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1996-02-27 AGENDA Ct'P/OF MOUND MOUND, MtNNESOI'A MOUND CITY COUNCIL ' REGULAR MEE't'tNG 1-uESDA¥, FEBRUARY 27, 1996, 7:30 PM CI'I'~ coUNCIL cHAMBERS ALLEGIANCE' · · · · pLEDGE OF ..... RECYCLOTTO WINNER .......... 3.,.-,/~ APPROVE M~NU'TES OF THE FEBRUARY 13, 1996 REGULAR MEETING AND THE FEBRUARY 20, 1996 ..... COMMITTEE OF THE wHOLE MEET,NG ................. 4.b"~ ~ KiLDARE ROAD iMPROVEMENTS CONStDERAT'ON OF A cONDt'RONAL p~ 'S LUTHERAN CHURCH TO ,L ST. JOH~5 ,,,,, ADDtT'ON AT -pr~r~.... 5(~, ALLOW cONSTRUCTiON ut- ~,' ' '' FOR ..... 2451 FAIRVIEW LANE ........................ ;1996 CoMMUNiTY DEVELOPMENT . . . .15 ROGRAM ................. .[.~ 1996 COMM__..,..,,~ c~ t YOUNLSL) 7 ~¢~2' CARL BENNE I b:~'~, ' .... ..... 546 547-556 557-583 584-627 628-653 654-655 .. 667-68,7 8 \'~2~ DEAN & SHIRLEY EIDEM, 4818 MONMOUTH ROAD, ~,,~L) LoTS 22, 23 & E 1/2 OF 21, BLOCK 22, wYCHWOOD, PID 24-117 656-666 24 41 0040. VARIANCE FOR AoorrtON ................ t.~ DAVID S. HOLM, 4321 W~LSHtRE BLVD., pART OF 9. ~ ~, C~ OF pHELPS iSLAND pARK 1ST DIVisiON, ~IRST REARR. NEW DwELLiNG ..... ~"~fi~ PID 19-117-23 13 0003· VARIANCE FOR 5z~3 10./ CASE #96-05: TEAL POINTE DEVELOPMENT COMPANY, 5095 WINDSOR ROAD, LOTS 1, 2, 24, 25 & 26, BLOCK 17 WHIPPLE, PID 25-117 24 12 0206. VARIANCE FOR GRADING WITHIN A BLUFF 688-698 11. 1995 DEPARTMENT HEAD ANNUAL REPORTS: JOEL KRUMM, LIQUOR STORE MANAGER ....................... 699-702 GINO BUSINARO, FINANCE DIRECTOR .......................... 703-716 - LEN HARRELL, POLICE CHIEF ................................. 717-776 - JON SUTHERLAND, BUILDING OFFICIAL ......................... 777-791 12. COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT ................. 13. RECOMMENDATION FROM PLANNING COMMISSION RE: .~P APPOINTMENTS TO FILL UNEXPIRED TERMS ON COMMISSION ~' - ORVIN BURMA, 3011 ISLAND VIEW DRIVE, TERM EXP. 12/96 GERALD REIFSCHNEIDER, 5411 BARTLETT BLVD. TERM EXP. 12/97 ........................................ 792-803 14....~ RECOMMENDATION FROM PARKS AND OPEN SPACE COMMISSION ~'~L0 TO FILL VACANCY. TERM 1/1/96 THROUGH 12/31/98 BEV BOTKO, 2149 CARDINAL LANE ............................. 804-808 15. RECOMMENDATION FROM PARKS AND OPEN SPACE COMMISSION RE: DETERMINATION OF ABUTTING STATUS FOR 4700 WILSHIRE BLVD ...................................... 809-815 16. RECOMMENDATION FROM PARKS AND OPEN SPACE COMMISSION RE: PUBLIC LANDS PERMIT APPLICATION FOR HAZARDOUS TREE REMOVAL, NORWOOD LANE,~-¢¢~¢(~ CITY OF MOUND, APPLICANT ................................... 816-820 17. REQUEST FOR PARTIAL RELEASE OF FUNDS FROM LETTER OF CREDIT - TEAL POINTE DEVELOPMENT PROJECT ......... 821-822 18. REQUEST FOR EXTENSION OF COMPLETION DATE - FOR PUBLIC IMPROVEMENTS - TEAL POINTE DEVELOPMENT PROJECT ...................................... 823-826 19. 20 REQUEST FOR FINAL PAYMENT, IMPERIAL DEVELOPERS, MOUND/MINNETRISTA PUBLIC WORKS STORAGE SITE $2,188.41 ................................................... 827-830 AFzP. ROVAL OF AN ORDINANCE AMENDING SECTION 800:05, SUBD. 5 AND SECTION 800:35, SUBD. 10, RELATING TO SUNDAY SALES AND CLUB LICENSES ................................... 831-834 544 23. 24. BID AWARD; TANKER APPARATUS MODIFICATIONS ................ 835-836 APPROVAL OF VARIOUS PERMITS - BINGO - MOUND FIRE DEPT. AUXILIARY EXCLUDED RAFFLE - OUR LADY OF THE LAKE CHURCH ................. 837 PAYMENT OF BILLS .......................................... 838-847 IN FOR MATION/MISC ELLAN EOUS: Ao JANUARY 1996 FINANCIAL REPORT AS PREPARED BY GINO BUSINARO, FINANCE DIRECTOR .................... 848-849 PARKS AND OPEN SPACE COMMISSION MINUTES OF FEBRUARY 8, 1996 ............................ 850-857 PLANNING COMMISSION MINUTES OF FEBRUARY 12, 1996 ..................................... 858-868 ECONOMIC DEVELOPMENT COMMISSION MINUTES OF FEBRUARY 15, 1996 ........................... 869-870 INFORMATION FROM THE LEAGUE OF MINNESOTA CITIES (LMC) RE: "CERTIFICATE OF RECOGNITION" PROGRAM THROUGH THE LEADERSHIP INSTITUTE. PLEASE READ AND LET ME KNOW IF YOU ARE INTERESTED IN ENROLLING. PLEASE NOTE THAT I SERVED ON THE LEADERSHIP INSTITUTE ADVISORY COMMITTEE WHICH ESTABLISHED THE FOUNDATION FOR THE LEADERSHIP INSTITUTE. ALTHOUGH, SOMEWHAT BIASED, I THINK PARTICIPATION IN IT WOULD BE VALUABLE FOR THE ENTIRE CITY COUNCIL .......................................... 871-876 Fo PRECINCT CAUCUSES ARE SCHEDULED FOR TUESDAY, MARCH 5, 1996. SEE INFORMATION ENCLOSED ................. Insert REMINDER: WESTONKA COMMUNITY CENTER TASK FORCE IS SCHEDULED TO MEET WEDNESDAY, MARCH 6, 1996, 7 PM, AT COMMUNITY CENTER. MAYOR POLSTON AND COUNCIL- MEMBER JENSEN ARE THE CITY OF MOUND'S REPRESENTATIVES ALONG WITH THE CITY MANAGER AND ARE ASKED TO ATTEND .......... 545 RESOLUTION NO. 96-~) '~ ADD-ON RESOLUTION APPROVING AN ON PREMISES GAMBLING PERMIT RENEWAL APPLICATION FOR AMERICAN LEGION POST 398 2333 WILSHIRE BLVD. BE IT RESOLVED, that the City Council of the City of Mound, Minnesota, approves an On Premises Gambling Permit Application for the American Legion Post 398, 2333 Wilshire Blvd., Mound, MN. 55364, for lawful gambling through 5-1-98. BE IT FURTHER RESOLVED, that a certified copy of this resolution will be given to the American Legion for filing with the State of Minnesota. Councilmember The foregoing resolution was moved by Councilmember and seconded by The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: Mayor Attest: City Manager Resolution adopted: WESTONKA SENIOR CENTER 1995 STATISTICS Your Westonka Senior Center scrved 1,696 unduplicated persons between the ages of 55 and 102 during 1995. These are some of the programs and statistics that we hope might interest you ..... Information and Referrals Nutrition Home Maintenance Referrals Health Scl'vices Tax Assistance Volunteers Education Recreation Outreach/Case Management Transportation 10,200 requests 13,958 meals 169 4,479 persons 254 Events 173 persons 243 persons 21,624 hours of service 125 Classes & Events 6,750 persons 248 Events 12,045 persons 216 persons 14,306 rides 568 unduplicated persons ADD-ON RESOLUTION NO. 96 RESOLUTION APPROVING AN ON PREMISES GAMBLING PERMIT RENEWAL APPLICATION FOR AMERICAN LEGION POST 398 2333 WILSHIRE BLVD. BE IT RESOLVED, that the City Council of the City of Mound, Minnesota, approves an On Premises Gambling Permit Application for the American Legion Post 398, 2333 Wilshire Blvd., Mound, MN. 55364, for lawful gambling through 5-1-98. BE IT FURTHER RESOLVED, that a certified copy of this resolution will be given to the American Legion for filing with the State of Minnesota. Councilmember The foregoing resolution was moved by Councilmember and seconded by The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: Mayor Attest: City Manager Resolution adopted: CITY OF MOUND 5341 MAYWOOD ROAD MOUN D, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 February 20, 1996 Gary Paulsen 2657 Westedge Blvd Mound, MN 55364 Dear Paulsen Household: CONGRATULATIONS! You are a winner in the Recyclotto. The City of Mound appreciates your help in making a safer environment for all of us now and into the future. Recycling does have its rewards! The City Council would like you to come to the Council meeting on Tuesday, February 27, 1996 to receive your 100Westonka Dollars. The Council meetings are held at 5341 Maywood Road at 7:30 PM, in the Council Chambers. If you cannot attend this meeting, please stop by Mound City Hall between 8 am and 4:30 pm, see Joyce and pick up your Westonka dollars or contact me at 472-0603. And again, CONGRATULATIONS! Respectfully, Joyce Nelson Recycling Coordinator prlnte¢t on recycled paper Minutes - Mound City Council February 13, 1996 MINUTES - MOUND CITY COUNCIL MEETING - FEBRUARY 13, 1996 The City Council of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, February 13, 1996, at 7:30 PM, in the Council Chambers at 5341 Maywood Road, in said City. Persons in attendance: Mayor Bob Polston, Councilmembers Andrea Ahrens, Mark Hanus, Liz Jensen. Phyllis Jessen was absent and excused. Also present were: City Manager Ed Shukle, City Attorney Curt Pearson, Public Works Superintendent Greg Skinner, Fire Chief Steve Erickson, Parks Director Jim Fackler, City Engineer John Cameron and Acting City Clerk Linda Strong. The following citizens were also in attendance: Tracy Ingram, Steve Briggs, Brian and Debi Schultz, Tom Stokes, Todd Westlund, Kurt Berglund, Jerome Trevis, Tom Hawley, Debbie and Steve Gland, Phil Klein, Tom Aune and Ron Moore. The Mayor opened the meeting and welcomed all in attendance. The Pledge of Allegiance was recited. 1.1 RECYCLOTTO WINNER. Mayor Polston stated that Jacqueline Froehle had already received her 300 Westonka Dollars for recycling. 1.2 APPROVE THE MINUTES OF JANUARY 23, 1996 REGULAR MEETING, MOTION by Hanus, seconded by Ahrens and carried unanimously to approve the Minutes of the January 23, 1996 regular City Council meeting. 1.3 APPROVE MINUTES OF JANUARY 30, 1996 SPECIAL MEETING, MOTION by Hanus, seconded by Jensen and carried unanimously to approve the Minutes of the January 30, 1996 special City Council meeting. 1.4 PUBLIC HEARING: PROPOSED UTILITY AND STREET IMPROVEMENTS, KILDARE ROAD. The Mayor introduced John Cameron, City Engineer, who gave an update on the history of this proposed street improvement, stating it was denied in 1978 because the dedicated right-of-way could not be obtained from the adjacent property owners. He stated the owners of lots 21-26 located on the northwest end of the unimproved Kildare Lane, had recently petitioned and now the owner of the other 12 lots on the northeast end the unimproved Kildare Lane has petitioned for this improvement. Mr. Cameron stated he had prepared cost estimates for a 28' wide street and for a 24' wide street. He recommended the 24' wide street due to topography. There Minutes - Mound City Council February 13, 1996 would be no parking allowed on either side of the street. The proposed street assessment included all of the properties affected by the improvement, both on the north and south side of Kildare Lane. The installation of a storm sewer is not required as the end of Kildare Road is at the cul-de-sac and the elevation is high enough for water to drain towards the existing storm sewer on Kildare at Kerry Lane. He stated the easements will have to be donated as the improvement will enhance the abutting properties. The easement will be along the north side of Kildare Road. Mayor Polston stated it wasn't right to assess the existing property developed to the south. He wanted the properties to the south of Kildare Road to be excluded from the street assessment. The Mayor opened the Public Hearing. Steve Grand, 2620 Kerry Lane - He disagreed with the plan of no storm sewer needed. The existing Kildare Lane to the east of his residence slopes toward him, with heavy rain drainage now and the new Kildare Lane on the west will also slope at him from the other direction. He stated they have to shovel several times during the year, not just in the spring, to remove the huge build up of sand that is deposited in front of his driveway from the stormwater runoff. By adding another sloped street to also drain in the same storm sewer, it would be a real mess. The rushing water also erodes the blacktop street in front of his driveway and the City has to repair the area every year. He would like to see another storm sewer installed to handle the rain flow. Tom Stokes, Fine Line Design - He is the construction firm to develop the Berglund property. He is also purchasing the property from Mr. Berglund. He has done a sketch review with the City and they are in agreement with the road installation of a 15% pitch and a 24' width. He stated they would like to shorten the cul-de-sac to protect the building pad there, by moving it to the east. This would put the cul-de-sac area more onto the property to the east, where Fine Line is developing. This was agreeable with Mr. Stokes; he wanted the bluff line to be protected. Fine Line Design would like to install the utilities and street themselves. He stated Fine Line Design would pick up 60% of the assessment charged to the properties to the south on Kildare Lane. Tracy Ingram, Realtor for property owners at the west end of Kildare, stated his sellers agreed to moving the proposed cul-de-sac to the ay ext. -J2~ Tom Stokes asked how would it be handled if the land owners at the west end of the improvement were not able to pay for the improvement up front, would the property be assessed? How would he, as the developer, receive their portion of funds to pay for the project. He would like to be the contractor for the utilities and street and assume the costs. When the street improvement was completed, it would be turned over to the City. Minutes - Mound City Council February 13, 1996 City Attorney Curt Pearson stated if the City were the contractor, it would have to go out for bids, award bids to the lowest capable contractor, etc., and should not be the banker. The Mayor closed the Public Hearing at 8:10 PM. City Attorney Curt Pearson stated that Mr. Berglund will be the fee owner of his property during the construction. The current owners of all of the parcels wishing for the improvement and developers should sign a legal document stating that they agree to pay 100% of the cost and assessments of this project before any development begins. They must also agree in writing to donate the easement. He suggested this item be continued until February 27, 1996 when he could prepare a document and it could be signed by all the parties. This would give the City a guarantee that the involved parties would be responsible for funding the project. City Engineer John Cameron stated that due to the steep grade at the intersection, the intersection may have to be reshaped. Mayor Polston was concerned with the velocity of the water. Ron Moore, Bumet Realty, stated that two lots on the comer are higher, where the land was cut for the street prior, are bare topsoil, with no ground cover. When homes are constructed, the runoff of topsoil will stop. MOTION by Polston, seconded by Hanus, to continue this item until February 27, 1996 when the attorney can have a document prepared and signed by all parties of the petitions and developers will agree to donate the right-of-way for the project and all parties will agree to pay 100% of the improvement. Also to include language for the city engineer to study the stormwater drain situation. The vote carried 4-0. Jessen was absent and excused. 1.5 1995 DEPARTMENT HEAD ANNUAL REPORTS: - JIM FACKLER, PARKS DIRECTOR - STEVE ERICKSON, FIRE CHIEF - GREG SKINNER, PUBLIC WORKS SUPERINTENDENT Each Department Supervisor asked the Council if they had any questions with regard to their annual reports. Mayor Polston asked Greg Skinner, Public Works Superintendent, to research the possibility of using the same material in all the crosswalks that was used in the replaced crosswalk on County Road 15, as the material held up very well through the winter weather. Also, to inquire about the County installing day glo green pedestrian crossing signs at the crosswalk on Commerce by the Pond Arena. Mr. Skinner said the cost of the other crosswalk marking material was 3 times that of the paint, but it did hold up very well. He would look into the requests of the Mayor. 3 Minutes - Mound City Council February 13, 1996 The Mayor thanked Jim, Steve and Greg for well done reports and the Council thanked them for a job well done. 1.6 RESOLUTION APPOINTING JIM FACKLER, PARKS DIRECTOR, AS ASSISTANT WEED INSPECTOR FOR 1996. Mayor Polston moved and Councilmember Ahrens seconded the following resolution: RESOLUTION//96-19 RESOLUTION TO APPOINT JIM FACKLER AS ASSISTANT WEED INSPECTOR FOR 1996 The vote carried 4-0. Resolution passed. 1.7 DISCUSSION: REQUEST TO PURCHASE LOT 1, BLOCK 20, SHADYWOOD POINT, PID//13-117 24 11 0064 BY PHILIP KLEIN AND THOMAS ALINE City Manager Ed Shukle stated this item has been before the Council previously. It is a tax forfeit property. The Parks and Open Space Commission discussed designating it as an NCA. However, it was never classified as an NCA. Mr. Klein and Mr. Aune are adjacent property owners and they would like to purchase this lot and subdivide it between the two of them. The Parks and Open Space Commission deny the sale of this lot. The City Engineer John Cameron would like the City to retain this property as it is a drain area for the storm water into Lake Minnetonka. The Council had asked the city attorney to research the process of how to convey this lot to the State of Minnesota so it could be sold to Mr. Aune and Mr. Klein. A resolution has been prepared to direct the conveyance of this lot for sale to adjacent owners. City Engineer John Cameron referred to his letter of July 1995, and previous letters from 1984, and 1986 stating the value of the lot to the City as a stormwater drainage area. He stated that in the future, the City will be mandated to provide a plan for storm water runoff, designating holding areas as retention basins to take the "first flush" of street pollutants. If the City were to release the property for sale, and then need it in the future for this purpose, it would be very difficult to re-acquire. Discussion suggested the City declaring an easement over this property for stormwater purposes. However, the language would be very complicated, and the information could well be overlooked by future buyers of these properties. City Attorney Curt Pearson stated he works with several watersheds and direction will be coming in the future from the watersheds to the municipalities to prepare stormwater management plans. Also discussed was the possibility of the City researching to see if this certain parcel would work into a stormwater management plan. The city engineer stated it could cost between $400-$500 to do this. The Council asked the potential buyers if they wanted to pay for this research. They declined stating they did not wish to pay this not knowing for sure if they could buy the property. Comment was made by the Council that the State could only sell the lot to one of the 4 Minutes - Mound City Council February 13, 1996 adjacent property owners. Mayor Polston stated that by not knowing for sure whether this parcel would be needed in the future for storm water runoff needs, he did not want to release it for sale. Councilmember Jensen agreed with Mayor Polston and also did not want to see the taxpayers of Mound pay for any study that would benefit just a few citizens. MOTION by Mayor Polston, seconded by Councilmember Ahrens and carried unanimously to table the release of Lot 1, Block 20, Shadywood Point, PID 13-11%24 11 0064 to the State for sale to adjacent property owners. 1.8 COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT, There were none. 1.9 PROCLAMATION OF MARCH 3 - 10, 1996 AS VOLUNTEERS OF AMERICA WEEK IN THE CITY OF MOUND. Councilmember Jensen moved and Councilmember Hanus seconded the following resolution: RESOLUTION//96-20 RESOLUTION PROCLAIMING MARCH 3-10, 1996, AS VOLUNTEERS OF AMERICA WEEK IN THE CITY OF MOUND. The vote was unanimously in favor. Resolution carried. 1.10 REQUEST FROM LMCD TO COMMIT FUNDS IN 1997 BUDGET AND 1998 BUDGET FOR GOOSE CONTROL PROGRAM. City Manager Ed Shukle stated the LMCD, in conjunction with the University of Minnesota and the DNR is planning to draft an application for grant funds from the Legislative Commission on Minnesota Resources (LMCR) for goose control. The grant requirements propose that each lake community budget $1000 in 1997 and $1000 in 1998 to help fund the program. In lieu of funds, or a portion of, could be an contribution in the form of a city appointed coordinator to assist the U of M staff. The University will contribute $14,000 over the same two year period. The LMCD is asking the Council to agree to participate in 1997 and 1998 with budget funds. MOTION by Jensen, seconded by Polston to participate, in a program to control geese in the Lake Minnetonka area, along with the other lake communities, the LMCD, DNR and University of Minnesota. The vote was unanimously in favor. Motion carried. Minutes - Mound City Council The City Manger will send a letter by February participation. February 13, 1996 23, 1996 notifying the LMCD of our 1.11 LICENSE RENEWALS - GARBAGE AND REFUSE HAULERS - CIGARETTE LICENSES. The following licenses are to expire 2/29/96. New License Period is 3/1/96 to 2/28/97. Approval contingent upon all required forms, insurance, etc. being submitted. GARBAGE AND REFUSE HAULER - CIGARETTE - Best Disposal Services Blackowiak & Son Randy's Sanitation Westonka Sanitation Woodlake Sanitation American Legion//398 John's Variety and Pets Bricldey's Market Jubilee Foods Mound Municipal PDQ Store R & R Bait SuperAmerica Thrifty White Drug VFW Post #5113 MOTION by Jensen, seconded by Ahrens, and carried unanimously to approve the license renewal applications for Garbage and Refuse Haulers and Cigarette Sales. 1.12 PAYMENT OF BILLS. MOTION made by Jensen, seconded by Polston to authorize the payment of bills as presented on the pre-list in the amount of $395,005.11, when funds are available. A roll call vote was unanimously in favor. Motion carried. 1.13 .INFORMATION/MISCELLANEOUS: DEPARTMENT HEAD MONTHLY REPORTS FOR JANUARY 1996. LMCD REPRESENTATIVE'S MONTHLY REPORT FOR JANUARY 1996. PRELIMINARY 1995 YEAR END FINANCIAL REPORT AS PREPARED BY GINO BUSINARO, FINANCE DIRECTOR. Minutes - Mound City Council February 13, 1996 De INFORMATION FROM JOHN DEAN, ACTING CITY ATTORNEY RE: QUESTION ON THE PARKS AND OPEN SPACE COMMISSION'S WORK RULES. ANNOUNCEMENT FROM LMCD RE: ANNUAL "SAVE THE LAKE" RECOGNITION BANQUET. IF YOU WISH TO ATTEND, CONTACT LINDA ASAP. Fe INFORMATION FROM LMCD, RE: "SPECIAL EVENT PERMI'I'rING PROCESS" AS IT CONCERNS THE POTENTIAL TRANSFER OF UNDESIRABLE EXOTIC MATERIALS INTO LAKE MINNETONKA. REMINDER: COMMITTEE OF THE WHOLE MEETING, TUESDAY, FEBRUARY 20, 1996, 7:30 PM. MAIN AGENDA ITEM WILL BE DISCUSSION WITH REPRESENTATIVES OF THE COMMONS TASK FORCE ON THE TASK FORCE'S RECOMMENDATIONS. He REMINDER: PRESIDENT'S DAY MONDAY, FEBRUARY 19. CITY OFFICES ARE CLOSED. RESPONSE FROM MET COUNCIL ON LIVABLE COMMUNITIES ACT RESOLUTION. BECAUSE WE DID NOT MEET THE 11/15/95 DEADLINE, WE ARE NOT ELIGIBLE FOR FUNDS IN 1996. WE WILL, HOWEVER, DEVELOP AN ACTION PLAN BY 6/30/96 AND THEN YOU CAN PASS A SECOND RESOLUTION FOR 1997. REMINDER: PLANNING COMMISSION INTERVIEWS, MONDAY, FEBRUARY 12, 1996, 7:30 PM. ATTACHED IS THE INFORMATION ABOUT THE CANDIDATES. YOU ARE INVITED TO ATTEND. MOTION by Jensen, seconded by Ahrens, and carried unanimously to adjourn the meeting. The meeting was adjourned at 9:55 PM. City Manager Attest: Acting City Clerk MINUTES - COMMITTEE OF THE WHOLE MEETING - FEBRUARY 20~ 1996 The meeting was called to order at 7:30 PM. Members present: Mayor Polston, Councilmember Jensen and Ahrens. Absent and excused: Councilmember Hanus and Jessen. Also present: City Manager Ed Shukle, Parks Director Jim Fackler, Members of the Commons Task Force: Mark Goldberg, Rita Pederson, Gordy Tulberg, Frank Ahrens and Rodrigo Plaza. Other interested citizens present: Donald Swenson, Gerry Swenson, LeeAnn Pederson, Kay P. Peterson, Joyce Dupay, James Dahl and John and Michelle Olson. COMMONS TASK FORCE DISCUSSION A discussion with the Commons Task Force was held regarding the Task Force's recommendations. Mark Goldberg, Commons Task Force Chair, took the Council through the Task Force Recommendations. The following comments were made in relationship to each recommendation: 1. RECOMMENDATION - Maintain the total number of boats participating in the program. Keep non-abutter boats within walking distance of their homes. CONSENSUS - The Council felt that this was a reasonable recommendation and anticipated no real debate. 2. RECOMMENDATION - Attempt to reduce the number of dock sites in front of some abutters homes, recognize that some commons have more problems than others due to topography and/or tight quarters. a. Encourage increased share dock usage. b. Explore creating small multiple dock complexes (about six boats) at neighborhood locations within walking distance. c. Explore creating multiple boat dock complexes, where possible, at public park locations (such as Mound Bay Park) without infringing on existing usage. CONSENSUS The Council consensus was that they were, in concept, okay with this recommendation. They did, however, feel that they were some distance away from resolving this issue and need to focus further study on the recommendation. 3. RECOMMENDATION - Existing encroaching structures - Governing encroaching structures more stringently than the Shoreland Management Ordinance is justified only where non-abutting users are hindered by an encroachments existence. The non-abutting survey results indicate that overall they do not have a problem with commons encroachments. The flow-chart should be amended and the ordinance amended according to the flow-chart to increase the number of years for which a permit is valid from "three years" to "for the life of the structure. ~ Encroachments should be regulated by the Shoreland Management Ordinance, the same as structures on private property. The ownership/responsibility of these encroachments may need to be clarified by the city attorney. There appeared to be some differences in opinion on the Council related to this recommendation. Concern was expressed with regard to allowing structures and therefore the perception is that the City Council would be condoning the existence Minutes - Committee of the Whole - February 20, 1996 Page 2 of structures. The recommendation did not receive any consensus. With regard to the flow- chart it was suggested that any amendments to the flow-chart should be delayed. 4. RECOMMENDATION - The topography of some commons areas cause significant backyard privacy and visual impact problems. Large boats (e.g. cabin cruisers), boat canopies, and winter storage needs to be limited in those areas. It was suggested that a commons area be selected for focusing on these particular issues. 5. RECOMMENDATION - Explore establishing neighborhood associations or committees to work out problems specific to their commons. It was suggested that the Devon Common area be used as a pilot area or test area to try out neighborhood association meetings. 6. RECOMMENDATION - Direct the Task Force to work with City Staff to make implementation recommendations for specific commons areas with problems. This relates to item #5. 7. RECOMMENDATION - Communicate with the public to increase understanding and give opportunity for additional dialogue. The City Council was in agreement that as much information be published about the commons issues via open forums, Laker articles or the City Newsletter. It was suggested that the Task Force conduct three neighborhood meetings in the Devon area for discussing the Commons Task Force recommendations. The City Council requested that the Task Force meet once again prior to March 15th, so that a time table could be established and the City Council could be advised as to expect further recommendations from the Commons Task Force. Questions were asked from members of the audience with relationship to the Waterbank Common area and the storage of boat canopies and dock material, as well as fishing fights for non-residents and fishing rights of other members of the public. Mayor Polston requested that the city council ask the city attorney for a legal opinion on whether the City can establish rules and regulations to limit the use of the commons, i.e., fishing restrictions on commons areas, etc. The City Manager will follow up on this request. PLANTING POLICIE~ ON COMMONS The City Manager reported that the Park and Open Space Commission had asked the City Council previously to review guidelines for planting on commons and public lands. The matter had been put on hold subject to the Task Force developing recommendations on commons and commons uses. The Council indicated that the Park and Open Space Commission will be advised at a later date once the Task Force has completed their study of the commons system. NEXT MEETING It was noted that the next meetihg of the Committee of the Whole was scheduled for Tuesday, March 19, 1996, 7:30, Mound City Hall. Upon motion by Polston, seconded by Ahrens, and carried unanimously the meeting was adjourned at 9:05 PM. Respectfully submitted, Ed Shukle City Manager CITY OF MOUND 5341 MAYWOOD ROAD MOUN D, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 February 20, 1996 Tracy Ingrain ReMax Realty 2477 Shadywood Road Orono, MN 55331 RE: Kildare Road Improvements Dear Mr. Ingram: Enclosed is a Petition and Waiver AgreemeJ3~or the Kildare Lane Improvements. This document was prepared by Curt Pearson, City Attorney, upon direction of the City Council at its meeting of February 13, 1996. Please review this with the people you are representing who are the true fee owners of the properties. I have forwarded a copy of this Petition and Waiver to Mr. Tom Stokes, Fine Line Design, who is the person purchasing the properties from Mr. Norm Bergland. Once the documents have been reviewed, they need to be signed and notarized by all owners and encumbrancers. Please forward this document to the people you represent and advise me as to whether they will sign the Petition and Waiver Agreement. The City Council will be continuing the public hearing at its meeting of February 27, 1996, at 7:30 PM. The Council will want to know if the parties involved are all in agreement with the Petition and Waiver Agreement. If you have any questions, please contact me. wincerely' City Manager Enc. ES:Is pr~nted on recycled paper RUC2 Id. ~AI'T~ICSO~r jom,( B. RoJglrl' J. JAM~ M. Mr. Ed Shulde City Managg City of Mound 5341 Maywood Road Mound MN 55364 February l6, 1996 Re: Kildare Road Improvements Dear Ed: In accordance with the direction of the City Council and upon the request of the property owners, we have prepared a petition and waiver agreement for the Kildarc Lane improvements. I believe this is self-explanatory in that ALL the owners or persons with interest need to sign the agreement, agreeing to pay 100% of the cost of the improvements and waiving any deficiencies or further hearings. h is imperative that the applicants obtain the notarized signatures and agreement of ALL owners and encumbraneers. We were informed the other night that one parry is buying from someone else and if thig is under a contract, both the contract vendee and the contract vendor must sign this agreement. The realtor representing the people who own the. lots at the west end of the Lane are not the proper people to sign thi~ petition, but it has to be signed by the true fee owners of the properties. I am Faxing you a copy of this material on Friday afternoon and will put a clean copy in the mail today. At the end of the agreement I have left blan~ for the proper people to designate who they are and their interests and to have it no~ City Attorney CAP:ih Enclosure ~.'~2 0 0 -45 PETITION AND WAIVER AGREEMENT THIS AGREEMENT made this ~day of .1996. by and between the City of Mound. a Minnesota municipal corporation (the 'City") ,,d a corporation (the "Owner"); W1TNE$SETH: WHE~AS, the Owners are the fee owners of cerrzln real property (the "Subject Property") located in the City and legally described as follows: and Parcel 1 Lots 21, 22, 23, 24, 215 and 26, Block 11, Sewn Parcel 2 Lots 15, 16, 17, 18, 19, 20, 27, 28, 29, 30, 31 and 32, Block 11, Seton WHEREAS, the Owners desire to combine various lot config~ons to meet City zoning requirements and ~o develop the Subject Properties. and WHE~S. the development of the Subject Properties will require the construction of certain public improvements, including municipal water, sanitary sewer, curb and gutmr and street improvements in accordance with the general layout set forth in a Prolimin~ Engineering Report for improvements on Kildare Road as prepared by McCombs Pr~nk Roos Associates, Inc., the City Engineer, dated December 13, 1995, and ItADI,~,004 $6 WHEREAS, the ord,rly development of the Subject Properties requires the construction of the Improvement Projects dining 1996, and WHEREAS, the Owners wish the City to consm~ct the Improvement Project without further notice of hearing or hearing on the Improvement Project, and without notice of hearing or hearing on the special assessments levied to finance the Improvement Project and to levy 100 percent of the cost of the Improvement Project against the Subject Properties, and WHEREAS, the City is willing to construct the Improvement Project in accordance with the request by the Owners and without such further notices or hearings, provided the assurances and covenants hereinafu:r stated are made by the Owners to ensure that the City will have valid and collectable special assessments as they relate to the Subject Properties to finance the cost of the Improvement Projects, and WHEREAS, were it not for the assurances and covenants hereinafter provided, the City would not construct the Improvement Projects without such notices and heatings and without the owners dedicating public easements for the improvements and. the City is doing so solely at the behest, and for the benefit of, the Owners, NOW, TI-IF_REFORE, ON THE BASIS OF THE MUTUAL COVENANTS AND AGRr:-~lV~-NTS HEREINAFTER PROVIDED, IT IS HEREBY AGREED BY AND BB~N THE PARTIBS HERETO AS FOLLOWS: 1. The undersigned Owners owning 100% of the land to be assessed for these improvements hereby petition the City for construction of the Improvement Projects consisting of water, sanitary sewer, and street improvements as set · our in the aforementioned feasibility report dated December 13, 1995. The Owners represent and warrant that they are the owners of 100 - ~rcent of the Subject Properties; that they have full legal power and au: '~y to encumber the Subject Properties as herein provided; and that as e" :~, hereof, they have fee simple absolute title to the Subject Propert;,. 'hlch are not subject to any liens, interests or encumbrances, except as U~' --~ccl on Exhibit A attached hereto and made a pan hereof. The Owners request that 100 peicent of the cost of the Imlxc-'ement Projects be assessed against the Subject Properties. The Owners understand and agree that the cost of thc Improvement Projects will be ~£j-~ilned ill accordance with Mina. Stat. Chapter 429 and standard city prac~ces and that such cost may exceed the estimam of $38,800. Special ass shall be spread on the l~Ope~es in ac. eord_ance with standard city a~. ~ pta,rices and on the basis of a I/3 share t~ be paid by Parcel 1 a~,d a 2/3 share to be paid by this owners of Par, el 2 and all costs inettrr~ by the City will be split between the separate properties on this 1/3 - 2/3 basis. The Owners also pledge to convey to the City additional right of way by dedicating a street and utility easement along the north side of the street improvements and to provide for a cul de sac at the west end of the Kildare street improvement. The Owners waive notice of hearing and hearing purs,,ant to MJ~::. Sta~. Section 429.031, on the Improvement Projects and notice of h~ ~g and hearing on the special assessments levied to finance the Improvement Project pursuant to Minn. Stat Section 429.061 and specifically request that the Improvement Projects be consmacted and special assessments levied against the Subject Properties therefor without additional hearings and based on a 1/3 - 2/3 split. The Owners waive the right to appeal the levy of special assessments in accordance with ~hi.~ Agreement pursuant to Minn. Stat. Section 429.081, or reapportionment thereof upon land division pursuant m Minn. Stat. Section 429.071, Subd. 3, or othea~fise, and ftmher specifically agree with respect to such special assessments against the Subject Property or reapportionment that: Any reqaixements of Minn. Sm% Chapmr 429 with which the City does not comply are hereby waived by the Owners; be The increase in fair market value to the Subject Property resulting from construction of the Improvement Projects ~ be in an amount at least equal to the t~tal cost specified in paragraph 3 above, and 1t~100466 1~200-45 that such increase in fair market value is a special benefit to the Subject Properties; Assessment of 100 percent of the cost of the Improvement Projects against the Subject Properties is reasonable, fair and equitable and there are no other prope~es against which such cost should be assessed; and If at some time in the furore these improvements are u~liTe, d by some other property, nothing herein precludes the City from chafing for said connection or use based on current or amended ordinances or regulations and the Owners in dedicating said easements and ttmaing the improvements over to the City waive any and all claims for any reimbursement The Owners further specifically waive notice and fight to appeal reapportionment of such speeikl assessments upon land division pursuant to Minn. Stat Section 429.071, SutxL 3. The Owners understand and agree that the City may provide for the payment of such special assessments in inst~llrnents bearing such interest as may be determined by thc city council. However, the decision regaralng the period of time over which the special assessments may be paid and the interest rate to be applied is in the absolute and sole discretion of the city council, subject only to limitations imposed by law. The covenants, waivers and agrecrnents contained in this Agreement shall bind the successors and assigns of the Owners and shall mn with the Subject Properties and bind all successors ia interest thereof, h is the intent of the parties hereto that this A~ent .be in a form which is recordable upon the land records of Henncpin County, Minnesota, and they agree to make any changes in this Agreement which may be necessary to ~ffect the recording and f'fling of this Agreement against the title of the Subject Properties. This Agreement shall terminate upon thc final payment of all special assessments levied again.~t the Subject Properties regarding the Improvement Project, and the City shall execute and deliver such documents, in recor~le form, as axe necessary to extinguish its rights heretm_a~-,'. ~,DI,ELIO0465 IN WITNESS WHF-REOF, the parties have set their hands the day and year first above writton. CITY OF MOUND By. By Its STATE OF MINNESOTA ) )SS COUNTY OF HE--PIN ) The foregoing instrument was acknowledged before me this day of · 1996· by Robert Polston and Edward J. Shnlde, the Mayor and City Manager of the City of Mound, lVFmnesota, a municipal corporation under the laws of the $tat~ of Minnesota, on behalf of the City. No~'y Public STATE OF MINNF~OTA ) )SS COUNTY OF ) Thc foregoing instrument was acknowledged before me this' Notary Public HADLEL100466 ~J200 5 STATE OF MINNF~OTA ) )SS COUNTY OF ) The foregoing instnuncnt was ,1996, by acknowledged b~fore me Notary Public STATE OF MINNESOTA ) )SS COUNTY OF ) The foregoing in.~n~rncm was · 1996, by acknowledged b~orc mc th~s day of Notary Public P~D~.~.I00466 6 McCombs Frank Roos Associates, Inc. Preliminary Engineering Report Kildare Road for The City of Mound December, 1995 Engineers Planners Surveyors 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739, Telephone 612/476-6010, Fax 612/476-8532 · McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 Telephone 612/476-601 o 612/476-8532 FAX Engineers Planners Surveyors December 13, 1995 Honorable Mayor and Members of the City Council City of Mound 5341 Maywood Road Mound, Minnesota 55364 SUBJECT: Proposed Utility and Street Improvements Kildare Road MFRA#8870 Honorable Mayor and Council Members: As requested, we are submitting a Preliminary Engineering Keport for proposed sanitary sewer, watermain and street improvements on Kildare Koad. If you have any questions or need additional information on anything in this report, we will be pleased to discuss this further at your convenience. Very truly yours, McCOMBS FRANK ROOS ASSOCIATES, INC. Jo'hrl Cameron, City Engineer JC:mm Enclosures jm~main:81170/jc 12-12 An Equal Opportunity Employer GENERAL The section of Kildare Road under study in this report lies between Kerry Lane on the east and unimproved Kings Lane on the west. The original plat of Seton was recorded on December 13, 1913. As with many dedicated right-of-ways fi.om that era, Kildare Koad was platted at 30 feet wide. Block 13 which is adjacent to the south side ofKildare Koad, contains four homes, two of which are located on large parcels. Lots 15 thru 32, Block 11, which are all vacant land are adjacent on the north side. The Owners of Lots 21 thru 26, Block 11, Seton has filed a petition with City requesting utility and street improvements to serve their property. The remainder of Block 11, Lots, 15 thru 20 and 27 thru 32 are combined into one parcel and owned by a single party. The aerial photograph of Exhibit A shows Blocks 11 and 13 and also the surrounding area~ Improvements to this section of Kildare Road were first proposed during the planning stage in 1978 for the 1979 street improvement project. In fact, the owners at that time of these same Lots, 21 thru 26, Block 11, Seton, had petitioned the City for sewer, water and street improvements. Plans for the improvemem of Kildare Road were included when the 1979 project was bid and contracts let. Because the same owner that had petitioned for the improvements would not grant the necessary easements to the City, the proposed construction was eliminated fi.om the overall project. This section of Kildare Road has remained unimproved even though a number of parties have investigated different ways to serve the property in question. On the plat maps it appears Kings Lane could be an alternate solution for access, but this has also been investigated in the past. A portion of the Kings Lane right-of-way could possibly be in the wetlands and the property to be served lies at the top ofa bluffwhich would have to be traversed. For these reasons Kings Lane has not been a viable alternative. UTILITIES The area of Block 11 in question is not served by City water or sewer; both of which are presently available at the intersection of Kerry Lane and Kildare Road. Both would need to be extended fi.om said intersection, westerly in the right-of-way of Kildare Lane as shown on Exhibit B. For purposes of this report Exhibits B and C were taken fi.om the original utility and street plans prepared for the 1979 street improvement project. The proposed sanitary sewer extension would be an 8" main with a manhole at the end. The watermain would be 6" with a hydrant for fire protection located in the proposed cul-de-sac. Since the proposed street would all drain east to the existing street system, there would be no need for storm sewer. STREET CONSTRUCTION As with the utilities, for purposes of this report we have used the street plans as prepared for the 1979 street improvement project and included as Exhibit C. This plan shows the standard 28 foot wide City street with concrete curb and gutter extended to a cul-de-sac centered on the common lot line of Lots 26 and 27 which is also the dividing line between the two ownership's. This plan also shows the proposed right-of-way for the cul- de-sac as a 40' radius with a 35' radius improved. Both of these dimensions are 10 feet less then the City's minimum requirement. The proposed street grade on this same plan has a portion at 13% where as the City code for new subdivisions limit the slope to 8%. Because of the short length for the street extension and the existing topography we would recommend also narrowing the proposed street to 24 feet wide back to back of curb. This would prohibit parking on either side of the street. We would also suggest that the proposed grade be raised approximately 2 feet to reduce the amoum of excavation and lessen the side slopes. This would require increasing the maximum slope fi-om the 13% shown to 15%, which is substantially greater then allowed by City code but falls within the limits of other existing streets in the City. COST ESTIMATES Enclosed as Exhibit D is a detailed breakdown of the estimated costs for the sanitary sewer and watennain extemions. For purposes of this report, two cost estimates have been prepared for the street construction. Alternate I is for a 28 foot wide street and Alternate II is for a 24 feet wide street. Both alternates reflect the smaller 35' radius cul-de-sac. A detailed breakdown of the costs are included as Exhibits E and F. ASSESSMENTS - UTILITIES The total cost of the improvements should be paid by the properties benefiting from the improvements. It is suggested that the costs for the sanitary sewer and watermain extensiom be assessed to the undeveloped property in Block 11. This area is zoned R-lA which has a minimum lot area requirement of 6000 square feet and a minimum lot width of 40 feet. For purposes of tiffs report we have divided the costs proportionately between the 18 undeveloped lots. This would result in 1/3 of the projected costs being assessed to the property owners petitioning for the improvements and 2/3 of the cost assessed to the 12 lot parcel under one ownership. We have not determined how many actual building sites are possible on each of these parcels since numerous factors such as set backs, bluffs, etc enter into that final decision. The following is a proposed assessment of the cost for utility extensions using the previously mentioned criteria. PARCEL 19-117-23 22 0036 19-117-23 22 0037 19-117-23 22 0038 19-117-23 22 0039 19-117-23 22 0040 19-117-23 22 0041 19-117-23 22 0054 PROPOSED UTILITY ASSESSMENT LEGAL DESCRIPTION Lot 21, Block 11, Seton Lot 22, Block 11, Seton Lot 23, Block 11, Seton Lot 24, Block 11, Seton Lot 25, Block 11, Seton Lot 26, Block 11, Seton Lots 15-20 & 27-32 Block 11, Seton PROPOSED ASSESSMENT $ 1,600.00 1,600.00 1,600.00 1,600.00 1,600.00 1,600.00 19,200.00 TOTAL PROPOSED ASSESSMENT-UTILrI~S $28,800.00 If any of the properties on the south side of Kildare Road in Block 13 are ever subdivided and request utility services, they could be charged a hook-up fee at that time. ASSESSMENTS - STREETS In 1976 the City adopted a street improvement assessment policy under Resolution No. 76-77. The assessment criteria is as follows: 30 percent of the total cost to be assessed based on front footage. (front and sides). All lots shall be deemed to have at least a minimum of 40 l~ont feet. b. 30 percent of the total cost to be assessed shall be based on the square footage of the property to be assessed. c. 40 percent of the total cost to be assessed shall be based on a unit basis. Since 1976 the City Council has added the following refinements to this policy. 1. Triangle Lots - Lots that form a triangle on two streets are to be assessed for footage on the long side only. 2. Multiple units are assessed on the basis of 3/4 unit p~ each residential unit in the building (Example: a 50 unit apartment is assessed for 37.5 units plus footage plus arm). 3. Lots that front on a County Road and a street improvement will be assessed on the same bases as other lots except that the units and square footage will be reduced by 50 percent. 4. Lots that front on a street to be improved and which have previously been assessed for another street improvement project will be assessed for footage only. 5. Lots that have streets on three sides are to be assessed for footage on the long side and the average length of the other two sides. 6. The cost of driveway entrances over 12 feet wide are assessed directly to the property owner. The following is a breakdown of how the area, frontage and unit charges were calculated. ASSESSABLE AREA 6 lots (Lots 21-26, Blk. 11) @ 3600 SF/EA = 12 lots (Lots 15-20 & 27-32, Blk. 11) ~ 3600 SF/EA = TOTAL ASSESSABLE AREA ASSESSABLE FRONTAGE 21,600 SF 43,200 SF 64,800 SF 6 lots (Lots 27-32, Blk. 11) ~ 40 LF/EA 3 lots (Lots 24-26, Blk. 11) ~ 40 LF/EA 2 lots (Lots 1 & 2, Bllc 13) ~ 40 LF/EA 2 lots (Lots 3 & 4, Blk. 13) ~ 40 LF/EA 3 lots (Lots 5-7, Blk. 13) ~ 40 LF/EA TOTAL ASSESSABLE FRONTAGE = 240 LF = 120 LF = 80 LF = 80 LF = 120 LF 640 LF ASSES SABLE UNITS 6 (Lots 15 - 20 and 27 - 32, Block 11 2 (Lots 21 o 26, Block 11) = 6 = _2 8 UNITS TOTAL PROJECT COST TO BE ASSESSED $38,880.00 TOTAL COST FOR AREA CHARGE = $38,880.00 x 30% = TOTAL COST FOR FRONTAGE CHARGE = $38,880.00 x 30% = TOTAL COST FOR UNIT CHARGE = $38,880.00 x 40% = TOTAL PROJECT COST TO BE ASSESSED -- $11,664.00 $11,664.00 $15,552.00 $38,880.00 AREA CHARGE = $11,664.00 + 64,800 SF FRONTAGE CHARGE = $11,664.00 + 640 LF UNIT CHARGE = $15,552.00 + 8 UNITS $ 0.18/SQUARE FEET $18.23/LINEAL FEET $1,944.00/UNIT The following proposed assessmem spread was prepared using the City's street improvement assessmem policy. Only one example of a proposed assessment using the normal 28' wide street has been prepared for this report. PROPOSED STREET ASSESSMENT PARCEL LEGAL DESCRIPTION 19-117-23 22 0036 19-117-23 22 0037 19-117-23 22 0038 19-117-23 22 0039 19-117-23 22 0040 19-117-23 22 0041 19-117-23 22 0054 19-117-23 23 0004 19-117-23 23 0153 19-117-23 24 0091 Lot 21 Block 11, Seton Lot 22 Block 11, Seton Lot 23 Block 11, Seton Lot 24 Block 11, Seton Lot 25 Block 11, Seton Lot 26 Block 11, Seton Lots 15-20 & 27-32 Block 11, Seton Lots 5-12 & 'A 13, Block 13, Seton Lots 3,4, 14-16 & 'Al3, Block 13, Seton Lots 1 & 2, Block 13, Seton TOTAL PROPOSED ASSESSMENT - STREETS PROPOSED ASSESSMENT $ 648.00 648.00 648.00 1,377.20 3,321.20 3,321.20 23,812.80 2,187.60 1,458.40 1,458.40 $38,880.80 The properties in Block 13, adjacent on the south side of the proposed street improvemem have been included in the proposed street assessment. Since these properties have already been assessed for street improvements along the front side they are charged for only the fromage on this project as per the City's assessment policy. CONCLUSIONS AND RECOMMENDATIONS It is the opinion of the Engineer that the proposed project and can best be accomplished as described herein. G-' LWAY RO AVAIL: ~5 0 ~ 0 rTl X 3: ESTIMATED COST SANITARY SEWER AND WATERMAIN EXTENSION KILDARE ROAD - KERRY LANE TO KINGS PLACE ITEM QUANTITY UNIT PRICE SANITARY SEWER 8" PVC Sewer Main 8 - 10' depth 50 L.F. $ 17.00/LF 10 - 12' depth 40 L.F. 19.00/LF 12 - 14' depth 50 L.F. 22.00/LF 14 - 16' depth 120 L.F. 24.00/LF Manholes 1 EACH 1,200.00/EA M.H. Extra Depth 4 L.F. 80.00/LF Wyes 8 EACH 100.00/EA Sewer Services 170 L.F. 8.00/LF Granular Foundation Material 50 TNS 9.00/TN Contingencies TOTAL ESTIMATED CONSTRUCTION COST - SANITARY SEWER ESTIMATED TOTAL $ 850.00 760.00 1,100.00 2,880.00 1,200.00 320.00 800.00 1,360.00 450.00 1,180.00 $10,900.00 WATER 6" D.I.P. Watermain 6" Gate Valves Hydrants Fittings Water Service Groups Water Services Granular Foundation Material Comingencies 320 L.F. $ 16.00/LF 2 EA. 400.00/EA 1 EA. 1,200.00/EA 250 LB. 1.50/IYl 8 EA. 100.00/EA 100 L.F. 8.00/LF 25 'INS 9.00/TN TOTAL ESTIMATED CONSTRUCTION COST - WATERMAIN TOTAL ESTIMATED CONSTRUCTION COST - LrlXLrrIES ENGINI~FRING, LEGAL, FISCAL AND ADMINISTRATIVE COST TOTAL ESTIMATED COST - UTILrrIES $ 5,120.00 800.00 1,200.00 375.00 800.00 800.00 275.00 1,130.00 $10,500.00 21,400.00 $ 7,400.00 $28,800.00 EXHIBIT D ESTIMATED COST- ALTERNATE I STREET CONSTRUCTION - 28' WIDE KILDAKE ROAD - KERRY LANE TO KINGS LANE ITEM QUANTITY Common Excavation Tree Removal Concrete Curb & Gutter Class 5 Gravel Bituminous Base Bituminous Wear Tuff'Restoration Contingencies UNIT PRICE 1800 C.Y. $ 4.00/CY LUMP SUM L.S. 660 L.F. 7.00/LF 410 TN 10.00/TN 120 TN 28.00/TN 90 TN 32.00frN 0.5 AC 1,000.00/AC TOTAL ESTIMATED CONSTRUCTION COST ENG. LEGAL FISCAL & ADMINISTRATIVE COSTS TOTAL ESTIMATED COST - 28' WIDE STREET ESTIMATED TOTAL $ 7,200.00 3,000.00 4,620.00 4,100.00 3,360.00 2,880.00 500.00 3,220.00 $28,880.00 10,000.00 $38,880.00 EXHIBITE - 7 - ESTIMATED COST - ALTERNATE II STREET CONSTRUCTION - 24' WIDE KILDAKE ROAD - KERRY LANE TO KINGS LANE ITEM QUANTITY Common Excavation Tree Removal Concrete Curb & Gutter Class 5 Gravel Bituminous Base Bituminous Wear TuffKestoration Contingencies UNIT PRICE 1500 C.Y. $ 4.00/CY LUM? SUM L.S. 660 L.F. 7.00/LF 375 TN 10.00/TN 110 TN 28.00/TN 80 TN 32.00/TN 0.5 AC 100.00/AC TOTAL ESTIMATED CONSTRUCTION COST ENG. LEGAL FISCAL & ADMINISTRATIVE COSTS TOTAL ESTIMATED COST - 24' WIDE STREET ESTIMATED TOTAL $ 6,000.00 3,000.00 4,620.00 3,750.00 3,080.00 2,560.00 500.00 2,940.00 $26,450.00 9,250.00 $35,700.00 j:rns:rnain:gg70/jc 12-12 EXHIBIT F - 8 - CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472~600 FAX (612) 472-0620 PUBLIC HEARING NOTICE CITY OF MOUND MOUND, MINNESOTA KILDARE ROAD IMPROVEMENT NOTICE OF A PUBLIC HEARING TO CONSIDER THE MAKING OF SANITARY SEWER, WATERMAIN AND STREET IMPROVEMENT ON KILDARE ROAD BETWEEN KERRY LANE AND KINGS LANE NOTICE IS HEREBY GIVEN, that the City Council of the City of Mound, Minnesota wilt meet in the Council Chambers, 5341 Maywood Road, at 7:30 PM, on Tuesday, February 13. 