2019-10-15 CC Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost,
quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community.
AGENDA
MOUND CITY COUNCIL TUESDAY, OCT 15, 2019 - 6:30 PM
SPECIAL MEETING WORKSHOP MOUND CITY COUNCIL CHAMBERS
Page
1. Open Meeting
2. Approve agenda, with any amendments.
3. Discussion Items
A. Ordinance Changes
a. Council Stipends 1
b. Electric and Gas Franchise Fees 2 - 3
B. Utility Billing Relief for Extraordinary Events 4-11
C. Self -Insurance for Property in the Open, Trail Bathrooms, Depot 12-14
D. Fee Schedule
4. Long Term Financial Plan / Capital Improvement Plan
5. Council direction to Staff on how to proceed with preparing the final
budget, including the levy and utility rates, for consideration
at the December 10th final meeting of the year.
6. Adjourn
1
15-25
26-38
Ball Field Lime Amendments, 3 -yr cycle (Swenson, Philbrook, Tyrone, Three Points)
Play Ground Pad Mulch Amendments (2 -yr cycle)
z
z
Replace plantings and ground cover at C.R. 15 entry
Shade tree canopy at play areas
New Community Amenities to Consider - locations TBD: Priority
Dog Park??? Single or distributed locations? Doone wooded hill, fetch pen, agiIi 2019?
Frisbee Golf Goals at various locations
Canoe or kayak racks at park locations (through Dock Program)
Garden Plot areas
Activity amenities at Bluffs Park (Undeveloped)
Capital Equipment Needs:
Plug Aerator
Spike Aerator/rotary hoe
Thatch/heavy tine Rake
Drop Spreader
Broadcast Spreader
Tank Sprayer
IM
500 each
2,500.00
999.99
999.99
2,500.00
1500 each
Estimated Cost
10,000.00 defered
200 ea, 1500 9 -pc
5,000 - 30,000
Priority Estimated Cost
1
2,000.00
4
1,000.00
2
800.00
5
700.00
3
3,500.00
Parks and Open Spaces Commission Budget Plan Priorities
Captial Budget Plan Priorities Priority
`_14914P _ a...".- P4 -+R Funded 2018
R@R'..,.,.... @t@I ..I...,..«.•1G 1F@ @t 99FI9 9 o...l. Funded 2018
o.._I_..e Fet_!R!R..wall _Fear _._....a 9_.I9_ play _.,._ 118 Ret Wall Pi
Add 3 grills and picnic areas, enhance 2 existing at Surfside
10,000.00
Replace wooden play structure at Surfside
Surfside Interior Wall Repairs and Painting (Carpeted wall treatment removal)
JayCees sunshade at Surfside (by others)
1
Create formal separation between launch area and beach at Surfside
5,000.00
Expand edibles activities at Three Points
Ongoing
Interpretation signs for edibles at Three Points
Ongoing
Rem eveF,.__:.i.,._...__..,..,.....:...._.... At Th FPP P_:.....
Complete
c„ a...;..@O@ ;6661P bQIQW QQ •.t • ItfiRla ..., A At T PPR PQiR«.. (R@i . G@Fd R)
Complete
Steel fire ring at end of Crescent Park Trail
8
Improve screening at Lift Station, add back -screen for port -a -let at Philbrook Park
15,000.00
Picnic/bbq area at Philbrook
Sun Shade Structure at Philbrook Park
o.._I_ee SWIROS at�;_.IR_ PAF1 Jed w/ playgrc
Replace wooden play structure at Dundee Park
Replace wood perimeter edging at Dundee Play Structure
Replace wood play structure at Chester Park
Replaee Repair Tennis Court at Swenson Park Pending MCEE
Shoreline Restoration at Bluffs Beach
Shoreline Restoration at Lost Lake
Replace wood play structure at Avon Park
Estimated Cost
17, 500.00
30,000.00
5,000.00
8,000.00
75,000.00
(35000) 2019
5,000.00
3,000.00
500.00
TBD, O&M Effort
O&M Repair
200.00
500.00
2,500.00
7,000.00
30,000.00
2,000.00
30,000.00
14,000.00 19 O&M
5,000.00
TBD
30,000.00
FR19ARAP c;hRF PRe v,...etat:, R at GaFISRR PAF1 .. pleted :R 2919
PR19ARAP c;hRF PRe v,...etat:, R at I lighl Ral FRal PAF1 .. pleted :R 2919
Tree Sale
10,000.00
Surfside Interior Wall Repairs and Painting (Carpeted wall treatment removal)
6,000.00
1
Surfside Depot Kitchen/service Area Renewal
5,000.00
4
Surfside Depot Flooring Replacement with Vinyl Plank
10,000.00
2
Surfside Bathroom furnish/fixture renewal
4,000.00
3
Surfside mechanical Systems Replacement
5,000.00
8
Harbor District Greenway Improvements (dedication +) Study/Survey work 2019
15,000.00
P&I Bud
Forthcoming Construction Restoration:
D est ..blet!GRat:PYFGRe PaFIE. M .,...,I tm .. pleted :R 2919
r �
D.��• .. at A..,,., PaFIE. I,...,J!Rg • etl • ..f .. pleted :R 2917
r r r �
Post -construction restoration at Swenson Park; leveling, topsoil, turf, b -ball ct,
tennis ct prep 2018 140,000.00 NA
D..�♦ ,.,...�«.• •,. �« n,.,...,, o�.l.I,...,.It.... « ,.tl «•..i 1 o4
Mpl@t@d iR 29
r r
Relocate lift station at Avalon Park; leveling, topsoil, turf, lakeshore restoration
companion work
Purchases from Operations and Maintenance Budget Priority Estimated Cost
Trash Bin upgrades for more prominent locations with present barrel bins (collet 8 in 2019 500 ea x 8 5
Dog Ordinance Signage 2018/2019 30 ea x 100 6
Dog stations at high -use parks (Highland, Sorbo, Three Points, Swenson, Weiland) 350 ea x 16 7
30 -YEAR CAPITAL IMPROVEMENT PLAN (CIP): 2020-2029
STORM WATER FUND PROJECT COSTS
10/10/2019
(Includes 30% Indirect Cast and Street Replacement Coat ]If Not Assessable Project])
FUNDING SOURCE
2020
2021
2022
2023
2023
2024
2025
2026
2027
2028
2029
Surfside Park Community Invest. (404)
$25,000
Island Park (IVD) CIPWatermain Replace-em(1)
Ws.r=und
53WW0
CMP to Lake Replacement (3 Rum( Fund U1
$180,000
Island Park (IVD) LIP Waterman Replacement LU
Waterand53001000
CMP to Lake Replacement (3 Rum( Fund 401
$180,000
Three RArts Area 4"WM Jpsize(1)
Water and
$350,000
Bicretention Area Canary Park/Commons(Three Point, Storm Water Utility Fund
Three Poin. Area 4"WM Jpsize(2)
$25,000
$350,0co
Harthorna/Dickens Stormwater Manhole Rehab Storm Water Utility Fund
Water and
$30,000
$50,000
Devon Lane Standpipe Demolition
Water and
Annual Outlet Cleaning -10 Locations Storm Water Utility Fund
$30,000
$30,00)
$30,000
$30,000
$30,000
$30,000
$30,000
$30,000
$30,000
$30,000
$30,000
Annual Repairs & Pond Cleaning Storm Water Utility Fund
$20,000
$20,000
$20,Doo
$20,000
$20,000
$20,000
$20,000
$20,000
$20,000
$20,000
$20,000
TOTAIS
$255,000
$230,000
$105,000
$50,000
$50,000
$50,000
$50,000
$50,000
$50,000
$50,000
$50,000
10 -YEAR CAPITAL IMPROVEMENT PLAN (CIP]: 2020.2029
WATER FUND PROJECT COSTS
30/10/21119
(Includes 30% Indirect Cost and Street Replacement Cost ]If Not Assessable Project)]
Sh-nml l are WM
FONNING SON. CE
Wa.r°und
2020
$195,000
2022
20L3
IDL 2025
Z.
