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1994-03-22i ii, I CITY OF MOUND MISSION STATEMENT: The City of Mound, throughI teamWork'and cooperation, provides at a reasonable cost, quality services thatI respond to the needs of all citizens, fostering a safe, attractive and flourishing] CommunitY' I AGENDA CITY OF MOUND MOUND, MINNESOTA MOUND CITY COUNCIL - REGULAR MEETING 7:30 P.M., TUESDAY, MARCH 22, 1994 CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE. APPROVE THE MINUTES OF THE MARCH 8, 1994, REGULAR MEETING. PUBLIC HEARING: YEAR XX COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM CASE//94-08: REQUEST FOR OPERATIONS PERMIT - THE TORO COMPANY, 5320 SHORELINE DRIVE CASE//94-10: WILLETTE CONSTRUCTION, INC., 4744/4748 HAMPTON ROAD, LOTS 25, 26 27, BLOCK 10, PEMBROKE, PID//19-117-23 33 0203. REQUEST: MINOR SUBDIVISION PG. 871 - 884 CASE//94-11: RICK AND SALLY KLOTH, 3245 DEXTER LANE, LOTS 13 & 14, BLOCK 20, DEVON, PID//25-117-24 11 0111. REQUEST: FENCE HEIGHT VARIANCE PG. 885 - 897 COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT. BID.AWARD: 1994 LIFT STATION IMPROVEMENTS PG. 898 - 904 RECOMMENDATIONS FROM PARKS AND OPEN SPACE COMMISSION: - PELICAN POINT SKETCH PLAN - 1994 SUMMER PARKS AND BEACH PROGRAM - ANNUAL PARKS TOUR PG. 905 - 915 PG. 811-818 PG. 819 - 849 PG. 850 - 870 809 ii m la I, I ,il~ , I ii, 10. LICENSE ISSUANCE RENEWALS PG. 916 11. RESOLUTION SUPPORTING AN APPLICATION FOR INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT (ISTEA) FUNDS. PG. 917 12. PAYMENT OF BILLS PG. 918-934 13. INFORMATION/MISCELLANEOUS: mo Financial Report for February 1994, as prepared by Gino Businaro, Finance Director. PG. 935 - 936 Bo Memo from Multiple Dock Owner Association. ~g promoted by Gabriel Jabbour, Orono Councilmember, re: LMCD. PG. 937 PG. 938 - 940 Letter of Thanks from Hennepin County Medical Examiner's Office re: Investigator Truax's involvement in a recent case. PG. 941 Eo Park and Open Space Commission Minutes of March 10, 1994. PG. 942 - 948 F. Planning Commission Minutes of March 14, 1994. PG. 949 - 953 Go REMINDER: Committee of the Whole meeting is scheduled for April 19, 1994, 7:30 PM. 810 I I [~t I I I~, I Mound City Council Minutes MINUTES o MOUND CITY COUNCIL - MARCH 8, 1994 March 8, 1994 The City Council of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, March 8, 1994, in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Skip Johnson, Councilmembers Andrea Ahrens, Liz Jensen, Phyllis Jessen and Ken Smith. Also present were: City Manager Edward J. Shukle, Jr., City Clerk Fran Clark, City Attorney Curt Pearson, City Engineer John Cameron, Finance Director Gino Businaro, Liquor Store Manager Joel Krumm, City Insurance Agent Carl Bennetsen, and the following interested citizens: Jeff Nehring, Bob Morgan, Andy Anderson, Andrea Wing, Mike West, Justin Wing, Billy Householder, Wendy Geffre, Anne Householder, and Scot Anderson. The Mayor opened the meeting and welcomed the people in attendance. The Pledge of Allegiance led by Cub Scout Troop Den//5 was recited. 1.0 RECYCLOTTO WINNER The Mayor presented $50 Westonka Dollars to Richard Oliver, 4824 Longford Road, for recycling the week of March 1, 1994. 1.1 MINUTES MOTION made by Ahrens, seconded by Smith to approve the Minutes of the February 22, 1994, Regular Meeting, as submitted. The vote was unanimously in favor. Motion carried. 1.2 CASE//93-058: JAMES & CATHERINE VEIT, 2563 LOST LAKE ROAD, LOT 15, BLOCK 1, LOST LAKE ADDITION, PID//24-117-24 22 0032, RESOLUTION OF DENIAL RE: VACATION OF DRAINAGE EASEMENT The City Manager explained that at the last meeting this request was reviewed by the City Council. The Council voted to deny the request for a vacation of a drainage easement and directed the City Attorney to prepare a resolution of denial with findings. The proposed resolution was in the Council packet. Smith moved and Jensen seconded the following resolution: RESOLUTION g94-31 RESOLUTION OF DENIAL TO VACATE A PORTION OF AN EASEMENT ON LOT 18, BLOCK 1, LOST LAKE Mound City Council Minutes March 8, 1994 The vote was 4 in favor with Ahrens voting nay. Motion carried. 1.3 The City Attorney stated that as a part of the negotiations that Staff has had with the Veits, if they are to get a building permit, the City wants something that is placed of record indicating that if the house is located where is was suggested or in that general location that they will be utilizing part of the City's drainage easement to get to the lower level of the structure. The City Manager directed that the City Attorney prepare a Declaration and Agreement stating that the Veits understand that if they do this, the City has the right to utilize the easement and if at some future time there is a need for this easement, they would not be able to get to that level. He then presented the Declaration and Agreement of Estoppel that will be presented to the Veits. He asked that the Mayor and Manager be authorized to execute this. This will then be placed of record on the property at the County. Jessen moved and Jensen seconded the following resolution: RESOLUTION f94-32 RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A DECLARATION AND AGREEMENT OF ESTOPPEL WITH THE VEITS ON LOT 18, BLOCK 1, LOST LAKE The vote was unanimously in favor. Motion carded. 1.4 BID AWARD; WATER METER READING EQUIPMENT The Mayor removed himself from the Council for this item. He then left the Council Chambers. Acting Mayor Jensen took over the meeting. The City Manager explained the background of this item. On January 11, 1994, the Council rejected all bids for this water meter reading equipment and authorized readvertising because there was confusion on whether the low bidder met the specifications. The City did readvertise and has received the following bids: Schlumberger Industries, Inc. Water Pro Supplies Corporation $330,390.00 and $336,800.00. The City Manager then introduced John Cameron and Rodney Gordon, from Mc Combs Frank Roos, City Engineering firm. The recommendation was to award the bid to Schlumberger Industries, Inc. in the amount of $330,390.00. Schlumberger is the general contractor for the equipment and will be installing the equipment themselves. Northern Water Works is the local distributor for Schlumberger. Smith moved and Jessen seconded the following resolution: 2 Mound City Council Minutes RESOLUTION//94-3~ March 8, 1994 RESOLUTION TO AWARD THE BID FOR THE WATER METER READING EQUIPMENT TO SCHLUMBERGER INDUSTRIES, INC. IN THE AMOUNT OF $330,390.00 The vote was 4 in favor with Mayor Johnson absent and excused. Motion carried. The Mayor returned to the meeting and relieved Acting Mayor Jensen. 1.5 1994 COMMERCIAL INSURANCE PROGRAM - CARL BENNETSEN, R. L. YOUNGDAHL & ASSOCIATES Carl Bennetsen, R. L. Youngdahl & Associates, reviewed the insurance coverage for 1994. 1994-95 1993-94 Property 8,535 8,247 Business Interruption 258 INCLUDED Crime Public Employee Dishonesty 563 1,100 City Clerk & Treasurer Bonds INCLUDED 200 Theft, Disappearance & Destruction 365 365 . Forgery or Alteration 62 138 General Liability Errors & Omissions 50,257 45,975 INCLUDED 5,896 Automobile Liability 11,255 13,500 UM/UIM 451 555 Physical Damage 10,011 10,699 Miscellaneous Equipment 1,112 N/A Inland Marine 2,351 3,056 Liquor Liability 8,580 7,731 Fireman's AD&D 3OO 3OO Workers' Compensation 55,554 53,234 Boiler & Machinery 2,339 2,217 3 Mound City Council Minutes March 8, 1994 TOTAL ESTIMATED PREMIUM 151,993 153,471 Mr. Bennetsen explained that the two areas of insurance that generate the majority of the premiums are: 1. Municipal Liability - This covers bodily injury and property damage negligence claims including municipal errors and omissions claims - $50,257. 2. Workers' Compensation - Covers employee work place injuries as required under Minnesota Statutes - $55,554, subject to payroll audit. Over the past five years as a result of the League of Minnesota Cities Trust (LMCIT) program, the City has received an average annual dividend of $27,465, further reducing insurance costs. The LMCIT is offering three coverage options for consideration: Open Meeting Law Defense Cost Reimbursement Coverage - Will reimburse city officials for 80% of the legal costs they incur to defend themselves if they are charged with violating the Open Meeting Law, to a maximum of $20,000 after the official has incurred these costs. - COST $754.00 FOR 1994. Excess Liability Coverage Limits - The Minnesota Statutes limit the city's tort liability to $600,000 per occurrence. LMCIT provides a standard $600,000 liability coverage limit to match the statutory limit. However, there are several ways in which that coverage could turn out not to be enough. He referred to the LMCIT bulletin which was presented to the Council. LMCIT Package Deductible Options - (Excluding Workers' Compensation and non LMCIT packages) - presently the City of Mound has a $500 deductible, which applies to the actual loss payment only. The deductible options offered are: a. Deductible $10,000 each occurrence, $10,000 annual aggregate $1,000 per loss per line coverage thereafter, approximate $7,250 savings b. Deductible $25,000 each occurrence, $25,000 annual aggregate $1,000 per loss per line coverage thereafter, approximate $28,900 savings. Both the $10,000 and $25,000 deductible options include legal defense costs in the actual claim cost that would have to be reimbursed to the LMCIT. NOTE: A larger deductible could possibly reduce any potential future LMCIT dividends because there would be less premium. The Council discussed the new options. They decided to continue the coverage as presented, 4 Mound City Council Minutes March 8, 1994 adding the open meeting law defense cost reimbursement coverage and taking the other 2 options under advisement for further discussion at the Committee of the Whole Meeting in April. Jensen moved and Jessen seconded the following resolution: RESOLUTION//94-34 RESOLUTION ACCEPTING THE POLICIES, PREMIUMS AND COMPANIES AS SUBMITTED BY CARL BENNETSEN, R. L. YOUNGDAHL & ASSOCIATES FOR THE 1994 INSURANCE PROGRAM INCLUDING THE OPEN MEETING LAW DEFENSE COST REIMBURSEMENT COVERAGE The vote was unanimously in favor. Motion carried. COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT There were none. 1.6 1993 DEPARTMENT HEAD ANNUAL REPORT Liquor Store Manager Joel Krumm presented his 1993 Annual Report to the Council. 1.7 SET BID OPENING FOR 1994 SEAL COAT PROGRAM MOTION made by Ahrens seconded by Smith to set the bid opening for the 1994 Seal Coat Program for March 31, 1994, at 11:00 A.M. The vote was unanimously in favor. Motion carried. 1.8 SET BID OPENING FOR REPAINTING OF EVERGREEN WATER TOWER 1.9 MOTION made by Ahrens seconded by Smith to set the bid opening for the repainting of Evergreen Water Town for March 31, 1994, at 11:00 A.M. The vote was unanimously in favor. Motion carried. SET PUBLIC HEARING TO CONSIDER THE ISSUANCE OF A CONDITIONAL ~JSE PERMIT TO ALLOW THE EXPANSION OF A PUBLIC SCHOOL KNOWN AS SHIRLEY HILLS ELEMENTARY SCHOOL LOCATED IN THE R-1 SINGLE FAMILY RESIDENTIAL ZONING DISTRICT MOTION made by Smith, seconded by Jessen to set a public hearing for April 12, 1994, at 7:30 P.M. to consider the issuance of a Conditional Use Permit to allow expansion of a public school known at Shirley Hills Elementary School located in the 5 Mound City Council Minutes March 8, 1994 R-1 Single Family Residential Zoning District. The vote was unanimously in favor. Motion carried. 1.10 PAYMENT OF BILLS MOTION made by Jensen, seconded by Jessen to authorize the payment of bills as presented on the pre-list in the amount of $79,826.48, when funds are available. A roll call vote was unanimously in favor. Motion carried. ADD-ONS 1.11 EXEMPTION FROM LAWFUL GAMBLING LICENSE The City Clerk explained that the Knights of Columbus has requested that the Council allow an Exemption from Lawful Gambling License to be obtained from the Gambling Control Board for bingo on April 15, 1994, and bingo and a raffle on May 13, 1994, at Our Lady of the Lake School. Johnson moved and Ahrens seconded the following resolution: RESOLUTION//94-35 RESOLUTION APPROVING A GAMBLING PERMIT APPLICATION FOR THE KNIGHTS OF COLUMBUS //6005 AT OUR LADY OF THE LAKE SCHOOL - APRIL 15, 1994 AND MAY 13, 1994 The vote was unanimously in favor. Motion carried. 1.12 ISTEA PROJECT GRANT APPLICATION The City Manager reviewed Bruce Chamberlain's memo dated March 8, 1994. He explained that in 1991 the Intermodal Surface Transportation Efficiency Act (ISTEA) was passed to allow for more creative and grass-roots use of transportation funds. These funds are to be administered by various agencies, usually at the state or metro government level and made available to local governments for specific types of projects. ISTEA grants are cost-share grants which means that the City must pay for at least 20% of the project. Bruce has determined that development of the Lost Lake channel and the transient dock facilities along Auditor's Road as outlined in the Downtown Mound Concept Plan is eligible for a Transportation Enhancement grant (maximum amount $500,000). Hoisington Koegler-Group, Inc. proposes to complete the grant application including the necessary tasks listed below on an hourly basis not be exceed $1,800. This amount would not include item//5 below. 1. Estimation of project costs. am m m~ I, I, ,11~ , il Mound City Council Minutes March 8, 1994 3. 4. 5. 6. 7. Investigation of needed approval for the project. Development of project timetable. Discussions with the DNR and other agencies which could impact the project. Preliminary environmental evaluation. Formulate application document and exhibits. Work with City Staff to accumulate the necessary letters and approvals from the City Council. Item//5 is estimated to cost about $1,000. If the City were to secure this grant, it would have to come up with matching funds of $200,000 to $300,000. The City would know by July or August if the grant were approved. The funds to finance this project would not have to be committed at that time but the City would have to acknowledge that it would be able to come up with the money and complete the project by 1998. He suggested that the City could identify the money in Fund 30 to finance this project. The funds to finance the approximately $3,000 in application costs could come from the CDBG funds, revolving loan fund. April 1 is the deadline for the current round of grant applications. If it is not approved, we would have all the information available for a future ISTEA grant application. The Council suggested that bike and hiking trails be added as item//8. MOTION made by Jessen, seconded by Jensen to go ahead and prepare the ISTEA Grant Application, authorizing costs of up to $3,000 to be paid from CDBG funds, including bike and hiking paths in the proposal. The vote was unanimously in favor. Motion carried. INFORMATION/MISCELLANEOUS B. C. D. Eo Department Head Monthly Reports for February 1994. LMCD Representative's Monthly Report for February 1994. LMCD Mailings. REMINDER: League of Minnesota Cities (LMC) annual Legislative Conference is scheduled for Thursday, March 24, 1994, in St. Paul. Please let Fran know ASAP if you are interested in attending. REMINDER: No COW Meeting March 15, 1994. Next COW Meeting is April 19, 1994, at 7:30 P.M. 7 Mound City Council Minutes March 8, 1994 Fe Economic Development Commission Minutes of February 10, 1994 & February 17, 1994. I. Planning Commission Minutes of February 28, 1994. 1.13 LMCD INFORMATION The Mayor reported that he had received a fax from Orono Councilmember Gabriel Jabbour regarding proposed legislation dealing with the LMCD, reforming the board where there would be 7 members based on population and lake frontage. The proposal is that these members be elected by the cities involved. Mound would be one district so the City Council would elect a member. Some of the smaller cities would join together because of their population and lake frontage, and then there would be 3 City Councils to elect their representative. This legislation also talks about funding, suggesting that because it is a regional resource it be funded 60% as a regional resource from a fee on boats. 40% being funded by the local municipalities. A copy will be forthcoming for Council review. Councilmember Jabbour thought it would be carried to the Senate floor by Senator Gen Olson and presented. MOTION made by Smith, seconded by Jensen to adjourn at 9:00 P.M. The vote was unanimously in favor. Motion carried. Edward J. Shukle, Jr., City Manager Attest: City Clerk 8 II J lUl I, J Iii , II NOTICE OF PUBLIC HEARING 1994 0RBAN HENNEPIN C00~"/ CO1/~fl~NIT¥ DEVELOPHENT BLOCK GRANT PROGRAH Notice is hereby given that the city of Mound, Minnesota in cooperation with Henneptn County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing on Tuesday , March 22, 1994, at ~ p.m. in the Citv Council Chambers, 5341 Ma_vwood Road: M~un~: M~nn~.~n~ The public hearing is on the housing and community development needs of the city and Urban Hennepin County, the Urban Hennepin County Community Develop- ment Block Grant Program Statement of Objectives, and the proposed use of the 1994 Urban Henneptn County Community Development Block Grant Program planning allocation of $.69,861 by the city. In addition, during the July 1, 1994 to June 30, 1995 program year it is estimated that no additional program income from locally funded CDBG activi- ties will be available to the city. The Statement of Objectives consists of the following seven program areas: (1) ADMINISTRATION, to maximize program benefit and effectively administer program funds; (2) HOUSING, to rehabilitate and assist in the development of housing which is affordable to low- and moderate-income households; (3) NEIGHBORHOOD REVITALIZATION, to maintain and preserve viable neighborhoods through concentrated community development activities; (4) PUBLIG FACILITIES, to improve existing and assist in the development of new public facilities which benefit low- and moderate-income persons; (5) ECONOMIC DEVELOPMENT, to provide financial assistance to businesses which will provide or retain employment to the benefit of low- and moderate-income persons; (6) PUBLIC SERVICES,-to expand and improve the quantity and quality of public services available to low- and moderate-income persons; and (7) REMOVAL OF ARCHITECTUR- AL BARi~IERS, to remove material and architectural barriers which restrict the mobility and accessibility of elderly or disabled persons. The city of Mound, Minnesota is proposing to undertake the following activities with 1994 Urban Hennepin County CDBG funds starting on or about July 1, 1994. Activity Budget Rehabilitation of Private Property 28,991 Westonka Community Action Network (WECAN) $ 8,000 Westonka Intervention $ 5,700 Westonka Senior Center - Operations $24,670 Community Action for Suburban Hennepin (CASH) 2,500 Subsequent increases or decreases in the community planning allocation or the budget of any funded activity by the greater of $10,000 or 50 percent of the allocated amount is a substantial change and pursuant to Urban Henneptn County policy will be subject to the amendment process. For additional information on the proposed activities, level of funding, program objectives and performance, contact the city of Mound at ~72. 