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2022-02-22 CC Agenda Packet
PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, L quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. AGENDA MOUND CITY COUNCIL REGULAR MEETING 1. Opening meeting 2. Pledge of Allegiance 3. Approve agenda, with any amendments TUESDAY, FEBRUARY 22, 2022 - 7:00 PM MOUND CITY COUNCIL CHAMBERS *Consent Agenda: Items listed under the Consent Agenda are considered routine in nature, have been evaluated by staff, recommended by staff for approval by the Council, and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. At this time, anyone present who wishes to offer dissenting comment to any items on the Consent Agenda is invited to identify themselves and the item of concern so that the it may be removed from the Consent Agenda and considered after discussion in normal sequence. Separate introduction or further support from petitioners or requestors is not required at this time and removal of an item from the Consent Agenda for this purpose is not required or appropriate. 4. *Consent Agenda Page *A. Approve payment of claims 416-422 *B. Approve minutes: February 8, 2022 Regular Meeting 423-442 *C. Approve Resolution Approving Public Gathering Permit for use of Surfside Park 443-447 and Beach as weigh-in station for 2022 Annual Minnetonka Classic Fishing 446 Tournament on Lake Minnetonka on Saturday, June 4, 2022 *D. Approve Resolution Approving Public Gathering Permit for use of Surfside Park 448-449 and Beach as weigh-in station for 2022 MNBN Team Trail Fishing Tournament 448 on Lake Minnetonka on Sunday, August 13, 2022 *E. Approve Resolution approving permits for 2022 Tour de Tonka on Saturday, 450-460 August 6, 2022 and reducing fees due to public purpose of gathering 452 *F. Approve Resolution approving amendment to Public Lands Permit to modify 461-473 structure on Devon Commons adjacent to 4717 Island View Drive and to 464 authorize improvements as provided by City Code Sec. 129-35 (b) (5) related 472 to non -conforming uses *G. Approve Pay Request #1 in the amount of $29,585.18 to Empire Pipe Services 474-476 for the 2021 Sewer Televising Project, PW 21-04 5. Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. 6. Approve Resolution(s) Approving Plans and Specifications, and Ordering Advertisement 477-484 for Bids for: a. Lynwood Watermain Improvement Phase 2: Birch to Southview; PW 22-01 480 b. 2022 Liftstation Improvements Project PW 22-03 484 7. Information/Miscellaneous A. Comments/Reports from Council members B. Reports: Engineering Costs — 12-31-21 YTD 485 C. Minutes: D. Correspondence: 8. Adjourn COUNCIL BRIEFING February 8, 2022 Council meetings are held in the City Council Chambers in the Centennial Building on the second and fourth Tuesday each month at 7:00 PM with agendas and meeting details/locations posted to the City website the Thursday prior under the "Mayor and Council' section of the "Government" tab of the Home Page. Government I Mound, MN (cityofmound.com) *** All Meetings At City Council Chambers, Centennial Building *** Upcoming Events Schedule: Don't Forget!! February 22 — 6:55 PM — HRA Regular Meeting (as may be required) February 22 — 7:00 PM — City Council Regular Meeting March 8 — 6:55 PM — HRA Regular Meeting (as may be required) March 8 — 7:00 PM — City Council Regular Meeting March 22 — 6:55 PM — HRA Regular Meeting (as may be required) March 22 — 7:00 PM — City Council Regular Meeting April 12 — 6:55 PM — HRA Regular Meeting (as may be required) April 12 — 7:00 PM — City Council Regular Meeting April 19 — 6:30 PM — City Council Special Meeting Workshop, Department Reports April 26 — 6:55 PM — HRA Regular Meeting (as may be required) April 26 — 7:00 PM — City Council Regular Meeting May 10 — 6:55 PM — HRA Regular Meeting (as may be required) May 10 — 7:00 PM — City Council Regular Meeting May 24 — 6:55 PM — HRA Regular Meeting (as may be required) May 24 — 7:00 PM — City Council Regular Meeting Events and Activities: Subscribe to RAVE messaging tool for emergency notifications and updates RAVE Emereencv Notifications I Mound, MN (citvofmound.com) March 25 — 31 — Westonka Public Schools Spring Break City Offices: City Official's Absences Please notify the City Manager in advance of an absence. Inquire in advance. please...... Council members are asked to call or email their questions in advance of a public meeting so that more research may be done or additional information may be provided that will assist in your quality decision - making. 2022 City of Mound Claims 02-22-22 YEAR BATCH NAME DOLLAR AMOUNT 2021 2021AP-10 $ 431.08 2022 020922HWSMAN $ 42,859.72 TOTAL CLAIMS $ 43,290.80 CAIEel CITY OF MOUND Payments Current Period: Closing 2021 Payments Batch 2021AP-10 $431.08 Refer 438 LOFFLER COMPANIES, INCORPOR _ Cash Payment E 609-49750-202 Duplicating and copying HWS COPIER -CANON C26501F- COLOR OVERAGE - 11-01-21 THRU 12-31-21 Invoice 3942841 2/12022 Cash Payment E 609-49750-202 Duplicating and copying HWS COPIER -CANON C26501F- BLACK OVERAGE - 11-01-21 THRU 12-31-21 Invoice 3942841 2/12022 Cash Payment E 101-41930-202 Duplicating and copying CITY HALL COPY ROOM KONICA C650i - BLACK OVERAGE - 11-01-21 THRU 12-31-21 Invoice 3942836 2/12022 Cash Payment E 101-41930-202 Duplicating and copying CITY HALL COPY ROOM KONICA C650i - COLOR OVERAGE- 11-01-21 THRU 12-31-21 Invoice 3942836 2/12022 Transaction Date 2/82022 Due 12/312021 Accounts Payable 20200 Total Refer 437 PEDERSON, GREG AP Payment E 222-42260-210 Operating Supplies Invoice 020122 12/312021 Transaction Date 2/82022 Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 609 MUNICIPAL LIQUOR FUND REIMBURSEG. PEDERSON, TARGET- HISENSE 50" ROKU 4-K HE SMART TV- FOR FIREFIGHTER WORKOUT ROOM Due 12/312021 Accounts Payable 20200 20200 Accounts Payable $183.66 $205.02 $42.40 $431.08 Pre -Written Checks $0.00 Checks to be Generated by the Computer $431.08 Total $431.08 Total 02/08/22 1:05 PM Page 1 $27.79 $14.61 $95.96 $87.70 $226.06 $205.02 $205.02 «r5A CITY OF MOUND Payments Current Period: February 2022 Payments Batch 020922HWSMAN $42,859.72 Refer 414 56 BREWING, LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 5617526 1/312022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 415 ARTISAN BEER COMPANY Cash Payment E 609-49750-252 Beer For Resale Invoice 3519415 2/42022 Transaction Date 2/82022 BEER U.S. Bank 10100 10100 Refer 400 BELLBOY CORPORATION _ Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, c-fold towels Invoice 0104660800 222022 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX Invoice 0104660800 222022 Cash Payment E 609-49750-255 Misc Merchandise For R MDSE- STAINLESS SHAKER SET, BEE CUPS Invoice 0104660800 222022 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX Invoice 0093485000 222022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0093485000 222022 Transaction Date 2/32022 U.S. Bank 10100 10100 Refer 401 BELLBOY CORPORATION Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 0093484900 222022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0093484900 222022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 0093462700 222022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0093462700 222022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 0093484300 222022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 0093510800 2/42022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0093484300 222022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0093510800 2/42022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 0093466700 222022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0093466700 222022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 0093516900 2/42022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0093516900 2/42022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 416 BREAKTHRU BEVERAGE MN BEE _ 02/08/22 11:28 AM Page 1 $175.00 Total $175.00 $509.70 Total $509.70 $179.00 $141.90 R $32.00 $34.95 $1.65 Total $389.50 $440.00 $9.90 $914.50 $3.30 $2,499.80 $287.00 $28.05 $10.80 $440.00 $9.90 $112.00 $2.70 Total $4,757.95 C1iE: CITY OF MOUND Payments Current Period: February 2022 a Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 342794861 222022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 417 BREAKTHRU BEVERAGE MN WINE _ AP Payment E 609-49750-253 Wine For Resale WINE Invoice 342796553 222022 AP Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 342815491 2/32022 AP Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 342796554 222022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 418 CAPITOL BEVERAGE SALES, L.P. _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 2648970 2/42022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 419 DAHLHEIMER BEVERAGE LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 1532411 222022 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 1533337 2/32022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 420 HOHENSTEINS, INCORPORATED _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 476587 2/12022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 421 JJ TAYLOR. DISTRIBUTING MINN _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 3267646 2/32022 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 3267645 2/32022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 422 JOHNSON BROTHERS LIQUOR _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 1984807 222022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 1984806 222022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 1981453 1272022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 1984804 222022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 1984805 222022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 1982309 1/312022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 423 JUST PLAIN WRONG BREWING LL _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 366 2/12022 Transaction Date 2/82022 U.S. Bank 1010041 A0100 Total Total 02/08/22 11:28 AM Page 2 $1,858.90 $1,858.90 $824.00 $468.47 $1,730.75 $3.023.22 $83.00 Total $83.00 $1,157.20 $816.00 Total Total Total $1,973.20 $803.00 $803.00 $109.50 $2, 711.43 $2,820.93 $1,079.67 $3,003.50 $1,495.00 $5,522.91 $1,586.60 $742.80 Total $13,430.48 $130.00 Total $130.00 CITY OF MOUND Payments Current Period: February 2022 Refer 424 LIBATION PROJECT Cash Payment E 609-49750-253 Wine For Resale Invoice 42662 222022 Cash Payment E 609-49750-265 Freight Invoice 42662 222022 Transaction Date 2/82022 Refer 425 LUPULIN BREWING COMPANY Cash Payment E 609-49750-252 Beer For Resale Invoice 42937 2/32022 Transaction Date 2/82022 WINE FREIGHT U.S. Bank 10100 10100 BEER U.S. Bank 10100 10100 Refer 426 MARLIN S TRUCKING DELIVERY _ Cash Payment E 609-49750-265 Freight DELIVERY SVC 1-20-22 Invoice 37829 1202022 Cash Payment E 609-49750-265 Freight DELIVERY SVC 1-27-22 Invoice 37844 1272022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 427 MAVERICK WINE COMPANY Cash Payment E 609-49750-251 Liquor For Resale Invoice 718357 222022 Cash Payment E 609-49750-265 Freight Invoice 718357 222022 Transaction Date 2/82022 LIQUOR FREIGHT U.S. Bank 10100 10100 Refer 427 PAUSTIS AND SONS WINE COMPA _ AP Payment E 609-49750-253 Wine For Resale WINE Invoice 154263 1/312022 AP Payment E 609-49750-265 Freight FREIGHT Invoice 154263 1/312022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 429 PEQUOD DISTRIBUTION _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 134060 2/32022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 428 PHILLIPS WINE AND SPIRITS, INC _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 6343774 222022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 6343775 222022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 430 PRYES BREWING COMPANY, LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 32447 2/32022 Transaction Date 2/82022 U.S. Bank 10100 10100 02/08/22 11:28 AM Page 3 $224.00 $4.00 Total $228.00 $568.10 Total Total $568.10 $524.90 $242.15 $767.05 $362.00 $3.00 Total $365.00 $1,098.00 $13.75 Total $1,111.75 $397.00 Total Total $397.00 $1,020.88 $1,518.11 $2,538.99 $434.00 $434.00 Refer 431 SHAMROCK GROUP, INC. _ Cash Payment E 609-49750-255 Misc Merchandise For R ICE $63.00 Invoice 2726017 222022 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $332.72 Invoice 2726017 222022 Transaction Date 2/82022 U.S. Bank 10100 10100 Total $395.72 Total CITY OF MOUND Payments Current Period: February 2022 Refer 432 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 2174996 2/32022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2174995 2/32022 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX Invoice 2174994 2/32022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 2174993 2/32022 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2174997 2/32022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 2173698 1/312022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 433 VINO SOURCE, THE _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 0297240 2/32022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0297240 2/32022 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 0297239 2/32022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0297239 2/32022 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 0297238 2/32022 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX Invoice 0297238 2/32022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 434 WINE COMPANY Cash Payment E 609-49750-253 Wine For Resale Invoice 195591 2/32022 Cash Payment E 609-49750-265 Freight Invoice 195591 2/32022 Transaction Date 2/82022 WINE FREIGHT U.S. Bank 10100 10100 Refer 435 WINE MERCHANTS _ Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 7366743 222022 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX Invoice 7366744 222022 Transaction Date 2/82022 U.S. Bank 10100 10100 Refer 436 Z WINES USA LLC Cash Payment E 609-49750-253 Wine For Resale Invoice 25197 222022 Cash Payment E 609-49750-265 Freight Invoice 25197 222022 Transaction Date 2/82022 WINE FREIGHT U.S. Bank 10100 10100 02/08/22 11:28 AM Page 4 $544.00 $1,027.22 $26.00 $640.00 $160.00 $480.00 Total $2,877.22 Total Total Total $1,393.96 $21.00 $184.00 $5.00 $12.00 $120.00 $1,735.96 $424.00 $11.55 $435.55 $780.00 $23.00 $803.00 $240.00 $7.50 Total $247.50 CAyRA Fund Summary CITY OF MOUND 02/08/2211:28AM Page 5 Payments Current Period: February 2022 10100 U.S. Bank 10100 609 MUNICIPAL LIQUOR FUND $42,859.72 $42,859.72 Pre -Written Checks $0.00 Checks to be Generated by the Computer $42,859.72 Total $42,859.72 MOUND CITY COUNCIL MINUTES February 8, 2022 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, February 8, 2022 at 7:00 p.m. in the Council Chambers in the Centennial Building. Members present: Mayor Ray Salazar; Council members Phil Velsor, Paula Larson, Sherrie Pugh, and Jason Holt Members absent: None Others present: City Manager Eric Hoversten, City Clerk Kevin Kelly, Community Development Director Sarah Smith, City Planner Rita Trapp, Orono Police Chief Corey Farniok, Orono Police Sergeant Tim Sonnek, Brian Farrell, Joe Bruns, Rhonda Eurich, Kathleen Marie, Judith Morrison, Mary Davis, Claudia Lacy, John Koppi, Anna Schmidt, Todd Schmidt, Christine Sloat, Ron Hendley, Kathy Peacock, Susan Johnson, Anders Kemppainen, Kevin Johansen, Jerry Jerome, Linda Cordie, Amy Roelofs, Johan Chem in -Danielson, Jim Myers, Chris Carlson, Nate Horne, Scott P., Margie Saatzer, Kim and Marie Schulz, Helen Canning, Scott Gates, Dan Saatzer, Jeff Wrede, Amanda Moodie, Rusty Storkorger, Michelle Herrick, Jason Zattler, Kassie Ricke, Ginger Skaya, Crystal Johnson, Nancy Paulson, Mike and Nancy Myers, Jim Murphy, Graham Neve, Pete Meyer. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Salazar called the meeting to order at 7:01 p.m. 2 Pledae of Alleaiance 3. Approve agenda Hoversten included replacement pages 221 and 237 for Item 4A claims and additional pages for item 7, pages 405.1-405.16, additional comments from the public. MOTION by Velsor, seconded by Larson, to approve the agenda as amended. All voted in favor. Motion carried. 4. Consent agenda Larson requested the 01-25-2022 meeting minutes be revised to include adding Pileated Wood Peckers and correct paragraph four, page 268, to indicate she received phone calls from two Minnetrista residents that are for the development, not against it as stated. MOTION by Larson, seconded by Holt, to approve the amended consent agenda. Upon roll call vote. all voted in favor. Motion carried. A. Approve payment of claims in the amount of $79,246.87. B. Approve minutes: 01-25-22 regular meeting (as amended) 423 Mound City Council Minutes — February 8, 2022 C. RESOLUTION NO. 22-16: RESOLUTION APPROVING PUBLIC IMPROVEMENT ESCROW REDUCTION REQUEST FOR VILLAGES OF ISLAND PARK D. RESOLUTION NO. 22-17: RESOLUTION APPROVING THE MAJOR SUBDIVISION/FINAL PLAT OF SUNSET VIEW VILLA 5. Comments and suggestions from citizens present on any item not on the agenda. Joe Joe Bruns, 2630 Settler Circle, said Republic Services has bought Blackowiak and Randy's Sanitation, leaving only one waste hauler for the City which isn't good from a competition standpoint. Bruns said there is an effort on Nextdoor to lobby Suburban Waste to provide services in Mound and Bruns wondered if the City reaches out to haulers do the haulers have to contact the City. Hoversten said the hauler would reach out to the City to apply for a permit. Hoversten noted there are two providers to the City, Republic and Waste Management. Kelly said Suburban Waste Services has made an inquiry but has yet to return an application. 6. Orono Police Sergeant Tim Sonnek presenting the January Activity Report Orono Police Chief Corey Farniok said he was at the meeting to report on the three burglaries in Mound on February 7th and others in neighboring cities as well as metro -wide. Farniok said there were three burglaries on the 7th which took place inside houses and two vehicles which were broken into. Farniok said all the thefts on the 7th were through unlocked vehicles that contained garage door openers. Farniok said a group of three to four suspects would go from vehicle to vehicle to find one unlocked with a door opener and then enter the owner occupied home, take items in the immediate surrounding such as vehicle keys, wallets and purses and quickly leave. Farniok said all stolen credit cards were used at the Brooklyn Center Walmart self -checkout kiosks to purchase $500.00 Visa Gift Cards. Farniok stated these brazen thefts are happening metro -wide and law enforcement is asking the community to lock your doors and take garage door openers into the home. Farniok added these in -home thefts are a game of chance and there could be a confrontation in a home and someone could get hurt. Farniok asked the public to please take precautions and if you see something in your neighborhood please call the Orono Police Department because seconds count in trying to respond to these crimes. Farniok said the group doing the burglaries did not have jammers to disrupt Ring cameras which helped identify the clothing they wore which matched descriptions in other cases. Sonnek presented the January Activity Report and said there were 298 total incidences compared to 362 in January of 2021. Sonnek said the lower case number is most likely related to the number of sick days officers have taken resulting in less officers on patrol. Sonnek said there were eight crashes, four alarms, six animal complaints, 54 medical calls, one fire assist, one burglary, one DUI, seven domestic calls, six harassment reports, six mental health calls, six thefts, 38 parking complaints, 15 welfare checks and 38 traffic stops. Sonnek said the homelessness issue has not been an issue of late. Velsor said he wanted to thank the OPD for publishing the blotter in the paper. Council Member Larson recused herself from Item 7 7. Planning Case No. 21-18 Public Hearings — major subdivision -preliminary plat of "Northland Mound" involving 424 Mound City Council Minutes — February 8, 2022 vacant parcels generally located southwest of the intersection of Commerce Boulevard and the Dakota Rail Regional Trail on the eastern shore of Lake Langdon; a conditional use permit application for a planned unit development in a shoreland area for a 104-unit market rate, multi -family apartment project; and a street vacation of a previously platted, but never constructed street. Also review of site development plans for Northland Mound and a public lands permit application to allow for the construction to occur on the City parking area immediately to the east of the site. Applicants: Northland Real Estate Group Requested Actions Trapp presented the Northland Mound proposed apartment development and the land use and subdivision requests, noting the Council review process for the public hearing includes public input, Council discussion and Council action. Trapp presented an overview of the proposed development west of Commerce Blvd. and south of the Dakota Trail. Trapp added the area is zoned as mixed use in the 2040 Comprehensive Plan (Comp Plan). Trapp said the applicant is proposing a 104-unit market rate building with 33 studio apartments, 40 one -bedroom and 31 two -bedroom apartments. Trapp showed views of the building drawings. Trapp said there are five requested actions by the applicant; major subdivision -Preliminary Plat, Conditional Use Permit (CUP) for a planned unit development in a shoreland area, Vacation right-of- way (ROW), Public Lands Permit (PLP) and Site Development Plans. Trapp said staff are also requesting a resolution agreeing with the Planning Commission that the development is consistent with the 2040 Comp Plan. Trapp said the site is three acres in size and will be formed into one lot with drainage and utility easements and the preliminary plat includes the recently agreed to sale of City property adjacent to the private properties. Trapp said this is a Planned Unit Development (PUD) which is required for a mixed use district which gives the City the opportunity to shape the project. Trapp said the proposal meets the requirements for size. Trapp said the applicant is asking for the following: • Vacation of two ROW's which are platted but were never constructed. • Public Lands Permit proposal to improve public parking spaces, add landscaping and storm water management Trapp said the project evaluation determined the vacation of the ROW foundational as the ROW's are integral to the development. Trapp said the determination is whether the ROW 'as is' provides a public benefit or if the vacation provides public benefit. Trapp said the ROW's do provide public access to the water but have not been developed and the area is narrow and would not provide significant public access. Trapp said integrating the ROW's into the development will provide a tax benefit to the City as these areas will be added to the tax rolls as part of the proposed redevelopment which the City in general has seen as favorable. Trapp said the Comp Plan guidance is Mixed Use Downtown Lakes Area which identifies the area as commercial/residential which permits townhome and multi -family use and the proposal meets the number of allowed units as they are calculated on an area -wide basis. Trapp said the Site Plan shows that nearly the entire development would be more than 50 feet from OHW level where wetland buffer setbacks come into play. 425 Mound City Council Minutes — February 8, 2022 Trapp highlighted the major components of the Site Plan as shown included in the agenda packet Trapp said traffic and parking were analyzed by a Professional Traffic Operations Engineer who estimated 472 trips a day generated by the units out of 9,100 on Commerce Blvd., an increase of less than 5% which is considered de minimus. Trapp noted there are concerns about traffic and parking in the area that are existing conditions. Trap noted the utilities at the site have reviewed the application materials and any concerns will be worked through by the City and the developer. Trapp noted the Minnehaha Creek Watershed District (MCWD) rules will be triggered at the site, but noted the MCWD does not see any significant red flags in their initial review of application materials. Trapp said two letters were received from the MN DNR area hydrologist which stated the project complies with shoreline rules and noting the impervious surface doesn't meet the requirements but Trapp said this is a mixed use project and not residential and staff interprets the rules for mixed use as the same as business/industrial which can be up to 75% impervious with the applicant proposing 48%, noting the MCWD approves the storm water management plans. Trapp said the other DNR concern was shoreland density which the City uses as part of the PUD process to allow for multi -family projects based on site density rules. Trapp noted nearly the entire community is in a shoreland area. The DNR did not recommend the vacation of the ROW due to access to the lake. Trapp said there are public access areas nearby such as Veterans Park a % mile from the site and other areas the City could develop for public uses. Trapp said the ROW isn't useful for access as a standalone space. Trapp summarized public comment received as follows: • Traffic circulation is the greatest concern which is an existing condition that this development cannot solve and parking • Snow storage • Storm water management and environmental protection • Lighting • Views across Lake Langdon • Tree removal from the site Trapp noted the Planning Commission (PC) meetings on January 4th and February 1 st reviewed the applications and allowed for public comment on the development plan. Trapp said the PC voted unanimously to recommend approval of the plans and that the sale of the City parcels was consistent with the 2040 comp plan. The PC did express concerns about traffic circulation but noted these are existing conditions. Velsor asked even though Lake Langdon is not hugely trafficked is there a City tool that can be used if concerns arise about motorized use on Lake Langdon. Hoversten said the most practical control would be the City pursue a public boat launch on the lake which prevents transient access, noting lakeshore owners create their own access currently. Hoversten said if the operated a public boat launch, it could request power restrictions by the DNR but noted the City is not interested in opening up the lake to public transient traffic. Velsor asked if there is an outdoor pool planned which Trapp said no. 426 Mound City Council Minutes — February 8, 2022 Holt said asked about the lighting plan for the building and stated he wants to disclosure he lives on the south side of Langdon and will see the development from his couch. Holt stated he has been on the lake in a kayak and the lake is swimmable. Hoversten said Langdon's water clarity has graded out similarly to Halsted and Cooks Bay on Lake Minnetonka. Holt said he moved to town because of the view and residents on his side of the lake talked about not wanting to see a huge light show at the development as the church lights are already the brightest lighting on the lake. Trapp said the lighting is not to extend outside the edges of the property, noting the residents don't want too much light either as this is not a commercial building. Trapp showed a photo provided by Northland with mostly interior lighting and exterior lighting set to be downcast onto walls and sidewalks. Trapp added there is has been a photometric survey completed without significant issues. Holt asked about the setback from the lake which Trapp said is an additional 37 feet beyond the 50 foot OHW setback, noting the wetland in this area has to be protected and can't be disturbed. Pugh asked if the setback is similar to Westonka Estates and the other apartment building on Langdon. Hoversten said they may have been built before the setback rules were established. Hoversten said the purpose of the tree survey was to see which trees are healthy with the idea to preserve as many as possible, noting off -property trees won't be effected by the development. Holt said a good number of trees need to be taken down and Trapp said the wetland needs to be figured out and protected. Holt said the parking for 104 units includes 93 enclosed and 34 surface and asked if that total included the City owned parking strip. Trapp said 19 parking spaces are on City property and are included in the public lands permit for improvements such as curbing and landscaping. Trapp said the parking study national standard for this building is 125 and the parking on the property is at 127 spaces. Holt said if he lived there he would park on the City parking and go into the building from there. Holt said the PC discussed traffic and how access to the building was going to happen. Trapp said the applicant conveyed to staff between the two PC meetings that there is a private easement agreement between the property owners and the church who have been granted the right to cross and have access into the area behind Commerce Blvd. Holt asked about the parking along the easement access which Hoversten said is private property with an easement to allow OLL to get to their parking lot. Hoversten said the easement allows access to the other Meisel properties as well, noting the private easement access must meet design standards for a public street with parking but it is up to the private owner to comply. Hoversten said this is a private easement and the lot owner can dictate their private lot/road to their benefit. Salazar asked about the outcome of the discussion of the easement and Hoversten said he talked to Northland about the language of the easement and if they had questions about the interpretation of the agreement those questions should be directed to Northland's attorneys. Pugh said she listened to the PC where the easement was seen as a challenge, but noted the other issue is the church and their parking lot, a condition that already exists. Pugh said the people are saying that not doing the development will fix the problem. Pugh added there is a problem existing and the lack of a building will not fix the problem when the problem already exists. Pugh asked if anyone has really dealt with what is the problem and what will fix it and can it be incorporated into the development strategy. 