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2002-03-26 CITY OF MOUND HOUSING AND REDEVELOPMENT AUTHORITY MARCH 26, 2002 The Housing and Redevelopment Authority of and for the City of Mound, Minnesota, met in regular session on Tuesday, March 26, 2002, at 6:00 p.m. in the council chambers of City Hall. Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: City Attorney, John Dean; Executive Director, Kandis Hanson; City Clerk, Bonnie Ritter; Community Development Director, Sarah Smith; City Planner, Bruce Chamberlain; Jim Prosser of Ehlers & Associates; Finance Director, Gino Businaro; Craig Fink, Ken Perbix, Frank Weiland, Cynthia Reiter, Joe Bisanz. 1. OPEN MEETING Chairperson Meisel opened the meeting at 6:04 p.m. 2. APPROVE AGENDA MOTION by Hanus, seconded by Osmek to approve the agenda. Motion carried. All voted in favor. 3. APPROVE MINUTES MOTION by Osmek, seconded by Hanus to approve the minutes of the February 26, 2002 regular meeting. All voted in favor. Motion carried. 4. HOUSING DIRECTOR'S REPORT MOTION by Osmek, seconded by Brown to approve the bills for March in the amount of $77,316.11. All voted in favor. Motion carried. 5. CONSIDERATION OF VIP PROPERTIES AS TEMPORARY MANAGEMENT FIRM Hanson reported that Housing Director Pinky Charon is on a leave of absence until May 1,2002. Hanson is recommending that VIP Properties be retained to undertake property management responsibilities in Pinky's absence. Cynthia Reiter and Joe Bisanz of VIP Properties presented the main points of their short term management proposal. MOTION by Brown, seconded by Hanus to authorize the Executive Director to enter into an agreement with VIP Properties for the furnishing of management services at Indian Knoll Manor for up to a two month period commencing on April 1,2002. The fee payable to VIP under the agreement is to be $1,250 per month. All voted in favor. Motion carried. Mound HRA Minutes - March 26, 2002 6. RFP PROCESS FOR DEVELOPERS FOR MOUND VISIONS Jim Prosser of Ehlers & Associates reviewed the RFP draft. There was discussion regarding the $500 application fee, as well as the wording on the owner occupied preference and adding disclosure of all principles of development firms. MOTION by Hanus, seconded by Brown to approve the RFP as revised and made a part hereof. All voted in favor. Motion carried. Prosser stated that the Developer Information Session, with the Council present, is scheduled for April 8, but may have to be changed. 7. ADJOURN MOTION by Hanus, seconded by Brown, to adjourn at 7:00 p.m. All voted in favor. Motion carried. .,.! · Attes'~: Executive Director, Kandis I:lans~n Chairperson Pat Meis~l 2 I. Introduction The City of Mound is a well-established southwest suburb of Minneapolis with a population of 9,435 residents. This charming, historic community is oriented along the shoreline of Lake Minnetonka, just fifteen minutes from downtown Minneapolis. The City offers the tranquility and beauty of the country as well as the diverse amenities of the city. The Lake and wildlife are just minutes from a vast array of stores and restaurants. We proudly welcome and encourage you to visit or website at www.ci _tyofmound.com The City of Mound, Minnesota is initiating the redevelopment of its downtown in order to retain its small town charm and natural downtown features, while providing a business and shopping environment which will appeal to its growing cosmopolitan population. This is the mission of Mound Visions, a program undertaken to reawaken the spirit and vibrance of downtown. The Vision calls for downtown Mound to recapture the charm of Lake Minnetonka by reopening a historic boat access channel via Lost Lake, as it was in the era of the streetcar boats. The Mound Vision calls for reoriented, newly designed, attractive and complimentary smlctures, which will maintain an individual identity, yet conform to a historic, resort hotel architectural theme. The individual goals of the three-redevelopment areas are to: Reinforce Lost Lake as a hospitality/entertainment District. Unique destination commercial uses such as hotel, banquet facility, farmers market and restaurants that diversify the mix of downtown offerings without decentralizing the downtown core retail will be favored. The City will also consider housing options worked into the mix as long as the other development goals for the district are met. 2 Redesign Auditors Road as a downtown "main street." The Lost Lake canal and greenway will focus pedestrian and boater activity on Auditors Road, which has been built with on-street, diagonal parking. The City realizes that auditors Road will not experience as much