0600 or the Hennepin County Office of Planning and Development at 541-7086. The public hearing is being held pursuant to MS 471.59. PUBLRRNG.NOT Francene C. Clark, CMC, City Clerk Publish in The Laker - March 7, 1994 CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 March 16, 1994 TO: FROM' SUBJECT: MAYOR AND CITY COUNCIL ED SHUKLE, CITY MANAGER YEAR XX COMMUNITY DEVELOPMENT PROGRAM BLOCK GRANT (CDBG) On Tuesday, March 22, 1994, we will hold a public hearing at the regular City Council meeting regarding the Year XX Community Development Block Grant (CDBG) Program. The total allocation for Year XX is $69,861. The following itemizes the proposals that have been made to the City of Mound for these dollars: ACTIVITY BUDGET Rehabilitation of private property $28,991 Westonka Community Action Network (WECAN) $ 8,000 Westonka Intervention $ 5,700 Westonka Senior Center - Operations $24,670 Community Action for Suburban Hennepin (CASH) $ 2,500 $69,861 Attached are specific proposals with regard to these activities. Also attached is a Resolution approving of these activities for the Year XX. If you have any questions, please contact me. ES:Is printed on recycled paper WESTONKA SENIOR CENTER Sponsored by SENIOR COMMUNITY SERVICES 1993 PROGRAM STATISTICS: Total Seniors Served 1,612 Individuals Information & Referrals 9,000 Requests Nutritional Dining 1 3,476 Served 541 Individuals Health & Wellness, Educa- tional, Social & Recreational Pro,qrams 535 Events (Average of 28 People/Event) Volunteer Hours 19,765 Hours 214 Volunteers Transportation- Westonka Rides 13,438 Rides 529 Individuals 28,822 Miles Senior Outreach (Co u n s e lin,q / Case Mana,qement) 520 Individuals Served (1 51 Long Term) 1,700 Hours HOMELine Data for Mound ~¢._~Tenant advocacy HOME Line operates a "hotline" (933-0017) to assist tenants experiencing problems with their rental housing situation. The hotline is open from 9am to 6pm weekdays (closes at 3pm on Fridays). We maintain a computerized database documenting all calls. The following summary information is taken from that database. Number of calls received from Mound residents since start-up (January 1992) Number of calls received from Mound residents during 1993 73 41 Total number of Mound residents served (= number of calls x average household size) 225 Percentages of Mound residents served by HOME Line that are: Low income* 64.9 % Moderate income* 29.7% Higher income* 5.4% Below are the problem areas most frequently encountered by callers to HOME Line county-wide. The numbers show how many times each was mentioned by callers from Mound: Since During .1 992 1 993 Eviction 1 8 9 Repairs 19 6 Security Deposit 1 5 11 Discrimination 1 1 Harrassmant 2 0 Intrusion 1 0 Heat 0 0 Improper Notice 0 0 Mortgage Foreclosure Prevention During 1992, HOME Line established a new program to assist homeowners facing the possible loss of their homes to foreclosure. Assistance provided ranges from budget counselling to securing emergency financial aid to arranging mortgage refinancing. Financial aid has been secured from a variety of public and private sources, including an emergency loan fund operated by Community Action for Suburban Hennepin (CASH), HOME Line's parent agency. Number of Mound homeowners assisted during 1993 Financial assistance raised on behalf of Mound homeowners 4 $469 County-wide, the Foreclosure Prevention program assisted 287 homeowners of whom 64.1% were Iow income*, 25.4% were moderate income*, and 10.5% were higher income.* More than $1,460,000 in mortgage refinances were closed or in process during 1993, resulting in an average monthly savings of ..... $149.24)f eligiblet°homeowners.the benefitted homeowners. A total of $121,764 in emergency financial aid was raised on behalf * According to HUD definitions RESOLUTION NO. 94 -__ RESOLUTION APPROVING THE PROJECTED USE OF FUNDS FOR 1994 URBAN HENNEPIN COUNTY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City of Mound, Minnesota, through execution of a Joint Cooperation Agreement with Hennepin County is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Mound, Minnesota, has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it and held a public hearing on Tuesday, March 22, 1994, to obtain the views of citizens on local and Urban Hennepin County housing and community development needs, and the City's proposed use of $69,861 from the 1994 Urban Hennepin County Community Development Grant. BE IT RESOLVED, that the City Council of Mound, Minnesota approves the following projects for funding from the Urban Hennepin County Development Block Grant Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 1994 Urban Hennepin County Community Block Grant Program Statement of Objectives and Projected Use of Funds. ACTIVITY. BUDGET Rehabilitation of private property $28,991 Westonka Community Action Network (WECAN) $ 8,000 Westonka Intervention $ 5,700 Westonka Senior Center - Operations $24,670 Community Action for Suburban Hennepin (CASH) $ 2,500 $69,861 The foregoing resolution was moved by Councilmember and seconded by Councilmember The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative' Attest: City Clerk Mayor Westonka Commun t Action Network · Emergency Assistance · Meals on Wheels · Human Services 5600 Lynwood Blvd. Mound, MN 55364 (612) 472-0742 February 1 1, 1994 RECEIVED SERVICE AREA Greenfield Independence Loretto Maple Plain Minnetonka Beach Minnetrista Mound Rockford Spring Park St. Bonifacius Tonka Bay Western 0reno BOARD OF DIRECTORS craig Andemon St 8on/-~tinnetrista Po/ice Chief Lam/ B~lley D~'~ctor of West Hennepin Pubhc Safety Mary DeVInney Weston~ ~oodsholf Coordinator Roumarle Fabfege-Snyder Co,,'nmu'l/ty Volunteer Tom Gamble L~a/ Businessman Jeanne Gellna$ Communi,'), Volunteer Ste~e Harpeatad Co,'nmun/ty Volunteer Lan Hlrmll Mound Police Chief Mlnglmt Hollte School Social Worker Miry Hurle~ A~ult Basic Education Program Mgt Phyllll Je~en Mound C/ty Council Sandy Oletad P~nsh Nurse Jerry Pfetmw~kl Ba,~k Premdent Richard Schleffer Loch! Attorney Fr. Michael Tegeder Pastor; Our Lady of the Lake Chumh Bob Tomelka Commumty Volunteer Kafen Waltam Community Volunteer ADMINISTRATION Ktkl SOnnen Execut/v~ D~mctor Media Hetnea Atlm/mstrat/ve Assistant Mayor and Councilmembers of Mound 5341Maywood Road Mound, MN 55364 Dear Mayor and Councilmembers of Mound, WeCAN requests that the City of Mound renew your allocation to us of $8,000 from Community Development Block Grant Year XX funds. We thank you again for your support of $7,500 from last year's CDBG funds - you are an important reason for the successes WeCAN achieved in 1993! WeCAN is a community-based human service organization, dedicated to helping people achieve greater self-sufficiency and family stability. WeCAN provides a wide variety of services to low- income residents in western Hennepin County. WeCAN served 1,312 households in 1993 - a 22.5% increase over 1992. Fifty-six percent of the households served in 1993 were residents of Mound. Last year 522 households in Mound were served - 113 families received $22,988 in emergency assistance; 92 seniors received 3,795 home-delivered meals on wheels; 69 seniors and young parents participated in our food and nutrition program; ?? families received budget counseling; 47 households received 125 hours of family and individual counseling at the WeCAN office; and 124 households received public assistance application services. This year WeCAN is planning to establish a community jobs bank in cooperation with a consortium of area Adult Basic Education providers and NET Too (an affiliation of jobs banks in Hennepin County supported by the Private Industry Council). A Boardmember and I will be at your March 22 CDBG public hearing to make a short presentation about our request. Enclosed is additional information about WeCAN and our services, but please call me at 472-0742 if you have any questions or concerns in the meantime. Sincerely, Kiki Sonnen WeCAN Executive Director enc. JII / 1993 leCAi SliT[CS STATISTICS BT C08ffOlLTT / : ' "::::]::::: ::::::::::::::: :::: :':' · :':::::::'::::::::': ':::: :::: :: ':: ::::::-"':'::::: '-', O P NO NCE LORETTO I {Z'~O Z 3 MAPLE PLAIN 16 {4,29! 31 1,685 3 9 Z8 I 3 88 MINNETONEA BEACH 1 {180 I Z HI~NE?R[STA 9 {2,990 10 4Z6 9 3 10 2 4 43 MOUND 113 {ZZ,988 9Z 3,795 69 77 124 47 IZ5 5ZZ ORONO 5 {965 15 708 1 6 15 4Z _~P~ING PA~[ 18 {2,510 78 3,Z17 1 9 3Z i 8 13~ ST. BONIFACIUS 13 {Z,612 3 149 3OSl~. BAT 4 $4!8 Z 6 OTHER CITIES OUT OF WeCAN HE,VICE AREA: DELANO ']ICSLL'IOR ....... , - MEDINA 1 64 .. LONG LAEE 1 .MINNZAPOLIH I I PLYMOUTH ~ 1 i ~PEIOR LAKE 1 $1TZ HHORHWOOD - W*T2RTOWN Z Z OUT OF HTATE ~ I Z ?OTALH' 189 ,40,196 230 { 10,044 94 IlO 259 Information & referral (Breakdown by community not available) t.375 TOTAL ROUSSHOLDS SIEVED Ii 1993: 1,312 11 ,I I I ,I ,t, I ]~,. 1993 WeCAN SERVICES & PROGRAMS D~LIVERED TO OUR COMMUNITY: WeCAN's programs and services benefitted 1,312 low-income families in 1993. This was a 22.5% increase over 1992. WeCAN provides a variety of services to residents of Greenfield, Independence, Loretto, Maple Plain, Minnetonka Beach, Minnetrista, Mound, western Orono, Rockford, Spring Park, St. Bonifacius and Tonka Bay. Emergency assistance: $40,196 in vouchers issued to 189 families in need or crisis in 1993. In the previous year, $34,099 was used to help 194 families. Meals-On-Wheels: 10,044 hot, nutritious meals were delivered to 230 households in 1993. This was a 28% increase over the 7,855 meals delivered in 1991! Food & Nutrition Education: 94 seniors and young parents participated in hands-on cooking and nutrition classes in 1993, compared to 91 participants in 1992. Financial & Budget Counseling services provided to 94 households in 1993 - a 52% increase over the 62 households served in 1992! Planning for Affordable Housing continued in 1993 with WeCAN working with representatives from six cities to review housing needs and housing resources and ways to bridge the gap between them. Future benefits of this planning process could affect 426 low-income households in the study area. Public Assistance application services provided to 259 households in 1993 by Hennepin County outreach workers at our office - compared to 232 in 1992. Family & Individual Counseling provided in 1993 to 54 households by counselers from Pyramid Mental Health Center and RELATE Counseling at our office. This compares to 42 households served in 1992. Information & Referrals WeCAN served an additional 375 households with information and referrals made to other helpful agencies, including energy assistance through West Hennepin Human Services, emergency food through the Westonka Food Shelf, and clothing through Pennywise Clothing Shop. TOTAL HOUSEHOLDS SERVED IN 1993: 1,312 WESTONKA COMMUNITY ACTION NETWORK, INC. REVENUES EMERGENCY ASSISTANCE 21% GRANTS 13% ~ MEMBERSHIP OUES "'"'"'"'"'"'"'"'"'- 18% ROGRAM 1S4E~RvICE FEES OTHER ~ 2% HENNE=IN COUNTY EXPENSES HOUSING 10% EMERGENCY ASSISTANCE 35% MEALS ON wHEELS NUTRITION FINANCIAL COUNSELING HUMAN RESOURCES 18'~ SUPPORTING SERVICES lJ ,I Iii I ,ill,. Iii, i ,,~, ~.~LLq ~{Dm'~ ~' 31. L993 ~ L~92 ~u~4 ~ubL£c suppo~c Conc:~buc£ons $ 2~,751 Fund:a£s~nG events ~.~93 O=L~c~ 20,000 Uesc HennepLu Bt~n"~ Se:"v~ces ~0.!2g TOTAL ?UBLT. C $'~I'PO~T 75.373 TOTAL GOT~L~T~L-~*N'T ~ .48,776 OK~"te~ hoG:aa set'vice ~ees ~etsh£p dues 2,535 ~:esc ~come 901 TOT~LL ~ ~ 27.701 TOTAL 152.850 TOTAL ?~OGZA~ $-'~?ZCZS ~25,757 set*;ices Gene:aL 13~.423 TOTAL SiS,L S6 26,L80 75.986 6,75~ L$,200 LB, 61.6 L,755 L,088 23.292 I2L.232 G$,879 2,593 5.862 ~,692 27,07~ L00,702 $1.0/.-'. 8.343 BLanc F,.md 671 67l TotaLs 1993 t992 $ 2~,75L $ 18,L$6 ~,~93 20,000 2e.Leo 76.371 75.9~6 21.776 2~,0oo L~,20O 2.000 &8,77~ 2!.954 21,~$9 18.6L6 2.535 1.7S5 L.20& ~,03 901 1,088 1.600 1.390 27.70t ~6,L31 45,379 $,008 2.~93 8.046 ~,862 L2,$$L 4,692 30,343 27,075 23.398 ~ SOL L2~,757 L00,702 6.?10 O.OL~ See notes Co ~£nartc£f.t scacaaenr..s. Opa~aclng O~ &&'~ O~ (~q~'~) $21,~27 BE¢-"'~G OF ~ 26.83g ~ ~t,~C?.S, E~D OD' TEA,& $~, 8].0 (3,295) L0,839 ~993 ~99~ ~esc~c~ad E~anc- Operating hzc~cced $(~,06~) 2~0 3,295 $12,~87 Fund 2~0 2.9~1 L993 $20,383 2~0 $86.2~7 Totals ~99~ See noc&s co ~.fl.zflc~LT6 sc~cemeflcs. MARCH 1, 1994 RECEIVED :EB 2 8 199 TO: CITY OF MOUND YEAR END REPORT FOR WESTONKA INTERVENTION PROJECT INC. FOR THE PERIOD OF MARCH 1993 THROUGH FEBRUARY 1994 CLIENT STATISTICS: Married with children .................. 30 Married without children ............... 8 18 ~ Single with children .................... 14 Single without children .................. Other relationships ..................... General assistance & annonymous ........ TOTAL REPEAT DOMESTICS: TOTAL NUMBER OF CLIENTS SERVED 4 21 95 256 351 472-2141 · P.O. BOX 34 · MOUND, MINNESOTA 55364 March 1, 1994 TO: CITY OF MOUND RE: BLOCK GRANT FUNDING AMOUNT: $7,500.00 Recent changes in state statutes on domestic assault and abuse necessitates your police department to develop a policy that will: 1) meet state law; 2) provide for uniform handling and reporting of domestic abuse and assault cases; 3) dispose of cases in a way that will keep them from reoccurring; 4) provide a body of language that can be modified to meet specific changes in existing laws. As the law states, each city must align itself with a project for handling domestic assault and abuse cases within their city. Research has demonstrated that arrest and incarceration coupled with intervention was the most effective way of dealing with domestic abuse and assault cases. As in the past, Westonka Intervention will continue to assist your police department to provide the vehicle in which to handle those domestic abuse and assault cases. Although 351 clients have been served though Westonka Intervention, it must be remembered when reviewing these statistics that ongoing support is a very necessary part of the program and advocates may work with victims for several months. With this support, our clients are able to change their situation and start to live healthier lives. Working with local police departments, Westonka Intervention serves the communities of Mound, Minnetrista, St. Bonifacius, Orono, Long Lake, and Spring Park and in the coming year will be expanding to hopefully serve the entire Lake Minnetonka Community. This community based non-profit organization has been in existence since November of 1985 and consists of a board of thirteen members and seventeen volunteers. This request for CDBG Block Grant of $7,500.00 is made so that Westonka Intervention Project can continue serving the Lake Minnetonka Area. 472-2141 · P,O. BOX 34 · MOUND, MINNESOTA 55364 PROBLEM STATEMENT Violence is a fact of life in Minnesota and violent crimes are on the increase. The State Department of Corrections estimates that approximately 70,000 domestic assaults occur in Minnesota annually. No community is exempt from violent crimes, but prevention/intervention programs that exist within a community according to the League of Women Voter's Study on Domestic Violence, April 1990, "Appears to be ideal venues for responding to individuals who have been violent or at risk for violent behavior." Due to the demographics of the area, surrounded by lakes, the area is not easily accessible. This makes it difficult for county funded programs to service the area. Child protection workers, and the two closest shelters were not adequately servicing the area because of the long distance to travel. In fact, the West Hennepin Human Services Planning Board found that the area is in dire need of social services including the area of domestic violence. Westonka Intervention, a local community based program, was created as a response to this need. PROGRAM OBJECTIVE The objectives of the program are to increase the communities awareness of the problems of domestic violence, to provide victims with access to support, and decrease numbers of repeated domestic violence. People are often not aware that domestic violence is an ongoing cycle that will keep reoccurring until there is an intervention. Once they understand that there is a way to arrest the problem or reduce the incidence's, they will ask for help either for themselves or others. Batterers need specific treatment for their abusive behavior. "Abusive behavior is like alcoholism," according to Chuck Switzer (a former batterer) who's wife M'Liss is the author of CALLED TO ACCOUNT. He says, "It gets progressively worse. The beatings get more intense and they occur more often." Victims of domestic violence develop a very low self-esteem and begin to think there is no way out of the abusive situation. With support and encouragement, they are able to begin better lives for themselves. The most dangerous calls for police are domestics. Domestics can lead to murder and suicides. "If an abuser doesn't get treatment, sooner or later he/she ends up permanently maiming a person, killing someone, or killing him/herself," says Chuck Switzer. Reduced calls to a residence lessens the danger for police. Advocates aid our police by taking over where the police are unable. It is difficult for a police officer to drive a victim to a shelter or hospital, and to tell the victims of his/her legal options when they are on call and are short of time. 472-2141 · P.O. BOX 34 · MOUND, MINNESOTA 55364 METHODS When the police departments make an arrest in a domestic assault call, the police dispatch calls the primary volunteer crisis advocate on a beeper. The primary advocate contacts his or her partner and they then go to the home of the victim to offer support, safety, and legal options. The advocate is trained to provide key information and assist the victim through the process of prosecution. The advocate gives continued support whether an Order of Protection is obtained or not. Whenever possible, the assailant is also informed of the consequences he or she now faces and the treatment programs available to help them to change their behavior. HOURS OF OPERATION Weekdays between the hours of 5:00 P.M. and 8:00 A.M. On weekends from Friday at 5:00 p.m.. through the following Monday morning at 8:00 A.M. SPECIFIC INSTRUCTION WHEN RECEIVING A CALL FROM THE POLICE Based on probable cause the officer makes an arrest. After the arrest the officer calls the beeper number. The advocate responds to the number let~ by the officer. The officer then identifies him/herself and briefly describes the situation giving the name, address, and telephone number of the victim. If no arrest has been made, or if there is substance abuse, advocates will arrange for a more appropriate meeting time and place. During the periods of time that the advocates are not on call, the crisis telephone is available between the weekday hours of 8:00 A.M. through 5:00 P.M. COMMITMENT The police chiefs have committed their departments to this intervention process. The police response include: clear departmental guidelines on arresting when probable cause exists; contacting Westonka Intervention when an arrest is made; referring victims to the project even if an arrest has not been made. Westonka Intervention arranges child care and transportation whenever necessary in order to maximize the accessibility of court services for victims. The project will escort victims and offenders to support groups. Arrangements and transportation to shelter, hospital and housing is also provided. Volunteers contribute their time to Westonka Intervention in other ways besides being crisis advocates. A volunteer manages the crisis hotline daily from 8:00 A.M. to 5:00 P.M. Trained volunteers speak to local groups and organizations. A volunteer coordinates the monthly advocate schedule making sure the schedule flows smoothly and victim report sheets are being sent in. This volunteer also keeps close contact with each advocates offering help where needed. 