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2000-03-28MINUTES- CITY COUNCIL -MARCH 28, 2000 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, March 28, 2000, at 7:30 P.M., in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Pat Meisel; Councilmembers: Bob Brown and Leah Weycker. Absent and excused: Councilmembers Andrea Ahrens and Mark Hanus. Also in attendance were City Attorney John Dean, Acting City Manager Fran Clark, City Planner Loren Gordon, and Secretary Sue McCulloch. The following interested citizens were also present: Randy Beyreis, Jane Carlsen, Walter Couden, Blair Lindemyer, Peter Meyer, Mike Pfeiler, Frank Weiland, Ann Hiltsley. *Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the Council and will be enacted by a roll call vote. There will be no separate discussion of these items unless a Councilmember or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence. OPEN MEETING - PLEDGE OF ALLEGIANCE Mayor Meisel opened the meeting at 7:33 P.M. and welcomed the people in attendance. The pledge of allegiance was recited. APPROVE AGENDA AND CONSENT AGENDA Councilmember Brown pulled Item D and Mayor Meisel pulled Item E. MOTION by Weycker, seconded by Brown, to approve the agenda and consent agenda with the removal of Items D and E. The roll call vote was unanimously in favor. Motion carried. 3 -0. CONSENT AGENDA *1.0 APPROVE MINUTES OF MARCH 9, 2000, SPECIAL MEETING. MOTION. Weycker, Brown, unanimously. *1.1 APPROVE MINUTES OF MARCH 14, 2000, REGULAR MEETING. MOTION. Weycker, Brown, unanimously. 232 '1.2 '1.3 MINUTES - MOUND CITY COUNCIL - MARCH 28, 2000 CASE # 00-08: VARIANCE; TO INSTALL TWO ADDITIONAL RECEIVE DISHES AT 2381 WIL$HIRE BOULEVARD, BLOCK 3, LOTS 24-27, SHIRLEY HILLS, UNIT F; PID #13-117-24 34 0071, RESOLUTION g00-37 RESOLUTION TO APPROVE A VARIANCE RECOGNIZING FOUR EXISTING NONCONFORMING RECEIVING DISH ANTENNAS, ONE 40 FEET TOWER TO ALLOW THE INSTALLATION OF TWO ADDITIONAL CONFORMING DISH ANTENNAS AT 2381 WHHSHIRE BOULEVARD, LOTS 24-27, BLOCK 3, SHIRLEY HILLS, UNIT F, PID #13-117-24 34 0071, P&Z CASE g00-08. Weycker, Brown, unanimously. RESOLUTION AUTHORIZING THE MAYOR AND ACTING CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH HENNEPIN *1.4 1.5 COUNTY FOR THE NEW VOTING EQUIPMENT. RESOLUTION g00-38 Weycker, Brown, unanimously. PAYMENT OF BILLS. MOTION. Weycker, Brown, unanimously. RESOLUTION AUTHORIZING THE MAYOR AND ACTING CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH HENNEPIN COUNTY FOR THE NEW VOTING EQUIPMENT. CASE//00-09: MINOR SUBDIVISION; TO CREATE TWO PARCELS FROM ONE EXISTING PARCEL; 5200 WATERBURY ROAD, BLOCK 18, LOTS 13- 16, WHIPPLE; PID# 25-117-24 21 0149. Councilmember Brown wanted it clarified by staff and the applicant that items listed on page 1074, specifically e. and f., would be agreeable to both staff and the applicant and would make the lots conforming. The City Planner agreed with Councilmember Brown, as well as the applicant who was present tonight. MOTION by Brown, seconded by Weycker, to approve the resolution for the minor subdivision as discussed above. MINUTES - MOUND CITY COUNCIL - MARCH 28, 2000 RESOLUTION ~0-39 RESOLUTION TO APPROVE A MINOR SUBDIVISION FOR PROPERTY LOCATED AT 5200 WATERBURY ROAD, LOTS 13, 14, 15, AND 16, BLOCK 18, WHIPPLE, PID# 25- 117-24 21 0149, P&Z CASE The vote was unanimously in favor. Motion carried. 3-0. 1.6 RESOLUTION TO APPROVE A PUBLIC LANDS PERMIT TO ALLOW TRIMMING, BRUSH & SUMAC REMOVAL ON DEVON COMMONS ADJACENT TO 4625 ISLAND VIEW DRIVE, LOT 10, BLOCK 1, DEVON - DOCK SITE #41319. Mayor Meisel informed the public and the Councilmembers that the above resolution would need a four-member vote. Mayor Meisel stated this resolution would need to be tabled until April ! 1, 2000, at which time all Councilmembers would be present. COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT ABOUT SUBJECTS NOT ON THE AGENDA. (PLEASE LIMIT TO 3 MINUTES PER SUBJECT.) Ann Hiltsley, Pembroke Park Neighborhood Group. Ms. Hiltsley stated her neighborhood group has met regarding the docks that are currently being proposed to go in at Pembroke Park. (Ms. Hiltsley presented a letter dated January 6, 2000, into the minutes for recording.) She stated the neighborhood is opposed to having the docks at their Park and in her letter dated January 6, 2000, she recommended five suggestions for the Dock and Common Commission in lieu of having the docks at the beach. Ms. Hiltsley was not aware of the March 31, 2000, deadline the City was imposing on the neighborhood. She stated she did not get an original letter even though she has been listed on the committee concerning these docks for quite some time. The Acting City Manager stated the letter was sent to all members listed on the volunteer list from the May 11, 1999, City Council Meeting. She was not aware Ms. Hiltsley's name should have been included. Councilmember Brown stated he was not notified by any of the members of the neighborhood to meet and discuss this issue. He further stated Mr. Burma and Mr. Meyer have not ever been notified as well with regard to meeting with the neighborhood. Councilmember Brown stated he is frustrated because he had not been contacted for any meeting this fall or all winter about this topic. Councilmember Brown is willing to meet whenever the neighborhood representatives can. Ms. Hiltsley stated she has been meeting with the appropriate individuals and commissioners about this matter, but when it was time to present the ideas to the DCAC, she was taken off of the agenda. She further stated Mr. and Mrs. Straley were not notified that the multiple docks were going to be put by their house