427 Mound City Council Minutes — February 8, 2022 Velsor said he is surprised there isn't a drawing from a traffic engineer as it would seem there should be up to three stop signs needed in the access. Hoversten said they generally can be looked at as subdivision improvements through the design process. Velsor noted the development committee said getting in and out of the area needed to be looked into and he didn't feel it has been looked at. Velsor he doesn't have a problem with the project but has a problem with how school parents are going to drop off and pickup while the access from the project converges on the private easement and shared access. Velsor said what this area will look like should be figured out now and not during the final plan. Hoversten said the PC included the condition in their recommendations that traffic concerns be considered as part of the risk reduction process, noting engineering exists to make the situation feasible. Velsor said he needs to make sure there is a tool to make sure the access and safety is in the control of the City. Hoversten said the tool is part of the Development Agreement and that Bolton and Menk will review the plans to determine the basic engineering standards are being met. Velsor said Northland needs to meet with OLL to determine their needs as the easement is a shared access. Hoversten said they also need to speak with the owner of the easement, and all parties need to know what their rights and obligations are before any solution included in a Development Agreement is produced, which will allow the Council and staff to see the specifics as part of the process and ensure the PC condition of a traffic design reviewed by an engineer is met, once again noting this can be built; but the concurrence of stakeholders may be more difficult. Salazar said we need to know more about the traffic as this is not a clean ingress and egress, noting his daughter went to OLL and he remembers the traffic, buses and parents at the parking lot and play area. Salazar said this should have already been looked at. Hoversten said the existing problems are there now and the City needs to be careful not to lay problems on the developer which they didn't cause. Salazar said there is a congestion issue and a lot of traffic there during school and Mass. Salazar said the PC determined this is a preexisting condition and not the responsibility of the developer, but noted there isn't carte blanch for the developer to exacerbate the conditions. Salazar said the development is joining our City and there needs to be more concern about health and safety. Salazar said signs can be added but the developer needs to coordinate with OLL and the school. Salazar said the ingress to the north makes it look like two-way traffic and the alley is 23 feet wide. Pugh said her point is that OLL knows that there is congestion and knows how the traffic can be improved. Pugh said the developer should not have to solve these problems alone and OLL needs to be working together to be part of the solution. Pugh said if this development gets approved, the City needs to get the County to address the traffic concerns on Commerce and Shoreline because this traffic goes out onto those two streets. Salazar said the church is receptive to listening but the conversation has died between OLL and the developer and nothing has happened. Salazar said if he was taking care of it then this would have been addressed as it is not a clean entry and exit and safety is a concern. Salazar noted a development in another City where there were no traffic concerns that affected a church, parishioners and school children. Holt noted the private access is pretty tight when you drive through and he assumed that once it passed through planning, the PC concerns would have been figured out with answers for the Council. Trapp said the challenge is that the roadway access is private. Mound City Council Minutes — February 8, 2022 Hoversten said the process includes the risk reduction stages with the developer bringing forward their engineered plans which are reviewed by the City to see if standards are met and going beyond that process puts the City at risk designing without engineering input. Hoversten said this is a built in condition to get from an idea to a project. Hoversten said the traffic engineer indicated the site is technically feasible and the City will address the engineering of this traffic area in the development agreement stage of the risk reduction process for the developer. Salazar said this project is nice but the people here tonight are here for this matter and Salazar is concerned about green lighting the project without the traffic issues figured out when there is this kind of ingress and egress. Pugh said the Council has not said to the developer to go ahead and do this project. Salazar agreed. Velsor said before the Council votes on the resolutions tonight he wants to know what the vote on the resolutions means. Hoversten asked if the Council wants to handle access through the area with a specific condition of approval or if they want conditions met prior to approvals being granted. Hoversten said the Council can give the developer the approval to complete the conditions such as with the landscape plan which is then reviewed by staff or the Council can establish conditions on the traffic plan which can be reviewed by the City Traffic Engineer and laid out in the resolution before the Council. Holt said one of the many reasons he ran for Council was his concern about the crosswalk across Commerce Blvd. Holt said he knew there is an agreement with the Hennepin County for the Shoreline Trail crossing, but he is wondering when the Commerce Blvd. crossing will be completed. Hoversten said this will be done in 2023 before the County resurfacing project on Shoreline. Holt asked about the Commerce crossing and Hoversten said the City and Three Rivers have both asked the County to look at the Commerce trail crossing. Hoversten said the City doesn't own the road or the trail and is subject to the timeline of County projects in the area. Hoversten said the City has expressed its desires for the Commerce crossing to both Hennepin County and Three Rivers Park District. Holt said he drives through the area and wants the overhead lighting for the Commerce Blvd. crossing. Pugh said the Commerce and Shoreline intersections are all related. Pugh said she is concerned about Commerce and Shoreline entrance and exits onto the street from Walgreens, OLL and the trail. Holt asked about the alleyway on the west side of Commerce which Hoversten said there is nothing to stop people from using this public alley, noting it is a one-way entry. Pugh said there is an agreement on parking and snow removal on the private property. Hoversten said the City does the work and bills back the property owners excepting the two ROWS which are City owned. Holt said Auditors Road is going to be shut down to which Salazar said Auditors Road will be an access to the Artessa Development but will not the cut through as it will become the new center city park. Holt said drivers could cut across the ice cream shop. Holt commented on the PC discussion of the trip generation study, noting it was an old study. Trapp said the Commerce Blvd. traffic count numbers are from 2016 and the trip generation software is new and is specific to this development's impact. Trapp said traffic counts are not produced yearly and are generally done on a rotating basis throughout the County. Hoversten said there haven't been regional changes to traffic to drive a new traffic count. Holt said he thought traffic has changed since 2016. Hoversten said this 2016 data was after the Hwy 12 improvements and better access to core of the metro area. Holt said he was concerned about storm water going into the lake. Hoversten said the development will treat storm water prior to it getting to the lake which is happening now. Trapp the storm water treatment is below ground and is professionally designed and the parking lot run-off will be treated at 429 Mound City Council Minutes — February 8, 2022 the surface. Trapp added these treatments need to be approved by the MCWD. Salazar, Hoversten and Holt discussed storm water run-off and the MCWD which regulates the rate, volume and suspended solids that will be in the plan by the developer. Holt said he lives next to a storm water outfall into Lake Langdon and said the fertilizer and other items from lawns go into the lake, noting the treatment plan of the development will be better for the lake. Holt asked about the sewer and Hoversten showed the location of the sewer and water lines the developer can hook up to. Holt said the sewer line could disrupt traffic but Hoversten said it could be done trenchless through an easement. Brian Farrell, 3106 Priests Lane, thanked the Council for the thoughtful discussion about the development and said he understands it isn't a simple decision and appreciates the role the Council plays in leading the discussion. Farrell said the Council has been vetting the project for a month or two and his team has been in planning for five to six months including dialog with the Council and PC. Farrell said this is not a back of the envelope plan and civil and architectural teams have been working on this and have been in direct communication with the City and working on ways to improve the project to meet City's needs. Farrell said this type of product doesn't currently exist in Mound. Farrell said the development allows people to stay in Mound, will attract new young professionals to live and work in the area and will provide employers housing options for their employees. Farrell said this will be a highly amenitized housing option with walkability to businesses, the lake and the Dakota trail. Farrell said they have talked to numerous businesses around town who are very excited about the project helping their businesses. Farrell said the PC unanimously supported the development. Farrell said this team has been working directly with Staff on the traffic concerns in the area to determine steps and their understanding is that the engineered plan must come before our building permit is approved. Farrell said the majority of the traffic concerns are on property we do not own. Farrell said the original plans with the north entrance as the main entrance were changed to make the south private easement access the primary entrance to the development. Farrell said this will include stop signs to control the traffic. Velsor said the County Roads 110 and 44 intersection had traffic issues and after Council discussion they felt they needed to do something and they got HC to add a four-way stop. Velsor said the plan for the development needs to be more than throwing in stop signs. Velsor said he would like the other property owners to sign -off on the plan and if they haven't met yet it is disappointing. Farrell said he sat down with the Church very early in the process to explore parking options. Farrell said he has talked with John Biglow from OLL who talked to him at the Council meeting on 1-25 and again last week. Farrell said he sent Biglow the signage and landscape plans and he said he is happy to work together on the problem. Farrell said he is fine having a condition on approval to work with staff and the other property owners on a mutually agreed upon traffic plan. Velsor said he wants an agreement or understanding between the private parties in writing ensuring the plan in every body's best interest. Salazar said he wants to make sure Farrell understands there is a church, parishioners and a school with buses and drop-off and pickup of children who also use a portion of the parking lot as a play area and nothing has happened on a resolution to the traffic and parking problem. Salazar said he needs to see a plan with a clean entrance and exit agreement with the other property owners and he said he is worried about the development. Farrell said he has received guidance from Staff and the PC and he asked what he could do and felt he met their concerns. Farrell said he spoke to the person who owns the easement about the traffic flow. Farrell said he would like to purchase parking spaces but OLL did not agree. Farrell said while he can't control 430 Mound City Council Minutes — February 8, 2022 the other entities but he understands there is a need for assurances there will be an approved traffic plan as a condition. Farrell said he has invested time and money in the project and needs to know that he can go forward with the development before finalizing traffic conditions. Pugh said she needs a traffic condition which is mutually agreed to and Farrell said he needs approval with conditions to go forward. Pugh said she understands there are three entities that need to work together which is complicated. Farrell said he has no control over the property owned by other groups, noting the PC unanimously supported