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2019-02-26 CC Meeting Minutes• CITT-UU1!ZT-5T7WJXL1)�5 February 26, 2019 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, February 26, 2019 at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Ray Salazar, Council Member Sherrie Pugh, Phil Velsor and Paula Larson Members absent: Jeff Bergquist Others present: City Manager Eric Hoversten, Director of Finance & Admin Services Catherine Pausche, City Engineer Brian Simmons, Ron Pauly, Jeff Magnuson, George Buehl, Debi Heitz, John Bennett Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Salazar called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda, with any amendments MOTION made by Pugh, seconded by Velsor, to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda MOTION made by Larson, seconded by Velsor, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims $1,534,333.21 B. Approve minutes: 01-22-19 Regular Meeting 02-12-19 Regular Meeting C. RESOLUTION NO. 19-16: RESOLUTION AMENDING RESOLUTION NO. 19-02: RESOLUTION APPOINTING CITY COUNCIL MEMBERS AS REPRESENTATIVES OF THE CITY COUNCIL TO COMMISSIONS AND COMMITTEES FOR 2019 D. Approve project related pay request in the amount of $1731.15 to Norlings for landscape restoration, 2017 Street Improvement Project 5. Comments and suggestions from citizens present on any item not on the agenda. None Mound City Council Minutes — February 26, 2019 6. Ron Pauly, Westonka Historical Society (WHS), requesting discussion on Centennial Building Lease Agreement Jeff Magnuson, 6311 Bay Ridge Road, President of the WHS, said he and the members of the board are here to request additional square footage in the Centennial Building at no additional cost. Magnuson said it is the goal of the WHS to be the premier historical society in the Lake Minnetonka area. The WHS hosted 244 visitors in 2018 not counting businesses and other tour groups. Magnuson said the current displays are getting cramped and they would like to reorganize based on timelines, but more space is necessary. Magnuson described fund raising efforts and challenges. Magnuson said cities like Bloomington and Northfield completely fund their historical societies. Mayor Salazar thanked Magnuson and said that he is sure everyone would agree the great value that the museum adds to not only Mound, but the entire Westonka area. Salazar said when it comes to dollars and cents, Mound does contribute, including in-kind, and he encouraged/suggested that the WHS to solicit contributions from other cities who are not contributing. Ron Pauly, 1300 CR 110 North, Minnetrista, said he and Vern Brandenberg have gone to Minnetrista and Orono and only Spring Park was willing to contribute. Pauly said it can be frustrating but Minnetrista does not seem to see the relevance since they don't have a business district. Pugh suggested looking at the State Heritage Society for potential grants/funding John Bennett, 4463 Wilshire Blvd, #8302, said the WHS has applied for and received 4 grants, including one for a collections management policy, a Point of Sale system, and funding for a complete inventory. Bennet said he is a professional archeologist who has traveled extensively and he is really impressed with what the WHS has done and the amount of history captured. Bennet asked the council to support the additional space. MOTION by Salazar, seconded by Velsor, to direct Staff to prepare a new lease addendum to reflect the additional 735 square feet at no additional cost and 1 % inflation for three years. Pugh suggested way -finding signage by the trails should be updated to reflect the museum's location. Debi Heitz, 4968 Afton Road, said they received a grant to produce brochures for all the way -finding signage stops. She encouraged all the council members to make a visit. Salazar suggested putting brochures in churches and restaurants, with permission. Heitz said they do have brochures out in the community and they took out ads in the church programs. She thanked the city for everything the city does to support the WHS. John Bennett said they are working with Spring Park on their way -finding signage project and that they would be happy to help with any project the city has. 7. City Engineer Brian Simmons presenting report and findings from engineering studies, 2018 Public Works Projects Simmons said there are three separate projects to be discussed. Simmons noted the staff was directed to revise the feasibility study to remove the Chapter 429 assessment portion/street improvement project. Simmons showed a diagram of the trenchless project for Sherwood and the areas that will be disturbed to make the service connections and noted that it is important to recognize the scale of the patches. Simmons said the cost went from $281,615 to $253,781 for Mound City Council Minutes — February 26, 2019 the water main only project, which basically shows the difference of $28K was the proposed assessments. Discussion ensued about the risk that the homeowners would not be happy with the patched street and the fact that all residents are affected by the transfer of the full cost burden to the water fund. Simmons noted that the street will not be able to be redone for $28K at a later date if the residents request it. Ron Pauly, 1300 