and there was no public hearing regarding this as well. 234 MINUTES - MOUND CITY COUNCIL - MARCH 28, 2000 Mayor Meisel stated at the May, 1999, meeting there were conclusions that both parties wanted to come to some workable agreement but nothing was ever achieved. She stated the commissioners have attempted in good faith to meet with the neighborhood last May, but it appeared the neighborhood was not willing to negotiate then. Evidently, the neighborhood would like to negotiate now, which Mayor Meisel appreciates being brought to her attention. Councilmember Weycker stated she would like to see what plan was talked about in May, 1999, and what had been actually prepared. Furthermore, she would appreciate reviewing the May 11, 1999, minutes to get some facts that appear to be missing. There were discussion attempts by Councilmember Brown and Ms. Hiltsley about why the meetings that were suppose to happen never occurred. It was agreed by Councilmember Brown, Commissioner Peter Meyer, and Ms. Hiltsley that a meeting of Thursday, March 30, 2000, at 7:30 p.m. would be a time to get together and discuss this issue. Couneilmember Brown suggested the meeting be held at City Hall. Ms. Hiltsley will contact Mr. Burma to see if he could be in attendance as well. Mayor Meisel suggested having the items listed 1-5 on the January 6, 2000, letter from Ms. Hiltsley addressed by Jim Fackler before they meet on March 30, 2000. Councilmember Brown will be contacting Mr. Fackler about these items before the scheduled meeting. Peter Meyer, 5748 Sunset Road. Mr. Meyer stated he attended the Planning Commission on March 27, 2000, and heard the sites being proposed for the post office. He would suggest Site A be removed as a possible site with the referendum in process regarding the green space. Mr. Meyer agreed with the sites the Planning Commission favored which were Willette, Balboa and GTE. The City Attorney wanted it clarified that no matter which commission favored which site, ultimately it would be the post office's decision where they would like to be located. Mayor Meisel agreed with the City Attorney, although each commission can certainly make recommendations. Peter Meyer stated he was going to discuss the Pembroke dock site, but it had been clearly done previously by Ms. Hiltsley. He stated it would appear the neighborhood does not want the multiple docks at their beach. Mr. Meyer agreed with the neighborhood. Mayor Meisel is hopeful this matter will be concluded on Thursday, March 30, 2000. INFORMATION/MISCELLANEOUS. 1. January/February financial report, prepared by Gino Businaro, Finance Director. 2. February monthly report from Police Department. 3. Letter to Water Patrol regarding markers at the Lost Lake Channel. MINUTES - MOUND CITY COUNCIL - MARCH 28, 2000 4. Letter to the Pembroke Park subcommittee regarding the multiple slip dock. 5. LMCD mailings. 6. Minutes of the Annual Suburban Rate Authority (SRA) Meeting. 7. POSC Meeting Minutes of March 9, 2000. 8. DCAC Meeting Minutes of March 16, 2000. Information from Councilmember Weycker regarding the Westonka Healthy Community Collaborative. Councilmember Weycker elaborated on number 9 and stated this is a good resource document full of good information. Councilmember Weycker did clarify that since the City of Mound is smaller than some other cities listed, the numbers at times seem inflated. Mayor Meisel stated the Councilmembers would be hearing from Jill Schultz with regard to the redevelopment of downtown Mound. Councilmember Weycker and Councilmember Brown stated they have already spoke to her. Mayor Meisel wanted input for her so it could be distributed in the upcoming newsletter. Councilmember Brown stated concerns the Planning Commission had at their meeting on March 27, 2000. He stated the Planning Commission would appreciate more input from the City Council regarding the downtown redevelopment. They are being approached by the public, and they have no answers for the public because they have not been informed themselves. Furthermore, the Planning Commission would like to know if a purchase agreement has been signed with Beard. The City Attorney stated a preliminary purchase agreement has been signed with Beard and there will be a final purchase agreement coming up at the HRA meeting on April 11, 2000. The City Attorney further stated there would be a report of an agreement coming up regarding Coast to Coast on April 11, 2000, as well. Councilmember Brown restated on behalf of the Planning Commission that they would appreciate not being "missed" when the review process of the plans is presented. Mayor Meisel completely agreed with Councilmember Brown. The City Attorney further stated Mr. Prosser's updates regarding redevelopment should be passed on to the Planning Commission, the Acting City Manager, and other commissions as well. When the Acting City Manager receives this document she will forward it on to all of the commissions. Mayor Meisel stated the Planning Commission has stated twice that they are not receiving the City Council meeting minutes in their packets. The Acting City Manager stated the Building MINUTES- MOUND CITY COUNCIL - M,4RCH 28, 2000 Official should be getting this information into the packets in a timely manner. The Acting City Manager will discuss this matter with the Building Official. MOTION by Brown, seconded by Weycker, to adjourn the meeting at 8:10 p.m. The vote was unanimously in favor. Motion carried. 3-0. Francene C. Clark, Acting City Manager Attest: City Secretary PAYMENT BILLS DATE: MARCH 28, 2000 BILLS ACCOUNTS PAYABLE BATCH # AMOUNT #0031 $149,477.17 TOTAL BILLS $169,677.17