ZO27
20tH
2R9
Commerce Boulevard Watermain(Shoreline to Three Points)
Water°und
$550,CW
Island Park (IVD) CIPWatermain Replace-em(1)
Ws.r=und
53WW0
Island Park (IVD) LIP Waterman Replacement LU
Waterand53001000
Three RArts Area 4"WM Jpsize(1)
Water and
$350,000
Three Poin. Area 4"WM Jpsize(2)
Water -and
$350,0co
Booster Pump Station Demolition
Water and
$50,000
Devon Lane Standpipe Demolition
Water and
$100,000
Well ] ❑ream
Watnr =und
$50,000
Eve,,F-,. Tuwn Recast
WaLei `und
$650,800
L hatean I- rip-#
W..r -untl
$'0"0X1
Cast ron Pipeline Assessment
Water and
575,000
$75,008
$75,CW $75,0001
$75,000
$]5000
$]5,000
TOTALS
$705,000 $400,000
$025,000
$425,000
$725,000 $275,000
$]]5,000
$]5,000
$]5,000
-36-
30 -YEAR CAPITAL IMPROVEMENT PLAN (CIP(: 2020-2029
RETAINING WALLS
10/10/2019
(Includes 30% Indirect Cosi(
LOCATION
Sulgrave
FUNDING SOURCE
Fund 4D1
2020
$97,5DD
2021
2022
2023
20A
2025
2026
2027
2026
2029
4724 Hanover
Fund 401
$325,000
$75,00D
Emergency Wall Repair
Fund 401
$75,000
$75,000
$75,000
$75,000
$75,000
$75,000
$75,000
$75,000
$75,000
$75,000
TOTALS
Sewer Fund
$172,500
$150,000
$75,000
$75,000
$75,000
$75,060
$75,01D)l
$75,000
$75,000
$75,000
10 -YEAR CAPITAL IMPROVEMENT PLAN (CIP(: 2020-2029
LOCATION
FUNDING SOURCE
20M
2021
2022
2023
mm
2025
zow
2027
2028
W29
Femside Forcemain
Sewer Fund
$325,000
nayemge5ever
al000
$97,S0o
$66,000
$661,503
IS3-1 Rl
Sewer Fund
$356,000
ISR 1 R17d & Fnrmmain
Sewer Fund
slan 10
LSC-4(Woodland/Dove)&Foreemain
Sewer Fund
5430,000
Devon Lane Snar pe Radio Tower(SCADA)
Sewer Fund
$55,003
IS FI Rakewinds)&Fo¢emain
Sewer Fund
5555,000
1502 p IigMend)
Sewerrund
$350,900
ISA I (Clover)
Sewer Fund
$350,003
LSA -3 (Sunset)
Sewer Fund
$350,mo
LSP-1ill Commons)
Sewer Fund
$405,000
LS C 7 Rehab (Maple)
Sewer Fund
5165,000
Generator Upgrades
Sewer Fund
$42,000
535,00o
$25SKS)j
$40,DDo
B Pump Replacemen[(s)
Sewer Fund
520,030
$41,003
$30,000
$30,900
$30,00D
$25,000
525,030
$30,000
$15,000
MH Repairs-reand Park
Sewer Fund
$11C,500
MH lnvestiga-e-The Highlands
Sewer Fund
$i5,000
MH Recall The Highlands
Sewer Fund
5113,000
MHlmresdEa:e-LaRhlake
Sewer Fund
535,030
MH Repairs Lauri Lake
Sewer Fund
$112,500
MH Investigate Tonkawood
Sewer Fund
$15,000
MH Re"irs- Tonkawood
Sewer Fund
$60,000
MH Investigate -Shirley Hills
Sewer Fund
532,500
MH Re[eirs- Shirley Hills
Sewer Fund
$91,500
CIPP&MH Farr it
TOTALS
Sewer FunJ$305,DW
$958,000
$659,000 $1,339,000
$717,500
$471,500
Wall
$1DS,WD
$48gW0
$105,030
$535th
51f6pm
$302,000
$]05,000
$120,000
35-
30 -YEAR CAPITAL IMPROVEMENT PLAN ICIPI: 2020-2029
10 -YEAR CAPITAL IMPROVEMENT PLAN w): 2020-2029
STREETS
10/10/2019
(Includes 30% Indirect Coat and Deduct for l/tlllty Street Replacement Cost)
IOTA
FUNDING SOURCE
2020
2021
2022
2023
202A
2025
2026
2027
2028
2029
STREET PROJECT COST
Special Assessment
City (1/3), Bonds
General Obligation(City)&404
Road Maint. Cap. Reserve (427)
$3D,DDD
$15,000
Surfside Boa[ Launch parking Lot
Car manly Invest (404)
$200,000
$260,000
$121,000
$97,50D
$66,000
$661,50D
$2,037,000
$4,473,000
$2,772,000
$81,900
$94,50D
$206,175
$22D,150
$72,950
$13D,780
$133,340
$115,7DO
$94,545
$197,290
$205,325
$192,725
SEWER FUND PROJECT CDST
Sewer Fund
$973,ODO
$593,DDD
$677,50D
$717,5DD
$471,50D
$485,ODD
$480,000
$535,ODD
$300,000
$120,000
WATER FUND PROJECT COST
Water Fund
$745,ODD
$6DD,DDD
$425,000
$425,DDD
$725,000
$275,DDD
$775,000
$75,DDD
$75,000
$75,000
STORM SEWER FUND PROJECT COST
Storm Water Utility Fund/401/404
$255,000
$230,000
$105,000
$50,000
$50,000
$50,000
$50,000
$50,000
$50,000
$50,DDD
RETAINING WALL FUND PROJECT COST
Fund 401
$172,500
$150,000
$75,000
$75,000
$75,000
$75,000
$75,000
$75,000
$75,000
$75,DDO
GRANDTOTAL
Auditor/Maple Reconstruct
$2,656,6751
$1,9V1,1501
$1,452,9501
$3,037,71101
$5,947,5451
$3,704,2901
$787,2251
$607,225
10 -YEAR CAPITAL IMPROVEMENT PLAN w): 2020-2029
STREETS
10/10/2019
(Includes 30% Indirect Coat and Deduct for l/tlllty Street Replacement Cost)
IOTA
DM SOURIM
iDaO
1@1
2@2 21115
algal
2D2S
Mile
mal
2@8
2028
Sherwood La (Commerce to Cul -De -Sac)
Spe ill Assessment
City (1/3), Bonds
Ger ral Obligation
$30,000
$15,000
$0011100
Surfside Boa[ Launch parking Lot
Car manly Invest (404)
$200,000
Paver Sidewalk Replacement:
Car munity Invest (404)
$121,000
$97,500 $66,000
2003 Area Recorsstnxt
140 1
$661500
Pelican Point Reclaim
40)
$273
2004 Area Reconstruct
440)
$1,764,000
2005 Area Reconstruct
(40)
$4,473,000
2006 Area Reconstruct
(40)
I
1
1
$2,772,000
Auditor/Maple Reconstruct
(40)
$81,900
Norwood Lane Reconstruct
(40)
$94,500
Crack Seal and Seal Coat
Road Maim. Cap. Raw" (427)
$206,175
$220,150
$72,950 $130,780
$133,340
$115,700
$94545
$197,290
$205,325
$192,725
TOTALSPECIAL ASSESSMENTS
$90,000
TOTAL OTT STREET COSTS
$466,175
$541,150
$170,450 $196,790
$794,100
$2,152,700
$4,567,545
$4969,290
$697,225
$287,225
GRANDTOTAL
$511,175
$341,150
SLUMA 0 $196,780
$794A4D
$2,152,700
$4,567,545
$2,969,290
$287,225
$287,225
-34-
City of Mound Cash Balances Reporting
General Fund (101)
Area Fire Services (222)
Dock Fund (281)
Harbor District (285)
Debt Service Funds (3XX) **
Captial Project Reserve Funds
401 Infrastructure/Street Replacement
403 -Cap Reserve - Vechicles & Equip
404 -Community Investment Fund
405 -Cap Reserve City Buildings
427 -Street Maintenance Fund
475 -TIF 1-3 Mound Harbor District
Subtotal Capital Funds
Enterprise Funds
Liquor (609)
Water (601)
Sewer (602)
Storm (675)
Recycling (670)
As of 03-31-19 As of 06-30-19 As of 09-30-19 As of 12-31-19
2,288,678
1,908,262
1,004,131
551,271
585,435
589,132
287,363
292,435
279,597
67,408
23,897
13,786
2,217,574
4,390,014
4,791,256
1,728,432
1,980,582
2,206,208
3,774
(21,334)
137,647
71,922
121,922
113,586
2,035
50,617
196
345,085
345,085
374,961
(32,254)
(76,354)
(76,638)
2,118,994
2,400,518
2,755,960
332,921
432,096
341,430
(2,374,214)
(1,909,259)
(1,673,852)
(1,789,837)
(1,882,337)
(1,889,328)
(692,636)
(668,594)
(718,303)
176,438
158,501
178,987
Subtotal Enterprise Funds (4,347,328) (3,869,593) (3,761,066)
Pooled Investments/CDs (884) 42,887 58,574 88,305
TOTAL ALL FUNDS - CASH BALANCE 3,226,847 5,789,542 5,761,101
** Debt Service Fund Balance - prepaid special assessments
SAFINANCE DEPT\REP0RTS\2019\CASH BALANCES -
32-
1
UpdasdLTEP20192029esofOctober,2019
forupdated
N
Amounts CIP2019 209asof0utsber2019
undpreliman7appmvedbudgetfor2020
m $000's
20199
2019
2020
2021
2022
2023
2024
2025
2026
2021
2028
2029
E
TaxLrsi
Oewnl PwdRevevw Levy Ops+25%$
3,320 $
3,436
$ 3,522 $
3,610 $
3,100 $
3793 $
3,888 $
3,985 $
4,084
$ 4,186
$ 4,91
(A) Capital ExpBeseress(Plug)
630
918
825
1,145
1,805
2,285
2,310
2,600
3,085
3,460
3,905
Eire ReGe(BWg
235
236
231
238
239
240
241
242
243
244
245
2415WdLbre(CityHellPotaon)
189
189
189
189
0.0 Debt Service Levies
1,666
1,414
1,342
1,248
1,019
988
511
568
382
39
225
2020000ebt($54
191
191
191
199
634
631
633
629
629
Adjustment susperreadd TlPlevies
(220)
TmWRu bgRomos Lrvy $
5,819 $
5,993
$ 6,291 $
6,609 $
6,938 $
9,283 $
9,644 $
8,026 $
8,428
$ 8,849
$ 9,95
%Change
2.0%
30%
50%
50%
50%
5.0%
50%
50%
50%
50%
5.0%
Abcgruufers a CgMPmject P1uds
401 IRREM6AIIntedundLaans(PLUG) $
220 $
220
$ 395 $
695 $
1,355 $
1,835 $
1,860 $
2,150 $
2,545
$ 3,010
$ 3,455 $
19,920
429 Road Plainsman Fund(Ilgwr WA)
205
205
205
205
205
205
205
205
205
205
205
2255
403 Capital Reserve Fund Oeldules&Equip
300
340
300
300
300
300
300
300
300
300
300
3340
405 Capital Reserve Fund CityBWs
60
95
95
95
95
95
95
95
95
95
95
810
404Commmi investment Reserve Fund
50
83
95
95
95
95
95
95
95
95
95
808
Tom, TmsfouelCq&lFmjta Rol d $
835 $
923
$ 1,030 $
1,350 $
2,010 $
2,490 $
2,515 $
2,805 $
3,200
$ 3,665
$ 4,110 $
24,933
EXPENUTPIIRES CapdolPaajsat Plods
401 IRRPIWeIIsI1vISAISmmilStreeVSvtewalk
$
483
$ 451 $
105 $
185 $
939 $
2,112 $
4,548 $
2,849
$ 151
$ 190 $
11,995
429 Road Plainsman Fund
191
206
220
93
131
133
116
95
199
205
193 $
1,960
403 Capital Reserve Fund Veldutes&Equip
292
300
305
243
220
182
162
129
93
130
130 $
2,144
405 Capital Reserve Fund CityBWs
60
20
60
60
60
60
60
60
60
60
60 $
620
404 Commmi fnvesMent Reserve Fund
200
225
50
50
50
50
50
50
50
50
50
815
Tocolltcgo raGpMPmjta RJAed $
923 $
1,234
$ 1,086 $
531 $
646 $
1,162 $
2,500 $
4,880 $
3,221
$ 602
$ 603 $
19,194
Na CapAaIProjtahL d $
112 $
(311) $ (56) $
819 $
1,364 $
1,328 $
15 $
(2,095) $
(21) $ 3,063
$ 3,509 $
9,939
Summaryof UnlityEunds Netchange to wvestneted
fund
lonawe
Surplu30efcit) excludingdepreutaAon(nowash)
601 WaterPwd
(689)
(903)
(926)
(563)
(555)
(888)
(432)
(891)
98
61
41
(5,464)
602 SewerPwd
(385)
(911)
(390)
(1,053)
(413)
(125)
(34)
(3)
(30)
215
411
(2,518)
695 Stsun Water Pund
(315)
(334)
(323)
(318)
(301)
(308)
(291)
(253)
(236)
(238)
(238)
(3,215)
Total
(1,448)
(1948)
(1,438)
(1935)
(1,269)
(1,320)
(951)
(1,146)
(188)
38
214
(11,199)
Net Capital and Utdcty Funds
(1,336)
(2,259)
(1,494)
(1,116)
95
8
(942)
(3,221)