1996 to consider the making of sanitary sewer, watermain and street improvement on Kildare Road between Kerry Lane on the east and the unimproved Kings Lane on the west, pursuant to Minnesota Statutes Section 429. The estimated cost of the improvement is S67,680.000. The properties affected in this improvement are described as follows: PID .ff- 19-117-23 22 0036 - 0041, Lots 21-26, Block 11, Seton; PID # 19-117-23-22 0054, Lots 15-20, & 27-32, Block 11, Seton; PID # 19-117-23 23 0004, Lots 5-12 & 1/2 13, Block 13, Seton; PID # 19-117-23 23 0153, Lots 3-4, 14-16 & 1/2 13, Block 13, Seton; PID # 19-117-23 24 0091, Lots 1-2, Block 13, Seton All persons appearing at said hearing with reference to the above will be given the opportunity to be heard at this meeting. Linda Strong, Acting City Clerk Mailed to affected property owners by February 1,1996, and published in The Laker on January 27, 1996 and February 3, 1996. prlnteO On recyciec~ paper ~7F 01/30/1~6 13:~ 9~1~3S96B6 6 P~GE 02 PETITION FOR LOCAL IMPROVEMENT MOUNO, M~NNESOT~ .~ ~ day or TO ~ ~TY COU~IL OF ~ CITY ~ We, t~ unde=signe~, owners of not less than ~5 ~e~cent of the ~al and ~Outting on hereDy petition that improvements he made by the construction of' pursuant to Minnesota Statutes, Chapter ~2~. SIGNATURE OF OWNER DESCRIPTION OF PROPERTY 1.. ~ ... ~,+~ /~.;~ ~,~ .. ~J,~ ~/ ~ ~. Examined, checked, and found to De in proper form and to ~e signed by the requ!red number of owners o? prooerty affecteO by the making of the improvement ~ity"gle~k PETITION FOR LOCAL IMPROVE~NT MOUND, MINNESOTA lath day of Octo~r , 19895 TO THE CITY COUNCIL OF THE CITY OF MOUND, MINNESOTA: We, the undersigned, owners of not less than 35 percent of the real property described as xxx Kilaare Road, Moue%d, Minnesota 55364 Leqally described as: Lots 21, 22, 23, 24, 25 and 26, Block Seton PIP Nos: 19 117 23 22 0036 through 0041 and abutting on Kildare easement hereby petition that improvements be made by the c0nst~uction of A City street with curb, ~tter, water and sewer, ~ginr~ng at I<ilaareRoad md goiDg west on the Kildare easeraent approx~tely 360 feet with a cul-de- sac at end of road. pursuant to Minnesota Statutes, Chapter 429. 1' ~/~.~~ ~~-2's above for all ~ers. 5. Examined, checked, and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for 'City Clerk Tracy T. Ingram A1 Excellence Lake Minnetonka 2477 Shadywood Road Orono, Minnesota 55331 Eact~ Office Independently Owned and Operated Mound City Council Minutes Dec.~mb~ 19, 1.3 DISCUSSION: CITY ENGINEER'S FEASIBILITY REPORT RE: PUBLIC IMPROVEMENTS, XXXX KILDARE ROAD, - CURB~ GUTTER AND' STREET IMPROVEMENTS. City Engineer John Cameron updated the Council stating a brief history of this unimproved mad. He referred to the Preliminary Engineering Report on Kildare Road that he had prepared. He referenced the suggested, costs and how these costs would be shared. The applicant Mr. Schultz was present and asked why a cul-de-sac was required at the end of Kildare Lane. He was informed this area was for emergency vehicles, snow removal, and general traffic to turn around in. The property on Kildare before the applicant's lots was discussed. Mr. Schultz stated he would like a public hearing so they could work things out with this property owner. Mr. Cameron stated this street improvement would be expensive. City Attorney Curt Pearson offered the following motion: MOTION to adopt the feasibility report for Kildare Road street and utility improvements between Kerry Lane on the east and the unimproved Kings Lane at the west and order a public hearing. Mr. Pearson stated it would be in the best interest of the City to hold a public hearing. This would not commit the Council to the project, but it would provide needed information so the Council could decide. The City Engineer agreed with the City Attorney. Counciimember Jensen moved and Councilmember Jessen seconded the motion. The vote carried 4-0. A date of January 23, 1996 was discussed for the Hearing. City Council Minutes November 28, 1995 CONTINUED DISCUSSION: PETITION FOR LOCAL IMPROVEMENT XXXX KILDARE ROAD, LOTS 21, 22, 23, 24, 25 & 26, BLOCK 11, SETON, PID'S 19- 117-23-22-0036 THRU 0041. (STREET WITH CURB, GUTTER, WATER AND SEWER). Mayor Polston introduced Tracy Ingram, realtor for the owners of property along the unimproved Kildare Road. Ingram stated his client had questions regarding the results of a feasibility study and what would happen after it was completed. Mayor Polston restated the fact that there are two property owners, one with 6 lots and one with two lots along the unimproved road and the owner with the 6 lots does not want the improvement or the costs and that owner did not sign the petition. The owner not wanting the improvement would have the largest assessment. This was the reason this road was not improved in 1978. Mayor Polston suggested they work it out with the non interested owner. City Attorney Curt Pearson listed the process regarding what would take place: 2. 3. 4. o The Council would direct a feasibility study to be done. If the Council accepts the feasibility study, they order a public hearing. The public hearing date is published in The Laker. Notices are mailed to all of the affected property owners informing them of the proposed improvement and inviting them to the public hearing. The public hearing is held. The City Council makes their determination. If the petition represents less than 35% in frontage of the real property abutting on the street, a 4/5 vote of the council is required. If more than 35% in frontage of the real property abutting on the street has petitioned for the improvement, it requires 3/5 vote. However, without the proper right-of-way, the City would have to consider condemnation if the non approving property owner would not grant an easement or negotiate the sale of an easement. If all this worked out positively, and the street improvement happened with water, sewer and curb, there would be a second public hearing for the assessments, costs and how they should be paid. The non approving property owner could then appeal the tax assessment. The council would like to avoid possible confrontations. John Cameron stated the 35% meant the amount of property frontage and the applicants do not have 35%. Ingram stated that the other frontage property owners to the south have no desire to improve this road. MOTION by Ahrens, seconded by Hanus to continue this item until 12-12-95 should the applicants desire to request and pay for a feasibility study. The vote was carried unanimously. Mound City Council Minutes November 14, 1995 1.9 PETITION FOR LOCAL IMPROVEMENT XXXX KILDARE ROAD, LOTS 21, 22, 23, 24, 25 & 26, BLOCK 11, SETON, PID NOS. 19-117-23-22-0036 THRU 0041. (STREET WITH CURB, GU'i-i'ER, WATER AND SEWER) City Engineer John Cameron stated this improvement was applied for the first time in 1978. The owners of the abutting properties refused to grant public right-of-way for the street, so the project on that portion of Kildare Lane was dropped. Tracy Ingrain, representative of the sellers, was present. Cameron passed out aerial photo/maps to the Council. He stated Kildare Lane is an unimproved street going west off Kerry Lane. Improvements petitioned for are a street with curb, gutter, water and sewer and creating a cul-de-sac at the west end of Kildare Lane. The petition came from the property owners at this west end of the unimproved Kildare Lane. The owner to the east of these properties has no interest in improvements to the street and the cost involved. Mr. Ingrain stated that the property east of his clients is for sale also. If this improvement were to happen, all property owners abutting the improved portion of Kiidare Lane would be assessed a portion of the cost. Cameron stated the street needs a 30' right-of-way and an easement would be needed. Cameron stated a feasibility study could be prepared at an estimated cost of $500 - $600. This cost normally is absorbed into the overall project cost when the improvement is done. However, if the project did not go through, Council suggested Ingram talk with his sellers to have them pay for the feasibility study, so the City is not expending funds for a private property owner. Consensus of the Council and the city engineer was to have Mr. Ingram talk with his clients to see if they would be responsible for the cost of the feasibility study should the project not go forward. The Council continued the petition until the 11-28-95 meeting, so Mr. Ingram could talk with the petition/property owners. PROPOSED RESOLUTION #96- ~[ RESOLUTION TO APPROVE A CONDITIONAL USE PERMIT TO ALLOW THE EXPANSION OF A CHURCH LOCATED IN THE R-1 RESIDENTIAL ZONING DISTRICT AT 2451 FAIRVIEW LANE, TRACTS A - G, RLS NO. 739, AND THAT PART OF BLOCK 2, SHIRLEY HILLS UNIT D PID 24-117-24 12 0014 P&Z CASE #96-01 \ WHEREAS, St. John's Lutheran Church has applied for a Conditional Use Permit to allow the expansion of their present facility by adding additiOnal sanctuary space and classrooms and re-configuring the church entrance and the vehicular access that serves the entrance. The proposal also includes a new parking lot adjacent to the corner of Bartlett Blvd. and Fairview Lane, and; · .~WHEREAS, the subject property is located in the R-1 Single Family Residential Zoning District, and; ~WHEREAS, Mound Zoning Ordinance Section 350:640 lists churches as a conditional use in the R-1 residential zone, and; ~ WHEREAS, two variances are included in this request, a) recognition of an existing nonconforming setback to the Indian Mound of 20 feet to the required 50 foot setback, and b) a 10 foot building height variance; the existing roe? has a..~.ei._g..h_t__of 45 feet to the required 35 feet, and; - P~J~2~-/~ WHEREAS, the DNR has been specifically notified in regards to the Indian ~-- f~(7~, mound setback variance, and; ~ WHEREAS, the proposal is in compliance with the impervious cover restrictions at approximately 35% within the Shoreland area, and; s~'~ /~WHEREAS, the lower construction will loss of proposed parking re 12 trees. Existing trees which are to remain are those located just ~st~ of the curb line off Fairview Lane which help separate the parking lot from the adjacent neighborhood, and; ..... _~/~,~ f~ ~ ~ WHEREAS, our ordinance requires 147 I~arking spaces, the total proposed parking of 188 spaces exceeds the minimum ordinance requirement. St. John's will need to install co.~ncrete curb and gutter in the new lower level parking lot as well as in the existing parking lot near the buiiding entrance, and; ~WHEREAS, additional trees in two of the new island areas would help soften the paved surface area, and; Proposed Resolution St. John's Church - CUP p. 2 WHEREAS, the Planning Commission has reviewed the request and unanimously recommended approval, with the conditions as recommended by staff. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, as follows: The City Council does hereby approve a Conditional Use Permit a conditional use permit and building height and Indian mound setback variances for St. John's Lutheran Church to construct the proposed building addition and parking lot improvements subject to the following conditions: The church shall submit a plan for all proposed lighting including cut sheets on the types of proposed fixtures and a lumen plan which shows the light levels cast by the identified fixtures. Said lighting plan shall be submitted and approved by City Staff prior to the issuance of a building permit. bo Two additional deciduous trees shall be added in the newly created parking lot islands in the parking lot near the primary church entrance. Signs shall be installed along the drop off area abutting Fairview Lane which shall identify the area as a "no parking" zone. City approval of the conditional use permit is conditioned upon approval of the drainage plan by the Watershed District. Structural data on all retaining walls exceeding 4 feet in height shall be supplied. Additionally, the surface treatment of the retaining walls shall be identified and submitted to staff for approval prior to building permit issuance. ft A street excavation permit will be required for the watermain and storm sewer connections and the construction of new driveway entrances. The proposed storm sewer connection at Bartlett Blvd. should be moved approximately 35 feet to the southwest. A detail of the proposed structure shall be submitted to the City Engineer for review and approval prior to the issuance of a building permit. ho The project shall comply with all applicable local, regional, state and federal requirements. Proposed Resolution St. John's Church - CUP p. 3 Construction of the lower parking lot is hereby approved. A grading permit application must be submitted to the Building Official, and construction work may not commence until the application is approved. If the lower parking lot is not completed concurrent with the building improvements, it can be constructed at a later date in full compliance with this approval providing that the plan for the lot remains unchanged. Construction of the parking lot, regardless of time frame, shall comply with all local, regional, state and federal rules in effect at the time. .. Concrete curb and gutter shall be installed in the lower parking lot area, in the new entrance drive and in modified areas of the existing parking lot consistent with Sheet C1, Grading, Drainage and Erosion Control Plan dated February 6, 1996. This Conditional Use Permit is granted for the following legally described property: Tracts A, B, C, D, E, F, and G, REGISTERED LAND SURVEY NO. 739, files of the Registrar of Titles, Hennepin County, Minnesota, and that part of Block 2, SHIRLEY HILLS UNIT D, according to the recorded plat thereof, said Hennepin County, lying southeasterly of the southeasterly line of said Tract F, and northeasterly of the southeasterly extension of the southwesterly line of said Tract G. This Conditional Use Permit shall be recorded with the County Recorder or the Registrar of Titles in Hennepin County pursuant to Minnesota State Statute, Section 462.36, Subdivision (1). This shall be considered a restriction on how this property may be used. The property owner shall have the responsibility of filing this resolution with Hennepin County and paying all costs for such recording. A building permit for the subject construction shall not be issued until proof of recording has been filed with the City Clerk. CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 PUBLIC HEARING NO TICE CITY OF MOUND MOUND, MINNESOTA CA SE NO. 96-01 NOTICE OF A PUBLIC HEARING TO CONSIDER THE ISSUANCE OF A CONDITIONAL USE PERMIT FOR ST. JOHN'S LUTHERAN CHURCH TO ALLOW CONSTRUCTION OF AN ADDITION AND PARKING LOT EXPANSION AT 2451 FAIRVIEW LANE NOTICE IS HEREBY GIVEN, that the City Council of the City of Mound, Minnesota, will meet in the Council Chambers, 5341 Maywood Road, at 7:30 p.m. on Tuesday, February 27, 1996 to consider the issuance of a conditional use permit for St. John's Lutheran Church, located within the R-1 Single Family Zoning District, to allow construction of a two story addition and a parking lot expansion to the south side of the existing church. The subject property is located at 2451 Fairview Lane, and legally described as follows: Tracts A, B, C, D, E, F, and G, Registered Land Survey No. 739, and that part of Block 2, Shirley Hills Unit D according to the recorded plat thereof, said Hennepin County, lying southeasterly of the southeasterly line of said Tract F, and northeasterly of the southeasterly extension of the southwesterly line of said Tract G. All persons appearing at said hearing with reference to the above will be given the opportunity to be heard at this meeting. Pe(~g~ ~r~Js, Pl"~ning Secretary Mailed to property owners within 350' by February 16, 1996, and published in "The Laker" on February 17, 1996. printed on recycled paper Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. MEMORANDUM TO: Jon Sutherland FROM: Mark Koegler DATE: February 15, 1996 SUBJECT: DNR Notification of St. John's Lutheran Church Indian Mound I received a telephone call today from Ceil Strauss at the DNR regarding my letter to her about the Indian mound at St. John's Lutheran Church. She stated that she was not personally aware that a mound existed on the site but since it is not within the shoreland area, the DNR has no specific concerns or interests. Her only comment was that the City should make the State Archaeologist's office and Indian Affairs Council aware of the existence of the mound. I commented that both groups were aware of the mound from the excavation that had occurred earlier and that the City fdes contained correspondence from both entities. As a result, she indicated that the DNR did not need to have any further involvement with the City's setback variance. 7300 Metro Boulevard, Suite 525, Minneapolis, Minnesota 55439 (612) 835-9960 Fax (612) 835-3160 612-8~5-3160 HOISINGTON KOEGLER 399 P02 FEB 1~ '9~ 17:5~ Creative Snlutiona for Land Planning :,nd Design Hoisington Kocgler Group Inc. [n-ii k-4n February 13, 1996 Ms. Ceil Strauss Department of Natural Resources 1200 Warner Road St. Paul, Minnesota 55106 Dear Ceil: The Mound Planning Commission approved a conditional usc tx:rmit last night for St. John's Lutheran Church. The hearing notice that was sent to you may not have specifically highlighted one of the variances involved in the case pertaining to setbacks fi.om an existing Indian mound. The St. John's site contains an identified Indian mound that is approximately 20 feet fi'om the existing church building. Both the mound and the adjacent building do not appear to be within Mound's shoreland zone. As a part of the recommended approval by the Planning Commission, they approved a variance of 30 feet from Mound's required 50 foot setback from unplatted cen~teries. A key point in the rationale for approving the variance was that it reflects "recognition" of an existing situation. The church is not proposing any expansion within the vicinity of the Indian mound. It is my understanding that both the State Archaeologist and th~ Indian Affairs Council were involved previously in the identification of the subject Indian mound. If the DNR has any further comments on this issue, it would be helpful to receive them prior to the tirn~ that this item is heard by the Mound City Council. The item is scheduled for action by the Council on February 27, 1996. If you have any questions on this matter, please call me. Sincerely, R. Mark Koegler, PLA Mound City Planner cc: Mr. Jori Sutherland '// 7300 Metro Boulevard. Suite 525. Minneapolis, Minnesota 55439 (612) $35-9960 Fax (612) 835-3160 JOHN CHARLES EDEWAARD CC: Mark Koegler Indian Mound File St, John's File February 13, 1996 Mr. John Sutherland Mound Parks and Planning 5341 Maywood Road Mound, MN 55364 Dear Mr. Sutherland: In response to the February 12, 1996, discussion of the Planning Commissioners regarding a set back variance from mound group 21 HE0062, lying within the St. John's Lutheran Church campus, it is my understanding that the Indian Affairs Council (IAC) made their position clear. In an April 28, !995, letter to Pastor Eric Gustafson, James L. Jones of the Indian Affairs Council, offered conditions summarized below to protect and preserve the burial mounds. · Cover the mound with black dirt. · Spread grass seed in the areas with new top soil. · Install a split rail fence around the outside perimeter of the mound along the edge of the paved road. The church should restore the mound to a natural state, and protect it from normal foot and vehicular traffic with fencing. I have not seen any evidence of this, nor am I privy to any plans made to preserve the burial mound to date. I ask the Mound City Council to adopt the recommendations of the Indian Affairs Council as additional conditions to any variance granted to the St. John's congregation. This is another opportunity for the people of Mound to preserve a meaningful history in this area. I would be disappointed if in the future another variance were granted to excavate in, on, or near a burial mound within this city. Additionally, the city should consider how this would have an impact on other sites of similar circumstance in the city, and the effect a decision against preservation would appear to other burial mound observers within the Twin Cities area. I hope that this information is helpful to you and others. Very truly yours, John Edewaard enclosures (15) 21HE62al .doc 5125 HANOVER ROAD, MOUND, MINNESOTA 55364 HISTORICAl, SOCIETY ~arch 22, 1995 i~tCo Tom Samueleon , Dear ~r. 8amuelsonl .Rez ss 64 9~. John's Lutheran Church; alta check for mound N~/4 N~,/4 8~4, ~117, R~4, Mound, Mennepln County 3HPO Numberz 95-1702 Thank you for your letter regarding ~he above referenced We have checked our inven~o=y records, ~nd ~nd =hi= ~hore are three ~=oupings .of meunds in ~ect£on 24. All of =hose mounds were recorded in the l&2e 19th century. iI~ you need more specific information on the location of ~hese mounds, you · should con~ac~ ~he M~rk Dudzik, Sta~e Archaeo~oqis~. He can be reached Dennis A. GLmmestad !Ooverflmen~ Programs and Cc)m~liance :c~ Mark Dudz&k~ 8~a~eA=ch~ioZogiec 3.1.~ I{~LLOCG BOULEYARD ~;~T / SAI,~'T PAUL. MI,Y:~S()T.~ ~5102-1~06 / TELEPHONE: ~12-296-61~6 ST. JOHN'S 245'1 F^IRVIEW LANE · AN CHURCH · OFFICE 472-t416 Mr. Mark Dudzik State Archeologist Ft. Snelling History Center St. Paul, Minnesota 55111 March 1, 1995 Dear Mr. Dudzik: I unde~rstand that you are our new State Archeologist. Welcome! I hope that you are not feeling too 'swamped' by cases waiting to be investigated. I believe you are already aware of a situation that has arisen here in Mound that is having a major impact on our church's ability to proceed with our building plans. There are those in our community who believe that there is a Native American burial site located on a hill on our property. We believe this assumption to be false. However, we wish to do the right thing, and would never consider destroying a bona fide "mound." Therefore we need your expert opinion on the matter as soon as possible. We would welcome the opportunity to sit down with you and have the correct procedures outlined for us by your office. I will continue to try to reach you by phone in the hope that we might set up a consultation .with you in the next two weeks or so. Your~ truly, Eric J. Gustavson, Jr. Senior Pastor A Congregation of the EVangelical Lutheran Church In America Eric J. Gustavson, Jr, Pasfor John H. i~ogers, Associate Pastor Sandy Olstod, Parish Nurse Della BuJold, Family Therapist Ellen Rusin, Family Therapist !MINTfI~$OTA HISTORICtL SOCIETY September 19, 1994 St. Johns Lutheran Church 2451 Fairview Lane Mound,'T~N'~ 5§364 Dear Members of St. Johns: Our office has recently been informed that you plan t6 expand your church. On Friday I was°tn the Mound vicinity and stopped by your church to look at what I believe is the expansion area. There appears to be a large mound in this area and this mound could contain Native American burials. Under Minnesota Statutes 307.05, it is a felony to disturb a human burial. This law is Jointly administered by the Minnesota Indian Affairs Council (MIAC) and the Office of the State Archaeologist. Unfortunately, there is no state Archaeologist at the present and the MIAC currently lacks a director so coerdina~ion with the law is dtfflcult. The Minnesota Historical Society does no= have any direct involvement in the burials law. I-.recommend ~hat yc'! contact the.MIAC at 643-303I'"to discuss this' m~tter with them. They can provide you with a list of contract archaeologists who could assist you in determining if =here is a burial mound on your property. Archaeologist, State Historic Preservation Office cc: MIAC March 2, EHc Gustavson, .Ir. Senior Pastor st..lohn's Lutheran Church 245I Fairvtew Lane Mound, MN 55364 Fit_ RF~ Suspected Mortuar~ Area'on Church Orouuds Dear Pastor Oustavson: Thank you for mccting today at St. John's Church. ' ,~ discussed with yoursclf, Tom Samuclson (church council) and Jon Suthcrland (Building Official, City of Mound), it ts thc preliminary asscssmcnt of this office that thc conspicuous cai'then structure flanked by thc wings of thc present church building is, Indeed, a Frchistoric American Indian burial mound. Tlx/s structure, with a base measuring approximately 80 fcct in diamctcr and a height of · approximately 8 feet, appears to bc thc largest ora four mound group known as ¢ook'sMounds (21- , HE-0062). As you arc further aware, your ofces had previously been notified that this structure was a probable burial mound by Mr. Scott Anfinson, an archaeolo~/st with thc State Historic Preservation Office (corr~pondcncc of 09.19.94). Mr. Anflnson further noted that burial sites are afforded protection under MN Statutes 307.08 (cop,/cncloscd). A brief article identifying this structure as a remnant mound also appeared In a local historical society publication (Westonka Historical Society, Vol. 1, No. 1, Winter 1995). Subsequent to this information, a dccision was made to removc trees and brush from the structure and to cxcavatc a trench through thc length of thc structure measuring : approximately 3 fect in width by 6 fcct in depth. At this time, St. John's Church is enjoined from irgfiating any further disruption of this apparent burial mound, Including, but not limited t°, disturbance of rile present surface, disturbance to sub- surfac~, or collection of any so/Is, figlen vegetation, cultural materials or human remains which may 'become evident. There should be no further foot or vehicular traffic on or along this strum'ute. This office will review additional dOcumentation to confirm or ctisconfirm our preliminary findings, and will Coordinate the.se efforts with represcntative, s of thc lvlinnesota Indian Affairs Council. I anticipate a Determination of Status within a week's time. Please contact my office immediately if you require any additional Information or clarification. Sincerely, · Mark .l. Dudzik · State Archaeologist WAC .L Sutherland OFFICE OF THE STATE ARCHAEOLOGIST Fort Shelling History Center, St. Paul, MN $$111 Tel: (612) 726-i171; FAX: (612) 72.~-2429 ST. JOHN'S 2451 FAIRVIEW LANE * AN CHURCH · OFFICE 472-1416 Mr. Mark Dudzik State Archeologist Ft, Shelling History Center St. Paul, 1VIN 5511i March 3, 1995 Dear Mark, As I read over your letter to us more carefully after our meethlg ][ noticed one error which I have highlighted for you in paragraph three. We were not aware of the article which appeared in the Westonka Historical Society newsletter until ~ the trees had been felled and the excavation had taken place. ! personally was told about this article on or about February 18, 1995. It was on Sunday, February 19, 1995 that Mr. Albrecht of the local historical society contacted me personally with their concerns. I didn't actually get a copy of the newsletter Unt/1 sometime during the last week of February. I just wanted to set the record Straight on this matter. Thank you for the important work you are doing. Cordially, Eric J. Gustavson, jr. Senior Pastor Mr. Jim Jones Jon Sutherland ~'~_~ A CongregatiOn of the' Evangelical Lufl3eran Cl~urch in America, Eric J. Gust~vson, Jr,, Pastor John H. Rogers, Associate Pastor Sandy Olstad, Parish Nurse Della BuJold, Family Therapist Ellen Eusln, Family Therapist lVlarch ~, 1795 I~Hc ~uatavson, .Ir. fSenior Pastor St. J'ohn's Lutheran Church 2451 Fatrvtew Lane Mound. MN 55~64 F'IL- NOTICE OF BURIAL A~CA'I~ON. Suspected MortuarTArea ou Church Grounds Dear Pastor Gustavaon: Thank you for meetln$ today at $C $ohn's Church. As discussed with yourself, Jim Jones (R, ff~C) and Assistant Pastor John Rogers, thc conspicuous earthen structure flanked by the wings of the present church building has been detgtmined t9 be a ~rchistoric American Indian burial mou~id. This structure, with a base measuring approximately 80 feet in diameter and a height of approximately 8 feet, is the largest of a four mound group known as ¢ook'sMoun~ (21-~B-0062). The locations of thc three remaining mounds has bccn obscured by past constru~on and landscaping. It is ~sstble and, l~rhaps, likely that these mounds have been destroyed by these activities; howler, it i~ also po,~ble that ~ub-~rface components o/thest three · mound~, includln$ intact 6w"idl.8 remain. ii f¢¢1 it important to reaffirm that provisions of ~ Statutes 307.08, Subd. 2 (copy previously Orovided to your offic?) specifically prohibit any disturban~ of human burial grounds; such isturbance may result tn felony or gross misdemeanor charges. ! urge you to review this statute carefully. Mr. J'ones will be conferring with his Executive Board to develop recommendations for treatment of ahis sacred site. I anticipate that we will be in touch with your offic~ early next weak, March 3, 199~ F. ztc Ou~tavson, .Tr. Senior Pastor St. John's Lutheran Church 2451 Falrvlcw Lane Mound, MN 55564 F'IL. RE: NOTICE OF BURIAL A~CATION · Suspected MortuaryArea on Church Grounds Dear Pastor Oustavson: Thank you for meeting today at St. lohn's Church. March 3, 1995 Senior Pastor St. John's Lutheran Church 2451 Pairvicw Lane Mound, MIq' 55364 FIL NOTICE OF BURIAL A~CATION - Suspect~ MortuaryXrea on Church Grounds Dear Pastor Gustavson: Thank you for meeting today at St. John's Church. As discussed with yourself, Jim .lones (MXAC) anti Assistant Pastor John Rogers, thc conspicuous earthen structure flanked by thc wing of thc present church buildtng has bccn determined to b~: a prehistoric A!'n_ cfican ~[la~fan buflal__rn_0_und.- This structure, with a hast measuring approximately 8l) fcct in diameter and a height of approximately S feet, is thc largest of a four mound group known as Cook's Mo~d.~ (21.HE-0062). The locations of the three remaining mounds has been obscured by past construction and landscaping. It is possible and, perhaps, likely that these mounds have been destroyed by these activiti~; howtuer, it is also possible that sub-zurface component~ of these three mounds, including intact burla~ remain. I foci it important to reaffirm' that provisions of MN Statutes 307.08, Subd. 2 (copy previously provided to your office) specifically prohibit any disturbance of human burial ~rounds; such disturbance may result In fclony or ~ross misdemeanor charges. I urgc you to rcvicw this stat'utc carefully. Mr. Jones will bc conferring with his Executive Board to develop recommendations for treatment of this sacred site. I anticipate that we will bc in touch with your office early next week. :' I appreciate your candor and cooperation In this matter to date, and look forward to your continued cooperation. Please contact my office immediately If you require any additional information or i clarification, or In thc event that there arc any further Threats to the integrity of this burial site. ~ MIAC $. Sutherland OFFICE OF ~ STATE ARCHAEOLOGIST Fort Shelling History Center, St. Paul, ~ 55111 Tel: (612) 726-1171; FAX~ (612) 725-2429 John's Lutheran Church 2451 Falr~iew Lano MoUnd, Mlnnesgta 553(14 'Phon~t o1~.472.141t~ FAX:' 01S,4?:E.I~91S~ · FAGGIMIL[ MESSAGE TO: Mark Dudzlk, 8tats ArcheOlDIPSt COMPANY, Minnesota Hlt~l~r), F,4X #: 725,242g FROM: I~otor Eric Ousbiveo. DATE: Maroh 8, 11)95 This Fax Is I pmdes long tnGludlng cover sheet. A Response IS requesteds ¥£$, MESSAGE: Tom Samuelson, our Church C4)uncli President whom you met at our first nmUfll on March 2nd has asked m to fotimv up on a request he made of ~otl at that nme, tinlt. He would like a copy of the liC~ument which shows the IDoldlon of the burial mounds on our ehurch Properly. It i~ impor!ant educational IdeOe for us Fo have as we meet with both our Churoh (~onnol! and' Building Gommlttee. I believe you had indicated to him that you Gould provide a photooolr)' 0]' this dooument. The ~ may be nut dlreotD' to St. John's. Thank ),out iF. rfc Oustavson, Jr. ! S~nior Pastor !St. John's Lutheran Church i2~$I Fat~ew Lane !Mound, M~ $$~64 Requested Inrornmflon (FAX or ,Dear Pastor Attached is a copy of the information describing mound group 21-HE-(X)62 (Cook*s Mounds). T~s Information is from ~ha.dbon~ ofM'mne, m~a (N.H. V~nch¢ll Ploase contact my office if you require any additional information or clarification. ~Jncerely, cC. MIAC om~;:0F .THE:STATE AR(~HAEOLOGIST FOrt Shelling History Center, St. Paut. MN $$111 Tel: (612) 72~-2411; FAX: (612) 725-2,t29 1450 Ener~ Park Drive. Suite 140, St. Paul, MN 5~108 Teh (612) 643-3032; FAX,: (612) 643-3077 ,. ~SOT~ HISTORICAL SOCIETY Hatch 22, 2995 H£nnetr~s~af KLnneeota Ss364 8~. John's Lutheren Church; site check for mound NW/4 ~/4 824, ~117, R24, Hound, Honnepin County 3HPO Nu~berz 95-1702 We have checked our invento~-~ records, and f~nd thaC =here are three groupings ~of mounds in Sec~£on 24. All o~ these mounds were recorded in the lake l~=h ~f you need moro specific informs=ion on the location of =hess moundsr you should ¢on=ac~ ~he Mark Dudzik, S=a~o Archaeologist. He can be reached at 726-1171. Donnie A. O~Ameatad !Oovernment P~ogrime and COm~liance Officer Hark Dudz~k~ State Arch&eologis~ .~.1.~ I~I~LLOCC BOULEYAI~D V/~:~T / SAINT ~AUL..~IINNE$OT..k .~10,~-1905 / TELEPHONE: 612-29&-61-~6 State of Minnesota INDIAN AFFAIRS COUNCIL 1450 Enemy Park Drive, Room 140 St~ Paul, MN 55106 Pho.~e: (612) $43-3032 1810 BemldJi Avonuo BemldJl, Minnesota, 66601 Phono: {21s) 765..3826 '.April 28,199.5 Eric Gustavson. Jr. Senior Pastor ~t. John's Lutheran Church 451 Fairview Lane ound, MN $5364 RE: 21-HE-62 (Cook's Mound) St, John's Church Dear Pastor Gustavson, ~ am writing you as well as the members of your concjregation. The recommendations from the Minnesota Indian Affairs Council, on the treatment of the last remaining Cook's Mound. They [ire as follows. 1. The removal of all the vegetation that was cut down (brush, trees, and the stumps that are already above ground surface). Only the material that is laying on the grouncl surface is to be removed, no roots that are exposed are to be uprooted and cut off. 2. After the vegetation has been clearecl I suggest that a load of black dirt be brought in at the base of the mouncl. And buy using wheelbarrows haul soil back to the top of the mound ~nd using shovels ancl rakes spread the black dirt over the area where the trench was dug, build it up if needed, Afterwards level off the soil so that there Is no high or Iow spots Iocatecl On the top. In other words it should look nice after ever7 thing is completed 3. After 1 and 2 are completed, you can then go ahead and spread out grass seed over [he areas that have new top soil. All acttvlt¥ will be conducted by Human Resource Power Onlyl AN EQUAL OPPORTUNITY EMPLOYER . .. Eric Gustavson, Jr. '. Page 2 : April 28, 1995 ! ,, As to the mound's long-term maintenance considerations, I would recommend installing · ~oating spilt rail fence around the outside perimeter of the mound along the edge the paved ~ad, At this point i would like to let the vegetation grow back on its own, thus no cuffing of the grass Nil be permitted. However towards the later part of the summer, I would come out to see how the vegetation is coming along and at that time. If there are any recommendations or concerns frOm you or members of the congregation I would be open to listing to them. At ttlis time ! woulcl like to thank ;you and the meml3ers of St. John's Chum..h for being patient ind very cooperative, I hope 'that others would be this cooperative. This Is just one example t~y people working together, by' understanding both sidles of the Issues. Ti'tat problems are resolved, thus making things a lot easier in the long run. If there are any questions about these recommendations, please'get In touch with me right away. I will be happy to answer t~'l~m, MI-GWITCH James L. Jones Jr. ,~c: Mark Dudzik ($AO) May 24, 1994 1 of 2 SO0 Rice SL P.ul, Mlnn4~oL~ S5103 Phone: (612) 296-3611 State of Minnesota INDIAN AFFAIRS COUNCIL Resolution #94-70_ Exhibit A ]37 18! S Bemld~l Avenue B4midJl, Mlnne~otj SS&O! Phc)fie: (21S) 7SS-312S April 11, 1994 Mr. Joseph Fleishhacker 5601 Bartlett Road Mound, MN 5536~ RE: Variance to.normal 50 foot setback from cemetery , PR 2 0 Dear Mr. Fleishhacker: This letter is provided to you pursuant to our responsibilities under Minnesota Statute 307.08. It appears that mound number 15 of the Bartlett Mound Group (State Site Number 21-HE-65) is located on your property between a recent addition to your house and Lake Minnetonka. Your request for a variance from the normal 50 foot setback from the edge of a burial mound is granted due to the special hardship conditions existing at this location. This special variance is granted under the following conditions: 1. Deck footings may be placed under the proposed deck as indicated with a hand held machine or through hand excavation within 12 feet of the edge of the mound. Excavation shall be monitored by an archaeologist appointed by the Minnesota Indian Affairs Council. A two week notice should provide ample time to schedule the monitoring. 2. We request that you encourage foot and other traffic around, rather than over, the mound. 3. We request that you encourage grass growth over the mound to reduce the potential for erosion. AN EQUAL OPPORTUNITY EMPLOYER May 24, 1994 p. 2of2 Resolution #94- 70.. Exhibit A 4. We request that you do not place picnic tables, barbecue grills, play sets or the like on the mound. 5. No digging is permitted in or around the mound except as provided above. . 6. Mowing of grass on the mound is permitted. We greatly appreciate your cooperation in protecting our sacred heritage. Your cooperation in the endeavor has been exemplary and we commend you for your efforts in assuring that no disturbance of the mound took place during your recent construction. if you have any questions regarding these provisions, please do not hesitate to contact me. Sincerely, Acting Executive Director MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION FEBRUARY 1 2, 1996 CASE 96-01: ST. JOHN'S LUTHERAN CHURCH, 2451 FAIRVIEW LANE, TRACTS i~-G, RLS 739, PID 24-117-24 12 0014. CONDITIONAL USE PERMIT & VARIANCE FOR ADDITION (CONTINUED PUBLIC HEARING) Mark Koegler, City Planner, noted that this issue was tabled by the Planning Commission on January 8, 1996. The church is proposing to expand their present facility by adding additional sanctuary space and classrooms and reconfiguring the church entrance and the vehicular access the serves the entrance. The plans also call for construction of a new parking lot adjacent to the corner of Bartlett Blvd. and Fairview Lane. This lot will accommodate 38 spaces. Koegler reviewed the following issues: 1. Conditional Use Permit requirements. Variances: a) Recognition of an existing nonconforming setback to an Indian Mound. The existing church is located 20 feet from the mound, a 50 foot setback is required. b) A 10 foot building height variances is also requested. The existing roof has a height of 45 feet to the required 35 feet. 4 Planning Commission Minutes February 12, 1996 Shoreland Standards. The proposal is in compliance with the impervious cover restrictions at approximately 35% within the shoreland area. The lower parking lot has been re-designed to an "L" shape resulting in the loss of 1 2 trees, versus 1 9 with the original plan. The additional trees that have been preserved by the plan change are those located just west of the curb line off Fairview Lane which help separate the parking lot from the adjacent neighborhood. Parking and Circulation. based on the new plan, our ordinance requires 147 parking spaces. The total proposed parking of 188 spaces exceeds the minimum ordinance requirement. St. John's will need to install concrete curb and gutter in the new lower level parking lot as well as in the existing parking lot near the building entrance. Landscaping. Additional trees in two of the new island areas would help soften the paved surface area. 7. Lighting. More information is needed. Holding Pond. Koegler reviewed the depth variations of the pond which depends on the amount of rain. Phasing of Development. Depending on bids received for the cost of the project, the parking lot may be a phase one or phase two improvement. Staff recommended that the Planning Commission recommend approval of a conditional use permit and building height and Indian mound setback variances for St. John's Lutheran Church to construct the proposed building addition and parking lot improvements subject to the following conditions: The church shall submit a plan for all proposed lighting including cut sheets on the types of proposed fixtures and a lumen plan which shows the light levels cast by the identified fixtures. Said lighting plan shall be submitted and approved by City Staff prior to the issuance of a building permit. o Two additional deciduous trees shall be added in the newly created parking lot islands in the parking lot near the primary church entrance. Signs shall be installed along the drop off area abutting Fairview Lane which shall identify the area as a "no parking" zone. City approval of the conditional use permit is conditioned upon approval of the drainage plan by the Watershed District. Planning Commission Minutes February 12, 1996 o Structural data on all retaining walls exceeding 4 feet in height shall be supplied. Additionally, the surface treatment of the retaining walls shall be identified and gubmitted to gtaff for am roval Drior to buildinQ I ermit i uance. A street excavation permit will be required for the watermain and storm sewer connections and the construction of new driveway entrances. The proposed storm sewer connection at Bartlett Blvd. should be moved approximately 35 feet to the southwest. A detail of the proposed structure shall be submitted to the City Engineer for review and approval prior to the issuance of a building permit. The project shall comply with all applicable local, regional, state and federal requirements. Construction of the lower parking lot is hereby approved. If the lower parking lot is not completed concurrent with the building improvements, it can be constructed at a later date in full compliance with this approval providing that the plan for the lot remain unchanged. Construction of the parking lot, regardless of time frame, shall comply with all local, regional, state and federal rules in effect at the time. 10. Concrete curb and gutter shall be installed in the lower parking lot area, in the new entrance drive and in modified areas of the existing parking lot consistent with Sheet C1, Grading, Drainage and Erosion Control Plan dated February 6, 1996. In reference to//9, Weiland questioned, if the parking lot does not get done and they change the plans, would they have to come back to the Planning Commission for review? Koegler answered that they may have to if the changes are significant, or if the City's ordinances change. Chair Michael opened the public hearing. There being no comments, Chair Michael closed the public hearing. Mueller asked if the DNR was specifically notified that a setback variance to the Indian mound was part of this request. He is concerned because the DNR has not submitted a response to this application. Koegler commented that the Indian mound portion may not even be in the 1000 foot shoreland district, however, he has no problem notifying the DNR. Mueller emphasized that it would be a good gesture on Mound's part to let them know that we recognize the cemetery. Voss feels the DNR is already fully aware of the Indian mound issue on this property, and does not feel it needs to be a part of their recommendation. Planning Commission /~inu=es February 12, 1996 Muellerexpressed a concern aboutthe trees which were removed that delineated the lndian mound. Dale Wenkus confirmed that the State Archeologist and the Indian Council are okay with the status of the mound. Motion by Weiland to recommend approval of the conditional use permit, as recommended by staff, with the condition that the City specifically notify the DNR about the variance relating to the Indian Mound. Motion seconded by Clapsaddle. Motion carried unanimously. This case will be heard by the City Council on February 27, 1996. l~9£gg V£OS~]NNIIN '(]NrlOlSl 3NV'I M~IA~IV~I Igt~ HD~IflHD NV'd~IH£FI3 S,NHOf '£S :.dO DNI']3ClOI'~/cI~I ~ NOIII(KI¥ (]~l$OdOad [! I ~'9ggg ¥,I, OSMNNI~ '(~NflOl~ HOMflHO biV~IMH£f¥[ NHO£ ',1,S :MO DNI'I~I(IOI~I~ ~[NV NOLLI(](I¥ (ITaSOdOHd Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. [llg4 gill PLANNING REPORT TO: Mound Planning Commission and Staff FROM: Mark Koegler, City Planner DATE: February 7, 1996 SUBJECT: Conditional Use Permit and Variance Request APPLICANT: St. John's Lutheran Church CASE NUMBER: 96-01 HKG FILE NUMBER: 95-5p LOCATION: 2451 Fairview Lane EXISTING ZONING: Single-family Residential (R- 1) COMPREHENSIVE PLAN: Residential BACKGROUND: This case was fa'st reviewed by the Planning Commission on January 8, 1996. Because all of the plans were not complete at- that time, the request received a preliminary review with the commissioner's having the opportunity to identify issues affecting the project. Having finalized their site and grading plan submittals, this case is before the Planning Commission again for final review and recommendation to the City Council. COMMENT: St. John's Lutheran Church is proposing to expand their present facility at 2451 Fairview Lane by adding additional sanctuary space and classrooms and reconfiguring the church entrance and the vehicular access that serves the entrance. The plans also call for construction of a new parking lot adjacent to the corner of Bartlett Boulevard and Fairview Lane. The lot which will accommodate a total of 38 parking spaces will be used during Sunday worship services as well as during evening activities that occur in the new classroom addition. The total cost of the proposed improvements is estimated at $1.2 million. The proposed improvements require conditional use permit approval by the City of Mound and the issuance of variances due to the proximity of the existing church to an existing Indian mound and due to the height of the building. 7300 Metro Boulevard, Suite 525, Minneapolis, Minnesota 55439 (612) 835-9960 Fax (612) 835-3160 St. John's Lutheran Church Planning Report February 7, 1996 Page 2 At the Planning Commission meeting in January, a number of issues pertaining to this case were identified and preliminarily discussed. The following is a more detailed overview the issues applicable to this case: Conditional Use Permit - Section 350:640 of the Mound Zoning Code lists churches as conditional uses in the R-1 residential zone. Accordingly, the church expansion can be allowed through the issuance of a conditional use permit after a finding by the Planning Commission and City Council that the proposal is in conformance with Section 350:525 which includes criteria for the issuance of such permits. Variances - Mound's Zoning Code requires a 50 foot setback between structures and Indian mounds which are considered "unplatted cemeteries". The church property contains an Indian mound in the west central portion of the site. The existing church lies approximately 20 feet from the base of the Indian mound resulting in a required 30 foot variance to recognize the existing nonconforming setback. The proposed project will not result in the modification or expansion of the portion of the building that lies adjacent to the Indian mound. Structures within the R-1 area are limited to a maximum height of 35 feet. The roof line of the sanctuary expansion is proposed to match the roof line of the existing sanctuary area. The existing roof has a height of 45 feet. Therefore, approval of the expansion plan for the sanctuary will require the issuance of a 10 foot building height variance. o Shoreland Standards - Mound's shoreland area which is comprised of all land within 1000 feet of the ordinary high water level of any designated lake includes the lower one third of the St. John's site. Within shoreland areas in the residential zones, properties are limited to a maximum of 30% impervious cover unless the property is a lot of record in which case the maximum amount of hardcover is capped at 40%. The 40% impervious cover standard also requires employment of common water quality improvement techniques such as grass filter strips, ponding, etc. The church property is classified as a lot of record since it has not been altered since the adoption of the current zoning code. Therefore, impervious cover is limited to 40% within the shoreland area and impervious cover outside of the shoreland area has no limitation under the Code. The church submitted calculations that show the proposed plan having a total hardcover of 55%. According to calculations completed by staff, the proposed hardcover is approximately 35% within the shoreland area. The drainage plan includes a retention pond to collect runoff from the lower parking lot and the surrounding area. Therefore, the proposal is in compliance with the impervious cover restrictions contained in the Shoreland section of the Zoning Code and no variance is necessary. St. John's Lutheran Church Planning Report February 7, 1996 Page 3 Tree Preservation Policy - Section 350:725 of the Mound Zoning Code contains a tree preservation policy. Essentially, it states that sites are to, "retain, as far as practicable, substantial tree cover." It further states that "structures shall be located in a manner that the maximum number of trees shall be preserved." The version of the site plan that was reviewed by the Planning Commission on January 8th called for the removal of 19 trees (>12") due to the construction of the lower parking lot. Based on suggestions offered by the Planning Commission, the lower parking lot has been re-designed into an "L" configuration resulting in the loss of 12 trees. The additional trees that have been preserved by the plan change are those located just west of the curb line of Fairview Lane which help separate the parking lot from the adjacent neighborhood. Parking and Circulation - Mound's parking standards for churches requires one parking space per 3 seats. Based on a new seating capacity of 441, the ordinance requires a total of 147 parking spaces. The proposed plan identifies 38 spaces in the lower lot, 38 spaces in the parking lot near the primary church entrance and an additional 112 spaces in the lot that will be constructed on school district property this Spring. Therefore, the total parking supplied ( 188 spaces) exceeds the minimum ordinance requirement. The initial version of the site plan contained a limited number of parking spaces that backed directly into Fairview Lane. The revised site plan has removed these spaces and calls for a drop off area in the same location. The Mound Zoning Code requires concrete curb and gutter for all non-single family parking areas. In similar cases, the City has required concrete curb in all newly constructed parking lots and in areas where existing parking lots have been modified. Therefore, St. John's will need to install concrete curb and gutter in the new lower level parking lot as well as in the existing parking lot near the building entrance where modifications of the current parking layout occur. o Landscaping - The most recent site plan shows a minimal amount of landscaping near the new church entrance. Because of the amount of existing tree cover that will be retained adjacent to the lower parking lot, staff does not see the need for additional landscaping. In the upper parking lot area near the entrance, however, additional trees in two of the new island areas would help soften the paved surface area. o Lighting - The revised site plan identifies the locations of light fixtures in the parking lot area but does not provide any specific information on the types of proposed fixtures or their lighting pattern. Submittal of this information will be necessary to assess the impact of proposed lighting on the adjacent residential properties. Holding Pond - At the Planning Commission meeting on January 8th, a number of questions were raised about the holding pond and the depth of water within the pond. The pond is St. John's Lutheran Church Planning Report February 7, 1996 Page 4 designed as a wet pond with a normal water depth of one foot. During a 10 year rainstorm, the maximum depth of the pond will be 3.2 feet. After the first hour, the water level will drop one foot, during the second hour, the water level will drop an additional foot and the level of the pond should return to the one foot depth within approximately 12 hours. During a 100 year storm, the maximum depth of the pond will be 4.4 feet and after 2 hours, it will drop to 1.7 feet. As in the case of the 10 year storm, the water level will return to the normal one foot of depth in approximately 12 hours. The proposed pond is designed in a typical manner with 3:1 side slopes. The vast majority of ponds constructed in this manner are not enclosed by any type of fencing. 