1999-09-28MINUTES -MOUND HRA -SEPTEMBER 28, 1999
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The Housing and Redevelopment Authority of the City of Mound, Hennepin County,
Minnesota, met in a regular session on Tuesday, September 28, 1999, at 7:00 p.m., in the
Council Chambers at 5341 Maywood Road, in said City.
Those present: Mayor Pat Meisel; Councilmembers Andrea Ahrens, Bob Brown, Mark
Hanus, and Leah Weycker; Acting City Manager Fran Clark; City Attorney John Dean;
HRA Director Pinky Charon; and Secretary Sue McCulloch.
*Consent Agenda: All items listed under the Consent Agenda are considered to be routine by
the Council. There will be no sepai~ t eim wsll be removed from thesCo ent Agenda aend r
Citizen so requests, in which eve
considered in normal sequence.
Mayor Meisel called the meeting to order at 7:00 p.m.
1.0 T.I.F. AGENDA
A. CONIlVIISSIONER COMPENSATION -RESOLUTION # 99-13.
Charon stated the Councilmembers present at HRA meetings will not get reimbursement for
• those meetings if attended the same evening as the City Council meetings. Charon noted that
the majority of HRA meetings do coincide with City Council meetings. Charon also stated
when an HRA meeting is considered a special meeting, then the compensation would be paid
to Councilmembers from the levy.
Attorney Dean stated the City cannot receive TIF and give reimbursement to Councilmembers
at City Council meetings because of a Minnesota statute regulation.
MOTION by Brown, seconded by Weycker, to accept Resolution # 99-13 as
recommended by staff.
Councilmember Weycker stated the HRA meetings will not be changed to opposite dates of
the City Council meetings just so Councilmembers get paid.
The vote was unanimously in favor. Motion carried. 5-0.
RESOLUTION # 99-13: COM~IVIISSIONER OlyIpEN5ATION.
B. REQUEST CITY COUNCIL TO GALL FOR PUBLIC HEARING -
RESOLUTION # 99-14.
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MOUND HRA MINUTES -SEPTEMBER 28, 1999
• MOTION by Brown, seconded by Weycker, to accept Resolution # 99-14 as
recommended by staff. The vote was unanimously in favor. Motion carried. 5-
0.
RESOLUTION # 99-14: RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF MOUND CALL FOR A PUBLIC
HEARING ON THE MODIFICATION OF
DEVELOPMENT DISTRICT NO. 1 AND THE
ESTABLISIIMENT OF TAX INCREMENT
FINANCING DISTRICT NO. 1-2 (A
REDEVELOPMENT DISTRICT).
*1.1 H.R.A. CONSENT AGENDA
A. APPROVE NIINUTES OF SEPTEMBER 14, 1999, REGULAR MEETING.
MOTION.
Ahrens, Hanus, unanimously.
B. MONTHLY BILLS.
• MOTION.
Ahrens, Hanus, unanimously.
0.2 H.R.A. ACTION ITEMS
A. DE-CONCENTRATION POLICY -RESOLUTION # 99-10.
Charon stated the City of Mound has now in effect a Public Housing Admissions and
Continued Occupancy Policy that provides a preference to applicants whose income meets or
exceeds 30 percent of the median income, adjusted for family size, to promote income mix
and to avoid poverty concentrations. Charon also stated staff has reviewed the incomes of
current public housing tenants and there were no concentrations of poverty. Charon stated
this policy may need to be reviewed over the upcoming years. Charon stated she will need
to submit an Agency Plan in September, 2000. It was determined the City of Mound
admissions policies are in place and do not need to be reviewed because all persons involved
are located in one building at the present time.
MOTION by Ahrens, seconded by Hanus, to accept Resolution # 99-10 as
recommended by staff. The vote was unanimously favor. Motion carried. 5-0.
• RESOLUTION # 99-10: DETERMINATION OF NO CHANGE NEEDED TO
THE PUBLIC HOUSING ADMISSIONS AND
CONTINUED OCCUPANCY POLICY TO COMPLY
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MOUND HRA MINUTES -SEPTEMBER 28, 1999
WITH INCOME r~ AND DE-CONCENTRATION
OF POVERTY PROVISIONS REQUIRED BY THE
QUALITY HOUSING AND WORK
RESPONSIBILITY ACT OF 1998. (QHWRA)
B. FLAT, NIINIMUM AND CEII.ING RATE -RESOLUTION # 99-11.
Charon stated there are three solutions for renters to pay for their rent in a fashion so they
will not feel like they have to quit work and move to pay for rent. The flat rate is being
proposed tonight. The minimum and ceiling rates already exist.
The flat rate is a flat rent that is close to the market value in other apartments in the area.
The flat rate Charon came up for renters is $500 per month. Individuals could select this flat
rate, and eventually as they get raises they can work themselves out of poverty.
The ceiling rate is a rent that already is established and this amount is $250 per month.
The minimum rate exists for those individuals that are jobless. These persons will need to
sign a statement they are making zero income and their rent would be $50 per month.