(215)
3,101
3,721
(3,458)
Additlovel Revevw with3%wateriwreere
62
63
65
69
69
91
93
96
549
20222029
32-
Semen l:
fy(1A
Updated LTFP2019209asofOctober, 2019 3.5oLevy
amaunla for a�aaCID 2019 2029 aaamembeezol9 Inc 2021-29
and pmnmhnry approved budget for 2020
In$OOOS 20199
2019 2020 2021 202E 2023 2024 2025 2026 2021 2020 2029 EM
TatLevies
General Fund Revenue Levy Ops +25V$ 3,320 $ 3,436 $ 3,522 $ 3,610 $ 3700 $ 3,793 $ 3,888 $ 3,985 $ 4,084 $ 4,186 $ 4,291
(A) Captal EXPPesems(Plug) 630 918 935 955 1,510 1,815 1,780 1,935 2,295 2,495 2,910
Fm Perch, Bldg
235
236
239
238
239
24
241
242
243
244
245
2415 Wilshm(City Hell Pornon)
189
189
189
189
O 0Debt Sarre Levies
1,666
1,414
1,342
1,248
1,019
988
511
568
382
39
225
202000 Debt ($54
199
199
191
191
634
631
633
629
629
Adjushent mspendladd TIF levns
(220)
TotalRnnilk Murree Lay $
5,819 $
5,993 $
6,201 $
6,419
$ 6,643 $
6,813 $
9,114 $
9,361 $
9,618 $
9,884 $
8,160
%Change
2.0%
3.0%
3.5%
3.5%
3.5%
3.5%
3.5%
3.5%
3.5%
3.5%
3.5%
AlbtlTeaarten to Capital lsrojeet Funds
401 IRRPM6AINtadwd Lcam(PLUG) $
220 $
220 $
285 $
505
$ 1,060 $
1,425 $
1,330 $
1,485 $
1,825 $
2,045 $
2,320 $
12,920
429 Road Bonntaname Fund(ngmrWA)
205
205
205
205
205
205
205
205
205
205
205
2255
403 Capital Reserve Fund Velud@s&Equal
300
34
300
300
300
300
300
300
300
300
300
3340
405 Capital Resarve Fnnd CityBldgs
60
95
95
95
95
95
95
95
95
95
95
810
404 CommwitylnvesMent Reserve land
50
83
95
95
95
95
95
95
95
95
95
808
Total TemvfenMpbal Project Rekted $
835 $
923 $
940 $
1,160
$ 1,915 $
2,080 $
1,985 $
2,140 $
2,480 $
2,900 $
2,995 $
19,933
IOTENUITERES CapitalPuaject Foods
401 IRRPIWeILIMSAIStamilSheel10idewak $ 483 $ 451 $ 105 $ 185 $ 931 $ 2,112 $ 4,548 $ 2,849 $ 151 $ 190 $ 11,995
429 Road Bonntaname Fund 191 206 220 93 131 133 116 95 199 205 193 $ 1,960
403 Capital Resarve Fnnd Veale@s&Equip 292 300 305 243 220 182 162 129 93 130 130 $ 2,144
405 Capital Resarve Fnnd CityBldgs 60 20 60 60 60 60 60 60 60 60 60 $ 620
404 Commwitylnvestnent Reserve Fand 200 225 50 50 50 50 50 50 50 50 50 815
Int:dwdbcans 0 0 0 0 0 0 0 0 0 0 0$
Total Ripexdb res Capil Project Rekkd $ 923 $ 1,234 $ 1,086 $ 531 $ 646 $ 1,162 $ 2,500 $ 4,880 $ 3,229 $ 602 $ 603 $ 19,194
Net CapiklProjectRelaird $ 112 $ (311) $ (146) $ 629 $ 1,069 $ 918 $ (515) $ (2,940) $ (941) $ 2,098 $ 2,372 $ 2,939
SnmmaryofUtdity Funds Met change nuvestuted fnndbnanee Surplus(Deficit) excluding deprectanon(nomash)
601 Waterland (681) (903) (926) (563) (555) (888) (432) (891) 98 61 41 (5,464)
602 Sevvt (385) (911) (390) (1,053) (413) (125) (34) (3) (30) 215 411 (2,518)
615 Stami Water Fwd (315) (334) (323) (318) (301) (308) (290 (253) (236) (238) (238) (3,215)
Tote) (1,448) (1,948) (1,438) (1,935) (1,269) (1,320) (951) (1,146) (188) 38 214 (11,199)
Net Capitaland Unnty Funds (1,336) (2,259) (1,584) (1,306) (200) (402) (1,292) (3,886) (935) 2,136 2,586 (8,458)
31-
Debt Service
• Evaluate payment schedules & special assessment receipts
• Explore future bonding options and payment terms
• Interfund loans for utility funds with deferred payments or forgivable
Narrative
The utility funds are going to run deficits into the distant future. A 3% rate increase through 2028 and a
5% increase through 2039 are assumed for the Sewer Fund. The projections include a $51M 15 -year
bond issue to be repaid by the tax levy. As previously discussed, the idea would be for the
governmental funds to loan the utility funds cash for the remaining projects with payments deferred for
15+ years.
Bolton and Menk did a great job creating an inventory of our infrastructure and a capital improvement
plan through 2050. This information and knowledge of our debt service allows us to assume steady
increases to the levy and level funding of the capital reserve funds, but it should be noted that this plan
is a work in progress. Inventories of buildings, technology, parks and open spaces have yet to be
completed. Place holders for funding building improvements of $75K per year and Community
Investment Reserve Fund of $60K have been used. Analysis of fund balance needs to be completed to
see if there is "seed" money for the initial funding of the capital reserve funds. Cash flow will be more
of an issue when we stop bonding.
Staff looks forward to receiving feedback and direction on the format of the Long Term Financial Plan
from the City Council. Please let us know if any other information is requested for Tuesday's workshop.
IRM
Capital Improvement Plan - Buildings
• City Hall/Police/Fire (2003)
• Centennial Building (1974)
• Public Works Building (1970's)
• Parking Deck (2006)
• Liquor Store (2003)
• Depot (Historical)
• Public Bathrooms Transit District (Historical)
• Parks Garage (1970's) IPH (1930s)
Initial assumption 75K per year in reserve fund, no beginning balance
Capital Improvement Plan - Community Investment Fund
• Inventory 30 parks & associated improvements
• Inventory sidewalks, trails and greenscape
Initial assumption 60K per year in reserve fund, plus beginning balance of $XXXK (Park Dedication)
Capital Improvement Plan - Street Improvements/Pavement Management
• Mill and Overlay (MO) - every 20 years vs
• Reclaim and Pave (RP) - every 30 years
• Seal Coat (SC) - every 5 - 7 years
• Crack Seal (CS1) - 1st time - after 5 - 7 years
• Crack Seal (CS2) - 2nd time = worse condition - 5 - 7 years after 1st
• Reconstruction (Recon) - original work in early 2000's was mill & overlay only, so this would be
complete replacement
• Need County and MSA inventory/maintenance plan
• NOTE: expenditures are in today's dollars - actual will be higher
Capital Improvement Plan - Water Utility Improvements
• Recoat (Recoat) Water Towers - every 20 years
• Towers - exterior clean every 3 years
• Towers - interior inspection & rehab every 10 years
• Wells - inspection & rehab every 10 years
• Watermain Upgrade/Replacement
Capital Improvement Plan - Sewer Utility Improvements
• Lift Station Reconstruction and Force Main (Recon & FM)
• Pump Replacement (PR) - every 15 years
• Generator Swap (Genswap) - every 20-25 years
• Film sewermain every 5 years on a rotating basis - will determine repair priorities
• Private line program??
Capital Improvement Plan - Storm Water Improvements
• 2018 last year of street project
• Shift to $40K per year in operating funds for engineering and projects
-29-
** Same document from 2018
Long Term Financial Plan Assumptions
2018-2028
Building on the Past, Preparing for the Future!
The Long Term Financial Plan (LTPP), or "Strategic Plan" for 2018 to 2028 will be an intemal
action plan for the Qty of Mound. Itwill establish a vision for our fu ne, provide clear dimchon
for reaching our goals and establish priork cc and measurable targets tlrat Te City can budget
around and track.
Revenues
• Project 2% levy increase and tax rate at or below 45% begin tofu n it capital reserve funds,
evaluate eliminating special assessments for next generation of streets
• Assume no change to LW no additional new mandates
• Liquor Fund transfers increase to S225 after loan paid off in 2019
Operate Expenditures
• 2.5% operating expenditure increase
• Assume current staffing model and maintaining contract for services j Utility Bi Ili ng, Police
Services, Prosecution, Building Inspections]
• Evaluate programming expenses Gillespie Center contract expires 12312021
• Fire Fund transfer stable IMtka Beach?j
IthkManaeement
• Evaluate Property in the Open jPlk and historical buildings and whether to move to self insured
• Set goals to qualify for sewer backup coverage
Capital Reserve Funds
• Create inventories of infrastructure,equipment, vehicles and technology and create
replacement plans based on community priorities and essential needs
• Evaluate transfers of fund balances to reserve funds l eve Icon tributions
• Identify what maybe missing from the inventories
• Determine timing of transitioning from essential infrastructure improvements to building up
more aesthetic aspects of our community ]main corridors, parks, tails&open spaces]
Capital Improvement Plan - Vehicles & Fouioment
• Heavy duty trucks d0years
• Heavy duty specialty equipment mowers/sweepers 15 years
• Did not budget utility contributions
Initial assumption $200K per year In reserve fund, plus beginning balance of $XXXK
-28-
0BOLTON
& MENK
Real People. Real Solutions.
tl WTA rei 11
Date: October 10, 2019
To: Mr. Eric Hoversten—City Manager & Director of Public Works
From: Matt Bauman,P.E.— Assistant City Engineer
Subject: Capital Improvement Plan Update for Delayed Projects
City of Mound
Dear Mr. Hoversten,
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (952) 448-8838
Fax: (952) 448-8805
Bolton-Menk.mm
To summarize the impacts to the 2020 Capital Improvement Plan in relation to 2019 projects not
completed due to unsatisfactory bidding and quoting results.