10. Phasing of Development - The church has stated that it intends to build the lower level parking lot concurrent with the building expansion providing that bids for the total project are favorable. If it is determined that the parking lot needs to be constructed at a later date, it is viewed as a second phase of the overall project. Therefore, they are seeking approval of the parking lot either as a phase one or phase two improvement. RECOMMENDATION: Staff recommends that the Planning Commission recommend approval of a conditional use permit and building height and Indian mound setback variances for St. John's Lutheran Church to construct the proposed building addition and parking lot improvements subject to the following conditions: The church shall submit a plan for all proposed lighting including cut sheets on the types of proposed fixtures and a lumen plan which shows the light levels cast by the identified fixtures. Said lighting plan shall be submitted and approved by City Staff prior to the issuance of a building permit. Two additional deciduous trees shall be added in the newly created parking lot islands in the parking lot near the primary church entrance. Signs shall be installed along the drop off area abutting Fairview Lane which shall identify the area as a "no parking" zone. City approval of the conditional use permit is conditioned upon approval of the drainage plan by the Watershed District. o Structural data on all retaining walls exceeding 4 feet in height shall be supplied. Additionally, the surface treatment of the retaining walls shall be identified and submitted to staff for approval prior to building permit issuance. A street excavation permit will be required for the watermain and storm sewer connections and the construction of new driveway entrances. St. John's Lutheran Church Planning Report February 7, 1996 Page 5 The proposed storm sewer connection at Bartlett Boulevard should be moved approximately 35 feet to the southwest. A detail of the proposed structure shall be submitted to the City Engineer for review and approval prior to the issuance of a building permit. 8. The project shall comply with all applicable local, regional, state and federal requirements. o Construction of the lower parking lot is hereby approved. If the lower parking lot is not completed concurrent with the building improvements, it can be constructed at a later date in full compliance with this approval providing that the plan for the lot remains unchanged. Construction of the parking lot, regardless of time frame, shall comply with all local, regional, state and federal rules in effect at the time. 10. Concrete curb and gutter shall be installed in the lower parking lot area, in the new entrance drive and in modified areas of the existing parking lot consistent with Sheet C1, Grading, Drainage and Erosion Control Plan dated February 6, 1996. McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 Telephone Engineers 612/476-6010 Planners 612/476-8532 FAX Surveyors ENGINEERING REPORT TO: City of Mound - Planning & Zoning FROM: John Cameron, City Engineer DATE: February 2, 1996 SUBJECT: CUP & Variance APPLICANT: St. John's Church CASE NO.: 96-01 LOCATION: 2451 Fairview Lane MFRA FILE NO.: 3-10961 COMMENTS AND RECOMMENDATIONS: This report will cover only review of the grading and utility portion of the project. All other aspects will be addressed by the City Planner. GRADING - The applicant's engineer has submitted subject plans to the Minnehaha Creek Watershed District. Any City approval should be subject to approval by the MCWD. The site plan references a concrete block retaining wall off the southwest coruer of the proposed addition. It appears the wall is over 4 feet high, which will require that structural data be furnished to the City. The plans do not indicate what, if any, surface treatment will be included. We would recommend that samples of the wall treatment be submitted to the City's planning staff for their approval. UTILITIES - A street excavation permit will be required for the watermaln and storm sewer connections and also construction of the new driveways. The proposed storm sewer connection at Bartlett Boulevard should be moved approximately 35 feet to the southwest to provide for a better angle entering the existing system. A detail of the proposed structure will also need to be furnished. j:ms:10961/jc2-5 ~:)t/' '~ An Equal Opportunity Employer MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION JANUARY 8, 1996 CASE 96-01: ST. JOHN'S LUTHERAN CHURCH, 2451 FAIRVIEW LANE, TRACTS l-G, RLS 739, PID 24-117-24 12 0014. CONDITIONAL USE PERMIT & VARIANCE FOR ADDITION City Planner, Mark Koegler, reviewed the staff report. St. John's Lutheran Church is proposing a building and parking lot expansion project which requires approval of a conditional use permit and variance. The grading and drainage plans for the project are still being finalized, and in order for the project to receive approval by the end of February, the Planner felt is was appropriate to bring the proposal to the Planning Commission for an initial preliminary review to hear any comments or concerns. The City Planner then asked the applicants to present their proposal. Dale Wenkus, architect for John Kramer and Sons and retained by St. Johns Church reviewed the plans with the Commission. The proposed expansion will increase the Sunday school classroom and sanctuary area. The total expansion will be 4,500 square feet. The existing building will also be remodeled. The seating in the sanctuary will be increased by about 75 seats. Total seating, including the balcony, will be approximately 480. The classroom area will remain as is. A sprinkler system will be installed in the entire building. The proposed lower parking lot expansion will provide approximately 48 stalls. Grading and drainage will also be reviewed by the Minnehaha Creek Watershed District and DNR. The DNR has requested a copy of the grading and drainage plan that is pending. Koegler noted that the 1,000 foot Shoreland District runs through the middle of this property, and there are no hardcover restrictions outside the Shoreland District, however, more of this site is in the Shoreland District than not (65/35). Koegler noted that they may have to also recognize a setback variance to the Indian mound. Planning Commission Minutes January 8, 1996 Mueller questioned if staff will be reviewing the tree preservation policy and how it relates to this expansion. Koegler confirmed that it will be addressed in the next staff report. Mueller also confirmed that the Planning Commission will receive drawings showing grading and drainage for their review at the next meeting. Mueller questioned Dale Wenkus about the lower level parking lot and noted that this area has been wet and has been a drainage area and questioned if soil corrections will be needed. Wenkus noted that yes they have had soil borings done and they will make any corrections or modifications needed. Wenkus further reviewed the plans for the lower parking lot and stated that the lot will be brought at or below the existing street elevation with a holding pond at the south end with a catch basin, and they may be tying into the storm drain on Fairview. The driveway into the lot will be raised and a ramp or sloped sidewalk will provide access up to building. He explained that they are planning a 1 6 to 1 floor to floor elevation to eliminate steps, and there will be a handicap entrance to the lower level. Wenkus confirmed that the main entrance for the church will be on the north side. The materials of the retaining walls will be of reinforced concrete with decorative rock facing. Voss asked if the installation of a holding pond creates a liability issue because it is man-made, and in a residential area. Wenkus stated that they also had the same concern, and explained that the holding pond to be constructed at the upper parking lot was approved by the Minnehaha Creek Watershed District to have a water depth of 1 foot. They hope to get approval to build the same type of pond at the lower parking lot. He explained how the pond works and that it will regulate a maximum one foot depth, except during heavy rains, when the depth can increase to 3 or 4 feet. Concern was expressed if this project must be completed within one year. Koegler noted that they have approved phasing plans before, and that language can be put in the resolution. Koegler's only concern is if there are rule changes under a larger regional district before the project is completed. Koegler suggested that a condition could be placed within the resolution stating that if there are any rule changes before the project is completed, they would have to conform to the new rules. Surko questioned how long it will take for the water in the holding pond to disperse down to the 1 foot elevation after a rainfall. Wenkus offered to research the question and have information available at the next meeting. Surko questioned if optional plans were reviewed which could be more sensitive to hardcover. Mr. Wenkus noted that other configurations were looked at, however, this one fit the site better. The church also felt this proposal was more sympathetic to the residential area, and they wanted to maintain the sanctuary roof line which gives the the building recognition as a church. Koegler commented that a height variance may still be involved. Voss questioned about extra lighting in the residential area. Wenkus confirmed that extra lighting is proposed around the lower parking lot. Planning Commission Minutes January 8, 1996 Chair Michael opened the public hearing. Koegler suggested that the public hearing be continued. Mueller expressed a concern about the removal of trees, and noted that the adjacent school property is devoid of trees and the trees on the church property help buffer the residential properties to the school property. Mueller suggested that the parking lot configuration be changed or a variance to the number of parking spaces be granted in order to preserve green space and trees. Mueller noted that there is a commercial parking lot off of Maywood that is available for overflow parking on Sundays, if needed. Koegler noted that the number of required parking spaces for this site will need to be reviewed. Wenkus confirmed that the number of parking spaces being proposed is more than what the code requires. Wenkus stated that the lower parking lot is needed to service the youth and family center which will be located in the new addition, and it would be convenient to have parking spaces available on that side of the building. Rev. Gustavson confirmed that this portion of the building may be used during evening hours and the rest of the church may be locked or inaccessible when this part is being used. Existing hardcover was addressed. Wenkus confirmed that the existing drive and parking around the back side of the Indian mound will remain. It was noted that the day care will be moved into the new wing and they would like to retain the paved area in the rear for a play area. It was suggested that some of the pavement in the rear could be removed. Wenkus noted that this could be addressed. Wenkus offered to provide a tree plan at the next meeting showing the location of existing trees, and he thinks they can retain trees on the southwest side of the lot. MOTION made by Weiland, seconded by Voss, to continue the public hearing until a complete application is submitted. Motion carried unanimously. Koegler noted that they will need to coordinate with the City Engineer to determine how much review time will be needed. There was concern expressed about the neighbors being informed. Application for CONDITIONAl, USE P~RM1T Cit], of Mound 5341 Maywood Road, Mound, HN 55364 Phone: 472-0600, Fax: 472-0620 Distribution: City Planner: City Engineer Public Works: Other: Conditional Use Permit Fee: $200.00 Ple e t e p t 1 o in PROPERTY Subject Address 7451 Fairview Lane INFORMATION St. John's Lutheran Church Name of Business LEGAL Lot R. L. S. # 739 Block Plat # DESCRIPTION Subdivision Shirley Hills APPUCANT The applicant is: __owner X other: Architect Name John Kraemer & Sons, Inc. - Dale Wenkus Address12905 Pioneer Trail, Eden Prairie, MN 55347 Phon. ,., ,W, Name St. John' s Lutheran Church OWN~ (if other then Address 2451 Fairview Lane applicant) Phone (H) (W) 4 7 2-14 16 (M) Name John Kraemer & Sons, Inc. ARCHITECT, SURVEYOR, OR Address 12905 Pioneer Trail., Eden Prairie, MN 55347 ENGINEER Phone (H) (W) 9 4 3- 0 0 3 7 (M) ~ R-lA R-2 R-3 B-1 B-2 B-3 ZONING Circle: DISTRICT CHANGE OF FROM: NA USE TO: rev, 12/7/9~ Conditional Use Permit ApBlica~ion Page 2 Description of Proposed Use.- The existing church which currently has a conditional use permit seeks to add additional classrooms and Sanctuary space to the existing building. EFFECTS OF THE PROPOSED USE: List impacts the proposed use will have on property in the vicinity, including, but not limited to traffic, noise, light, smoke/odor, parking, and describe the steps taken to mitigate or eliminate the impacts. The only impact that this proposed addition would have is an increase in vehicle traffic on Sundays and we hope to mitigate this by adding the new parking lot on Maywood, which would take a lot of traffic off the residential streeets. If applicable, a development schedule shall be attached to this application providing reasonable guarantees for the completion of the proposed development. Estimated Development Cost of the Project: $ 1.2 million Has an application ever been made for zoning, variance, Conditional use permit, or other zoning procedure for this property? (~ yes, ( ) no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. Conditional use permit - Date not available. ~pplicant,s Signature ~ Property Owner's Signature 12/19/95 Date 12/19/95 Date rev, 12/7/94 Planning Commission Date: City Council Date: Distribution: VARIANCE APPLICATION CITY OF MOUND 5341 Maywood Road, Mound, MN 55364 Phone: 472-0600, Fax: 472-0620 City Planner )~ Public Works City Engineer J c-~-,~I DNR Other Application Fee: $50.00 q -.oI Please type or print the following information: Address of Subject Property. 2451 Fairview Lane Lot R.L.S. #739 Addition Shirley Hills Block Zoning District Owner's Name Owner's Address R- 1 Use of Prope~y: Church St. John's Lutheran Church 2451 Fairview Lane Day Phone 472-1416 John Kraemer & Sons, Inc. Applicant's Name (if other than owner) Address 12905 Pioneer Trail, Eden Prairie, MN 5~a4y7phone 943-0037 Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? ( ) yes, ( ) no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. Conditional use - Date not known 2. Detailed descfipton of proposed construction or alteration (size, number of stories, type of use, etc.): The main addition is a..one story with a lower level walkout. Classroom will occupy Doth levels. The existing sanctuary will expano to the East to prov additional seating. A new entrance vestibule/lobby with canopy room will b. added on the North sloe. Variance Appl~ca6on (11/93') Page 2 Case No. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes (~, No (). If no, specify each non-conforming use (describe reason for variance request, i.e. setback, lot area, etc.): SETBACKS: required requested (or existing) VARIANCE Front Yard: Side Yard: Side Yard: Rear Yard: Lakeside: (~S E W ) 30 '-.Maywoofft. ( N S~W ) 30' -Fairvie~q. (NSEC) (N EW) (NSEW) (NSEW) Street Frontage: Lot Size: Hardcover: ft. NA ft. ff. ff. lo.' ff. ff. ft. 15' ft. ff. ff. ft. ft. ft. ft. ff. ff. ft. ft. ft. sq ft sq ft sq ft sq ft sq ft sq ft Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (), No (~. If no, specify each non-conforming use: Hardcover o Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) topography ( ) soil ( ) too small ( ) drainage ( ) existing situation ( ) too shallow ( ) shape ( ) other: specify Please describe: Variance Application (11/93) Page 3 Case No. Was the hardship described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes (), No (x). If yes, explain: Was the hardship created by any other man-made change, such as the relocation of a road? Yes (), No (~). If yes, explain: Are the conditions of hardship for which you request a variance peculiar only to the property described in this petition? Yes (), No (x). If no, list some other properties which are similarly affected? Our Lady of the Lake- Catholic Church, Mound, MN 9. Comments: St. John's has complied with all zoning regulations pertaining to set backs and parking. The current hardcover presently exceeds the allowable hardcover, however we feel with proper storm water retention on the lower South portion of the lot we will be able to slow water at a rate acceptable to standard engineering practices. There- fore, hardcover will not effect the neighborhood or the community. I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Owner's Signature Applicant's Signature Date 12/19/95 Date 12/19/95 Scole in Feet LEGAL DESCRIPTION Tocts A, B, C, D, E, F, ond G, REGISTERED LAND SURVEY NO. 739, files of the Registror of Titles, Hennepin County, Minnesoto, ond that port of Block 2, SHIRLEY HILLS UNIT D, occording to the recorded plot thereof, soid H,~nnepin County, lying southeosterly of the southeosterly line of sold Troct F, ond northeosterly of the southeosterly extension of the southwesterly line of soi.J Troct G. GENERAL NOTES 1. Orientotion of the beoring system used for this survey is hosed on the most westerly line of Troct G, which is ossumed to hove o beoring of South. 2. Bench Mork: Floor of Shirley Hills Primory School. Elevotion = 966.20 feet, City of Mound dotum. Gross Areo Rood Net 5. Areos: Hord Cover Areo: Building = Drives & Porking = Wolks = 188,820 Squore Feet (4.3347 Acres) 10,563 Squore Feet (0.2425 Acres) 178,257 Squore Feet (4.0922 Acres) 22,406 Squore Feet (0.5144 Acres) 40,938 Squore Feet (0.9398 Acres/ 4,879 Squore Feet (0.1120 Acres) 5. · Denotes iron monument found 6. 0 Denotes iron monument set TREE LEGEND A Ash BI Birch BN Butternut EL Elm FR Fruit H Hackberry M Mople 0 Ook TR Tree of unknown voriety SP Spruce EDEN t3 ~ (55) C54) (~$) WOODRIDG (26) '7 C28) (3t) 8 ~, (23) ) DATA D-)6'16' ~gT. 8 A A (~) (14) (58) 24 2 , (43) 4 CITY OF MOUND 5341 MAYWOOD ROAD MOUN D, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 February 23, 1996 TO: MAYOR AND CITY COUNCIL FROM: ED SHUKLE, CITY MANAGER ~/~ SUBJECT: 1996 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM The City of Mound has been notified by Hennepin County that it will receive $66,877 in CDBG funding for 1996. Upon notice by Hennepin County, I notified the existing participants and indicated to them that their requests should be submitted, keeping in mind that no more than 20 % of the total allocation can be used for public service type programming. The amount that we are receiving from Urban Hennepin County CDBG funding represents a 7.4% reduction from 1995 levels. The requests for funding came above the 20% regulation and I have reviewed the previous years allocation and have divided up the funds as follows: Westonka Senior Center Operations Westonka Community Action Network (WECAN) Westonka Intervention Community Action for Suburban Hennepin (CASH) Rehabilitation of Private Property $ 8,025 $ 2,809 $ 1,739 $ 803 $53,501 Total $66,877 Attached you will find information from each of the organizations regarding their requests. I am sure there will be representatives from these organizations on Tuesday evening. Also enclosed is a resolution approving the projected use of funds as I have recommended above. If you have any questions, please do not hesitate to contact me. ES:ls printed on recycled paper RESOLUTION APPROVING THE PROJECTED USE OF FUNDS FOR 1996 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City of Mound, Minnesota, through execution of a Joint Cooperation Agreement with Hennepin County is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Mound, Minnesota, has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it and held a public hearing on Tuesday, February 27, 1996, to obtain the views of citizens on local and Urban Hennepin County housing and community development needs, and the City's proposed use of $66,877 from the 1996 Urban Hennepin County Community Development Grant. BE IT RESOLVED, that the City Council of Mound, Minnesota approves the following projects for funding from the Urban Hennepin County Development Block Grant Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 1996 Urban Hennepin County Community Block Grant Program Statement of Objectives and Projected Use of Funds. ACTIVITY BUDGET Westonka Senior Center Operations Westonka Community Action Network (WECAN) Westonka Intervention Community Action for Suburban Hennepin (CASH) Rehabilitation of private property $ 8,025 $ 2,809 $1,739 $ 803 $53.501 TOTAL $66,877 The foregoing resolution was moved by Councilmember Councilmember The following Councilmembers voted in the affirmative: and seconded by The following Councilmembers voted in the negative: Mayor Attest: City Manager Community Action for Suburban Hennepin Mr. Ed Shukle City Manager City of Mound 5341 Maywood Road Mound, MN 55364 RECEIVED. § I99§ February 8, 1996 Dear Mr. Shukle: This letter is to request funding in the amount of $2,500 from the city's Community Development Block Grant program. This funding will be used to support HOME Line, the housing services of Community Action for Suburban Hennepin (CASH). I am enclosing materials that describe all of our programs and, for our tenant hotline and foreclosure prevention programs, data showing use of these programs by residents of Mound. As you can see, we are mostly serving Iow and moderate income people in your community. This year, we will be giving special attention to our educational program for high school students. We believe that giving information on the basics of being a renter to young people about to graduate will help them to avoid some of the problems we encounter time and again on our renters hotline. In addition, we plan to expand our homeownership programs by adding services to existing homeowners, particularly those of lower incomes, to help them maintain their property and stretch their budgets. These will include information, technical assistance, and instruction on home maintenance and repair. And, we will assist homeowners to get repairs done: developing specifications, selecting contractors, assuring quality work. A loan fund to help homeowners finance small repair jobs will be established in conjunction with these repair services. We appreciate your generosity to us in the past two years and your willingness to consider our request for continued support. If you have questions or need additional information, please feel free to contact Charlie Warner, our Housing Programs Director, at 933-9639, extension 221. Sincerely, Executive Director Enclosures: Financial statement & Proposed budget HOME Line program descriptions Data sheets on renters hotline, foreclosure prevention, and home buyer programs List of supporting cities 33 lOth Avenue S., Suite 150, Hopkins, MN55343 · (612) 933-9639 · Fax 933~8016 COMMUNITY ACTION FOR SUBURBAN HENNEPIN Hopkins; Minnesota STATEMENT O F ASS ETS, LIABILiTIES AND FUN D BALANCE September'30,. 1994- F--~IBITA Cash Grants receivable Other receivable TOTAL ASS ETS ASSE-/-S Restricted Unrestricted Total $' 8t,412_ $. 3,178' $ 84,590 23,502 0 23,502_ 320 0 ~320 $105,234 '$ 3,178 $108,412 LIABILITIES AND FUND BALANCE Accounts payable. Accrued: payroll and related-expenses Unearned revenue Mortgage foreclosure loan fund $' 6,765 $ 0 13,661' O. 12,207 0 72,601 0 Total Current Liabilities $105,234 $ 0 Fund Balance TOTAL LIABILI-FIES AND FUND BALANCE $105,234. 3,178 $" 3,1'78 $ 6,765' 13,661 12,207 721601 $105,234 :~,178 ~1081412 · The. accompanying notes are an integral, part of these, statements.. -3- COMMUNITY ACTION FOR SUBURBAN HENNEPIN Hopkins, Minnesota STATEMENT OF REVENUES, EXRENDITURES AND CHANGES IN FUND BALANCES For the Year Ended September 30, 1994 EX['-IIBIT B' Revenues Grants Other income Commodities Total Revenues Restricted Unrestricted' 647,096 $ 0 2~492 .2,638 172.,750 0 822.338 $ 2.638 Exp en ditures Salaries and wages .$ 270,800 .$ 0 Fringe benefits 51,830 0 Consultants 49,.943 0 Travel 19,846 0 Space costs -49,421 0 Consumable supplies .29,699 0 Equipment and maintenance 11,975 0 Board/organization 27,617 0 Direct programs 138,457 0 Commodities 172,750 0 Other 0 200 Total Expenditures Excess of Revenue Fund Balance-September 30, 1993 FUND BALANCE-SEPTEMBER 30, 1994 822,338 $ 200 $ 0 -$ 2,438 0 '740 $ 0 $ $,178 -Fotal $ 647,096 5,130 17~,75Q $ 82,4.976 270,8O0 :51,830 49,943 19,846 49,421 .29,699 11,975 27,617 138,457 172,750 2OO 822.538 '.2,438 740 $ ~,178 3'he accompanying notes are an integral part of these statements. 1996 Budget - Community Action for Suburban Hennepin Sources of Revenue: Minnesota Economic Opportunity Grant Community Services Block Grant Minnesota Housing Finance Agency Community Development Block Grant Hennepin County - Family Homeless Prevention Assistance Project Hennepin County - Emergency Services Family Housing Trust Fund Federal Emergency Management Agency Anticipated Revenues: $989,720 Salaries: Taxes & Benefits Contracted Services Prof. Services Travel & Training Space Costs Supplies Equipment Indirect (Telephone, Insurance, Board expenses) Dedicated funds to direct client loans & assistance; various funds & eligibility 479,655 98861 25 660 21 000 24 000 45 000 30 000 18 000 37615 209,929 Community Action for Suburban Hennepin HOME Line Program Description (January 1996) Introduction HOME Line is the name given to CASH's set of housing services that operate in suburban Hennepin County. These services include tenant advocacy (started in January 1992), tenant organizing (May 1992), mortgage foreclosure prevention counselling (August 1992), legal defense for families facing eviction (September 1993), and home buyer education and counseling (August 1994). CASH, standing for Community Action for Suburban Hennepin, is the "anti-poverty agency" serving Iow income people throughout Minneapolis' suburbs. It is a private nonprofit corporation with tax-exempt status under Section 501(c)(3) of the Internal Revenue Code. CASH is funded primarily with federal and state grants passed to us through the Minnesota Department of Economic Security (DES). Additional funding is provided by Hennepin County, the Minnesota Housing Finance Agency (MHFA), the Corporation for National and Community Service, the Fannie Mae Foundation, and several suburban Hennepin municipalities. HOME Line's office in downtown Hopkins is staffed by CASH employees, one VISTA (Volunteers in Service to America) and volunteers from area law schools and our suburban community. CASH/HOME Line employees include the coordinator of the tenant advocacy program, an attorney tenant advocate, two tenant organizers, a homeownership program manager, two foreclosure prevention counselors, a home buyer counselor, and an overall housing programs director. CASH also contracts with an attorney in private practice to provide eviction defense to families with children. Volunteers serve primarily as advocates working on our tenant hotline and as members of our foreclosure prevention program's loan committee. Because volunteers are a critical element in HOME Line's success, we place strong emphasis on their recruitment, training, and recognition. Programs for Renters Tenant Advocacy The advocacy service assists individual tenants and is provided primarily over the phone (the "hotline"), although tenants do occasionally drop in to the office. Individual advocacy includes identifying the tenant's problem, providing accurate and timely information on relevant tenant/ landlord rights and responsibilities, helping the tenant understand options they might use to remedy their problem, and, often, mailing out printed materials provided to us by Legal Aid. As advocates gain experience and expertise, there may be opportunities to assist individual tenants prepare for court and, in some cases, represent them in court. 33 lOth Avenue S., Suite 150, Hopkins, MN 55343 * (612) 933-9639 · Fax 933-8016 CASH/I-IOMF. Line Program Description Page 2. More complex cases are handled by our in-house attorney or are referred to Legal Aid or to volunteer ( pro bono) lawyers through the Hennepin County Bar Association's Volunteer Lawyers Network. Frequently, advocates will assist by referring tenants to other services and programs to help with problems that may be outside the sphere of tenant/landlord issues. Where advocates discover problems affecting many or all tenants in a complex, they may refer the case to HOME Line's tenant organizers. Tenant Organizing Where circumstances warrant and general problems exist, HOME Line's tenant organizers will work with groups of tenants to address problems collectively. Collective tenant action has been used in situations involving poor maintenance and repair throughout a complex, abusive behavior against tenants by management or maintenance personnel, and violation of regulations governing various housing assistance programs. Occasionally, especially in cases involving government-assisted housing, HOME Line will get help for the tenant group from Legal Aid. The organizing project publishes and distributes a quarterly newsletter to tenants, social service agencies, and public officials throughout suburban Hennepin County. We are also actively assisting in the formation of a state-wide tenants group, the Minnesota Tenants Network. The Network is primarily focused on improving tenant/landlord law through legislative work and in assisting local tenant organizing efforts statewide. Family Homelessness Prevention Under this program, funded by Hennepin County, we contract with an attorney in private practice to provide legal advice, help with negotiations, and, when necessary, with free courtroom representation to prevent homelessness in Hennepin County. For income-eligible families with children who are facing eviction from their homes, there is an emergency loan fund available. Loan funds are available to CASH through the Department of Economic Security. This program operates primarily in the Brookdale division of Hennepin County District Court. Most assisted families live in Brooklyn Park, Brooklyn Center, New Hope, Robbins-dale, Plymouth, and Crystal. Programs for Homeowners Home Buyer Education and Counseling (Pre-purchase counseling) Our newest program, started in August 1994, is designed to expand homeownership opportunities in suburban Hennepin County, particularly for lower income and minority households. This is accomplished through educational seminars on the home buying process that are open to the public and individualized counseling to lower income buyers who may need help overcoming barriers to homeownership. These barriers might include no credit history--or a bad one, lack of enough money for the downpayment and closing costs, or poor budgeting of personal income. We offer buyers information on the housing market, mortgage programs and other ways to finance the purchase, public and private homeownership programs, how to shop for and inspect a home, how to deal with a broker and a lender, in short, about every detail of the home buying process. For income-eligible buyers, we also have limited financial assistance to help pay for a qualified inspection of the home and to ease the downpayment burden. The program works closely with area Realtors, lenders, and local governments to assure home buyers get accurate and current information. CASH/HOME Line Program Description Page 3. Mortgage Foreclosure Prevention (Post-purchase counseling) We assist lower income homeowners who are facing foreclosure and the possible loss of their homes due to circumstances beyond their control. Often this is caused by a family break-up (divorce, abandonment, or death of a spouse) or the loss of a job due to economic dislocation. Intensive individual financial counselling with the homeowner and prompt, knowledgeable negotiations with the lender can sometimes save the situation. The foreclosure prevention staff assist homeowners gain access to public and private financial resources to help solve a delinquency. Where appropriate, a last resort loan will be made to the homeowner to bring the loan current. The loan is non-interest bearing and comes due on sale of the property or when it is no longer owner- occupied. The program's Emergency Loan Fund is capitalized with funds from CASH; additional loan funds are available to the program through the MHFA's Foreclosure Prevention and Rental Assistance Program (FPRAP) . HOME Line's mortgage foreclosure prevention staff have been instrumental in initiating and building the Minnesota Mortgage Foreclosure Prevention Association (MMFPA). MMFPA is a statewide organization of professionals in the for profit and nonprofit sectors working to improve the quality of service to homeowners facing foreclosure. The Association has developed an intensive seven-day training program for counsellors that is offered twice yearly. MMFPA also sponsors occasional shorter educational sessions on specific topics of current interest in the field. Volunteer Involvement Volunteers are a mainstay of much of HOME Line's work. Our tenant hotline is staffed in large part by volunteers recruited from area law schools and the suburban community. The tenant organizing program works with groups of volunteer tenants seeking to improve their collective situation. The Mortgage Foreclosure Prevention program utilizes a five-person Loan Committee composed of volunteers from the CASH board and from the community. Law students also volunteer with HOME Line's Family Homelessness Prevention and Assistance program. These law student volunteers, some of whom are provided to the project through the Minnesota Justice Foundation, interview clients, prepare trial documents, and represent eviction defendants in court under the supervision of HOME Line's contract attorney. Altogether, over 3,000 hours of volunteer time are donated to HOME Line each year. Community Action for Suburban Hennepin RECEIVED 7~-~ :Z 2 1995 HOME Line's Foreclosure Prevention Program Information on Mound Homeowners Served From 1993- 1995 The chart below shows the number of Mound homeowners requesting foreclosure prevention assistance. Year Ii Mound Households Served 1993 ! 6 1994 17 1995 ' 16 Total 39 Approximately 93% ofthe Mound homeowners werelow to moderateincome households. 7% Household Income 31% 62% B Low - Below 50% of Median Income · Moderate - 50% to 80% of Median Income E] Upper - Over 80% of Median Income There were children in 72% of these Mound homes. Type of Household 20- 15- 10- Families With Children Single Adults Seniors Parent Only Families 33 lOth Avenue S.. Suite 150, Hopkins, MN55343 · (612) 933-9639 · Fax 933-8016 Page Two Mound The main reason for default was unemployment or a reduction of income. Main Reason for Default ~a Unemployment · Health 1:3 Divorce/Separation m Money Mismanagement · Not Affordable El Other 1 Foreclosure was averted in over 91% of the cases. 28 Mound homes were saved. A total of $6,736 in financial assistance was obtained for Mound homeowners Results of 34 Closed Files · 28 Homes Saved · 3 Homes Sold [3 3 Foreclosures Community Action for Suburban Hennepin's HOME Line Renters' "Hotline" Information on calls durin~l the years 1992-1995 from Mound Mound Number of calls by year I 1992 1993 1994 1995 Over the past four years, a total of 149 Mound renters have contacted HOME Line. This represents service to approximately 373 residents when all family members are counted. Mound Callers' Incomes (1992-1995) Low 69.4% Moderate 27.4% Higher 3.2% A vast majority (over 96%) of Mound callers to HOME Line are Iow and moderate income. These income categories are those used by the U.S. Department of HUD:Low = incomes below 50% of the Metro median income; Moderate = incomes between 50 and 80% of the Metro median; Higher = incomes above 80% of the Metro median. Community Renters Education Program HOME Line's Community Renters Education Program provides education to high school students, (primarily seniors) presentations to tenants/staff of area agencies, information booths at community events and trainings to volunteers/staff from agencies. High School Presentations Number of students (Number of presentations) Name of School I 99 3 199 4 1 99 5 Bloomington Jefferson 73 (3) 0 0 Bloomington Kennedy 90 (3) 0 30 (1) Brooklyn Center 46 (2) 38 (2) 44 (2) Champlin Park 40 (2) 0 82 (4) Coon Rapids 0 0 52 (2) Eden Prairie 46 (2) 48 (2) 76 (2) Edina 38 ( 2 ) 0 0 Hopkins 156 (6) 26 (2) 82 (3) Mahtomedi 0 0 30 (1) Minnetonka 0 47 (2) 0 Osseo 0 64 (2) 0 Osseo-Park Center 35 (3) 0 60 (2) Richfield 60 (2) 47 (2) 58 (2) Robbinsdale-Armstrong 62 (2) 0 25 (1) per 56 (2) 59 (2) 56 (2) Anthony 0 0 15 (1) St. Louis Park 0 12 (1) 15 (1) Wayzata 2._~_4 ( 1 ) 3_.~8 ~ 0_ TOTAL 726 (30) 379 (17) 625 (24) The high school presentation covers the rights and responsibilities of renters. The presentation can be tailored to fit any class size, any class needs, and all class schedules. Presentations Other Educational Community Events IOME Line receives requests from agencies and organizations to make presentations on landlord/tenant law and housing issues for their staff and clients. These presentations are ;conducted at the agencies' site land are tailored to meet the needs and time available. HOME Line's Traveling Renters Education booth is designed to be set up at any community event. The booth is staffed by HOME Line employees and volunteers who provide information and written materials on landlord/tenant issues. We have participated in the following events. Association for Rental Management of Brooklyn Center Crystal Frolics Mall of America, WCCO Booth Business and Professional Women League of St. Louis Park Bandana Square, St. Paul Richfield Cattail Days Center for Asians, Minneapolis St. Louis Park Knollwood Mall "Community Bazaar" Community Resource Center, Brooklyn Park St. Louis Park Party in the Park ';reekside Community Center, 31oomington Crisis Connection, Minneapolis Crystal Managers Coalition New Hope Managers Coalition Senior Linkage, Robbinsdale Thorson Family Resource Room, Crystal Womens Resource Network, Minneapolis Activities Trainings HOME Line runs training sessions for its hotline volunteers three times per year during February, June and October. The trainings are two full days in length and consist of learning the basics of landlord/tenant law. This training is offered free of charge to personnel of outside organizations and agencies, as well as property owners and managers. To date, representatives of the following groups have received this training. American Indian Housing Corporation, Minneapolis Bill Kelly House, Minneapolis Bristol Place, Minneapolis Community Action Council, Apple Valley Community Case Corporation, Minneapolis Eden Women's Program, Minneapolis Hamline Coalition, St. Paul Heartland Community Action, Wilmar Hope Allianz, Minneapolis Property-owners, Bloomington and Minnetonka Property Managers, Bloomington, Brooklyn Center, Minneapolis, Plymouth, St. Louis Park, and St. Paul Maryland Park Tenants Association, St. Paul Metropolitan Center for Independent Living, Minnetonka NW Community Support Program, Crystal Overcoming Poverty Together, Mankato Person to Person, Minneapolis Perspectives Transitional Housing, St. Louis Park Pillsbury House, Minneapolis Pillsbury Neighborhood Services/Waite House, Minneapolis Project Off Streets, Minneapolis Scott/Carver/ Dakota Community Action, Shakopee South Eastern MN Housing Network, Rochester Southern Minnesota Regional Legal Services, St. Paul St. Anne's Shelter, Minneapolis St. Paul Public Housing St. Paul Tenants Union St. Stephen's Shelter, Minneapolis Thorson Family Resource Room, Crystal Vail Place, Hopkins Vail Place, Minneapolis YWCA of St. Paul Community Action for Suburban Hennepin HOME Line's Homebuyer Education and Counseling Program HOMELine's Homebuyer Education and Counseling program expands homeownership opportunities for Iow and moderate income residents of suburban Hennepin County through educational workshops and individual counseling. By collaborating with the lending community and government agencies, HOME Line is able to help develop special financing products which enable these residents to turn their dreams of homeownership into reality. The three-part educational workshops provide information on money management and budgeting for mortgage payments, housing care and maintenance, financing the property, overcoming credit problems, and other issues relating to homeownership. The curriculum is approved by MHFA and all major lenders involved in providing affordable home financing programs. Since January of 1995, over two hundred people have attended the three-part workshops or received individual counseling from the HUD-approved housing counselors at HOME Line. The workshops are held monthly at Community Centers on weekday evenings and Saturday mornings. Hopkins, Bloomington, Crystal, St. Louis Park, Minnetonka and Brooklyn Center have donated space for the workshops. Following the group workshop, we recommend and provide additional private individual counseling sessions. During the individual counseling session, the counselor interviews the client to obtain basic information about the household and to determine the family's housing needs and goals, and identifies any barriers to homeownership. A realistic plan is developed to enable clients to meet their housing goals. Ongoing assistance and encouragement is provided by the counselor. Financial and budget counseling has been provided for 120 families to prepare them for homeownership, and more importantly, so that they can remain successful homeowners. Because of HOME Line's sponsorship, 35 households were able to purchase their homes with special financing programs for Iow to moderate income buyers. 33 loth Avenue S., Suite 150, Hopkins, MN55543 · (612) 933-9639 ° Fax 955-8016 Communit Action for Suburban Hennepin Hennepin County cities providing support to HOME Line Champlin (1994, 95) Crystal (1995) Eden Prairie (1993, 94, 95) Edina (1993, 94, 95) Hopkins (1995) Maple Grove (1994, 95) Minnetonka (1994, 95) Mound (1994, 95) Plymouth (1993, 94, 95, 96) Robbinsdale (1993, 94, 95) St. Louis Park (1993, 94, 95) other support has been provided by U.S. Department of Housing and Urban Development Housing Counseling Program Minnesota Housing Finance Agency Foreclosure Prevention and Rental Assistance Program Hennepin County Family Homeless Prevention and Assistance Program Fannie Mae Foundation First Bank Foundation 3 33 lOth Avenue S., Suite 150, Hopkins, MN55345 · (612) 933-9639 · Fax 933-8016 SENIOR COMMUNITY SERVICES 10709 Wayzata Blvd., Suite 111, Mlnnetonka, MN 55305 8C~RD el DIREGTOR$ Kavln Krueger Idarty Gurltz John Nelson Smeary Dwight Johneon Tom Tloen Past ~t William H. Gray Alke Hlguohl Mary Andar~n Neleon Berg John Boeder e~ll~e Orow ,i~ert D~Ghetto Mary I.bnning Tad Jude John Keefe Horvey Kendall Dr. Chlnyere (Ike) NJaka Senator C~en ~yan ~hre~er Benjamin F. Wlthha~ danua~ 31,1996 Phone 541-1019 Fax 541-0841 Mayor Bob POIston and City Council Members City of Mound 5780 Lynwoocl Blvd. Mound, MN 55364 Dear Mayor Polston and Council Members: Senior Community Services is requesting $13,375 for the 1996-97 fiscal year from the City of Mound to help fund the operation of the Westonka Senior Center. This request Is 20% of Mound's 1996-97 projected allooatlon from Commun~ Development Block Grant (CDBG) funds, Your willingness to fund Westonka Senior Center to the fullest extent possible under the current guidelines would be a real show of support for this program which has been of such great value to the senlor ctUzens In Mound. The Westonka Senior Center's members have worked extremely hard in their funclratsing efforts tlqis past year and wlll continue to cio so. However, they can't do it alone. Sincerely, · Community Senior Group8 & MultI-purpo# Senior ~entere Benjamin F. Withhart Executive Director · H.O.M.E. · Benlor Outreach Buelnaal FEBRUARY 9, 1996 TO: CITY OF MOUND RE: BLOCK GRANT FUNrDYNG AMOUNT: $6,000.00 Recent changes in state statutes on domestic assault and abuse necessitates your police department to develop a policy that will: 1) meet state law; 2) provide for uniform handling and reporting of domestic abuse and assault cases, which should include a copy of all such cases be faxed to Westonka Intervention; 3) dispose of cases in a way that will keep them from reoccurring; 4) provide a body of language that can be modified to meet specific changes in existing laws. As the !aw states, each city must align itself with a project for handling domestic assault and abuse cases within their city. Research has demonstrated that arrest and incarceration coupled wkh intervention was the most effective way of dealing with domestic abuse and assault cases. As in the past, Westonka InterYention will continue to assist your police department by providing the vehicle in which to handle those domestic abuse and assault cases. Although 565 clients have been served though Westonka Intervention, it must be remembered when reviewing these statistics that ongoing support is a very necessary part of the program and advocates may work with victims for several months. At present Westonka Intervention has over 500 files, a large percentage of which remain open and active. With this support, our clients are changing their situation and are living healthier lives. Working with locai police departments, Westor&a Intervention Project, Inc. serves the communities of Mound, Minnetrista, St. Bonifacius, Orono, Long Lake, Minnetonka Beach, Spring Park. This co,mmunkv based non-profit organization has been in e,,dstence since November of 1985 and consists of a board of thirteen members and seventeen volunteers. In 1995 :he amoum of cases handled by Westonka Intervention have increased over 33%. Due to the aiarrpJng increase of domestics in our service area, it is very important that you seriously consider our request for CDBG Block Grant of $6,000.00 so that Westonka Intervention Project can continue to serve your community. Sincerely yours, Valerie J. Hessbur=, Executive Diro~r 472-2141 · P,O. BOX 34 · MOUND, MINNESOTA 55364 LEN HARRELL Chief of Police MOUND POLICE 5341 Maywood Road Mound, MN 55364 Telephone 472-0621 Dispatch 525-6210 Fax 472-0656 EMERGENCY 911 February., 6, 1996 Ms. Valerie Hessburg Westonka Intervention Project Re: Support lbr Funding Dear Ms. Hessburg: I am writing in support of continued funding tbr the Westonka Intervention Project. In 1995, the Mound Police Department responded to 122 domestic reports in our communitv. In 57 of those calls there was an assault that had taken place. The advocates of Westonka Intervention are a valuable asset in the service provided to the victims and the families of domestic abuse. Your advocates offer a smMce that allows police officers to provide immediate care and to know that additional help will be provided to aid the victims. Thank you for your on-going support for domestic abuse ~,ictims in our communi~'. Sincerely, -, Chief of Police FEB-12-96 MON 10'43 AM WECAN FAX II0, P, 2 Westonka Community Action Network · Emergency Assistance a Meals on Wheels · Human Services "Job Development & Placement ~ Lynwood Blvd. Mound, MN (6t2) (612.) 4,'~-5589 (FAX) February 12, 1996 Mayor and Counoilmembers of Mound 5341Maywood Mound, MN ~6364 Dear Mayor and Councilmembers of Mound, WeCAN requests the City of Mound renew your allocation to us of $3,034 from Community Development Block Grant funds. We thank you again for your generous support in each of the past several.years -- you are a key reason for the accomplishments WeCAN had in 1995! WeCAN is a community-based human service organization, dedicated to helping people achieve greater self- sufficiency and family stability. WeOAN provides a variety of services to low-income residents in western Hennepin County. WeCAN served 1,257 families in lgg5. This includes 329 households in Mound: 78 Mound families received Emergency Assistance of $18,463. 42 Mound residents received 5,898 Meals on Wheels. 20 Mound residents participated in Food and Nutrition classes. 62 Mound residents received Job Placement and Development services. 25 Mound families received Family Support Services, such as our Birthday Shelf, School Supplies and Blankets. 86 Mound families received Public Assistance Intake services. 15 Mound families received 137.$ hours of family or individual counseling. I am looking forward to being at your Tuesday, February 27 public hearing to share more information about our services and our organization. If you have any questions or concerns at any time, please feel free to call me at 472-0742. Si. ngerel.y, Kiki $onnen 'ON XVt. NVO:~ ~[V ~'OI NO[ 96-;;-~.i¢ 'ON X¥~ 'ON ×¥g N¥O]M CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 January 31, 1996 TO: FROM: PUBLIC SERVICE PROVIDERS UNDER COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)PROGRAM ED SHUKLE, CITY MANAGER~:')-,'~ SUBJECT: 1996 URBAN HENNEPIN COUNTY CDBG PROGRAM It is time again to consider uses for 1996 Urban Hennepin County Community Development Block Grant (CDBG) Funds. The total allocation for 1996 for the City of Mound is $66,877. This represents a 7.4% reduction from 1995 levels. As you recall from the 1995 CDBG Program year, the Department of Housing and Urban Development through Hennepin County required the City of Mound to modify its original allocation due to the public service funding requirement. As you recall, we had to reduce funds above 20% of the total allocation to each of the public service providers. The purpose of my memorandum to you is to indicate that this 20% requirement is still in place and that your requests for funding during 1996 do not exceed 20% of the total allocation ($66,877). The City of Mound has scheduled a public hearing for Tuesday, February 27, 1996 at 7:30 pm, at Mound City Hall. If you are interested in applying for 1996 CDBG Funds, please submit a request to me no later than February 12, 1996. This will allow me to get the proper hearing notice in the legal newspaper. If you have any questions with regard to the 1996 CDBG Program, please do not hesitate to contact me. ES:Is CC: Senior Community Services WECAN Community Action for Suburban Hennepin Westonka Intervention Project (CASH) printecl on recyclecl paper February 14, 1996 R.L. YOUNGDAHL & ASSOCIATES, INC. Mr. Ed Shukle, City Manager CITY OF MOUND 5341 Maywood Road Mound MN 55364 Your premiums for the entire 1996 insurance program will be almost $18,000 less than last year. This is due primarily to two items: WORKERS' COMPENSATION: The large rate reduction is due to the 1995 Workers' Compensation Legislation. Implementation of a Managed Care Program would result in an additional 10% savings, pro- rated for the remainder of the policy period. II. MUNICIPAL LIABILITY: This premium is 20% less, due to the LMCIT's 9% rate reduction, lower estimated City expenditures, and an improved claims experience rating. Other items affecting your renewal are as follows: I. AUTO LIABILITY AND PHYSICAL DAMAGE A. This renewal is based on 52 vehicles, versus 45 units last year. B. LMCIT Physical Damage rates were increased 36%. C. Replacement Cost coverage is now available on other highly valued vehicles besides the Fire Department units. II. BOILER & MACHINERY: The LMCIT is offering a new program for this coverage with a $5,000,000 limit, at a much lower premium than your current policy. III. MOBILE & MISCELLANEOUS EQUIPMENT: Individual Equipment items that are worth less than $5,000 will now be covered automatically. Items that were formerly covered under the Automobile Miscellaneous & Detachable Equipment portion of the policy now have to be scheduled if their value is over $5,000, such as a Fire Department Hurst "Jaws of Life" tool. The attached ,insurance proposal' outlines the coverages and premiums in greater detail. Large deductible coverage options are also included for your consideration. I am looking forward to providing insurance services for your City for the next year. Please let me know if you have any questions or concerns regarding this proposal. Sincerely, Carl A. Bennetsen Commercial Representative Enclosure cc: Mr. Gino Businaro, Finance Director 10261 Yellow Circle Drive * Mlnnetonka, MN 55343-9307 - 612-933-7488 o 800-888-5324 * Fax: 612-933-0916 Prlntea on tec~clec~ PRE SUMMARY 199S PROPERTY 8,088 INLAND MARINE 1,787 LTA.BILITY/E&O 54,803 AUTO LIABH.,ITY 13,488 AUTO PHYSICAL DAMAGE 11,078 MISC EQUTPM~ENT/AUTO 993 CRIME 195 WORKER'S COM~PENSATION 51,790 BOlt,ER & MACHINERY 2,489 AD&D BENEFIT 3O0 LIQUOR LIABILITY 5,880 EMI'LOYEE DISHONESTY 1,313 OPEN MEETING LAW 822 1996 8,001 2,035 43,973 12,723 17,019 Inc 328 42,167 1,236 350 6,714 1,180 66O TOTALS 153,026 135,150 RESOLUTION TO APPROVE A VARIANCE TO RECOGNIZE AND EXISTING NONCONFORMING REAR YARD SETBACK TO ALLOW CONSTRUCTION OF A CONFORMING ADDITION AT 4818 MONMOUTH ROAD, LOTS 22, 23, & E 1/2 OF 21, BLOCK 2:2, WYCHWOOD, PID 24-117-24 41 0040 P&Z CASE//96-02 WHEREAS, the owners, Dean and Shirley Eidem, have applied for a variance to recognize an existing nonconforming rear yard setback of 10 feet in order to construct a conforming addition above the garage. The required rear yard setback is 15 feet, resulting in the recognition of a 5 foot variance, and; WHEREAS, the subject property is located within the R-lA Single Family Residential Zoning District which according to City Code requires a lot area of 6,000 square feet, a 20 foot front yard setback to both Monmouth Lane and Bradford Road, a 6 foot side yard setback to the north, and a 15 foot rear yard setback to the west, and; WHEREAS, all other aspects of this property are conforming, and; WHEREAS, the proposed work is conforming and will not cause any further encroachment, and; WHEREAS, the Planning Commission has reviewed the request and unanimously recommended approval. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, as follows: The City does hereby grant a variance recognizing the existing nonconforming rear yard setback of 10 feet to allow construction of a conforming second story addition. ° The City Council authorizes the alterations set forth below, pursuant to Section 350:420, Subdivision 8 of the Zoning Ordinance with the clear and express understanding that the use remains as a lawful, nonconforming use, subject to all of the provisions and restrictions of Section 350:420. It is determined that the livability of the residential property will be improved by the authorization of the following alteration to a nonconforming use of the property to afford the owners reasonable use of their land: Construction of conforming 24' x 22' second story addition. Proposed Resolution Eidem This variance is granted for the following legally described property: Lots 22 and 23, and the East half of Lot 21, Block 22, Wychwood. This variance shall be recorded with the County Recorder or the Registrar of Titles in Hennepin County pursuant to Minnesota State Statute, Section 462.36, Subdivision (1). This shall be considered a restriction on how this property may be used. The property owner shall have the responsibility of filing this resolution with Hennepin County and paying all costs for such recording. A building permit for the subject construction shall not be issued until proof of recording has been filed with the City Clerk. MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION FEBRUARY 12, 1996 CASE 96-02: DEAN & SHIRLEY EIDEM, 4818 MONMOUTH ROAD, LOTS 22, 23, & E 1/2 OF 21 , BLOCK 22, WYCHWOOD, PID 24-117-2441 0040. VARIANCE FOR ADDITION Building Official, Jon Sutherland, reviewed the staff report. The applicant is seeking a variance to recognize an existing nonconforming rear yard setback of 10 feet in order to construct a conforming addition above the garage. The required rear yard setback is 15 feet, resulting in the recognition of a 5 foot variance. All other aspects of this property are conforming. Staff recommended the Planning Commission recommend approval of the variance request as the proposed work is conforming and will not cause any further encroachment. MOTION by Weiland, seconded by Mueller, to recommend approval of the variance as recommended by staff. Motion carried unanimously. This case will be heard by the City Council on February 27, 1996. CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 STAFF REPORT DATE: TO: FROM: SUBJECT: APPLICANT: CASE NO. LOCATION: ZONING: Planning Commission Agenda of February 12, 1996 Planning Commission, Applicant and Staff Jon Sutherland, Building Official ~ o Variance Request Dean and Shirley Eidem 96-02 4818 Monmouth Road, Lots 22, 23, & E. 1/2 of 21, Block 22, Wychwood, PID 24-117-24 41 0040 R-lA Single Family Residential BACKGROUND: The applicant is seeking a variance to recognize an existing nonconforming rear yard setback of 10 feet in order to construct a conforming addition above the garage. The required rear yard setback is 15 feet, resulting in the recognition of a 5 foot variance. All other aspects of this property are conforming. STAFF RECOMMENDATION: Staff recommends the Planning Commission recommend approval of the variance request as the proposed work is conforming and will not cause any further encroachment. JS:pj The abutting neighbors have been notified of this request. February 27, 1996. This case is scheduled to be heard by the City Council on prinfe~ on recycled paper VARIANCE APPLICATION CITY OF MOUND 5341 Maywood Road, Mound, MN 55364 Phone: 472-0600, Fax: 472-0620 Planning Commission Date: City Council Date: 6'~-(2 '"fl (~ Application Fee: $50.00 Public Works DNR Distribution: 1-9/0 City Planner 1 "~) City Engineer Other Please type or print the following information: Address of Subject Property .'.~t~' rqot~,vt...,4tx ~]c~, Lot 2 ~ ming District ~7 dale :(' 'z-.~, Block PID No. Use of Property: (? ..~, n _--..,-(-~ .,, L 2-2. Owner's Name ""~'~d '~ ~k',~(cl ~,b~'~ Day Phone Applicant's Name (if other than owner) Address Day Phone Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? ( ) yes, ~ no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. 2. Detailed descripton of proposed construction or alteration (size, number of stories, type of use, etc.): Variance Application (11/93) Page 2 Case No. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes .~. No (). If no, specify each non-conforming use (describe reason for variance request, i.e. setback, lot area, etc.): SETBACKS: required requested VARIANCE (or existing) Front Yard: (NSEW) Side Yard: ( N S E W ) Side Yard: ( N S EWe) Rear Yard: ( N S E Lakeside: ( N S E W ) : (NSEW) Street Frontage: Lot Size: Hardcover: ft. / ~ ft. .~' ' ft. ft. ft. ft. ft. ft. ft. ft. ft. ft. .sq ft sq ft sq ft .sq ft sq ft sq ft Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes ~)', No (). If no, specify each non-conforming use: Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) topography ( ) soil ( ) too small ( ) drainage {~ existing situation ( ) too shallow ( ) shape ( ) other: specify Cc, rtl Variance Application (11/93) Page 3 Case No. Was the hardship described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes (), No ~j. If yes, explain: Was the hardship created by any other man-made change, such as the relocation of a road? Yes (), No ~. If yes, explain: o Are the conditions of hardship for which you request a variance peculiar only to the property described in this petition? Yes fi~' No (). If no, list some other properties which are similarly affected? 9. Comments: I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. hwner's Signature Date Applicant's Signature Date CITY OF MOUND HARDCOVER CALCULATION~ (IMPERVIOUS SURFACE COVERAGE) I PROPERTY ADDRESS: ~/a¢ /'///~"2'44~ 7~ /~ OWNER'S NAME: .'~,~ LOT AREA SQ. FT. X 30% I LOT AREA ~/~ SQ. FT. X ~0% I LOT AREA SQ. FT. X 15% *Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted and approved by the Building Official. HOUSE DETACHED BLDGS (GARAGE/SHED) DRIVEWAY, PARKING AREAS, SIDEWALKS, ETC. = (for all lots) .............. = (for Lots of Record*) ....... = (for detached buildings only) DECKS Open decks (1/4" min. opening between boards) with a pervious surfacs under are not counted as hardcover OTHER LENGTH WIDTH SQ FT X = X = TOTAL HOUSE ......................... X = X = TOTAL DETACHED BLDGS ................. -2'z g I0 X '7_o = ~' x ~, = X = TOTAL DRIVEWAY, ETC .................. X = X = X = TOTAL DECK .......................... X = X = TOTALOTHER ......................... 137~ TOTAL HARDCOVER / IMPERVIOUS SURFACE UNDER / OVER (indicate difference) ............................... PREPARED BY DATE Pl,..t, o't" Survey fo~ flu~m~n Investment Company Lots 21, 22, nnd 23~ Block 22, ~ch~ood ' Hennepin Co,tory., Einnesota · C,.rtiticate. of Survey: I hereby certify that this is a t~le and correct of a survey of tH, J~mdart-s o~' Lots 22 and 23, .and the East of Lot 21, Block 22, Wychwood. It deem not purport to show improve- ments or' encroachmentm. Scale: 1" = 30' Date : . 3-25-76 o : Iron marker h%nd Surveyor and Planner Long Lake, Fz[nnesota / I I ADDRESS: ZONE: REQ. LOT AREA: EXIST. LOT AREA: REOUIRED STRE~ FRONTAG[~IDTH: dO ~' ~×,~',-,N~ ,.o',- ,,V,D-,'.: ~ O '-"/- E×,~T,NG LOT DEPT.: I O ' -r .- I REQUIRED SETBACKS PRINCIPAL BUILDING/ HOUSE FRONT: N ,~'E~W ~ ' FRONT: N S~'~ W ~"')' SIDE: S E ~ REAR: S LAKESHORE: measured from O.H.W.) TOP OF BLUFF: I ~ ~ ACCESSORY BUILDING/GARAGE/SHED FRONT: N S E W ,~,~ / FRONT: N S E W _-~0' SIDE: N S E W 4' or 6' SIDE: N S E W 4' or 6' REAR: N S E W 4' LAKESHORE: 50' (measured from O.H.W.) TOP OF BLUFF: EXISTING AND/OR PROPOSED SETBACKS: PRINCIPAL BU~ING/HOUSE FRONT: N ~,.,~W FRONT: N(_~ E VV _.~_~ ~' SIDE: /~S E W s.~u:~.~C,~s Ewe. ~;~' _ . TOP OF BLUFF: ACCESSORY BUILDING/GARAGE/SHED FRONT: N S E W FRONT: N S E W SIDE: N S E W SIDE: N S E W REAR: N S E W LAKESHORE: TOP OF BLUFF: IS THIS PROPERTY CONFORMING'/ -his G,a'ne~l Zoning Information Sheet only summarizes a portion of the requirements outlined in the City of Mound Zoning ~Jrdinance. For further information, contact the City of Mound Planning Department at 472-0600. II , ~o o 0~ o FIRST REARRANGEMENT OF PHELPS ISLAND PARK 1ST DIVISION PID 19-117-23 13 0003 P&Z CASE #96-03 WHEREAS, the owner, David S. Holm, has applied for a lake side setback variance of 32 feet to allow the construction of a new dwelling with a § foot wide deck on the lake side to be setback 18 feet from the ordinary high water, and; WHEREAS, the subject property is located within the R-lA Single Family Residential Zoning District which according to City Code requires a lot area of 6,000 square feet, a 20 foot front yard setback, 6 foot side yard setbacks, and a 50 foot setback to the ordinary high water, and; WHEREAS, this same variance was approved unanimously by the Planning Commission and City Council in 1990 by Resolution #90-62, hoWever, it has since expired, and; WHEREAS, previous approval was given due to the shape and depth of the lot and the fact that the proposal is generally consistent with the neighboring properties, and; WHEREAS, impervious surface coverage is limited to 30%, or 40% with an approved drainage plan, and WHEREAS, since the crawl space will not be a usable area and the first floor will be insulated, only the first floor of the dwelling, not the crawl space, must be set at or above the elevation of 933, and; WHEREAS, the Planning Commission has reviewed the request and recommended approval with a vote of 7 to 1. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, as follows: The City does hereby grant a 32 foot lake side setback variance to allow construction of a single family dwelling with a 5 foot wide deck on the lake side with the deck setback 18 feet from the ordinary high water, as shown on the revised survey dated January 17, 1996, contingent upon the following: ao Prior to building permit issuance, the applicant shall post a bond or letter of credit in an amount acceptable to the Building Official to guarantee removal of the existing structure. Proposed Resolution Holm An updated survey shall be provided that accurately details the proposed conditions and a 32 foot setback to the deck. A detailed drainage plan identifying existing and proposed impervious surface coverage must be developed and submitted to staff for approval. The City Council authorizes the alterations set forth below, pursuant to Section 350:420, Subdivision 8 of the Zoning Ordinance with the clear and express understanding that the use remains as a lawful, nonconforming use, subject to all of the provisions and restrictions of Section 350:420. It is determined that the livability of the residential property will be improved by the authorization of the following alteration to a nonconforming use of the property to afford the owners reasonable use of their land: Construction of single family dwelling. This variance is granted for the following legally described property: This variance shall be recorded with the County Recorder or the Registrar of Titles in Hennepin County pursuant to Minnesota State Statute, Section 462.36, Subdivision (1). This shall be considered a restriction on how this property may be used. The property owner shall have the responsibility of filing this resolution with Hennepin County and paying all costs for such recording. A building permit for the subject construction shall not be issued until proof of recording has been filed with the City Clerk. PHONE NO. STATE OF DEPARTMENT METRO WATERS, 1200 WARNER ROAD, ST. PAUL, MN 772-7910 February 12, 1996 Mr. Jon Sutherland City of Mound 5341 Maywood Road Mound, Minnesota 55364 OF NATURAL RESOURCES 5 510~L.E NO. David Holm Variance Application, Lake Minnetonka Cook's Bay (27-133P-3), City of Mound, Hennepin County Dear Mr. Sutherland: We have reviewed the above-referenced variance request (received January 31, 1996) for 4321 Wilshire Boulevard and we recommend denial of the request for a 32 foot variance (i.e., meeting an 18 foot setback) from the required 50 foot setback from the ordinary high water (OHW) level. While we agree that a variance would be required for reasonable use of the lot, the proposed 32 foot variance is excessive. Please consider the following: The proposed house should approach no closer to the OHW than the average distance from the OHW of the houses on the neighboring lots, i.e., a 26 foot setback (based on an average of 21 feet and 31 feet). There are alternatives available to building the house within 18 feet of Lake Minnetonka (a 32 foot variance). It appears to be possible to reduce the amount of variance that would be needed for the structure by either moving the house closer to Wilshire Boulevard, by removing the stoop and moving the main portion of the house closer to Wilshire Boulevard, or by constructing a smaller structure that would still provide a reasonable use of the property. The house that currently exists on Mr. Holm's lot is a nonconforming structure that does not meet the required setback from Lake Minnetonka. Approval of the proposed variance would ~crease the nonconformity on the lot. e The ~i~must demonstrate hardship to justify receiving a variance. The approval of a variance due to hardship should be based on the following prerequisites: A. The proposed use is reasonable. It would be unreasonable to require conformance with the ordinance. Practical difficulties may arise due to "functional and aesthetic concerns". Economic considerations alone do not constitute practical difficulty. AN EQUAL OPPORTUNITY EMPLOYER Mr. Jon Sutherland City of Mound February 12, 1996 Page 2 Ce The difficulty of conforming to the ordinance is due to circumstances unique to the property, such as peculiar topography. If the problem is common to a number of homes in the area, it is not considered unique. It appears that the size of Mr. Holm's lot is typical of this area. Thus, the problem is not unique to his property. The problem must not be created by the landowner. It appears that the variance is proposed because the structure that Mr. Holm wants to build is too large for the lot. Eo The variance, if granted, must not alter the essential character of the locality. In accordance with the city ordinance, the Department should be advised of the action taken on this request within 10 days of final action. Thank you for the opportunity to comment on this variance. you have any questions please contact me at 772-7910. Should Sincerely, Joseph G. Richter ' Hydrologist JGR/kl c: City of Mound Shoreland File Ed Fick, Shoreland Hydrologist GTo MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION FEBRUARY 12, 1996 CASE 96-03: DAVID S. HOLM, 4321 WILSHIRE BLVD., PART OF LOT 1, FIRST REARR. OF PHELPS ISLAND PARK 1ST DIVISION, PID 19-117-23 13 0003. VARIANCE FOR NEW DWELLING Building Official, Jon Sutherland, reviewed the staff report. The applicant is seeking to renew a variance that has expired. The original variance granted in 1990 by Resolution #90-62 was approved unanimously by the Planning Commission and the City Council. This approval was given after some compromise and resulted in a 32 foot setback variance to the OHW. Approval was given due to the shape and depth of the Lot and the fact that the proposal is generally consistent with the neighboring properties. When reviewing the application again, and applying our current ordinance to this case, the following issues are raised: Impervious surface coverage is limited to 30%, or 40% with an approved drainage plan. The amount of impervious surface coverage needs to be further clarified. A more detailed drainage plan identifying existing and proposed impervious surface must be developed and submitted to staff for approval (preferably prior to the planning commission meeting). In order to provide accurate information for the variance and building permit, the survey should be drawn to reflect the approval of the 32 foot setback. Sutherland noted that since the crawl space will not be a usable area and the first floor will be insulated, only the first floor of the dwelling, not the crawl space, must be set at or above the elevation of 933. Staff recommended the Planning Commission recommend approval of the variance for a 32 foot lake side setback (measured to the deck), to allow construction of a new single family dwelling, as shown on the revised survey dated January 17, 1996, contingent upon the following: Prior to building permit issuance, the applicant shall post a bond or letter of credit in an amount acceptable to the Building Official to guarantee removal of the existing structure. An updated survey shall be provided that accurately details the proposed conditions and a 32 foot setback to the deck. A detailed drainage plan identifying existing and proposed impervious surface coverage must be developed and submitted to staff for approval. Mueller questioned if the top of the footing can be below the floodplain. Sutherland answered yes. Mueller questioned if a variance will be required for filling in the floodplain. Sutherland explained that there will be no filling below the elevation of 931.5, and if there was, he would refer the applicant to the Minnehaha Creek Watershed District for a permit. Sutherland noted that the City's floodplain elevation is 931. This proposal shows no impact below the 931.5. MOTION by Clapsaddle, seconded by Weiland, to recommend approval of the variance, as recommended by staff. Motion carried 6 to 1. Those in favor were: Clapsaddle, Hanus, Weiland, Michael, Voss and Glister. Mueller was opposed. Mueller stated that he is opposed due to lack of clarification about having footings within the floodplain. CITY OF MOUND STAFF REPORT 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 DATE: TO: FROM: SUBJECT: APPLICANT: CASE NO. LOCATION: ZONING: Planning Commission Agenda of February 12, 1996 Planning Commission, Applicant and Staff Jon Sutherland, Building Official -~:i~J/~'~ Variance Request David Scott Holm 96-03 4321 Wilshire Blvd., Part of Lot 1, First Rearr. of PIP 1st Division, PID 19-117- 23 13 0OO3 R-1A Single Family Residential BACKGROUND: The applicant is seeking to renew a variance that has expired. The original variance granted in 1990 by Resolution//90-62 was approved unanimously by the Planning Commission and the City Council. This approval was given after some compromise and resulted in a 32 foot setback variance to the OHW. Approval was given due to the shape and depth of the Lot and the fact that the proposal is generally consistent with the neighboring properties. COMMENT: When reviewing the application again, and applying our current ordinance to this case, the following issues are raised: Impervious surface coverage is limited to 30%, or 40% with an approved drainage plan. The amount of impervious surface coverage needs to be further clarified. A more detailed drainage plan identifying existing and proposed impervious surface must be developed and submitted to staff for approval (preferably prior to the planning commission meeting). The lowest floor including the crawl space must be set at or above the elevation of 933. There is conflicting information on the survey and cross section of the building plan that must be clarified and revised to be consistent and in conformance with the minimum floor elevation. prmted on recycled paper Staff Report Holm, 4321 Wilshire Blvd. In order to provide accurate information for the variance and building permit, the survey should be drawn to reflect the approval of the 32 foot setback. STAFF RECOMMENDATION: Staff recommends the Planning Commission recommend approval of a 32 foot lake side setback variance (measured to the deck), to allow construction of a new single family dwelling, as shown on the revised survey dated January 17, 1996, contingent upon the following: Prior to building permit issuance, the applicant shall post a bond or letter of credit in an amount acceptable to the Building Official to guarantee removal of the existing structure. An updated survey shall be provided that accurately details the proposed conditions and a 32 foot setback to the deck. A detailed drainage plan identifying existing and proposed impervious surface coverage must be developed and submitted to staff for approval. The lowest floor, including the crawl space, must be at or above 933. JS:pj The abutting neighbors have been notified of this request. February 27, 1996. This case is scheduled to be heard by the City Counc/I on VARIANCE APPLICATION CITY OF MOUND 5341 Maywood Road, Mound, MN 55364 Phone: 472-0(~, Fax: 472-~20 (FOR OFFICE USE ONLY) Planning Commission Date: City Council Date: Distribution; city ~er City Engineer Public Works DN-R SUBJECT PROPERTY LEGAL DESC. PROPERTY OWNER APPLICANT (IF OTHER OWNER) Block -' Address (~ Name Address Phone (H) (W) (M)_ Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? ~ yes, ( ) no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. 2. Detailed descripton of proposed construction or alteration (size, number of stories, type of use, etc.): / (Rev. 12/8/95) Variance Application, P. 2 Cas~ No. _3. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes (), No (~1'. If no, specify each non-conforming use (describe reason for variance request, i.e. setback, lot .area, etc.): SETBACKS: (or existin~ VARIANCE Front Yard: (NSEW) ~.o ft. ~,O ft. -- ft. Side Yard: (NSEW) lq> ft. 10 ft. - ft. Side Yard: ( N S E W ) (,, ft. (e ft. - ft. Rear Yard: ( N S E W ) ft. ~ ft. ft. Lakeside: ( N S E W ) ft. li~ ft. ft. : (NSEW) ft. ft. ft. Street Frontage: 8rat ft. ~ ft. -ft. Lot Size: -/OOO sq ft ~ sq ft sq ft Hardcover: [ ~ ~cO sq ft ~ 60o sq ft !'160 sq ft Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (x), No (). If no, specify each non-conforming use: Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) topography ( ) soil ( ) too small ( ) drainage ( ) existing situation (x~ too shallow (x) shape ( ) other: specify Please describe: (P, ev. 12/8/95) Variance Application, P. 3 C Was the hardship described above created by the action of anyone having property interests in the/and after the zoning ordinance was adopted (1982)? Yes (), No ~. If yes, explain: Was the hardship created by any other man-made change, such as the relocation of a road? Yes (), No (~. If yes, explain: Are the conditions of hardship for which you request a variance peculiar only to the property described in this petition? Yes (), No (k)'. If no, list some other properties which are similarly affected? Comments: · I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. 3wner's Signature ~~-~-~ Date Applicant's Signature Date (Rev. 12/8/95) ,,% / / ! / / ! / / / / / / ! .% ~' ~ Legal Description That pa~ of Lot One (~) of the First Rearrangement o[ Ph~ps I~a~ Park, First D~ision, a~ lhe ad~oining pr~ate struts, ~ any. descrl~ as to-wil: Commencing at a ~int on the shore line of ~ke Minnetonka where the ~me is inters~t~ by a I1~ ~rall~ ~h a~ Slay (~) feet Sout~estedy Irom the Sculhweslefly line of Lot A ol ~ Rearrangement. measu,~ at right angles thereto, taken as a~ for the ~int ol ~ginning; thence Southwesterly along ~ shore fine a distance of ninely-I~e (95) feet; Ihence Noflhefly in a straig~ lira to a ~lnt in the Southed~ line DE countg road which ~ last nam~ ~int is ninety-five (95) feet Southwesterly measur~ al~g the So~hedy line of ~ County R~d fr~ the ~int of inlersection DE the southe~y line of ~ County R~d a~ a line drown parallel wilh a~ si~y (~) leer S~lhwesteHy from the So~hwesterly o~ ~id Lot A measur~ al right a~les thereto; thence No~heaste~ly along the southerly line of ~ county r~d a d~tance ~ nin~y.f~e (95) feet ~oa point where the so~lherly line ol Counly R~d is inlersecl~ by a line ~rallel with a~ si~y (~) feet So~estefly from the So~eslerly line of ~ Lot A of sa~ Rearrangement measur~ at right angles thereto; lhence Soulheastedy along ~ ~st descri~ line to I~ ~Int ot ~inning; o - WOOD STAKE P~CED 0 - IRON MON. SET · - IRON MON. INP~CE B~RINGS.ON PROPOSED INFORMATION ASSUMED DATUM 9~-~ 1st FLOOR ELEV. ~'~ GARAGE FLOOR ELEV. BASEMENT ELEV. TOP BLOCK EL~. ~"DRAINAGE 000.0-EX[ST. ELEV. (000.~),PflOPOSEDELEV. 000.0 EXIST. & PROP. EL~. ~/SFO /2~Y I hereby certify that this plan, survey or re~ort was JOB ~ SCHOBORG pre~ared by me or under my dlrect supervision and that I am 7~2& PREPARED FOE a ~uly Registered Land Surveyor under the laws ol the State ~NC. ~ ~4 ~~~ /u-SZ DAVID '- '"" ~'~'~""~ D~t~: ~,'1 /2. /~ R~ ~o~ N~, 14700 ~'"~ .... CITY Of MOUND HARDCOVER CALCULATIONS (IMPERVIOUS SURFACE COVERAGE) LOT AREA SQ. FT. X 30% LOT AREA '7,, ~) ~) SQ. FT. X 40% LOT AREA SQ. FT. X 15% = (for all lots) .............. = (for Lots of Recorcl*) ....... = (for detached buildings only) 'Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted and approved by the Building Official. LENGTH WIDTH SQ FT HOUSE DETACHED BLDGS ~-~ x I3= ~ 5'~ /~- x 4 = .... ~ TOTAL HOUSE ......................... (GARAGE/SHED) TOTAL DETACHED BLDGS ................. DRIVEWAY, PARKING i~uy AREAS, SIDEWALKS,p~'f,E ~- ~'- ETC. x 7 : x zZ, = ~-~-o x ~, = TOTAL DRIVEWAY, ETC .................. DECKS Open decks (1/4" min. X ~ opening between boards) with · X ~ pervious surface under ere X ~ not counted as hardcover TOTAL DECK .......................... OTHER X = X ~ TOTAL HARDCOVER / IMPERVIOUS SURFACE 'Z6~ ~ ----t .~. 5'- I ~ OVER (indi~,f3te di_ffere~lce) ............................... 92 1990 RESOLUTION NO. 90-62 RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION TO ALLOW A REAR YARD, LAKESHO~ SETBACK VARIANCE FOR PART OF LOT ONE, FIRST REARRANGEMENT OF PHELPS ISLAND PARK; PID #19-117-23-13-0003, (4321 WILSHIRE BOULEVARD); P&Z CASE #90-917 WHEREAS, the applicant has applied for a 32 foot lakeshore setback variance to allow construction of a new residence and attached deck within 18 feet of the ordinary high water elevation of Lake Minnetonka for Part of Lot 1, First Rearrangement of Phelps Island Park; PID #19-117-23-13-0003; and WHEREAS, the subject property is located in the R-2, Single- Family Residential zoning district which, according to the Mound Code of Ordinances requires a 50 foot setback from the ordinary high water elevation of Lake Minnetonka; and WHEREAS, the Planning Commission reviewed the request and recommends approval due to the shape and depth of the lot and the fact that the proposal is generally consistent with other residential properties in the immediate vicinity. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, as follows: The City does hereby authorize the 32 foot lakeshore setback variance for the following legally described parcel: That part of Lot One (1) of the First Rearrangement of Phelps Island Park, First Division, and the adjoining private streets, if any, described as follows, to-wit: Commencing at a point on the shore line of Lake Minnetonka where the same is intercepted by a line parallel with and Sixty (60) feet Southwesterly from the Southwesterly line of Lot A of said Rearrangement, measured a right angles thereto, taken as and for the point of beginning; thence Southwesterly along said shore line a distance of ninety-five (95) feet; thence Northerly in a straight line to a point in the Southerly line of the county road which said last named point is ninety-five -- (95) feet Southwesterly measured along the Southerly line of said County Road from the point of intersection of the southerly line of said County road and a line drawn parallel with and sixty (60) feet Southwesterly from the Southwesterly line of said Lot A measured at right angles thereto; thence Northeasterly along the southerly line of said county road a distance of ninety-five (95) feet to a point where the southerly line of County Road is intersected by a line parallel with and sixty (60) feet Southwesterly from the Southwesterly line of said Lot A of said Rearrangement measured at right angles thereto; thence Southeasterly along said last described line to the point of beginning, PID #19- 117-23-13-0003. May 22, 1990 ~he City Council authorizes the structural setback violation and authorizes the alterations set forth below, pursuant to Section 23.404, Subdivision (B) with the clear and express understanding that the use remains as a lawful, nonconforming use, subject to all of the provisions and restrictions of Section 23.404. It is determined that the residential unit will be improved to afford the owner reasonable use of the property by authorizing the construction of a of a new residence and deck with an 18 foot setback from the ordinary high water elevation as shown on attached Exhibit A, upon the following condition: At the time of building permit issuance, the applicant shall post a bond or letter of credit in an amount acceptable to the Building Official to guarantee removal of the existing structure. e This variance is granted for the property legally described in item I above. This variance shall be recorded with the County Recorder or the Registrar of Titles in Hennepin County pursuant to Minnesota State Statutes, Section 462.3595, Subdivision (4). This shall De considered a restriction on how this property may be used. Se The property owner shall have the responsibility for filing this resolution with Hennepin County and paying all costs for such recording. The building permit shall not be issued until proof of recording has been filed with the City Clerk. The foregoing resolution was moved by Councilmemher Ahrens and seconded by Councilmember Johnson The following Councilmembers voted in the affirmative: Ahrens, Jensen, Johnson and Smith. The following Councilmembers voted in the negative: none. Councilmember Jessen was absent and excused. A~test: City Clerk PLANNING REPORT TO: Planning Commission and Staff FROM: Mark Koegler, City Planner DATE: April 30, 1990 SUBJECT: Lakeshore Setback Variance APPLICANT: David Holm CASE NUMBER: 90-917 VHS FILE NUMBER: 90-310-A15-ZO LOCATION: 4321 Wilshire Boulevard EXISTING ZONING: Single-Family Residential (R-2) COMPREHENSIVE PLAN: Residential BACKGROUND: The applicant is proposing to remove an existing home and construct a new residence at 4321 Wilshire Boulevard. The existing home is located where the attached garage portion of the new structure will be constructed. The existing home will be occupied while the new structure is being built. After the existing home is demolished, the attached garage will be added to the new home. The site plan submitted by the applicant identifies a deck setback of 7.5 feet and a structural setback of 18 feet from the ordinary high water elevation of Lake Minnetonka. Lakeshore setbacks for the adjoining properties are 21 feet and 31 feet. After initially reviewing this request, my reaction was that the proposed structure encroached excessively on the ordinary high water elevation. The proposed encroachment is inconsistent With the adjacent properties which currently vary from the minimum zoning standards by 29 and 19 feet respectively. In discussing this situation with Mr. Holm, he indicated that he is considering a plan which reduces the depth of the house by 2 feet and adds only a 3 foot deck on the rear of the home. This situation results in a lakeshore setback of approximately 18.5 feet (about at the rear wall line of the house as shown on the survey dated April 12, 1990). This setback is more consistent with the neighboring properties. 3030 Harbor Lane North Bl,lg.ll, Suite 104 Minnea0olis, MN. 55447-2175 612/553-1950 Holm Planning Report April 30, 1990 Page 3 COMMENT: The depth of this parcel makes construction of a new home difficult without the issuance of a variance. In variance situations, the ordinance seeks the minimum variation from established setbacks to allow the applicant reasonable use of the properS. Since the house observes all required front and side setbacks, the revised footprint of the house is more representative of a minimum variance situation. The applicant indicated that a revised copy of the survey will be available for the meeting on M~ 7, 1990. RECOMMENDATION: Staff recommends approval of a 22 foot lakeshore setback variance to allow construction of a new residence at 4321 Wilshire Boulevard contingent upon the following condition: At the time of building permit issuance, the applicant shall post a bond or letter of credit in an amount acceptable to the Building Official to guarantee removal of the existing structure. ADDRESS: ZONE: REQ. LOT AREA: EXIST. LOT AREA: z.l%,o~ ~,ls¼ice' E:,lvd. "R-~R. ~,,ovOso~ 'v,'~:~OS"'~' SURVEY ON FILE'6~9"O ~. ~-~'~-~t~ LOT OF RECORD7 E~ NO/? REQUIRED STREET FRONTAGE/WIDTH: i EXISTING LOT WIDTH: q O' REQUIRED SETBACKS PRINCIPAL BUILDLNG/ HOUSE/ FRONT:~ S S(~ ~{~ FRONT: N S E W SIDE: (~,~ E W ~ / SIDE: N (S),~ W ~ · REAR: N(~E(~W ~ LAKESHORE: (measured from O.H.W.) TOP OF BLUFF: --I0' EXISTING AND/OR PROPOSED SETBACKS: ACCESSORY BUILDING/GARAGE/SHED FRONT: N S E W FRONT: N S E W SIDE: N S E W 4' or 6' SIDE: N S E W 4' or 6' REAR: N S E W 4' LAKESHORE: 50' {measured from O.H.W.) TOP OF BLUFF: PRINCIPAL BUILD~G/HOUSE ACCESSORY ~UILDING/GARAGE/SHED FRONT: N S E W(~ ~,~0~' FRONT: N S E W FRONT: NSF W FRONT: N S E W SIDE: ~S W ~'5' SIDE: N S E W SIDE: ~w IO' SIDE: N S E W ~S('E~W ,_ , REAR: N S E W ~~1 ~ ~* ~ ' ~ TOP OF BLUFF: __ I.~OOOVE~CO~O..,~ ~YEgNO,? ,STHI.~OPER~CONFO~MING? YES~ This General Zoning Information Sheet only sum~narizes a portion of the ~uirements outlined in the City of Mound Zonir Ordinance. For further information, contact the City of Mound Planning . .... t' ~ . >-- .......... t i ................. .................................. .... /~ ~ o :3- t~ PROPOSED RESOLUTION #96- '~' RESOLUTION TO APPROVE A VARIANCE FOR FILLING WITHIN A BLUFF IMPACT ZONE AT 5095 WINDSOR ROAD, LOTS 1, 2, 24, 25, & 26, BLOCK 17, WHIPPLE PID #25-117-24 12 0206 P&Z CASE #96-05 WHEREAS, the owner, Alice Rogers, and the applicant, Teal Pointe Development Co., have applied for a variance and grading permit to allow the placement of 540 cubic yards of fill on a portion of Lots I and 2, Block 17, owned by Alice and Glen Rogers and also the westerly one-half of Cobden Lane, and; WHEREAS, due to the existing slope on this property, this area is considered to be a bluff impact zone, and; WHEREAS, the Shoreland Management Ordinance (SMO) requires a variance for this grading due to the restriction of placing fill in a bluff impact zone, as per Section 350:1225, Subd. 4.B.4. h. of the Mound Zoning Ordinance, which states, "Fill or excavated material must not be placed in bluff impact zones with the exception of repairs due to erosion or other natural occurrences." and; WHEREAS, the placement of fill will eliminate the need for a retaining wall that would have been approximately 10 feet high at its highest point. It will also eliminate the need for a guardrail and fence, which in a residential area is not the most desirable. The elimination of these structures also relieves the City of any future maintenance. The placement of fill in the Cobden Lane right-of-way also makes this area more accessible to pedestrians than it would have been with a retaining wall, and; WHEREAS, approval of this variance and grading permit does not necessarily allow subject lots to be built on without additional permits and/or variances, and; WHEREAS, the subject property is located within the R-lA Single Family Residential Zoning District, and; WHEREAS, the Planning Commission has reviewed the request and unanimously recommended approval. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, as follows: The City does hereby grant a variance and grading permit to allow the placement of 540 cubic yards of fill within a bluff impact zone at Lots 1 & 2, Block 17, Whipple, subject to the condition that an erosion control plan be submitted for review and approval by the City Engineer prior to permit issuance. MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION FEBRUARY 12, 1996 CASE 96-05: TEAL POINTE DEVELOPMENT COMPANY, 5095 WINDSOR ROAD, LOTS 1,2, 24, 25, & 26, BLOCK 17, WHIPPLE, PID 25-117-24 12 0206. VARIANCE FOR GRADINC, WITHIN A BLUFF City Planner, Mark Koegler, reviewed the Engineering Report. Teal Pointe Development Company is requested a grading permit to place fill on a portion of Lots 1 and 2, Block 17, owned by Alice and Glen Rogers and also the westerly one-half of Cobden Lane. This grading would eliminate the need for a retaining wall as approved in the final plat for Teal Pointe. The City's Shoreland Management Ordinance (SMO) requires a variance for this grading due to the restriction of placing fill in a bluff impact zone, as per Section 350:1225, Subd. 4.B.4.h. of the Mound Zoning Ordinance. The original plat approval in 1994 allowed for this fill in lieu of a retaining wall. When the plat was re-approved in January 1995, the fill option was not included because the parties could not come to a mutual agreement. The grading permit application shows the amount of fill at 230 cubic yards. We have calculated this number to be 540 cubic yards and recommend using the larger volume when considering the variance application. The placement of fill will eliminate a retaining wall that would be approximately 10 feet high at its highest point. It will also eliminate the need for a guardrail and fence, which in a residential area is not the most desirable. The elimination of these structures also relieves the City of any future maintenance. The placement of fill in the Cobden Lane right-of-way also makes this area more accessible to pedestrians than it would have been with a retaining wall. All the parties involved should be aware that approval of this variance and grading permit does not necessarily allow subject lots to be built on without additional permits and/or variances. We have preferred the use of fill over the retaining wall from the very beginning of this project and are therefore recommending approval of the variance request and grading permit. Clapsaddle questioned if there will be an erosion control plan? Koegler noted that this is usually required, and it could be made part of the recommendation. Hanus questioned what the variance is for. Koegler noted that any filling within a shoreland area, in excess of 50 cubic yards, requires a variance. Hanus expressed a concern about how this will impact the trees. Koegler noted that 4 to 5 tress will have to be removed as part of the plan. Clapsaddle and Mueller both commented that they were originally in favor of grading/filling this area, versus the retaining wall. Motion made by Clapsaddle, second Mueller to recommend approval of the grading permit, as recommended by staff, with the condition that all required measures be taken with regards to erosion as to not affect adjoining properties. Motion carried unanimously. McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 ENGINEERING REPORT TO: FROM: DATE: SUBJECT: APPLICANT: CASE NO: LOCATION: MFRA FILE NO: City of Mound Planning and Zoning John Cameron, City Engineer February 2, 1996 Grading Permit Application with Variance Teal Pointe Development Company 96-05 5095 Windsor Road Lots 1, 2, 24, 25 and 26, Block 17, Whipple 3-11265 Telephone 612/476-6010 612/476-8532 FAX Engineers Planners Surveyors qECEIVED FEB !: UND PLANNIN & INSP. BACKGROUND The applicant, Teal Pointe Development Company, is the developer constructing Teal Pointe. They are requesting a grading permit to place fill on a portion of Lots 1 and 2, Block 17, owned by Alice and Glen Rogers and also the westerly one-half of Cobden Lane right-of-way. This additional grading would eliminate the need for a retaining wall as approved in the final plat for Teal Pointe. With the adoption of the City's Shoreland Management Ordinance, the grading permit requires a variance due to the restriction of placing fill in a bluff impact zone, as per Section 350:1225, Subd. 4,B4h of the Mound Zoning Ordinance. The original plat approval in 1994 allowed for this fill in lieu of a retaining wall. When the plat was reapproved in January of 1995, the fill option was not included because the parties could not come to a mutual agreement. The grading permit application shows the amount of fill at 230 cubic yards. We have calculated this number to be 540 cubic yards and recommend using the larger volume when considering the variance application. An Equal Opportunity Employer City of Mound Planning and Zoning February 2, 1996 Page 2 COMMENTS AND RECOMMENDATIONS The placement of fill will eliminate a retaining wall that would be approximately 10 feet high at its highest point. It will also eliminate the need for a guardrail and fence, which in a residential area is not the most desirable. The elimination of these structures also relieves the City of any future maintenance. The placement of fill in the Cobden Lane right-of-way also makes this area more accessible to pedestrians then it would have been with a retaining wall. All the parties involved should be aware that approval of this variance and grading permit does not necessarily allow subject lots to be built on without additional permits and/or variances. We have preferred the use of fill over the retaining wall from the very beginning of this project and are therefore recommending approval of the variance request and grading permit. p:~ms:~moundXengrp2-1 Ia. as a:: application evex be~m made for zoning, rata, anco, con~fi~ usc permit, or other zoning pr°C-~uxc for this propeaty? ( ) ¥cs,.,,~ no. If yea, list date(s) of application, action taken, resolution I3~:tailext de~:ripm ~yf prn{)o.~ed con.~'nnlction or ~Jtc,~tion ($~, num~ of $tx:a-i~, ~)q)i~"of ~, 'e~c'.): FkX '$12 472 0520 CITY OF MOUI~D .... ' {~.o0 Case Nc). Do th, ~dsting structures comply with all area, height, bulk, and setback regulatio~ s fo~ th~ .ninl district tn which it'i~ located? Yesj~, No ( ).~ If no, spcclfY cach non-confom~__g us~ (describe reas~; for var~,.cc reque~, i.e. setback, lot area, etc.): /~ _f 7X~.. cTw~ ar YARIANC~ Front Yard: Side Yard: Side Ya.~: R~.r Yard: (NSEW) ..... (NS£W) (NSSW) (NStSW) (NSEW) : (NSEW) .... Strict Frontal: Lot Size: Hardcove~: -fi. ,sq fl __ sqft f~. Doc~ thc p~ertt use of the proigrty conform to all regulations for the zoning 1~?. Yes (), No (). ff. no, speck.eT each non-conforming use: .. .ct in which it i Whizh uaique physical ch~stics of tim subject pmpeay p~event its reasonabk for any of th, Varl,~ A~, P' 3 CITY OF' llOUl~ ~uut: Case No._ was the hardship de~:~bed above cteate~ by the action of axtyo~e hav~g p:opetty Lnt,~,. ~ts 'in t~e'land a.f't~ th~ ~ o~Unance was adopte~ (198'2)? Ycs(), No/~. If* yes, ~xpla~: Was the hardst2p created by any othcr man-~ change, such as the relocation of ~ road? No (). If yes, expl_~;n: =, Ate thc condtlions of hardship for whicla you m:luest a vaC_apcc pccutiax only m thc i::opcrty ba this 1:~/6~? Yea,~, No (). If an, list some other propeCdes which axe simLhr!y affect? I cerdfy i/~ all of the abov~ ~~s and the sta~mcnts coni~ined in any required s~bmi{I~i ~ are Unie ~nd accurate. I consent {o ~ entry in or upon Ibc premis~ described in applicatic~ by any au~ offici~ of l~e City of Mound for the purpose of inspec maintaining and removini such notices as may be required by law. (R,~. ./' 12/13/95 12:35 FAZ 612 47'2,0620' CiTY OF Gradina Permit Am_ all~t_tor! C 5341 Maywood Road, Mounc Phone 471-06.00, F · ,.,of. Mound YIN ' 5~364 · 472-C i Site Owner Contractor Legal Descdp~n Tenant/Building Name The applicant is: .,, owner Phone (H} ~7~ -~/~ .., {W) Name_. ~/~.~& ~.~ Addre~_ ~.~, ~,,_Z,~ Phone Lot / ~ Z .... Add,ion ~N/~C q _ PID~ contraotor tenant ._. _ , Block___./ Plat USE ONLY] CONDITION$/COMMENT~: t,v'A T -C R B M ,C Y ROAD // CERTIFICATE OF SURVEY for TEAL PO1NTE DI!:VELOPMEN'P COMPANY 'in LOT,q ~ & 2, BI,OCK 17, WHIPPIA', I I I I I / I. // I i/ ./ I // //// // / ~/A T E fl B o~ R ~ ~ O A D - -- -- '4¢---- :existing contour (~.~) :existing spot e!tw. ADDRESS: "~"~1~ ~{~) ZONE: REQ. LOT AREA: EXIST, LOT AREA: REQUIRED STREET FRONTAGE/WIDTH: EXISTING LOT WIDTH: ~0 ' EXISTING LOT DEPTH: 1 ¢ 0 ' REQUIRED SETBACKS PRINCIPAL BUILDING/HOUSE FRONT: N S E W ~ / FRONT: N S E W SIDE: N S E W ~, / SIDE: N S E W ~" REAR: N S E W 1,5' LAKESHORE: TOP OF BLUFF: 50' (measured from O.H.W.) IO' EXISTING AND/OR PROPOSED SETBACKS: PRINCIPAL BUILDING/HOUSE ~- VA(...~If~T' ACCESSORY BUILDING/GARAGE/SHED ACCESSORY BUILDING/GARAGE/SHED FRONT: N S E W FRONT: N S E W SIDE: N S E W 4' or 6' SIDE: N S E W 4' or 6' REAR: N S E W 4' LAKESHORE: 50' (measured from O.H.W.) TOP OF BLUFF: IINI FRONT: N S E W FRONT: N S E W SIDE: N S E W SIDE: N S E W REAR: N S E W LAKESHORE: TOP OF BLUFF: HARDCO/ER CONFORMING? YES /NO / 7 /~ / ~ Ordinance. FRONT: N S E W FRONT: N S E W SIDE: N S E W SIDE: N S E W REAR: N S E W LAKESHORE: TOP OF BLUFF: IS THIS PROPERTY CONFORMINGdY;S /~? DATE: y summarmzes a por(ion of the requirements outlined in the City of Mound Zonin, For further information, contact the City of Mound Planning Department at 472-0600. I I [ RD v ~ CC. CITY OF MOUND 5341 MAYWOOD ROAD MOUN D, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 1995 ANNUAL REPORT MOUND LIQUOR STORE Joel Krumm, Manager 1995 was an uneventful year. Nothing of great importance or significance occurred that would warrant any special mention in this report. There were the usual mundane happenings that seem to be a part of any business. We had part-time employees come and go, new products arrive and old merchandise closed out, some new faces appear on our clientele and some old faces leave due to relocation, abstinence and even death. We have reached the limit as far as what we can do to attract more business in our existing confines. Over the last couple of years we have been very fortunate to maintain a level just above inflationary figures. Thus, I would characterize 1995 as an "Inflationary Year". We had $42,000 more in sales than the previous year which equates to a three percent growth. There was one particular bright spot which should be noted that materialized in 1995. As you know last year marked the first "full" year in which we accepted credit cards. It was my initial intent to do $25,000 in sales in order to break even. Much to my delight and surprise, we far exceeded my expectations. For the year, credit card usage was $68,700. It is difficult to determine but perhaps if we had not offered this service to our customers, sales could have fallen below the 3% increase. I do believe that the credit card system has benefitted us in one very important way. Last year our uncollectible bad checks totalled only $116. In 1994, that number was $371. Since people can now use their credit cards like they would their checking accounts, our credit card machine will tell us at the immediate point of sale whether or not the funds are available. It is not uncommon for us to run a sale through the system and then receive a decline notice. When this happens, nine out of ten times the customer will produce another acceptable card or cash. Therefore, we do not lose a sale nor do we get hit later with a dishonored check. prJnted on recycled paper Liquor Store Annual Report by Joel Krumm, Manager page 2 Since 1995 was rather boring and since I know you do not want to be bothered with meaningless tripe, I thought I would pass along to you that which I find very interesting. All of you may not know this but I have been managing the Liquor Store since June of 1984. I had Gino Businaro assist me in searching the financial archives relating to 1983, the year prior to my arrival. 