MOTION by Hanus, seconded by Ahrens, to accept Resolution # 99-11 as
recommended by staff. The vote was unanimously in favor. Motion carried. 5-
• 0.
RESOLUTION # 99-11: ESTABLISHING A FLAT RATE FOR THE MOUND
HOUSING AND REDEVELOPMENT AUTHORITY
AS REQUIRED BY THE QUALITY HOUSING AND
WORK RESFONSIBII.ITY ACT OF 1998 (QHWRA).
C. CORRECTING INVENTORY LIST -RESOLUTION # 99-12.
MOTION by Brown, seconded by Ahrens, to accept Resolution # 99-12 as
recommended by staff. The vote was unanimously in favor. Motion carried. 5-
0.
RESOLUTION #99-12. TO CORRECT THE MISTAKES IN THE CURRENT
MOUND HOUSING AND REDEVELOPMENT
INVENTORY LIST AND ESTABLISH AN UP TO
DATE INVENTORY BEGINNING OCTOBER 1,
1999.
3.1 INFORMATION ITEMS
A. Accountant Reports.
MOUND HRA MINUTES -SEP'T'EMBER 28, 1999
• B. Bank Statements.
Councilmember Hanus stated the interest rates appear to be so minimal on the checking
accounts. He stated he would like to see some of the monies moved into better money-
making accounts.
Charon agreed and stated she will attempt to move the monies, but there may be regulations
by HUD to allow her to accomplish this.
Councilmember Hanus stated it is important to keep some of the monies in an liquid account
for use in the future if the need arises. Charon agreed with Councilmember Hanus.
C. New Real Estate Assessment Center Score.
Charon reviewed the Public Housing Assessment Systems (PHAS) report. Charon stated
they were graded on four areas: physical, financial, management and resident. The numbers
appeared to be low in the financial area and will not improve until the grant approval and the
physical area is low due to ventilation concerns and outside minimal maintenance areas out of
her control.
Councilmember Brown stated according to the report the 74 percent is a good number and he
thanked Charon for her hard work.
• Councilmember Ahrens would like an update when it is available.
3.2 TENANT REPRESENTATIVE REPORT
There was nothing to report.
3.3 AD TOURNMENT
MOTION by Brown, seconded by Ahrens, to adjourn the meeting at 7:20 p.m.
The vote was unanimously in favor. Motion carried. 5-0.
Francene C. Clark, Acting City
Manager
Attest: Council Secretary
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RESOLUTION N0.99-10
Determination of No Change Needed To The Ppblic Housing Admissions and Continued
Occupancy Policy to Comply With Income Mix, and De-concentration of Poverty Provisions
Required by the Quality Housing and Work Responsibility Act of 1998. (QHWRA)
WHEREAS, the Mound Housing and Redevelopment Authority has now in effect a Public
Housing Admissions and Continued Occupancy Policy; and
WHEREAS, said policy provides a preference to applicants whose income meets or exceeds 30%
of the median income, adjusted for family size, to promote income mix and to avoid poverty
concentrations; and
WHEREAS, staff review of the incomes of current public housing tenants of applicable projects
and units, as required by the Quality Housing and Work Responsibility Act of 1998 (QIiVVRA),
determined there were no concentrations of poverty;
• NOW THEREFORE BE IT RESOLVED by the $oard of Commissioners of the Mound Housing
and Redevelopment Authority that the current Public Housing Admissions and Continued
Occupancy Policy is deemed to require no change$ to comply with the income mix and De-
concentration of poverty provisions of the Quality Housing and Work Responsibility Act of 1998
(QHWRA).
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Pat Meisel, Chairperson Date
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of Ch on, Executive Director Date
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MOUND H.R.A. RESOLUTION NO. 99-11
Establishing a fiat rent for the Mound Housing and Redevelopment Authority as required
by the Quality Housing and Work Responsibility Act of 1998 (QHWRA).
WHEREAS, the Mound Housing and Redevelopment Authority must by law establish a flat rent
for each public housing unit; and
WHEREAS, this flat rent must be based on the value of the unit if the development were not
public housing or the local market rate and designed so that it does not discourage families
working toward economic self-sufficiency; and
WHEREAS, a ceiling rent attached to studio apartments only, of $ 250.00 per month has already
been established; and
WHEREAS, a minimum rent of $ 50.00 per month for families who qualify, on all apartments has
also been established;
NOW THEREFORE BE IT RESOLVED by the Mound Housing and Redevelopment Board of
Commissioners, that a policy of offering to families who live in one bedroom apartments a choice
• of a flat rent rate of $ 500 per month with all utilities included; and
Each public housing family may choose to have their rent based on the formula method or a flat
rate amount of $ 500.00 per month on a one bedroom apartment; and
For families electing the flat rent the Mound Housing Authoity is required to reexamine the
family's income at least once every three years; and therefore
Mound Housing Authority will continue having ceiling rents of $ 250.00 on studio apartments,
minimum rents of $50 (for families who qualify) on all apartments and flat rents of $ 500.00 on
one bedrooms. All tenants will be informed that they may choose the from these rental options.