CR 110 North, asked if this street has a good base. Hoversten said the water main will be a complete replacement, but the remainder will be mill and overlay because the base is good. Salazar asked if there was a way to estimate the cost for a separate mill and overlay. Simmons estimated about $55K and it could not be fully assessed. Salazar said the previously proposed assessment was $2,000 and it would be $4,700 as a stand-alone project. Salazar asked for options. Simmons said they could re -notice and reopen the public hearing and try to educate the affected residents about the potential impacts. Salazar said he understood these things have been said but more visuals would be helpful. Pugh said the amount of patching shown on the graphic was telling. Hoversten also noted that it will cost all of the taxpayers $20K more by doing the projects separately. Simmons reiterated that the patches are where the services connect as well as the areas where the bursting pits are needed. MOTION by Salazar, seconded by Pugh, to direct Staff to reopen the public hearing for the Sherwood Drive cul-de-sac 429 project and notify the affected residents. All voted in favor. Motion carried. A. RESOLUTION NO. 19- : RESOLUTION RECEIVING ENGINEERING REPORT, ORDERING IMPROVEMENT,AND PREPARATION OF •''' SHERWOOD DRIVE WATERMAIN REPLACMENT PROJECT,• •' Simmons explained the County is planning to mill and overlay this area of Commerce in 2020, at which time there will be a moratorium on volunteer projects for 5 — 7 years after. Simmons said the trenchless construction method will be used and noted there were 3 watermain breaks just since the Harrison Bay Senior Living was brought on-line. Discussion ensued on other county projects/closures under discussion and potential impacts. Simmons said this project will not be a complete closure and traffic will be redirected, but agreed that the school season and commuting hours should be avoided. Simmons described the two options for lining and bursting with related cost estimates for bursting at $507K and lining at $532K. Simmons suggested bidding both methods as alternates to create more competition. Jon Bennet, 4463 Wilshire Blvd, #8302, asked who does the archeological study for possible burial remains. Simmons said the previous projects have not triggered those studies since these are not new roads. Simmons noted the round -about for Bushaway Road was undisturbed soils where a burial site was found. Hoversten said the State archeologist has identified areas in our community where the is a higher propensity for findings both on public and private lands and supervision does take place and work stops if something is found. MOTION by Velsor, seconded by Larson, to approve the following resolution. All voted in favor. Motion carried. Mound City Council Minutes — February 26, 2019 Simmons said adjustments were made to the capital improvement plan to spread out the lift station improvement projects over 10 years instead of 5. Simmons said Mound has 30 lift stations due to our topography and water tables. Simmons said that much of the sewer overflow in 2014 resulted from forcemain to forcemain discharge and so options were developed to reroute some of the forcemain to eliminate some of these connections. Simmons highlighted the two cost estimates for a total project cost of $245K which will replace a liftstation project for 2019. Hoversten noted that there are no individual connections for forcemain, so the roads are not as impacted as watermain work. Hoversten noted all the work will be done on the City side to avoid having to make improvements on the Met Council side, which would drive project costs up (Option 2). Option 3 costs less, but would only remove one discharge point. Therefore, staff is recommending Option 1 to address all of the issues while keeping costs in line with the original capital improvement plan while achieving the highest return on investment. MOTION by Velsor, seconded by Pugh, to approve the following resolution. All voted in favor. Motion carried. Pugh said the presentations were excellent and noted that when she was door knocking during the election, people were so frustrated with the utility rates, so she suggests that effort be made to educate residents on what all the money has gone toward and why. Hoversten said he will take a look at how to distill down all of the information and try to give it new prominence. Simmons said a lot of innovative solutions have been created and studies done to support the decisions. Salazar suggested maybe a video on the website to educate what the system does. Simmons said Bolton & Menk has produced content that he can share. 8. Information/Miscellaneous A. Comments/reports from Council members/City Manager: March 13 — rescheduled night with community leaders March 19 — Joint special meeting of PC and CC starting at 6:00 pm April 19 — Supervisor annual reports starting at 6:30 pm. Mayor Salazar acknowledged the recent significant snowfall and the great job the city staff is doing on keeping on top of it. B. Reports: Fire Dept. — January 2019 C. Minutes: D. Correspondence: MOTION made by Pugh, seconded by Velsor, to ad' at $:2 II voted in favor. Motion carried. &%'4-�JM4A� Mayor Raymond J. Salazar Attest: Catherine Pausche, Clerk