING
PLEASE PRINT YOUR NAME & ADDRESS
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