the plan and he is happy to work with Staff on a mutually agreeable plan. Salazar said Farrell needs to work with the other entities to figure out the traffic as there is not a clean ingress and egress from the site in the current plan. Farrell said they have worked out changes at the request of the City staff and PC. Farrell said he called the private owner of the easement who doesn't want parking spaces removed from their tenants. Holt said he wouldn't have voted for the development in PC if he knew there wasn't a traffic agreement at this stage. Salazar said he wants economic vitality in the City but health and safety are more important and told Farrell he needs to get with the other entities to figure out the traffic conditions. Velsor said he needs a comfort level with a plan and something sketched out on how the entities see how the traffic situation will look. Salazar asked how Farrell is going to get the residents of the development from using the OLL parking lot. Farrell said he is happy to meet with OLL and the owner of Paddle North but he is under timelines for a private sale and would like to know if there is an approval from the Council with a traffic condition. Salazar repeated his contentions about parking and Hoversten asked how or when the Council will give a deadline for Farrell to meet traffic conditions and give Farrell the assurance that his project will go through. Salazar said this should have been done beforehand. Farrell said he has an easement granting access rights. Pugh and the Council said Farrell needs to work with the other property owners and the property owners need to work with the developer as well and that OLL needs to come forward to work out the problem with the developer and identify what the problem is. Hoversten said he doubts that if the safety issue was as concerning as being stated that OLL wouldn't have fixed the problem already. Farrell reiterated he can't control the other entities and Velsor said he understands there is an easement access and he wants all the entities to get together to figure out all of the traffic problems. Salazar said he wants to table the item. Smith said the public hearings are scheduled and the Council would have to continue the meeting to a set date announced this evening so a re -noticing doesn't need to occur. Smith said the options are for the public hearing to be held this evening to let the public comment on the proposal and then continue the public hearing at a future date. Smith said the Council is under the planning application timeline for action which is 120 days following submittal of the plat and subdivision matters. Smith said the 120 days applies to land use actions on the shoreland and CUP or the PUD which is March 31 st with any extension/continuance granted by the developer. Smith said there is no time requirement for a vacation or a Public lands permit. Salazar thanked Farrell and said he looks forward to hearing back from him after meeting with the other parties involved. Salazar opened the public hearing at 9:15. 431 Mound City Council Minutes — February 8, 2022 Michelle Herrick, 2630 Westedge, said she lives on Lake Langdon and has spoken with a DNR representative who has problems with the hardcover count who told Herrick the development is too large. Herrick said there are things about Northland we don't know about and Northland is working with the Ackerberg Group and the Urban Land Institute who work with the Metropolitan Council all groups associated with HUD and Section 8. Herrick said the Council should investigate who Northland is working with. Herrick said the development should not be approved and that the PC was strong armed by staff. Herrick said the Council should ask for an extension and bring the project back to the PC as the PC did not properly vet the development and resolve the issues brought forward. Herrick said she understands the City has some financial issues and doesn't want her taxes raised but she doesn't want to bring in 104 apartment dwellers to fix this. Herrick said she wants a better understanding of the hardcover, drainage and easement at the site and an investigation of Northland as she stated the City of Lindstrom is working with Northland and with HUD. Pugh asked what is the problem with the Urban Land Institute which Herrick said supports low income and Section 8 housing. Pugh said the Urban Land Institute is a professional group of developers and architects. Herrick said she owns land here and doesn't want low income housing brought in as we have enough of that. Rhonda Eurich, 5585 Sherwood Drive, said she has worked at OLL for 35 years and there isn't a traffic problem at OLL currently as there would be with a 104-unit apartment building added to the area. Eurich said last August the developers met with OLL and asked to lease or sell part of the OLL parking lot and the answer to the developer was no. Eurich said Northland asked about the parking again but that there hasn't been much discussion with Northland. Chris Carlson, 5950 West Branch Road, Minnetrista, said he owns property in Mound. Carlson said he watched the PC meeting and Farrell was told by the PC one of the conditions was to resolve the traffic issue with the other property owners and then voted on the development and passed it with the condition very clearly stated Carlson said the Tonka Bay development which was mentioned earlier was proposed to be much bigger and worked though making that development smaller. Carlson said Farrell took the gamble to build as big as they can but it doesn't mean the City has to build a 104 unit building. Carlson said the elevator could be lower and a smaller development would solve a lot of issues. Carlson said the project should be cut in half as every developer claims they need the biggest building they can get. Carlson said once it is built you can't change it and the tenants of the development will park elsewhere. Carlson said this is a small town and we like it here and we want to keep it small. Carlson presented a petition with hundreds of signatures who don't want high density and want to keep their quiet small town. Jim Meyers, owner of 2331 and 2339 Commerce Blvd., Twin Cities Closet Company and the bank building, said they love Mound and the location. Meyers said he appreciates development in this town and that they do a lot of condominiums as part of their business but the parking in the area is the issue for us. Meyers said if the proposal goes through there will be parking issues and 104 units will park all over. Meyers said the building with the vacuum business has been sold to as a wedding planning center which will need parking and will be looking to park in our spots. Meyers said they want to cooperate and the community to thrive but we hear all the concerns and don't want traffic in our alley. Johan Chemin, 6039 Beachwood Road, said the building as viewed from Google Earth and the other plans shows the view from the trail is a long featureless wall which kills the peacefulness of the environment. Chemin said the featureless wall goes against the 2040 comp plan. Chemin said preservation of the views of Lake Langdon are in the Comp Plan and wants Mound to retain its small town feel. Chemin said the building is an eyesore and is trashing the view of those who live behind the i[s] 432 Mound City Council Minutes — February 8, 2022 building and it is important for the vision to preserve the environment and the natural spaces and resources should be protected. Chemin said the there is nothing added for harvesting solar energy though this is in the 2040 Comp Plan. Chemin said there are no electric charging stations. Chemin said how will the construction affect the aquifer and surrounding structures with the building pillars being pounded. Chemin said Langdon was a sewer dump and we don't know what is in the muck of the lake. Chemin also stated concerns about the bedrock which could fracture the gas and sewer lines. Chemin said he has concerns about the transit and parking and how are 135 cars going to park which is a liability as well as how are the cars going to enter and exit Commerce Blvd. which could be a burden to the City. Claudia Lacey, 5940 Loring Drive, Minnetrista and owner of a building on Commerce Blvd., said she loves this town and is in favor of more residents in Mound. Lacey is concerned about the traffic and parking and asked what is the magic with the number of 104 units and is there some government aid involved. Lacey said if she lived in that building there is no way it can be done with no parking. Lacey said 50 or 70 units would be better, Lake Langdon is a gem and we can't get this wrong. Lacey said she is for progress but I don't want more low income housing in Mound as we have enough of it. Crystal Johnson, 5625 Grandview Blvd., she said she lives on the Grandview car lane and I know that twice a day I can't get out of my driveway. Johnson said there is also pre-school and multiple times a day vehicles are entering and leaving. Johnson said that the City is taking away Auditors Road and adding 127 plus cars to the school traffic and thinks it is crazy we are using 2016 data. Johnson noted the Incredible Festival and school recess and said she thought if someone is having a barbeque on the roof while a funeral is being held it would be disrespectful. Mary Davis, 3021 Inverness Lane, said she called HC about the 2016 traffic study and was told it had nothing to do how drivers get on 110. Davis said she attended the PC meeting who were not comfortable with going forward with the development without the contingency and wanted to point out this has not been met. Davis said there isn't a problem at OLL right now but will be if there is more traffic. Davis said traffic isn't just a Sunday thing as activities happen during the week and at night. Davis added the Church and the schools are the livelihood of the community and keep in mind what we are impacting and OLL is one of my fondest places. Cassie Ricke, 1410 Preserve Blvd., Minnetrista, said she works at OLL and is a parent at OLL. Ricke said she is the Director of Enrollment at OLL and can speak to the traffic flow at OLL which currently has 200 students and 131 families and about 80 to 115 cars entering and exiting twice a day. Ricke asked the Council to imagine doubling the traffic and what would happen with the occasional backups that occur now. Ricke said the private easement is only 23 feet wide and doesn't meet the national standards for traffic and two Chevrolet Suburban's currently can't pass. Ricke said that two weeks ago a Mother and two kids in the car were hit broadside at Commerce and the private easement, noting thankfully everyone was fine. Ricke said the 2016 traffic study of Commerce was before the 550 home Woodland Cove development in Minnetrista which has added cars which are using Commerce and are passing OLL. Ricke said the OLL parking lot and playground is roped off until 3:00 p.m. when the two playgrounds are in use, and then other events are held in the parking lot with extended day care until 6:00 p.m. and she is concerned for the safety of children. 11 433 Mound City Council Minutes — February 8, 2022 Jason Zattler, 2345 Commerce Blvd., St. Bonifacius resident, said TC closets and the Zattler insurance building own most of the private parking lot which he said gets used. Zattler said he put together nine points which he sent to staff and the Council and said safety is the Council's job and commended the Council for standing up and saying something about it. Zattler said he is impressed the Council said something meaningful tonight and noted he found it really interesting Farrell was talking to Hoversten mostly and not the Council. Zattler said he is concerned about his liability and public parking for OLL events and they are working together and if this development goes through you put through a wedge and parking and traffic will become a problem as it isn't a problem right now. Zattler said you guys need to stop being willy-nilly and take a vote on the development as everyone knows the access isn't wide enough for the new traffic. Zattler said the map depicted isn't good and the parking along the easement isn't represented well. Joe Bruns, 2630 Setter Circle, asked about sealing off the traffic at the private access to the OLL parking lot. Scott Picha, 2273 Cottonwood Lane, said he attend three other meetings on this issue and said his main comment is that until the Council has a good idea what the future will look like you will never succeed at developing a better community for everyone if you just listen to the business owners, noting Lake Langdon is a beautiful lake but was used as a sewer dump. Picha said to fill in Langdon and put in housing and to think outside the box. Picha said people in this town don't want middle or lower income people in town and if you don't have tax generation you are going to have a ghost town. Picha said he feels bad for the developer as I think he has been trying to work with the City and said he doesn't talk to anyone in the City as he has been lied to in the past. Picha said this could be a beautiful town but I don't see any creativeness, noting Walgreen's is up against the sidewalk and is a solid wall. Picha said the City needs to look at itself and stand behind the vision. Picha said Mound is very difficult to develop and people need to think of the whole and not their little part of it. Scott Gates, 4363 Wilshire, said he has experience in creating developments and is not thrilled with the Artessa project but at least it is multi -density. Gates said the traffic problem is legitimate and there is a development process from committee to concept plan before the PC and Council review. Gates said checks and balances are in place that don't go away with each new step of the process. Gates said the PC is a recommendation and their approval is a step in the process and to let the experts do their job and give their advice to the Council. Gates said the developer needs certainty to move forward in the process. Gates said the traffic needs to be addressed as part of the process and traffic data and trip generation are national industry standards. Gates said to remember this project will bring 30-35 million to the tax base and is an attractive product and if the traffic issue can be resolved it shouldn't be a condition of approval at this stage of the process. Gates said the attack mentality has no place whatsoever and the Urban Land Institute support every spectrum of land development and the developer is very respectful. Gates said people need to work together. Linda Cordie, 2531 Lakewood Lane, said if the City water system handle the development and the Council should look into adding solar panels to planning requirements. 