2013-02-12 CC Agenda PacketPLEASE TURN OFF AT CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
CITY OF MOL?ND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable
cost, quality services that respond to the needs of all .citizens, fostering a safe, attractive and flourishing community.
AGENDA
. ___ _
MOUND CITY COUNCIL TUESDAY, FEB 12, 2013 - 7:00 PM
REGULAR MEETING MOUND CITY COUNCIL CHAMBERS
*Consent Agenda: Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call
vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will
be removed from the Consent Agenda and considered in normal sequence.
Page
1. Open meeting
2. Pledge of Allegiance
3. Approve agenda, with any amendments
4. Action on Resolution to Appoint Mark Wegscheid as Councilmember to Fill 184
Vacant Seat
5. Oath of Office — Mark Wegscheid
6. *Consent Agenda
*A. Approve payment of claims 185-218
*B. Approve minutes: Jan 22, 2013 regular meeting 219-222
Jan 29, 2013 special meeting 223
Feb 5, 2013 special meeting 224
*C. Approve Resolution Recommending Continuation of CDBG Funding 225-231
of Westonka Community Action Network (WeCAN)
*D Approve Resolution authorizing Grant Agreement with the Metropolitan 232-233
Council for Inflow/Infiltration reduction
*E. Approve Pay Request No. 8 from GMH Asphalt, Corporation, in the 234-235
amount of $94,453.71 for work completed on the 2012 Street, Utility,
Lift Station and Retaining Wall Improvement Project; City Project Nos.
PW -12-01, PW -12-03 and PW -12-04.
*F. Approve Resolution Appointing City Council Member Mark Wegscheid as 236
Representative of the City Council to the Planning Commission for 2013
7. Comments and suggestions from citizens present on any item not on the agenda.
(Limit to 3 minutes per speaker)
PLEASE TURN OFF AT CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
8. Planning Commission Recommendations:
A. Public Hearing - Review of Conditional Use Permit Amendment for 237-262
Sojourn Adult Day Services at 5200 Maywood Road
Recommendation: Approval with conditions
B. Public Hearing - Review of Conditional Use Permit to allow Jubilee 263-294
Foods to have seasonal, outdoor accessory retail uses at 2131
Commerce Boulevard in the Mound Marketplace Shopping Center, an
existing planned unit development
Recommendation: Approval with conditions
9. Stephanie Bolles and TJ Brink, representing proposed Dakota Junction restaurant 295-306
10. Greg Pederson, Fire Chief, with Agreement to Provide Auto Aid Services to the 307-317
City of St Bonifacius
11. Catherine Pausche, Finance Director, requesting action on a resolution to authorize 318-357
the City Manager to enter into a contract with OPUS21 to provide utility billing
services
12. Request by Lake Minnetonka Conservation District for response on Bow Fishing 358-362
regulations on Lake Minnetonka
13. Information/Miscellaneous
A. Comments/reports from Councilmembers/City Manager
B. Minutes:
C. Reports: Harbor Wine & Spirits — Jan 2013 363
D. Correspondence:
14. Adjourn
Note: This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More
current meeting agendas may be viewed at City Hall or at the City of Mound web site: www.cityofmound.com.
COUNCIL BRIEFING
February 12, 2013
Upcominjz Events Schedule: Don't Forget!!
Feb 5 — 6:30 — Final interviews for Council Member vacancy
Feb 11 — 7:00 — Joint City Council/Planning Commission meeting
Feb 12 — 6:55 — HRA regular meeting
Feb 12 — 7:00 — CC regular Meeting — swear in new member
Feb 21 — 7:00 — Drug Forum II — Gillespie Center
Feb 26 — 6:30 — HRA regular meeting
Feb 26 — 7:00 — CC regular Meeting
Mar 10 — Daylight Saving Time begins
Mar 12 — 6:30 — HRA regular meeting
Mar 12 — 7:00 — CC regular Meeting
Mar 26 — 6:30 — HRA regular meeting
Mar 26 — 7:00 — CC regular Meeting
Apr 2 — 6:30 — Supervisor Annual Reports to City Council
May 1 — 5:00-7:00 — Open Book with Hennepin County Assessors (attendance not required)
Apr 29 — Seasonal Hours begin
May 11 — 8:00-3:00 — Recycling Day
July 17-20 — Spirit of the Lakes Festival
Nov 1 — Seasonal Hours end
Nov 21 — 6:00 — Tree Lighting Ceremony
Citv Hall Closines
Feb 18 Presidents' Day
May 27 Memorial Day
City Official's Absences
Feb 14 -Mar 4 Kandis Hanson
Feb 17-24
Mark Hanus
Mar 22 -Apr 1
Heidi Gesch
Mar 25-29
Mark Wegscheid
May 1-3
Kandis Hanson
Vacation
Vacation
Vacation
Vacation
City Manager's Conf
Both Heidi G and Mark W will be absent from the March 26 meeting. Effort should be made by those
remaining to be in attendance, for there to be a quorum. Thank you!
CITY OF MOUND
RESOLUTION # 13 -
RESOLUTION TO APPOINT MARK WEGSCHEID AS COUNCILMEMBER TO
FILL VACANT SEAT
WHEREAS, David Osmek submitted his resignation from the City Council on
November 13, 2012, effective on January 7, 2013, due to his election and
appointment to the Minnesota State Senate; and
WHEREAS, the City Council accepted the resignation of David Osmek on
November 27, 2012; and
WHEREAS, the City Council declared a vacancy in the position of City
Councilmember as of January 7, 2013 at 12:01 a.m.; and
WHEREAS, the City Council accepted applications and conducted interviews for
this vacant Council seat.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby appoints
Mark Wegscheid to fill the vacant City Council seat, effective with taking the Oath
of Office for this position, and continuing until the seat is filled by means of the
next City general election.
Adopted by the City Council this 12th day of February, 2013.
Mayor Mark Hanus
Attest: Catherine Pausche, Clerk
YEAR
City of Mound Claims 02-12-13
BATCH NAME DOLLAR AMOUNT
2012
2012CITYAP7
$
35,692.93
2012
2012CITYAP8
$
161259.63
2012
KENGRAVDEC12
$
31073.81
2013
0125CITYMAN
$
21022.79
2013
FEB13-BOND3
$
7,650.00
2013
0201CITYMAN
$
813.47
2013
UBREFUND
$
242.28
2013
CQJAN2013
$
860.76
2013
TVPWPOLFIR
$
833.73
2013
021213CITY
$
152,045.69
2013
021213HWS
$
87,615.05
TOTAL CLAIMS 11 $-185- 307,110.14
S:\FINANCE DEPT\AP\CITY COUNCIL CLAIMS LISTING 2013.xlsx
MOUND, MN
01/31/1311:55 AM
_..__..�
Page 1
Payments
._...._..._.
CITY OF MOUND
Current Period: Closing 2012
Batch Name 2012CITYAP7 User Dollar Amt $35,692.93
Payments Computer Dollar Amt $35,692.93
$0.00 In Balance
Refer 2 HENNEPIN COUNTY INFORMATIO _
AP Payment E 101-42110-438 Licenses and Taxes
RADLICOLEASE & ADMIN FEE DEC 2012
$877.92
E DEPT
Invoice 121238034 12/31/2012
Transaction Date 1/31/2013 Due 12/31/2012
Accounts Payable 20200 Total
$877.92
Refer ^3 /NFRATECH
AP Payment E 401-43112-300 Professional Srvs
JOINTFOR 2012 STREET PR OJ
GROUTING-01
$5,359.25
OROUTING
PIN
Invoice PR13056 12/26/2012
Project PW1201
Transaction Date 1/31/2013 Due 12/31/2012
Accounts Payable 20200 Total
$5,359.25
Refer •_ .., >..,,.4 ^LAKE MINNETONKA COMM. COMM _
AP Payment E 101-49840-300 Professional Srvs
4 2012
SUBSCRBERACCESS FEE PER
$10,272.99
Invoice 01312013 12/31/2012
Transaction Date 1/31/2013 Due 12/31/2012
Accounts Payable 20200 Total
$10,272.99
Refer 5 MADDEN GALANTER, HANSON, L
AP Payment E 101-49999-300 Professional Srvs
LABOR RELATIONS SERVICES DECEMBER
$141.60
12
Invoice 01312013 1/1/2013
Transaction Date 1/31/2013 Due 12/31/2012
Accounts Payable 20200b Totals
$141.60
Refer 1 MOUND, CITY OF _
Water Utilities
WATER SERVICE 12-3-12 THRU 1-2-13 HWS
$45.26
AP Payment E 609-49750-382
Invoice 02122013 1/17/2013
Transaction Date 1/17/2013 Due 1/17/2013
Accounts Payable 20200 Total
$45.26
Refer 6XCEL ENERGY
E 101-45200-381 Electric Utilities
RIC SERVICE 11-26-12 TO 12-27-12
$205.80
AP Payment
PARKS
Invoice 454892724 1/14/2013
E 101-45200-381 Electric Utilities
ELECTRIC SERVICE 11-26-12 TO 12-27-12
$64.58
AP Payment
DEPOT
Invoice 454892724 1/14/2013
E 602-49450-381 Electric Utilities
ELECTRIC SERVICE 11-26-12 TO 12 27-12
$3,191.64
AP Payment
SEWER
Invoice 454892724 1/14/2013
E 601-49400-381 Electric Utilities
ECTRIC SERVICE 11-26-12 TO 12-27 12
$3,815.01
AP Payment
WATER
Invoice 454892724 1/14/2013
E 101-43100-381 Electric Utilities
ELECTRIC SERVICE 11-26-12 TO 12-27-12
$3,329.41
AP Payment
STREETS
Invoice 454892724 1/14/2013
E 609-49750-381 Electric Utilities
ELEC SERVICE 11 26-12 TO 12-27-12
$1,237.25
AP Payment
RIC
LIQU
Invoice 454892724 1/14/2013
E 101-42110-381 Electric Utilities
ELEC IC SERVICE 11-26 12 TO 12 27-12
$1,900.38
AP Payment
POLIE
Invoice 454892724 1/14/2013
-186-
MOUND, MN 01/31/13 11:55 AM
Page 2
Payments
1.............. ....
— 1
CITY OF MOUND
Current Period: Closing 2012
,. _
:��a...aw:..,,r
k __ _ ,
,.1.��'�..a=;�.a.:v_'.r�i:��a.Y;«s.a.a4kr�
AP Payment E 222-42260-381 Electric Utilities
ELECTRIC SERVICE 11-26-12 TO 12-27-12
$1,900.39
FIRE
Invoice 454892724 1/14/2013
AP Payment E 101-41910-381 Electric Utilities
ELECTRIC SERVICE 11-26-12 TO 12-27-12
$907.21
CITY HALL
Invoice 454892724 1/14/2013
AP Payment E 285-46388-381 Electric Utilities
ELECTRIC SERVICE 11-26-12 TO 12-27-12
$2,408.20
PARKING DECK
Invoice 454892724 1/14/2013
AP Payment E 101-42115-381 Electric Utilities
ELECTRIC SERVICE 11-26-12 TO 12-27-12
$36.04
CIVIL SIREN
Invoice 454892724 1/14/2013
Transaction Date 1/31/2013 Due 12/31/2012
Accounts Payable 20200 Total
$18,995.91
Fund Summary
20200 Accounts Payable
101 GENERAL FUND
$17,735.93
222 AREA FIRE SERVICES
$1,900.39
285 MOUND HRA
$2,408.20
401 GENERAL CAPITAL PROJECTS
$5,359.25
601 WATER FUND
$3,815.01
602 SEWER FUND
$3,191.64
609 MUNICIPAL LIQUOR FUND
$1,282.51
$35,692.93
Pre -Written Check $0.00
Checks to be Generated by the Computer $35,692.93
Total $35,692.93
-187-
d...�
:...CITY OF MOUND
Batch Name 2012CITYAP8
Payments
Refer
AP Payment
MOUND, MN
Payments
Current Period: Closing 2012
User Dollar Amt $16,259.63
Computer Dollar Amt
$16,259.63
$0.00 In Balance
25 BENIEK PROPERTY SVCS INC. -
E 101-43100-440 Other Contractual Servic CBD SNOWPLOW COMMERCIAL AREAS 12-
10, 12-28 COMMERCE BLVD, PARKING
DECK, BLVD
02/07/13 2:33 PM
Page 1
$6,632.50
Invoice 140370 1/1/2013
Transaction Date 2/6/2013 Due 12/31/2012 Accounts Payable 20200 Total $6,632.50
oeFe� 5 DZIK JOHN & KRISTI _
AP Payment E 401-43112-300 Professional Srvs
REIMB DAMAGED WATER SOFTENER $171.95
PARTS 2012 ST IMPROV PROJ.-2530 BLACK
LAKE LANE- DZIK
Invoice 35277 11/26/2012 Project PW1201
Transaction Date 2/6/2013 Due 12/31/2012 Accounts Payable 20200 Total $171.95
Refer 21 HOME DEPOT CREDIT (FIRE) _
AP Payment E 222-42260-210 Operating Supplies SHOP TOILE MELT P STC L CLEAVER,N077SHOVEL, $134.16
Invoice 5022435 12/10/2012
AP Payment E 222-42260-210 Operating Supplies HANDLES BSAW, SHELF SUPPORTS, $41.62
invoice 4125845 12/11/2012
Transaction Date 2/7/2013 Due 12/31/2012 Accounts Payable 20200 Total $175.78
D -f- I INFRATECH
AP Payment E 401-43112-500 Capital Outlay FA
CURED IN PLACE PIPE REPAIRS -2012 $7,520.00
STREET PROJECT PW12-01
Invoice PR13087
12/13/2012
Project PW1201
Transaction Date
2/6/2013 Due 12/31/2012
Accounts Payable 20200 Total
$7,520.00
Referµ 19 JUBILEE FOODS _
JOHN'S OUTDOOR -CITY HALL PLANTERS
$9262
101-41910-220 Repair/Maint Supply
AP Payment
E
Invoice 004000981354 12/3/2012
Transaction Date
2/7/2013 Due 12/31/2012
Accounts Payable 20200 Total
$92.62
Refer
2 PERFORMANCE PLUS LLC _
AP Payment
E 222-42260-305 Medical Services
FIREFIGHTER ANNUAL HEALTH SCREENING
$950.00
TESTS
Invoice 3347
10/30/2012
Transaction Date
2/6/2013 Due 12/31/2012
Accounts Payable 20200 Total
$950.00
Refer
4 SUN PATRIOT NEWSPAPER -CITY
AP Payment
E 101-41110-351 Legal Notices Publishing
PARKS COMMISSION OPENING AD OCT 11,
$229.98
13, 18, & 20
Invoice 1129631
AP Payment
10/20/2012
E 401-43113-351 Legal Notices Publishing
2013 STREET IMPROV PROJ HEARING
$55.13
NOTICE PUB 10-27-12
Invoice 1133268
10/27/2012
Project PW1301
AP Payment
E 101-41110-351 Legal Notices Publishing
CITY COUNCIL VACANCY ADS DEC 15 & 22
$281.58
Invoice 1140582
AP Payment
12/22/2012
E 601-49400-351 Legal Notices Publishing
HYDRANT FLUSHING AD 10-06-12
$114.99
Invoice 1126855-2 10/6/2012
-188-
CITY OF MOUND
MOUND, MN
Payments
Current Period: Closing 2012
02/07/13 2:33 PM
Page 2
Transaction Date 2/6/2013 Due 12/31/2012 Accounts Payable 20200 Total $681.68
Refer 1 TRUE VALUE MOUND (FIRE) -
AP Payment E 222-42260-210 Operating Supplies SCREWS, NUTS, BOLTS $0.91
Invoice 100270 12/1/2012
AP Payment E 222-42260-210 Operating Supplies 24' BLK INDUS SNOW PUSHER $34.19
Invoice 100524 12/11/2012
Transaction Date 2/6/2013 Due 12/31/2012 Accounts Payable 20200 Total $35.10
Fund Summary
20200 Accounts Payable
101 GENERAL FUND
$7,236.68
222 AREA FIRE SERVICES
$1,160.88
401 GENERAL CAPITAL PROJECTS
$7,747.08
601 WATER FUND
$114.99
$16,259.63
Pre -Written Check $0.00
Checks to be Generated by the Computer $16,259.63
Total $16,259.63
MOUND, MN 02/07/13 3:39 PM
Page 1
Payments
1............... ..... ...
. .wr■
CITY OF MOUND
Current Period: Closing 2012
Batch Name KENGRAVDEC12 User Dollar Amt $3,073.81
Payments Computer Dollar Amt $3,073.81
Refer 12 KENNEDYAND GRAVEN
AP Payment E 101-41600-300 Professional Srvs
Invoice 112323 1/25/2013
AP Payment E 101-41600-300 Professional Srvs
$0.00 In Balance
EXECUTIVE LEGAL SERVICES DEC 2012
ADMINISTRATIVE LEGAL SERVICES DEC
2012
Invoice 112323 1/25/2013
AP Payment E 101-41600-318 Legal Parks PARKS LEGAL SERVICES DEC 2012
Invoice 112323 1/25/2013
AP Payment G 101-23231 6301 Lynwood #10-07, Wood WOODLYN RIDGE LEGAL SVCS DEC 2012
Invoice 112323 1/25/2013
AP Payment G 101-23269 Jubilee Foods PC#12-24 JUBILEE FOODS CUP SEASONAL LEGAL
"If% nor% 7n17
Invoice 112323 1/25/2013
AP Payment G 101-23233 5200 Maywood Road #10-10 5200 LEGAL SMAYWO
DOEDD RD 2p SOJOURN CUP APP
Invoice 112323 1/25/2013
AP Payment G 101-23245 4839/4851 SHORELINE #11- 4839/4851 SHORELINE DR SUED LEGAL
SVCS DEC 2012
Invoice 112323 1/25/2013
AP Payment E 101-41600-316 Legal P & I
Invoice 112323 1/25/2013
AP Payment E 222-42260-300 Professional Srvs
Invoice 112323 1/25/2013
AP Payment E 101-41600-304 Legal Fees
Invoice 112323 1/25/2013
AP Payment E 101-41600-304 Legal Fees
PLANNING LEGAL SERVICES DEC 2012
FIRE SVC EXPANSION AGREEMENT-
ST.BONI LEGAL SVCS DEC 2012
T -MOBILE SITE CHANGES LEGAL SVCS DEC
2012
VERIZON SITE CHANGES LEGAL SVCS DEC
2012
$336.00
$204.00
$773.00
$14.00
$144.00
$36.00
$334.50
$488.31
$444.00
$60.00
$240.00
Invoice 112323 1/25/2013
Transaction Date 2/7/2013 Due 12/31/2012 Accounts Payable 20200 Total $3,073.81
Fund Summary
20200 Accounts Payable
101 GENERAL FUND $2,629.81
222 AREA FIRE SERVICES $444.00
$3,073.81
Pre -Written Check $0.00
Checks to be Generated by the Computer $3,073.81
Total $3,073.81
-190-
MOUND, MN 01/25/1311:22 AM
Payments Page 1
CITY OF MOUND
Batch Name 0125CITYMAN
Payment
Current Period: January 2013
Computer Dollar Amt $2,022.79 Posted
Refer 1 POSTMASTER Ck# 042927 1/25/2013
Cash Payment E 101-41110-322 Postage CITY CONTACT NEWSLETTER POSTAGE $806.28
WINTER 2013 EDITION
Invoice 01252013 1/25/2013
Transaction Date 1/25/2013 Due 0 Wells Fargo 10100 Total $806.28
Refer 2 VER/ZON WIRELESS Ck# 042928 1/25/2013
Cash Payment E 222-42260-322 Postage CELL PHONE CHARGES 12-14-12 THRU 1-13- -$28.52
2013 FIRE DATA CARD PHONE CREDIT
Invoice 2854706099 1/7/2013
Cash Payment E 222-42260-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment E 101-41310-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment E 101-45200-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment E 101-45200-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment E 101-42400-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment E 602-49450-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment E 601-49400-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment E 101-43100-322 Postage
Invoice 2857877670 1/13/2013
Cash Payment G 1 01-2281 6 Personal Cell Phone
Invoice 2857877670 1/13/2013
Cash Payment G 101-13100 Due From Other Funds
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 FIRE
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 CITY MGR
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 PARKS DAMAGED PHONE
REPLACEMENT
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 PARKS
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013P&I
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 SEWER
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 WATER
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 STREETS
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 PERSONAL USE EE TO REIMBURSE
CELL PHONE CHARGES 12-14-12 THRU 1-13-
2013 IKM
Invoice 2857877670 1/13/2013
Transaction Date 1/25/2013 Due 0 Wells Fargo 10100
-191-
Total
$101.05
$69.59
$252.40
$164.41
$21.24
$223.76
$143.30
$232.88
$3.24
$33.16
$1,216.51
CETT' OF MOUND
Fund Summary
602 SEWER FUND
601 WATER FUND
222 AREA FIRE SERVICES
101 GENERAL FUND
Pre -Written Check
Checks to be Generated by the Computer
Total
MOUND, MN 01/25/1311:23 AM
Page 2
Payments
Current Period: January 2013
10100 Wells Fargo
$223.76
$143.30
$72.53
$1,583.20
$2,022.79
$2,022.79
$0.00
$2,022.79
-192-
_ MOUND, MN 01/29/13 1:07 PM
\ Page 1
Payments
CITY OF MOUND
Current Period: January 2013
Batch Name FEB13-BOND3
Payment Computer Dollar Amt $7,650.00 Posted
Refer 20 BOND TRUST SERVICES CORPOR Ck# 042929 1/29/2013
Cash Payment
E 335-47000-620 Fiscal Agents Fees
FEB 2013 FISCAL AGENT FEES - 2009C
$225.00
Invoice 8554
12/13/2012
Cash Payment
E 362-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2008B
$550.00
Invoice 8558
12/13/2012
Cash Payment
E 602-49450-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012B
$112.50
Invoice 8561
12/13/2012
Cash Payment
E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012B
$112.50
Invoice 8561
12/13/2012
Cash Payment
E 371-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012B
$112.50
Invoice 8561
12/13/2012
Cash Payment
E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2011 B
$112.50
Invoice 8563
12/13/2012
Cash Payment
E 368-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2005A
$450.00
Invoice 8564
12/13/2012
Cash Payment
E 222-42260-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2009C
$225.00
Invoice 8554
12/13/2012
Cash Payment
E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2005B
$450.00
Invoice 8562
12/13/2012
Cash Payment
E 675-49425-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2009B
$150.00
Invoice 8559
12/13/2012
Cash Payment
E 602-49450-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2009B
$150.00
Invoice 8559
12/13/2012
Cash Payment
E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2009B
$150.00
Invoice 8559
12/13/2012
Cash Payment
E 363-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2009A
$450.00
Invoice 8556
12/13/2012
Cash Payment
E 334-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2008D
$450.00
Invoice 8553
12/13/2012
Cash Payment
E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2008C
$450.00
Invoice 8560
12/13/2012
Cash Payment
E 364-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2011 B
$112.50
Invoice 8563
12/13/2012
Cash Payment
E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2007B
$33.34
Invoice 8566
12/13/2012
Cash Payment
E 602-49450-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012A
$112.50
Invoice 8557
12/13/2012
Cash Payment
E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012A
$112.50
Invoice 8557
12/13/2012
Cash Payment
E 365-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012A
$112.50
Invoice 8557
12/13/2012
Cash Payment
E 675-49425-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2011 B
$112.50
Invoice 8563
12/13/2012
Cash Payment
E 602-49450-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2011 B
$112.50
Invoice 8563
12/13/2012
-193-
MOUND, MN
01/29/13 1:07 PM
Page 2
\
Payments
CITY OF MOUND
Current Period: January 2013
Cash Payment E 675-49425-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012B
$112.50
Invoice 8561 12/13/2012
Cash Payment E 602-49450-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 20076
$33.33
Invoice 8566 12/13/2012
Cash Payment E 675-49425-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2012A
$112.50
Invoice 8557 12/13/2012
Cash Payment E 350-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 2006 HRA
$650.00
Invoice 8567 12/13/2012
Cash Payment E 355-46384-620 Fiscal Agent s Fees
FEB 2013 AGENT FEES - 2006
$750.00
METROPLA NSAL
Invoice 8568 12/13/2012
Cash Payment E 675-49425-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES 20066
$183,34
Invoice 8555 12/13/2012
Cash Payment E 602-49450-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES - 20066
$183.33
Invoice 8555 12/13/2012
Cash Payment E 601-49400-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES 20066
$183.33
Invoice 8555 12/13/2012
Cash Payment E 369-47000-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES 2006A
$550.00
Invoice 8565 12/13/2012
Cash Payment E 675-49425-620 Fiscal Agent s Fees
FEB 2013 FISCAL AGENT FEES 20076
$33.33
Invoice 8566 12/13/2012
Transaction Date 1/29/2013 Due 0 Wells Fargo 10100 - Total
$7,650.00
Fund Summary
10100 Wells Fargo
675 STORM WATER UTILITY FUND
$704.17
602 SEWER FUND
$704,16
601 WATER FUND
$1,604.17
371 GO REFUNDING, 2012B
$112.50
369 G.O. 2006 - A Improvements
$550.00
368 G.O. 2005 - A Improvements
$450.00
365 GO IMPROVEMENT, 2012A
$112.50
364 2011 B GO IMPROVEMENT BONDS
$112.50
363 G.O. 2009 - A Improvements
$450.00
362 G.O. 2008 - B Improvements
$550.00
355 2003-C G.O. TIF 1-2
$750.00
350 MOUND TRANSIT CTR SERIES 2006
$650.00
335 G.O. 2009 - C Equip Cert
$225.00
334 G.O 2008 - D Equip Cert
$450.00
222 AREA FIRE SERVICES
$225.00
$7,650.00
Pre -Written Check $7,650.00
Checks to be Generated by the Computer $0.00
Total $7,650.00
-194-
MOUND, MN 01/31/13 3:04 PM
\ Page 1
Payments
.arm.
CITY OF MOUND
Current Period: February 2013
Batch Name 0201 CITYMAN User Dollar Amt $813.47
Payments Computer Dollar Amt $813.47
$0.00 In Balance
Refer 3 DREWS, DALE
Cash Payment R 601-49400-36200 Miscellaneous Revenu
REFUND OVERPYMT WATER BILL 3026
$29.97
DUNDEE LANE D. DREWS
Invoice 02012013 1/24/2013
Transaction Date 1/31/2013
Wells Fargo 10100 Total
. m.K uw +.+wmiewi+• wawgraysl..s
$29.97
aa.Mk9�'usn+q.�'+nu..p.�w.Marwiarwxwaws.nunatinvra±.
Refer 1 FRONTIER/CITIZENS COMMUNICA
Cash Payment E 101-41920-321 Telephone & Cells
CHANGE PHONE LINES SVC CALL 1/10/13
$308.95
Invoice 02012013 1/21/2013
Transaction Date 1/31/2013
Wells Fargo 10100 Total
$308.95
Refer 2 GIESE, LEROY
Cash Payment E 601-49400-218 Clothing and Uniforms
2013 BOOT ALLOWANCE REIMB L. GIESE
$144.99
Invoice 02012013 1/25/2013
Transaction Date 1/31/2013
Wells Fargo 10100 Total
$144.99
Refer 4 LOFFLER COMPANIES, INCORPORv
Cash Payment E 101-42110-202 Duplicating and copying
FINAL BILL POLICE DEPT COPIER LEASE-
$329.56
12/21/12 THRU 1/21/13
Invoice 220988950 1/25/2013
Transaction Date 1/31/2013
Wells Fargo 10100 Total
$329.56
Fund Summary
10100 Wells Fargo
101 GENERAL FUND $638.51
601 WATER FUND $174.96
$813.47
Pre -Written Check $0.00
Checks to be Generated by the Computer $813.47
Total $813.47
-195-
MOUND, MN 02/05/13 1:18 PM
--- ---� Page 1
Payments
CITY OF M0UND
Current Period: February 2013
Batch Name UBREFUND User Dollar Amt $242.28
Payments Computer Dollar Amt $242.28
$0.00 In Balance
Refer 1 MARTINSON, MIKE _
Cash Payment R 601-49400-36200 Miscellaneous Revenu REFUND WATER BILL OVERPAYMENT 5918 $242.28
LYNWOOD BLVD. M. MARTINSON
Invoice 02052013 2/5/2013
Transaction Date 2/5/2013 Wells Fargo 10100 Total $242.28
Fund Summary
10100 Wells Fargo
601 WATER FUND $242.28
Pre -Written Check $0.00
Checks to be Generated by the Computer $242.28
Total $242.28
$242.28
-196-
MOUND, MN 02/06/13 3:51 PM
i�
.........
\� Payments Page 1
CITY OF MOUND
Current Period: February
L2013
Batch Name CQJAN2013 User Dollar Amt $860.76
Payments Computer Dollar Amt $860.76
$0.00 In Balance
Refer 6 CARQUEST OF NAVARRE (P/tM
Cash Payment E 101-43100-221 Equipment Parts COUPLING #206
Invoice 6974-196856 1/4/2013
Cash Payment E 101-45200-221 Equipment Parts HD OIL FILTERS & RETURNED #1504
Invoice 6974-196921 1/7/2013
Cash Payment E 101-45200-221 Equipment Parts BATTERY CABLES, LUGS, SWITCHES, AUTO
BATTERY #908
Invoice 6974-196940 1/7/2013
Cash Payment E 101-45200-221 Equipment Parts
Invoice 6974-196994 1/8/2013
Cash Payment E 101-43100-221 Equipment Parts
Invoice 6974-196984 1/8/2013
Cash Payment E 101-45200-221 Equipment Parts
Invoice 6974-197124 1/10/2013
Cash Payment E 101-45200-221 Equipment Parts
Invoice 6974-197415 1/16/2013
Cash Payment E 602-49450-221 Equipment Parts
Invoice 6974-197056 1/9/2013
Cash Payment E 602-49450-221 Equipment Parts
BATTERY CABLES, LUGS,25LB
DIATOMACEOUS CQ- PARKS
DUCT HOSE #206
OIL FILTERS FOR'08 &'04 FORD F150S
FILTERS, HALF MASKS,
COUPLING W/0 RING
Project 13-3
LOCK DE-ICER- SHOP GATES, MINI TORCH
#207
$25.09
$0.00
$228.15
$21.76
$21.13
$5.60
$79.68
$16.70
$34.98
Invoice 6974-197272 1/14/2013
Project 13-3
Transaction Date 2/6/2013
Wells Fargo 10100 Total
$433.09
Refer 7 CARQUEST OF NAVARRE (PA10
Cash Payment E 101-43100-221 Equipment Parts
TRACTOR BATTERY #508
$341.88
Invoice 6974-197292 1/14/2013
Cash Payment E 101-43100-221 Equipment Parts
TRACTOR BATTERY #508 RETURNED
-$341.88
Invoice 6974-197349 1/15/2013
Cash Payment E 101-43100-221 Equipment Parts
TRACTOR BATTERY #508 SPECIAL ORDER
$341.88
Invoice 6974-197311 1/14/2013
Cash Payment E 101-43100-221 Equipment Parts
BATTERY #508 CORE RETURN
-$60.92
Invoice 6974-197312 1/14/2013
Cash Payment E 602-49450-230 Shop Materials
50 PVC SPLIT LOOM -STOCK
$18.17
Invoice 6974-197501 1/17/2013
Project 13-3
Cash Payment E 101-45200-221 Equipment Parts
ON/OFF SWITCH, FUSE, LONG LIFE
$93.68
BATTERY, MOUNTING BRACKET, MOSSY
OAK UB SC
Invoice 6974-198212 1/30/2013
Cash Payment E 602-49450-221 Equipment Parts WATERBURY GENERATOR PRESTONE HD $34.86
EXT LIFE GAL, TECHRON FLUID #207
Invoice 6974-197465 1/16/2013
Transaction Date 2/6/2013 Wells Fargo 10100 Total $427.67
-197-
CITY OF MOUND
Fund Summary
101 GENERAL FUND
602 SEWER FUND
Pre -Written Check
Checks to be Generated by the Computer
Total
MOUND, MN
Payments
Current Period: February 2013
10100 Wells Fargo
$756.05
$104.71
$0.00
$860.76
$860.76
$860.76
sm
e
02/06/13 3:51 PM
Page 2
_
MOUND, MN
02/06/13 3:52 PM
Page 1
Payments
CITY
OF MOUND
Current Period: February 2013
Batch Name
TVPWPOLFIR User
Dollar Amt $833.73
Payments Computer
Dollar Amt $833.73
$0.00 In Balance
Refer
41 TRUE VALUE MOUND (FIRE)
_
Cash Payment
E 222-42260-210 Operating Supplies
MP SEL 2 PK COVER, & FRAME
$10.45
Invoice 101197
1/9/2013
Cash Payment
G 222-22801 Deposits/Escrow
WAFTA SITE SECURITY -75'5/116 PROOF
$16.63
CHAIN -X
Invoice 101661
1/30/2013
Transaction Date 2/6/2013
Wells Fargo 10100 Total
$27.08
Refer
40 TRUE VALUE MOUND (POLICE)
Cash Payment
E 101-42115-210 Operating Supplies
EMERGENCY MGMT VEHICLE WIPER
$20.26
BLADES, SCREWS, NUTS, BOLTS
Invoice 101206
1/9/2013
Cash Payment
E 101-42115-210 Operating Supplies
EMERGENCY MGMT VEHICLE MENDING
$3.52
PLATE
Invoice 101662
1/30/2013
Cash Payment
E 101-42115-210 Operating Supplies
EMERGENCY MGMT VEHICLE MENDING
-$3.52
PLATE -RETURN
Invoice 101677
1/30/2013
Transaction Date 2/6/2013
Wells Fargo 10100 Total
$20.26
Refer
37 TRUE VALUE, MOUND (PW PKS)
Cash Payment
E 281-45210-220 Repair/Maint Supply
CLEAR SHEETING, PRO ROLLER FRAME,
$54.47
BASIC COVERS- DOCKS
Invoice 101044
1/2/2013
Cash Payment
E 601-49400-210 Operating Supplies
D -CON MOUSE PROOF
$4.89
Invoice 101099
1/4/2013
Cash Payment
E 609-49750-210 Operating Supplies
4 PK 60W BULBS, TRASH BAGS
$19.85
Invoice 101143
1/7/2013
Cash Payment
E 101-45200-220 Repair/Maint Supply
PARKS, PICNIC TABLES STAIN, SAND BELT,
$194.44
BRUSHES, DUST RESPIRATORS
Invoice 101145
1/7/2013
Cash Payment
E 601-49400-220 Repair/Maint Supply
COLLAPSIBLE TOTE, GOOSE WRECK BARS
$36.28
Invoice 101164
1/8/2013
Cash Payment
E 101-45200-220 Repair/Maint Supply
PARKS SHOP SUPPLIES, OUTLET, PLUGS,
$64.68
EXT CORDS, SHAP COVER, SCREWS, NUTS
BOLTS
Invoice 101168
1/8/2013
Cash Payment
E 601-49400-220 Repair/Maint Supply
CREDIT RETURN GOOSE WRECK BARS
-$25.63
Invoice 101178
1/8/2013
Cash Payment
E 101-45200-220 Repair/Maint Supply
PARKS DRILL BITS
$12.80
Invoice 101191
1/9/2013
Cash Payment
E 101-45200-210 Operating Supplies
16 PK AA BATTERIES PARKS GARAGE
$10.68
DOOR MTCE
Invoice 101199
1/9/2013
Cash Payment
E 601-49400-220 Repair/Maint Supply
9V ALK BATTERIES, FITTINGS, LED
$72,72
HEADLAMP, BOLTS, SCREWS
Invoice 101201
1/9/2013
Cash Payment
E 601-49400-220 Repair/Maint Supply
XL RUST RES STOR HANGERS
$29.85
Invoice 101210
1/9/2013
-199-
MOUND, MN 02/06/13 3:52 PM
Page 2
Payments
„s
CITY OF MOUND
Current Period: February 2013
Cash Payment E 609-49750-210 Operating Supplies GAL NATURAL CLEANER, HWS
$10.68
Invoice 101433
1/19/2013
Wells Fargo 10100 Total
$485.71
Transaction Date
2/6/2013
Refer4 38 TRUE VALUE, MOUND (PW PKS) _
$3.73
Cash Payment
E 602-49450-230 Shop Materials
TEFLON PASTE
Invoice 101179
1/8/2013
101-45200-220 Repair/Maint Supply
Project 13-3
4 PC COUPLES/PLUG SET, GALV COUPLING
$8.53
Cash Payment
E
Invoice 101230
1/10/2013
Operating Supplies
2 PK 9V ALK BATTERIES, UTIL LIGHTER
$26.69
Cash Payment
E 601-49400-210
Invoice 101313
1/14/2013
$8.53
Cash Payment
E 101-45200-220 Repair/Maint Supply
9 1/4" COVERS
Invoice 101359
1/16/2013
Operating Supplies
COLLAPSIBLE TOTE, MEASURING TAPE
$15.24
Cash Payment
E 601-49400-210
Invoice 101384
1/17/2013
E 601-49400-223 Building Repair Supplies
OUTLETBOX, SNAP COVER, OUTLET
$30.43
Cash Payment
COVER
Invoice 101386
1/17/2013
E 602-49450-230 Shop Materials
CONNECTORS, 3WIRE PLUG
$12.06
Cash Payment
Project 13-3
Invoice 101390
1/17/2013
E 101-45200-221 Equipment Parts
DTECO
$72 94
Cash Payment
TOR, OUT ET STRIP CORD
SURGE PROTECTOR,
Invoice 101385
1/17/2013
101-43100-230 Shop Materials
SCREWS, NUTS, BOLTS
$2.33
Cash Payment
E
Invoice 101402
1/17/2013
Shop Materials
SCREWS, NUTS, BOLTS
$11.22
Cash Payment
E 101-43100-230
Invoice 101399
1/17/2013
$8.00
Cash Payment
E 101-45200-221 Equipment Parts
CAULK
Invoice 101418
1/18/2013
$22.69
Cash Payment
E 601-49400-322 Postage
FED EX SHIPPING
Invoice 101487
1/22/2013
Wells Fargo 10100 Total
$222.39
Transaction Date
2/6/2013
Refer 39 TRUE VALUE,^MOUND (PW PKS)HY� _
$9.80
Cash Payment
E 101-43100-221 Equipment Parts
V BELT, SERVICE CORDS
Invoice 101509
Cash Payment
1/23/2013
E 602-49450-221 Equipment Parts
THREAD CUT OIL GAL
$43.81
Invoice 101534
1/24/2013
$4.26
Cash Payment
E 601-49400-221 Equipment Parts
OUTLET CAP
Invoice 101671
1/30/2013
Equipment Parts
HOSE MENDER, BLK HEAT HOSE
$12.46
Cash Payment
E 101-45200-221
Invoice 101689
1/31/2013
$7.96
Cash Payment
E 101-45200-221 Equipment Parts
FG EYE BT WN
Invoice 101696
1/31/2013
10100 Total
$78.29
Transaction Date
2/6/2013
Wells Faro
g
-200-
CITY OF MOUND
Fund Summary
101 GENERAL FUND
222 AREA FIRE SERVICES
281 COMMONS DOCKS FUND
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
MOUND, MN
Payments
Current Period: February 2013
10100 Wells Fargo
$444.63
$27.08
$54.47
$217.42
$59.60
$30.53
Pre -Written Check $0.00
Checks to be Generated by the Computer $833.73
Total $833.73
$833.73
-201-
02/06/13 3:52 PM
Page 3
MOUND, MN 02/07/13 4:01 PM
Page 1
\\ Payments
•...w•
CITY OF MOUND
Current Period: February 2013
Batch Name 021213CITY User Dollar Amt $152,045.69
Payments Computer Dollar Amt $152,045.69
$0.00 In Balance
Refer 43 ADVANCED GRAPHIX, INCORPOR
Cash Payment E 101-42115-210 Operating Supplies REFLECTIVE
VEHICLE LETTERING EMERGENCYMGM$60.92
Invoice 187086
1/22/2013 PO 24154
Invoice 11324
1/7/2013
Transaction Date 2/7/2013
Wells Faro 10100 Total
g
$60.92
Refer -
50 AIR COMPRESSORS PLUS, LLC _
E 101-42110-402 Building Maintenance
Invoice 11342
Cash Payment
E 101-43100-500 Capital Outlay FA
15 HP 3 PH AIR COMPRESSOR
$3,500.00
Invoice 32800
1/31/2013 PO 24053
Building Repair Supplies
15 HP 3 PH AIR COMPRESSOR
$1,780.79
Cash Payment
E 601-49400-223
E 222-42260-402 Building Maintenance
Invoice 32800
1/31/2013 PO 24053
Building Repair Supplies
15 HP 3 PH AIR COMPRESSOR
$1,780.79
Cash Payment
E 602-49450-223
Invoice 32800
1/31/2013 PO 24053
Building Repair Supplies
15 HP 3 PH AIR COMPRESSOR
$1,000.00
Cash Payment
E 675-49425-223
Invoice 32800
1/31/2013 PO 24053
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$8,061.58
Refer
55 AMERICAN MESSAGING _
G� ERVICE FROM
PAGING
$207.86
E 602-49450-321 Telephone & Cells
Cash Payment
TO OS 3GI2
14
Invoice D2062026NB 2/1/2013
Project 13-3
Transaction Date 2/7/2013
Wells Fargo 10100 Notal
.-.