Four projects were scheduled in the 2019 Capital Improvement Plan but will be drifted and completed in
2020. The projects will be repackaged in favor of better economies, with the following grouping:
1. Commerce Boulevard Watermain Replacement
2. Sherwood Drive Reconstruction -429 Assessment Project
3a. Fernside Forcemain Replacement & Lift Station Deconfliction rebid together with
3b. Bay Ridge Sewer
Originally, the combined 2019 project, which included Commerce, Sherwood and Fernside, was
packaged together. The bid results revealed that too many methods were combined that smaller
contractors could not effectively bid the work and reduced the bidding pool.
Once the combined 2019 project was bid, the procurement strategy for the Bay Ridge work was to quote
the project to capture additional economies of working with the contractor already mobilized. After
rejecting the combined 2019 bid and soliciting quotes last week for the Bay Ridge work separately, it was
determined that putting it back together with Fernside would be appropriate in terms of overall sewer
program cost efficiencies and can now be bid all together.
In terms of cost programming; both the Fernside and B ay Ridge work were accounted for in 2019
forecasting; but not spent. The costs are now shifted to 2020 along with the 2020 lift station replacement;
making 2020 a higher scope year. This follows what has ended up being a lesser -scope year due to the
elected execution delays in the two most significant sewer prof ects (Femside and B ayridge) to try and
harvest better pricing. To address fund balances, there is flexibility in how we scale/scope the Manhole
Inspection and Manhole Rehabilitation projects.
0g2019\CC 10.539 BIgIt Wk,p\ae\2019 10 10 m- r,rxoxoaeop t,F„nnmandBayCad, .d—
eoin n a Hank Asan enwi 0000noniyemp"r.
Date: October 10, 2019
To: Mayor Salazar and Council Members
From: Catherine Pausche, Director of Finance and Administration
Subject: Long -Term Financial Plan/CIP Discussion
The City Council took a significant step in 2018 by approving a 10+ year Long -Term
Financial Plan (LTFP) designed to provide for the remaining and future infrastructure
investments while managing tax and utility rates in light of Mound's current above
average rates.
The underlying assumptions and plan approved in 2018 are included in the packet. This
is a living document and already much is known that will require adjustments to the
plan, both for actual results and corresponding impacts on future assumptions (bonds
were refinanced, capital needs for buildings, equipment, parks and opens spaces
continue to be refined, etc.), and for additional projects that are identified.
The 10 -year Capital Improvement Plan (CIP) outlines the proposed projects, funding
sources and estimates in today's dollars. Two scenarios have been provided, one with a
3.5% levy increase and a 5% levy increase from 2021 —2029. This assumes utility rates
need to remain relatively flat with a 3% increase to the sewer fund only. Although the
summary shows the largest deficits in the next few years, it should be noted that
additional capital needs will continue to be identified. For instance, there are no funds
for the Surfside Park improvements in these scenarios, only for improving the parking
lot.
Areas for discussion
This is the opportunity to question the necessity and timing of projects identified on the
CIP (prioritization) and discuss the corresponding impacts on the property tax levy,
utility rates, and fund balances.
Please let Catherine know if you have any questions or would like additional
information at catherinepausche(a-),cityofmound.com or (952)472-0633.
-26-
Minimum monthly charge/unit $38-29-37_38
Single Family Dwelling - The sewer rate shall be based on the actual water used. Water used but not
placed into the sanitary sewer may be deducted providing it is metered.
Two -Family Usage and Multiple Dwelling Usage — It is computed on the same basis as a single dwelling,
except that the total quarterly charges on all such properties shall not be less than the number of units
multiplied by the $38-29 37.3 month minimum charge per unit. Water used but not placed into the
sanitary sewer may be deducted providing it is metered.
Dwellings Connected to Sewer but not Connected to Municipal Water— Shall pay a quarterly rate of
$-466-2a 171.24. If such users wish to pay sewer rates based on gallons of water used, they can
purchase a water meter from the City and have their own plumber install the meter on their well.
74-241 Sewer Availability charge(SAC) $2,485.00/unit
(passes through to Metro Council Environmental Services Agency)
Sewer Trunk Area Charge (STAC) $2,000.00/unit
Sewer Service Connection Fee $240.00/unit
Storm Sewer
Single -Family or Two-family Residential
$3.00/lot/qtr.
Cemeteries
$4.07/acre/mo.
Parks and Railroads
$12.41/acre/mo.
Public and Private Schools/Institutional Use
$20.72/acre/mo.
Multi -family Residential Uses
$49.77/acre/mo.
Commercial/Industrial/Warehouse Use
$83.45/acre/mo.
Churches
$20.72/acre/mo.
Recycling Household Charge:
Fee per household per month $4.00/mo.
Street Lighting - Franchise
Fee per account per month - Commercial/Industrial/Multi-Fam $1.50/mo.
Single -Family or Two-family Residential $0.50/mo.
Miscellaneous Fees:
A miscellaneous fee shall be paid by the applicant for land use application expenses which the City
incurs in regard to the review and processing of that application, and which exceeds the application fee.
Such expenses may include, but are not limited to, direct City payroll and overhead costs, fees paid to
consultants or professionals acting as an agent of the City, the cost of printing, mailing and supplies.
Such miscellaneous fees shall come due immediately upon notification by the City. The City shall
provide, upon request of the applicant, a breakdown of the various expenses incurred by the City. The
City may withhold any final action on a land use application and/or rescind prior actions until all
miscellaneous fees are paid in full. The City may request additional deposits if deemed necessary.
Attachment A contains hourly and daily rates for Fire Department Apparatus and Equipment and is made
a part herein.
Adopted by the City Council this 10th day of December, 2019.
Attest: Catherine Pausche, Clerk
-25-
Mayor Raymond J. Salazar
Sewer
105-100 Master plumber registration $0.00
74-241 Connection to sewer, but not water V66 2a171.24
Treatment rates:
Residential:
10,000 gals or less $498-87 112.14 min/qtr
Over 10,000 gals/1,000 gals. $&7-6_95
Minimum quarterly charge $a-98-8112.14
Note: The above minimum applies to each single family dwelling or
apartment which is in accordance with existing sewer department policy.
Commercial, Industrial & Multi -unit Dwellings:
3,000 gals or less $36:2937_38 min/mo.
Over 3,000 gals/1,000 gals. $6 756.95
-24-
2 Hpt
$700.00/meter
3 Hpt
$950.00/meter
4 Hpt
$1,500.00/meter
2 tru/flo
$1,610.00/meter
3 tru/flo
$2,225.00/meter
4 tru/flo
$3,000.00/meter
MXU only
$135.00 ea.
Sprinkler Meters (without MXU)
5/8 x 3/4
$125.00
ill
$275.00
74-128
Water Meter Test
$50.00/test
74-127
Water gallonage rates
Service Charge
$18.91/mo/acct.
User Fee Residential (Quarterly)
Tier 1 1-5,000 gallons
$4.92/1000g
Tier 2 5,001-25,000 gallons
$5.66/1000g
Tier 3 25,001+ gallons
$6.50/1000g
User Fee Commercial (Monthly)
Tier 1 1-2,000 gallons
$4.92/1000g
Tier 2 2,001-15,000 gallons
$5.66/1000g
Tier 3 15,001+ gallons
$6.50/1000g
New Account Charge
$50.00
Estimated Final Bill for Change in Renters
$50.00
On/Off at curb box (during normal
$35.00
business hrs.)
On/Off at curb box (after normal
Actual Cost
business hrs.)
Repair Fee
Actual Cost
Reconnection Fee
$35.00
Sprinkler System
2 inch
$3.00/mo
4 inch
$4.00/mo
6 inch
$6.00/mo
8 inch
$15.00/mo
10 inch
$25.00/mo
12 inch
$33.00/mo
74-127
Water Trunk Area Charge (WTAC)
$2,000.00/unit
Water Service Connection Fee
$240.00/unit
74-44
Water Turn -on
$35.00/event
74-45
Plumber Violation
$100.00/viol.
Sewer
105-100 Master plumber registration $0.00
74-241 Connection to sewer, but not water V66 2a171.24
Treatment rates:
Residential:
10,000 gals or less $498-87 112.14 min/qtr
Over 10,000 gals/1,000 gals. $&7-6_95
Minimum quarterly charge $a-98-8112.14
Note: The above minimum applies to each single family dwelling or
apartment which is in accordance with existing sewer department policy.
Commercial, Industrial & Multi -unit Dwellings:
3,000 gals or less $36:2937_38 min/mo.
Over 3,000 gals/1,000 gals. $6 756.95
-24-
$300 per day with $500 damage deposit and proof of insurance.
Public Gathering Permit Fee $300/day
Damage Deposit $500/day
Category II Locations: Other parks (neighborhoods, veterans parks) -
$50 per day with $200 damage deposit.
Public Gathering Permit Fee
Damage Deposit
TAX FORFEIT AND/OR CITY -OWNED PROPERTY
Fee for staff review of request for
release of tax forfeit and/or city -owned land
Escrow Deposit for above
POLICE SERVICES
Animals:
14-38 Dangerous Dog Annual Registration
and Other Related Qualified Costs
14-44 Commercial Kennel:
Late application: on or after May 10 +
$50/day
$200/day
$200.00
$500.00
$500.00
Actual Cost
$150.00/yr.
