2016-10-11 HRA Meeting MinutesMOUND HOUSING AND REDEVELOPMENT AUTHORITY
October 11, 2016
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in
regular session on Tuesday, October 11, 2016, at 6:55 p.m. in the Council chambers of the Centennial
Building.
Members present: Chair Mark Wegscheid, Kelli Gillispie, Ray Salazar, and Heidi Gesch
Members absent: Jennifer Peterson
Others present: City Manager and Public Works Director Eric Hoversten, Administrative Assistant Mary
Mackres, Community Development Director Sarah Smith, Consultant Planner Rita Trapp, City Engineer
Dan Faulkner, Assistant City Engineer Brian Simmons, City Attorney Troy Gilchrist, Director of Finance
and Administrative Services Catherine Pausche, and Bolton & Menk Project Inspector Mark Onkean
Public Present: Ben Bunn, Mike Dudzinski, Nicole Brodzik, Molly Emery, Shaun Tancheff, Rick Bode,
Lewis Anderson, and Tom McDougal
1. Open meeting
Chair Mark Wegscheid called the meeting to order at 6:55 p.m.
2. Approve agenda
Hoversten added Item 4.1, request from Aeon for an early start on the Indian Knoll Manor (IKM)
project prior to closing.
MOTION by Salazar, seconded by Gesch, to approve the agenda as amended.
All voted in favor. Motion carried.
3. Action approving minutes: Sept 27, 2016 regular meeting
MOTION by Salazar, seconded by Gesch, to approve minutes from Sept 27, 2016
regular meeting. All voted in favor. Motion carried.
4. Approve claims
MOTION by Salazar, seconded by Gesch, to approve the claims in the amount of $9,024.70.
All voted in favor. Motion carried.
4.1
Sarah Smith, Community Development Director, presented the early start agreement for the IKM
project. She stated that Aeon is asking the HRA for permission to undertake certain activities within
the existing building prior to closing and recording of final plat and development agreement. Smith
added that the early start activities could commence after final plat approvals at the October 25th
Council Meeting.
Smith stated that the early start activities are very well defined in scope. She added these activities
include the demo of units #104 and #209; excavation for footings; forming and pouring footings;
building the foundation wall, and backfilling. She stated the reason for the early start is to minimize
any cost increases due to seasonal issues and to keep the project on course for completion by next
summer. Smith added the early start agreement was put together by staff and reviewed by legal
counsel. Smith added that there are conditions in the resolution which allow the HRA attorney and
Executive Director to execute the documents on behalf of the HRA and to make any required
HRA Minutes—October 11, 2016
revisions in keeping with the intent of the resolution. Smith stated there are specific conditions
contained in the early start agreement related to right of entry as well as requirements for Aeon to
provide a certificate of insurance naming the HRA as a hold harmless agent with minimum
amounts.
Smith indicated that Page 2 of the agreement has a clerical error and the numbering should read
1.04, 1.05, 1.06, and 1.07. This agreement will be executed by the HRA Chair and the Executive
Director and by representatives of Aeon and IKM Limited Partnership.
Mayor Wegscheid asked Smith if the agreement was just put together today and Smith indicated
that was correct. Wegscheid reconfirmed with Smith that all of the proper protections were in place
with this early entry agreement. Smith responded that the agreement allows the project to proceed,
protects the HRA's interests and also requires Aeon to obtain appropriate permits for the early start.
Motion by Salazar, seconded by Gesch, to approve resolution. All voted in favor. Motion carried
RESOLUTION NO. 16-10H: RESOLUTION APROVING EARLY START AGREEMENT
REGARDING INDIAN KNOLL MANOR
5. Adiourn
MOTION by Gesch, seconded by Salazar, to adjourn at 7:02 p.m. All voted in favor. Motion
carried.
N\
Chair Mark Wegscheid
Attest: Catherine Pausche, Clerk