1983 read like this: Sales - $695,000; Customers - 90,000; Operating Income ~ $28,000. Since then in 1995 sales have doubled to $1,409,000 and customers have increased to 113,000 and most importantly - operating income has risen more than five fold to $147,000. By presenting this information it is not my intent to brag. I am merely pointing out where we once were and where we have come to be. It has been an enjoyable road. Sometimes things came natural and easy. At other times it was a struggle and a lot of hard work to complete the long haul. Crucial questions remain. Are we content with where we are at? If not, where do we go from here? Attached to my report is the data which you are probably most interested in. Gino prepares this for me every year at this time so that I can provide for you an idea as to how the previous year went. This has always been an accurate analysis, but we both want to remind you that it is preliminary and will not be official until the auditor's are through with it. Thank you. JK:ls CITY OF MOUND, MINNESOTA LIQUOR FUND COMPARATIVE BALANCE SHEET DECEMBER31, 1995 AND 1994 Exhibit E-4 ASSETS CURRENT ASSETS Cash and investments Change funds Accounts receivable Inventories, at cost Other TOTAL CURRENT ASSETS PROPERTY, PLANT AND EQUIPMENT, at cost LESS ACCUMULATED DEPRECIATION TOTAL PROPERTY, PLANT AND EQUIPMENT TOTALASSETS 1995 $226,769 925 0 114,165 2,415 344,274 58,545 (50,682) 7,863 $352,137 1994 $199,486 925 13 102,886 2,417 305,727 58,544 (49,452) 9,092 $314,819 LIABILITIESAND RETAINED EARNINGS CURRENT LIABILITIES Accounts payable RETAINED EARNINGS Unreserved- undesignated TOTAL LIABILITIESAND RETAINED EARNINGS $79,663 272,474 :$352,137 $54,298 260,521 ~314,819 CITY OF MOUND, MINNESOTA LIQUOR FUND COMPARATIVE STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS YEARS ENDED DECEMBER 31, 1995 AND 1994 Exhibit E-5 OPERATING REVENUE Sales Cost of goods sold GROSS PROFIT OPERATING EXPENSES Personal services Supplies Professional services Communications Insurance Utilities Repairs and maintenance Rent Other contractual services Depreciation Other TOTAL OPERATING EXPENSES OPERATING INCOME :)THER REVENUE Interest on investment INCOME BEFORE TRANSFERS OPERATING TRANSFERS TO OTHER FUNDS NET INCOME RETAINED EARNINGS, JANUARY I RETAINED EARNINGS, DECEMBER 31 1995 Amount $1,409,488 1,065,414 344,074 Percent of Sales 100.00% 75.59 24.41 1994 Amount $1,368,288 1,027,912 340,376 Percent of Sales 100.00% 75.12 24.88 124,857 8.86 128,737 9.41 4,196 0.30 3,528 0.26 2,241 0.16 2,135 0.16 2,338 0.17 2,245 0.16 17,568 1.25 15,210 1.11 6,981 0.50 6,410 0.47 531 0.04 1,256 0.09 29,292 2.08 32,562 2.38 4,275 0.30 3,896 0.28 1,229 0.09 1,166 0.09 2,947 0.21 1,255 0.09 196,455 13.94 198,400 14.50 147,619 10.47 141,976 10.38 12,395 0.88 17,054 160,014 11.35 159,030 (148,060) (10.50) (149,390) 11,954 0.85% 9,640 260,521 250,881 :~2721475 1.25 11.63 (10.92) 0.71% :~260,521 The Notes to the Financial Statements are an integral part of this statement February 22, 1996 MAYOR, CITY COUNCIL AND CITY MANAGER I have enclosed the 1995 Annual Report of the Finance Department. The purpose of the report is to point out the financial condition of the City of Mound to the City Council, which sets the policies that direct the future of the City. The financial recaps included in this report provide you with a preliminary summary of the City of Mound's financial position for 1995. The year 1995 was a productive one in the Finance Department. I would like to thank the staff of the department for their hard work during this challenging year. I look forward to a productive year in 1996. Respectfully, Gino Businaro Finance Director 703 My first responsibility is the supervision of the Finance Staff. The current personnel in the Finance Department is as follows: TITLE STARTING DATE Gino Businaro Deloris Schwalbe Gayle Burns Joyce Nelson Finance Director Assessing Clerk Accounting Clerk Utility Billing Clerk 11-23-92 07-28-75 12-21-77 05-31-77 The finance staff should be commended for the teamwork and cooperation they have demonstrated in 1995. JOYCE NELSON Joyce handles the water and sewer billing process. We have approximately 3,260 residential accounts that are billed quarterly on a cyclical basis (the City is divided into three billing districts). In addition, there are approximately 125 commercial accounts that receive a bill every month. With this many customers to serve Joyce is kept quite busy. At the same time Joyce coordinates the various recycling programs. As an example of participation, for the month of October, out of 16,485 households, 7,850 had their recyclable set out. That is a 48% participation. The total materials collected for the year was 1,117 tons. Joyce also continues to assist Greg Skinner in public works with some of the paperwork and computer data entry as time allows. DELORIS SCHWALBE Deloris does the special assessment searches of properties as requested by realtors, title companies or residents when a house in Mound is purchased. Deloris receipts any prepayments of special assessments and she notifies the County of the prepayment. During 1995 we collected $11,987 on prepayments for various special assessment levies. This money is invested to pay off the special assessment bonds when they become due. Deloris also is the administrator of the Metro HRA Section 8 Rent Assistance Program for Mound, as well as for Minnetrista, St. Bonifacius and Spring Park. Currently, there are 36 families in our area receiving Section 8 assistance. The City receives reimbursements monthly on a per residence basis. Deloris took over accounts payable duties in August 1991. She codes and enters into the computer all the invoices and pays city vendors for purchases of goods or services. In 1995 3,006 checks were issued for a total of $5,735,143. Deloris assists the utility billing clerk and the Building Department in their absence. GAYLE BURNS Gayle took over payroll duties in August 1991. She maintains and processes payroll every two weeks. All time sheets must be reviewed and entered into the computer, checks generated and reports printed. In 1995 1,353 payroll checks were issued to employees and 364 checks were issued for other payroll related purposes. Gayle also works in the following areas: Data entry for the computerized financial system and monthly reports' distribution to departments Computer back up's and year end closing of Finance and payroll applications Miscellaneous receipts and receivables Employees benefit enrollment, changes to benefits and related requirements Miscellaneous billing and reports to other agencies Reports for the Liquor Store: monthly sales tax reports, NSF checks Preparation of monthly, quarterly, and yearly reports to various federal and state agencies Bank reconciliation Issuance of merchant and dog licenses Depot Rental: The Depot rental income over the last five years was as follows: 1991 1992 1993 1994 1995 $1,400 $1,875 $1, soo $2,100 $2,450 INVESTMENTS Cash management and investment of City funds are an important aspect of my job. The first objective in investing City funds is safety, legal constraints, and liquidity. Taking safety and liquidity into account, I look for the best market rate of return, normally within a 3-6 month range. I continue to follow a policy of investing only with broker/dealers in this state. The following is a breakdown of investments as of December 31, 1995: Commercial Paper Government Trust Pool Money Market 2,622,164 2,778,937 390,460 TOTAL $ 5,791,561 3 A comparison of interest earned for the City on all funds is as follows: 1991 531,073 1992 336,766 1993 335,667 1994 318,235 1995 249,700 Interest income in 1992, 1993, 1994 and 1995 is down from prior years. This is due primarily to the decrease of cash balances available for investment and the interest fluctuation in the financial markets. Ail interest income is accumulated in the Investment Trust Account and distributed to the funds in proportion to the average balance during the year. For example, during 1995, the General Fund was allocated $26,802 in interest (10.73% of all interest earned) while the Capital Improvements Fund was allocated $49,516 in interest (19.83% of total interest). BUDGET Preparing the data for the annual budget document that is submitted to the Council is another important function of my job. During June, I estimate the revenues for the current year and also work on an estimate of the expenditures for the current year. I work closely with the city manager in budgeting revenue amounts for the following year. The Finance Department budget is my responsibility, along with the City Property, the Special Revenue Funds and the debt service requirements. Once the city manager reviews the expenditure budgets with each of the department heads, the budget is compiled, analyzed and adjustments are made. The document is then prepared and presented to the Council for approval. The Water and Sewer Funds are examined during the budget process. The projected revenues and expenses are used to determine the adequacy of the rates. The Enterprise Funds (Liquor, Water, Sewer, and Recycling) are presented to the Council along with the General Fund for Council approval. 4 OUTSTANDING DEBT The total outstanding debt as of 12-31-95 is $4,270,000 and $1,335,000 in refunding bonds. The following details the outstanding debt: COMMERCE PLACE DEBT SERVICE BONDS This fund accounts for principal and interest payments on the bonds sold in 1985. The bonds will be paid for from the tax increment from the Commerce Place Development. The increment from the development is sufficient to make the principal and interest payments. With the developers' letter of credit and the Mound Clinic and Thrifty White as corner stores, Commerce Place is meeting all of its financial obligations. The City made principal payments of $115,000 during 1995, and has an outstanding balance of $1,505,000 at December 31, 1995. In 1993 TIF Refunding Bonds in the amount of $795,000 were issued and are outstanding as of December 31, 1995. SPECIAL ASSESSMENT BONDS Special Assessment Funds are used to account for the construction and financing of certain public improvements such as streets, sidewalks, street lighting and storm sewers. Bonds are issued and are paid for in full or in part from the special assessments levied against benefited properties. No new bonds were issued during 1995. The City made principal payments of $360,000 during 1995, and has an outstanding balance of special assessments bonds payable of $830,000 at December 31, 1995. WATER/SEWER REVENUE BONDS The principal and interest on water revenue bonds are paid out of the revenue generated from the water and sewer bills. The City made principal payments of $55,000 during 1995, and has an outstanding balance of $1,395,000 at December 31, 1995. In 1993 bonds were issued in the amount of $1,350,000 with $607,500 allocated to the Water Fund and $742,500 to the Sewer Fund. PUBLIC WORKS FACILITY DEBT SERVICE This fund accounts for the principal and interest on bonds issued in 1988. The principal revenue source is a property tax levy. The City made principal payments of $45,000 during 1995 and has an outstanding balance of $540,000 at December 31, 1995. In 1993 Building Refunding Bonds in the amount of $540,000 were issued and are outstanding as of December 31, 1995. The following shows the total outstanding debt for the City of Mound over the past 10 years: Year 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 G.O. 11 047 000 10 060 000 10 060 000 9 040 000 7 680 000 6 790 000 5 835 000 5 500 000 4 845 000 4 270 000 G.O. Refunding $ 1,335,000 1,335,000 1,335,000 Using the 1990 census population of 9,634, the total debt per capita decreased from $1,147 in 1986 to $443 in 1995. This decrease in total outstanding debt illustrates the fact that Mound is a mature suburb and has not had to issue debt to develop new streets and new watermains. SPECIAL ASSESSMENT LEVIES The general property tax levy is discussed every year during the budget process. The other significant item on the tax statement for Mound residents are the various special assessment levies. The following is the annual special assessments levied on Mound taxpayers during the past ten years and for 1996: 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 992 000 870 800 740 700 696 000 633 593 544 000 513 000 482 500 413 177 330 903 213 644 The major street projects were completed in 1978-1980. The total assessments on the taxpayers increased dramatically once these projects were assessed. Since 1982, the annual assessments have consistently declined. The corresponding Special Assessment bonds payable has decreased from $8,450,000 in 1986 to $830,000 in 1995. 6 AUDIT Preparing for the annual audit is another important responsibility of my job. I prepare all the statements, schedules and notes to the financial statements for the annual audit. Our audit costs are reduced since all the statements and notes are done in house. The 1994 audit report received the National GFOA award "Certificate of Achievement for Excellence in Financial Reporting" The certificate program judges an audit report on various criteria, including clarity, comparability and completeness. This is the seventh consecutive year the City of Mound has received this award. I plan on updating the audit report annually and submit future years' reports for this award. INSURANCE We have the majority of our insurance coverage with the League of Minnesota Cities Insurance Trust. They have provided the City with good coverage and the costs for insurance have stabilized in the last few years. Our agent of record is Carl Bennetsen of R.L. Youngdahl & Associates, Inc. I have the responsibility of coordinating the City's insurance activity. I file all claims that are made against our insurance policies for the City automobiles, property damage, general liability, and workers compensation. COMPUTER OPERATIONS It is my job to supervise the overall computer operation. We have an on-site mini-computer processor with software purchased from Computoservice, Inc. The following software programs are currently operating on our system: utility billing, financial, accounts payable, payroll, special assessments and water meter reading. The finance staff does an excellent job working on the computer operations. The finance department has available two personal computers. The use of the PC enables me to work efficiently with many spreadsheets for cash flow analysis, investment need projections, fixed assets inventory, budget projections and various other applications. At the same time both Gayle and Joyce have the opportunity to use the PC and maintain various files in the payroll area and the utility services area. City employees have a strong interest in learning to work with PCs which help them to become more efficient with their tasks. The commitment to technology is spreading from business to schools, to government. 7 FUND STRUCTURE The following is a description of the funds of the City of Mound: GENERAL FUND The General Fund accounts for the Revenues and Expenditures to carry out the basic governmental activities of the City, such as administration, police, inspections, streets and parks. General Fund expenditures are made primarily for current day to day operating expenses. Major sources of revenue are the property tax and local government aid. FUND BALANCE The total fund balance of the General Fund is projected to be $895,206 for the year ended 1995. The balance increased $51,645 during the year. It is important for the City to maintain the current fund balance. This reserve is necessary to meet expenses in the General Fund until tax money and local government aid are remitted to the City in June/July. For cash flow purposes the city would be required to issue tax anticipation bonds if the fund balance is reduced or eliminated. The following table shows previous year end General Fund balances, compared to adopted expenditures budget for the past ten years: GENERAL FUND TOTAL FUND BALANCE BUDGET BEGINNING OF YEAR % 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1 868 109 2 073 720 2 128 550 2 236 430 2 327 090 2 264 150 2 249 350 2 325 780 2 366 950 2 418 030 533 599 743 810 803 207 749 654 629 326 642 934 593 155 626 361 644 522 843 561 28 6 35 9 37 9 33 5 27 0 28 4 26 4 26 9 27 2 34 9 8 'Ta& REVENUES Revenues received for general governmental operations are $2,432,218. The following is an analysis of the major revenue sources of the General Fund - budget to actual for 1995: TAXES LICENSES & PERMITS INTERGOVERNMENTAL COURT FINES MISCELLANEOUS % BUDGET ACTUAL .VARIANCE RECEIVED 1,254,200 1,218,251 (35,949) 97.13 75,800 106,789 30,989 140.88 888,590 900,999 12,409 101.14 60,000 70,562 10,562 117.60 129,750 135,617 5,867 104.52 TOTAL 2,408,340 2,432,218 23,878 100.99 The increase in licenses and permits of $30,989 is attributable to the increase in number of construction permits issued in 1995. The decrease in taxes of $35,949 are due to normal current delinquent taxes not being offset by collections of prior years' delinquent taxes. EXPENDITURES Expenditures for general government operations were $2,380,573 in 1995. The following is a budget to actual comparison by department: DEPARTMENTS Council Promotions Cable TV City Manager/Clerk Elections Assessing Finance Computer Legal Police Civil Defense Planning & Insp. Streets City Property Parks Summer Recreation Contingencies Transfers TOTAL BUDGET ACTUAL VARIANCE EXPENDED 69 330 4 000 1 380 184 000 2 670 51 700 155 920 24 800 103 520 833 350 4 610 162,280 400,860 101,160 133,530 28,960 15,000 140,960 68,234 4,000 898 157,742 1,953 52,667 152,806 16,843 94,525 816,140 3 356 163 719 423 093 102 412 131 030 28 969 21 226 140,960 2,418,030 2,380,573 1,096 482 26,258 717 (967 7,957 8,995 17,210 1,254 (1,439 (22,233 (1,252 2,500 (9 (6,226 0 37,457 98.42 100 00 65 07 85 73 73 15 101 87 98 00 67 92 91 31 97 93 72 80 100 89 105 55 101 24 98 13 100 03 141 51 100 00 98.45 '7{( 9 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for certain tax levies and other earmarked revenue. The following is a list of the City's Special Revenue Funds and Fund balances as of 12-31-95: Cemetery 5,627 Pension 0 CDBG 0 Area Fire Serv. 11,601 Dock 132,467 The Area Fire Service fund balance is down to $11,601, after the purchase of the new tanker for $205,582 as authorized by the city council in 1995. CAPITAL PROJECT FUNDS Capital project funds have been established to segregate funds to be used for various types of capital outlay expenditures. The following is the 1995 activity of this fund: Balance 1-1-95 Revenues Total Available Expenditures Professional Services Fire Capital Reserve Capital Outlay Other Total Expenditures Balance Remaining 1,026,646 315,750 1,342,396 206,662 14,930 88,697 22,834 333,123 1,009,273 The Capital Improvements Fund is an important one-time revenue source for the City of Mound. It allows the City to undertake projects that benefit the City without having to issue debt to finance them. The remaining balance of $1,009,273 was obtained with equity transfers from debt service funds that were used to account for bonds that have been recalled or expired. A portion of this balance is reserved for writedown of investments to the lower of cost or market as determined by the independent auditor. MUNICIPAL CONSTRUCTION FUND The fund was used for department capital outlay purchases. resources available in this fund have been used up. All 10 SEALCOAT This fund is used to account for the five-year rotation to sealcoat the streets in Mound. The total cost of the project for 1995 was $54,006, which was financed by the Liquor Store profits. ENTERPRISE FUNDS Enterprise Funds are used to account for the financing of services to the general public in which all or most of the revenues are generated from user charges. LIQUOR FUND The year 1995 was again an excellent one for the Liquor Store. A condensed summary for the liquor operations for the years ended December 31, 1995, 1994 and 1993 is presented below: 1995 1994 Sales Cost of Sales GROSS PROFIT Expenses Operating Income Other Income Transfers Out NET INCOME 1,409 488 1,065 414 344 074 196 455 147 619 12 395 148 060 11 954 1993 1,368,288 1,305,720 1,027,912 1,007,545 340,376 298,175 198,400 188,226 141,976 109,949 17,054 14,881 159,030 102,940 9,640 21,890 WATER FUND A condensed summary of the Water Fund operations for the years ended December 31, 1995, 1994, and 1993 is presented below: 1995 1994 1993 Revenues Expenses Operating Income Other Income/Expenses Income Transfer to City 391 975 357 847 34 128 (5 435) 28 693 17 000 373,974 370,594 329,039 307,898 44,935 62,696 23,409 15,638 68,344 78,334 16,000 16,000 In 1995 both revenues and expenses were slightly up from 1994. The cash balance in the water fund decreased from $690,481 to $623,426 due to the final payments for the installation of the new water meter system. SEWER FUND A condensed summary of the Sewer Fund operations for the years ended December 31, 1995, 1994 and 1993 is presented below: 1995 1994 1993 Revenues Expenses Operating Loss Other Income/Expenses Loss Transfers to City 714,001 684,474 660,510 878,328 803,601 829,579 (164,327) (119,127) (169,069) (706) 45,678 49,001 (165,033) (73,449) (120,068) 17,000 16,000 16,000 The cash balance in the Sewer Fund stands at $555,197 at the end of 1995. Both revenues and expenses were higher. A major concern is the charge of $567,612 from the Metropolitan Council Wastewater Services (MCWS,) which is an increase of $75,216 from 1994. We pay the MCWS based upon an estimated flow. The actual flow is determined following the end of the year, with the adjustment on MCWS billings the subsequent year. RECYCLING The following are the revenues and expenditures for recycling in 1995: Revenues Hennepin County Utility Billing Charges Sale of Recyclable Other Total Revenue Expenses Salaries Supplies Recycle Lotto Pick Up/Disposal Recycling Hauler Other Total Expenses 30,522 59,529 5,544 21,996 117,591 15,129 174 2,600 23,152 74,198 301 115,554 Balance 1-1-95 56,500 Balance 12-31-95 58,537 In 1994 Hennepin County reduced the reimbursement to $.80 per household from the $1.75 reimbursement in 1993. The estimated grant from the County in 1996 will be $30,720 and the City household charge $57,600. That represents a considerable shift from the County to the City. ORGANIZATIONS I am a member of the Minnesota Government Finance Officers Association (MGFOA). There are currently 550/600 members. Monthly meetings are held in the metro area, with an annual conference held in the fall of the year. As a member of the Minnesota Society of CPA's, one of the requirements of keeping current my CPA certificate is that I maintain a continuing education program each year. Continuing education and training is a high priority in my professional development. I obtain the vast majority of my education credits through MGFOA. As an ex-officio member of the Economic Development Commission I attend all their meetings. I am also Treasurer of the Mound Crime Prevention Association. ACCOMPLISHMENTS FOR 1995 Specific accomplishments are as follows: Issuance of the 1994 Comprehensive Annual Financial Report The report received an unqualified opinion from the independent auditor and the Certificate of Excellence in Financial Reporting from the GFOA. Fixed Assets computerization With the purchase and installation of a new PC, the whole fixed assets inventory was entered into the computer and kept up to date, as recommended by the independent auditor. Insurance Claims Activity In 1995 we had again an exceptional number of claims in the general liability, auto, and workers compensation areas. We also reviewed extensively the present insurance coverage. Pre-Tax Plans The City employees were offered a Pre-Tax Plan in May of 1993. The plan was set up, maintained and extended into 1995. Almost all employees joined the plan, which benefits both the employees and the City in reducing Social Security, Federal and State tax payments. Water Meter Readinq System Joyce and I worked closely with Greg Skinner and John Cameron during the installation of the new water meter system. We anticipated problems with the computerized part of the project. By the end of the year the system worked as expected. Now we are able to transfer utility billing data from our main computer to a hand held device in less than an hour. Once the meter readings are captured with the hand held device in the field, the data is transferred back into the main computer in about half an hour. GOALS FOR 1996 Work in the Finance Department will continue at a steady pace in 1996. The normal cycle calls for the staff to meet their deadlines in the payroll, accounts payable, and utility billing areas. The Finance Director will continue to cover the investments, the audit, the insurance claims, the preparation of reports, and all the other responsibilities in the financial, insurance, data processing, and supervision areas. CONCLUSION Thank you for having given me the opportunity to point out the areas of special note in the operation of the Finance Department. The year 1995 was a productive one for the City in the financial area. The direction provided by you, the City Council and the City Manager, made it happen. I will be attending the February 27th Council meeting to answer any questions that you have regarding my annual report. MOUND POLICE DEPARTMENT 199~ ANNUAL REPORT LEN HARRELL Chief of Police MOUND POLICE 5341 Maywood Road Mound, MN 55364 Telephone 472-0621 Dispatch 525-6210 Fax 472-0656 EMERGENCY 911 January 31, 1996 Mr. Ed Shuklc, City Manager City of Mound Mound, MN 55364 Dear Mr. Shukle: Contained within the following pages is the annual report for the police department. The report addresses the buclget, personnel, training, equipment, community education, statistics, and emergency preparedness. This year has seen a lot of changes in the department. Former Police Officer Gary Lotton was convicted for crimes arising out of his arrest in March of 1994 while serving at the Southwest Metro Drug Task Force. Sgt. Bill Hudson retired after 27 years with the City of Mound. The department was awarded a COPS FAST grant and hired Matthew Sibley in July. In December, the department was awarded a COPS MORE grant and we will be hiring an additional secretary to do clerical duties in order to free up officer time and do administrative details now done by the sergeants The department continued its relationship with the Southwest Metro Drug Task Force and Sergeant Grand was selected to become the coordinator for 1996 and 1997. A sergeants' exam was administered in the fhll of 1995 and Officer Todd Truax scored number one and will be assuming the duties as of January, 1996. We continue to present the D.A.R.E. Program in the elementary schools and Grandview Middle School; with excellent community support. The budget expenditures were $17,210.00 under projections as of today. Part I and Part II offenses accounted for 1,067 calls for service, down 9% over 1995. Total contacts were down by 9%. The department continues to emphasize dedication to thc community through the highest standards of service and through quality training for its employees. The department continues the "Citizen Comment Card" feedback survey. The cards are randomly sent to our service "customers". The department initiated a new "Citizens Academy" to encourage interaction with police officers and to foster better understanding for the role of police in the community. Sincerely, Len Harrcll Chief of Police II. III. IV. Vo VI. VII. VIII IX. Xo TABLE OF CONTENTS Introduction Budget Administration Organizational Chart Personnel Training Equipment Community Education Statistics Emergency Preparedness Southwest Metro Drag Task Force PAGE 1 2 4 9 13 14 16 25 26 I. INTRODUCTION The mission of the Mound Police Department is to provide protection and service to the people of Mound. Many of the activities of the police department are described and summarized in this report for 1995. MOUND POLICE MISSION STATEMENT: The Mound Police Department, through teamwork and cooperation, will be responsive to our citizens' needs with a professional level of dedicated service. Officers will display the highest integrity, and regard each citizen with a focused and unbiased attitude. Our citizens will determine our success. Much of how a police department is evaluated is based on statistics, as found in this report. Information for these statistics comes from internal record-keeping and also from participation in the Minnesota Criminal Justice System (CJIS). In analyzing the crime statistics, several factors need to be considered: 2. 3. 4. 5. Population density Proximity to metropolitan area Population composition Population stability Number, sophistication, and development of police personnel The only area the police department has control in is the fifth category. The police department is consistently looking at ways to better utilize and train personnel to provide better service. This report is provided to highlight the most important area of police department activity and to be used as a gauge for evaluating service. The report includes some comparisons to past years and provides a tool for planning and activities in the years to come. 73-0 II. BUDGET ADMINISTRATION The 1995 police budget will close out under ($17,210.00) projections. The final expenditures for the police department will amount to approximately $816,140.00. The percentage of expenditures breaks out as follows: Personnel $682,897.00 83.7% Insurance 37,156.00 4.5% Training/Travel/Ph.D. 16,482.00 2. % ( includes P.O.S.T.) Fuel / Repairs 23,380.00 2.9% All Other 56,225.00 6.9% TOTAL 816,140.00 100.00% Fund 30 (vehicles, laptops, $47,815.00 video, alco-sensor, radar, chair) Insurance costs were up in 1995 after two years of declining costs. Personnel costs were up over last year with the addition of the COPSFAST grant officer. Sgt. Hudson was out on medical leave through May and then retired. Despite these personnel issues, we were able to manage the over- time budget very well and saved $2,633.00. Our training expenses were up due in large part to my Ph.D.program The capitol outlay expenses were again paid through Fund 30. The police department generated revenues of $70,562.00 from court fines and violations. Animal licenses and pick-ups accounted for $2,510.00 of revenue. Accident reports generated $1,448.00. Minnesota Police Pension and P.O.S.T. Board reimbursements totaled $57,099.00 and $3,895.00 respectively. The COPSFAST program reimbursed the department $11,250.00 for an officer during the months of July through December. We also received $9,542.00 from the school's crime levy for the D.A.R.E. Program. Revenues totaled $156, 306.00 for 1995. 2 IV. EF..ILS_O. JSISF~ Sworn Personnel: Chief of Police Sergeants Investigators D.A.R.E. Officer Patrol Officers Total Sworn Personnel Non-Sworn Personnel: Police Secretary part-time Personnel: CSO Total Police Personnel 1.0 2.0 2.0 .5 6.5 12.0 1.0 2.0 15.0_ ( 1.3 FTE )* ( 14.3 FTE through 07-95 )* *FTE = Full Time Equivalent MOUND POLICE DEPARTMENT PERSONNEL ROSTER 1995 Chief of Police Leonard Harrell John McKinley Steve Grand Investigator / Liaison Todd Truax Troy Denneson Patrol Officers John Ewald Darrell Huggett & Canine "Rambo" Amy Christenson Dan Niccum Jason Swensen Sam Nelson Mattew Sibley (7-17-95) Police Secretary Shirley Hawks Community Service Officers Rick Maki Steve Paschke Police Reserves Tom Berent Robin Liljeberg Jesse Husby Ed Abrahamson Jeffrey Van Auken 5 Alan Ringate Michael Roepke Sue Schebler Don Henry In 1995, the police department added an officer through the COPS FAST grant which will fund $75,000.00 over the next three years. The additional position is to help augment our community policing initiative. Sgt. Hudson was out on medical leave until May and he retired in July. Community Service Officer (C.S.O.) Paschke was hired to fill a vacancy and joins C.S.O. Rick Maki. The department continued with regular evaluations of the police employees. In general, the officers have been doing a fine job in serving the community. There was some disciplinary action with individual officers and their conduct is being monitored. There were two internal investigations initiated in 1995 and disciplinary action was taken regarding one of the complaints. Citizen Comment Cards In February of 1992, the department initiated a feedback system to solicit input from our citizens on how the police department is serving the community. The cards are randomly sent to citizens who have had a" call for service" contact. The rating system is on a four point basis; poor = 0 and excellent = 4. The department average for our overall service is rated at 3.68 based on over 100 responses. The rate of return is about 20%. The Mound Crime Prevention Association continues to pay for the mailings. Psychological re-evaluations were again given to two officers in 1995. The process, psychological testing for each officer every five years, continues. The department has maintained its involvement in the Southwest Metro Drug Task Force during 1995. I served as Chair for the Board of Directors for 1995. The communities involved in the task force are Chanhassen, Carver County, South Lake Minnetonka, St. Boni/Minnetrista, Scott County, Shakopee, Chaska, and McLeod County. See section X for the annual report of the Southwest Metro Drug Task Force. Officer Huggett continues to work with "Rambo". "Rambo" earned a P.D. I certification through the United States Police Canine Association in 1995. "Rambo" continues to suffer from some joint problems and also required surgery in December for a different physical problem. There is some concern about his health and durability in the future. 6 The Mound Police Reserves continue to do an excellent job for the community and the department. Sgt. Grand continued as the liaison for the reserves. Unit strength has dropped, but continues to fluctuate around six to seven volunteers. The Mound Police Reserves combined to donate a total of 2,692 hours. Child Protection cases accounted for 33 investigations in 1995. There were 17 criminal sexual contact cases reported. Combined contacts were down for the second year in a row. Part I offenses were down significantly and Part II offenses were down 9%. The investigators worked on several cases of significance during the year. Investigator Truax was involved in several criminal sexual conduct investigations with juvenile victims. The cases ranged from interfamilial sexual assault, sexual favors for money and cigarettes, to the use of a stun gun and bondage. In one case, a DNA comparison was done to match a family member to fetal tissue of a sibling. Inv. Truax also worked on several cases involving a youthful offender robbing and assaulting juveniles. Another individual was charged with stalking in an on-going case of harassment. Inv. Denneson worked on a case that involved the beating of an 81 year old female that required hospitalization. Investigation uncovered a long history of abuse by a room mate. The attacker was finally charged and convicted for abuse/neglect of a vulnerable adult. Inv. Denneson also investigated the aggravated robbery of a local youth involving five assailants. A knife used in the robbery was recovered in Minneapolis and the five suspects were charged. Mound suffered its first bank robbery in over ten years in December of 1995. Two armed robbers entered the bank and fire a round into the ceiling. Investigators and officers continue to provide information to the FBI and we are confident that the robbery will be solved. There were 88 formal complaints signed in 1995 charging individuals with a variety of crimes. Some of the most severe cases involved criminal sexual conduct, robbery, terroistic threats, assault, child endangerment, narcotics possession and sales, abuse of a vulnerable adult, false imprisonment, possession of stolen property, and tax evasion. Other complaints include DWI, no insurance,'disorderly conduct, possession of 7 marijuana and paraphernalia, minor consumption, harassing communications, assorted driving violations, worthless checks, violation of orders for protection, dumping, hit and run accidents, barking dog, loud parties, discharging a weapon, and criminal damage to property; to name a few. We also encountered a situation in which the in-car video cameras were of a great benefit. Squads responded to a mutual aid call at an establishment where a woman later claimed abuse by the police. An intent to sue notice was sent for injuries suffered. A review of the tape showed that the woman was under the influence and had fallen as she ran towards the officers as her boyfriend was being arrested. The suit was dropped! Officers and staff used a total of 473 days of benefit time during 1995. The time off included approximately 181 vacation days, 110 holidays, 83 comp days, and 99 sick days. Sergeant Hudson accounted for the majority of the days of sick time. Officers earned 630 hours of comp time and 654 hours of overtime during the year. 8 The police department attempts to provide training on a continual basis to maintain its effectiveness and efficiency. Modem law enforcement is an ever-changing environment that requires the development of special skills and necessitates officers keep abreast of recent changes in job relevant statutes and procedures. High standards of excellence are accomplished by the police department when extensive training can be offered to both officers and staff. Police personnel attended the equivalent of 200 days of training in 1995. Chief Harrell attended the FBI National Academy in Quantico, VA. which accounted for 55 days of training. Courses Attended Firearms Training / F.A.T.S. Wilson Supervisory Leadership Training Canine Training Use of Force FBI Academy Associates Conference Emergency Medical Technician Side-handle Baton IACP National Conference Intoxilyzer Refresher Pursuit Driving Spring Chiefs Conference Defensive Tactics - PPCT Hazardous Materials Crime Prevention Criminal Information System Emergency Preparedness Minnesota Sex Investigators Conference Sexual Harassment Community Orientated Policing Legislative Update Cultural Sensitivity Spanish for Police Officers I & II Governor's Conference for Emergency Preparedness Drug Interdiction through Traffic Standardized Filed Sobriety 9 Courses Attended - cont. Minnesota Animal Control Association Annual Conference Standard Investigations Bias Motivated Crimes Leadership and Command Multi-agency Narcotics Response Undercover Officer Survival Clandestine Meth Labs Resolving Disputes for Law Enforcement CJDN Users Conference Oklahoma Bombing Bicycle Patrol for Police Background Investigations OSHA 10 MOUND POLICE RESERVES ANNUAL REPORT The Mound Police Reserves donated 2,303 hours to the City of Mound in 1995. The unit continues to operate with 6 to 7 members. The drop in membership was due, in part, to members moving out of the Mound area, and for two, out of state. The police reserves assisted in providing the following security services and/or police back-up at: Emergency call outs Reserve squad - house checks High school dances Hockey and football games Mound City Days EFCE Public Safety Days Rotary Dinner for 100 Officer Friendly assists Westonka Homecoming parade Westonka senior overnight party Incredible Festival Child finger printing Halloween and "Kiddie" parades Christmas Tree lighting Our Lady of the Lake Marathon Memorial Day Parade Mound Westonka High School Graduation Fish Fry Traffic Direction (emergencies) Transports Recycling Drop Off Crime Prevention D. A. R. E. assists 11 The Mound Police Reserves received training in first-aid and CPR, defensive tactics, and new officers attended the Hennepin County Reserve Officers courses. Finances: The reserves continue to raise their own funds and are predominantly self- sufficient. The Emergency Preparedness budget also contributes funds to the maintenance of training and equipment for the police reserves. The police reserve account has about $4,700 in balance. Again, in 1995, the severance fund encumbrance is relatively low due to the change made in the disbursement of those funds. The reserve officers now receive a check in December to cover any expenses which they incur during the year. 12 Two new vehicles were purchased in 1995. The vehicles were purchased through the county bid process and are Chevrolet Lumina police package vehicles. We have a total of four Taurus, two Luminas, a Blazer 4-wheel, a Pontiac, and the animal truck in normal service. In 1995, we converted a forfeited Buick Electra for utilization as a D.A.R.E. vehicle with the support of the Rotary Club of Mound and the Mound Crime Prevention Assn. The vehicle is being used by our D.A.R.E. officer and has a great impression on the kids. We purchased an additional in-car video camera in 1995. In 1996 we will be purchasing an additional in-car video camera system for the Buick. This will mean that all marked squad cars will be equipped with the in-car video cameras. The cameras have been used on numerous occasions by the department, and the city's legal representative, to assist .in court proceedings or to clear officers of allegations of misconduct resulting from citizen contacts. A new radar was purchased to replace an older model that was no longer functioning properly. The department also purchased two new lap-top computers for use by officers in the squad cars in order to "free" them up from reports at the office. A new Preliminary Breath Testing (PBT) instruments was purchased to replace a PBT that was no longer functioning properly. A new chair was purchased for the office for the secretary. 13 VII. COMMUNITY EDUCATION / SERVICE The department has stayed involved with the community in a variety of activities in 1995. The following is a brief description of the activities. Crime Prevention Officer Christenson did an excellent job of organizing the departments first National Night Out celebration. Officers attended each neighborhood gathering and passed out information for the adults and novelty items for the kids. Officer Christenson has been conducting neighborhood meetings and developing block watches. Presentations and security evaluations have been done for local banks and businesses. Citizens Academy The police department conducted the first citizens academy in the fall of 1995. Individuals attended classes two hours a night for ten weeks in order to learn, first hand, the operations of the Mound Police Department. The attendee reviews were overwhelming and future academies are being planned. The police reserves and CSO's provide a service of checking periodically on out-of-town resident's homes when notification has been provided to the police department. Westonka Intervention Proeram The police department continues to work closely with the intervention program to assist families that are victims of domestic abuse. Department Tours The police department has conducted a number of tours of our facility for Cub Scouts, Brownies, and on special requests by schools, etc. Demonstrations / Presentations The police department has been involved in a number of public presentations ranging from canine demonstrations to talks about safety with day-care students. The police department has talked to groups concerning drugs, gun safety, vehicle safety, DWI, and personal safety. 14 Mound City Days The department was very involved in this year~s celebrations. Security was provided for the parade, the "Around Mound Run", and the fireworks. The department provides a service of fingerprinting individuals as may be requested. This includes both children and adults. D.A.R.E Proeram Drug Awareness Resistance Education has been implemented at Shirley Hills Elementary School, Grandview Middle School, and Our Lady of the Lake school. The 17 week program is taught to all 5th grade students and we have expanded into the 1st and 3rd grades with a 5 week program. Westonka Community Action Network The department has been actively involved in assisting the task force in defining area problems and developing a network for assisting needy individuals. The department has been designated as a resource for emergency "vouchers" for the County. Homecoming Parade The department assisted the high school with setting up a parade route and then provided security for the parade. Halloween Parade Provided security for children during the parade. Around Mound Run Security was provided for a 5 mile run and two walking courses last year. Elementary school presentations for child safety. Public Safety Days The police department cosponsored a public safety open house with Early Childhood & Family Education. Children were fingerprinted. observed safety presentations, and were able to view police, fire, and medical equipment. Advisory Councils Members of the department are involved advisory councils that meet periodically. in several different 15 This section of the report analyzes the statistical portion of the annual report. Most of the statistics comes from tabulating the information from Initial Call Reports ( ICR'S ), informational reports, and traffic citations. The total number of ICR's in a year is useful for comparing the level of activity of the department relative to previous years. It also allows for comparison between personnel changes and activity levels. Some reporting changes were made in 1986 to alleviate statistical duplication that was found in the previous system. TOTAL INCIDENTS PER YEAR 1987 THROUGH 1995 INCIDENTS / MONTH 1987 13,445 1,120 1988 15,582 1,298 1989 14,559 1,213 1990 13,680 1,140 1991 13,207 1,101 1992 13,578 1,130 1993 16,897 1,408 1994 16,239 1,353 1995 14,515 1,210 1995 reflected a decrease in total contacts of 9%. The serious incidents of crime reported to the police department are categorized into Part I and Part II Offenses. Part I Offenses: Part I Offenses include major crimes such as homicide, criminal sexual conduct, robbery, assault, burglary, larceny, vehicle theft, and arson. Although Part I Offenses are a small percentage of reported crimes, it is these crimes that demand the most attention from the police department in terms of investigation and commitment of resources. 16 -'735 Part II Offenses: Part II Offenses include the crimes of forgery, child abuse / neglect, vandalism, stolen property, sexual misconduct, weapons violations, narcotics violations, liquor violations, DWI, simple assault, domestic assault, embezzlement, harassment, public peace, juvenile status offenses, and other violations. A serious concern are in the rise in violent crimes even though overall contacts are down. We experienced significant jumps in robbery, criminal sexual contact, aggravated assault, arson, and domestic abuse. The clearance rate for combined Part I and Part II Offenses was 56%. Part I Offenses were down 26% and Part II were down 7% compared to last year. Burglaries dropped by 12%, larcenies decreased by 28%. Criminal sexual conduct cases were up 31% and child protection dropped by 31%. Our combined clearance rates rose by 4%. Part I and Part II Offenses are the incidents that necessitate the most time and effort from the police department. Initial call time is greater in gathering pertinent information at the scene and the greatest amount of investigation and follow-up is dedicated to these types of crimes. Traffic Offenses: Traffic Offenses include both moving and non-moving violations. An examination of the number and percentage of traffic stops, as part of the total number of incidents, allows one to determine the degree to which vehicular traffic and pedestrian movement affects the department's work load. It should also be noted that the more visible that patrols are maintained, the more likely is the positive impact in deterring serious crimes. In 1995, traffic citations accounted for 1,856 police contacts, up 16% from 1994. Property damage and personal injury accidents were down slightly; 8%. There were 52 DWI arrests (down 40%) and of those, approximately 27% were repeat offenders for gross misdemeanor or aggravated violations. The average test was · 156 blood alcohol content (b.a.c.). The highest reading was a .23 b.a.c.; the legal limit is .10 b.a.c.. 17 Property: Property loses were valued at $222,456.00 in 1995, down 27%. Child Protection: The department investigated 45 child protection issues and 17 criminal sexual conduct case for the year. These cases continue to be the single most time-consuming cases we handle. Domestic Dispute Cases: The department responded to 122 domestic situations; 65 with assaults. The number of actual domestic assaults increased by 62%, and the total number increased by 36%. Arrests: The department processed and booked 225 adults in 1995, down slightly. There were 26 adults charged for felonies, 377 adults charged with misdemeanors, 49 juveniles taken into custody for felonies, and 173 juveniles taken into custody for misdemeanors. Animal Complaints: The department responded to 1,118 animal and inspections complaint issues during 1995. This is down less than 26% from the 1994 total. 18 Run: 29-Jan-96 19:01 PRO03 MOUND POLICE DEPARTMENT Page Primary ISN~s only: No Date Reported range: 01/01/95 - 12/31/95 tivity codes: ALt Status: All Property lyl~es: Ail Property Descs: All Brands: All Models: Alt Officers/Badges: Enfors Property Report STOLEN/RECOVERED BY DATE REPORTED Prop Prop Inc no ZSN Pr Prop Date Rptd Stolen Tp Desc SN Stat Stolen Value Date Recov'd Quantity Act Brand Model Off-1 Off-2 Recov~d Value Code Assnd Assnd Prop type Totals: 84,070 Prop type Totals: 35,000 Prop type Totals: 400 Prop type Totals: 51 Prop type Totals: 23,100 Prop type Totals: 4,040 Prop type Totals: 2,425 Prop type Totals: 1,343 Prop type Totals: 82 Prop type Totals: 850 Prop type Totals: 6,700 Prop type Totals: 7,965 Prop type Totals: 700 Prop type Totals: 520 Prop type Totals: 10,233 Prop type Totals: 12,752 Prop type Totals: 15,638 Prop type Totals: 315 Prop type Totals: 2,106 Prop type Totals: 10,056 Prop type Totals: 4,110 222,456 Report Totals: 0 3.000 0 1.000 0 1.000 0 2.000 18,000 7.000 440 25. 000 0 4.000 20 10.000 50 18.000 0 3.000 1,400 2.000 520 13.000 0 1.000 0 3.000 603 73. 000 920 29.000 786 45.000 0 2.OOO 310 16.000 0 23.000 1,107 . 144.000 24,156 425.000 19 MOUND POLICE DEPARTMENT YEARLY REPORT - 1995 DWI More Than .10% BAC Careless/Reckless Driving Driving After Susp. or Rev. Open Bottle Speeding No DL or Expired DL Restriction on DL Improper, Expired or No Plates Stop Arm Violations Stop Sign Violations Failure to Yield Equipment Violations H&R Leaving the Scene No Insurance Illegal or Unsafe Turn Over the Centerline Parking Violations Crosswalk Dog Ordinances Code Enforcement Seat Belt MV/ATV Miscellaneous Tags -52 0 5O 0 14 6 73 2 6 0 564 24 17 1 4 0 161 2 11 85 3 3 3 86 4 6 0 274 9 2 1 4 1 346 0 4 1 37 0 7 0 32 4 0 0 74 4 TOTAL 1,912 66 20 Insurance Traffic Equipment Crosswalk Animals Trash/Derelict Autos Seat Belt Trespassing Window Tint Miscellaneous TOTAL WARR;tNT ARRESTS Felony Misdemeanor MOUND POLICE DEPARTMENT YEARLY REPORT 1995 Adult 260 186 299 5 76 203 9 0 5 158 1,201 10 86 Juveniles 27 14 27 0 0 0 0 0 0 4 72 21 MOUND POLICE DEPARTMENT CRIME ACTIVITY REPORT 1995 GENERAL ACTIVITY SUMMARY Hazardous Citations Non-Hazardous Citations Hazardous Warnings Non-Hazardous Warnings Verbal Warnings Parking Citations DWI Over .t0 Property Damage Accidents Personal Injury Accidents Fatal Accidents Adult Felony Arrests Adult Misdemeeanor Arrests Juvenile Felony Arrests Juvenile Misdemeanor Arrests Part I Offenses Part II Offenses Medicals Animal Complaints Ordinance Violations Other Public Contacts YEAR TO DATE 833 655 216 740 727 346 52 5O 98 32 0 26 377 49 173 283 784 350 669 539 7,516 LAST YEAR TO DATE 672 535 194 379 734 341 87 75 103 39 0 33 425 89 117 385 841 342 1,007 501 9,340 TOTAL Assists Follow-Ups HCCP Mutual Aid Given Mutal Aid Requested 14,515 877 377 33 193 148 16,239 543 462 45 146 111 MOUND POLICE DEPARTMENT 1995 YEARLY REPORT O~'~'~.NSES CLEARED EXCEPT- CLEARED BY ARRESTED REPORTED UN~O. UNDED _ CLEARED ARREST ADULT JUV PART I CRIMES Homicide Criminal Sexual Conduct Robbery Aggravated Assault Burglary Larceny Vehicle Theft Arson 0 0 0 0 0 0 17 3 1 9 7 3 5 0 0 4 2 6 8 0 1 4 1 7 44 5 4 1 0 1 191 9 15 27 6 25 10 1 2 1 0 1 8 0 1 3 0 6 TOTAJ~ 283 18 24 49 16 49 PART II CRIMES Child Abuse/Neglect 32 Forgery/NSF Checks 19 Criminal Damage to Property 119 Weapons 9 Narcotic Laws 34 Liquor Laws 17 DWI 52 Simple ;~ssault 62 Domestic Assault 65 Domestic (No Assault) 57 Harassment 47 Juvenile Status Offenses 99 Public Peace 17 Trespassing 4 Ail Other Offenses 151 18 2 6 6 0 2 3 7 6 20 2 16 11 3 9 1 2 3 i 6 0 1 32 28 6 0 1 26 38 10 0 0 52 52 0 3 24 16 8 12 2 12 31 30 1 0 0 0 0 0 0 8 4 5 1 0 27 67 0 96 0 1 13 17 2 0 2 t 0 1 5 6 95 97 3 TOTAL 784 33 105 364 291 167 PART II & PART IV Property Damage Accidents 98 Personal Injury Accidents 32 Fatal Accidents 0 Medicals 350 A~imal Complaints 669 Mutual Aid 193 Other Genera] Investigations 7,516 TOTAL 8,858 HCCP 33 Inspections 539 TOTAL 10,497 51 129 413 307 216 MOUND POLICE DEPARTMENT POLICE/CRIME ACTIVITY REPORT Hazardous Citation Non-Hazardous Citations Hazardous Warnings Non-Hazardous Warnings Verbal Warnings Parking Citations DWI Over .10 Property Damage Accidents Personal Injury Accidents Fatal Accidents Adult Felony Arrests Adult Misdemeanor Arrests Juvenile Felony Arrests Juvenile Misdemeanor Arrests Part I Offenses Reported Cleared Arrests Made Part II Offenses Reported Cleared Arrests Made Medicals Animal Complaints Ordinance Violations Other Public Contacts 1990 1991 1992 1,082 835 710 340 280 323 74 32 138 333 341 421 1,503 1,273 1,143 381 468 569 97 79 63 71 52 44 74 98 86 21 33 22 0 0 1 61 48 62 590 404 426 50 21 56 206 i15 91 322 378 354 1t2 91 131 91 55 96 767 694 732 498 438 441 401 331 441 371 325 300 887 1,105 896 6,280 6,503 6,983 1993 702 702 171 307 1,263 346 73 58 78 25 0 6] 328 45 86 338 122 92 782 473 324 399 1,518 9,564 1994 672 535 194 379 734 341 87 75 103 39 0 33 425 89 i17 385 120 1t4 515 451 342 1, OO7 501 9,340 1993 833 655 216 740 727 346 52 50 98 32 0 26 377 49 173 283 91 65 784 502 458 350 669 539 7,516 Total 13,510 13,084 13,420 16,846 16,239 14,515 Assists 549 631 896 538 543 877 Follow-ups 192 164 299 328 462 377 Mutual Aid 160 123 148 177 177 193 24 IX. EMERGENCY PREPAREDNESS ( CIVIL DEFENSE ) The Emergency Preparedness budget came in below budget this year. There were no major, unexpected expenses this year. Again, this year, hazardous materials continue to be a major concern for Emergency Preparedness. The city receives approximately $4,000 from FEMA (Federal Emergency Management Association) in the form of a grant. We spent $3,356.00 for emergency preparedness in addition to salaries that are accounted for in the police budget. Most of the money allocated to Emergency Preparedness is used by, and for, the reserve unit. The reserve unit uses a portion of the money for training and uniforms. The reserves are also reimbursed for their expenses from this fund. In 1995, an exercise group was formed for the Lake Minnetonka area and a large scale exercise is being planned for September of 1996. Most of the surrounding departments, both fire and police, are involved in the planning as well as local hospitals and Hennepin County. Mound is hosting the planning group. 