$207.86
.WAA
aPaPPRnVFD EQUAL COMPANY
Cash Payment
E 101-42110-402 Building Maintenance
Invoice 11324
1/7/2013
Cash Payment
E 222-42260-402 Building Maintenance
Invoice 11324
1/7/2013
Cash Payment
E 101-42110-402 Building Maintenance
Invoice 11342
1/16/2013
Cash Payment
E 222-42260-402 Building Maintenance
Invoice 11342
1/16/2013
Cash Payment
E 101-42110-402 Building Maintenance
Invoice 11347
1/24/2013
Cash Payment
E 222-42260-402 Building Maintenance
TEMP CONTROLS SVC CALL 1-7-13 @ PUB $104.25
SAFETY BLDG
TEMP CONTROLS SVC CALL 1-7-13 @ PUB $104.25
SAFETY BLDG
TEMP CONTROLS SVC CALL 1-16-13 @ PUB $219.25
SAFETY BLDG
TEMP CONTROLS SVC CALL 1-16-13 @ PUB $219.25
SAFETY BLDG
TEMP CONTROLS SVC CALL 1-24-13 @ PUB $75.50
SAFETY BLDG
TEMP CONTROLS SVC CALL 1-24-13 @ PUB $75.50
SAFETY BLDG
Invoice 11347 1/24/2013
Wells Fargo 10100 Total $798.00
Transaction Date 2/7/2013
of a5 A.4PFN EMBROIDERY AND DESIG _
Cash Payment E 222-42260-210 Operating Supplies
FIREFIGHTER DUTY SHIRTS -3 W/
EMBROIDERY & PATCHES
$188.73
Invoice 02122013 1/17/2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $188.73
Refer 57 AUTOMATIC SYSTEMS COMPANY _ -202-
MOUND, MN
02/07/13 4:01 PM
_
Page 2
Payments
ti...�
CITY OF MOUND
Current
Period: February 2013
Cash Payment E 602-49450-440 Other Contractual Servic
INSTALL NEW PANELVIEW @ WELLHOUSE
$6,991.32
#8 & INSTALL NEW STARTER @ NORTHERN
D4 LS
Invoice 25980S 1/31/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$6,991.32
Refer58 BATTERIES PLUS.�...�«,».�..„..,..,,...-....,...R....,.
�.,....,.,>,�.�,.._,.,.�,m_. ..._..w.,,�....,_..�...,�.
_...-.... ,.M
Cash Payment E 602-49450-221 Equipment Parts
LIFT STATION BACKUP BATTERIES 12 6V
$310.34
LEAD, 2 12V XTREME, 2 12V TEND JR
Invoice 018-293310 1/30/2013 PO 23919
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$310.34
Refer 2 BEN/EK PROPERTY SVCS INC.
Cash Payment E 101-43100-440 Other Contractual Servic CBD SNOWPLOW COMMERCIAL AREAS 1-
$1,935.00
27,1-30 COMMERCE BLVD, PARKING DECK,
BLVD
Invoice 140517 2/1/2013
Transaction Date 2/6/2013
Wells Fargo 10100 Total
$1,935.00
Refer 46 BERRY COFFEE COMPANY
Cash Payment E 222-42260-210 Operating Supplies
COFFEE, CREAMER, COCOA
$140.50
Invoice 1068302 1/23/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$140.50
Refer 59 BORDER STATES ELECTRIC SUPP_>w
Cash Payment E 101-41910-220 Repair/Maint Supply
LIGHTBULBS CITY HALL
$213.33
Invoice 905198891 1/31/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$213.33
Refer 83 CARGIL SALT DIVISION
Cash Payment E 101-43100-237 Deicing Salt
DEICER SALT BULK SHIPPED 1-30-13
$3,723.00
Invoice 2900954064 1/30/2013
Cash Payment E 101-43100-237 Deicing Salt
DEICER SALT BULK SHIPPED 1-31-13
$5,889.12
Invoice 2900956929 1/31/2013
Cash Payment E 101-43100-237 Deicing Salt
DEICER SALT BULK SHIPPED 1-18-13
$6,075.07
Invoice 2900932718 1/18/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$15,687.19
Refer 3 CENTERPOINT ENERGY (MINNEG
Cash Payment E 602-49450-383 Gas Utilities
2990 HIGHLAND BLVD LS B1 GENERATOR
$15.82
NATL GAS SVC 12-18-12 THRU 1-21-13
Invoice 02122013 2/12/2013
Cash Payment E 602-49450-383 Gas Utilities
2649 EMERALD DR. LS E3 GENERATOR
$19.13
NATL GAS SVC 12-18-12 THRU 1-21-13
Invoice 02122013 2/12/2013
Cash Payment E 602-49450-383 Gas Utilities
3303 WATERBURY RD LS GAS SVC 12-18-12
$19.81
THRU 1-21-13
Invoice 02122013 2/12/2013
Cash Payment E 602-49450-383 Gas Utilities
4791 NORTHERN RD LS D1 GENERATOR
-$0.04
NATL GAS SVC 12-18-12 THRU 1-21-13
Invoice 02122013 2/12/2013
Cash Payment E 602-49450-383 Gas Utilities
4948 BARTLETT LS E2 GENERATOR NATL
$40.98
GAS SVC 12-18-12 THRU 1-21-13
Invoice 02122013 2/12/2013
Transaction Date 2/6/2013
Wells Fa-0 10100 Total
$95.70
MOUND, MN 02/07/13 4:01 PM
Page 3
Payments
•�
CITY OF MOUND
Current Period: February 2013
Refer 60 CONCEPT LANDSCAPING SAND BLANKET BLUFFS
Cash Payment E 101-45200-440 Other Contractual Servic ALL
REMOVE LEAVES UILT UP ON BEACH BEACH- $895.00
Invoice 3056 2/4/2013
Transaction Date 2/7/2013Wells
Fargo 10100 Total
$895.00
Refer47 DAVIS MECHANICAL SYSTEMS _
Cash Payment E 222-42260-401 Building Repairs
IGPUB SAFETY HTG UNIT NITIONONTROL FLAME REPAIR,CE
AND
$416.00
Cash Payment
WIRING
Invoice 021213
Invoice 13011 1/25/2013
Cash Payment E 101-42110-402 Building Maintenance
IGPUB SAFETY HTG UNIT R, REPLA CE
NITION CONTROL, LAMES SENSOR AND
$416.00
Invoice 021213
WIRING
Cash Payment
Invoice 13011 1/25/2013
Transaction Date 2/7/2013 _
Wells Fargo 10100 Total
$832.00
Refer10~ENVIRONMENTAL SYSTEMS RESE✓
Cash Payment E 602-49450-205 Computer Hardware/Soft ARC GIS ANNUAL MTCE CONTRACT -PW
1/7/2013 PO 24065 Project 13-3
Invoice 92596100 Total
Transaction Date 2/7/2013 Wells Fargo 10100
$710.19
$710.19
Refer 48 FIRE CHIEFS ASSOC, HENNEPIN
Cash Payment E 222 42260-433 Dues and Subscriptions
2013 DUES- MOUND FD CHIEF G. PEDERSON
$100.00
Invoice 02122013 2/5/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
.a ... ,. ,,:.... �..«.�..,..-..�..�.........:,..F-.
$100.00
Refer M� 1.1� FIRSTLAB
Cash Payment E 101-43100-305 Medical Services
DOT RANDOM DRUG SCREEN TEST
$39.95
Invoice 00606384 1/14/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$39.95
Refer 12 FIVE TECHNOLOGY
Cash Payment E 101-41920-440 Other Contractual Servic MTOCE FEBRUARY 20 3VC &NETWORK
$1,800.00
Invoice 126492 2/1/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$1,800.00
Refer 13 FRONTIEWC/TIZENS COMMUNICA
Cash Payment E 101-43100-321 Telephone & Cells
_
NETWORK ETHERNETSVC 1-20-13 THRU 2-
20-13
$433.24
Invoice 021213
1/30/2013
Cash Payment
E 601-49400-321 Telephone & Cells
Invoice 021213
1/30/2013
Cash Payment
E 602-49450-321 Telephone & Cells
Invoice 021213
1/30/2013
Cash Payment
E 602-49450-321 Telephone & Cells
Invoice 021213
1/30/2013
Cash Payment
E 101-45200-321 Telephone & Cells
Invoice 021213
1/30/2013
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$433.24
20-13
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$446.37
20-13
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$62.28
20-13
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$117.83
20-13
-204-
MOUND, MN
02/07/13 4:01 PM
Page 4
'
Payments
CITY OF MOUND
Current Period: February 2013
Cash Payment E 609-49750-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$569.82
20-13
Invoice 021213 1/30/2013
Cash Payment E 101-41910-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$914.24
20-13
Invoice 021213 1/30/2013
Cash Payment E 101-42110-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$380.92
20-13
Invoice 021213 1/30/2013
Cash Payment E 222-42260-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$228.56
20-13
Invoice 021213 1/30/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$3,586.50
Refer 14 FRONTIER/CITIZENS COMMUN/CA
Cash Payment E 222-42260-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$160.37
20-13
Invoice 3893799 1/20/2013
Cash Payment E 101-42110-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$160.37
20-13
Invoice 3893799 1/20/2013
Cash Payment E 101-41910-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$160.37
20-13
Invoice 3893799 1/20/2013
Cash Payment E 1 01-41 920-321 Telephone & Cells
NETWORK ETHERNETSVC 1-20-13 THRU 2-
$320.75
20-13
Invoice 3893799 1/20/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$801.86
Refer 29 G & K SERVICES
_
Cash Payment E 609-49750-460 Janitorial Services
MAT SVC 1-21-13
$58.58
Invoice 1006333019 1/20/2013
Cash Payment E 609-49750-460 Janitorial Services
MAT SVC 1-28-13
$58.58
Invoice 1006344204 1/28/2013
Cash Payment E 609-49750-460 Janitorial Services
MAT SVC & SUPPLIES 2-04-13
$87.14
Invoice 1006355495 2/4/2013
Cash Payment E 101-41910-460 Janitorial Services
MAT SVC & SUPPLIES 1-21-13
$141.89
Invoice 1006333023 1%21/2013
Cash Payment E 101-41910-460 Janitorial Services
MAT SVC & SUPPLIES 2-4-13
$167.49
Invoice 1006355499 2/4/2013
Transaction Date 2/7/2013
..
Wells Fargo 10100 Total
$513.68
Referrr�
30 G & K SERVICES
Cash Payment E 101-45200-210 Operating Supplies
MAT SVC & SHOP SUPPLIES 1-21-13
$79,21
Invoice 1006333026 1/21/2013
Cash Payment E 101-45200-218 Clothing and Uniforms
UNIFORM SVC 1-21-13
$45.83
Invoice 1006333026 1/21/2013
Cash Payment E 101-45200-210 Operating Supplies
MAT SVC & SHOP SUPPLIES 1-28-13
$61.63
Invoice 1006344210 1/28/2013
Cash Payment E 101-45200-218 Clothing and Uniforms
UNIFORM SVC 1-28-13
$40.76
Invoice 1006344210 1/28/2013
Cash Payment E 101-45200-210 Operating Supplies
MAT SVC & SHOP SUPPLIES 1-14-13
$61.63
Invoice 1006321891 1/14/2013
-205-
MOUND, MN
02/07/134:01 PM
$94.40
Transaction Date 2/7/2013
Page 5
`
\
Refer 64 HANSON, RAY
E 602-49450-218 Clothing and Uniforms
R. HANSON CLOTHING ALLOWANCE
�\ Payments
A �
Cash Payment
JREIMB EANS
Invoice 02122013 2/4/2013
Project 13-4
„11111111,
Transaction Date2/7/2013
Wells Fargo 10100 Total
CITY OF MOUND
Refer 62 HD SUPPLY WATERWORKS, LTD
_
Current Period. February 2013
willimmi
Cash Payment E 602-49450-epair/Mainpply
Cash Payment E 101-45200-218 Clothing and Uniforms
UNIFORM SVC 1-14-13
$40.76
Invoice 1006321891 1/14/2013
10100 Total
$329.82
Transaction Date 2/7/2013
Wells Fargo.
Invoice 6049793 1/15/2013 PO 24079
Refer 31 G & K SERVICES -
101-43100-218 Clothing and Uniforms
UNIFORM SVC 1-14-13
$24.40
Cash Payment E
Invoice 1006321890 1/14/2013
Clothing and Uniforms
UNIFORM SVC 1-14-13
$16.11
Cash Payment E 601-49400-218
Invoice 1006321890 1/14/2013
$36.59
Cash Payment E 602-49450-218 Clothing and Uniforms
UNIFORM SVC 1-14-13
Invoice 1006321890 1/14/2013
E 602-49450-230 Shop Materials
MAT SVC &SHOP SUPPLIES 1-1P -13
$105.69
Cash Payment
Project 13-3
Invoice 1006321890 1/14/2013
10100 Total
$182.79
Transaction Date 2/7/2013
Wells Fargo _
Refer 15 GOPHER STATE ONE CALL
$19.58
Cash Payment E 601-49400-395 Gopher One -Call
JANUARY 2013 LOCATES
Invoice 62300 1/31/2013
Gopher One -Call
JANUARY 2013 LOCATES
$19.57
Cash Payment E 602-49450-395
Invoice 62300 1/31/2013
Wells Fargo 10100 Total
$39.15
2/7/ 2013
Transaction Date _ ,» b_.�..»,...�»...�,._
y(IKM) .
.,-z.�......�.,...u��.��..,»..»kM.w... ;_..�,�,.......�,,..»..,....
Refer 61 GRAINGER -
$128.32
Cash Payment E 602-49450-223 Building Repair Supplies
TAPPING DYES
Invoice 9045899276 1/21/2013 PO 23920
Project 13-3
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$128.32
Refer.. � � � 63 H & L MESA81 AGGREGATE CONS _
Cash Payment E 101-43100-221 Equipment Parts
EMBEDDED CURB RUNNER
$833.63
Invoice 86833 1/23/2013 PO 24070
BLADES, PLOW BOLTS W/NUTS
$2,445.73
Cash Payment E 101-43100-221 Equipment Parts
Invoice 86832 1/23/2013 PO 24070
Transaction Date 2/7/2013
Wells Fargo 10100 Total
�,�,.�....��,.�»�....
$3,279.36
Refer X16 HANSON, KAND/S
REIMB LUNCHMTG K. HANSON
$39.20
Cash Payment E 101-41310-431 Meeting Expense
& PEDERSONXPENSES
Invoice 02122013 2/4/2013 REIMB
Cash Payment E 101-41310-430 Miscellaneous HANSON
R MOONEY FAREWELL EVENT- K. $55.20
Invoice 02122013 2/4/2013
Wells Fargo 10100 Total
$94.40
Transaction Date 2/7/2013
Refer 64 HANSON, RAY
E 602-49450-218 Clothing and Uniforms
R. HANSON CLOTHING ALLOWANCE
$47.97
Cash Payment
JREIMB EANS
Invoice 02122013 2/4/2013
Project 13-4
Transaction Date2/7/2013
Wells Fargo 10100 Total
$47.97
Refer 62 HD SUPPLY WATERWORKS, LTD
_
$264.11
Cash Payment E 602-49450-epair/Mainpply
CLAMPS
Invoice 6089520 1/23/2013 PO 24082
Repair/Maint Supply
2 REPAIR CLAMP SLEEVES
$264.11
Cash Payment E 601-49400-220
Invoice 6049793 1/15/2013 PO 24079
-206-
MOUND, MN 02/07/13 4:01 PM
Payments Page 6
i
CITY OF MOUND
Current Period: February 2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $528.22
Refer 49 HOME DEPOT CREDIT (FIRE)
Cash Payment E222-42260-210 Operating Supplies
BRACKETS, UPRIGHTS, SLENDER PLUG
$46.45
Invoice 14875 1/4/2013
Cash Payment E 602-49450-218 Clothing and Uniforms
Transaction Date 2/7/2013
Wells Fargo 10100
Total
$46.45
Refer 65 /NFRATECH,�A�
Transaction Date 2/7/2013
�69
Wells Fargo 10100 Total
$119.80
Cash Payment E 601-49400-220 Repair/Maint Supply
PRO -EYE SELF LEVELING CAMERA
$1,735.76
Invoice 1200715 1/14/2013 PO 24077
$135.20
Invoice 253918 1/4/2013 PO 24072
Transaction Date 2/7/2013
.�.�
Wells Fargo 10100
Total
$1,735.76
Refer 66 ISS FACILITY SERVICES M/NNEAP
Cash Payment E 101-41910-440 Other Contractual Servic
EVERGLAZE FLOORS AT CITY HALL
$869.70
Invoice 514356 1/28/2013
Transaction Date 2/7/2013
Wells Fargo 10100
Total
$869.70
Refer 51 (STATE TRUCK CENTER _
Cash Payment E 222-42260-210 Operating Supplies
AMBER LENSES
$34.25
Invoice C241143958 1/11/2013
Transaction Date 2/7/2013
Wells Fargo 10100
Total
$34.25
Refer 17 JANI-KING OF MINNESOTA, INCOR
Cash Payment E 101-41910-460 Janitorial Services
MONTHLY CONTRACT CLEANING CITY
$508.73
HALL BLDG FEBRUARY 2013
Invoice MIN02130331 2/1/2013
Cash Payment E 101-41910-460 Janitorial Services
Invoice MIN01130587 1/3/2013
Cash Payment E 602-49450-460 Janitorial Services
Invoice MIN02130336 2/1/2013
CREDIT JANUARY REDUCED MONTHLY
CONTRACT CLEANING CITY HALL
MONTHLY CONTRACT CLEANING PUB WKS
BLDG FEBRUARY 2013
Project 13-3
Transaction Date 2/7/2013 Wells Fargo 10100 Total
Refer 67 JOHN DEERE GOVERNMENT/NATI
Cash Payment E 101-45200-232 Landscape Material IRRIGATION SUPPLIES
Invoice 63566765 1/17/2013 PO 24080
-$217.53
$271.73
$562.93
$695.96
Transaction Date 2/7/2013 Wells Fargo 10100 Total $695.96
Refer 18 JUBILEE FOODS _
Cash Payment E 222-42260-431 Meeting Expense FIREFIGHTER CRISIS MGMT DEBRIEF MTG- $42.18
BEVERAGES, COOKIES
Invoice 0116 1/23/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$42,18
Refer 68 KIVISTO, SCOTT
Cash Payment E 602-49450-218 Clothing and Uniforms
2013 BOOT ALLOWANCE S. KIVISTO
$119.80
Invoice 02122013 2/1/2013
Transaction Date 2/7/2013
�69
Wells Fargo 10100 Total
$119.80
Refer LANO EQUIPMENT, INCORPORAT
Cash Payment E 101-43100-221 Equipment Parts
4 IN -TUBE FOR S-250 BOBCAT
$135.20
Invoice 253918 1/4/2013 PO 24072
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$135.20
Refer 70 LAWSONPRODUCTS, INC _ -207-
Invoice 43313740 1/3/2013 PO 24071
Transaction Date 2/7/2013 Wells Fargo 10100 Total $74.01
Refer 72 LUBE TECH, INCORPORATED _
Cash Payment E 602-49450-230 Shop Materials CHEVRON DELO ELC 50/50 GALS $66.25
Invoice 2157472 1/17/2013 Project 13-3
Transaction Date 2/7/2013 Wells Fargo 10100 Total $66.25
Refer 52 MARINE COVERS AND INTERIORS
Cash Payment E 101-43100-226 Sign Repair Materials REPAIR 2 SIGNS $60.00
Invoice 417 2/1/2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $60.00
Refer 32 MINUTEMAN PRESS
Cash Payment E 101-42110-203 Printed Forms
WARNING NOTICE TICKETS, ADMIN
CITATION TAGS
$456.60
Invoice 14656 1/17/2013 PO 24151
Cash Payment E 602-49450-203 Printed Forms BUS CARDS RAY HANSON $44.61
Invoice 14654 1/16/2013 Project 13-2
Transaction Date 2/7/2013 Wells Fargo 10100 Total $501.21
Refer 82 MNSPECT _
Cash Payment R 101-42000-32220 Electrical Permit Fee JANUARY 2013 ELECTRICAL PERMIT FEE
CREDITS
Invoice 5983 2/4/2013
Cash Payment G 101-20800 Due to Other Governments JANUARY 2013 ELECTRICAL PERMIT STATE
SURCHARGE FEE CREDIT
Invoice 5983
Cash Payment
Invoice 5983
2/4/2013
E 101-42400-308 Building Inspection Fees JANUARY 2013 BUILDING INSPECTION FEES
2/4/2013 _
-$395.00
-$200.00
$4,055.64
Transaction Date 2/7/2013 Wells Fargo 10100 Total $3,460.64
Refer 33 MOORE, CARLTON _
Cash Payment E 602-49450-434 Conference & i raining
Invoice 021213 2/4/2013
Transaction Date 2/7/2013
Refer 42 MTI DISTRIBUTING
REIMB MILEAGE CEAM ANNUAL $87.91
CONFERENCE C. MOORE 1-30 THRU 2-1-13
Project 13-3
Wells Fargo 10100 Total $87.91
MOUND, MN
02/07/13 4:01 PM
�r----.
Page 7
Payments
_.1 .............
CITY OF (SOUND
Current
Period: February 2013
Cash Payment E 602-49450-230 Shop Materials
SHOP EQUIP. SUPPLIES: CLAMPS, HAND
$207.33
CLEANER, WHEEL WGHTS, VALVES, NON
CHLOR SEALER, CABLE TIES, TIRE CEMENT
Invoice 9301367448 1/14/2013 PO 24074
Project 13-3
Cash Payment E 602-49450-230 Shop Materials
ELECTRICAL TAPE
$23.40
Invoice 9301380381 1/18/2013 PO 24074
Project 13-3
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$230.73
Refer 71 LEAGUE OF MINNESOTA CITIES
Cash Payment E 101-41110-434 Conference & Training
LEADERSHIP CONF FEB 1 & 2 NEWLY
$299.00
ELECTED OFFICIALS M. WEGSCHEID
Invoice 180109 2/6/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$299.00
Refer � x.56 LKQ SMART PARTS, INCA~��_
Cash Payment E 101-43100-221 Equipment Parts
STEERING WHEEL YUKON STD LEATHER
$74.01
Invoice 43313740 1/3/2013 PO 24071
Transaction Date 2/7/2013 Wells Fargo 10100 Total $74.01
Refer 72 LUBE TECH, INCORPORATED _
Cash Payment E 602-49450-230 Shop Materials CHEVRON DELO ELC 50/50 GALS $66.25
Invoice 2157472 1/17/2013 Project 13-3
Transaction Date 2/7/2013 Wells Fargo 10100 Total $66.25
Refer 52 MARINE COVERS AND INTERIORS
Cash Payment E 101-43100-226 Sign Repair Materials REPAIR 2 SIGNS $60.00
Invoice 417 2/1/2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $60.00
Refer 32 MINUTEMAN PRESS
Cash Payment E 101-42110-203 Printed Forms
WARNING NOTICE TICKETS, ADMIN
CITATION TAGS
$456.60
Invoice 14656 1/17/2013 PO 24151
Cash Payment E 602-49450-203 Printed Forms BUS CARDS RAY HANSON $44.61
Invoice 14654 1/16/2013 Project 13-2
Transaction Date 2/7/2013 Wells Fargo 10100 Total $501.21
Refer 82 MNSPECT _
Cash Payment R 101-42000-32220 Electrical Permit Fee JANUARY 2013 ELECTRICAL PERMIT FEE
CREDITS
Invoice 5983 2/4/2013
Cash Payment G 101-20800 Due to Other Governments JANUARY 2013 ELECTRICAL PERMIT STATE
SURCHARGE FEE CREDIT
Invoice 5983
Cash Payment
Invoice 5983
2/4/2013
E 101-42400-308 Building Inspection Fees JANUARY 2013 BUILDING INSPECTION FEES
2/4/2013 _
-$395.00
-$200.00
$4,055.64
Transaction Date 2/7/2013 Wells Fargo 10100 Total $3,460.64
Refer 33 MOORE, CARLTON _
Cash Payment E 602-49450-434 Conference & i raining
Invoice 021213 2/4/2013
Transaction Date 2/7/2013
Refer 42 MTI DISTRIBUTING
REIMB MILEAGE CEAM ANNUAL $87.91
CONFERENCE C. MOORE 1-30 THRU 2-1-13
Project 13-3
Wells Fargo 10100 Total $87.91
MOUND, MN
02/07/13 4:01 PM
�
Page 8
\ Payments
CITY OF MOUND
Current Period: February 2013
Cash Payment E 101-45200-500 Capital Outlay FA
TORO GROUNDS MASTER MOWER
$50,697.10
Invoice 884107 1/17/2013 PO 22884
Cash Payment E 281-45210-500 Capital Outlay FA
TORO GROUNDS MASTER MOWER
$7,242.44
Invoice 884107 1/17/2013 PO 22884
Cash Payment R 101-48500-39101 Sales of General Fixe
LESS TRADEIN 2006 JOHN DEERE
-$12,500.00
Invoice 884107 1/17/2013 PO 22884
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$45,439.54
Referx. 74 NELSON ELECTRIC MOTOR REPAI
Cash Payment E 602-49450-440 Other Contractual Servic
REPLACE LS CHARGER & POWER SUPPLY
$150.00
FOR BATTERY BACK-UP ALARM
Invoice 6097 1/16/2013
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$150.00
Refer 75 NEWMAN SIGNS _
Cash Payment E 101-43100-226 Sign Repair Materials
SHEETINGS-PS-ENG-WHITE
$432.84
Invoice TI -0258126 1/18/2013
Cash Payment E 101-43100-226 Sign Repair Materials
RVT SPACER CREDIT
-$64.13
Invoice TI -0257305 12/19/2012
Transaction Date 2/7/2013
Wells Fargo 10100 Total
$368.71
Refer 34 OFFICE DEPOT _
Cash Payment E 601-49400-200 Office Supplies
INK CARTRIDGE
$21.43
Invoice 641832701001 1/28/2013 PO 24084
Cash Payment E 101-41910-200 Office Supplies
ENVELOPES 9 X 12
$21.89
Invoice 641832701001 1/28/2013 PO 24084
Cash Payment E 101-42400-200 Office Supplies
INK CARTRIDGE
$21.08
Invoice 641832701001 1/28/2013 PO 24084
Cash Payment E 609-49750-200 Office Supplies
COPY PAPER, LAMINATING POUCHES,
$92.07
Invoice 639897129001 1/10/2013 PO 23444
Cash Payment E 609-49750-200 Office Supplies
LASER JET IMAGE DRUM
$166.28
Invoice 639897130001 1/10/2013 P023444
Transaction Date 2/7/2013 Wells Fargo 10100 Total $322.75
Refer 76 ORONO, CITY OF
Cash Payment E 101-49999-430 Miscellaneous PD STREICHERS UNIFORMS & EQUIPMENT $4,882.79
Invoice 20130017 1/25/2013 Project PS2012
Cash Payment E 101-49999-430 Miscellaneous PD MORRIES SQUAD MARKING $162.00
Invoice 20130017 1/25/2013 Project PS2012
Cash Payment E 101-49999-430 Miscellaneous PD CHIEF SUPPLY UNIFORMS $592.02
Invoice 20130017 1/25/2013 Project PS2012
Transaction Date 2/7/2013 Wells Fargo 10100 Total $5,636.81
Refer 35 PAINEMASONRY�
Cash Payment E 101-49999-430 Miscellaneous NEW DOOR BLOCK -LAY CONCRETE, PIN & $2,650.00
CORE FILL, INSTALL BOND BEAM PROJ.
