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2016-05-24 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. AGENDA MOUND CITY COUNCIL TUESDAY, MAY 24, 2016 - 7:00 PM REGULAR MEETING MOUND CITY COUNCIL CHAMBERS *Consent Agenda: Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will be removed from the Consent Agenda and considered in normal sequence. page 1 2 3 4 5 Opening meeting Pledge of Allegiance Approve agenda, with any amendments *Consent Agenda *A. Approve payment of claims *B. Approve minutes: May 10, 2016 Regular Meeting *C Approve Resolution approving Public Gathering Permit for 2016 Fishers of Men West special event at Centerview Beach being held on Saturday, June 11, 2016 1094-1126 1127-1136 1137-1141 1141 *D Approve Resolution approving Musical Concert Permit for Mount Olive Church, 1142-1145 5218 Bartlett Boulevard, with fee waived due to public purpose of the gathering \ 1143 for event being held on Sunday, July 31, 2016 *E Approve Resolution approving amendment to Public Gathering Permit and Musical Concert Permit approved by Resolution No. 16-44 for 2016 Music in the Park concert series *F Adopt Resolution awarding the 2016 Seal Coat Project to Allied Blacktop Company in the amount of $58,960.00, City Project No. PW -16-08 Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) 6. Jay Green, City representative to the Lake Minnetonka Conservation District (LMCD), requesting discussion, with any necessary action A. 2017 LMCD Budget B. 2016 Watercraft Inspection Program and Cooks Bay Access 1. Addressing concerns from 2015 2. Right of Entry document C. Update on LMCD activities 1146-1147 1147 1148-1149 1149 7. Sarah Smith, Community Development Director, requesting action on Resolution 1150-1158 approving amended and restated Conditional Use Permit approved by Resolution 1152 No. 02-68 for property at 4831 Shoreline Drive - tabled from May 10th meeting PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. Sarah Smith, Community Development Director, requesting action on Planning Commission recommendations: Approve Resolution approving Expansion Permit for property at 1729 Gull Lane 1159-1185 (PC Case No. 16-09) 1161 9. Catherine Pausche, Director of Finance and Administrative Services, requesting action 1186-1240 on a resolution authorizing the City Manager to enter into a contract with Republic 1239 Services for residential curbside recycling services 10. Steve McDonald, representing Abdo, Eick & Meyers, LLP, presenting the 2015 Comprehensive Annual Financial Report and Management Letter, and requesting action receiving the same (see separate report) 11. Information/Miscellaneous A. Comments/Reports from Councilmembers B. Reports: C. Minutes: April 14, 2016, Regular Meeting, Parks and Open Spaces 1241-1245 D. Correspondence: 12, Adjourn This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More current meeting agendas may be viewed at City Hall or at the Ciry of Mound web site E a _c i 1, ,, jLa ' a� l � <. Wall i= MAY 249 6 Upcomin,a Events Schedule: Don't Forgets! May 24 — 6:55 — HRA Regular meeting May 24 — 7:00 — CC Regular Meeting June 4 — Fire Dept Relief Fish Fry June 14 — 6:55 — HRA Regular Meeting June 14 — 7:00 — CC Regular Meeting June 16 — Music in the Park begins June 28 — 6:55 — HRA Regular Meeting June 28 — 7:00 — CC Regular Meeting July 12 — 6:55 — HRA Regular Meeting July 12 — 7:00 — CC Regular Meeting July 15/16 — Spirit of the Lakes Aug 6 — Tour De Tonka August 10 — 6:55 — HRA Regular Meeting (Rescheduled 8-9-16) August 10 — 7:00 — CC Regular Meeting (Rescheduled 8-9-16 City Offices Closed 30 May — Memorial Day 4 July — 4"' of July Observance City Official's Absences Please notify the City Manager in advance of an absence. Some votes require more than a simple majority and Staff needs to plan accordingly. Inquire in advance, please...... Council members are asked to call or email their questions in advance of a public meeting so that more research may be done or additional information may be provided that will assist in your quality decision- making. City of Mound Claims 05-24-16 YEAR BATCH NAME DOLLAR AMOUNT 2016 0316KENGRAV $ 31350.25 2016 04 . •11202.25 2016 041660LTMENK $ 90,204.90 2016 0416ELANCC $ 2,347.97 f f - • • • s • 2016 050616CTYMAN $ • ,` • 052416HWS 76,268.33 2016 052416CITY $ 81,746.68 2016 051616CTYMAN $ • • • 0 t 'TOTAL -CLAIMS J • 1•� i 05U8n81:51PN Page Payments Current Po,mu: May 2016 Batch Name 0510KENGRAV User Dollar Amt $3.350.25 Payments Computer Dollar Amt $3.350.25 $0.00 In Balance Refer 1OKBVNEDYANDGRAvEm _ P Cooxuymen� __ �1u1-41uuO- Professional ADMINISTRATIVE LEGAL SVCS APRIL 2V1O m530.50 Invoice 131249 4C25/2016 Cash Payment E 1O1-41OUV'31OLegal P&| WARNER LNWARRANT APP P&|LEGAL $200.00 SVCS APRIL 2O10 Invoice 131249 4/25/2016 Cash Payment E1O1'41§OU-3OVProfessional Swo RESEARCH PER REQUEST 0FMAYOR- $43.50 EXECUTIVE LEGAL SVCS APRIL zU10 Invoice 131249 4/25/2016 Cash Payment E 101-41600-316 Legal p& | DATA PRACTICE REQUESTS- P&| LEGAL $101.50 SVCS APRIL 2O16 Invoice 131249 4/25/2016 Cash Payment E4O143110-3O5Engineering Fees 2U18STREET PROJECT LEGAL SVCS APRIL $630.00 2016 Invoice 131249 4/25/2016 Cash Payment G1V1'23327MCE8L588RADFORDAN|L MCEGLIFT STATION CONVEYANCE LEGAL $658.50 SVCS APRIL 2O1O Invoice 151249 4/25/2016 Cash Payment 6101-28327MCESL388RADFORDAN|L MCESLIFT STATION CONVEYANCE & $310.00 INTERCEPT IMPROV PROJ LEGAL SVCS APRIL 2016 Invoice 131249 4/25/2018 Cash Payment 81O1-2J55sPC15-1059O1 Bartlett BLVD 58V1BARTLETTBLVD PC15-1OLEGAL $127.50 SVCS APRIL 2U1O Invoice 131249 4/25/2016 Cash Payment G1O1-25342PC15-215U40ENCHANTED 5040ENCHANTED LNPC15'21LEGAL SVCS $145.00 APRIL 2016 Invoice 131249 4/25/2018 Cash Payment G 101-23352PC18'0G1555DOVE LANE 1555DOVE LNPC15-UOLEGAL SVCS APRIL $12825 2016 |n,vioo 131249 4/25/2018 Cash Payment G 101'23354PC16-074920CREGTV|EVV 4928CREGTV|EVVPC16'07 LEGAL SVCS $29.00 APRIL 2016 Invoice 131249 4/25/2016 Cash Payment G1V1-238504D31SHORELINE DRCUP *O31SHORELINE DRLEGAL SVCS APRIL $58.00 2016 Invoice 131249 4/25/2018 Cash Payment E 1O1'410UO-31OLegal P&| M|GCP&|LEGAL SVCS APRIL 2016 $217.50 Invoice 131249 4/25/2016 Cash Payment G1O1-232S5A.K|NG'22O1 CENTERV|E 22U10ENTERV|EVVLNSUBDV-KING LEGAL $84�00 SVCS APRIL 2V1O Invoice 131249 4/2512016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $3.350.25 Current Period: May 2016 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $2,720.25 401 GENERAL CAPITAL PROJECTS $630.00 $3,350.25 Pre -Written Checks $0.00 Checks to be Generated by the Computer $3,350.25 Total $3,350.25 1'• 05/18/16 1:51 PM Page 2 CITY OF MOUND 05/18/16 1:24 PM Page 1 Current Period: May 2016 Batch Name 0416HOISINGT User Dollar Amt $1,202.25 Payments Computer Dollar Amt $1,202.25 $0.00 In Balance Refer 13 HOISINGTON KOEGLER GROUP, I Cash Payment E 101-42400-300 Professional Srvs MISC PLANNING SVCS APRIL 2016 $925.50 Invoice 007-001-95 5/6/2016 Cash Payment G 101-23352 PC16-06 1555 DOVE LANE 1555 DOVE LN EXP PERMIT- PLANNING $62.25 SVCS APRIL 2016 PC 16-06 Invoice 015-015-13 5/6/2016 Cash Payment G 101-23356 4831 SHORELINE DR CUP 4831 SHORELINE DR CUP PLANNING SVCS $131.50 APRIL 2016 Invoice 015-015-13 5/6/2016 Cash Payment G 101-23354 PC16-07 4928 CRESTVIEW 4928 CRESTVIEW VARIANCE APP $20.75 PLANNING SVCS APRIL 2016 Invoice 015-015-13 5/6/2016 Cash Payment G 101-23349 1861 COMMERCE -TRIDENT 1861 COMMERCE- REZONING PC 16-02 $20.75 PLANNING SVCS APRIL 2016 Invoice 015-015-13 5/6/2016 Cash Payment G 101-23351 PC16-5 XXXDRUMMOND PL XX DRUMMOND PUBLIC LANDS PERMIT & $41.50 VAR- PLANNING SVCS APRIL 2016 Invoice 015-015-13 5/6/2016 --- Transaction Date 5/18/2016 Wells Fargo 10100 Total $1,202.25 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $1,202.25 $1,202.25 Pre -Written Checks $0.00 Checks to be Generated by the Computer $1,202.25 Total $1,202.25 Payments Current Period: May 2016 Batch Name 0416BOLTMENK User Dollar Amt $90,204.90 Payments Computer Dollar Amt $90,204.90 $0.00 In Balance Refer 1 BOLTON AND MENK, INCORPORA Cash Payment E 402-43120-300 Professional Srvs MSA SYSTEM COORD UPDATE SVCS THRU APRIL 8 2016 Invoice 0189617 4/29/2016 Cash Payment E 601-49400-300 Professional Srvs Invoice 0189614 4/29/2016 Cash Payment E 401-43114-303 Engineering Fees Invoice 0189620 4/29/2016 Cash Payment E 101-43100-300 Professional Srvs Invoice 0189613 4/29/2016 Cash Payment E 602-49450-500 Capital Outlay FA Invoice 0189622 4/29/2016 Cash Payment E 602-49450-300 Professional Srvs Invoice 0189623 4/29/2016 WATER SYSTEM MODELING ENG SVCS THRU APRIL 8 2016 2014 STREET, UTILITY IMPROV PROD. PW14- 01 ENG SVCS THRU APRIL 8 2016 Project PW1401 GENERAL ENGINEERING SVCS THRU APRIL 82016 2014 SANITARY SEWER REHAB -ENG SVC THRU APRIL 8 2016 PW 14-05 Project PW1405 SEWER DISCHARGE/ 1&1- ENG SVC THRU APRIL 8 2016 05/18/16 5:01 PM Page 1 $77.00 $77.00 $209.00 $1,522.50 $5,480.00 $896.00 Cash Payment E 602-49450-300 Professional Srvs GIS UPDATES ENG SVC THRU APRIL 8 2016 $982.50 Invoice 0189635 4/29/2016 Project 16-4 Transaction Date 5/18/2016 Wells Fargo 10100 Total $9,244.00 Refer 2 BOLTON AND MENK, INCORPORA�� Cash Payment E 401-43115-303 Engineering Fees 2015 GRANDVIEW BLVD ST IMPROV PROJ $2,941.50 Invoice 0189625 4/29/2016 Cash Payment E 602-49450-300 Professional Srvs Invoice 0189615 4/29/2016 Cash Payment E 602-49450-500 Capital Outlay FA Invoice 0189621 4/29/2016 Cash Payment E 601-49400-500 Capital Outlay FA Invoice 0189627 4/2912016 Cash Payment E 401-43135-303 Engineering Fees Invoice 0189624 4/29/2016 Cash Payment G 101-23352 PC16-06 1555 DOVE LANE Invoice 0189616 4/29/2016 Cash Payment G 101-23355 PC 16-09 1709 GULL Invoice 0189616 4/29/2016 Cash Payment E 601-49400-500 Capital Outlay FA Invoice 0189628 4/29/2016 ENG SVC THRU APRIL 8 2016 PW 15-01 Project PW1501 UPDATE STREET & UTILITY MAPS ENGINEERING SVCS THRU APRIL 8 2016 Project 16-4 2015 LIFT STATION IMPROV PROJ PW15-04 ENG SVC THRU APRIL 8 2016 Project PW1504 2015 BARTLETT BLVD WATERMAIN REPLACE PROD PW 15-09 COMMERCE TO LOST LAKE BLVD ENG SVC THRU APRIL 8 2016 Project PW1509 2015 TUXEDO BLVD ST IMPROV PROJ ENG SVC THRU APRIL 8 2016 PW 15-02 Project PW1502 1555 DOVE LN ADDITION DEVELOP REVIEW ENGINEER SVCS THRU APRIL 8 2016 1729 GULL LN DEVELOP REVIEW ENGINEER SVCS THRU APRIL 8 2016 2015 WILSHIRE BLVD TRUNK WATERMAIN IMPROV PROD PW 15-11 ENG SVC THRU APRIL 8 2016 -1098- Project PW1511 $275.00 $1,224.00 $154.00 $41,413.60 $77.00 $77.00 $3,224.30 Current Period: May 2016 "A Cash Payment E 601-49400-500 Capital Outlay FA Invoice 0189619 4/29/2016 Cash Payment E 602-49450-300 Professional Srvs 05/18/16 5:01 PM Page 2 2015 WILSHIRE BLVD TRUNK WATERMAIN $821.00 IMPROV PROJ PW 15-11 ENG SVC THRU APRIL 8 2016 Project PW1511 MCES FLOWS -PROJECTS, $154.00 REVIEW/COORDINATION THRU APRIL 8 2016 Invoice 0189619 4/29/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $50,361.40 Refer t .v 3 BOLTON AND MENK, INCORPORA�yn Cash Payment E 602-49450-500 Capital Outlay FA 2016 LIFT STATION IMPROV PROD PW 16-05 $8,547.00 ENG SVC THRU APRIL 8 2016 Invoice 0189634 4/29/2016 Project PW1605 Cash Payment G 101-23327 MCESL39 BRADFORD/WIL MCES LS #39 & INTERCEPT REPLACEMENT PROJ -ENGINEERING SVCS THRU APRIL 8 2016 Invoice 0189619-2 4/29/2016 Cash Payment E 401-43146-303 Engineering Fees Invoice 0189632 4/29/2016 Cash Payment E 401-43116-303 Engineering Fees Invoice 0189630 4/29/2016 Cash Payment E 401-43136-303 Engineering Fees Invoice 0189631 4/29/2016 Cash Payment E 427-43121-303 Engineering Fees Invoice 0189638 4/29/2016 Cash Payment E 675-49425-500 Capital Outlay FA Invoice 0189642 4/29/2016 Cash Payment E 602-49450-500 Capital Outlay FA Invoice 0189646 4/29/2016 Cash Payment G 101-22000 Deposits 2016 CYPRESS-MAYWOOD STREET IMPROV PROD PW 16-03 ENG SVC THRU APRIL 8 2016 Project PW 1603 2016 BARTLETT BLVD STREET IMPROV PROJ PW 16-01 ENG SVC THRU APRIL 8 2016 Project PW1601 2016 TUXEDO BLVD EAST STREET IMPROV PROJ PW 16-02 ENG SVC THRU APRIL 8 2016 Project PW1602 2016 CRACK SEAL & SEAL COAT PROJ- PW 16-07-08 ENG SVCS THRU APRIL 8 2016 Project PW1607 2016 STORM DRAINAGE IMPROV PROD- PW 16-09 ENG SVCS THRU APRIL 8 2016 Project PW1609 2016 SANITARY SEWER REHAB PROJ PW 16-06 ENG SVCS THRU APRIL 8 2016 Project PW1606 WOLNER FIELD PARKING LOT ANALYSIS ENG SVC FROM MARCH 12 THRU APRIL 8 2016 $2,907.00 $5,378.00 $7,946.50 $2,810.50 $1,266.00 $1,558.00 $32.50 $154.00 Invoice 0189636 4/29/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $30,599.50 Current Period: May 2016 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $4,737.50 401 GENERAL CAPITAL PROJECTS $60,699.10 402 MUNICIPAL ST AID ST CONSTUCT $77.00 427 SEAL COAT FUND $1,266.00 601 WATER FUND $4,276.30 602 SEWER FUND $17,591.00 675 STORM WATER UTILITY FUND $1,558.00 $90,204.90 Pre -Written Checks $0.00 Checks to be Generated by the Computer $90,204.90 Total $90,204.90 -1100- 05/18/16 5:01 PM Page 3 • • r Payments Current Period: April 2016 05/16/16 9:09 AM Page 1 -1101- Batch Name 0416ELANCC User Dollar Amt $2,347.97 Payments Computer Dollar Amt $2,347.97 $0.00 In Balance Refer 6 ELAN CREDIT CARD Ck# 054140E 4/25/2016 _ Cash Payment E 101-41500-434 Conference & Training KELLY INN ST. CLOUD- MN CLERKS CONF $209.02 MARCH 16 THRU 18- K. KELLY Invoice 042516 3/18/2016 Cash Payment E 101-43100-226 Sign Repair Materials DELL GRAPHICS- PARKING LOT STENCILS $719.92 STREETS DEPT Invoice 042516 3/5/2016 Cash Payment E 601-49400-205 Computer Hardware/Soft DELLS SALES & SVC- BATTERIES FOR $375.43 WATER DEPT LAPTOP Invoice 042516 3/12/2016 Cash Payment E 609-49750-205 Computer Hardware/Soft AMAZON.COM- NETGEAR DUAL BAND $169.40 ROUTER- HWS Invoice 042516 3/7/2016 Cash Payment E 609-49750-205 Computer Hardware/Soft KASPERSKY LAB- COMPUTER $75.08 PROTECTION- HWS- FIVE TECH INSTALLED Invoice 042516 3/10/2016 Cash Payment E 222-42260-434 Conference & Training STRUCTURAL TACTICS COURSE MARCH 15 $49.79 @ BLMGT FIRE - J. MAAS Invoice 042516 3/15/2016 Cash Payment E 222-42260-434 Conference & Training STRUCTURAL TACTICS COURSE MARCH 15 $49.79 @ BLMGT FIRE - B. FOSTER Invoice 042516 3/15/2016 Cash Payment E 222-42260-434 Conference & Training STRUCTURAL TACTICS COURSE MARCH 15 $49.78 @ BLMGT FIRE - G. PEDERSON Invoice 042516 3/15/2016 Cash Payment E 222-42260-434 Conference & Training STRUCTURAL TACTICS COURSE MARCH 15 $49.78 @ BLMGT FIRE - T. PALM Invoice 042516 3/15/2016 Cash Payment E 222-42260-210 Operating Supplies WRISTBAND.COM- HEART SAFE $199.99 WRISTBANDS- 1100 QTY Invoice 042516 4/1/2016 Cash Payment E 222-42260-217 Fire Prevention Supplies WRISTBAND.COM -SMOKE ALARMS SAVE $189.99 LIVES WRISTBANDS- 1100 QTY Invoice 042516 4/1/2016 Cash Payment E 101-45200-434 Conference & Training U OF M CONT LEARNING MN SHADE TREE $210.00 SHORT COURSE MARCH 15 ST. PAUL- D. ERVIN Invoice 042516 3/4/2016 — Transaction Date 5/12/2016 Wells Fargo 10100 Total $2,347.97 -1101- Payments Current Period: April 2016 Fund Summary 10100 Wells Fargo 101GEmERALFUNo $1.138,94 2u2AREA FIRE SERVICES 8589.12 8O1WATER FUND *37543 s89MUNICIPAL LIQUOR FUND $24448 $2,347,97 Pre -Written Checks $2,347.97 Checks mboGenerated bythe Computer s0.00 Total $2.347.97 05/16n09:09 AM Page 2 Current Period: May 2016 05112U61118A* Page Pre -Written Checks $0.00 Checks mbeGenerated by the Computer $3.582.95 Total $3,582.95 Batch Name 51218FRONTR User Dollar Amt $3.582.95 Payments Computer Dollar Amt $3.582.85 $0.00 In Balance Refer 5FRONTIB9ICITIZBV3COMNLN/CA _ Cash Payment E 101 -45200-321 Telephone, Cells, &Rudi PHONE SVC 4'3V-1O'TO5'29'10 $12Z85 Invoice 051218 4/302016 Cash Payment EOO24945O-321 Telephone, Cells, &Rodi PHONE SVC 4-3O1O'TO5-29'1V $77.72 Invoice 051216 4/302018 Cash Payment EOOS'4ST5O-321 Telephone, Cells, &Rndi PHONE SVC 4-JO'1G-TO5'29'18 $004.99 Invoice 051210 4/302010 Cash Payment EO02'4945O'521 Telephone, Cells, &Rodi PHONE SVC 4-3U-1O'TO5'28-1O *423.11 Invoice 051216 4/302016 Cash Payment EG01-4S4U0-321 Telephone, Cells, &Rodi PHONE SVC 4'3O'10'TO5-29-1O $410.87 Invoice 051210 41302010 Cash Payment E1O1'43100-321 Telephone, Cells, &Radi PHONE SVC 4'50'1O'TO5'29-16 $418.67 Invoice 051216 4/30/2018 Cash Payment E101-4193U-Ja1Telephone, Cells, &RadiPHONE SVC 4'30-16'TO5-29'16 $919J0 Invoice 051218 4/302016 Cash Payment E222'4226V'321Telephone, Cells, &RodiPHONE SVC 4-3O'1O-TO5-29'1O $306.57 Invoice 051216 4C302016 Cash Payment E1O1'41910-321 Telephone, Cells, &Radf PHONE SVC 4'JD-16'TO5-28-18 $153.28 Invoice 051216 4/30/2018 Cash Payment E1814211O-321 Telephone, Cells, &Rodi PHONE SVC 4'3O-10-TO5-29-18 *15329 Invoice 051210 4/302016 Transaction Date 5/12/2016 Wells Fargo 10100 Total $3.582.95 Fund Summary 10100 Wells Fargo 1O1GENERAL FUND $1.753.89 222AREA FIRE SERVICES $306.57 601 WATER FUND $410.07 OUzSEWER FUND $500.83 OU9MUNICIPAL LIQUOR FUND $004.98 $3,582.95 Pre -Written Checks $0.00 Checks mbeGenerated by the Computer $3.582.95 Total $3,582.95 CITY OF l` Payments Current Period: May 2016 05/12/16 10:54 AM Page 1 "..'xu .r ,. .:. „nu, ., ax.,�V�\a:�a�'v adl�il��e`�"b�a�3a"Stiai`k»;v'�"utk�,�"-lata°'"�,iL':.;i`i.s',fr�`�'u. tS �;,. . u�` .' ��v`�'e.•t�k, "��x7��Zw �Gxi�t�m'ic''r`+allxro Batch Name 050616CTYMAN User Dollar Amt $56.41 Payments Computer Dollar Amt $56.41 $0.00 In Balance Refer 9 G & K SERVICES Cash Payment E 101-43100-218 Clothing and Uniforms UNIFORM SVC 3-28-16 $46.19 Invoice 1006616818 3/28/2016 Cash Payment E 601-49400-218 Clothing and Uniforms UNIFORM SVC 3-28-16. $41.02 Invoice 1006616818 3/28/2016 Cash Payment E 602-49450-218 Clothing and Uniforms UNIFORM SVC 3-28-16 $56.11 Invoice 1006616818 3/28/2016 Cash Payment E602-49450-210 Operating Supplies MAT SVC & SHOP SUPPLIES 3-28-16 $204.09 Invoice 1006616818 3/28/2016 Project 16-3 Cash Payment E 101-43100-218 Clothing and Uniforms UNIFORM SVC 4-4-16 $44.38 Invoice 1006628243 4/4/2016 Cash Payment E 601-49400-218 Clothing and Uniforms UNIFORM SVC 4-4-16 $39.21 Invoice 1006628243 4/4/2016 Cash Payment E 602-49450-218 Clothing and Uniforms UNIFORM SVC 4-4-16 $54.30 Invoice 1006628243 4/4/2016 Cash Payment E 602-49450-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-4-16 $90.68 Invoice 1006628243 4/4/2016 Project 16-3 Cash Payment E 101-43100-218 Clothing and Uniforms UNIFORM SVC 4-11-16 $46.39 Invoice 1006639625 4/11/2016 Cash Payment E 601-49400-218 Clothing and Uniforms UNIFORM SVC 4-11-16 $41.22 Invoice 1006639625 4/11/2016 Cash Payment E 602-49450-218 Clothing and Uniforms UNIFORM SVC 4-11-16 $56.31 Invoice 1006639625 4/11/2016 Cash Payment E 602-49450-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-11-16 $209.59 Invoice 1006639625 4/11/2016 Project 16-3 Cash Payment E 101-43100-218 Clothing and Uniforms UNIFORM SVC 4-18-16 $56.27 Invoice 1006651103 4/18/2016 Cash Payment E 601-49400-218 Clothing and Uniforms UNIFORM SVC 4-18-16 $51.10 Invoice 1006651103 4/18/2016 Cash Payment E 602-49450-218 Clothing and Uniforms UNIFORM SVC 4-18-16 $66.19 Invoice 1006651103 4/18/2016 Cash Payment E 602-49450-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-18-16 $419.68 Invoice 1006651103 4/18/2016 Project 16-3 Cash Payment E 101-43100-218 Clothing and Uniforms UNIFORM SVC 5-2-16 $44.38 Invoice 1006673934 5/2/2016 Cash Payment E 601-49400-218 Clothing and Uniforms UNIFORM SVC 5-2-16 $39.21 Invoice 1006673934 5/2/2016 Cash Payment E 602-49450-218 Clothing and Uniforms UNIFORM SVC 5-2-16 $54.30 Invoice 1006673934 5/2/2016 Cash Payment E 602-49450-210 Operating Supplies MAT SVC & SHOP SUPPLIES 5-2-16 $90.68 Invoice 1006673934 5/2/2016 Project 16-3 Cash Payment E 101-43100-218 Clothing and Uniforms UNIFORM SVC 4-25-16 $46.19 Invoice 1006662540 4/25/2016 Cash Payment E 601-49400-218 Clothing and Uniforms UNIFORM SVC 4-25-16 $41.02 Invoice 1006662540 4/25/2016 -1104- CITY OF MOUND 05/12/16 10:54 AM Page 2 Payments Current Period: May 2016 Invoice 1006673936 5/2/2016 -1105- Cash Payment E 602-49450-218 Clothing and Uniforms UNIFORM SVC 4-25-16 $56.11 Invoice 1006662540 4/25/2016 Cash Payment E 602-49450-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-25-16 $140.84 Invoice 1006662540 4/25/2016 Project 16-3 Transaction Date 5/3/2016 �-� Wells Fargo 10100 Total $2,035.46 Refer. .� 8G&KSERVICES Cash Payment E 609-49750-460 Janitorial Services HWS -MAT SVC & SUPPLIES 4-04-16 $114.05 Invoice 1006628237 4/4/2016 Cash Payment E 609-49750-460 Janitorial Services HWS -MAT SVC & SUPPLIES 4-11-16 $114.05 Invoice 1006639621 4/11/2016 Cash Payment E 609-49750-460 Janitorial Services HWS -MAT SVC & SUPPLIES 4-18-16 $100.62 Invoice 1006651096 4/18/2016 Cash Payment E 609-49750-460 Janitorial Services HWS -MAT SVC & SUPPLIES 3-28-16 $125.15 Invoice 1006616814 3/28/2016 Cash Payment E 609-49750-460 Janitorial Services HWS -MAT SVC & SUPPLIES 4-25-16 $155.83 Invoice 1006662536 4/25/2016 Cash Payment E 609-49750-460 Janitorial Services HWS -MAT SVC & SUPPLIES 5-2-16 $109.15 Invoice 1006673928 5/2/2016 Cash Payment E 609-49750-460 Janitorial Services HWS -MAT SVC & SUPPLIES 5-9-16 $109.15 Invoice 1006685323 5/9/2016 Transaction Date 5/3/2016 � Wells Fargo 10100 Total $828.00 Refer �ry7 G & K SERVICES Cash Payment E 101-45200-218 Clothing and Uniforms UNIFORM SVC 3-21-166 PARKS $46.62 Invoice 1006605337 3/21/2016 Cash Payment E 101-45200-210 Operating Supplies MAT SVC & SHOP SUPPLIES 3-21-16 PARKS $84.18 Invoice 1006605337 3/21/2016 Cash Payment E 101-45200-218 Clothing and Uniforms UNIFORM SVC 4-4-16 PARKS $46.62 Invoice 1006628245 4/4/2016 Cash Payment E 101-45200-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-4-16 PARKS $84.18 Invoice 1006628245 4/4/2016 Cash Payment E 101-45200-218 Clothing and Uniforms UNIFORM SVC 3-28-16 PARKS $53.40 Invoice 1006616820 3/28/2016 Cash Payment E 101-45200-210 Operating Supplies MAT SVC & SHOP SUPPLIES 3-28-16 PARKS $104.09 Invoice 1006616820 3/28/2016 Cash Payment E 101-45200-218 Clothing and Uniforms UNIFORM SVC 4-11-16 PARKS $53.40 Invoice 1006639627 4/11/2016 Cash Payment E 101-45200-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-11-16 PARKS $183.16 Invoice 1006639627 4/11/2016 Cash Payment E 101-45200-218 Clothing and Uniforms UNIFORM SVC 4-18-16 PARKS $46.62 Invoice 1006651105 4/18/2016 Cash Payment E 101-45200-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-18-16 PARKS $84.18 Invoice 1006651105 4/18/2016 Cash Payment E 101-45200-218 Clothing and Uniforms UNIFORM SVC 4-25-16 PARKS $53.40 Invoice 1006662542 4/25/2016 Cash Payment E 101-45200-210 Operating Supplies MAT SVC & SHOP SUPPLIES 4-25-16 PARKS $104.09 Invoice 1006662542 4/25/2016 Cash Payment E 101-45200-218 Clothing and Uniforms UNIFORM SVC 5-02-16 PARKS $46.62 Invoice 1006673936 5/2/2016 -1105- Current Period: May 2016 05/12/16 10:54 AM Page 3 ;..;,a , M�.u, .at 1st?"��, Cash Payment E 101-45200-210 Operating Supplies MAT SVC & SHOP SUPPLIES 5-02-16 PARKS $84.18 Invoice 1006673936 5/212016 Transaction Date 5/3/2016 Wells Fargo 10100 Total $1,074.74 Refer 30 G & K SERVICES� Cash Payment E 601-49400-218 Clothing and Uniforms CREDIT OVERPAYMENT UNIFORM SVC 3-7- -$3,881.79 16 Invoice 1006582418CR 3/7/2016 Transaction Date 5/12/2016 Wells Fargo 10100 Total -$3,881.79 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $1,358.54 601 WATER FUND ($3,629.01) 602 SEWER FUND $1,498.88 609 MUNICIPAL LIQUOR FUND $828.00 $56.41 Pre -Written Checks $0.00 Checks to be Generated by the Computer $56.41 Total $56.41 Oen9UO11�1Am CITY OF �� Page Current Period: May 2016 Batch Name 052416HWS User Dollar Amt �6,268.33 Payments Computer Dollar Amt $76.208,33 $0.00 In Balance Refer 1ARCTIC GLACIER PREMIUM ICE _ For {CE $11172 Cash Payment E 609-49750-255 Misc MerchandiseInvoice 1827612808 5/7/2010 Cash Payment E0U3-4975U-2O5Freight FREIGHT $1.00 Invoice 1827012808 5/7/2018 Cash Payment E0OS-49750-255MisoMerchandise For R ICE o6794 Invoice 1968613503 5/14/2016 Transaction Date 5/18/20 16 Due 12/31/2014 Wells Fargo 10100 Tota| $180.66 ne�r 2ARTISAN BEER COMPANYCash _ Payment E 609-49750-252 Beer For no|o BEER $289.45 Invoice 3099801 5/12/2016 Cash Payment E00S4S750-2S2Beer For Resale BEER $274.70 Invoice 3098230 5/5/2016 Transaction Date 5/102016 Wells Fargo 10100 Total $564.15 Refer 4BELLBOY CORPORATION /__ _ Cash Payment EnO9-49r5O'251Liquor For Resale LIQUOR $0917 Invoice 53491200 50/2010 Cumx Payment EOOS4S75O�V5F�i8ht FREIGHT $0�55 Invoice 53*91280 5/6/2015 Cash Payment EOD3-4S750-251Liquor For Resale LIQUOR $2.019.00 Invoice 53491000 5/6/2018 Cash Payment EOVS'4g75O-205Freight FREIGHT $15.50 Invoice 53491000 516/2018 Cash Payment EOUS'48750-251 Liquor For Resale LIQUOR *890.00 Invoice 53592700 5/13/7016 Cash Payment EO0V'49750-205Freight FREIGHT $18.95 Invoice 53592700 5/13/2016 Transaction Date 5/18/3016 Wells Fargo 10100 Total $3.12815 5 BELLBOY CORPORATION —Refer Cmao Payment Exoo-*o/oo'2o/ Liquor For n:^".e LIQUOR $3.343.10 Invoice 53509300 5/9/2018 Transaction Date 5/102016 Wells Fargo 10100 Total $3.343.10 Refer 3BELLBOY CORPORATION _ $54.25 -----�� E50S�g750��OOpn�UnqGu��hm SUPPLIES, BAGS CaoxPayman _ Invoice 93885700 5/6/2016 Cash Payment E00949750-254Soft Drinks/Mix For Rena MIX $61.99 Invoice 93885700 5/6/2016 Transaction Date 5/18/2016 Wells Forgo 10100 Total_ $118.24 Refer 88ERxyCK3BEVERAGES AND vENCashPayment E 609-49750-254 Soft Drinks/Mix For _ Resa MIX $143.20 Invoice 294963 5/4/2010 Cash Payment E 609-49750-252 Beer For Resale BEER $538A0 Invoice 294964 5/4/2016 -11[>7- Cash Payment E8O9-49r5V-252Beer For Resale Invoice 294965 5/4/2016 u*n9nn11xuNw CITYOFMOUND Page Payments Current Period: May 2016 BEER CREDIT -$173.68 Transaction Date 5U8/2018 Wells Fargo 10100 Total $50792 Rafe, r8RfA0(T+RUBEVERAGE MNBEE ��- Cash Payment E8O9-43r50-252Beer For Resale BEER .