12 434 Mound City Council Minutes — February 8, 2022 Peter Meyer, 5748 Sunset Road, said he has concerns about whether any soil samples have been done as the north area of the site was used for dumping. Meyer said he is concerned about fire access and about the families in there. Meyer said how can a 23 or 24-foot road fit fire trucks. Meyer said he was concerned about power lines and concerned about the Auditors Road closure as a lot of people cut through that way. Meyer noted the new traffic from Lost Lake and the busy trail crossing which is in constant use in summer. Meyer asked if there are any Metropolitan Council or County tax dollars coming in to the project or the rebuilding of the roads just off of the project and who is going to pay for the road upgrade for the 104 unit building. Meyer said he is concerned about the parking for the businesses as there are too many units. Meyer the bottom line is he doesn't want inner city density or congestion in Mound. Ginger Skaya, 5975 Maple Forest, Minnetrista, said she has a son who graduated from Westonka Schools and another child at Shirley Hills and OLL. Skaya said she just because you can do something doesn't mean that you should it and a lot of creative thinking needs to go into the big picture. Skaya questioned if this development is right for this part of the City at this time. Skaya said she checked in with the Mist in Spring Park and it doesn't have a wait list and has 10+ vacancies at that high end unit. Skaya said that teenagers can't afford a studio in the development and to remember the safety concerns and the two business entrances on the private easement that are a deterrent for both customers and kids safety. Skaya said she is excited to get involved and is disappointed of what she is hearing the discrepancies from the PC to this week and is losing trust in the process as there is nothing different in the proposal since the PC. Skaya added the developer doesn't have kids and said she grew up in the City of Perham in central MN is vibrant and doesn't have high density housing but has people with heart as does Mound. Skaya wondered who the City is getting connected to and adding high density haphazardly is not going to keep people as it deters walkability to local businesses and doesn't make her feel like I want to do that with my kids. Skaya said the development will be a burden on the City and someone needs to figure that out. Paula Larson, 5713 Lynwood Blvd., owns the property at 2316 Lynwood Blvd., asked the people present to raise their hand if they are in favor of the project. Salazar said there were four people in favor of the development and Larson said there was only one because she didn't count developers who are residents of Mound. Larson then asked for a show of hands of those present who were against the development and said the majority didn't want the development. Larson said she is doing a title search and the people who live in the Lynwold Park neighborhood have a lot on Langdon which allows them to have access and to be able to put a dock on the lake. Larson said she is trying to figure out what is what the access and whether they have an easement and how long did it run. Larson said, for the Mound tax payers there is no gold at the end of this four story, 104-unit, high density, market rate multi -family unit. Larson said the only one who is going to carry off this pot of gold at the end of the development rainbow is the developer. Larson said when was the last time your taxes were reduced because of development coming to town. Larson said it has never happened so don't be bamboozled. Larson said she sees two areas where the employees have talked about profitability for developers and not one place where staff talks about the tax payer and who pays the bills and their focus is off. Larson said with 104 units there will be 200 or 205 residents so with all those people the police will be called over there and who is responsible for paying for those police calls. Larson said the second thing is the fire department will be called and as this is a four story building we don't know who is going to fall off who is going to pay for that; not the developer who is going to count his money. 13 435 Mound City Council Minutes — February 8, 2022 Larson said there are other things with the tax payers are going to pay for what but what about our school district and is development concerned about us being stuck with the bill. Larson said she called one of the school board members and wanted to know where we are with the schools and the population increase by this development. Larson said when she brought this up the School Superintendent wouldn't call her back. Larson read the City mission statement which she says is the Council's job. Larson read through team work and cooperation quality services which respond to the needs of all citizens fostering a safe which is your primary job in government which is to keep our lakeshore community safe. Larson said why would you build a house that you can't get to. Larson said she drove around the site and said the entrances and exits are backward and there are morning traffic problems as the turn in at the alley next to Twin Cities Closets is so short and narrow and not a proper entrance. Larson said the egress at the private easement is totally inappropriate and to try to blame OLL is what I am hearing. Larson said why was OLL not allowed to put in a sealed bid for the land and you decided the best thing and do I dare say this is a form of religious discrimination you didn't allow the church to bid on a piece of public property. Larson said both Pugh and herself will look at this at the Council workshop next week. Larson said the parking is not adequate and to think about reality as the parking study is using %ths of a car per studio and they are trying to shoehorn the statistics to fit their particular project. Larson said we live in a residential town and we love our 14 miles of lakeshore which is why we live in town and I agree with the developer that he is not going to allow them to park their boat trailers in their parking space. Larson said where are the renters going to park all their toys which she thinks will be in the parking lot next to the community businesses along Commerce Blvd. Larson said the developer will upset the status quo back in the area that has been there forever and please think about what your job is here and the danger and unsafe conditions and inadequate parking. Larson then again read the City mission statement. Chris Carlson, Minnetrista resident, approached again and said he drove through the area to see his insurance agent and there weren't many cars but there was someone picking up two special needs kids cutting across the private easement and there wasn't room for both vehicles to pass. Carlson said he knows a lot of people who use Auditors Road to beat the stop light. Claudia Lacey, Minnetrista, pointed out that the enrollment at the OLL school is up 100% in the last few years and so what if it doubles again. Lacey said it went from 100 to 200 students Nate Horne, 4561 Merganser Drive, Minnetrista, asked Hoversten if he wanted to build a house in the City of Mound I would have to submit plans and Hoversten said if your project conforms to zoning through a site plan review and you can go forward to specs and work out the details from there. Hoversten said the zoning review process then allows some assurance to the property owner to go through the planning approval process which is a phased risk reduction which all building processes for all property owners must work through. Horne said I can't come to a meeting and say I have all this money invested so that would all be on me to take that risk. Hoversten said a property owner isn't made to go through the risk reduction process and you don't have to go through PC review if you have a conforming application to the zoning. Hoversten said the intensity is different due to the size of the project and if the zoning is different. Horne said the City seems lenient with the developer as he doesn't have all of the details done but is allowed to move ahead. Hoversten said the requirements haven't been waived in regard to this proposed development. Hoversten said the risk is on the developer to go forward and that hopefully the direction of the Council is clear and so are the conditions for the project so the developer knows what to do to meet those conditions on the project. Hoversten said this is a downtown lakes mixed use 14 436 Mound City Council Minutes — February 8, 2022 district which is a residentially focused project and has zoning and planning requirements which must be met and a multifamily project in a mixed use is a more intense process. Gates, addressed the Council again and said the Council is following the process and the developer is following the process set by the City Council. Gates said he is responding to the comments about the developer getting all the benefits of the development isn't true. Gates said this development could create up to $400k a year in property taxes while the Harrison's Bay project added $180k which is smaller so my numbers aren't out of line. Gates said that over 10 years this property would bring in $4 million in taxes which is a huge amount of money and saying the developer is the only one to profit is false as the money is generated and the tax payer benefits. Salazar closed the public hearing at 10:47 p.m. Pugh said she wanted to apologize about information that she had about OLL having a parking problem and one of the speakers explained clearly what was the problem and the developer should be able to respond to those concerns. Pugh said she voted no on the development last meeting because of a process issue and that she was not necessarily against the development. Pugh said she has done some homework and to put into the record that I have done housing development for 35 years and people often say false things. Pugh said when the Council goes through the annual tax levy it is presented that 24% of residents live on the lake and pay close to 50% of the taxes and the 74% off lake pay the other half while commercial pays 2%. Pugh said we need to understand we have disparities in the community and she said she is very upset about the HUD complaints coming from some people in the audience. Pugh said in 1966 my family moved to Mound and bought into the town and the town held a meeting because a black family was buying a home. Pugh said she hates all the innuendo about the undesirables of any group that this community doesn't want here. Pugh said there is a mixture that lives in this community. Pugh said it is unacceptable that there is this group that we don't want. Pugh added we are putting the city in a negative position for development and the same complaints about density and who is going to live there come forward. Pugh said she asked the staff to look at every community around us and whether they have been building market rate developments. Pugh said she wanted to go on the record that in Tonka Bay they built Kerrick, an 86 unit building and Long Lake will build a 70-unit townhome project and a 57 unit Zhivago coop, Orono has 37, 48 and 56 unit developments of market rate apartments planned. Pugh said why is it that the other communities can get the multifamily housing done and this town acts like it's the plague adding terrible people and terrible organizations coming to town and this attitude is biased and it is wrong. Pugh said it is important to understand the marketshare for single family homes which Mound at 74% is the second highest to Orono with their large lots and greater than Excelsior, Spring Park and Tonka Bay. Pugh added that most of the rental units in Mound are in individual smaller units. Pugh said she is the Chair of the State Age Friendly Committee and she said it looks like this City doesn't want to accept anybody and reject over 50% of those over age 65 who own homes in this town. Pugh said a livable community is one that is safe with good zoning practices, transportation, that has a diverse population with a diverse economic base and Mound doesn't have as much room to grow and should do it correctly and welcoming it with the remaining space. Pugh said it upsets her that this town wants to be one thing and then completely shuts out anything new and it is not reasonable. Pugh said she worked in North Minneapolis and people don't understand that there are $500K homes there and it isn't all black people and has 60% home ownership. Pugh added that people here can act ugly. 15 437 Mound City Council Minutes — February 8, 2022 Velsor said he is in the apartment development business and when somebody wants to rent with us they need to go through a financial check and a background check so saying these buildings bring in crime is not true as the tenants go through background checks. Pugh said we all raised our ears when the developer brought up the 33 studios in the development when nationally 28-30% of the population are single and there is a need for efficiency units so be careful about your judgements. Holt said the big picture from what he has heard and from his own thoughts based on PC discussion is the development feels big and he traveled to Burnsville to check out another Northland project and to see and feel it for himself. Holt said the property felt big and was 110 units with four levels with underground parking on the back. Holt asked how you get 110 in four levels and then 104 units in three levels. Holt said he is back and forth on this project and sees positives with local restaurants in town. Holt said when he moved to town he thought this would be a perfect spot to be developed but he's not sure if it should it be a 104-unit development or something at a lower number of units. Holt said there are a number of apartments in this area and he talked to people at his work who are young, professional 30 year olds and they said they don't have many living options in the area and most of his basketball buddies said the development sounds like a