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1986-05-2775 May 27, 1986 MINUTES - MOUND CITY COUNCIL - BOARD OF REVIEW MAY 27, 1986 Pursuant to due call and notice, thereof, the Board of Review convened in the Council Chambers of the City- of Mound, Hennepin County, Minnesota, at 5341 Maywood Road, in said City on May 27, 1986, at 7:OOP.M. Those present were: Mayor Bob Polston, Councilmembers Phyllis Jessen, Gary Paulsen and Russ Peterson. Councilmember Steve Smith arrived at 7:20 P.M. Also present were: City Manager Ed Shukle, City Clerk Fran Clark, Hennepin County Asessors Milt Hilk and Keith Rennerf eldt. Mayor Polston opened the Board of Review and explained that this meeting is to give property owners a chance to question the market value placed on their property by the County Assessor as of January 2, 1986. He explained that each person would be heard and the Board of Review will reconvene at a later date and bring back their final decision on each property. The following persons responded to the,call to be heard. They all asked to have the value of their property rechecked because they felt it was too high. 1. Halstad Acres Improvement Assoc. 23-117-24 33 0021 6264 Bay Ridge Road Green-T Accounting 13-117-24 34 0059 2337 Wilshire Blvd. Green-T Account. 23-117-24 11 0019 2567 Wilshire Blvd. (All of the above were represented by Gordon Tulberg) 2.. Leroy Holden 24-117-24 23 0021 5459 Bartlett Blvd. 3. D. J. Lobdell 25-117-24 2~4 0056 3367 Warner Lane (no complaint about valuation, just a question) m 4. Paul & Kathy Kroening 13-117-24 43 0143 5190 Lynwood Blvd. 5. Phillip & Eva Hasch 13-117-24 44 0076 P. o. Box 525 0075 6. Lloyd Reistad 19-117-23 24 0045 4619 Carlow Road 76 May 27 , 1986 ' 7. Charles Jackson 6311 Bay Ridge Road 8. Paul Huber 1801 Commerce Blvd. 9. Rose Hannah Braun 1031 - 13th Ave. S.E. Mpls., MN. 55414 10. Don Chamberlin 110 Aqua Drive Rockford, MN. 55373 (This person wrote a letter 24-117-24 13 0003 14-117-24 14 0002 13-117-24 44 0090 (Seasonal rec. - non- homestead) 25-117-24 11 0035 objecting to the valuation.) MOTION made by Paulsen, seconded by Smith to reconvene the Board of Review on Tuesday, June 10, 1986, at 7:00 P.M. The vote was unanimously in favor. Motion carried. Time: 7:50 P.M. MINUTES - MOUND CITY COUNCIL - REGULAR MEETING MAY 27 , 19 86 [1 The City Council of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, May 27, 1986, at 7:50 P.M. in the Council. Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Bob Polston, Councilmembers :Phyllis Jessen, Gary Paulsen, Russ Peterson and Steve Smith. Also present were: City Manager Edward J. Shukle, Jr., City Clerk Fran Clark, City Attorney Jim Larson, City Engineer John Cameron, Building Official Jan Bertrand, Finance Director John Norman, City Auditor Gary Groen, Fire Chief Don Bryce, Park Director Jim Fackler, and the following interested citizens: Reuben Hartman, Vern Nichols, Buzz Sycks, Larry Connolly, Barry Schneider, Creigh Thompson, Richard Williams, Leonard Koehnen. The Mayor opened the meeting and welcomed the _people in attendance. He then asked that certain items on the Agenda be taken first so people did not have to wait. MINUTES The Minutes from the May 13, 1986, Regular Council Meeting were presented for consideration. Councilm ember Peterson asked that the vote on the motion at the top of page 989 be corrected to read as follows: "The vote was 3 in favor with Peterson and Polston voting nay." MOTION made by Peterson, seconded by Smith to approve the Minutes of the May 13, 1986, Regular Meeting as corrected. The vote was unanimously in favor. Motion carried. 77 May 27, 1986 PUBLIC HEARING- DELINQUENT UTILITY BILLS The Mayor opened the public hearing and asked if there was anyone present who wished to address the Council regarding a delinquent utility bill. No one responded. The Mayor closed the public hearing. The Council then moved to item ~~4 on the Agenda. CASE #85-4~7• CREIGH ~ CHERYL THOMPSON CLARIFICATION OF RES #85-121, SUBDIVISION & LOT SIZE VARIANCF, LOTS 15} 16, ~ 17, BLOCK 7, SHADYWOOD POINT The Building Official stated that ~~8 in Resolution ~~85-121 reads as follows: "The existing accessory building and principal building shown on Lot 15 be brought up to current code." The applicants and the staff are asking for clarification on whether the Council meant "zoning code or building code". After discussion the Council