$4,993.38 $4 Invoice 1090557031 5/4/2010 Cash Payment E0O8-48750-2a2Beer For Resale BEER $81.00 |n,n|ma 1090557032 5/4/2016 Refer 11DAhlHBMERBEVERAGE LLC Cash Payment E6V9'4975O'252Beer For Resale BEER $179.90 Invoice 1090560550 5/11/2010 BEER $1.656.10 Cash Payment EOVV-4S,nn-252Beer For Resale BEER $1,728.78 Invoice 1090560549 5/11/2010 Transaction Date 5/18/2016 Transaction Date 5/102010 Wells Fargo 10100 Total $6.885.06 Refer 8BREAKTHRUBEVERAGE MmWINE _ Cash Payment E60e-4e750'253Wine For Resale WINE $103.38 Invoice 1080467075 5/512010 Invoice 825032 5/5/2016 Cash Payment EOV8'4975O'2o1 Liquor For Resale LIQUOR $2.718.15 Invoice 1080467874 5/5/2010 DEER *482.92 Cash Payment s608'4875O'253Wine For Resale WINE $152.00 Invoice 1080467876 5/5/2018 Transaction Date 5/18/3016 Cash Payment E5O94S750-251 Liquor For Resale LIQUOR $1.088.80 Invoice 1080471012 5/12/2016 Cash Payment E8nS4S7a0'253Wine For Resale WINE $1.590.40 Invoice 1080471013 5/12/2016 Transaction Date 5/102016 Wells Fargo 10100 Toto! $5.650.23 Refer 8CLEAR RIVER BEVERAGE CO. _ Cash Payment E0OS4S750-252Beer For Resale Invoice 268256 519/2016 Transaction Date 5/1812016 Wells Fargo 10100 Total $164,20 Refer 10 COCA COLA BOTTLING -MIDWEST Cash Payment EOV949750ao4Soft Drinks/Mix For RoouCOCA COLA PRODUCTS- MIX $120.68 Invoice 0138052807 2/712013 Transaction Date 5/18/2010 Wells Fargo 10100 Total $120.68 Refer 11DAhlHBMERBEVERAGE LLC _ Cash Payment EOO8'4975O-r52Beer For Resale BEER $1.656.10 Invoice 1201340 5/11/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $1.655.10 INCORPORATED _ --' Cash Payment � E6O3'48750-252BoerForResa|e BEER �8O0 .00 Invoice 825032 5/5/2016 Cosh Payment E0OS'4875O-252 Beer For Resale DEER *482.92 Invoice 826337 5/12/2016 Transaction Date 5/18/3016 Wells Fargo 10100 Total $1.282.92 Refer 13 J & N SPECIALTY IMPORTS, LLC Cash Payment E5O9487nV-2o3Wine For Resale Invoice 3053 5/12/2016 wNmE OS�9UO11�O1NN CITY OF MOUND� Page Payments Current Period: May mno Cash Payment EG0S4g750-253Wine For Resale WINE $15816 Invoice 3057 5n2/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $52824 Refer—,---- 15JJTAYLOR. DISTRIBUTING MINN _ Cash Payment EO0S~97SO-252Beer For Resale BEER %2.57425 Invoice 2506557 5/4/2018 Cash Payment EOOg4g75O-z5uBeer For Resale BEER $73.80 Invoice 2506558 5/4/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Tub^| $2.648.05 Refer 14JJTAYLOR. DISTRIBUTING MINN _ Cash Payment E8O9'4g75O-252Beer For Resale BEER $39,05 Invoice 2506595 5/11/2016 Cash Payment EOO9-4g75U-u54Soft Drinks/Mix For Reso MIX $109.80 Invoice 2506595 5/11/2010 Cash Payment EOU9-48750'2S2Beer For Resale BEER $6.118.15 Invoice 2506594 5/11/2016 Cash Payment EO08-4975O'254Soft Drinks/Mix For Reoa MIX $82.00 Invoice 2524201 5/11/2018 Transaction Date 5/18/2016 Wells Fargo 10100 Total $6.326.98 Rafe/ 17JOHNSON BROTHERS LIQUOR _ Cash Payment �E 609-49750'251 Liquor For Resale LIQUOR $1.930.90 Invoice 5*32486 5/4/2010 Cash Payment EOO9'4S7S0-253Wine For Resale WINE $2.968.10 Invoice 5432487 5/4/2016 Cash Payment E6U94S750'253Wine For Resale WINE $82.80 Invoice 5439515 5/12/2010 Transaction Date 5/18/2018 Wells Fargo 10100 Total $4.981.80 Refer 10JOHNSON BROTHERS LIQUOR _ Cash Payment �|X $46.00 .VV |nvvioe2438141 5/11/2016 Invoice Cash Payment EOOS4g750-251 Liquor For Resale LIQUOR *2.452.84 Invoice 2438142 5/11/2018 Cash Payment EVO84SroO-2S5Wine For Resale WINE %7.242.00 Invoice 2438139 5/11/2016 Cash Payment E§U94875V'251 Liquor For Resale LIQUOR $3.29618 Invoice 2438138 5/11/2010 Cash Payment E0OS-4975O-252Beer For Resale DEER $123.00 Invoice 2438140 5/11/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $13.100.03 Refer 18MARLIN 3TRUCKING DELIVERY _ Cash Payment �EOo9-49750-205Freight DELIVERY SVC 2-1-10 $0.00 |nwpiou 29521 1/19/2015 Cash Payment E008-49750-28sFreight DELIVERY SVC 2'1-1O $0�00 Invoice 29538 1/22/2015 Cash Payment EO0S4375O-285Freight DELIVERY SVC 2-1-10 $0.00 Invoice 29545 1/202015 Cash Payment EUO8-487s0-205Freight DELIVERY SVC 2-1-1O $0.00 Invoice 29563 1/29/2015 -11[)9- O5�nU01t0Am �� Page Payments Current Period: May 2016 Transaction Date 5U8/2018 Wells Forgo 10100 Total $0.00 Refer 19 MOUND MARKETPLACE ASSOC _ Cash Payment �EnO8'4S750-*12Building Rentals JUNE 2010COMMON AREA MTCE& $679�25 INSURANCE HWS Invoice 052416 0/1/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total %67923 Refer 2ORoU3TIOAND SONS WINE COMPA_ Cash Payment en08'4S75O-253Wine For Resale WINE *799.75 Invoice 8547028 5/9/2016 Cash Payment E0034975V'2O5Freight FREIGHT $12�50 Invoice 8547028 5/9/2016 Cash Payment E0084875n-253Wine For Resale WINE $45.00 Invoice 8547190 5/10/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $855.25 u1PHILLIPS WINE AND SPIRITS, _ Cash Payment EOO9'4875V'zsoWine For Resale WINE $593.35 Invoice 2974223 5/11o018 Cash Payment EUUg49r50-251 Liquor For Resale LIQUOR $1.80275 Invoice 2974222 5/11/2018 Cash Payment E0O8'4S750'2S4Soft Drinks/Mix For Raoa MIX $0.00 Invoice 297*224 5/11/2016 Transaction Date 5/102016 Wells Fargo 10100 Total $2.39610 Refer 22 PHILLIPS WINE AND SPIRITS,_ Cash Payment E6O9-4S7o0-2m Liquor For Resale LIQUOR $177.35 Invoice 2970520 5/412016 Cash Payment EOO9-49750-2o3Wine For Resale wNNG $1.7:4.90 Invoice 2970520 5/4/2016 Transaction Date 5/18/2018 Wells Fargo 10100 Total $1.912.25 Refer 23RED BULL DISTRIBUTION CO. INC _ Cash Payment EOVS49750-254Soft Drinks/Mix For Reoa MIX $49.00 Invoice K-16026595 5/12/2015 Transaction Date 5/18/2016 Wells Fargo 10100 Total $49.00 Refer 24SOUTHERN WINE & SPIRITS OFM _ Cash Payment EOO9-4S7o0'253Wine For Resale WINE $1.808.00 Invoice 1400818 5/12/2010 Cash Payment EOU8-^S75O'251 Liquor For Resale LIQUOR $2.100.70 Invoice 1400913 5/12/2018 Cash Payment E0U8'4S75U'2n3Wine For Resale WINE $89.91 Invoice 1406920 5/1212018 Transaction Date 5/18/2016 Wells Fargo 10100 Total $4.118.61 Refer 35SOUTHERN WINE 8SPIRITS OF8V _ Cash Payment EGn84S75O'253Wine For Resale WINE $2.424.00 Invoice 1404504 515/2016 Cash Payment E0OS-487oO'2a1 Liquor For Resale LIQUOR $1.657.50 Invoice 1404505 5/5/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $4.081.30 nsnunV11�U1mN Page 5 CITY OF �� Current Period: May 2016 Cash Payment E0O948r5O-2S2Beer For Resale Invoice 3977 5/11/2016 Refer 26 ST. CLOUD REFRIGERATION, INC - Cash Payment EO0S-487SO4VORepairs &Maintenance HVAC PREVMTCE-COOLERS, $40389 CONDENSERS HWS 4-22&4-251O Invoice 315328 5/6/2018 Cash Payment E8Oo-wS750-40ORepairs &Maintenance HVAC COOLER SVC- RTU NOT CYCLING- $1.180.06 REPLACE BAD CONDENSER FAN MOTOR iN RTU #1&WIRED NEW RUN CAP TOSIGNAL CAPACITOR, REPLACE BLOWER MOTOR PULLEY, INSTAL BLOWER MOUNT |NRTU #2 - HWS 4'1D&4'21 -1O Invoice 315121 4/30/2016 Transaction Date 5n8/2016 Wells Fargo 10100 Total $1.582.05 Refer 27THORPEDISTRIBUTING C0mPAN _ Cash Payment E5VS'48750-252Beer For Resale BEER $19.50 Invoice 1078948 5/10/2016 Cash Payment EO08-49750-2ooBeer For Resale BEER $5.494.55 Invoice 1078948 5/10/2016 Cash Payment E6O8-^S7uO'252Beer For Resale BEER $270.00 Invoice 1082705 5/11/2016 Cash Payment E8O9'4975V'2eu Beer For Resale BEER s4*0.00 Invoice 1080711 5/8/2018 Transaction Date 5/18/2010 Wells Fargo 10100 Total $6.230.05 Refer 28 TOTAL REGISTER SYSTEMS, INC. CashPayment E 609-4975o'21OOperating Supplies VERTICAL SHELF LABELS- 8ROLLS HWS $105,53 Invoice 54206 4/6/2015 Transaction Date 5/102016 Wells Fargo 10100 Total $103.53 Refer 29NN0C0PIAINCORPORATED _ Cash Payment EsO9-4S7oO-251 Liquor For Resale LIQUOR $738.75 Invoice 0151706 5/12/2018 Oouh Payment E0V9-49750'uO5 Freight FREIGHT $6.00 Invoice 0151706 5/12/2016 Cash Payment EOV949r5O-253Wine For Resale WINE $90.00 Invoice 0151707 5/12/3016 Cash Payment E6VB49750-205Freight FREIGHT $1.50 Invoice 0151707 5/12x2016 Cash Payment EO0849T5U'252Beer For Resale BEER $135.50 Invoice 0151705 5/12/3010 Cash Payment EOOS49750-205 Freight FREIGHT $10.50 Invoice 0151705 5/12/2010 Cush Payment EOV94975O-254 Soft Drinks/Mix For Reno MIX Q88.00 Invoice 0151066 5/5/2010 Cash Payment E6OS49750'265Freight FREIGHT $7.50 Invoice 0151068 5/5/2016 Cash Payment EOO949r50-253Wine For Resale VV|mE $104�00 Invoice 0151066 5/5/2010 Transaction Date 5/18/2016 Wells Fargo 10100 Total $1,239.75 nn,er 3UWACDNI4BREWING COMPANY Cash Payment E0O948r5O-2S2Beer For Resale Invoice 3977 5/11/2016 CITY OF MOUND 05/19/16 11:01 AM Page 6 Payments Current Period: May 2016 Cash Payment E 609-49750-253 Wine For Resale Invoice 16834 6/3/2016 Cash Payment E 609-49750-265 Freight Invoice 16834 6/3/2016 WINE $80.00 FREIGHT $2.50 Transaction Date 5/18/2016 Wells Fargo 10100 Total $82.50 Fund Summary 10100 Wells Fargo 609 MUNICIPAL LIQUOR FUND $76,268.33 $76,268.33 Pre -Written Checks $0.00 Checks to be Generated by the Computer $76,268.33 Total $76,268.33 -1112- Transaction Date 5/18/2016 Wells Fargo 10100 Total $60.00 Refer w 31 WINE COMPANY Cash Payment E 609-49750-253 Wine For Resale WINE $168.00 Invoice 425425 5/12/2016 Cash Payment E 609-49750-265 Freight FREIGHT $4.20 Invoice 425425 5/12/2016 _ Transaction Date 5/18/2016 Wells Fargo 10100 Total $172.20 32 WINE MERCHANTS�w _Refer Cash Payment E 609-49750-253 Wine For Resale WINE $1,044.00 Invoice 7079995 5/4/2016 Cash Payment E 609-49750-253 Wine For Resale WINE $23.00 Invoice 7079996 5/4/2016 Cash Payment E 609-49750-253 Wine For Resale WINE $287.00 Invoice 7080992 5/11/2016 _ Transaction Date 5/18/2016 Wells Fargo 10100 Total $1,354.00 Refer � 33 Z WINES USA LLC Cash Payment E 609-49750-253 Wine For Resale Invoice 16834 6/3/2016 Cash Payment E 609-49750-265 Freight Invoice 16834 6/3/2016 WINE $80.00 FREIGHT $2.50 Transaction Date 5/18/2016 Wells Fargo 10100 Total $82.50 Fund Summary 10100 Wells Fargo 609 MUNICIPAL LIQUOR FUND $76,268.33 $76,268.33 Pre -Written Checks $0.00 Checks to be Generated by the Computer $76,268.33 Total $76,268.33 -1112- Batch Name 052416CITY Payments Refer Cash Payment 0�9U01��AM CITY OF �� Page Current Period: May 2016 User Dollar Amt Computer Dollar Amt $0.740.68 $0.00 In Balance 1A./RENTAL OFLAKE MI80VETONK E6n143^O8-4n4Machinery/Equip Repairs JUMPING JACK COMPACTOR RENTAL 4-29 16 WATER DEPT Invoice 118162 4/29/2016 Transaction Date 5/17/2016 Wells Fargo 10100 Total $54.00 Refer 2 ABM EQUIPMENT AND SUPPLY, IN Cash Payment E 602-49450-220 Repair/Maint Supply ZIP TUBE 6" $1.75&81 Invoice 0147481 5/9/2016 Cash Payment E802-4845O-22ORapair/NaintSupply ZIP TUBE 6%RETURNED CREDIT '$1,589-00 Invoice 0147481 5/9/2018 Cash Payment EO024845O-22ORepuir/MakntSupply ZIP TUBE V%RESTOCKING CHARGE $39725 Invoice 01*7481 5/9/2016 -- Transaction Date 5/17/2016 Wells Fargo 10100 Total $567.00 ReferCashPayment -RAY E 602-49450-500 Capital Outlay FA HAS INVOICE REVIEWING $8,482.00 Invoice 10182718 4/29/2010 PO 24631 Transaction Date 5/17/2016 Wells Fargo 10100 Total $8.462D0 Refer 4BAILEY NURSERIES, _ cuso Payment E101-452OO-554Tree Planting TREES QSHRUBS FOR PARKS $08725 Invoice 0470198 5/102016 PO 24613 Transaction Date 5/17/2010 Wells Fargo 10100 Total $06725 Refor3O BERRY COFFEE COMPANY_ _ Cash Payment ------ E2224220O'21OOperating Supplies COFFEE, CREAMER. FIREMEN $68.00 Invoice M50865 5/11/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $63.00 Cash Payment E1O1-4193O'383Gas Utilities GAS SVC 8'19'1OnO4-19'1O $298a0 Invoice 052416 5/9/2016 Cash Payment E222-4226O'388Gas Utilities GAS SVC 5'19-1VTO4-194O $299.80 Invoice 052*16 5/9/2015 Cash Payment E1O14520U-383Gas Utilities GAS SVC 3'18-1OTO4-18-10 $500.50 Invoice 052416 5/9/2016 Cash Payment E1O1'41S1U'308Gas Utilities GAS SVC 3-1S-10TO4-1V'1O $847.19 Invoice 052416 5/9/2016 Cash Payment EO024945U-383Gas Utilities GAS SVC 3'18'1OTO4'1g-1O $53827 Invoice 052415 5/9/2018 Project 16-3 Cash Payment EOOS-^975O'383Gas Utilities GAS SVC 3'18-1OTO4'19-16 $100A1 Invoice 052416 5/912016 Cash Payment E101-452OO'5O3Gas Utilities GAS SVC 3'1V-10TO4'13'18DEPOT BLDG $15324 Invoice 052416 5/9/2010 Transaction Date 5/17/2018 Wells Fargo 10100 Toto| $2.318.51 Refer 6 CENTRAL MCGOWAN, INCDRP0R CashPayment E602-49450'210 Operating Supplies HIGH PRESSURE CYLINDER RENTAL 2O1O $16.80 Invoice 00084930 4/302016 -1113- Project 16-3 0�VUO1��fM Page 2 �� Current Period: May 2016 Transaction Date 507/010 Wells Fargo 10100 Total $16.80 Refer 7COMPASS MINERALS AMERICA _ Cash Payment E1V1431UO-224Street MuimMetahals BULK COARSE HVVYMIX- 24.55TON $2.205.10 DELIVERED 5-4-16 Invoice 71484536 5/102010 Cash Payment E1O1-*31V0'224Street Maint MoUahu|o BULK COARSE HVVYMIX- S8.82TON $9.125�04 DELIVERED 5-4-16 Invoice 71483361 3/5/2018 Transaction Date 5/17/2016 Wells Fargo 10100 Tota| $11'380.14 Refer 8CONCRETE CUTTING AND CORVV _ Cash Payment E101431OU'22nxe air/MointGupp|y PLATE COMPACTOR REPAIR 8PARTS- $303.50 CxR8KIT, AIR & FUEL FILTER, SPARK PLUG Invoice 4930 50/2010 Transaction Date 5/17/2015 Wells Fargo 10100 Total $308.50 Refer 8FAS7ENALCOMPANY _ Cash Payment E 602-49450-220Repair/M=intSupply 42OEXTRACTOR EX -8 - SEWER DEPT $47.98 |nvoivaMNVV*C45471 4/29/2010 Transaction Date 5/17D010 Wells Fargo 10100 Total $47.98 Refer 38 FIRE CHIEFS, INTNLASSOCIATIO _ Cash Payment E Conference &Training REGISTRATION |NTLFIRE CHIEFS CONF $385�00 NOV 10'132O16CLEARVAJERFL- G.PALM Invoice 052416 5/102016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $385,00 Refer 35 FOSTER, MEREDITH _ Cash Payment E4U1'4S135'500Capital Outlay r* ALTERNATE SITE RESTORATION- TREE $1.580.00 REPLACEMENT —REMOVEDFROM RIGHT OFWAY FOR 2O15STREET IMPROVEMENT PROJECT PYV15-02-5070TUXEDO BLVD Invoice 052416 5/17/2015 Transaction Date 5/17/2016 Wells Fargo 10100 Total o1.590.00 Refer 18GEARGR000RPORATION _ Cash Payment E222-422O0-21OOperating Supplies VEHICLE DETAIL CENTER CART &WASH $475.21 ACCESSORY KIT FIRE DEPT Invoice 0012550 4/29/2018 PO 24480 Transaction Date 5/1712016 Wells Fargo 10100 Total $473.21 Refer 11 HECKSEL MACHINE SHOP, INC._ - Cash Payment EOO1494O0-5nOCapital Outlay FA 15#ALUMINUM &V5#STEEL TOOL BOX ' $220.00 #310NEW WATER TRUCK Invoice 180744 5/102016 Transaction Date 5/17/2016 Wells Fargo 10100 Tum| $220.00 Refer 1uHfNNEPINCOUNTY 8VFVRMAT7V _ Cash Payment E8O24945O-321Telephone, Cells, &Radi PVVRADIO LEASE & ADMINISTRATION FEE ' $148.64 APRIL 2016 Invoice 1080070447 5/5/2016 Project 16-3 Cash Payment E222'42250'321 Telephone, Co||s. &Rudi FIRE DEPT RADIO LEASE 8 $80837 ADMINISTRATION FEE ' APRIL 201O Invoice 1000076381 5/5/2010 Transaction Date 5/17/2016 WeUoFumn 10100 Total $1.017.01 CITY OF MOUND 05/19/16 10:55 AM Page 3 W. Current Period: May 2016p, Refer 39 INNOVATIVE WOODWORKING SO Cash Payment E 222-42260-500 Capital Outlay FA SUBURBAN REAR CARGO ORGANIZER $2,800.00 Invoice 1463 5/18/2016 REGISTRATION- LAND USE BASICS $30.00 Transaction Date 5/19/2016 Wells Fargo 10100 Total $2,800.00 Refer 13 JESSEN PRESS INCORPORATED Cash Payment E 101-41110-350 Printing PRINT, MAIL -CITY CONTACT NEWS 8 PG $1,410.00 MAY, JUNE, JULY 2016 - 6,200 COPIES Invoice 672477 4/29/2016 — Transaction Date 5/16/2016 Wells Fargo 10100 Total $1,410.00 Refer 14 JOSEPHSON, KELLY _ Cash Payment G 101-23348 PC16-01 4948 EDGEWATE REFUND ESCROW BALANCE- EXP PERMIT $318.00 Cash Payment E 101-41310-434 Conference & Training PC 16-01- 4948 EDGEWATER- K. $30.00 JOSEPHSON Invoice 052416 5/17/2016 Transaction Date 5/16/2016 Wells Fargo 10100 Total $318.00 Refer 15 LAWSON PRODUCTS, INC Cash Payment E 602-49450-220 Repair/Maint Supply MISC PARTS- PUB WKS SHOP- RECIP $422.36 BLADES, JOBBER DRILL BIT SET, RACK & Invoice 2230244 5/2/2016 STAND, HEAT SEALTERM, SCRATCH Cash Payment E 101-41930-202 Duplicating and copying BRUSH, ELECTRICAL TAPE, 20 HOLE BIN $156.40 Invoice 9304060300 4/28/2016 Project 16-3 OVERAGE - 4-14-16 THRU 5-13-16 Transaction Date 5/17/2016 Wells Fargo 10100 Total $422.36 Refer_ 16 LEAGUE OF MINNESOTA CITIES _ _ Cash Payment E 101-42400-434 Conference & Training REGISTRATION- LAND USE BASICS $30.00 SESSION - D. GOODE Invoice 235068 4/22/2016 Cash Payment E 101-42400-434 Conference & Training REGISTRATION- LAND USE BASICS $30.00 SESSION - C. PENNER Invoice 235068 4/22/2016 Cash Payment E 101-42400-434 Conference & Training REGISTRATION- LAND USE BASICS $30.00 SESSION - S. SMITH Invoice 235068 4/22/2016 Cash Payment E 101-42400-434 Conference & Training REGISTRATION- LAND USE BASICS $30.00 SESSION - B. STONE Invoice 235068 4/22/2016 Cash Payment E 101-41110-434 Conference & Training REGISTRATION- LAND USE BASICS $30.00 SESSION - J. PETERSON Invoice 235068 4/22/2016 Cash Payment E 101-41310-434 Conference & Training REGISTRATION- LAND USE BASICS $30.00 SESSION - E. HOVERSTEN Invoice 235068 4/22/2016 Transaction Date 5/17/2016 Wells Fargo 10100 Total $180.00 Refer �17 LOFFLER COMPANIES, INCORPOR Cash Payment E 101-41930-202 Duplicating and copying COPY ROOM KONICA C652 -COLOR $90.13 OVERAGE - 4-14-16 THRU 5-13-16 Invoice 2230244 5/2/2016 Cash Payment E 101-41930-202 Duplicating and copying COPY ROOM KONICA C652 - B &W $156.40 OVERAGE - 4-14-16 THRU 5-13-16 Invoice 2230244 5/2/2016 -1115- 0�yn81��AM �� Page Payments Current Period: May 2016 Cash Payment E602-49450-202Duplicating and copying KONICA MINOLTA B200 PW COPIER $5,13 Transaction Date 5U4/2016 Wells Fargo 10100 Total OVERAGE CHG4-1V'18TMRU5-9-1O Refer !n"n(ne 2230243 5/2/2016 Project 16-3 Cash Payment Transaction Date 5/14/2016 Wells Fargo 10100 Total $251.86 Refer xw u2CFOA -�—� Cash Payment E 101-41500-43nDues and Subscriptions 2V10MUNICIPAL CLERKS &FINANCE %35.00 BROOM- CHANGE OIL FILTERS PARKS OFFICERS MEMBERSHIP DUES- K.KELLY Invoice 052410 5/102016 mvp|cw 1159 Cash Payment E101'415OU-453Dues and Subscriptions 201OMUNICIPAL CLERKS &FINANCE $35.00 E 602-49450440 Other Contractual Gomic MECHANIC SERVICES- DIAGNOSED OFFICERS MEMBERSHIP DUES- C. TANDEM BROKEN EXHAUST FLAP, SERVICE PAUGCHE |nvukm 052416 5/10/2010 Transaction Date 5/17/2018 Wells Fargo 10100 Total *70.00 R*fer 18M£D/ACOM _ Cash Payment Cash Payment E 101 -42110-321 Telephone, Cells, & Radi ORONO PD INTERNET SVC 45-16-16 THRU 6- $85.90 Invoice 0524 16 5/6/2016 Transaction Date 5U4/2016 Wells Fargo 10100 Total $85.90 Refer 18MIDWEST SERVICES _ Cash Payment ------mmiu E6oz4S45O-44UOther Contractual MECHANIC SERVICES -ORDER GENERATOR $520.00 PARTS, INSTALL CHAIN &TIGHTEN HYDRAULIC DRIVE MOTOR ONGTIGA BROOM- CHANGE OIL FILTERS PARKS #21O|NGTALLPUMP ON55GAL OIL DRUM mvp|cw 1159 5/14/2016 Project 16-5 Cash Payment E 602-49450440 Other Contractual Gomic MECHANIC SERVICES- DIAGNOSED $040.00 TANDEM BROKEN EXHAUST FLAP, SERVICE #1O7LOADER CHANGED IOL & ALL FILTERS, GOT QUOTE ONGDNY0GENERATOR PARTS Invoice 1158 5/14/2010 Project 16-5 Cash Payment E002'4845n-44OOther Contractual Gemio MECHANIC SERVICES- WELD EXHAUST $600.00 FLAP 0NTAMDEM#18U4.START TANKER #175.JUMP START #185 Invoice 1159 5/14/2016 Project 16-5 Cash Payment E 602'48450-440 Other Contractual Oenio MECHANIC SERVICES- REMOVE BROKEN $000.00 BOLTS FROM CATERPILLAR ROLLER & INSTALL NEW, REPLACE FUEL FILTER 0N #1D5.DISCONNECT FUEL LINE &HOOKED UPELECTRIC FUEL PUMP.PUMPED0D DIESEL FUEL OUT & FILLED WITH NEW, REPLACE BATTERIES, UNSTUCK REAR BRAKES WHICH WERE HANGING UP Invoice 1159 5/14/2016 Project 16-5 Cash Payment EOO2-4945044O Other Contractual 0*mic MECHANIC SERVICES- REPLACE GREASE $800.00 ZERKONVAC TRUCK, DISASSEMBLED BROKEN 8|GABROOM MOUNT& FABRICATED SUPPORTS TO SSTRENGTHEN.WELDED MOUNT TOARM, CLEARED CHECK ENGINE CODE ON#512 PERFORMED MANUAL STATIC REGENERATION Invoice 1159 5/14/2010 Project 16-5 Transaction Date 5/17/2016 Wells Fargo 10100 Total $2.980.00 Refer 20MINNESOTA BU�0V£�OBV7�RF97 _ --------------------�� -1116- CITY OF MOUND 05/19/16 10:55 AM Page 5 Current Period: May 2016 Cash Payment E 101-43100-224 Street Maint Materials Invoice 37020 5/9/2016 Transaction Date 5/17/2016 Wells Fargo 10100 Total $112.00 DUMP 10 YDS OF ROAD MATERIALS 5-5-16 $112.00 Refer 21 MINNESOTA CITY/COUNTY MANA Cash Payment E 101-41500-433 Dues and Subscriptions ASSOC OF PUB MGMT PROFESSIONALS $30.00 MEMBERSHIP DUES 2016 K. KELLY Invoice 052416 5/10/2016 Transaction Date 5/17/2016 Wells Fargo 10100 Total $30.00 Refer _ 44 MINNESOTA VALLEY TESTING LAS Cash Payment E 601-49400-470 Water Samples MONTHLY CHLORINE REPORT & COLIFORM $77.50 WATER TESTS -10 Invoice 808839 5/17/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $77.50 Refer 23 MNSPECT Cash Payment E 101-42400-308 Building Inspection Fees APARIL 2016 BUILDING INSPECTION FEES $9,907.70 Invoice 6786 5/5/2016 Cash Payment G 101-20800 Due to Other Governments APRIL 2016 - ELECTRICAL STATE -$15.00 SURCHARGE FEE CREDIT Invoice 6786 5/5/2016 Cash Payment R 101-42000-32220 Electrical Permit Fee APRIL 2016 ELECTRICAL INSPECTION -$224.00 PERMIT FEE CREDIT Invoice 6786 5/5/2016 Transaction Date 5/17/2016 Wells Fargo 10100 Total $9,668.70 Refer40 NAPA AUTO PARTS - SPRING PAR Cash Payment E 222-42260-409 Other Equipment Repair LOOM SPLIT POLY- NEW RESCUE #43 $24.50 Invoice 980205 5/14/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $24.50 Referr N 24 PREMIUM WATERS, INC. Cash Payment E 602-49450-210 Operating Supplies Invoice 614851-04-16 4/30/2016 Cash Payment E 101-41930-210 Operating Supplies Invoice 614850-04-16 4/30/2016 Gash Payment E 101-41910-210 Operating Supplies Invoice 604558-04-16 4/30/2016 PUB WKS HOT & COLD WATER COOLER $68.85 RENTAL MAY THRU JULY 2016 Project 16-3 CITY HALL HOT & COLD WATER COOLER $68.85 RENTAL MAY THRU JULY 2016 HOT & COLD WATER COOLER- CENT BLDG- $68.85 MAY THRU JULY 2016 Transaction Date 5/16/2016 Wells Fargo 10100 Total $206.55 Refer 37 PRO HYDRO -TESTING LLC _ Cash Payment E 222-42260-300 Professional Srvs HYDRO TESTING SCBA CYLINDERS- FIRE $1,274.00 DEPT Invoice 10281 5/10/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $1,274.00 Refer _ 25 R C ELECTRIC, INCORPORATED Cash Payment E 101-45200-440 Other Contractual Servic REPAIR POST LIGHT IN GREENWAY PATH, $635.35 REWIRE POST BASE & REPLACE BALLAST - MICE DAMAGE Invoice 5182 4/28/2016 -1117- CITY OF MOUND 05/19/16 10:55 AM Page 6 Payments Current Period: May 2016 Cash Payment E 101-41910-440 Other Contractual Servic CHANGE 3 -WAY SWITCH IN LMCD OFFICE $112.50 @ CENTENNIAL BLDG 4-21-16 Invoice 5182 4/28/2016 Transaction Date 5/16/2016 Wells Fargo 10100 Total $747.85 Refer 41 RIDGEVIEW MEDICAL, WACONIA Cash Payment E 222-42260-434 Conference & Training AMBULANCE STAND BY SERVICE- FIRE $278.00 DEPT LIVE BURN TRAINING 4-23-16 Invoice 052416 5/9/2016 INSTALL WATER METER, CHANGE PIPING $168.0 Transaction Date 5/19/2016 Wells Fargo 10100 Total $278.00 Refer 26 ROLYAN BUOYS _ Cash Payment E 101-45200-220 Repair/Maint Supply 90 QTY 5 X 9' WHITE FLOATS, 600' REEL $1,204.50 Cash Payment E 602-49450-440 Other Contractual Servic WHITE TWISTED ROPE $388.00 Invoice 3644259 4/29/2016 PO 24638 HOSE BIBS & 12 VACUUM BREAKERS Transaction Date 5/16/2016 Wells Fargo 10100 Total $1,204.50 Refer 27 STONEBROOKE EQUIPMENT, INC�� Wells Fargo 10100 Total $556.00 Cash Payment E 601-49400-500 Capital Outlay FA TOOL BOX UPFIT FOR NEW 2016 WATER $1,747.30 Cash Payment E 602-49450-321 Telephone, Cells, & Radi TRUCK #316 $35.01 Invoice 39088 4/25/2016 PO 24630 16 THRU 5-10-2016 Cash Payment E 601-49400-500 Capital Outlay FA TOOL BOX UPFIT FOR NEW 2016 WATER $762.30 TRUCK #316 Invoice 39089 4/25/2016 PO 24630 Transaction Date 5/16/2016 Wells Fargo 10100 Total $2,509.60 Refer 28 TONKA PLUMBING HEATING & CL Cash Payment E 601-49400-440 Other Contractual Servic INSTALL WATER METER, CHANGE PIPING $168.0 Invoice 9765190153 5/10/2016 Project 16-3 FROM 1/2" TO 3/4" CHECK FOR LEAKS @ $35.01 4-11-16 THRU 5-10-2016 2236 LANGDON LN- 4-29-16 Invoice 8504 5/4/2016 THRU 5-10-2016 Cash Payment E 602-49450-440 Other Contractual Servic 12 QTY 1/2" RAVEN BALL VALVE TYPE $388.00 THRU 5-10-2016 HOSE BIBS & 12 VACUUM BREAKERS Invoice 8504 5/3/2016 OFFICER 3-11-16 THRU 4-10-2016 Transaction Date 5/16/2016 �9 Wells Fargo 10100 Total $556.00 Refer 42 VERIZON WIRELESS_ Cash Payment E 602-49450-321 Telephone, Cells, & Radi SEWER TRUCK #109 DATACARD SVC 4-11- $35.01 16 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Cash Payment E 602-49450-321 Telephone, Cells, & Radi PUB WKS SUPV VEHC #113 R. HANSON $35.01 DATACARD SVC 4-11-16 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Project 16-3 Cash Payment E 602-49450-321 Telephone, Cells, & Radi PUB WKS JET PACK LAPTOP AIRCARD SVC $35.01 4-11-16 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Project 16-3 Cash Payment E 101-42400-321 Telephone, Cells, & Radi FIELD OFFICER DATACARD SVC 4-11-16 $17.51 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Cash Payment E 101-42115-321 Telephone, Cells, & Radi FIELD OFFICER DATACARD SVC 4-11-16 $17.50 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Cash Payment E 222-42260-321 Telephone, Cells, & Radi DATACARD SVC FIRE UNIT 942 DUTY $35.01 OFFICER 3-11-16 THRU 4-10-2016 Invoice 9765190153 5/10/2016 -1118- CITY OF MOUND 05/19/1610:55 AM Page 7 Current Period: May 2016 Invoice 4132 5/10/2016 �1. Cash Payment E 222-42260-321 Telephone, Cells, & Radi DATACARD SVC FIRE UNIT #39 RESCUE $35.01 UTILITY 4-11-16 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Cash Payment E 222-42260-321 Telephone, Cells, & Radi DATACARD SVC FIRE ENGINE #40 4-11-16 $35.01 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Cash Payment E 222-42260-321 Telephone, Cells, & Radi DATACARD SVC FIRE ENGINE #29 4-11-16 $35.01 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Cash Payment E 601-49400-321 Telephone, Cells, & Radi WATER TRUCK #315 DATACARD SVC 4-11- $35.01 16 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Cash Payment E 601-49400-321 Telephone, Cells, & Radi WATER TRUCK #512 L. GIESE DATACARD $35.01 SVC 4-11-16 THRU 5-10-2016 Invoice 9765190153 5/10/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total w $350.10 Refer w� 29 WACONIA FORD MERCURY Cash Payment E 101-45200-404 Machinery/Equip Repairs REPAIR'09 FOR TRUCK F-350 PARKS- $441.14 Invoice FOCS101939 4/29/2016 Transaction Date 5/16/2016 Wells Fargo 10100 Total $441.14 Refer 30 WATER_ CONSERVATION SERVICE _ Cash Payment E 601-49400-440 Other Contractual Servic LEAK LOCATE @ 1609 GULL LN 4-28-16 $285.10 Invoice 6768 5/4/2016 Cash Payment E 601-49400-440 Other Contractual Servic LEAK LOCATE @ GRANDVIEW & $285.10 COMMERCE 4-13-16 Invoice 6768 5/4/2016 _ Transaction Date 5/18/2016 Wells Fargo 10100 Total $570.20 Refer 32 WESTONKA SEWER & WATER, IN _ Cash Payment E 601-49400-440 Other Contractual Servic CUT EXISTING 6" CLAY TILE SERVICE TO $611.32 ALLOW FOR CITY JETTING, RECONNECT INSTALLING NEW 6" CLEANOUT @ HIGHLAND BLVD 4-29-16 Invoice 7214 4/29/2016 Cash Payment E 602-49450-440 Other Contractual Servic CUT EXISTING 6" CLAY TILE SERVICE TO $611.33 ALLOW FOR CITY JETTING, RECONNECT INSTALLING NEW 6" CLEANOUT @ HIGHLAND BLVD 4-29-16 Invoice 7214 4/29/2016 Transaction Date 5/16/2016 Wells Fargo 10100 Total $1,222.65 Refer"Fs s 31 WESTSIDE WHOLESALE TIRE AND Cash Payment E 101-43100-404 Machinery/Equip Repairs NEW TIRES FOR STREET SWEEPER $524.24 Invoice 766117 5/3/2016 Cash Payment E 101 -431 00-220 Repair/Maint Supply NEW TIRE - STREET SWEEPER $139.81 Invoice 765928 5/3/2016 Transaction Date 5/18/2016 Wells Fargo 10100 Total $664.05 Refer � 33 WIDMER CONSTRUCTION, LLC Cash Payment E 601-49400-440 Other Contractual Servic REPAIR WATERMAIN @ GULL LN 4-28-16 $4,764.10 Invoice 4132 5/10/2016 �1. CITY OF MOUND 05/19/1610:55 AM Page 8 Payments Current Period: May 2016 Invoice 501381602 5/13/2016 Cash Payment E 601-49400-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 609-49750-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 101-41930-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 222-42260-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 101-41910-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 285-46388-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 101-42115-381 Electric Utilities ELECTRIC SVC - 3-25-16 TO 4-25-16 WATER $3,912.66 ELECTRIC SVC - 3-25-16 TO 4-25-16 HWS $1,462.68 ELECTRIC SVC - 3-25-16 TO 4-25-16 CITY $1,308.95 HALL ELECTRIC SVC - 3-25-16 TO 4-25-16 FIRE $1,308.95 DEPT ELECTRIC SVC - 3-25-16 TO 4-25-16 CENT $1,022.68 BLDG ELECTRIC SVC - 3-25-16 TO 4-25-16 $1,747.31 PARKING DECK ELECTRIC SVC - 3-25-16 TO 4-25-16 CIVIL $43.15 SIREN Invoice 501381602 5/13/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $15,990.76 -1120- Cash Payment E 601-49400-500 Capital Outlay FA LABOR CONSULT TO RAISE CATCH BASIN $285.00 @ BARTLETT- 2015 WATERMAIN IMPROV PROD PW 15-09 Invoice 4131 5/10/2016 Project PW1509 _ Transaction Date 5/16/2016 Wells Fargo 10100 Total $5,049.10 Refer_ 34 XCEL ENERGY _ Cash Payment E 101-43100-381 Electric Utilities ELECTRIC SVC 4-03-16 THRU 5-02-16 CITY $4,696.10 OWNED STREET LIGHTS Invoice 499890964 5/3/2016 Transaction Date 5/16/2016 Wells Fargo 10100 Total $4,696.10 43 XCEt ENERGY Cash Payment E 101-45200-381 Electric Utilities ELECTRIC SVC - 3-25-16 TO 4-25-16 PARKS $124.27 Invoice 501381602 5/13/2016 Cash Payment E 101-45200-381 Electric Utilities ELECTRIC SVC - 3-25-16 TO 4-25-16 DEPOT $99.89 Invoice 501381602 5/13/2016 Cash Payment E 602-49450-381 Electric Utilities ELECTRIC SVC - 3-25-16 TO 4-25-16 SEWER $3,328.66 Invoice 501381602 5/13/2016 Cash Payment E 101-43100-381 Electric Utilities ELECTRIC SVC - 3-25-16 TO 4-25-16 $1,631.56 STREETS Invoice 501381602 5/13/2016 Cash Payment E 601-49400-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 609-49750-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 101-41930-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 222-42260-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 101-41910-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 285-46388-381 Electric Utilities Invoice 501381602 5/13/2016 Cash Payment E 101-42115-381 Electric Utilities ELECTRIC SVC - 3-25-16 TO 4-25-16 WATER $3,912.66 ELECTRIC SVC - 3-25-16 TO 4-25-16 HWS $1,462.68 ELECTRIC SVC - 3-25-16 TO 4-25-16 CITY $1,308.95 HALL ELECTRIC SVC - 3-25-16 TO 4-25-16 FIRE $1,308.95 DEPT ELECTRIC SVC - 3-25-16 TO 4-25-16 CENT $1,022.68 BLDG ELECTRIC SVC - 3-25-16 TO 4-25-16 $1,747.31 PARKING DECK ELECTRIC SVC - 3-25-16 TO 4-25-16 CIVIL $43.15 SIREN Invoice 501381602 5/13/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $15,990.76 -1120- Current Period: May 2016 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $38,019.40 222 AREA FIRE SERVICES $7,914.67 285 MOUND HRA $1,747.31 401 GENERAL CAPITAL PROJECTS $1,590.00 601 WATER FUND $13,242.40 602 SEWER FUND $17,670.11 609 MUNICIPAL LIQUOR FUND $1,562.79 $81,746.68 Pre -Written Checks $0.00 Checks to be Generated by the Computer $81,746.68 Total $81,746.68 -1121- 05/19/16 10:55 AM Page 9 CITY OF MOUND 05/19/1611:42 AM Page 1 Payments Current Period: May 2016 Refer 1 CARQUEST OF NAVARRE (P/W9 Cash Payment E 602-49450-220 Repair/Maint Supply OIL & FUEL FILTERS- 2011 F 550 - #210 $46.69 Batch Name 051616CTYMAN User Dollar Amt $1,389.79 Payments Computer Dollar Amt $1,389.79 $29.58 Invoice 6974-268697 4/8/2016 $0.00 In Balance Refer 2 CARQUEST AUTO PARTS (FIRE) HYD FILTERS #107 $45.87 Cash Payment E 222-42260-409 Other Equipment Repair TRACK BAR ASSEMBLY FIRE RESCUE UNIT $265.00 Invoice 6974-268309 4/1/2016 BACK RACK & MOUNTING KIT- PARKS $265.20 Cash Payment E 222-42260-409 Other Equipment Repair LUBE INTERCHANGE & 10W 30 SYNTHETIC $20.69 Cash Payment E 602-49450-220 Repair/Maint Supply OIL BOAT #11 FIRE PUMP $178.20 Invoice 6974-268396 4/4/2016 Project 16-3 Cash Payment E 222-42260-409 Other Equipment Repair MULTI PRPS WARNING LIGHT $3.51 Invoice 6974-268427 4/4/2016 Project 16-3 Cash Payment E 222-42260-409 Other Equipment Repair QUIET FLOW MUFFLER- FIRE UNIT #26 1999 $99.99 Refer 5 OFFICE DEPOT (FIRE) FORD F350 Invoice 6974-269048 4/14/2016 COPY PAPER, TAPE, FINEPOINT PENS, $90.49 Cash Payment E 222-42260-409 Other Equipment Repair 2010 CHEV TAHOE SPARK PLUGS- CHIEF'S $53.92 FIRE TRUCK #39 