drive-by traffic as nearby county roads, but the community feels strongly that Auditors Road should have a retail presence. Redesign Langdon as a mixed-use retail/office/residential district with uses oriented toward Commerce Boulevard and the opportunity to orient residential uses toward the visual and recreational amenities of Lake Langdon. The City is requesting development program proposals from creative and qualified developers to assess the interest, financial feasibility, and concept compatibility with the Mounds Visions Redevelopment Plan. Please note the following general guidelines: °7° Proposals will be accepted for individual parcels or entire project areas. The goal of the redevelopment is to create a more viable retail center for the City of Mound. Commercial uses, especially retail and office, are strongly encouraged. Mound Mixv. d-U.~e RFP Pape 1 Efforts to incorporate existing retail businesses in new developments are encouraged. o:' The City encourages, but does not require, partnering with other developers to accomplish redevelopment objectives. The City expects the private development fu'xn to embrace and support the principles demonstrated by The Mound Visions Downtown Redevelopment Design Framework (copy enclosed). In mm, the City is committed to a public/private partnership and win/win relationship. Description of Sites Location All three (3) districts are located in the core of downtown. Following is a description of their size and location. Langdon District The Langdon District is comprised of six (6) acres and is bounded by the future regional trail on the north, Our Lady of the Lake Church on the south, Commerce Boulevard on the east and Lake Langdon on the west. Auditor's Road District Auditor's Road District is comprised of six (6) acres and is bounded by the railroad line on the north, Auditors Road on the south, Commerce Boulevard on the west and the new County Road 15 to the east. 0 o Lost Lake/Hotel District The Lost Lake District is comprised of three (3) acres and is bounded by the new County Road 15 on the north, Lost Lake on the south and west and Super America on the east. Mound Mired-II, e~. RFP Pa~n 2 All three (3) of the District are currently zoned B 1 (Central Business District) and will be rezoned to PED-PUD (Pedestrian Planned Unit Development District), when development is ready to commence. This is a mixed-use zoning category that allows retail, office, institutional, public open space and attached high-density residential uses that are organized and planned in a manner that is pedestrian friendly (see attached copy of the zoning ordinance). · 7. Design Guidelines The intent of the Mound Visions Downtown Redevelopment Plan is to draw from the historic character of the community for inspiration in developing a new downtown ..... one which accommodates modem retail practices yet has an appealing identity of its own. The five goals of the plan are to: 2. 3. 4. 5. Provide marketable commercial space Take full advantage of view, access and use of downtown lakes Improve pedestrian and vehicular circulation Maintain "downtown" character as opposed to "suburban" character; and Make doing business in downtown Mound easy and enjoyable. Part of the strategy in strengthening downtown Mound is to diversify the reasons people use it. The City is focusing on weaving recreational opportunities into the downtown by creating green space, providing facilities for boating and working on a farmer's market and visitor facility. In regard to private development, the City believes that downtown's long-term success relies upon crating a mix of uses including retail, entertainment, office and housing. Other elements the City desires include: A continuous pedestrian loop of retail storefronts from the new County Road 15/110 intersection to Auditors Road intersection. This suggests ground-level retail at the Commerce Boulevard street front in both the Langdon and Auditors districts. A mix of housing types, styles and tenure to create a "neighborhood feel" to the development. The City encourages a higher percentage of owner-occupied housing to rental development. Higher density, residential development, especially if underground parking is incorporated into the development. All off-sWeet surface parking must be located behind the buildings or within interior courtyards. Mound Mix~.d-l~v~ RFP Pm,~ Jt Placement of buildings up to public sidewalk to provide a traditional downtown character as opposed to a suburban character. Manage storm water at the source. Space for storm water ponding is limited, therefore developers are encouraged to suggest techniques such as bioswales and