472-2141 · P.O. BOX 34 · MOUND. MINNESOTA 55364 Il ,I I I, ,I, ,,ii , i ,,, _ TIME IN HOURS TO OPERATE WESTONKA iNTERVENTION The volunteer hours necessary to operate with two advocates on call and maintain the crisis line are 15,132 hours annually. This does not however include all of the other services they provide as stated in the previous paragraph. CONCLUSION Since November of 1985 Westonka Intervention Project has assisted victims of domestic violence. This has been possible due to many wonderful volunteers from our area and the continued support of the cities Westonka Intervention Project serves. This commitment not to accept violence as a fact of life in our communities, but to help men, women and children to lead more productive lives has allowed Westonka Intervention Project to continue to serve our community and it's members for the past eight years. DIRECTOR AND BOARD MEMBERS Valerie J. Hessburg, Director and Founder Minnetrista, MN Dan Hessburg, CO-Founder, Minnetrista, MN Chief Craig Anderson, Minnetrista, MN Officer Rob Meuwissen, Minnetrista, MN Chief Len Harrell, Mound, MN Officer John McKinley, Mound, MN Rhonda Eurich, St. Bonifacius, MN Patti Guttommson, Spring Park, MN Dr. Jay Petersen, Mound MN Connie Stahlbusch, Mound, MN Fr. Michael Tegeder, Mound, MN Joan Underwood, Mound, MN Judge Mary Davidson, Minneapolis, MN Attorney Kathy Kehoe, Mound, MN 472-2141 ' P.O. BOX 34 ' MOUND, MINNESOTA 55364 SENIOR COMMUNITY SERVICES 10709 Wayzata Blvd., Suite 111, Minnetonka, MN 55305 Phone 541-1019 Fax541-0841 BOARD o~ DIRECTORS Tom Tlcen President Carla Pavone ~ st v'~e President Bob Zagaros 2nd Vice Preside~tl Marry Guritz Secretaq, John Young Treasurer Daralyn Pelfer Member.at-Large John Nelson Member-at-Large Robert DeGhetto Me mber.a t d. arg e Mary Anderson Lucille Crow Karl Dansky Alison Fuhr William H. Gray Alko Hlguchl Dwight Johnson Tad Jude Kavln Krueger Senator Gen Olson Ryan Schroeder William G. Weller Benjamin F. Withhart Execu~ve D~ector & C.E.O. PROGRAMS · Community Senior Groups · H.O.M.E. · Multi-purpose senior Centers · senior Outreach · seniors Serving Business February 8, 1994 RECEIVEO Mayor Ferner (Skip) Johnson and Council City of Mound 5341 Maywood Road Mound, MN 55364 Dear Mayor Johnson and Coundl Members: Senior Community Services is requesting the City of Mound to allocate $24,670 for the 1994-'95 fiscal year from it's share of Community Development Block Grant (CDBG) Year XX (July 1, 1994 - June 30, 1995) funds to support the Westonka senior programs and services. Senior programs and services include the operation of the Westonka Senior Center, coordination and operation of the Westonka Rides transportation program, and outreach and case management to frail elderly individuals in the community needing assistance. It has become increasingly difficult, however, with decreases in funding for the past three years from the United Way (due to poor campaigns), the Regional Transit Board, Title III (for Transportation) and from contributions for Senior Community Services to fill the gap between expenses and revenues. This is the reason for the larger than average request for an increase this year. The operating cost of the program has remained consistent. Senior Community Services strives, in all its programs, to help people maintain their independence in their respective communities for as long as possible. If there are any questions, or you would like to have our staff discuss any of our services, please let me know. On behalf of the many elderly who benefit, thank you for your support of the programs. We look forward to continuing cooperation between the City of Mound and Senior Community Services. Sin.c.,erely,- ---- ,; - ~n~amin F. Withhart Executive Director cc: Ed Shukle Jr., City Manager Commun__q_il Action for Suburban Hennepin Norwest Bank BuiJding 1011 First Street S., Suite 301 Hopkins, MN 55343 (612) 933-9180 FAX (612) 933-6147 Mr. Edward J. Shukle, Jr. City of Mound 5341 Maywood Road Mound, MN 55364 RECEIVED , EB 1 4 February 11, 1994 Dear Mr. Shukle: Thank you for your letter of February 9 regarding our request for CDBG funding. To respond to your question about our current CDBG funding, we presently are under contract with the cities of Robbinsdale, Edina, Eden Prairie, and St. Louis Park. The total amount of these three contracts is $ 6,953. This is FY93 CDBG money, Year XIX, which was approved during last year's process. Incidentally, because of the small amounts involved in these four co. ntracts, the administration of this funding is being handled by Hennepin County rather than the cities themselves. The $ 50,000 figure appearing in the budget I sent with our application is our total goal for FY 94 CDBG (Year XX). We have submitted requests for this funding to seventeen Hennepin County municipalities, basing our request on our proportional workload in each during 1993. HOME line's activities in these 17 municipalities account for approximately 75% of our total effort. I appreciate your prompt response to our submission and appreciate the opportunity to attend the March 22 public hearing. If you have need for more information, please feel free to contact Charlie Warner, our Housing Programs Manager, at 933-9180. Sincerely, Executive Director Working tO eliminate the causes of poverty. CITY of MOUND 5341 MAYWOOD ROAD MOUND. MINNESOTA 55364-1687 (612~ 472-0600 FAX (612) 472-0620 February 9, 1994 Ms. Sharon A. Johnson Executive Director Community Action for Suburban Hennepin Norwest Bank Building 1011 First Street South Suite 301 Hopkins, MN 55343 RE: 1994 Year XX CDBG Program Dear Ms. Johnson: Thank you for your letter of request for funding your program from the City of Mound Community Development Block Grant Year XX funds. I noticed in the material that you sent me that you received $50,000 in CDBG funds presently. Could you indicate to me what cities are currently funding your program through CDBG? The City Council will have its public hearing on the CDBG 1994 Year XX Program on Tuesday, March 22, 1994, beginning at 7:30 PM, at Mound City Hall, 5341 Maywood Road. I anticipate receiving applications for the funds allocated to our City from at least three other organizations which are presently funded by CDBG. I expect to hear from these organizations by the end of February. I will review your application and give it consideration as I formulate a recommendation to the City Council for the public hearing. Please advise me as to the cities currently involved with your program at your earliest convenience. Thank you for your interest in the City of Mound. /~erely, ~ ~~ '/a~r d~j .~~S huk ~ 'e, Jr'~'~ City Manager ES:ls printed on recycled paper 111 illfl -.. 0 0 UJ "r' II I it I ,I ,,ii , i ]~ ,, 0 0 Zm- Community Action ' '~r'~ for Suburban Hennepin, Norwest Bank Building 1011 First Street S., Suite 301 Hopkins, MN 55343 (612) 933-9180 FAX (612) 933-6147 Mr. Ed Shukle City of Mound 5341 Maywood Road Mound, MN 55364 RECEIVED/F_B 1 January 31, 1994 Dear Mr. Shukle: This letter is to request funding in the amount of $2,500 from the city's Community Development Block Grant program for 1994. Funds will be used to support HOME Line, the housing services program of Community Action for Suburban Hennepin (CASH). HOME Line was begun by CASH in January 1992. Over the past two years, HOME Line has developed four housing programs for Iow and moderate income homeowners and renters: 1) a tenant "hotline" to assist tenants with rental housing problems; - 2) tenant organizing assistance to educate and train Iow income tenants to work together to solve common problems in a given complex; - 3) a mortgage foreclosure prevention program to provide personal, technical, and financial help to homeowners facing foreclosure due to circumstances beyond their control; and - 4) free legal help and financial assistance for families with children facing eviction. These programs are described in more detail in the HOME Line Program Description enclosed. I have also included a 1994 operating budget for our housing services and a fact sheet that details HOME Line's tenant advocacy and foreclosure prevention activities in Mound. Altogether, HOME Line has assisted approximately 10,000 suburban Hennepin County residents since it began operation in early 1992. Well over 90% of these people have Iow or moderate incomes by HUD standards. We appreciate your willingness to consider our request for support. If you have questions or need additional information, please feel free to contact Charlie Warner, our Housing Programs Manager, at 933-9180. We would also appreciate being informed of any public meetings or hearings at which your 1994 CDBG program is considered. Sincerely, Shar~ Executive Director Enclosures as noted Working to eliminate the causes of poverty. HOMELine Data for Mound Tenant advocacy HOME Line operates a "hotline" (933-0017) to assist tenants experiencing problems with their rental housing situation. The hotline is open from 9am to 6pm weekdays (closes at 3pm on Fridays). We maintain a computerized database documenting all calls. The following summary information is taken from that database. Number of calls received from Mound residents since start-up (January 1992) Number of calls received from Mound residents during 1993 73 41 Total number of Mound residents served (= number of calls x average household size) 225 Percentages of Mound residents served by HOME Line that are: Low income* 64.9% Moderate income* 29.7 % Higher income* 5.4% Below are the problem areas most frequently encountered by callers to HOME Line county-wide. The ~,umbers show how many times each was mentioned by callers from Mound: Since D u ri ng 1992 1993 Eviction 1 8 9 Repairs 1 9 6 Security Deposit 1 5 1 1 Discrimination I 1 Harrassmant 2 0 Intrusion 1 0 Heat 0 0 Improper Notice 0 0 '~gr~gage Foreclosure Prevention Ouring 1992, HOME Line established a new program to assist homeowners facing the possible loss of their '~omes to foreclosure. Assistance provided ranges from budget counselling to securing emergency financial aid to arranging mortgage refinancing. Financial aid has been secured from a variety of public and private sources, including an emergency loan fund operated by Community Action for Suburban Hennepin (CASH), 2.0ME Line's parent agency. Number of Mound homeowners assisted during 1993 Financial assistance raised on behalf of Mound homeowners 4 $469 Svunty-wide, the Foreclosure Prevention program assisted 287 homeowners of whom 64.1% were Iow i~come*, 25.4% were moderate income*, and 10.5% were higher income.* More than $1,460,000 in mortgage refinances were closed or in process during 1993, resulting in an average monthly savings of $149.24 to the benefitted homeowners. A total of $121,764 in emergency financial aid was raised on behalf of eligible homeowners. According to HUD definitions HOME Line Housing Services HOME Line is a program of Community Action for Suburban Hennepin (CASH) 1994 Operating Budget. USES of FUNDS Salaries Benefits Contract Attorney Utilities Mileage/Parking Training Consultants Rent Telephone (incl. LD and FAX) Meeting Expenses Postage Printing & Copying Maintenance & Repairs Advertising Equipment & Furnishings Memberships Insurance Supplies Subscriptions & Publications TOTAL Uses $134,865 31,000 25,600 1,000 3,000 5,000 10,000 17,400 6,000 1,000 3,000 2,000 750 1,400 5,000 1,000 475 2,000 500 250,990 SOURCES of FUNDS Municipal CDBG County Homeless Prevention and Assistance Community Service Block Grant (CSBG)* TOTAL Sources 50,000 25,6O0 175,390 * CSBG is the principle source of funding for Community Action for Suburban Hennepin. These are federal "anti-poverty" funds provided to CASH through the MN Department of Jobs and Training. (January 1994) HOME Scrviccs for Suburban 1 lcnncpin Tcnants · Advice · Access to Legal Assistance · Information 933-0017 1206 Mainstreet, Hopkins, Minnesota 55343 HOME Line Program Description (January 1994) Introduction HOME Line is the name given to CASH's set of housing services that operate in suburban Hennepin County. These currently include tenant advocacy (started in January 1992), tenant organizing (May 1992), mortgage foreclosure prevention counselling (August 1992), and legal defense for families facing eviction (September 1993). CASH, standing for Community Action for Suburban Hennepin, is the "anti-poverty agency" serving Iow income people throughout Minneapolis' suburbs. It isa private nonprofit corporation with tax-exempt status under Section 501(c)(3) of the lnternai Revenue Code. CASH is funded primarily with federal grants passed to us through the Minnesota Department of Jobs and Training. Additionalfur~dingis provided by Hennepin County, the Minnesota Housing Finance Agency (MHFA), ACTION, and several suburban Hennepin municipalities. Tenant Advocacy The advocacy service assists individual tenants and is provided primarily over the phone (the "hotline"), although tenants do occasionally drop in to the office. Individual advocacy includes identifying the tenant's problem, providing accurate and timely information on relevant tenant/landlord rights and responsibilities, helping the tenant understand options they might use to remedy their problem, and, often, mailing out printed materials provided to us by Legal Aid. As advocates gain experience and expertise, there may be opportunities to assist individual tenants prepare for court and, in some cases, represent them in court. More complex cases are often referred to Legal Aid or to volunteer (pro bono) lawyers through the Hennepin County Bar Association's Legal Advice Clinic. Frequently, advocates will assist by referring tenants to other services and programs to help with problems that may be outside the sphere of tenant/landlord issues. Where advocates discover problems affecting many or all tenants in a complex, they may refer the case to HOME Line's tenant organizer. Tenant Organizing Where circumstances warrant and general problems exist, HOME Line's tenant organizer will work with groups of tenants to address problems collectively. Collective tenant action has been used in situations involving poor maintenance and repair throughout a complex, abusive behavior against tenants by management or maintenance personnel, and violation of regulations governing various housing assistance programs. Often, especially in cases involving government-assisted housing, HOME Line will secure assistance for the tenant group from Legal Aid. The organizing project has helped to form a county-wide tenant organization, the Suburban Association For Empowering Tenants (SAFE-T), to promote education on tenant/landlord rights and responsibilities and other housing issues. We are also actively assisting in the formation ora state-wide tenants group, the Minnesota Tenants Network. The Network is primarily focused on improving tenant/landlord law through legislative work. a program sponsored by Community Action for Suburban Hennepin (CASH) 933-9180 HOME Line Program Description Page 2. Mortgage Foreclosure Prevention HOME Line's Mortgage Foreclosure Prevention program helps lower income homeowners who are facing fore- closure and the possible loss of their homes due to circumstances beyond their control. Often this is caused by a family break-up (divorce, abandonment, or death of a spouse) or the loss of a job due to economic dis- location. Intensive individual financial counselling with the homeowner and prompt, knowledgeable negotiations with the lender can sometimes save the situation. The foreclosure prevention staff assist homeowners gain access to public and private financial resources to help solve adelinquency. Where appropriate, alast-resortloan will be made to the homeowner to bring the loan current. The loan is non-interest bearing and comes due on sale of the property or when it is no longer owner-occupied. The program's Emergency Loan Fund is capitalized with funds from CASH; additional loan funds are available to the program through the MHFA's Emergency Mortgage and Rental Assistance Program. Family Homeless Prevention and Assistance This Is Home Line's newest program, funded by Hennepin County in September 1993. Through this county assistance, we contract with an attorney in private practice to provide legal advice, help with negotiations, courtroom representation, and, for income-eligible households, emergency loans for families with children who are facing eviction from their homes. The program operates primarily in the Brookdale division of Hennepin County District Court. Most assisted families live in Brooklyn Park, Brooklyn Center, New Hope, Robbinsdale, and Crystal. Staffing HOME Line's storefront office on Mainstreet in downtown Hopkins is staffed by CASH employees, VISTAs (Volunteers in Service to America, a program of the federal ACTION office) and volunteers from the community. CASH/HOME Line staff include the director of the tenant advocacy program, a tenant organizer, the director of the foreclosure prevention program and her assistant, and an overall housing programs manager. CASH also contracts with an attorney in private practice to provide eviction defense to families with children. The VISTAs are assigned, one each, to the tenant advocacy program and the tenant organizing program. Volunteers serve primarily as tenant advocates. We work closely with the Legal Aid Society of Minneapolis. Legal Aid lawyers train our volunteer advocates in Minnesota tenant/landlord law and provide back-up advice to advocates. Legal Aid lawyers also provide representation to tenant groups organized through HOME Line. Because volunteers are a critical element in HOME Line's success, we place strong emphasis on their recruitment, training, and recognition. Volunteer Involvement Volunteers are a mainstay of much of HOME Line's work. Our tenant hotline is staffed in large part by volunteers recruited from area law schools and the suburban community. The tenant organizing program works with groups of volunteer tenants seeking to improve their collective situation. SAFE-T and the Minnesota Tenants Network are totally volunteer organizations. The Mortgage Foreclosure Prevention program utilizes a five-person Loan Committee composed of volunteers from the CASH board and from the community. Law students also volunteer with HOME Line's Family Homelessness Prevention and Assistance program. Law student volunteers, provided to the project through the Minnesota Justice Foundation, interview clients, prepare trial documents, and represent eviction defendants In court under the supervision of HOME Line's contract attorney. Altogether, over 3,000 hours of volunteer time are donated to HOME Line each year. ~,~,,~ (1194) Hoisington Koegler Group Inc. PLANNING REPORT Mayor, City Council, and Staff TO: Mo-died PFamfing-~ommiss%rt-and-S~a-f-f FROM: Mark Koegler, City Planner DATE: March 14, 1994 SUBJECT: Operations Permit - The Toro Company APPLICANT: The Toro Company CASE NUMBER: 94-08 HKG FILE NUMBER: 94-5c LOCATION: 5320 Shoreline Boulevard EXISTING ZONING: Industrial (I-l) COMPREHENSIVE PLAN: Industrial BACKGROUND: The Toro Company received an Operations Permit in 1986 for the production and assembly facility located at 5320 Shoreline Boulevard. At the present time, they are seeking approval of a modification to the original permit to allow a warehouse expansion of 16,772 square feet. According to the application, the expansion will not result in additional employment. COMMENT: The proposed expansion of Toro's warehouse area is consistent with the overall use of the building. This expansion, in and of itself, does not conflict with any of the other uses within the building nor does it impact any of the adjoining residential properties. The City has, however, received complaints over the past few months about noise from the late night operation of trucks including loading/unloading activities. Since these complaints have attributed the noise to Toro, it is appropriate to reference them at this time. Toro received approval for a trailer parking area on the west end of the site with a capacity of 12 trailers. The approval for this parking area was granted by issuance of a Conditional Use Permit to Balboa who was the owner of the building (Resolution #87-145). When the resolution was originally drafted, it prohibited activity in the trailer parking area from 10:00 p.m. to 7:00 a.m. This provision was subsequently removed from the resolution. Land Use / Environmental ' Planning / Design 7300 Metro Boulevard / Suite 525 · Minneapolis, Minnesota 55439 · (612) 835-9960 · Fax: (612) 835-3160 Toro Operations Permit March 14, 1994 Page Two The resolution did, however, contain a provision requiring Balboa to "provide a landscaping plan which will include trees, shrubs and berming. They will also be required to post a performance bond in an amount up to $15,000. Construction of the landscaping will be done in the spring of 1988." The landscaping improvements were never completed and the performance bond was not posted. It is unlikely that the landscaping referenced above would significantly mitigate noise coming from the Balboa site (including the Toro trailer parking area) had it been installed as required. The landscaping would have provided a visual buffer rather than a sound barrier. Again, the landscaping requirements were the responsibility of Balboa, not Toro. As a part of the Operations Permit discussion, the City Council may want to determine if Toro can reduce noise conflicts with surrounding properties through internal means. If noise problems persist, the Council has the prerogative of reviewing the Balboa Conditional Use Permit including consideration of the reinstatement of the condition banning truck operations during specified night hours. RECOMMENDATION: Staff recommends City Council approval of the requested Operations Permit modification to expand the warehouse area by 16,722 square feet. TOROWSE.OP CITY OF MOUND Fee Paid ~ ~ate File COPY TO ~ KOEGLER 2-18-94 OPERATIONS PERMIT 'APPLICATION Section I - Applicant Information, I I I I 1. Street Address of Prot~rL-y 5320 Shoreline Blvd. e e Legal Description of erot~rty: Lot Block Addition . PID No. Owner's Name Welsh Comoanies Day PhOl3e No, 484-4334 Address 11200 West 78Th St. Eden P'rairie, MN 55344 A~licant (if other than owner): Nam~ The Toro Company(Clark Lillehei) /~]dress 5330 Shoreline Blvd. Day P~ No. 472-8400 Section 2 - Business Information, 1. Name of Business The Toro Company 2. ~btal Fl<x)r Arm 148,450 Fanufacturing Area Sales Floor Area 50,000 3. Describe Nature of Business de e Office ~ 13,928 Warehouse Area 84,522 Other (please st:eci~y) Electrical m~embly operation~ Wholesale Retail 5ocstion (cite unit number or attmch floor plan) Floor Plan Attached Number of Emplpyees: 1st Shift 3rd Shift 150 15o ~nd Shift 15o Adjacent Uses (list businesses) p:ovide a chtailed lis~im; of all chemicals which ~ill be discharged into the sanitary sewer system. N/A -- Will the operation include either interior or exterior stora9e of bulk chemicals? Yes No x . If yes, attach floor plan and/or site plan shoWing ii,cation and d-escribe spill/leakage containment provisions. ~ ________ Other than chemicals, will the operation require outdoor stora9· of materials? Yes No x . If y?s, describe materials a~ attach site plan ~ocattons and i-dentifymg proposed screening by type and location. ----- Section 4 - Certification .. ! certify that all of the above statements and the statements contained in any required papers and plans to be submitted herewith are true and accurate. consent to the entry in or upon the premises described in this application by any authorized official of the City of Mou~ for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Date _ Signature of Applicant Section 5 - City. Review and Action City Reviewed by: Building official Fir~-Chief City .Engineer Other Planner , 'City- Manager Planning Commission Recommendation.' Date Co~cil tction Resolution No. Date Section 3 - Business Operations, , ,, , , ~ 1. Describe Products Prod~ or Services Offered (attach product b~x~ures if available) Low Voltage Lighting, POS, Electric .Trimmers, Snowblower~ Lawnmowe rs. e What types of materials will be shipped into and/or stored within the premises? Plastic. Qardbo~.rd., ~fg. Equip, E.le. ctrical componets. Will materials be shipged by.' 