Invoice 6974-269111 4/15/2016 Transaction Date 5/13/2016 Wells Fargo 10100 Total $443.11 Refer 1 CARQUEST OF NAVARRE (P/W9 Cash Payment E 602-49450-220 Repair/Maint Supply OIL & FUEL FILTERS- 2011 F 550 - #210 $46.69 Invoice 6974-268291 4/1/2016 Project 16-3 Cash Payment E 602-49450-220 Repair/Maint Supply OIL & FUEL FILTERS- 2011 F 550 - #107 $29.58 Invoice 6974-268697 4/8/2016 Project 16-3 Cash Payment E 602-49450-220 Repair/Maint Supply HYD FILTERS #107 $45.87 Invoice 6974-268702 4/8/2016 Project 16-3 Cash Payment E 101-45200-220 Repair/Maint Supply BACK RACK & MOUNTING KIT- PARKS $265.20 Invoice 6974-268851 4/12/2016 Cash Payment E 602-49450-220 Repair/Maint Supply BATTERY GOLD #185 $178.20 Invoice 6974-269613 4/22/2016 Project 16-3 Cash Payment E 602-49450-220 Repair/Maint Supply WHEEL STUD & NUTS PUB WKS $3.61 Invoice 6974-269738 4/25/2016 Project 16-3 Transaction Date 5/13/2016 Wells Fargo 10100 Total $569.15 Refer 5 OFFICE DEPOT (FIRE) Cash Payment E 222-42260-200 Office Supplies COPY PAPER, TAPE, FINEPOINT PENS, $90.49 LAMINATING POUCHES- FIRE DEPT Invoice 837423707001 5/2/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $90.49 Refer 3 TRUE VALUE MOUND (FIRE) Cash Payment E 222-42260-210 Operating Supplies SCREWS, NUTS, BOLTS GALVANIZED CABLE $6.00 Invoice 133683 4/16/2016 Cash Payment E 222-42260-210 Operating Supplies SCREWS, NUTS, BOLTS, 4 OZ CEMENT $9.68 WELD KIT Invoice 133690 4/17/2016 Cash Payment E 222-42260-402 Building Maintenance 32 OZ DRAIN OPENER- WOMEN'S $9.89 BATHROOM Invoice 133882 4/22/2016 Cash Payment E222-42260-210 Operating Supplies 1" SPRING CLAMPS & 1" MTL SPRING $8.96 CLAMPS Invoice 133914 4/24/2016 -1122- Current Period: May 2016 05/19/16 11:42 AM Page 2 Transaction Date 5/19/2016 Wells Fargo 10100 Total $34.53 Refer� 4 TRUE VALUE, MOUND (PW PKS) Cash Payment E 101-45200-220 Repair/Maint Supply SCREWS, NUTS, BOLTS- RETURN CREDIT -$0.36 Invoice 133375 4/5/2016 Cash Payment E 601-49400-220 Repair/Maint Supply SCREWS, NUTS, BOLTS, 1" WHT CAP SLIP, $7.70 2 HOLE STRAPS, 1 HOLE STRAPS, CLOTHESLINE PLATE Invoice 133379 4/5/2016 Cash Payment E 601-49400-220 Repair/Maint Supply Invoice 133387 4/5/2016 Cash Payment E 601-49400-220 Repair/Maint Supply Invoice 133408 4/6/2016 Cash Payment E 101-43100-220 Repair/Maint Supply Invoice 133504 4/11/2016 Cash Payment E 285-46388-220 Repair/Maint Supply Invoice 133516 4/11/2016 Cash Payment E 601-49400-220 Repair/Maint Supply Invoice 133542 4/12/2016 Cash Payment E 601-49400-220 Repair/Maint Supply Invoice 133569 4/13/2016 Cash Payment E 101-43100-220 Repair/Maint Supply Invoice 133605 4/14/2016 Cash Payment E 101-45200-220 Repair/Maint Supply Invoice 133612 4/14/2016 Cash Payment E 601-49400-220 Repair/Maint Supply Invoice 133648 4/15/2016 Cash Payment E 285-46388-220 Repair/Maint Supply Invoice 133755 4/19/2016 Cash Payment E 281-45210-220 Repair/Maint Supply Invoice 133762 4/19/2016 Cash Payment E 281-45210-220 Repair/Maint Supply Invoice 133612 4/14/2016 Cash Payment E 601-49400-220 Repair/Maint Supply Invoice 133770 4/19/2016 Cash Payment E 281-45210-220 Repair/Maint Supply Invoice 133792 4/20/2016 Cash Payment E 101-45200-220 Repair/Maint Supply Invoice 133859 4/22/2016 Cash Payment E 101-43100-220 Repair/Maint Supply Invoice 133650 4/15/2016 Cash Payment E 602-49450-220 Repair/Maint Supply Invoice 133932 4/25/2016 Cash Payment E 602-49450-220 Repair/Maint Supply Invoice 133941 4/25/2016 CROWN BRACE, J BT WN PARTS- WTR DEPT $7.34 60 LB CONCRETE MIX $9.88 SNAP LINKS $3.77 40 CT 30 GAL TRASH BAGS & 25W LIGHT $20.65 BULBS- PARKING DECK 60 LB CONCRETE MIX, 42 PK SHIMS $10.78 2 GAL GREEN WATER CANS, 3 X 25 BULK $15.73 LAND FABRIC 5 PK RECIPROCATING BLADES, 10 OZ $24.28 LANDSCAPE ADHESIVE SS CLAMP $3.22 DOUBLD BOLT SNAPS $12.56 TOILET BOWL BLEACH, TOILET SCRUB, $22.00 CLEANER, POLISH- PARKING DECK VILLA DOCKS- 1/2 GALVANIZED CAP, $8.98 SCREWS, NUTS, BOLTS 3/4 POLY INSERT ELBOW, INSERT BARB, $3.55 PSI PIPE- VILLA DOCKS 1/2 GALVANIZED CAP, WHT T CAP- WATER $7.16 3/4 POLY MIP ADAPTER $1.42 PINE SOL CLEANER= PARKS $10.79 3/4 X 6 SDS HAMM BIT $28.79 SCREWS, NUTS, BOLTS $7.02 10 OZ MINERAL OIL $4.49 -1123- Current Period: May 2016 05/19/16 11:42 AM Page 3 Cash Payment E 101-45200-220 Repair/Maint Supply PROJSEL 3" BETTER BRUSH $10.78 Invoice 133965 4/26/2016 Cash Payment E 601-49400-322 Postage UPS SHIPPING CHARGE- WATER DEPT $31.98 Invoice 133986 4/27/2016 Transaction Date 5/19/2016 Wells Fargo 10100 Total $252.51 Fund Summary Pre -Written Checks $0.00 Checks to be Generated by the Computer $1,389.79 Tota 1 $1,389.79 -1124- 10100 Wells Fargo 101 GENERAL FUND $346.47 222 AREA FIRE SERVICES $568.13 281 COMMONS DOCKS FUND $13.95 285 MOUND HRA $42.65 601 WATER FUND $103.13 602 SEWER FUND $315.46 $1,389.79 Pre -Written Checks $0.00 Checks to be Generated by the Computer $1,389.79 Tota 1 $1,389.79 -1124- Current Period: May 2016 Batch Name 0516ELANCC User Dollar Amt $4,278.59 Payments Computer Dollar Amt $4,278.59 $0.00 In Balance Refer _ 7 ELAN CREDIT CARD Cash Payment E 609-49750-205 Computer Hardware/Soft MERCHANTWAREHOUSE.COM- STAND ALONE DIAL UP CREDIT CARD TERMINAL - HWS Invoice 052316 4/9/2016 Cash Payment E 601-49400-500 Capital Outlay FA Invoice 052316 4/13/2016 Cash Payment E 602-49450-434 Conference & Training Invoice 052316 4/14/2016 Cash Payment E 101-41110-430 Miscellaneous Invoice 052316 4/12/2016 Cash Payment E 101-41310-434 Conference & Training Invoice 052316 4/7/2016 Cash Payment E 222-42260-434 Conference & Training Invoice 052316 4/7/2016 Cash Payment E 222-42260-434 Conference & Training Invoice 052316 4/19/2016 Cash Payment E 222-42260-434 Conference & Training Invoice 052316 4/21/2019 Cash Payment E 222-42260-210 Operating Supplies Invoice 052316 4/22/2016 Cash Payment G 222-22801 Deposits/Escrow NPI/RAM LAPTOP MOUNT NEW WATER DEPT TRUCK GRANDVIEW LODGE NISSWA AMERICAN PUB WKS ASSOC CONFERENCE 5-11 THRU 5-13-16 R. HANSON Project 16-3 BAYSIDE JUST BECAUSE- FLOWERS- D. ERVIN FAMILY -FUNERAL ARRANGEMENT ALLIANCE FOR INNOVATION- LEAGUE OF MN CITIES LOCAL GOVT CONF JUNE 14 THRU 17-E.HOVERSTEN ALLIED MEDICAL TRAINING- EMT REFRESHER COURSE- B. GORMAN SHERATON- INDIANAPOLIS- FIRE DEPT INSTRUCTORS CONFERENCE- LODGING APRIL 18 THRU 22- M. JAKUBIK FDIC FIRE ENGINEER CONFERENCE REGISTRATION- ML JAKUBIK INDIANAPOLIS- APRIL 23 THRU 28 SUBWAY- SANDWICH PLATTER- FIREMEN LIVE BURN TRAINING 4-23-16 VISTA PRINT.COM- I KNOW I'M A LIFE SAVER CARDS- ORONO PD TO REIMBURSE Invoice 052316 4/22/2016 Cash Payment E 222-42260-217 Fire Prevention Supplies GARRETT SPECIALTIES- PROMO BANDAID PACKS- FIRE DEPT- GIVEAWAYS Invoice 052316 5/3/2016 05/19/16 11:49 AM Page 1 $139.00 $258.02 $516.96 $70.69 $425.00 $295.00 $898.56 $565.00 $145.89 $146.95 $521.00 Cash Payment E 101-45200-500 Capital Outlay FA NPI/RAM LAPTOP MOUNT- NEW 2016 $296.52 PARKS TRUCK Invoice 052316 4/13/2016 Transaction Date 5/13/2016 Wells Fargo 10100 Total $4,278.59 -1125- CITY OF MOUND 05/19/16 11:49 AM Page 2 Payments Current Period: May 2016 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $792.21 222 AREA FIRE SERVICES $2,572,40 601 WATER FUND $258.02 602 SEWER FUND $516.96 609 MUNICIPAL LIQUOR FUND $139.00 $4,278.59 Pre -Written Checks $0.00 Checks to be Generated by the Computer $4,278.59 Total $4,278.59 MOUND CITY COUNCIL MINUTES May 10, 2016 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, May 10, 2016, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Wegscheid, Council Members Heidi Gesch, Ray Salazar, Kelli Gillispie, and Jennifer Peterson Members absent: None Others present: City Manager and Public Works Director Eric Hoversten, Community Development Director Sarah Smith, Administrative Assistant Mary Mackres, Field Officer Stewart Simon, Max Teplitski, Alexander Teplitski, Shawn Seiler Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Wegscheid called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda Hoversten said staff would like to submit a replacement condition, condition S, for the resolution contained in pages 1048-1051. This would be page 1051A. Hoversten added a letter from NPC Robotics to the Council packet which would become page 1082A. MOTION by Salazar, seconded by Peterson, to approve the agenda as amended. All voted in favor. Motion carried. 4. Consent agenda MOTION by Salazar, seconded by Gesch, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $335,386.64 B. Approve minutes: April 26, 2016 Regular Meeting C. Approve Pay Request No. 5 and Final from Widmer Construction in the amount of $6,028.11 for the Bartlett Boulevard Watermain Improvements, City Project No. PW -14-08 D. Approve Pay Request No. 3 and Final from Widmer Construction LLC in the amount of $22,539.66 for the Bartlett Boulevard Watermain Improvements Project, City Project No. PW -15-09 -1127- Mound City Council Minutes — May 10, 2016 E. Approve Pay Request No. 8 from Geislinger & Sons, Inc. in the amount of $666,588.87 for the 2015 Street, Utility and Retaining Wall Improvements - Grandview Boulevard and Tuxedo Boulevard, City Project Nos. PW -15-02 and PW - 15 -01 F. RESOLUTION NO. 16-57: RESOLUTION ACCEPTING BID FOR THE 2016 CRACK REPAIR PROJECT (PW -16-07) G. RESOLUTION NO. 16-58: RESOLUTION AUTHORIZING THE WEST00WA-- • • 1 SOCIETY TO SUB-LEASE PORTION ••• •: CENTENNIAL BUILDING 5. Comments and suggestions from citizens present on any item not on the agenda. None offered. 6. Shawn Seiler presenting and requesting discussion with Council regarding initiating Social Media use for City information sharing. Shawn Seiler, 4704 Gordon Road. Seiler is on the Parks and Open Spaces Commission (POSC). Seiler is proposing the City start using social media and shared some background information on why he would like this to happen. Seiler has lived in Mound for five years and had not heard of the POSC Adopt a Park program. One of Seiler's ideas was to put the program out on social media. He said that social media connects the City to a larger audience. Seiler says that everyone knows what Facebook is and would be of no cost to the City. It's free marketing. Seiler works with top marketing companies and asked their advice on ideas to promote the City. Their suggestion was utilizing social media. Seiler stated this is a low risk way for the City to get messages out. Seiler wanted to propose this idea to the City council to solicit feedback and see if there are any other ideas or worries. Seiler says that from a manpower standpoint, Mary Mackres has volunteered to administer the page and could set others up to enable them to also add photos, etc, if need be. Setting up a City Facebook account takes very little time, it is easy to post pictures or PDFs to it. The page could be updated daily or weekly. Mayor Wegscheid commented that the council has thought about this over time. Wegscheid believes that it does take time to update. Wegscheid asked other cities officials for their input about Facebook pages and found a surprisingly large amounts of issues with other cities Facebook sites. There have been cases where people have copied things from cities' pages and then made their own "City" site. The Mayor said the City already has an outlet; the City's website. The Mayor asks if the City should put effort towards making the website more tangible such as area on the website that is regularly updated. Seiler stated that this is not intended to be a replacement for the City's website. Facebook is a very popular website. Seiler feels the City's website is antiquated. Mayor responded that the City should put effort into making the City's website better rather than on another area. Wegscheid says that the City is not here to sell a product. Seiler says there is limited promotion within the City and a lot of people don't know about current events in Mound and a Facebook site is great for community involvement as it pushes events and news out to people. A City Facebook page would be part of the Mound City Council Minutes — May 10, 2016 equation, not a replacement for the City website. Seiler states that upkeep is minimal for Facebook and it won't draw away from website but will push people to the website for further documents and details. Gillispie feels that the majority of people go to television for news and the City has limited staff resources and there has to be prioritization in what tasks are accomplished at City Hall. Gillispie feels that social media would not be at the top of the list as things for the City staff to take care of and believes there are other things that are more important. The Mayor added that it is not the City's responsibility to promote events in the area and most events in Mound have their own Facebook pages where the event is promoted. Peterson feels the City needs to update its website first and the cities of Wayzata and Excelsior have chambers in town which want to bring traffic to their cities. Mound does not have a paid chamber in town. Seiler is an Attorney and it is his job to mitigate risks in marketing for companies and would volunteer his time to put together a policy and terms and conditions for a City Facebook page. He believes this would help Mound get more tourists. Excelsior and Wayzata are getting all the tourists. Seiler feels that Mound is missing out on a great opportunity and missing out on the 21 st century. Gesch is grateful to Seiler for bringing up the website again as changes still need to be made and nothing has been done. Gesch says Facebook doesn't cost money and could be easily implemented. She added that this could be something beneficial to the City and a way to let the community know the human interest side of Mound. Gesch doesn't feel the council should shut down this idea so quickly. Hoversten said that the City staff is participating in webinars and are looking at ways to expand social media use. GovDelivery is a one-way push delivery system though the City is dependent on people self -subscribing to GovDelivery to get information. He added that will Facebook really be social media when you lock it down so that no one can comment? Seiler asked how many people subscribe to GovDelivery. Stewart Simon added that the City has about 7,000 subscribers to the GovDelivery system. Seiler says the City can reach about 30,000 people if there was a Facebook page. Seiler added he thinks the City is missing out on free marketing. Peterson worries about the City delivering stale content and commented that the website is already stale so why would we promote or have even more stale information being produced? Salazar asked about the other cities that are using Facebook. What kind of problems are those cities having? Wegscheid responded that some of the cities weren't posting any new information on Facebook or monitoring it at all. Seiler says that the restrictions on Facebook can be customized. Salazar thinks it would be worth looking at. Gillispie sees both sides of the issue. There is a value in reaching people, but as a City, we have to put things in order of priority. -1129- Mound City Council Minutes — May 10, 2016 Mayor Wegscheid suggested looking at a partnership with Westonka Community and Commerce (WCC). Gillispie explained that WCC acts as the chamber in this area and the current President is Colin Charlson. Gillispie can set up a meeting for Seiler and Charlson to discuss social media. Wegscheid says this would fall into the bailiwick of the WCC's focus. Seiler asked if the City would need to approve this. Wegscheid said this doesn't have to be a City condoned thing for the WCC to promote the community. City of Mound is already a member of the WCC so posting events there is a possibility. There is a link to the WCC on the City of Mound's website. Peterson suggested perhaps the City could partner with schools to enlist the help of an intern who could be the social media person. Hoversten mentioned that a lot of the communities that use social media have Parks & Rec departments where the City needs to promote their recreation activities. Mound has a partnership with the Westonka Schools Community Education department which promotes their classes. Seiler stated that there are smaller cities that still have a Facebook page. The reason this Facebook promotion started is that the POSC wants to promote the Adopt A Green Space program nd there only 3 or 4 City Parks which have been adopted by residents. Peterson suggested that Council and community members promote the Adopt A Green Space program on their own Facebook pages. Peterson thought that this is not a "no" on Facebook altogether, just a pause. Hoversten reiterated that all Council members and staff should start thinking about content for the website. 7. Sarah Smith, Community Development Director calling for a Public Hearing to consider amendments to Conditional Use Permit for property at 4831 Shoreline Drive (MainStreet USA) Planning Case No. 16-03 Applicant: Maxim Teplitski Owners: Maxim and Alexander Teplitski Gillispie recused herself due to potential conflict of interest. Smith stated that the applicants Maxim and Alexander Teplitski are requesting amendments to the conditional use permit (CUP) that was put into use in 2002. The CUP allows for open sales and display for up to 20 vehicles on the property. This CUP runs with the land and not the owners and was put into place for the former owners of the business. The Teplitskis would like the council to consider two amendments. The first is for a parking plan allowing up to 29 vehicles on premises viewed from the exterior and to allow for three vehicles which could be stored inside. The current CUP allows vehicles on premises for offering for sale to public. This is the only CUP which is active on the property. The current request is to allow vehicles on the premises. Smith stated that staff believes that an approved parking plan that shows specific parking spaces on site is the simplest way for the City to evaluate the site. The current CUP -113.0- Mound City Council Minutes — May 10, 2016 allows up to 20 vehicles on site. Smith added that the CUP amendment would allow staff to be on the property in order to evaluate the number of vehicles on the property. She added that the proposed CUP includes the proposed expansion of existing parking area and the continued parking of vehicles for sale and display along Shoreline Drive and along Bartlett Blvd. Smith stated the property owners are proposing to expand the blacktop on the site for additional parking which would include vehicles displayed for sale, employee cars, snow plows, etc. Smith added the site can accommodate the number of vehicles shown. Smith said the proposed CUP would allow for expanded activities on site to include getting a car ready for sale, Le, detailing, minor cleaning, etc. and shouldn't have major repair work on vehicles on the site. Those major repairs will be required to be done off premises. Smith added that the expectations of this new amendment are that the construction improvements need to take place to the parking area and the green space needs to remain and are meant to soften the site and to provide buffers. She added that sales activity be limited to passenger vehicles only and to not include boats, RVs or other vehicles. Smith stated the Planning Commission reviewed the CUP and have offered recommendation of approval of the amended CUP with their comments. Staff have recommended approval of the CUP with conditions which were included in the Planning Commission report. Smith stated that the City received a letter this afternoon from NPC Robotics which were included in the Council packet. Smith stated that the amendments to condition S are meant to clarify the language and the intent of the CUP amendment draft resolution. Until such time as the modifications have taken place, the number of vehicles for sale stays at 20 on the property. Salazar asked what auto repair means and does this include body work such as incidental body work, fender work and light painting. Salazar does not believe this is minor repair. Smith said minor auto repair is allowed and those activities are listed in the amended CUP. Wegscheid says there is a question of what is delineated in City Code and what is listed in the CUP. The City will need to review what is allowed in code at a later time and first review the CUP. Gesch asked about the parking lot improvements. Smiths says that the new CUP is contingent upon modification of parking lot improvements taking place. If the parking lot modification doesn't take place the CUP goes back to accommodating 20 cars on the site. Gesch asked if new CUP is passed and all the new conditions would take effect only when the pavement work is done what would the City do if more than 20 vehicles are for sale/display prior to the improvements? She stated there are regularly more than 20 vehicles on the site after the owners previously agreed to follow the CUP. She stated there are 29 vehicles on the site without the pavement improvement. Smith stated the City is looking for a plan that works for their business and the proposed amendment removes the ambiguity on repairs and vehicles on the property. -11�1- Mound City Council Minutes — May 10, 2016 Hoversten felt it would be overstepping staffs bounds to attempt to take away anything that owners presently have in the CUP. Wegscheid thinks the Council wouldn't' be taking away anything but will be giving them more approved activities including other things such as repairs of vehicles. Gesch does not feel the CUP is resolving any of the issues the City has been addressing in the past. Gesch doesn't see the CUP as changing the appearance of the property at all. She added that the City has been taken to task over the number of vehicles on the site and this issue has been going on for years. She added that the CUP doesn't compel the owners to comply with site improvements if they have already been allowed to have more than 20 vehicles on the site. Mayor Wegscheid opened the public hearing at 8:05 p.m., Max Teplitski, 4831 Shoreline Drive, owner of Main Street USA addressed the Council. Teplitski says that the green space is not usable for parking cars and the CUP they are proposing expands the parking area to the back of the building. He added that the CUP allows it easier to have the vehicles drive through Teplitski's property. Owners are looking to improve the rear area of the property. Teplitski understands the council's concerns and he stated he believed the Council has to approve the project before work starts. Teplitski says the letter from NPC Robotics has valid points and he stated they are not increasing the number of vehicles for sale and the current number of vehicles for sale is below 20 on the lot. He stated they are trying to address the issue of the number of vehicles on the lot. He added that the new CUP will identify the need for servicing vehicles for sale and also where everyone would be parking. He added that the on street parking can be used by anyone and had nothing to do with his employees. Teplitskis added there isn't RVs, trailers, or boats stored on their property. Teplitski addressed the issue of minor auto repairs. There is a mechanical shop on-site that can accommodate repairs. This is not a body shop, there is no paint booth nor is there a frame machine. Teplitskis said he outsources body work to a Maaco body shop. Teplitskis also said the business outsources major repairs to other businesses. Teplitskis said he needs to bring in cars for the minor auto repairs they need to put up for sale. He said they need to add touch up paint to some vehicles on the property Wegscheid said that at the last Council meeting the CUP was discussed with Teplitski the Council went over the CUP regarding parking on the site. Wegscheid stated that the City and Teplitski came to the understanding that 20 vehicles were to be on the site. Mayor Wegscheid asked Teplitski what his understanding is of the current CUP? Max Teplitski says that the current CUP states they can have up to 20 vehicles for sale on property. Wegscheid responded to Teplitski that the Council and the Teplitskis agreed to a limit of 20 vehicles on the lot. Wegscheid added that during the CUP amendment process the business owners have not held true to their part of the agreement. -1132- Mound City Council Minutes — May 10, 2016 Gesch stated the understanding at the last time the Council met on this CUP the intent was for there to be 20 vehicles total on the lot. Gesch say she heard Teplitski say they need to have more vehicles on the lot when the number that had to be upheld until Council got to the point of approval. She stated the number has to stay at 20 for right now and there has been a breakdown of trust in the Teplitski's following the CUP. Teplitski was under the impression that he had to abide by CUP which stated 20 vehicles for sale and he feels he hasn't violated this part of the CUP. Wegscheid said the big issue the Council has is that during this CUP process is the Teplitski's not following through on their agreement with the City to limit the number of vehicles. Wegscheid asked to move on to address the CUP in process. Max Teplitski wanted to address the letter from NPC Robotics regarding the off-street parking improvement and snow removal. He believes issue is with adjacent neighbors, who dump their snow on the Main Street USA's property. Teplitskis have not had semis or RVs on site since 2011. NPC Robotics suggested putting up a fence between properties. Teplitskis said they are proposing a plan to improve the site and are willing to talk about a fence. Kelli Gillispie, 5361 Baywood Shores Drive, came forward as a resident (formerly recusing herself) and asked if the proposed site plan meets hardcover and set backs. Smith says they do meet set -backs and hardcover requirements. Smith says owners need to procure approval from the watershed district and the City engineer for parking lot construction. Smith also said owners are required to accommodate for ADA spaces. Gillispie said that Main Street USA has done outside service work for other vehicles. Gillispie believes this site doesn't have the capabilities to do auto body repair. Wegscheid wants to make sure that the appropriate inspections are done at the location. Smith says that depending on the scope of activities, inspections must be done by a Fire Marshall, building inspector and others, including the State, will need to inspect as well. Alex Teplitski, 4831 Shoreline Drive, addressed the Council. He stated his was upset because Council and staff keep going around and around on the CUP for now seven years. The CUP says 20 vehicles offered for sale on site. Alex Teplitski says he hears three different explanations. Display for sale is correct because it is in CUP. In addition to the 20 cars for sale, there are cars for employees (about five cars) and three cars for business. Alex Teplitski feels it is his responsibility to make the lot look nice. Alex Teplitski said that he has had car lots in St. Paul and Hopkins with no obligations and one month ago he opened a car lot in the City of Independence. He said he had a five minute conversation with the staff in Independence. Alex Teplitski says he has 20-25 cars there. He added that no one bothers him there. Alex Teplitski said he the received letter from their neighbor (NPC Robotics) and he claims the neighbor moves snow from their property to the Main Street USA property. Alex Teplitski says there is no restriction for cars on street. This is the Police's responsibility. -1133- Mound City Council Minutes — May 10, 2016 Alex Teplitski feels there is no problem with his mechanical shop. Inspections are done every year. He added that has invested $500,000 in his business in the City. Teplitski feels he is being discriminated against and City has double standards. He stated his neighbor has boats, trailers and campers on their property. Alex Teplitski stated he needs to be able to do minor repairs on the site. Gesch reconfirmed that Teplitski meant he needs the mechanical shop to get cars ready for sale. Per Teplitski, this is correct. Teplitski says it is not an easy job to have a small car dealership. Mayor closes public hearing at 8:50pm Wegscheid knows there is an understanding of what is trying to be accomplished at this property. Wegscheid believes the Council's time will be better spent addressing the CUP and a key part of what needs to be discussed is the criteria in condition "S." He added the Council is giving more without having anything accomplished on the site. Another piece of this is talking about the process where Council enforces code violations in the City. Wegscheid wants the owners to understand that Council is going through a process and is looking at the enforcement of the CUP and other code Max Teplitski stated that their purpose of this CUP amendment is to improve the lot appearance, eliminate congestion, add hardcover to organize incoming vehicles, identify on new blacktop showing parking spots for easier identification where vehicles are located and will allow customers to identify open parking spots. Teplitski says this issue has been dragging on for too long and his goal is to have these issues addressed. The Council discussed the number of vehicles allowed in the CUP and what they would like to see on the site while the new CUP is being readied. Wegscheid says that everyone on the Council understands that the Teplitskis want their business to be better. The Mayor added that the Council has heard what owners have said before and an improvement on the site hasn't happened. The Council agreed to allow Main Street USA to be at 25 total cars until the construction on the property is complete. Wegscheid says that once lot is ready and inspected the new CUP would take effect. Minor repairs will be allowed after remodel is done and Wegscheid feels this is motivation for the Teplitski's to get the work done. Alex Teplitski says he has a mechanical shop in Minnetonka and Hopkins and said it is ridiculous that he cannot use his own shop and it costs him money to bring their cars to their other shops. Mayor stated he is not saying owners can't do same prep and repairs as they have been doing and the Mayor added the owners will be able to do more when site is improved. Wegscheid says the business is not going to change at all. Wegscheid asked the Council if there were any point in the CUP that warranted other discussion. Gesch asked if the criteria on page 1050C if the car total is 29 on the property outside the building? Wegscheid said that this is correct. Gesch also questioned condition -1134- Mound City Council Minutes — May 10, 2016 H, where it refers to no open sales of other types of vehicles. Wegscheid says this should be reworded to remove all other vehicles than cars than on the lot. He added that Item G reiterates that there is no exterior storage of any kind and the Council feels that the allowed number of vehicles on-site no matter what type they are will be limited to 29. Smith said the timeline on the CUP extension allows for the amendment process to be done on or before June 20. Wegscheid says Item H needs to be reworked and Gesch feels that items I and L are redundant and staff will need to rework those. Smith was asked to address item N which refers to a common condition when use changes. Smith says this is catch-all if Council has to come back to look at the CUP. Wegscheid says item S needs to be reworded to reflect 25 vehicles as a carryover number until lot improvements have been made to accommodate 29 vehicles. Gesch asked what the response will be if the Teplitski's do not keep the number of vehicles on the lot increases beyond 25 vehicles? Mayor Wegscheid said there would need to be a serious conversation on how to address this potential issue. Mayor Wegscheid suggests the Council move to table the Resolution for the Amended CUP for staff's corrections/adjustments. Wegscheid would also like staff to bring back administrative changes as well. Smith says a public hearing would be needed beyond today as the public hearing requirement has been satisfied. MOTION by Salazar, seconded by Peterson, to table resolution and direct staff to make described changes and notations and bring back to May 24, 2016, Council meeting. Discussion from Gesch reaffirming that while this Resolution is tabled Main Street USA will be able to have 25 cars on the lot. Salazar and Wegscheid urged the Teplitski's to move forward on the lot improvement project. All voted in favor. Motion carried. 