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1999-11-2312/06/99 14:04 FAQ CITY' OF MOGVD faj001 MINUTES -MOUND HRA -NOVEMBER 23,1999 • The Housing and Redevelopment Authority of the City of Mound, Hennepin County, '_Viinnesota, met in a regular session on Tuesday, November 23, 1999, at 6:30 p.m., in the Council Chambers at 5341 Maywood Road, in said City. Those present: Mayor Pat Meisel; Councilmembers Andrea Ahrens, Bob Brown, Mark Hams, and Leah Weycker, Acting City Manager Fran Clark; City Attorney John Dean; City Planner Loren Gordon, HRA Director Pinky Charon, and Secretary Sue McCulloch. Others present: Biuce Chamberlain and Bill Beard. 'Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the Housing c~Redevelopment Authority. There will be no separate discussion of these items unless a Councilmember or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence. Mayor Meisel called the meeting to order at 6:36 p.m. * 1.0 INDIAN KNOLL MANOR CONSENT AGE'yDA A. MONTHLY BILLS. B. MINUTES OF OCTOBER 26,1999. MOTION. Ahrens, Hanus, ananimously. 1.1 H.RA. ACTION ITEMS. A. DONATION TO WECA~I IN MEMORY OF GARY PAULSEN. In remembrance of Gary Paulsen, the Housing and Redevelopment Authority agreed to donate a minimum of $SO in his honor to the WECAN organization. B. PHAS (MASS) CERTIFICATION. Ms. Charon discussed the PHAS Certification. She noted the vacancy rate is about 2.19 percent of the time. The turnaround time for the apartments is about 17.4 days, which is a good ratio. There is very little debt still owed. Inspections occur approximately once per year. Eviction can occur if there is appropriate reason for doing so. MOTION by Ahrens, seconded by Hanus, to accept the PHAS Certification as preaented and forward it on to the appropriate individuals for further review. The vote was unanimously in favor. Motion carried. 5-0. 1.2 LNIr9RMATION ITEMS. • 12/06/99 14:05 FAY CITY OF 1[OUND jvIOUND HR A ;vID1tTTE3 - NOYD~ER 23 1999 A. ACCOUNT REPORTS -YEAR-END. Ms. Charon noted there will be an adjustment to the budget. She stated there is a reserve accounted for and there are not enough funds in the bank at this time. B. BANK STATEMENTS. Ms. Charon reported she is looking to transfer funds to a more interest-bearing account at another bank location. The organization is losing money in its current account. C. NOTICE OF APPROVAL OF CIAP FUNDS. Ms. Charon reported the 567,202 grant has been officially approved and should be sent to the Housing and Redevelopment Authority of Mound in the near future. D. PHAS PHYSICAL REPORT. Ms. Charon stated the Housing and Redevelopment Authority received 82 points out of a possible 100. This is as improved scored from last year. She stated the ventilation did get a passing grade. The Public Housing Assessment System has four parts that include physical, financial, managemetrt and survey. Mound will be scoring at the troubled end of the grading system and it is due to the financial part because of the lack of funds currently in the bank. Therc is a • possibility to put approximately $67,000 back into the beak to having a passing grade on the report. Couacilmember Hanus asked if other cities in the area are in the same situation as Mound. Ms. Charon stated Mound got in this situation because of past embezzlement and the money that is put in the bank it used for upkeep of the building, which Ms. Charon deems appropriate. She stated the grant would be coming soon. Councilmember Ahrens asked Ms. Charon to approximate what it would take to fix the ventilatioa. Ms. Charon stated she would get the ducts cleaned first which will cost about $3,000. Secondly, if the cleaning does not make improvements, she would increase the size of the fans on the roof. Thirdly, she would distribute the units more appropriately to each fan. The ventilation falls as the first priority of improvements, then the front security system, and lastly the stucco. Ms. Charon stated the PHAS report is required to be filed by November 30. She stated when the report card has been completed she will update the Housing and Redevelopment Authority. 