great idea, for the most part. Holt said he told Northland at PC that the road needs to be fixed and the plan for getting in and out of the development. Holt said if the private easement removed parking along the road that would solve a lot. Holt said there will be traffic due to Artessa and another 104-units traffic which add a couple of hundred cars. Holt said the development is too huge, too massive for Mound. Holt said to fix the road and he is not opposed to something happening there but 50, 60, or 80 units would fit. Holt said he was expecting discussion of Fire Department access at PC which Hoversten said comes through during building plans and specs. Smith said utilities and Police Department and Fire Department have received the development information thus far. Holt and Velsor said Woodland Cove has an 850 lot development in the works and Holt reiterated that traffic is his main concern. Salazar said his concern is the safety of the ingress and egress and parking Salazar said the resolutions are before the Council with the option to approve them, postpone them until the safety questions and concerns are answered, or do we want to move forward and entertain a meeting to come to a mutual understanding between the three parties including the developer, the owner of the private easement and OLL. Salazar said should there be this many units or less units. Holt said what if two parties, the developer and the church will play ball and the paddle guy doesn't want to play ball. Salazar said the paddle north company makes a good product and have made an investment in the City and bought a building and are working out lease details with tenants and have only owned the building for 3 or 4 months. Salazar said the question is we told the developer he needs to re -plan for the ingress and egress and going forward is 104 units palatable for our residents or is less more digestible for our citizens. Holt said he would love to see something here that is smaller and he doesn't want to push away the developer and wants future developers to come to the City. Salazar and Holt discussed a reduction in units for the development. Pugh said she would like to look into reducing the size and to come back to the Council on why it isn't feasible and to also work on the safety issues and traffic issues at the Planning and Council meeting next week. Velsor said he knows there is a benefit of scale due to the type of construction needed and going up is more cost effective and I don't know the numbers but it might not work. Velsor said he looks at 104 units is not that big compared to what is out there. it-3 Mound City Council Minutes — February 8, 2022 Salazar said he understands the economies of scale and said the only reason to go into business is to make money. Velsor said project costs have gone up 20% since the plan was presented. Salazar said the economies of scale are not our responsibility and not everything is to be built to benefit the developers. Salazar said health and safety of our citizens is our function and said is it fair to say that our citizens are opposed the size of the project. Pugh said we have heard voices of against the size and multifamily and those who support the development. Salazar said if this was a 50-unit development if would be more digestible for our citizens. Holt said yes and the parking could be better responded to at a smaller size. Velsor said he would like to think people could get behind this project but he doesn't know what people can get behind in this town. Salazar said he loves Mound and has lived here for 30 years and his birth town is San Francisco with traffic, congestion and you name it. Salazar said he understands the small town comments and we are all for the small town and figure out where to go from here. Salazar said there are two things to look at the size of the development and the developer needs to hammer out a deal on parking and access. Farrell approached the Council and said he understands the severity of what you are addressing. Farrell noted the cost of the land purchase and the soil conditions and there have been other developers who didn't do their projects due to the soil conditions. Farrell said he is a small developer and 104 units was a pared down approach after meeting with the PC and staff said the district had allotment of 110 units. Farrell said the purchase price and how we are guided led to the size of the project. Farrell said if he was to cut in half the project seems arbitrary since we have met the standards for parking and increased traffic understanding we need to work on these problems but to cut it in half then we are no longer interested and you would struggle to find someone to develop this area at that level. Farrell said they need to be at 100 units and the site allows up to 130 units. Farrell said he will meet the neighboring property owners and come up with a resolution and he said he took a risk on Mound and trusted the Council and have followed staff and process guidance. Farrell said he is a resident of Mound and is committed to the project and Mound and stated he is frustrated as his team has worked though this project and is hearing false information by the crowd which he didn't respond to in order to be respectful. Farrell said he trusted in the Mound process and invested in Mound and said he is committed to meeting with the adjoining land owners but said paring down to half is not workable for us. Pugh said she heard several times tonight people talk about a solar investment. Farrell said they could look into it but the pay back is much longer than originally meets the eye and Pugh said the costs are better now. Farrell said he was open to look into grants that support that. Holt asked about the comments about Studio apartments and HUD. Farrell said the Lindstrom project was not subsidized housing as HUD offers a construction financing program and Farrell said the Lindstrom project will be funded by a bank loan and then a Fannie or Freddie loan. Farrell said regarding the Studio comment they found the Studios and one -bedrooms are typically the ones to fill up first and for us to do affordable housing is not in our business plan. Holt asked how many apartment complexes does Farrell own which Farrell said 4 buildings with 100 units. Holt asked how many Section 8 projects and Farrell said zero and their business plan is to hold their buildings. Holt said then Farrell get investors to help fund his projects and typically they are his equity partners. 17 439 Mound City Council Minutes — February 8, 2022 Pugh said do you self -manage these buildings. Farrell said it depends on the situation and sometimes will use a local operator. Farrell said he understands the Council's situation and he said typically the people who show up to meetings are those who oppose projects but Farrell said he has spoken to numerous individuals and business owners in Mound who support this project. Farrell said they were thoughtful in their plan not to displace existing commercial buildings like in the Schaefer Richardson multifamily proposal. Holt noted the parking comment and that you fit the City requirements for the development. Farrell said all developers use the same standards. Holt asked about the Burnsville project and how is the parking situation. Farrell said there is a higher parking setup as there are more two bedrooms because it was designed and targeted for the 55+ community originally. Salazar said we heard everything tonight and reducing the scale of the project is not doable for the developer. Salazar said we have heard from our citizens and we agree that it is an accurate observation, reduction in size and addressing the parking and the egress and ingress at the private easement. Salazar said the Council should base the approval on the developer not being able to make money and he can't make money at 50 units. Salazar tried to get agreement among the Council members to take a stance on the size of the project to not cause the developer to come back with a proposal which is too many units to be approved or accepted by the citizens. Salazar and the Council talked about the need to keep the project at 50 units which is what the citizens will accept and work on the other issues at the site. Salazar said the developer said he can't do 50 units and it is not the Council's responsibility for the developer to make money and we need to pick a side. Salazar then asked for a friendly poll of the Council. Velsor said when he first looked at the project he was impressed with the design and there isn't this type of nice place to rent in town and it looked as something the town needs and he said he doesn't have an aversion to 104 units. Velsor said to have the amenities with this project more units are required and to have the economy of scale to make it profitable. Velsor said the access to the property must be figured out. Salazar said to keep in mind the Council is here for our citizens that is why this meeting has gone on so long. Velsor said he looks at the rental inventory in town and he said he talked to his kid's teacher who was just out of college and couldn't find anything to rent which was respectable in Mound. Velsor said the teacher rented in Hopkins and those are the kind of people who want to live here and can't find it here. Holt said he prefers a smaller project and when I drove to Burnsville it was big deal with a different layout imagined what I would see at the site and the people who come down the trail and he said he is 50/50 and maybe could do the 104 units. Holt said there are other developments which could fit better for Mound. Holt said went he went around to the 3600 houses in Mound and the Schaefer Richardson deal going on and it was not a great location. Holt said this is a better spot than Schaefer Richardson and if you could fix the road problem than maybe I could go with 80 units would open up more parking spots. Holt said 50,60, 70, but 104 is a little much and I don't know. Pugh said the traffic is the main issue for her and how we work through all that and get everybody on one accord. Pugh said 100 units isn't my favorite and I used to work for a company that builds 100 unit buildings so I understand the economies of that type of building. Pugh said the height of the building is at treetop level and won't stick out and the design is nice. Pugh said the block that I lived on in Mound 18 440 Mound City Council Minutes — February 8, 2022 everyone's parents moved away as there isn't alternative housing available in this town. Pugh said an upscale apartment would be to our advantage as she said the City is redoing Surfside Park and the City Center, and there is a new City sign and the Artessa Coop so now is the time to do it and she will vote yes. Salazar said he learned a lot and when I first saw this project I thought this would work and it is not Commerce Place which was a shopping center and that worked out it was not razed and an apartment building wasn't built. Salazar said I thought this would work and after listening to citizens tonight it is not what they want and the size is not palatable and the traffic is the other complaint. Salazar said he likes serving the public and we want commerce and shops and in order to do this we need an influx of people with money and a building like this with amenities will bring in these people. Salazar said I don't think 100 units will work for our citizens or we will never hear the end of it. Salazar said it is not going to work and there are issues with traffic and parking and responsibility is in regards to the health and safety of the citizens. Salazar said a 50 unit would work but he can't vote for 104 units because in my book I represent the citizens. Holt said he echoed Salazar 100% and if the building was 80 units he would support it. Salazar said when I first looked at this it was kind of big at 80 units at that time and now it is 24 more. Pugh said let's just vote. Salazar said he is sorry and I am glad that you came and you made your opinions very well known and you made your cases known. Farrell addressed the Council and asked where does the 50 unit come from? Farrell said he has been following the staff and PC guidance and has a lot vested in figuring something out and the PC recommended approval. Farrell said he requests the opportunity to work with staff and PC which was a unanimous vote. Farrell said this is coming out of left field. Salazar said he is not intending to mislead you by any means but we thought this proposal would work but not without the acceptance of the community. Farrell said he feels mislead and would like the opportunity to work with staff and PC will what is palatable and I think 50 units is somewhat arbitrary and I have heard 80 or 90 units from Council because we have six months into this and there hasn't been another developer to get this far along in the process. Velsor and Pugh agreed that this was a fair ask from Farrell to make an effort to see what works. Holt said 104 seems too big and a lower number is for us to figure out and I just don't want to turn people away that want to do something here. Holt said the main thing I have heard is it is too big. Hoversten said the Council needs to make a decision and what is the number of units they want to give to the developer. Hoversten said the Council doesn't have a number right now other than what the Council doesn't want. Farrell said we would like to take a look at the site and come back and offer something. Hoversten said the developer can extend the timeline or the application could be withdrawn and resubmitted and to continue the dialog the developer can request the extension of the application Farrell said he can extend the application and continue the dialog to continue the process. Salazar asked if Council was receptive of Farrell's extension which they concurred. Salazar said there are no guarantees said he thought this project was going to be fine. Hoversten said the items can be tabled with no date certain on when this is going to come to the Council again. Smith said can the City do the mail notification but without the noticing of 10 days in advance. Smith said the City has complied with its obligation by this hearing. Smith said it would be a good idea to send out a mail notification to those within 350 feet. 19 441 Mound City Council Minutes — February 8, 2022 MOTION by Salazar, seconded by Holt, to table items 7A to 7E to a date undetermined at the request of the applicant. All voted in favor. Motion carried. Larson rejoined the Council. 