8. Information/Miscellaneous A. Comments/reports from Council Members Hoversten gave an update on the Tuxedo from Brighton to Sulgrove project, specifically the Piper intersection at Al & Alma's. Hoversten says City has been able to keep contractor on site with additional crews and the In -street utility excavation is complete with service connections to the water lines made. The process of building the road is being completed and the most significant interruptions are past with the first course of roadway nearly ready to be laid. He stated the project is four weeks ahead of schedule. Hoversten asks residents for their continued patience and adherence to traffic controls that are in place. Hoversten -1135- Mound City Council Minutes — May 10, 2016 asked residents to call the City if there are extreme safety issues present and the City appreciates the community support and patience during this project. Gillespie stated the monthly WCC meeting is scheduled for May 12 at A-1 Rental. She added that Minnetrista is having Trista Days on May 21 and on Friday, June 3 is the DARE open golf tourney. B. Reports: Finance: March 31, 2016 YTD Liquor Store: April 2016 Fire Services: April 2016 C. Minutes: Planning Commission: April 5, 2016 Regular Meeting D. Correspondence: 9. Adjourn MOTION by Gillispie, seconded by Gesch, to adjourn at 9:36 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk -1136- Mayor Mark Wegscheid 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: May 16, 2016 Re: May 24, 2016 City Council Consent Agenda Item — Public Gathering Permit for 2016 Fishers of Men West Bass Fishing Tourney Summary. On May 10, 2016, a Public Gathering Permit application was submitted by Joe Lemmerman, requesting use of Centerview Beach for the 2016 Fishers of Men West bass fishing tourney being held on Saturday, June 11, 2016 from 10:00 a.m. to 5:00 p.m. (excluding event set-up J tear -down). Weigh-in activities for the tourney will take place at Centerview Beach. Details. Members may recall that this is a longstanding event in Mound and has been held at Centerview Beach for several years. The applicant paid the required application fee of $300. A $500 damage deposit for the 1 -day event is also required. 0 100 participants and 30 spectators are expected for the event. ® Staff has informed Orono Police Chief Farniok, City Manager - Public Works Director Hoversten, Public Works Supterindent Hanson and Fire Chief Pederson about the upcoming event. Staff also contacted the Lake Minnetonka Conservation District, the Hennepin County Transportation Department and the Hennepin County Sheriff's Water Patrol about the event. A copy of the permit application submitted to the Hennepin County Sheriff's Water Patrol was provided by the applicant; also a copy of the permit issued by the MnDNR for the event. Recommendation. Staff recommends approval of the requested permit, subject to the following conditions: 1. Applicant shall be responsible for procurement of all required local and public agency permits that are needed to hold the event. Applicant shall provide copies of all said permits to the City prior to the issuance and release of the Public Gathering Permit. -1137- Applicant shall work with the Orono Police Department, the Fire Department, and and the Public Works Department regarding logistics for the upcoming event including, but not limited to, equipment and personnel needs, site set-up and staging, traffic/pedestrian control and circulation, etc. Applicant is responsible for payment of fees for public safety or public services that may apply. As applicable, amplified music, speakers and PA/sound systems are to be directed in the direction best suited to minimize impact upon neighbors. 4. Placement of any and/or all temporary signs shall be subject to regulations contained in City Code Chapter 119 and may include issuance of a permit and payment of the required fee. Applicant shall work with the Community Development Department to determine if a temporary sign permit is required. No signage can be placed upon private property unless permission from the private property owner and/or other interested party has been provided to the applicant who shall be responsible for obtaining same. 6. Signage placement is subject to review and approval by the City of Mound. No signage shall be placed in a location so as to affect vehicular and pedestrian traffic. The City of Mound reserves the right to modify sign placement in the field. Signage placed outside of the City's approval of the temporary permit shall be subject to removal by the City. S. The submittal of a Certificate of Insurance, naming the City of Mound as an additional insured, is required and shall be provided prior to the release and issuance of the Public Gathering Permit. Required insurance and coverage shall be in accordance with the City's established policies. Applicant to work with Finance Director Catherine Pausche regarding the form and required amounts for the Certificate of Insurance. 9. Applicant is advised that no special parking approvals in the park/launch area or on local streets are granted as part of the Council's approval of the Public Gathering Permit. 10. If different from the application, contact information, including name and cell phone number, for the person(s) who will be on site the day of the event shall be provided prior to the release of the Public Gathering Permit. Page 2 -1138- Page 3 -1139- CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use of the park or commons or to be beyond the ability of the police in maintaining order. i a ilw i i lo ii 1� riv i i i jg; Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. PERMIT FEE: $300/DAY TO $600/DAY* DAMAGE DEPOSIT: $500 TO $1000/DAY* rPermit fee and damage deposit amount to be determined by City Manager and City Staff upon receipt of application stating specific use and requirements. Date(s) of Use 6 —11 —1 s Area to be Used )QU3 Time Frame Intended Use C Expected Attendance Organization / /s Ae Y -S (0 Representative's Name Address Telephone No. Home: Drivers License Number Departmental Approval City Clerk Police Dept. Park Dept. Fire Dept. -1140- R111MOOLIM 11"i W111 Ito N RESOLUTION APPROVING 1• 2016 FISHERS 1 MEN WEST SPECIAL EVENT AT CENTERVIEW BEACH BEING 1 1 SATURDAY,6 WHEREAS, on December 8, 2015, the City Council of the City of Mound adopted Resolution No. 15-146 to establish its fee schedule for 2016 ("Fee Schedule"); and WHEREAS, the Fee Schedule set Public Gathering Permit fee range from $300-$600 per day and damage deposit range from $500-$1000, with the actual amounts determined by the City Manager and City Staff upon receipt of the permit application stating the specific use and requirements of the City for the proposed public gathering; and WHEREAS, pursuant to the requirements of City Code of Ordinances, Section 50-20, on May 10, 2016, Joel Lemmerman, on behalf of the Fishers of Men West submitted a Public Gathering Permit application requesting use of Centerview Beach for a fishing tournament on Lake Minnetonka being held on Saturday, June 11, 2016 from 10:00 a.m. to 5:00 p.m. (excluding event set-up and tear -down); and WHEREAS, City Staff has reviewed said application and has recommended reasonable conditions to protect the public's investment in its public parks and common areas as set forth in a staff memo to the City Council dated May 16, 2016 ("Conditions"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as follows: 1. The recitals set forth above are incorporated into this Resolution. 2. The Public Gathering Permit is approved with Conditions. Passed by the City Council this 24th day of May, 2016. Attest: Catherine Pausche, Clerk -1141- Mayor Mark Wegscheid 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: May 19, 2016 Re: May 24, 2016 City Council Consent Agenda Item — Musical Concert Permit for Children's Concert at Mount Olive Church Summary. Linda Senne, on behalf of Mount Olive Church, is requesting approval of a Musical Concert Permit for an outdoor children's concert being held on Sunday, July 31, 2016 from 12:00 p.m. to 12:45, featuring the Teddy Bear Band. As there is no admission collected and the event open to the public, waiver of the $100 fee is being requested. Requested Action. A (draft ) resolution, approving the Musical Concert Permit for the July 31st outdoor musical concert, including waiver of the required fee, has been prepared for Council consideration. Staff recommends approval. -1142- CITY OF MOUND RESOLUTION NO. RESOLUTION APPROVING CONCERTiR MOUNT i CHURCH, 5818 BARTLETT BOULEVARD WITH FEE WAIVED DUE TO'I' PURPOSE OF WHEREAS, on December 8, 2015, the City Council of the City of Mound adopted Resolution 15-146 to establish its fee schedule for 2016 ("Fee Schedule"); and WHEREAS, the Fee Schedule set the musical concert permit fee at $100 per day; and WHEREAS, pursuant to the requirements of City Code of Ordinances, Section 50-20, on April 25, 2016, Linda Senne, on behalf of Mount Olive Church, submitted a Musical Concert Permit application for a children's concert, featuring the Teddy Bear Band, being held on Sunday, July 31, 2016 from 12:00 p.m. to 12:45 p.m.; and WHEREAS, the City Council, upon recommendation of the City Manager and City Staff, reviewed the application; and WHEREAS, the City Manager and City Staff desire to waive the related permit fee for the event as it is open to the public and benefits the community as a whole and the primary objective of the event is not to benefit a private interest but rather to encourage community participation and is open to all residents. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as follows: 1. The recitals set forth above are incorporated into this Resolution. 2. The Musical Concert Permit is approved. 3. Permit fees for the 2016 Music in the Park program are waived as the activities are in the public interest due to the overwhelming public benefits. 4. Applicant shall be responsible for making any necessary arrangements with involved City departments including, but not limited to, the Mound Public Works and Parks Departments; also the Orono Police Department. Applicant shall be responsible for obtaining any other permits or approvals that may be required (i.e., Hennepin County Transportation Department, Hennepin County Environmental Health, etc.). Passed by the City Council this 24th day of May, 2016. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid -1143- !J A 67L�Ci� �}'fu4 /'12GtA-«- �DJzl7c�. �f a�mJ 6p, juGt 17071- �rn�+ 4s min. ids X-4 Li�� *6 ky- �J -1144- $100/day Date o usical ancert LICENSE # CITY OF MOUND 2415 WILSHIRE BLVD. MOUND, MINNESOTA 55364 MUSICICAL CONCERT PER= APPLICATION (Including, but not limited to, live music, music provided by a disc jockey, and/or any type of amplified music) EVENT: JC (`C�� C1�G ._ VlQc�(( �•�'"� Lf'�� LOCATION OF MUSICAL CONCERT: TYaf � �A ID r O-% A41. Q /r Oe C/WAC h 6;7-s &12418,14 TYPE OF MUSICICAL CONCERT: �EppL l '61ear &41d- TIME 411.TIME PERIOD OF MUSICAL CONCERT I NS (HOURS PERMITTED: Mon - Sun: 7:00 am - 10:00 pm) REQUESTED EXTENSION OF HOURS: (Council approval must be received to conduct a musical concert after 10:00 pm) APPLICANT: M t - 6ljAjfC_ h]A-V JI V CONTACT: ,,L++ ( �a� �� n 11-L ADDRESS:++ Z 12 -&Ar� I'M Ouo ADDRESS:i�tC7 Id - A M . L-, E-MAIL -, bn ne, c� C , j - ctyrL, n HOME PHONE #: 62-47a - LuPD, Date App i 's Signature Department Review Approved Denied Police Dept. Adm. Fire Dept, -1145- 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 iii_" •'• � To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: May 19, 2016 Re: May 24, 2016 City Council Consent Agenda Item — Amendment to Public Gathering Permit and Musical Concert Permits approved for 2016 Music in the Park Concert Series Summary. At its April 12, 2016 meeting, the City Council approved Resolution No. 16-44 that approved a Public Gathering Permit and Musical Concert Permit for this year's Music in the Park summer concerts that are held on Thursday evenings from 6:00 p.m. to 8:00 p.m. (excluding setup and teardown) at Surfside Park and Beach. The specific concert dates are provided below: June 16 June 23 June 30 July 14 July 21 July 28 The location of the concert scheduled for June 30th is requested to be moved to the Harbor District by Mound Community Education and the Mound Westonka Rotary Club ("Rotary Club") who is sponsoring the band that evening. Members may recall that a Music in the Park concert was held last year in the Harbor District following installation of the temporary improvements;_ Requested Action. A (draft )resolution, amending the Public Gathering Permit and Musical Concert Permit for the 2016 Music in the Park summer concert series to relocate the June 30th event to the Harbor District, has been prepared for Council consideration. Staff recommends approval. -1146- RNi RESOLUTION APPROVINGi i, PERMITMUSICAL CONCERT ►►•Oi BY RESOLUTIONNO.16-44 FOR 2016 MUSIC IN THE PARK CONCERT SERIES WHEREAS, on April 12, 2016, the City Council of the City of Mound approved Resolution No. 16-44 approving a Public Gathering Permit and Musical Concert Permit, subject to conditions, for the 2016 Music in the Park annual concert series held on Thursday evenings during the summer months at Surfside Park and Beach; and WHEREAS, the concert scheduled for Thursday, June 30, 2016, is proposed to be relocated to the Harbor District in downtown Mound; and WHEREAS, an amendment to the Public Gathering Permit and Musical Concert Permit, approved by Resolution No. 16-44, is requested to change the location of the Music in the Park concert scheduled for Thursday, June 30, 2016 to the Harbor District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as follows: 1. The recitals set forth above are incorporated into this Resolution. 2. An amendment to the Public Gathering Permit and Musical Concert Permit approved by Resolution No. 16-44 is hereby approved to change the location of the June 30, 2016 concert to the Harbor District in downtown Mound. 3. All other conditions contained or referenced in Resolution No. 16-44 shall remain in effect. Passed by the City Council this 24th day of May, 2016. Attest: Catherine Pausche, Clerk -1147- Mayor Mark Wegscheid • ® Consulting Engineers & Surveyors " 2638 Shadow Lane, Suite 200 • Chaska, MN 55318-1172 Phone (952) 448-8838 • Fax (952) 448-8805 www.bolton-menk.com May 19, 2016 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2016 Seal Coat Project City Project No. PW -16-08 Award of Contract Dear Mayor and Members of the City Council: 3 The streets to be seal coated include those in the 2012 Street Reconstruction Project area. The contractor is required to complete this work by August 15, 2015; the contractor has indicated he plans to do this work in late June. The streets must be swept within one to three days followed by a second sweeping within ten days. Quotes were received for the 2016 Seal Coat Project on May 9, 2016. There are basically four qualified contractors that do nearly all of the seal coating work in the metro area and they were all contacted to see if they would submit a quote for the Mound project. Two of them submitted quotes as follows: 1. Allied Blacktop Company 2. Pearson Bros., Inc. $58,960.00 $65,780.00 The low quote is well below the engineer's estimate of $74,000.00. Allied Blacktop, out of Maple Grove, MN has successfully completed several seal coat projects throughout Minnesota including the City of Mound's 2010, 2011, 2013, 2014 and 2015 Seal Coat projects. It is my recommendation to award the 2016 Seal Coat Project to Allied Blacktop Company in the amount of $58,960.00. A resolution is included recommending award of contract in this amount to Allied Blacktop Company. The City Seal Coat fund of approximately $80,000 is sufficient to cover all project related costs. Sincerely, Bolton & Menk, Inc. 60a,"Lw Z4��aaAll� Daniel L. Faulkner, P. E. City Engineer DESIGNING FOR A BETTER TOMORROW Bolton & Menk is ar -+pportunity employer -1148- CITY OF MOUND RESOLUTION NO. 16 - RESOLUTION AWARDING CONTRACT FOR 2016 BITUMINOUS SEAL COAT IMPROVEMENT PROJECT WHEREAS, the City has an annual road maintenance program consisting of crack repair and seal coating that is contracted work and funded by the City's Seal Coat Fund; and WHEREAS, the Seal Coat Fund will have a balance of approximately $80,000 which is sufficient to fund all project related costs for both the Crack Repair project and the Seal Coat project; and WHEREAS, this type of road maintenance is typically completed initially on streets that are four to six years old; and WHEREAS, the 2016 Seal Coat project area includes the streets reconstructed with the 2012 Street Reconstruction Project; and WHEREAS, the Seal Coat Project was estimated to cost less than $100,000, the statutory limit requiring public advertisement for bids; and WHEREAS, quotes were solicited from four qualified contractors and received on May 9, 2016 at the office of Bolton & Menk, Inc. and tabulated as follows: Allied Blacktop Company $58,960.00 Pearson Bros., Inc. $65,780.00 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to award the contract for the 2016 Bituminous Seal Coat Improvement Project to Allied Blacktop Company, out of Maple Grove, MN in the amount of $58,960.00. Adopted by the City Council this 24th day of May, 2016. Attest: Catherine Pausche, City Clerk Mayor, Mark Wegscheid -1149- Executive Summary - Addendum No. 1 TO: Honorable Mayor and City Council FROM: Sarah Smith, Community Development Director DATE: May 19, 2016 PLANNING CASE NO. 16-03 SUBJECT: Request for Amendments to Conditional Use Permit (CUP) APPLICANT: Maxim Teplitski OWNERS: Maxim and Alexander Teplitski LOCATION: 4831 Shoreline Drive COMPREHENSIVE PLAN: Neighborhood Commercial ZONING: B-2 Central Business District SUMMARY At its May 10, 2016 meeting, the City Council opened and closed a public hearing for review of the Conditional Use Permit application submitted by Maxim Teplitski, on behalf of MainStreet USA. The applicant is requesting amendments to the Conditional Use Permit that allows open lot display/sales as a principal use on the property located at 4831 Shoreline Boulevard ("subject property") for up to (20) vehicles. The applicant owns the subject property with his father, Alexander Teplitski. The CUP amendment request is to allow for open lot vehicle sales of 29 vehicles and to allow minor automotive repair activities, as defined by the City Code, on the subject property. The City Council's action tabled action on the CUP application to its May 24th meeting so that a modified resolution, to reflect changes that were discussed at the Council meeting, could be brought back for consideration. The applicant was also informed, and was in agreement, that 25 vehicles, in total, was acceptable along with activities that are typical for getting a vehicle ready for sale. ADDITIONAL INFORMATION ® A copy of an email received the evening of the May 10th public hearing has been included as an attachment. Staff also provided a report of the May 10th Council meeting to the individual. On May 15th, Staff spoke with Max Teplitski by telephone, and advised that more than 25 vehicles were observed on the property on May 14th and May 15th; also that automotive activities were observed on May 14th that appeared to be beyond what is normal for getting a vehicle ready for --I- *aking place. Staff also provided written -1150- notice of these observations to the applicant and owner on May 17th and also noted that 30 vehicles were observed on premise during a field evaluation conducted on May 17th. ® 28 vehicles were observed on the property on May 18th. ® 22 vehicles were observed on the property at approximately 7:20 a.m. on May 19th; 24 vehicles and 1 recreational vehicle were observed on the property at approximately 11:50 a.m. on May 19th. As requested at the May 10th meeting, Staff prepared a revised resolution for Council consideration to include modifications discussed at the meeting. Additionally, revisions were made to better clarify the intent of the conditions along with minor corrections. The changes have been shown in strikeout/underlined form. Council members are advised that the resolution to be recorded will not include the strike-out/underlined edits. -1151- CITY OF MOUND RESOLUTION NO. 16- RESOLUTION 6- r • APPROVINGD D AND RESTATED CONDITIONAL SHORELINEJSE PERMIT APPROVED BY RESOLUTION NO. 02-68 FOR PROPERTY AT 4831 PID NO. 13-117-24-44-0014 WHEREAS, in April of 2002, Ken Custer and Matt Lajoy ("Original Applicants") submitted an application to the City for a Conditional Use Permit ("the CUP") to allow open lot vehicle sales on the property located at 4831 Shoreline Drive, Mound, Minnesota, (" the Subject Property"), to be operated as "Lake Minnetonka Quality Motors"; and WHEREAS, the Subject Property is zoned "B-2 - General Business" which allows local retail sales and services along with office space opportunities to serve local population demand and needs of non -highway orientation; and WHEREAS, the Original Applicants submitted a supplemental memorandum dated April 22, 2002 that stated that they had been conducting a very successful used car dealership on the Subject Property and the sales of vehicles consisted of Lexus, BMW, Mercedes, Acura, Toyota, Saturn and other high quality vehicles; and WHEREAS, it was also stated in the supplemental memorandum that the Original Applicants were intending only to conduct vehicle sales on the Subject Property and no other activities would be conducted on the Subject Property, such as automotive repair; and WHEREAS, the Original Applicants stated that they fully understood that the Subject Property was located at one of the main entrances to the City and that their business was visually prominent; and WHEREAS, the Original Applicants included a proposed display plan which showed, 20 display stalls for vehicles. The Planning Commission, upon review of the application, agreed with 20 display stalls for the CUP request but felt the Original Applicants could determine the exact locations of the stalls on the Subject Property; and WHEREAS, on June 11, 2002, the Mound City Council adopted Resolution No. 02-68 which approved a Conditional Use Permit to allow operation of open lot vehicle sales for no more than 20 vehicles on the Subject Property; and WHEREAS, the Subject Property was subsequently sold to Maxim Teplitski and Alexander Teplitski who operate the automotive dealership MainStreet USA, Inc. on the Subject Property ("MainStreet USA"); and WHEREAS, Maxim Teplitski ("Applicant"), submitted an application requesting amendments to the CUP that allows open lot display/sales as a principal use on the property located at 4831 Shoreline Boulevard on the Subject Property; and -1152- WHEREAS, the Applicant owns the subject property along with his father, Alexander Teplitski; and WHEREAS, the submitted CUP application, requests approval of an amendment to allow open lot sales/display for up to (32) vehicles. This includes (29) exterior parking spaces and (3) interior spaces in the service bays. City Code Sec. 129-2 defines "Open lot sales" as follows: Open sales lot (exterior storage) means any land used or occupied for the purpose of buying and selling goods, materials, or merchandise and for the storing of same under the open sky prior to sale. ; and WHEREAS, the submitted CUP application also requests an amendment to allow for minor automotive repair activities to be allowed on the subject property and also mentions service and maintenance. City Code Sec. 129-2 defines "Automotive repair, minor" as follows: =and Automobile repair, minor, means the replacement of any part or repair of any part which does not require the removal of the engine head or pan, engine, transmission or differential; incidental bodywork and fender work, minor painting and upholstering service when said service stated in this definition is applied to passenger automobiles and trucks not in excess of 7,000 pounds gross vehicle weight. and WHEREAS, details regarding the request(s) are contained in the applicant's submitted CUP application and supporting materials, Planning Report No 16-03 dated April 26, 2016 and revised May 5, 2016, and Executive Summary Report dated May 5, 2016; and WHEREAS, City Code Sec. 129.38 requires that all requests for Conditional Use Permits are reviewed by the Planning Commission and also requires that a public hearing be held by the City Council. Procedurally, state statute requires that the planning agency and/or governing body must hold a public hearing on all requests for Conditional Use Permits; and WHEREAS, Sec. 129-38 requires amendments to the CUPs to be processed the same as a CUP application; and WHEREAS, the Planning Commission reviewed the CUP application at its May 3, 2016 meeting and recommended Council approval, subject to conditions, as recommended by Staff; and -1153- WHEREAS, the City Council held a public hearing at its May 10, 2016 meeting to receive public testimony on the CUP application; and WHEREAS, the City has considered the proposed project as it might affect public health, safety or welfare and will be imposing conditions upon the project approval to address these considerations; and WHEREAS, the City Council's action on the Conditional Use Permit was made within the required timelines for decisions for land use applications contained in Minnesota Statutes Sec. 15.99; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby incorporate and restate the recitals set forth above for the Conditional Use Permit, as amended and restated, for the property at 4831 Shoreline as follows: A. The site plan submitted, which shows (29) exterior and (3) iRte ie parking spaces on the site, is acceptable for the proposed uses shall be incorporated into the CUP, and is deemed to be acceptable. B. All parking for the proposed requested uses shall take place in marked parking stalls on the Subject Property (i.e., vehicles offered for sale, vehicles being prepared for sale, customer vehicles, employee vehicles, company utility vehicles, etc. C. The (29) exterior parking spaces, shown on the submitted proposed site plan, shall not be designated for specific parking types (i.e., vehicles for sale, employee vehicles, etc.). The maximum number of all vehicles, at any given time of day visible on the subject premises, shall not exceed (29). D. No parking is allowed on any area not improved and vehicles parking, in all regards, shall be consistent with the submitted site plan. In particular, parking in the back area for vehicles in queue for service, which was mentioned in the applicant narrative, is not permitted. E. No inoperative vehicles, as defined by the City Code, paded-ea#-vehic automotive body parts,-mechaical parts, or engine parts, or tires shall be stored outside in the open. F. No vehicle service or repair work shall take place outside of the building. G. No parking or exterior storage or any kind shall take place on "Open Green Space" areas, as shown on the submitted site plan. H. No open sales/dispiay, display, parking, or storage of boats, recreational vehicles, motorcycles, commercial vehicles snowmobiles, limousines, etc. is allowed with the amended CUP for the property. The CUP is restricted to the open sale and/or ,display of personal motor vehicles and non-commercial vehicles only. Im I. Minor automotive repair activities as defined by the City Code, along with detailing services, G@R enly be dene en are only allowed on vehicles that are being prepared for sale/display, and are not to be offered to the public. J. The final proposed parking lot improvement plan shall be subject to review and approval by the City Manager/Public Works Director and shall be similar to the submitted site plan and shall be consistent with the City. If the final plan is significantly different from the submitted plan, an amendment to the CUP will be required. Applicant is required to obtain all local and agency permits (i.e., MCWD) and provide same to the City of Mound, prior to the commencement of any work on the site. K. Determination of the location of the accessible parking stall(s) shall be as determined by the Building Official and shall be the responsibility of the applicant to address in addition to the required number of parking spaces for the use. The MiROF autE)---t;ve repair aGtivities- .