1.3 DISCIISSION ITEMS. ~joo2 • ~ 12106:99 14:06 FdC CITY OF NOU~D Mnl lNT) HRA MIN[TCFS - SQVF2~ER 23.1999 • A. INFORMATION PACKET ABOUT Q.H.W.R.A. ACT FOR HUD AND OUR RESPONSIBILITIES IN THE FUTURE TO COMPLY. Ms. Charon stated the purpose of the Act is to mix incomes and to increase accountabilities. She stated this Act gives economic opportunity for people who work so hopefully there is an incentive to work. Ms. Charon stated she will be busy with this project by forming an advisory board, setting up an agency plan, having public hearings, investigating financial resources, and setting up a maintenance plan. There is discussion that each year the grant will not have to be applied for; it will be automatic. Ms. Charon stated the reM rate is $500 for those who work but each renter does have to qualify according to maximum income requirements. Ms. Charoa stated individuals who are elderly or disabled have to be charged a minimum rent and the remer does 8 hours of community service per month. There will be some investigation regarding what agency qualifies for the community service. Councilmember Ahrens asked if this situation occurs frequently and currently there is no one in this situation at this time. Ms. Charon stated the apartments do allow pets in the building. Ms. Charon stated she cannot evict someone far nonpayment because it is a public housing institution. Ms. Charon will be reviewing the admission and occupancy policy that is currently 47 pages long. She will present it to the Housing and Redevelopment Authority hopefully next month, along with the new lease that has gone from 6 pages to 22 pages long. B. INFORMATION PACKET - PHAS - HUD' S NEW REPORT CARD The Housing and Redevelopment Authority PHAS plan is required to be compared to what exists in the Comprehensive Plan to make sure each are working together appropriately. The certification will be presented in June and will show how the projections for the City of Mound compare the next five years. This report will not be an annual report, 1.5 ~,FNANT REPRES NTATIVE REPORT. The Christmas parry is scheduled for December 15 and all councilmembers were invited. 1.6 TIF AGENDA. Mayor Meisel stepped down as Chair so Councilmember Hanus acted as the Acting Chair. Bruce Chamberlain introduced Bill Beard of Main Street. Mr. Beard stated he and his architects have been working the past several months in putting together a development for Lake Langdon and Auditor's Road. Mr. Beard presented his drawings of the visions project to the eouncilmembers and public present. Mr. Beard stated the two actions he would like taken tonight by the councilmembers consist of approving the concept plan with knowing it will change in the future and authorizing staffto prepare a fiaai development agreement. f~j 003 ._.. 1 1~iC6.'99 14:08 FdY CITl OF ;KUL`Nll MOUND HItA 'TE3 -NOVII~iBER 23.1949 • Mr. Beard stated the importance of keeping in mind this is a concept plan for the downtown development. He stated the plan would be refined. Mr. Beard stated when the drawings were developed the Mound vision statement was always taken imo consideration. Mr. Beard stated tl~e development is divided into two sections: Langdon District and Auditor's Road. Mr. Beard stated there is about SO feet of land owned by the railroad that may be acquired and incorporated into the development. Mr. Beard stated the downtown would consist of dwelling homes in the form of townhomes or condominiums. He stated there would be retail located more at the Auditor's Road portion and the homes/business would be located mostly at the Langdon District, although there will be a mix of both on each side. The plan does involve two-story development to give it a San Francisco look He stated the townhomes would work well with the Grand Hotel theme. There is about 10,400 square feet of retail presented on the drawings. The parking for the Langdon area will be underneath the businesses and homes. He stated there are certain restrictions for parking because of the high water table and the height restrictions, but it does not pose a serious problem. The Langdon District will consist of 48 townhomes. These will inchlde a combination of for sale or rental property. Mr. Beard stated the Auditor's Road side stressed a more of a parking need. He stated there is a blending of private and public. The public would have a sidewalk that sits up a small amount. Mr. Beard stated there would be aboardwalk-type effect that would run along the entire development. • Mr. Beard proposed a restaurant along the Lost Lake and channel. There would be second and third housing deveiopmerrt available. The parking would be behind the homes. Parking to support the retail would be in the $ont. A gray building is a transition building. Mr. Beard ideally proposed constnlction to begin in September 2000. He stated the bank building would be incorporated into the development and Highway 15 would be rerouted. Mr. Beard mentioned a trail system would hopefully exist where the railroad currently is located. Mr. Beard stated because of one major restaurant and possibly a second, the development would be underparked and a nced to get more parking is something the City of Mound