25 '74 X. SOUTHWEST METRO DRUG TASK FORCE Attached is the annual report of the drug task force in which we are a member. We believe the task force is doing an excellent job and deserves our continued support, the major drugs of use in our area continues to be marijuana, cocaine, and LSD. 26 MOUND POLICE DEPAR~NT 1995 YF_J%P~LY REPORT O~'~'mNSES CLEARED EXCEPT- CLEARED BY ARRESTED REPO~.TED %l~TI~OUND ED CLEARF2~ A/~REST ADULT J~V PART I CRIMES Homicide 0 0 0 Criminal Sexual Conduct 17 3 1 Robbery 5 0 0 Aggravated Assault 8 0 1 Burglary 44 5 4 Larceny 191 9 15 Vehicle Theft 10 1 2 Arson 8 0 1 0 9 4 4 1 27 1 3 TOTAL 283 18 24 49 0 0 7 3 2 6 1 7 0 1 6 25 0 1 0 6 16 49 P;tRT II CRIMES Child ;tbuse/Neglect 32 18 2 6 6 Forgery/NSF Checks 19 2 3 7 6 Criminal Damage to Property 119 2 16 11 3 Weapons 9 1 2 3 1 Narcotic Laws 34 0 1 32 28 Liquor Laws 17 0 1 26 38 DWI 52 0 0 52 52 Simple Assault 62 3 24 16 8 Domestic Assault 65 2 12 31 30 Domestic (No Assault) 57 0 0 0 0 Harassment 47 0 8 4 5 Juvenile Status Offenses 99 0 27 67 0 Public Peace 17 0 t 13 17 Trespassing 4 0 2 1 0 All Other Offenses 151 5 6 95 97 0 20 9 6 6 10 0 12 1 0 1 96 2 1 TOTAL 784 33 105 364 291 167 PART II & P~RT IV Property Damage Accidents 98 Personal Injury Accidents 32 Fatal Accidents 0 Medicals 350 Animal Complaints 669 Mutual Aid 193 Other General Investigations 7,516 TOTAL 8,858 HCCP 33 Inspections 539 TOTAL 10,497 51 129 413 307 216 MOUND POLICE DEPARTMENT YEARLY REPORT - 1995 DWI More Than .10% BAC Careless/Reckless Driving Driving After Susp. or Rev. Open Bottle Speeding No DL or Expired DL Restriction on DL Improper, Expired or No Plates Stop Arm Violations Stop Sign Violations Failure to Yield Equipment Violations H&R Leaving the Scene No Insurance Illegal or Unsafe Turn Over the Centerline Parking Violations Crosswalk Dog Ordinances Code Enforcement Seat Belt MV/ATV Miscellaneous Tags ~ULT JUVENI~ -52 0 50 0 14 6 73 2 6 0 564 24 17 1 4 0 161 2 11 1 85 3 3 3 86 4 6 0 274 9 2 1 4 1 346 0 4 1 37 0 7 0 32 4 0 0 74 4 TOTAL 1,912 66 Insurance Traffic Equipment Crosswalk Animals Trash/Derelict Autos Seat Belt Trespassing Window Tint Miscellaneous TOTAL WARRANT ARRESTS Felony Misdemeanor MOUND POLICE DEPARTMENT YEARLY REPORT 1995 260 186 299 5 76 203 9 0 5 158 1,201 10 86 27 14 27 0 0 0 0 0 0 4 72 0 6 MOUND POLICE DEPARTMENT CRIME ACTIVITY REPORT 1995 GENERAL ACTIVITY SUMMA/~Y Hazardous Citations Non-Hazardous Citations Hazardous Warnings Non-Hazardous Warnings Verbal Warnings Parking Citations DWI Over .i0 Property Damage Accidents Personal Injury Accidents Fatal Accidents Adult Felony Arrests Adult Misdemeeanor Arrests Juvenile Felony Arrests Juvenile Misdemeanor Arrests Part I Offenses Part II Offenses Medicals Animal Complaints Ordinance Violations Other Public Contacts YEAR TO DATE 833 655 216 740 727 346 52 5O 98 32 0 26 377 49 173 283 784 350 669 539 7,516 LAST YEAR TO DATE 672 535 194 379 734 341 87 75 103 39 0 33 425 89 117 385 841 342 1,007 501 9,340 TOTAL Assists Follow-Ups HCCP Mutual Aid Given Mural Aid Requested 14,515 877 377 33 193 148 16,239 543 462 45 146 111 MOUND POLICE DEPAR~qENT POLICE/CRIME ACTIVITY REPORT Hazardous Citation Non-Hazardous Citations Hazardous Warnings Non-Hazardous Warnings Verbal Warnings Parking Citations DWI Over .10 Property Damage Accidents Personal Injury Accidents Fatal Accidents Adult Felony Arrests Adult Misdemeanor Arrests Juvenile Felony Arrests Juvenile Misdemeanor Arrests 1990 1991 1992 1993 1994 1995 1,082 835 710 702 672 833 340 280 323 702 535 655 74 32 138 171 194 216 333 341 421 307 379 740 1,503 1,273 1,143 1,263 734 727 381 468 569 346 341 346 97 79 63 73 87 52 71 52 44 58 75 50 74 98 86 78 103 98 21 33 22 25 39 32 0 0 1 0 0 0 61 48 62 61 33 26 590 404 426 328 425 377 50 21 56 45 89 49 206 115 91 86 117 173 Part I Offenses Reported 322 378 354 338 385 283 Cleared 112 91 131 122 120 91 Arrests Made 91 55 96 92 114 65 Part II Offenses Reported 767 694 732 782 841 784 Cleared 498 438 441 473 515 502 Arrests Made 401 331 441 324 451 458 Medicals 371 325 300 399 342 350 Animal Complaints 887 1,105 896 1,518 1,007 669 Ordinance Violations - 501 539 Other Public Contacts 6,280 6,503 6,983 9,564 9,340 7,516 Total 13,510 13,084 13,420 16,846 16,239 14,515 Assists 549 631 896 538 543 877 Follow-ups 192 164 299 328 462 377 Mutual Aid 160 123 148 177 177 193 Run: 29- Jan-96 19:01 PR003 HOUND POLICE DEPARTHENT Primary ISN's onLy: No Date Reported range: 01/01/95 - 12/31/95 Activity cedes: All Property Status: All Property Types: Property Descs: All Brands: Node[s: All Officers/Badges: All Enfors Property Report STOLEN/RECOVERED BY DATE REPORTED Prop Prop In ~ ISN Pr .Prop Date Rptd Stolen Tp Desc SN Stat Stolen Value Date Recov'd Quantity Act Recov,d Value Code Page Brand Node[ Off-1 Off-2 Assnd Assnd Prop type Totals: 84,070 Prop type Totals: 35,000 Prop type Totals: 400 Prop type Totals: 51 Prop type Totals: 23,100 Prop type Totals: 4,040 Prop type Totals: 2,425 Prop type Totals: 1,343 Prop type Totals: 82 Prop type Totals: 850 Prop type Totals: 6,?00 Prop type Totals: 7,965 Prop type Totals: 700 Prop type Totals: 520 Prop type Totals: 10,233 Prop type Totals: 12,752 Prop type Totals: 15,638 Prop type Totals: 315 Prop type Totals: 2,106 Prop type Totals: 10,056 Prop type Totals: 4,110 Report Totals: 222,456 0 3.000 0 1.000 0 1.000 0 2.000 18,000 ?.000 440 25.000 0 4.000 20 10.000 5O 18.000 0 3.000 1,400 2.000 520 13.000 0 1.000 0 3.000 603 73.000 920 29.000 ?86 45.000 0 2.000 310 16.000 0 23.000 1,107 144.000 24,156 425.000 Run: 29-Jan-96 13:26 CFS08 Primary ISN's only: No ~eported range: 01/01/95 - 12/31/95 'ange each day: 00:00 - 23:59 How Received: All Activity Resulted: Alt Dispositions: ALL Officers/Badges: All Grids: Alt Patrol Areas: Alt Days of the week: ALt MOUND POLICE DEPARTMENT Enfors Calls For Service INCIDENT ANALYSIS BY ACTIVITY COOE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS 9000 9001 9002 9003 9004 9008 9014 9015 9016 9017 9018 9019 9020 9021 9022 9023 9024 9025 SPEEDING 564 J-SPEEDING 24 NO D/L, EXPIRED D/L 17 J-NO D/L, EXPIRED D/L 1 RESTRICTED D/L 4 ILLEGAL PASSING 1 OPEN BOTTLE 6 STOP SIGN 85 J-STOP SIGN 3 FAILURE TO YIELD 3 J-FAILURE TO YIELD 3 EQUIPMENT VIOLATION 80 J-EQIPMENT VIOLATION 4 CARELESS/RECKLESS 14 J-CARELESS/RECKLESS 6 EXHIBITION DRIVING 5 J-EXHIBITION DRIVING 1 ILLEGAL/UNSAFE TURNS 2 J-ILLEGAL/UNSAFE TURNS 1 OVER THE CENTER LINE 4 J-OVER THE CENTER LINE 1 CROSSWALK VIOLATION 4 9027 9030 Page Run: 29-Jan-96 13:26 CFS08 Primary ISN's only: No Date Reported range: 01/01/95 - 12/31/95 Tima range each day: 00:00 - 23:59 How Received: ALL Activity ResuLted: AL[ Dispositions: AIL Officers/Badges: AIL Grids: ALt Patrol Areas: Days of the week: AIL ACTIVITY COOE DESCRIPTION 9031 J-CROSSWALK VIOLATION 9032 NO PASSING 9034 STOP ARM VIOLATION 9035 J-NO PASS]NG 9036 OBSTRUCTED VISION 9038 ALL OTHER TRAFFIC 9039 J-ALL OTHER TRAFFIC 9040 NO SEATBELT 9041 J-NO SEATBELT 9050 ALLOWING INCOMPETENT TO DRIVE 9100 PARKING/ALL OTHER 9140 NO PARKING/WINTER HOURS 9150 NO TRAILER PARKING 9200 DAS/DAR/DAC 9201 J-DAS/DAR/DAC 9210 PLATES/NO-IMPROPER-EXPIRED 9211 J-PLATES/NO-EXPIRED-IMPROPER 9220 NO INSURANCE/PROOF OF 9221 J-NO INSURANCE/PROOF OF 9240 CNANGE OF DOMICILE 9241 J-CHA#GE OF DOMICILE 9300 LOST ARTICLES/OTNER MOUND POLICE DEPARTMENT Enfors CaLLs For Service INCIDENT ANALYSIS BY ACTIVITY COOE NUMBER OF INCIDENTS 1 4 11 1 6 32 4 1 157 184 5 2 161 2 274 9 40 1 8 Page Run: 29-Jan-96 13:26 CFS08 Primary ISN's on[y: No Reported range: 01/01/95 - 12/31/95 ~ange each day: 00:00 - 23:59 Now Received: Activity Resulted: AIl Dispositions: AL! Officers/Badges: AIl Grids: All Patrol Areas: Days of the week: AIl MOUND POLICE DEPARTMENT Enfors Ca[Is For Service INCIDENT ANALYSIS BY ACTIVITY CODE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS 9301 LOST PERSONS 9309 FOUND/RUNAWAY 9310 FORFEITURES 9312 FOUND ANIMALS/IMPOUNDS 9313 FOUND PROPERTY 9314 FOUND VEHICLES/IMPOUNDED UNCLAIME DESTROYED ANIMALS 9420 DERELICT AUTO 9430 PERSONAL INJURY ACcIDENTs 9440 H/R PERSONAL INJURY ACC. 9450 PROPERTY DAMAGE ACCIDENTS 9451 N/R PROPERTY DAMAGE ACC. 9452 H & R ACCIDENTS W/TICKET 9465 SNOt~OBILE ACCIDENTS 9520 PUBLIC PROPERTY ACCIDENTS 9561 DOG BITE 9562 CAT BITES 9563 DOG AT LARGE 9564 DOG BARKING DOG LICENSE 4 4 1 45 94 25 25 3 3O 2 80 18 6 1 1 8 3 4 4 1 37 9 9566 ANIMAL ENFORCEMENT TICKETS 9567 DANGEROUS DOG Page Run: 29-Jan-96 13:26 CFS~ Primary ISN's only: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 Now Received: All Activity Resulted: AlL Dispositions: All Officers/Badges: ALl Grids: ALl Patrol Areas: AIL Days of the week: MOUND POLICE DEPARTMENT Enfors CaLls For Service INCIDENT ANALYSIS BY ACTIVITY CODE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS 9700 MEDICAL/SU 2 9710 MEDICAL/ASU 21 9720 MED%CAL/DOA 9 9730 MEDICALS 280 9731 MEDICALS/DX 22 9732 MEDICALS/CI 9 9735 IOD INJURY 4 9740 MENTAL CASES 3 9750 FIRES 6 9800 ALL OTHER/UNCLASSIFIED 66 9801 DOMESTIC/NO ASSAULT 57 9802 PUBLIC ASSIST 21 9810 LOITERING/LURKING 1 9900 ALL HCCP CASES 33 9904 OPEN DOOR/ALARMS 80 9910 MISC. SERVICES BY OFFICERS 5 9911 JUVENILE STATUS OFFENSES 1 9913 CHIPS 1 9920 INSPECTIONS DEPARTMENT 41 9921 INSPECTIONS CITATION 4 9930 HANDGUN APPLICATION 66 9931 HANDGUN DENIALS 3 Page Run: 29-Jan-96 13:26 CFS08 Primary ISN's only: No range: 01/01/95 - 12/31/95 each day: 00:00 - 23:59 How Received: All Activity Resulted: All Dispositions: All Officers/Badges: All Grids: All Patrol Areas: All Days of the week: All ACTIVITY COOE DESCRIPTION 9935 LIQUOR BACKGROUND 9943 PROWLER 9944 UNWANTED GUEST 9945 SUSPICIOUS PERSON 9950 INFO/INT 9951 SEX OFFENDERS WARRANTS 9991 9992 9993 9994 9996 A0022 Al151 A2242 A2331 A2345 A2535 9990 MISC. VIOLATIONS J-MISC. VIOLATIONS MUTUAL AID/8100 MUTUAL AID/6500 MUTUAL AID/ ALL OTHER MUTUAL AID/NARCOTICS ASLT-UNK DEGREE-UNK ACT-FIREARM-ADLT ACQ ASLT 1-GREAT BODILY HARM-HANDS ETC-ADLT-FAM ASLT 2-SUBSTANTIAL INJURY-OTHR WEAP'ADLT-ACQ ASLT 2-1NFLICTS BODILY HARM-KNIFE ETC-ADLT-FAM ASLT 2-1NFLICTS BODILY HARM-OTH WEAP-CHLD-ACQ ASLT 2-THREAT BOD%LY HARM-KNIFE ECT-CHLD-ACQ ASLT 3-SUBSTANTIAL INJURY-HANDS ETC-CHLD-ACQ A5001 ASLT 5-UNKNOWN ACT-NO WEAPON-ADLT-FAM A5002 ASLT 5-UNKNOWN ACT'NO WEAPON-ADLT-ACQ MOUND POLICE DEPARTMENT Enfors Ca[ts For Service INCIDENT ANALYSIS BY ACTIVITY COOE NUMBER OF INCIDENTS 1 1 2 7 11 1 102 13 4 82 72 36 2 1 1 1 1 1 1 1 1 Page 5 Run: 29-Jan-96 13:26 CFS08 Primary ISN~s only: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 How Received: Activity Resulted: All Dispositions: All Officers/Badges: All Grids: All Patrol Areas: All Days of the week: All ACTIVITY CODE DESCRIPTION A5315 A5351 A5352 A5353 A5354 A5355 ASLT 5-INFLT BODILY HARM-POSS FRRM-CHLD-ACQ ASLT 5-MS-INFLICT ATTEMPTS HRM-HANDS-ADLT-FAM ASLT 5-MS-INFLICT BD HRM-HANDS-ASLT-AC ASLT 5-MS~:!NFLICT .BD HRM-HANDS-ADULT-STR ASLT 5-MS-INFLICT BD HRM-HANDS-CHLB-FAM ASLT 5-MS-INFLICT BD HRM-HANDS-CHLD-ACQ A5356 ASLT 5-MS-INFLICT BD HRM-HANDS-CHLD-STR ASLT 5-THRT BODILY HARM-NO WEAP-ADLT-FAM ASLT 5-THRT BOOILY HARM-NO WEAP-ADLT-ACQ ASLT 5-THRT BODILY HARM-NO WEAP-CHLD-ACQ ASLT 5-THRT BOOILY HARM-NO WEAP-STR ASLT 5-THRT BODILY HARM-FIREARM-CHLD-ACQ ASLT 5-THRT BODILY HARM-KNIFE ETC-ADLT-FAM TERR THREATS-INFLT BH-UNK WEAP-POLICE BURG 1-OCC RES FRC-U-UNK WEAP-UNK ACT BURG 1-OCC RES FRC-N-UNK WEAP-COM THEFT BURG 1-OCt RES NO FRC-D-UN WEAP-COH THEFT BURG 1-OCC RES NO FRC-N-UN WEAP-CON PROPERTY BURG 3-UNOCC RES FRC-D-UNK WEAP-COM THEFT BURG 3-UNOCC RES FRC-U'UNK WEAP-COH THEFT BURG 3-UNOCC RES NO FRC-D-UNK WEAP-CON THEFT BURG 3-UNOCC RES NO FRC'U'UNK WEAP-COH THEFT A5501 A5502 A5505 A5506 A5525 A5531 A9507 Bl160 Bl164 B1234 B1265 B3334 B3394 B3434 B3494 MOUND POLICE DEPARTMENT Enfors Calls For Service INCIDENT ANALYSIS BY ACTIVITY CODE NUMBER OF INCIDENTS 1 41 25 2 ~ 2O 21 2 2 6 2 1 1 1 1 2 1 2 1 1 3 2 10 Page Run: 29-Jan-96 13:26 CFSO8 Primary %SN's only: No Reported range: 01/01/95 - 12/31/95 ,ange each day: 00:00 - 23:59 How Received: All Activity Resulted: All Dispositions: All Officers/Badges: Grids: At[ Patrol Areas: AIl Days of the week: Ali MOUND POLICE DEPARTMENT Enfors Calls For Service INCIDENT ANALYSIS BY ACTIVITY COOE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS BURG 3-UNOCC NRES FRC-D-UNK WEAP-CON THEFT BURG 3-UNOCC NRES FRC-N-UNK WEAP-COM THEFT BURG 3-UNOCC NRES FRC-U-UNK WEAP-COM THEFT BURG 3-UNOCC NRES NO FRC-U-UNK NEAP-CC)Id THEFT BURG 4-AT FRC NRES-N-UNK NEAP-UNK ACT BURG 4-AT FRC NRES-U-UNK NEAP-UNK ACT BURG 4-UNOCC RES FRC-D-UNK NEAP-UNK ACT B3734 B3764 83794 B3894 84060 B4090 B4390 BURG 4-UNOCC RES FRC-U-UNK NEAP-UNK ACT B4730 84790 B4830 B4860 B4960 B4990 Cl111 Cl132 01991 C2111 C2992 BURG 4-UNOCC NRES FRC-D-UNK WEAP-UNK ACT BURG 4-UNOCC NRES FRC-U-UNK ~EAP-UNK ACT BURG 4-UNOCC NRES NO FRC-D-UNK ~EAP-UNK ACT BURG 4-UNOCC NRES NO FRC-N-UNK WEAP-UNK ACT BURG 4-AT FRC RES-N-UNK WEAP-UNK ACT BURG 4-AT FRC RES-U-UNK ~EAP-UNK ACT FORGERY-FE-MAKE ALTER DESTROY-CHECK-PERSON FORGERY-FE-MAKE ALTER DESTROY-DOCUM-BUSINESS FORGERY-FE-OTHER ACT-OTHER TYPE-PERSON FORGERY-GM-MAKE ALTERDESTROY-CHECK-PERSON FORGERY-GM-OTH ACT-OTHER TYPE-BUSINESS FORGERY-MS-MAKE ALTER DESTROY-CHECK-PERSON FORGERY-MS-UTT-POSS-PLACE-CHECK-PERSON FORGERY-MS-UTT-POSS-PLACE-CHECK-BUSINESS 1 2 3 4 1 1 1 2 1 1 1 1 1 2 3 1 1 1 1 1 3 1 C3211 C3212 Page Run: 29-Jan-96 13:26 CFS~ Primary ISN's only: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 How Received: Activity Resulted: Ali Dispositions: AlL Officers/Sadges: At[ Grids: Patrol Areas: AIl Days of the ueek: MOUND POLICE DEPARTMENT Enfors Calls For Service INCIDENT ANALYSIS BY ACTIVITY COOE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS C37E1 FORGERY-MS-ENDORSE-CHK-200 OR LESS-PER C3921 FORGERY-MS-OTH ACT-INSTR-PERSON D2440 DRUGS'SCH 1 NON NARC'POS SEL'MARIJU-UNK CHAR D2540 DRUGS-SCH 1 NON NARC'POSSESS'MARIJU-UNK CHAR DRUGS-SMALL AMOUNT MARIJUANA-POSSESSION DRUGS-DRUG PARAPH- POSSESS-UNK-UNK ESC-GM-CUST CHG CONV-NO 14EAP-OTH CUST ESC-GN-FLEE AN OFFICER ARSON 1-1NHAB-NO 14EA-SG RESID-$20000 MORE ARSON I'UNINHB'NO 14EA-OT RESID'$300-$2499 ARSON 3-FE-UNK COND-MTR VEH-$20000 MORE ARSON 3-FE-UNK COND-OT MOBI-$300-$2499 ARSON 3-MS-UNK COND-OT PROP-S299 LESS ARSON 3-MS-UNINHB-NO 14EA-OT PROP-S299 LESS NEGLIGENT FIRE-MS-OT PROP-UNK LOSS NEGLIGENT FIRE-MS-OT PROP-299 LESS CRIM AGNST FAM-MS-NEGLECT OF A CHILD CRIM AGNST FAM-MS-MALIC PUNISHMENT CHILD TRAFFIC-GM-DUI LIQUOR-UNK INdURY-UNK VEH TRAFFIC-GM-AGG DUI-UNK INJ-UNK VEH TRAFFIC-GM-OTHER ACT-UNK INJ-UNK VEH TRAF-ACC-G[,I-AL 10 MOR~-UNK INJ-UNK VEH 1 1 1 1 21 11 1 2 1 1 1 1 1 1 1 1 11 1 9 9 5 11 D8500 DC500 E4103 E4700 Fl111 F1224 F3081 F3094 F4005 F4205 F?O00 F7005 13060 13070 J2500 J2700 J2900 J2EO0 Page Run: 29-Jan-96 13:26 CFS08 Primary ISN's only: leported range: ~ange each day: How Received: Activity Resulted: Dispositions: Officers/Badges: Grids: Patrol Areas: Days of the week: No 01/01/95 - 12/31/95 00:00 - 23:59 All All All All All MOUND POLICE DEPARTMENT Enfors Calts For Service INCIDENT ANALYSIS BY ACTIVITY CODE ACTIVITY CODE NUMBER OF DESCRIPTION INCIDENTS J3500 J3900 J3EO0 J3EO5 K5552 K6004 L1043 L1333 L3053 L3173 L5077 L517~ L5174 L7004 L7021 L702~ L70~2 L7043 TRAF-ACCID-MS-DRIVE UNDER INFLUENCE OF LIQUOR TRAFFIC-MS-OTHER TRAF-ACC-MS-AL 10 MORE-UNK INJ-UNK VEH TRAF-ACC-MS-AL 10 MORE-UNK INJ-WTRCRFT FALSE IMPRISON-INTENT CONFIN-HANDS-ADLT-ACQ DEPRIVE OF PARENTAL RIGHTS-UNK WEAP-CHLD-FAM CSC 1-UNK ACT-GUARDIAN-UNDER 13-F CSC 1-UNK ACT-GUARDIAN-UNDER 13-F CSC 1-FRC OR COERCN-GUARDIAN-13-15-F CSC 2-UNK ACT-POS AUTH-UNDER 13-F CSC 2-NO FRC-ACQUAINT-UNDER 13-F CSC 3-UNK ACT-ACQUAINT-UNDER 13-F CSC 3-NO FRC-ACQUAINT'13-15-F CSC 3-NO FRC-ACQUAINT-13-15-M CSC 4-UNK ACT-UNK ASSAIL-13-15-M CSC 4-UNK ACT-PARENT-UNDER 13-F CSC 4-UNK ACT-PARENT-UNDER 13-M CSC 4-UNK ACT-OTH FAM-UNDER 13-M CSC 4-UNK ACT-OTH FAM-UNDER 13-F CSC 4-UNK ACT-OTH AUTH-UNK AGE-M CSC 4-UNK ACT-ACQUAINT-UNDER 13-F CSC 4-UNK ACT-ACQUAINT-UNDER 13-M 2 31 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 L7071 L7072 Page 9 Run: 29-Jan-96 13:26 CFS08 Primary ]SN's onLy: No Date Reported range: 01/01/gS - 12/31/95 Time range each day: 00:00 - 23:59 How Received: ALL Activity ResuLted: ALL Dispositions: AL[ Officers/Badges: AL[ Grids: ALL Patrol Areas: AL[ Days of the week: ALL ACTIVITY CODE DESCRIPTION MOUND POLICE DEPARTMENT Enfors Ca[Is For Service INCIDENT ANALYSIS BY ACTIVITY CODE NUMBER OF INCIDENTS M3001 JUVENILE-ALCOHOL OFFENDER 10 M3004 JUVENILE-PETTY OFFENDER 1 M3005 JUVENILE-USE OF TOBACCO 3 M4106 LIQUOR-PROCURING LIQUOR FOR A MINOR 2 M4199 LIQUOR - OTHER 15 M5313 JUVENILE-CURFEW 19 M5350 JUVENILE-RUNAWAY 75 M5532 HEALTH-SAFETY-HAZ WASTE-UNLAWFUL DISPOSAL 1 M6201 CONSERVATION-ANIMALS 1 M6202 CONSERVATION-FISH 1 M7401 SALE OF TOBACCO TO CHILDREN 1 M8001 MISTREATMENT-PERSONS-RESIDENTS-PATIENT CONFINE 1 M8199 CRUELTY TO ANIMALS-OTHER 4 N0310 DISTURBING PEACE-UNK-STALKING-UNKNOWN 1 N1310 DISTURBING PEACE-FE-STALKING-UNKNOI4N 13 N3030 DISTURB PEACE-MS-DISORDERLY CONDUCT 12 N3060 DISTURB PEACE-MS-CONCEALING IDENTITY 1 N)O?O DISTURB PEACE-MS-PUBLIC NUISANCE 5 N3090 DISTURB PEACE-MS-OPEN SEALED LTR-TELEG-PKG-UNK 1 N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 47 02442 OBSENITY-GM-DISTRIB-BOOKS-DEPICT-ADLT-ADLT AUD 1 _ 03602 OBSENITY-MS-INDECENT-EXPOSURE-TO ADULT 1 Page 10 Run: 29-Jen-96 13:26 CF$08 Primary ISN's only: No Reported range: 01/01/95 - 12/31/95 each day: 00:00 - 23:59 Now Received: ALt Activity Resulted: ALl Dispositions: ALL Officers/Badges: ALt Grids: ALL Patrol Areas: ALL Days of the week: AL[ NOUND POLICE DEPARTMENT Enfors Calls For Service ]NC[DENT ANALYSIS BY ACTIV]TY COOE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS 03882 OBSENITY-MS-OBSCENE PHONE CALL-ADULT Pl110 Pl120 P2110 P2120 P2130 P3120 P3130 P3310 P3330 P3600 Ql126 Q1226 Q2298 Q3299 Q3399 R2125 R2133 2 PROP DAMAGE-FE-PRIVATE-UNK INTENT 4 PROP DAMAGE-FE-PUBLIC-UNK INTENT 3 PROP DAMAGE-GM-PRIVATE-UNK INTENT 7 PROP DAMAGE-GM-PUBLIC-UNK INTENT 4 PROP DAMAGE-GM-BUSINESS-UNK INTENT 2 PROP DAMAGE-MS-PRIVATE-UNK INTENT 85 PROP DAMAGE-MS-PUBLIC-UNK INTENT 7 PROP DAMAGE-MS-BUSINESS-UNK INTENT 7 TRESPASS-MS-PRIVATE-UNK INTENT 3 TRESPASS-MS-BUSINESS-UNK INTENT 1 LITTER-UNLAWFUL DEPOSIT OF GARBAGE-MS 11 STLN PROP-FE-RECEIVE-VEHICLES-2500-34999 1 STLN PROP-FE-POSSESS-VENICLES-2500-34999 1 STLN PROP-GM-POSSESS-OTH PROP-201-500 1 STLN PROP-MS-POSSESS-OTN PROP-200 OR LESS 1 STLN PROP-MS-TRANSFER-OTH PROP-200 OR LESS 1 ROBB-AGG-NO BN-NIGHWAY-F]REARM-CHILD-ACQ 1 ROBB-AGG-NO BH-NIGHWAY-KNIFE CUT-ADULT-STR 2 ROBB-AGG-NO BH-BANK-FIREARM-ADULT-STR 1 ROBB-SIMPLE-HIGHWAY-STRONGARM-CHILD-ACQ 1 THEFT-UNK LVL VAL-FRM CABLE COMM SYS-SERVICES 3 R3155 T0142 Page 11 Run: 29-Jan-96 13:26 CFS08 Primary ISN's only: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 How Received: Ail Activity Resulted: All Dispositions: All Officers/Badges: ALL Grids: AL[ Patrol Areas: All Days of the week: MOUND POLICE DEPARTMENT Enfors Calls For Service INCIDENT ANALYSIS BY ACTIVITY COOE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS 1 1 1 4 3 3 1 1 3 3 1 2 1 1 1 3 9 2 12 1 7 4 TB059 THEFT-MORE 2500-FE-YARDS-OTH PROP TBl12 THEFT-MORE 2500-FE-BUSINESS FNDS-SERVICES TB159 THEFT-MORE 2500-FE-MOTOR VEH-OTH PROP TC021 THEFT-501-2500-FE-BUILDING-MONEY TC029 THEFT-501-2500-FE-BUILDING-OTH PROP TC059 THEFT-501-2500-FE-YARDS-OTH PROP TC061 THEFT-501-2500-FE-MAILS-MONEY TC151 THEFT-501-2500-FE-MOTOR VEH-MONEY TC159 THEFT-501-2500-FE-MOTOR VEH-OTH PROP TC169 THEFT-501-2500-FE-WATERCRAFT-OTH PROP TC189 THEFT-501-2500-FE-FISHOUSES-OTH PROP TC999 THEFT-501-2500-FE-OTHER-OTH PROP TF021 THEFT-201-5OO-GM-BUILDING-MONEY TF029 THEFT-201-5OO-GM-BUILDING-OTH PROP TF031 ?HEFT-201-5OO-GM-COIN MACH-MONEY TF059 THEFT-201-5OO-GM-YARDS-OTH PROP TF159 THEFT-201-5OO-GM-MOTOR VEH-OTH PROP TF169 THEFT-201-5OO-GM-WATERCRAFT-OTH PROP TG021 THEFT-LESS 200-MS-BUILDING-MONEY TG025 THEFT-LESS 200-MS-BUILDING-FIREARMS TG029 THEFT-LESS 200-MS-BUIEDING-OTH PROP TG051 THEFT-LESS 200-MS-YARDS-MONEY Page 12 Run: 29-Jan-96 13:26 CFS08 Primary ISN~s onty: ~eported range: ~ange each day: How Received: Activity Resulted: Dispositions: Officers/Badges: Grids: Patrol Areas: Days of the week: No 01/01/95 - 12/31/95 00:00 - 23:59 All ALl ALl All All All Alt MOUND POLZCE DEPARTMENT Enfors Calls For Service %NC%DENT ANALYSIS BY ACTIVITY COOE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS THEFT-LESS 200-MS-YARDS-GRAINS THEFT-LESS 200-MS-YARDS-OTHR PROP THEFT-LESS 200-MS-MAILS-UNKNOt4N THEFT'LESS 200-MS-MAIlS-MONEY THEFT-LESS 200-MS-MAILS-OTHER PROP TG058 TG059 TG060 TG061 TG069 TG099 THEFT-LESS 200-MS-SELF SRV GAS-OTH PROP THEFT-LESS 200-MS-MOTOR VEH-UNKNOi, JN TG151 THEFT-LESS 200-MS-MOTOR VEH-MONEY TG159 THEFT-LESS 200-MS-MOTOR VEH-OTHER TG169 THEFT-LESS 200-MS-WATERCRAFT-OTH PROP TG189 THEFT-LESS 200-MS-FISHOUSES-OTH PROP TKO29 THEFT-501-2500-GM-BUILDING-OTH PROP U1017 THEFT-FE-BY CHECK-201-500 U1234 FRAUD-FE-LONG DIST PHON CALL-$301-$500 U1287 THEFT-FE-SHOPLIFTING-201-500 U1497 THEFT-FE-BICYCLE-NO MOTOR-201-500 UZ23A U2497 U3018 FRAUD-GM-LNG-DIST-PHO-CALL-201-2500 THEFT-GM-BICYCLE-NO MOTOR-201-500 THEFT-MS-BY CHECK-200 OR LESS THEFT-MS-ISSUE ~ORTHLESS CHECK-200 OR LESS THEFT'FE-FLSE'CLA%M-PUB'OFF-201-2500 FRAUO-MS-LONG DIST PHON CALL-UNK LOSS 1 19 1 2 1 1 3 35 7 3 1 2 1 1 1 1 1 2 I 1 1 U3060 U3230 Page 13 Run: 29-Jan-96 13:26 CFS08 Primary ISN~s on[y: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 How Received: Activity Resulted: Dispositions: AIl Officers/Badges: At[ Grids: AIl Patrol Areas: Days of the week: AIl MOUND POLICE DEPARTMENT Enfors Carls For Service INCIDENT ANALYSIS BY ACTIVITY COOE ACTIVITY COOE NUMBER OF DESCRIPTION INCIDENTS FRAUD-MS-LONG D]ST PHON CALL-S250 LESS THEFT-MS-SHOPLIFTING-UNK LOSS THEFT-MS-SHOPLIFTING-200 OR LESS THEFT-MS-SHOPLIFTING-35000-OR MORE THEFT-MS-BICYCLE-NO MOTOR-201-500 THEFT-MS-BICYCLE-NO MOTOR-200 OR LESS THEFT-FE-AUTO-MORE THAN 2500 VEH-MORE THAN 2500-FE-THEFT-TRUCK-AUTO THEFT-VEH-MORE THAN 2500-FE-THEFT-SNOW VEH-501-2500-FE-THEFT-AUTO U3236 U3280 U3288 U3289 U3497 U3498 VA021 VA022 VA024 VB021 VB022 VEH-501-2500-FE-THEFT-TRUCK-BUS VEH-201-5OO-GM-THEFT-AUTO VEH-MORE THAN 2500-FE-THEFT-ATV WEAPONS-MS-POSSESS-EXPLOS-INCEND-NO CHAR WEAPONS-MS-USES-OTHER .TYPE-NO CHAR WEAPONS-MS-CARRY TRANS-OTHER-UNLAW PURPOS WEAPONS-MS-POSSESS-OTHER TYPE-NO CHAR WEAPONS-MS-OTHER ACT-EXPLOS-NO CHAR CRIM AGNST ADMN JUST-GN-OaST LEGAL PROCESS CRIM AGNST ADM JUST-GM-GIVE FLSE NAM'POL CRIM RGNST ADM JUST-MS-GIVE FLSE NAM POL CRIM AGNST ADMN JUST-MS-VIOL ORD PROTECTION 1 1 12 5 17 1 1 1 2 1 1 1 5 1 1 1 1 1 1 19 VD021 VE021 W3150 W3190 ~3599 kr5690 143950 X2080 X2200 X3200 X3250 Page 14 Run: 29-Jan-g& 1]:26 CFS08 MOUND POLICE DEPARTMENT Primary ISNts only: Date Reported range: 'ange each day: HOW Received: Activity Resulted: Dispositions: Officers/Badges: Grids: Parrot Areas: Days of the week: No 01/01/95 - 12/31/95 00:00 - 23:59 Att Att Att Att At[ Att Att Enfors Ca[Is For Service INCIDENT ANALYSIS BY ACTIVITY CODE ACTIVITY COOE DESCRIPTION NUMBER OF INC[DENTS X3400 SEX OFFENDER REGISTER Y3160 CRIM AGNST GOVN-MS-IMPERSONATING AN OFFICER Y3230 CRIM AGNST GOVN-MS-ESCAPE TAX-MTR VEH Page 15 **** Report Totats: 4,285 Run: 29-Jan-96 13:17 OFF01 Primary ]SN's only: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 Dispositions: AIl Activity codes: Officers/Badges: Ali Grids: All ACT ACTIVITY COOE DESCRIPTION A0022 ASLT-UNK DEGREE-UNK ACT-FIREARM-ADLT ACQ Al151 ASLT 1-GREAT BOO ILY HARM-HANDS ETC-ADLT-FAM A2242 ASLT 2-SUBSTANTIAL INJURY-OTHR WEAP-ADLT-ACQ A2331 ASLT 2'INFLICTS BOOILY HARM-KNIFE ETC'ADLT-FAM A2345 ASLT 2-INFLICTS BOOILY NARM-OTH WEAP-CHLD-ACQ A2535 ASLT 2-THREAT BODILY HARM-KNIFE ECT-CHLD-ACQ A3255 ASLT 3-SUBSTANTIAL INJURY-HANDS ETC-CHLD-ACQ A5001 ASLT 5-UNKNO~/N ACT-NO WEAPON-ADLT-FAM A5002 ASLT 5-UNKNOi4N ACT-NO NEAPON-ADLT-ACQ A5315 A5351 A5352 A5353 A5354 A5355 A5356 A5501 A5502 A5505 A5506 A5525 A5531 A9507 ASL? 5-INFLT BOOILY HARM-POSS FRRM-CHLD-ACQ ASLT 5-MS-INFLICT ATTEMPTS HRM-HANDS-ADLT-FAM ASLT 5-MS-INFLICT BD HRM-HANDS-ASLT-AC ASLT 5-MS-INFLICT BO HRM-HANDS-ADULT-STR ASLT 5-MS-INFLICT BD HRM-HANDS-CHLD-FAM ASLT 5-MS-INFLICT BD HRM-NANDS-CHLD-ACQ ASLT 5-MS-INFLICT BD HRM-HANDS-CHLD-STR ASLT 5-THRT BOOILY HARM-NO NEAP-ADLT-FAM ASLT 5-THRT BOOILY HARM-NO ~EAP-ADLT-ACQ ASLT 5-THRT BOO[LY HARM-NO NEAP-CHLD-ACQ ASLT 5-THRT BOO[LY HARM-NO NEAP-STR ASLT 5-THRT BOOILY NARM-FIREARM-CNLD-ACQ ASLT 5-THRT BOOILY HARM-KNIFE ETC-ADLT-FAM TERR THREATS-INFLT BH-UNK NEAP-POLICE '7¢'7 MO(JND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY D[SPOSITIONS Page ..... OFFENSES CLEARED .... OFFENSES UN- ACTUAL ADULT JUVENILE BY EX- PERCENT REPORTED FOUNDED OFFENSES PENDING ARREST ARREST CEPTION TOTAL CLEARED 1 0 1 0 0 1 0 1 100.0 1 0 1 1 0 0 0 0 0.0 1 0 I 0 0 O I 1 100.0 1 0 1 0 1 0 0 1 100.0 1 0 1 0 0 1 0 1 100.0 1 0 1 0 0 1 O 1 100.0 1 0 1 0 0 1 0 1 100.0 1 0 1 0 1 0 0 1 100 1 0 1 1 0 0 0 0 0.0 1 0 1 0 0 1 O 1 100.0 41 2 39 4 24 1 10 35 89.7 24 0 24 4 8 0 12 20 83 . 3 2 0 2 2 0 0 0 0 0.0 19 10 9 2 5 0 2 7 77.7 21 2 19 3 2 5 9 16 84.2 2 0 2 I 0 0 1 1 50.0 2 0 2 1 0 0 1 1 50.0 6 1 5 4 0 0 1 I 20.0 2 0 2 2 0 0 0 0 0.0 1 0 1 0 0 0 I 1 100.0 1 0 1 1 0 0 0 0 1 0 - -1 0 I 0 0 1 100.0 1 0 1 0 1 0 0 1 100,0 Run: 29-Jan-96 13:17 OFF01 Priory iSN's onCy: ~eported range: t'ange each day: Dispositions: Activity codes: Officers/Badges: Grids: No 01/01/95 - 12/31/95 00:00 - 23:59 ALL Alt ALL AL[ MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page 2 ACT ACTIVITY OFFENSES UN' ACTUAL COOE DESCRIPTION REPORTED FOUNDED OFFENSES PENDING Bl160 Bl164 B1234 B1265 B3334 B3394 B3434 BURG 1-OCC RES FRC-U-UNK WEAP'UNK ACT BURG 1-OTC RES FRC-N-UNK WEAP-COM THEFT BURG 1-OCC RES NO FRC-D-UN ~EAP-COM THEFT BURG 1-OCC RES NO FRC-N-UN NEAP-COM PROPERTY BURG 3-UNOCC RES FRC-D-UNK NEAP-COM THEFT BURG 3-UNOCC RES FRC-U-UNK ~EAP-COM THEFT BURG 3-UNOCC RES NO FRC-D-UHK WEAP-COM THEFT BURG 3-UNOCC RES NO FRC-U-UNK ~EAP-COM THEFT ..... OFFENSES CLEARED .... ADULT JUVENILE BY EX- PERCENT ARREST ARREST CEPTION TOTAL CLEARED B3734 BURG 3-UNOCC NRES FRC-D-UNK WEAP-COM THEFT B3764 BURG 3-UNOCC NRES FRC-N-UNK ~EAP-COM THEFT 83794 BURG 3'UNOCC NRES FRC-U-UNK ~EAP-COM THEFT B3894 BURG 3-UNOCC NRES NO FRC-U-UNK WEAP-COM THEFT B4060 BURG 4-AT FRC HRES-N-UNK ~EAP-UHK ACT B4090 BURG 4-AT FRC NRES-U-UNK WEAP-UNK ACT B4330 BURG 4'UNOCC RES FRC-D-UNK WEAP-UNK ACT B4390 BURG 4-UNOCC RES FRC-U-UNK ~EAP-UNK ACT 84730 BURG 4-UNOCC NRES FRC-D-UNK ~EAP-UNK ACT B4790 BURG 4-UNOCC NRES FRC-U-UNK ~EAP-UNK ACT B4830 BURG 4-UNOCC NRES NO FRC-D-UNK ~EAP-UNK ACT B4860 BURG 4-UNOCC NRES NO FRC-N-UNK WEAP-UNK ACT BURG 4-AT FRC RES-N-UNK NEAP-UNK ACT B4990 BURG 4-AT FRC RES-U-UNK ~EAP-UNK ACT Cl111 FORGERY-FE-MAKE ALTER DESTROY-CHECK-PERSON 2 1 1 0 0 0 1 1 100.0 1 0 1 I 0 0 0 0 0.0 2 0 2 I 0 1 0 1 50.0 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 3 1 2 2 0 0 0 0 0.0 2 0 2 1 0 0 I I 50.0 11 1 10 10 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 2 0 2 2 0 0 0 0 0.0 3 0 3 3 0 0 0 0 0.0 4 0 4 4 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 1 0 0 0 0 0 0 0.0 2 0 2 1 0 0 1 1 50.0 1 1 0 0 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 0 1 0 0 0 1 1 100.0 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 2 0 -2 2 0 0 0 0 0.0 3 0 3 1 2 0 0 2 66.6 Run: 29-Jan-96 13:17 OFF01 Primary ISN's on[y: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 Dispositions: Att Activity codes: AL[ Officers/Badges: AIl Grids: AIl MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page 3 ACT ACTIVITY OFFENSES UN- ACTUAL COOE DESCRIPTION REPORTED FOUNDED OFFENSES PENDING C1132 C1991 C2111 C2992 C3111 C3211 C3212 C37E1 C3921 D2440 D2540 D8500 DC500 E4103 E4700 Fl111 F1224 F3081 F3094 F4005 F4205 ARSON 3-MS-UNINHB-NO laEA-OT PROP-S299 LESS F?O00 NEGLIGENT FIRE-MS-OT PROP-UNK LOSS F?O05 NEGLIGENT FIRE-MS-OT PROP-299 LESS ..... OFFENSES CLEARED .... ADULT JUVENILE BY EX- PERCENT ARREST ARREST CEPTION TOTAL CLEARED FORGERY-FE-MAKE ALTER DESTROY-DOCUM-BUSINESS 1 0 1 0 0 0 1 1 100.0 FORGERY-FE-OTHER ACT-OTHER TYPE-PERSON 1 0 1 0 0 0 1 1 100.0 FORGERY-GM-MAKE ALTER DESTROY-CHECK-PERSON 1 0 1 1 0 0 0 0 0.0 FORGERY-GM-OTH ACT-OTHER TYPE-BUSINESS 1 1 0 0 0 0 0 0 0.0 FORGERY-MS-MAKE ALTER DESTROY-CHECK-PERSON 1 0 1 1 0 0 0 0 0.0 FORGERY-MS-UTT-POSS-PLACE-CHECK-PERSON 3 0 3 0 0 3 0 3 100.0 FORGERY-MS-UTT-POSS-PLACE-CHECK-BUSINESS 1 0 1 0 1 0 0 1 100.0 FORGERY-MS-ENDORSE-CHH-200 OR LESS-PER 1 1 0 0 0 0 0 0 0 FORGERY-MS-OTH ACT-INSTR-PERSON 1 0 1 1 0 0 0 0 0.0 DRUGS-SCH 1 NON NARC-POS SEL-MARIJU-UNK CHAR 1 0 1 0 0 1 0 1 100.0 DRUGS-SCH 1 NON NARC-POSSESS-MARIJU-UNK CHAR 1 0 1 0 1 0 0 1 100.0 DRUGS-SMALL AMOUNT MARIJUANA-POSSESSION 20 0 20 0 17 2 1 20 100.0 DRUGS-DRUG PARAPH-POSSESS-UNK-UNK 11 0 11 0 8 3 0 11 100.0 ESC-GM-CUST CHG CONV-NO WEAP-OYH CUST 1 0 1 0 1 0 0 1 100.0 ESC-GM-FLEE AN OFFICER 2 0 2 0 1 1 0 2 100.0 ARSON 1-1NHAB-NO WEA-SG RESID-$20000 MORE 1 0 1 1 0 0 0 0 0.0 ARSON 1-UNINHB-NO ~EA-OT RESID-$300-$2499 1 0 1 0 0 1 0 1 100.0 ARSON 3-FE-UNK COND-MTR VEH-$20000 MORE 1 0 1 1 0 0 0 0 0.0 ARSON 3-FE-UNK COND-O? MOBI-S300-$2499 I 0 1 0 0 1 0 1 100.0 ARSON 3-MS-UNK COND-OT PROP-S299 LESS 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.. 1 0 . _1 0 0 1 0 1 100.0 1 0 1 0 0 0 1 1 100.0 Run: 29-Jan-96 13:17 OFF01 Primary ISN~s only: No eported range: 01/01/95 - 12/31/95 each day: 00:00 - 23:59 Dispositions: AIl Activity codes: AIL Officers/Badges: Grids: Ali ACT ACTIVITY COOE DESCRIPTION I3060 CRIM AGNST FAN-MS-NEGLECT OF A CHILD 13070 CRIM AGNST FAM-MS-MALIC PUNISHMENT CHILD d2500 TRAFFIC-GM-DUI LIQUOR-UNK INdURY-UNK VEH J2700 TRAFFIC-GM-AGG DUI-UNK INJ-UNK VEH J2900 TRAFFIC-GM-OTHER ACT-UNK INJ-UNK VEH J2EO0 TRAF-ACC-GM-AL 10 MORE-UNK INJ-UNK VEH J3500 TRAF-ACCID-MS-DRIVE UNDER INFLUENCE OF LIQUOR TRAFFIC-MS-OTHER J3EO0 TRAF-ACC-MS-AL 10 MORE-UNK INJ-UNK VEH J3E05 TRAF-ACC-MS-AL 10 MORE'UNK INJ-WTRCRFT K5552 FALSE IMPRISON'INTENT CONFIN'HANDS-ADLT-ACQ K6004 DEPRIVE OF PARENTAL RIGHTS-UNK WEAP-CHLD-FAM L1041 CSC I'UNK ACT-GUARDIAN-UNDER 13'F L1043 CSC 1-UNK ACT-GUARDIAN-UNDER 13-F L1333 CSC 1-FRC OR COERCN-GUARDIAN-13-15-F L3053 CSC 2-UNK ACT-POS AUTH-UNDER 13-F L3173 CSC 2-NO FRC-ACQUAINT-UNDER 13-F L5077 CSC 3-UNK ACT-ACQUAINT-UNDER 13-F L5173 CSC 3-NO FRC-ACQUAINT-13-15-F L5174 L7021 L7023 CBC 3-NO FRC-ACQUAINT-13-15-M CSC 4-UNK ACT-UNK ASSAIL-13-15-M CSC 4-UNK ACT-PARENT-UNDER 13-F CSC 4-UNK ACT-PARENT-UNDER 13-M MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page ..... OFFENSES CLEARED .... OFFENSES UN- ACTUAL ADULT JUVENILE BY EX- PERCENT REPORTED FOUNDED OFFENSES PENDING ARREST ARREST CEPT%ON TOTAL CLEAREO 10 8 2 1 1 0 0 1 50.0 1 0 1 1 0 0 0 0 0.0 9 0 9 0 9 0 0 9 100.0 9 0 9 0 9 0 0 9 100.0 5 0 5 0 5 0 0 5 100.0 11 0 11 0 11 0 0 11 100.0 34 0 34 0 34 0 0 34 100.0 2 0 2 0 2 0 0 2 100.0 31 0 31 1 30 0 0 30 96.? 1 0 1 0 1 0 0 1 100.0 1 0 1 0 1 0 0 1 100.0 2 1 1 0 0 0 1 1 100.0 1 0 1 0 0 1 0 1 100.0 1 0 1 0 0 1 0 1 100.0 1 0 1 0 1 0 0 1 100.0 1 0 1 1 0 0 0 0 0.0 1 1 0 0 0 0 0 0 0.0 1 0 1 0 1 0 0 I 100.0 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 1 0 0 0 0 0 0 0.0 1 0 -1 0 0 0 1 1 100.0 1 0 1 0 1 0 0 1 100.0 Run: 29-Jan-96 13:17 OFF01 Primary ISN's onty: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 Dispositions: Alt Activity codes: AIl Officers/Badges: AIL Grids: Alt ACT ACTIVITY COOE DESCRIPTION L7042 L?043 L7051 L7071 L7072 M3001 M3004 M3005 M4106 M4199 M5313 M5350 M5532 M6201 M6202 M7401 M8001 M8199 N0310 N1310 N3060 CSt 4-UNK ACT-OTH FAM-UNDER 13-M CSC 4-UNK ACT-OTH FAM-UNDER 13-F CSC 4-UNK ACT-OTH AUTH-UNK AGE-M CSC 4-UNK ACT-ACQUAINt-UNDER 13-F CSC 4-UNK ACT-ACQUAINT-UNDER 13-M JUVENILE-ALCOHOL OFFENDER JUVENILE-PETTY OFFENDER JUVENILE-USE OF TOBACCO LIQUOR-PROCURING LIQUOR FOR A MINOR LIQUOR - OTHER JUVENILE-CURFEW JUVENILE-RUNAWAY HEALTH-SAFETY-HAZ WASTE-UNLAWFUL DISPOSAL CONSERVATION-ANIMALS CONSERVATION-FISH SALE OF TOBACCO TO CHILDREN MISTREATMENT-PERSONS-RESIDENTS-PATIENT CONFINE CRUELTY TO ANIMALS'OTHER DISTURBING PEACE-UNK-STALKING-UNKNOI.IN DISTURBING PEACE-FE'STAL[ING-UNKNC)t4N DISTURB PEACE-MS-DISORDERLY CONDUCT DISTURB PEACE'MS'CONCEALING IDENTITY DISTURB PEACE'MS-PUBLIC NUISANCE MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page 5 ..... OFFENSES CLEARED .... OFFENSES UN- ACTUAL ADULT JUVENILE BY EX- PERCENT REPORTED FOUNDED OFFENSES PENDING ARREST ARREST CEPTION TOTAL CLEARED 1 0 1 0 1 0 0 1 100.0 1 1 0 0 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 2 0 2 0 2 0 0 2 100.0 1 0 1 0 0 1 0 1 100.0 10 0 10 0 1 9 0 10 100.0 I 0 1 0 0 1 0 1 100.0 3 0 3 0 0 2 1 3 100. 2 0 2 0 2 0 0 2 100.0 15 0 15 0 14 0 1 15 100.0 19 0 19 0 0 18 1 19 100.0 74 0 74 3 0 46 25 71 95.9 1 0 1 0 1 0 0 I 100.0 1 0 1 1 0 0 0 0 0.0 1 0 1 0 1 0 0 1 100.0 1 0 1 I 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 2 1 1 0 0 0 1 1 100.0 1 0 1 1 0 0 0 0 0.0 9 0 9 0 9 0 0 9 100.0 12 0 12 I 11 0 0 11 91.6 1 0 ' -1 0 1 0 0 1 100.0 4 0 4 1 1 /~ 1 1 3 75.0 Run: 29-Jan-96 13:17 OFF01 Primary ISN's only: No leported range: 01/01/95 - 12/31/95 each day: 00:00 - 23:59 Dispositions: ALl Activity codes: ALl Officers/Badges: All Grids: All ACT ACTIVITY COOE DESCRIPTION N3090 DISTURB PEACE-MS-OPEN SEALED LTR-TELEG-PKG-UNK N3190 DISTURB PEACE-MS-NARRASSING COMMUNICATIONS 02442 OBSENITY-GM-DISTRIB-BOOKS-DEPICT-ADLT-ADLT AUD 03602 OBSENITY-MS-INDECENT-EXPOSURE-TO ADULT 03772 OBSENITY-MS-OBSCENE LETTER ETC-ADULT 03882 OBSENITY-MS-OBSCENE PHONE CALL-ADULT Pl110 PROP DAMAGE-FE-PRIVATE-UNK INTENT PROP DAMAGE-FE-PUBLIC-UNK INTENT P2110 PROP DAMAGE-GM-PRIVATE-UNK INTENT P2120 PROP DAMAGE-GM-PUBLIC-UNK INTENT P2130 PROP DAMAGE-GM-BUSINESS-UNK INTENT P3110 PROP DAMAGE-MS-PRIVATE-UNK INTENT P3120 PROP DAMAGE-MS-PUBLIC-UNK INTENT P3130 PROP DAMAGE-MS-BUSINESS-UNK INTENT P3310 TRESPASS-MS-PRIVATE-UNK INTENT P3330 TRESPASS-MS-BUSINESS-UNK INTENT P3600 LITTER-UNLAWFUL DEPOSIT OF GARBAGE-MS Ql126 STLN PROP-FE-RECEIVE-VEHICLES-2500-34999 ~ Q1226 STLN PROP-FE'POSSESS-VEHICLES-2500-34999 Q2298 STLN PROP'GM'POSSESS-OTH PROP-201-500 STLN PROP-MS-TRANSFER-OTN PROP'200 OR LESS R2125 ROBB-AGG-NO BH-HIGHWAY-FIREARM-CHILD~ACQ R2133 ROBB-AGG-NO BH-HIGHWAY-KNIFE CUT-ADULT-STR MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page 6 ..... OFFENSES CLEARED .... OFFENSES UN- ACTUAL ADULT JUVENILE BY EX- PERCENT REPORTED FOUNDED OFFENSES PENDING ARREST ARREST CEPTIC)N TOTAL CLEARED 1 0 I 0 0 0 1 I 100.0 46 0 46 34 3 I 8 12 26.0 1 0 1 0 1 0 0 1 100.0 I 0 1 1 0 0 0 0 0.0 1 0 I 0 1 0 0 1 100.0 2 0 2 1 0 0 1 1 50.0 4 0 4 3 1 0 0 1 25.0 3 0 3 1 1 0 1 2 66.6 7 0 7 6 0 0 1 1 14.2 4 0 4 3 1 0 0 1 25.0 2 0 2 2 0 0 0 0 0.0 85 2 83 64 1 6 12 19 22 . 8 7 0 7 4 0 1 2 3 42.8 6 0 6 6 0 0 0 0 0.0 3 0 3 0 0 I 2 3 100.0 1 0 1 I 0 0 0 0 0.0 10 1 9 4 3 1 1 5 55.5 1 0 1 0 1 0 0 I 100.0 1 0 I 0 0 1 0 1 100.0 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 0 J 0 0 1 0 1 100.0 2 0 2 1 0 1 0 1 50.0 Run: 29-Jan-96 13:17 OFF01 Primary %S#'s on[y: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 Dispositions: Activity cedes: Att Officers/Badges: Grids: Alt ACT ACTIVITY COOE DESCRIPTION R2623 ROBB-AGG-NO BH-BANK-FIREARM-ADULT-STR R3155 T0142 T8059 TBl12 TB159 TC021 TC029 TC059 TC061 TC151 TC159 TC169 TC189 TC999 TF021 TF029 TF031 TF059 TF159 TF169 TG021 TG025 ROBB-SIMPLE-HIGHWAY-STRONGARM-CHILD-ACQ THEFT-UNK LVL VAL-FRM CABLE COMM SYS-SERVICES THEFT-MORE 2500-FE-YARDS-OTH PROP THEFT-MORE 2500-FE-BUSINESS FNDS-SERVICES THEFT-MORE 2500-FE-MOTOR VEH-OTH PROP THEFT-501-2500-FE-BUILDING-MONEY THEFT'501'2500-FE-BUILDING-OTH PROP THEFT-501-2500-FE-YARDS-OTH PROP THEFT-501-2500-FE-MAILS-MONEY THEFT'501-2500-FE-MOTOR VEH'MONEY THEFT-501-2500-FE-MOTOR VEH-OTH PROP THEFT-501-2500-FE-WATERCRAFT-OTH PROP THEFT-501-2500-FE-FISHOUSES-OTH PROP THEFT-501-2500-FE-OTHER-OTH PROP THEFT-201-5OO-GM-BU]LDING-MONEY THEFT-201-5OO-GM-BU]LDING-OTH PROP THEFT-201-5OO-GM-COIN MACH-MONEY THEFT-201-5OO-GM-YARDS-OTH PROP THEFT-201-5OO-GM-MOTOR VEH-OTH PROP THEFT-2OI'5OO-GM-WATERCRAFT-OTH PROP THEFT-LESS 200-MS-BUILDING'MONEY THEFT-LESS 200-MS-BUILDING-FIREARMS ? '73 MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page 7 ..... OFFENSES CLEARED .... OFFENSES UN- ACTUAL ADULT JUVENILE BY EX- PERCENT REPORTED FOUNDED OFFENSES PENDING ARREST ARREST CEPT~ON TOTAL CLEARED 1 0 I 1 0 0 0 0 0.0 1 0 1 0 0 1 0 1 100.0 3 0 3 3 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1- 0 I 1 0 0 0 0 0.0 4 0 4 3 1 0 0 1 25.0 3 1 2 2 0 0 0 0 0.~ 3 1 2 2 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 1 0 0 0 0 0 0 0.0 3 0 3 3 0 0 0 0 0.0 3 0 3 3 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 2 1 1 0 0 1 0 I 100.0 1 0 1 0 1 0 0 1 100.0 1 0 1 0 0 0 1 1 100.0 1 0 1 1 0 0 0 0 0.0 3 0 3 3 0 0 0 0 0.0 9 0 9 7 0 0 2 2 22.' 2 0 2 2 0 0 0 0 0.0 12 0 ' I2 9 1 0 2 3 25.0 1 0 1 1 0 0 0 0 0.0 Run: 29- Jan-96 13:17 OF F.01 Primry ISN~s only: No Date Reported range: 01/01/95 - 12/31/95 each day: 00:00 - 23:59 Dispositions: Ali Activity codes: All Officers/Sadges: ALt Grids: Att MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page 8 ACT ACTIVITY OFFENSES UN- ACTUAL COOE DESCRIPTION REPORTED FOUNDED OFFENSES PENDING TG029 TG051 TG058 TG059 TG060 TG061 TG069 THEFT-LESS 200-MS-BUILDING-OTH PROP THEFT-LESS 200-MS-YARDS-MONEY THEFT'LESS 200'MS-YARDS-GRAINS THEFT-LESS 200-MS-YARDS-OTHR PROP THEFT-LESS 200-MS-MAI~S-UNKNO~N THEFT-LESS 200-HS-MAILS-HONEY THEFT-LESS 200~MS-MAILS-OTHER PROP THEFT-LESS 200-MS-SELF SRV GAS-OTH PROP THEFT-LESS 200-MS-HOTOR VEH-UNKNO~N THEFT-LESS 200-MS-MOTOR VEH-MONEY THEFT-LESS 200-MS-MOTOR VEH-OTHER THEFT-LESS 200-MS-WATERCRAFT-OTH PROP THEFT-LESS 200-MS-FISHOUSES-OTH PROP THEFT-501-2500-GM-BUILDING-OTH PROP THEFT-FE-BY CHECK-201-500 FRAUD-FE-LONG DIST PHON CALL-$301-$500 THEFT-FE-SHOPLIFTING-201-500 THEFT-FE-BICYCLE-NO MOTOR-201-500 FRAUD-GM-LNG-DIST-PHO-CALL-201-2500 THEFT-GM-BICYCLE-NO MOTOR-201-500 THEFT-MS-BY CHECK-200 OR LESS THEFT-MS-ISSUE t~RTHLESS CHECK-200 OR LESS THEFT-FE-FLSE-CLAIM-PUB-OFF-201-2500 ..... OFFENSES CLEARED .... ADULT JUVENILE BY EX- PERCENT ARREST ARREST CEPTiON TOTAL CLEARED U3028 U3060 TG150 TG151 TG159 TG169 TG189 TKO29 U1017 U1234 U1287 U1497 U223A U2497 7 1 6 5 0 1 0 1 16.6 4 0 4 2 0 I I 2 50.0 1 0 I 1 0 0 0 0 0.0 19 1 18 16 0 0 2 2 11.1 1 0 1 1 0 0 0 0 0.0 2 0 2 2 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 3 0 3 3 0 0 0 0 0.0 1 0 1 0 0 1 0 1 100.0 3 0 3 2 0 1 0 1 33.3 35 I 34 29 1 2 2 5 14.7 7 0 7 7 0 0 0 0 0.0 3 0 3 3 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 2 0 2 0 1 I 0 2 100.0 1 0 1 0 0 0 1 1 100.0 1 0 1 0 I 0 0 1 100.0 1 0 I 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 2 0 2 0 1 0 I 2 100.0 1 0 I 0 1 0 0 I 100.0 1 0 1 0 1 0 0 1 100.0 Run: 29-Jan-96 13:17 OFF01 Primary ISN's only: No Date Reported range: 01/01/95 - 12/31/95 Time range each day: 00:00 - 23:59 Dispositions: Alt Activity codes: Ali Officers/Badges: AIl Grids: AIl ACT ACTIVITY COOE DESCRIPTION U3230 FRAUD-MS-LONG D]ST PHON CALL-UNK LOSS U3236 FRAUD-MS-LONG DIST PNON CALL-S250 LESS U3280 TNEFT-MS-SHOPLIFTING-UNK LOSS U3288 THEFT-MS-SHOPLIFTING-200 OR LESS U3289 TNEFT-MS-SHOPLIFT]NG-35000-OR MORE U3497 THEFT-MS-BICYCLE-NO MOTOR-201-500 U3498 THEFT-MS-BICYCLE-NO MOTOR-200 OR LESS VA021 THEFT-FE-AUTO-MORE THAN 2500 VA022 VEH-MORE THAN 2500-FE-THEFT-TRUCK-AUTO VA024 THEFT-VEH-MORE THAN 2500-FE-THEFT-SNOI4 VB021 VEH-501-2500-FE-THEFT-AUTO VB022 VEH-501-2500-FE-THEFT-TRUCK-BUS VD021 VEH-201-5OO-GM-THEFT-AUTO VE021 VEH-MORE THAN 2500-FE-THEFT-ATV ~/3150 WEAPONS-MS-POSSESS-EXPLOS-]NCEND-NO CHAR I,~3190 WEAPONS-MS-USES-OTHER TYPE-NO CHAR ~3599 WEAPONS-MS-CARRY TRANS-OTHER-UNLAW PURPOS ~690 WEAPONS-MS-POSSESS-OTHER TYPE-NO CHAR W3950 WEAPONS-MS-OTHER ACT-EXPLOS-NO CHAR X2080 X2200 X3200 X3250 CRIM AGNST ADMN JUST-GM-OBST LEGAL PROCESS CRIM AGNST ADM JUST-GM-GIVE FLSE NAM-POL CRIM AGNST ADM JUST-MS-GIVE FLSE NAM POL CRIM AGNST ADMN JUST-Ms-VIOL ORD PROTECTION MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOS]TIONS Page 9 ..... OFFENSES CLEARED .... OFFENSES UN- ACTUAL ADULT JUVENILE BY EX- PERCENT REPORTED FOUNDEO OFFENSES PENDING ARREST ARREST CEPTION TOTAL CLEAREO 1 0 1 1 0 0 0 0 0.0 1 0 1 1 0 0 0 0 0.0 1 0 1 0 0 0 1 1 100.0 12 0 12 0 1 8 3 12 100.0 5 0 5 0 0 4 1 5 100.0 2 0 2 2 0 0 0 0 0.0 18 2 16 15 0 1 0 1 6.2 1 0 1 1 0 0 0 0 O.b 1 0 1 1 0 0 0 0 0.0 3 0 3 3 0 0 0 0 0.0 1 0 1 0 0 0 1 1 100.0 2 0 2 I 0 1 0 1 50.0 1 0 1 0 0 0 1 1 100.0 1 1 0 0 0 0 0 0 0.0 1 0 1 0 0 1 0 1 100.0 5 0 5 2 1 1 I 3 60.0 1 0 1 0 0 0 I 1 100.0 1 0 1 1 0 0 0 0 0.0 1 1 0 0 0 0 0 0 0,0 1 0 1 0 I 0 0 1 100, 1 0 1 0 1 0 0 1 100.0 1 0 -1 0 1 0 0 1 100.0 20 2 18 3 14 0 1 15 83.3 Run: 29-~an-96 13:17 OFF01 Primary ISN's onty: No range: 01/01/95 - 12/31/95 each day: 00:00 - 23:59 Dispositions: ALt Activity codes: Officers/Badges: Grids: ALL ACT ACTIVITY COOE DESCRIPTION X3400 SEX OFFENDER REGISTER Y3160 CRIM AGNST GOVN-MS-IMPERSONATING AN OFFICER Y3230 CRIM AGNST GOVN-MS-ESCAPE TAX-MTR VEH MOUND POLICE DEPARTMENT Enfors Offense Report OFFENSE ACTIVITY DISPOSITIONS Page 10 ..... OFFENSES CLEARED .... OFFENSES UN- ACTUAL ADULT JUVENILE BY EX- PERCENT REPORTED FOUNDED OFFENSES PENDING ARREST ARREST CEPTION TOTAL CLEARED 1 0 I 0 1 0 0 I 100.0 1 0 1 1 0 0 0 0 0.0 4 0 4 0 4 0 0 4 100.0 **** Report Totals: 964 51 913 371 270 143 129 542 59.3 CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 February 20, 1996 Honorable Mayor, City Council and City Manager City of Mound 5341 Maywood Road Mound, Minnesota 55364 SUBJECT: 1995 ANNUAL REPORT PLANNING AND INSPECTIONS DEPARTMENT Dear Mayor, Council and City Manager: It is with great pleasure I present to you this Annual Report of the Planning & Inspections Department. It is our hope that this report will supply City Management with enough data to study and then decide and direct this department in its course of action in the coming years. We welcome any comments, suggestions or questions you may have. Respectful '~''''~ ............................. ""X Building Official JS:pj printed on recycled paper PLANNING AND INSPECTIONS DEPARTMENT 1995 ANNUAL REPORT CONTENTS Page ABOUT THE DEPARTMENT ........................................ 1 CONSTRUCTION ACTIVITY ........................................ 2 PLANNING & ZONING ............................................ 2 REVENUE/EXPENDITURES ......................................... 4 COMPLAINTS ................................................. 4 EDUCATION AND TRAINING ....................................... 5 SUMMARY ................................................... 5 CONSTRUCTION ACTIVITY ................................... Exhibit A NEW HOUSING UNITS (1974- 1995) ............................ Exhibit B TOTAL YEARLY VALUES OF NEW CONSTRUCTION .................. Exhibit C BUILDING ACTIVITY REPORT, DECEMBER 1995 ..................... Exhibit D PLANNING & ZONING CASES ................................. Exhibit E -77 / 1995 Annual Report Planning & Inspections Department ABOUT THE DEPARTMENT: Our purpose is to assist the general public, administer and enforce the provisions of the Mound City Code, Zoning Ordinance, State Building Code, and related state statutes and regulations. It's our duty is to serve the public by careful application and enforcement of the regulations as adopted by the City Council, and as guided by the City Manager. Staffing. The Department has two full time employees, myself and Peggy James, who also works with the Parks Department. Rick Maki and Steve Paschke of the Police Department also work part time as our Community Service Officers (CSO's). Coordination. We send all of our permits through an interdepartmental review process where each department has an opportunity to review and comment on the application. We allow for a 7 to 10 day review process, however, most permit requests are processed in less than 5 days. In addition to full time staff, the following personnel assist us: Consultants City Planner City Engineer Mark Koegler, Hoisington Koegler Group, Inc. John Cameron, McCombs Frank Roos & Assoc. Part Time Building Inspections Plumbing Inspector Electrical Inspector Support Staff Loren Kohnen, Metro West Inspection Services John Breitner Jerry Kurth Al Tollakson, State Board of Electricity Rick Maki, CSO Steve Paschke, CSO Police Department* (complaints, derelict auto- mobiles, and ordinance violations) 1995 Annual Report Planning & Inspections Department Fire Department Fire Chief Fire Marshal Secretary Steve Erickson Mike Palm Judy Bryce CONSTRUCTION ACTIVITY: Construction activity is measured by total commercial/residential permit value. 764 permits were issued this year with a total value of $8,214,582. Please note Exhibits A - D which illustrate our construction activity in more detail. The bulk of our construction in 1995 was 34 new dwellings with a value of $5,593,402, with the new dwellings having an average value of $164,500. The average dwelling value in 1994 was $130,000. Our commercial activity this year was comprises of a variety of projects and we welcomed some new businesses to the City, a few of which are: Component Systems Inc. remodeled and moved into the old Smith Heating building at 5200 Maywood Road, Glass Plus remodeled and moved into a portion of the Arco Auto building at 5533 Shoreline Drive, Headliners Bar at 5241 Shoreline Drive was closed with the interior demolished, PXC Corp. expanded into an additional 16,000 square feet of the Balboa building that was vacant, Shirley Hills School received a new roof, The Coffee Place remodeled and moved into the old Super America Gas Station at 2551 Commerce Blvd., WWT Partners, Inc. remodeled and moved into the lower level of the SOS Printing building at 2361 Wilshire Blvd., and Norwest Bank is in the process of building a new bank building on the Saliterman property at 5211 Shoreline Drive. The future looks bright with all the work being proposed by the Mound Visions project. It also looks promising for 1996 with the development of Teal Pointe and Pelican Point subdivisions, a total of 51 single family units are planned. PLANNING & ZONING' There were 51 total Planning and Zoning cases in 1995, this represents a 33 percent decrease from 1994. We had 42 variance cases in 1995, of which 38 were approved, and this results in a 90 percent approval rating. Relating to the number of variances, following 1995 Annual Report Planning & Inspections Department is a quick comparison with some other cities. CASES APPROVED DENIED % APPROVED MOUND 42 38 3 93%* MINNETRISTA 16 13 3 81% HOPKINS 4 3 1 75% WAYZATA 2 1 0 50% *One case was withdrawn (Bedell's snack shop) and is not included in this percentage. In 1995, the Council directed staff to conduct a variance study in order to review the possibility of streamlining variances, and this process is on-going. The balance of the Planning and Zoning actions consisted of 2 minor subdivisions and 7 conditional use permits. Please note Exhibit E for Zoning Case Statistics. The City Council's actions were in agreement with the Planning Commission's recommendations, with some amendments at the council level, as follows: 1996 = 94% 1994 = 94% 1993 = 96.5% 1992 = 96% 1991 = 98% 1990 = 100% 1989 = 92% 1988 = 95% Ordinance Amendments. Several ordinance amendments were reviewed by this department in 1995, one of which was approved, and other action is listed as follows: 2. 3. 4. 5. 6. TELECOMMUNICATIONS ORDINANCE ................. ADOPTED PARK DEDICATION FEES FOR MINOR SUBDIVISIONS .......... PENDING TRUTH IN HOUSING ........................ TABLED TRUCK PARKING IN RESIDENTIAL AREAS .............. PENDING VEHICLES FOR SALE ORDINANCE ................... TABLED THE APPROPRIATE ZONING FOR DOMESTIC ABUSE SHELTERS ...... PENDING New Planning Commission Members in 1995 The Planning Commission was happy to have Becky Glister as its only new member in 1995, and we were sad to lose Lisa Crum who resigned her position in November. Coming in 1996. - An ordinance to regulate sump pumps and the discharge of stormwater into the sanitary sewer system. 1995 Annual Report Planning & Inspections Department Streamlining of variances. Miscellaneous Zoning Code Modifications. REVENUE & EXPENDITURES: Below is a summary of budget and revenue for construction activity: 1993 1993 1994 1994 1995 BUDGET ACTUAL BUDGET ACTUAL ACTUAL REVENUE 73,050 75,491 74,448 114,442 105,199 EXPENDITURES 138,440 131,514 157,850 149,645 163,280 COMPLAINTS: Following is a brief recap on the number of complaints received resulting in violations of the zoning ordinance, garbage collection practices, and nuisance ordinance: More statistics for complaints, derelict vehicles, warning tags and tows are located within the Police Report. Not included in these figures are complaints related to violations of the sign ordinance, building code, rental ordinance, or issues addressed independently by staff or miscellaneous complaints handled by the Police Department. 1989 ........ 108 1990 ........ 101 1991 ........ 80 1992 ........ 77 1993 ........ 164 1994 ........ 83 1995 ........ 186 We feel we have accomplished a majority of the Department's goals for 1 995 and will 'continue with the same goals in 1996. I anticipate improved performance of our CSO's as a result of experience, cooperation and teamwork. Goals for 1996: o Continue to revise and develop procedures for effective nuisance abatement consistent with community spirit. Improve record keeping and tracking of complaints and problem areas to provide for improved compliance. 1995 Annual Report Planning & Inspections Department Improve public awareness of zoning codes and ordinances. Improve staff's response to complaints. Improve reporting of activities to the City Council. Update fee schedules. Complete streamlining process. Update building/zoning handouts. EDUCATION AND TRAINING: Every municipality within the State of Minnesota over a certain population is required by state statutes to adopt the State Building Code in its entirety and appoint a qualified Building Official who is tested and certified by the Department of Administration Building Codes and Standards Division. Each Building Official must satisfactorily complete applicable educational programs established or approved by the Commissioner of the Department of Labor and Industry. Continuing Education is imperative to maintain certification and to stay abreast of the every changing codes and new methods of construction. Some of my educational opportunities in 1995 were: o ICBO Annual Code Change Hearings/Conference, September 8 - 14th in Clark County, Nevada. o 38th Annual Institute for Building Officials, University of Minnesota Earl Brown Institute North Star/ICBO Chapter regular and subcommittee meetings. SUMMARY: Much has happened in the last year. The work load was high due to the number of permits issued and construction value. 1995 is now behind us and we have done our best. Our department is a year older, we have successfully negotiated through this past year and we are more mature and skilled to deal with the challenges ahead. We have room to improve 5 I~95 Annual Report Planning & Inspections Department and we will endeavor to continue to improve our efficiency and service to the public. I am delighted to be surrounded by such excellent people within this and other departments of the City. We look forward to another exciting and challenging year. Planning & Inspections Department 1995 Annual Report Exhibit ConstrUction Activity YEAR NEW RESIDENTIAL RESIDENTIAL COMMERCIAL, DEMOLI- TOTAL # OTHER TOTAL REMODEL/MISC, PUBLIC, & TIONS BLDG MISC INDUSTRIAL PERMITS PERMITS · PERMITS VALUE · PERMITS VALUE # PERMITS VALUE (1 ) (2) # PERMITS VALUE 1988 38 2,868,155 201 2,526,516 22 1,172,439 15 276 375 651 6,567,110 1989 32 2,931,437 237 1,326,656 8 256,500 6 283 324 607 4,514,593 1990 21 1,909,095 224 1,528,572 17 1,029,199 5 267 243 510 4,466,866 1991 28 1,551,792 268 1,962,799 14 476,181 13 323 269 592 3,990,772 1992 27 2,740,381 295 1,841,612 22 320,217 15 359 348 707 4,902,210 1993 19 1,986,680 292 1,918,586 18 314,961 7 336 297 633 4,220,22; 1995 22 2,858,949 315 2,589,968 28 4,862,268 14 379 385 764 10,311,185 1995 II 34 I5'593'402 I 336 I2'088'249 II 19 I 532,931 II 6 ]1 389 II 373 II 762 I 8,214,582 (1) (2} New residential, commercial, public (schools), residential remodeling, decks, garages, demolitions, etc. (permits that are issued based on the "value" of the project). Plumbing, mechanical, sewer and water, signs, fences, street excavations, etc. (permits issued that are not based on "value"). Planning & Inspections Department 1995 Annual Report Exhibit B NEW HOUSING UNITS 100 ..... 8O 40- ~I' :: .~ 0 I I I I I i I I I I I I I I I I I I I 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 YEAR 1975 57 1976 29 1977 118 1978 77 1979 59 1980 48 1981 36 1982 33 1983 45 1984 29 1985 66 1986 45 1987 8O 1988 38 1989 32 1990 21 1991 18 1992 27 1993 19 1994 22 1995 34 Planning & Inspections Department 1995 Annual Report Exhibit C TOTAL YEARLY VALUES OF NEW CONSTRUCTION 12 10 8- 6- 4- 2~ 0 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 1975 2112 1976 1068 1977 5616 1978 4653 1979 4564 1980 3699 1981 2894 1982 2878 1983 5402 1984 3742 1985 6217 1986 10083 1987 9974 1988 6567 1989 4515 199o 4467 1991 3991 1992 4902 1993 4220 1994 10311 1995 8215 YEAR & YEARLY VALUE IN THOUSANDS $ Planning & Inspections Department City of Mound Exhibit D 1995 Annual Report BUILDING ACTIVITY REPORT Month: December Year: ~.995 THIS MONTH YEAR TO DATE SINGLE FAMILY DETACHED 1 1 81 ,:~49 24 2. 651. SINGLE FAMILY ATTACHED [CONDOS} 10 2* q L~2 . TWO FAMILY / DUPLEX MULTIPLE FAMILY I3 OR MORE UNITSl TRANSIENT HSG. [HOTELS I MOTELSi SUBTOTAL 1 1 81,249 34 5,593,402 COMMERCIAL (RETAIL/RESTAURANT) OFFICE / PROFESSIONAL 1 50,000 INDUSTRIAL eUSL,C, scHooLs SUSTOTAL 1 50,000 ADDITIONS TO PRINCIPAL BUILDING ~ l 722,02 DETACHED ACCESSORY BUiLDiNGS 12 13 l, 197 DECKS 2 B, 580 57 159,505 SWiMMiNG POOLS I 1 ti, 000 REMOOE' - M~SC RESiDENTiAL 10 40,300 229 968,423 SUBTOTAL 12 mS, 880 336 2,088,2ticJ COMMERCIAL [RETAIL/RESTAURANT) i 1 107,830 omcE, ..OFESS,ONA' 1 15. 000 ,NOUSTR~AL 4 143. 801 PUBL,C, SCHOOLS 2 216,300 DETACHED ACCESSORY BUILDINGS SUBTOTAL 18 482,931 DEMOL,*,O.S II ' PERM,TS I * UN,TS I VALUAT,O. II ' PERMITS I VALUAT,ON RESIDENTIAL DWELLINGS 5 NON-RESIDENTIAL BUILDINGS TOTAL DEMOLITIONS # PERMITS # UNITS VALUATION ~ UNITS VALUATION # PERMITS 30, 8.2Iq.582 TOTAL 13 1 128,129 . 395 · BUiLDiNG 13 395 FENCES & RETAINING WALLS 0 ql s,G.s 1 8 PLUMBING 11 125 MEC.AN,CAL 8 127 GRADING 1 11 S&W, STREET EXCAV., FIRE. ETC. 5- 61 TOTAL I 39 I 768 Planning & Inspections Department 1995 Annual Report Exhibit E p.