-;h-;;" be limited to those vehiGles whiGh are a '+co'Th7e- i'A.L Submittal of a landscaping plan which shall be subject to review and acceptance by the City Manager/Public Works Director or designee to include all applicable requirements of the City Code including but not limited to, the landscaping/tree planting requirements in the City Code. N,M.�The City reserves the right to require future evaluation of the site related to the proposed vehicles display/sales and minor automotive vehicle repair use, if needed, in the event parking becomes a problem. This may include the review and processing of a CUP amendment, if deemed appropriate. 07N. A sign permit is required for all future signage that is installed, erected, relocated, modified, altered, or changed on the site. All signage shall conform to Sec. 119. P.0. _ The applicant shall be required to submit all required information upon submittal of the building permit or related applications, when appropriate. Q- P. Applicant will be will be required to schedule an inspection with the Building Official to determine if a change of occupancy certificate is needed, obtain all required permitting for the proposed additional "automotive repair, minor" use and complete any necessary modifications to obtain an occupancy certificate. obtawR all required perrni#�Rg. R -Q. Applicant will be required to schedule an inspection with the Fire Chief to related to the "automotive repair, minor" use and fire code and obtain all required permitting. S, R. The parking lot improvements, as substantially shown on the submitted 5"M site plan, shall be constructed and subsequently maintained, in accordance with all applicable code requirements. Until said lot improvements are completed and approved by the City, the applicant's activities on the Subject Property are limited to automotive resale and detailing activities with not more than to ex --G -(2528) vehicles total parked on site. for sales and display. 74'-S. Payment of all fees associated with review of the applicant's proposal. U -.-T. This conditional use permit is approved for the following legally described property as stated in the Hennepin County Property Information System included on the attached Exhibit A. V -.-U. This conditional use permit shall be recorded with the County Recorder or the Registrar of Titles in Hennepin County pursuant to M.S.S. 462.36, Subd. 1. This shall be considered a restriction on how this property may be used. VV7V. The applicant shall have the responsibility of filing this resolution with Hennepin County and paying for all costs for such recording or may direct Staff to file such resolution with the involved fees to be taken out of the submitted escrow file. The business use may not commence until a recorded copy of the resolution has been provided to or received by the City. X.. -W. Condition No. 1(b) contained in Resolution No. 02-68 applies to the the Conditional Use Permit, as amended and restated, and reads as follows: 1 (b). All signage, including banners, flags, shall meet the regulations of City Code Section 365 (now City Code Section 919) Adopted by the City Council this 18t -h 24th day of May, 2016. Attest: Catherine Pausche, Clerk Mayor Mark Wegschied -1156- Resolution No. 16 - Legal Description of the Subject Property Lots 1 to 4 inclusive and Lots 20 and 21 and that part of the vacated alley lying Northeasterly of a line drawn from the Northwest corner of Lot 4 to the southwest corner of Lot 20, all in Block 1, Shirley Hills Unit A; ALSO the northeasterly 0.75 feet of Lot 5, and that part of the adjoining vacated alley lying northeasterly of the northwesterly extension of the Southwesterly line of said Northeasterly 0.75 feet, and Southwesterly of a line drawn from the Northwest corner of Lot 4 to the Southwest corner of Lot 20, all in said Block; EXCEPT the West 0.75 feet of Lot 20, and that part of the adjoining vacated Southwest corner of said Lot 20, and Southwesterly of a line described as follows: Beginning at the point of intersection of the East line of said West 0.75 feet with the southerly line of said Lot 20; thence South along the Southerly extension of said East line to its point of intersection with the Northwesterly extension of the Southwesterly line of the Northeasterly 0.75 feet of Lot 5; thence Southeasterly along said Northwesterly extension to its intersection with a line drawn from the Northwest corner of said Lot 4 to the Southwest corner of said Lot 20, and there ending. All in Block 1, Shirley Hills Unit A, according to the plat thereof on file and of record in the office of the Registrar of Titles in and for said County of Hennepin and State of Minnesota. -1157- -----original Message ----- From: Amy Carlson[mailto:amymcarlson(@icloud.com] Sent: Tuesday, May 10, 2016 6:13 PM To: Sarah Smith Subject: Conditional Use Permit/Mainstreet USA 4831 Shoreline Drive Sarah Smith, I am the owner of a property that is located within 350 feet of Mainstreet USA. I received the letter in the mail regarding the upcoming request by the business. I strongly disagree for Mainstreet to get the approval for any items of the amendment it is requesting. Mainstreet may start out by abiding by the permit, eventually there are more cars, limos and even a semi at one point. This is not an area that supports that volume of cars. The overcrowding and unkept business effects our property value in a negative way. If we are to attract future families to Mound we need to keep places in check and have them be responsible for the presentation of their business. Sincerely a concerned neighbor, Amy Carlson 612.618.5291 -1158- r rWIN Ion Executive Summary TO: Honorable Mayor and and City Council FROM: Sarah Smith, Community Development Director Rita Trapp, Consulting City Planner DATE: May 19, 2016 SUBJECT: Planning Case No. 16-09 Expansion Permit for 1729 Gull Lane The applicant, Greg Mason (on behalf of owner Lynda Smith) has submitted an application for an Expansion Permit for the construction of a basement, a 2 -story exterior chimney, and replacement decks on the front and back for the existing home at 1729 Gull Lane. The existing lot of record, totaling 8,974 square feet, is located at the intersection of Gull Lane and Wren Road. The property was originally platted as part of the Dreamwood Subdivision. According to Hennepin County data, the current house was built in 1900. The Planning Commission and City Council have previously determined that the "west" property line is the rear lot line of the lot. Staff recommends that all other boundary lines which are not a rear or a front line be deemed side lot lines. In 2008, a variance for the property was granted to a previous owner to construct a second story addition, second story deck and a ground level deck to the existing home. According to the applicant, there are issues with the foundation that need to be corrected. As part of the repair, the owner is seeking to raise the home 4 feet and construct a full basement. The raising of the home will result in the need to replace both the front and rear decks on the home. The Planning Commission reviewed this case at their May 3, 2016 meeting. The property owner was present at the meeting. The owner of the property to the east of the subject property also attended the meeting and expressed concern about the proximity of the work to her property. In response to those concerns, the Planning Commission recommended the adding of two conditions to clarify that drainage from the site could not extend on to neighboring properties and that an easement access for construction should be obtained, if it is needed. An additional condition was added that the project meet the fire code given the structure's proximity to the east property line. Draft minutes from that meeting have been included as an attachment. The -1159- Planning Commission recommended approval of the Expansion Permit with the conditions and findings as proposed by Staff. Following the May 3rd Planning Commission meeting, the City was contacted by an interested party who expressed no concerns about the proposal but inquired about the proximity of construction activities related to the City's utility easement in the rear of the property, as well as some other questions that were addressed by Staff. Staff discussed the project and related site alteration activities, related to the City's utility easement, with City Manager -Public Works Director Hoversten who recommended that a condition be added to the draft resolution to state that for surface grade alteration related to the work for the walkout of the house, the applicant will need to pot the utility, determine its elevation and assure a minimum of 7.5 feet cover at new grades. A copy of a May 4, 2016 letter from the property owner to the east of the subject property, who attended the Planning Commission meeting, has been included as attachment RECOMMENDATION Given Staff and the Planning Commission recommendation for approval, a resolution has been prepared for your consideration. -1160- . A • 1' WHEREAS, the applicant, Greg Mason, submitted a request for an expansion permit and variance, on behalf of owner Lynda Smith, to allow the construction of a basement, a 2 -story exterior chimney, and replacement decks on the front and back of the existing home; and WHEREAS, the property is located in the R -1A single-family residential zoning district; and WHEREAS, the property includes a home that was constructed in 1900 which is nonconforming on both the west (rear) and east (side) property lines; and WHEREAS, the property is subject to the Dreamwood settlement agreement; and WHEREAS, the owner is seeking to raise the home 4 feet to correct foundation issues and construct a full basement. The raising of the home will result in the need to replace both the front and rear decks on the home; and WHEREAS, City Code Section 129-40 (a) outlines the criteria for granting an expansion permit which is provided below: (1) the proposed expansion is a reasonable use of the property considering: a. function and aesthetics of the expansion. b, absence of adverse off-site impacts such as from traffic, noise, odors and dust. c. adequacy of off-street parking. (2) exceptional or extraordinary circumstances justifying the expansion are unique to the property and result from lot size or shape, topography, or other circumstances over which the owners of the property since enactment of this chapter have had no control. (3) the exceptional or extraordinary circumstances do not result from the actions of the applicant. -1161- (4) the expansion would not adversely affect or alter the essential character of the neighborhood. (5) the expansion requested is the minimum needed. and WHEREAS, details regarding the requested expansion permit for the proposed project are contained in the Planning Commission report for the May 3, 2016 meeting and the submitted application and supporting materials from the applicant; and WHEREAS, Staff recommended approval of the expansion permit subject to conditions; and WHEREAS, the expansion permit request was reviewed by the Planning Commission at its May 3, 2016 meeting; and WHEREAS, the Planning Commission recommended Council approval of the expansion permit as recommended by Staff; and WHEREAS, the City Council reviewed the expansion permit request at its May 24, 2016 meeting and determined that approval would allow the property to be used in a reasonable manner; and WHEREAS, the City Council's decision on the expansion permit application was made within the timelines included in Minnesota Statutes 15.99; and WHEREAS, in granting approval, the City Council makes the following findings of fact: 1. The criteria of City Code Section 129-40 (a) are being met. 2. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan. 3. The existing lot of record is an odd shaped lot with limited buildable area. The nonconforming rear yard and side yard setbacks of the home are pre-existing conditions not created by actions of the applicant. 4. The desire for a basement, 2 -story chimney, and decks is reasonable for a residential property and will not change the existing neighborhood's character. -1162- NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby incorporate and restate the recitals set forth above and approve the expansion permit for the property at 1729 Gull Lane, as described in the attached Exhibit A, with the following conditions: 1. Deck shall be modified as needed such that at its closest point it shall be 10 feet from the west property line, 5 feet from the east property line, and does not extend into the easement area shown on the survey. The deck shall be considered the portion of the structure that does not include the staircase and a 3 by 3 foot landing area at the top of the staircase. 2. Applicant shall certify that the project is in conformance with the Dreamwood settlement. 3. Drainage shall not extend onto the neighboring property. 4. Applicant shall be required to obtain an access easement if needed for construction. 5. Project shall meet fire code requirements given the structures proximity to the east property line. 6. Applicant shall be responsible for payment of all costs associated with the land use request. 7. No future approval of any development plans and/or building permits is included as part of this action. 8. Applicant shall provide all required information upon submittal of the building permit application. 9. Building height shall be limited to 35 feet. 10. Impervious surface coverage shall be less than 40% of the site. Hardcover calculations will be verified as part of building permit process. 11. Applicant shall be responsible for procurement of any and/or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 12. No improvements shall be constructed within the City's utility easement. Prior to construction, the applicant shall be required to meet with the City Manager/Public Works Director, or designee related to the proposed construction project and its proximity to the City's utility easement. -1163- 13. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. 14. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 15. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant is directed to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 16. For any surface grade alteration related to work for the walkout of the house, the applicant will need to pot the utility, determine its elevation, and assure a minimum of 7.5 feet of cover at new grades. Adopted by the City Council this 24th of May, 2016. Attest: Catherine Pausche, City Clerk Mark Wegscheid, Mayor -1164- Exhibit A -1165- MINUTE EXCERPTS MOUND ADVISORY PLANNING COMMISSION Chair Penner called the meeting to order at 7:00 pm. ROLL CALL Members present: Chair Cindy Penner; Commissioners Jeffrey Bergquist, David Goode, Doug Gawtry, and Bill Stone. Members absent: Jason Baker, Jennifer Peterson, Jameson Smieja, and Pete Wiechert. Staff present: Community Development Director Sarah Smith, Consultant Planner Rita Trapp, and Secretary Jill Norlander. Members of the public: Max and Alexander Teplitski, 4831 Shoreline Dr; Lynda Smith, 1729 Gull La; Rick Lundin, 1940 E River Terrace, Mpls.; Joanie Meehan, 18900 37th Ave N, Plymouth; Ray Salazar, 4559 Island View Dr MOTION by Goode, second by Gawtry, to approve the agenda as presented. MOTION carried unanimously. REVIEW AND ACTION ON APRIL 5, 2016 MEETING MINUTES MOTION by Gawtry, second by Stone, to approve the April 5, 2016 meeting minutes as written. MOTION carried unanimously. Planning Case No. 16-09 Expansion Permit 1729 Gull Lane Applicant: Greg Mason, Fair & Square Remodeling, LLC Trapp clarified that the request is currently for an expansion permit. The applicant is requesting construction of a basement, a 2 -story exterior chimney, and replacement decks on the front and back for the existing home. The house is non -conforming and the raising of the house will require replacement of the current decks. The rear deck walkway area appears to be in the 10 foot setback area and would result in the need for a variance. However, the applicant has indicated that an adjustment would be made to the design to make it conforming to required setbacks. Staff is recommending approval of the expansion request with conditions and findings of fact. Discussion Bergquist questioned the 35 -foot building height. Trapp verified that 35 feet is the current code and explained generally how it is figured. -1166- Lynda Smith (4007 Queen Ave S, Mpls) stated that they bought the house and realized that the floors were sinking and that the footings were inadequate. Rick Lundin (1940 E River Terr, Mpls) said that the house is falling into itself, chimney had no footing and was failing. They will reconfigure the deck to conform so there will be no need for a variance. They are trying to preserve a maple tree off the corner of the deck. Joanie Mehann (18900 37th Ave N, Plymouth) is the next door landlord and is concerned that the area between the houses is very narrow. This winter their dock system was on their property and part of their paver system is on her property. She wants to be sure there are no issues with the construction. Smith stated that the dock and paver issue is not part of the expansion discussion. Trapp added that the requirements will be made clear before construction begins. Two conditions of approval that could be added are: 1) drainage shall not go onto neighbors property and the city engineer and staff will have looked at that issue 2) make sure there is an easement to access the neighbor's property during construction, which is not something that the city can do for you. Rick Lundin stated that the house is sinking and they are doing what needs to be done. Mehann added that they just want respect. Trapp reminded the applicant that there may be fire code requirements, such as openings and projections, which will need to be address because of the proximity of the house to the property line and/or the neighboring structures. It was suggested to the architect to contact fire official for requirements. Staff felt that the following additional conditions should be added to those already in the planning report: 13. Drainage shall not extend onto the neighboring property. 14. Applicant shall be required to obtain an access easement if needed for construction. 15. Project shall meet fire code requirements given the structures proximity to the east property line. Trapp and Smith explained that an access easement is permission to cross over another's property for a particular purpose. The city cannot give someone permission to cross over private property. MOTION by Gawtry, second by Stone, to recommend approval with Staff recommendations 1- 15 and findings 1-4. MOTION passed unanimously. -1167- May 4, 2016 Ms, Lynda Smith 5041 France AVE S MPLS, MN 55410 Ms. Smith, Thank you so much for talking with me after the Mound Planning Commission meeting on 513116. As i stated repeatedly throughout both the planning meeting and our informal discussions that followed, i am all in favor of improvements and repurposing outdated structures for a more suitable, stable, and fruitful future. Where we differ, is in the process. I appreciate and am pleased that The City of Mound heard and heeded my concerns and expanded their scope to include the fallowing three safety measures during construction: 1) Proper drainage 2) Adherence to local fire codes. 3) Prior approval to utilize adjacent properties. in regards to your conversation about our tenant Pete who resides at 1733 Gull, you are welcome to talk to him anytime you wish. in the case of discussing the use of our property at 1733 Gull and especially as it relates to your Expansion Project Case # 16-09, you must contact Jeff and 1. In addition, our tenants, Pete and Cathy Wlechert would be in violation of their lease by approving any requests made by you. Therefore we ask that you not discuss this project with them as you intended, but instead provide Jeff and I with a schedule and details when we meet. Again, I can be reached at #612-867-1207. Please give us as much notice as possible when pre -arranging this meeting with your contractor, as this is our busy season, and our availability is limited. Sincerely, Jeff and Joanie Meehan SLP Enterprises LLC 18900 37`x' AVE N Plymouth, MN 55446 Cc Pete and Cathy Wiechert-Tenant, 1733 Gull Lane Rick Lundin- AIA Sarah 5tnO-Commuoity Developer Director, City of 1Vlound DATE: PLANNING CASE NO. SUBJECT: APPLICANT: LOCATION: MEETING DATE: COMPREHENSIVE PLAN: Planning Commission Rita Trapp, Planning Consultant Sarah Smith, Community Development Director April Z7.20l6 16'O9 Expansion Permit and Variance Greg Mason, Onbehalf ofowner Lynda Smith I729Gull Lane, May 3,2Ql6 Low Density Residential R-1ASingle Family Residential BACKGROUND The applicant, Greg Mason (on behalf of owner Lynda Smith) has submitted an application for 3nexpansion permit for the construction ofa basement, a2-storyexterior chimney, and replacement decks onthe front and back for the existing home @tI729Gull Lane. The existing lot of record, totaling 8,974 square feet, is located at the intersection of Gull Lane and VVr8D Road. The property was originally platted Gspart O{the Ore8rnvvoOd Subdivision. According t0 Hennepin County data, the current house was built in19OO. REVIEW PROCEDURE ansion Permit City Code Section I29- . ,4O /�\ states that an expansion permit for OoOCODfOrrniDg structure may be granted to provide relief to the landowner where the application of the City Code imposes practical difficulties, in determining whether practical difficulties exist, the City Council shall evaluate the following criteria: , (1) the proposed expansion is a reasoh'able use of the 10 r6perty considering: a. function and aesthetics of the expansion. b. absence of adverse off-site impacts such as from traffic, noise, odors and c. adequacy of off-street parking. (2) exceptional or extraordinary circumstances justifying the expansion are unique to the property and result from lot size or shape, topography, or other circumstances over which the owners of the property since enactment of this chapter have had no control. (3) the exceptional or extraordinary circumstances do not result from the actions of the applicant. (4) the expansion would not adversely affect or alter the essential character of the neighborhood. (5) the expansion requested is the minimum needed. 60 -DAY PROCESS Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60 -day rule. The "Day 1" was determined to be April 1, 2016 for the expansion permit. SITE INFORMATION The 8,974 square foot shoreland property has an existing home that was constructed in 1900. The Planning Commission and City Council have previously determined that the "west" property line is the rear lot line of the lot. Staff recommends that all other boundary lines which are not a rear or a front line be deemed side lot lines. In 2008, a variance for the property was granted to a previous owner to construct a second story addition, second story deck and a ground level deck to the existing home. According to the applicant, there are issues with the foundation that need to be corrected. As part of the repair, the owner is seeking to raise the home 4 feet and construct a full basement. The raising of the home will result in the need to replace both the front and rear decks on the home. STAFF/CONSULTANT/AGENCY REVIEW Copies of the request and supporting materials were forwarded to all City departments for review and comment. Members are advised that some comments received during review have been addressed and are therefore not included in this report. See additional comments provided below: Melissa Manderschied, City Attorney Expansion permit criteria need to be met. Greg Pederson There are no fire code or life safety concerns with this Fire Chief proposed project. Scott Qualle, Building permit required to include all required information. Building Official -1170- a 9" The property is nonconforming on both the west and east property lines. The west property, previously deemed the rear, requires a 15 foot setback but the house is only 11.6 feet from it. The east property line, previously deemed a side, requires a 6 foot setback but the house is only 3.9 feet from it. These are considered existing conditions. ® The narrative references previous foundation work on the property. It should be noted that inspections were performed and the permit was successfully closed. ® An expansion permit is required for this project because it involves raising the house 4 feet and constructing a basement. When the expansion permit regulations were modified earlier this year, the minor expansion permit classification for a basement was assuming the structure was not changing in height. Thus, Staff classifies this project as a major expansion permit requiring Planning Commission and City Council review. • The Planning Commission is advised that property is subject to the Dreamwood Settlement Agreement. The Settlement Agreement includes an "Easement Area" in favor of Dreamwood owners and City of Mound and is depicted on Exhibit A to the agreement. The applicant or owner shall certify, in writing, that the proposed project does not violate the agreement. The entry deck and stairs on the north side of the house are proposed to be replaced. The structure proposed includes a 25 square foot entrance area. Section 129-197 (c)(2) states that uncovered entrance structures not exceeding 32 square feet, which do not extend in elevation above the ground floor of the building, are allowed as long as they are no closer than 2 feet from the property line. The entry deck and stairs as proposed are 4 feet from the east property line. Section 129-197 also states the chimneys can be an encroachment into required yard setback areas as long as they extend no more than 2 feet. The chimney as proposed is 1 foot in depth. -1171- A new rear deck is proposed as part of the project. Section 129.197 (c)(3) states that decks should not extend within 10 feet of the rear lot line, 4 feet from the side property line, and 50 feet from the Lakeshore. The proposed deck is shown to be approximately 5 feet from the east side property line and 72.8 feet from the lakeshore. The deck is proposed with a staircase on the west rear side of the home. It appears that the location was designed so that the staircase will not obstruct the view of the basement windows on the west. This results in a long walkway to connect the deck to the staircase. It has been determined in consultation with the Building Inspector that the staircase is the portion that includes the treads and a landing at the top of the staircase approximately 3 by 3 feet in size. The remaining portion of the structure would be considered deck. This determination is important as the deck portion needs to be 10 feet from the rear property line, while the staircase can encroach into the rear setback area to within 2 feet of the rear property line. The applicant has indicated that the deck will be reconfigured as needed to be in conformance with setback requirements. The proposed hardcover calculations provided on the survey show that the hardcover on the site will improve as a result of the project. Hardcover proposed will be 34.4%, which is under the maximum allowance of 40%. Hardcover will be verified as part of the building permit process. The applicant has provided a building height calculation that shows the structure will be 21 feet 10 % inches tall. Staff will work with the applicant to verify these calculations. However, as the applicant has indicated that the total height of the structure on the lakeside will be just over 31 feet, it appears that the structure will be well under the maximum height requirement of 35 feet. STAFF RECOMMENDATION Staff recommends that the Planning Commission recommend that the City Council approve the expansion permit for this site subject to the following conditions: 1. Deck shall be modified as needed such that at its closest point it shall be 10 feet from the west property line, 5 feet from the east property line, and does not extend into the easement area shown on the survey. The deck shall be considered the portion of the structure that does not include the staircase and a 3 by 3 foot landing area at the top of the staircase. 2. Applicant shall certify that the project is in conformance with the Dreamwood settlement. 3. Applicant shall be responsible for payment of all costs associated with the land use request. -1172- 4. No future approval of any development plans and/or building permits is included as part of this action. 5. Applicant shall provide all required information upon submittal of the building permit application. 6. Building height shall be limited to 35 feet. 7. Impervious surface coverage shall be less than 40% of the site. Hardcover calculations will be verified as part of building permit process. 8. Applicant shall be responsible for procurement of any and/or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 9. No improvements shall be constructed within the City's utility easement. Prior to construction, the applicant shall be required to meet with the City Manager/Public Works Director, or designee related to the proposed construction project and its proximity to the City's utility easement 10. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. 11. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 12. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant is directed to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. In recommending Staff approval of the expansion permit, the following findings of fact are offered: 1. The criteria of City Code Section 129-40 (a) are being met. 2. Improvements to the residential use of this property are in keeping with how it is -1173- zoned and guided in the comprehensive plan. 3. The existing lot of record is an odd shaped lot with limited buildable area. The nonconforming rear yard and side yard setbacks of the home are pre-existing conditions not created by the actions of the applicant 4. The desire for a basement, 2 -story chimney, and decks is reasonable for a residential property and will not change the existing neighborhood's character. CITY COUNCIL REVIEW In the event a recommendation is received from the Planning Commission, it will be forwarded to the City Council for action at an upcoming meeting. At this time, possible meeting dates include May 10tH or 241H -1174- P, 2415 Wilshire Boulevard, Mound, MN 553, Phone 952-472-0600 FAX 952-472-0620 'V, A R 3 1, '�) 1' U 1 1 "- 'j Application Fee and Escrow Deposit required at time of application f Case No. 1M SUBJECT Address 1729 Gull Lane Mound, MN 55364 PROPERTY LEGAL Lot 8 & 10 Block 14 DESC. Subdivision Dreamwood PID # 13-117-24-13-0015 Zoning: (E3 R3 131 B2 B3 (Circle one) PROPERTY Name Lynda Smith Email worth4007@gmaii.com OWNER Address 1729 Gull Lane Mound, Mn 55364 . ........ Phone Home (612) 644-8960 Work Fax APPLICANT Name Greg Mason Email.greg@fairandsquareremodel.corr (IF OTHER THAN Fair & Square Remodeling, LLC Address 210 Dean Avenue E, Champlin, MN 55316 OWNER) Phone Home work 612-501-0414 —Fax 1. Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? Yes (X) No (X). if yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. 2. Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): Provide & install a new I -story foundation to replace the existing crawlspace. Finish off the new foundation into living space. Provide & install a new 2 -story exterior chimney to replace the existing. Expansion Permit Information (1/2/2015) Page 4 of 6 -1175- Case No. iVO 3. Please complete the following information related to the property and building's conformity with the zoning regulations for the district in which it is located including the expansion permit request. Raising the existing house approximately 4' to allow for a new full foundation to replace the existing crawl space. Front Yard: (NSEW) Side Yard: (N S ES Side Yard: ( N -a ) Rear Yard: N E W) Lakeside: 0 W ) (NSEW) Street Frontage: Lot Size: REQUIRED REQUESTED EXPANSIWI_ (or existing) ft. ft. sq ft sq ft ft. 11.60 3.00 67.00 71.60 ft. It 8,974.00 sq ft sq ft 3,379.00 sq ft --Sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (X), No ( ). If no, specify each non -conformity: 5. Are there exceptional or extraordinary circumstances justifying the expansion unique to the property Such as lot size or shape, topography or other circumstances over which the owners of the property since enactment of this chapter have no control? Please check all that apply: ( )too narrow ( )topography soil ( )too small ( )drainage existing situation ( )too shallow ( )shape other: specify Please describe: Existing foundation is failing. Raise the foundation to create full basement under existing structure to fix foundation. Expansion Permit Information -1176- (1/2/2015) Page 5 of 6 Case No. 1Vnq 6. Were the exceptional or extraordinary circumstances described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes (>(), No If yes, explain: The foundation is faili 7. Were the exceptional or extraordinary circumstances created by any other person -made change, such as the relocation of a road? Yes ( ), No (X). If yes, explain: 8. Are the exceptional or extraordinary circumstances for which you request an expansion permit peculiar only to the property described in this petition? Yes (yj, No If no, list some other properties which are similarly affected? The owner of the property at 1729 Gull Lane in Mound had a permit pulled with the city to repair a foundation. The work was completed, but somehow work that did not meet any building code was done. That.work !r •11'1• ;Pection process with the bui inspector. 9. Comments: The structure has.begun to show movement and this needs to be repaireq_pLqperly. In repairing this properly, the owner would like to raise the house approximately 4 feet and put a full foundation and full basement under the existing structure. This will solve the structural issues with the foundation, and add value to the property. ... I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I acknowledge that I have read all of the variance information provided. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Expansion Permit Information -1177- (1/2/2015) Page 6 of 6 D -3 ate � - ' i C) 9UP 7 ,7" I as se E 0 Co W.8.2 I -mm E Al, In 01 0.2 ofo6 2 ()f r, U) Z 2 (w/ ID CN 0 o0 Z c) 0r_ � (0 165 0 Q'2 IT L) U) 7E W M C, o c NNW 4) (D ') > < m -E w D w 0) c c 0 C) m 0 V: E c C� (o x m M OLO Om : , �o =T4 t- w w (D co 0 LLJ (D Z uj 9UP 7 ,7" I as se m F— mommom 2F co A-178- TqY wnh 0 E 0 Co W.8.2 I -mm E Al, In 01 0.2 ofo6 2 m F— mommom 2F co A-178- TqY wnh 0 E 0 Co W.8.2 w E C: E 'Z -)c Z In 01 0.2 ofo6 2 ()f r, U) Z 2 (w/ ID CN 0 o0 Z c) 0r_ � (0 165 0 Q'2 IT L) U) 7E W M C, o c NNW 4) (D ') > < m -E w D w 0) c c 0 C) m 0 V: E c C� (o x m M OLO Om : , �o =T4 t- w w (D co 0 m F— mommom 2F co A-178- TqY wnh 0 .—,/ cj—'� LLI cfl Z'S Z w 0 Lli z + — — — — — — — — — — -- — - ui 02 P441 .—,/ cj—'� — — — — — — — — — — — — — — — — — — — — — -1179- UJ LLI ui w < — — — — — — — — — — — — — — — cfl + — — — — — — — — — — -- — - P441 — — — — — — — — — — — — — — — — — — — — — -1179- UJ LLI ui w < — — — — — — — — — — — — — — — -1180- I 4�T 0 w z 15 Low 5 -1180- I -1181- LLJ Ci mZ c��zo W�/ m tl o -1181- \\\� /_\ � .� �: ; Lij z ; ) uj 9 �MZCO SNVId SON WA -1183- uj z Q J cc 9 �MZCO SNVId SON WA -1183- k 'yt m s ix m� QUALITY OF WATER 4111111F { , ti QUALITY OF LIFE Pursuant to Minnesota Statutes Chapter 103D, and on the basis of statements and information contained in the permit application, correspondence, plans, maps, and all other supporting data submitted by the applicant, and made a part hereof by reference, PERMISSION IS HEREBY GRANTED to the applicant named below for use and development of land in the Minnehaha Creek Watershed District. Issued to: L nda Smith Permit No: 16-142 Location: 1729 Gull Lane Mound Purpose: Erosion Control- Single Family Home Date of Issuance: 4/5/2016 Date of Expiration: 4/5/2017 By Order of,the Board of Managers x Rachel Workin Permitting Technician This permit is not transferable without District approval, and is valid to the date of expiration. No activity is authorized beyond the expiration date. If the permittee requires more time to complete the project, an application for renewal of the permit must be received by the District at least 30 days before expiration. The applicant is responsible for compliance with all District Rules and for the action of their representatives, contractors, and employees. Conditions: Project to be completed as described in plans submitted to the MCWD office on March 31St, 2016 according to the provisions of this permit. • Properly install and maintain all required erosion control measures until the disturbed areas are re -stabilized • Notify MCWD in writing upon completing installation of perimeter and sedimentation controls ® When the site is re -stabilized and the MCWD staff has performed a final inspection, all perimeter control must be removed (Statement concerning fees for inspections, violations, etc... on following page) We collaborate with public and private partners to protect and improve land and water for current and future generations. -1184- 15320 Minnetonka Boulevard, Minnetonka, MN 55345 • (952) 471-0590 • Fax: (952) 471-0682 • www.minnehahacreek.org z zgo- c9 &rP7k" 'Y', oo/, 00. os or Q6 z zgo- z May 18, 2016 To: Mayor and City Council From: Catherine Pausche, Director of Finance and Administrative Services Re: Contract for Curbside Recycling Services Staff issued an RFP for residential curbside recycling services with responses due back on May 16th. The following vendors received a packet: Republic Services (our current provider) Waste Management Services Randy's Environmental Services Advanced Disposal - St Paul Republic and Randy's submitted responses. Waste Management said it was cost prohibitive for them to bid because it would involve buying more trucks. Since the two responses where simple enough to evaluate, Staff has put it on the May 24th agenda for consideration and not the June 14th as stated in the RFP. The following page has a summary of the proposed pricing. Since Randy's is a stepped-up plan and Republic is a flat rate for years 1 - 5 and years 6 - 10, the totals for each phase and an average per year are shown for comparison. Republic Services has provided curbside recycling services in Mound since 2007. It is the opinion of staff that the customer service level is very high and the operations team is very responsive. Republic has been exchanging carts this entire time and will continue to do so. Remaining with the existing carts that customers can exchange upon request would result in the least disruption and customers can continue with the services they have come to know. It should be noted that Randy's Environmental is using alternative fuel that is " cleaner, quieter compressed natural gas." In addition, they have embraced a blue bag organics recycling program in cooperation with S.E.T. Staff believes more study has to be done on organics and the best way to go about it. We will be educating our residents on which garbage haulers offer organics recycling as part of the garbage pick-up and encourage them to participate that way. Page 2 Residential Curbside Recycling Contract Upon further consideration, Staff does not believe organics should play into the decision for residential curbside recycling. The rates quoted by each vendor are not apples to apples, and once again, hopefully the state and county will work on better education and voluntary participation before creating any mandates. The entire RFP and each of the responses has been included in the council packet. The RFP essentially will set-up the terms of the contract based on the direction received from the Council. Staff recommends approval of the attached resolution authorizing the City Manager to enter into a contract with Republic Services for residential curbside recycling services for Option A which will replace the current carts for any reason at the resident's request instead of replacing all carts in year 1 to take advantage of the additional savings and because the replace as needed approach appears to be working. Please feel free to contact me with any questions at (952)472-0633 or via email at catherinepausche@cityofmound.com. d' N .-i O O1 LnLn N Q O T Y CU N s IO v V G 0) L Y N N v N Q. 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O1 K Q L Ln ami _ h 00 01 O c -i T i N M d' In N T L- ei O CD O C) O O O Q O O N O O (N`•, Q N N r4} 0) 00 O OD LD h 00 Ol H m } y } i } i } 1.. } IO 0 v N f0 f0 CL) ISS (3) @ a)> O v d' N .-i O O1 LnLn N Q O T Y CU N s IO v V G 0) L Y N N v N Q. C to N :3 � T 'O Ln m O N 0 L O c0 � 4- T v m L 1/i Y 0) @ > L � Y U r6 @ � s V a G m cmw n C Y e C O ao G •Y a � G bD 0- 0 O -� OO 00 T G U 0) Up � Q L G O E i] N T O � O � O. d O a v N N Ofl O) Q. O. m Y lU y u O T t0 + u C ILO L � Y 4 C O O O U U O Q) N N ro U Y C _ C S � Y a '6 aXi O Request for Proposals r For Curbside ,• Residential Recycling Services F-IMBIBIME Key Dates: January.. 2017 1. INTRODUCTION This request for proposals (RFP) defines the service standards, specifications and proposal requirements of the residential recycling collection program for the City of Mound, Minnesota. City of Mound shall be hereinafter referred to as the "City". The City seeks to enter into a recycling contract with a company that has the resources and ability to provide curbside residential recyclable materials collection services for the City. It is the intent of the City to accept and evaluate proposals for residential recycling services including collection, processing, and marketing. The goals of the City are to maximize the fullest recovery possible of recyclable materials from all residents and to achieve the most cost- effective solution. The City encourages Proposers to submit their best proposal possible. Proposers may alter the requirements within this RFP if proposals explicitly describe the change, rationale and price implications. Each scenario proposed must have a distinct, associated price. The City will show preference for proposals that quote a "flat fee" per household for five to ten years (including new carts to be issued in year one and replaced only as needed) approach whereby the Proposer intends to keep all revenue from sale of recyclable materials. Alternatively, proposers may elect a "revenue sharing" formula in their pricing. This RFP does not imply, and should not be interpreted to imply, a proposed set of final contract terms. A final contract will be negotiated with the successful contractor. This RFP and the successful proposal will be a basis for these negotiations. The final contract shall supersede and replace this RFP and successful proposal, unless agreed to otherwise. The City's current recycling contract requires all single-family dwellings, townhouses and all City owned and operated buildings to be serviced on the frequencies and schedules described in Table 1. Table 1 Collection Frequency and Days City Collection Frequency Collection Day of Week (suggested) Mound (north of Bartlett) Every other week Monday Mound (south of Bartlett) Every other week Tuesday The preference is for the current collection days to be maintained under the new Contract. The current demographics of the City are listed in Table 2. 4 Table 2 Demographics City Population Curbside Single Multi- Family Recycling Family Dwelling Household Homes Units Counts Mound 9,210 3,579--E 3,579 Part of 3,579 The City currently has a one single sort recycling program. Items collected include: A. Newspaper and inserts; B. Magazines and catalogs; C. All junk mail and envelopes; D. Cardboard; E. Office and school paper (all colors); F. Phone books; G. Cereal and cracker -type boxes, shoe boxes; H. Brown paper sacks and bags; I. Aluminum, steel and tin cans; J. Glass bottles and jars; K. Plastics: #1 thru #7 - bottles, cups; L. Plastic food containers, tubs, bowls; M. Yogurt cups and margarine/whip cream tubs; N. Plastic milk jugs and paper milk cartons; and, 0. Juice boxes, milk and other paper cartons. 1191- 3 3. GENERAL REQUIREMENTS FOR RESIDENTIAL COLLECTIONS 3.1 Proposer Service Requirements The Proposer agrees to provide residential recycling services to all single-family dwellings, all townhouse dwellings and all City owned and operated buildings in the City. Additionally, Proposer shall propose pricing for multi family housing and commercial buildings by stating the rates by collection frequency and number of bins or yard containers. 3.2 Collection Vehicle Equipment Requirements All collection vehicles used in performance of the contract shall be duly licensed and inspected by the State of Minnesota and shall operate within the weight allowed by Minnesota Statutes. Proposed pricing should not reflect afuel escalator. Each collection vehicle shall be equipped with the following: a. Two-way communications device. b. First aid kit. An approved 2A10BC Dry Chemical Fire Extinguisher. d. Warning flashers. e. Warning alarms to indicate movement in reverse. E Signs on the rear of the vehicle which states "This Vehicle Makes Frequent Stops" g. A broom and shovel for cleaning up spills. All of the required equipment must be in proper working order. All vehicles must be maintained in proper working order and be as clean and free from odors as possible. All vehicles must be clearly identified on both sides with Proposer's name and telephone number. 3.3 Personnel Requirements Proposer shall retain sufficient personnel and equipment to fulfill the requirements and specifications of the services described in this RFP. The Proposer will provide a Route Supervisor to oversee the recycling route drivers servicing the City. The Route Supervisor will be available to address customer concerns each day. The Proposer shall have on duty Monday through Friday from 7:00 a.m. to 5:00 p.m. a dispatch customer service representative to receive customer calls and route issues. The Proposer shall provide a 24-hour answering service line or device to receive customer calls. The Route Supervisor and all collection vehicles must be equipped with 2 -way communication devices. Proposer's personnel will be trained both in program operations and in customer service and insure that all personnel maintain a positive attitude with the public and in the workplace and shall: a) Conduct themselves at all times in a courteous manner and use no abusive or foul language. 1192 2 b) Perform their duties in accordance with all existing laws and ordinances and future amendments thereto of the Federal, State of Minnesota, and local governing boards. c) Be clean and presentable in appearance, as so far as possible. d) Wear a uniform and employee identification badge or name tag. e) Drive in a safe and considerate manner. f) Manage containers in a careful manner, by picking them up, emptying their contents into the collection vehicle, and placing— not throwing or sliding—the container back in its curbside location so as to avoid spillage and littering or damage to the container. g) Monitor for any spillage and be responsible for cleaning up any litter or breakage. h) Avoid damage to property. i) Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. j) Be in possession of a valid MN CDL 3.4 Point of Collection Except for some of the municipal facilities, all recyclable material collection service will occur at the curbside. 3.5 Recycling Containers Single -Stream Collection Proposer shall provide containers for use in single -stream collection programs. New containers are needed throughout the City. Proposers rate will assume the cost to provide all new containers to each household. The Proposer will maintain an inventory of new and replacement containers and will be required to service and repair damaged containers. Proposer shall maintain sufficient cart inventory of various sizes to meet supply and demand needs for the entire term of the contract. The standard cart size shall be approximately 68 -gallons. The carts shall be uniform and consistent in color and design and have a recycling symbol and approved instruction label attached, so as to be easily identified by the resident/customer and the Proposer Driver as the container for recyclable materials collection. Thirty and ninety -gallon carts of similar design shall be provided to residents who request a different level of service. Additional carts will be provided at no extra charge to residents who request them. Each cart will be delivered with a package of recycling information provided by the Proposer and approved by the City explaining what and how to recycle using the single -stream method at the Contractor's expense. 1193 5 The Driver is required to record and report to Proposer dispatch the location of any cart that is damaged and that cart shall be repaired or replaced by the Proposer or designated subcontractor within one (1) week of the report of damage. 3.6 Collection Single -Stream Collection Recycling carts shall be placed by the residents at curbside on collection day, with the handle toward the house and the lid opening toward street. All Carts shall be placed curbside for collection by 7:OOam on the scheduled collection day as determined by the City. No collection shall be made before 7:OOam or after 7:OOpm. The Proposer shall collect from each participating household, all acceptable materials that have been prepared according to publicized procedures. The driver is required to place the emptied cart back down in the same curbside location as set by the resident. In no case is the cart to be left in the street. The City assumes that all residents receiving single -stream curbside collection service will be collected once every two weeks. Organics Collection Option The City is considering plans for separate collection and recovery of food waste and other organic waste Proposer should include pricing for organics collection and a description of how the collection would be conducted. 3.7 City Retains Right to Specify Resident Preparation Instructions The Proposer shall agree that it is the City's sole right to clearly specify the resident sorting and setout requirements. Such information shall be included in the City's annual public education flyers and web pages as well as any public education pieces distributed by the Proposer with approval from the City. 3.8 Procedure for Unacceptable Recyclable Materials If Proposer determines that a resident has set out unacceptable or non -targeted recyclable materials, the driver shall use the following procedures: Driver Education Tag Proposer shall leave the non -targeted materials in the resident's curbside recycling bin and leave a City approved "education tag" indicating acceptable materials and the proper method of preparation. Recording Addresses with Unacceptable Materials The driver shall record the address on forms acceptable to the City. Proposer shall report the address to the City contact at the end of each collection week. Iff C, If this procedure for handling non -targeted materials is not feasible for single -stream collection systems, the Proposer must so specify and explain alternative public education system to maintain and improve quality of recyclable materials set out by residents. 3.9 Collection Hours Proposer shall maintain sufficient equipment and personnel to assure that all collection operations commence no earlier than 7:00 a.m. and are completed by 7:00 p.m. on the scheduled collection day. 3.10 Cleanup Responsibilities Proposer shall adequately clean up any materials spilled or blown during the course of collection and/or hauling operations. All collection vehicles shall be equipped with a broom and shovel for use in cleaning up any spills. Any unacceptable materials left behind should be secured within resident's recycling container, if provided. Driver shall take all precautions possible to prevent littering of unacceptable recyclable materials. Proposer shall have no responsibility to remove any items that are not recyclable materials. 3.11 Missed Collection Policy & Procedures In the City's public education information, residents will be directed to call the Proposer for missed collections and other service issues. The Proposer shall designate a staff person as an account representative for the City. A direct phone number (e.g., cellular phone, etc.) shall be provided for City staff to use for purposes of communicating immediate service needs. The Proposer shall also designate a back-up contact person, including a corresponding second, direct phone number. These Proposer phone numbers will not be published in public education literature, but rather used by City administrative staff. The Proposer shall have a duty to pick up missed collections. Proposer agrees to pick up all missed collections on the same day that the Proposer receives notice of a missed collection, provided notice is received by Proposer before 11:00 a.m. on a business day. With respect to all notices of a missed collection received after 11:00 a.m. on a business day, Proposer agrees to pick up that missed collection before 7:00 p.m. on the business day immediately following. Proposer shall provide staffing of a telephone -equipped office to receive missed collection complaints between the hours of 7:00 a.m. and 5:00 p.m. on weekdays, except holidays. The Proposer shall have an answering machine or voice mail system activated to receive phone calls after hours. Proposer shall keep a log of all calls, including the subject matter, the date and time received, the Proposer's response, and the date and time of response. This information shall be provided to the City in a monthly report. 3.12 Non -Completion of Collection and Extension of Collection Hours if the Proposer determines that the collection of recyclable materials will not be completed by 7:00 p.m. on the scheduled collection day, Proposer shall notify the City's contact person by 1195- 7 3:30 p.m., and request an extension of the collection hours. Proposer shall inform the City of the areas not completed, the reason for non -completion, and the expected time of completion. 3.13 Severe Weather Recycling collections may be postponed due to severe weather at the sole discretion of the Proposer. Upon postponement, collection will be made on a day agreed upon between the Proposer and the City. 3.14 Annual Recycling Calendar, Holidays The Proposer shall prepare and mail the yearly calendars including alternate collection days. Holidays refers to any of the following: New Year's Day, Memorial Day, Labor Day, Thanksgiving Day, Christmas Day and any other holidays mutually agreed to by the City and Proposer. In no instance will there be more than one holiday during a collection week. When the scheduled collection day falls on a holiday, collection for that day will be collected one day later. 3.15 Weighing of Loads Proposer will keep accurate records consisting of an approved weight slip or electronic equivalent with the date, time, collection route, driver's identification, vehicle number, tare weight, gross weight, net weight, and number of recycling stops for each loaded vehicle. Collection vehicles will be weighed quarterly or semi-annually to obtain a tare weight. Paper or electronic versions of each weight ticket shall be maintained on file by the Proposer for at least three years in the event of an audit by the City. 3.16 Unauthorized Collection Only a licensed recycling hauler under contract with the City or with the property owner shall collect, remove, or dispose of recyclables after they have been set out for collection. The City's recycling Proposer's employees may not collect or scavenge through recycling in any manner that interferes with the contracted recycling services. The Proposer shall report to the City any instances of suspected scavenging or unauthorized removal of recyclable materials from any collection containers. 3.17 Utilities The Proposer shall be obligated to protect all public and private utilities whether occupying street or public or private property. If such utilities are damaged by reason of the Proposer's operations, under the executed contract, he/she shall repair or replace same, or failing to do so promptly, the City shall cause repairs or replacement to be made and the cost of doing so shall be deducted from payment to be made to the Proposer. The Proposer shall take all necessary precautions to protect public and private property. Except for reasonable wear and tear, the Proposer shall repair or replace any private or public property, including, but not limited to sod, mailboxes, or recycling bins, which are damaged by 1196- the Proposer. Such property damage shall be addressed for repair or replacement, at no charge to the property owner, within forty-eight (48) hours with property of the same or equivalent value at the time of the damage. If the Proposer fails to address the repair or replacement of damaged property within forty- eight (48) hours, the City may, but shall not be obligated to, repair or replace such damaged property, and the Proposer shall fully reimburse the City for any of its reasonably incurred expenses. The Proposer shall reimburse the City for any such expenses within ten (10) days of receipt of the City's invoice. 3.19 Municipal Facilities The Proposer will provide free recycling services, at least every other week at the City's municipal buildings listed below: CENTENNIAL BLDG 5341 MAYWOOD BLVD. Single Sort Carts PUBLIC WORKS 5468 LYNWOOD BLVD, Single Sort Carts CITY HALL/FIRE 2415 WILSHIRE BLVD. Single Sort Carts PARKS DEPT. 4845 MANCHESTER RD. Single Sort Carts in general, the Proposer will provide carts (wheeled carts with lids, with approximately 64 - gallons capacity) or other mutually agreed upon containers to facilitate that service. The carts shall be labeled by the Proposer with appropriate stickers to identify the acceptable recyclable commodities. Materials Reports The Proposer will report, on a monthly and yearly basis, the following information regarding the City's recyclable materials quantities (in tons): Number of curbside recycling "stops" (i.e., number of households with recyclables set out at the curb) per collection (i.e., weekly or bi-weekly stop count); • Gross amounts of materials collected, by recyclable material; ® Net amounts of materials marketed, by recyclable material; ® Amounts stored, by recyclable material, with any notes as to unusual conditions; ® Amounts of process residuals disposed ® Composition of process residuals disposed; and Monthly reports shall be due to the City by the 15th day of each month for material collected by the Proposer during the preceding calendar month. Annual reports to the City shall be due by the last day of January for materials received by the Proposer during the preceding calendar year. The Proposer will be encouraged to include in its annual report recommendations for 1197 0j continuous improvement in the City's recycling programs (e.g., public education, reduction of non -targeted materials, etc.). Monthly Customer Relations Report Each month the Proposer shall provide the City with the following reports: ® A list of all customer complaints, including a description of how each complaint was resolved. o A list of all addresses where education tags were left for residents and why the tags were left. 0 A list of all missed pick ups reported to the Proposer. The monthly reports shall be sent by mail, fax or e-mail to the City's contact person. 3.21 Publicity, Promotion, and Education City - Provided Public Education The City shall prepare and distribute recycling information to residents each year. For example, the City may, include articles in their municipal newsletters, and/or include recycling instructions on their web sites. Proposer — Provided Public Education The Proposer shall conduct its own promotions and public education to increase participation and improve compliance with City -specified resident preparation instructions. At a minimum, this shall include distribution of resident education tags to be left by curbside collection crews if any non -targeted material is rejected and left at the curb. The Proposer shall produce brochures with the annual calendar of recycling collection dates to be distributed by the Proposer each year. The Proposer shall submit a draft of any public education literature for approval by the City, at least one (1) month before printing and distribution of any such literature. 4.1 Processing Facilities Must Be Specified It is intended that all recyclable materials collected by the Proposer will go to recycling markets to be manufactured into recycled content products. The Proposer shall assure the City that adequate recyclable material processing capacity will be provided for material collected. The proposals must clearly specify the location(s) of its recyclable materials processing facility (or subcontractor's facility) where material collected from the City will be delivered and/or processed. The Proposer shall provide written notice to the City at least 60 days in advance of any substantial change in these or subsequent plans for receiving and processing recyclable materials collected from the City. 1198- 10 Upon collection, the City's Proposer shall deliver the designated recyclable materials to a recyclable material processing center, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. It is unlawful for any person to transport for disposal or to dispose of designated recyclable materials in a mixed municipal solid waste disposal facility. Proposer shall assure that all recyclable materials collected in the City are not landfilled, composted or incinerated except for process residuals. The Proposer shall dispose of no more than 7% of material (by weight) as process residuals as part of recyclable materials processing operations. No recyclable materials will be landfilled, composted or incinerated by the Proposer without written authorization from the City and the Minnesota Pollution Control Agency/ Office of Environmental Assistance. 4.2 Lack of Adequate Market Demand In the event that the market for a particular recyclable material ceases to exist, or becomes economically depressed that it becomes economically infeasible to continue collection, processing and marketing of that particular material, the Proposer shall give written notice to the City. The notice shall include information demonstrating the effort the Proposer has made to find market sources, and the financial information justifying the conclusion that the market is economically infeasible. At such conclusion, the City and the Proposer will both agree in writing that it is no longer appropriate to collect such item before collection ceases. Proposer shall pay the costs of all disposal of any item collected that is deemed not recyclable by Proposer and the City due to lack of adequate market demand. The City and Proposer shall specify a date in the said written agreement to cease collection of the recyclable material in question. Proposer shall at all times be under a duty to minimize recyclable materials ending up in landfill or incineration. If such disposal becomes necessary, Proposer shall dispose of the materials at a facility specified in writing by the City or an alternative agreed upon by the City and the Proposer. 4.3 Estimating Materials Composition as Collected The Proposer shall conduct at least one materials composition analysis of the City's recyclable materials each year to estimate the relative amount by weight of each recyclable commodity by grade or offer a suitable alternative to a composition analysis. 4.4 Estimating Process Residuals The Proposer shall provide the City a written description of the means to estimate process residuals derived from the City's recyclable materials. This written description shall be updated by the Proposer immediately after any significant changes to the processing facilities used by the Proposer. ..� 11 4.5 Performance Monitoring The City will monitor the performance of the Proposer against goals and performance standards required within this RFP and in the contract. Substandard performance as determined by the City will constitute non-compliance. If action to correct such substandard performance is not taken by the Proposer within 60 days after being notified by the City, the City may initiate the contract termination procedures. 5.1 Compensation for Services The City agrees to pay the Proposer for recycling collection services provided to the City as described in the Proposer's proposal, and made part of an executed contract, based on the number of household units certified by the City. By November I" of each year the City will review the number of certified units and notify Proposer of any changes. Proposer shall submit itemized bills for recycling collection services provided to the City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to the City. 5.2 Liquidated Damages The Proposer shall agree, in addition to any other remedies available to the City, that the City may withhold payment from the Proposer in the amounts specified below as liquidated damages for failure of the Proposer to fulfill its obligations. The following acts or omissions shall be considered a breach of the contract: a) Failure to respond to legitimate service complaints within 24 hours in a reasonable and professional manner - $50 per incident. b) Failure to collect properly notified missed collections (as per Section 3.11 of this RFP) - $250 per incident. c) Failure to provide monthly and annual reports (as per Section 3.20 of this RFP) - $100 per incident. d) Failure to complete the collections within the specified timeframes (as per Sections 3.9 and 3.12 of this RFP) - $100 per incident e) Failure to cleanup from spills during collection operations (as per Section 3.10 of this RFP) - $250 per incident f) Failure to report on changes in location of recyclable materials processing operations - $250 per incident. The Proposer shall be liable for liquidated damages amount(s) upon determination of the City that performance has occurred that is not consistent with the provisions of the contract. The City shall notify Proposer in writing or electronically of each act or omission discovered by the 1200- 12 City. It shall be the duty of the Proposer to take whatever steps or action may be necessary to remedy the cause of the complaint. The City may deduct the full amount of any damages from any payment due to the Proposer. The remedy available to the City under this paragraph shall be in addition to all other remedies which the City may have under law or at equity. Exceptions: For the purposes of this RFP and subsequent contract, the Proposer shall not be deemed to be liable for penalties where its inability to perform recycling collection service is the result of conditions beyond the control of the Proposer, including but not limited to civil disorder, acts of God, inclement weather severe enough that trucks cannot safely take collections, provided however, that the Proposer shall obtain the approval for the delay from the City's contact person or their designee prior to 3:30 p.m. of the scheduled collection day. 6.1 Insurance Insurance secured by the Proposer shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the contract and shall remain continuously in force for the duration of the contract. The Proposer must obtain the following insurance coverage with these minimum levels of coverage: Worker's Compensation Insurance: Proposer's Public Liability Insurance: Property Damage: Automotive Insurance: Statutory $500,000 each/person $1,000,000 each/occurrence $500,000 each/person $1,000,000 each/occurrence $1,000,000 aggregate The Proposer shall provide evidence of Workers Compensation insurance covering all employees of the Proposer and subcontractors engaged in the performance of the contract, in accordance with the Minnesota Workers Compensation Law. 6.3 Employee Working Conditions and Respondent's Safety Procedures The Proposer will ensure adequate working conditions and safety procedures are in place to comply with all applicable federal, state and local laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training 1201 13 manuals, records of claims for Worker's Compensation or safety violations and standard operating procedures documents. 6.4 Equal Opportunity During the performance of the executed contract, the Proposer, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor Regulations 41CFR, Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Proposer shall take affirmative action to insure that applicants for employment are qualified, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such prohibition against discrimination shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. In the event of noncompliance with the non-discrimination clauses of this contract, this contract may be canceled, terminated, or suspended, in whole or part, in addition to other remedies as provided by law. 6.5 Compliance with Laws & Regulations In providing services hereunder and in the executed contract, the Proposer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided hereunder. Any violation shall constitute a material breach of the executed contract. 6.6 Governing Law The laws of the State of Minnesota shall govern all interpretations of this contract, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within the County of Hennepin, State of Minnesota, regardless of the place of business, residence or incorporation of the Proposer. 6.7 Waiver Any waiver by either party of a breach of any provisions of the executed contract shall not affect, in any respect, the validity of the remainder of the executed contract. 6.8 Termination The City may cancel the contract if the Proposer fails to fulfill its obligations under the contract in a proper and timely manner, or otherwise violates the terms of the contract if the default has not been cured after 90 days written notice has been provided. The City shall pay Proposer all compensation earned prior to the date of termination minus any damages and costs incurred by the City as a result of the breach. if the contract is canceled or terminated, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Proposer as specified in this RFP shall, at the option of the City, become the property of the City, and the Proposer shall be entitled to receive just and 1202 14 equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. 6.9 Severability The provisions of the executed contract are severable. If any portion hereof and in the executed contract is, for any reason, held by a court of competent jurisdiction, to be contrary to law, such decision shall not affect the remaining provisions of the same contract. 6.10 Accounting Standards The Proposer agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this contract. 6.11 Data Practices Contractor will have access to data collected or maintained by the City to the extent necessary to perform Contractor's obligation under this contract. Contractor agrees to maintain all data contained from the City in the same manner as the City is required under the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 (the Act.) Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Contractor agrees to defend and indemnify the City from any claim, liability, damage or requirements of the Act or this contract. Upon termination of this contract, Contractor agrees to return data to the City as requested by the City. 6.12 Independent Contractor Nothing contained in this RFP is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Proposer shall at all times remain an independent Contractor with respect to the services to be performed under this contract. Any and all employees of Proposer or other persons engaged in the performance of any work or services required by Proposer under this contract shall be considered employees or sub -contractors of the Proposer only and not of the City; and any and all claims that might arise, including Worker's Compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of Proposer. 6.13 Transfer of Interest The Proposer shall not assign any interest in the contract, and shall not transfer any interest in the contract either by assignment or novation, without the prior written approval of the City. The Proposer shall not subcontract any services under this contract without prior written approval of the City. Failure to obtain such written approval by the City prior to any such assignment or subcontract shall be grounds for immediate contract termination. NC 15 6.14 Non -Assignability The parties hereby agree that Proposer shall have no right to assign or transfer its rights and obligations without written approval from the City. 6.15 Bankruptcy In the event the Proposer, its successors or assigns files for Bankruptcy as provided by federal law, the recycling service agreement shall be immediately deemed null and void relieving all parties of their contract rights and obligations. 6.16 Indemnification The Proposer agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the Proposer, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this contract or by reason of the failure of the Contractor to fully perform, in any respect, any of its obligations under this contract. If a Contractor is a self-insured agency of the State of Minnesota, the terms and conditions of Minnesota Statute 3.732 et seq. shall apply with respect to liability bonding, insurance and liability limits. The provisions of Minnesota Statutes Chapter 466 shall apply to other political subdivisions of the State of Minnesota. 6.17 Performance & Payment Bond Proposer shall execute and deliver to the City a Performance and Payment Bond with the corporate surety in the sum of $25,000 or equal ("equal" may include a Letter of Credit from a banking institute approved by the City). The contract shall not become effective until such a bond, in a form acceptable to the City, has been delivered to the City and approved by the City Attorney. The executed contract shall be subject to termination by the City at any time if said bond shall be cancelled or the surety thereon relieved from liability for any reason. The term of such performance bond shall be for the life of the executed contract. Extensions or renewals shall require the execution and delivery of a performance bond in the above amount to cover the period of extension or renewal. 6.18 Conflict of Interest Proposer agrees that no member, officer, or employee of the City shall have any interest, direct or indirect, in the executed contract or the proceeds thereof. Violation of this provision shall cause the executed contract to be null and void and the Proposer will forfeit any payments to be made under the executed contract. 6.19 Entire Contract The future, executed contract supersedes all verbal agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, 1E 16 deletions, or waivers of the provisions of the executed contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 6.20 Contract Conditions The City reserves the right to waive minor irregularities in the proposal documents and to reject any or all proposals. The City reserves the right to enter into a contract with a Proposer who does not submit the lowest cost proposal. The Proposer shall be required to execute the City's contract and to fulfill the requirements contained within it. The Bond and Certificate of Insurance shall be provided when the contract is executed. The Proposer shall review and return signed copies of the contract within 30 days of receipt of the contract. The term of the new recycling contract for the City will be a period of sixty (60) months from January 1, 2017 through December 31, 2021. An option to extend another five years may be proposed for January 1, 2017 through December 31, 2026. 8. SUBMITTING PROPOSALS 8.1 Requests for Clarification Questions, requests for clarification or requests for information about this RFP or process must be submitted in writing to the City. All questions and requests for more information and the City's responses will be summarized in writing and forwarded to all other qualified Proposers. Any other unauthorized contact with other City staff or City Council members will subject the company to disqualification from further consideration. This restriction will be in effect from the date this RFP is finalized and released through the date of final contract award (including authorization for execution) by the City Council. 8.2 Proposers May Team with Other Companies It is recognized that some prospective haulers may wish to subcontract with other companies for processing services. This is allowed as needed, but all such Proposer -subcontractor relationships must be explicitly described in each proposal. The City will contract with only one primary Contractor for the recycling services. Multiple Proposers may team up with other complementary hauling or recycling companies provided there is no collusion. A company may be listed as a part of more than one team as long as this company submits a written certification that no collusion occurred between competing proposals. 17 8.3 How to Submit Proposals Proposals shall be submitted to the City no later than 5:00 p.m. Central Time, Monday, May 16, 2016, to be considered eligible. Proposals shall be submitted in a sealed envelope with the name of the proposing company on the outside and addressed as follows: Enclosed: City of Mound Attn: Recycling Service Proposals 2415 Wilshire Blvd. Mound, MN 55364 Questions/Clarifications: Catherine Pausche Director of Finance and Administrative Services catherinepausche@cityofmound.com (952)472-0633 Proposals will be treated in accordance with Mn. Statutes 13.591, Subdivision 3 (b), Data Practices Act. Proposers must include four (2) printed copies, one bound and one unbound, and one electronic copy of the proposal either via email or on a Compact Disk (CD) inside the sealed envelope. The proposal file must be formatted in Microsoft Word or a suitably compatible alternative. Only the company names of Proposers submitting proposals will be made public. All proposal documents shall be held as confidential until the City Council awards a new contract and authorizes staff to execute the new contract. 8.4 Proposal Content Qualified proposals must include at least the following elements: • Statement of Proposer qualifications, including at least three references (contact names and phone numbers) of other municipal clients in the Twin Cities metropolitan region receiving similar services. ® List of Principal Officers' names, addresses and contact numbers (telephone, e-mail, and fax). ® List of materials proposed to be collected and a discussion and rationale for any proposed changes to the City's standard list of recyclable materials. • Description of operations at materials processing facility where recyclable materials will be taken including location, hours of operation and capacity. • Description of how stop counts (i.e., number of set -outs per collection) will be tallied. ® Description of how recyclable tonnages will be allocated to each City (e.g., a standard, assumed amount per stop, etc.). 1206 18 • Description of how recyclable material "splits" by commodity will be calculated • Description of how process residuals amounts and composition will be estimated 8.5 Single -Stream Proposal Scenario Proposers should propose under this single -stream scenario to collect and process the residential curbside material within the form of a single -stream system whereby residents will be instructed to commingle all groups of recyclable materials. Under this single -stream scenario, proposers must provide an explicit description of the following collection design details: • Cart size and other specifications. • Desired residents' material preparation and setout instructions (e.g., if corrugated cardboard is to be placed in the single -stream cart, location of carts, etc.). • Any other collection system design and operational elements the City will need to fully understand the single -stream proposal. 8.6 Materials to be collected: All Proposals must at a minimum; have the following materials to be collected curbside: a.) Newspaper and inserts; b.) Magazines and catalogs; c.) All junk mail and envelopes; d.) Cardboard; e.) Office and school paper (all colors); f.) Phone books; g.) Cereal and cracker -type boxes, shoe boxes; h.) Brown paper sacks and bags; i.) Aluminum, steel and tin cans; j.) Glass bottles and jars; k.) Plastics: #1 thru #7 - bottles, cups; I.) Plastic food containers, tubs, bowls; m.) Yogurt cups and margarine/whip cream tubs; n.) Plastic milk jugs and paper milk cartons; and, o.) Juice boxes, milk and other paper cartons. 1207 19 8.7 Optional Organics Proposal Proposers should include optional pricing for the collection of organic waste and a description of the organics collection process. 8.8 Price Worksheet Prospective Proposers must complete a price worksheet as part of each proposal they submit (see Attachment B for worksheet). Proposers may fill in the price worksheets in Attachment B or use their own format. However, the Proposer -designed price worksheets must include an equal level of detail and content. 8.9 Proposals May Be Rejected in Whole or Part The City reserves the right to reject any or all proposals or parts of proposals, to negotiate modifications of proposals submitted, to accept part or all of the proposals on the basis of consideration(s) other than proceeds or cost, and to negotiate specific work elements with a respondent into a project of lesser or greater expense and reimbursement than described in this RFP or the respondent's reply. 8.10 RFP and Proposal to Become Part of Final Contract The contents of this RFP, the successful proposal, and any written clarifications or modifications to the contents thereof submitted by the successful Proposer may become part of the contractual obligations and be incorporated by reference into the ensuing contract. If any provision of the contract is in conflict with the referenced RFP or proposal, the contract shall take precedent. 9. CONTRACTOR SELECTION PROCESS 9.1 Contractor Selection Process To the best of its ability, the City will use the following process for its decision-making: • City staff will review and analyze the details of the qualified submitted proposals. The City reserves the right to ask Proposers for additional information/clarification to better understand the proposals. City staff will recommend the top two (2) Proposers, in rank order of priority, to the City Council. ® City staff will negotiate with the top ranked Proposer. If negotiations with top-ranked Proposer are not successful, the City may then initiate negotiations with the second ranked Proposer, and so on. • Once a draft contract has been successfully negotiated, City staff will present its recommendations to City Council. The City Council may then award the contract and authorize staff to execute it. The new recycling contract will commence on January 1, 2017. 20 9.2 Evaluation Criteria The City will objectively evaluate the proposals submitted to determine the best value for the City and its residents. A comprehensive set of criteria will be used to quantify the merits of each proposal package, including (but not limited to): • Strength of qualifications of the Proposer (together with any proposed subcontractor, if any), especially related to the particular needs of the City. Qualifications will include (but not be limited to) the proven capacities of the Proposer (and any subcontractor) to meet the operational requirements of the City. • Comments from the Proposer's reference clients. • Innovations proposed to increase participation and recyclable material quantities collected. • Innovations proposed to improve public education about recycling to all residents. • The price of the recycling services and ability to provide a flat fee with no fuel surcharges, etc. • Ability to offer optional organics recycling • overall, net annual cost to the City • Responsiveness of the Proposer to all other provisions of this RFP. These evaluation criteria are not presented in any special order. No ranking of these criteria within this RFP is intended or implied. The City reserves the right to consider other criteria in their review of proposal. 1209- 21 Recycling Tonnage by Material Type•` Residential Recycling Tonnage — 2015 /. -- Curbside 5ingie-ramny 'oxais ton euna) PAPER: Newspaper 308.65 OCC & Mixed Paper 294.79 METALS: Cans (Aluminum & Steel 28.94 PLASTIC: Mixed Bottles 84.71 GLASS: Mixed Glass 122.60 TOTAL CURBSIDE TONS: 839.69 1210- 22 3 i ' • • • •,•` WorksheetsRFP Price A price worksheet must be completed for the single stream collection scenario proposed. Proposers may fill in the attached price worksheets or use their own similar format. However, the Proposer -designed price worksheets must include an equal level of detail and content. Proposers may propose to participate in revenue sharing with the City at the Proposers discretion. Proposers shall indicate (i.e., "Yes" or "No") if they propose to include revenue sharing. Economic evaluation of proposals will compare total, net annual costs to the City over the contract period. The City will show preference for the proposals that show a flat fee for years 1- 5 and an optional years 6 - 10 with no surcharges, etc., as opposed to revenue sharing, inflation factors or other surcharges. Proposers should assume new carts will be provided in year one and as needed in years 2 -10. The basic revenue share formula specified within this RFP can be summarized as a portion of the Proposer's materials sales revenue from sale of all paper grades, aluminum, steel/tin cans and plastic bottles. Proposers may elect to share revenue on one, two, three or all four commodities. • ! • ' • • . Collection Price Proposed: Fill in your proposed price for each City proposed recycling services under this scenario. Fill in "NA" (not applicable) as the price for the City where the scenario does not apply under this design scenario. Years 1- 5 with new carts provided in year 1 Curbside Single Sort Recycling: $ per household per month Optional Organics Recycling: $ per household per month Years 6 -10 with replacement of faulty carts only as needed Curbside Single Sort Recycling: $ per household per month Optional Organics Recycling: $ per household per month Specify any other fees or surcharges. Please note municipalities are tax exempt. Does your proposal include any form of revenue sharing? _Yes No if If so, provide the basis to calculate the amount of revenue shared with the City. Note: Preference will be given to flat fee contracts. 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M = U 0 -0 (V m m E 8- U (U t 'W .-0 " —=3 —M 0 u m 4� C M LA 0 w Q� OD U. r- – wca M CL m -a 0 -0 -0 Q) 0 "1 -ru-w "o m a) L. 41 vi CL m s- > L- to m :34- E 0 0- 4-1 c a cu 0 " -C 4- 0 u 0 Ca Ln CL (D M 0) Q) V) CL CU (V .0 :3 a C: m E m 4- a) m V) E E 0 w c > W 0 V) V, Z :� > 0 V, t " w0 u .- q,) Ln 0 N m - LnC) m UO Ln 0 :z V) u -0 CL 0= 0 0 V) M < C a- 3: LZ 0- Z: 4 Q) >- 0) C: 'o 4- -1227- 0 'Fa Lr-" I. I I; —C M (1) —C u LO L.) ro 14 0 0) L-0 C) In. v ti 0 LO (B ctS 4-J txo c c OC 4+ H Cu 4.5 to ui 0 cn ui 0: Ln m co Lu Z LLJ 4, .0 CL LLJ C) YU 0 CL LLJ 0 0 00%kk M UJ 0 w e% I.w LL mQ) LL L 9 —C (D -C ct w -C 4� LD bo C) x 4-j C) 0 C) > > 4- u c > -0 N Lr) 0 (1) .4 V)- C11 cl > V) E 0 m 00 ro bi mE w Ln E Z� uj E n -tr� z 0 C) Ln 1�0 rn 4.q 4-1 0 -1228- Lr-" I. I I; r*l r -f Ni Ln X V) E Ln lei 0 c .0 U U 41 tw c: E (U n. E r c 0 u 0 4� +� x m .4i f0 cu 0 CL CL I-- 0 to O. a) 0 -a 4• tA � , 0 M C E 41 0 0 U E 4- a a 7Eb -0 a) V cu O U- .0 v 0 4� C) Z4 1 -4E -1229- 0 kP cc Proposal for Curbside Residential Recycling Services »� �z NATui GAS XcelEnergy- rand 63-972-3335 * 4 O 9 _ n 0 -1230- 1.• 4351 US Hwy 12 SE PO Box 169 Delano MN 55328-0169 May 16, 2016 City of Mound 2415 Wilshire Blvd Mound, MN 55364 RE: Single Stream Curbside Residential Recycling Services Proposal Dear Administrator and City Council Members, www.RandysSanitation.com Phone: 763.972.3335 Fax: 763.972.6042 Thank you for the opportunity to propose Single Stream Recycling for your City. In October of 2012, Randy's opened our new State of the Art Material Recovery Facility or (MRF). This investment brought 30 new jobs to the Community. Our single stream recycle service provides each resident with a cart, and all recyclables go into that cart with no sorting required. Randy's will keep every other Monday and Tuesday collection schedule as described in Table 1 of the proposal request document. The following references are being provided: City or Independence- Toni Hirsch (763) 479-0513 City of Hanover- Annita Smyth (763) 497-3777 City of Rogers- Stacy Scharber (763) 428-2253 List of Principal Officers: Randy Roskowiak, Owner (763) 972-3335 custserv@RandysSanitation.com Sandy Roskowiak, Owner (763) 972-3335 custserv@RandysSanitation.com Mark Stoltman, Chief Executive Officer mstoltman@RandysSanitation.com (763) 972-4136 Jim Wollschlager, Chief Operating Officer iWollschlager@RandysSanitation.com (763) 972-4122 Andy Roskowiak, Director of Commercial Sales & Commodity Marketing aroskowiak@RandVsSanitation.com (763) 972-4147 Bobby Roskowiak, Director of Company Operations broskowiak@RandysSanitation.com (763) 972-4116 Randy's accepts and will fully comply with all provisions of the Request for Proposals for Residential Recycling Services to the city of Mound, MN issued April 14, 2016. We are prepared to provide the performance bond if the contract is awarded to Randy's. Since August 2011, Randy's Environmental Services has been keeping your community a little quieter and your neighborhood air quality a bit cleaner. We rolled out the first refuse trucks in Minnesota powered by alternative fuel, cleaner, quieter compressed natural gas (CNG). The CNG -fueled Cummins engines in our new trucks produce 95 percent fewer particle emissions that generate soot. And they produce 94 percent fewer nitrogen oxide emissions and 68 percent fewer hydrocarbons emissions, both of which eliminate smog. Our new CNG trucks generate much less noise than the diesel trucks we're 1231_ ing. Page 1 of 2 To help track and report the results of your recycle program, we have begun to implement a new software program called Routeware. This new system is a GPS based program that is installed on the recycling truck. Randy's is now able to report exactly how many houses have participated from one week to the next, exactly which homes participate, and even the time that each container is emptied. This information is invaluable in understanding the performance of our program and where we need to focus our recycling education efforts in the future Randy's shall continue to collect all materials as outlined in the city's current program with no changes to the City's standard list of recyclable materials. In addition, we will accept plastic containers and lids #1 through #7. We also will accept aseptic and gable top containers (juice, soup and wine cartons). Randy's will distribute new 65 gallon carts for collection. Upon request, larger 95 gallon carts and second carts are available at no extra charge. Smaller 35 gallon carts are also available upon request. Cardboard can be placed inside the carts for collection. Randy's will be processing all recyclables at our Delano single sort Materials Recovery Facility (MRF). The address is 4351 U S Hwy 12 — Delano, MN 55328. Our hours are 7:OOam — S:OOpm. Randy's MRF has unlimited capacity. We will be reporting actual weekly tonnages collected. Feel free to contact us with any questions. We would be glad to help. Thank you in advance for your consideration. Jim Wollschlager Chief Operating Officer Page 2 of 2 �r(i�j!`� �lit!(I"r(iliir✓G'ii:r( �r✓l"�llr~f�' F&w;,tq / : -1232- Fill in your proposed price for each City proposed recycling services under this scenario. Fill in "NA" (not applicable) as the price for the City where the scenario does not apply under this design scenario. Years 1- 5 with new carts provided in year 1 Curbside Single Sort Recycling: $ 3.63 per household per month Optional Organics Recycling: $1.50 per household per month Years 6 - 10 with replacement of faulty carts only as needed Curbside Single Sort Recycling: $ 4.11 per household per month Optional Organics Recycling: $1.50 per household per month Specify any other fees or surcharges. Please note municipalities are tax exempt. See separate spreadsheet for proposed curbside single sort recycling fees per household per month for each year. Optional Organics Recycling will remain $1.50 per household per month, monitored by SET and hauler for cost by number of participates. The $1.50 fee is per household giving residents the option to participate in the Blue Bag Organics program. Does your proposal include any form of revenue sharing? `Yes X No if so, provide the basis to calculate the amount of revenue shared with the City. Note: Preference will be given to flat fee contracts. Note: (1) For any single stream collection scenario, the proposal text accompanying this price worksheet must explicitly describe the collection service design (e.g., resident materials sorting/preparation requirements, collection frequency, cart size, cart ownership, etc.). 1233- Randy's Environmental Services Cit«nfMOUDd-Sing|e Stream Collection Proposal Collection Price Proposed - Curbside Single Sort Recycling: Year $3.63 Year $3.72 Year $3.81 Year $3.91 Year 5 $4.01 Year $4.11 Year $4.21 Year $4.32 Year $4.43 Year 10 $4.54 -1234- . i SOURCE SEPARATED ORGANICS Blue QagOrganics.com May 2016 In cooperation with Specialized Environmental Technologies (SET), we are providing a joint proposal for Organics Recycling at a charge of $1.50/month/home. SET is the only authorized dealer in Minnesota for Blue Bag Organics. (BBO). This charge would be applied for all homes in the City that are covered under the recycle contract. This program would provide homes in Mound with the option of enrolling in Blue Bag Organics, regardless of the hauler they have chosen for their weekly trash removal service. Blue Bag Organics is a source separated organics collection program that is co -collected with the trash on pick-up day. When a resident subscribes to the program, they will be provided with a years' supply of Blue Bag Can liners which are BPI Certified as compostable and specially designed to withstand the rigors of co -collection while maintaining the integrity of the organics inside the bag. On pick-up day, the resident simply ties the Blue Bag closed, and places it in their trash cart before wheeling it to the curb. After the route is complete, the Blue Bags are removed from the trash at one of the participating Solid Waste Transfer Stations in the area. The Organics are then sent off to a licensed facility to be composted. One of the many benefits of Blue Bag Organics is that it provides communities like Mound with the ability to have a city-wide Organics program without putting any more trucks on your streets! Blue Bag Organics is hands down the most prominent solution for providing Organics Recycling in Minnesota, and is successfully being used today in over 30 cities in this area. The legislature dedicated additional funds to SCORE in 2014. As a result the County has approximately $600,000 more SCORE funds in this 2016 year. Per state statute, 50 percent of the additional funds must be spent on organics. This money is intended to be an incentive to Communities to establish their curbside SSO program prior to the 2020 deadline. Here's how the program would be implemented. 1. An interested resident contacts Specialized Environmental Technologies (SET) to sign up for the Blue Bag Organics Program. 2. SET contacts Organix Solutions to place order for delivery to the participating resident. 3. A years' supply of 13 gallon Blue Bags (60 bags in a roll) are then shipped to the resident on the 15th of the following month of ordering. 4. SET will forward the city a monthly participation total of BBO Subscriptions. 5. SET and Organix Solutions will be working together to monitor the progress and participation to continue a successful Organics Recycling Program. -1235- Page 1 of 2 i a .. SOURCE SEPARATED ORGANICS BlueBagOrganics.cam Hennepin County has a mandate that cities like Mound implement a residential Organics program by the year 2020. Being that this upcoming recycle contract will run from 2017 thru 2022 with the potential of being extended thru 2027, it is essential for the City of Mound to include organics collection in this new recycle contract. Our proposed price of $1.50/month/home provides the necessary funding to provide up to 20% of the homes in the City of Mound with Organics. In our experience, this is a realistic number for the City to work towards. 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CD C-1) I ca C: p C, tmiJ 0 C, CL 0 M. 0- 21 E a- E5 C-1) Lr cL .0 cc m YW O CL m E E .0 'aE a mo vl E_s7a 9L 0 o N m m12 C5 -,3 UJ Y >- 7E5 cn Coo .1 .2 g -:L 0 cc CD CL CL 0 cm ry- C/) m -0 E 'a CD 'E z cl cL m w & CL? ca zc c-, 0 a: - L cn Cl ca C) 3' cm 3:: S m CL cc I= — n - = cz co CD CD Ca mO mg 0 tL6 L a C N co > E m E 0 �m -a m i3 0 m > v > I CL Cl E N1 CL y E L6 m C,3 2 C -D q-- �o ,C:) 4— ' 0 4— 1238,��e I ca C: p C, tmiJ 0 C, CL 0 M. 0- 21 E a- E5 C-1) Lr cL .0 cc m YW O CL m E E .0 'aE a mo vl E_s7a 9L 0 o N m m12 C5 -,3 UJ Y >- S0 0 R :4 W191 ILIA 1 0 0 EEM 0 [11:14 L011&1:4 ZATA M 1 0j:4 0 11 F -Al WWI MI -11 1 9j:4 mmm" q 10 ( :4 -11VI M WHEREAS, pursuant to Minnesota Statutes, Chapter 115A.552, Counties shall ensure that residents have an opportunity to recycle; and WHEREAS, Hennepin County Ordinance 13 requires that each city implement and maintain a recycling program; and WHEREAS, responses to a request for proposal for curbside recycling services have been received and evaluated; and WHEREAS, Republic Services, the current provider, was the lowest cost and offered the option for additional savings if the existing carts are only replaced upon request; and WHEREAS, staying with the current provider ensures minimal disruption and continued customer service levels; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota, hereby authorizes the City Manager to enter into a contract with Republic Services for the period January 1, 2017 through December 31, 2021 with the option to extend for another five years at at fixed rates as contained in the attached Exhibit A and made a part herein. NOW THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Mound, Minnesota, hereby directs the City Manager to select the option to keep the existing carts and exchange them whenever requested by the residents versus replacing with new carts in year 1. Adopted by the City Council this 24th day of May, 2016. Attest.- Catherine Pausche, Clerk -1239- Mayor Mark Wegscheid o'. !. iR vi E., L Lr) v >, m ca 1 n v n -C v w Ln O N CA v •— N v M., O U g.. v x cn M4 � v c� W'— N9 QA -C� a) iL 4L Ci$ WL >.Q d' Q p M a Ln W O N U �- ui Q 9-- Ln O O O C., VF— L W L O C� X: i LLI cc z Wz N W N Q. W CL cU v O +�+ a- � 'a p O •.0 v p 6P1 0 O -+ p M. a) v ui 0 UJ 0 cz 7D O Q .tom O c, ui ®U co C r"I 3 L U � 4-0 .r Q C C O C v N �N11 p' C ui M N d w � M O a- r � fB 5 ® fa V N O t/1 � Mbi •� � v v (dj iJ} r. v ✓� cui Ln b.0 U Z W N CIO �" X v, U s- v a Lm cz •. ° M d v + o .� V! O i O Q -1240- o'. !. iR vi E., PARKS AND OPEN SPACE COMMISSION MEETING MINUTES APRIL 14, 2016 The Mound Parks and Open Spaces Commission met on Thursday, April 14, 2016, at 7:00 p.m. in the council chambers of the Centennial Building. Present: Chair Travis Mills, Commissioner Shawn Seiler, Council Representative Heidi Gesch Absent: Derek Goddard Others Present: City Manager and Director of Public Works Eric Hoversten, Parks Worker Gavin Ball Public Present: Linda Cordie 1. Call to Order The meeting was called to order at 7:05 p.m. 2. Roll Call 3. Approval of Agenda MOTION by Mills, seconded by Gesch, to approve the agenda. All voted in favor. Motion carried. 4. Approval of Feb 11, 2016, Minutes Gesch asked that Item 7, paragraph 5, be changed to read, "Gesch confirmed that Mills will take the lead on tennis court grant writing, with assistance from Seiler." MOTION by Gesch, seconded by Mills, to approve minutes with changes. All voted in favor. Motion carried. S. Comments and Suggestions from Citizens Present: None 6. Interview of Candidate Linda Cordie Linda Cordie, 2531 Lakewood Lane. Mills was very impressed with Cordie's application for the Parks Commission. Mills talked about the DNR grant and asked, if approved to the Parks Commission, would Cordie be willing to take the lead on grant writing for the grant. Cordie replied yes. Gesch asked if Cordie has lived in town for long. Cordie replied that she has lived in Mound for 36 years. When asked by Gesch what park Cordie uses, Cordie said that she uses Surfside Park more than any other as it is closest to her house. Cordie was surprised by the number of parks we have in Mound - many are very small and that is why people don't realize that these areas are actually parks . Mills mentioned that Cordie will bring an interesting perspective to the commission as Cordie doesn't use many of Mound's parks, yet she has a background in urban gardening and forestry. Ime Mound POSC Meeting Minutes April I4, 2016 Gesch asked Cordie about the response to question number three on the application, "With what you know about the Mound area, what do you see as the three most significant issues this commission will need to address in the next two years?" Cordie is concerned about the invasive species here in town, like buckthorn. Cordie doesn't think Mound focuses much on the lake when it is considered a lake town. When asked what her plans would be to enhance the lake, Cordie suggested making downtown the town center with the lake being the center. Hoversten asked how does Mound make the green space in parks attractive? Cordie thinks people in general are more aware now of green space around them. Hoversten suggested that some parks should be left in a more natural state, as that would take advantage of that particular park's main draw. Mills asked if Cordie would be able to participate in the parks tours if she hadn't been yet sworn in as a commissioner. Hoversten said that she could accompany a current commissioner and give her unique perspective on the green spaces at the parks. Hoversten also suggested that commissioners bring along their spouse and/or kids to get their perspective on the parks. Mills explained the parks tour process to Cordie. Cordie feels she would want to tour the parks on her own anyway, just to get to know them. Cordie would also make observations on the green space conditions at the parks. 7. Silent Ballot All voted in favor of Cordie. 8. Action on Candidate Recommendation Mills said that commission recommends to city council that Cordie be approved for appointment to Parks Commission. 9. Discuss Preliminary Budget Hoversten went over the budget process for the commission. Budget process starts in June, revisited in September, finalized in November/December. Hoversten feels that the parks tours would start this process for the commission. Results from the tours would be given to the Mound Parks Dept., Hoversten, and Hanson, for review. Items for consideration would then get a dollar number attached to them and determination would be made on whether or not these improvements would be capital budget or something that could be worked into departmental budgets. Mills expressed appreciation for Hoversten presenting the process to the commission. Gesch asked if any grant amounts that the commission are considering would be brought forward to the council during this budget process. Hoversten thought that this would be the appropriate time for bringing those amounts forward. Mills questioned how the Parks Dept. handles inspections of the parks and what they look for. Ball said during normal maintenance of parks, the staff would do a visual inspection to check for any graffiti or anything else that might need attention. -1242- Mound POSC Meeting Minutes April 14, 2016 Hoversten says that the Parks Dept anticipates normal wear and tear to the parks. Hoversten is aware that the play structure at Surfside Park needs repair or replacement as it is wood. These are the types of things that need to be added to the budget at some point. Gesch asked if the Hennepin County grant could be used for play structures. Mills and Hoversten says that this grant is to be used for youth sports. 10. Discussion on Adopt -A -Green Space Program - Updates Gesch presented a three -fold brochure that she created for the Adopt -a -Green -Space program. Gesch asked for the commission to review and let her know of any changes. Gesch asked if the commission should dictate what kinds of plants the volunteers could plant. Hoversten can't think of any reasons to dictate the type of plants. Gesch also introduced a revised informational flyer used for Adopt -A -Green -Space as well as a screen shot of the City of Mound website page referring to the city parks and the Adopt -A - Green -Space program. Gesch asked for links to be added to the website directing people to various literature regarding Adopt -A -Green -Space. Gesch will contact Mary Mackres at city hall to review changes that need to be made. Hoversten suggested that along with the literature links on the website, staff should link residents to the watershed district or a site where residents could access a list of suggested plants that would do well in the area. Mills thinks it would be good to put the brochures out at True Value, Gillespie Center, and City Hall, as well as other stores in the Mound area. 11. Grant Writing (Tennis Courts) Update Mills went over the grant criteria for Hennepin County Youth Sports grants. Mills suggests looking at other programs that have been successful at obtaining grants to glean information as to what those people did to get the grant. Timeline will need to be adjusted for any grant request to be included in the budget process. Mills feels the commission needs to get an estimate of the costs for repairing/replacing the tennis courts at Three Points Park. After that, the commission can determine what ratio of matching funds and in-kind contributions will be needed. These items need to be done in May in order to be ready for the budget discussion in June. Mills is happy to take the lead on the writing and revision of the grant around the November/December time frame. In the interim, the summer months would be a good time for Hoversten and Mills to discuss other things on grant criteria list. Seiler asked if the commission prepares and submits the grant prior to the city's budget process in order to know how much to ask for on the budget? Mills says that the grant should cover everything. Hoversten says the council would need to know the levy amount during the budget process. If commission is successful in receiving the grant, that amount of money would go towards that capital amount requested. -1243- Mound POSC Meeting Minutes April 14, 2016 Seiler asked what would happen to the money that was allocated in the budget if the commission was not awarded the grant? Hoversten explained that if the grant is not awarded, the money that was already approved in the budget could either be carried over into the 2018 fiscal budget for the same purpose and try again; or dollars would melt into general obligation budget and affect how much we would have to tax or bond for in 2018 to meet projected commitments. Seiler asked about the timeline for contractor bid requests for repairing courts. Hoversten says this would happen after the grant has been awarded. Seiler contacted USTA to inquire about grant program where that organization provides 50% of cost of replacing/repairing courts. Seiler is in the first steps of the process. Hoversten has already been in touch with our engineers and reviewed the condition of the tennis courts at Three Points. The condition of these courts is such that they would have to be totally demolished and rebuilt at a cost of approximately $75,000. Seiler asked if the commission can have two grant proposals running parallel. Mills feels that submitting two proposals would be beneficial. If the best thing happens and the commission is awarded both, they can decline one. 12. Parks Tours: A. Template to use for evaluation of parks B. Assignment of park locations C. Evaluations completed by May meeting Commission divided up the parks amongst themselves for evaluation. Evaluations need to be completed in time to discuss at the May meeting. Ball talked about Three Points Park and planting apple trees and raspberry bushes in the green space portion. Ball suggested we build an "edible" park there and partner with a gardener and volunteers. Estimated cost would be about $2,000. Gesch thinks the neighbors around there would be very involved. Ball will put together a proposal for the commission to review at the next meeting. 13. Reports: City Council Representative Gesch reported on last HRA meeting where AEON proposed plans to improve and expand on units at Indian Knoll Manor. Currently, there are 50 housing units there. AEON will add townhomes to recently acquired adjacent property. All residents will be able to stay during the remodel. Gesch also said the Hennepin County assessors reported at the last council meeting about how the assessors come to the valuation of properties. -1244- Mound POSC Meeting Minutes April 14, 2016 Gesch said that there was discussion about the Met Council at the last council meeting. Met Council is an appointed board, appointed by the governor. Ideas were brought forward for reform of this council. This council is a taxing body but not elected. Commissioner Comments - none 14. Adiourn MOTION by Mills, seconded by Gesch, to adjourn at 8:22 p.m. All voted in favor. Motion carried. Submitted by: Mary Mackres -1245-