'rail other (specify) semi truck x Will delivery vehicles be stored on the property7 Yes No . If yes, attach site plan showing parking stalls ass~-n-n-~o d~livery vehicles· No change to existin§. Does the business plan. future expansions at this location? Yes No . If yes, describe amount of anticipated expansion and tim~ing. Unknown. most likely we would expand spacE required in square footaue.' Will the business require a_9/ modifications to the exterior of the existing building including but not limited to doors, windows, overhead doors, cooling towers, ~IVAC uaits, etc? Yes No x . If yes, please described and attach a floor plan'and exterior building elevation drawings. Will the proposed operation involve: Noise Generation: Yes No x . If yes, describe source and amotnt Odor Generation: Yes source and amount No x · If yes, describe- Toxic and/or Hazardous Waste Generation: Yes If yes, describe source and amount I II ,I lit ' '" -'1 16,772 S.F. WAREHOUSE AREA 3,544 S.F. OFFICE AREA I · 19'- 10' Citizens Complaint 0fT0r0 0perati0ns The citizens of Mound would like to see changes made in the way Toro operates. The households living near the Toro building%rant to register the following complaints. TRUCK TRAFFIC & NOISE: Trucks use the parking lot as a truck stop idling engines hours at a time, excessive motor reving and tire burning by employees, trucks driving over curbs sending vibrations through nearby windows BUILDING NOISE: EXHAUST FUMES: Trucks idle hours at a time causing exhaust fumes to permeate houses -We wish to see all truck traffic restricted between the hours of 7 PM and 7 AM "~ -The construction of a sound barrier -Move driveway entrance to west side of building connecting directly to Highway 15 -Stop all unnecessary truck idling for hours at end NAME ADDRESS '1 I 21'-0" ~ ' 20'-0" 16,772 S.F. WAREHOUSE AREA 3,544 S.F. OFFICE AREA 20,316 S.F. TOTAL AREA' r' ...:' .,[{;,.'!f? 121'-6" J. 2o'-o' 299 November 24, ']~987 p SOLUnO, ,0. RESOLUTION TO CONCUR WZTH.THE STAFF RECOHI4ENDATZON ~O Al(END RESOLUTZOH J87.-.145, DELETZKG ITEKS 17 AIID ADDTNG ZTE# 110 AS PROPOSED ... WHEREAS, on August 11, 1987, the City Council adopted Resoluttoo 187-145 entitled, "Resolution to Concur with the Planning Commission to Ap- prove a Revtsion to the Conditional Use Permit Granted to Balboa, Nh. Corp. Resolution 185-87 Subject to Conditions'; and WHEREAS, Item 17 of Resolution 187''~45 read as follows: 'No ac- tivity shall occur in the trailer parking area between the hours of 10:00 P.H. and 7:00 A.H."; and WHEREAS, .the Toro Corporation who uses the trailer parking .area has stated that the restriction of tratler activity between the hours of 10:00 P.H. and 7:00 A.H. ts a hindrance to thetr business operations; and WHEREAS, the Balboa HN. Corporation has agreed to landscape and berm the tratler area to minimize the noise as much-as possible. NOW, THEREFORE~-BE XT RESOLVEO that the City Council of the City of Hound, Hinnesota, hereby amends Resolution 187-145 as follows: 1. Item 17 which reads as follows: "No activity shall occur tn the trailer parktng area between the hours of 10:00 P.H. and 7:00 A.H." ts hereby deleted. 2. Item #1'0 which reads as follows: 'Balboa HN. Corporation wtll provide a landscaping plan which will include trees, shrubs and bermtng~ They wtH also be requtred to post a performance Bond an amount up to $15,000. Construction of the landscaping will be done tn the Spring of 1988." ts hereby added. The foregoing resolution was moved by Counci~member Abel and seconded by Counctlmember ~essen. The following Councilmembers .voted in the affirmative: Abeq, Jensen, ~essen, Johnson and Smith. The following Counctlmembers voted in the negative: ~ttest: City - - ~y~r 198 August 11, 1987 RESOLUTION #87-1q$ RESOLUTION TO CONCUR WITH THE PLANNING COHMISSION TO APPROVE A REVISION TO THE CONDITIONAL USE PERHIT GRANTED TO BALBOA HN. CORP. IN RESOLUTION #85-87 SUBJECT TO CONDITIONS 9~1£RF_~$, the City Council on August 11, 1987, held a public hearing pursuant to Section 23.505 of the Mound Code of Ordinances to consider the amendment of item 2(J) of the Resolution 85-87 to permit the parking of trailers at S340 Shoreline Boulevard; and ~, the subject prope~cy is within the Light Industrial (Z-l) zone which allows such uses; and ~$, the subject 'property has been established as a Planned Industrial Rrea (PLA) ~hich allows such uses by Conditional Use Permit; and W~ERFAg, the Planning Commission reviewed the ~equest and does reccmmend approval; and WHEREAS, all persons wishing bo be heard were heard. ~, THEREP0RE, BE IT RE~LVED by the City Council of the City of lqotu~, lqlnn&so~a, that Condition 2(j) of Resolution 85-87 is hereby amended bo 'pe~nit the parking of trail, ers at 5340 Shoreline Boulevard subject to the following condi t ions: ' . All existing consbruction debris within the area shall be r~oved in~nediately. Dust-free surfacing in the trailer parking area shall be neintained at all times. Prior to issuance of the ~onditional Use Permit, Balboa Ni~.~sota shall subndt a landscaping plan showing screening along Lynwood Boulevard for review and approval by the City Planner. landscaping shall be installe~ within 60 clays of the date of this resolution. Trailers and trucks within the parking area and on the re~aining · Balboa property shall be directly involved with tenant businesses. No trailers shall be allowed to remain parked on the site for longer than 30 days. The trailer storage area shall remain trash free at all times. l~r -act tvtt~ -sba tt- <~e u r- -fo-the- tea itec- paclti~qc~ ~c~ -bat~a~ea -the hour's- o~- --lO:.O0 --p,-ra,--b3 Trailer 1.ocattons shall be as sho~n on the site plans dated June 25, 1987. 9. . ~1o outside storage is permitted except by operations permit. 10o Balboa Corporation will provide a landscaping plan.which will Include trees, shrubs and bermlng, They will also be requlred to post a Perfor~nce Bond in an amount up to $15,000. Construction of the landscaping will be done in the Spring of 1~88, - October 28, RESOLUTION 186-1511 FOR ~ TORO CI~PANY~ ~ DMSIC~I AT 5340 S .I:DI~L~ BLVD. WHEREAS, Toro Company/Rome Improvement Division (applicant) has applied for an O~eratio~s Permit to produce 1o~ voltage lighting, po~er outlet centers, electric trimmers and snovblowers which will occupy a total of 148,450 square feet (13,928 sq. ft. office, 33,500 sq. ft. manufacbadng and 101,022 sq. ft. warehouse); and WHERFJ~, electrical assembly operations ate allowed by Operatiorm permit in Planned Irdustrial Areas. ~ NOW, lltEREFOR~, BE IT RESOLVED by the ¢itl~ Council of ~he CiLT of Hound, Minnesota: 1. It is here~y determined that the Toro (~/Bome Improvement Divi~lm electrical assembly operatto~ is cons/stent with the criteria for granting Operations Permits found in Section 23.650.7 o£ the I~ Zoning Code. The Operations Permit is granted in accordance With the following coaditta~: bo Based upon an employment estimate of 150 per shift, Tot Company/l~me Improvem~t Dlvtsim is hereby assigned a total of 150 of the spaces in the Tonkawest. Business Center's parking, facilities. Outside .storage including but not limited to raw mterlals, goods, deliver~ vehicles and trucks excluding those involved in loading or unloadir~ is exprsssly Ix~ibited. CO All off-street loading and unloading areas shall confOrm to the requirements o~ Sectlc~ 23.717 of the Hound Zoning Code. The'Toro 'Company/Home Improvement Division shail encourage its employees to utilize on-site surface lot parking. The foregoing resolution was moved by Councllmember Pauisen and seconded by Councilmember Smith. The following Councilmembers..voted In the afflrmatlve: Jessen, Paulsen, Peterson, Po]ston and Smith. The following Counc~lmembers voted In the negatlve: none. Hayor Attest: Clty Clerk CITY OF MOUND Fee Paid .t~-o -, -- OPERATIONS PERMIT APPLICATION Section I - Applicant Information~ Agglicant (if ot~er than o~ner): hddress Section 2 - Business Information~ /o,~ 1. ~ame of Business ~nufact~ln~ ~a -- .... - ~ e~ e Re~ 4. Location (cite ~it number or attach floor plan) 5. Number of Employees: 1st Shift _ 15~) _ 2nd Shift 3rd Shift - 6. Adjacent Uses (list businesses) Section 3 - Business Operations, , , , , 1.Describe Products Produced or Services Offered (attach product brochures 2. What types o~ materials will be shipped into and/or stored within the Will materials be shipped by: rail other (specify) semi truck Will delivery vehicles be stored off the property? Yes No~ ve~ If yes, attach site plan sho~ing parking stalls ass~to vehicles. Does the business plan future expansions at this location? Yes No ~'_ _. If yes, describe amomt of anticipated expansion and timing. Will the business require any modifications to the exterior of the existing building including but not limited to doors, windows, overhead doors, cooling towers, HVAC mits, etc? Yes No_ ~' · If }'es, please described and attach a floor ~lan and exterior building elevation drawings. Will the proposed operation involve: Noise Generation: Yes )(' _. If yes, describe source and amomt Odor Generation.. Yes source and amount No X If yes, describe Toxic and/or F~azardous Waste Generation: Yes If yes, describe source and amount Provide a detailed listing of all chemicals which will be discharged into Will the operation include either interior or exterior storage of bulk chemicals? Yes No _~__~._ .. If yes, attach floor plan a~d/or site plan showing 16~ation and describe spill/leakage containment provision. __ Other than chemicals, will the operation require outdoor storage of materials? Yes No ~ . If y~.s, describe materials a~ attach site plan Showing locations' and {dentifytng proposed screening by type and location. Section 4 - Certification ! certify that all of the above statements and the statements c~tained in any required papers and plans to be sutmitted herewith are true and accurate. I consent to the entry in o~ upon the premises described in this applicati~n by ar~ authorized official of the City of Mound for the 'purpose of inspecting, or of posting, maintaining and removing such notices may be required by law. Signature of Applicant ~ Date ~ Section 5 - City. Review and Actionmam~mam~m~ City Reviewed by: Building official City .Engineer Fire Chief Planner City- Manager Other Planning Commission Recommendation: Date Council Action Resolution No. Date Application Fee Pa id Bate File' CITY OF MOUND OPERATIONS PERMIT 'APPLICATION Section I - Applicant Informatlon Legal Oescr_ip~lon of PropertT= ~ot o Rlock ,~/~11 ~ Owner's Hame 4. Apglicant (if other than owner): " Name i~ddress Section 2 - Business Information I Describe ~lature of Business e h'l~lesale Location (cite trait number or attach floor plan) t~mber of Employees: 1st Shift 3rd Shift - Ad}acent Oses (list businesses)' Retail 2nd Shift - Section 3 - Business Operations Will materials be shipped by: rail semi truck _ ~' _ other (specie) will delivery vehicles be stored on the property? Yes If yes, attach site plan showing parking stalls assigned-to vehicles. Does the business plan future expansions at this location? Yes No __~. If yes, describe amount of anticipated expansion and-timing: will the business require ~ modifications to the exterior of the existin9 building including but not limited to doorsw windowsw overhead C~OOrS, COOling towe..rs, .I~V?~ urtits, etc? Yes ex[er~or . Zt~ butldfng yes, please descrll~eo an attach a floor plan and' elevation drawings. _---- Will the proposed operation involve: Noise Generation: No ~ ,_- If yes, describe source and amount Yes ~ Yes ' source and amount Tox on: Yes No ~ If yes, describe source and amount Provide a detailed listing of all chemicals which will be discharged into the sanitagy sewer system. Will the oDeration include either interior or exterior storage of bulk chemicals? Yes ~ ~ . If yes, at~ fl~c plan and/or site plan sho~inq l~bi°n and describe sgi11/1eakaoe ~n~i~ent 9. Other than chemicals, will the operation require outdoor storage of anv · aterials? pYeSlan" No ~t~ o If yes, describe m~erials ~ attach site shying locations' an~ identifying proposed screening by type and location. Section 4 - Certification, ! certify that all of the above statements and the statements contained in any required papers an~ plans tD be sul~itted herewith are true and accurate. I consent to the entry in or upon the premises described in this apglicatica any authorized official of the City of Mound for t~e 'pu~ of insl~c~ing, or of posting, maintaining and removing such notices as may be required by law. Signature of Applicant ~ Date ~ Section 5 - City. Review and Action, Reviewed by': Building Official City Planner City .Enginee~ Fire Chief City Manager - Other Planning Commission Recommendation= Date Co~cil Ac~cion Resolution No. Date PROPOSED RESOLUTION #94- RESOLUTION TO AppRovE A MINOR SUBDIVISION FOR 47~.~./48 HAMPTON ROAD LOTS 25, 26, AND 27, BLOCK 10, PEMBROKE PID #19-117-23 33 0203, P&Z CASE #94-10 WHEREAS, applicant, Willette Construction, Inc. has submitted a request for a Minor Subdivision in the manner required by City Code Section 330 and Minnesota State Statute Chapter 462, and all proceedings have been duly conducted thereunder, and WHEREAS, the subject property is located within the R-lA Single Family Residential Zoning District which according to City Code requires a lot area of 6,000 square feet, a 20 foot front yard setback, 10 foot side yard setbacks, and a 1 § foot rear yard setback, and WHEREAS, all proposed setbacks, lot area, and lot coverage are conforming. The proposed lot area for Parcel A is 6,911 square feet, and the proposed lot area for Parcel B is 6,911 square feet, and WHEREAS, the proposed subdivision has been found to be consistent with the regulations setforth in the City Code, and WHEREAS, the Planning Commission has reviewed the request and unanimously recommended approval, with conditions. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, as follows: 1. The City Council does hereby approve the minor subdivision establishing Parcels A and B from Lots 25, 26, and 27, Block 10, Pembroke, subject to the following conditions: A. A final grading and drainage plan will need to be submitted and approved by the City Engineer at the time of building permit application. B. The Certificate of Survey shall be modified to show the water service location on Lot A and the sanitary sewer and water locations on Parcel B. Proposed Resolut/on March 22, 1994 Page 2 Case #94-10 Sanitary sewer and water services for Parcel B shall be installed prior to the recording of the subdivision or a suitable financial guarantee shall be provided to the City to ensure such installation. Drainage and utility easements shall be dedicated to the City including the following: 1) a five (5) foot width along all side lot lines, and 2) a 10 foot width along both the front and rear lot lines. One deficient street unit charge shall be paid in the amount of $1,768.45. F. Park dedication fees in the amount of $500 shall be paid for Parcels A and B,At the time,of building permit issuance. Minor Subdivision-'~~ ~ 2~--v.,~.~ , The ~s approved according to the following proposed legal descriptions and according to the attached Exhibit A: Parcel A: Lot 27 and the West.20 feet of Lot 26, Block 10, Pembroke. Parcel B: Lot 25 and that part of Lot 26 lying easterly of the West 20 feet of said Lot 26, Block 10, Pembroke. It is determined that the foregoing subdivision will constitute a desirable and stable community development and it is in harmony with adjacent properties. The City Clerk is authorized to deliver a certified copy of this resolution to the applicant. The applicant shall have the responsibility for filing this resolution in the office of the Register of Deeds or the Registrar of Titles of Hennepin County to show compliance with the subdivision regulations of the City. The applicant shall also have the responsibility of pay all costs for such recording. This lot subdivision is to be filed and recorded within 180 days of the adoption date of this resolution. MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION MARCH 14, 1994 ~ WILLETTE N TR TI N IN . 4 44 474 HAMPTON ROAD L T 2 &27 BL K1 PEMBR KE PIe#1 -117- 2 . MIN R BDIVI I N City Planner, Mark Koegler, reviewed the applicant's request to subdivide the subject property into two parcels. Parcel A will have 6,887 square feet, and Parcel B will have 6,911 square feet of lot area. This proposed subdivision meets all planning and zoning requirements. Staff recommended that the Planning Commission recommend approval of the proposed minor subdivision subject to conditions. If the Commission concurs with staff's finding, the following motion was suggested: The Planning Commission recommends that the City Council approve the Willette minor subdivision establishing Parcels A and B from Lots 25, 26, and 27, Block 10, Pembroke, subject to the following conditions: 1. A final grading and drainage plan will need to be submitted and approved by the City Engineer at the time of building permit application. 2. The Certificate of Survey shall be modified to show the water service location on Lot A and the sanitary sewer and water locations on Parcel B. 3. Sanitary sewer and water services for Parcel B shall be installed prior to the recording of the subdivision or a suitable financial guarantee shall be provided to the City to ensure such installation. 4. Drainage and utility easements shall be dedicated to the City including the following: 1) a five (5) foot width along all side lot lines, and 2) a 10 foot width along both the front and rear lot lines. 5. One deficient street unit charge shall be paid in the amount of $1,768.45. 6. Park dedication fees in the amount of $500 shall be paid for Parcels A and B at the time of building permit issuance. The Commission clarified that the suggested recommendation included the City Engineer's concerns. MOTION made by Weiland, seconded by Clapsaddle to recommend approval of the minor subdivision as recommended by staff. Motion carried unanimously. This recommendation will be reviewed by the City Council on March 22, 1994. Hoisington Koegler Group Inc. PLANNING REPORT TO: Mound Planning Commission and Staff FROM: Mark Koegler, City Planner DATE: March 4, 1994 SUBJECT: Minor Subdivision APPLICANT: Willette Construction, Inc. CASE NUMBER: 94-10 HKG FILE NUMBER: 94-5a LOCATION: 4744 and 4748 Hampton Road EXISTING ZONING: Single Family Residential (R-lA) COMPREHENSIVE PLAN: Residential BACKGROUND: Willette Construction is seeking approval of a minor subdivision to create two parcels fronting on Hampton Road. Parcel A has an area of 6,887 square feet and Parcel B has an area of 6,911 square feet, both of which exceed the required minimum lot size. According to the applicant, custom homes will be built on each of the parcels and based upon the Certificate of Survey, the structures will conform to all required setbacks. COMMENT: The proposed subdivision meets all planning and zoning requirements. Engineering issues are addressed in a letter from the City Engineer dated March 1, 1994. RECOMMENDATION: Staff recommends that the Planning Commission recommend approval of the proposed minor subdivision subject to conditions. If the Commission concurs with this finding, the following motion is suggested: The Planning Commission recommends that the City Council approve the Willette minor subdivision establishing Parcels/1 and B from Lots 25, 26, and 27, Block 10, Pembroke, subject to the following conditions: Land Use / Environmental · Planning / Design 7300 Metro Boulevard / Suite 525 · Minneapolis, Minnesota 55439 · (612) 835-9960 · Fax: (612) 835-3160 Willette Minor Subdivision March 4, 1994 Page Two 1. A final grading and drainage plan will need to be submitted and approved by the City Engineer at the time of building permit application. 