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2016-03-08 CC Meeting MinutesMOUND CITY COUNCIL MINUTES March 8, 2016 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, March 8, 2016, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Wegscheid, Council Members Heidi Gesch, Ray Salazar, Kelli Gillispie, and Jennifer Peterson Members absent: None Others present: City Manager and Public Works Director Eric Hoversten, Administrative Assistant Mary Mackres, City Engineer Dan Faulkner and Katie Morford. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Wegscheid called the meeting to order at 7:01 p.m. 2. Pledge of Allegiance 3. Approve agenda MOTION by Salazar, seconded by Gesch, to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda Wegscheid requested the removal of items 4B and 41 MOTION by Gillispie, seconded by Gesch, to approve the consent agenda as amended. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $396,417.94 B. REMOVED C. Approve a 1-4 Day Temporary On -Sale Liquor License for Our Lady of the Lake Catholic School's April 23, 2016, Starlight Bash Dinner and Auction Fundraiser, with fee paid D. RESOLUTION NO. 16-30: RESOLUTION AUTHORIZING DISCONTINUING PARTICIPATION IN THE GOVERNMENT FINANCE OFFICERS ASSOCIATION'S CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING PROGRAM E. RESOLUTION NO. 16-31: RESOLUTION REQUESTING MINNEHAHA CREEK WATERSHED DISTRICT APPROVAL OF COST SHARE GRANT PROGRAM REQUEST FOR STORM WATER QUALITY IMPROVEMENTS INCLUDED IN THE CITY OF MOUND'S 2016 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT - BARTLETT BOULEVARD AND CYPRESS LN/MAYWOOD RD Mound City Council Minutes — March 8, 2016 F. RESOLUTION NO. 16-32: RESOLUTION APPROVING CHANGE ORDER NO. 7, 2015 STREET, UTILITY & RETAINING WALL IMPROVEMENTS - TUXEDO BOULEVARFD, CITY PROJECT NO. PW -15-02 G. ORDINANCE NO. 03-2016: ORDINANCE AMENDING CHAPTER 74, ARTICLE V, OF THE MOUND CITY CODE ADDING ILLICIT DISCHARGE DETECTION AND ELIMINATION AND AMENDING TITLES H. RESOLUTION NO. 16-33: RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 03-2016 BY TITLE AND SUMMARY 1. REMOVED 413. Approve minutes: 1. Feb 16, 2016 Special Meeting MOTION by Salazar, seconded by Gesch, to approve the minutes from the Feb 16, 2016 Special Meeting. All voted in favor. Motion carried. 2. Feb 23, 2016 Regular Meeting Salazar requested the item be pulled because he would like page 573 amended to read as follows: Council Member Salazar left the meeting at 7:48 pm due to a family emergency. MOTION by Gillispie, seconded by Gesch, to approve the minutes from the Feb 23, 2016 regular scheduled meeting, as amended. Wegscheid, Gillispie, and Gesch voted in favor. Salazar and Peterson abstained. Motion carried. 41. Approve Resolution Authorizing Multi -Year Membership in Metro Watershed Partners, Clean Water MN Wegscheid requested the removal of this item for further discussion. Wegscheid stated the City has criteria which it needs to meet for the MS4 permit to be approved and questioned if the City does pay membership funds to the Metro Watershed can the City ensure that those watershed requirements are met. Wegscheid questioned staff on what the City is doing now and whether or not the City is already meeting MS4 requirements? Hoversten stated that the City is at the minimum compliance level by distributing and communicating watershed materials and information out to community. MS4 permitting is done through the Minnesota Pollution Control Agency (MPCA) and not the Minnehaha Creek Watershed, which is a part of a metro -wide consortium of watershed districts. Wegscheid expressed concern that if the City becomes a member of the consortium the City then gives up its ability to manage the content of the message. If the City is taking the consortium's information and putting it out there then this means the City is condoning the content of those materials. Hoversten stated the City would have access to a variety of print materials if the City is a member. With these print materials, the City would have the complete ability to select or not Mound City Council Minutes — March 8, 2016 select what the City puts in our newsletter or other material such as links on the City website, etc. The City could suppress or not use items or information that the City felt countered what would be beneficial to the Mound area. The partnership would provide the City with a link that the City could put on the Mound website which would take you to the watershed partnership website. Promotional items for activities going on with watershed cleanup would also be available on this website. The City could control specific and direct message that Mound puts out. The City could craft anything unique or specific that the City would like to put out to Mound residents. Wegscheid understands the request for membership and proposed to not agree to a three-year membership. The Mayor suggested contracting for one year at first and see if it works for us. Peterson asked if the price would be different if the City only committed to one year. Hoversten stated that price is based on a municipality's population. The cost is $500 per year, regardless if the City signs up for one year or three. Gesch inquired about the cost range as it sounded like it was a suggestion of what the City should pay. Hoversten stated that based on the City population that $500 per year is the correct amount. Gesch also wondered if the watershed