CH2O13
Invoice 02122013 1/23/2013 Project CH2O13
Transaction Date 2/7/2013 Wells Fargo 10100 Total $2,650.00
Refer 36 PLUNKETT S, INCORPORATED r ��
Cash Payment E 101-41910-440 Other Contractual Servic PEST CONTROL CITY HALL $111.15
Invoice 3525658 1/4/2013
-209-
MOUND, MN 02/07/13 4:01 PM
/�-----.` Page 9
Payments
CITY OF MOUND
Current Period: February 2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $111.15
Refers- 37 R & S COLLISION SERVICES, INCO _
Cash Payment E 101-42115-210 Operating Supplies REPAIR RUST SPOT ON EMERGENCY $550.40
VEHICLE #849
Invoice 1525
1/15/2013 PO 24156
Transaction Date
2/7/2013
Wells Fargo 10100 Total
$550.40
Refer38, RANDYS SANITATION
Cash Payment
E 101-42110-440 Other Contractual Servic
LOOSE DOCUMENT DESTRUCTION 1-22-13
$189.54
Invoice 1763971
1/29/2013
Cash Payment
E 101-41500-440 Other Contractual Servic
LOOSE DOCUMENT DESTRUCTION 1-25-13
$328.54
Invoice 1763972
1/29/2013
Transaction Date
2/7/2013
Wells Fargo 10100 Total
$518.08
Refer � , 39 SOUTHWEST TRAILS ASSOC/ATIO _
Cash Payment
G 101-22801 Deposits/Escrow
SW TRAILS ASSOC 2013 PMT #1 1-7-13
$12,379.96
Invoice 02122013 1/7/2013
Transaction Date
2/7/2013
Wells Fargo 10100 Total
$12,379.96
Refer 77 STA -SAFE LOCKSMITHS COMPAN
Cash Payment
E 101-49999-430 Miscellaneous
CITY HALL MOVE- SECURE PD LOWER
$1,308.20
LEVEL- LOCKSETS, SARGEANT CYLINDER,
MASTER KEYED, GATE ELECTRICAL BOX
Invoice 0019471
2/1/2013
Project CH2O13
Transaction Date
2/7/2013
Wells Fargo 10100 Total
$1,308.20
Refer 78ySTONEBR00KE EQUIPMENT, INC
Cash Payment
E 101-43100-221 Equipment Parts
BLIZZARD SNOW PLOW PARTS
$169.39
Invoice 24863
2/4/2013 PO 23921
Transaction Date
2/7/2013
Wells Fargo 10100 Total
$169.39
Refer
1 SUN PATRIOT NEWSPAPER -CITY
Cash Payment
G 101-23267 Adult Day Serv. PC#12-22
LEGAL NOTICE PUBLIC HEARING -SOJOURN
$49.61
CUP 2-2-13
Invoice 1147126
2/2/2013
Cash Payment
G 101-23269 Jubilee Foods PC#12-24
LEGAL NOTICE OF PUBLIC HEARING
$33.08
MARKETPLACE SEASONAL- JUBILEE 2-2-13
Invoice 1147127
2/2/2013
Cash Payment
E 101-41500-351 Legal Notices Publishing
2013 SUMMARY BUDGET PUBLISHING 01-26-
$99.23
13
Invoice 1146138
1/26/2013
Transaction Date
2/5/2013
Wells Fargo 10100 Total
$181.92
Refer ,.40 TOWN & COUNTRY FENCE _
Cash Payment
E 101-49999-430 Miscellaneous
INTERIOR CHAIN LINK FENCE 55 LF X 13',
$4,500.00
GATE, LOCKBOX- PROJ CH2O13
Invoice 920260
1/24/2013
Project CH2O13
Transaction Date
2/7/2013
Wells Fargo 10100 Total
$4,500.00
Refer 79 TWIN CITY GARAGE DOOR COMP
Cash Payment
E 602-49450-223 Building Repair Supplies
LUBRICATE, ADJUST & TEST 15 DOORS @
$350.60
PUB WKS FACILITY
Invoice 385549
1/9/2013
Project 13-3
Transaction Date
2/7/2013
Wells Farco 10100 Total
$350.60
Y�µ53�UNIFORMS
Refer UNLIMITED _
_ MOUND, MN 02/07/13 4:01 PM
Page 10
Payments
-CITY OF MOUND
Current Period: February 2013
st
Cash Payment E 101-42115-210 Operating Supplies UNIFORM PATCHES CSO -EMERGENCY $178.12
SVCS
Invoice 149876 1/22/2013 PO 24148
Transaction Date 2/7/2013 Wells Fargo 10100 Total $178.12
Refer80 WATER CONSERVATION SERVICE_
Cash Payment E 601-49400-440 Other Contractual Servic LEAK LOCATE SVC 1-6-13 @ 5004 THREE $521.50
PTS BLVD
Invoice 3665 1/21/2013
Cash Payment E 601-49400-440 Other Contractual Servic LEAK LOCATE SVC 1-13-13 @ 5800 $484.54
LYNWOOD BLVD
Invoice 3680 1/21/2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $1,006.04
Refer 81 WIDMER CONSTRUCTION, LLC k5 m Y
Cash Payment
Invoice 3413
Cash Payment
E 601-49400-400 Repairs & Maintenance
1/30/2013
E 601-49400-400 Repairs & Maintenance
Invoice 3414 1/30/2013
WATERMAIN REPAIR @ BARTLETT 1-21-13
WATERMAIN REPAIR @ 2127 FOREST LANE
1-21-13
$7,000.00
$2,625.00
Cash Payment E601-49400-400 Repairs & Maintenance WATERMAIN REPAIR @ THREE PTS BLVD 1- $4,140.00
07-13
Invoice 3403 1/21/2013
Cash Payment E 601-49400-400 Repairs & Maintenance WATERMAIN REPAIR @ CTY RD 15 1-13-13 $4,375.00
Invoice 3405 1/21/2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $18,140.00
Refer 41 XCEL ENERGY _
Cash Payment E 602-49450-381 Electric Utilities
Invoice 456692519 1/28/2013
Transaction Date 2/7/2013
Refer 54 ZACKS, INCORPORATED
ELECTRIC SVC CARLOW RD K-1 LIFT
STATION 12-26-12 TO 1-26-13
$92.38
Wells Fargo 10100 Total $92.38
Cash Payment E 222-42260-210 Operating Supplies TRUCK WASH, SQUEEGEE, WASH BRUSH, $369.98
SNOW PUSHER, HANDLE
Invoice 28334 1/9/2013
Transaction Date 2/7/2013 Wells Fargo 10100 Total $369.98
Fund Summary
$152,045.69
Pre -Written Check $0.00
Checks to be Generated by the Computer $152,045.69
Total $152,045.69 -211-
10100 Wells Fargo
101 GENERAL FUND
$104,606.59
222 AREA FIRE SERVICES
$2,126.02
281 COMMONS DOCKS FUND
$7,242.44
601 WATER FUND
$23,417.06
602 SEWER FUND
$12,621.11
609 MUNICIPAL LIQUOR FUND
$1,032.47
675 STORM WATER UTILITY FUND
$1,000.00
$152,045.69
Pre -Written Check $0.00
Checks to be Generated by the Computer $152,045.69
Total $152,045.69 -211-
MOUND, MN
02/07/13 3:17 PM
Page 1
Payments
CITY OF MOOND
Current Period: February 2013
Batch Name 021213HWS User Dollar Amt $87,615.05
Payments Computer Dollar Amt $87,615.05
$0.00 In Balance
Refer 1 ARCTIC GLACIER PREMIUM ICE _
Cash Payment E 609-49750-255 Misc Merchandise For R ICE
$47'88
Invoice 460302807 1/28/2013
$1.00
Cash Payment E 609-49750-265 Freight FREIGHT
Invoice 460302807 1/28/2013
Transaction Date 1/31/2013 Wells Fargo 10100 Total
$48.88
Refer 2 BELLBOY CORPORATION _
Cash Payment E609-49750-210 Operating Supplies TP, SUPPLIES
$58.00
Invoice 87925700 1/28/2013
$147.63
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX
Invoice 87925700 1/28/2013
Misc Merchandise For R MERCHANDISE, HI-BALL & SHOT CUPS
$62.35
Cash Payment E 609-49750-255
Invoice 87925700 1/28/2013
$48.68
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX
Invoice 87911900 1/23/2013
Operating Supplies SUPPLIES, BAGS C-FOLD TOWELS
$100.95
Cash Payment E 609-49750-210
Invoice 87911900 1/23/2013
Operating Supplies SUPPLIES, SHELF STRIPS, SUCKERS
$67.00
Cash Payment E 609-49750-210
Invoice 87955500 2/1/2013
Wells Faro 10100 Total
Transaction Date 1/31/2013 9
$484.61
Refer 3 BELLBOY CORPORATION _
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
$4,342.58
Invoice 76739700 1/23/2013
$51.41
Cash Payment E 609-49750-265 Freight FREIGHT
Invoice 76739700 1/23/2013
$2,707.80
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 76782500 1/28/2013
$1,418.66
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 76848200 2/1/2013
$14.48
Cash Payment E 609-49750-265 Freight FREIGHT
Invoice 76848200 2/1/2013
$4,670.05
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 76862300 2/4/2013
Transaction Date 1/31/2013 Wells Fargo 10100 Total
$13,204.98
Refer 4 BERNICKS BEVERAGES AND VEN
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX
$61.40
Invoice 37803 1/17/2013
$921.71
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 37804 1/17/2013
Transaction Date 1/31/2013 Wells Fargo 10100 Total $983.11
Refer 7 BERNICKS BEVERAGES AND VEN
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $61.60
Invoice 40464 1/31/2013
-212-
MOUND, MN 02/07/13 3:17 PM
Page 2
Payments
1'......._ .... .......
CITY OF MOUND
Current Period: February 2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$540.25
Invoice 40465 1/31/2013
Transaction Date 2/1/2013
Wells Fargo
10100 Total
$601.85
Refer 5 COCA COLA BOTTLING -MIDWEST
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa RETURN COCA
COLA MIX PRODUCTS
-$8,80
Invoice 0108124714 1/24/2013
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa RETURN COCA
COLA MIX PRODUCTS
-$13.80
Invoice 0108124715 1/24/2013
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa COCA COLA MIX PRODUCTS
$175.12
Invoice 0108124713 1/24/2013
Transaction Date 2/1/2013
Wells Fargo
10100 Total
$152.52
Refer 6 DAHLHEIMER BEVERAGE LLC
Cash Payment E 609-49750-252 Beer For Resale
BEER
$375.00
Invoice 9987 1/28/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$20.00
Invoice 10185 2/1/2013
Transaction Date 1131/2013
Wells Fargo
10100 Total
$395.00
Refer 7 DAY DISTRIBUTING COMPANY
Cash Payment E 609-49750-252 Beer For Resale
BEER
$44.80
Invoice 686613 1/28/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$1,404.03
Invoice 686612 1/28/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$300.00
Invoice 685095 1/17/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$1,235.05
Invoice 685740 1/22/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$2,716.20
Invoice 687564 2/5/2013
Transaction Date 1/31/2013
Wells Fargo
10100 Total
$5,700.08
Refer 8 GLACIAL RIDGE WINERY
Cash Payment E 609-49750-253 Wine For Resale
WINE
$167.64
Invoice 02122013 1/22/2013
Transaction Date 2/1/2013
Wells Fargo
10100 Total
$167.64
Refer 9 HOHENSTEWS, INCORPORATED
Cash Payment E 609-49750-252 Beer For Resale
BEER
$724.50
Invoice 633562 1/30/2013
Transaction Date 1131/2013
Wells Fargo
10100 Total
$724.50
Refer 10 JJ TAYLOR. DISTRIBUTING MINN
Cash Payment E 609-49750-252 Beer For Resale
BEER
$2,527.10
Invoice 2017882 1/29/2013
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa
MIX
$78.80
Invoice 2017883 1/29/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$48.13
Invoice 2017897 1/29/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$1,677.90
Invoice 2017849 1/22/2013
-213-
MOUND, MN 02/07/13 3:17 PM
Page 3
Payments
....L........._...._....
_-._._.�
CITY OF MOUND
Current Period: February 2013
Cash Payment E 609-49750-252 Beer For Resale BEER
$2,366.35
Invoice 2017922\
2/5/2013
Wells Fargo 10100
Total $6,698.28
Transaction Date
1/31/2013
T
Refer 11 JOHNSON BROTHERS LIQUOR
_
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
$5,494.38
Invoice 1486764
1/23/2013
$1,914.05
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 1486765
1/23/2013
$4,144.34
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 1491698
1/30/2013
$2,264.80
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 1491699
1/30/2013
$7.73
Cash Payment
E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 562791
1/11/2013
-$144.00
Cash Payment
E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 562792
1/11/2013
$60.00
Cash Payment
E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 562492
1/10/2013
Transaction Date
1/31/2013
Wells Fargo 10100
Total $13,605.84
Refer 25 MARLIN S TRUCKING DELIVERY _
Cash Payment E 609-49750-265 Freight DELIVERY SVC 1-17-13 $306.60
Invoice 27913 1/17/2013
Cash Payment E 609-49750-265 Freight DELIVERY SVC 1-24-13 $222.60
Invoice 27932 1/24/2013
Cash Payment E 609-49750-265 Freight DELIVERY SVC 1-28-13 $42.00
Invoice 27941 1/28/2013
Cash Payment E 609-49750-265 Freight DELIVERY SVC 1-31-13 $264.60
Invoice 27959 1/31/2013
Wells Fargo 10100 Total $835.80
Transaction Date 1/31/2013
Refer �..�w.�. 35�MINNESOTA �PUBLISHING _
Cash Payment E 609-49750-340 Advertising WEST LAKE2 PAGE BUSINESS PUBNE SALE AD S CATION $243.00
Invoice 14957 2/1/2013 1/2 PAGE
Cash Payment E 609-49750-340 Advertising WEST LAKE NB BUSINESS PUBLICATION
NIVERSARY AD FEB1 3 SUE $243.00
Invoice 14957 2/1/2013
Transaction Date 1/31/2013 Wells Fargo 10100 Total $486.00
Refer 12 MUZAK - MINNEAPOLIS _
Cash Payment
Invoice AF63381
E 609-49750-440 Other Contractual Servic FEB MUSIC SERVICE
2/1/2013
Transaction Date 1/31/2013 Wells Fargo 10100
Refer 13 OLVALDE FARM & BREWING CO.
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 608 1/25/2013
$108.94
Total $108.94
$168.00
Transaction Date 2/1/2013 Wells Fargo 10100 Total $168.00
Refer~ _. 14 PARLEY LAKE WINERY _
Cash Payment E 609-49750-253 Wine For Resale
Invoice 8309 1/25/2013
WINE _214-
$298.50
MOUND, MN 02/07/13 3:17 PM
Payments Page 4
•�.r
CITY OF MOUND
Current Period: February 2013
Transaction Date 1/31/2013
.._
Wells Fargo 10100
�. .# ,. � ��µp-�
Total $298.50
��y��
Refer
15 PAUSTIS AND SONS WINE COMPA
�,
• - �y
Cash Payment
E 609-49750-253 Wine For Resale
WINE
$2,184.20
Invoice 8384777
1/21/2013
1/30/2013
$92,85
Cash Payment
E 609-49750-265 Freight
FREIGHT
$32.50
Invoice 8384777
1/21/2013
1/30/2013
Cash Payment
E 609-49750-253 Wine For Resale
WINE
$842.52
Invoice 8385570
1/28/2013
Transaction Date 1/31/2013
... ,..,� .>.>.__..>..,c..-� �_.......,..ate...>,.:..,.,..�,,.., _5� ..._....
Cash Payment
E 609-49750-265 Freight
FREIGHT
$13.75
Invoice 8385570
1/28/2013
ADVERTISING SPACE 12 MONTHS NO
$695.00
Cash Payment
E 609-49750-253 Wine For Resale
WINE
$1,884.69
Invoice 8386536
2/4/2013
Transaction Date 2/1/2013
Wells Fargo 10100 Total
Cash Payment
E 609-49750-265 Freight
FREIGHT
$31.25
Invoice 8386536 2/4/2013
Transaction Date 1/31/2013
Refer 16 PHILLIPS WINE AND SPIRITS, INC
Wells Fargo 10100 Total $4,988.91
Cash Payment
E 609-49750-253 Wine For Resale
WINE
$1,976.21
Invoice 2371596
1/30/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
$180.00
Invoice 2371594
1/30/2013
$92,85
Invoice 2368330 1/23/2013
Cash Payment
E 609-49750-252 Beer For Resale
BEER
$26.00
Invoice 2371595
1/30/2013
Transaction Date
1/31/2013
Wells Fargo 10100
Total $2,182.21
Refer 17 PHILLIPS WINE AND SPIRITS, INC
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR
$342.65
Invoice 2368328 1/23/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$238.00
Invoice 2368329 1/23/2013
Cash Payment E 609-49750-252 Beer For Resale
BEER
$92,85
Invoice 2368330 1/23/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$471.71
Invoice 2368331 1/23/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE CREDIT
-$56.00
Invoice 3497619 1/10/2013
Transaction Date 1/31/2013
... ,..,� .>.>.__..>..,c..-� �_.......,..ate...>,.:..,.,..�,,.., _5� ..._....
Wells Fargo 10100 Total
,.�..._.y-.._. ..__..........,.,..,,.-
$1,089.21
Refer 18 P/NTSPACE. COM LLC
,.
Cash Payment E 609-49750-340 Advertising
ADVERTISING SPACE 12 MONTHS NO
$695.00
COMPETE AGREEMENT- PINT GLASSES
Invoice 2205 1/30/2013
Transaction Date 2/1/2013
Wells Fargo 10100 Total
$695.00
Refer 19 SOUTHERN WINE & SPIRITS OF M
Cash Payment E 609-49750-253 Wine For Resale
WINE
$825.33
Invoice 2028050 1/24/2013
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR
$226.90
Invoice 2031604 1/24/2013
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR
$240.00
Invoice 2022812 1/24/2013
-215-
MOUND, MN
02/07/13 3:17 PM
$10,189.85
Page 5
1/31/2013
Payments
Refer
:...CITY
OF MOUND
Cash Payment
Current Period: February 2013
REGISTER PRINTER RIBBONS
_.5. ..-a......_��.�...__,_
Invoice 28634
Cash Payment E 609-49750-253 Wine For Resale WINE
$1,456.00
Invoice 2028077 1/31/2013
$506.22
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 2031641 1/31/2013
-$8.00
Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT
Invoice 1989752 1/14/2013
-$12.00
Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT
Invoice 1989972 1/17/2013
Wells Fargo 10100
Total $3,234.45
Transaction Date 1/31/2013
20 THORPE DISTRIBUTING COMPAN
Refer _
Cash Payment E 609-49750-252 Beer For Resale BEER
$111.60
Invoice 733217 1/22/2013
$39.60
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX
Invoice 733219 1/22/2013
$4,472.95
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 00750803 1/22/2013
$172.00
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 00770079 1/25/2013
$18.00
Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX
Invoice 733217 1/22/2013
$223.00
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 732999 1/18/2013
15
Transaction Date 1/31/2013
Refer �. 21 THORPE DISTRIBUTING COMPAN
Cash Payment E 609-49750-252 Beer For Resale
Invoice 734318 1/29/2013
Cash Payment E 609-49750-252 Beer For Resale
Invoice 734319 1/29/2013
Cash Payment E 609-49750-252 Beer For Resale
Invoice 00770137 2/1/2013
Cash Payment E 609-49750-252 Beer For Resale
Invoice 735527 2/5/2013
Cash Payment E 609-49750-252 Beer For Resale
2/5/2013
Wells Fargo 10100 Total $5,037.
BEER $18.55
BEER $8,167.90
BEER $48.00
BEER $164.55
BEER $1,790.85
Invoice 735526
Wells Fargo 10100 Total
$10,189.85
Transaction Date
1/31/2013
Refer
22 TOTAL REGISTER SYSTEMS, INC.
$0.00
Cash Payment
E 609-49750-210 Operating Supplies
REGISTER PRINTER RIBBONS
Invoice 28634
1/21/2013
Operating Supplies
REGISTER PRINTER RIBBONS 42
$184.79
Cash Payment
E 609-49750-210
Invoice 28690
2/4/2013
184 79
Transaction Date 1/31/2013 Wells Fargo
Refer 23 VIN/FERA MINNESOTA _
Cash Payment E 609-49750-253 Wine For Resale WINE
1 /25/2013
10100 Total $
Invoice 324114
Wells Fargo 10100 Total
Transaction Date 1/31/2013 M .. .._
Refer 24 VINOCOP/A, INCORPORATED _
Cash Payment E 609-49750-251 Liquor For Resale LlQuor216-
Invoice 0070899 1/17/2013
$139.00
$139.00
$419.17
MOUND, MN 02/07/13 3:17 PM
Page 6
Payments
.1....._...._. ......
CITY OF MOUND
Current Period: February 2013
�_ _'. �., _ � mow.. , � �._ �»�sn•eis� ..� .. � . �',..,..a..... �:� °
Cash Payment E 609-49750-265 Freight
FREIGHT
$12.00
Invoice 0070899 1/17/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$352.00
Invoice 0070899 1/17/2013
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR
$401.24
Invoice 0071210 1/24/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$60.00
Invoice 0071210 1/24/2013
Cash Payment E 609-49750-265 Freight
FREIGHT
$7.50
Invoice 0071210 1/24/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$356.00
Invoice 0071549 1/31/2013
Cash Payment E 609-49750-265 Freight
FREIGHT
$12.50
Invoice 0071549 1/31/2013
Transaction Date 1/31/2013
Wells Fargo
10100 Total
$1,620.41
Refer ....� .... 25 WINE COMPANY��
Cash Payment E 609-49750-253 Wine For Resale
WINE
$312.00
Invoice 320294 1/17/2013
Cash Payment E 609-49750-265 Freight
FREIGHT
$8.25
Invoice 320294 1/17/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$272.00
Invoice 320833 1/24/2013
Cash Payment E 609-49750-265 Freight
FREIGHT
$4.20
Invoice 320833 1/24/2013
Transaction Date 1/31/2013
Wells Fargo
10100 Total
$596.45
Refer 36 WINE CONNECT
Cash Payment E 609-49750-340 Advertising
FEB 2013 HWS
WEBSITE
$95.12
Invoice 1068 2/1/2013
Transaction Date 2/5/2013
Wells Fargo
10100 Total
$95.12
Refer ..,.26 WINE MERCHANTS
Cash Payment E 609-49750-253 Wine For Resale
WINE
$824.00
Invoice 441152 1/23/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$1,464.00
Invoice 441986 1/30/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$80.00
Invoice 442061 1/31/2013
Transaction Date 1/31/2013
Wells Fargo
10100 Total
$2,368.00
Refer � �- 27 WINE NEWS INCORPORATED
Cash Payment E 609-49750-255 Misc Merchandise For R
WINE ENTHUSIAST FEB 2013 ISSUES FOR
$15.00
SALE
Invoice 120412 1/18/2013
Transaction Date 1/31/2013
Wells Fargo
10100 Total
$15.00
Refer 28.-WfRTZ BEVERAGE MN BEER
Cash Payment E 609-49750-252 Beer For Resale
BEER
$2,686.76
Invoice 112313 1/23/2013
Cash Payment E 609-49750-253 Wine For Resale
WINE
$114.00
Invoice 112316 1/23/2013
-217-
_ MOUND, MN 02/07/13 3:17 PM
I--, .......
��\\
� Payments Page 7
CETY 6F MOUND
Current Period: February 2013
Fund Summary
609 MUNICIPAL LIQUOR FUND
luiuu vvens raryu
$87,615.05
$87,615.05
Pre -Written Check $0.00
Checks to be Generated by the Computer $87,615.05
Total $87,615.05
-218-
. >...-;:,y{ IUX4ridn»`'ww-. �''. ,... -�-��i T:::�.. .... r»,....- a..j . ,. ... .,.... ..x«,.. w .. � ,.. . , c
: dfr`.3.•-: -+h.- _
Cash Payment
E 609-49750-252 Beer For Resale
BEER
$21.50
Invoice 112315
1/23/2013
$31.60
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 112314
1/23/2013
$2,953.40
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 115301
1/30/2013
Transaction Date
1/31/2013
Wells Fargo 10100 a Total
$5,807.26
Refer 29gWIRTZ BEVERAGE MN WINE SP/RI
Cash Payment
E 609-49750-253 Wine For Resale
WINE
$1,443.56
Invoice 172458
1/31/2013
$2,296.88
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 172457
1/31/2013
$47.95
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 172459
1/31/2013
$207.61
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 169382
1/24/2013
$711.71
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 169383
1/24/2013
Transaction Date
1/31/2013
Wells Fargo 10100 Total
$4,707.71
Fund Summary
609 MUNICIPAL LIQUOR FUND
luiuu vvens raryu
$87,615.05
$87,615.05
Pre -Written Check $0.00
Checks to be Generated by the Computer $87,615.05
Total $87,615.05
-218-
MOUND CITY COUNCIL MINUTES
JANUARY 22, 2013
The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on
Tuesday, January 22, 2013, at 7:00 p.m. in the council chambers of city hall.
Members present: Mayor Mark Hanus; Councilmembers Kelli Gillispie and Heidi Gesch
Members absent: Vacant Seat (Dave Osmek), Councilmember Ray Salazar
Others present: City Manager Kandis Hanson, Finance Director/Clerk/Treasurer Catherine
Pausche, Rita Trapp (HKGI), Bob Brown, State Senator David Osmek, Donna Smith, Jeanne
Brustad, Jeremy Berg, Michelle Brandt, Carter Brandt, Zac Brandt, Alex Erickson.
Consent agenda: All items listed under the Consent Agenda are considered to be routine in
nature by the Council. There will be no separate discussion on these items unless a
Councilmember or citizen so requests, in which event it will be removed from the Consent
Agenda and considered in normal sequence.
1. Open meeting
Mayor Hanus called the meeting to order at 7:01 p.m.
2. Pledge of Allegiance
3. Approve agenda
City Manager Hanson requested to move Item 4E on Consent Agenda to item 8.1.
MOTION by Gesch, seconded by Gillespie to approve the agenda as amended. All voted in
favor. Motion carried.
5. Consent agenda
Hanus requested the removal of item 4D for discussion.
MOTION by Gesch, seconded by Gillispie to approve the consent agenda as amended. All
voted in favor. Motion carried.
A. Approve payment of claims in the amount of $389,620.17.
B. Approve minutes of the January 8, 2013 regular meeting.
C. Approve Application and Permit for Temporary On -Sale Liquor License for the
Knights of Columbus "Date Night" on Feb 8, 2013
D. (removed)
E. Moved to Agenda Item 8.1
4D. Approve Resolution Approving Parking Determination for Mainstreet
Covenant Church and Stonegate Shopping Center at 5229 Shoreline Drive
Hanus indicated that he requested that this be removed from the consent agenda because
although he has no problem with the approval of this request, he questions the method by which
it is obtained. Hanus asked if all businesses in the shopping center were under a Conditional
-219-
Mound City Council Minutes — January 22, 2013
Use Permit (CUP). Trapp stated only Early Child Family Education is under a CUP. Hanus
asked why apply it to the individual businesses one at a time and not to the property as a whole.
Trapp state Staff sought administrative authority to authorize the parking with the current mix of
uses, but still allows Staff to revisit if the use changes. Staff wishes only to return to the Council
if there is an issue, not just any time there is a change. Hanus stated he was willing to give it a
try.
MOTION by Hanus, seconded by Gesch to adopt the following resolution. All voted in favor.
Motion carried.
RESOLUTION NO. 13-12: RESOLUTION MAKING A PARKING DETERMINATION FOR
STONEGATE SHOPPING CENTER.
5. Comments and suggestions from citizens present on any item not on the agenda.
Alex Erickson, 4790 Carrick Road, asked how the Public Safety Building Improvements were
going to be funded. Finance Director Pausche said conversion costs had been budgeted and
that these are one-time costs and will be minimized where possible. Every building has on-
going maintenance costs and there will be other opportunities for savings once we consolidate
to the Public Safety building to help -offset these costs and increase efficiency.
Carter Brandt of Orono Troop 206 asking about issues resulting from the Sandy Hook shooting
and how the City has improved security and how can scouts help. Hanus stated that a police
officer is at the middle and high schools. Hanson stated school districts are introducing policies
to strengthen security. Pausche suggested troops help raise money for the Mound Crime
Prevention Association.
6. Minnesota State Senator David Osmek
Senator Osmek gave his contact info (651-296-1282) and that of his legislative assistant, Peder
Muis (651-296-1282). Osmek will serve on Transportation and Public Safety Committees as
well as Finance and Environment and Energy Committees. Osmek plans to visit all City
Councils in his district at least once a year.
Robert Brown, former Mound City Council Member, and Mayor Hanus presented Senator
Osmek with a flag that was flown in his honor over the United States Capital on the day he was
sworn in as Minnesota State Senator on January 13, 2013.
7 Donna Smith and Jeanne Brustad from the Gillespie Center
Donna Smith, Board Member, gave an update on the contract for services between the City of
Mound and the Gillespie Center and status of the endowment fund that will ultimately eliminate
the need for Cities to provide funding.
Jeanne Brustad, Board President, expressed the board's appreciation of the City support and
described the many activities conducted by the center.
Donna Smith and Jeanne Brustad presented Senator David Osmek with an honorary life -time
membership to the Gillespie Center to recognize his help in securing approval for the three -city
Contract for Services Agreements.
8A Public Hearing Action on Ordinance Amending Chapter 129 of the Mound City
Code as it Relates to the Zoning Ordinance.
-22Q-
Mound City Council Minutes — January 22, 2013
Trapp describe the reason for request is to add a definition in the code for Local Government
Building to allow for quasi -government uses that benefit the community.
Mayor Hanus opened the public hearing at 7:43 and upon receiving no public comment, closed
the hearing.
MOTION by Gillispie, seconded by Gesch to pass the following ordinance. All voted in favor.
Motion carried.
ORDINANCE 01-2013: AN ORDINANCE AMENDING CHAPTER 129 OF THE
MOUND CITY CODE AS IT RELATES TO THE ZONING ORDINANCE
8B Public Hearing - RESOLUTION AMENDING THE CONDITIONAL USE PERMIT FOR
THE CITY OF MOUND TO ALLOW COMMUNITY BASED AND GOVERNMENTAL USES IN
CITY HALL
Trapp describe the reason for request is similar to the above and achieves transparency by
giving the public a chance to comment on the CUP.
Mayor Hanus opened the public hearing at 7:47 and upon receiving no public comment, closed
the hearing.
MOTION by Gesch, seconded by Gillispie to adopt the following Resolution. All voted in favor.
Motion carried.
RESOLUTION 13-13: RESOLUTION AMENDING THE CONDITIONAL USE PERMIT FOR
THE CITY OF MOUND TO ALLOW COMMUNITY BASED AND GOVERNMENTAL USES IN
CITY HALL
8.1. ACTION ON RESOLUTION TO APPROVE THE RELEASE OF TAX FORFEITED
PROPERTIES
Trapp stated Hennepin County requests cities to conduct a review of tax forfeited properties to
recommend if they should be classified as conservation or non -conservation and whether the
properties should be withheld or disposed of. Trapp described each of the three parcels and
made recommendations and requested action be taken on each.
MOTION by Gesch, seconded by Gillispie to adopt the following resolution as amended. All
voted in favor. Motion carried.
RESOLUTION NO. 13-14: RESOLUTION TO APPROVE THE RELEASE OF TAX
FORFEITED PROPERTIES ON LIST NO. 1624-C/NC (PID NO. 13-117-24-21-0080, PID NO.
23-117-24-42-0079, PID NO. 24-117-24-11-0025)
-221
Mound City Council Minutes — January 22, 2013
7. Information/Miscellaneous
A. Comments/reports from Councilmembers/City Manager
City Manager Hanson announced Moon Night Trail Night on Saturday,
January 29, 2013 and Harbor Wine and Spirits Annual Customer Appreciation
Sale with a 10 Year Anniversary special of 15% off all alcoholic beverages
On Tuesday, February 12, 2013.
B. Minutes: Planning Comm: Dec 4, 2013
C. Reports: Finance Department: 2012 4th Qtr Investments
D. Correspondence: MN DNR — FY2013 GIA Funding Reductions
8. Admen
MOTION by Gesch, seconded by Gillispie to adjourn at 8:42 p.m. All voted in favor. Motion
carried.
Attest: Catherine Pausche, Clerk
-222-
Mayor Mark Hanus
MOUND CITY COUNCIL MINUTES
January 29, 2013
The City Council of the City of Mound, Hennepin County, Minnesota, met in special session on
Tuesday, January 29, 2013, at 6:30 p.m. in the Council Chambers of city hall.
Members present: Mayor Mark Hanus; Councilmembers Heidi Gesch, Kelli Gillispie, and Ray
Salazar.
Members absent:
Others present: City Manager Kandis Hanson, John Beise, Anthony Berticelli, David Brickley,
Robert Brown, David Osdoba, Jr, Cynthia Penner, Mark Wegscheid.
1. Open meeting
Mayor Hanus called the meeting to order at 6:30 p.m.
2. Establish the Process
Candidates brought in one at a time for 20 minutes each. Each submitted a written application
that should be putting their best foot forward. Members will take turns asking questions of their
choosing. At the end, a tally sheet will be used to vote for three people each. Rate from 1-3 with
3 being your favorite choice. City Manager will tally and announce. Once three finalists
announced, consider them equal once again for the next round of questioning. Questions are
wide open and do not have to ask the exact same questions of each. City Manager will give a
two minute warning when the twenty minutes are up.
3. Interviews of candidates for vacant council seat
The candidates were interviewed from the podium in the following order: John Beise, Anthony
Berticelli, David Brickley, Robert Brown, David Osdoba, Jr., Cynthia Penner, Mark Wegscheid.
4. Discussion
Minor discussion took place.
5. Voting
David Osdoba, Jr, Cynthia Penner, Mark Wegsheid are the top three voted to advance to the
final round of interviews on February 5, 2013.
6. Results
MOTION by Hanus, seconded by Gesch to advance Osdoba Penner and Wegsheid to the final
round. All voted in favor. Motion carried.
7. Adjourn
MOTION by Gesch, seconded by Salazar to adjourn at 9:57 p.m. All voted in favor. Motion
carried.
Attest: Catherine Pausche, Clerk
Mayor Mark Hanus
-223-
MOUND CITY COUNCIL MINUTES
February 5, 2013
The City Council of the City of Mound, Hennepin County, Minnesota, met in special session on
Tuesday, February 5, 2013, at 6:30 p.m. in the Council Chambers of city hall.
Members present: Mayor Mark Hanus; Councilmembers Heidi Gesch, Kelli Gillispie, and Ray
Salazar.
Members absent:
Others present: City Manager Kandis Hanson, David Osdoba, Jr, Cynthia Penner, Mark
Wegsheid.
1. Open meeting
Mayor Hanus called the meeting to order at 6:30 p.m.
2. Interviews of finalist candidates to fill vacant council seat
The finalists were interviewed in the following order: David Osdoba, Jr, Cynthia Penner, and
Mark Wegsheid.
3. Discission
s_
Minor discussion took place.
4. Votinill the council set
Mark Wegsheid received the mwyhe takes the Oath of Office eof votes and was selected tatfthe February 12a2013ated
by David Osmek to be effective hen
regular meeting.
5. Adiourn
MOTION by Gesch, seconded by Gillispie to adjourn at 8:50 p.m. All voted in favor. Motion
carried.
Attest: Catherine Pausche, Clerk
Mayor Mark Hanus
-224-
CITY OF MOUND
RESOLUTION NO. 13 -
RESOLUTION RECOMMENDING CONTINUATION OF CDBG
FUNDING OF WESTONKA COMMUNITY ACTION NETWORK (WeCAN)
WHEREAS, the City of Mound has supported services for its residents via
WeCAN as a community—based human service organization dedicated to helping
people achieve greater self-sufficiency and family stability; and
WHEREAS, these services include emergency assistance for housing, car repair
and utility assistance, family support services, Meals on Wheels, job seeking
support and public assistance intake services and other resources.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Mound recommends to the Consolidated Pool Selection Committee that
Community Development Block Grants (CDBG) funding of Western Communities
Action Network (WeCAN) be continued.
Adopted this day of 2013.
Mark Hanus, Mayor
Attest: Catherine Pausche, City Clerk
-225-
*I WeCAN
Western Communities
�00 Action Network
OFFICERS
February 1, 2013
President Linda Blakstvedt
Community Volunteer
City of Mound
5341 Maywood Road
Vice President Rhonda Eurich
Our Lady of the Lake Church
Mound, MN 55364
Treasurer Tim Babb
Community Volunteer
Secretary Pastor Mike Michalk
Mount Olive Church
Dear Mayor and City Council,
BOARD OF DIRECTORS
On behalf of Western Communities Action Network (WeCAN), our Board of
Directors, and the people we serve, I am asking the City of Mound to support
Ann Bremer
Community volunteer
our application for Community Development Block Grant (CDBG)
Consolidated Pool funds for 2013. The application is due at the county on Feb.
Jen Cameron
Community Volunteer
28rd' 2013.
Dory Carlson
community Volunteer We served over 570 households in our community in 2012 with services to
Asta Gersovitz stabilize them, keep them in housing, help them stretch their budget, bring
Community Volunteer
meals to their homes, give them a ride, and move them toward self sufficiency.
Becky Glister
Community Volunteer
Dave Goode This year, we will be asking the CDBG Consolidated Pool for $10,000 and
Community Volunteer would appreciate your letter of support for this application. It helps WeCAN's
Tina Goralczyk request when our application includes a letter of support or Council Resolution
Community Volunteer from the cities where our clients live.
Larry S. Greenbaum
Community Volunteer In the coming year, WeCAN will be creating a one -stop -shop to add basic
Brigid O'Rourke needs and services at our location in Mound. Due to a generous donation, we
community volunteer are able to build this "Vision Plan" intended by the donors. We are grateful to
Henry (Hank) Spott receive this wonderful gift and look forward to the opportunity for
Community Volunteer
improvements and additions to our services. If you have any suggestions or
Melanie Stover
Community Volunteer ideas to be included in our plan, please contact me. I promise to keep you up to
Mark Winter date on our progress.
Crow River Bank
I look forward to receiving your support for our application by Feb. 25, 2013.
WeCAN STAFF
Sincerely
Leah Weycker
Executive Director
7
Carolyn Dillon �� G
Meals on Wheels
Lisa Floeter Leah Weycker
Family Advocate Executive Director
Kelly Goddard
Office Manager
Family Support Meals o/n Wheels Emergency Assistance Resources and Referrals
5213 Shoreline Dr. Mound, MN 55364 WeCAN-help.org 952-472-0742
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Bc> L�T r -,j 8.. M E= N K
r t Consulting Engineers & Surveyors
41 2638 Shadow Lane, Suite 200 • Chaska, MN 55318-1172
Phone (952) 448-8838 • Fax (952) 448-8805
www.bolton-menk.com
February 6, 2013
Honorable Mayor and Members of the City Council
RE: Metropolitan Council Grant Program
Infiltration and Inflow Reduction
Dear Mayor and Council Members:
At the October 23, 2012.Council meeting, a resolution was approved authorizing application to
the Metropolitan Council for a grant from the Municipal Infiltration/Inflow Grant Program for
the City's 201.3 sewer lining project. This program is essentially a continuation of the same
program offered in 2010 to the City of Mound and 46 other metropolitan cities that qualified for
this grant program due to its excessive inflow and infiltration into the Metropolitan Council's
sanitary sewer disposal system.
The grants were initially limited to a maximum of $50,000 or 50 percent of the eligible project
costs but additional grant fimding was made available. The City of Mound 2013 grant
application was recently approved by the Metropolitan Council at a Maximum Grant Amount of
$74,301, a considerable increase from the 2010 grant amount of $31,375.
The preliminary project cost estimate is $350,000 and the project includes the lining of 5,850
feet of 8 -inch sanitary sewer lines in various areas throughout the City. A project of this extent
was necessary in order to qualify for the Maximum Grant Amount. The project is scheduled for
an April bid with work to be completed this summer.
The Grant Agreement — Construction Grant for the Mound CIPP Lining Project has been
received and. Section 2.05 of the Agreement requires a City Resolution be approved authorizing
the Grantee to enter into this Agreement and- designating authorized representatives to sign the
Agreement and submit payment requests and provide required certifications.
A City Resolution has been. prepared for your approval which meets the above noted
requirements of the Grant Agreement between the Metropolitan Council and the City of Mound.
Sincerely,
BOLTON & MENK, INC.
Daniel L. Faulkner, P.E.
City Engineer
1
H:\MOUN\C 12105673\Corres\D. Docs\2013-02-06 Ltr to Co Grant Agreement Approva
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
-232-
CITY OF MOUND
RESOLUTION NO. 13 -
RESOLUTION AUTHORIZING GRANT AGREEMENT — CONSTRUCTION GRANT WITH THE
METROPOLITAN COUNCIL, INFLOW/INFILTRATION GRANT PROGRAM, FOR MOUND
SANITARY SEWER REHABILITATION PROJECT
WHEREAS, the Minnesota Legislature has appropriated $4,000,000 for a grant program to be
administered by the Metropolitan Council (hereinafter Council) for the purpose of providing
grants to municipalities for capital improvements to public municipal wastewater collection
systems to reduce the amount of inflow and infiltration (hereinafter 1/1) to the Council's
metropolitan sanitary sewer disposal system (1/1 Municipal Grant Program); and
WHEREAS, the Council has identified the City of Mound (hereinafter City) as a contributor of
excessive inflow and infiltration to the Council's metropolitan sanitary sewer disposal system
and thus an eligible applicant for grant funds under the 1/1 Municipal Grant Program; and
WHEREAS, grants from this appropriation are for up to 50 percent of the eligible construction
cost to mitigate I/1 in the publicly owned municipal wastewater collection system; and
WHEREAS, the City has submitted an acceptable grant application and the Metropolitan
Council has determined that the City of Mound qualifies for a Maximum Grant Amount of
$74,301 as stipulated in the Grant Agreement; and
WHEREAS, Section 2.05 of the Grant Agreement specifies that a City resolution must be
submitted to the Metropolitan Council which authorizes Grantee to enter into this Grant
Agreement and to include Grantee financial responsibilities as shown in Attachment IV
(previously submitted) and designates an authorized representative for the Project to provide
certifications required in this Agreement and submit pay claims for reimbursement of Project
costs;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota,
that the City Manager is authorized to enter into the referenced Grant Agreement and further;
the City Engineer is authorized to prepare and submit pay claims, signed by the City Manager,
City Engineer and Contractor, for reimbursement of Project costs and further; the City Engineer
will provide certifications to the Metropolitan Council as required in this Grant Agreement for the
City's Sanitary Sewer Rehabilitation Project.
Adopted by the City Council this 12th day of February, 2013.
Attest: Catherine Pausche, Clerk
Mayor Mark Hanus
-233-
i t�aC:v
.z
Consulting Engineers & Surveyors
2638 Shadow Lane, Suite 200 • Chaska, MN 55318-1172
r Phone (952) 448-8838 - Fax (952) 448-8805
www.bolton-menk.com
February 6, 2013
Ms. Kandis Hanson, City Manager
City of Mound
5341 Maywood Road
Mound, MN 55364
RE: 2012 Street, Utility, Lift Station and Retaining Wall Improvement Project
City Project Nos. PW -12-01, 12-03, 12-04
Pay Request No. 8
Dear Ms. Hanson:
Please find enclosed Pay Request No. 8 from GMH Asphalt Corporation for work completed on
the 2012.Street, Utility, Lift Station and Retaining Wall Improvement Project from December 1,
2012 through February 1, 2013. This payment is for a reduction in retainage from 5 percent to
2.5 percent, per the contractor's request due to Substantial Completion of the project.
We have reviewed the contractor's request and feel that it is justified and recommend payment in
the amount of $94,453.71 to GMH Asphalt Corporation.
Sincerely,
BOLTON & MENK, INC.
Daniel L. Faulkner, P.E.
Mound City Engineer
cc: Carlton Moore, Director of Public Works
Catherine Pausche, Director of Finance
-234-
DATE: 2/6/2013
CONTRACTOR'S PAY REQUEST NO. 8 CONTRACTOR GMH Asphalt
2012 STREET IMPROVEMENTS OWNER City of Mound Corp.
CITY PROJECT NOS. PW -12-01, 12-03, 12-04 ENGINEER Briton & Menk
BMI PROJECT NO. 012.103970
FOR WORK COMPLETED FROM IPII12012 THROUGH 2/1/2013
TOTAL AMOUNT BID-- � 3,542,611.68
APPROVED CHANGE ORDERS. _. $
CURRENT CONTRACT AMOUNT. $ 3,542,611.68
TOTAL.. COMPLETED WORK TO DATE .......... ... ........ $ 3:778,148.37
t OTAL, STORED MATERIALS TO DATE.......... $
DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED...... $
TOTAL, COMPLETED WORK & STORED MATERIALS :........... ..... . $ 3,778,148.37
RETAINED PERCENTAGE ( 2.5°,o ) , ,....,,_ _--i -.. , $ 94.453.71
TOTAL AMOUNT OF OTHER DEDUCTIONS.......... ................... ....
NET AMOUNT DUE TO CONTRACTOR TO DATE..,, $ 3,683,694.66
TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $ 3,589.240,85
PAY CONTRACTOR AS ESTIMATE NO. 8- ..... ..... . .... ......... ... : $ 94,453.71
Certificate for Payment
I hereby certify that, to the best of my knowledge and belief, all items quantities and prices
of work and material shown on this Estimate are correct and that all work has been
performed In full accordance with the terms and conditions of the Contract for this project
between the Owner and the undersigned Contractor, and as amended by any
authorized changes, and that the foregoing Is a true and correct statement of the amount
for the Final Estimate, that the provisions of M. S, 290.92 have been complied with and that
all cialms against me by reason of the Contract have been paid or satisfactorily secured.
Contractor: GMH Asphalt Corporation
9160 take Town Road
8
By
Nam Title
Date =.3 --_
CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT:
BOLTON & M` K, INC., ENGINEE/t
RS, 8 SDW LN, SUI E 200, CHASKA MN 55318
PROJECT ENGINEER
L. a//ulknerrj /
Date Lcr I r
APPROVED FOR PAYMENT:
Owner: CITY OF MOUND
By
Name Title
Date
-235-
CITY OF MOUND
RESOLUTION NO. 13 -
RESOLUTION APPOINTING CITY COUNCIL MEMBER
MARK WEGSHEID AS REPRESENTATIVE OF THE CITY COUNCIL
TO THE PLANNING COMMISSION FOR 2013
WHEREAS, the City Council appointed Mark Wegscheid to fill the vacant City Council
seat, effective with taking the Oath of Office for this position on February 12, 2013,
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mound,
Minnesota, does hereby appoint Council Member Mark Wegsheid as representative of
the City Council to the Planning Commission.
Approved by the City Council this 12th day of February, 2013.
Attest: Catherine Pausche, Clerk
-236-
Mayor Mark Hanus
5341 Maywood Road
Mound, MN 55364
(952) 472-0604
Executive Summary
TO: Honorable Mayor and City Council
FROM: Sarah Smith, Community Development Director
DATE: February 8, 2013
SUBJECT: Amendment to Conditional Use Permit —Adult Day Care at 5200 Maywood Road
PLANNING CASE NO: 12-22
APPLICANT: Sojourn Adult Day Services LLC (Tom Penn, Representative)
OWNER: Ingrid Shaw
LOCATION: 5200 Maywood Road (PID. NO. 13-117-24-43-0145)
ZONING: B-1 Central Business District
COMPREHENSIVE PLAN: Destination District
BACKGROUND
The Council will hold a public hearing for review of the application from Tom Penn, on behalf of
Sojourn Adult Day Services, LLC to amend the Conditional Use Permit which allows adult day
care in the building at 5200 Maywood Road. The current CUP allows (40) clients and limits
staff to more than (7) personnel on the site at a time. Clients are transported to and from the
facility by van / bus on Monday through Friday between 7AM and 9:30 AM and between 2PM
and 4PM. An average of 6-8 transport vehicles (vans/buses) presently serve the facility on a
daily basis (per time period). Sojourn is requesting the CUP be amended to increase the
number of clients at the facility to (48), to add an additional employee and to address other
related operational issues (i.e. transport vehicles, parking, etc.) Project details are contained
in Planning Report No. 12-22 which has been included as an attachment.
PLANNING COMMISSION REVIEW AND RECOMMENDATION
The Conditional Use Permit request was reviewed by the Planning Commission at its Tuesday,
January 15, 2013 meeting. In summary, the Planning Commission was favorable to the
request and unanimously voted to recommend Council approval, as recommended by Staff,
subject to conditions. A draft resolution based on the Planning Commission's recommendation
has been included. A copy of the January 15th Planning Commission meeting minute excerpts
have been also been included.
-237-
RESOLUTION # 13- —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUND
APPROVING A CONDITIONAL USE PERMIT AMENDMENT
FOR THE PROPERTY LOCATED AT 5200 MAYWOOD ROAD
P & Z CASE # 11-05
PID #13-117-24-43-0145
WHEREAS, the City Council, at its September 28, 2010 meeting, adopted Resolution
No. 10-71 approving a Conditional Use Permit (CUP), subject to conditions, from Tom
Penn, on behalf of Sojourn Adult Day Services LLC, to operate a licensed adult day
center in the building located at 5200 Maywood Road; and
WHEREAS, original CUP allowed (30) clients at the facility who are transported to and
from the facility by van/bus Monday through Friday between 7AM and 9:30AM and
between 2PM and 4PM with a daily average of 6-8 transport vehicles. The CUP also
limits the number of staff to no more than (6) personnel on the site at a time; and
WHEREAS, the City Council, at its May 24, 2011 meeting, adopted Resolution
No. 11-43 approving an amendment to the CUP following a request from Sojourn to
increase the number of clients from 30 to 40 and to address related operational issues;
and
WHEREAS, applicant, Tom Penn, on behalf of Sojourn Adult Day Services LLC,
submitted an application for an amendment to the CUP on December 3, 2012.
The purpose for the proposed CUP amendment is to increase the number of clients at
the facility to (48) and to address the related operational issues including (but not limited)
to staffing, parking, and the number of transport vehicles that serve the facility; and
WHEREAS, Ingrid Shaw, the building owner, signed the CUP application submitted by
the applicant thereby consenting to the request; and
WHEREAS, details and background regarding the request are contained in Planning
Case Report No. 12-22 and the submitted application and support materials which have
been provided by the applicant including but not limited to the applicant narrative; and
WHEREAS, the Planning Commission, at its January 15, 2013 meeting, reviewed the
CUP amendment unanimously recommended approval of the CUP, as recommended by
Staff, subject to conditions; and
WHEREAS, the City Council, at its February 12, 2013 meeting, held a public hearing for
review of the CUP amendment request.
-238-
Resolution No. 13 -
NOW ,THEREFORE, BE IT RESOLVED, that the City Council of the City of Mound does
hereby approve the requested amendment to the Conditional Use Permit (CUP) as
approved by Resolution No. 10-71 and amended by Resolution No. 11-43 for Sojourn
Adult Day Services, LLC, which allows licensed adult day care activities in the building
located at 5200 Maywood Road subject to the following conditions:
1. All required licensing from the Department of Health and any other involved
agencies must be obtained and written documentation provided to the City of
Mound by the applicant.
2. The use shall be limited to no more than (48) clients.
3. Staff for the facility shall be limited to no more than (8) personnel on the site
at a time.
4. The "new" parking deficiency for the site created by the proposed CUP
amendment is (8) spaces. The additional (1) space is accommodated by the
existing shared parking agreement between the applicant/owner/St. John's
Lutheran Church.
5. The City reserves the right to require future evaluation of the site related to
the proposed adult day care center use, if needed, in the event parking
becomes a problem which may include review and processing of a CUP
amendment, if deemed appropriate.
6. All conditions not associated with the current CUP amendment contained in
Resolution No. 10-71 and Resolution No. 11-43 shall remain in effect.
7. Payment of all fees associated with review of the applicant's request for adult
day care use including, but not limited to, the CUP amendment and related
activities.
8. This conditional use permit amendment is approved for the following legally
described property as stated in the Hennepin County Property Information
System:
Lot 16 and Lot 17 except the easterly 20 feet thereof, Block 2, SHIRLEY
HILLS, UNIT F, according to the recorded plat thereof
Torrens Certificate # 12118355
-239-
Resolution No. 13-_
9. This conditional use permit amendment shall be recorded with the County
Recorder or the Registrar of Titles in Hennepin County pursuant to M.S.S.
462.36, Subd. 1. This shall be considered a restriction on how this property
may be used.
10. The applicant shall have the responsibility of filing this resolution with
Hennepin County and paying for all costs for such recording. A copy of the
recorded resolution shall be provided to the City by the applicant.
In recommending approval of the CUP amendment, the following findings of fact are
offered:
1. Criteria in Sec. 129-38 (a) of the City Code are met.
2. The increased parking demand is accommodated by the shared parking
agreement.
Adopted by the City Council this 12th day of February, 2013.
Attest: City Clerk Catherine Pausche
Mark Hanus, Mayor
-240-
MINUTES EXCERPTS
MOUND ADVISORY PLANNING COMMISSION
JANUARY 15, 2013
ROLL CALL
Members present: Chair Stephen Ward; Commissioners Jeffrey Bergquist, Douglas Gawtry,
David Goode, George Linkert, Cindy Penner, Kelvin Retterath, and Councilmember Ray Salazar
(7:10). Absent: Pete Wiechert. Staff present: Community Development Director Sarah Smith,
Consultant Planner Rita Trapp, Planning Commission Secretary Jill Norlander and Acting City
Manager Catherine Pausche.
Others present: Robert Boese, Jubilee Foods; Betsy Brady, 2180 Centerview La; Jeremy Berg,
MainStreet Covenant Church; Tom Penn, Sojourn Adult Day Services; Sandy Wing, Westonka
ECFE.
BOARD OF APPEALS
Review of Conditional Use Permit Amendment — Sojourn Adult Day Services — 5200
Maywood Road
Smith indicated that the request for amendment of the CUP is as a result of expansion of
the number of clients serviced. This expansion triggers an increased parking requirement.
Staff recommends approval of the request. They are a great asset to the community. The
use is appropriate for the zoning district. Staff recommends approval with listed conditions.
Tom Penn, Sojourn Adult Day Services, thanked the commission for their support. He stated
that demand for services is continuing to grow.
Smith inquired as to the expected increase in vehicle trips. Penn thought there would be 1
more staff car on site. The number of added trips are determined by the Metro Mobility
schedule; probably 1-2 more in both the am and pm. As noted in the Staff report, the
increased parking demand can be handled through the shared parking agreement with St.
John's Church.
Linkert thought the City should consider use of interim use permits in the future.
MOTION by Bergquist, second by Salazar, to approve the submitted CUP amendment on
behalf of Sojourn Adult Day Service subject to the recommended conditions. MOTION
carried unanimously.
-241-
NOTICE OF A CITY COUNCIL PUBLIC HEARING TO CONSIDER
CONDITIONAL USE PERMIT AMENDMENT REQUEST FROM TOM PENN, ON
BEHALF OF SOJOURN ADULT DAY SERVICES LLC, RELATED TO OPERATION
OF THE LICENSED ADULT DAY CENTER IN THE BUILDING LOCATED AT 5200
MAYWOOD ROAD
NOTICE IS HEREBY GIVEN that the City Council of the City of Mound,
Minnesota, will meet in the Council Chambers, 5341 Maywood Road, at 7:00 p.m. or as
soon as possible thereafter on Tuesday, February, 12, 2013 to hold a public hearing to
review a request from Tom Penn, on behalf of Sojourn Adult Day Services LLC, for an
amendment to the Conditional Use Permit (CUP) which allows operation of a licensed
adult day center in the building located at 5200 Maywood Road (PID No. 13-117-24-43-
0145.) The purpose for the proposed CUP amendment is to increase the number of
clients at the facility to (48) and to address the related operational issues including, but
not limited to, staffing, daily transport vehicle trips and parking.
The property is legally described as follows:
Lot 16 and Lot 17 except the easterly 20 feet thereof, Block 2, SHIRLEY HILLS,
UNIT F, according to the recorded plat thereof.
Information regarding the application is available for viewing at City Hall during regular
office hours or by appointment. All persons appearing at said hearing with reference to
the above will be given the opportunity to be heard at this meeting.
By: Jill Norlander, Planning and Building Inspections
Published in the Laker on February 2, 2013
-242-
5341 Maywood Road
Mound, MN 55364
(952) 472-0604
PLANNING REPORT
TO: Planning Commission
FROM: Sarah Smith, Community Development Director
DATE: January 10, 2013
SUBJECT: Public Hearing - Conditional Use Permit (CUP) Request to Allow Adult Day Care at
5200 Maywood Road
PLANNING CASE NO: 12-22
APPLICANT: Sojourn Adult Day Services LLC (Tom Penn, Representative)
OWNER: Ingrid Shaw
LOCATION: 5200 Maywood Road (PID. NO. 13-117-24-43-0145)
ZONING: B-1 Central Business District
COMPREHENSIVE PLAN: Destination District
BACKGROUND
The current Conditional Use Permit for Sojourn Adult Day Services, LLC allows adult day care in
the building at 5200 Maywood Road. The CUP limits allows (40) clients and staff to more than
(7) personnel on the site at a time. Applicant is Tom Penn on behalf of Sojourn Adult Day
Services LLC. Clients are transported to and from the facility by van / bus on Monday through
Friday between 7AM and 9:30 AM and between 2PM and 4PM. An average of 6-8 transport
vehicles (vans/buses) presently serve the facility on a daily basis (per time period). Sojourn is
requesting the CUP again be amended to increase the number of clients at the facility to (48),
to add an additional employee and to address other related operational issues (ie. transport
vehicles and parking.) Details and background regarding the request are contained in the
application and submitted support materials which have been provided by the applicant
including, but not limited to, the applicant narrative.
-243-
CONDITIONAL USE PERMIT REVIEW PROCEDURE
Process. City Code Section 129.38 requires that ail requests for conditional use permits are
reviewed by the Planning Commission and also requires that a public hearing be held by the
City Council. Procedurally, state statute requires that the planning agency and/or governing
body must hold a public hearing on all requests for conditional use permits. As of this date, no
City Council public hearing date has been scheduled.
60 -DAY PROCESS
The CUP application was submitted and deemed to be "complete" on December 3, 2012.
Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to
approve or deny the land use request unless an extension is executed by the City in accordance
with state rules.
NOTIFICATION
A copy of the 1/15 Planning Commission agenda was mailed to adjacent property owners on
January 10, 2012.
STAFF/CONSULTANT/AGENCY REVIEW
Copies of the request and all supporting materials were forwarded to all applicable staff,
consultants and interested agencies.
PROJECT BACKGROUND
1. The subject property, located at 5200 Maywood Road, is zoned B-1. According to City
Code Sec. Section 129-135, which includes allowable uses in the business and industrial
districts, "Licensed Day Care Facilities" are a conditional use in the B-1 zoning district.
2. As set forth in City Code Section 129.2, day care facility, adult (adult day care, adult
day services, and family adult day services) is defined to mean a program operating less
than 24 hours per day that provides functionally impaired adults with an individualized
and coordinated set of services including health services, social services, and
nutritional services that are directed at maintaining or improving the participants'
capabilities for self-care. The term "adult day care," "adult day services," and "family
adult day services" do not include programs where adults gather or congregate
primarily for purposes of socialization, education, supervision, caregiver respite,
religious expression, exercise, or nutritious meals.
3. City Approvals.
At its July 27, 2010 meeting, the City Council, pursuant to the provisions of City Code
Section 129-32 (Appeals to the board of adjustment and appeals), adopted Resolution
No. 10-51 which determined that "Adult Day Care" would be allowable on the subject
property located at 5200 Maywood Road if a conditional use permit was approved.
At its September 28, 2010 meeting, the City Council adopted Resolution No. 10-71
approving the request from Sojourn Adult Day Services for a Conditional Use Permit to
operate adult day care on the subject property for 30 clients, subject to conditions. A
copy of Resolution No. 10-71 has been included as an attachment.
-244-
At its December 1, 2010 meeting, the Council adopted Resolution No. 10-89 approving
the shared parking agreement between Sojourn, the property owner and St. John's
Lutheran Church.
At its May 24, 2011 meeting, the City Council adopted Resolution No. 11-43 approving
the request from Sojourn Adult Day services for a CUP amendment to increase the
number of clients from 30 to 40 and to address operational issues.
Copies of the involved CUP reports and related materials are on file at City Hall and will
be provided upon request.
DISCUSSION/REVIEW
1. With regard to the current CUP amendment request, a comprehensive analysis of the
site/building/use was not done as it was undertaken as part of the original CUP
approved in September 2010 and subsequently amended in May 2011. The application
indicates that no changes to the site or building are contemplated with the current
request.
2. The applicant provided verification from the MN Department of Health that that the
facility has enough square footage to accommodate 48 clients. The applicant must
provide verification of the City's approval of the CUP to the MN Department of Health
to amend its license.
3. The requested increase to (48) clients will result in 1-2 additional vehicle drop offs in
the AM and pickups in the PM.
4. The proposed amendment will increase on site employees from (7) to (8).
5. The "new" parking deficiency for the site created by the proposed CUP amendment is
(8) spaces. The additional (1) space is accommodated by the existing shared parking
agreement between the applicant/owner/St. John's Church.
6. The applicant contacted Karen Cappaert from the Metropolitan Council Environmental
Services (MCES) who advised that no additional Sewer Availability Charges (SAC) are
required for the proposed client increase.
7. Per Building Official Scott Qualle, there are no building code issues with the request as
no changes to the building are being undertaken.
-245-
8. As part of the original CUP approval, a shared parking agreement was required.
Members are advised that a parking agreement was undertaken in cooperation with St.
John's Church which allows shared use of parking spaces in the church/school lot. The
parking deficiency noted in the 2010 Resolution referenced that the existing and
proposed uses in the building created a deficiency of (6) parking spaces. The 2011 CUP
amendment created a deficiency of (7) spaces. The proposed amendment to allow (48)
clients requires (1) additional space which creates a deficiency of (8) parking spaces.
The parking demand is not an issue as the current shared parking agreement allows use
of (15) spaces on the St. John's church property which is valid through December 10,
2015 with an additional 5 year extension.
STAFF RECOMMENDATION
Staff recommendation is for approval of the submitted CUP amendment request from Tom
Penn, on behalf of Sojourn Adult Day Services LLC, for the property at 5200 Maywood Road
subject to the following list of minimum conditions:
1. All required licensing from the Department of Health and any other involved
agencies must be obtained and written documentation provided to the City of
Mound by the applicant.
2. The use shall be limited to no more than (48) clients.
3. Staff for the facility shall be limited to more than (8) personnel on the site at a time.
4. The "new" parking deficiency for the site created by the proposed CUP amendment
is (8) spaces. The additional (1) space is accommodated by the existing shared
parking agreement between the applicant/owner/St. John's Lutheran Church.
5. The City reserves the right to require future evaluation of the site related to the
proposed adult day care center use, if needed, in the event parking becomes a
problem which may include review and processing of a CUP amendment, if deemed
appropriate.
6. All conditions not associated with the CUP amendment that are contained in
Resolution No. 10-71 and Resolution No. 11-43 shall remain in effect.
7. Payment of all fees associated with review of the applicant's request for adult day
care use including, but not limited to, the CUP amendment and related activities.
8. This conditional use permit amendment is approved for the following legally
described property as stated in the Hennepin County Property Information System:
Lot 16 and Lot 17 except the easterly 20 feet thereof, Block 2, SHIRLEY HILLS, UNIT F,
according to the recorded plat thereof
Torrens Certificate # 12118355
-246-
9. This conditional use permit amendment shall be recorded with the County Recorder
or the Registrar of Titles in Hennepin County pursuant to M.S.S. 462.36, Subd. 1.
This shall be considered a restriction on how this property may be used.
10. The applicant shall have the responsibility of filing this resolution with Hennepin
County and paying for all costs for such recording. A copy of the recorded
resolution shall be provided to the City by the applicant.
In recommending approval of the CUP amendment, the following findings of fact are offered:
1. Criteria in Sec. 129-38 (a) of the City Code are met.
2. The increased parking demand is accommodated by the shared parking agreement.
CITY COUNCIL REVIEW
At this time, the City Council public hearing has not been scheduled. Pending recommendation
from the Planning Commission at its January 15, 2012 meeting, the tentative meeting date is
Tuesday, February 12, 2013.
-247-
CONDITIONAL USE PERMIT
APPLICATION
5341 Maywood Road, Mound, MN 55364
Phone 952-472-0600 FAX 952-472-0620 Fl
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Application Fee and Escrow Deposit required at time of applicatioil.0
PP �
Planning Commission Case No.
Please t pe or rint the following information: '' 1
PROPERTY Subject Address f57:,? `_ v
INFORMATION Name of Business �oSoyJz.� {l v LT— D� �1. -��l_E
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LEGAL
DESCRIPTION Lot(s) I (+- I ��C~ ` Block D OI--)
Subdivision PID# 1? -,2 ` 4s—o
APPLICANT The applicant is: Owner_ Other' Email `" \ 14 +Jd`I l " Q 1i�'t L ` dV\A
Name v'N�
Address 41')--70
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ZONING Circle: R-1 R -1A R-2 R-3 B-1 B-2 B-3
DISTRICT
Description of Proposed Use:
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Conditional Use Permit Info -248-
(2/29/2012) Page 4 of 5
Planning Commission Case No.
EFFECTS OF THE PROPOSED USE: List impacts the proposed use will have on property in the vicinity,
including, but not limited to traffic, noise, light, smoke/odor, parking, and describe the steps taken to mitigate or
elimin to the impacts.
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If applicable, a development schedule shall be attached to this application providing reasonable guar tees for
the completion of the proposed development. Estimated Development Cost of the Project: $
Has an applicat' been made for zoning, variance, conditional use permit, or other zoning procedure for
this property.�Ions.
) no. If yes, list date(s) of application, action taken, resolution number(s) and provide
copies of res% -A CYASe -D --14 0 c)rJ �5/-,'?-CD
Application must be signed by all owners of the subject property, orexp/anadon given why this is not the case.
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Print Applicant's Name Applicant's Sig naxur-e
Print Owner's Name Owner' ignature
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Date
1 ;'..2' 2 -
Date
Print Owner's Name Owner's Signature Date
City Code Section 129-38 relating to Conditional Use Permits must be reviewed by the
applicant.
If applying for a two family dwelling, City Code Section 129-102 must be reviewed by
the applicant.
Conditional Use Permit Info -249-
(2/29/2012) Page 5 of 5
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Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 129-385 (see
back). A plan must be submitted and approved by the Building Official.
LENGTH WIDTH ` ' SO FT
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TOTALHOUSE ....................................................
DETACHED BUILDINGS X _
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AREAS, SIDEWALKS, -ai X Q�
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DECKS Open decks (1/4" min.
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TOTAL DRIVEWAY, ETC ........................................
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TOTAL HARDCOVER/ IMPERVIOUS SURFACE .............................................
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PREPARED BY
-252-
Revised 1/10
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70 ?-�
DATE I, w w I
SOJOURN ADULT DAY SERVICES LLC
5200 Maywood Road
Mound, MN 55331
12-27-2012
Sarah Smith
Community Development Director
City of Mound
Dear Sarah,
This letter is in response to your letter dated 12-20-2012 regarding Sojourn's Conditional Use
Permit Application. Please note the following:
1. We estimate the addition of 8 participants to our existing license capacity of 40 will result
in 1-2 additional vehicle drop offs in the AM and pickups in the PM.
2. One (1) additional staff will be required for the 8 additional participants in order to be in
compliance with our state license.
Regarding the additional comments:
1. I will contact MnSpect regarding building capacity issues associated with the CUP.
2. One (1) additional staff vehicle will be anticipated, that vehicle will park in the St .John's
lot as do our other employees. Parking immediately adjacent to the building is reserved
for family members and professional associates.
3. A registered copy of the parking agreement with St. John's is attached. It is valid through
12-10-2015 with an additional 5 years extension.
4. A representative from Sojourn will attend the January 15th Planning Commission meeting
to answer any additional questions that arise.
5. I will contact MCES SAC regarding the increase in license capacity.
Thank you as always for your assistance in the third and final CUP process. Please let me know
if there are other issues that require my attention prior to the Planning Commission meeting.
Sincerely,
J
Tom Penn
Owner/Sojourn Adult Day Services LLC
Cell: 612-590-9250
-253-
December 20, 2012
Tom Penn
Sojourn Adult Day Services
4270 Circle Road
Tonka Bay, MN 55331
Dear Mr. Penn:
Re: Conditional Use Permit Application -Determination of Completeness
5341 MAYWOOD ROAD
MOUND, MN 55364-1687
PH: (952) 472-0600
FAX'. (952) 472-0620
WEB: www.cityofmound.com
This letter is in regard to the Conditional Use Permit amendment application (CUP) that was
submitted on or around December 3, 2012. You are advised that the CUP application is
considered "complete" for review. Please be advised, however, that the following issues were
identified during the recent CUP application routing process and need to be addressed in
advance of Monday, January 7, 2013 so the application can be included on the Tuesday, January
15, 2013 Planning Commission meeting agenda for formal review:
1. The application mentions additional bus trips. Can you please confirm if there will there
be any increase in personal vehicle trips to Sojourn as a result of the proposal?
2. Can you please confirm whether additional staff will be needed to accommodate the
proposed client increase?
With regard to the current submittal, Staff also offers the following preliminary additional
comments:
• It is suggested that you to contact Building Official Scott Qualle at MnSpect regarding
occupancy of the building to accommodate the proposed increase in clients.
• Will there be any increase in personal vehicle trips to Sojourn as a result of the
proposal.
• Please confirm status of existing parking agreement with St. John's Church. Staff
assumes the agreement is valid and in effect however can you please confirm. It is
Staff's recollection that the agreement allowed for the use (15) spaces. Please confirm.
Also,. if an executed copy of the agreement was not previously provided, please remit a
copy as a supplement.to the CUP application materials you submitted on December 3`d
• Additional questions of the applicant or owner by Staff/consultants/agencies may arise
as part of the Planning Report preparation process.
254-
printed on recycled Papor
Sojourn
December 20, 2012
Page 2
• The application requires review by Metropolitan Council Environmental Services for a
SAC determination. For additional information, please contact MCES SAC Administrative
Technician Karon Cappaert at (651)602-1118.
As previously stated, a tentative date for Planning Commission review of the application
is Tuesday, January 15, 2013. However, a specific date for the City Council public
hearing has not yet been determined but will be scheduled as soon as possible following
review and recommendation from the Planning Commission.
If you have any questions, please feel free to contact me directly at (952) 472-0604.
Sincere
``Sara mith
Community Development Director
-255-
Sojourn Adult Day Services LLC
5200 Maywood Road
Mound, Minnesota 55364
SHARED PARKING AGREEMENT
THIS AGREEMENT is made as of the 110 day of- 2010, is a shared parking
agreement between St. John's English Evangelical Lutheran Church, non-profit, religious institution
under the laws of the State of Minnesota, Ingrid Shaw, a single person and Sojourn Adult Day
Services LLC, a Minnesota limited liability corporation.
Background
1. St. John's English Evangelical Lutheran Church is the owner of the tract of land located at
2451 Fairview Lane, Mound, MN (hereinafter "Parking Property") and is legally described
as follows:
Tracts A,B,C,D,E,F& G, REG LAND SURVEYNO.0739, Hennepin County, Minnesota
That part of Block 2. Shirley Hills, Unit A lying Southeasterly of the Southeast line of Tract F,
Registered Land Survey No. 739, and Northeasterly of the extension Southeasterly of the Southwesterly
line of Tract G, said Registered Land Survey No. 739
Subject toot easement for road purposes over the North 33 feet of Tracts A, AC. Registeed Land Survey
No. 739 as shown indeed document number 697913.
Subject to an easement over the rear S feet of each of lots 15 to 19, inclusive, Block 1, Shirley Hills, Unit
D, Mound, llnnesota, as set forth in deed of record in Book 1533 of deeds, Page 28 in the ofce of the
Register of Deeds of Hennepin County, Minnesota. (Now affecting Tracts EF and G, Registered Land
Survey No 739.