2. The Certificate of Survey shall be modified to show the water service location on Lot A and the sanitary sewer and water locations on Parcel B. 3. Sanitary sewer and water services for Parcel B shall be installed prior to the recording of the subdivision or a suitable financial guarantee shall be provided to the City to ensure such installation. 4. Drainage and utility easements shall be dedicated to the City including the following: I) a five (5)foot width along all side lot lines, and 2) a I 0 foot width along both the front and rear lot lines. 5. One deficient street unit charge shall be paid in the amount of $I, 768. 45. 6. Park dedication fees in the amount of $500 shall be paid for Parcels A and B at the time of building permit issuance. WILLETrE.SUB McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North. Prymouth. Minnesota 55447 Telephone 612/476-6010 612/476-8532 FAX Engineers Planners Surveyors March 1, 1994 Mr. Jon Sutherland Planning and Zoning City of Mound 5341Maywood Road Mound, Minnesota 55364 SUBJECT: Willette Minor Subdivision Lots 25, 26 and 27, Block 10, Pembroke Case #94-10 MFRA #10660 Dear Jon: As requested, we have reviewed the information furnished for the above referenced minor subdivision and have the following comments and recommendations: Grading and Drainage The survey submitted shows only tentative house locations and elevations; therefore, final grading and drainage plans should be included when application is made for building permits. We would also recommend that drainage and utility easements be dedicated along all lot lines, 5' wide on the sides and 10' wide on both front and rear. Street and Utilities According to the City's record utility plans, only Parcel A has in- place sanitary sewer and water services. Services for Parcel B will need to be installed at the Owner's expense. If these services are not installed prior to recording of the subdivision, some type of financial guarantee should be provided to the City. The combination of these three (3) lots were only assessed one unit charge when the streets were reconstructed in 1979. With this proposed subdivision creating an additional buildable parcel, one deficient unit charge of $1,768.45 should be collected. In conclusion, we are recommending the following conditions become a part of the subdivision approval: Final Grading and Drainage Plan to be approved by the City Engineer at the time of building permit application. An Equal Opporlunity Ern~oye~' Mr. Jon Sutherland March 1, 1994 Page Two 2. Dedicate drainage and utility easements to the City, 5 feet in width along all side lot lines and 10 feet in width along both front and rear lot lines. 3. Sanitary sewer and water services for Parcel B, either be installed or some type of financial guarantee provided, such as cash escrow or performance bond. 4. One deficient street unit charge in the amount of $1,768.45 to be paid. Very truly yours, McCOMBS F~ ROOS ASSOCIATES, INC. John Cameron, City Engineer JRC: J mk Application for .'."~ v~-o ~ MINOR SUBDIVISION OF LAND , I I:~ 2 2 I{]{M . City of Mound ; ' i~c~7 -. ' 5341 Maywood Road, Mound, MN 55364 [ ':' '" ' ' '''~ ' : ' Phone: 472-0600, F~x: 472-0620 ~'lanning commission Date:_~..' 1~ '"~4 City Council Date: pistribution: City' Planner Public Works City Engineer DNR Other Case No. ~ Application Fee:_ $50.00 Escrow Deposit:. $1,000 Deficient Unit Charges? Delinquent Taxes? VARIANCE REQUIRED? PXD .o. /¢-/17-,23-33oa0 3 Use of Property . Day Phone Day Phone for zoning, variance, conditional use permit, or other ( ) yes, ~ no. Xf Fes, list date(s) of application, and provide copies of resolutions. Applicant's Name Ofo~hcrmanowm0 Address ~ame of Engineer Bas an application ever been made zoning procedure for this property? action taken, resolution number(s) This application must be signed by ~1~ owners of explanation given vhy this is not the case. gir~nat~re of Owner the subject property, or an Signature of Owner Date [] STATEMENT [] ~NVO~CE ...... ~__.,ORRESPONDENCE WILLETTE CONSTRUCTION, INC. David W. Willette, President P.O. Box 85 · 2542 Lost Lake Road, Mound, Minnesota 55364 Dave 472-4332 472-6362 Mark 472-681r Dan 471-9229 CONTRACTOR'S NOTICE Persons or companies furnishing labor or materials for the Improvement of real property may enforce a lien upon the Improved land If they are not paid for their contributions, even If the parties have no direct contractual relationship with the owner. Minnesota law permits the owner to withhold from his contractor as much of the contract price es may be necessarY to meet the demands all other lien claimants, pay directly the liens and deduct the cost of them from the contract price, or withhold amounts from his contracto, until the expiration of 120 days from the completion of the Improvement unless the contractor furnishes to the owner waivers of claims for mechanlce' liens signed by perspns who furnished any labor or material for the Improvement and who provided the owner with timely notice. Authorized By: Accepted By: 0 0 .,3 Certificate of Survey and Proposed ~ot Division for pave in l~tS 25,25 and 2?, Block I0. pF~DROKR Ilennepin County, Hinnesota Existing Legal Description I~ts 2%°26 and 27, Block ~0, pF~BROKE. P~ropo~ed Legal ~escription~ {to be approved by the Torrens office) A. Lot 27 and the West 20 feet of I,ot 26~ Block 10, p~MBROKE, according to the plat thereof on fil~ o~ of record in the office of the l{egistrar of County of Hennepin. ~. Lot 25 and that part of l~t 26 lying easterly of tho We~t 20 feet of said Lot ~6, Block ~0, pEMB~OKK, according to the [,lat thcreOf on file or of record in the Office of the Registrar of Titles, County of Hennepin. This survey shows the location of the boundaries of the above described parcels. [t does not purpOrt to show any other improvement~ or encroach- $/~?.~: Existing elevation 'Datum: City o[ Mound o : Iron marker CITY OF'~OUND ~*~ ANCIIOR $CiENTIFI I~Ou NAMg: CITY OF MOUND A. DDRE~. $.*.; ~W'~ ¢ ~'~ ,~ EX~STI~G LOT ^RE,~ _ ~'F~ ? EXISTING LOT ARE'/~ SQFT X 30% = '2. o~..~' ... HOUSE: GARAGE: DRIVEWAY: LENGTH "WIDTH _ 3¢ X 26' X ° X TOTAL HOUSE ********* · 'TOTAL DRIVEWAY * * * * * * ·,, ,,., ,.,.. DECK: X '" (:Lf tmperv/ous :.: X '.. = surface under ' ~ deck - [003~) "' TOTAL DE .C.K ************* OTHER: ..' TOTAL DECK @ t~0%'*******~'**'***~. X " X .TOTAL OTHER ***************.**** TOTAL PROPOSEDHARDCOVER ******************. MEET8 LOT COVERAGE REQUIREMENTS M,I I 00.'17/93 X8:12 F.~ ~'* 472 0620 .- CITY OF'llOUND .~-~-~ ANCIIOR SCIENTIFI [~] OOl NAME: 'ADDRESS: .:~ 'EXISTING LOT AREA EXISTING LOT AREA CITY OF MOUND HARDCOVER CALCULATION .. ..... ., ..... · ..' ~,- ' * 'r'.'.~'~."~ SQ FT X 15%. ~ /~'2 7- :':. HOUSE: GARAGE: .. DRIVEWAY;" LENGTH -' WIDTH ... X "' X = TOTAL HOUSE * * 2Z X X · TOTAL'GARAGE ,'d;W~ .> Ii'. ' x ..' ·TOTAL DRIVEWAY DECK: X ............. (if imper~ious :.:~ X "' surface under ,. OTHER: · S0%'* **** * * *'* * * ' * *'* TOTAL DECK @ .'.. ~ ,... X TOTAL OTHER . · TOTAL PROPOSED (OVER) ,. , ' ' Su~ey on flit? yll~ nO Date or .urvey~ ~g or Record? Xes no ? · ID:: # · · W 4' oF §' SIDE: # · · W __4' oF §' [-A/~$HO J~: CC)HIPOP~I~G? YES__ ~0__ ? wxLr., THE PROPOSED PROPOSED RESOLUTION #94-_ ... RESOLUTION TO APPROVE A 2 FOOT FENCE HEIGHT VARIANCE FOR 3245 DEXTER LANE, LOTS 13 AND 14 INCLUDING 7.5' OF VACATED WINDSOR ROAD, BLOCK 20, DEVON PID #25-117-24 11 0111, P&Z CASE #94-11 WHEREAS, the owners, Richard and Sally Kloth have applied for a 2 foot fence height variance to allow a 6 foot high fence within the front yard, and WHEREAS, the subject property is technically a corner lot, even though Windsor Road, to the south, is unimproved. The 6 foot high fence is proposed to be located along the south property line abutting Windsor Road, and then continue to enclose the rear yard, and WHEREAS, the Public Works Superintendent has no objections to the request as there are no current plans for updating Windsor Road, and WHEREAS, Island View Drive intersects diagonally and creates a concern relating to Zoning Ordinance Section 350:750 relating to impeding vision on corner lots, and WHEREAS, the applicant has complained about cars being parked on the unimproved Windsor, and vehicle traffic, and WHEREAS, this variance request is reasonable due to the topography, the unimproved road, and the strict application of the ordinance which creates a practical difficulty, and WHEREAS, the subject property is located within the R-lA Single Family Residential Zoning District which according to City Code requires a lot area of 6,000 square feet, a 20 foot front yard setback to both Dexter and Windsor, a 6 foot side yard setback, and a 15 foot rear yard setback, and WHEREAS, the Planning Commission has reviewed the request and unanimously recommended approval with the following Finding of Fact: Windsor Road is unimproved and the fence will not impede the vision for vehicle operators NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, as follows: 1. The City does hereby grant a 2 foot fence height variance to allow construction of a 6 foot fence along a portion of the front yard up to the point of the required 30 foot sight triangle as shown in Zoning Ordinance Section 350:750. Proposecl Resolution March 22, 1554 Page 2 Case #94-11 e The City Council authorizes the alterations set forth below, pursuant to Section 350:420, Subdivision 8 of the Zoning Ordinance with the clear and express understanding that the use remains as a lawful, nonconforming use, subject to all of the provisions and restrictions of Section 350:420. It is determined that the livability of the residential property will be improved by the authorization of the following alteration to a nonconforming use of the property to afford the owners reasonable use of their land: Construction of 6 foot high privacy fence. This variance is granted for the following legally described property: Lots 13 and 14 including 7.5' of the vacated Windsor Road, Block 20, Devon. MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION MARCH 14, 1994 ~ RI K& ALLYKL TH 24 DEXTER LANE L T 13&14 BL CK2 DEVON, PID #25-117-2411 0111, FENCE HEIGHT VARIANCE~ Building Official, Jon Sutherland, reviewed the applicant's request for a 2 foot fence height variance. The applicant's property is technically a corner lot, even though Windsor Road, to the south, is unimproved. The 6 foot high fence is proposed to be located along the south property line abutting Windsor Road. The Public Works Superintendent has no objections to the request as there are no current plans for updating Windsor Road. Island View Drive intersects diagonally and creates the need to review Zoning Ordinance Section 350:750 relating to impeding vision on corner lots. Staff recommended the Planning Commission recommend approval of the 2 foot fence height variance for a portion of the front yard up to the point of the required 30 foot sight triangle as shown in Zoning Ordinance Section 350:750. The Building Official further clarified the "sight triangle' on the overhead. Weiland questioned the hardship. The applicant, Rick Kloth, explained that due to cars being parked on the unimproved Windsor, and vehicle traffic, he would like the fence to be 6 feet high. The Commission noted that it is reasonable to allow for the variance due to the topography and the unimproved road, and the strict application of the ordinance creates a practical difficulty with this case. MOTION made by Clapsaddle, seconded by Mueller, to recommend approval of the fence height variance as recommended by staff. Finding of fact being that Windsor Road is unimproved and the fence will not impede the vision for vehicle operators. Motion carried unanimously. This recommendation will be reviewed by the City Council on March 22, 1994. CITY OF MOUND STAFF REPORT 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 DATE: TO: FROM: SUBJECT: Planning Commission Agenda of March 14, 1994 Planning Commission, Applicant and Staff Jon Sutherland, Building Official Variance Request APPLICANT: Richard and Sally Kloth CASE NO. 94-11 LOCATION: ZONING: 3245 Dexter Lane, Lots 13 & 14, Block 20, Devon, PID #25-117-24 11 0111 R-lA Single Family Residential BACKGROUND The applicant is seeking a 2 foot fence height variance to Zoning Ordinance Section 350:475, Subd. 3. A. which states, "Front yard fences may be solid or open and shall not exceed 4 feet in height." This property is a corner lot fronting both on the existing Dexter Lane and the unimproved Windsor Road. The Public Works Superintendent has reviewed the request and has no objections at this time, however, the fence must not be placed on the street right-of-way. There are no current plans for updating Windsor Road at this time. Island View Drive intersects diagonally and creates the need to review Zoning Ordinance Section 350:750 relating to impeding vision on corner lots. The existing footprint of the garage is encroaching into the 30 foot setback and the proposed fence will impede the 30 foot clear sight line. Upon a site visit and observation of the actual conditions, vision around the corner is not greatly reduced due to the fact that Island View Drive intersects diagonally. Windsor Road is unimproved and this creates additional buffer between the structure and the road, and improves the ability to see around the corner. The applicant's are seeking the 2 foot variance to afford privacy, and due to the existing conditions, this appears reasonable as the yard area to the west of the dwelling is the unimproved Windsor Road. 1[ ,It It I ,n .... ~,~ , Staff Report 4909 Three Points Blvd. February 14, 1994 RECOMMENDATION Staff recommends the Planning Commission recommend approval of a fence height variance for a portion of the front yard up to the point of the required 30 foot sight triangle as shown on the attached illustration (Zoning Ordinance Section 350:750). JS:Pi The abusing neighbors have been notified of this request. This case will be heard by the City Council on March 22, 1994. HOUND CITY CODE SECTION 350:745, SUBD. 1. I. The natural drainage system shall be used as far as is feasible for storage and flow of runoff. Stormwater drainage shall be discharged to marshlands, swamps, retention basins or other treatment facilities. Diversion of stormwater to marshlands or swamps shall be considered for existing or planned surface drainage. Marshlands and swamps used for stormwater shall provide for natural or artificial water level control. Temporary storage areas or retention basins scattered throughout development areas shall be encouraged to reduce peak flow, erosion damage, and construction cost. Section 350~750. Traffic Control. The traffic generated by any use shall be channelized and controlled in avoid: (a) will congestion on the public streets, (~)%%na%%rict~ards, and (c) excessive traffic through residential areas, particularly truck traffic. Internal traffic shall be so regulated as to ensure its safe and orderly flow. Traffic into an ~hall in all cases be forwar ~,.~._ _:~L d ~ut.~f b~slness areas un corner lots, nothin~ -~_~ ~'~ w~un no_pacKing into streets. ~ ~n~ De p£ace~ or allowed to grow with the ~xception of seasonal crops in such a manner as materially to impede vision between a height of two and one-half (2-1/2) and ten (10) feet above the centerline grades of'the intersecting streets to a distance such that a clear line of vision is possible of the intersection street from a distance of thirty (30) feet from the intersection of the right-of-way lines. No Obstruction in Clear Sight Triangle 84 3/~s/93 ,11 ,I II I a "~, Planning Commission Date: City Council Date: ~ARIANCE APPLICATION CITY OF MOUND 5341 Maywood Road, Mound, MN 55364 Phone: 472-0600, Fax: 472-06:20 .$50 Application Fee:~ City Planner ~~ Public Works City Engineer .DNR Other Please type or print the fogowing information: ^ are of Sub t ¥: Addition~ Block c~ >ning District_ Owner's Name.__ Owner's Address. Day Phone Applicant's Name (if other than owner). Address Day Phone Has an application ever been .n)ade for zoning, variance, conditional use permit, or other zoning procedure for this property? {Oyes, ( ) no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. Detailed descripton of proposed construction or alteration (size, number of stories, type of use, etc.): Variance Application (11/93) l~e 2 Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes (), No (). If no, specify each non-conforming use (describe reason for variance request, i.e. setback, lot area, etc.): SETBACKS: required requested (or existing)/~ Front Yard: ( N S E W ) ft. ft. Side Yard: (NSF:OY~ ~ ft. c/ ft. Rear Yard: ( N $ E W ) ft. ft. Lakeside: ( N S E W ) ft. ft. : (NSEW) ft. ft. Street Frontage: ft. ft. Lot Size: sq fl SCl fi Hardcover: sq fl scl fl VARIANCE fto ft. ft. ft. ft. ft. ft. sqfl sqft Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (~, No (). If no, specify each non-conforming use: Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) topography ( ) soil ( ) too small ( ) drainage (~)~existing situation ( ) too shallow ( ) shape ( ) other: specify Variance Application (11/93) Page 3 Was the hardship described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes (), No (~. ff yes, explain: Was the hardship created by any other man-made change, such as the relocation of a road? No (~. If yes, explain: Yes (), o Are the conditions of hardship for which you request a variance peculiar only to the property described in this petition? Yes (t~, No (). ff no, list some other properties which are similarly affected? 9. Comments: I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. / * ? ~ ' Date '~'" 3wner's Signature~fi' Date Applicant's Signature_ GeOrge POOanF LAND SURVEYORS* Licensed, Insured &Bondcd / SS431 Oot, ol~r 18, 198~'" RESOLUTION NO. 83-192 RESOLUTION VACATING 7 1/2 FEET OF THE STREET PORTION OF WINDSOR ROAD, BU~ R~AINING THE UTILITY F~NTS WHEREAS, Minnesota Statutes, Section 412.851 provides that the City Council may by resolution vacate any street, alley, public grounds, or public way, or any part thereof, when it appears in the interest of the public to do so; and WHEREAS, the City of Mound has claimed a street and utility easement over the followin~ described land: Windsor Placeas dedicated in the recorded plat of Devon, Hennepin County, Minnesota; and WHEREAS, a public hearing was held on Occtober 18, 1983, at 7:30 P.M., · as required by law; and WHEREAS, it has been determined that good area planning requires that this easement be vacated, being the north 7.9 feet of Windsor Place which lies between the extension southerly, of the the east line of Lot 14 and the west line of Lot 13, Block 20, Devon. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota: 1. Hereby vacates the street easement over the above described property except that portion retained as set forth in paragraph 2 of this resolution. 2. It is not in the public interest to vacate the utility postion of the easement over the area described as follows: Reserving an easement for utility purposes over the easterly 10 feet of the above described part of Windsor Place. and it shall be retained by the City. e A certified copy of this resolution shall be prepared by the City Clerk and shall be a notice of completion of the proceedings and shall be recorded in the Office of the County Recorder and/or the Registrar of Titles as set forth in M.S.A. 412.851. The foregoing resolution was moved by Councllmember Charon and seconded by Councilmember Jessen. The following Councilmembers voted in the affirmative: Charon, Jessen, Paulsen, Peterson and Polston. Survey on file? yesX no Required ~ot Width: ~ · Existing Lot Width ~ / 8ETB{kCK8 REQUZRED: SIDE~ N S { W ~SHO~ ~0' {~asu~d f~ O.H.M.I (gront.