rooftop gardens to manage storm water in small spaces. Development proposals that include a mix of retail and housing and that suggest a staged approach to development are strongly encouraged. The City is open to consideration of proposals that address any portion of the redevelopment area or proposals that suggest a team approach to redevelopment. The City expects the developer to provide a creative, urban design that encourages and incorporates the use of high quality, durable building materials. Architectural detailing is highly encouraged and landscaping and streetscape design should be used to enhance pedestrian circulation and create a sense of unity and identity. III. Desired Developer Commitments/Contributions The developer must demonstrate an understanding and commitment to the City of Mound concept development plan. The developer must demonstrate the experience necessary to organize and deliver a high quality project of this type and scale. The developer is expected to provide private capital to fund 100% of the fair market value of the project. IV. City of Mound Commitments The City will consider requests for gap financing as appropriate to assure the desired level of quality of development. The City will assist in land assembly if the developer is unable to acquire the properties through direct negotiation. Mound Mixed-II,~e RFP Paae 4 Vo VI. Desired Qualifications Experience in development of this type of housing, hotel, entertainment and hospitality, retail and/or office redevelopment Experience in land assembly where there are current businesses, residents and buildings residing Proven organizational and project management capabilities Experience in public/private development work Commitment to collaborate with City staff and City Commissions Submission Requirements To assist you with this proposal, the City has scheduled a Pre-proposal Conference for: Wednesday, April ~, 2002 at 1:30 p.m. Mound City Hall 5341 Maywood Road 952-472-0600 In order to properly evaluate a proposal for a project of this nature, please submit twelve (12) copies with the following information: A development program including type, size, estimated market value, pad size and use for each project component. (An example would be "four story, brick and masonry, 125-room limited service hotel, constructed on a 2.1 acre pad. Estimated construction cost of $6,250,000.") A general description of the public improvements, which may be required to support the new development. Potential improvements to consider may include transit, water and sewer, etc. The City understands that engineering has not been initiated as yet and that an environmental review would be undertaken if the project would proceed. However, the City would appreciate preliminary information of the type of improvement, which will be considered. Generalized development proforma, detailing sources and uses of funds (including proposed cost of land) A description of the project team including, but not limited to master or lead developer, development planner, architect, engineering consultant, attorney, etc. All principals and palmers must be disclosed and pertinent information provided. Background summary of related development experience, financing capacity and references from at least three communities where you have completed similar developments. Mound Mix~d-ll.v~. RFP Pa~. 5 Detail of unique characteristics and design elements that would be incorporated into the project Proposed sale prices and rental rates of residential units and rental rotes for the commercial/office space 8. Proposed timeline for development All RFP packages shall be submitted to the City of Mound, no later than 4:00p. m., Friday, April 26, 2002. Responses should be addressed to: Mound Vision Downtown Redevelopment Attention: Kandis Hanson Mound City Manager 5341 Maywood Road Mound MN 55364 952-472-0600 Selection This information will be reviewed and evaluated by the HRA and they will make the selection of developers for f'mal proposals and interviews. Thank you again for your interest in developing within our community. We look forward to receiving information regarding your proposa£ VIII. Preliminary Project Schedule Issue RFP Developer Information Session RFP Due HRA Developer Review Developer submittal of concept plans HRA Review of plans Approval of Developer Development Approval Start of Construction April 3, 2002 April 17, 2002 May, 9, 2002 May 14, 2002 June 2002 July 2002 July 2002 August - March 2003 Spring 2003 Mound Mix~.d-ll.w RFP Pav~ 6 Site Map Concept Plans Zoning Ordinance Mound Environmental Appearance Model Summary Development Program Worksheet I WI-"-