Subject to the following easemem: Excepting and reserving unto the party of the first part the right at all
times to use, repair and maintain that certain drain line constructed beneath the swfae of Lots 16,17,18,
Bloch 1, Shirley Hills, Unit D, (Now affecting Tracts, A,AC.D,E and G. Registeed Land Survey No 739
and Block 2, Shirley Hills, Unit D, of the above described property and for such purpose to enter upon
said property, as shown in deed Doc No 224505.
Torrens Certificate # 347127
2. Ingrid Shaw, is the owner of the tract of land located at 5200 Maywood Road, Mound, MN
(hereinafter "Subject Property') and legally described as follows:
Lot 16 and Lot 17 except the easterly 20 feet thereof, Block 2,
SHIRLEY HILLS, UNIT F, according to the recorded plat thereof
Torrens Certificate # 1218335
3. Sojourn Adult Day Services LLC, is leasing a portion of the Subject Property and has
submitted an application for a Conditional Use Permit (CUP) to allow adult day care
services on the premises.
4. The Mound City Council considered the CUP request at their September 28, 2010 meeting
and adopted Resolution No. 10-71 approving the CUP as recommended by the Mound
Planning Commission, subject to conditions, one of which required the execution of a lease
or other agreement, to be provided in recordable form, to provide (6) six deficient parking
spaces in accordance with City Code Section 129-323. A copy of Resolution No. 10-71 is
on file with the City Clerk. -256-
r`
Terms
NOW, THEREFORE, in consideration of the premises and their mutual promises the
parties hereto hereby agree as to the terms of the agreement as follows:
1. Subject to the provisions of the agreement, beginning on the effective date, Sojourn Adult
Day Services LLC is authorized to use up to 15 parking spaces located within the
established parking area on the Parking Property.
2. The term of the agreement is for five (5) years from the effective date of this agreement with
an option to renew for an additional five (5) years. The effective date is the date on which
Sojourn noticed the City of Mound that items 4 and 7 have been complied with.
3. The agreement shall be valid only as long as the CUP approved for Sojourn Adult Day
Services LLC remains in full force and effect.
4. Prior to the effective date of this agreement, Sojourn will provide St. John's with evidence
that St. John's has been be added as an additional insured party on Sojourn Adult Day
Services LLC general liability insurance policy. Such insurance shall remain in place
throughout the term of this Agreement, and any extension.
5. The parking spaces may be utilized Monday through Friday from 7:30 AM until 4:30 PM
with limited use after 4:30 PM Monday through Friday and on Saturday from 9:00 AM until
3:00 PM No use will be made of the spaces on Sunday.
6. Sojourn Adult Day Services LLC. Sojourn Adult Day Services LLC will indemnity and
hold harmless St. John's English Evangelical Lutheran Church from any claims for
damaging resulting from vehicles used or associated with the Sojourn Adult Day Services
LLC while parked on the Parking Property.
7. Sojourn Adult Day Services LLC agrees to make a donation to St. John's English
Evangelical Lutheran Church in the amount of $150.00 per year for the use of the 15
parking spaces. The first annual donation shall be made prior to the effective date of this
Agreement.
S. Maintenance of Parking S»aces. St. John's English Evangelical Lutheran Church shall, at
its expense, be responsible for repair, update and maintenance of the parking lot and shall
keep the same in good condition.
9. Recording of Agreement. Sojoum Adult Day Services LLC shall be required to record this
agreement and shall pay all costs associated with doing so. Sojourn Adult Day Services
LLC will also be responsible for providing an executed copy of the agreement to the City of
Mound.
10. Miscellaneous, The Agreement is intended to run with the land and is binding upon the
parties herein and their respective successors and assigns against the City.
11. Governing Law. This Agreement shall be interpreted in accordance with and be governed
by the laws of the State of Minnesota.
-257-
12. Teradnatibn. This agreement is terminated if the Conditional Use Permit is terminated by
the City of Mound or if Sojourn Adult Day Services LLC fails to satisfy their obligations
under this agreement. The agreement is terminated for the reasons stated above by the
terminating party giving 30 day written notice to the other party and shall at the same time
immediately give written notice of termination to the City of Mound.
13. Notices and Demands. All notices, demands or other communications under this
Agreement shall be effective only if made in writing and shall be sufficiently given and
deemed given when delivered personally or mailed by certified mail (return receipt
requested) or registered mail, postage prepaid, properly addressed as follows:
a. St. John's English Evangelical Lutheran Church
2451 Fairview Lane
Mound, MN 55364
b. Ingrid Shaw
6280 Deerwood Road
Mound, MN
C. Tom Penn
Sojourn Adult Day Services LLC
4270 Circle Road
Tonka Bay, MN 55331
or to such other person at such other address as that party may, from time to time, designate in
writing and forward to the other as provided in this Section.
14. Amendment. This Agreement may be amended by the parties hereto only by written
instrument executed in accordance with the same procedures and formality followed for the
execution of this Agreement. No amendment shall be effective until the City of Mound has
consented in writing to the amendment.
15. Counterparts. This Agreement is executed in any number of counterparts, each of which shall
constitute one and the same instrument.
Transfer Entered
12/22/2010 10:00:00 AM
Hennepin County, Minnesota
Jill L Alverson
County Auditor and Treasurer
Doc No 7'4817062
Certified, filed and/or recorded on
1242/1:0 10, 00 AM
Office of the Reoistrar of Titles
Hennepin .County; Minnesota
Michael H, Gunniff, Registrar of Titles
Jill L. Alverson, County Auditor and Treasurer
Deputy 45 Pkg ID 678598
Doc Name; Easement
Document Recording Fee 546:0.0.
Multiple Certificates Affected. S.2000
Fee
Document Total $66.00
-258- Existing Certs New Certs
1218355
34712.7
IN WITNESS WHEREOF, the parties have caused this agreement to be duly executed in their
names and behalves and on or as of the date first
STATE OF MINNESOTA )
) SS.
COUNTY OFv,,� )
�The foregoing instrument was acknowledged before me this i U day of
' 20 )C,, by Jim Wilburn, St. John's E gelical Lutheran Church Board Chair.
NOTARYSTAMP OR SEAL
CHRISTINE A. FENNER
Notary Public
Minnesota
@)MY Commission E Ues Jan. 31 2013
STATE OF MINNESOTA )
) SS.
COUNTY OF ;v,)
I 1 r ,ic
Ingrid Sha%y3-
The foregoing instrument was acknowledged before me this �b day of
2a by Ingrid Shaw, a single person.
NOTARYSTAMP OR SEAL
CHRISTINE A. FENNER
Notary Publlo
Minnesota
4DMy Commission Ex hes Jan. 31, 2013
STATE OF MINNESOTA
) SS.
COUNTY O )
The foregoing instrument was acknowledged before me this�____ day of
20 IU, by Tom Penn, Partner/Owner, ojournAdult Day Services LLC.
NOTARYSTAMP OR SEAL /3", D
kataripcblic
THIS INSTRUMENT DRAFTED BY:
City of Mound CHRISTINE A. FENNER
5431 Maywood Road Not
Fabric
Mound, MN 55364 Minnesota
-259- "es Jan. 31, 2013
CITY OF MOUND
RESOLUTION NO. 111-43
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AMENDMENT
FOR THE PROPERTY LOCATED AT 5200 MAYWOOD ROAD
P&ZCASE #11-05
PID #13-117-24-43-0145
WHEREAS, the City Council, at its September 28, 2010 meeting, adopted Resolution
approving a Conditional Use Permit (CUP), subject to conditions, from Tom Penn, on behalf of Sojourn
Adult Day Services LLC, to operate a licensed adult day center in the building located at 5200
Maywood Road; and
WHEREAS, the current CUP allows (30) clients at the facility who are transported to and from the
facility by van/bus Monday through Friday between 7AM and 9:30AM and between 2 p.m. and 4 p.m.
with a daily average of 6-8 transport vehicles. The CUP also limits the number of staff to no more than
(6) personnel on the site at a time; and
WHEREAS, the applicant, Tom Penn, on behalf of SojournAdult Day Services LLC, submitted an
application for a CUP amendment which was deemed to be complete on April 5, 2011; and
WHEREAS, the purpose for the proposed CUP amendment is to increase the number of clients at the
facility to (40) and to address the related operational issues including (but not limited) to staffing, which
is anticipated to increase from between 3-4 on duty at any one time to between 4-7 on duty at one time,
parking, and the number of transport vehicles that serve the facility which is expected to increase to 8-
10 per time period; and
WHEREAS, Ingrid Shaw, the building owner, signed the CUP application submitted by the applicant
thereby consenting to the request; and
WHEREAS, details and background regarding the request are contained in Planning Case Report No.
11-05 and the submitted application and support materials which have been provided by the applicant
including but not limited to the applicant narrative; and
WHEREAS, the Planning commission, at its 2011 meeting, reviewed
the CUP amendment ad
unanimously recommended approval of the UP asrecommendedbyStaff, subject to conditions;
-260-
Resolution No. 11-43
WHEREAS, the City Council, at its May 24, 2011 meeting, held a public hearing for review of the CUP
amendment request.
NOW ,THEREFORE, BE IT RESOLVED, the City Council of the City of Mound does hereby approve
the requested amendment to the Conditional Use Permit (CUP) as approved by Resolution No. 10-71
for Sojourn Adult Day Services, LLC, which allows licensed adult day care activities in the building
located at 5200 Maywood Road subject to the following conditions:
1. The required building modifications from Dean Mau of MnSpect related to the building and
fire code must be completed and inspected prior to increased occupancy. A copy of the
final inspection report showing compliance shall be provided to the City by the applicant.
The applicant shall submit all required information upon submittal of the building permit or
related applications, when appropriate.
2. All required licensing from the Department of Health and any other involved agencies must
be obtained and written documentation provided to the City of Mound by the applicant.
3. The use shall be limited to no more than (40) clients. Hours and days of operation shall be
as outlined in the applicant's CUP amendment narrative and is described as follows:
7 a.m. to 4:00 p.m. Monday thru Friday with possible expanded
operating hours on Saturdays.
Special atter hour and evening programming and special activities related to the
principal use referenced in the applicant's submitted narrative shall be permitted but
shall conclude by 9 p.m.
4. Staff for the facility shall be limited to no more than (7) personnel on site at a time.
5. The "new" parking deficiency for the site created by proposed CUP amendment is seven (7)
parking spaces. The additional (1) space is accommodated by the existing shared parking
agreement between the applicant/owner/St. John's Lutheran Church.
6. The City reserves the right to require future evaluation of the site related to the proposed
adult day care center use, if needed, in the event parking becomes a problem, which may
include review and processing of a CUP amendment, if deemed appropriate.
7. All conditions not associated with the CUP amendment contained in Resolution No. 10-71
shall remain in effect.
8. Payment of all fees associated with review of the applicant's request for adult day care use
including, but not limited to, the CUP amendment and related activities.
9. This conditional use permit is approved for the following legally described property as stated
in the Hennepin County Property Information System:
Lot 16 and Lot 17 except the easterly 20 feet thereof, Block 2, SHIRLEY HILLS, UNIT F,
according to the recorded plat thereof
Torrens Certificate # 1218355
1
-261-
Resolution No. 11-43
10. This conditional use permit shall bet recorded
S. 462 36, Subdt 1R This shall be considered a
ecorder or the Registrar of
Titles in Hennepin County pursuant
restriction on how this property may be used.
11. The applicant shall have the respo sibil�g'�� Hennepinsolution with hd
paying for all costs for such recordngAuang penlfor the subjct consruction Countyand
not be issued until proof of recording has been filed with the City Clerk.
Adopted by the City Council this 20 day of May, 2011.
Is/ Marls Hanus
Mark Hanus, Mayor
/s/ Bonnie Ritter
Attest: Bonnie Ritter, City Clerk
Is
-262-
5341 Maywood Road
Mound, MN 55364
(952) 472-0604
Executive Summary
TO: Honorable Mayor and City Council, Staff and Consultants
FROM: Sarah Smith, Community Development Director
Rita Trapp, Consultant City Planner
DATE: February 5, 2013
SUBJECT: Conditional Use Permit for Seasonal Garden Center for Outdoor Sales at Mound
Marketplace
APPLICANT: Bob Boese, Jubilee Foods
BACKGROUND
The City Council will hold a public hearing for review of the application from Bob Boese, on
behalf of Jubilee Foods, who is requesting review and approval of a PDA -CUP Amendment to
have seasonal, outdoor accessory retail uses at 2131 Commerce Boulevard in the Mound
Marketplace Shopping Center for the spring, summer, and fall seasons along with an area for
evergreen tree sales from Thanksgiving to Christmas. The size and configuration of the garden
center area will change for the difference seasons and will be reduced in size as products are
sold. Operator of the outdoor garden center is John Royer Jr. Mound Marketplace is a
planned unit development (PUD) with a conditional use permit (PDA -CUP.) A conditional
permit is required as the Destination District identifies outdoor accessory sales as a conditional
use per Sec. 129-140 (c) (2) of the City Code. City Code requires a public hearing to be held as
part of the City Council's consideration of the request. Appropriate notice of the public hearing
has been posted and mailed to adjacent property owners. Project details are contained in
Planning Report No. 12-24 which has been included as an attachment.
PLANNING COMMISSION REVIEW AND RECOMMENDATION
The Conditional Use Permit request was reviewed by the Planning Commission at its Tuesday,
January 15, 2013 meeting. In summary, the Planning Commission recommended unanimous
approval of Staff's recommendation with two additions. A copy of the January 15th Planning
Commission Meeting minute excerpts have been included. Given the consistent
recommendation of Staff and the Planning Commission, a draft resolution has been prepared
for your consideration.
-263-
CITY OF MOUND
RESOLUTION NO. 13 -
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO
ALLOW JUBILEE FOODS TO HAVE SEASONAL, OUTDOOR ACCESSORY RETAIL
USE AT 2131 COMMERCE BOULEVARD IN MOUND MARKETPLACE SHOPPING
CENTER, AN EXISTING PLANNED UNIT DEVELOPMENT
WHEREAS, the applicant, Bob Boese, has submitted an application for a conditional use
permit requesting the operation of a seasonal outdoor accessory sales area and site
modifications to Mound Marketplace; and
WHEREAS, the property owner consented to the application; and
WHEREAS, the subject site is located at the northwest corner of Commerce Boulevard
and Lynwood Boulevard; and
WHEREAS, the subject site is guided Destination District in the Comprehensive Plan
and zoned Destination Planned Unit Development (Destination -PUD) District; and
WHEREAS, Mound Marketplace is an existing planned unit development which was
authorized through a conditional use permit by Resolution #01-13; and
WHEREAS, City Code Subsection 129-140 identifies outdoor accessory sales as a
conditional use for the Destination -PUD District; and
WHEREAS, the applicant is proposing seasonal outdoor accessory sales for the spring,
summer, and fall along with an area for evergreen tree sales from Thanksgiving to
Christmas; and
WHEREAS, the applicant is proposing to make changes to the Mound Marketplace site
as described in the Executive Summary, Planning Report, and submitted applications
and materials provided by the applicant; and
WHEREAS, the proposed site modifications are all located on the existing parking lot
and drive aisles so no additional impervious surface coverage will be created; and
WHEREAS, seasonal outdoor accessory sales is complimentary to existing uses in the
shopping center and, while it will result in the temporary removal of parking spaces,
there is sufficient parking to accommodate this and other existing uses on the site; and
WHEREAS, the Planning Commission reviewed the conditional use permit application at
its January 15, 2013 meeting and recommended Council approval, subject to conditions,
as recommended by Staff; and
WHEREAS, the City Council held a public hearing at its February 12, 2013 meeting to
receive public testimony on the proposed conditional use permit application; and
-264-
Resolution No. 13 -
WHEREAS, the City has considered the proposed project as it might affect public health,
safety or welfare and will be imposing conditions upon the approval addressing these
considerations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mound, Minnesota as follows:
1. The City Council of the City of Mound does hereby approve the submitted
conditional use permit request and Mound Marketplace Shopping Center
PDA -CUP amendment request to allow seasonal, temporary outdoor
accessory sales areas, including all dimensional and design standards as
proposed, based on the following findings of fact:
a. Criteria in Sec. 129-38 (a) of the City Code are met.
b. The seasonal outdoor sales areas will be complementary to existing
businesses in the shopping center.
c. While some of the parking spaces will be temporarily taken out of use
during the seasonal sales periods, parking in the center is adequate to
accommodate center traffic.
2. The conditional use permit and PDA -CUP amendment is hereby
approved subject to the following conditions:
a. The City reserves the right to require future evaluation of the site
related to the proposed temporary, outdoor seasonal sales use, if
needed, in the event parking becomes a problem.
b. Payment of all fees associated with review of the applicant's request
including, but not limited to, the CUP amendment and related
activities.
c. The outdoor sales and display area shall always be neat, maintained
in an organized manner and kept clean at all times. Any storage
pallets, pots, trays and cardboard no longer in use is to be
immediately removed from the sales and display areas and relocated
off site.
d. Temporary signage shall be subject to the regulations in City Code
Chapter 119. Permitting and/or fees may apply.
e. The site shall be arranged so as to be complementary to the center as
well as to be visually pleasing to adjacent uses so as not to create any
neighborhood concerns, especially due to the proximity of the Village
by the Bay neighborhood.
f. A permit shall be obtained for the membrane structure in accordance
with Sec. 129-194 (h).
g. Pedestrian and vehicular traffic needs to be maintained at all times.
h. All product and activities associated with the outdoor garden use must
be located within the parking lot and sidewalk areas so impervious
surface coverage is not impacted.
i. Garden center areas shall be as shown on the approved site plan and
submitted materials. Any significant modification from the approved
plan shall require an amendment to the CUP.
-265-
Resolution No. 13-
j. All seasonal garden center areas and related activities shall be
consistent with the approved hardcover allowance for Mound
Marketplace as approved by Resolution No. 01-13.
k. Carts shall be allowed within the accessory outdoor retail use area
pending administrative approval of City Staff.
I. A signed loading area for vehicles within or immediately adjacent to
the accessory outdoor retail sales area shall be allowed as long as it
does not impede parking lot circulation or public safety.
m. This conditional use permit amendment is approved for the following
legally described property as stated in the Hennepin County Property
Information System:
n. This conditional use permit amendment shall be recorded with the
County Recorder or the Registrar of Titles in Hennepin County
pursuant to M.S.S. 462.36, Subd. 1. This shall be considered a
restriction on how this property may be used.
o. The applicant shall have the responsibility of filing this resolution with
Hennepin County and paying for all costs for such recording. A copy
of the recorded resolution shall be provided to the City by the
applicant.
Adopted by the City Council this 12th of February.
Attest: Catherine Pausche, Clerk
Mark Hanus, Mayor
-266-
MINUTES EXCERPTS
MOUND ADVISORY PLANNING COMMISSION
JANUARY 15, 2013
ROLL CALL
Members present: Chair Stephen Ward; Commissioners Jeffrey Bergquist, Douglas Gawtry,
David Goode, George Linkert, Cindy Penner, Kelvin Retterath, and Councilmember Ray Salazar
(7:10). Absent: Pete Wiechert. Staff present: Community Development Director Sarah Smith,
Consultant Planner Rita Trapp, Planning Commission Secretary Jill Norlander and Acting City
Manager Catherine Pausche.
Others present: Robert Boese, Jubilee Foods; Betsy Brady, 2180 Centerview La; Jeremy Berg,
MainStreet Covenant Church; Tom Penn, Sojourn Adult Day Services; Sandy Wing, Westonka
ECFE.
BOARD OF APPEALS
Review of Conditional Use Permit / PDA -CUP Amendment for Outdoor garden center
areas — 2131 Commerce Boulevard
The applicant is requesting review and approval of an amendment to the PDA -CUP for
Mound Marketplace to have seasonal, temporary outdoor accessory sales areas in the
shopping center for the spring, summer and fall seasons along with evergreen tree sales.
The size and configuration of the garden center will change for the different seasons and
will be reduced in size as products are sold. Because it is proposed to incorporate
temporary, seasonal outdoor sales areas on the site, the conditional use permit needs to be
reviewed and approved.
Smith reviewed the discussion points #1-9 outlined in the planning report. She also added
that discussions have occurred with Fire and Police with satisfactory results.
Linkert asked how this would affect the Pond arena parking. Smith said that all parties
within 350 feet will be notified of the plans. Also, spring will be the largest use of the area,
which isn't the big season for The Pond. There was no feedback from the neighborhood
notifications.
Linkert asked about the success of the 2012 season. Smith replied that the space appeared
orderly, pleasing to the eye, access was maintained, traffic and pedestrians were
accommodated well, and approvals for signage were secured. Good experience.
Penner asked if the ECFE sale in the spring was considered.
-267-
Some parking will be taken out in stages during the year. Temporary fencing was used in
2012. It would be important to re-evaluate the materials used so it's safe and visually
pleasing.
Bob Boese, Jubilee Foods, said that 2013 will be a test year. 1) Johnny brings expertise; 2)
exposure is better and parking is better than it was at John's Variety; 3) the townhome
association liked looking at the color from their vantage point; 4) The ECFE sale at the Pond
Arena will most likely be moved to Thaler Arena this year, and maybe in futureyears.
Smith asked how the Pond Arena felt about the rerouting of traffic through their parking
area. Boese said that he met with Bruce and it was fine with them.
Salazar saw the fall display and, as a citizen, thought it looked nice. Mound Marketplace is
the only shopping center he knows of that didn't have a greenhouse.
Ward asked how the electric, water and drainage were bg a d constructed. s They hat
Boese utilize
power, water and phone lines were put in when the building
a wireless register system that wars used with the tree sales. Personnel coverage will be
scheduled from 8 am to 8 pm. Temporary fencing will be easily moved as needs change and
will display well.
Smith and Trapp discussed the visual / material aspects of the fencing.
Ward asked about moving the plants to the customers' cars. Boese said that they've
considered special parking spaces for loading instead of the liability of carts.
Retterath reminded the commission that the drive through is private property. He doesn't
eves into the
see an issue. He thought that Boese shoult kiosk.consider fencing with lt is a good use of idle parking area on that
Trailer will be temporary; not a permanen
side of the building.
Boese said they will be using "road closed" signs at each end of the area to increase visual
recognition for drivers. Various options were discussed regarding emergency and delivery
vehicle access.
Trapp thought it would be a good idea to allow administrative approval of the use of carts, if
their plans change, without another CUP amendment. There was a question about lighting
and the location of the trailer.
Boese would love prior approval of carts. Lighting will not be an issue until after 10 pm.
String lights would be used in fall and Christmas tree season. The trailer will be located
close to the building.
Linkert asked if with this CUP amendment he is locked into the site plans as presented.
Trapp said that, if there are significant changes, a new approval would be required.
-268-
Staff suggested two additional conditions to those already listed in the planning report.
14. Carts shall be allowed within the accessory outdoor retail use area pending
administrative approval of City Staff.
15. A signed loading area for customer vehicles be allowed within or immediately adjacent
to the accessory outdoor retail sales area
MOTION by Goode, second by Salazar, to recommend approval of the CUP amendment
with conditions as recommended by Staff and the additional #14 and 15 as proposed by
Staff. MOTION carried unanimously.
-269-
NOTICE OF A CITY COUNCIL PUBLIC HEARING TO CONSIDER
CONDITIONAL USE PERMIT REQUEST FROM JUBILEE FOODS TO ALLOW
SEASONAL, OUTDOOR ACCESSORY SALES AT 2131 COMMERCE BOULEVARD
IN THE MOUND MARKETPLACE SHOPPING CENTER
NOTICE IS HEREBY GIVEN that the City Council of the City of Mound,
Minnesota, will meet in the Council Chambers, 5341 Maywood Road, at 7:00 p.m. or as
soon as possible thereafter on Tuesday, February, 12, 2013 to hold a public hearing to
review a proposed Conditional Use Permit request from Bob Boese, on behalf of Jubilee
Foods, to allow seasonal, outdoor accessory sales at 2131 Commerce Boulevard in the
Mound Marketplace Shopping Center which is a planned unit development with a
conditional use permit (PID NO. 14-117-24-41-0088.)
Information regarding the application is available for viewing at City Hall during regular
office hours or by appointment. All persons appearing at said hearing with reference to
the above will be given the opportunity to be heard at this meeting.
By: Jill Norlander, Planning and Building Inspections
Published in the Laker on February 2, 2013
-270-
5341 Maywood Road
Mound, MN 55364
(952) 472-0604
PLANNING REPORT
TO: Planning Commission
FROM: Sarah Smith, Community Development Director
DATE: January 9, 2013
SUBJECT: Conditional Use Permit request for seasonal garden center areas for outdoor sales at
Mound Marketplace
APPLICANT: Bob Boese, Jubilee Foods
OWNER: Mound Marketplace (Brian Pellowski)
PLANNING CASE NO: 12-24
LOCATION: 2131 Commerce Boulevard in Mound Marketplace Shopping Center
PROPERTY ID: 14-117-24-41-0088
ZONING: Destination District
COMPREHENSIVE PLAN: Destination District.
REQUEST
The applicant, Bob Boese on behalf of Jubilee Foods, is requesting review and approval of an
amendment to the PDA -CUP for Mound Marketplace to have seasonal, temporary outdoor
accessory sales areas in the shopping center for the spring, summer and fall seasons along with
an area for evergreen tree sales from Thanksgiving to Christmas. The size and configuration of
the garden center area will change for the difference seasons and will be reduced in size as
products are sold. Operator of the outdoor garden center is John Royer Jr. Mound
Marketplace is a planned unit development (PUD) with a conditional use permit. A conditional
use permit is required as the Destination District identifies outdoor accessory sales as a
conditional use per Sec. 129-140 (c) (2) of the City Code. As the applicant is proposing to
incorporate temporary, seasonal outdoor sales areas on the site, the conditional use permit
needs to be reviewed and approved. Details and background regarding the request are
contained in the submitted application and support materials provided by the applicant.
SITE INFORMATION
Mound Marketplace consists of three (3) buildings with 67,000 square feet of retail space and
337 parking spaces on six (6) plus acres. Mound Marketplace is part of an overall planned unit
development (PUD) that also includes the residential development, Village by the Bay. The
Destination PUD District does not have any specific bulk requirements for structures on non-
shoreland lots. Rather, the bulk requirements are as agreed to in the development plan. The
Destination PUD District required hardcover coverage to be limited to 75% or as defined by the
PUD. The Mound Marketplace PUD allowed hardcover on the commercial portion of the
development project at 92%. A copy of Resolution No. 01-13 which granted development plan
approval for Village by the Bay and Mound Marketplace by Conditional Use Permit (CUP) is on
file with the City and will be provided upon request.
-271-
PROJECT APPROVALS
PUD. As a Planned Unit Development (PUD), dimensional and design standards are regulated
through a conditional use permit (CUP). This process enables the City Council to establish
conditions for the operation of uses which are in the best interest of the surrounding area or
the community as a whole.
CUP Process. City Code Section 129.38 requires that all requests for conditional use permits
are reviewed by the Planning Commission and also requires that a public hearing be held by
the City Council. Procedurally, state statute requires that the planning agency and/or governing
body must hold a public hearing on all requests for conditional use permits.
Section 129-38 of the City Code states that the City Council shall consider the advice and
recommendations of the Planning Commission and the effect of the proposed use on the
health, safety, morals and general welfare of occupants of surrounding lands. It also provides
criteria which the City may use in evaluating a proposed conditional use. The CUP criteria are
contained in City Code Sec. 129-38(a).
PROCEDURAL ITEMS
60 -Day Timeline
The CUP application was submitted and deemed to be "complete" on December 3, 2012.
Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to
approve or deny the land use request unless an extension is executed by the City in accordance
with state rules.
Notification
A copy of the 1/15 Planning Commission agenda was mailed to the adjacent property owner
and tenants in Mound Marketplace on January 10, 2013.
City Department and Consultant Review and Comments
Copies of the request and supporting materials were forwarded to all City departments and
consultants for review and comment. Comments received are summarized below:
Public Works Director Moore No issues.
Public Superindent Hanson
Building Official Qualle Other than access, which appears acceptable to the Fire Chief,
no comment. No building code issues related to temporary
structure (hoop house).
-272-
Fire Chief Pederson I met with Mr. Boese and Mr. Royer previously to discuss the
garden center concept. I requested a fire apparatus access
area/point and it appears as though the plan addresses my
issue. The access drive or roadway into the Jubilee parking lot
area from the north side (near the west side of the Ice Arena) is
adequate to meet the fire code. It might be a challenge to keep
the access road or drive area open. I do not perceive any fire
code issues with this plan.
Note: The applicant's December 3, 2012 narrative indicated that he discussed the proposed plan with
Orono Police Chief Correy Farniok.
PROJECT BACKGROUND
In September 2012, the City granted administrative approval to Jubilee Foods and John Royer
Jr. allow temporary outdoor sales of fall harvest products (i.e. pumpkins, corn shocks, etc.) and
evergreen trees at Mound Marketplace. The temporary fall sales area was open in early
September and ran until mid-October. Fall products were located around the building
entrance area and in the parking lot north of the building. Tree sales took place on the east
side of the center parking lot on the west side of Commerce Boulevard from Thanksgiving to
Christmas. As products were sold, the sales areas were reduced accordingly.
COMMENTS AND DISCUSSION
1. Per Sec. 129-2, the definition of "Accessory Outdoor Retail Use" is as follows:
Accessory Outdoor Retail Use means exterior retail sales that shall be enclosed by walls,
fencing or other suitable material. Such uses shall be an accessory to the principal retail
structure and shall not exceed 20 percent of the floor area of the principal structure.
2. Temporary outdoor sales including but not limited to, garden centers, are common in
communities. For example, Linder's Garden Center operates a spring garden center in
one of the shopping centers in Spring Park.
3. The applicant's supplemental narrative dated January 7, 2013 provides additional
information about the proposed outdoor sales areas. A site plan prepared by Gene
Allen Design was included. The Planning Commission's review should include discussion
with the applicant about the proposed design, layout and proposed site plan so as to
address and minimize potential conflicts, to the fullest extent possible. Staff would also
respectfully suggest operational issues such as watering, drainage, electrical needs,
loading of purchased goods, etc. be discussed.
4. It is the City's expectation that the outdoor sales and display area will be neat,
maintained in an organized manner and kept clean at all times. Any storage pallets,
pots, trays and cardboard no longer in use is to be immediately removed from the sales
and display areas and relocated off site.
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5. The narrative indicates that carts are not included in the current proposal. However, in
the event that carts would be needed in the future, Staff would suggest inclusion of an
additional condition to allow for administrative review and approval assuming the
change was minor in nature.
6. City Code Sec. 129-194 (h) regulates membrane structures. In commercial districts,
membrane structures are required to have minimum setback of (3) feet on all sides.
Size is limited to 400 SF and they are to be neutral colored. They are also required to be
adequately anchored and/or secured to the ground. A permit is required for a
membrane structure.
7. Staff would like to further discuss the proposed temporary fencing with the applicant
including use of an alternate material and /or product to provide for a more aesthetic
appearance; also, for stability and safety purposes.
8. Staff's position is that the proposed outdoor accessory use does not create additional
parking demand. Also, while some of the parking spaces in the center parking lot will
be temporarily taken out during the times the seasonal sales are operating, Staff is
confident that there is adequate parking available on the property.
9. The applicant has indicated that no permanent signage is proposed. However, a 27" x
47 sandwich board sign is proposed. Code allows sandwich board signs up to 12 SF
each side with a maximum height of 4 feet. The applicant has also provided 2 samples
of temporary signage to be used which will be provided at the meeting.
STAFF RECOMMENDATION
Staff is supportive of the proposal as it provides the opportunity to shop locally which supports
Mound's businesses. Recommendation is for approval of the submitted PDA -CUP amendment
request from Bob Boese for the Mound Marketplace Shopping Center including all dimensional
and design standards subject to the following list of minimum conditions:
1. The City reserves the right to require future evaluation of the site related to the
proposed temporary, outdoor seasonal sales use, if needed, in the event parking or
becomes a problem.
2. Payment of all fees associated with review of the applicant's request including, but
not limited to, the CUP amendment and related activities.
3. The outdoor sales and display area shall always be neat, maintained in an organized
manner and kept clean at all times. Any storage pallets, pots, trays and cardboard
no longer in use is to be immediately removed from the sales and display areas and
relocated off site.
4. Temporary signage shall be subject to the regulations in City Code Chapter 119.
Permitting and/or fees may apply.
-274-
5. The site shall be arranged so as to be complimentary to the center as well as to be
visually pleasing to adjacent uses so as not to create any neighborhood concerns
especially due to the proximity of the Village by the Bay neighborhood.
6. A permit shall be obtained for the membrane structure in accorandance with Sec.
129-194 (h).
7. Pedestrian and vehicular traffic needs to be maintained at all times.
8. All product and activities associated with the outdoor garden use must be located
within the parking lot and sidewalk areas so impervious surface coverage is not
impacted.
9. Garden center areas shall be as shown on the approved site plan and submitted
materials. Any significant modification from the approved plan shall require an
amendment to the CUP.
10. All seasonal garden center areas and related activities shall be consistent with the
approved hardcover allowance for Mound Marketplace as approved by Resolution
No. 01-13.
11. This conditional use permit amendment is approved for the following legally
described property as stated in the Hennepin County Property Information System:
12. This conditional use permit amendment shall be recorded with the County Recorder
or the Registrar of Titles in Hennepin County pursuant to M.S.S. 462.36, Subd. 1.
This shall be considered a restriction on how this property may be used.
13. The applicant shall have the responsibility of filing this resolution with Hennepin
County and paying for all costs for such recording. A copy of the recorded
resolution shall be provided to the City by the applicant.
In recommending approval of the CUP amendment, the following findings of fact are offered:
1. Criteria in Sec. 129-38 (a) of the City Code are met.
2. The seasonal outdoor sales areas will be complementary to existing businesses in the
shopping center.
3. While some of the parking spaces will be temporarily taken out of use during the
seasonal sales periods, parking in the center is adequate to accommodate center traffic.
City Council Review
If a recommendation is received from the Planning Commission at its January 15, 2013
meeting, it is anticipated that the application will be forwarded to the City Council for public
hearing at an upcoming meeting. As of this date, no date for the hearing has been set. At this
time, a possible date is Tuesday, February 12, 2013.
-275-
CONDITIONAL USE PERMIT
--IAPPLICATION
5341 Maywood Road, Mound, MN 55364
Phone 952-472-0600 FAX 952-472-0620 /1
UJ'r
Application Fee and Escrow Deposit required at time of application.
Planning Commission Case No. 1`i9 '�
Please type or
rint the following information:
Address
PROPERTY
Subject --2-1
INFORMATION
--
_--- �'
Name of Business
LEGAL
Block
DESCRIPTION
Lot(s)
Subdivision
1
PID#
1 1
APPLICANT
The applicant is: Owner
Other I' Email�i
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Name
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Address Z`��� �'m cc `J,
Phone Home
Work �SZ'�t 12
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Cell r 1Z' - vZ75
E -Mail Address
Fax
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Name 4�4L
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OWNER
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(if other than
Address
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applicant)
Phone Home
Work
Cell
Name
Email
ARCHITECT,
SURVEYOR,
Address
OR
ENGINEER
Phone Office
Cell
Fax
ZONING
Circle: R-1 R -1A
R-2 R-3 B-1 B-2 B-3
DISTRICT
Description of Proposed
Use:
Conditional Use Permit Info -276-
(2/29/2012) Page 4 of 5
11/29/2012 13:21 9524726470
JUBILEE FOODS
Planning Commission Case No.