should consider. Mr. Beard stated the survey has to be printed and there will be undoubtedly changes to the plan. For instance, there is a restaurant scheduled to exist over ahigh-pressured sewer and the line will ultimately need to be moved or adjusted. Councilmember Ahrens asked would the parking be underneath where the newly built items are going to exist. Mr. Beard stated the parking would be underneath on the Langdon side, and he stated the parking appears to be appropriate there. He stated the Auditor's Road section might need more work with the parking situation. He stated a church nearby that may possibly assist with this parking problem. ~ 004 • 12/06/99 14:'.19 FAX CITY OF MOUND Mcx 11~ HRA MII1[TTES - NOVEMBER 23._1999 Councilmember Ahrens asked about the retail and office service locations for the development. • Mr. Beard stated the Langdon area would be developed more for the oi~ice or business district with townhomes and the Auditor's Road section would be focused more on retail. Acting Chair Hams stated he appreciated the proposed plan with respect to the separation of the office area and the retail development. Acting Chair Hams stated to the public there would be a 15-minute delay in the City Council meeting. He stated the Housing and Redevelopment meeting is running a little late due to the presentation of the proposed downtown development. Councilmember Brown stated the Economic Development Committee whole-heartedly approved the concept plan presented tonight. Councilmcmber Brown asked now that the proposed new downtown development is public information, can it be put in the paper. Mr. Beard stated it can be presented in the paper and he can get a small reproduction of both drawings. Although, Mr. Beard restated the starting goal for breaking ground is September. He stated he would need about five months for the drawings to be completed by the architects in final form. He also stated approval of the plan would occur in February or April. He stated the plans tonight are only a concept. He stated the concept plan sets the groundwork for the visions project and also allows TlF to be developed Councilmember Brown asked Mr. Beard if he would be willing to do a ]5 minute cable presentation of the visions project some time in the near future and Mr. Beard agreed to this request. Mr. Beard mentioned the Grand Hotel theme has been presented well. He stated this would be an attraction to retailers as well as residence. Mr. Beard mentioned the architect form. He stated there would be gable roofs and a boardwalk feel. He stated with the two-story Look, the people will be looking aver the cars.:~tr. Beard stated these would be two sections with a break between Auditor's Road. Mr. Beard stated there was not going to be a huge need to have curb cuts to service the azea. Acting Chair Hanus asked if the ponding shown on the drawings was accurate and represented appropriately for this part of the development. Ivir. Beard stated it has not been studied accurately. Mr. 8eazd stated there will be a problem of mitigation but further research is required. Acting Chair Hanus stated to the public there would be a boardwalk and trail area for the general public. He stated there would be active public walkways and public improvements not just for the use of residents, but the public as well. He also stated the hotel could be created to service guests as well as the public. ¢J 005 • _ -___,._ ai T -I~iil 12/06/99 14:10 F3T CITY OF 1(OUND Moinm HgA - NOVII~+BER 23.1999 Ivlr. Beard stated this is not the type of living for everybody in the City of Maand He stated there would be an association created to help in the upkeep of the landscaping. He stated the whole dowrrtown area is putting an emphasis on walking and a small town feeling. Councilmember Brown stated the proposed tra~1 around Lost Lake would be similar to Lake Buffalo in how it overlooks the edge of the wets. MOTION by Brown, second by Ahreoa, to approve the concept plan presented by Main Street ~- Councilmember Ahrens restated this is a concept plea and changes will be occurring in the future on the plan. Mr. Beard stated every development has issues that need to be worked out but a dedicated developer will work through them. Acting Chair Hams stated the Planning Commission has not yet seen the concept plan. He explained the reason was to save some time in getting the concept plan approved and, in actuality, the City Council is the body to hear this type of redevelopment first. Mr. Beard agreed with Ailing Chair Hams. He stated if it does get approved tonight, the plan will go to the Planning Commission inunediately. Councilmember Weycker stated there are green space issues at hand that need tweaking. • The vote was unanimously in favor. Motion carried. 5-0. Councilmember Brown stated the Auditor's Road will be renamed at a future date when the development is underway. This will allow the City Council a better feel of what an appropriate name would be for that road. MOTION by Ahrens, seconded by Brown, to authorize staff to prepare a final development agreement between Mound HRA and Mound Main Street. The vote was unanimously is favor. Motion carried. S-0. Acting Cbair Hanus stepped down and Mayor Pat Meisel returned as Chair of the Housing and Redevelopment Authority. Mayor Meisel stated the City Attorney wanted to present new information about the Balboa property. The City Attorney stated there is an outstanding purchase agreement regarding the Balboa property that exists. He stated the contingency dated is scheduled for November 27. He stated this date was initially picked to allow enough time to have the environmental analysis accomplished. The City Attorney stated the lab reports have now been delayed and they I~ 006 • 12i06i99 14:11 FAg CITY OF MOt''~D MOtr~ FiRA MQ3UTE3 - NOVII~dBER 23.1999 probably will come in by Friday os early the following week. The City Attorney stated the City • of Mound is requesting an extension of the contingency date to Wednesday, December i, 1999, until 5:00 p.m. The City Attorney recommends a special meeting to be held next Monday or Tuesday to discuss the lab test cesults taken from the property. The City Aitorney stated the geotechnical analysis has not been calculated at this point, although, the borings test have been done. Evidently the digging did not have to be as deep as projected. There has been Benzene detected and heavy metal near the water site and PCB location. The City Attorney stated the Benzene and heavy metal are within the limits that are required but further testing needs to be done. The City Attorney stated the tests have been sent to the State far review and this is the cause for delay. He stated these issues might affect the acquisition of the site. The City Attorney distributed cone-page addendum to the Purchase Agreement with the contingency date extension to December 1,1999, until 5:00 p.m. for the Councilmembers to review and approve. Councilmember Hanus questioned the iHasbrolTonka indemnity agreement. The City Attorney stated the site has two locations. He stated the filling station site would not be covered under the indemnity agreement. The site where the Benzene has been located cannot be looked at Hasbro for assistance. The heavy metal and PCB found near the dump site has been brought up to Hasbro and they understand their agreement with the City of Mound obligates them to deal with the contamination. Hasbro will take the position the contaminations are . emanating from the dump site, thus, creating a mediation situation for the City of Mound and them. MOTION by Ahrens, seconded by Brown, to adopt tite addendum to the Purchase Agreement allowing the extension of the contingency to December 1,1999, at 5:00 p.m. The vote was unanimously in favor. Motion carried. S-0. l~joo7 Mayor Meisel stated there will be a special meeting scheduled for Monday, December 29, 1999, at 6:30 p.m. or Tuesday, December 30, 1999, at 6:30 p.m., depending upon when the lab tests are returned will determine which date the special meeting will beheld for the Housing and Redevelopment Authority. 1.2 ~iT. MOTION by Brown, seconded by Hanus, to adjourn the mceting at 8:01 p.m. The vote was unanimousty in favor. Motion carried. S-0. G~ ~~/~ r ~i ~~cJc Q ~:~rit_ 12/06/99 14:13 FdT CITY OF MOUtiD i,~ ~ `vim Cha,~~ pP~'~s~,-~ aoa C7 MOUND HOUSING AND REDEVELOPMENT AUTHORITY Indian Knoll Manor # Check No. Vendor/Merchant Amount Comments 1 Glenwood Inglewood $13.42 sundry 2 Peachtree 153.00 office supplies 3 Waconia Bldg Supplies 44.30 ceiling tiles 4 Advantage Paper 54.88 maintenance supplie 5 A T 8 T 21.95 Internet server 6 State of Minnesota 110.00 boiler inspection 7 NSP 1,019.92 8 Nitro Green 40.00 ice melt 9 BFI 303.01 10 M E 1 276.00 11 Kopsa Sylvester 130.00 12 Sta Safe Locksmith 62.78 13 Reliant Energy 1,231.00 14 GTE 123.12 15 City of Mound 1,108.11 16 Postmaster 66.00 17 Karol Charon 945.89 18 Paul Kronholm 1,104.40 19 Betty Kronholm 159.16 20 4M Fund (levy loan) 500.00 21 Coast to Coast 196.40 22 IRS 650.00 23 Petty Cash 16.19 24 Verified Credentials 80.00 background checks 25 26 27 28 Z9 30 31 32 33 34 35 TOTAL: TOTAL ACC. PAYABLE Begining Bank Bal. Deposits MTD • ENDING BANK BALANCE $8,409.53 $8,409.53 $17,747.61 $7,500.00 $16,838.08 Signature: , ~ AccPay lC~~- ~ 11/08/1999