Mound Housing Authority will keep records documenting specific offers to families of the dollar
t of rent under each option.
.vim '~ ~ y=z ~- s
Pat Mei el, Chairperson Date
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arol C anon, Executive Director Date
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MOUND H.1LA. RESOLUTION N0.99-12
To correct the mistakes in the current Mound Housing and Redevelopment inventory list,
and establish a up to date inventory beginningl0/1/99.
WHEREAS, the Mound Housing Authority has an inventory that has some item that are
destroyed or disposed of and were never take off the list;and
WHEREAS, the must be a resolution establishing.. which item are in error;
THEREFORE, the following item will be taken off the inventory for reasons stated -
Office Equipment:
Computer Chair( approximately 15 years old)
Memory Writer/ Table
Adding Machine
Maintenance Equipment:
Compactor
Leaf Vac
Vacuum -wide track
~ 100.00 Donated to tenants garage sale
300.00 No such item in inventory
53.10 Broken and destroyed
100.00 Destroyed
60.00 Purchased and returned
250.34 Destroyed
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Pat Meisel, Chairperson D to
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of Charon, Executive Director Date
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HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MOUND
Haonepin Cou~aty, Minnesota
RESOLUTION N0.99-~
A RESOLUTION PROVIDING FOR
COIVIlVIISSIONER COMPENSATION.
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WHEREAS, the Housing and Redevelopment Authority in and for the City of Mound
("Authority") is organized and operates in accordance with the provisions of Minnesota Statutes,
Chapter 469 and its by-laws; and
WHEREAS, Minnesota law empowers the Authority to provide for the reimbursement of
expenses incurred by commissioners in the performance of their duties; and further provides for
compensating commissioners for attendance at Authority meetings; and
WHEREAS, the Authority fords that it is proper for the commissioners to be compensated for
the time spent attending meetings of the Authority as permitted by law.
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners as follows:
1. Each Commissioner shall be entitled to compensation for meetings of the Authority
attended by that Commissioner at the rate of $55.00 per meeting.
2. Payment shall be made quarterly from funds of the Authority available for that
Purpose.
3. Payments shall be subject to all limitations and restrictions provided by Minnesota
Statutes section 469.011.
Adopted by the Board of Commissio s of the Hou ' g Redevelopment Authority in
aad for the City of Mound, Minnesota, this day of 999.
ti~~
lx tive Director
Chair
rs~t~m
Milt93-1
THE HOUSING AND REDEVELOPMENT AUTHORITY OF
TKE CITY OF MOUND
~~ G t
RESOLUTION it ..
r.c~c
RESOLUTION REQUESTING TIC C)iTl' COUNCIL OF THE CITY OF MOUND CALL
FOR A PUBLIC t3EARING ON THE MODIFICATION OF DEVELOPMEl~'T DISTRICT NO.
1 AND THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT y0.1-2 (A
REDEVELOPMENT Di1STRIC'I').
BE 1T RESOLVED, by the Board of Commissioners (the "Board") of the Housing and Redevelopment
Authority of the Cite of Mound, Minnesota (the "HRA") as follows:
WHEREAS, the City Council {"the Council") ofthc City of Mound, Minnesota (the "City"} has established
Development District No. lpursuant to Minnesota Statutes. Sections 469.001 through 469.047, inclusive, as
amended, in an effort to encourage the development and redevelopment of certain desigaated areas within the
Ciry; and
WHEREAS, the City is proposingthe modification of the Development Program for Development District
No. 1 and the establishment of Tax Increment Financing District No. 1-2, pursuant to end ite accordance with
Minnesota Statutes, Sections 469.001 through 469.047 and Sections 469.174 throug?- 469.179, inclusive, as
amended;
NOw, THEREFORE BE 1T RESOLVED by the Board as follows:
• t. The HRA hereby requests that the Council call for a public bracing on Dtcember 14, I999 to consider the
proposed adoption of the Modification to the Development Program for Development District No. 1 and
the proposed adoption ofthe Tax Tncrement Financing Plan for'1'ax Increment Financing District No. i-2
(wllectively, the "Program and Plan") and cause notice of said public hearing to be givtn ss required by
taw.
2. The HRA directs the Executive Director to transmit copies of the Program and Plan to the Planning
Commission of the City and requests the Planning Commission's written opinion indicating whether the
proposed Program and Plan are in accordance with the Comprehensive Plan of the City, prior to the date
of the public hearing.
3. The Executive Director of the HRA is hereby directed to submit a copy of the Program and Plan to the
Council for iu approval.
4. The HRA directs the Executive D'uector to transmit the Program and Plan W the county and the school
districts} in which Tax Increment Financing District No. 1-2 is local not later than November 12, 1999.
Approved by the Board oa September ,~ I999. ~ .~
i
Chair
ATCES~
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