PAGE 01/01
EFFECTS OF THE PROPOSED USE: List impacts the proposed use will have on property In the vicinity,
including, but not limited to traffic, noise, light, smoke/odor, parking, and describe the steps taken Ito mitigate or
eliminate the Impacts.
If applicable, a development schedule shall be attached to this application providing reasonable guarantees for
the completion of the proposed development. Estimated Development Cost of the Project: $
Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for
this property? () yes, () no. ff yes, list dates) of application, action taken, resolution number(s) and provide
copies of resolutions.
Application must be signed by all owners of the subject pnvpefby orexplanaffon given why this is not the case.
/7"4z�� 2
Print Applicant's Name Applicant' Signaturer,,'//%� Date
Print Owner's Name Owner's Signature Date
Print Owner's Name Owner's Signature Date
City Code Section 129-38 relating to Conditional Use Permits must be reviewed by the
applicant.
If applying for a two family dwelling, City Code Section 129-102 must be reviewed by
the applicant.
Conditional Use Permit Info
(2/,29/2012) Page 5 of 5
-277-
2131 Commerce Blvd. • Mound, MN 55364
Jubilee's Outdoor Garden Center with Johnny! IFC.
OIFO
Objective:
We are trying to get approval to set up a "Seasonal Garden Center
Why do we want to do this?
1. We want to make the Mound Marketplace the destination area in Mound!
2. To provide the best customer selection and service of things to offer. With Jubilee's
experience in retail and Johnny's experience in seasonal items we feel it would be a
great fit.
3. To make Mound the destination of the Western suburbs of Lake Minnetonka.
Jubilee Foods and Johnny are very excited to offer a variety of fresh, new and exciting items to our
wonderful guest that shop in our store. With Johnny's expertise, longevity in the community and our
(Jubilee's) ability to utilize our technology, outdoor space and our customer relations this becomes a
natural fit. We (Jubilee & Johnny) have heard nothing but compliments on what has been set up.
Everyone is happy to see that Johnny is working with Jubilee to provide the finest and freshest available
plants, flowers, wreath's, spruce tips and Christmas trees.
During this process I have spoken to Chief Pederson (Mound Fire Department) and Chief Correy Farniok
(Orono Police Department). We went over our plans for the different setup's that we are proposing
and both Chief's were very agreeable to the arrangements that we had put together. Per Chief
Pederson request we added the Emergency Vehicle area for the spring garden center. This way they
have a place to put a fire truck in case of an emergency at the townhomes. Chief Farniok thought this is
a great community builder. This allows people to keep shopping local.
If anyone has any questions about this proposal, please feel free to contact me at
Rboese@moundiubilee.com or you can call me at 952-472-3108.
Sincerely,
Robert J Boese
-278-
(952) 472-3148 -, FAX (952) 472-6474
Jubilee's Outdoor Garden Center with Johnny!
Spring Set -Up (mid-April through mid-July)
'-- Entrance way temporary
blocked off - -
j � �,� �,� i 1 � ♦ -�Yg r
' Parking for emergency vehicles
:(per the fire department)
�:. — -- -- — T/ernporaryfencing
e.
7V
Spring Garden Center
Greenhouse (21'x48') set up for:
c�
Pond
Arena
The blue line you see
is the Property line!
13 weeks
Starting mid-April through mid-July
By having this set up, it creates a safe and comfortable place to shop for all of their garden needs.
This will be set up in the parking lot on the North side of store, wrapping around the patio to the
entrance and exits of Jubilee Foods.
As per request: -280-
We have decreased the size of our garden center down to one (1) greenhouse.
By doing this we addressed the issue of parking.
We have now opened up ten (10) more parking spots.
f
Jubilee"s Outdoor Garden Center with Johnny!
Mid Summer Set -Up (mid-July until items sell out)
s
Temporary fencin
The blue line you see
is the Property Linel
0
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Mid Summer Garden Center
In mid-July the display will get narrowed down to the first row of parking along the grass.
As items sell down the display will be reduced in size.
Until at which time the display would just consist of items on the patio of Jubilee Foods.
This will be set up in the parking lot on the North side of store, wrapping around the patio to the
entrance and exits of Jubilee Foods.
Addressing Concerns:
By narrowing down the display we will have opened up the entrance / exit way.
We have opened up more parking.
This will ad at least fourteen (14) more parking stalls.
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Jubilee's Fall Outdoor Garden Center with Johnny!
Fall Set -Up (September through mid -October)
ar.. T
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Temporary fencing
�Rea
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The blue line y
is the Property
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Id
Fall Garden Center
There will be no greenhouse!
Set up from September through mid October
This will be set up in the parking lot on the North side of store, wrapping around the patio to the
entrance and exits of Jubilee Foods.
-282-
Jubilee's Christmas Tree Center with Johnny!
Christmas Tree Set -Up (Sunday before Thanksgiving through December)
r y Wreath's Spruce Tips
Seasonal Items
'Jubilee Foods;
W Y � Wil
Harbor Wine & Spirits
17 .tE
1 <� Decretive Tree Display
1W
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t
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,Christmas Tree Display*`:
Temporary fencing �.
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The blue line you see
is -the Property Line!
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tiff � Motif .. 't ft
pc
q.
f'
0
� Decretive Tree Display
Christmas Tree Center
No Greenhouse.
Set up from the Sunday before Thanksgiving until after Christmas.
We will have Wreath's, spruce tips and other seasonal items set up in front of Jubilee wrapping
around the patio to the North side of the building.
We will have a decretive display of trees in front of Harbor Wine &Spirits.
(This has been approved by John)
We will also, have a decretive display of trees in front of the waterfall.
We are trying to make the center look festive for the Holidays.
As the display sells down the footprint will get smaller.
Addressing Concerns:
Concern for the tree's being set up along the east side of the parking lot, along 110.
The reason for this is:
1) Hockey has started. If we were to put the trees where the Garden center
is located during the spring 8 ""Q'�^'e would not be enough parking.
2) Traffic flow; this is best spot for the disp�?5+� ase it has the least affect on traffic in the parking lot.
3) Visibility; this give's maximum exposure for what is available here in
Mound. It shows that Mound is a destination for all of their Holiday decorating needs.
2131 Commerce Blvd. - Mound, MN 55364
These are a few examples of how "Temporary" Garden Center would
be set up. This shows how a general layout would be; along with the
fencing that other's have used to protect the center.
-284-
(952) 472-3108 - FAX (952) 472-6470
Poly -Tex Garden Mart
Easy Expansion Options
nextprevious
-285-
http://www.poly-tex.com/gardemnart.html
Page 11 of 13
10/17/2012
Linders
• The Bird House
• Naturally Urban
• Plant Search
• Care Sheets
• Everyday Values
• Buy Gift Card
Page 1 of 1
M"o-wcar Marts Photo Gaflery
http://www.linders.com/flower-marts-pg 11/19/2012
2131 Commerce Blvd. - Mound, MN 55364
Trailer
This is a picture of the "New" trailer that has been purchased to set up as an
office for next year. As you can see it has a concession widow (which makes it
easier for people to find where to ask for help. Also, this makes it easier for us to
lock things up (like our register) in a safe and secure environment.
We are planning to put a full trailer wrap on. This is a colorful wrap of artwork
that would cover up almost all of the white on the trailer. You might have seen
these wraps on the Niccum Dock trucks. By doing this, it should make the trailer
blend in with all of the color of the fresh cut flowers and trees.
Christmas Tree Lot
Enclosed are a few pictures of our tree lot set up this year. As you can it does not
block any traffic, it is protected by the temporary fencing and it promotes Mound
& the Mound Marketplace.
-287-
(952) 472-3108 - FAX (952) 472-6470
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on
2131 Commerce Blvd. • Mound, MN 55364
January 3, 2013
Sarah Smith
City of Mound
5341 Maywood Road
Mound, MN 55364-1687
This letter is in response to the questions you have about my Conditional Use Permit application at
Mound Marketplace. I hope that I will have answered your questions completely, but if you have more
please let me know.
The submittal of a scaled, survey/site plan is requested.
o This is included with this response.
Staff offers a courtesy suggestion that you prepare and submit a supplemental narrative to
provide additional details about the proposed application including but not limited to the hours
of operation, number of employees, etc.
o What we (Jubilee Foods) are proposing is a Temporary Outdoor Garden center. These
are the garden centers that you would see in many grocery store parking lots. The
closest example would be the Linder's garden center that they have in Spring Park (next
to MGM). We would be setting a temporary hoop house that would house many
planting flowers, hanging baskets and an arrangement of items that you would need to
set up your garden at home. Our customers would be able to purchase items anytime
during our hours of operation (ham—11pm). The center should be manned between
Sam and 8pm for expert assistance from Johnny or some of our Jubilee staff. (unless
out making a delivery)
Please advise whether the proposed application has been reviewed and discussed with tenants
of the shopping center and with representatives of abutting properties including the Pond
Arena and the Village by the Bay neighborhood.
o We have spoken too many of the tenants of Mound Marketplace and we have an
overwhelming response of how great this will be to bring more people to our center.
We have actually discussed a marketing plan for next year's Christmas Tree lot. This
way we will be able to incorporate deals from other business.
o We have spoken to the Treasure and the Secretary from the Village by the Bay
townhome association and they were excited to see all of beautiful colors that would
be in the parking lot next spring. They were going to bring it up to the President and if
they had any more questions they would get back to me.
o Finally, we have spoken the Pond arena and I have dropped off a copy of the proposed
garden center that Bruce was going to give to the board members. As of this time he
didn't seem like it would affect anything that the Pond would be doing.
-291-
(952) 472-3108 E FAX (952) 472-6470
2131 Commerce Blvd. - Mound, MN 55364
• City policy requires attendance at both Planning Commission and City Council meetings for a
land use application.
o let me know when and where and I will be there.
• Please provide the proposed square footages of all the proposed garden center areas.
o The proposed square footage is 7688 sq. ft. This is also listed on the drawing.
• Please address how deliveries to the spring garden center will be accommodated.
o The majority of the deliveries will be done in the Emergency Vehicle Parking area. The
reason for this because they will not take long to deliver and be on their way.
• The use of concrete blocks and wooden poles for the temporary fencing requires evaluation
and discussion. Staff respectfully requests the use of alternate material and /or products in
order to provide for more aesthetic appearance; also for stability and safety purposes.
Specifically, a temporary fence system designed for this type of use(s) should be discussed.
o In all the years that I have been looking at temporary Garden Centers this is the type of
fence that they have been using. They use this type of fence for many reasons, it is
aesthetic pleasing, it merchandises product well and finally it is easy to move when the
time comes.
• Please confirm the location of the outdoor trailer and whether it will be used for all of the
proposed seasonal uses for just some of them.
o As of right now we will be putting on the south side of the parking lot. In the last
couple of the parking spots. This might change, because we are trying to come up with
a loading area that is safe for people to load their items.
It is suggested that I contact Building Official Scott Qualle related to the temporary "hoop
house" structure as it relates to the applicable building codes.
o I spoke with Scott and he told me that there is not an issue with a temporary "hoop
house". Scott said that we could set it up.
• The need for handicapped access for the proposed seasonal garden center area(s) needs to be
evaluated; also accessible parking.
o There will be no change in the availability of handicap spaces in Mound Marketplace.
Additional information related to the building and the greenhouse area is requested. For
example, does someone buying something from in front of the store have to walk to the
outdoor trailer to purchase it?
o No, the register that it in the outdoor trailer is a part of my front end system in Jubilee
Foods. This way people can make their purchases either in Jubilee or outside. Any
other questions I will happily answer at your meetings.
Confirm whether shopping carts for the sales area(s) will be provided. If so, where will the
carts be stored and how many carts will be used.
o No
-292-
(952) 472-3108 - FAX (952) 472-6470
2131 Commerce Blvd. - Mound, MN 55364
Please provide a detailed plan related to all proposed signage to be used including both
permanent and temporary (i.e., type, location, size, number, etc.)
o There should be no permanent signs used with the Garden Center. As for pricing signs,
we will be using the Jubilee signs that we use inside. (See the signs that I have
included.)
o We would like to use two (2) sandwich boards signs to show what type specials we
might be running at that particular time. I believe these signs are 27" x 47". Please
take a look at the included picture.
Sarah and staff, I hope that I have answered all of your questions regarding the Garden Center at Jubilee
Foods. I will be happy to answer any other questions at the meetings you want me to be at. Please let
me know the time, place and any items that you would like me to bring to these meetings so I can be as
prepared as you would like. We are looking forward to this fun and exciting addition to what we have to
offer here at Jubilee, in the great town of Mound MN!
If you have any other questions or comments, please call me at 952-472-3108 or you can always e-mail
at Rboese@moundiubilte.com.
Thanks again for this wonderful opportunity!
Robert J Boese
Owner of Jubilee Foods
Locally owned an operating since 1985!
-293-
(952) 472-3108 - FAX (952) 472-6470
5341 Maywood Road
Mound, MN 55364
(952) 472-0604
Memorandum
To: Honorable Mayor and City Council
From: Sarah Smith, Community Development Director
Date: February 8, 2013
Re: Building Code Restroom Requirements for Proposed New Restaurant
Stephanie Bolles and TJ Brink, representating Dakota Junction, the proposed new restaurant on
the Walgreens site, will be present at the February 12th Council meeting to discuss programming
issues for the proposed new restaurant related to the City's 50 -seat minimum seating
requirement per Sec. 6-18 (Alcoholic Beverages) and applicable building code requirements
specifically relating to occupancy/classification of the building. Please refer to letter dated
February 7, 2013 from Ms. Bolles and memorandum dated February 7, 2013 from Building
Official Scott Qualle which provides details regarding the discussion item.
-295-
DAKOTA TRAIL, INC.,
D/B/A DAKOTA JUNCTION
2346 Robin Lane
Mound, MN 55364
To: Mound City Council
From: Stephanie Bolles, President
Date: February 7, 2013
Re: Support for Local Small Business
My name is Stephanie Bolles and my family and I have lived in Mound for ten years. My
husband Matt was raised in the city; I was raised in the country. Mound was the perfect
combination for us. We were excited that we could live close to our downtown jobs and yet be a
member of a Community Supported Agriculture (CSA) association and take advantage of our
local vegetables and meats, something we have been doing for over five years. It has always
been a dream of mine to open and operate a restaurant and to finally have that chance in my
hometown of Mound makes it even more gratifying. I have been in the restaurant and hotel
business for over 25 years, starting at the age of 15 as a waitress in New Ulm, worked as a server
and manager at Planet Hollywood and later became the youngest General Manager of a Morton's
Steakhouse.
I am attempting to start my first business on a small parcel of land directly adjacent to the Dakota
Trail walking path on Commerce Boulevard by constructing and operating a small destination
restaurant for people looking for fresh homemade, unique and locally grown food; to be a true
farm to table restaurant while also providing trail users with a much needed place to stop, take a
break, grab a bite and enjoy all the Mound has to offer. In preparing my business plan, it became
apparent that it would be necessary to provide wine and beer (again hopefully from the local
area) in order to generate enough revenue to support the significant construction cost of the
restaurant and be successful as an on-going business.
However, my dream is being threatened by various City, County and State rules and regulations
that simply do not support small business. Specifically, I have encountered a health department
from Hennepin County that is unwilling to compromise and required an increased in the size of
the proposed kitchen and back of house by approximately 25% from the original design which
reduced my seating capacity substantially given the small site to build and the inability to enlarge
the size of my building. Attachment "1" hereto is the original layout of the building and kitchen,
Attachment "2" hereto shows the area (crosshatched) that was added to the back of house area in
-296-
order to comply with the health department demands and Attachment "3" hereto shows the
preliminarily approved final design. Further, I am now confronting the City of Mound
requirement that provides that any establishment serving liquor must have no less than 50 seats
as a prerequisite to obtaining a liquor license in the City of Mound; which automatically requires
that any building constructed be an assembly occupancy type building rather than a business
occupancy type building even though the size of the proposed building would be a business
occupancy based upon square footage. Attachment "4" hereto is the calculation of the
occupancy load based upon square footage. I am aware that the Mound Building Official
provided Council with the specifics and differences between the assembly and business
occupancies so I won't repeat any of those here, except to note that the assembly occupancy
requirements simply do not support or work in a small building such as I propose. In other
words, you cannot construct the kitchen and back of house required by the County and the
separate restrooms facilities required in an assembly occupancy and provide for 50 seats. The
kitchen, restrooms, circulation space and back of house would be almost two thirds of the entire
building. The first page of Attachment "5" shows the additional area that would be necessary to
construct the second restroom, with the kitchen area pulled out and set above the site plan and
page 2 of Attachment "5" shows the kitchen placed back in the plan and the resulting loss of
approximately 10 seats in an already tight seating configuration.
By choosing the 50 seat minimum for a liquor license Mound has, I think unintentionally,
excluded small restaurant businesses from building or opening in Mound since the size and cost
of the facility make it all but impossible for a small restaurant to be developed and thrive; and
have in turn supported only the big corporate chain food businesses and stifled competition.
Mound has that small town appeal and we should as a community be encouraging local small
businesses from investing in our community or at the very least leveling the playing field with
the larger corporate businesses.
Supporting and encouraging local small businesses has well documented advantages for a
community including, but by no means limited to, the following:
1. In an increasingly homogenized world, communities that preserve their one -of -a -kind
businesses, promote diversity in its businesses and strive to keep its distinctive character have an
economic advantage.
2. Locally owned businesses build strong communities by linking neighbors in a web of
economic and social relationships, and contributing to local causes.
3. Local ownership ensures that important decisions are made locally by people who live in
the community and who will feel the impacts of those decisions.
-297-
4. Compared to chain stores, locally owned businesses recycle a much larger share of their
revenue back into the local economy, enriching the whole community.
5. Locally owned businesses create more jobs locally and, in some instance, even provide
better wages and benefits than chains do.
6. Local stores help to sustain vibrant, compact, walkable town centers -which in turn are
essential to reducing sprawl, automobile use, habitat loss, and air and water pollution.
7. A marketplace of several small businesses is the best way to ensure innovation and low
prices over the long-term.
8. A multitude of small businesses, each selecting products based, not on a national sales
plan, but on their own interests and the needs of their local customers, guarantees a much broader
range of product choices.
Mound wants and needs a more diverse business community and specifically a more locally
owned small business community in order to continue the rich history of Mound as a quaint
hometown community but with the amenities and offerings found in larger metropolitan areas.
As such, Mound should strive to be more pro-business and specifically more small locally owned
pro-business. I hope that the council will reconsider what appears to be an arbitrary and anti -
small business requirement of an establishment having the obligation to provide 50 seats in order
to obtain a liquor license and reduce the requirement to a more acceptable level. In order for my
development to move forward Council would need to lower the 50 seat requirement to 44.
Thank you for this opportunity to address you and discuss my situation and the difficulties I have
encountered in trying to realize my dreams and make Mound a better community.
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MNSPECT, LLC
Memo
To: Mound City Council
From: Scott Qualle, Building Official k
CC: City Staff,. Dakota Junction Permit Applicants
Date: 2/7/2013
Re: Code implications of a 50 seat restaurant
As the City's Building Official, I have been asked by staff and a prospective permit applicant to
evaluate the code implications of having a minimum of 50 seats in a restaurant as a prerequisite to
being eligible to apply for/obtain a liquor license for that establishment. This analysis is simply to pull
together and provide you with all of the code requirement information.
A restaurant is normally classified as an "A" or Assembly occupancy. The threshold at which there is
an exception to this classification is if there are less than 50 occupants (not just guests, but employees
too). If the occupant load is under 50, a number of code requirements change. The first is that the
occupancy classification changes to a "B" or Business occupancy. There are clearly some safety
considerations that occur in an "A" occupancy that do not exist in a "B" occupancy. It should be noted
that the occupant load of a facility is normally determined by the area of the rooms and their
designated use, based on a formula/table in the building code. I will attempt to articulate the
differences in the following chart:
Issue
Code Section
Assembly Occupancy
Business Occupancy
Occu ant Load
1305.303.1 Exception 1
50 or more
Under 50
Number of Exits
1305.1019.2 Table
2 Exits
1 Exit
Required
Exit Width
1305.1008.1.1
Regulated, based on
Not Regulated, minimum
occupant load
32" clear width
Exit Signs
1305.1011.1
Required at each exit
Not Re uired
Emergency
1305.1006.3
Required
Not Required
Lighting
Door Swing
1305.1008.1.2
In the direction of egress
Not Regulated
Direction
Panic Hardware
1305.1008.1.9
travel
Required on all exits*
Not Required
Number of
1305.2902.2
Minimum of one restroom for
One unisex accessible
Restrooms
each gender, meeting
restroom
Required
minimum accessibility
re uirements in each room.
Occupant Load
1305.1004.3
Must be calculated and
Not required
Si ns
osted ins ace
-305-
There are somewhat significant differences between the "A" occupancy classification and the "B"
occupancy classification. A property owner might argue that those differences would result in
additional costs. For example, an additional restroom would certainly increase costs and would also
decrease the area available for seating in a smaller facility.
It is my understanding that the City requirement for eligibility/issuance of a liquor license requires 50
seats for patrons. This, according to the code, requires the facility to be an "A" occupancy.
I apologize that I am unavailable to attend the February 12, 2013 meeting due to a scheduling conflict.
However, if there are any additional questions, I am certainly willing to discuss the matter further.
Please call me on my cell phone, at any time.
• Page 2
-306-
TO: Mayor Mark Hanus
City Council Members
Kandis Hanson, City Manager
FROM: Greg Pederson, Fire Chief J0
SUBJECT: Approval of St. Bonifacius Automatic Aid Agreement
DATE: February 7, 2013
2415 Wilshire Boulevard
Mound, MN 55364
Main: 952.472.3555
Fax: 952.472.3775
www.moundfire.com
I am recommending approval of the proposed Agreement to Provide Automatic Aid
Services to the City of Saint Bonifacius and the Saint Bonifacius Fire Department. The
goal for effective implementation is March 1, 2013.
1 have been involved in the basics, the planning, the specifics and essentially every detail
when developing the criteria for this.project. I have worked very closely with City
Manager Kandis Hanson, St. Bonifacius Fire Chief Shane Weber, and the St. Bonifacius
City Officials to finalize a process and contract.
The goal of this project is to establish consistent and timely weekday — daytime
emergency fire department response within the City of Saint Bonifacius. I recommend
that the council take action to approve the resolution (or contact). This automatic aid
contract is in addition to our existing Lake Region Mutual Aid agreement.
-307-
AGREEMENT TO PROVIDE AUTO AID SERVICES
THIS AGREEMENT TO PROVIDE AUTO AID SERVICES (the "Agreement") is made
and entered into this day of , 2013, by and between the City of St.
Bonifacius, a Minnesota municipal corporation ("St. Bonifacius") and the City of Mound, a
Minnesota municipal corporation ("Mound").
RECITALS
WHEREAS, Mound has a fire department (the "MFD") which provides fire and
emergency protection to Mound and certain surrounding communities; and
WHEREAS, St. Bonifacius maintains its own fire department (the "SBFD") but is
desirous of obtaining certain supplemental services from the MFD outside of usual and
customary Mutual Aid assistance; and
WHEREAS, Mound is willing to have the MFD provide certain services to St. Bonifacius
on the terms and conditions set forth herein; and
WHEREAS, contracts for the provision of services from one city to another are
authorized and provided for by Minnesota Statutes, Section 471.59.
NOW, THEREFORE, in consideration of the mutual undertakings set forth herein, St.
Bonifacius and Mound agree as follows:
1. Recitals. The Recitals above are incorporated into this Agreement.
2. Purpose. This Agreement establishes the terms and conditions upon which
Mound, and more particularly the MFD, will provide Auto Aid services to St.
Bonifacius. Mound agrees to provide these services to St. Bonifacius, and St.
Bonifacius contracts for such services in accordance with this Agreement.
3. Definitions. Terms not otherwise defined in this Agreement shall have the
following meaning:
A. Apparatus. The specific fire fighting vehicles and equipment therein
described on Exhibit "B" attached hereto and made a part hereof.
B Auto Aid. Compensable service as a First Responder provided by the
MFD to St. Bonifacius for Auto Aid Calls within the corporate limits of
St. Bonifacius. Auto Aid and Mutual Aid are mutually exclusive terms.
C. Auto Aid Calls. Fire and emergency calls during the Call Period in the
Service Area which arise under the CAD Codes on Exhibit "A" for which
the MFD will provide a First Responder response.
D. CAD Codes. The computer aided dispatch codes of the Hennepin County
Dispatch.
E. Call Period. Between 7:00 AM and 5:00 PM Monday through Friday.
F. First Responder. A responding fire department or agency that is
dispatched immediately upon receipt of a 9-1-1 emergency call, which
consists of all basic but critical resources to ensure efficient and safe
operations. This includes command staff, firefighters, apparatus, and
equipment, as required by the incident pursuant to Standard 1720 of the
National Fire Protection Association (NFPA).
G. Hennepin County Dispatch. The emergency services dispatch service
maintained and operated by the Hennepin County Sheriff.
H. Incident Commander. The person responsible for all aspects of an
emergency response, including developing incident objectives, managing
all incident operations, application of resources, as well as responsibility
for all persons involved.
I. Mutual Aid. Usual and customary service and cooperation provided
between fire departments which, in a typical situation, involves the initial
responder to a particular fire or other emergency requesting aid. Mutual
Aid is consistent with this Agreement, the ongoing relationship between
the parties as further set forth in the Mutual Aid Agreements, and is not
compensable.
J. Mutual Aid Agreements. The Hennepin County Fire Chiefs Association
mutual aid agreement dated August 14, 2003 and the Lake Region mutual
aid agreement dated July 14, 2004, as applicable.
K. Ranking_ Officer. A well-trained and proficient chief officer or line officer
that has been appointed by the fire chief of MFD or SBFD including, but
not limited to: chief, assistant chief, captain, or lieutenant.
L. Service Area. All area within the corporate limits of St. Bonifacius.
M. Unified Command. An authority structure in which the role of Incident
Commander is shared by two or more individuals, each having authority in
a different responding agency. Unified Command may be utilized to carry
out command in which responding agencies and/or jurisdictions with
responsibility for the incident share incident management responsibilities.
Unified Command may be needed for incidents involving multiple
jurisdictions or agencies utilizing a cooperative effort to develop an
-3Q9-
incident action plan. In Unified Command mode, Incident Commanders
representing agencies or jurisdictions that share responsibility for the
incident manage from a single command post.
4. Level of Service. During the time this Agreement is in effect and subject to all
terms and conditions herein, Mound, through the MFD, will provide the following
services to St. Bonifacius, encompassing the following duties, services, and
functions:
A. Commencing March 1, 2013, or such later date as Hennepin County
Dispatch has incorporated the CAD Codes, MFD will provide Auto Aid to
assist the SBFD within the Service Area as defined herein.
B. Auto Aid will only be provided during the Call Period.
C. Auto Aid will only be provided by the MFD for the CAD Codes included
on Exhibit "A" attached hereto and made a part hereof.
D. The MFD will respond to Auto Aid Calls with appropriate personnel and
equipment as a First Responder.
E. The Incident Commander of and primary management for the fire and/or
emergency scene will be the responsibility of the Ranking Officer of the
first responding fire department (regardless of whether that Ranking
Officer is from the MFD or the SBFD) unless another Ranking Officer is
designated by the SBFD. The Incident Commander shall follow St.
Bonifacius' dual start/box alarm procedures for calling in mutual aid and
regardless of department, the Incident Commander shall, in conversations
with Hennepin County Dispatch, identify that the Incident Commander is
acting for St. Bonifacius. A Unified Command system will be utilized
when appropriate to facilitate a cooperative and safe incident action plan.
A Unified Command system will be used to ensure effective
communications related to a critical incident, and to provide the necessary
tactical information required for effective transfer of command.
F. The MFD will not respond with apparatus or crews beyond its standard
initial response unless requested to do so by the Incident Commander, an
officer from the first arriving unit, or an officer from St. Bonifacius.
G. The MFD will not respond with and will not be compensated for more
than three units of Apparatus and appropriate firefighters for such
Apparatus.
-310-
H. Save and except for the proviso that Auto Aid is compensable as
hereinafter defined, all other response rules and procedures for the Auto
Aid covered by this Agreement will be in accordance with the Mutual Aid
Agreements.
I. Regardless of whether MFD or SBFD is acting as the Incident
Commander, SBFD retains the right to discharge MFD from the incident
scene when in the judgment of SBFD the assistance of MFD is no longer
required.
St. Bonifacius will not provide Auto Aid to Mound, but will provide Mutual Aid
in accordance with the Mutual Aid Agreements. Nothing herein will preclude
Mound from providing Mutual Aid to St. Bonifacius in accordance with the
Mutual Aid Agreements.
5. Cost and Reimbursement. St. Bonifacius will compensate Mound for providing
Auto Aid services in accordance with the schedule attached hereto as Exhibit
"B". Mound shall be entitled to compensation for Apparatus and firefighters for
the time from which a piece of Apparatus leaves a Mound fire station until its
return to a Mound fire station. Mound shall be entitled to reimbursement for up to
three units of Apparatus and up to fifteen firefighters per Auto Aid incident
responded to within St. Bonifacius. Within ten business days of the incident,
MFD shall provide to SBFD a summary of the MFD costs for responding to the
incident. The City of Mound shall invoice the City of St. Bonifacius on at least a
semi-annual basis for the Auto Aid services provided. Should any dispute arise as
to the level of Auto Aid services provided or the appropriate amount of
reimbursement, the matter shall first be referred to the chiefs of the SBFD and
MFD for a resolution. If the chiefs are unable to resolve the dispute within thirty
days of their first meeting on the matter, then the City Administrator and City
Manager of the respective cities shall meet and confer in an attempt to resolve the
issue. If the matter is not resolved within thirty days after the first meeting of the
City Administrator and City Manager on the matter, then each party retains any
and all rights it may have to resolve the dispute. Any amounts which are not in
dispute shall be promptly paid by SBFD.
6. Duty Officer Support. This Agreement does not encompass duty officer support,
and St. Bonifacius is not contracting for such service from or with Mound.
7. Personnel. The MFD shall, in accordance with NFPA standard 1720, make
available personnel and equipment to provide the Auto Aid services contracted
for herein. All personnel policies adopted by Mound shall apply to the MFD and
the MFD's provision of the Auto Aid services set forth herein. Mound shall be
-p-
solely responsible for the salary, wages, worker's compensation, PERA,
withholding tax, health insurance and other compensation and fringe benefits for
members of the MFD in relation to the services provided for herein. The standard
of performance, methods of providing services, and other matters incidental to the
delivery of the Auto Aid services under this Agreement shall be solely determined
by Mound and the MFD in accordance with NFPA standards or any other
applicable standard or procedure adopted by Mound or the MFD.
8. Term of this Agreement. This Agreement shall be effective as of March 1, 2013,
and shall expire on December 31, 2013, without further notice. This Agreement
may be extended upon the prior mutual written agreement of the parties.
9. Notices. All written notices under this Agreement shall be made to the addresses
indicated below or such other address as either party may specify to the other
party in writing:
To: City of St. Bonifacius
City Clerk
8535 Kennedy Memorial Drive
St. Bonifacius, MN 55375
To: City of Mound
City Manager
5341 Maywood Road
Mound, MN 55364
10. Relationship with the Parties and Indemnification. This Agreement shall be
construed as a joint powers agreement between St. Bonifacius and Mound, as
authorized by Minnesota law. Members of the MFD which provide services
pursuant to this Agreement shall, at all times, remain an employee solely of
Mound and shall have no employment relationship, express or implied, with St.
Bonifacius, except for purposes of third party tort claims pursuant to Section 11
hereof.
Each party shall be responsible for injuries or deaths of its own personnel. Each
party will maintain worker's compensation or self-insurance coverage, covering
its own personnel while they are providing assistance pursuant to this Agreement.
Each party waives the right to sue any other party for any worker's compensation
benefits paid to its own employees or volunteers, or their dependents, even if the
injuries were caused wholly or partially by the negligence of any other party or its
officers, employees, or volunteers.
-312-
11. Tort Liability.
A. Solely for the purposes of the Minnesota Municipal Tort Liability Act
(Minnesota Statutes, Chapter 466), the employees and officers of Mound,
to the extent they are providing Auto Aid services pursuant to this
Agreement (as opposed to Mutual Aid services) are deemed to be
employees (as defined in Minn. Stat. § 466.01, Subd. 6) of St. Bonifacius.
St. Bonifacius agrees to defend and indemnify Mound against any claims
brought or actions filed against Mound or any officer, employee, or
volunteer of Mound for injury to, death of, or damage to the property of
any third person or persons, arising from the performance and provision of
Auto Aid assistance as provided in this Agreement.
B. Under no circumstances, however, shall either St. Bonifacius or Mound be
required to pay on behalf of itself and any other party, any amounts in
excess of the limits on liability established in Minnesota Statutes, Chapter
466 applicable to any one party. The limits of liability for some or all of
the parties may not be added together to determine the maximum amount
of liability for any party. The intent of this section of this Agreement is to
impose on St. Bonifacius a limited duty to defend and indemnify Mound
for claims arising within the Service Area relating to Auto Aid Calls
subject to the limits of liability under Minnesota Statutes, Chapter 466.
The purpose of creating this duty to defend and indemnify is to simplify
the defense of claims by eliminating conflicts among defendants and to
permit liability claims against multiple defendants from a single
occurrence to be defended by a single attorney.
C. Neither Mound nor St. Bonifacius nor any officer of any party shall be
liable to any other party or to any other person for the failure of any party
to furnish assistance to any other party or for the discharge of the other
party's assistance as described in this Agreement.
12, Liability Insurance. Each party shall maintain general liability and vehicular
liability insurance coverage with coverage limits not less than those prescribed
under Minn. Stat. § 466.04.
13. Damages to Equipment. Each party shall be solely responsible for damages to or
loss of its own vehicles and equipment. Each party waives the right to sue or
bring any claim against the other party for any damages to or loss of its
equipment, even if the damages or loss were caused wholly or partially by the
negligence of any other party or its officers, employees or volunteers.
-313-
e
t
14. Data Practices. The parties agree to abide by the provisions of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13, as amended, and
the Minnesota Rules promulgated pursuant to Chapter 13. Each party agrees to
hold the other party harmless from any claims resulting from an unlawful
disclosure or use of data by its respective personnel. Each party agrees to
cooperate with the other party in the event there is a request for government data
arising out of the services of activities undertaken by either party or both parties
pursuant to this Agreement.
15. Records Availability and Access. To the extent required by Minn. Stat. § 16C.05,
Subd. 5 (as may be amended), St. Bonifacius and Mound agree that either party,
the State Auditor, the Legislative Auditor, or any other duly appointed
representatives, at any time during normal business hours, and as often as they
may reasonably deem necessary, shall have access to and the right to examine,
audit, excerpt, and transcribe any books, documents, papers, records, etc., which
are pertinent to the accounting practices and procedures of the parties and involve
the transactions described in this Agreement.
16, Miscellaneous.
A. The parties agree that no change, amendment, or modification of this
Agreement, or any attachments hereto, shall have any force and effect
unless the change is reduced to writing, dated, and made part of this
Agreement.
B. The indemnification (10), tort liability (11), data practices (14), and
records availability (15) provisions shall survive the termination of this
Agreement.
C. It is understood and agreed that the entire agreement of the parties
regarding Auto Aid is contained in this Agreement and that it supersedes
all oral agreements and negotiations between the parties in relation
thereto. This Agreement does not regulate or otherwise define or describe
Mutual Aid emergency services provided by and between St. Bonifacius
and Mound.
D. Each of St. Bonifacius and Mound shall comply with all applicable
federal, state and local statutes, regulations, rules and ordinances enforced
or hereinafter enacted.
E. This Agreement may be executed in counterparts, all of which when taken
together shall comprise one in the same instrument.
-314-
Z
This Agreement to Provide Auto Aid Services was executed by and between St.
Bonifacius and Mound to be effective as of March 1, 2013.
CITY OF ST. BONIFACIUS
By:
Its Mayor
By:
Its:
CITY OF MOUND
By Mark Hanus
Its Mayor
By Kandis Hanson
Its City Manager
http://clients.intranet.mhslaw.com/5/3f37o4/draft documents/agree to provide auto aid h rev. 02.07.13.docx
-�15-
EXHIBIT "A"
AIR - AIRCRAFT INCIDENT
APT - APARTMENT FIRE
BUS - BUSINESS FIRE
GARAGE - GARAGE FIRE
HOUSE - HOUSE FIRE
SCHOOL - SCHOOL FIRE
-316-
Apparatus WftMut SO
i
i
1ptlon crtgory ctass:tication honiv Rasa
adder or Room Acral $ 225.30
)wpert2f9GP.M pull r S 1f0.J0
terTeader'.OMP
Tankar+jnmaar 5
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F{rctlghlars F, a"ghters
Na nia
:Ba'=un
GrassBrush $
6C 00
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R?scJe•:'ta'r'S
1:C.00
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40.03
aA!n.Steft:2
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2as,CD 5 326.0C 3 37].00
EXHIBIT "B"
FIREFIGHTING VEHICLES AND EQUIPMENT
3
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S 3932
Appzra,.us AoparpWs
with 6 eth 6
flreOFhters fl e;ighters
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nia
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tra
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-3y�-
MEMORANDUM
Date: February 8, 2013
To: City Mayor and City Council
From: Kandis Hanson, City Manager
Catherine Pausche, Finance Director/Clerk/Treasurer
Subject: OPUS21 Management Solutions Contract
As a part of our continuous evaluation of how to provide services as cost effectively and
efficiently as possible, we are proposing to outsource our Utility Billing function to OPUS21
Management Solutions. OPUS21 currently contracts with the cities of Victoria, Cottage Grove,
Isanti, Ramsey and many utilities in Florida and Colorado.
Staff has met with representatives from OPUS21 on multiple occasions to discuss their services
and did a tour of their Woodbury operations center. Currently, Utility Billing is performed by
the Public Works Administrative Assistant, who also has other responsibilities, but the customer
service component requires us to back-up during lunch breaks and time out of the office. The
Finance Department has one FTE clerical position budgeted that has not been filled. If the City
decides to contract with OPUS21, this position will not have to be filled, saving approximately
$27,000 per year, excluding conversion costs.
In addition, Staff believes there are many other reasons for contracting with OPUS21, including:
• OPUS21 houses proprietary utility billing software on their site, allowing us to eliminate
our software and free -up server space
• Web -hosted application allows Public Works, Finance, and Utility Billing customers to
access account information from anywhere at anytime
• Paperless workorders that Public Works employees can retrieve and update in the field
• Call center Sam — l Opm Monday — Friday which is a significant increase in customer
service
• On-line billing and payment options that currently does not exist
• Potential to include newsletter or other communications with the bill
OPUS21's proposal has been included in this packet. Staff recommends the Council to approve
the resolution to authorize the City Manager to enter into a contract with OPUS21 to provide
utility billing services.
Please let Catherine know if you have any questions regarding this matter at (952)472-0633.
-318-
CITY OF MOUND
RESOLUTION NO. 13 -
RESOLUTION TO AUTHORIZE CITY MANAGER TO ENTER INTO A CONTRACT
WITH OPUS 21 TO PROVIDE UTILITY BILLING SERVICES
WHEREAS, the City of Mound has been evaluating all services provided by the City to
determine if there are more efficient, cost effective ways to do things that help to reduce taxes
and fees; and
WHEREAS, the City has entered into multiple agreements with other governmental, non-profit
and private sector entities to achieve cost savings while maintaining service levels; and
WHEREAS, OPUS21 Management Solutions is well established and offers a comprehensive
Utility Billing solution that will allow for a single point of accountability and allow the City to
reduce the current number of employees budgeted;
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota,
hereby authorizes the City Manager to enter into contract with OPUS21 to provide Utility Billing
Services at a cost not to exceed the rates as contained in the attached Exhibit A.
Adopted by the City Council this 12th day of February, 2013.
Attest: Catherine Pausche, Clerk
-319-
Mayor Mark Hanus
EXHIBIT A
OPUS21 Quarterly Billing Rates and Implementation Costs
(Not -to -exceed)
Implementation Cost Estimate (Not -to -exceed) $20,000.00
Quarterly Billing Rates (Not -to -exceed during life of contract)
PCIS Data Hosting $0.46/UB Account/Month
PCIS Support
Bill Presentation by Type
Bill Print with Envelope
E -bills
Insertions (Printing not included)
Postage — City pays separately
Remittance Processing by Type
Paper Checks (excluding bank fees)
Online
ACH
Call Center 8:00am — 10:OOpm Monday — Friday
-320-
$0.24/UB Account/Month
$0.15/each
$0.07/each
$0.02/each
$0.23/each
$0.11/each
$0.05/each
$0.14/UB Account/Month
OPUS
THE POWER TO DO MORE TM
CITY of MOUND
PCIS Proposal by
opus"
1/23/13
-321-
Phone: 651-905-0400 1 Fax: 651-905-0440 f www.opus2lms.com � 680 Commerce Drive, Suite 160 C Woodbury, MN 55125
OPUS" Management Solutions
TABLE OF CONTENTS
Executive Summary Page 2
Company Overview Page 6
Key OPUSZ' Benefits Page 7
SPS Overview
Page 9
PCIS
Page 9
Billing Statement Production
Page 9
Call Center
Page 9
Lockbox
Page 9
Data Conversion
Page 9
PCIS System Overview
Page 11
Location Information
Page 12
Customer Information
Page 13
Billing and Account History
Page 15
Bill Print
Page 19
Master Summary Billing
Page 20
Accounts Receivable
Page 21
Credit and Collections
Page 22
Bad Debt
Page 23
Service Orders
Page 24
Meter Inventory
Page 26
Customer Service Capabilities
Page 27
Reporting
Page 28
System Security
Page 28
Citizen Access
Page 28
Customer Contact System
Page 29
Electronic Work Queue
Page 30
Transition Plan Page 31
Transition Team Page 33
Financial and Costing Model Page 36
-322-
The City of Mound page I
OPUS27 Management Solutions
EXECUTIVE SUMMARY
First and foremost, the following proposal from OPUS21 is a `fixed fee' agreement for the life of the
contracted period. With the exception of postage costs, which neither of our organizations can influence,
OPUS27 fees will not increase.
OPUS21 can become your 'Single Point Solution' fulfilling the needs that were discussed during our
meeting at City Hall. We can be your one resource for data management and hosting, meter reading, bill
print, e -billing, remittance processing by check, electronic, credit card or ACH auto -pay, customer support
through our call center with weekday extended hours until 9:00 PM and the immediate availability of
Citizen Access — your customers new on-line web access to view their bills, check consumption and
make payment through the City of Mound's home page.
OPUS" can also meet your timeline of conversion through the use or our proprietary conversion program
and historical data pivot tables.
We believe OPUS21 is the right match for your organization. OPUS21 can serve your customers through
technology and customer service without compromising our basic belief that each client relationship is
unique with their own `nuances' which must be resolved through a spirit of partnership, professionalism
and trust. We can ensure a smooth transition of data and create a strong foundation to build on into the
future.
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OPUS21 Management Solutions
Industry Innovators, Expens and Users
OPUS27 Management Solutions provides the PRISM Customer Information System (PCIS) as a Single
Point Solution (SPS) for utilities of all sizes.
Through our three divisions (Data Hosting & Utility Billing, Training & Education and Collections),
OPUS21 Management Solutions has provided Single Point Solutions for utilities throughout the United
States. Growth oriented enterprises, such as: City of Cottage Grove, US Water Services Corporation,
City of North Lauderdale, Natural Systems Utilities and Pierce Pepin Electrical Cooperative have all
improved the velocity at which they do business. Each has benefited from our industry knowledge of
CIS, Billing, Customer Service, Accounts Receivable and Skill Development solutions.
Since 2000, OPUS21 has offered this proposed SPS utility billing solution. Today, 121 municipalities,
counties and private utilities utilize our PCIS in an Application Service environment as the backbone for
utility billing and business office support.
The PCIS system offers a suite of services. These powerful modules provide customer service
representatives and staff with the mission -critical tools they need to deliver the quality of service level that
customers expect today.
Our SPS offering balances powerful functions, user friendliness, automation and adaptability - all without
compromising reliability and speed. PCIS is easy to learn, easy to use, blazingly efficient and user -
focused. And because the individual modules are so tightly integrated, the efficiencies can be shared
utility -wide.
Siogle Point of Accountability
OPUS21 Management Solutions offers a clear competitive advantage in the rapidly evolving utility
marketplace by allowing management of a number of components through one resource. Together these
provide all of the customer -related, back-office support required with a single point of accountability for
business critical functions and decisions.
The comprehensive offerings of OPUS21 Management Solutions provide total outsourcing for many job
functions necessary in managing utility operations. It allows for a single point of accountability for the
critical business functions.
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OPUS" Management Solutions
OPUSZ' draws on vast experience and utility industry immersion in order to provide a world-class solution
for your critical business needs. At OPUS", we understand the pressures our clients are facing in
today's marketplace. We believe you will find OPUS21 to be the preferred business partner in providing
your organization with the outsourcing management, industry expertise and creative solutions that are
needed to be successful in today's unique market.
We, at OPUS" Management Solutions, are excited about the opportunity of becoming not only a vendor
of a Utility Billing System, but a strategic partner to further assist the City of Mound in delivering
outstanding service and results for your customers. As a SPS provider of PCIS utility billing and
customer relationship solutions, we know we must earn our keep every day of the relationship and not
just through a successful implementation.
The solution we offer is proven. In fact, it is the identical service we offer all our PCIS customers. From
each and every one, we understand the importance of customer service and satisfaction.
The Single Point Solution we present to you today is a compilation of the best practices and experience
from our thirteen years of providing, CIS data hosting, bill presentment, payment processing, call center,
and receivable management solutions to others. We have the first hand knowledge required to help you
improve the velocity at which you do business too!
There are five primary reasons why we believe _PUS°'_ is the DerfeGI match for the City_ of Mound.
■ OPUS21 is not just a provider of software. Our data -hosting center fully understands the
importance of all factors of the business — from customer support to getting the bills out on time
and accurately.
■ You buy nothing — with OPUSZ' as a SPS provider, you can save your capital for other
expenditures.
■ Additional services including Customer Web Access, Electronic Work Queue, and advanced
customer contact options are available to you immediately — not `vapor ware'.
■ We provide full implementation experts and on-going support and can meet your timeline without
hesitation.
■ Our SPS solution empowers the City of Mound to benefit from the large utility software
capabilities of OPUS21's PCIS.
OPUS21 Management Solutions understands the needs of the City of Mound. We can fulfill your
requirements for state-of-the-art utility software in a SPS environment supported by tenured staff,
knowledgeable in Utility Billing and Business Office Support. Our combined resources can manage the
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OPUS21 Management Solutions
process required, not only for your standard quarterly billing, but also your projects involving meter
change -outs with multiple year estimation, annual accounts and the future transition to monthly billing.
Again, thank you for the opportunity to propose the following utility solution and we look forward to
speaking with you.
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The City of Mound Page 5
COMPANY OVERVIEW
company Profile
OPUS21 Management Solutions
Headquartered in Woodbury, Minnesota, OPUS21's corporate office prides itself on providing exceptional
customer service, lockbox administration, payment processing, billing, collections/ recovery services, and
providing back office solutions for our clients.
Our Cape Coral, FL office allows OPUS21 the ability to offer sophisticated bill printing, management of
white mail and exception processing. The Cape Coral office also provides lockbox and payment
processing services for our Southern clients.
OPUS21's IT team, based primarily in Colorado is the cornerstone of our high-tech customer service
capabilities. They enable OPUS21 to keep pace with changing business needs while easily
accommodating new services, products, and rate structures.
We offer this service as a SPS rather than a directly licensed product. OPUS21 Management Solutions has
become a leading supplier of Business Services throughout the United States. Our unique solution
enables OPUS21 to provide a best -of -breed solution leveraging the core capabilities of our software to
match the needs of our utilities.
Mission statement
Our mission is to integrate the capabilities, networking, resources and intellectual capital of OPUS21 at a
strategic and tactical level with utilities to strengthen core competencies of organizations globally.
Our goal is to improve the velocity at which business is currently conducted and to create a new standard
of service with every customer OPUS21 has the privilege of being in partnership.
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OPUS" Management Solutions
KEY OPUS2' BENEFITS
Lower initial Cost
■ Purchase of server hardware is not required
■ License of OPUS21 PCIS not required
■ License of additional hardware and software not required
Reduces Expensive personnel Costs
■ OPUSZ' shoulders the expenses and accountability of managing innovative roles
such as PCIS experts, Citizens Access maintenance, and new CSR
training/continued education.
Allows Cfleni to Focus on Care Competencies
■ OPUSZ' allows you to order from our menu of services only what you need to
complement your strengths. We assume ownership of all operational issues and IT
headaches so that you can concentrate on managing your business unit.
With OPUS2` Service, You Can
■ Improve customer service: Our SPS solution provides all of the tools you need to
deliver world-class customer service including technical operations, personalized
communications and customized statements.
■ Reduce your costs: With our comprehensive infrastructure already in place and
proven, initial implementation is more efficient.
■ Increase controk Service level agreements cover every critical area of the services
we deliver.
■ Access improved technology: We continuously enhance our system (upgrades and
the staff to install them are included) so you will always have the functionality
needed regardless of changes in the market.
■ Gain speed to market. OPUS21's services deliver the instant infrastructure you need
to execute new strategies.
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The City of Mound page 7
opus21 Management Solutions
A Partner Aligned Mth Your Vision
You buy nothing. Never buy another CIS or hardware upgrade again, leaving your capital free for other
critical needs. The OPUS" PCIS has proven itself in installations with dozens of municipalities as a
powerful tool for delivering top-notch customer service while maintaining efficiency in daily operations. It
allows utilities of all sizes to:
■ Present multiple services on one bill to your customer
■ Graph consumption
■ Use customized messaging and intelligent inserting
• Gain color bill printing and payment processing
• Increase efficiency of customer contacts
■ Streamline and simplify information retrieval
■ Improve response time to customer requests
■ Increase billing accuracy and timeliness
We Provide the Software, Technology and Support
Using a fully proven, secure network we can design a solution that is right for you. You can select from a
menu of business process management services such as bill print and mail, remittance processing, credit
and collections, and customer service.
We Provide Sh,Med People Committed to Your Success
With a real-life, day-to-day understanding of your business combined with OPUSZ''s proven practices,
our specialists are an extension of your staff.
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OPUS21 Management Solutions
SPS OVERVIEW
The OPUS" PRISM Customer Information Systems (PCIS) is a powerful tool for the collection,
management and reporting of customer, location, and account information. We can host and manage
your customer information, freeing up your resources for other priorities and helping you deliver
outstanding service.
Billing Statement Production
OPUS" has advanced technological systems in place to offer sophisticated bill printing, customer web
access, real-time field contact, and electronic bill presentment. We offer your utility multiple bill styles,
unique messages and can accommodate both detail charges by service and summary information. The
SPS provides up to 13 billing periods (month/quarter/year) of historical graphed consumption in the bill
print extract file.
Call Center
Our seasoned customer service representatives act as an extension of your office, allowing your team to
be more productive and profitable. We offer a variety of options to suit your individual needs, such as full
time or part time access to call center — pay only for the time spent working with your customers, inbound
and outbound calling with utmost professionalism, as well as trained representatives who have the ability
to handle active account call campaigns, cancellation notices, broken payment arrangements, and
marketing initiatives.
Lockbox
OPUS" will synchronize financial transactions thoroughly and professionally to enhance your customer
relationships. We offer lockbox administration and payment posting, management of "white mail',
exception processing, and collections and recovery services.
Data Conversion
OPUS21 can meet your requirements and guarantee a timely and accurate conversion process, ensuring
the most efficient transition possible with the use of a sophisticated data conversion system. The
transition plan put into place prior to the commencement of the conversion will include all procedures and
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The City of Mound Page 9
opus21 Management Solutions
personnel necessary to effectively transition and operate all systems. OpUSZ' will provide an exceptional
transition team to meet all of your needs throughout the implementation.
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The City of Mound Page 10
OPUS" Management Solutions
PCIS SYSTEM OVERVIEW
As a SPS environment, we provide the following application and software environment overview to
provide the City of Mound with a full understanding of our service offering.
This section contains an introduction to the OPUS" PRISM Customer Information System (PCIS) and
introduces you to its key features.
Application Summary
■ The system supports any number and combination of metered and non -metered services
including water, wastewater, storm drainage, hydrants, lift stations, etc. Meter reading, billing,
accounts receivable, and adjustment functions document charge and payment information for
various accounts. Flexible billing methods, delinquency tracking, and comprehensive revenue
reporting enable the utility to maintain tight cash control. System -generated service orders
ensure efficient handling of the most expensive resource - people. Other functionality includes
payment arrangements, deposits and fees, and refunds.
■ The OPUS" PCIS is a powerful tool for the collection management and reporting of customer,
location, and account information. It is designed specifically to support the operations of a utility
service provider, e.g. water, and wastewater. It delivers the comprehensive, accurate, and
timely information you need to support high quality customer service, efficient operational control,
and management decision-making.
■ The age-old argument of whether a utility system should be location or customer -based has
been eliminated completely. PCIS is both. Utilizing the power of a relational database, the PCIS
allows location -specific data to stay with the premises and customer -specific data to follow the
individual or organization. Data that is applicable to both is stored once and is available via
either path.
■ PCIS places you at the forefront of customer information system technology through its use of a
shared services environment complete with full field explanations, icons and drop down menus.
By combining sophisticated technology with an architecture based on user -defined rules, PCIS
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0PUS21 Management Solutions
creates an information environment you can tailor to meet your unique requirements, without
extensive technical support.
Functions and Features
The PCIS is made up of several different functions. These functions are organized into modules. These
modules can be tailored to meet your individual needs using the Customer Information System's rule-
based architecture. This permits you to define your own processing rules.
LOCATION INFORMATION
• The utility service location, or premises, is an integral part of the PCIS system. Detailed location
information is maintained to enable the utility to locate inventories of equipment and provide
appropriate services to customers. Location -related histories assure the utility easy access to
information about past consumption, service orders, billings, and customers related to the
premises. Notes may be attached to the premises to capture free -form comments or special
reminder information about the location itself. Separate notes may be maintained for each
service at the premises.
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The City of Mound Page 12
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The City of Mound Page 12
OPUS21 Management Solutions
■ A unique identifying number is assigned to the premise which is automatically generated by the
system. This number may be used to interface with systems for Automated Mapping and
Facilities Management (AM/FM), taxes, community planning, and other geographically based
projects. Additional physical location information can be maintained via user -defined mapping
fields.
■ Information such as state, county, municipality, and subdivision can be maintained for each
premise. These classifications enable the utility to compile statistical data and to report revenues
to governing authorities based on the location of the property, regardless of the physical location
of the customer.
■ A premise may be located within the system by various indexes including premises number,
address, account number, and owner number.
■ Up to 9999 metered and non -metered services may be established for a premise. Each service
at a premise may be billed to a different customer. Detailed information about each service is
maintained from initial installation through retirement.
■ A synopsis of each open and closed service order is presented for each premise. Customer
service personnel can quickly give status updates to customers, or determine if repetitive
problems warrant additional attention.
CUSTOMER INFORMATION
■ The customer number is automatically generated by the system. Customer information may be
accessed through this number or through name, phone number, street number, or premises
address.
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The City of Mound Page 13
OPUS21 Management Solutions
■ The customer, premise or account is located using the Service or Account Select screen. It
provides the ability to locate accounts using the name, address, telephone number, meter
number or the account number. Exact spelling is not necessary to locate a customer in the
system. Customer names may be accessed through the entry of a partial name.
■ Previous name information is maintained to ensure a customer who changes his or her name is
identifiable within the system, and that a single customer record is maintained.
■ The system captures and reports customer deposits, third party relationships (such as
responsible party and tenant/ landlord), contracts, and notes relating to the customer.
■ An "account" is formed when a customer is linked to a premise and a service. This
customer/ premise relationship eliminates the necessity of duplicating data between the customer
and the premise. It is the basis for the creation of a bill.
■ Multiple deposits per account and per service are allowed. Deposits may be transferred from one
account to another. Deposits may accrue interest to a date, which may be specified. System
rules determine if and when deposits and interest amounts are to be refunded or applied to
accounts receivable balances. Refunds may be in total or partial, and interest can be combined
or remitted separately. Information may be maintained for non-cash deposits such as certificates
of deposit or letters of credit.
■ An unlimited number of addresses and phone numbers may be maintained for each customer,
each with a user -defined descriptive designation such as billing, residence, business,
emergency, seasonal, or temporary. These addresses may or may not be where the services are
provided; their purpose is to help locate or differentiate the customer.
■ Notes about the customer are maintained in the system independent of premises, services, or
account information. These notes may be directed to a specific utility employee, or may be for
general information. A reminder function can be used to notify CSRs of the information in the
form of a Pop -Up Message.
■ Individual customers or groups of customers may be selected to receive special notices on their
bills, and personalized letters may be generated using unique information extracted from the
database.
■ A customer's deposit amount, applied deposit amount, and accrued deposit adjustment amount
may be queried and adjusted.
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OPUSZ' Management Solutions
BILLING AND ACCOUNT HISTORY
■ OPUS21 PCIS simplifies the primary billing functions including advanced scheduling of meter
reading and posting, bill calculation, bill printing, and delinquency processing. The schedule can
be overridden with proper approval when events warrant.
■ Cycles for billing are client specific according to a utility -defined schedule of events. Unless
special circumstances occur, no additional scheduling effort is needed. The system provides for
self -read meter reading, remote reading, and for meter readers using either meter reading
sheets or hand-held devices.
■ Users establish and maintain rate tables that specify the calculation and distribution process for
each service's charges. Rates may be set up to charge flat amounts or in steps based on ranges
of consumption, dollar amounts, or a combination of the two. Minimum and maximum amounts
may be utilized to limit the charges calculated. Minimum charges (the lowest amount that may
be billed, even if the calculated bill is lower), as well as base charge amounts (a standard
charge that is always added to the calculated bill amount) may be incorporated into the formula.
Subordinate rates allow for one charge, the subordinate, to be based on the calculation for
another charge, the primary. An example of a subordinate rate would be charging for sewer
service based on water consumption.
■ Seasonal rates may be implemented during specified months.
■ The user for each rate assigns general ledger account numbers. When a charge is calculated,
the appropriate transactions are automatically entered into interface tables for subsequent
processing by a general ledger system.
■ Non -metered and other miscellaneous charges may be billed to the customer. Examples include
reconnect fees, insufficient funds, check fees, no meter access fees, re -read charges, additional
deposits, late fees and penalties.
■ Questionable and missing readings are detected and reported for resolution during the posting
cycle. Rules allow the utility to specify the conditions under which meters that are not read or
which fail the high/low test may be system -estimated, and when read or re -read service orders
are to be generated. Estimated readings may be determined manually, or may be calculated by
selecting a combination of months from meter reading history. The user determines the
maximum number of consecutive times that a meter may be estimated, and at what point a
read-only service order is generated. The system is also capable of identifying meters that have
"rolled -over" or have negative consumption due to estimates or misreads and produce an on-line
exception report.
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opus" Management Solutions
■ If an account cannot be billed because no meter reading is available, the account may be
reported as skipped and placed into a suspense file. Later, when the meter reading or other data
are available, the account is removed from the suspense file and is billed in the next billing
process. Controls assure that the information is properly reported within the correct route and
cycle. Missing Meter Reading reports may be created upon request.
• Billing may also incorporate:
o multiple flat rates,
o calculated base charges based on meter size and/or inside/outside city,
o calculated minimum based on meter size,
o compound meters (two or three sets of dials),
o charges based on usage, demand, time -of -use and step or tiered rates
o fire protection charges,
o associated surcharges,
o water quality credits/debits,
o single sewer charge based on multiple water services,
o refuse service flat rate,
o refuse charge based on number of containers, tonnage, and/or number of pick-ups,
o user -defined service types using rate structure information.
• The charge calculation process gathers all metered and non -metered charges and fees for each
customer. It then calculates billing for charges, taxes, penalties and discounts according to rules
defined in the rate tables. Bill frequency may be monthly, bi-monthly, quarterly, semi-annually or
annually.
■ Special payment plans such as budget billing (flat amounts based on historical consumption or
dollars) and levelized billing (moving averages) may be applied. OPUSZ' PCIS maintains
records on the billed amounts, actual charges, and variances between the two.
■ Special payment agreements can be implemented for customers who must delay payment until
social security, retirement, disability, or other assistance checks are received. These accounts
will be billed with their normal cycle; however, the due date will be extended based on the nature
of the account's agreement.
■ Final bills are created and processed "out of cycle" when a final -out service order is completed.
All installment charges, budget billing variances, final service charges, etc., are billed at this
time. Outstanding deposits and any accrued interest on deposits may be credited to the account,
depending on the rules set by the utility. If the account has a final credit balance, a check will be
written, and the check reconciliation file will be updated.
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OPUS" Management Solutions
■ The "multi -threading" feature of the charge calculation process means that each submission of
this process runs independently from any other submission. This allows your utility to process
accounts from multiple cycles at the same time.
• A query function allows the user to view billing charges for each billing period.
■ Master customer and subordinate relationships can be identified to determine who is responsible
for payments.
■ Bill simulation allows you to calculate a potential bill without making any actual changes to an
account. A large commercial customer may be able to select from multiple service types, levels,
rates, and contracts. That same customer may need information concerning the effect a rate
increase would have on several different account scenarios. The user can display the simulated
bill and print it.
■ Mid -Period Rate Change allows for appropriate calculation of a consumer's bill due to a rate's
effective date falling within the current billing period. Any changes to the rate, associated rate
steps, subordinate rates, and connection size charges may cause the utility to enter a new
effective date for the rate. Based on reading dates, number of days of service, the rate's
effective date and billing frequency, the service will be billed partly at the old rate and partly at
the new rate.
■ Within utilities, one very important task is the preparation, communication, and execution of the
schedules involving reading meters and billing accounts. The Reading / Billing Scheduler assists
utilities with this task. Using rules, which govern the relationships between meter routes, billing
cycles, and desired processing dates, the scheduling process generates a schedule, which can
be queried and maintained as required. Once completed, the user can submit the schedule to
the Job Process Scheduler. OPUS21 PCIS then processes the jobs per the schedule to
download/upload meter readings, calculate charges and print bills.
■ OPUS" PCIS can retroactively make a bill correction and create an adjustment within the current
accounting period. PCIS will effectively recalculate the earlier bill and generate an adjustment
transaction to the current bill reflecting the corrections required to the original bill. This
modification results in one bill showing the adjustment for each service and period selected from
the oldest through the most recent. A complete audit trail identifies the specific bill to which the
adjustment applies and indicates changes in the original parameters, thus generating the
adjustment.
■ Recognizing that adjustments are occasionally necessary, OPUS" PCIS handles both monetary
and consumption data adjustments, producing complete audit trails. A specific transaction may
be adjusted within a set of transactions. Adjustments are recognized for accounting purposes
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OPUS21 Management Solutions
when they are entered into the system and posted to the account. Each type of adjustment
identifies the reason the adjustment was made. Examples include:
o consumption -only adjustments
o consumption and revenue adjustments
o returned check adjustments
o adjustments to prior consumption history without affecting the current or next bill
o adjustments to budget billing
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e
OPUS" Management Solutions
BILL PRINT
Bill print can accommodate both detail charges by service and summary information. Bill print
also allows unique messages for customers based on user -defined criteria.
The OPUS" PCIS solution provides up to 13 billing periods (month/quarter/year) of historical
consumption in the bill print extract file. From this file the historical graph can be created. The
following is a sample bill illustrating the graphing capability.
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The City of Mound
Page 19
OPUS" Management Solutions
MASTER SUMMARY BILLING
■ Utilities are often requested to provide corporate offices or other parties with a combined
summary and/or detail statement of all utility accounts in a single statement
■ Master summary billing functionality includes:
o Payments made to master accounts — one payment for multiple accounts
o master payment arrangements
o application of master deposits
o updates to credit history
o bank drafts for master accounts
o master control of participation in 'round -up' charity programs
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The City of Mound Page 20
OPUS21 Management Solutions
ACCOUNTS RECEIVABLE
■ OPUS21 PCIS establishes a new degree of control over amounts owed to the utility. The
accounts receivable module tracks customer balances due and aging of that balance. It also
adds new charges, credits payments, applies adjustments and penalties, and quickly accepts a
variety of payments. It generates delinquency notices, triggers dunning letters and cut-off service
orders, and reports the status of customer accounts. An open item accounts receivable is
maintained, assuring the integrity of each individual charge, rather than a balance -forward
aggregate of charges.
■ Payments may be processed using an interface to third parry cash register terminals where
walk-in or drive-in customers pay their bills. Large groups of payments may be processed
through remittance processors that read OCR scan lines and then upload them for processing.
Payments may be made automatically through ACH (automatic bank draft) or on-line bill
payment services such as Citizen Access. Or, employees may key the payments through
standard terminals. The payment entry method determines whether editing, verification, and
posting of entries are handled online or through balanced payment batches.
■ Flags within the system indicate if checks cannot be accepted for payment.
■ OPUS21 PCIS provides a cash remittance interface that provides a means to quickly accept cash,
check, credit card or ACH payments and applies them to specific actual services or to special
reserve payments. Any overpayments can be applied to a customer's loan balance, designated
service or prorated across all services. The system allows for designation of type of payment
received, and how that payment was received — either in the mail, the night deposit box, from an
outside agency or in person. The system also provides automatic bank draft from the
customers' checking or savings account.
■ Advance payments may be accepted. Posting of partial payments or overpayments is done
according to the payment priorities and rules established for each utility.
■ The utility determines how to distribute payments over outstanding open items. The oldest item
may be paid off first, with remaining moneys distributed by service priority when item ages are
the same. Alternatively, certain services may be designated to receive payment regardless of
age.
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The City of Mound Page 21
OPUS21 Management Solutions
CREDIT AND COLLECTIONS
■ To encourage timely collections, multiple types and any number of delinquency notices/letters
may be created and scheduled for release at the utility's discretion. The delinquency may update
the appropriate fields in the Transaction screen. Associated penalty charges and/or late fees
may be calculated when specified by the rule tables and are included in the charges due on the
delinquency notice.
■ Special payment arrangements can be set up for customers who fall behind in their payments
and build up a delinquent balance. Payments may be spread over daily, weekly, or monthly
intervals. OPUS" PCIS monitors the receipt of each payment and updates the balance due.
■ Payment Arrangement Processing provides the ability to select specific open items that are to be
included within the arrangement. Secondly, it modifies due dates and amounts within the pre -
calculated arrangement and improves your ability to tailor arrangements for customer specific
conditions. Finally, you can print a contract that reflects the terms of the agreement.
■ A cut-off notice listing is created for the utility to review before preparing the actual cut-off
notice. Accounts that have customers with special cut-off arrangements or other user -defined
criteria (such as life support systems, disputed bills and special payment agreements) are
flagged. Service orders are generated for accounts to be cut off, and notices are automatically
printed.
• The credit worthiness of customers is analyzed within OPUS27 PCIS. The system displays by
month the occurrence of a number of user -defined events that affect the customer's credit
history. Examples of user -defined events tracked are delinquency notices, cut-off for non-
payment, and evidence of meter tampering and bounced checks. A credit rating is calculated
according to user -defined rules and weighting factors.
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The City of Mound Page 22
OPUSZ' Management Solutions
BAD DEBT
■ PCIS has an automated process based on status, age and balance of an account to manage the
certification process.
■ The Bad Debt Module provides utilities with a way to classify un -collectable receivables, as well
as a means of actively pursuing repayment of charges that are overdue. This may or may not
include write offs. Examples include:
o A Bad Debt Status can be defined to transfer an account's overdue open items to a
collection status with the entire amount recoverable.
o Accounts that have been in collection can be transferred to bankruptcy with the amount
defined as unrecoverable.
■ Each transfer will generate an adjustment. These adjustments can be defined to retain the
balance on the open item or set it to zero, depending on the business requirements of the utility.
Bad Debt processing includes:
o Recovery of moneys transferred to Bad Debt. If a payment or credit is applied to an
item that has been transferred to Bad Debt, an adjustment is automatically made which
will reverse the transaction that occurred when the item was transferred, subsequently
allowing standard OPUS" PCIS payment application.
o Calculation of collection agency fees and appropriate accounting of those fees. Utilities
can generate a report that will calculate the success rate of each collection agency.
o Calculation of accrued interest on bad debt. If accrued interest has been calculated on
bad debt items, when a recovery is made, the interest can be charged.
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The City of Mound Page 23
OPUSZ1 Management Solutions
SERVICE ORDERS
■ Service Orders are used to assign, schedule, and track all activities for the customer base,
meter maintenance, and receivable collections. To ensure efficient operations, standard service
orders may be generated upon demand.
o Service orders may be initiated from customer service or meter reading posting.
o The closing of a service order may initiate updates to related records such as meter
readings, on/off dates, active/idle status, customer and accounts receivable data
transfer, and fees to be charged.
o The system shows the number of pending service orders by type, date, work, crew,
age, and status. Additionally, the system may show all service orders created and/or
completed each day.
o Service orders may also be printed to any designated printer, at any location, based on
the service order type.
■ The Service Order allows the utility to:
o Define utility specific event rules and equipment requirements for customer services.
o Format new service orders on demand.
o Add and modify service orders and or their associated events.
o Define utility specific service order type for metered and or non -metered services, (i.e.,
turn -on, turn-off, removals, read only, testing, cut-off, reseals, etc.)
o Identify the order in which events are to occur when multiple events occur on the same
day.
o Establish equipment required to work the order (e.g., meter container, TV convert box,
dumpster, etc.).
o Maintain the status of service orders and events.
o Review pending service orders.
o Creating user defined service order text for service order print.
o Ability to designate print output location.
o Close orders that are completed.
o Cancel orders.
o Print service order history based on status and expiration date.
o Print selected service orders (by priority if necessary) for analysis, workers in the field,
and or filing purposed from a range of selection criteria.
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The City of Mound Page 24
OPUS21 Management Solutions
o Generate service orders when a customer moves in, out or transfers within the service
area.
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The City of Mound
Page 25
OPUSZ' Management Solutions
METER INVENTORY
■ The Meter Inventory tracks all meters utilized by a premise that are maintained by the utility.