~ ofS PLANNING COMMISSION BOARD OF APPEALS Case Statistics CONDITIONAL USE PERMITS 7 7 PLATS/PDA'S 0 SUBDIVISIONS, MINOR 2 2 ORDINANCE AMENDMENTS 0 VACATIONS 0 MOVING BUILDING 0 VARIANCES 38 3 1 42 TOTAL 47 3 1 I 0 51 I CONDITIONAL USE PERMITS 5 1 6 PLATS/PDA'S 1 1 2 SUBDIVISIONS, MINOR 5 5 ORDINANCE AMENDMENTS 3 3' 6 VACATIONS 1 2 3 MOVING BUILDING 1 1 VARIANCES 52 2 54 *The Planning Commission worked on three ordinance amendments which are either pending or on hold at this time, they are: Truth in Housing, Truck Parking in Residential Areas, and Park Dedication Fees. CONDITIONAL USE PERMITS 2 2 SUBDIVISIONS, MAJOR 4 4 SUBDIVISIONS, MINOR 6 6 VACATIONS 1 1 VARIANCES 39 3 3 45 TOTAL 58 Planning & Inspections Departmenl 1995 Annual Report Exhibit E p. zof3 PLANNING COMMISSION CASE STATISTICS CONTINUED .... CONDITIONAL USE PERMITS 5 5 SUBDIVISIONS, MAJOR 3 3 SUBDIVISIONS, MINOR 4 1 5 VACATIONS 3 1 4 VARIANCES 51 3 3 57 5 3 I 0 74 TOTAL 66 I CONDITIONAL USE PERMITS 6 6 SUBDIVISIONS, MINOR 4 5 ZONING AMENDMENTS 1 1 VACATIONS 1 1 HOUSE MOVINGS 1 1 VARIANCES 42 2 1 44 54 3 0 ] I 58 TOTAL I CONDITIONAL USE PERMITS 4 4 SUBDIVISIONS, MAJOR 1 1 SUBDIVISIONS, MINOR 4 4 VACATIONS 0 ZONING AMENDMENTS 2 2 RESOLUTION AMENDMENTS 2 1 3 VARIANCES 22 5 2 0 29 Planning & Inspections Department 1995 Annual Report Exhibit E ~.sofs PLANNING COMMISSION CASE STATISTICS CONTINUED .... CONDITIONAL USE PERMITS 6 I 7 SUBDIVISIONS, MAJOR 3 3 SUBDIVISIONS, MINOR 6 1 1 8 VACATIONS 1 1 ZONING AMENDMENTS 1 1 2 HOUSE MOVINGS 2 2 VARIANCES 19 6 1 26 TOTAL 38 7I I 1314.9 CONDITIONAL USE PERMITS 5 5 SUBDIVISIONS, MAJOR SUBDIVISIONS, MINOR 7 7 VACATIONS 5 5 ZONING AMENDMENTS 3 3 WETLAND 1 1 GRADING I 1 VARIANCES 14 3 1 18 TOTAL 35 4 0 I 40 CITY OF MOUND PLANNING & ZONING CASES 70. 50 ¢r 40- 20- 10- 0 1988 1989 1990 1991 1992 1993 1994 1995 YEAR RESOLUTION RESOLUTION APPOINTING TWO COMMIgSIONERS TO THE PLANNING COMMISSION: ORVIN BURMA, TERM EXPIRING 12/96 AND GERALD REIFSCHNEIDER, TERM EXPIRING 12197. February 27, 1996 WHEREAS, the City of Mound has two vacancies on its Planning Commission created by the resignation of Lisa Crum and Ed Surko. BE IT RESOLVED, that the City Council hereby appoints Orvin Burma to the Planning Commission with the term expiring on 12/31/96, and Gerald Reifschneider to the Planning Commission with the term expiring on 12/31/97. The foregoing resolution was moved by Councilmember and seconded by Councilmember The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: Mayor Attest: City Manager Resolution adopted: MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION FEBRUARY 12, 1996 INTERVIEW CANDIDATES FOR PLANNING COMMISSION: RODNEY BEYSTROM, 4466 DENBIGH ROAD Mr. Beystrom was not present. 0RVIN BURMA, 3011 ISLAND VIEW DRIVE Orv moved to Mound 5 years ago, and prior to that lived in Bloomington for 20 years. He enjoys the Mound community. He works at a printing business, in Minneapolis, and his wife works at a roofing company in Minneapolis. His family is a member of Good Shepherd Lutheran Church. Mueller asked how he sees Mound changing7 He would like to see Mound maintain its small town feel and likes the buffer the lake provides between Mound and the city. He feels the City could afford to have more local manufacturing jobs so people do not have to commute. Orv indicated that he lives across the street from the lake. Mueller questioned if he feels people should have the right to build anything on their properties. Orv does not want the continuity of neighborhoods destroyed, and does not agree with allowing hardships for lake views. Glister asked what he feels is Mound's greatest asset. Orv likes the small town feel, and explained that he was raised in a town of 1200 people in South Dakota. His neighborhood is a very close knit group and they get together often. People in Mound enjoy the lake. Glister asked what is the least desirable aspect of Mound? Orv would like to see good viable businesses that could bring in local employment. He does not feel that bringing new businesses to town will affect the small town atmosphere. Voss asked if he had any ideas on how to solicit more citizen involvement in government? Orv commented that he came to a previous City meeting regarding a security light on the commons, and has always given as much time as he can to City politics and schools. In Bloomington he served on a youth commission and coached little league baseball. ?¢_5 Planning Commission Minutes February 12, 1996 Weiland asked if he would have any problem with the time involved in serving on the Planning Commission. Orv does not foresee any scheduling problems, his only current commitment is on Wednesdays. Clapsaddle asked, what would he consider the priority physical aspect of Mound. Orv commented that he is very pleased with the City now, and doesn't know what he would change. Michael asked if he would attend a public hanging. Orv answered no. DAVID KRAL, 4926 BARTLETT BLVD. David moved to Mound 1-1/2 years ago. He is an avid boater. He is interested in where Mound is going in its development. He is thinking of relocating his insurance business into town. Mueller asked where he sees Mound going in the future? David would like to raise peoples opinion of Mound by creating more citizen involvement in the community. He would like to change the visual impact of Mound. He would encourage participation in city events, and would also likely get involved. When asked about his background with hazardous waste, he commented that it should be a concern of all communities. Glister asked about previous residences. David stated that he previously lived in Tonka Bay and prior to that in Corcoran. The lake was his biggest attraction to Mound and he knows Mound has the most lakeshore. He believes that the value of his property will increase by living close to the lake. When questioned about Mound's least favorable feature he commented that traffic design is poor in that it is hard to maneuver around town, and that some structures around town need to be overhauled. Voss questioned how we can get more citizen involvement. David stated that as soon as you start changing things people will get involved either because they like it or because they don't. He feels there will be a lot more community involvement with the development of Lost Lake. Clapsaddle asked, if one outstanding physical change could be made to Mound, what would it be? David answered, other than improving the appearance of Mound, improve or revamp the structures around the Lost Lake area, and he would like to see a park in the Lost Lake area. Planning Commission Minutes February 12, 1996 Michael asked if he would attend a public hanging. David answered no, but then later stated that he may attend, but only if he could protest it. Mueller asked how he sees changes being made to Mound? David commented that there are many ways to force change, and ways to not. He is comfortable with forcing change as long as it benefits most of the people, and sometimes there is a need for forced change because most people do not like change. David does not have a problem with the meeting schedule. Clapsaddle asked why he applied for the Planning Commission? David commented that his only other option was the Park Commission, and the Planning Commission fits more with his expertise and he has an eye for detail and visions. GERALD REIFSCHNEIDER, 5411 BARTLETT BLVD Gerry was born in Hutchinson, grew up in St. Paul, went to Hamline then the University of Minnesota. He works for Ford. His employment has taken him to Stillwater, Edina, Mexico, and Detroit. He moved into Mound in August 1995. Mueller asked what he sees in the future for Mound. Gerry would like to have input on the future of Mound. He has always wanted a house on the lake and hopes it will be a good investment and would like to see Mound continue to be a good community. Gerry was asked what he feels his experience and knowledge can bring to the Planning Commission. He has attended Planning Commission meetings in other communities for other houses he has owned. He understands structural issues and can determine if a house is structurally sound. Glister asked what is Mound's greatest asset. Gerry likes the small town atmosphere. He lived 10 years in Edina, but would prefer it out here, and the lake is a big asset. Gerry commented that some areas of town need improvement, and he is concerned about the appearance of the downtown area. Before he purchased his house, he visited some of the area businesses and talked with the owner of the now vacant furniture store. Voss asked how we can get more citizen involvement in government. Gerry knows this is difficult to do because when he headed up a soup kitchen in Detroit it was difficult to get people involved. You need to try to make it fun and interesting. He was also on the volunteer fire department in Edina for three years. He does travel some, 2 to 3 days per month, but other than that foresees no problem attending the scheduled meetings. 3 Planning Commission Minutes February 12, 1996 One of the issues he attended a planning commission meeting for in another community was because he needed a variance for an oversized garage. He is not knowledgeable about the Lost Lake plans, other than what he has heard from his neighbors. He has cross country skied through the property. Clapsaddle asked what is the biggest drawback this town has? Gerry commented the downtown area could use some work. Why the Planning Commission? He has made a big investment in the community and wants to be involved in keeping it right. Michael asked if he would attend a public hanging. Gerry answered, no. The Commission determined to delay voting until the end of the meeting. RECOMMENDATION FOR PLANNING COMMISSION APPOINTMENT Voss asked if they could table their voting until Rodney Beystrom had the opportunity for an interview. Hanus noted that the Planning Commission has experienced this situation before and believes the Work Rules address this issue. The Secretary read from the Guidelines for the Interviewing and Selection of Candidates within their Work Rules, "It is the intent of the Commission to interview all applicants and vote at the same meeting." And, "If the applicant is unable to attend the scheduled interview, the Planning Commission may make the recommendation based on information provided." Clapsaddle commented that he would be voting for Gerald and David. He feels Gerald has experience that could Prove interesting, and that David has all the qualifications. Concern was expressed that Gerald has only been a resident of Mound for six months. Clapsaddle commented that he was impressed that Gerald took the time to explore the local businesses. Mueller suggested that Beystrom still be considered as a candidate when they vote. Mueller noted that Beystrom has served nine months on the Commons Task Force, and that Beystrom had telephoned him to talk about the position. Mueller feels that Beystrom's housing. inspection background would be helpful to the Planning Commission. The secretary collected and tallied the votes, as follows. The applicant with the lowest score is their first choice. ,~ Rodney Beystrom 3344443 = 25 t~ ~ Orvin Burma 3121211 11~ David Kral 2233322 = 17 // Gerald Reifschneider 1312134= 15 / MOTION made by Weiland, seconded by Voss to recommend Orvin Burma be appointed to fill the position vacated by Lisa Crum, and to recommend Gerald Reifschneider to be appointed to fill the position vacated by Ed Surko (pending formal resignation). Motion carried 6 to 1. Those in favor were: Weiland, Voss, Clapsaddle, Michael, Glister, and Mark Hanus. Mueller was opposed. Mueller explained that he opposed because he feels that Rodney Beystrom should have been given the opportunity for an interview, or to be considered when voting, and is concerned that Gerald has been a resident for only 6 months. ~.~. ~ ASSOCIATES RODNEY L. BEYSTROM VICE PRESIDENT OFFICE & FAX 4466 Denbigh Rd. (612) 472-3385 ~78- Z~5'~ Mound, MN 55364 RODNEY L. BEYSTROM ~66 Denbigh Rd. Mound, Minnesota ~364 612/~72-g567 EDUCATION 1980 Metropolitan State University Bachelor of Arts Degree Communica%ions Also attended University of Minnesota and Minneapolis Community College 1975 1965 1/91 to Present St. Paul Technical-Vocational Institute Two Year A.A. Degree Carpentry Roosevelt Senior High School Virginia, Minnesota H.S. Diploma Home !nspector/Tec~ical Reviewer,~riter,Estimato~ Real Estmte Sup~rt Services, Inc. Blmgtn., Mi~. My duties include inspecting homes in regards to nationally =eco~ized codes and st~ds: reviewing home ins~ctions from all oyez the nation and fi~ing out estimates for needed re,ir work; rewriting reports and approving home ins~ction reports as they are sen~ to the client; performing customer relations ~tween the client~ the homeo~er and the comply. 9/88 to 12/90 Home Planning Consultant/Estimator ~YF~artin Homes Blmgtn,, Minn. My duties included acting as the company representative to clients interested in building a new home; I would handle preliminary planning, rough drafts or sketches and estimates for any given homebuilding project; I performed sales negotiations and contract w~iting and procuzment; also I gave home building seminars to the general public through-out the greater metropolitan area on behalf of the company; I performed customer relation duties with the client from start to finish of a home building project; in 1989 I was awarded the Sales Representative of the Year Award. z+/88 to 9/88 Asst. Project Manager/Estimator/Sales Agape Construction Co. Mpls., Minn. My duties included project management of remodeling jobs; estimating, sales negotiations and customer relations; due to mismanagement of company funds by the president/owner of the company, the company went out of business shortly after I resigned. 1986 to 4/88 1984 to 1986 1981 to 1984 1975-1981 1972-1975 (Rodney Beystrom cont'd) Sales Representative/Estimator Miles Homes/Division of Insilco Corp., Plymouth, Minn. Journeyman Carpenter University of Minnesota Mpls., Minn. Sales Representative New Automobiles and Trucks and Leasing Chrysler Corp./Freeway Dodge, Inc. Blmgtn., Minn. Journeyman Construction C~urpenter Carpenter's Local Union # 606, Virginia, Minn. Carpenter's Local Union ~ 1644, Mpls., Minn. Law Enforcement Inspector State of Minnesota/Dept. of Motor Vehicles St. Paul, Minnesota P~SONAL DATA Marital Statusl Married Health, Excellent Height, 6' 1" Weigtut: 185 lbs.. Homeowner: Hennepin County MF~IBF~SHIPS~ ACTIVITIF~ HOBBIES & AWARDS: Candidate Member of the American Society of Homes Inspectors (A.S.H.I.). Have attendee numerous and various workshops and classes regarding home inspections, building codes, electrical codes, masonry institute classes and code enforcement. On Founding Board of Directors of Love Lines Inc./ A 24 hr. Hot-Line Emergency Counsel- ing Center in Mpls./St.Paul. Currently work as a volunteer on varous projects. ?oas%masters International past member/participant. Photographer Volunteer Communications ~orker. Have worked as a writer, director and nax~ator of nationally syndicated radio shows such as the Solid Rock Show as well as local radio and cable television programming. I have participated in local community outreach dinner theater g~oups. Carpentx7 m%thusiast and Hobbyist: Have attended numerous workshops and shows and classes on remodeling, building and construction and landscaping: continually keeping up, ted on latest building techniques and products available. Sports and Hunting Enthusiast and Participant. Awards, 1989 HYF/Maztin Homes Sales Representative of the Year; 2 Miles Homes/Insilco Corp. Awards du~ing a 2 year period for Highest company sales achievments; 3 Chrysler Corp/Freeway Dodge, Inc. Awards duxing a three year period for highest se/es~ 1993 Jubilee Men's Golf Champion. REFEP~NCES, Available upon request. RESUME RECEIVED Orvin David Burma 3011 Island View Drive Mound, MN 55364 PURPOSE: I would like to be considered for the volunteer position on the Mound City Planning Commission. I moved to Mound in 1991 and enjoy the community very much. I would like to become involved in this way to give something back to the community and to help preserve the way of life that we have in Mound. Current - Member of Good Shepherd Lutheran Church Serving on evangelism committee Serving on greeter committee 1992-93- Graphics Unlimited Quality improvement committee (chair) Mid 1970s - City of Bloomington Youth Commission (one term) Printing Industries of Minnesota Printing Week committee Bloomington Athletic Association baseball committee Coached 12 teams in 8 years Division Director for 6 years In the 1980s I did no volunteer work. I had a commitment to pay for private college for two sons. This required my full attention for eight consecutive years. REFERENCES Furnished upon request December 21, 1995 Edward J. Shukle, JR City Manager 9341 Maywood Road Mound, MN 55364 Dear Edward, RECEIVE9 ;~.C 2 8 '1995 Please accept my resume in consideration for the opening on the Planning Commission and/or Park Commission. I know that I will be a valuable asset to Mound, and would appreciate the oppommity to work with and become more involved with the community. I look forward to hearing bom you. David Kral DAVID J. KRAL 4926 Bartlett Boulevard Mound, MN 55364 Home: (612) 472-5282 Office: (612) 941-1603 MANAGEMENT SKILLS · Revised the cost structure of overhead operations of the company. · Oversaw economics of the company, i.e. analyzed costs, forecasted production & estimated job cost. · Managed reside sales and product marketing. · Hired and evaluated performance of employees. ORGANIZATIONAL SKII.LS · Created new methods to increase effectiveness of company, i.e. created time analysis and work order forms. · Assisted in creating promotional materials, i.e. catalogs, presentation folders and advertisements. · Improved cost efficiency in warehouse product packaging. · Coordinated all consultations with customers and construction companies. LEADERSHIP SKILLS · Supervised a production crew of 10 employees. · Monitored the storage and coordinated the removal of hazardous waste. · Evaluated the product in the field to assure acceptable quality. · Represented company at exposition: International Fluid Power Exposition, Chicago, March 1992. ENGINEERING SKILLS · Developed and implemented better equipment for new product ideas and production equipment to increase overall operations. · Constructed and designed display booths for expositions. · Designed the building layout to accommodate equipment. · Calculated different formulas to aid in the evaluation of the correct size and layout of equipment. EXPERIENCE · Owner/Agent, David Kral Agency, MSI, Eden Prairie, Minnesota. · General Manager, Puro-Tec, Incorporated, Edina, Minnesota. · Operations Manager/Sales, Filtration Products Corporation, Hamel, l~.inllesola. · Production Manager, Profinish Corporation, Plymouth, Minnesota. · Assistant Manager, Golden Gate Warehousing, Plymouth, Minnesota. OTltER RELATED EXPERIENCE · betail Drafter & Designer, Spectrum Corporation, Buffalo, Minnesota. · Drafter, KFA Engineering, Plymouth, Minnesota. · Truck Driver, Topps Delivery, Richfield, Minnesota. EDUCATION · LUTC - Continuing Education/Professional Growth. · Digital Resources, Bloomington, Minnesota. Completed study of Automated Computer Assisted Drafting (AutoCAD). · Minneapolis Drafting School, Crystal, Minnesota. · Buffalo Votech, two years vocational school. · Rockford ltigh-school, Rockford, Minnesota. COMPUTER & EQUIPMENT SKILLS · Windows '95 · AutoCAD Release 10 & 11 · Wordperfect Release 5.0 & 5.1 · Open Systems · Production machinery · Testing & inspection equipment, i.e. micrometer, calliper · Air-automation equipment References available upon request - RECEIVED ;AN 1 6 Gerald R. Reifschneider 5411 Bartlett Blvd. Mound, MN. 55364 January l2, 1996 Edward Shulke City Manager City of Mound 5341 Maywoofl Road Mound,. Mn. 55364 Mr. Shulke I am interested in the opening on your planning commission. If that does not work out my second choice would be your park and open space commission. I am an engineer at the Ford Motor C~mpany Plant in St. Paul. I transferred here from Fannington Hills, MI. in April of 1995. We moved into our home on Cooks Bay in August. We enjoy living on the lake. ! am interested in what is going to happen in Mound. I plan to retire in this area within the next five years. I would like to be part of Mounds growth, and help to guarantee that it happens in an orderly and attractive manner. I do not have an3' experience working on a planning commission. I have worked on other volunteer community positions: 1. I xvas in charge of the soup kitchen in Detroit for our church. 2. I was a member of the Edina volunteer fire department until my transfer in 1985. My home phone number is: 472-7456? ~vork is: 696-0770 Thank you for your consideration. Sincerely, Gerald R. Reffschneider February 27, 1996 RESOLUTION APPOINTING BEV BOTKO TO THE PARKS AND OPEN SPACE COMMISSION, TERM TO EXPIRE 12/31/98. BE IT RESOLVED, that the City Council of the City of Mound, Minnesota, does hereby appoint Bev Botko to fill the vacancy created by the resignation of Carolyn Schmidt, on the Parks and Open Space Commission. Term to expire 12/31/98. The foregoing resolution was moved by Councilmember and seconded by Councilmember The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: Mayor Attest: City Manager Resolution adopted: MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION FEBRUARY 8, 1996 INTERVIEWS FOR PARK COMMISSIONER BEV BOTK0, 2149 CARDINAL LANE Bev commented on how nice it was to see so many members of the commons task force present. She was asked what was the best idea that came out of the commons task force, and she indicated it was the importance of working together. She feels they came up with feasible solutions and now they will see how it comes out, but she feels it was well worth while and feels the task force was important. She has lived in mound for almost 40 years and has seen Mound grow. She commented that people do not move to Mound for the downtown area, but for the lakes, parks, and mother nature. Darling asked why Bev participated on the commons task force. Bev responded that she had concerns, such as some areas being overly crowded with docks. Geffre asked, relating to parks and open space, if you could change one thing about mound, what would you change? Bev would like to keep Mound pure and environmentally sound, does not want to see the parks trashed and wants to keep them open but with enough rules and regulations to keep them in shape. Casey asked how she sees the commons task force intersecting with the park commission in in the future. She would see them working hand in hand and feels there are more solutions. Bev is an abutter and explained that for many years there were no problems with the commons, but for a couple of years there were problems with noise and litter, but recent years have been fine. It all depends on who has the docks. CARL PALMQUIST, 4520 DENBIGH ROAD Carl has lived in Mound for 2 years, he moved from Northfield with his wife and is interested in helping within the community. He works for Hennepin County. Geffre asked that if funding was not a concern, what would be a priority to see mound improved through the park system. Carl responded that he would like to see more park equipment, and the aesthetic beauty improved with plantings. Byrnes asked him to explain his community involvement in Northfield. Carl explained that he was a member of the junior chamber, he joined in 1989 and became president when it was about a 100 person organization. Their main fundraising event was Jesse James Days which is an all volunteer event and draws about 250,000 people. They grossed about $50,000 per year with this event. His property abuts the commons. He has read some of what has been done by the commons task force in the paper, and has no opinions on the issue. Discussion Byrnes recalled that Carl interviewed before so he must be very interested. Both are abutting property owners. MOTION by Byrnes, seconded by Darling, to vote at the end of the meeting. Motion carried unanimously. Andrea Ahrens submitted her vote to the secretary, then was excused from the meeting. VOTE FOR PARK COMMISSION VACANCY The ballots were collected and tallied by the Secretary. Each Commissioner gave their first choice a 1, and their second choice a 2, so the person with the lowest total is their first choice. Bev Botko Carl Palmquist 11221121 = 11 22112212= 13 Bev Botko is recommended for appointment to the Park and Open Space Commission. The City Council will make their final decision on February 27, 1996. January 16, 3996 Office of the City Manager City of Mound 5341 Maywood Road Mound, MN 55364 City Manager and Council Members: The vacancy on the Park and Open Space Commission i~ of great interest to me. As a resident of Mound for forty years, I have watched the growth in population, growth in lake usage and park usage, and am very concerned with protecting and: preserving our area environmentally while still providing pleasurable facilities for the population. I have had the privilege of being on the Commons Task Force since June of '95, so I am very aware of both the good and bad aspects of this program. Also, I was an employee at the Hennepin County Service Center until the end of last year, s° I'm familiar with both boat and fishing licensing, with park permits, ski permits, etc. Our lakes and parks are extremely important to me - I would value being a part of this Commission, and I would appreciate your consideration. Sincerely, Bev Botko 2149 Cardinal Lane Mound, MN 55364 472-3553 CARL L PALMQUIST 4520 DENBIGH ROAD MOUND, MIAINESOTA 55364 3 996 JA/~JARY 2, 1996 CITY OF MOUND ATTN: CITY MANAGER 5341 MAYWOOD ROAD MOUND, MN 55364 RE: OPENING ON THE PARKS AND OPEN SPACES COMMITTEE DEAR MR. SHULKE, THIS LETTER IS TO ADVISE YOU OF MY INTEREST IN BEING CONSIDERED FOR THE OPENING ON THE ABOVE REFERENCED COMMITTEE. PLEASE REFER TO MY PREVIOUS LETTER, DATED AUGUST 25, 1995, WHICH I LISTED MY QUALIFICATIONS FOR BEING A MEMBER OF THIS COMMITTEE. IN I LOOK FORWARD TO HEARING FROM YOU REGARDING THIS OPPORTUNITY. IF YOU HAVE ANY QUESTIONS, I CAN BE REACHED AT WORK AT 348- 4857(7:15AM - 3:30PM), OR AT HOME AT 472-6476(AFTER 5PM). SINCERELY, CARL L PALMQUIS~~ CARL L PALMQUIST 4520 DENBIGH ROA/D MOUND, MINNESOTA 55364 AUGUST 25, 1995 CITY OF MOUND ATTN: CITY MANAGER 5341 MAYWOOD ROAD MOUND, MN 55364 REGEh/I D AUG 2 RE: OPENING ON THE PARKS AND OPEN SPACES COMMITTEE DEAR MR. SHULKE, I WAS RECENTLY INFORMED THAT THERE IS AN OPENING ON THE ABOVE REFERENCED COMMITTEE A_ND WOULD LIKE TO kDVISE YOU OF MY INTEREST IN BEING A MEMBER OF THIS COMMITTEE. I RECENTLY MOVED TO MOUND FROM NORTHFIELD, MINNESOTA. WHILE LIVING IN NORTHFIELD, I WAS AN ACTIVE MEMBER OF THE JUNIOR CHAMBER OF COMMERCE AND THE JESSE JAMES CELEBRATION COMMITTEE. I HAVE SERVED THE JUNIOR CHAMBER OF COMMERCE IN MANY CAPACITIES, INCLUDING PRESIDENT OF THE NORTHFIELD CHAPTER, A GROUP OF APPROXIMATELY 100 MEMBERS WITH AN ANNUAL INCOME APPROACHING $50,000.00. AS A MEMBER OF THE JESSE JAMES CELEBRATION COMMITTEE, THE LARGEST CELEBRATION ORGANIZED BY AN ALL VOLUNTEER STAFF IN THE STATE OF MINNESOTA, I HAVE BEEN RESPONSIBLE FOR OVERSEEING THE CARNIVAL, ENTERTAINMENT CENTER AND FOOD VENDORS DURING THE CELEBRATION. THE EXPERIENCES, AND SKILLS, THAT I HAVE ACQUIRED WORKING ON THESE VOLUNTEER COMMITTEES MAKE ME WORTH CONSIDERATION FOR THIS OPENING. I LOOK FORWARD TO HEARING FROM YOU REGARDING THIS OPPORTUNITY. IF YOU HAVE ANY QUESTIONS, I CAN BE REACHED AT WORK AT 348- 4857(7:15AM - 3:30PM), OR AT HOME AT 472-6476(AFTER 5PM). SINCERELY, ~ARL L PALMQUIS~z MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION FEBRUARY 8, 1996 REQUEST FOR DETERMINATION OF ABUTTING STATUS FOR 4700 WILSHIRE BLVD. Parks Director, Jim Fackler, reviewed the staff report. The applicant is seeking to have the property at 4700 Wilshire Blvd. designated as an "abutting" property as referred to under Mound City Code Section 437:05, Subd. 7.a. The dock location area affected is Excelsior Lane which currently has 23 dock sites. All 23 dock sites were issued a license in 1995. The 1996 available dock sites will not be known until the first week of April when all renewals have been received. Because of the location of this property in relationship to the dock site area, which would have the extended property line running parallel to the shoreline, a dock site would not fall "within his or her lot lines extended to the shoreline" as stated in Section 437.05, Subd. 7.a. If it is determined that this property is "abutting" with first priority rights, it would also have to be determined how staff would proceed in assigning a site. Possibilities include: 1) Give abutting property the closest site #32340 which has been renewed by the same party for about 10 years. 2) Assign a site upon availability when a site comes open and allow the site to change to locations closer to the abutting property as they become available. (Note - this may take more than one year due to renewals.) The Parks Director clarified that their is no definition for "abutting." Mr. Jacobson, understands about the lines projecting into the commons shoreline, however, indicated that his parcel is actually closer to the water than any other properties adjacent to the Excelsior Lane commons. He would be happy to take the next available spot and eventually move closer to his property as the dock sites become available. Jacobson stressed that this is an unusual and unique situation. Darling suggested that it should not be the Park Commissions responsibility to recommend if this property is abutting or not. MOTION by Darling, seconded by Geffre, to recommend to the City Council that this issue be reviewed by the City Attorney to get an opinion whether this property can be considered "abutting". Motion carried unanimously. This recommendation will be reviewed by the City Council on February 27, 1996. Mr. Jacobson indicated that he will be out of town, howeverj would prefer the item remain on that agenda. CITY OF MOUND 5341 MAYWOOD ROAD MOUND. MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 Staff Report DATE: January 25, 1996 TO: Park and Open Space Commission FROM: Jim Fackler, Parks Director SUBJECT: REQUEST BY RICHARD JACOBSON FOR "ABUTTING" STATUS AT 4700 WlLSHIRE BLVD. The applicant is seeking to have the property at 4700 Wilshire Blvd. designated as an "abutting" property as referred to under Mound City Code Section 437:05, Subd. 7.a. "First Priority - an abutting owner has first priority ..... " The dock location area affected is Excelsior Lane which currently has 23 dock sites. All 23 dock sites were issued a license in 1995. The 1996 available dock sites will not be known until the first week of April when all renewals have been received. Because of the location of this property in relationship to the dock site area, which would have the extended property line running parallel to the shoreline, a dock site would not fall "within his or her lot lines extended to the shoreline" as stated in Section 437.05, Subd. 7.a. If it is determined that this property is "abutting" with first priority rights, it would also have to be determined how staff would proceed in assigning a site. Possibilities include: 1) Give abutting property the closest site #32340 which has been renewed by the same party for about 10 years. 2) Assign a site upon availability when a site comes open and allow the site to change to locations closer to the abutting property as they become available. (Note - this may take more than one year due to renewals.) cc: Richard Jacobson42OO Wilshire Blvd., Mound, MN 55364 pr~nted on recycled paper RECEIVED ;~ "':" ItISP. January 19, 1996 To: City of Mound Please find attached a letter from Larry Coulter, my attorney, regarding the property located at 4700 Wilshire Blvd. I am requesting this property be considered an abutting property to the commons area, which will give it first priority dock status. I submit this request at this time for the city's review. grateful for your consideration of this matter. I am Sincerelyj .~ · m ii II I I /7 I hereby certify that this plan, su~ey or repo~ was. prepared by me or under my direct supe~ision and that I am a duly Registered Land Su~eyor under the laws of the State of Minnesot~ ~ ~ ~ Date' ~ 7. ~ ;~ Registration No. 14700 JOB # Book - Page LARRY E. COULTER ATTORNEY AT LAW 9100 West Bloomington Freeway, Suite 122 Bloomington, MN 55431 (612) 888-9579 Fax (612) 888-2711 RECEfv'ED "", d r, 0UN£ "'" INSP. January 18, 1996 Richard U Jacobson 4200 Wilshire Boulevard Mound, MN 55364 Re: Dock License Application Dear Mr. Jacobson: You have requested that I review the Mound City Code Provisions relating to issuance of dock licenses so as to be able to counsel you relating to your impending application to the City of Mound for such a license. After reviewing the Code Provisions, the plat of Seton and the survey of your property prepared by Schoborg Land Surveying, Inc., I am of the opinion that you should be eligible for a license for a dock on Seton Lagoon. Further, it would appear that your lot is so situated that you should have first priority under the ordinance for such a license. If you have any questions about the foregoing, please call me. Sincerely, LEd/nh II I! 0 ' -----1rI II I KILDARE ROAD ,CARLOW GALWAYi~ ROAD uJ CAV/~NI I I I I z ~11 ROAD Po~ 31 I ~UFFOLK L I t BEDFORD i I L BRU~ISWICK 0 FZ:~Z'-~ I RICHMOND DORCHEST~:R ,AD ROAD MANCHESTER CUMBERLAND ROAD ROAD P&ISLE~. ROAD ROAD ROAD I00 :o I ~6 · GALWAY RD RD ~ ~g (62) s CAVAN s s ~ S,,.,F ~' u'L", 5 5 1 40 1 ~o t ~o I ,o i ~o I ~o i ~o i ,o 1 ~o i ~sl '°t.? t 40 GOVT LOTS 3 & 4 (63) :" ; '~9'. /'. (47) '<~LLS RD · ~3.7 05 .?. \ .} \ 19-117-2: PROPOSED RESOLUTION #96- RESOLUTION TO APPROVE A SPECIAL LAND ALTERATION PERMIT TO ALLOW FOR THE REMOVAL OF A HAZARDOUS TREE LOCATED ON NORWOOD LANE ADJACENT TO 4877 BARTLETT BLVD. WHEREAS, City Code Section 320, requires City Council approval by a four-fifths vote for any alterations on public lands which would result in any changes to shoreline, drainage, grade, pitch, slope, trees, . .., and; WHEREAS, a willow tree located on the unimproved Norwood Lane, adjacent to 4877 Bartlett Blvd., is leaning over the neighboring house, it clears the house by only about one foot, and; WHEREAS, The tree is hollow at the base, and it creates a hazard for the adjacent property, and; WHEREAS, the Park and Open Space Commission has reviewed this issue and unanimously recommended removal of the hazardous willow. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, does hereby approve a Special Land Alteration Permit to allow the removal of the hazardous willow tree located on the unimproved Norwood Lane adjacent to 4877 Bartlett Blvd. MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION FEBRUARY 8, 1996 PUBLIC LAND PERMIT: HAZARDOUS TREE REMOVAL ON NORWOOD LANF The Parks Director explained that the willow tree is leaning over the house, and clears the house by only about one foot. The tree is hollow at the base. Fackler recommended the entire tree be removed. Byrnes express a concern about another tree which is located close to this one that is leaning over the docks. MOTION by Goode, seconded by Pederson, to recommend removal of the hazardous willow tree located on Norwood Lane adjacent to 4877 Bartlett Blvd. Motion carried unanimously. This recommendation will be reviewed by the City Council on February 27, 1996. PUBLIC LAND PERMIT APPLICATION CITY OF MOUND, 5341 Maywood Road, Mound. Phone: 472-0600, Fax: 472-0620 DISTRIBUTION: BUILDING OFFICIAL PARKS DIRECTOR DNR MCWD DATE RECEIVED CITY COUNCIL DATE IcheCklone): t ~ CONSTRUCTION ON PUBLIC LAND PERMIT - new construction. NOTE: NO PERMIT SHALL BE ISSUED FOR CONSTRUCTION OF BOAT HOUSES OR OTHER BUILDINGS ON PUBLIC LAND (City Code Section 320, Subd. 1). PUBLIC LAND MAINTENANCE PERMIT - to allow repairs to an existing structure (City Code Section 320, Subd. 3). I CONTINUATION OF STRUCTURE - to allow an existing improvement to remain in an "as is" condition (City Code Section 320, Subd. 3). ~, /I LAND ALTERATION - change in shoreline, drainage, slope, trees, vegetation, fill, etc. (City Code Section 320, Subd. 4). The structure or work you are requesting is an activity on publicly owned lands. Structures like boat houses, patios, sheds, etc. are all NONCONFORMING USES. It is the intent of the City to bring all these uses into conformance which means that those structures will at some time in the future have to be removed from the public lands. Ail permits are granted for a limited time and are non-transferable. Stairway construction must meet the State Building Code when the permit is for new construction, or a new permit is applied for due to change in dock site holder Applicant Name C;]~/ Phone (home) 3 (work) ro erW Owner Legal Lot / Block / Public Name ~0'C(~'C~C,Ok ka-%q ~ Property Dock Site ~ ~~- ~C~ ~ Shoreline Type Contractor Name ~C.V,~%,.~ ~ ~'~ ~ %~'C['; C e~ cos DESCRIBE REQUEST.& p~POSE: ~r~ 6~ A~~n% Date I ,Ii McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 Telephone 612/476-6010 61~476-8532 FAX Engineers Planners Surveyors February 19, 1996 Mr. Edward J. Shukle, Jr. City Manager City of Mound 5341 Maywood Road Mound, Minnesota 55364 RECEIVED FEB 2 0 tg§6 SUBJECT: Teal Pointe Letter of Credit MFRA $$7469 Dear Ed: Enclosed is a copy of a letter from Coffin and Gronberg, the engineer for Teal Pointe Development requesting a partial release of funds from the letter of credit for work completed to date on said project. Their request is for the release of $84,028.49. We have reviewed this project with Greg Skinner, the City's Public Works Superintendent and find the request to be in order. We are recommending that a 10% retainage be deducted resulting in an adjusted figure of $75,625.64 as the amount to be released from the letter of credit. If you have any questions or need additional information, please contact me. Very truly yours, McCOMBS FRANK ROOS ASSOCIATES, INC. John Cameron JC:jb Enclosure cc: Mark Gronberg, Coffin and Gronberg John Bessesen, Teal Pointe Development e:main:7469/jc2-19 An Equal Opportunity Employer COFFIN & GRONBERG, INC. ~UFIVEYING, ENGINEERING AND lAND PL.&NNINO 4l~'-A TAMARAC:K AVl)lUff LONG LAKE, MI)IN. 66350 '47~-4141 February 19, 1996 John Cameron McCombs Frank Roos Associates, Inc. 15050 23rd Avenue N. Plymouth, MN 55447-4739 ,. Dear John: The total amount of work completed so far on the TEAL POINTE project is $84,028.49 for which Widmer, Inc. is requesting payment. Sincerely, COFFIN & GRONBERG, INC. Mark S. Cn'onberg, P.E. & L.S. MSG/cr ROBERT P ABDO STEI 'EN R. HEDGES KEITH.! BROAD}' KEA A'ETH J ABDO DAATEL M. SATORIUS' TL~IOTHY C MATSON 710 Northstar West 625 Marquette Avenue Minneapolis, MN 55402 (612) 333-1526 FAX (612) 342-2608 A PROFESSIOA~4L ASSOCIATION E../OH,'\' ABDO (1912-1993) *AL¢o Admitted in lllino~N RECEiYEB Z 1 lggti February 20, 1996 Mr. Edward J. Shukle, Jr. City Manager City of Mound 5341Maywood Road Mound, MN 55364-1687 Re: Teal Pointe Dear Ed: As you are aware from discussions with our client's representative, the completion of the road in Teal Pointe has been delayed as a result of the extremely cold weather that occurred this winter. My understanding is that approximately 70% of the project has been completed to date. The items remaining include Class 5 gravel, curb and gutter, and bituminous. As a result of the road restrictions and the delay due to the cold weather, it appears as if the completion will not occur on the date that was originally projected at the end of April. On behalf of our client, we hereby respectfully request that the April 30 completion date be extended to June 30, 1996. We appreciate your cooperation. Yours very truly, ABDO AND ABDO, P.A. Robert P. Abdo RPA:ag cc: Fred Bame John Bessesen A, THOMAS WURST, P.A, CURTIS A. PEARSON. P.A. ,JAMES D. LARSON. P.A. THOIelAS f. UNDERWOOD. P.A. CRAIG m. ME:RtZ LAW OFFICES WURST. PEARSON, I_ARSON, UNDERWOOD ~ MERTZ ONE FINANCIAL PLAZA, SUITE IlO0 120 SOUTH SIXTH STREET MINNEAPOLIS, MINNESOTA 55402-18C)3 July 31, 1995 TELEPHONE (~,&~) 338-4200 F'AX NUMBER (6~2) 338-26~5 Mr. Ed Shukle City Manager City of Mound 5341 Maywood Road Mound MN 55364 Re: Teal Pointe Subdivision Dear Ed: I have now received the materials from the City concerning the development contract and copies of the letter of credit. I want to emphasize that your office should have a follow-up for the middle of February, 1996, or early March of 1996 because if the improvements are not done by April 30, we need to collect under the letter of credit. There should be another follow-up in the middle of April, and if the improvements have not been done, have Gino prepare a draw and go down and collect the $155,000 from the Bank. ~/erely, /~ City Attorney CAP:Ih cc: Ms. Peggy James Marquette Bank Mound .... Office of Marquette Bank, N.A. 2220 Commerce Boulevard Mound, MN 55364 (612) 472-2121 July 20, 1995 City of Motmd 5341 Maywood Road Mound, MN 55364-1687 Re: Teal Pointefreal Pointe Development Company Gentlemen: This is to advise you that we have issued to you an Irrevocable Letter of Credit No. 072095 in favor of Teal Pointe Development Company, a Minnesota corporation, in the amount of One Hundred Fifty-five Thousand and no/100 ($155,000.00) Dollars under the following conditions: 1. It is understood and agreed that the guaranty fund is being held to assure the completion of the City's requirements for the plat approval of Teal Pointe which requirements cover the construction of the following listed items: All items as set forth in the Development Contract dated July 24, 1995, which is attached hereto, as set out in the approval of said plat by the City Council of Mound. The requirements include establishing adequate maintenance systems for any sewage lit~ stations and the like for their first year of operation. 2. Teal Pointe Developement Company byjoinder herein agrees (a) to be bound by all the conditions set forth in the prior mentioned plat approval and Co) that the guaranty fund will be (1) held to accomplish and complete all the requkements set forth for the prior mentioned plat and (2) if necessary paid out and disbursed as provided under this Guaranty Agreement and (c) the aforementioned improvements will be completed on or before April 30, 1996. It is further understood and agreed that: (a) No part of the Guaranty Fund will be released except against a certificate by the City signed by the City Manager stating that Teal Pointe Developement Company has completed the work specified in the approval and in this Agreement. (b) Any portion of the Guaranty Fund which has not been released on or before April 30, 1996, releasing the final plat against a certificate from the City of Mound will l~e paid by us to the City of Mound against a certificate from said City under the signature of the City Manager (who is presently Edward J. Shukle, Jr.) stating that said improvements have not been completed and that the City is entitled to the undisbursed portion of the Guaranty Fund to be used to complete said improvements and any protion of said funds not used to complete said improvements will be refunded to Marquette Bank Mound within one (1) year. (c) We have no obligation or fight to (1) inquire into the correctness of, or question, any such certificate of (2) see to the proper application or use by said City of any payments by us to it under any such certificate or letter of credit. Very truly yours, Consent We hereby agree to the conditions of the foregoing Guaranty Agreement and hereby join in the provision thereof. Teal Poi_nte Developement Company By Its McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 Telephone 612/476-6010 612/476-8532 FAX Engineers Planners Surveyors February 19, 1996 RECEIVEgl; 2 0 Mr. Edward J. Shukle, City Manager City of Mound 5341 Maywood road Mound, Minnesota 55364 SUBJECT: City of Mound Mound/Minnetrista Public Works Material Storage Payment Request No. 3 (Final) MFRA #10481 Dear Ed: Enclosed is Imperial Developer's Final Payment for work ~ough January, 1996, on the subject project. The amount of this payment request is ~-)Because this work is fully completed, we are recommending that no amount be retained. ' We have reviewed the project with Greg Skinner, Mound's Public Works Superintendent and Dick Bialon, Minnetrista's Public Works Superintendent, and find that it was completed in general accordance with the plans and specifications. It is our recommendation that the Contractor be paid in full for this project, per the attached Final Payment Request. If you have any questions or need additional information, please contact us. Very truly yours, McCOMBS FRANK ROOS ASSOCIATES, INC. John Cameron JC:jb Enclosure j:ms:10481/jc2-16 ~' "~ An Equal Opportunity Employer d ~ ~ z; ~z ~ ~ ~ o m mO z 0 m z R~o o o .-.z z z . .. 8~88 8 8 ~ gg g~888~8 ~8 0 0 0000 0 0 0 88 8 0000000 O0 .......... ~ ..... ~ 0 m o ~ ~ ~ ~ p~ ~ ~ooo~ ~o 8888 oooo ~ m ~ oo ~ ~ z oooo o o o oo o ~8ggggg oo Z~Z Z ~ 0 0 O~m L -~- Z IT1 0 · m I Z ~Z OOm ~t~ F- ro CITY OF MOUND 5341 MAY1NOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 February 23, 1996 TO: MAYOR AND CITY COUNCIL FROM: ED SHUKLE, CITY MANAGER ~' SUBJECT: APPROVAL OF AN ORDINANCE AMENDING SECTION 800:05, SUBD. 5, AND SECTION 800:35, SUBD. 10, RELATING TO SUNDAY SALES AND CLUB LICENSES Recently, it came to my attention that the Mound VFW and its Sunday Liquor License were not in compliance with local ordinances related to On-Sale Sunday Liquor. Section 340A.504 of the Minnesota State Statutes permits a "club" to sell intoxicating liquor on Sundays between the hours of 12 noon and 1 AM on Mondays. However, it must be sold in the conjunction with the sale of food. Although, 'the VFW restaurant is currently open on Sundays, in order for the VFW to continue to sell liquor on Sundays, they must have a Class B On-Sale type license, which authorizes sales in conjunction with the serving of food. In researching this matter further, I found that Section 800:05 of the City Code does not allow Clubs to be issued On-Sale Sunday licenses because this provision only applies to hotels or restaurants. In order for the VFW and potentially other clubs, i.e. American Legion, to be in compliance with City Code as it relates to On-Sale Sunday Liquor, the Code must be amended so that On- Sale Sunday Liquor Licenses do pertain to not only hotels and restaurants, but also dubs. Enclosed, Curt Pearson, City Attorney, has provided an amendment to Section 800:05, Sub& 5. By passing this ordinance amendment, it would put the VFW into compliance with local ordinances and will alleviate any problems in the future as it relates to other clubs who may wish to apply for On-Sale Sunday Liquor Licenses. If you have any questions, please contact Curt Pearson or myself. ES:ls printed on recycled paper ',,,,,...,.,,.,, RECEIVED ROBERT A. AL$OP EPHEN J. BItBIIL Jo~ B. DEAN DANIEL J. GREENSWEIG DASD J. KENNEDY ~ARL~ L. ~E~EVERE Jo~ M. LEFEVRE, ROBERT J. LINDALL ROBERT C. LONG .]AMES M. ~ROMMEN KENNEDY & GRAVEN FEB Z O 470 Pillsbury Center, Minneapolis, Minnesota $$402 (612) 33%9300 Facsimile (612) 337-9310 WRITER'S DIRECT DIAL (612) 33%9221 February 19, 1996 CORRINE H. THOMSON JAM~S J. THOMSON LARRy M. BONNIE L JOE Y. YANG DASD L. G~N (m~9-~l) OF ~UNSEL ROBERT C. CAR~ON ROBERT L. DA~ON WELLIN~ON H. LAW C~TIS ~ ~RSON T. JAY SALM~ Mr. Edward J. Shukle, Jr. City Manager City of Mound 5341 Maywood Road Mound MN 55364 Dear Ed: Re: Sunday Liquor Sales and Club Licenses Ordinance Changes In response to your letter of February 13, 1996, and discussions we have held, I have prepared amendments to two sections of the liquor code. There appears to have been an over-sight in that Section 800:05, Subd. 5, of the City Code did not include a provision allowing the sale of liquor on Sunday by a club. The definition in our ordinance restricted that license to hotels or restaurants, and I have to believe that was an over-sight. The sale of liquor on Sunday by a club or by a regular liquor licensee is restricted to establishments that can serve or seat at least 30 guests at one time, and the sale of liquor must be in conjunction with the sale of food. In reviewing the ordinances, I also checked the state statutes and determined that Section 800:35, Subd. 10 should be clarified. The title has said previously that there is no sale to non-members by a club. The title is not considered in defining the restriction. The definition makes reference to sale to bona fide members. I think that the intent of this section is to comply with Section 340A.404, Subd. 4 of the Minnesota Statutes which restricts said sales to members and bona fide guests. I have therefore amended the wording to indicate that no liquor shall be sold to persons who are not members or bona fide guests of members, and I believe that will more accurately reflect the wording as incorporated from the state statutes. CAF100623 MU200-32 If you find these changes to be in order, they can be presented to the Council at its next meeting on February 27, 1996. Sincerely, Curtis A. Pearson CAP:Ih Enclosure CAP]00623 MI J,200- 32 CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 February21, 1996 TO: FROM: SUBJECT: CITY COUNCIL LINDA STRONG, ACTING CITY CLERK BID OPENING FOR MODIFICATION AND REFURBISHING TO THE MOUND FIRE DEPARTMENT MACK PUMPER, MODEL CF685 Bids were opened on February 21, 1996 at 11 am for the modification and refurbishing to the Mound Fire Department Mack Pumper, Model CF685. There was a breakdown of the bid: Modification a~d Refurbishing of Pumper, Model CF685 Miscellaneous Equipment to be Bid as Optional Three companies bid: Custom Fire Apparatus: A. $58,860 B. $1,850 Total - $60,710 E~'~rgency Equipment Refurbishing: ~.. A. $44,500 B. $1,500 Total - $46,000 Midwest Fire Equipment: A. $51,577 B. $1,890 Total - $53,467 Is printed on recycled paper CITY OF MOUND 5341 VlAYWOOD ROAD MOUND, MINNESOTA 55364-1687 (612) 472-0600 FAX (612) 472-0620 February 21, 1996 TO: CITY COUNCIL FROM: LINDA STRONG, ACTING CITY CLERK SUBJECT: VARIOUS PERMITS The Mound Fire Department Auxiliary is applying for the following: Application for Authorization to Conduct Excluded Bingo Permit for Tuesday, March 26, 1996, and Application for Authorization to Conduct an Excluded Raffle for Saturday, June 8, 1996. Our Lady of the Lake Church is applying for a Lawful Gambling Authorization for an Exemption from Lawful Gambling License for Saturday, April 6, 1996 for an Easter Bunny Raffle for the Pre-School. Two motions are requested: one for the Fire Department Auxiliary events and one for Our Lady of the Church Raffle. lS printed on recycled paper BILLS February 27, 1996 BATCH 6022 $111,034.94 Total Bills $111,034.94 *...* ! ! I I I Iii ! I ! ~ Z ~ Z ~ Z ~ Z ~ · ~Z ~ ~ ~ ~ ~ ~ .~ ~ ~ Z I uJ Z J~ CITY OF MOUND BUDGET REVENUE REPORT Jan. 1996 8.33% GENERAL FUND Taxes Business Licenses Non -Business Licenses and Permits Intergovern mental Charges for Services Court Fines Other Revenue Transfers from Other Funds Charges to Other Departments Jan. 1996 YTD PERCENT BUDGET REVENUE REVENUE VARIANCE RECEIVED 1,280,640 0 0 5,800 163 163 77,100 4,007 4,007 890,740 0 0 48,250 445 445 60,000 0 0 35,200 50 50 43,500 0 0 10,000 1,019 1,019 (1,280,640) 0.00% (5,637) 2.81% (73,093) 5.20% (890,740) 0.00% (47,805) 0.92% (60,000) 0.00% (35,150) 0.14% (43,500) 0.00% (8,981) 10.19% TOTAL REVENUE 2,451 ~230 5,684 5~684 {2,445,546) 0.23% FIRE FUND RECYCLING FUND LIQUOR FUND WATER FUND SEWER FUND CEMETERY FUND DOCKS FUND 307,570 44,089 108,320 4,775 1,430,000 98,619 410,000 31,237 766,500 64,920 5,100 1,000 70,800 8,531 44,089 (263,481) 14.33% 4,775 (103,545) 4.41% 98,619 (1,331,381) 6.90% 31,237 (378,763) 7.62% 64,920 (701,580) 8.47% 1,000 (4,100) 19.61% 8,531 (62,269) 12.05% 02/12/96 mv95 G.B. CITY OF MOUND BUDGET EXPENDITURES REPORT Jan. 1996 8.33% GENERAL FUND Council Pro motions Cable TV City Manager/Clerk Elections Assessing Finance Computer Legal Police Civil Defense Planning/Inspections Streets City Property Parks Sum mer Recreation Contingencies Transfers Jan. 1996 YTD BUDGET EXPENSE EXPENSE 68,730 4,OOO 6OO 1 85,03O 11,300 54 450 1 63 600 22 000 I O6 440 804 640 3 780 167 320 398 840 92 790 135 300 29 700 4O 000 155,31 0 9,296 9,296 0 0 75 75 7,422 7,422 1,664 1,664 17 17 6,501 6,501 5,787 5,787 6,147 6,147 50,782 50,782 543 543 5,531 5,531 38,222 38,222 6,219 6,219 7,129 7,129 0 0 193 193 11,783 11 ~783 PERCENT VARIANCE EXPENDED 59,434 4,000 525 1 77,608 9 636 54 433 1 57 099 16 213 1 00 293 753 858 3 237 1 61 789 360 618 86 571 128 171 29 700 39 807 143,527 13.53% 0.00% 12.50% 4.01% 14.73% 0.03% 3.97% 26.3o% 5.78% 6.31% 14.37% 3.31% 9.58% 6.70% 5.27% 0.00% 0.48% 7.59% GENERAL FUND TOTAL 2~443~830 157~311 157~311 2~286~519 6.44% Area Fire Service Fund 307,570 22,049 22,049 285,521 7.17% Recycling Fund 122,420 7,877 7,877 114,543 6.43% Liquor Fund 205,930 12,297 12,297 1 93,633 5.97% Water Fund 413,410 25,186 25,186 388,224 6.09% Sewer Fund 963,180 112,232 112,232 850,948 11.65% Cemetery Fund 5,570 0 0 5,570 0.00% Docks Fund 37,470 1,279 1,279 36,191 3.41% exp95 02/12/96 G.B. MINUTES OF A MEETING OF THE MOUND ADVISORY PARK AND OPEN SPACE COMMISSION FEBRUARY 8, 1996 Present were: Chair Tom Casey, Commissioners Marilyn Byrnes, Peter Meyer, Janis Geffre, Mary Goode, Bill Darling, and Rita Pederson, Council Representative Andrea Ahrens, Parks Director Jim Fackler, Dock Inspector Tom McCaffrey, and Secretary Peggy James. The following persons were also in attendance: Rich Rodney, Jackie Meyer, Richard Jacobson, Bev Botko, Carl Palmquist, Mark Hanus, Gordy Tulberg, and Mark Goldberg. INTERVIEWS FOR PARK COMMISSIONER BEV BOTKO, 2149 CARDINAL LANE Bev commented on how nice it was to see so many members of the commons task force present. She was asked what was the best idea that came out of the commons task force, and she indicated it was the importance of working together. She feels they came up with feasible solutions and now they will see how it comes out, but she feels it was well worth while and feels the task force was important. She has lived in mound for almost 40 years and has seen Mound grow. She commented that people do not move to Mound for the downtown area, but for the lakes, parks, and mother nature. Darling asked why Bev participated on the commons task force. Bev responded that she had concerns, such as some areas being overly crowded with docks. Geffre asked, relating to parks and open space, if you could change one thing about mound, what would you change? Bev would like to keep Mound pure and environmentally sound, does not want to see the parks trashed and wants to keep them open but with enough rules and regulations to keep them in shape. Casey asked how she sees the commons task force intersecting with the park commission in in the future. She would see them working hand in hand and feels there are more solutions. Bev is an abutter and explained that for many years there were no problems with the commons, but for a couple of years there were problems with noise and litter, but recent years have been fine. It all depends on who has the docks. CARL PALMQUIST, 4520 DENBIGH ROAD Carl has lived in Mound for 2 years, he moved from Northfield with his wife and is interested in helping within the community. He works for Hennepin County. Geffre asked that if funding was not a concern, what would be a priority to see mound improved through the park system. Carl responded that he would like to see more park equipment, and the aesthetic beauty improved with plantings. %50 Park and Open Space Commission Minutes February 8, 1996 Byrnes asked him to explain his community involvement in Northfield. Carl explained that he was a member of the junior chamber, he joined in 1989 and became president when it was about a 100 person organization. Their main fundraising event was Jesse James Days which is an all volunteer event and draws about 250,000 people. They grossed about $50,000 per year with this event. His property abuts the commons. He has read some of what has been done by the commons task force in the paper, and has no opinions on the issue. Discussion Byrnes recalled that Carl interviewed before so he must be very interested. Both are abutting property owners. MOTION by Byrnes, seconded by Darling, to vote at the end of the meeting. Motion carried unanimously. Andrea Ahrens submitted her vote to the secretary, then was excused from the meeting. MINUTES Pederson noted that she should be listed as being present, and Janis Geffre should not, as she was absent. MOTION made by Byrnes seconded by Goode to approve the Park and Open Space Commission Minutes of January 11, 1996 as amended. Motion carried unanimously. AGENDA CHANGES The following items were added to the agenda: lO.a. Address Bill's motion. lO.b. Meyer requested they add discussion regarding the Park and Open Space Commission getting copies of the COW meeting minutes. 10.c. Meyer requested discussion regarding the Commons Task Force. 10.d. Casey requested they discuss the status of the Heron Lane NCA. COMMONS TASK FORCE - PRESENTATION OF RECOMMENDATION Mark Goldberg and Gordy Tulberg presented the commons task force recommendations as presented to the City Council. Goode expressed a concern about abutter's privacy 2 Park and Open Space Commission Minutes February 8, 1996 It was 'suggested that neighborhood associations may not be the ticket, and that some city organization is needed, and that everyone needs to get along better. How property taxes vary between private lakeshore homes and commons lakeshore homes were discussed. Casey and Goldberg discussed structures on the commons and how the city's policies differ between structures on commons and structures on private shoreline. REQUEST FOR DETERMINATION OF ABUTTING STATUS FOR 4700 WILSHIRE BLVD. Parks Director, Jim Fackler, reviewed the staff report. The applicant is seeking to have the property at 4700 Wilshire Blvd. designated as an "abutting" property as referred to under Mound City Code Section 437:05, Subd. 7.a. The dock location area affected is I:xcelsior Lane which currently has 23 dock sites. All 23 dock sites were issued a license in 1995. The 1996 available dock sites will not be known until the first week of April when all renewals have been received. Because of the location of this property in relationship to the dock site area, which would have the extended property line running parallel to the shoreline, a dock site would not fall "within his or her lot lines extended to the shoreline" as stated in Section 437.05, Subd. 7.a. If it is determined that this property is "abutting" with first priority rights, it would also have to be determined how staff would proceed in assigning a site. Possibilities include: 1) Give abutting property the closest site #32340 which has been renewed by the same party for about 10 years. 2) Assign a site upon availability when a site comes open and allow the site to change to locations closer to the abutting property as they become available. (Note - this may take more than one year due to renewals.) The Parks Director clarified that their is no definition for "abutting." Mr. Jacobson, understands about the lines projecting into the commons shoreline, however, indicated that his parcel is actually closer to the water than any other properties adjacent to the Excelsior Lane commons. He would be happy to take the next available spot and eventually move closer to his property as the dock sites become available. Jacobson stressed that this is an unusual and unique situation. Darling suggested that it should not be the Park Commissions responsibility to recommend if this property is abutting or not. MOTION by Darling, seconded by Geffre, to recommend to the City Council that this issue be reviewed by the City Attorney to get an opinion whether this property can be considered "abutting". Motion carried unanimously. Park and Open Space Commission Minutes February 8, 1996 This recommendation will be reviewed by the City Council on February 27, 1996. Mr. Jacobson indicated that he will be out of town, however, would prefer the item remain on that agenda. PUBLIC LAND PERMIT: HAZARDOUS TREE REMOVAL ON NORWOOD LANE The Parks Director explained that the willow tree is leaning over the house, and clears the house by only about one foot. The tree is hollow at the base. Fackler recommended the entire tree be removed. Byrnes express a concern about another tree which is located close to this one that is leaning over the docks. MOTION by Goode, seconded by Pederson, to recommend removal of the hazardous willow tree located on Norwood Lane adjacent to 4877 Bartlett Blvd. Motion carried unanimously. This recommendation will be reviewed by the City Council on February 27, 1996. REVIEW PARKS AND BEACH PROGRAM Jim Fackler indicated that he provided information from the 1995 program, and suggested that they discuss at their upcoming workshop any recommendations or concerns about the program for discussion with Piepkorn at the March meeting. develop a list of concerns and possible program changes which he can address at the March 14th meeting. The 1996 program is proposed to be the same as in 1995. Fackler explained that only a one percent increase was approved from the 1995 budget, and last year they had to cut lifeguard's hours in order to stay within the budget. 1996 1995 APPROVED ACTUAL BUDGET EXPENDITURES PARKS: Recreation Program BEACHES: Lifeguard Program 813,300 $10,582 $16,400 $18,387 Tim also suggested that you begin thinking about goals for the 1997 program. It was noted that more was spent on the Lifeguard Program last year than what was budgeted for this year. Jackie Meyer stated that she was present to represent the program personally, not as a Community Education employee. She has been involved with these programs for the past 20 years, and noted that last year the park program was reduced from six weeks to five weeks, and the extra money was given to the Lifeguard program to pay for the overage, and it still was not enough. In 1995 they had to cut back the number of hours the Lifeguards monitored the beaches. Goode commented that our community does not have sufficient activities for our youth. She referenced the Comprehensive Plan which states that Mound has less park space than what is recommended for a city their size. She suggested that the kids could get more involved in Park and Open Space Commission Minutes February 8, 1996 this program by having them pull the weeds in at the beaches and work with community ed on this program. She feels the City Council needs to see this as a priority issue. Darling questioned Fackler what it will take to get umbrellas for the lifeguards and improve the beach program. Fackler stressed that they need a recommendation based on a plan, and the request has to be reasonable. Fackler noted that they need to look at 1997 for improvements because the 1996 program costs are already set. Goode questioned who's responsibility it is to prepare a specific plan? Peter Meyer noted that the summer parks program used to be 8 weeks, five days a week, and not it is only 5 weeks at 4 days per week. The program has been cut from 40 days per year to 20. Meyer noted that the Lifeguard's budget in 1993 and 1994 was $20-$21,000. Fackler explained that there were a couple of years when they did not need all the funds allocated due to extra rain days, and when the Council saw that the entire budget was not being used, they cut it. Meyer noted that they have also steadily cut back services at beaches over the years. Jackie Meyer commented that, as a mother, she does not appreciate the lifeguards being pulled off the beaches early in the year when the public expects them to be there. Goode suggested a recommendation that in 1997 they extend the park program back to 8 weeks at 5 days per week. Casey suggested they discuss this issue further at their workshop meeting. STAIRWAY GUIDELINES: INFORMATION GATHERED BY JON SUTHERLAND, BUILDING OFFICIAL, IN RELATION TO STAIRWAY GUIDELINES FROM OTHER AGENCIES Casey referred to the information in their packet as collected by Jon Sutherland, Building Official. Casey questioned if ADA rules apply to the stairs on public lands? Casey suggested that they ask for Jon's best design to best reduce the cattle chute appearance. Goode commented that she was the one who made the motion to approve the stairway on commons that did not meeting the rise and run requirement, but now believes she was wrong in doing so, and that in order to have safe stairways, they need to follow some guideline. Goode suggested that Jon Sutherland could take the different stairway standards as used by other agencies, and/or the UBC codes, and embellish on them and write standards that would be acceptable for outdoor stairways. The Parks Director noted that it is not the Building Official's duty to design stairs for an applicant, but if an applicant submits a "cattle chute" design for a stairway, the Park Commission could recommend that the design be changed. Casey suggested that parameters could be developed. Goode noted that there are parameters to construct safe exterior stairs within the information provided, and suggested that Jon could create a code or rules that will create safe stairs. Goode is more concerned about creating construction standards for outdoor stairways because the UBC standards are for indoor stairways. Casey is more concerned about creating design standards. 5 Park and Open Space Commission Minutes February 8, 1996 Fackler agreed that they have to have construction standards for the stairs, but emphasized that the design is the responsibility of the owner, even though the design is ultimately reviewed by the Park Commission and approved by the City Council. Pederson referred to page 49 of the packet which is a phone conversation record between Jon Sutherland and the National Park Service, and they look at how the design of a stairway will impact the natural and unique character of the property and "apply ADA where possible". It was questioned if the current UBC standards restrict the design of stairways. Byrnes suggested that they look at stairways on their park tour in April. CAPITAL OUTLAY: 1995 APPROVED & ACTUAL EXPENDITURES, AND 1996 APPROVED Jim reviewed the capital outlay summaries for 1995 and 1996. Byrnes questioned if repairs to the Wychwood riprapping is budgeted in 1996. Fackler commented that this was cut from the budget, and in order to have the funds for 1997 he would need another recommendation from the Park Commission. BOAT CANOPIES: MEMORANDUM ADDRESSING BOAT CANOPIES, RESTRICTIONSWITHIN MOUND CITY CODE Fackler referred to City Code Section 437 which gives the Dock Inspector the ability to use discretion when approving dock designs. Goode stated that her comments from the previous meeting were relating to Section 320 where it refers to "boathouses", and she was wondering if this would include boat canopies. EXTEND WORK RULES Casey moved that they extend the meeting for 15 minutes past the 10:00 adjournment as required in their Work Rules. Darling seconded the motion. Meyer suggested that they extend the meeting for more than 15 minutes. Byrnes feels that they should not put so much on agenda if they cannot finish it in the required time. Motion carried 7-1. Byrnes opposed. QUESTION ABOUT A MOTION Bill Darling referred to a motion made at the December 14, 1995 meeting, "MOTION by Ahrens, seconded by Pederson, to recommend that Latcham's pump house be removed with general fund money rather than dock fund money." Darling questioned what the difference is from using dock fund money versus general fund money. Fackler explained that the dock fund is self supporting, the dock users are paying for the removal, but when using the general fund, the general public is paying for the removal. He believes the intent is that if the lands are intended to for use by the general public, then they should pay for it. Park anO Open Space Commission Binu=es February 8, 1996 COMMITTEE OF THE WHOLE (COW) MINUTER Motion by Meyer to request that the COW Meeting Minutes be included in the monthly Park and Open Space Commission packets. Darling seconded. Motion carried unanimously. DOCK COMMITTEE Meyer referred to the COW Minutes of January 16, 1996 and read from the minutes, "Councilmember Hanus asked the Council to think about the possibility of creating a separate committee whose only purpose was to review dock issues and remove the Parks and Open space Commission from having to deal with dock issues." Meyer moved that Staff or Council present their concerns regarding the formation of a new committee to review dock issues and removing the park commission in having to deal with dock issues. Motion seconded by Pederson. Meyer this is issues commented that he would like to know why they are considering this. Fackler believes something that arose from commons task force, and that it is his opinion that the two are intertwined. Motion carried unanimously. HERON LANE NCA Casey requested an update on their motion from the last meeting regarding the Heron Lane NCA. Fackler indicated that the City Manager was recently approached by one of the applicants, and that they are still interested in pursuing their request, and the County is still working on it. The request was not withdrawn. PARK DIRECTOR'S REPORT Regarding Woodland Point, Fackler explained that a Mediator has been obtained from the State at no charge to the City, and a selected group of people from Woodland Point will be meeting on a weekly basis with the Mediator until April 1. The meetings are not open to the public. He asked that the Commission think about where they want to go on their park tour in April. DOCK INSPECTOR'S REPORT Tom McCaffrey reported that they have 23 people on a waiting list so far. VOTE FOR PARK COMMISSION VACANCY The ballots were collected and tallied by the Secretary. Each Commissioner gave their first choice a 1, and their second choice a 2, so the person with the lowest total is their first choice. 7 Park and Open Space Commission M~ute$ February 8, 1996 Bev Botko Carl Palmquist 11221121 = 11 22112212= 13 Bev Botko is recommended for appointment to the Park and Open Space Commission. The City Council will make their final decision on February 27, 1996. MOTION made by Darling, seconded by Byrnes to adjourn the Park and Open Space Commission Meeting at 10:14 p.m. Motion carried unanimously. 8 MINUTES OF A MEETING OF THE MOUND ADVISORY PLANNING COMMISSION FEBRUARY 12, 1996 Those present were: Chair Geoff Michael, Commissioners Michael Mueller, Frank Weiland, Bill Voss, Jerry Clapsaddle, and Becky Glister, City Council Representative Mark Hanus, City Planner Mark Koegler, Building Official Jon Sutherland and Secretary Peggy James. The following people were also in attendance: Dale Wenkus, Jerry Reifschneider, Shirley Eidem, Dave Holm, John Bessesen, and John Edewaard. INTERVIEW CANDIDATES FOR PLANNING COMMISSION: RODNEY BEYS'FROM, 4466 DENBIGH ROAD Mr. Beystrom was not present. ORVlN BURMA, 3011 ISLAND VIEW DRIVE Orv moved to Mound 5 years ago, and prior to that lived in Bloomington for 20 years. He enjoys the Mound community. He works at a printing business, in Minneapolis, and his wife works at a roofing company in Minneapolis. His family is a member of Good Shepherd Lutheran Church. Mueller asked how he sees Mound changing? He would like to see Mound maintain its small town feel and likes the buffer the lake provides between Mound and the city. He feels the City could afford to have more local manufacturing jobs so people do not have to commute. Orv indicated that he lives across the street from the lake. Mueller questioned if he feels people should have the right to build anything on their properties. Orv does not want the continuity of neighborhoods destroyed, and does not agree with allowing hardships for lake views. Glister asked what he feels is Mound's greatest asset. Orv likes the small town feel, and explained that he was raised in a town of 1200 people in South Dakota. His neighborhood is a very close knit group and they get together often. People in Mound enjoy the lake. Glister asked what is the least desirable aspect of Mound? Orv would like to see good viable businesses that could bring in local employment. He does not feel that bringing new businesses to town will affect the small town atmosphere. Voss asked if he had any ideas on how to solicit more citizen involvement in government? Orv commented that he came to a previous City meeting regarding a security light on the commons, and has always given as much time as he can to City politics and schools. In Bloomington he served on a youth commission and coached little league baseball. Planning Commission Minutes February I2, I996 Weiland asked if he would have any problem with the time involved in serving on the Planning Commission. Orv does not foresee any scheduling problems, his only current commitment is on Wednesdays. Clapsaddle asked, what would he consider the priority physical aspect of Mound. Orv commented that he is very pleased with the City now, and doesn't know what he would change. Michael asked if he would attend a public hanging. Orv answered no. DAVID KRAL, 4926 BARTLETT BLVD. David moved to Mound 1-1/2 years ago. He is an avid boater. He is interested in where Mound is going in its development. He is thinking of relocating his insurance business into town. Mueller asked where he sees Mound going in the future? David would like to raise peoples opinion of Mound by creating more citizen involvement in the community. He would like to change the visual impact of Mound. He would encourage participation in city events, and would also likely get involved. When asked about his background with hazardous waste, he commented that it should be a concern of all communities. Glister asked about previous residences. David stated that he previously lived in Tonka Bay and prior to that in Corcoran. The lake was his biggest attraction to Mound and he knows Mound has the most lakeshore. He believes that the value of his property will increase by living close to the lake. When questioned about Mound's least favorable feature he commented that traffic design is poor in that it is hard to maneuver around town, and that some structures around town need to be overhauled. Voss questioned how we can get more citizen involvement. David stated that as soon as you start changing things people will get involved either because they like it or because they don't. He feels there will be a lot more community involvement with the development of Lost Lake. Clapsaddle asked, if one outstanding physical change could be made to Mound, what would it be? David answered, other than improving the appearance of Mound, improve or revamp the structures around the Lost Lake area, and he would like to see a park in the Lost Lake area. 2 Planning Commission Minutes February 12, 1996 Michael asked if he would attend a public hanging. David answered no, but then later stated that he may attend, but only if he could protest it. Mueller asked how he sees changes being made to Mound? David commented that there are many ways to force change, and ways to not. He is comfortable with forcing change as long as it benefits most of the people, and sometimes there is a need for forced change because most people do not like change. David does not have a problem with the meeting schedule. Clapsaddle asked why he applied for the Planning Commission? David commented that his only other option was the Park Commission, and the Planning Commission fits more with his expertise and he has an eye for detail and visions. GERALD REIFSCHNEIDER, 5411 BARTLETT BLVD. Gerry was born in Hutchinson, grew up in St. Paul, went to Hamline then the University of Minnesota. He works for Ford. His employment has taken him to Stillwater, Edina, Mexico, and Detroit. He moved into Mound in August 1995. Mueller asked what he sees in the future for Mound. Gerry would like to have input on the future of Mound. He has always wanted a house on the lake and hopes it will be a good investment and would like to see Mound continue to be a good community. Gerry was asked what he feels his experience and knowledge can bring to the Planning Commission. He has attended Planning Commission meetings in other communities for other houses he has owned. He understands structural issues and can determine if a house is structurally sound. Glister asked what is Mound's greatest asset. Gerry likes the small town atmosphere. He lived 10 years in Edina, but would prefer it out here, and the lake is a big asset. Gerry commented that some areas of town need improvement, and he is concerned about the appearance of the downtown area. Before he purchased his house, he visited some of the area businesses and talked with the owner of the now vacant furniture store. Voss asked how we can get more citizen involvement in government. Gerry knows this is difficult to do because when he headed up a soup kitchen in Detroit it was difficult to get people involved. You need to try to make it fun and interesting. He was also on the volunteer fire department in Edina for three years. He does travel some, 2 to 3 days per month, but other than that foresees no problem attending the scheduled meetings. Planning Commission Minutes February 12, 1996 One of the issues he attended a planning commission meeting for in another community was because he needed a variance for an oversized garage. He is not knowledgeable about the Lost Lake plans, other than what he has heard from his neighbors. He has cross country skied through the property. Clapsaddle asked what is the biggest drawback this town has? Gerry commented the downtown area could use some work. Why the Planning Commission? He has made a big investment in the community and wants to be involved in keeping it right. Michael asked if he would attend a public hanging. Gerry answered, no. The Commission determined to delay voting until the end of the meeting. MINUTES The Planning Commission Minutes of January 8, 1996 were presented for approval. Glister commented that she was in Europe during the January meeting and requested that she be listed as an excused absence. MOTION made by Mueller seconded by Voss to approve the Planning Commission Minutes of January B, 1995 as amended. Motion carried unanimously. CASE 96-01: ST. JOHN'S LUTHERAN CHURCH, 2451 FAIRVIEW LANE, TRACTS l-G, RLS 739, PID 24-117-24 12 0014. CONDITIONAL USE PERMIT & VARIANCE FOR ADDITION {CONTINUED PUBLIC HEARING) Mark Koegler, City Planner, noted that this issue was tabled by the Planning Commission on January 8, 1996. The church is proposing to expand their present facility by adding additional sanctuary space and classrooms and reconfiguring the church entrance and the vehicular access the serves the entrance. The plans also call for construction of a new parking lot adjacent to the corner of Bartlett Blvd. and Fairview Lane. This lot will accommodate 38 spaces. Koegler reviewed the following issues: 1. Conditional Use Permit requirements. Variances: a) Recognition of an existing nonconforming setback to an Indian Mound. The existing church is located 20 feet from the mound, a 50 foot setback is required. b) A 10 foot building height variances is also requested. The existing roof has a height of 45 feet to the required 35 feet. 4 Planning Commission Minutes February 12, I996 Shoreland Standards. The proposal is in compliance with the impervious cover restrictions at approximately 35% within the shoreland area. The lower parking lot has been re-designed to an "L" shape resulting in the loss of 12 trees, versus 19 with the original plan. The additional trees that have been preserved by the plan change are those located just west of the curb line off Fairview Lane which help separate the parking lot from the adjacent neighborhood. Parking and Circulation. based on the new plan, our ordinance requires 147 parking spaces. The total proposed parking of 188 spaces exceeds the minimum ordinance requirement. St. John's will need to install concrete curb and gutter in the new lower level parking lot as well as in the existing parking lot near the building entrance. Landscaping. Additional trees in two of the new island areas would help soften the paved surface area. 7. Lighting. More information is needed. Holding Pond. Koegler reviewed the depth variations of the pond which depends on the amount of rain. Phasing of Development. Depending on bids received for the cost of the project, the parking lot may be a phase one or phase two improvement. Staff recommended that the Planning Commission recommend approval of a conditional use permit and building height and Indian mound setback variances for St. John's Lutheran Church to construct the proposed building addition and parking lot improvements subject to the following conditions: The church shall submit a plan for all proposed lighting including cut sheets on the types of proposed fixtures and a lumen plan which shows the light levels cast by the identified fixtures. Said lighting plan shall be submitted and approved by City Staff prior to the issuance of a building permit. Two additional deciduous trees shall be added in the newly created parking lot islands in the parking lot near the primary church entrance. Signs shall be installed along the drop off area abutting Fairview Lane which shall identify the area as a "no parking" zone. City approval of the conditional use permit is conditioned upon approval of the drainage plan by the Watershed District. 5 Planning Commission Minutes February 12, 1996 Structural data on all retaining walls exceeding 4 feet in height shall be supplied. Additionally, the surface treatment of the retaining walls shall be identified and submitted to staff for approval prior to building permit issuance. A street excavation permit will be required for the watermain and storm sewer connections and the construction of new driveway entrances. The proposed storm sewer connection at Bartlett Blvd. should be moved approximately 35 feet to the southwest. A detail of the proposed structure shall be submitted to the City Engineer for review and approval prior to the issuance of a building permit. The project shall comply with all applicable local, regional, state and federal requirements. Construction of the lower parking lot is hereby approved. If the lower parking lot is not completed concurrent with the building improvements, it can be constructed at a later date in full compliance with this approval providing that the plan for the lot remain unchanged. Construction of the parking lot, regardless of time frame, shall comply with all local, regional, state and federal rules in effect at the time. 10. Concrete curb and gutter shall be installed in the lower parking lot area, in the new entrance drive and in modified areas of the existing parking lot consistent with Sheet C1, Grading, Drainage and Erosion Control Plan dated February 6, 1996. In reference to//9, Weiland questioned, if the parking lot does not get done and they change the plans, would they have to come back to the Planning Commission for review? Koegler answered that they may have to if the changes are significant, or if the City's ordinances change. Chair Michael opened the public hearing. There being no comments, Chair Michael closed the public hearing. Mueller asked if the DNR was specifically notified that a setback variance to the Indian mound was part of this request. He is concerned because the DNR has not submitted a response to this application. Koegler commented that the Indian mound portion may not even be in the 1000 foot shoreland district, however, he has no problem notifying the DNR. Mueller emphasized that it would be a good gesture on Mound's part to let them know that we recognize the cemetery. Voss feels the DNR is already fully aware of the Indian mound issue on this property, and does not feel it needs to be a part of their recommendation. 6 Planning Commission Minutes February 12, 1996 Muellerexpressed a concern aboutthetrees which wereremoved that delineated thelndian mound. Dale Wenkus confirmed that the State Archeologist and the Indian Council are okay with the status of the mound. Motion by Weiland to recommend approval of the conditional use permit, as recommended by staff, with the condition that the City specifically notify the DNR about the variance relating to the Indian Mound. Motion seconded by Clapsaddle. Motion carried unanimously. This case will be heard by the City Council on February 27, 1996. CASE 96-02: DEAN & SHIRLEY EIDEM, 4818 MONMOUTH ROAD, LOTS 22, 23, & E 1/2 OF 21, BLOCK 22, WYCHWOOD, PID 24-117-2441 0040. VARIANCE FOR ADDITION Building Official, Jon Sutherland, reviewed the staff report. The applicant is seeking a variance to recognize an existing nonconforming rear yard setback of 10 feet in order to construct a conforming addition above the garage. The required rear yard setback is 15 feet, resulting in the recognition of a 5 foot variance. All other aspects of this property are conforming. Staff recommended the Planning Commission recommend approval of the variance request as the proposed work is conforming and will not cause any further encroachment. MOTION by Weiland, seconded by Mueller, to recommend approval of the variance as recommended by staff. Motion carried unanimously. This case will be heard by the City Council on February 27, 1996. CASE 96-03: DAVID S. HOLM, 4321 WlLSHIRE BLVD., PART OF LOT 1, FIRST REARR. OF PHELPS ISLAND PARK 1ST DIVISION, PID 19-117-23 13 0003. VARIANCE FOR NEW DWELLING Building Official, Jon Sutherland, reviewed the staff report. The applicant is seeking to renew a variance that has expired. The original variance granted in 1990 by Resolution #90-62 was approved unanimously by the Planning Commission and the City Council. This approval was given after some compromise and resulted in a 32 foot setback variance to the OHW. Approval was given due to the shape and depth of the Lot and the fact that the proposal is generally consistent with the neighboring properties. When reviewing the application again, and applying our current ordinance to this case, the following issues are raised: 7 Planning Commission Minutes February 12, 1996 Impervious surface coverage is limited to 30%, or 40% with an approved drainage plan. The amount of impervious surface coverage needs to be further clarified. A more detailed drainage plan identifying existing and proposed impervious surface must be developed and submitted to staff for approval (preferably prior to the planning commission meeting). In order to provide accurate information for the variance and building permit, the survey should be drawn to reflect the approval of the 32 foot setback. Sutherland noted that since the crawl space will not be a usable area and the first floor will be insulated, only the first floor of the dwelling, not the crawl space, must be set at or above the elevation of 933. Staff recommended the Planning Commission recommend approval of the variance for a 32 foot lake side setback (measured to the deck), to allow construction of a new single family dwelling, as shown on the revised survey dated January 17, 1996, contingent upon the following: Prior to building permit issuance, the applicant shall post a bond or letter of credit in an amount acceptable to the Building Official to guarantee removal of the existing structure. An updated survey shall be provided that accurately details the proposed conditions and a 32 foot setback to the deck. A detailed drainage plan identifying existing and proposed impervious surface coverage must be developed and submitted to staff for approval. Mueller questioned if the top of the footing can be below the floodplain. Sutherland answered yes. Mueller questioned if a variance will be required for filling in the floodplain. Sutherland explained that there will be no filling below the elevation of 931.5, and if there was, he would refer the applicant to the Minnehaha Creek Watershed District for a permit. Sutherland noted that the City's floodplain elevation is 931. This proposal shows no impact below the 931.5. MOTION by Clapsaddle, seconded by Weiland, to recommend approval of the variance, as recommended by staff. Motion carried 6 to 1. Those in favor were: Clapsaddle, Hanus, Weiland, Michael, Voss and Glister. Mueller was opposed. Mueller stated that he is opposed due to lack of clarification about having footings within the floodplain. CASE 96-04: ON HOLD. Planning Commission Minutes February 12, 1996 CASE 96-05: TEAL POINTE DEVELOPMENT COMPANY, 5095 WINDSOR ROAD, LOTS 1,2, 24, 25, & 26. BLOCK 17, WHIPPLE, PID 25-117-24 12 0206. VARIANCE FOR GRADING WITHIN A BLUFF City Planner, Mark Koegler, reviewed the Engineering Report. Teal Pointe Development Company is requested a grading permit to place fill on a portion of Lots 1 and 2, Block 17, owned by Alice and Glen Rogers and also the westerly one-half of Cobden Lane. This grading would eliminate the need for a retaining wall as approved in the final plat for Teal Pointe. The City's Shoreland Management Ordinance (SMO) requires a variance for this grading due to the restriction of placing fill in a bluff impact zone, as per Section 350:1225, Subd. 4.B.4.h. of the Mound Zoning Ordinance. The original plat approval in 1994 allowed for this fill in lieu of a retaining wall. When the plat was re-approved in January 1995, the fill option was not included because the parties could not come to a mutual agreement. The grading permit application shows the amount of fill at 230 cubic yards. We have calculated this number to be 540 cubic yards and recommend using the larger volume when considering the variance application. The placement of fill will eliminate a retaining wall that would be approximately 10 feet high at its highest point. It will also eliminate the need for a guardrail and fence, which in a residential area is not the most desirable. The elimination of these structures also relieves the City of any future maintenance. The placement of fill in the Cobden Lane right-of-way also makes this area more accessible to pedestrians than it would have been with a retaining wall. All the parties involved should be aware that approval of this variance and grading permit does not necessarily allow subject lots to be built on without additional permits and/or variances. We have preferred the use of fill over the retaining wall from the very beginning of this project and are therefore recommending approval of the variance request and grading permit. Clapsaddle questioned if there will be an erosion control plan? Koegler noted that this is usually required, and it could be made part of the recommendation. Hanus questioned what the variance is for. Koegler noted that any filling within a shoreland area, in excess of 50 cubic yards, requires a variance. Hanus expressed a concern about how this will impact the trees. Koegler noted that 4 to 5 tress will have to be removed as part of the plan. Clapsaddle and Mueller both commented that they were originally in favor of grading/filling this area, versus the retaining wall. Motion made by Clapsaddle, second Mueller to recommend approval of the grading permit, as recommended by staff, with the condition that all required measures be taken with regards to erosion as to not affect adjoining properties. Motion carried unanimously. 9 Planning Commission Minutes February 12, 1996 RECOMMENDATION FOR PLANNING COMMISSION APPOINTMENT Voss asked if they could table their voting until Rodney Beystrom had the opportunity for an interview. Hanus noted that the Planning Commission has experienced this situation before and believes the Work Rules address this issue. The Secretary read from the Guidelines for the Interviewing and Selection of Candidates within their Work Rules, "It is the intent of the Commission to interview all applicants and vote at the same meeting." And, "If the applicant is unable to attend the scheduled interview, the Planning Commission may make the recommendation based on information provided." Clapsaddle commented that he would be voting for Gerald and David. He feels Gerald has experience that could prove interesting, and that David has all the qualifications. Concern was expressed that Gerald has only been a resident of Mound for six months. Clapsaddle commented that he was impressed that Gerald took the time to explore the local businesses. Mueller suggested that Beystrom still be considered as a candidate when they vote. Mueller noted that Beystrom has served nine months on the Commons Task Force, and that Beystrom had telephoned him to talk about the position. Mueller feels that Beystrom's housing inspection background would be helpful to the Planning Commission. The secretary collected and tallied the votes, as follows. The applicant with the lowest score is their first choice. Rodney Beystrom Orvin Burma David Kral Gerald Reifschneider 3344443= 25 3121211= 11 2233322 = 17 1312134= 15 MOTION made by Weiland, seconded by Voss to recommend Orvin Burma be appointed to fill the position vacated by Lisa Crum, and to recommend Gerald Reifschneider to be appointed to fill the position vacated by Ed Surko (pending formal resignation). Motion carried 6 to 1. Those in favor were: Weiland, Voss, Clapsaddle, Michael, Glister, and Mark Hanus. Mueller was opposed. Mueller explained that he opposed because he feels that Rodney Beystrom should have been given the opportunity for an interview, or to be considered when voting, and is concerned that Gerald has been a resident for only 6 months. 10 Planning Commission Minu=es February I2, 1996 MOTION made by Weiland, seconded by Voss, to adjourn the meeting at 10:04 p.m. Motion carried unanimously. Chair, Geoff Michael Attest: 11 MINUTES - ECONOMIC DEVELOPMENT COMMISSION - FEBRUARY 15, 1996 The meeting was called to order a 7 AM. Members present: Paul Meisel, Mark Brewer, Stan Drahos and Dave Willette. Absent and excused: Liz Jensen, Jerry Pietrowski. Also absent: Jerry Longpre. Also present: Bruce Chamberlain, Economic Development Coordinator; Sharon Cook, Ex-officio non-voting member; Gino Businaro, Finance Director and Ed Shukle, City Manager. MINUTES Upon motion by Drahos, seconded by Willette and carried unanimously, the Minutes of the December 21, 1995 meeting and the January 18, 1996 meeting were approved. ISTEA APPLICATION Bruce Chamberlain reviewed the recent ISTEA Application that was submitted relating to the Streetscape on Auditor's Road and other improvements suggested for the Lost Lake property. AUDITOR'S ROAD IMPROVEMENT PROJECT Ed Shukle, City Manager, reported on the progress of the Auditor's Road Improvement Project. He indicated that the City Council had recently approved a resolution electing to participate in the Metropolitan Livable Communities Act, which by doing so, makes the City eligible for 50 bonus points on each ISTEA Application (Streetscape Project and the Relocation of Hennepin County Road 15 Project). FARMER'S MARKET A brief discussion was held on the Farmer's Market expansion. Bruce Chamberlain indicated that he and Gary Christensen and the City Manager had met with the executive director of the Central Minnesota Grower's Association, who runs the Minneapolis Farmer's Market. It was reported that the Minneapolis Farmer's Market was interested in locating a satellite facility in Mound that would be part of the Minneapolis system. SHUTTLE BOAT Also discussed was a shuttle boat idea utilizing a smaller shuttle boat to transport passengers from downtown Mound through the Lost Lake canal to Cook's Bay to the Minnehaha Streetcar Boat. A meeting had been held with Fred Bruntjen, owner of the shuttle boat related to this. Chamberlain reported that Mr. Bruntjen was very much interested in being a part of this idea. PUBLIC RELATIONS ISSUES Other public relations issues briefly discussed was the "Buy a Brick" program and the Kiosk program. Both issues were put on hold until later. MINUTES - ECONOMIC DEVELOPMENT COMMISSION - FEBRUARY 15, 1995 PAGE 2 community centers, etc. More information will be available on this at a later date. OTHER BUSINESS It was discussed to have monthly stories in The Laker regarding the Mound Visions Program. It was noted that the next meeting of the EDC is scheduled for Thursday, March 21, 1996, 7 am, Mound City Hall. Gino 8usinaro will bring the rolls. Upon motion by Brewer, seconded by Drahos, and carried unanimously, the meeting was adjourned at 8:15 am. Respectfully submitted, City Manager League of Minnesota Cities Cities promoting excellence RI=CEIVED 2 1 1990 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (612) 281-1200 · (800) 925-1122 Fax: (612) 281-1299 ° TDD (612) 281-1290 February 15, 1996 Dear Elected Official: Did you know you've already earned 10 points towards a Certificate of Recognition ? Your attendance at the 1995 Newly Elected Officials Conference qualifies you for 10 credits when you enroll in the League of Minnesota Cities' Leadership Institute. Information outlining the Leadership Institute's Certificate of Recognition and an enrollment form are enclosed. Institute participants who earn 40 credits within four years of their enrollment receive a Certificate of Recognition. Points are earned in the following ways: Workshops. Workshops offered as part of the Leadership Institute are specifically tailored to the needs of elected officials. Elected officials are involved in designing these workshops and participate as program faculty. You can find information about future courses in the enclosed brochure. League Activities and Conferences. Institute participants also receive credit for attending League conferences and serving on a variety of League committees and task forces. Credits are also available to elected officials who attend National League of Cities (NLC) conferences and serve on NLC committees. I encourage you to enroll in the Leadership Institute by completing the enclosed form. As a Leadership Institute participant, you will receive information about upcoming workshops and other opportunities to earn credits. Credits add up quickly. If you attend the Legislative Conference in St. Paul on February 29, the Annual Conference in Rochester on June 11-14 and one of the Regional Meetings held in September and October, you will have completed half of the requirements needed for the Certificate of Recognition. Or perhaps you're interested in attending the Annual Planning Institute for Planning Commissions and Elected Officials: The Basics or the advanced planning course, Land Use: Beyond the Basics. More information about these workshops is available through the Government Training Service at 612-222-7409 or 800-652-9719. Have questions or need more information about the Leadership Institute? Contact Sharon Klumpp, the League's Associate Director, at 612-281-1203 or 800-925-1122. Sincerely, Karen Anderson, Mayor of Minnetonka LMC President AN EQUAL OPPORTLrNITY/AFFIRMATIVE ACTION EMPLOYER L League of Minne~ta Citie~ Citie~ ~n~oting e:=calla~u~ · Leadership Institute for Elected Officials "These are the hard times in which a genius would wish to live. Great necessities call forth great leaders" 1790, ~ A ~-CrS~ ro THostas JEFF£R&ON Never have the challenges of leadership been so great. The League of Minnesota Cities, dedicated to working with cities to promote excellence in governance, management and services to citizens, proudly presents the Leadership Institute for Elected Officials. Through the Leadership Institute, the League works with public officials to enhance their ability and commitment to achieve good governance in their cities. Geared to the special needs of elected officials, Leadership Institute offerings are designed to help participants: · Develop an understanding of the foundations/essentials of municipal service · Learn how to develop goodpublicpolicy · Enhance their ability to work with elected colleagues, staffandpublic · Improve personal leadership skills and effectiveness The Leadership Institute Program The following program was developed by the Leadership Institute Advisory Committee. This committee will guide the development of new courses each year. 1996 Program Schedule Newly Elected Officials Conference (Foundations of Municipal Government-I) Locations Grand Rapids St. Louis Park North Mankato Dates January 26-27, 1996 Februa.D' 2-3, 1996 February 9-10, 1996 Elected Officials Refresher Course (Foundations of Municipal Government II) St. Paul March 29-30, 1996 Municipal Finance St. Paul March 29, 1996 Annual Planning Institutes for Planning Commissioners and Elected Officials: The Basics Brooklyn Park Grand Rapids St. Paul Febmary 22, 1996 March 2, 1996 March 23, 1996 Land Use Planning: Beyond the Basics St. Cloud St. Paul Brooklyn Park March 7, 1996 March 28, 1996 April 27, 1996 Leadership Training with Bob Terry Grand Rapids July 25-26, 1996 Future Programs (Dates and Locations to be Announced) Developing Effective Policy Partnerships Accomplishing Your Agenda Communications and Working with the Media Resolving Differences Constructively Leadership Institute Enrollment Form Name: Last First M.I. Elected Official for City Check one [~1 Councilmember [~l Mayor 1~1 Other Date first elected Years served Mailing address Street City State Zip Code Home( ) Wok (~) A.C. A.C. Fax E-mail Leadership Institute credit will be given to elected officials who attended any of the courses listed below. Otherwise atten- dance at courses taken prior to the date of enrollment are not counted towards certification. Please check each course you have attended on the following list: [~l 1995 or 1996 Newly Elected Officials Conference (10 credits) ~l 1995 or 1996 Municipal Finance Seminar (4 credits) [~l 1995 Beyond Council Gridlock--Working Towards Consensus (4 credits) [~l 1996 Annual Planning Institute for Planning Commissioners and Elected Officials: The Basics (7 credits) [~ 1996 Land Use Planning: Beyond the Basics (7 credits) [~l 1996 Elected Officials Refresher Course (10 credits) [~1 1996 Legislative Conference (2.5 credits) Help us identify ideas for future Leadership programs in the space provided 'below. List course topics that you would like to have offered as part of the Leadership Institute: Would you like to help us plan and present Leadership Institute Programs? Please list your areas of expertise in the space provided below: I understand that to receive a certification of recognition, I must eam 40 credits in approved Leadership Institute courses and activities within four years from the date of my enrollment. Signature Date Return to: League of Minnesota Cities, Atto: Cathy Dovidio, 145 University Avenue West, St. Paul, MN 55103. Certificate of Recognition Elected officials participating in the Leadership Institute who earn 40 credits will receive a certificate of :cognition. All Leadership Institute participants are required to complete either the Newly Elected Officials onference for officials elected for two yeats or less, or the Elected Officials Refresher Course for elected officials serving two or more years in office. Participants earn additional credits by taking courses, participat- ing in conferences sponsored by the League of Minnesota Cities (LMC) and the National League of Cities (NLC), and serving on LMC and NLC committees. Participants have up to four years from the date of enroll- ment to complete the certification program. Requirements for certification are shown below. Required Courses (~o ~dit~) Choose one: ~ Newly Elected Officials Conference ~ Elected Officials Refresher Course 10 10 Elective Courses (up to 25 credits) Select courses from the list on page 2 and programs to be offered in future years Information on new courses will be automatically sent to participants ~Participation in LMC or NLC Activities and Conferences (~p to 10 credits) ~ LMC or NLC policy committee 5 ~ LMC task force 5 ~ LMC or N-LC conference planning committee 5 ~ LMC Annual Conference 5 ~l LMC Legislative Conference 2.5 ~ LMC Policy Adoption Conference 2.5 I~ LMC Regional Meetings 2.5 ~ Mayors' Association Annual Conference 2.5 GEl NLC Congress of Cities 5 ~ NLC Congressional City Conference 5 Eligibility Leadership Institute participants must currently be serving as a member of an elected governing body that is a member of the League of Minnesota Cities. League of Minnesota Oties Cities promoting excellence in governance, management and services to citizer6 Bcte ~ of M~ota Oties achieves its. mission through the e~pemise, involvement, and cooperation of its h'm, tubers, Board el'he ~ is tl~ forum to develop, e,~ess and advocate policies ~ positio~s co~,rning the governance and management of ~ ~ identif~ teclmicala.~istance and training needs ofe!eeteda~dappointedcity officials anddelivers programs that rThe League offers products ands~ that meet t[~ current andemerging needs of allcities in a cost effective manner. ~he League assists individuol members with advice, technicrd ~~, products and services tailored to their individu~ net The League of Minnesota Cities thanks the members of the Leadership Institute Advisory Committee for their dedication to enhancing public service through training for elected officials. Committee members are Laurie Ahrens, City Clerk, Plymouth; Mary Anderson, Mayor, Golden Valley; Robert DeMuth, Mayor, Worthington; Dave DeNoyer, Mayor, Floodwood; Dan Donahue, City Manager, New Hope; Gary Doty, Mayor, Duluth; Laurel Haake, City Clerk, Fisher, Lyle Hanks, former Mayor, St. Louis Park; Morris Lanning, Mayor, Moorhead; Jim Mongovem, Councilmember, Faribault; LaNelle Olsen, former Councilmember, Norflffield; Ed Shulde, City Manager, Mound; Marsha Soucheray, former Councilmember, Shoreview; and John Young, Jr., Mayor, Hawley. League of Minnesota Cities 145 University Avenue West St. Paul, MN 55103 (612) 281-1200 (800) 925-1122 Fax (612) 281-1299