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2010-05-11 City Council MinutesMOUND CITY COUNCIL MINUTES MAY 11, 2010 The City Council for the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, May 11, 2010, at 7:30 p.m. Members present: Mayor Mark Hanus; Councilmembers David Osmek, Ray Salazar, and Heidi Gesch Members absent: Councilmember Greg Skinner Others present: City Manager Kandis Hanson, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, Public Works Director Carlton Moore, Amanda Schwarze, City Engineer Dan Faulkner, Vince Forstyk, Terry& Julie Tasche, Steve Hewitt. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Hanus called the meeting to order at 7:30 p.m. 2. Pledge of Allegiance 3. Approve agenda MOTION by Osmek, seconded by Gesch to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda MOTION by Osmek, seconded by Gesch to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve minutes of April 26, 2010 and April 27, 2010 special meetings B. Approve payment of claims in the amount of $233,328.77 C. Approve permits for Fire Department Fish Fry as applied for by Fire Relief Association: 1. Dance permit 2. Temporary one -day consumption & display permit (set -ups) 3. Temporary one -day on -sale liquor license (June 5) 4. Temporary sign permit D. RESOLUTION NO. 10 -27: RESOLUTION AWARDING CONTRACT FOR 2010 CRACK REPAIR E. RESOLUTION NO. 10 -28: RESOLUTION AWARDING CONTRACT FORO 2010 BITUMINOUS SEAL COAT PROJECT F. Approve temporary sign permit for 2010 Spirit of the Lakes Festival G. RESOLUTION NO. 10 -29: RESOLUTION ACCEPTING BID ALTERNATES AND AUTHORIZING REVISED CONTRACT FOR STREET LIGHTING UPGRADE PROJECT FOR COUNTY ROAD 15 AND COUNTY ROAD 110. SP 145 - 035 -01, MINNESOTA PROJECT NO. ES 10- ES(31) CITY OF MOUND PROJECT PW -09 -07 H. Approve rip -rap project requests for 4921 and 4849 Island View Drive 5. (This item moved in sequence to be considered after Item 7) 6 Comments and suggestions from citizens present on any item not on the agenda. Troy Tasche, 5238 Sulgrove Road, expressed his disapproval regarding a proposed subdivision of neighboring property that would result in four residential homes being constructed. Hanus stated that the Council hasn't seen anything on this proposal yet and urged Tasche to attend the meeting when they discuss this topic and make his comments at that time. Mound City Council Minutes — May 11, 2010 Vince Forstyk, 3131 Inverness, commented on a recent incident involving a neighbor of his and a Mound Police Officer. He expressed concern over the actions of the officer. Hanus stated he can't comment because he has no knowledge of the incident. 7. 2010 Lift Station Reconstruction Project City Engineer Dan Faulkner of Bolton & Menk presented the feasibility report for the 2010 Lift Station Reconstruction Project. Councilmember Salazar arrived at this point in the meeting, at 7:50 p.m. Faulkner stated that there are four lift stations involved in the proposed project, with an estimated cost of $1,376.303. MOTION by Osmek, seconded by Gesch to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 10 -30: RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BID FOR THE 2010 LIFT STATION RECONSTRUCTION PROJECT 5. Public hearing to consider ordinance amending S ection 129 of the Mound Zoning Code Sarah Smith reviewed the proposed amendment is to the corner lot section, adding: In cases where the street side yard setback established is greater than the required front yard setback, the street side yard setback shall be the same as the front yard setback. She indicated that this is a housekeeping action that was recommended by the Planning Commission in 2009, but it was not brought to the Council until after the code was recodified. Mayor Hanus opened the public hearing at 8:03 p.m. Vince Forstyk questioned what the amendment was concerning and Hanus explained it to him. Upon no further comment, the public hearing was closed. MOTION by Osmek, seconded by Salazar to pass the following ordinance. All voted in favor. Motion carried. ORDINANCE NO. 01 -2010: AN ORDINANCE AMENDING CHAPTER 129 OF THE MOUND CITY CODE (ZONING ORDINANCE) AS IT RELATES TO CORNER LOT SETBACKS 8. Feedback on GEARS Board definition of terms and process for seating members Hanson stated that the GEARS Board is the Grant Evaluation and Ranking System Board established in 2008 to improve transit in the metropolitan region. Their role is to evaluate and rank grant applications based on criteria established by the Counties Transit Improvement Board, and forward these recommendations to CTIB. GEARS is asking the City of Mound for their input regarding the methodology for determining the terms of office and the seating /election of GEARS Board members to CTIB. Discussion followed regarding if it is fair and equitable for a GEARS board member to be instrumental in recommending grant monies for a county in which they reside. It was the consensus of the Council to have Kandis Hanson convey that they recommend two -year terms to the GEARS board, with a term limit of one term, with four terms expiring one year, and the other four the next. 9. Approve minutes MOTION by Osmek, seconded by Salazar to approve the minutes of the April 20, 2010 special meeting. All voted in favor. Motion carried. Mound City Council Minutes — May 11, 2010 10. Executive Session for purpose of the City Manager's performance evaluation At 8:15 p.m., Mayor Hanus announced that the Council would be going into closed session to discuss the City manager's performance evaluation. The Council returned from closed session at 9:10 p.m. MOTION by Osmek, seconded by Salazar adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 10 -31: RESOLUTION AMENDING EMPLOYMENT AGREEMENT BETWEEN THE CITY OF MOUND AND CITY MANAGER KANDIS HANSON 11. Information /Miscellaneous A. Comments /reports from Councilmembers /City Manager 1. Mayor Hanus stated that his article in the recent City Contact regarding the MCWD proposed rule changes has resulted in an individual suggesting that the Council hold an informational meeting for the residents impacted by these proposed changes. This individual stated he was willing to pay for an ad in the Laker to advertise such a meeting. He noted that there is a MCWD meeting on May 13 and suggested that if this informational meeting is held, it be held between that meeting and the public hearing that will be held. Kandis suggested waiting until after the 13 meeting to determine timing and advertising for this proposed meeting. 2. Osmek stated that he would like to have an item put on the next agenda that would change the regular start time of Council meetings to 7:00 p.m. instead of 7:30 p.m. The 7:30 time was set when the HRA traditionally met at 6:30 p.m., and it has been some time since HRA meetings were held at that time. 3. Osmek also expressed concern over a Councilmember that has been absent quite frequently from meetings. He stated that the Council needs to know if he intends not to attend meetings because of his retirement. Hanus also expressed concern over this absence. 4. Hanson announced the Mound Fire Department Fish Fry on June 6 and Greg Skinner's Retirement Party on May 19 at 5:00 p.m. at the American Legion. B. Reports: Staff update regarding FY2011 Senator Klobuchar federal appropriation request for Lakeside Trailhead construction at Gillespie Center project C. Minutes: April 6, 2010 Planning Commission April 8, 2010 Parks & Open Space Commission April 15, 2010 Docks and Commons Commission D. Correspondence: League of Minnesota Cities letter Gillespie Gazette DNR Shoreland rules Update Project — May 2010 12. Adjourn MOTION by Osmek, seconded by Salazar to adjourn at 9:20 p.m. All voted in favor. Motion carried. Attest: Bonnie Ritter, City Clerk ��� , Mayor Mark Hanus i C