8. Information/Miscellaneous A. Comments/reports from Council members/City Manager: Hoversten noted: • Joint City Council/Planning Commission Meeting on February 15th at 7:00 • City Offices closed on February 21 n for Presidents Day • City Council Meeting on February 22nd B. Reports: Finance Department —December 2021 (Preliminary) Velsor had a concern about Republic Services driving a huge truck on his street and had to back up the truck as it couldn't get up the street. C. Minutes: Docks & Commons Commission — Sept. 16, 2021 D. Correspondence: 10. Adjourn ACTION by Larson, seconded by Pugh, to adjourn at 12:15 p.m. All voted in favor. Motion carried. Attest: Kevin Kelly, Clerk Mayor Raymond J. Salazar 442 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: February 16, 2022 Re: February 22, 2022 City Council Consent Agenda Items -- 2022 Annual Minnetonka Classic Fishing Tournament and 2022 MNBN Team Trail Fishing Tournament Summary. Public Gathering Permit applications were received on February 1, 2022 from Greg Ruff, on behalf of Minnesota Bass Nation, for use of Surfside Park and Beach, as a weigh-in station for the following fishing contests being held on Lake Minnetonka: Details. 2022 Annual Minnetonka Classic Saturday, June 4, 2022 from 6:00 a.m. to 4 00 p.m. (excluding set-up and tear down) 2022 MNBN Team Trail Sunday, August 14, 2022 from 6:00 a.m. to 4:00 p.m. (excluding set-up and tear -down) This group organized and sponsored these fishing contests in past years including use of Surfside Park and Beach as a weigh-in station. Staff recommends that a space in the parking lot, to be determined by the City, be made available to accommodate the trailer for the special events in the event the lawn area in the vicinity of the portable restroom is not available for the trailer. Applicant is requested to work with Public Works Superintendent Ryan Prich regarding the final staging plan for the event. Staff has notified Orono Police Chief Farniok, Public Works Superintendent Prich and Fire Chief Pederson about the upcoming event. Additionally, the Lake Minnetonka Conservation District, the Hennepin County Transportation Department, and the Hennepin County Sheriff's Water Patrol were also notified about the fishing tournaments. 443 Recommendation. Staff recommends approval of the requested permit, subject to the following conditions: 1. Applicant shall be responsible for procurement of all required local and public agency permits that are needed to hold the event. Applicant shall provide copies of all said permits to the City prior to the issuance and release of the Public Gathering Permits. 2. Applicant shall work with the Orono Police Department, the Fire Department, and and the Public Works Department regarding any logistics for the upcoming event including, but not limited to, equipment and personnel needs, site set-up and staging, traffic/pedestrian control and circulation, etc. Applicant is responsible for payment of fees for public safety or public services that may apply. 3. If needed, permission is granted to allow the parking of one trailer in the parking lot with specific location to be determined in cooperation with the Public Works Department. The applicant shall be responsible for contacting the Public Works Department the week before the event to discuss final staging for the fishing contests. 4. Amplified music, speakers and PA/sound systems are to be directed in the direction best suited to minimize impact upon neighbors. 5. Placement of any and/or all temporary signs shall be subject to regulations contained in City Code Chapter 119 and may include issuance of a permit and payment of the required fee. Applicant shall work with the Community Development Department to determine if a temporary sign permit is required. 6. No signage can be placed upon private property unless permission from the private property owner and/or other interested party has been provided to the applicant who shall be responsible for obtaining same. 7. Signage placement is subject to review and approval by the City of Mound. No signage shall be placed in a location so as to affect vehicular and pedestrian traffic. The City of Mound reserves the right to modify sign placement in the field. 8. Signage placed outside of the City's approval of the temporary permit shall be subject to removal by the City. 9. The submittal of a Certificate of Insurance, naming the City of Mound as an additional insured , is required and shall be provided prior to the release and issuance of the Public Gathering Permits. Required insurance and coverage shall be in accordance with the City's established policies. Applicant to work with Finance Director Catherine Pausche regarding the form and required amounts for the Certificate of Insurance. 10. Applicant is advised that no special parking approvals in the park / launch area or on local streets are granted as part of the Council's approval of the Public Gathering Permits, with the exception of the trailer as described in Condition No. 3. • Page 2 iii 11. Applicant is advised that there are vehicle and trailer parking regulations on Bartlett Boulevard /County Road 125. 12. If different from the application, contact information, including name and cell phone number, for the person(s) who will be on site the day of the event shall be provided prior to the release of the Public Gathering Permits. 13. Payment of the Category I application fee and damage deposit. 14. Applicant is required to comply with the CDC guidelines for the COVID 19 pandemic in effect at the time of the event. • Page 3 445 CITY OF MOUND RESOLUTION NO. 22- RESOLUTION APPROVING PUBLIC GATHERING PERMIT TO MINNESOTA BASS NATION FOR USE OF SURFSIDE PARK AND BEACH AS WEIGH STATION FOR 2022 ANNUAL MINNETONKA CLASSIC FISHING CONTEST ON JUNE 4, 2022 WHEREAS, on December 14, 2021, the City Council of the City of Mound adopted Resolution No. 21-129 to establish its fee schedule for 2022 ("Fee Schedule") WHEREAS, the Fee Schedule set a Public Gathering Permit for a Category I Location Fee at $300 per day and the Damage Deposit at $500 per day; and WHEREAS, Greg Ruff, on behalf of the Minnesota Bass Nation, submitted a Public Gathering Permit application requesting use of Surfside Park and Beach as a weigh station for fishing contest being held on Saturday, June 4, 2022 from 6:00 a.m. to 4:00 p.m. (excluding set-up and tear down activities); and WHEREAS, City Staff has reviewed said application and has recommended reasonable conditions to protect the public's investment in its public parks and common areas as set forth in a staff memo to the City Council dated February 16, 2022 ("Conditions"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as follows: 1. The recitals set forth above are incorporated into this Resolution. 2. The Public Gathering Permit is approved with Conditions. Adopted by the City Council this 22"d day of February, 2022. Attest: Kevin Kelly, Clerk Mayor Raymond J. Salazar ..m CITY OF MOUND 2415 WILSHIRE BLVD. MOUND, MINNESOTA 55364 PUBLIC GATHERING PERMIT Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use of the park or commons or to be beyond the ability of the police in maintaining order. NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS. Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. Category I Locations: Surfside Park, Greenway, Centerview Park and Parking Deck PERMIT FEE: $300/DAY DAMAGE DEPOSIT: $500/DAY ,.'- Category II Locations: Other Parks (neighborhoods, veteran's parks) PERMIT FEE: $50/DAY DAMAGE DEPOSIT: $200/DAY A Certificate of Insurance naming the City of Mound as Certificate Holder/Additional Insured is required with respect to the City's ownership of the public lands. Date(s) of Use ._..) b ae Z Z Area to be Used 5kr-.(,S,'ol pou-L Time Frame ( ; (0 ai/'l -- /''/'1i( Intended Use U.,S<i�) 4- Expected Attendance JI)o Organization Representative's Name /21.�- Address Telephone No. Daytime: 5Z._ZZ9--$Ao1 Work: ' E-Mail: q(`ut d� Inc,r4 Departmental Approval City Cleric Police Dept. Public Works Dept. 447 Fire Dept. CITY OF MOUND RESOLUTION NO. 20- RESOLUTION APPROVING PUBLIC GATHERING PERMIT TO MINNESOTA BASS NATION FOR USE OF SURFSIDE PARK AND BEACH AS WEIGH STATION FOR 2022 MNBN TEAM TRAIL FISHING CONTEST ON AUGUST 14, 2022 WHEREAS, on December 14, 2021, the City Council of the City of Mound adopted Resolution No. 21-129 to establish its fee schedule for 2022 ("Fee Schedule") WHEREAS, the Fee Schedule set a Public Gathering Permit for a Category I Location Fee at $300 per day and the Damage Deposit at $500 per day; and WHEREAS, Greg Ruff, on behalf of the Minnesota Bass Nation, submitted a Public Gathering Permit application requesting use of Surfside Park and Beach as a weigh station for the 2022 MNBN Team Trail fishing contest being held on Sunday, August 14, 2022 from 6:00 a.m. to 4:00 p.m. (excluding set-up and tear down activities); and WHEREAS, City Staff has reviewed said application and has recommended reasonable conditions to protect the public's investment in its public parks and common areas as set forth in a staff memo to the City Council dated February 16, 2022 ("Conditions"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as follows: 1. The recitals set forth above are incorporated into this Resolution. 2. The Public Gathering Permit is approved with Conditions. Adopted by the City Council this 22nd day of February, 2022. Attest: Kevin Kelly, Clerk Mayor Raymond J. Salazar ..; CITY OF MOUND 2415 WILSHIRE BLVD. MOUND, MINNESOTA 55364 PUBLIC GATHERING PERMIT Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use of the park or commons or to be beyond the ability of the police in maintaining order. NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS. Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. Category I Locations: Surfside Pa k, Greenway, Centerview Park and Parking Deck PERMIT FEE: $300/DAY____,,K DAMAGE DEPOSIT: $500/DAY Category II Locations: Other Parks (neighborhoods, veteran's parks) PERMIT FEE: $50/DAY DAMAGE DEPOSIT: $200/DAY A Certificate of Insurance naming the City of Mound as Certificate Holder/Additional Insured is required with respect to the City's ownership of the public lands. Date(s) of Use Area to be Used ,_tt `--S f° c e_ c) e f 1L. Time Frame C...� 1 G �'t — �,J�% �/ Intended Use a65 Expected Attendance Organization Representative's Name Address ._ �r��1� SId e . looter s 11 )a t 1, Telephone No. Daytime: / � � �� '= ���� Work: —'<Ak-v e.... E-Mail: Departmental Approval City Clerk Police Dept. Public Works Dept. 449 Fire Dept. 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: February 16, 2022 Re: Consent Agenda Item for February 22, 2022 Meeting— 2022 Tour de Tonka Annual Bike Rides, August 6, 2022 Overview. Tim Litfin has submitted permit applications for the upcoming Tour de Tonka bike rides being held on Saturday, August 6, 2022 from 7:00 a.m. to 4:00 p.m. (excluding set-up and teardown activities). One (1) of the six (6) rides being planned for this year's event will be traveling through Mound. Details. • The Tour de Tonka is a longstanding special event that includes several bike rides one, which will travel through Mound in 2022. Similar to past events, the rest stop in Mound will be held at Bethel United Methodist Church. Event and bike route information was submitted with the applications. • Similar to previous years, Staff recommends a reduced fee of $100 for the permits for the special event. • Staff notified the Orono Police Department, the Public Works Department and the Mound Fire Department about this year's event. Staff also notified affected public agencies about the event (i.e., Three Rivers Park District Hennepin County Transportation Department etc.). Recommendation. Staff recommends approval of the requested permits subject to the following conditions: 1. Applicant shall be responsible for procurement of all required local and public agency permits that are needed to hold the events. 2. Applicant shall work with the Orono Police Department, the Mound Fire Department (MFD) and the Public Works Department, as needed, regarding logistics for the upcoming event including, but not limited to, equipment and personnel needs, site set-up and staging, traffic/pedestrian control and circulation, road closure needs, etc. Applicant is responsible for payment of fees for public safety or public services that may apply. 450 3. Amplified music, speakers and PA/sound systems are to be directed in the direction best suited to minimize impact upon neighbors. 4. Placement of any and/or all temporary signs shall be subject to regulations contained in City Code Chapter 119 and may include issuance of a permit and payment of the required fee. 5. No signage can be placed upon private property unless permission from the private property owner and/or other interested party has been provided to the applicant who shall be responsible for obtaining same. 6. Signage placement is subject to review and approval by the City of Mound. No signage shall be placed in a location so as to affectvehicular and pedestrian traffic. The City of Mound reserves the right to modify sign placement in the field. 7. Signage placed outside of the City's approval of the temporary permit shall be subject to removal by the City. 8. Applicant shall be responsible for contacting the MFD to determine if a permit is needed for the proposed tent(s) to be on site at Bethel United Methodist Church. 9. The submittal of a Certificate of Insurance, naming the City of Mound as an additional insured, is required and shall be provided prior to the release and issuance of the Public Gathering Permit and Musical Concert Permit. Required insurance and coverage shall be in accordance with the City's established policies. 10. If different from the application, contact information, including name and cell phone number, for the person(s) who will be on site the day of the event shall be provided prior to the release of the Public Gathering Permit. 