$1.00
14-1 Redemption of impounded animal (See City of Orono Impound/Release Fees)
SPECIAL CONTRACTOR LICENSES
Heating, AC, Ventilation:
Contractor registration:
Tree Surgeon: Expires April 1I'
38-207 Tree surgeon (removal & treatment)
Street Excavation:
61-23 Street excavation: Unpaved street
Asphalt
Concrete
$0.00
$200.00/yr.
$100.00+$500.00 deposit
$100.00+$500.00 deposit
$100.00+$500.00 deposit
UTILITIES -
Late Fee Penalty — For all bills not paid on or before the due date specified on the bill, a 10% late fee will
be added for the current amount due.
Water
74-46 Service Contract Violation
$35.00/upon t -o
74-77 Water Meter (with MXU)
5/8 x %
$275.00/meter
%
$300.00/meter
1
$340.00/meter
For (2) 5/8" meters
$392.00 for two
For (2) '/d' meters
$495.00 for two
For (2) 1" meters
$560.00 for two
1 — 1 %
$525.00/meter
2
$650.00/mete r
-23-
78-104 Penalty for undeclared boat at a slip (license holder) $100.00
78-104 Penalty for illegally mooring boat to dock or slip
78-101 Lost Lake Slips Multiple (Villas on Lost Lake Residents) $1,148.00/yr
78-101 Lost Lake Slips Multiple (to Mound residents who are not
Lost Lake residents)
78-101 Lost Lake Slips Multiple (to Non -Mound residents)
78-101 Lost Lake Slips Multiple (After August 1't of the year)
78-101 Lost Lake Slips LMCD
78-101 Multiple Slip Refundable Key Deposit
78-101 Processing fee for full slip refund
78-101 Processing fee for voluntary suspension of license
78-101 Penalty for boat at slip after October 15`h deadline
FIRE/EMERGENCY SERVICES:
Fire report (MFD Report)
Hourly billing rate for reimbursable fire services
$1,950.00/yr
$1,000/yr
$18.75
$50.00
$50.00
$50.00
$100.00
$10.00
$32.00/hour
Apparatus hourly/daily rates for reimbursable fire services - Per Attachment A
Fire Related Permit Fees:
Tent, Canopies, Membrane Structure (Retail/Special Event) $25.00
Temporary Heating and/or LP Usage $25.00
Bon Fire for Special Event $25.00
Open Flame or Candles in Assembly Area $25.00
Temporary Assembly or Occupancy $25.00
26-56 False Alarm (per calendar year) Fire and Burglary Separate
15`
(non -licensee)
$100.00
78-101
Multiple Slip Fee
$375.00/yr
78-101
Multiple Slip LMCD Fee
$15.00
78-101
Small watercraft slip fee
$100.00/yr
78-101
Canoe/Kayak storage fee - Resident
$50.00/yr
78-101
Canoe/Kayak storage fee - Non -Resident
$75.00/yr
78-101 Lost Lake Slips Multiple (Villas on Lost Lake Residents) $1,148.00/yr
78-101 Lost Lake Slips Multiple (to Mound residents who are not
Lost Lake residents)
78-101 Lost Lake Slips Multiple (to Non -Mound residents)
78-101 Lost Lake Slips Multiple (After August 1't of the year)
78-101 Lost Lake Slips LMCD
78-101 Multiple Slip Refundable Key Deposit
78-101 Processing fee for full slip refund
78-101 Processing fee for voluntary suspension of license
78-101 Penalty for boat at slip after October 15`h deadline
FIRE/EMERGENCY SERVICES:
Fire report (MFD Report)
Hourly billing rate for reimbursable fire services
$1,950.00/yr
$1,000/yr
$18.75
$50.00
$50.00
$50.00
$100.00
$10.00
$32.00/hour
Apparatus hourly/daily rates for reimbursable fire services - Per Attachment A
Fire Related Permit Fees:
Tent, Canopies, Membrane Structure (Retail/Special Event) $25.00
Temporary Heating and/or LP Usage $25.00
Bon Fire for Special Event $25.00
Open Flame or Candles in Assembly Area $25.00
Temporary Assembly or Occupancy $25.00
26-56 False Alarm (per calendar year) Fire and Burglary Separate
15`
$0.00
2nd
$0.00
3'd
$50.00
4'h
$150.00
5th -10th
$250.00
ea. over 10
$500.00
PARKS & RECREATION
Depot rental - residents - Mon - Thursday (non -holiday) $125.00/day
Depot rental - residents - Friday - Sunday. Holidays $200.00/day
Depot rental - non-residents/non-local non -profits $250. 350.00/day
Depot rental - local non -profits $25.00-100.00Fday
Damage deposit $350.00 plus $50.00 cash
Cancellation fee (Depot) $50.00
City Hall/Centennial Building room rentals $75.00/day
PUBLIC GATHERING:
50-20 Category I Locations: Surfside Park, Greenway, Centerview and Parking Deck -
-22-
Additional inspection if needed +$50.00
Garbage Collection:
54-48 Permit Fee $500.00/yr.
Secondhand Goods Dealer
Background check/investigation fee $100.00 first year
Dealer License $100.00/yr.
Peddlers & Solicitors:
38-152 Transient merchants, Peddler, Hawker
One day $30.00
One week $50.00
One month $75.00
One year $200.00
CEMETERYFEES
18-22 Adult grave — resident (or prior resident with proof) $600.00
Adult grave — non-resident
$1,100.00
Half Grave - Babies & Urns — resident
$300.00
Half Grave - Babies & Urns — non-resident
$550.00
Locate
Actual cost
78-76 Charter Boat License Fee
(min $35.00)
Maintenance Agreement (June -Oct)
$15.00/mo.
Ash burial placed on top of casket (limit 1 urn)
$50.00
DOCKS
78-38 Commercial Boat (fee per boat)
$30.00/yr.
78-56 Commercial Dock Renewal
$500.00/yr.
Slips
$30.00 ea/yr.
Boats stored on land
$10.00 ea/yr.
78-76 Charter Boat License Fee
$1,000.00/yr or $100.00/occurrence
Investigation Fee
$100.00
78-101 Non-refundable processing fee for wait list
78-102 Temporary Visiting Dockage Permit — up to
21 days $50-99
78-103 Shared dock (Secondary Site Holder Fee) $17599Fy+
LMCD charge (based on boat length) Set by LMCD
LMCD charge (no boat) Minimum as set by LMCD
78-104 Penalty fee for undeclared boat at dock (license holder) $100.00
-21 -
Application
$20.00/yr
78-101
Processing fee for full dock refunds
$50.00
78-101
Late dock license application fee on or after
March 11t (abutters only)
$50.00/mo.
78-101
Late dock license application fee for applications received
between March 11t and March 15th (non -abutters only)
$100
78-101
Dock fee that includes primary watercraft (1 boat)
$325.00/yr
78-101
Each secondary watercraft
$199-99FyF.
78-101
Sailboat mooring
$325.00/yr
78-101
Appurtenances on public lands benefitting specific
license holders - special assessment for a portion of the
cost as determined by the City Council
78-103
Shared dock application — filed on or after
March 1 It
$25.00
78-102 Temporary Visiting Dockage Permit — up to
21 days $50-99
78-103 Shared dock (Secondary Site Holder Fee) $17599Fy+
LMCD charge (based on boat length) Set by LMCD
LMCD charge (no boat) Minimum as set by LMCD
78-104 Penalty fee for undeclared boat at dock (license holder) $100.00
-21 -
6-21 Set-ups (+State charges $150 for $300.00/yr.
Consumption & Display Permit)
Temporary (one -day) set-ups $25.00/day
6-49 Liquor Lic. Investigation fee per investor (in state) $500.00/applicant
(out state) Actual (up to $1,000)
6-48 Liquor on -sale $5,000.00/yr.
Liquor on-sale/cabaret $5,000.00/yr.
Temporary On -Sale Liquor (1-4 Day) $50.00/event
6-48 Wine on -sale $500.00/yr.
Investigation fee $500.00/investigation
6-48 Brew Pub on -sale intoxicating liquor license
$500/year
Brew Pub on -sale 3.2 percent malt liquor license
$500/year
Brewer off -sale intoxicating liquor license
$150/year
Brewer temporary on -sale intoxicating liquor license
$50/event
Brewer taproom liquor license
$500/year
Brewer taproom off -sale liquor license
$150/year
Micro -Distillery cocktail room liquor license
$500/year
Micro -Distillery off -sale liquor license
$150/year
Investigation fee for any combination of above licenses
$500/investigation
6-48 Club license (regulated by State)
$500.00
Membership 200 or less:
$300.00/yr.
Membership 201-500:
$500.00/yr.
Membership 501-1,000:
$650.00/yr.
Membership 1,001-2,000:
$800.00/yr.
Membership 2,001-4,000:
$1,000.00/yr.
Membership 4,001-6,000:
$2,000.00/yr.
Membership more than 6,000:
$3,000.00/yr.
6-48 Sunday liquor $200.00/yr.
6-53 Civil Penalty for violation to comply
First violation
$500.00
Second violation
$750.00
Third violation
$1,000.00 plus public hearing
before City Council to consider suspension and/or revocation of license
6-117 Civil Penalty for violation to comply
First violation
$500.00
Second violation
$750.00
Third violation
$1,000.00 plus public hearing
before City Council to consider suspension and/or revocation of license
Charitable Gambling:
Investigation fee (set by State)
$200.00
Cigarettes: Regulated by the County.
Fireworks:
38-253 License to Sell Consumer Fireworks $100.00/yr.
Fireworks Display/Pyrotechnics Special Effects Permit $ 50.00/event
-20-
CITY OF MOUND
RESOLUTION NO. 19 -
RESOLUTION ADOPTING FEE SCHEDULE FOR 2020
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota:
Fees shall be hereby established. In the event of a conflict between this schedule and the City Code the
fee schedule shall prevail. An application or code provision may require payment of fees for consultation
with experts, professionals, or other qualified persons or for other matters which may result in the
imposition of a fee greater than listed in this fee schedule.
F11aLNIILI1610 LIllDI=1y=1=Y3d:/e1:lcl=P
Comprehensive Plan
$30.00
Copies - Black & White
$0.25/page
Copies - Color
$0.75/page
Envelopes
$0.25 each
Faxes
$0.25/page
DVD/CD with electronic info
$5.00 each
38-23 Duplicate license/permit
$10.00 each
Board and Commissions Minutes (not Council)
$0.25/page
Notary (set by State)
$1.00 each
Returned Check
$30.00/check
Zoning Ordinance
$20.00
74-129 Late fee for invoices not paid within 30 days
1 % per month
(for billable services provided by City)
AMUSEMENT & COMMERCIAL RECREATION
Amusements: (Set by State) Expire April 30
10-37 Mechanical Amusement Machines $15.00/location+
$15.00/machine
Arcades: Expire Dec. 311'
10-37 Arcade Permit (fee per machine) $15.00/location +
$15.00/machine
Carnivals, Shows, Entertainment:
10-73 Circus, carnival, or show
Indoor show
$100.00/day
Outdoor show
$100.00/day
Tent shows
$100.00/day
10-73 Musical concert (only if no public gathering permit)
$50.00/event
Parades:
38-1 Parade N/C
BUSINESS AND MISCELLANEOUS
Alcoholic Beverages: Expire June Wth
6-112 3.2 beer license investigation fee $500.00/investigation
3.2 beer off -sale $150.00/yr.
3.2 beer on -sale $500.00/yr.
3.2 beer on -sale temporary (non-profit) $25.00/day
(for profit) $50.00/day
-19-
Under the current fee structure, a single dock location can moor three BSU's at a cost of
$525.00.
• $325.00 for the 1" Watercraft
• $100.00 for the 2°d Watercraft
• $100.00 for the 3`d Watercraft
Charging the same amount for each BSU would bring in an additional $450 per season.
To reiterate, each BSU really holds the same value so it should be questioned why we are
pricing additional BSUs at a discount. The need to increase revenues will be discussed as
part of the budget and capital projects agenda items.
Staff looks forward to discussion/alternatives on fees at the September 19"' DCC meeting.
The Council holds a special meeting workshop on the budget on October 15"' and any
final decisions on the budget and fee schedule are made at the December 10"' final
meeting of the year.
Equity of Use
The Dock Program has for a number of years allowed a secondary license holder (also a Mound
resident) to moor at a primary license holder dock for the season. The City Waterways Code
Section 78: -103. Regulations. (f) (2) states the Secondary Site Holder is eligible to moor their
watercraft if that individual is on the waiting list the previous season and again during the current
season. There were 22 shared locations in 2019.
The fee for the Secondary/Share watercraft: $175.00 plus the LMCD fee.
Cost Equity Analvsis — One Approach
Dock Administration would like to begin a discussion on alternatives to an across the
board fee increase as was done in 2014, the last time fees changed. Assuming the season
is 100 days long (roughly June — July — August), the average per day cost of each type of
fee is shown in the table below.
Fees charged by Dock Administration:
Type of License
Dock Program
Total Cost
Pro -Rated Cost
Duration
Revenue gain
at $3.25/day
Visitors Permit
$50.00
$2.38/Day
21 Days
$140.00
Secondary/Share
$175.00
$1.75/day
100 Days
$3,300.00
Primary License
$325.00
$3.25/day
100 Days
N. A.
Primary
Additional
$100.00
$1.00/day
100 Days
$28,800.00
Slip License
$375.00
$3.75/day
100 Days
N. A.
Lost Lake Harbor
(Non -Res)
$2,050
$20.50/day
100 Days
N. A.
As has been noted previously, Dock Administration is concerned about the increase in demand
for additional BSUs. In addition to the proposed minimum allocation of BSUs (to be brought
forward to the City Council at a later date), Dock Administration suggests increasing the cost of
additional watercraft, for both the primary and secondary site holders. Increasing the cost should
help manage demand for additional BSUs and therefore help to ease congestion.
There were 18 Visitors permits issued from 2017 through 2019 and seven in 2019. There were 22
shared/secondary dock locations and primary site holders moored 128 additional watercraft.
The LMCD license has set the total for the Dock Program at 590 BSU's. The BSU limit
is based on the available public shoreline in the City. Dock Administration believes the
fee structure of the Dock Program should be consistent and equitable across all license
types including the Visitors Permit, Secondary Fees and additional watercraft and those
fees should be more commensurate with the cost of a Primary License.
Dock Administration and the DCC have held on-going discussions regarding managing
BSU's in the Dock Program.
• Does the Dock Program's reduced fee for additional BSU's at a dock site
incentivize the overuse of BSU's?
-17-
n
MEMORANDUM
Date: September 19, 2019
To: Docks and Commons Commissioners
From: Kevin Kelly, Administrative Services Coordinator
Subject: Discussion- Fee Structure Changes
Dock Administration is seeking DCC input on fees for using public land. Staff have analyzed
Dock Program fees in the context of equity, that proposed fee increases be directly used for
improvements to the Dock Program and if current fees correlate to Dock Program expenses. The
following are other discussion points regarding fees:
• Are current Dock Program fees adequately covering expenses currently incurred
Are current fees adequate for future dock program related infrastructure
Are fees incentivizing use which is incompatible with the allocation of Boat Storage
Units (BSU's) allowed through the City license with the Lake Minnetonka Conservation
District (LMCD)
• Are fees set in an equitable manner throughout all the users of City of Mound Continuous
and other public lands used for boating
Dock License Fees
Currently the primary dock license holder base fee is $325.00 fer one beat. Dock Administration
is not looking to increase the base fee for a dock with one BSU. Dock license holders have
additional yearly maintenance costs and in and out ecpenses which are a privately incurred
expense Dock fees include LMCD fees the City collects and are listed below:
Lake Mivvetonka Consavation District Boat Fees based on boat I®gM_
o Tess Man 20d- $750
201-to24'0 $1125
0 241-to32'0' $1500
0 321-to40d- $1875
Mote now 40d- $22.00
Abutting license holders must pay the minimum LMCD fee of $7 50 even if they do not moor a boat at
Mar dock location_
Slip License Fees
Slip license holders are being charged a fee of $375.00 a year with an additional LMCD fee of
$15.00. There are 100 multiple slips which the Dock Program rents out each year. The Slip fees
include an additional $50.00 over the base fee in order to pay for vendor espenes for installation
and removal of the slip structures each season. The revenue from full slip rental is as follows:
• 100 slips x $50.00 a slip = $5,000.00 collected a year. This amount is below 50% of the
vendor expenses the Dock Program ecperiences.
In and Out Vendor Expenses
The following amounts are the actual costs for In and Out service from 2016 through the present:
2016-$13,624.00 2017-$13,848.50
2018- $10,720.00 2019- $ 5,260.00 for install only (removed scheduled for October)
16-
rm
MEMORANDUM
October 10, 2019
To: City Mayor and City Council
From: Catherine Pausche, Director of Finance and Administrative Services
Re: Discussion on fee schedule for 2020
Attached is the draft resolution for the 2020 fee schedule. The fee schedule is a standard
discussion item for the fall budget workshop. Each year, Staff reviews the schedule to identify
any need for adjustment(s). Council is free to make suggestions as well.
Staff recommends the following changes:
Dock Fees (see separate memo that follows)
Parks & Recreation— Depot Rental
Sewer Charges — increase 3%
The Depot's renovation in 2019 has increased demand and we think it is appropriate to increase
the rates to reflect the value of the service being provided. The Depot is maintained on a daily
basis and requires oversight to administer and service. Staff feels the proposed increase to fees
are appropriate and should meet little resistance.
PARKS & RECREATION
Depot rental — residents — Mon — Thursdav(non-holiday)
$125.00/day
Depot rental — residents — Fridav— Sundav, Holidays
$200.00/dav
Depot rental — non-residents/non-localnon-profits
5239-89350.00day
Depot rental - local non -profits
523100.0 ay
Damage deposit
$350.00 plus $50.00 cash
Cancellation fee (Depot)
$50.00
City Hall/Centennial Building room rentals
$75.00/day
Please let me know if you have any questions regarding these matters or need more information
at (952)472-0633 or via email at catherinepausche@cityofmound.com.
15-
City of Mound
Property in the Open Details for 2019
Avon Park Playground Equipment
Philbrook Park plaground equipment
Shervern Park playground & multiples??
Surfside Park & Beach play equip & bend
Sorbo Park Playground Equipment
Lost Lake Slips
Greenway Project (lighting, improvements)
-14-
Play-
Multiple
Deductibl
Slips
715
Limit
a
Premium
Property in the Open
92,205
1,000
$715.00
Property in the Open
93,928
1,000
$729.00
Property in the Open
95,729
1,000
$743.00
Property in the Open
100,663
1,000
$781.00
Property in the Open
116,369
1,000
$903.00
Property in the Open
675,220
1,000
$5,239.00
Property in the Open
843,359
1,000
$6,543.00
Total PIO Premium
$24,714.00
Avon Park Playground Equipment
Philbrook Park plaground equipment
Shervern Park playground & multiples??
Surfside Park & Beach play equip & bend
Sorbo Park Playground Equipment
Lost Lake Slips
Greenway Project (lighting, improvements)
-14-
Play-
Multiple
ground
Slips
715
729
743
781
903
5,239
6,543
10,147 12,707
Sirens
620
Other
1,240
City of Mound
Property in the Open Details for 2019
-13-
Other
4
8
8
11
15
110
377
586
Deductibl
Play- Multiple
Limit
a
Premium
ground Slips Sirens
Property in the Open
493
1,000
$4.00
Bluffs Beach improvements
Property in the Open
987
1,000
$8.00
Canary Park improvements
Property in the Open
987
1,000
$8.00
Veterans Park monument
Property in the Open
1,479
1,000
$11.00
Wychwood Park improvements
Property in the Open
1,974
1,000
$15.00
Dundee Park improvements
Property in the Open
9,809
1,000
$76.00
Jennings Cove multiple slips
76
Building
9,335
1,000
$121.00
Carlson Park Pavilion
Property in the Open
10,152
1,000
$79.00
Carlson Park multiple slips
79
Property in the Open
10,152
1,000
$79.00
Highland End Park multiple slips
79
Property in the Open
10,152
1,000
$79.00
Lagoon Park multiple slips
79
Property in the Open
10,152
1,000
$79.00
Lost Lake Mound ??? Not our slips
79
Property in the Open
10,152
1,000
$79.00
Twin Park multiple slips
79
Property in the Open
12,125
1,000
$94.00
Avalon Park Property in the Open
94
Property in the Open
14,239
1,000
$110.00
Zero Gravity fixtures
Building
29,175
1,000
$377.00
Zero Gravity park pavillion
Property in the Open
17,946
1,000
$139.00
Highlands/Fairfield Rd Siren???
139
Property in the Open
26,551
1,000
$206.00
4845 Cumberland Siren Pole
206
Property in the Open
29,959
1,000
$232.00
Highland Park Playground Equip
232
Property in the Open
35,401
1,000
$275.00
5468 Lynwood Blvd Siren Pole
275
Property in the Open
46,383
1,000
$360.00
Centerview Beach Multiple Slips
360
Property in the Open
75,575
1,000
$586.00
2415 Wilshire Blvd - Public Safety Bldg
Property in the Open
85,087
1,000
$660.00
Alwin Park Playground Equipment
660
Property in the Open
85,577
1,000
$664.00
Chester Park Playground Equipment
664
Property in the Open
86,563
1,000
$672.00
Seton Park playground equipment
672
Property in the Open
86,563
1,000
$672.00
Swenson Park playground equipment
672
Property in the Open
86,563
1,000
$672.00
Three Points Park playground equipment
672
Property in the Open
86,563
1,000
$672.00
Tyrone Park playground equipment
672
Property in the Open
86,563
1,000
$672.00
Weiland Park playground equipment
672
Property in the Open
86,563
1,000
$672.00
Belmont Park Playground Equipment
672
Property in the Open
88,681
1,000
$688.00
Highland Park playground equipment
688
-13-
Other
4
8
8
11
15
110
377
586
MEMORANDUM
October 10, 2019
To: City Mayor and City Council
From: Catherine Pausche, Director of Finance and Administrative Services
Re: Discussion on self-insuring some property in Mound
The City obtains it liability, property and auto insurance through the League of Minnesota Cities Insurance
Trust (LMCIT), in addition to workers' compensation insurance.
The premium is broken down as follows for 2019:
Municipal Liability (Employment, Land Use, Sewer Connections) $ 36,445
Municipal Property (Buildings, lift stations, equipment, property in the open) $ 64,484
Auto (Trucks, fire apparatus, trailers) $ 13,339
While we consider the LMCIT a strategic partner in the City's risk management plan, with excellent customer
service, coverage, legal defense and staying ahead of the challenges facing cities, we think coverage on a few of
the properties should be considered for self insurance.
Specifically, Property In the Open (PIO) carries a higher rate because of the increased risk of weather events.
The City must specifically list what is being covered, so for many of our parks we cover the playground
equipment, docks, and at the higher end, the Lost Lake slips, greenway and pier. We require all boats moored
to a City owned slip to carry insurance and the City is not responsible to damage to the watercraft.
The likelihood of a tornado affecting all of these locations at once would appear small. The long-term financial
plan calls for building reserve funds for the Harbor District and Community Investment Fund. Regular
maintenance and replacement of obsolete play equipment and multiple slips has to be planned for and the
$1,000 deductible is more than most graffiti/small damage claims.
Therefore, Staff recommends we reduce or eliminate coverage for the following
Please feel free to contact me with any questions or if you need additional information to prepare for this
discussion.
12-
Premium Savings
• Multiple slips
$ 925
• Lost Lake Slips & Greenway
$ 11,782
• Trail Bathrooms (historical rating)
$ 1,779
• Playground equipment
$ 10,286
• Other (excluding Sirens)
$ 1,240
Total Savings
$ 25,873
Percentage of 2019 Total Premium
22.6%
Please feel free to contact me with any questions or if you need additional information to prepare for this
discussion.
12-
City policy and procedures dictate that outstanding, unpaid balances as of 20
July each year are transferred to the County for collection as a Special
Assessment in future year property tax calculations if left unpaid through 15
November. No payment has been made on your account since the Jan and April
billings were issued. Late charges were not assigned to the Jan and April
amounts while they were in dispute. It appears the amount subject to Special
Assessment in November is $ . You will receive a separate notification
of this as part of the Special Assessment Process.
My review of your billing concerns with Staff does not leave me with any clear
indication that City systems have been in error and I am unable to find sufficient
cause to recommend or endorse adjustment, or relief of the billed amount. I
regret I am unable to resolve this problem to your satisfaction, but I hope this
letter helps you to understand the reasons why.
Sincerely,
Raymond J. Salazar, Mayor
raysalazar(acityofmound.com
612-308-7680
- 11 -
n
2415 WILSHIRE BOULEVARD • MOUND, MN 55360-1668 • PH: 952-472-0600 • FAX: 952-472-0620 • W W W.Cm(OFMOUND.COM
XX September 2019
Resident
Address
Mound MN 55364
RE: January and April 2019 Water Bills
Dear Resident:
I have discussed your concerns regarding the water bills that were issued in
January and April of 2019 for your residence with Staff. These meter readings
indicate higher -than -normal usage during both metered periods (Oct -Dec 2018
and Jan — Mar 2019).
During follow up visits to your home in January and May of 2019, several water
loss sources were discovered. A leaky toilet and inappropriate water softener
settings were noted on 31 Jan. On May 16, the toilet issue appeared to have
been resolved, but the softener was still set to recycle daily. Water lost from
small leaks or fixture malfunctions accumulates to significant volumes quickly.
Unexplained uses can be difficult to find and even intermittent making them
extremely frustrating by their very nature. The design and function of the meters
all but eliminates mechanical defect as the cause for high reads.
Property owners are ultimately responsible for determining the cause of
unexplained use and resolving underlying causes as part of their ownership. In
2017, extensive analysis was done regarding the utility rates. As part of that
discussion, the Council looked at both abnormally -high and unexplained use and
determined that credits or relief cannot be given for one-time occurrences such
as yours because it would benefit one rate payer at the expense of all others,
and relieve property owners of their maintenance responsibilities. Providing relief
for high bills would also put the City in the arbitrary position of deciding who
should get a credit and who should not.
Hennepin County offers several utility bill assistance programs that may be of
benefit to you. I strongly encourage you explore their services as soon as
possible so that any available assistance can be applied against the outstanding
January and April billing prior to their being specially assessed against the
property. The program coordinators can be reached at 952-933-9639.
10-
strongly believe their meter is malfunctioning, the city does offer the option for
meters to be removed and tested at the owner's request. This has a $50 up front
cost that is refunded along with the resulting billing correction if over -reading
issues are identified. We have yet to have a test come back where the meter
was determined to be over -reading and a credit was due. The test is also most
beneficial immediately following the high read, but it can still be performed if you
wish.
Please accept this letter as the final city response to the concerns you have
raised. My review of your billing concerns with staff does not leave me with any
clear indication that City systems have been in error and I am unable to find
sufficient cause to recommend or endorse adjustment, or relief of the billed
amount. I regret I am unable to resolve this problem to your satisfaction, but I
hope this letter helps you to understand the reasons why.
Sincerely,
Raymond J. Salazar, Mayor
raysalazar(acityofmound.com
612-308-7680
M
n
2415 WILSHIRE BOULEVARD • MOUND, MN 55360-1668 • PH: 952-472-0600 • FAX: 952-472-0620 • W W W.GWOFMOUND.COM
XX May, 2019
Resident
Address
Mound MN 55364
RE: April — July 2018 Water Billing
Dear Resident,
Thank you for your note regarding your July 2018 water billing. I am aware of
multiple communications between yourself, staff, and elected officials, so allow
me to attempt to explain why the city can't be responsible for unexplained usage.
In 2017, extensive analysis was done regarding the utility rates and howto
spread the burden of funding this essential city service across owners and
residents. As part of that discussion, the Council looked at both abnormally -high
and unexplained use and determined that credits or relief can not be given for
one-time occurrences such as yours because it would benefit one rate payer at
the expense of all others and relieve property owners of their maintenance
responsibilities. Providing relief for high bills would also put the City in the
arbitrary position of deciding who should get a credit and who should not.
Providing relief for high or unexplained use would ultimately drive the need to
raise rates for all utility customers. The rate structure is designed to provide
sufficient revenue to cover the debt service on capital investments and the
operating expenditures. The water and sewer fund currently operate at deficits in
order provide utility rate relief as it is.
Water lost from small leaks or fixture malfunctions accumulates to significant
volumes quickly. Unexplained uses can be difficult to find and even intermittent
making them extremely frustrating by their very nature, however, the design and
function of the meters all but eliminates mechanical defect as the cause for high
reads. In regard to air, the City has appliances in the distribution system
designed to remove any larger quantities of air introduced at the wells and
storage before it enters homes, and the meters are designed to not measure any
air that may enter or accumulate in a home or its service lateral.
Property owners are ultimately responsible for determining the cause of
unexplained use and resolving underlying causes as part of their ownership. As
a courtesy, the city will come out and do a leak test and meter check, but
sometimes those checks do not find a definitive cause. For residents who
El
-0� NL HIGH USAGE WORKSHEET
Date: Time: OPUS Work Order:
Resident Name:
Property Address:
Public Works Initials:
TEST #1. FUNCTIONAL METER TESTS
Pass/Yes
Fail/No
N/A
1.1 Main meter is functional
1.2 Deduct meter is functional (if applicable)
1.3 Meter read(s) not less than previous read
1.4 Irrigation system installed?
1.5. Suspicions meter was tampered with?
Description: Explain if meter(s) is not functional, if current read(s) less than previous read(s) (and note on the service order)
and/or note if there are suspicions the meter was tampered with. Describe and take pictures as appropriate:
TEST #2. DYE TEST ON TOILET(S) TOILET #1 TOILET # 2
TOILET #3
Location in House
Visual signs of leaks (Y / N)
Describe signs of leaking toilets or
recent repairs? If yes,
describe/take pictures— use
reverse side if more space needed
YES
NO N/A
TEST#3. WATER SOFTNER TEST— ADEQUATE SALT LEVEL?
TEST #4. BROKEN PIPES OR OTHER PLUMBING RELATED ISSUES?
TEST#5. IRRIGATION SYSTEM ISSUES?
Please describe any observed issues below and document with pictures as appropriate (USE REVERSE
SIDE IF MORE ROOM NEEDED):
Water Saving Tips
Did you know a running toilet can waste up to 8,000 gallons of water per day depending on
the problem? A failed float -shutoff or flush flap allowing maximum refill flow can use up to
8,640 gallons per day (2 flush cycles per minute x 3 gallons/flush x 60 min/hour = 360
gallons per hour x 24 hours/day = 8640 gallons/day), which would add over $100 per day
to a "normal" bill?
Is Your Water Softener Pouring Money Into Your
Floor Drain?
• Your softener can use 30 -100 gallons of water per regeneration cycle depending on size
and efficiency
• Keeping the brine tank topped -off with salt reduces the water used each regeneration cycle
up to 50%
• Over softening increases brine recycle frequency; check the panel control for hardness = 24
- 29 grains
• Outdoor use of softened water adds demand to softener increasing regeneration cycle
frequency, so be sure your outside water is not treated
Ways to Save Water Indoors
• Check all faucets, pipes and toilets for leaks. For toilets, drop a dye tablet or a teaspoon of
food coloring (avoid red) in the tank. If color appears in the bowl after 15 minutes, you
probably need to replace the "flapper" valve.
• Install water saving showerheads and ultra -low -flush toilets.
• Take shorter showers.
• Never use your toilet as a wastebasket.
• Turn off the water while brushing your teeth or shaving.
• Defrost frozen food in the refrigerator.
• Rinse vegetables in a full sink or pan of water.
• Fully load your dishwasher.
• Rinse dishes in a full sink or pan of water.
• Wash full loads of clothes.
Ways to Save Water Outdoors
• Don't over -water landscaping
• Don't water on rainy, or windy days; audit system settings, then turn it OFF until needed
• Adjust sprinklers so that they don't water the sidewalk or street; check for malfunctions.
• Use drip irrigation, water potted plants from a can versus the hose - consider a rain barrel
• Water your lawn or garden early in the morning or late in evening
• Equip all hoses with shut-off nozzles.
• Plant drought -tolerant or low water -use plants, shrubs, ground cover, and grasses.
• Place mulch around plants to reduce evaporation and discourage weeds.
• Mow grass one setting higher; taller grass sets deeper roots and is more drought tolerant.
• Use a pool cover to cut down on water evaporation.
• Use a bucket instead of a hose to wash your car.
• Use a broom rather than a hose to clean sidewalks, driveways, loading docks and parking
lots.
M
At the time the Council expressed some reservations and directed Staff to develop a more
detailed proposal that incorporated strict rules around how this policy would be executed.
Upon further analysis, Staff determined it would be difficult to apply the policy equitably and
felt there would be pushback that 50K gallons was an arbitrary number. Some residents with
high reads want to argue that the meter is malfunctioning and do not want to pay anything above
average. Some delay requesting an inspection until multiple quarters go by, compounding the
issue. In addition, setting aside a reading because it is high sacrifices all confidence we can
assert in our metering equipment and procedures and could ultimately drive us to a base -rate -
only structure (higher than current) and disproportionately impact our lower -use customers while
benefitting perhaps some of our high -use customers who are not properly maintaining their
fixtures.
As an alternative, Staff increased education with the attached newsletter article which was run in
2017 and will run again in the next issue and be posted on the website. Staff also implemented
the attached checklist for inspections by Public Works Staff to identify all sources of possible
leaks. This service is provided without a fee, although the homeowner is still responsible for
fixing any problems. Staff also exempts accounts with high reads from late fees to allow more
time to pay without penalty and evaluates variable sewer charges if it is clear the water did not
go down the drain. Lastly, utility bills are kept in the property owner's name with the renter
getting a copy so the landlord can encourage and monitor conservation. Copies of standard
responses to residents who persist in wanting relief or insisting that the meter malfunctioned are
also included in this packet.
On a related topic, this is another reason why having higher than average base fees that spread a
portion of the cost of infrastructure to all benefiting properties, regardless of usage, is
worthwhile. Because the City needs to capture enough revenue to cover the debt service, capital
and operating costs, if the base fees were lowered, the variable fees would have to increase
proportionately. The vast majority use between 0 and 20K gallons per quarter, so there really
isn't anywhere to place the burden. And putting it on the higher tiers only exacerbates the
problem when high usage goes undetected.
Water Base Charge
$18.91/mo/acct.
Variable User Fee Residential (Quarterly)
Tier 1 1-5,000 gallons
$4.92/1000g
Tier 2 5,001-25,000 gallons
$5.66/1000g
Tier 25,001+ gallons
$6.50/1000g
Sewer Base Charge for 10,000 gallons or less
$36.29/mo/acct.
Over 10,000 gals/1,000 gals.
$6.75
It is Staffs recommendation to continue with the current course of action, but it would be
beneficial if the current City Council affirms this decision.
Please feel free to contact me with any questions or if you need additional information to prepare
for this discussion.
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MEMORANDUM
October 10, 1019
To City Mayor and City Council
From Cadence Pausche, Director of Finance and Adminlstmtive Services
Re Dis cussi on on Utility Billing Relief for Extmordicaty Events
In 2017, the City Council discussed implementing a not to exceed amount for utility customers
chat had an extraordinary event Malfirnctioniug water softeners or leaky faucets/toilet can easily
go undetected and result in significant usage_ The City monitors lilgh reads and Rags" the
property suggesting de owner call to amange an inspection Inde event a monthly meter read
would have detected the issue sooner, Staff proposed creating a not to exceed or maximum
amount, for residential quarterly utility bills to give residents time to address the issue causing
high usage, noting chat commercial and catch family properties bill monthly and get feedback
sooner
ff 2016, 54 bills (033%) were for 51 -100+ chousands of gallons, wldch means che customs
paid over $715 (for 51K) for a single quarterly bill It is ultimately the responsibility ofche
property owner to address the underlying issue on a timely basis, so Staff recommended limiting
the not to exceed to one time per account for non-imgation wateruse and suggested making the
limit 50K gallons for residential accounts only
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4
CITY OF MOUND
ORDINANCE NO. -2019
AN ORDINANCE AMENDING APPENDIX A. OF THE MOUND CITY CODE AS IT
RELATES TO ELECTRIC AND GAS FRANCHISE FEES
The City of Mound does ordain:
That Appendix A. FRANCHISES, Article II. ELECTRIC FRANCHISE FEES, Sec. 8 be
amended to read as follows:
Sec. 8. Sunset Clause. The ordinance from which this article is derived shall
automatically sunset on Pene beF 31 2020 December 31, 2025, unless the City
Council acts to renew or extend the fee at least six (6) months prior to the sunset date.
The City Council may unilaterally renew or extend the fee on the same terms and
conditions. Without waiver of any rights under Minnesota law, the City Council shall
seek agreement from company if the city intends to change the fee rate or fee design.
That Appendix A. FRANCHISES, Article IV GAS FRANCHISE FEES, Sec. 8 be
amended to read as follows:
Sec. 8. Sunset Clause. The ordinance from which this article is derived shall
automatically sunset on Dege b^." 2020 December 31, 2025, unless the City
Council acts to renew or extend the fee at least six (6) months prior to the sunset date.
The City Council may unilaterally renew or extend the fee on the same terms and
conditions. Without waiver of any rights under Minnesota law, the City Council shall
seek agreement from company if the city intends to change the fee rate or fee design.
Passed by the City Council this —th day of , 2019.
Mayor Raymond J. Salazar
Attest: Catherine Pausche, Clerk
Published in The Laker on the —th day of , 2019.
Effective on the _th day of , 2019.
-3-
MEMORANDUM
October 10, 1019
To City Mayor and City Council
From Catherine Pausche Director of Finance and Administrative Services
Re Electric and Gas Franchise Fees
Request to extend the period for the Sunset Clause
In 2016, the City Council extended the sunset date of electric and gas fiancluse fees to December
31,2020_ She sunset is a self- imposed expiration set by the Council to ensure the necessity of
the fees will be evaluated fiam time to time
Electric and gas fiancluse fees generate approximately $150,000 and $125,000 a year,
respectively, chat is used to reduce dependence on property taxes_ The cable fiancluse fees do not
have a sunset clause and generate approximately $120,000 annually, a portion of which is given
to the I.MCC for programming and services_
Staffrequests the Council direct staff to proceed with implementing the attached ordinance
ending Appendix A of the Mound City Code in order to extend the sunset dates until
December31,2025_ Theremepubhcabonmdcommurucabonregmrementstoextmdthesmset
date and pushing it out until 2025 is a recognition the fees cannot be totally eliminated in the
ar fine This is mainly due to the fact chat the City is currently using reserves and bonds for
the street and utility projects will not begin to manure for a few more years_ Eliminating or
reducing the electric and gas fiancluse fees will likely result in a need to increase the General
Fund revenue levy as the city has optimized savings opportunities in the last decade The Council
has to weigh competing needs to increase the revenue levy, such as reducing reliance on the use
of General Fund handbalancereserves and the need to hand capital improvement reserve funds_
Itis important to note chat the amount of the elect and gas fees can be amended up or down at
any time which would typically occur during the annual budget process_ Thesunsethastodo
with eliminating them entirely_ We need to give a mimmum of six months' notice of our
intention to continue the fiancluse fees which is why this issue is being brought up now
Please feel fico to contact me with any questions
2
MEMORANDUM
October 10, 2019
To City Mayor and City Council
From Cadence Pausche, Director of Finance and Administrative Services
Re City Council Stipends
At line August 27, 2019 regular meeting, Staff was directed to implement a change to line
monthly stipends for line Mayor and Council
It has since been brought to our attention chat per MN State Statute 415 112, no change in salary
can talre effect unit afierche next municipal election
Therefore, Staff suggests line following_
1. Staff to notify public of proposed ordinance amendment to be acted on at November 12,
2019 meeting (website, people requesting Public Notifications and CodeRED) at least 10
days in advance
2 Council action to approve Ordinance Amending Chapter ofche Mound City Code as it
relates to Salaries of Mayor and Council Members at November 12, 2019 meeting
Sec 221. Salaries of Mayor and Cou cihnembers.
Fffutive Sanoary2,19932021,fhesalaryoffheI yorshallbe$3Z3 47500 ermonlhandfhesalary
of ea h Comcilmemba shall be ¢35UBB 35�ermmfh
3. Ordinance will be effective January2, 2021_
Please feel fico to contact me wich any questions_
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