stated that item 4~8 should read as follows: "The existing accessory building and principal building shown on Lot 15 be brought up to current building code." The correction will be made to the resolution. The Council then moved to item 4~6 on the Agenda. CASE #86-515• RICHARD J WILLIAMS, LOTS 1~, 14 & 15, BLOCK 14. WHIPPLE, MINOR LOT SPLIT/SUBDIVISION, 5144 WINDSOR . ROAD, (PID #25-117-24 21 0151 The Building Official explained that the applicant has requested a lot split/subdivision as shown on Exhibit "A" or "B". Staff and the Planning Commission are recommending the plan as shown on Exhibit "A" which would bring one parcel to 5,930 square feet (within 10~ of the required 6,000 square feet) and would require ` the existing home on Lot 14 to be removed to allow the division line through the west portion of the house. The topography on L_ot 1~3 has an approximate slope of 10 to 12~ and this would not . be allowed to increase. The Building Official also recommended that the driveway entrance for Lot 13 be restricted to Windsor Road. The other recommendations are in the proposed-resolution on Pages 1024 and 1025 of the packet. Mr. Reuben Hartman asked ii there would only be one drivway for the two parcels. The Building Official answered that there would be 2 separate e driveways, one on each lot. Peterson moved and Smith seconded the following resolution: RESOLUTION #86-58 RESOLUTION TO CONCUR W ITH THE PLANNING COMMISSION RECOMMENDATON AND APPROVE THE FINAL SUBDIVISION OF LAND FOR LOTS 13, 14, AND 15, BLOCK 14, WHIPPLE, PUD #25-117-24 21 0151 (5144 WINDSOR ROAD) PLANNING COMMISSION CASE #86-515 78 May 27 , 1986 The vote was unanimously in favor. Motion carried. The Council then went on to item 467 on the Agenda. CASE #86-517• LEONARD KOEHNEN, 2151 CEDAR LANE, SIDE YARD SETBACK VARIANCE, LOT 26 ~ SOUTH 1/2 OF LOT 27, B OCK 2, ABRAHAM LINCOLN ADDITION TO LAKESIDE PARK} PID #1~-117-24 ~2 0021 The Building Official explained that the applicant has applied for a variance to allow the construction of a 20 x 26 foot attached garage to be placed 4 feet from the side lot line with a one foot gable overhang. The Staff and the Planning Commission recommend approval due to the topography of the lot. They further recognized the existing 9 foot setback to the north property line; and required that the applicant install 5/ 8 inch type X sheetrock or equal to the inside garage wall on the south lot line; allowing a maximum of a 2 foot overhang. Jessen moved and Paulsen seconded the following resolution: RESOLUTION #$6-59 RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION TO APPROVE SETBACK VARIANCES FOR LOT 26 AND SOUTH 1 / 2 OF LOT 27 , ABRAHAM LINCOLN ADDITION TO LAKESIDE PARK, PID #13-117-24 32 0021, CASE #86-517 The vote was unanimously in favor. Motion carried. The Council then went back to item 462 of the Agenda. nFr.rNOUENT UTILITY BILLS The City Manager stated that the amount is down to $2,224.23. Peterson moved and Smith seconded the following resolution: RESOLUTION #86-60 RESOLUTION TO APPROVE THE DELINQUENT UTILITY BILLS IN THE AMOUNT OF $2.,224.23 AND AUTHORIZING THE STAFF TO SHUTOFF WATER SERVICE FOR THOSE ACCOUNTS The vote was unanimously in favor. Motion carried. The Council then moved to item 463 on the Agenda. 148 FINANCIAL AUDIT The City Manager introduced Gary Groen from Abdo, Abdo & Eick. Mr. Groen and Finance Director John Norman highlighted the General Fund, Special Revenue Funds, Special Assessment Funds and the Enterprise Funds in the 1985 Audit. 79 May 27, 1986 Mr. Groen reported that the reserves in the General Fund, which are used to cover expenses until revenue payments are received, are at about 28~ of the budgeted expenses. He stated that with the elimination of Federal Revenue Sharing Funds, these reserves will have to be evaluated on an ongoing basis, because Revenue Sharing was where most of the capital outlay items were funded. Councilmember Smith asked what .percentage Mr. Groen would advise was a healthy reserve balance. Mr. Groen stated that he thought 35 to 40% of next years budget would be a good percentage. In the Special Revenue Funds Mr. Groen pointed out that two items would have to be reimbursed by the General Fund, CDBG in the amount of $5,534. and LAW CON in the amount of $1,194. He explained that these were probably ineligible expenses for the particular grants. The Council asked for a list of the ineligible expenses to be brought to the next meeting. The Special Assessment Funds were explained. The Enterprise Funds were reviewed. These are the Liquor, Water and Sewer Funds. The Council discussed having a 3 to 5 year plan for the Water Fund which would consist of production costs, etc. and a projection of rates needed to fund to the Water Dept. The Council was reminded that water rates had not been increased since 1983 until January 1 , 1986. The Mayor asked that a copy of the Audit be placed in the Library for the public as well as having extra copies at City Hall if someone wished to look it over. Smith moved and Jessen seconded the following resolution: REOLUTION X86-61 RESOLUTION ACCEPTING AND APPROVING THE AUDIT AND FINANCIAL REPORT FOR 1985 The vote was unanimously in favor. Motion carried. The Council then moved to item ~~5 on the Agenda. DISCUSSION: LOST LAKE MARKET ANALYSIS The City Manager asked for direction from the Council on which of the 3 firms who submitted proposals they would like to see do the study. Jessen, Paulsen, Peterson and Smith stated they would like to let the City Manager choose one of the proposals and firms. Mayor Polston stated he still cannot understand why we should spend taxpayers money doing a market study which is the responsibility of the ultimate developer. Mr. Buzz Sykes stated that his group has already done a market study with co-developers, Kraus-Anderson, who are number one in the area. 80 May 27 , 1 986 MOTION made by Peterson, seconded by Paulsen directing the City Manager to proceed with interviewing the firms who responded to the Request for Proposals and hiring the one he feels is most qualified. The vote was R in favor with Mayor Polston voting nay. Motion carried. The Mayor stated he would like a letter from Larry Blackstad of Hennepin County stating that this study is an eligible expense under the CDBG funding guidelines. The Council then moved to item ~~8 on the Agenda. CITY OF MINNETRISTA'S REQUEST FOR UTILITIES The City Engineer reviewed his letter of May 22, 1986, and the Fire Chief's letter dated May 21 , 1 986, with the council. The loop which was proposed from the main at the end of Maple Road through the proposed plat (Maple Hills) to the main at the intersection of County Road 15 and West Edge Blvd. .would provide adequate pressure for domestic use, but it would not provide enough residual pressure to provide adequate water supply for fire protection in the proposed Maple Hills Estates without the use of tanker procedures. The Council discussed this problem at great length and decided that they need to address this problem with a permanent solution if there is to be future development in this area of Minnetrista which will require the use of Mound utilities. The City Engineer stated that there is another option and that is to loop the entire system in the Dutch Lake area with the Highlands water tower. This would significantly improve the residual pressure for fire fighting and also the static pressure for domestic use. A ballpark figure for the approximate 2100 feet of main to be installed would be $75,000. Then any future development in this area would be covered. Approximately 650 feet of 10" watermain would be the requirement of the developers, leaving roughly 1500 feet to finish the loop. MOTION made by Paulsen, seconded by Jessen to authorize the Staff to negotiate with the City of Minnetrista on sharing the costs of placing a 10" watermain loop from the Dutch Lake area to the Highlands water tower to accomodate Minnetrista's future development in that area. Secondary would be the loop for Maple Hills. The vote was unanimously in favor. Motion carried. nncK PROPOSAL FOR LOST LAKE ADDITION Park Director Jim Fackler, was present and stated that Mr. Barry Schneider is requesting that we make the 280 feet of shoreline on the already dredged Lost Lake Channel, available for nine dock sites (30 foot spacing). He is asking that these dock sites then be restricted to the residents from this Lost Lake Addition. 81 May 27, 1986 .All the provisions in the Dock Ordinance ~~332 would apply and the City would maintain control of the dock area. The City would collect dock fees for all nine sites and inspections would be made by the Dock Inspector. Mr. Fackler stated that 3 of the sites would be only for abutting property owners and would be guaranteed and 6 docks would be public. The Council discussed the need for a public access across the drainage area. Councilmember Jensen asked that the drainage area not be filled in. Mayor Polston stated that he would like to have the City Attorney look into this proposal before the Council acts. MOTION made by Paulsen, seconded by Peterson to ask the City Attorney to review this proposal to make sure the Council would not be violating any Commons laws by dedicating this dock site area for a private subdivision and having him write up some covenants for this area including that the subdivision would maintain the drainage area and provide a public access. The vote was unanimously in favor. Motion carried. PROPOSED BUDGET RESOLUTION - COUNCILMEMBER SMITH Councilmember Smith presented a resolution entitled, "Resolution Establishing Policy Directions, Goals and Objectives for the City Manager on Developing the 1987 Budget Requests". There was discussion on the proposed resolution. The City Manager stated that the Budget process has not started yet and all the factors are not in to give a .clear picture of what will be required in 1987. Smith moved the following resolution: RESOLUTION X86,-62 RESOLUTION ESTABLISHING POLICY DIRECTIONS, GOALS, AND OBJECTIVES FOR THE CITY MANAGER ON DEVELOPING THE 1987 BUDGET REQUESTS The motion died for lack of a second. PERMITS - MOUND FIRE DEPT - FISH FRY ~- MOTION made by Peterson, seconded issuance of the following permits their Fish Fry on June 14, 1986: Charitable Organization 3.2 Public Dance Permit Set-Up Permit. The vote was unanimously in favor. by Smith to authorize the to the. Mound Fire Dept. for Beer Permit Motion carried. 82 May 27 , 1986 HOUSE OF MOY RESTAURANT LICENSE The Fire Chief reported that the fire extinguishers are. now in place at the House of Moy. MOTION made by Paulsen, seconded by Peterson to authorize the issuance of a Restaurant License to the House of Moy. License to expire on April 30, 1987. The vote was unanimously in favor. Motion carried. ABLE T.V. COMMITTEE APPOINTMENT The Council asked that the Committee meet and interview the people who have expressed an interest and then they make a recommendation to the Council on who they would like to see fill the one position that is open. No action was taken. PAYMENT OF BILLS The bills were presented for consideration. MOTION made by Jessen, seconded by Paulsen to approve the payment of bills as presented on the pre-list, in the amount of $418,875.69, when funds are available. A roll call vote was unanimously in favor. Motion carried. COMMENDATIONS FOR CIVIC LEADERS Mayor Polston stated that he would like to offer to suggested commendations for civic leaders. Polston moved and Peterson seconded the following resolution: RESOLUTION #86-62 RESOLUTION OF COMMENDATION FOR FRITZ SOULS The vote was unanimously in favor. Motion carried. MOTION made by Polston, seconded by Jessen to make a presentation to Bill Goblirsch who is retiring as Chairman of the Mound Westonka School Board at the July 8 Council Meeting and declare that day Bill Goblirsch Day in the. City of Mound. The vote was unanimously in favor. Motion carried. EXECUTIVE SESSION The Council then went into Executive Session to discuss the Contel matter at 10:30 P.M. The Council returned from Executive Session at 10 : ~+0 P. M. MOTION made by Paulsen, seconded by Peterson to give Contel until June 30, 1986, to provide our rate analyist with the correct figures and information that they have stated was A incorrect when our rate analyst presented his report sometime 83 May 27 , 1986 ago. If the information is not provided the City will take other action at that. time. The vote was unanimously in favor. Motion carried. ~NFORHATION/MISCELLANEOUS A. April 1986, Financial Report as prepared by Finance Director John Norman. B. Park Commission Minutes of May 8, 1986. C. Letter from John Bierbaum - Town Square name change to "Commerce Place". D. Letter to Police Officers from Police Chief Len Harrell. E. Planning Commission Minutes of May 12, 1986. MOTION made by Paulsen, seconded by Jessen to adjourn at 10:x+5 P.M. The vote was unanimously in favor. Motion carried.. n ['. .~ Edward J. Shukl ,'.J ., City Manag ~~1~ ~,~ Fran Clark, CMC, City Clerk 1 BILLS------MAY 27, 1986 Batch 864051 Computer Run dated 5/17/86 Batch 864052 Computer Run dated 5/22/86 Batch 864053 Total Bills 1.07,114.73 25,130.15 286,630.81 418,875.69