&ge on In improved public et. reel'.} ,. Depth '&'7. ' FRONT ~RONT SIDE: {~AR: LA~E SHOP-E: Lot of Record? yes'if, no ,.. ? 4' Or 6' 4' or 6' SO' {measured from O,H,W,{ KXZS?INO W~'D/OR PROPOSED 8ETBACRS: {~{~I NC I P~L BUILDING FRONT: FRONT: IS T~TY CONFORMING? YES _ BY: '~1 A FRONT: N S E W FRONT{ N S E W SIDE: N S E W SIDE: N S E W Rli;AR: N S g W {.~{<.~SHOR~: PRO OSE I OV S ~ONFO~J4? YES DATE < 0 MAR 17 '94 03:59PM MCCOMBS FRANK ROOS P.2/8 Frank Roos Asm c Inc. McCombs 15050 23rd Avenue NOrfh, Plymouth, Minnesota 55441 Telephone 812/478-6010 612/476-8532 FAX Honorable Mayor end Members of the City Council City of Mound 5341Maywood Road Mound, Minnesota $S354 March 17, 1994 E~ginee~l Planne~ Surveyors SUBJECT: City of Mound, Minnesota 1994 Lift Station Improvement Project Contract Award MFRA #10555 Dear Mayor and Councfl Members: On March 10, 1994, bide were opened and read aloud for the subject project. Six (6) bids were received; the bid tabulation for those b/ds is enclosed. The low bidder was Rice Lake Contracting, with a total base bid of $445,400.00. We have carefully checked the proposal and find that it is correct. The low bid, as noted above, gives a total cost for the project of $445,400.00, as compared to the Engineer's Estimate of 8469,300.00. The orlgtnal estimate in December, 1988 for these eleven (11) s~attons was $399,400.00. However, since that time, construction costs have increased approximately 17.5%; therefore, our estimate in March, 1994 is S469,300.00. We have also reviewed the alternates for pumps and protective coatings as contained in the bid proposal. The alternate Dumps quoted were for Flygt at a total deduct of only $2,000.00 on all eleven stations. We do not believe they have met the performance standards set forth in the bid documents. The additional cost for the alternate protective coating is not Justifiable. Therefore, for these reasons, we are recommending the City not accept any of the alternates. We have also checked the references of Rice Lake Contracting and find them to be a reputable contractor and recommend awarding them contract in the amount of the base bid of $445,400.00. If you have any questions or need additional Information, please contact us. 3C: j mk Enclosures Very truly yours, N~ASSOCIATES, INC. John Cameron An Equal Opportunity Em~oyer MAR 17 "94 OB:sgPM ~CCOMBS FRANK ROOS - BID TAB - CITY OF MOUND, MINNESOTA 1994 LIFT STATION IMPROVEMENT pROJECT MFRA #10555 RI~E Ia~KE CONTRACTING CORP. 1. Base Bid for Remodeling of Lift Station A1 2. Base Bid for Remodeling of Lift Station ¢1 3. Base Bid for Remodeling of Lift Station C4 4. Base Bid for Remodeling of Lift Station C6 5. Base Bid for Remodeling of Lift Station D2 6. Base Bid for Remodeling of Lift Station D4 7. Base Bid for Remodeling of Lift Station E3 8. Base Bi~ for Remodeling of Lift Station I1 9. Base Bid for Remodeling of Lift StatiOn K1 10. Base Bid for Remodeling of L~ft Station L1 11. Base Bid for Remodeling of Lift Station N1 TOTAL BASE BID ~LTERNATES - 2. 4. 5. 7. 8. 9. PUMP. S_ Alternate A - Lift Station A1 - DeduCt Alternate B - Lift Station C1 - Deduct Alternate C - Lift Station C4 - Deduct Alternate D - Lift Station C6 - Deduct Alternate E - Lift Station D2 - Deduct Alternate F - Lift Station D4 - Deduct Alternate G - Lift Station E3 - Add Alternate H o Lift Station ~1 o Deduct Alternate I - Lift Station K1 - Deduct Alternate J - Lift Station L1 - Add Alternate K - Lift Station N1 - DedUct ALTERNATES 2. 3. 4. 5. 6. 8. 9. 10. 11. - GQATING$ Alternate L - Lift Station A1 - Add Alternate M - Lift Station C1 - Add Alternate N - Lift Station C4 - Add Alternate 0 - Lift Station C6 - Add Alternate P - Lift Station D2 - Add Alternate O - Lift Station D4 o Add Alternate R - Lift Station E3 - Add Alternate $ - Lift Station ~1 - Add Alternate T - Lift Station K1 o Add Alternate U - Lift Station L1 - Add Alternate V - Lift Station N1 - Add S 40,000.00 $ 40,500.00 $ 40,500.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 41,400.00 $ 43,500.00 S 39,500.00 $ 41,000.00 $ 39,000.00 $445,400.00 700.00 ?00.00 700.00 700.00 700.00 ?00.00 2,000.00 400.00 700.00 2,000.00 700.00 90,000.00 90,000.00 90,000.00 90,000.00 90,000.00 90,000.00 90,000.00 90,000.00 90,000.00 90,000.00 90,000.00 1994 LIFT STATION IMPROVEMENT PROJECT - BID TAB - 1 - MFRA #10555 RI:iR [7 '~4 04:00P~ RCCO~BS FRIZlRK RO0$ P.4x8 ORIDOR CONSTR,, INC. 2. 3. 4. 5. 6. 7. 8. g. 3.0. Base Bid for Remodeling of Lift Station A1 Base Bid for Remodeling of Lift Station C1 Base Bid for Remodeling of Lift Station C4 Base Bid for Remodeling of Lift Station C6 Base Bid for Remodeling of L/ft Station D2 Base Bid for Remodeling of Lift Stat/on D4 Base Bid for Remodeling of Lift Stet/on E3 Base Bid for Remodeling of Lift Station I1 Base Bid for Remodeling of Lift Station K1 Ba~e Bid for Remodeling of Lift Stat/on L1 Base Bid for Remodeling Of Lift Station N1 TOTAL BASE BID ALTERNATES - PUMPS 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Alternate A - Lift Stat/on A1 - Deduct Alternate B - Lift Station C1 - Deduct Alternate C - Lift Station C4 - Deduct Alternate D - Lift Station C6 - Deduct Alternate E - Lift Station D2 - Deduct Alternate F - Lift Station D4 - Deduct Alternate G - Lift Station E3 - Deduct Alternate H - Lift Station I1 - Deduct Alternate I - Lift Station K! - Deduct Alternate J - Lift Station L1 - Deduct Alternate K - Lift Station N1 o Deduct ALTERNATES ~ COATING~ 2. 3. 4, 5. 6. 7. 8. 9. 10. 11. Alternate L - Lift Station A1 - Add Alternate M - Lift Station C1 - Add Alternate N - Lift Station C4 - Add Alternate 0 - Lift Station C6 - Add Alternate p - Lift Station D2 - Add Alternate O - Lift Station D4 - Add Alternate R - Lift Stat/on E3 - Add Alternate S - Lift Station I1 - Add Alternate T - Lift Stat/on K1 - Add Alternate U - Lift Station L1 - Add Alternate V - Lift Station N1 - Add $ 41,400.00 $ 42,400.00 $ 42,600.00 S 40,600.00 $ 41,100.00 $ 42,100.00 $ 43,100.00 $ 46,200.00 $ 42,300.00 $ 43,800.00 $ 40,700.00 $466,300.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 1994 LIFT STATION IMPROVEMENT PROJECT - BID TAB - 2 - MF~A #10555 F1F:IR l? '~4 04= 00PH rqCCOi'qBS FRI~HK RO0~ P. 5/8 3. 4. 5. 6. 7. NEWMECH C0M~ANI~, INC. Base Bid for Remodeling of Lift Station A1 Base Bid for Remodeling of Lift Station c1 Base Bid for Remodeling of Li£~ Station C4 Base Bid for Remodeling of Lift Station C6 Base Bid £05 Remodeling of Lift Station D2 Base Bid for Remodeling of Lift Station D4 Base Bid for Remodeling of Lift Station E3 8. Base Bid for Remodeling of Lift Station I1 9. Base Bid for Remodeling of Lift Station K1 10. Base Bid for Remodeling of Lift Station L1 11. Base Bid for Remodeling of Lift Station N1 TOTAL BASE BID ~LTERNATE$ - PUMPS 1. Alternate A - Lift Station A1 - Deduct 2. Alternate B - Lift Station C1 - Deduct 3. Alternate C - Lift Station C4 - DedUCt 4. Alternate D - Lift Station C6 - Deduct 5. Alternate £ - Lift Station D2 - Deduct 6. Alternate F - Lift Station D4 - Deduct 7. Alternate G - Lift Station E3 - Add 8. Alternate H - Lift Station I1 - Deduct 9. Alternste I - Lift Station K1 - Deduct 10. Alternate J - Lift Station bl - Add 11. Alternate K - Lift Station N1 - Deduct ALTERNATES - COAT~NG~ 1. Alternate L - Lift Station A1 - Add 2. Alternate M - Lift Station C1 - Add 3. Alternate N - Lift Station C4 - Add 4. Alternate 0 - Lift Station C6 - Add 5. Alternate P - Lift Station D2 - Add 6. Alternate Q - Lift Station D4 - Add 7. Alternate R - Lift Station E3 - Add 8. Alternate S - Lift Station I1 - Add 9. Alternate T - Lift Station K1 - Add 10. Alternate U - Lift Station L1 o Add 11. Alternate V - Lift Station N1 - Add $ 52,332.00 8 53,927.00 $ 53,005.00 $ 51,951.00 $ 52,907.00 S 53,231.00 $ 53,113.00 $ 56,146.00 $ 53,226.00 $ 55,042.00 $ 51,818.00 $586,698.00 2,521.00 2,597.00 2,669.00 2,226.00 2,677.00 2,565.00 1,337.00 1,589.00 2,490.00 1,337.00 2,491.00 0.00 $ 0.00 S O. 00 $ 0.00 $ 0.00 $ 0.O0 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 1994 ~XFT STATION IMPROVEMENT pROJECT - BID TAB -3- MFRA #10555 MAR 17 '94 04:0iPM MCCOMBS FRANK ROOS ~0RTHWEST MECHANICAL. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Base Bid for Remodeling of Lift Station A1 Baas Bid for Remodeling of Lift Station C1 Base Bid for Remodeling of Lift Station C4 Base Bid for Remodeling of Lift Station C6 Base Bid for Remodeling of Lift Station D2 Baas Bid for Remodeling of Lift Station D4 Baas Bid for Remodeling of Lift Station E3 Base Bid for Remodeling of Lift Station I1 Base Bid for Remodeling of Lift Station K1 Base Bid for Remodeling of Lift Station L1 Baas Bid for Remodeling of Lift Stat/on N1 TOTAL BASE BID ALTERNATES - PUMp~ 1. Alternate A - Lift Station A1 - Deduct 2. Alternate B - Lift Stat/on Cl - Deduct 3. Alternate C - Lift Station C4 - Deduct 4. Alternate D - Lift Station C6 - Deduct 5. Alternate E - Lift Station D2 - Deduct Alternate F - Lift Station D4 - Deduct 7. Alternate G - Lift Station E3 - Add 8. Alternate H - Lift Station I1 - Deduc~ 9. Alternate I - Lift Station K1 - Deduct 10. Alternate J - Lift StatiOn L1 - Add 11. Alternate K - Lift Station N1 - Deduct ~LTERNATES - COATINGS 1. Alternate L - Lif~ Station A1 - Add 2. Alternate M - Lift Station C1 - Add 3. .Alternate N - Lift Station C4 - Add 4. Alternate 0 - Lift Station C6 - Add 5. Alternate P - Lift Station D2 - Add 6. Alternate O - Lift Station D4 - Add 7. Alternate R - Lift Station E3 - Add 8. Alternate S - Lift Station X1 - Add 9. Alternate T - Lift Station K1 - Add 10. Alternate U - Lift Station L1 - Add 11. Alternate V - Lift Station N1 - Add 44,500.00 44,500.00 44,500.00 44,500.00 44,500.00 44,500.00 44,500.00 44,500.00 44,500.00 44,500.00 44,500.00 $489,500.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0,00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 1994 ~IFT STATION IMPROVEMENT PROJECT o BID TAB - 4 o MFRA #10555 11 ,11 II1 I ,ill ~ , MI:iR 17 '94 04:01PM MCCOMBS FRRRK ROOS ELLIOTT CONTRACTING CORPORATION 4. 5. 6. ?. 8. 9. 10. 11. Base Bid for Remodeling of Lift Station A1 Base Bid for Remodeling of Lif~ Station C1 Base Bid for Remodeling of Li£t Station C4 Base Bid for Remodeling of Lift Station C6 Base Bid for Remodeling of Lift Station D2 Base Bid for Remodeling of Lift Station D4 Base Bid for Remodeling of Lift Station E3 Base Bid for Remodeling of Lift Station I1 Base Bid for Remodeling of Lift StatiOn K1 Base Bid for Remodeling of Lift Station L1 Base Bid for Remodeling of Lift Station N1 TOTAL BASE BID ~LTERNATES 2. 3. 4. 5. - PUMPS 7. 8. 9. 10. 11. Alternate A - Lift Station A1 - Deduct Alternate B - Lift Station C1 - Deduct Alternate C - Lift Station C4 - Deduct Alternate D - Lift Station C6 - Deduct Alternate E - Lift Station D2 - Deduct Alternate F - Lift Station D4 - Deduct Alternate G - Lift Station E3 - Add Alterna=e H - Lift Station I1 - Deduct Alternate I - Lift Station K1 - Deduct Alternate 3 - Lift Station L1 - Add Alternate K - Lift Station N1 - Deduct ALTERNATES - COATING~ 1. Alternate L - Lift Station A1 - Add 2. Alternate M - Lift Station C1 - Add 3. Alternate N - Lift Station C4 - Add 4. Alternate 0 - Lift Station C6 - Add 5. Alternate P - Lift Station D2 - Add 6. Alternate Q - Lift Station D4 - Add ?. Alternate R - Lift Station ES - Add 8. Alternate S - Lift Station I1 - Add 9. Alternate T - Lift Station K1 - Add 10. Alternate U - Lift Station L1 - Add 11. Alternate V - Lif~ Station N1 - Add 9 44,S00.00 $ 45,200.00 $ 46,100.00 $ 43,400.00 $ 43,200.00 $ 44,300.00 $ 45,300.00 $ 48,200.00 $ 45,300.00 $ 47,400.00 $ 45,600.00 8498,500.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 S 0.00 S 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 1994 LIFT STATION IMPROVEMENT PRO3ECT - BID TAB - 5 - MFRA #10555 MAR 17 '94 04:02PM MCCOMBS FRANK ROOS P.@x8 LATOVR CONSTRUe?ION. INC~ 2. 3. 4. 5. 6. 7. 8. 9. lO. 11. Base Bid for Remodeling of Lift Station A1 Base Bid for Remodeling of Lift Station Cl Base Bid for Remodeling of Lift Station C4 Base Bid for Remodeling of Lift Station C6 Base Bid for Remodeling of Lift S~atton D2 Base Bid for Remodeling of Lift Station D4 Base Bid for Remodeling of Lift Station E3 Base Bid for Remodeling of Lift Station X1 Base Bid for Remodeling of Lift Station K1 Base Bid for Remodeling of Lift Station L1 Base Bid for Remodeling of Lift Station N1 TOTAL BASE BID ALTBP4~ATES - PUMPS 4. 5. 6. ?. 8. 9. 10. 11. Alternate A - Lift Stat/on A1 - Deduct Alternate B - Lift Station C1 - Deduct Alternate C - Lift Station C4 - Deduct Alternate D - Lift Station C6 - Deduct Alternate E - Lift Station D2 - Deduct Alternate F - Lift Station D4 - Deduct Alternate G - Lift Station ~3 - Add Alternate H - Lift Station I1 - Deduct Alternate I - Lift Station K1 - Deduct Alternate J - Lift Stetlon L1 - Add Alternate K - Lift Station N1 - Deduct ~LTERNATES - COATINGS 4. 5. 6. 7. 8. 9. 10. 11. Alternate L - Lift Station A1 - Add Alternate M - Lift Station Cl - Add Alternate N - Lift Station C4 - Add Alternate 0 - Lift Station C6 - Add Alternate P - Lift Station D2 - Add Alternate Q - Lift Station D4 - Add Alternate R - Lift Station E3 - Add Alternate $ - Lift Station I! - Add Alternate T - Lift Station K1 - Add Alternate U - Lift Station L1 - Add Alternate V - Lift Station N1 - Add 53,100.00 53,800.00 54,600.00 54,600.00 55,800.00 56,800.00 54,600.00 57,200.00 55,900.00 54,200.00 52,000.00 6602,600.00 $ 0.00 $ O. O0 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 S 0.00 8 0.00 $ 0.00 $ 0.00 1994 LIFT STATION IMPROVEMENT PROJECT - BID TAB - 6- MFRA #10555 MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION MARCH. 10, 1994 PELICAN POINT SKETCH PLAN Cesey stressed the need to retain open spaces within the City of Mound, and expounded on what a nice. piece of land Pelican Point is. Pelican Point has nice white pines that are rare to find, and 1300 lineal feet of sandy shoreline. Once this property is developed, it is gone forever. Schmidt commented that it would be nice to get $140,000 to $200,000 in park dedication fees from the development of this property. Geffre stated that she would like to get a feeling from the public before something is put on a ballot. She would rather see Lost Lake developed. Meyer agreed that energies may be better spent elsewhere, rather than the Pelican Point property. MOTION made by Cesey, whereas, the Park and Open Space Commission is concerned about the IosJ~of the last remaining open spaces to development, whereas, Pelican Point will soon be developed, now therefore, the Park and Open Space Commlssion requests that the City Council undertake · professional feasibility study to determine 1} the cost of a citizen survey about their wishes to purchase open spaces, Including Pelican Point, and 2) the cost of a bond referendum to purchase Pelican Polnt, or other open spaces, in either a general election or a special election. Motion seconded by Goode. Motion carried unanimously. This motion will be reviewed by the City Council at their meeting on March 22, 1994. ark and Open Space Commission Minutes 995 BUDGET DISCUSSION March 10, 6.C. Money for bond issues for Pelicen Point. The Commission determined that this issue should be more geared towards open spaces in general, not just Pelican Point. It was suggested that the City contact the school to ask how much it cost them to promote their bond issue. The Commission would also like to find out how much election costs would be, specifically, a special election verses a general election. MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION MARCH 10, 1994 1994 ~UMMER PARKS AND BEACH PROGRAM,~ Jim Glasoe, Recreation Coordinator for Westonka Community Education and Services reviewed the history of the parks and beach programs for the benefit of the new Park Commissioners. He reviewed the proposed 1994 budget for the Parks Program and denoted changes from the 1993 budget. The 1994 budget reflects a 2 percent increase. Glasoe noted that monies previously allocated for the "evening parks program" held at Mound Bay Park have been shifted to pay for "evening program staff" for the Westonka Drop In Youth Center. Glasoe stated that there has been higher demand for staff people at the Drop In Youth Center than there has been for the evening parks program. The Commission requested that Glasoe prepare figures at the end of this season reflecting what percent of Westonka School students utilize the Parks Program. Schmidt noted that in 1995 the Park Commission hopes to get some more volleyball courts within the parks, and also a public skating rink. She suggested that the youth at the drop in center could help coordinate volleyball tournaments and/or activities involVing the skating rink. Glasoe believes it will be feasible for Community Services, the City of Mound, and the Hockey Boosters to work together and develop a skating rink at the softball fields by the Pond. He would hope to have both open skating and the hockey rink. He explained that the Hockey Boosters purchased the boards which they used this last year from the City of Wayzata, and they have also purchased a light. Glasoe reviewed the 1994 proposed cost estimates for the Beach Program, and noted that the only significant change was the additional lifeguard hours at Centerview Beach. The increase in attendance at Centerview Beach warrants more lifeguard services. MOTION made by Byrnes, seconded by Geffre to recommend approval of the 1994 Parks and Beach Programs as presented by Westonka Community Education and Services. Motion carried unanimously. This recommendation will be reviewed by the City Council on March 22, 1994. LABOR: PARKS PROGRAM SUPERVISOR 36 HRS/WK X 9 WKS X $9.25/HR INCLUDING BENEFITS PARK COORDINATORS 18 HRS/WK X 6 WKS X $4.50/HR X 5 PARKS INCLUDING BENEFITS $ 3,298.00 $ 2,675.00 PARK ASSISTANTS 18 HRS/WK X 6 WKS X $4.25/HR X 5 PARKS INCLUDING BENEFITS MOUND BAY AFTERNOON STAFF 15 HRS/WK X 8 WKS. X $5.00/HR X 1 STAFF INCLUDING BENEFITS $ V _F2~ING PROGRAM STAFF (Westonka Drop In Youth Center) 6 HRS/WK X 8 WKS. X $6.00/HR. X 2 STAFF $ *Benefits included in the above figures calculated at 10% COMMUNITY EDUCATION & SERVICES STAFF TIME EQU/PMENT (Softball,Parachutes,Games,Coolers etc) SUPPLIES (Paints,Paper, Craft Supplies,Snacks) TRANSPORTATION (40 Hrs.@10.00 + 270.00 milage $ 2,575.00 634.00 $1,800.00 $ 200.00 $ 200.00 $ 670.00 TOTAL $12,710.00 III I Ill I a ~, , LABOR: LIFEGUARD SUPERVISOR 175 HRS. @'$11.00/HR (7 weeks X 5 days X 5 hfs/day) SURFSIDE BEACH 1280 HRS.@ $6.50/HR (78 days x 8 hfs x 2 guards) CENTERVIEW BEACH 686 HRS. @ $6.$0/HR (7 weeks x 7 hfs x 2 guards) TWO SMALL BEACHES 320 HRS. @ $6.00/HR (7 weeks x 2 beaches x 3.25 hrs/day) INSERVICE: 125 HRS. @ $6.50/HR *Benefits included in the above figures calculated at 10% COMMUNITY EDUCATION & SERVICES STAFF TIME MILAGE (ROVING GUARD AND SUPERVISION) 465 MILES @ .26/MI = $2,214.00 = $8,924.00 = $4,905.00 = $2,112.00 = $ 894.00 = $1,800.00 = $ 121.00 = $ 250.00 TOTAL = $21,220.00 The parks program is sponsored by Westonka Community Education and Services in cooperation with the City of Mound. Activities and games galore will be offered Monday through Friday mornings of each week at selected parks. Each week has a theme and daily activities will revolve around that theme. Daily activities include: crafts, games, music, sports and other learning activities. Two qualified staff will ensure fun for every child. CITY of MOUND DATES: June 21-Jul), 30 (no program July 2 & 5) LOCATIONS: Community Center, Philbrook Park, Swenson Park, Three Points Park and Highland Park. MORNINGS AT THE PARK Ages 5-12 Monday through Thursday 9:00 a.m.-Noon Activities are planned for each of the individual parks. Activities include: arts & crafts, co-ed games, sports, skill demonstrations, and other activities aimed at the specific age and interests of program participants. AFTERNOONS AT MOUND BAY PARK All ages Parks program staff will be at Mound Bay Park Monday through Friday from Noon to 3:00 p.m. Activities will be planned and recreational equipment such as volleyball and frisbees will be available for checkout from the staff. EVENINGS IN THE PARK Special activities are planned for Tuesday and Thursday evenings in the Pond area. Activities will be planned for all ages including children, teens, and parents. Please come and enjoy an evening of fun. Activities will run from 6:30-8:00 p.m. PARK PROGRAM TRIPS FOR KIDS These trips will be chaperoned by the Summer Recreation Staff. Each trip is open to ages 6-13. Participants must ride the bus to and from each evenL FOR MORE DETAILED INFORMATION, SEE PAGE 6. SUMMER JOBS AVAILABLE The Community Education and Services Department has many summer employment opportunities available with a wide variety of programs. For more information, and for an application, please contact the Community Education and Services office at 472-0341. SUMMER SWIMMING FOR KIDS (Al the Beaches) Once again we will be offering an oppodunity for kids to learn to swim at their neighborhood beach. Lessons will be held Monday, Wednesday and Friday of each week. We are adding three exlra days and, therefore, will not have a rain day makeup unless rain exceeds three days. Fee: $20.00 ($ weeks) Monday, Wednesday, Friday June 21-July 23 (no class July 2 & 5) #6340 Centervlew Beach .................... 3:00p.m. #6341 Mound Bay Park--Surfside ............. 1:00 p.m. #6342 Pembrook ........................... 2:00 p.m. CLASS TIME FOR THE REST OF THE LESSONS TO BE ANNOUNCED BY THE INSTRUCTOR. If first class is rained out, come Wednesday at the same time. Minimum enrollment is 10 at a beach. LIFEGUARD~. AT THE BEACHES MOUND BA?"PARK (SURFSIDE) Ufeguard hours are posted on the beach. This beach opens Memorial Day weekend and closes Labor Day weekend. Lifeguard is on duty when temperature is at least 70 degrees. MOUND BEACHES INCLUDE: Witchwood Beach, Centerview Beach, and Pembrook Beach. From June 21 to July 31, lifeguards will patrol the beaches from 1:00-4:00 p.m. They will be on duty 7 days per week when the temperature is at least 70 degrees. Week of §121 M T W Th F Belmont 7 5 8 11 6 Highland 5 6 6 8 6 Mound Bay (Pm) 19 23 21 26 29 Philbrook 10 11 10 7 9 Swenson 14 20 11 8 15 $ Points 20 18 17 20 15 Week Of 6/28 M Belmont 6 Highland 8 Mound Bay {Pm) 26 Philbrook 9 Swenson 16 3 Points 15 Week Of 7/5 M Belmont x Highland x Mound Bay (Pm) x Philbrook x Swenson x 3 Points x T W Th F 9 8 10 x 9 7 6 x 19 15 21 x 7 8 5 x 22 23 20 x 11 13 10 x T W Th F 8 7 8 9 8 6 10 12 26 29 26 31 5 5 7 10 14 19 21 27 9 10 11 14 Week Of 7/12 M T W Th F Belmont 10 x 9 7 11 Highland 5 x 6 7 9 Mound Bay (Pm) 28 x 26 30 33 Philbrook 9 x 6 7 6 Swenson 16 x 21 18 23 3 Points 9 x 8 4 12 Week Of 7119 M Belmont 9 Highland 12 Mound Bay (Pm) 23 Philbrook 5 Swenson 3 3 Points 12 T W Th F 10 8 6 11 9 7 11 9 18 22 26 22 6 8 7 10 8 16 19 23 6 9 10 8 Week Of 7/26 M T W Th F Belmont 10 9 6 9 10 Highland 10 7 5 11 10 Mound Bay (Pm) 26 20 14 23 22 Philbrook 4 10 6 5 10 Swenson 18 18 14 17 23 3 Points 8 7 9 10 8 TOTALS WEEK 1 391 (5 Days) WEEK 2 303 (4 Days) WEEK 3 332 (4 Days) WEEK 4 320 (5 Days) WEEK 5 353 (5 Days) WEEK 6 359 (5 Days) GRANDTOTAL 2,058 28 Days , UMMER PARKS PROGRAM 992 ATTENDANCE FIGURES Week of 6/15 M T W Th F Comm Center O R 0 0 0 Mound Bay (Am) 5 R 9 9 10 Mound Bay (Pm) 8 R 9 12 10 Philbrook 10 R 8 7 7 Swenson 14 R 11 8 15 3 Points 20 R 17 20 15 Week Of 6~22 M T W Th F Corem Center O 0 O 0 0 Mound Bay (Am) 7 10 8 12 10 Mound Bay (Pm) 9 15 10 11 11 Philbrook 7 6 6 5 13 Swenson 4 8 10 9 4 3 Points 15 11 13 10 12 Week Of 6/29 M T W Th F Corem Center O 0 0 R X Mound Bay (Am) 8 11 8 R X Mound Bay (Pm) 11 8 9 R X Philbrook 7 5 5 R X Swenson 8 11 6 R X 3 Points 12 7 10 R X Week Of 7/6 M T W Th F Belmont X 17 22 16 20 Mound Bay (Am) X 10 6 4 15 Mound Bay (Pm) X 14 10 12 10 Philbrook X 5 6 7 6 Swenson X 8 12 11 9 3 Points X 10 8 4 12 Week Of 7/13 M T W Th F Belmont 17 16 R 16 16 Mound Bay (Am) 12 6 R 11 9 Mound Bay (Pm) R 8 R 9 9 Philbrook 5 6 R 5 10 Swenson 3 8 R 8 13 3 Points 12 15 R 10 8 Week Of 7/20 M T W Th F Belmont 17 14 R 10 12 Mound Bay {Am) 8 13 R 11 15 Mound Bay (Pm) 10 15 R 13 17 Philbrook 4 26 R 5 10 Swenson 5 8 R 7 12 3 Points 8 7 R 10 8 Week Of 7/27 M T W Th F Belmont 20 14 19 18 16 Mound Bay (Am) 4 8 10 8 12 Mound Bay (Pm) 10 12 15 14 12 Philbrook 11 4 O O 0 Swenson 9 10 7 4 2 3 Points 10 13 10 20 14 TOTALS WEEK 1 224 (4 Days) WEEK 2 252 (5 Days) WEEK 3 126 (3 Days) WEEK 4 254 (4 Days) WEEK 5 232 (4 Days) WEEK 6 265 (4 Days) WEEK 7 306 (5 Days) GRANDTOTAL 1,659 29 Days I ,I It I, ,I ,IJ , MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION MARCH 1 O, 1994 ANNUAL PARKS TOUR~ The Park Commission recalled that the annual parks tour theme is to be the proposed seven nature conservation areas, because the City Council had indicated that they would tour these sites in April. A date for the tour was discussed, and two dates were proposed, Thursday, April 7, or Thursday, April 21. It was suggested that the bus be boarded at 5:45 p.m. (daylight savings time begins April 3). It was proposed that in addition to the seven proposed parcels, the tour include a visit to the Lost Lake/Balboa property, and the Indian mounds. These minutes are to be forwarded to the City Council for discussion at their March 22, 1994 meeting to determine a date for the tour. CITY of MOUND 5341 MAYV, SDD ROAD MOUND MIUNESC-A555{4 !687 ~612~472:600 FAX 612 March 14, 1994 TO: MAYOR CITY COUNCIL FROM: FRAN CLARK, CITY CLERK LICENSES ISSUANCE AND RENEWALS Approval contingent upon ali required forms, insurance, etc. being submitted. GARBAGE LICENSE - 1/1/94 to 2/28/95 Best Disposal Services (Aagard West, Inc.) - Montrose TREE REMOVAL - 4/1/94 to 3/31/95 Aaspen Tree Service Eklund's Tree Service Emery's Tree Service Lutz Tree Service Shorewood Tree Service The Tree Stump Co. printed on recycled paper II I II1 I a ,,,,,~ , RESOLUTION #94-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUND SUPPORTING AN APPLICATION FOR ISTEA FUNDING FOR THE RESTORATION OF THE LOST LAKE CANAL FROM DOWNTOWN TO LAKE MINNETONKA. WHEREAS, the City of Mound has conducted a three year planning process called Mound Visions involving extensive citizen participation. WHEREAS, the primary emphasis of the Mound Visions design concept is to refocus downtown on Lost Lake and restore the historic boat canal and construct associated docking facilities. WHEREAS, the design concept holds broad public approval and was adopted by the City Council in the Spring of 1992 as the framework for future public investment and solicitation of private investment. WHEREAS, restoration of the canal is an important link to the historic resort era of the early 20th Century on Lake Minnetonka. WHEREAS, the restoration of the canal is an integral link to adjacent public street reconstruction the City is now considering. WHEREAS, ISTEA funding is crucial to the success of this first phase redevelopment and revitalization in downtown Mound. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota: A. The City of Mound supports the application for ISTEA funding for restoration of the historic Lost Lake canal from Lake Minnetonka to downtown Mound and the docking facilities connected to the canal. B. The City of Mound has identified adequate unencumbered funds which can be used for the local match if the project is approved for ISTEA funding. BILLS ........ -March 22, 1994 BATCH 4023 BATCH 4032 TOTAL BILLS $142,355.51 241,750.03 $384,105.54 Z Z III I1[ I ,.~ 0 I 0 0 · I~ ~..~~,0 LD I ZZ · (~. LU 0 Z 0 Z o o o o o o ! ! I I I I -- ! Z Z 7_, 0 U.JLU bJ ZC3 . ~ I ZZ Z ~J "( eo UJ ,....i UJ ~ z CD,-4 0 0 I 0 ! 0 og I n,-u n,.' I ~Z 0 ~-~ oo o o I I o % e I1,1 II1 ! I ,,'~, Z I-- Z 0 CZ, '~ 0 n~ 0 (~ 0 0 I.LI %. 0 ,n ,33 Z : 0 I~1 ,"-¢ I ~ 0 I ~3 ,-~ 0 Z · I IAI I I ,-4 o o o oo 0,-4 0,-4 0 o t -.t -4' o o ! o o ! Z 0 0 o Z I O-J ~Z .3 ! ZZ 0 Z uJ uJ o 0 o I 0 I ~ 9~~ ~°~ ~ oo o o I I I 0o0 U,J Of-. .,~ · ,-~ ~.. ,,t 0 ~3~: ~'~ 0 i ~ Z , uJ ,4' 0 O, Cu 0 Z ,.AJ · Z 0 U ~-, C) 0 ~ .-~ L~J 0 0 IIIIIIIII I I ~1 I I I I 0 ~-~ Z LAJ 0 <; ! _J Z zzZZZZZZ 00000000 zZZZZZZZ zZZZZZZZ~ ZZ~ZZZZ~ ° ~.~ ! I tY ._.1 IAJ ..J L~JZ ZZ ~fY ~.-~ fY ,.~ .~, Z o Z L~J d LU~' ~"'~ 0 *7' ~ ~ I ZZ ,~ ac) ~1. L~J C~ 9,4 Z '0 Z J ~ III 0 0 · ~.~ I ZZ 0 0 '"' 0 Ltl 0 0 .J Z 0 , ¢'~ ~'~ r~ rw ~. cw o i~ z t~ · ,4. 0 14, ~t ! 0 J I °1 ! I · ,1' I~- 0 0000 IIII Z L~J Z L&.I ,,r Z 7, a~ 0 oo o ~4 ! ,.-4 0 ! ! .< 0 Z O0 O0 I ! 0 0 ! 0 0 r~ z 0 .< t~ o~ Z II ,11 Ii I, a "~, CITY OF MOUND BUDGET REVENUE REPORT Feb. 1994 1 6.67% GENERAL FUND Taxes Business Licenses Non -Business Ucenses and Permits Intergovernmental Charges for Services Court Fines Other Revenue Charges to Other Departments TOTAL REVENUE FIRE FUND RECYCLING FUND LIQUOR FUND WATER FUND SEWER FUND CEMETERY FUND DOCKS FUND Feb. 1994 Y-rD REVENUE BUDGET REVENU___~E _ 1,231,78O 0 0 9,450 574 792 59,850 2,616 5,874 884,960 27,013 27,013 49,500 1,081 1,756 65,000 4,223 4,223 60,800 1,062 1,162 1 5. 0,.~0~00 569. 1,820_ 2 376 340 37_~138 42,64q 308,817 11,958 61,71 3 108,000 3,045 6,005 1,300,000 84,745 174,389 380,000 40,436 54,633 680,000 57,756 111,056 5,650 0 400 72,000 40,207 50,670 PERCENT VARIANCE_ .RECEIVE__D (1,231,780) 0.00% (8,658) 8.38% (53,976) 9.81% (857,947) 3.05% (47,744) 3.55% (60,777) 6.50% (59,638) 1.91 % [13,180~) 12.13% ~ 1.79% (247,1 04) 19.98% (101,995) 5.56% (1,125,611) 13.41% (325,367) 1 4.38% (568,944) 16.33% (5,250) 7.08% (21,330) 70.38% 03/10/94 rev94 G.B. CITY OF MOUND BUDGET EXPENDITURES REPORT Feb. 1994 16.67% GENERAL FUND Council Promotions Cable TV City Manager/Clerk Elections Assessing Finance Computer Legal Police Civil Defense Planning/Inspections Streets Shop & Stores City Property Parks Summer Recreation Contingencies Transfers Feb. 1994 YTD BUDGET .EXPENSE ..EXPENSE 63,1 30 3,730 26,706 2,000 0 0 1,380 99 99 1 80,330 1 3,645 21,802 11,320 54 1,764 48,350 0 22 1 51,080 1 0,663 1 7,449 24,200 1,322 6,840 81,500 1,603 5,003 795,240 49,541 99,257 5,400 1 O0 334 1 57,850 9,320 1 5,038 397,520 33,700 57,680 0 0 0 1 02,860 6,596 11,338 1 36,620 1 0,125 1 7,868 33,930 0 0 40,000 370 370 .134,240 ! 0,027 20,053 .VARIANCE 36,424 2,000 1,281 1 58,528 9,556 48,328 1 33,631 1 7,360 76,497 695,983 5,066 1 42,812 339,840 0 91,522 118,752 33,930 39,630 114,187 PERCENT EXPENDED 42.30% 0.00% 7.17% 12.09% 1 5.58% 0.05% 11.55% 28.26% 6.14% 12.48% 6.19% 9.53% 14.51% 11.02% 1 3.08% 0.00% 0.93% 14.94% GENERAL FUND TOTAL Area Fire Service Fund Recycling Fund Liquor Fund Water Fund Sewer Fund Cemetery Fund Docks Fund 2,366. 950 150.895 _301,623 240,190 23,877 33,499 1 04,330 9,154 19,777 190,840 22,598 34,308 834,990 20,173 65,458 1,390,280 66,033 161,480 5,240 243 243 53,680 7,231 13,618 2.065,327 206,691 84,553 1 56,532 769,532 1,228,800 4,997 40,062 .12.74% 1 3.95% 18.96% 1 7.98% 7.84% 11.61% 4.64% 25.37% exp94 03/10/94 G.B. Marsh 7, 1994 RECEIVED ,'iAR § To: All Multiple Dock Licensee From: The Multiple Dock Owner Association As you know, the LMCD attempted to charge the multiple dock owners 15.00 per water storage unit (wsu) for the 1993 season. The Multiple Dock Owner Association challenged them, resulting in a fee of only 10.00 per wsu and a one year cost analysis study to determine future fee structures. The committee engaged in viewing the study contained three persons from the Multiple Dock Owner Association and the f'mal results were presented to them last week. The LMCD will propose to the total board, with the help of our committee, a recommended fee of 7.50 per wsu for the 1995 season. In subsequent years the 7.50 fee will increase only in keeping with cost-of-living increases. This represents a reduction of 50% from the 15.00 originally proposed for 1993. A meeting for all multiple dock owners to be held 5:00 p.m., Wednesday, March 16, 1994 at the Excelsior Park Tavern. Please attend. If you cannot attend but wish to have some input, the committee members to contact are Gabriel Jabbour 379-2321, Jerry Rockvam 471-0011, and Paul Pederson 473-2550. Your continued financial support of this organization is needed as we continue to incur costs for mailings and legal expenses. Our involvement has saved each member 33% in 1993 and 1994, and 50% for 1995 on. Please forward 5% of your license fee as minimum token of support so that we may continue informing you of issues. All checks should be payable to Lake Minnetonka Multiple Dock Owners Association, P.O. Box 324, Spring Park, MN. 55384. It is our intention to assist the district to operate more efficiently and become less adversarial in dealing with the multiple dock issues. We ask that you do the same and be compliant. 1 2 3 $ 17 & bill fo~ an act ~ela~in~ to local gov. r~e,~t; pz'oviding ~o~ ~emborohlp and guiding go~ the bake Mlnnetonka d~s~rict; a~e~dlng Rinneaota ~i~utee 1~92, sections lO3S.611, svbdivisioas I and 2~ 103S,631, lubdivlslon ~ Kinnesota Statutes 1~3 Supplement, section 86~.415, subdivislo~ 7. B~ ~T ~NACr~D BY THE ~FAtZ~LATURE OF TH~ ~TATE OF ~INNESOTA~ iection 1. ~nnesota ~eatutes 1993 Supplement, section ~6s.41S~ subdivision 7, lB daend~a to reaa~ ~u~..7. [~AT~RC~ 9~ROI~G~.] ~a ~u~cha~ge ts placed on eaoh vatercra~t license~ un~ ~ubdlvlslons 1 to 5 for oont~ol, ~blic awareness, law en~o:cemen~, ~9~orlng~ and repear~ of noilance aqua,lc exotic s~cies such as zeb=a ~gsel~ purple l~seet~l~e, and Eurasian wa~er mlltOil in publlc 3~, 1996, Ind $3 ~herea~te~. ih} ~..ad~l~lon~l surcharle of ~1 i~ placed on each area ~-s~dent es ~o~litan area il defined districts or/ t~ none.~ qeq~r~l_qoyer~fit~d~b~ivi!!~ns dega:~n~ ol natural resourc~m.__~he a!l~at/on~9~ ~ 07 '94 14:23 TO 19552669 FROM WEST PHOTO 0Z/25/94 [~VI~OR I a~s/~a 94-4¢8~ x ~_eo_ta~ed,,ba;ed.,$O ~ercen~ on surgace ecreage, and $O~rcent Sue, 2. #tnnesota Statutes 1992, section 5 Subdivision L. (COF~OSITIO~,] The district is governed by 8 ~dies in ea~ man~c~pa~7 election dtn~rlc~ shall elecc one 9 ne~r, Diet.ct 1 Ls na~e u o~ the cities o~ ' 10 ~celS~Og~ 9:eqn~o~r and ~qodland,. District 2 ~s ~~ Mtnne~onkn ~h,...~$~, and Vict,o~la, D[~!~[c~ 4 _~s 18 su~ivls~on 2, ia amended ~o 1~ Su~. 2, [~,1 ~ T~e ce~ o~ o~iloe o~ each 20 ~m~r i8 ~h~ee 21 ih) ?bm te:m~ pe a~.boar~ ~:s vho are servl~q on the. ~2 ~ et etna~ e~cteen~ o~ this ~l~qraph, expire ~ly !~ IS ~10~ as iolloes~ ~wo [or one ~ear~ two,.iot t~:ee 2~ and three ici e~o .yea~s. 2~ 8SC. 4. Minnesota S~aku~ea 1992, section 103B.631, ~8 subdivision 2, iS amended to teed: 29 Su~. ~. [EXPEN~E8.] ~)~ Forty percent o~ the ex.name o~ 30 the dimttic~ shall be borne by t~e municipalities, The 31 o~ the m~em of the 8l~bt~c~ borne by ~02 aunio~pal~ty most 32 be in pro~teion to its net tax ca. city provided that the 31 ~rtion ol any one ~UnLC~pality ma) not ~ mc~e than ~0 perCenb 34 o~ ~he total e~nse or less than 35 (b) ~otvkthsbandin9 ~.ectig.n 86B.705, 60_De~0ff the. T-306 P. 03 14:24 TO 19552669 FROM ~EST PHOTO , , T-306 P. 04 g~o~ the sta~e ~ate~ ~eOre.t~on_ _ ,__account..., on a~ounc o~ i, '-- MEDICAL EXAMINER 730 South 7th Street Minneapolis, Minnesota 554'15-'1798 Phone: [642] 347-2425 FAX: [642] 347-5787 March 11, 1994 chief Leonard O. Harrell Mound Police Department 5341 Maywood Road Mound, MN 55364 Subject: Letter of Thanks Dear chief Harrell: The Hennepin county Medical Examiner's office was involved in a death investigation in the city of Mound. During this very involved and confusing investigation our office requested and received assistance from investigator Todd Truax of the Mound Police Department. Investigator Truax was exceedingly helpful and professional during the investigation and during a subsequent meeting with the family. Your office can take pride in the thoroughness and professionalism displayed by investigator Truax in this investigation- I would like to take this opportunity to say thank you to your Department and Investigator Truax in particular for their assistance during this very difficult investigation. Respectfully,~-~ r · ~ichael T Ridglef .,/ ons superviso~ of Inyestigati ~a)thryn~. Berg ~ Assistant chief Medical Examiner HENNEPIN COUNTY an equal opportunity employer PRINTED ON RECYCLED PAPER MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION MARCH 10, 1994 Present were: Chair Carolyn Schmidt, Vice Chair Tom Casey, Commissioners Marilyn Byrnes, Peter Meyer, David Steinbring, Janis Geffre, and Mary Goode, Dock Inspector Tom McCaffrey, and Secretary Peggy James. Commissioner Bill Darling and Council Representative Andrea Ahrens were absent and excused. MINUTE~ MOTION made by Casey seconded by Byrnes to approve the Park and Open Space Commission Minutes of February 10, 1994 as written. Motion carried unanimously. 1994 SUMMER PARKS AND BEACH PROGRAM,~, Jim Glasoe, Recreation Coordinator for Westonka Community Education and Services reviewed the history of the parks and beach programs for the benefit of the new Park Commissioners. He reviewed the proposed 1994 budget for the Parks Program and denoted changes from the 1993 budget. The 1994 budget reflects a 2 percent increase. Glasoe noted that monies previously allocated for the "evening parks program" held at Mound Bay Park have been shifted to pay for "evening program staff" for the Westonka Drop In Youth Center. Glasoe stated that there has been higher demand for staff people at the Drop In Youth Center than there has been for the evening parks program. The Commission requested that Glasoe prepare figures at the end of this season reflecting what percent of Westonka School students utilize the Parks Program. Schmidt noted that in 1995 the Park Commission hopes to get some more volleyball courts within the parks, and also a public skating rink. She suggested that the youth at the drop in center could help coordinate volleyball tournaments and/or activities involving the skating rink. Glasoe believes it will be feasible for Community Services, the City of Mound, and the Hockey Boosters to work together and develop a skating rink at the softball fields by the Pond. He would hope to have both open skating and the hockey rink. He explained that the Hockey Boosters purchased the boards which they used this last year from the City of Wayzata, and they have also purchased a light. Glasoe reviewed the 1994 proposed cost estimates for the Beach Program, and noted that the only significant change was the additional lifeguard hours at Centerview Beach. The increase in attendance at Centerview Beach warrants more lifeguard services. MOTION made by Byrnes, seconded by Geffre to recommend approval of the 1994 Parks and Beach Programs as presented by Westonka Community Education and Services. Motion carried unanimously. This recommendation will be reviewed by the City Council on March 22, 1994. Park and Open Space Commission Minutes March 10, 1994 D NE PARK - REQUE T F R IMPR VEMENT A memo from the Parks Director indicated that a Mr. Duanne VanPoll has requested the following improvements at Doone Park: 1. Trimming of under brush on the wooded hill. 2. Fallen trees be removed. 3. A small playground structure be installed. 4. A berm for a skating rink be constructed. The Commission reviewed each request and made the following comments: 1. The wooded hill area is where the Commission has proposed the planting of wild flowers through the NCA program. 2. The Commissioners did not see a fallen tree and believed the matter to be resolved. 3. As this area is located on busy Tuxedo Blvd. it may not be a good location to erect a playground structure that would attract small children. In addition, there are nearby parks with playground structures, however, the Commission will keep this request under advisement when they are reviewing future budgets. 4. It has been proven due to past experience that a skating rink is not conducive to this area, and the Commission is currently working on developing one large public skating rink verses several small skating rinks. It was noted that this park is a nice open space that is used by neighborhood kids for activities such as soccer, and playing catch. Meyer suggested that it would be nice to see a bench located on the top of the hill. It was determined that staff should send a letter to Mr. VanPoll explaining to him that the Commission recognizes that he has issues, and they appreciate the fact that he has contacted the City. The letter should explain that the Commission has already prioritized their budget requests for 1995, however, they will be happy to consider a specific request for the 1996 budget. 1995 BUDGET DISCUSSION At the Park and Open Space Commission Workshop on March 3, 1994, the Commission prioritized their needs and wants for the 1995 budget. They chose the top eight items, there was a three-way tie for//6. It was determined that rationales for these items be developed and then reviewed at this meeting. Schmidt and Meyer submitted some rationales that were in the packet. Schmidt observed that the Commission should be more specific with their requests, and that by the April meeting they would like the Parks Director to apply a dollar amount to the requested items. Park and Open Space Commission Minutes March 10, 1994 Money for NCA',s. It was noted that even though the Council has not technically approved the proposed NCA sites, that some money should be budgeted in 1995 for the following: Signs for each area. The signs should be the same kind as the one at the existing NCA (small metal, white with green lettering, non-reflective). Clean-up. Removal of Garbage and other debris, brush removal, and removal of overgrown weeds and underbrush. There was discussion about removing honeysuckle, buckthorn, and other invasive vegetation. It was suggested that a youth group could adopt an NCA, and that these groups could be notified of the types of vegetation which should be removed. It was determined that in 1995 the City should concentrate on only cleaning and installing signage in the NCA's, then in 1996 specific plans could be developed for further improvements, such as plantings, trails, etc. Adoot a Green Space. Schmidt commented that she spent approximately $20 on the Avalon Park planter, and the planter was still not full. She suggested that the City offer vouchers to people adopting planters to help pay for flowers. The secretary noted that hopefully the City will be supplying the flowers for the downtown planters this summer. A specific planting design is planned which will create a more uniform look to the downtown planters. It was suggested that $400 be budgeted in 1995 in order to provide $20 vouchers to each party adopting a park planter. The vouchers could be redeemable at both Anthony's and John's Variety and Pets. Skating Rink. If cooperation is achieved between Westonka Community Education, the City of Mound, and the Hockey Boosters to develop a public skating rink on the softball fields adjacent to the Pond Arena, it was suggested that the City supply equipment to help maintain the rinks. Jim should get quotes on ice making equipment. What may be needed is a trailer with a water tank which can be heated or filled with hot water, a pump and a spray bar. Or if Jim has other ideas for equipment. A quote should be supplied for additional lighting. It was suggested that the same pole could be used for more lighting. It was also suggested that a portable warming house would be beneficial. The Commission recalled, however, that Jim Glasoe stated earlier in the meeting that the Pond arena may be used for the warming house. Park and Open Space Commission Minutes March 10, 1994 o ele~Summer 1995. Byrnes and Schmidt reviewed that last year and this year all the entertainment is being paid for by donations from area businesses, including VFW, Rotary, and Scotty B's. They would like the City 'of Mound to contribute. In 1995 they are proposing to have programs in the park bi-monthly, and suggested the City contribute $250 for each of the eight proposed programs. They have found that entertainment costs approximately ~600 for each event. If the City contributes, this could be an incentive for other organizations and businesses to match the contribution. ~~[~3~erty next to Lost L~. Mary Goode developed a rational for this item, which she read, as follows: "Most of the parks in Mound are sma// (less than I acre), and located in neighborhoods. As such, they serve as playgrounds, picnic areas, and recreation space for those neighborhoods. As such, they serve as playgrounds, picnic areas, and recreational space for those and more central location. Mound Bay Park is known and used by most, if not ali, of the people in Mound through the Year. This gives the population of Mound a more cohesive sense of community than any other public park in the city. Not only because of its availability, but a/so because of its visibility, our sense of pride in this community is apparent to anyone traveling through Mound on County Road 110, Bartlett Blvd. In the recreational need summary of Mound's Comprehensive Plan, the population ratio standards identified a deficiency of 29.5 acres for community parks for 1990, and 32 acres by 2000. This deficiency was not inclusive of play field areas, or commons property. Football fie/ds have narrow range of the population served, and commons areas are not readily identifiable or accessible to the public use for recreation. This means that, in fact, Mound does have a deficiency of usable community parks which is increasing. The City property located on County Road 15, Shoreline Drive, known as Lost Lake is classified as a community park in the comprehensive plan. This area is currently being used as a material storage area for the public works department, creating an eyesore as residents and visitors pass by on one of Mounds' major through ways. In 1987a developer for a country inn chose not to use this area for commercial purposes due to the high cost of site improvement. (Pages 86 - 87 of the comprehensive p/an were reviewed.) Adjacent to the Lost Lake property to the east and the south are two parcels of land that would significantly enlarge the space available for development. These parcels are referred to as the Balboa property for the Balboa, Minnesota Company, which is administered by the Welsh Company. On March 10, 1994 I talked to Denise Brown of this company regarding the availability of the two parcels. The company is in the process of foreclosing on a loan which would make the property available. Foreclosure proceedings are expected to be completed in 2 months; the party would then have a reclamation period of 6 months. Ms. Brown stated that reclamation is highly unlikely and she is not Park and Open Space Commission Minutes March 10, 1994 aware of any plan the company has for the two parcels. She further said that other than the tax evaluation, she has no idea of the market value or what they can do with these parcels. I made a request that they consider donating the land to the City of Mound since it/s adjacent to City property. Ms. Brown w/Il notify me of what the company plans to do. At this t/me, it is hoped that the storage of the mater/als at Lost Lake can be accomplished in connection w/th the City of M/nnetr/sta sometime/n the near future. Considering the need for increasing the amount of community park space, and the sense of pride and the obvious availability of the Lost Lake property to everyone in Mound for city functions or to use as a park near the commercial district, the time has come to begin the development of this area. I ask the Park and Open Space Commission to recommend grading the area, planting grass and trees, build a parking lot as part of the next budget (1995) for the city and develop a time line for the other plans as noted in the Mound Comprehensive Plan. I would also ask the Park Commission to recommend that the City of Mound consider purchasing the two parcels adjacent to Lost Lake when it becomes available if the company does not decide to donate it to us. Goode referred to tax statements for the Balboa properties, which indicate the taxable market value of the two parcels to be $114,000 and $43,000. The first priority to develop the Lost Lake property would be to move the sand piles. Then, Goode suggested, until the Lost Lake property can be developed, the plan of grading, planting grass and trees, and making a parking lot should be completed. It was suggested that the Parks Director obtain cost estimates for these improvements. Steinbring suggested that the parking area be incorporated to accommodate the little league fields. Marilyn Byrnes dismissed herself from the meeting. 6.A. Volleyball Courts. It is the intent of the Commission that volleyball courts be installed at Swensen and Philbrook Parks to accommodate the youth (middle and high school ages). The Commission would like the City to coordinate with Community Education and the Youth Group to organize a volleyball league. It was requested that the Parks Director obtain costs for the construction of volleyball courts, and he should also consider a grass court as an option. 6.B. Parks Program to include for Youth ages 12 - 15. It was determined that this item is already being taken care of with the proposed skating rink, volleyball courts, and monies being distributed to the Youth Drop In Center through the Parks Program. 5 Park and Open Space Commission M/nutes 6.0. March 10, 1994 It was suggested that one of the Celebrate Summer programs be geared towards the youth aged group. _Money for bond i~sues fqr Pelican Point. The Commission determined that this issue should be more geared towards open spaces in general, not iust Pelican Point. It was suggested that the City contact the school to ask how much it cost them to promote their bond issue. The Commission would also like to find out how much election costs would be, specifically, a special election verses a general election. As an additional comment, David Steinbring requested that the bench at Edgewood Park be either repaired or replaced. ~LANTINGS ON THE COMMONS Schmidt suggested that this topic be discussed at the next workshop meeting, prior to the next Park Commission meeting. SCHEDULE NEXT WORKSHOP MEETING_ The next workshop meeting was scheduled for Thursday, March 24, 1994 at 7:00 p.m. "Policy for Plantings on the Commons" is to be an agenda item. ANNUAL PARKS TOU_R The Park Commission recalled that the annual parks tour theme is to be the proposed seven. nature conservation areas, because the City Council had indicated that they would tour these sites in April. A date for the tour was discussed, and two dates were proposed, Thursday, April 7, or Thursday, April 21. It was suggested that the bus be boarded at 5:45 p.m. (daylight savings time begins April 3). It was proposed that in addition to the seven proposed parcels, the tour include a visit to the Lost Lake/Balboa property, and the Indian mounds. These minutes are to be forwarded to the City Council for discussion at their March 22, 1994 meeting to determine a date for the tour. DOCK LICENSE ORDINANCE~REVlEW AS IT RELATES TO THE ~ REQUIREMENTS The Agenda Calendar had this subject listed for discussion at the March meeting, however, it will be discussed at the April 14th meeting. SUMMARY OF PARK AND OPEN SPACE COMMISSION WORKSHOP MEETING 3-3-94 No discussion. Park and Open Space Commission Minutes March 10, 1994 pELICAN POINT SKETCH PLAN Casey stressed the need to retain open spaces within the City of Mound, and expounded on what a nice piece of land Pelican Point is. Pelican Point has nice white pines that are rare to find, and 1300 lineal feet of sandy shoreline. Once this property is developed, it is gone forever. Schmidt commented that it would be nice to get $140,000 to $200,000 in park dedication fees from the development of this property. ' Geffre stated that she would like to get a feeling from the public before something is put on a ballot. She would rather see Lost Lake developed. Meyer agreed that energies may be better spent elsewhere, rather than the Pelican Point property. MOTION made by Casey, whereas, the Park and Open Space Commission is concerned about the loss of the last remaining open spaces to development, whereas, Pelican Point will soon be developed, now therefore, the Park and Open Space Commission requests that the City Council undertake a professional feasibility study to determine 1) the cost of a citizen survey about their wishes to purchase open spaces, including Pelican Point, and 2) the cost of a bond referendum to purchase Pelican Point, or other open spaces, in either a general election or a special election. Motion seconded by Goode. Motion carried unanimously. This motion will be reviewed by the City Council at their meeting on March 22, 1994. .LETTER RECEIVED FROM JOHN EDEWAARD REGARDING TEAL POINTE'S PARK DEDICATIOH REQUIREMENTS The secretary noted that the Planning Commission will soon be reviewing the Park Dedication ordinance for proposed modifications. Schmidt suggested that the Planning Commission be made aware of Mr. Edewaard's concerns and that the Park Commission be kept apprised of the Planning Commission's discussions regarding the ordinance. Staff will supply the Park Commission with a copy of the Planning Commission minutes relating to this subject. Dock Inspector's Report Tom McCaffrey updated the Commission on the status of incoming dock applications. MOTION made by Steinbring, seconded by Goode to adjourn the Park and Open Space Commission Meeting at 10:40 p.m. Motion carried unanimously. 7 MINUTES OF A MEETING OF Tt E MOUND ADVISORY PLANNING COMMISSION MARCH 14, 1994 Those present were: Chair Geoff Michael, Commissioners Michael Mueller, Frank Weiland, Bill Voss, Jerry Clapsaddle, and Lisa Bird, City Council Representative Liz Jensen, City Planner Mark Koegler, Building Official Jon Sutherland and Secretary Peggy James. Commissioners Mark Hanus and Brian Johnson were absent and excused. The following people were also in attendance: Terry Bailey, David Maroney, Rick Kloth, Al Wigand, Dave Willette, and Bob Smith. MINUTES The Planning Commission Minutes of February 28, 1994 were presented for approval. MOTION made by ross, seconded by Weiland to approve the Planning Commission Minutes of February 28, 1994 as written. Motion carried unanimously, CASE #94-10: WILLETTE CON TRUC..T!O_N. !N_C~4~7,.44/4748"AMPTON ROAD, LOTS 25 26 & 27 BLOCK 10 PEMBROKE PID 819'117-2333 0203. MINOR SUBDIVISION. City Planner, Mark Koegler, reviewed the applicant's request to subdivide the subject property into two parcels. Parcel A will have 6,887 square feet, and Parcel B will have 6,911 square feet of lot area. This proposed subdivision meets all planning and zoning requirements. Staff recommended that the Planning Commission recommend approval of the proposed minor subdivision subject to conditions. If the Commission concurs with staff's finding, the following motion was suggested: The Planning Commission recommends that the City Council approve the Willette minor subdivision establishing Parcels A and B from Lots 25, 26, and 27, Block 10, Pembroke, subject to the following conditions: 1. A final grading and drainage plan will need to be submitted and approved by the City Engineer at the time of building permit application. 2. The Certificate of Survey shall be modified to show the water service location on Lot A and the sanitary sewer and water locations on Parcel B. 3. Sanitary sewer and water services for Parcel B shall be installed prior to the recording of the subdivision or a suitable financial guarantee shall be provided to the City to ensure such installation. 4. Drainage and utility easements shall be dedicated to the City including the following: 1) a five (5) foot width along all side lot lines, and 2) a 10 foot width along both the front and rear lot lines. Planning Commission Minutes March 14, 1994 One deficient street unit charge shall be paid in the amount of $1,768.45. Park dedication fees in the amount of $500 shall be paid for Parcels A and B at the time of building permit issuance. The Commission clarified that the suggested recommendation included the City Engineer's concerns. MOTION made by Weiland, seconded by Clapsaddle to recommend approval of the minor subdivision as recommended by staff. Motion carried unanimously. This recommendation will be reviewed by the City Council on March 22, 1994. .CASE #94-11: RICK & SALLY KLOTH~ 3245 DEXTER LANE, LOTS 13 & 14, BLOCK 20, DEVON, PID #25-117-24 11 0111. FENCE HEIGHT VARIANCE. Building Official, Jon Sutherland, reviewed the applicant's request for a 2 foot fence height variance. The applicant's property is technically a corner lot, even though Windsor Road, to the south, is unimproved. The 6 foot high fence is proposed to be located along the south property line abutting Windsor Road. The Public Works Superintendent has no objections to the request as there are no current plans for updating Windsor Road. Island View Drive intersects diagonally and creates the need to review Zoning Ordinance Section 350:750 relating to impeding vision on corner lots. Staff recommended the Planning Commission recommend approval of the 2 foot fence height variance for a portion of the front yard up to the point of the required 30 foot sight triangle as shown in Zoning Ordinance Section 350:750. The Building Official further clarified the "sight triangle" on the overhead. Weiland questioned the hardship. The applicant, Rick Kloth, explained that due to cars being parked on the unimproved Windsor, and vehicle traffic, he would like the fence to be 6 feet high. The Commission noted that it is reasonable to allow for the variance due to the topography and the unimproved road, and the strict application of the ordinance creates a practical difficulty with this case. MOTION made by Clapsaddle, seconded by Mueller, to recommend approval of the fence height variance as recommended by staff. Finding of fact being that Windsor Road is unimproved and the fence will not impede the vision for vehicle operators. Motion carried unanimously. This recommendation will be reviewed by the City Council on March 22, 1994. Ptann%ng Commission Minutes March 14, 1994 ~ INDEPENDENT "'"HnnL DISTRIC'T #277. SHIRLEY HILLS ELEMENTARY H L 24 WIL HIREBLVD. PID#24-117-2412 5 · NDITI NALU EPERMIT. City Planner, Mark Koegler, reviewed the applicant's request for a Conditional Use Permit. He explained that all schools within a residential zone require a conditional use permit in conformance with Section 350:640of the Mound City Code. The school is a "grandfathered" use and as a result, it does not currently have a permit. Proposed improvements at Shirley Hills School involve a new entryway addition, approximately 300 square feet, and a new media center/library addition, approximately 3,250 square feet. Shirley Hills School complies with all existing zoning requirements, including setbacks, parking and hardcover. Staff recommended that the Planning Commission recommend approval of a conditional use permit to allow the expansion and improvement of Shirley Hills School. If the Commission concurs with this recommendation, the following motion is suggested: The Planning Commission finds that the conditional use permit for the expansion of Shirley Hills School is consistent with the ordinance criteria found in Section 350:525 of the Mound City Code. The drawing labeled "Site Plan", site "CUP-l" is hereby incorporated into the Conditional Use Permit as an exhibit of recognized existing facilities and approved expansions. Chair Michael opened the public hearing. Jensen stated that Frank Matachek asked her to inform the Commission that he supports the request. There being no further comments, Chair Michael closed the public hearing. MOTION made by Voss, seconded by Mueller, to recommend approval of the conditional use permit as recommended by staff. Motion carried unanimously. This recommendation will be reviewed by the City Council on April 12, 1994. ORDINANCE AMENDMENT DISCUSSION: SECTION 350:760 SUBD. 4 TRUCK PARKING IN RESIDENTIAL AREAS. Photographs of commercial vehicles currently being parked within residential areas in the City of Mound were distributed to the Commissioners for viewing. The Commission discussed what types of vehicles would be acceptable in residential zones, and which ones are not. They also discussed if vehicles should be allowed in residential areas if they are stored within a garage. Jensen commented, that in her opinion, if the vehicle is the same type of vehicles that can be purchased for personal use, such as a van, or a pick-up, it should be allowed to be stored outside, even if it is commercially licensed; any other larger type truck should be required to be stored within a garage, and semi trucks should not be allowed at all. Planning Commission Minutes March 14, 1994 Following is a summary of suggested revisions for the ordinance: Allow only 1 vehicle per parcel. Commercial trucks that are comparable to vehicles used for personal use, such as pick-up trucks or vans, should be allowed to be stored outside in residential zones. Commercial trucks may be allowed to be parked in a residential zone if they are housed within a garage. Could regulate by height (no more than 10 to 12 feet), and length (24 to 26 feet long). Enforce on a complaint basis. Semi trucks are not acceptable. The City Planner will draft a revised ordinance for review by the Planning Commission at their meeting on March 28, 1994. CITY COUNCIL REPRESENTATIVE'S REPORT Liz Jensen briefly reviewed the City Council Minutes of February 22, 1994. In relation to the Veit case, Mueller questioned why the City Council now seems to be reluctant to grant vacations, where in the past it seemed more routine. Jensen suggested that it may be due to the increased appreciation for the land and open spaces, or that more evidence has developed through case law. Jensen offered to ask the attorney and report back to Mueller. MOTION made by Weiland, seconded by Mueller, to adjourn the meeting at 9:25 p.m. Motion carried unanimously. . Chair, Geoff Michael Attest: