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1977-03-29.:l:.;1 59 MINUTES OF THE ADJOURNED MEETING OF MARCH 29, 1977 at 7:30 P. M. AT THE MOUND COUNCIL CHAMBERS Present were: Mayor Tim Lovaasen, Councilmen Gordon Swenson, Robert Polston, Ben Withhart and Orval Fenstad; City Manager Leonard. L. Kopp. The Mayor called the meeting to order a.nd announced that he and the City Manager were leaving immediately for Maple Plain on the Telephone matter. Acting Mayor Gordon Swenson took over the meeting. MINUTES Fenstad moved, and Polston seconded. a motion to accept the minutes of the February 22, 1977 meeting. The vote was unanimously in favor, so carried, and. accepted. COUNCIL MEMOS 77-71 -Metropolitan Waste Control Commission -.no action 77-78 -City Hall Roof and Skylight Direct a letter to the archftcet advising that we will have the work done and bill them for the expense. Withhart moved and Fenstad seconded. a motion RESOLUTION 77-144 RESOLUTION DIRECTING CITY ATTORNEY TO TAKE APPROPRIATE ACTION TO HAVE CITY HALL ROOF REPAIRED AND GET INDEPENDENT EXPERT WITNESS' OPINION ON CAUSE AND CURE AND ALERT THE ARCHITECT OF SUCH PENDING ACTION . The vote v-as unanimously in favor WESTONKA MENTAL HEALTH FUNDING Polston moved a.nd Fenstad seconded a motion RESOLUTION 77-145 RESOLUTION EXPRESSING THE SUPPORT OF THE MOUND CITY COUNCIL FOR THE APPLICATION OF A PROJECT GRANT UNDER THE TITLE OF THE OLDER AMERICANS ACT The vote was Fenstad, Polston and Swenson aye; Withhart abstained as he had. helped write the application. So resolved. DISCUSSED Revenue Sharing -Public Hearing Wychwood Bridge Youth Commission Mayor Tim Lovaasen and City Manager returned to the council chambers and Tim Lovaasen resumed the chairmanship of the meeting. 8:15 P. M. COMMENTS AND SUGGESTIONS BY CITIZENS PRESENT - no answer BILLS A list of bills totaling $4, 107. 77 was presented. for consideration. Swenson moved. a.nd. Withhart seconded a motion to pay these bills where funds are available. The roll call vote was unanimously in favor. DISCUSSED Senate Bill - #865 Election Legislation Telephone Case Press Conference 60 BRAIN STORMING TO SET GOALS FOR THE COUNCIL Goals were suggested. at ra.ndorra. ~~nd listed. , they are: Public Works Commission Central District Parking Public Works Building Comprehensive Plan Deferred Assessments for the Elderly Recreation for the Elderly Finance Committee Contract Agreement with Staff and Department Heads Administrative Code Job IIDl~~ct-rpi@t~~s New Ordinances Recodification of Ordinances Land U s e Hazardous Housing Conditions Work on Centra.t Business P1a.n Better Relations with Downtown Businessmen Night Houas at City Ha.t1 Comprehensive Rescue Plan Policing the Lake and the Land Recreation 1-'.lan for the City Upgrading Water System Hire P.Lanner Youth Employment Plan Work Off Your Taxes Plan Affirmative Act~o.n Employer Plan Be1.t Phone Service for Mound Update Ornamental Lights . Update Water System Improve Streets Employ Continuing Education policy Alt Crosswalks to be marked with blinking lights Comprehensive Park Ptan Merge with Spring Park and Minnetrista Upgrade sidewalks Mark commons Curb Erosion o.n commons Tree P;.anting Program Dutch Elm and. Oak W i 1t Urban Forest Policy Marina on Lost Lake Alcohol Policy for Employees Permanent Christmas Tree Beautify Downtown Parking Lots Mound. Days Mall Downtown County 15 Upgrade Neighborhood Public Relations Meeting Wells and, Water Supply System Pay Scale Study for Employees Zero Budgeting . Finance Diret:tor Youth for Youth Commission Anderson Building Garage for Public Vehicles Fix. Roof and. Steps on City Hall Sign Ordinance. Update all Zoning Ordinances Make Public Buildings Accessible to the Handicapped Renovate City Council Meeting Procedures Helping Hand. Program Encourage New Businesses i i 61 1 1 Improve Public Relations Development of a Community Center Install Solar Energy in Public Buildings Lobby with State Legislature for help with solar energy Legislative Committee Encourage better relations between Police and. Fire Departments Adoption of Management Style Improve Communications between Public Bodies Environmental Health These goals were then grouped under the following headings: YOUTH Youth Employment Plan Youth for Youth Commission Youth Commission Recreation Program PUBLIC WORKS Dutch Elm a.nd Oak Wilt Public Works Commission Public Works Building and. All Purpose Garage Urban Forest -Replanting Sidewalks Upgrade County Road. 15 Upgrade Well and Water System Improvement of Streets Study Crosswalk Marking PARKS Comprehensive Park Plan Upgrade all older Parks Pursue Outside Funding for Marina Central Park Marina at Lost Lake Mark Commons Erosion on Commons Warming Houses RECREATION Community Center Recreation for the Elderly Cooperation with the Schools Total Recreation Program Continued. Development of Present Program DOWN TOWN MOUND Mound Days Central Business- District Plan Better Relations with Downtown Businessmen Encourage New Business in Mound Pernment Christmas Tree Beautify Parking Lots Business District Malt Anderson Building Update Da~v ntown Lighting System -Ornamentals PLANNING Codification Update Zoning Ordinances Sign Ordinance Hire Planner Comprehensive Plan Update Ordinances Change Zoning Bring Housing Up to Code Consolidation 62 FINAN C E Finance Committee Deferred Assessment for the Elderly Finance Director Zero Budgeting Work Off Taxe s ADMINISTRATION . Weekly Staff Meetings Affirrna.tive Action Night Hours at City Hall Management Style Adoption Contracts with Department Heads and an Administrative Code Alcohol and Drug Program for Employees Pay Scale Study Employee Continued Education .Policy: PUBLIC SAFETY Better relations between Police and Fire Departments Policing the Lake Dog Ordinance Speeding Ordinance Rescue Squad. Plan Helping Hand Program PUBLIC HEALTH Environmental Health Housing Conditions Junk in Yards Bringing Housing Up to Code Public Health Nursing Service Cooperation with School Public Health Plan PUBLIC RELATIONS Public Buildings more accessible to handicapped Provide Child Care for Public Meetings Renovate City Council Procedures Neighborhood Meetings Fix. Steps Telephone Rates MISCELLANEOUS Solar Energy. Fix Roof Legislative Committee At this point the headings were assigned. for action to the following: YOUTH -Youth Commission PUBLIC WORKS - Count°i1 PARK -Park Commission RECREATION -Council DOWN TOWN MOUND -Council PLANNING -Council and, Planning Commission FINANCE -Council ADMINISTRATION -Council PUBLIC SAFETY -Police and Fire Committees PUBLIC HEALTH -Council and Nursing Service PUBLIC RELATIONS -Council MISCELLANEOUS -Council They were then numbered in order of importance: 1. PLANNING 7. DOWN TOWN MOUND 2. FINANCE 8. MISCELLANEOUS { 3. PUBLIC WORKS 9. RECREATION ~ i 4. PUBLIC RELATIONS 10. PUBLIC SAFETY 5. ADMINISTRATION 11. PARK 6. PUBLIC HEALTH 12. YOUTH 63 Other goals suggested.: Start meetings earlier -use Saturdays Use one hour of each meeting for ordinances Expand information i.n memos Establish a consent agenda Cut off material for meetings on Wednesday night Send agenda to newspapers to be published. before the meetings Council Memos at Regular Meetings with requests for action needed stated Information Memos at Discussion Meetings Minutes to list Council or Information Memo about topic number before the action taken is listed Councilmen wishing to bring something up should request informati on from staff Meeting time to be set at 8 P.M. Discussion Time to be set at 7 P.M. Lovaasen moved. and Withhart seco.nd.ed a motion to adjourn until the meeting of April 5, 1977 at 7:30 P. M, at the Council Chambers. The vote was unanimously i.n favor so carried and. adjourned. Barbara Heyman, City Cl k Attest: Leo. rd L. Kopp, City a.nager 1 :]