Secondary functions include test/repair scheduling, retirement/change-out scheduling, and
maintenance of historical information.
■ Use the Meter Inventory to:
o Maintain meter configuration (service categories).
o Maintain the location history of inventory items.
o Record multiple test results and readings for each set dials.
o Change -out existing inventory items with new items
Example of the Meter Inventory screen:
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-347-
The City of Mound Page 26
OPUS2' Management Solutions
CUSTOMER SERVICE CAPABILITIES
OPUS21 PCIS Account Input screen provides a single interface based on the workflow of a customer
service representative (CSR). This interface has "drill down" capability to existing OPUS21 PCIS forms.
This provides access to the majority of the information necessary to answer a customer inquiry and
provides immediate update capability.
■ Depending on the installation and other attributes of a specific customer, the Account screen
includes indicators that identify types of services provided to the customer (e.g., sewer, water,
electric, gas, and waste disposal), significant account conditions (e.g., life support equipment or
hazardous materials on site), and identify `Secondary Customers'.
■ The Account screen presentation is designed to dramatically improve CSR efficiency and reduce
training for new CSR personnel. By providing a single entry point for the information and tasks
required for most CSR functions. All services and data can be accessed, changes made,
processes initiated, historical data reviewed, all through the use of the Account screen. The
CSR can also access all other maintenance fields from the Account Screen. These Maintenance
forms include extensive information about the customer, premise, account, inventory, services,
charges, consumption and delinquency to name a few.
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The City of Mound Page 27
OPUS21 Management Solutions
REPORTING
■ OPUS21 PCIS has a central focus on providing timely and accurate information from its database.
It produces summarized and detailed reports for consumption and financial data. The ability to
produce reports on demand from current and historical data is also provided utilizing the
Advanced Filter. Immediate information on the customer, location, and account is available
through a single online query function.
o Current revenues and consumption may be reported by revenue classification, as well
as by other reporting criteria such as cycle, subdivision, rate code, tax percentages, and
inside/outside city. Adjustments are included in the reporting mechanism.
o The Letter Generator can be used to produce letters to customers as a result of
delinquency activity.
o Column Configuration can be used to purge several of the low volume columns in the
system, increasing the performance of daily processes.
■ Ad-hoc reports can be created by extracting information into an Excel format and saved to your
personal computer.
SYSTEM SECURITY
■ The OPUS21 PCIS provides user specific security features based on roles and responsibilities.
Table driven security process enables the client to develop its own security profiles to meet their
business needs. OPUS21 follows known Red Flag guidelines.
CITIZEN ACCESS
■ OPUS21 has created a convenient, interactive tool that allows customers to view and pay their
account electronically. Citizen Access is a seamless extension of your website where customers
can electronically view/print their bill, make payments to their account, and gives landlords the
capability to manage more than one premises in order to maintain tenant balances.
■ Citizen Access does require the City to have a merchant agreement in place for credit card
processing.
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The City of Mound Page 28
OPUS21 Management Solutions
CUSTOMER CONTACT SYSTEM
OPUS21 enables your CSRs to record and track all your inbound and outbound customer communications.
Whether the communication is over the phone, written or electronic, PCIS tracks it by category, reason
and any actions that are required as a result of that contact.
The PCIS also provides the ability to:
■ Record customer contacts, both incoming and outgoing
■ View histories of contacts for a customer or a premise
• Query on groups of contacts, based on a variety of criteria (e.g. reason, employee, etc)
■ Attach notes to contacts for further clarifications of contacts
■ Print reports based on employee, contacts or customers
■ Create Electronic Work Queue's to schedule work as a result of a contact
-350-
The City of Mound Page 29
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The PCIS also provides the ability to:
■ Record customer contacts, both incoming and outgoing
■ View histories of contacts for a customer or a premise
• Query on groups of contacts, based on a variety of criteria (e.g. reason, employee, etc)
■ Attach notes to contacts for further clarifications of contacts
■ Print reports based on employee, contacts or customers
■ Create Electronic Work Queue's to schedule work as a result of a contact
-350-
The City of Mound Page 29
OPUS21 Management Solutions
ELECTRONIC WORK QUEUE
The Electronic Work Queue System is designed to facilitate work from one area of the organization to the
other. It provides the ability to track work to be done and that is complete. It provides a tool to monitor
your customer follow-up so no requests "fall through the cracks"
The system allows you to:
• Identify tasks that need to be completed.
■ Automatically allocate that work to the appropriate personnel based on work groups and skill
levels.
■ Track the time it took to complete the tasks, and place standards and service goals on the
completion time.
• Notify the appropriate person if outstanding tasks are not complete within the standards or
service goals set.
■ Utilize to track customer follow-up, ensuring no requests "fall through the cracks."
• Work queues can trigger other work queues, (i.e. CSR requests an adjustment from customer
support, once the adjustment is complete, Customer Support sends the information to CSR for
follow-up with the customer).
■ Print reports based on performance by employee or group, tasks completed and tasks changed
or re -queued.
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The City of Mound Page 30
TRANSITION PLAN
Our Philosophy
OPUS" Management Solutions
The guiding philosophy of OPUS21 is to achieve a seamless transition that benefits the client, is invisible
to your customer, and yet showcases immediately the improved services the customers will receive. It is
imperative that OPUS27 and the City of Mound take a team approach to developing a cohesive working
relationship that fosters a successful completion of the project. Transition activity will be properly staffed,
have cooperation and be well communicated and considerate of the effect on employees to guard against
activities detrimental to forward progress.
OPUS" understands the City of Mound requires a transition plan that will ensure continuous and
uninterrupted service and collection of these services. The transition approach must be efficient and
complete in implementation, so that select employees can adapt to the OPUS21 methods and
organizational structure. A viable Transition Plan addresses all activities necessary for the continued
operation of the system, including those needed to meet the regulatory requirements, and those
contributing to highest levels of water quality and customer service. OPUS21 feels the overall success of
this project is tied to a well-planned transition of personnel and equipment without interruption in
operations and customer service. To the customer, this transition should go unnoticed except for
improvements. To the utility, the transition represents a new beginning and the basis for current and
future activities.
Focus on Quality oft Service
The strength of OPUS2tallows unmatched synergies within customer service, operational expertise, and
sound technology that can and will deliver excellent service quality. OPUS21 has the ability to stand beside
the City of Mound employees to work towards the same goal of providing customers a reliable utility
billing and customer service system. Furthermore, we will put into place recording and accountability
methods that allow continuous refinement of our processes. We are committed, both during the transition
and afterwards, to empower your employees and provide the skills, training and knowledge needed to
operate the system to the highest standards.
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The City of Mound Page 31
OPUS2' Management Solutions
Our Team Approach
We ask that The City of Mound join us in the review of a Transition Management Schedule. This
schedule will outline in detail the transition plan focused on management, existing conditions, quality of
service, communications and reporting. Development of these principals allows OPUS27 and The City of
Mound to fundamentally guarantee a successful delivery of the project by providing the framework
necessary for setting the standard for The City of Mound continued operations.
The interaction of straight forward communication of all issues important to The City of Mound and
OPUS21 during project transition is significant. OPUS27 has developed a plan that will outline the necessary
resources required in achieving a successful transition.
OPUS21 desires to work interactively with The City of Mound regarding:
• Information Technology Preferences
• Customer Services Preferences
• Finance and Accounting Parameters
• Contract Administration
• Regulatory Compliance
Communication of the above issues coupled with the development and approval of the transition staff will
enable the OPUS21 - The City of Mound Team, working together to develop the successful delivery of the
project. The selection of personnel and others supporting transition should be identified and agreed upon
by The City of Mound officials prior to and or during the early stages of the transition period. These roles
and responsibilities will be further developed during the initial meetings of the transition negotiation. We
anticipate that transition management and support resources will be required at varying levels of
involvement throughout the three-month transition and well into the implementation of the contract. This
involvement will create minimum disruption to the existing operational work environment, and if planned
and executed carefully, will ensure a seamless transition.
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The City of Mound Page 32
OPUS21 Management Solutions
,Successful Implementation
OPUS2t will provide the operational resources, technical support and management services necessary to
successfully transition the operations of the City of Mound system. During the transition stage, and
afterward, we will draw on the knowledge of in-house management personnel, and operations staff with
expertise in dealing with operational, process, and resource issues similar to those we anticipate at the
City of Mound operations.
The transition plan put into place prior to the commencement of the conversion will include all procedures
and personnel necessary to effectively transition and operate all systems.
TRANSITION TEAM
OPUS21 has identified and assembled an experienced transition team. This transition team will draw upon
the knowledge of select management personnel, administrative staff and operation specialists with
expertise in dealing with utility systems, process technology, regulations, finance, and resources all of
which represent issues to be evaluated during the transition period. Top management of the OPUS21
transition team has been involved in numerous successful transitions of operations and in many cases, of
utility ownership.
The Transition Manager will be Mike Shuba, founder and CEO of OPUS21 Management Solutions. His
vision has lead OPUS21 to become a premier organization providing not only a CIS software application
as a Service Bureau Provider, but also has enhanced the customer service experience within the utility
industry through web access, extended hours of the customer call centers, imaging and electronic transfer
of payments, and training. Mike will be responsible for developing and managing the Statement of Work
and the project plan, including all phase deliverables and costs.
The Project Manager will be Lauren Shuba who will be responsible for mapping rates and business rules,
and development of business processes. Over the past 8 years, her experience ranges from customer
service, helpdesk management, data conversion, report generation, and training of the PRISM CIS
software. Lauren has been in a leadership role throughout the last 11 new client transitions, making sure
that every aspect of a transition is completed in a timely and accurate manner.
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The City of Mound Page 33
OPUS21 Management Solutions
Joan Ryks will be the PRISM CIS Trainer who will be providing formal training on the use of PRISM CIS.
Joan has 25 years of banking operations, statement processing, customer relations and billing. She has
worked directly with client conversions bringing backroom functions into a service bureau environment.
Sara Gobely will be the Data Analyst responsible for mapping and importing of data into PCIS. Sara has
8 years of customer service experience and extensive knowledge of the PCIS as well as understanding
specific customer needs and delivering solutions in the most efficient way possible.
Lori Thompson will be the Telecommunications Networking Database and System Administrator who will
be responsible for designing and implementing telecommunications infrastructure and Client access to the
OPUS" system. Lori has twelve years of experience and extensive knowledge of information technology
operations in an enterprise environment. She has strong knowledge of software architecture, security, and
TCP/IP LAN and WAN technologies. She has knowledge of web production, as well as extensive
experience implementing and supporting various Microsoft products including Active Directory, Exchange
Server, SQL Server, SharePoint 2007 and IIS.
The Transition Manager will be given authority to coordinate all aspects of the transition plan and the
efforts of the transition team under the management of the Project Manager. The Transition Manager is
accountable for ensuring that the management and organization support infrastructure is in place before
the contract commencement date. The Transition Manager will also maintain a general overview of all
transition activities and, along with the Project Manager, will provide the key interface with The City of
Mound in working through transition details.
The Transition Manager will direct the Project Manager and the rest of the team to setup the
organizational framework and also maintain a general overview of all transition activities. Responsibilities
of the Transition Manager and Project Manager are to include:
• Communication with The City of Mound Officials
• Customer Service Center Development
• Customer Service Software Implementations
• Transition of Customer Service Data
• Transition of Operations
• Testing
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The City of Mound Page 34
OPUS21 Management Solutions
Transition support staff will assist these individuals in attending to these goals and the goals set forth by
The City of Mound during transition negotiations.
Transition Communications
OPUS21 philosophies are centered on customer commitment. The City of Mound will find that any one of
our management staff is well versed and competent in their field or operation. OPUS21 encourages The
City of Mound to become familiar with our proposed staff and evaluate their ability to work with and
communicate effectively the issues at hand.
The key to a successful transition is people. Opus21 places critical importance on immediate, honest and
open communication with the City of Mound employees. The transition will be a transparent process.
• If it's transparent the customers won't see it but they will experience the improvements
• If it's transparent the employees will know where they stand, they will feel good about their
future
• If it's transparent The City of Mound will know where we are in the process, be comfortable
about the process, and the process will be open for The City of Mound to influence or assist
Key Components to Successful Transition
We will convert your data successfully, on schedule. We know how to clean the data and convert it into
our billing system. We will provide experienced project management.
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The City of Mound Page 35
opus21 Management Solutions
FINANCIAL AND COSTING MODEL
OPUS" Management Solutions believes that as more and more customers utilize the online bill pay and
electronic statements, the utility should see a reduction in cost. Below is the price summary to reflect
anticipated customer changes, taking advantage of new service offerings by The City of Mound.
Costing Model based on Quarterly Billing
PCIS Data Hosting $0.46 / month
$0.24 / month
PCIS Support
Bill Presentation Type
Bill Print with Envelope $0.15 / each
E -bills $0.07 / each
Insertions (Printing Not Included) $0.02 / each
Remittance Processing Type
Paper Checks (Does not include bank fees) $0.23 / each
Online $0.11 / each
ACH $0.05 / each
Call Center 8am — 10pm (M -F)
$0.14/ month
Data Conversion based on Go -Forward with historic pivot tables TBD
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The City of Mound Page 36
r r _AK�E MINN ETON [ SA CONSERVATION DISTRICT
23505 SMITHTOWN ROAD, SUITE 120 F SHOREWOOD. M!NNESOTA 55331 * TELEPHONE f)52/145-078) = FAX 952/745-9085
�t,•,.t,y;,' Gregory S. Nybeck, EXECUTIVE DIRECTOn
January 25, 2013
«Adm_Prefix» «Adm_FistName>> «Adm_LastName>>
City of «City)>
«Address»
<<City>>, MN «Zip>>
Dear «Adm Prefix» «Adm LastName>>:
RE: Bow -Fishing Regulations on Lake Minnetonka
The Lake Minnetonka Conservation District (LMCD) annually receives calls asking whether one can
bow -fish on Lake Minnetonka. This has never been an easy question to respond to because the
LMCD, Hennepin County Sheriff s Water Patrol (Water Patrol), and the Minnesota Department of
Natural Resources (MN DNR) Enforcement Division are unfamiliar with individual member city
ordinances and their respective city boundaries over the surface of the Lake.
In an effort to streamline public communication and provide documented guidance to both the Water
Patrol and MN DNR enforcement personnel, the LMCD Board of Directors has been working to
determine whether it is feasible to have a single bow -fishing ordinance, with consistent lake -wide
regulations, for Lake Minnetonka. Your support, consideration, and input in furthering this
discussion are important to us. Therefore, we are requesting your collective city council's ranking
on the following three options and documentation on your respective ordinance(s).
OPTIONS
1. ("Ontinue Io onefl!!C?.,as, we currentl•-statelaws (.see rte. ta�ycrl rxntl ZoCal citV.ordincrtzces
If this is the option the LMCD were to proceed with, please consider the following:
a) The public will be referred directly to the member cities to receive information on local
firearms, weapons, and archery ordinances (as well as whether a permit is required),
Should this option be chosen, the LMCD will be requesting each member city
to forward the contact name or department at the city to whom public inquiries
should be referred.
b) MN DNR and Water Patrol enforcement personnel have indicated that it would be each city's
responsibility to enforce its own ordinance(s).
2, Prohibit bow -fishing entirely on Lake Minnetonka
3. tronsicler an orciinclnce tnot•e rc�stt•ictive.thcln ,State' Zaty hitt less, tZ�atr cr. total rohibttion.
• Prohibit nighttime bow -fishing; or
• Other?
Web Pace Address: http:#wvvvv 1-358- ° E-mail Address: Imt.d@Imcd.org
Post Consumer Waste � r nC a,ka.
To oro,} ect and r . r Lake �.1 nneho3
«Adm Prefix» «Adm_FistName» « Adm_LastName>>
January 25, 2013
Page 2
SUMMARY OF STATE LAW
Bow -fishing in the State of Minnesota is allowed per Minnesota Statutes 97C.376 (see attached).
However, bow -fishing is subject to a number of restrictions. Some of these restrictions include:
• Duration of Season- May l't through the last Sunday in February.
• Possession of Bow and Arrows- A person may possess bows and arrows on or within 100 feet of
the waters (subject to local ordinances). A person must take reasonable measures to retrieve
arrows and wounded fish.
• Prohibition on Returning Rough Fish to Waters — Rough fish taken by bow -fishing shall not be
returned to the water and rough fish may not be left on the bank of any water of the state.
• Nighttime Restrictions- Additional nighttime restrictions (defined as sunrise to sunset) include:
o The total noise level shall not exceed 65 decibels ("A" scale at a distance of 50 feet); and
o A person shall not discharge an arrow while fishing within 150 feet of an occupied structure
(such as a house) or within 300 feet from a campsite.
WHAT'S NEXT
The LMCD is working towards bringing closure on this matter, in consultation with the LMCD
member cities. Further discussion is planned at the March 13, 2013 Regular LMCD Board Meeting.
Therefore, we are seeking feedback from each city council, by March 1St, on the following questions:
• Does your city have an ordinance that prohibits or regulates bow -fishing on Lake Minnetonka?
• What is your collective city council's ranking on the three options detailed above?
• If your city prefers the third option, what additional restrictions would you like the Board to
consider in an ordinance?
As always, please feel free to call with any questions or comments you may have. I can be reached
at (952) 745-0789 or gnybeckCQImcd.org.
Sincerely,
Gregory S.Ny eb ck.
Executive Director
Lake Minnetonka Conservation District
cc: Mayor, City of « City>>
LMCD Board Member, City of «City»
-359-
MINNESOTA STATUTES 2011 97C.376
97C.376 BOW FISHING.
Subdivision 1. Season. The bow fishing season for residents and nonresidents is from May I
to the last Sunday in February at any time of the day.
Subd. 2. Possession of bows and arrows. A person may possess bows and arrows for
the purposes of bow fishing on or within 100 feet of waters at any time from May 1 to the last
Sunday in February, subject to local ordinances. A person must take reasonable measures to
retrieve arrows and wounded fish.
Subd. 3. Nighttime restrictions on motors. From sunset to sunrise, a person bow fishing
with the assistance of a gasoline -powered motor must use a four-stroke engine powered generator.
The noise limits for total noise while bow fishing from sunset to sunrise shall not exceed a noise
level of 65 decibels on the A scale measured at a distance of 50 feet from the motorboat or
equivalent noise levels at other distances as specified by the commissioner in a pass -by test or 67
decibels on the A scale measured at idle in a stationary test at least four feet above the water and
at least four feet behind the transom of the motorboat being tested. The noise levels under section
868.321 apply to persons traveling to and from bow fishing sites from sunset to sunrise.
Subd. 4. Nighttime structure and campground setback requirements. A person shall not
discharge an arrow while bow fishing within 150 feet of an occupied structure or within 300 feet
of a campsite from sunset to sunrise.
Subd. 5. Prohibition on returning rough fish to waters. Rough fish taken by bow fishing
shall not be returned to the water and rough fish may not be left on the banks of any water of
the state.
History: 2009 c 176 art 2 s 62
Copyright C 2011 by the Office of the Revisor360 :es, State of Minnesota. All Rights Reserved.
Kandis Hanson
From: Mark Hanus [mhanus@Multisourcemfg.com]
Sent: Monday, January 28, 2013 7:30 AM
To: Kandis Hanson
Subject: Bow Fishing on Mtka
Kandis,
I received the letter from the LMCD dated 1-25-13 asking for city input (collective council) regarding what they should
do. of their 3 options, my preference is option number three with the following restrictions.
Consider an ordinance that adopts state law with the following additions.
1. Restrict bow fishing to daylight hours only.
2. Create a map that designates shoreline that meets state law for bow fishing.
I don't know if you will hear from the others, or if you want to have us discuss it in a meeting. But my personal
preference is as stated above.
.i t wh Xwum
Multisource Mfg Burnsville
11545 12th Ave S.
Burnsville, MN 55337
952-882-6211 (ask for Mark)
mhanus(dmultisourcemfg.com
-361-
Kandis Hanson
From: RAY SALAZAR [subray100@yahoo.com]
Sent: Monday, January 28, 2013 10:24 AM
To: Kandis Hanson
Subject: Re: FW: LMCD Follow-up on Bow -Fishing for Lake Minnetonka
Regarding Bow- Fishing on Lake Minnetonka? My suggestion is: Option #2. TOTALLY Prohibit
Bow -Fishing on all of Lake Minnetonka. Thank you. ---Ray. 612-308-7680. m
--- On Mon, 1/28/13, Kandis Hanson <kaszdishanson(a-)cityofmound com> wrote:
From: Kandis Hanson<kandishanson(a,cityofmound.com>
Subject: FW: LMCD Follow-up on Bow -Fishing for Lake Minnetonka
To: "'Kelli Gillispie"' <kelli ntonkaautoandmarine.com>, "SUBRAY] 00@yahoo.com"
<SUBRAY100@yahoo.com>, "Heidi Gesch" <h esch(a,yahoo.com>
Cc: "'mahanus@frontiernet.net"' <mahanusa fiontiernet.net>
Date: Monday, January 28, 2013, 10:10 AM
All --
Mayor Hanus and I have both received this letter from LMCD on bowfishing and he has sent
ane his preferences.
LMCD tivould like a response from the cities by March I
Please send. your preferences and
staff will compile a letter for consideration at a Feb CC meeting.
Thank you,
Kandis
From: Lake Minnetonka Conservation District [mailto:Imcd0a 1mcd.org]
Sent: Friday, January 25, 2013 1:30 PM
To: 'Bill Joynes (Interim City Administrator Shorewood)'; 'Dan Tolsma (City Administrator Spring Park)'; 'Dana Young (City
Administrator Deephaven)'; 'Don Uram (City Administrator Victoria)'; 'Geralyn Barone (City Manager Minnetonka)'; 'Gus
Karpas (City Clerk Greenwood)'; 'Heidi Nelson (City Manager Wayzata)'; 'Jessica Loftus (City Administrator Orono)'; 'Joe
Kohlmann (City Admnistrator Tonka Bay)'; Kandis Hanson; 'Kristie Luger (City of Excelsior)'; 'Mike Funk (City
Administrator Minnetrista)'; 'Shelley Souers (City Clerk Woodland)'; 'Susanne Griffin (City Administrator Minnetonka
Beach)'
Cc: 'Cheryl Fischer, City of Minnetrista '; 'Deb Kind, City of Greenwood'; 'Gerry De La Vega, City of Tonka Bay'; 'James
Doak, City of Woodland'; 'Joann Anderson, City of Minnetonka Beach'; 'Ken Willcox, City of Wayzata'; 'Lili McMillan, City
Orono'; 'Mark Gaylord, City of Excelsior'; 'Mark Hanus, City of Mound'; 'Paul Skrede, City of Deephaven '; 'Sarah
Reinhardt, City of Spring Park'; 'Scott Zerby, City of Shorewood'; 'Terry Schneider, Cityof Minnetonka '; 'Tom O'Connor,
City of Victoria' -362-
Weather Cust 13 Cust 12 Variance
2013
2012 Difference +/- Cash +/-
Date
1/1/2013
220
208
12
4662.43
3920.9
741.53
3.0
1 /2/2013 cldy 15
220
228
-8
3940.08
4642.1
-702.02
-19.02
1 /3/2013 SUN 14
439
224
215
9703.68
4177.65
5526.03
-0.96
1/4/2013 sun mid is
629
225
404
14846.25
3997.01
10849.24
-0.9
1/5/2013 sun mid is
430
-430
0
9453.08
-9453.08
1/6/2013
0
233
444
-211
4080.65
9397.94
-5317.29
-0.71
1/7/2013 sun 30
236
4498.67
4498.67
12.1
1/8/2013 pt sun 32
236
220
23
4479.36
4235.68
243.68
-0.27
1/9/2013 pt sun 33
243
240
15
4852.82
4469.1
383.72
1.9
1/10/2013 35 rain
255
543
214
329
12701.35
3938.95
8762.4
-3.81
1/11/2013 35 rain
530
217
313
12030.83
4169.14
7861.69
2.55
1/12/2013 15 cldy
412
-412
0
9454.67
-9454.67
1/13/2013
0
254
500
-246
4731.89
11320.79
.9
1/14/2013 pt sun 14
262
4909.87
4909
0.04
1/15/2013 sun to 20s
262
209
46
4658.74
4108.33
550.41
0.15
1/16/2013 pt cldy 28
255
252
-15
5022.92
4979.59
43.33
0.42
1/17/2013 sun 20s
237
515
214
301
11762.03
4172.73
7589.3
-2.54
1 /18/2013 sun Io30s
226
311
12063.89
4294.94
7768.95
1.46
1/19/2013 sun Io30s
537
472
-472
11383.86
-11383.86
1/20/2013
201
507
-306
3506.99
11287.45
-7780.46
0
1/21/2013 cldy -4
266
5159.05
5159.05
-1.07
1/22/2013 pt sun 9
266
221
26
4512.26
3913.97
598.29
0
1/23/2013 pt sun 4
247
239
47
5779.76
4867.85
911.91
0.7
1/24/2013 ptsnwnd5
286
217
299
12268.6
4264.1
8004.5
0.06
1/25/2013 ptsnwndl5
516
258
275
12011.68
5099.28
6912.4
-0.27
1/26/2013 pt sun 20
533
481
-481
11184.57
-11184.57
1 /27/2013
258
495
-237
5082.08
11148.28
62
2.86
1/28/2013 36 pt sun
270
5097.62
5096
7.46
1/29/2013 cldy 33
270
196
46
5403.19
3761.42
1641.77
0.97
1/30/2013 cldy 9
242
257
30
6572.88
5670.51
902.37
-0.4
1/31/2013 sun 10
287
8714
7806
908
184339.57
163313.9
21025.67
-12.93
Totals
-363-
CITY OF MOUND
RESOLUTION NO. 13 -
RESOLUTION TO AUTHORIZE CITY MANAGER TO ENTER INTO A CONTRACT
WITH OPUS 21 TO PROVIDE UTILITY BILLING SERVICES
WHEREAS, the City of Mound has been evaluating all services provided by the City to
determine if there are more efficient, cost effective ways to do things that help to reduce taxes
and fees; and
WHEREAS, the City has entered into multiple agreements with other governmental, non-profit
and private sector entities to achieve cost savings while maintaining service levels; and
WHEREAS, OPUS21 Management Solutions is well established and offers a comprehensive
Utility Billing solution that will allow for a single point of accountability and allow the City to
reduce the current number of employees budgeted; and
WHEREAS, the City has received quotes from other bill payment and presentment providers
who did not match the fees quoted by OPUS21 nor could match the range of services;
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota,
hereby authorizes the City Manager to enter into contract with OPUS21 to provide Utility Billing
Services at a cost not to exceed the rates as contained in the attached Exhibit A.
Adopted by the City Council this 12th day of February, 2013.
Mayor Mark Hanus
Attest: Catherine Pausche, Clerk
- REPLACEMENT PAGE 319 -
February 12, 2013 Agenda Item 11
EXHIBIT A
OPUS21 Quarterly Billing Rates and Implementation Costs
(Not -to -exceed)
Implementation Cost Estimate (Not -to -exceed) $20,000.00
Quarterly Billing Rates (Not -to -exceed during life of contract)
PCIS Data Hosting
PCIS Support
Bill Presentation by Type
Bill Print with Envelope
E -bills
Insertions (Printing not included)
Postage — City pays separately
Remittance Processing by Type
Paper Checks (excluding bank fees)
Online
ACH
Call Center 8:OOam — 10:00pm Monday — Friday
$0.46/UB Account/Month
$0.24/UB Account/Month
$0.15/each
$0.07/each
$0.02/each
$0.23/each
$0.11 /each
$0.05/each
$0.14/UB Account/Month
5341 Maywood Road
Mound, MN 55364
(952) 472-0604
Memorandum
To: Honorable Mayor and City Council
From: Sarah Smith, Community Development Director
Date: February 12, 2013
Re: Sojourn CUP Amendment— Proposed Addition Condition for Resolution
The City Attorney has indicated that the parking agreement between St John's Church, Ms. Shaw, and
Sojourn does not reflect the two subsequent CUPs and related parking implications. The City Attorney
prefers that the parking agreement be amended and re-recorded. The agreement is to be amended in
the same way as it was originally executed and requires the written consent of the city. For purposes of
the draft resolution that has been prepared, it is recommended that the following additional condition be
included:
"The applicant shall submit to the City an amended parking agreement that reflects the
subsequent CUPs and related parking implications, or in the alternative, a written
acknowledgement from St John's Church, Ms. Shaw, and Sojourn (the applicant) indicating that
all parties agree to the expanded parking requirements brought on by this CUP amendment and
will immediately undertake an amendment of their parking agreement, which will they
subsequently record in the property records of Hennepin County, Minnesota. "
February 12, 2013 City Council Agenda
Additional Information
Item No. 8 (A) — pages 237-262
S341 Maywood Road
Mound, MN 55364
(952) 472-0604
Memorandum
To: Honorable Mayor and City Council
From: Sarah Smith, Community Development Director
Date: February 12, 2013
Re: Jubilee Outdoor Seasonal Use CUP — Proposed Revisions to Draft Resolution
Parts of the areas proposed to be used for the seasonal outdoor accessory sales are subject to an
Easement, Operating, and Right of First Refusal Agreement dated May 31, 2002 between Mound
Marketplace and Westonka-Orono Sports Center Association. Therefore, the City Attorney has
recommended the resolution be revised to acknowledge the agreement and to require the applicant to
provide written consent of the application's proposal from Mound Marketpiace and Westonka Orono
Sports Center Association. Additionally, language has been included to recognize the existing
drainage and utility easements.
February 12, 2013 City Council Agenda
Additional Information
Item No. 8 (B) — pages 263-294
CITY OF MOUND
RESOLUTION NO. 13 -
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO
ALLOW JUBILEE FOODS TO HAVE SEASONAL, OUTDOOR ACCESSORY RETAIL
USE AT 2131 COMMERCE BOULEVARD IN MOUND MARKETPLACE SHOPPING
CENTER, AN EXISTING PLANNED UNIT DEVELOPMENT
WHEREAS, the applicant, Bob Boese, has submitted an application for a conditional use
permit requesting the operation of a seasonal outdoor accessory sales area and site
modifications to Mound Marketplace; and
WHEREAS, the property owner consented to the application; and
WHEREAS arts of the areas proposed by the apglicant to be used for seasonal
outdoor accessory sales are subject to an Easement, Operating, and Right of First
Refusal Agreement dated May 31, `<>_002 between bound Marketplace and Westonka-
Orono Sports Center Association{recorded in the ot'fce of the Hennet.in CQunty
Recorder on September 5, 2002 as Document No. Doc. No. 7807624) (hereinafter the
"Parking LotAgreement"): and
WHEREAS, the subject site is located at the northwest corner of Commerce Boulevard
and Lynwood Boulevard; and
WHEREAS, the subject site is guided Destination District in the Comprehensive Plan
and zoned Destination Planned Unit Development (Destination -PUD) District; and
WHEREAS, Mound Marketplace is an existing planned unit development which was
authorized through a conditional use permit by Resolution #01-13; and
WHEREAS, there are public drainage and utility easements within the proposed
seasonal outdoor acc sso sales area and site m_odifications to Mound Market lace
and
WHEREAS, City Code Subsection 129-140 identifies outdoor accessory sales as a
conditional use for the Destination -PUD District; and
WHEREAS, the applicant is proposing seasonal outdoor accessory sales for the spring,
summer, and fall along with an area for evergreen tree sales from Thanksgiving to
Christmas; and
WHEREAS, the applicant is proposing to make changes to the Mound Marketplace site
as described in the Executive Summary, Planning Report, and submitted applications
and materials provided by the applicant; and
WHEREAS, the proposed site modifications are all located on the existing parking lot
and drive aisles so no additional impervious surface coverage will be created; and
Resolution No. 13 -
WHEREAS, seasonal outdoor accessory sales is complimentary to existing uses in the
shopping center and, while it will result in the temporary removal of parking spaces,
there is sufficient parking to accommodate this and other existing uses on the site; and
WHEREAS, the Planning Commission reviewed the conditional use permit application at
its January 15, 2013 meeting and recommended Council approval, subject to conditions,
as recommended by Staff; and
WHEREAS, the City Council held a public hearing at its February 12, 2013 meeting to
receive public testimony on the proposed conditional use permit application; and
WHEREAS, the City has considered the proposed project as it might affect public health,
safety or welfare and will be imposing conditions upon the approval addressing these
considerations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mound, Minnesota as follows:
1. The City Council of the City of Mound does hereby approve the submitted
conditional use permit request and Mound Marketplace Shopping Center
PDA -CUP amendment request to allow seasonal, temporary outdoor
accessory sales areas, including all dimensional and design standards as
proposed, based on the following findings of fact:
a. Criteria in Sec. 129-38 (a) of the City Code are met.
b. The seasonal outdoor sales areas will be complementary to existing
businesses in the shopping center.
c. While some of the parking spaces will be temporarily taken out of use
during the seasonal sales periods, parking in the center is adequate to
accommodate center traffic.
2. The conditional use permit and PDA -CUP amendment is hereby
approved subject to the following conditions:
a. The City reserves the right to require future evaluation of the site
related to the proposed temporary, outdoor seasonal sales use, if
needed, in the event parking becomes a problem.
b. Payment of all fees associated with review of the applicant's request
including, but not limited to, the CUP amendment and related
activities.
c. The outdoor sales and display area shall always be neat, maintained
in an organized manner and kept clean at all times. Any storage
pallets, pots, trays and cardboard no longer in use is to be
immediately removed from the sales and display areas and relocated
off site.
d. Temporary signage shall be subject to the regulations in City Code
Chapter 119. Permitting and/or fees may apply.
e. The site shall be arranged so as to be complementary to the center as
well as to be visually pleasing to adjacent uses so as not to create any
neighborhood concerns, especially due to the proximity of the Village
by the Bay neighborhood.
Resolution No. 13-
f. A permit shall be obtained for the membrane structure in accordance
with Sec. 129-194 (h).
g. Pedestrian and vehicular traffic needs to be maintained at all times.
h. All product and activities associated with the outdoor garden use must
be located within the parking lot and sidewalk areas so impervious
surface coverage is not impacted.
i. Garden center areas shall be as shown on the approved site plan and
submitted materials. Any significant modification from the approved
plan shall require an amendment to the CUP.
j. All seasonal garden center areas and related activities shall be
consistent with the approved hardcover allowance for Mound
Marketplace as approved by Resolution No. 01-13.
k. Carts shall be allowed within the accessory outdoor retail use area
pending administrative approval of City Staff.
I. A signed loading area for vehicles within or immediately adjacent to
the accessory outdoor retail sales area shall be allowed as long as it
does not impede parking lot circulation or public safety.
m. This conditional use permit amendment is approved for the following
legally described property as stated in the Hennepin County Property
Information System:
n. This conditional use permit amendment shall be recorded with the
County Recorder or the Registrar of Titles in Hennepin County
pursuant to M.S.S. 462.36, Subd. 1. This shall be considered a
restriction on how this property may be used.
o. The applicant shall have the responsibility of filing this resolution with
Hennepin County and paying for all costs for such recording. A copy
of the recorded resolution shall be provided to the City by the
applicant.
p. The applicant shall provide the City with written consent of the
licant's woWsal from Mound Market lace and Westonka-Orono
Sports Center Association.
q. The conditional use permit amendment is subject to all public
easements of record.
Adopted by the City Council this 12th of February.
Mark Hanus, Mayor
Attest: Catherine Pausche, Clerk
,�,.�..
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