partnership applied for money from the Legacy Act which she stated is used to cover anything pertaining to the clean water act. Gesch mentioned that there seemed to be different topics addressed each year. Hoversten said the plan is to build media and public engagement pieces in year one; year two would take on some event coordination on behalf of watersheds. What is started one year will continue through the life of the program. Gillispie asked if the partnership is offering cost effective ways for the watersheds to manage some of these areas and will the watershed districts budgets decrease due to this? Gillespie stated she is fine with the one-year membership. Hoversten stated watersheds also have membership rates in order to participate and benefit from the consortium's activities as well. If the watersheds feel that this is the most cost effective way to meet their public participation and public engagement and pollution prevention requirements, then it would be reflected in their annual budgets. Wegscheid offered to amend the resolution to reflect a one-year as opposed to a multi-year membership and change all references in the resolution from multi-year to single year. Wegscheid stated the Council and staff will look each year to see if this relationship is beneficial to the City. MOTION by Gesch, seconded by Salazar, to approve resolution as amended, reflecting single year membership. All voted in favor. Motion carried. RESOLUTION NO. 16-34: RESOLUTION AUTHORIZING ONE-YEAR MEMBERSHIP IN METRO WATERSHED PARTNERS, CLEAN WATER MN 5. Comments and suggestions from citizens present on any item not on the agenda. None offered. A Mound City Council Minutes — March 8, 2016 Faulkner summarized the report in the packet which the Council received. Faulkner stated this is the 10`h year of the lift station reconstruction program and that 17 lift stations have been replaced out of a total of 30. Faulkner said replacing lift stations with concrete structures will lessen the amount of inflow and infiltration into the city's system and that this project was included in city's five year capital improvement program. Faulkner said the plan was for the Lynwood lift station for 2016 but that he feels that with the variance to budget on last year's project, the City can upgrade the Windsor Road lift station as well. Faulkner said Lynwood is an old station which was built in the 1960's and that the pumps are old and need to be replaced. A standard upgrade would be done which includes a new precast concrete wet well containing two submersible pumps and a new control panel which includes SCADA equipment which will allow for remote monitoring. The proposed station will be shifted to move it closer to the road allowing staff to have easier access to the site. Faulkner stated the Windsor lift station was built in the mid 1990's and that this station needs to be upgraded to meet current operational standards. The station is already a precast structure, so this does not need to be replaced. Faulkner added that the pumps at the station are rather old but noted the pumps use is not excessive as they are only run a few times per day. These pumps could possibly be rehabilitated instead of a full replacement. Faulkner added that a new control panel with SCADA, an on-site emergency backup generator with emergency warning systems, and extension of the concrete pad to allow for the backup generator will be added. Faulkner stated the City saved funds by purchasing equipment such as the pumps and control panels directly from vendors. The total construction cost estimate is $514,396 for both projects. This is amount is shown in the CIP. Faulkner stated he hopes the project could come in at lower than budgeted costs due to the current competitive bid environment. Faulkner added that if the project receives Council approval, bids would be opened and awarded in April, also noting that some of the city -purchased equipment requires up to three months for delivery. Faulkner stated construction would start late July or early August, with completion of the project anticipated in October. MOTION by Salazar, seconded by Gesch, to approve resolution. All voted in favor. Motion carried. RESOLUTION NO. 16-35: RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2016 LIFT STATION IMPROVEMENT PROJECT 7. Information/Miscellaneous A. Comments/reports from Council Members B. Reports: Finance Dept - Jan 2016 YTD C. Minutes: D. Correspondence: Mound. City Council Minutes — March 8, 2016 Hoversten reminded all of the following upcoming meetings: April 19 — A Special Meeting at 6:30 pm for department head annual reports March 28 — An invitation from the Orono Police Department to attend the Bias and Sensitivity training and to hear PD updates at 5:00 pm in Orono March 15 — A Metropolitan Council Open House regarding the Island Park lift station and interceptor being held at the Gillispie Center from 4:30 - 6:30 March 10 — An opportunity to join the Mound Fire Department in conjunction with other local fire departments for the Heart Safe event at the Mound Westonka High School from 9:30- 11:00 am. The event will train all 950 staff & students in compression only CPR, on the use of AEDs, and to hear from heart attack survivors. All are welcome to join. 8. Adiourn MOTION by Gesch, seconded by Salazar, to adjourn at 7:29 p.m. All voted in favor. Motion carried. U6s�. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid