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1998-01-13 MOUND CITY COUNCIL MINUTES - JANUARY 13. 1~8 MINUTES - MOUND CITY COUNCIL - JANUARY 13, 1998 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, January, 13, 1998, at 7:30 PM, in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Bob Polston, Councilmembers Andrea Ahrens, Mark Hanus, Liz Jensen and Leah Weycker. Also in attendance were: City Manager Edward J. Shukle, Jr., City Attorney John Dean, Building Official Jon Sutherland, and City Clerk Fran Clark. The following interested citizens were also present: Rita Pederson, Michelle & John Olson, and Ted Hefty. The Mayor opened the meeting and welcomed the people in attendance. The Pledge of Allegiance was recited. *Consent Agenda: Ail items listed under the Consent Agenda are considered to be routine by the Council and will be enacted by a roll call vote. There will be no separate discussion of these items unless a Councilmember or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence. APPROVE AGENDA. At this time items can be added to the Agenda that are not listed and/or items can be removed from the Consent Agenda and voted upon after the Consent Agenda has been approved. The following items were removed from the Consent Agenda by the following Councilmembers: Items G & H by Councilmember Jensen; Item I by Councilmember Weycker; and Item M by Councilmember Ahrens. The City Manager stated he has an Add-On Item concerning an agreement with Hennepin County regarding use of geographical data base for mapping. 1.0 *CONSENT AGENDA MOTION made by Weycker, seconded by Jensen to approve the Consent Agenda as amended. A roll call vote was unanimously in favor. Motion carried. *1.1 '1.2 '1.3 '1.4 *1.5 MOUND CITY COUNCIL MINUTES- JANUARY 13, 1998 APPROVE THE MINUTES OF THE DECEMBER 16. 1997. REG~ MEETING. MOTION Weycker, Jensen, u~lanlmously. RESOLUTION APPQINTING GINO BUSINARO ACTING CITY MANAGER FOR 1998 RESOLUTION ~98-1 RESOLUTION APPOINTING GINO BUSmARO ACTING CITY MANAGER FOR 1998 Weycker, Jensen, unanimously. RE~OLUTION DF-~IGNATING THE LAKER AS THE OFFICIAL NEWSPAPER FOR 199~ RESOLUTION//98-2 RESOL~ON DESIGNATING THE LAKER AS THE OFFICIAL NEWSPAPER FOR 1998 Weycker, Jensen, unapimously. RESOLUTION APPROVING THE PURCHASE OF AT LEAST $20.000 BOND FOR THE CITY CLERK RESOLUTION g98-3 RESOLUTION APPROVING THE PURCHASE OF AT LEAST $20,000 BOND FOR THE CITY CLERK Weycker, Jensen, unanimously. RF-~OLUTION APPROVING THE PURCHASE OF AT LEAST A $20.000 BOND FOR THE CITY TREASURER/FINANCE DIRECTOR RESOLUTION g98-4 RESOL~ON APPROVING THE PURCHASE OF AT LEAST A $20,000 BOND FOR THE CITY TREASURER/FINANCE DIRECTOR Weycker, Jensen, unanimously. 2 '1.6 MOUND CITY COUNCIL MINUTES - JANU~Y 13, 1998 RESOLUTION DESIGNATING ~ OFFICIAL DEPOSITORIES FOR 1998 RESOLUTION//98-5 RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIF~ FOR 1998 Weycker, Jensen, unanimously. *1.7 RESOLUTION REAPPOINTING PERSONS TO THE PARK AND OPEN SPACE COMMISSION, AND ADVISORY COMMI~qSION PLANNING COMMISSION. THE DOCK & COMMONS RESOLUTION g98-6 RESOLUTION REAPPOINTING THE FOLLOWING PERSONS: JERRY CLAPSADDLE, GERALD REIFSCHNEIDER TO THE PLANNING COMMISSION; THOMAS CASEY, PETER MEYER AND RITA PEDERSON TO THE PARKS & OPEN SPACE COMMISSION; AND MARK GOLDBERG TO THE DOCK & COMMONS ADVISORY COMMISSION - 3 YEAR TERMS - EXPIRING 12/31/2000 Weycker, Jensen, unanimously. *1.8 APPROVAL OF AN ORDINANCE AMENDING SECTION 4;~7;10, SUBD, 12 OF THF, CITY CODE RELATING TO DOCKING OF NON-OWNED WATERCRAFY BY ADDING A SENTENCE AT THE BEGINNING OF SUBD, 12 ORDINANCE//94-1998 AN ORDINANCE AMENDING SECTION 437:10, SUBD. 12 OF THE CITY CODE RELATING TO DOCKING OF NON-OWNED WATERCRAFT BY ADDING A SENTENCE AT THE BEGINNING OF SUBD. 12 Weycker, Jensen, unanimously. '1.9 RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT TO THE MINNEHAHA CREEK WATERSHED DISTRICT RESOLUTION g98-7 RESOLUTION ENDORSING APPOINTMENT TO THE WATERSHED DISTRICT CANDIDATES MINNEHAHA FOR CREEK Weycker, Jensen, unanimously. MOUND CITY COUNCIL MINUTES- JANUARY 13. 1998 *1.10 PAYMENT OF BILL8 MOTION Weycker, Jeusen, unanimously. 1.11 RF_~OLUTION APPOINTING ANDREA AHRENS THE ACTING MAYOR FOR 199S. Councilmember Jensen stated she understood a couple of years ago that this was a position that would rotate through the Council so she felt Councilmember Weycker should be appointed. Councilmember Weycker stated that she did not feel she was quite ready to handle this and nominated Councilmember Jensen. The Council discussed how this appointment should be made. Mayor Polston asked if there was any objection to having the Acting Mayor appointed for a two year term to mn concurrent with the Mayor's term. There was no objection. Hanus moved and Jensen seconded the following resolution: RESOLUTION g98-8 RESOLUTION APPOINTING ACTING MAYOR FOR 1998. The vote was unanimously in favor. Motion carried. ANDREA AHRENS THE 1.12 RESOLUTION APPOINTING COUNCH.MEMBER~ TO VARIOUS COMMISSIONS, The Council agreed that the same people currently serving as Council Liaisons for the Commissions be reappointed. Hanus moved and Jensen seconded the following resolution: RESOLUTION NO. 98-9 RESOLUTION APPOINTING LEAH WEYCKER TO THE PARK COMMISSION (POSC); MARK HANUS TO THE PLANNING COMMIgSION; LIZ JENSEN TO THE ECONOMIC DEVELOPMENT COMMISSION (EDC); AND BOB POLSTON TO THE DOCK & COMMONS ADVISORY COMMIgSION (DCAC) AS COUNCIL REPRESENTATIVES FOR 1998 The vote was unanimously in favor. Motion carried. 4 MOUND CITY COUNCIL MIArUTE$ - JANUARY 13, 1~8 1.13 PUBLIC LAND PERMITS - BATCH #11. Councilmember Weycker asked if dock sites 50970, 51030, 51105, 51315 and 51555 which were removed for further discussion by the DCAC, means they will be back or did they automatically get a permit? The Building Official stated that there were some questions about these which he was not able to work out and he was unable to attend the DCAC Meeting. These will be brought back through the DCAC, to get their questions answered and what action they are recommending. Then they will come back to the Council. Councilmember Weycker also questioned the third Whereas, 2. which refers to a portable swing, which she did not find in the DCAC Minutes. Couneilmember Jensen referred to the supporting materials on Page 27 which has a portable swing listed as an encroachment, but if you look at the Page 21, part of the proposed resolution, the portable swing is not listed. The Building Official stated that was the wish of the DCAC. Councilmember Weycker stated she was not able to find this in the DCAC Minutes. The Council discussed plantings on Commons and permits. The Council asked that the DCAC have more discussion on the permitting process and encroachments. Hanus moved and Jensen seconded the following resolution: RESOLUTION # 95-10 RESOLUTION TO APPROVE SPECIAL PERMITS FOR PRIVATE STRUCTURES ON PUBLIC LANDS KNOWN AS BRIGHTON BLVD AND BRIGHTON COMMON "BATCH 11" DOCK SITES 50490, 50670, 50700, 50820, 51135, 51195, 51375, 51435, 51495, 51675, 51735, & 51795 The vote was unanimously in favor. Motion carried. 1.14 RESOLUTION 98 - RESOLUTION DESIGNATING HENNEPIN COUNTY TO SERVE AS LOCAL BOARD OF REVIEW. The Council discussed the law passed in the 1997 Legislative Session regarding allowing local municipalities the option of transferring the Local Board of Review function to Hennepin County. The City Manager stated it is his understanding that the Council could take this responsibility back if they felt it was necessary. He explained that the County Assessor's office would still be here to listen to residents concerns. There would be no extra charge by the County for this service. The Council discussed the fact that what is done at the Local Board of Review has no impact on the State Legislature or Hennepin County. After discussion on the process, the Council decided to transfer this to the County for one year and review it after that time. The City Manager explained that the process would remain the same except the Council would not have to hold the Board of Review Meeting. MOUND crrr covNcrr MINUteS- JA~VUA~r ~ $, Hanus moved and Jensen seconded the following resolution: RESOL~ON #98-11 RESOLUTION TRANSFERRING THE FUNCTION OF LOCAL BOARD OF REVIEW FROM THE MOUND CITY COUNCIL TO HENNEPIN COUNTY The vote was unanimously in favor. Motion carried. COMMEN~ AND SUGGESTIONS FROM CITIZENS PRESENT. There were none. 1.15 ADD-ON; RESOLUTION/AGREEMENT WITH NE~NEPIN COUNTY REGARDING USE OF GEOGRAPHICAL DATA BASE FOR MAPS. The City Manager stated that this was before the Council in June and the Building Official was not available to answer the Council's questions. This is why it is back tonight. The Building Official explained that the use of the data would include, but not be limited to the following: zoning maps, storm water management, comprehensive plan updates, dock maps, parks/public lands maps and new City half section maps. He further explained that the County requires that a resolution be adopted and an Agreement signed to authorize the City of Mound's use of the Proprietary Data Base. The cost for the City would be about $500.00 to cover the County's staff time to download the data. The Council discussed the system as it would relate to utilities. The Staff told the Council that this system would not be used for facilities management of utilities. The City is not buying hardware or software. We are hooking in with the County to obtain the capability for producing flat maps only. This is an information system only, not to be linked with any other system for utilities. The Council agreed that this is a step forward. Hanus moved and Jensen seconded the following resolution: RESOLUTION ~)8-12 RESOLUTION APPROVING A CONDITIONAL USE AGREEMENT WITH HENNEPIN COUNTY REGARDING ELECTRONIC GEOGRAPHICAL DIGITIZED DATE BASE AND AUTHORIZING THE MAYOR AND CITY MANAGER TO SIGN THE AGREEMENT, AT A COST NOT TO EXCEED $500 The vote was unanimously in favor. Motion carried. 6 MOUND CITY COUNCIL MINUTES - JANUARY 13, 1998 1.16 RESOLUTION 98 RESOLUTION DENYING A CONDITIONAL USE PERMIT (SHIRLEY HILLS PRIMARY SCHOOL ADDITION), WESTONKA PUBLIC SCHOOLS. The City Manager explained that at the last continuation of the public hearing, it was decided that since the referendum passed, and we are confident of arriving at a Joint Powers Agreement with the School District, the next step would be to deny the CUP application. Thus the resolution of denial was prepared by the City Attorney. Polston moved and Ahrens seconded the following resolution: RESOLUTION//98-13 RESOLUTION DENYING CONDITIONAL USE PERMIT (SHIRLEY HILLS PRIMARY SCHOOL ADDITION) PID //24-117-24 12 0059, P & Z CASE//97-08, 2450 WILSHIRE BLVD. Councilmember Weycker asked if the School District is aware of this. The City Manager stated that he has spoken with the School Superintendent. The City Attorney explained that this is more a matter of housekeeping to bring closure to this case. The resolution lays out the finding of facts for the denial. The vote was unanimously in favor. Motion carried. INFORMATION/MISCELLANEOUS: A. Department Head Monthly Reports for December 1997. Bo Notice from the National league of Cities (NLC) RE: Annual Congressional Conference, Washington, D.C., March 6 -10, 1998. If interested in attending, please let Fran know ASAP. C. Letter from Senator Rod Grams summarizing the 105~ Congressional Year. D. Letter from Raymond Jorgenson, resident of Plymouth, RE: Luce Line Trail. Letter from Tom Bordwell, Government Relations Manager, Triax Midwest Associates, L.P., re: plans for 1998. Letter from Paul Pecora, Regional Manager, Triax Cablevision, RE: rate increase for Premium Services and Home Wire Line. 7 MOUND CITY COUNCIL MINUTES - JANUARY 13, 1998 Go Memorandum from Jim Strommen, Kennedy and Graven and legal counsel for the Suburban Rate Authority (SPA), re: upcoming annual meeting of SRA. Councilmember Mark Hanus is the City of Mound's delegate to the SRA. Ed Shukle, City Manager, is the alternate delegate. He NSP is beginning a program of Automated Meter Reading in the Twin Cities Metropolitan Area. They will be changing out meters and installing new meters on residential properties. They will also be installing equipment on utility poles that will electronically read the newly installed meters installed on homes. The work will begin in the near future in the City of Mound. Postcards will be sent from NSP to residents informing them of the program and news releases will be put in The Laker and in the City Newsletter if the timing is correct. There is no cost to the homeowner for the new meter. The program will enable NSP to get accurate readings and will be more efficient and cost effective. Does this remind you of our water meter reading program where we installed a "Touch Read System?" Seems to be the way that utilities are operating in order to be cost effective, competitive, Etc. Attached is a brochure from NSP detailing the program. 1998 City Policies as adopted by the League of Minnesota Cities at the annual policy adoption conference held in November 1997 J. REMINDER: Committee of the Whole Meeting, Tuesday, January 20, 1998, 7:30 p.m., City Hall. K. REMINDER: City Offices will be closed on Monday, January 19, 1998 in observance of Dr. Martin Luther King Day. L. REMINDER: Bruce Nordquist, City of Richfield, will be presenting information on a Scattered Site Acquisition Program in effect in the City of Richfield at the Planning Commission Meeting on Monday, January 26, 1998, 7:30 p.m., City Hall. Please mark your calendars as you are invited to attend. 1.17 JOINT POWERS AGREEMENT The City Manager stated that the Draft of the Joint Powers Agreement on the Community Center should be prepared and ready for review in the next two weeks. He asked that the Council think about when they can meet with the School Board about the Agreement. The Mayor stated he will be out of town from January 22 through January 28. Councilmember Jensen stated she, too, will not be here for the next Council Meeting, January 27. The Council suggested that maybe, Thursday, January 29 would be an alternative for the Joint Powers Agreement meeting with the School Board. The City Manager will check with the School District. Another alternative date would be Tuesday, February 3, at 7:00 or 7:30 p.m. MOUND CITY COUNCIL MINUTES - JANUARY 13, 1998 MOTION msde by Jensen, seconded by P, hrens to adjourn at 8:40 P.M. The vote was unanimously in favor. Motion carried. ~ w~~d~L Shukle, Jr., City Manager Attest: City Clerk 9 MOUND CITY COUNCIL MINUTES - JANUARY 13, 1998 THI~ PAGE LEFF BLANK INTENTIONALLY BILLS- .January 13, 1998 Batch 7122 Batch 7123 Batch 7124 Total Bills $144,467.79 94,894.22 61,153.65 $300,515.66 C., "'r- E Z ~8 ,,,4, c~ ~Z I h~ CC) Z 0 o~ 0 Z omz zm~ ~m z ????? T 4 ~° ~m z~ Z 0 Z I I I! I &,,,',~ Z Z o~ o' o~ X ? Z 0 0 ~Z ~: "'3 ~.0 I Il:: O 0 © C 0 Il&Il I I I I / [- ] ~ 3 'C' 0 '~ 0 0 "' ! .q 0 · C .... C 0 C,' 0 0 ~ 0 0 0 0 0 0 'O ;D rD '~. .'D D ") ? g ! 0 ~" 0 C m 0 0 0 0 0 0 0 0 g 0 "D ~" © . _n o ! o 0 u,JU C~ ~,D I Z Z I C~ ~"~ rrt Z 0 MOUND CITY COUNCIL MINUTES - JANUARY 13, 1998 THIS PAGE LEFF BLANK INTENTIONALLY