11. Applicant is required to comply with the CDC guidelines for the COVID 19 pandemic and the Governor's Executive Order in effect at the time. A resolution, approving the permit applications, subject to conditions, based on Staffs recommendation, has been prepared for Council's consideration. Staff recommends approval. • Page 2 451 CITY OF MOUND RESOLUTION NO. 22- RESOLUTION APPROVING PERMITS FOR 2022 TOUR DE TONKA BIKE RIDES AND REDUCING FEES DUE TO PUBLIC PURPOSE OF GATHERING WHEREAS, on December 14, 2021, the City Council of the City of Mound approved Resolution 21-129 which adopted the 2022 Fee Schedule; and WHEREAS, the Fee Schedule sets the Public Gathering Permit Category I Location Fee at $300 per day and the Damage Deposit at $500 per day; and WHEREAS, the Fee Schedule set the Musical Concert Fee at $50 per day, unless a Public Gathering Permit Fee is being paid in which case the fee is waived, and WHEREAS, Fee Schedule set the fee for Seasonal Sign, Banner and Portable Temporary Sign Permit at $25 for a banner; and WHEREAS, the Mound Fire Department fee for a Tent Permit is $25; and WHEREAS, Tim Liff in, on behalf of Tour de Tonka, submitted Public Gathering Permit and Musical Concert Permit applications for the 2022 Tour de Tonka bike rides being held on Saturday, August 6, 2022 from 7:00 a.m. to 4:00 p.m. including 1 ride that will travel through the City of Mound and includes a rest stop at Bethel United Methodist Church; and WHEREAS, City Staff has reviewed said applications and has recommended reasonable conditions to protect the public's investment in its public parks and common areas as set forth in a staff memorandum to the City Council dated February 16, 2022; and ("Conditions"); and WHEREAS, the City Manager and City Staff desire to waive a portion of said fees and to charge a reduced fee for the special event because it is a public celebration that benefits the community as a whole, it requires an extremely limited amount of city expenditures, and the primary objective of the event is not to benefit a private interest but rather to showcase the economic, recreational, and residential opportunities and amenities located within the City of Mound as a whole and within the geographic area of the proposed public gathering. follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as 1. The recitals set forth above are incorporated into this Resolution. 2. The reduced permits fee of $100 for the 2022 Tour de Tonka special event is in the public interest due to the overwhelming public benefits. 3. The damage deposit is waived. 4. The permits for the 2022 Tour de Tonka special event are approved with Conditions. 452 Passed by the City Council this 2"' day of February 22, 2022. Attest: Kevin Kelly, City Clerk Mayor Raymond J. Salazar 453 CITY OF MOUND 2415 WILSHIRE BLVD. MOUND, MINNESOTA 55364 PUBLIC GATHERING PERMIT Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use of the park or commons or to be beyond the ability of the police in maintaining order. NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS. Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. Category I Locations: Surfside Park, Greenway, Centerview Park and Parking Deck PERMIT FEE: $300/DAY DAMAGE DEPOSIT: $500/DAY Category II Locations: Other Parks (neighborhoods, veteran's parks) PERMIT FEE: $50/DAY x DAMAGE DEPOSIT: $200/DAY x A Certificate of Insurance naming the City of Mound as Certificate Holder/Additional Insured is required with respect to the City's ownership of the public lands. 'COI submitted after July 1, 2022 when policy Date(s) of Use 08/06/2022 is renewed. Rest Stor Area to be Used headina at Bethel United Methodist Church. One ride route entering Mound )uth on Commerce Blvd then East on Dakota Rail Trail - Exiting Mo Time Frame Riders' presence from 8:45am - 11:45am Annual Tour de Tonka Ride (not a race). Event for all ages. One route through Intended Use Mound, along with Rest Stop for those riders only. Expected Attendance Approx. 550 Riders Organization Tour de Tonka Minnetonka Community Education Representative's Name Tim Lltfln Executive Director Address 4584 Vine Hill Road, Deephaven, MN 55331 Telephone No. Daytime: 952-401-5043 E-Mail: tim.liffin@minnetonkaschools.org 'Event Departmental Approval City Clerk Work: 612-910-6200 zachary.mink@minnetonkaschools.org Police Dept. Public Works Fire $100/day CITY OF MOUND 2415 WILSHIRE BLVD. MOUND, MINNESOTA 55364 Date of Musical Concert LICENSE # MUSICICAL CONCERT PERMIT APPLICATION (Including, but not limited to, live music, music provided by a disc jockey, and/or any type of amplified music) EVENT: Tour de Tonka LOCATION OF MUSICAL CONCERT: Bethel United Methodist Church, 2116 Commerce Blvd. TYPE OF MUSICICAL CONCERT: (Musician T13D) TIME PERIOD OF MUSICAL CONCERT Saturday, August 6, 2022 8:30 a.m.- 11:00 a.m. (HOURS PERMITTED: Mon - Sun: 7:00 am - 10:00 pm) REQUESTED EXTENSION OF HOURS: (Council approval must be received to conduct a musical concert after 10:00 pm) APPLICANT: Minnetonka Community Education CONTACT:Tim Litfin. Application Filer: Zach Mink ADDRESS: 4584 Vine Hill Road ADDRESS: Excelsior, MN 55331 E-MAIL tim.litfin@minnetonkaschools.org HOME PHONE #: (612) 910-6200 1/31/2022 Date WORK PHONE #: (952) 401-5043 Applicant's Signature Department Review Approved Denied Police Dept. Adm. Fire Dept. l }§ E z - �- \) ( � /(j ` / / .» ey : :: b_\ _\ \)[ { q(Q LMLD ` \ © / LMLD LMLD ` C=D C=L � = :_ cmi _ _ LMLD - . � coo wl {, CD coo I !•• 0 mme ) ® , . e 456 n clry or MouNo,_ 2415 Wilshire Blvd, Mound, MN 55364 Phone 952-472-0600 Fax 952472-0620 SEASONAL, BANNER,& PORTABLE SIGN PERMIT APPLICATION Note: Any information supplied on this form will be considered public according to the Minnesota Government Data Practices Act. SITE Property Address Two locations, see attached information zone Business Name Phone APPLICANT Name Tim Litfln/Minnetonka Community Ed. Email tim.litfin@minnetonkaschools.org Phone 952-401-5043 Fax 952-401-6805 Other OWNER NameHuber Funeral Home - see attached information Phone Fax Other SIGN Company Name Express Signs Address PC Box 475 Anoka, MN 55337 CONTRACTOR Contact Person Jake Entinger Email jakeentinger@gmail.com Phone 763-444-9124 Fax763-755-0995 Other See City Code Chapter 119-4 ❑ Seasonal Sign $25 - Dates from to Size feet x _ feet = _sf Message Seasonal Signs - Seasonal signs of a temporary or portable nature may be used in the non-residential districts to promote or advertise on -premise seasonal services or merchandise. Such signs shall be limited to a maximum of thirty-two (32) square feet and shall not be left in place for more than a two (2) month period. Permits and fees shall be required for all seasonal signs, and permits may be issued no more than two (2) times per calendar year per business. ❑ Banner/Pennant $25 - Dates from to Describe event Sign locations (list or attach map) Temporary banners and pennants employed for grand openings of business establishments, special events or promotions and holidays are not exempt from permits and fees and shall be removed within thirty (30) days upon permit issuance unless an alternate schedule is approved by the City Council. Temporary banners and pennants are prohibited from being placed upon any decorative fencing unless the banner or pennant is used in conjunction with a government, a quasi -public function, or similar -related special event. Permits for banners and 60pennants can be issued no more than four (4) times per calendar year. ortable Sign (no fee) - Dates from 07/30/2022 to 08/09/2022 Number of signs i Sign locations (list or attach map) see attached Huber Funeral Home, and Bethel United Methodist Church (images attached) Describe sign (message, materials, etc.) 4x8 black letterboard sign 457 Portable Signs used for the purpose of directing the public maybe permitted under the following conditions: (a) Said sign is coincidental to, or used in conjunction with, a governmental unit or quasi -public function; and (b) The period of use of said sign shall not exceed thirty (30) consecutive days; and (c) Signs shall not be used more than four (4) times during a calendar year; and (d) Signs shall be placed on the premises of the advertised event and/or on such other premises following approval of a temporary sign permit by the City of Mound. Administrative approval of a portable sign permit is permitted if the following conditions are met: 1. The sign is not being placed on public property. 2. Written permission from the property owner of record is provided if being located off -premises. 3. The criteria reference in subsections (a), (b), and (c) above are met. 4. The proposed location of the sign is reviewed and deemed acceptable by Mound Staff, which shall include the Police, Planning, and Engineering Departments, based on the following criteria: • The sign is not being placed in the road right-of-way. • The sign does not obstruct the sight triangle for pedestrian or vehicular traffic. • Placement of the sign does not create any potential traffic or other related hazard; and (a) Portable sign placement on public property requires City Council approval; and (f) Such signs shall require the issuance of a permit but will be exempt from all fees; and (g) In the instance of a multi -use facility, only one seasonal sign may be placed on the premises at any one time. Applicants are advised that incomplete applications or insufficient information can delay the processing of the permit request or may result in the application being rejected. Please fully complete all involved sections of the application and provide as much detail as possible, including, but not limited to, the proposed locations of signs, using addresses or landmarks, and written permission from the property owner for off -site locations. SIGNATURE (OFFICE USE ONLY) SPECIAL CONDITIONS & COMMENTS: 1/31/2022 DATE RECEIVED BY & DATE PLANS CHECKED BY APPROVED BY & DATE COPIED APPROVED ZONING i M sso u 5 0 c 0 0- K z lJ� l!� W A N 00 o = 0 0 3 m 3 3 T C D 3 n rD D co — Q m \ CD W cn O '+ N O O N N CD 00 W C N O N N �q� N � o.� Uq (D 459 mmeree 91vd Commer. Blvd ik _: V r W N O r-+ O N c N O � N ° °° - CD ,G Q ° Q- N O z3 1 3 nLri S 00 7 Q O O W 01 07 G Q rNr 0 �D �i n Q O s N� CD (/) s N prq N D 0-Q CD m n CIiY OF MOVND PUBLIC LANDS PERMIT AMENDMENT REPORT TO: Honorable Mayor and City Council APPLICANT: Jeremy Senn DATE: February 16, 2022 LOCATION: Devon Commons Adjacent to 4717 Island View Drive COUNCIL MEETING DATE: February 22, 2022 REQUEST City Code Section 62-11 regulates use of public lands in the City of Mound and states that construction of any kind on any public way, park, or commons, or the alteration of the natural contour of any public way, park, or commons, is unlawful unless a special construction on Public Land Permit is issued. In addition to the Public Lands Permit, City Council approval is required to authorizethe improvements for the structure as provided by City Code Sec. 129-35 (b) (5) related to the lawful, non conforming use. BACKGROUND The City Council, at its November 23, 2021 meeting, approved Resolution No. 21-114 approving a Public Lands Permit application submitted by Jeremy Senn to replace an existing roof and to undertake minor interior alterations of an existing nonconforming habitable structure on Devon Commons that adjacent to his property at 4717 Island View Drive. The improvements included construction of an EPDM roof cover instead of the current tar roof and installation of a railing around the sides of the structure for safety reasons. The City Council's approval of Resolution No. 21-11 also authorized some interior remodeling activities (i.e. replacement offlooring, cabinets, window replacement etc.). The property owner/applicant, Jeremy Senn, on February 10, 2022, submitted a Public Lands Permit application requesting an amendment to the approved Public Lands Permit to replace two exterior walls and the roof structure, due to rot and deterioration, in addition to work on the foundation of the east wall. In addition to the activities described in the submitted application, the applicant provided additional information to Staff that a remodel/upgrade of the building exterior is also to be included with the project and submitted request. 461 NOTIFICATION Neighboring property owners of the subject site, per Hennepin County tax records, were mailed a letter on February 16'to inform them of the City Council's consideration of the application at its November 22"1 meeting and that the request was being included on the consent agenda. In addition to the amendment to the Public Lands Permit that is required, the project also requires City Council approval to authorize alterations to a non -conforming structure containing a residential use, as provided by City Code Sec., 129-35 (b) (5). The excerpts are provided below: (5) With the approval of the City Council, alterations may be made to a building containing nonconforming residential units when they will improve the livability thereof, provided they will not increase the number of dwelling units or result in the expansion, enlargement or intensification of the use. DEPARTMENT/CONSULTANT/PUBLIC AGENCY REVIEW Copies of the request and all supporting materials were forwarded to involved departments, consultants and public agencies for review and comment. DISCUSSION 1. Generally speaking, the additional improvements being requested are maintenance in nature and are replacing existing walls and the roof, in the same location, due to deteriorating conditions. 2. Staff evaluation of information in the property file is that the structure is lawful, nonconforming. A building permit was issued in 1962 to allow for an addition to a "guest house." 3. The additional improvements are related to the current structure. No site alteration activities are involved with the proposal, as submitted. RECOMMENDATION Staff recommends approval of the Public Lands Permit application to approve an amendment to the Public Lands Permit approved by Resolution No. 21-114 to make additional improvements and/or alterations, as submitted, to the existing nonconforming structure that contains a nonconforming use on Devon Commons, adjacent to the property at 4717 Island View Drive, as provided by City Code Sec. 129-35 (b) (5), subject to the following conditions: 462 1. Applicant shall be responsible for obtaining any other local permits (i.e., building permit, etc. to undertake the project. 2. Prior to the commencement of work following permit issuance, applicant is required to discuss parking/staging for involved construction vehicles and materials needed for the proposed project with the Public Works Superintendent; also the seasonal road restrictions. 3. In addition to the Public Lands Permit, applicant shall be responsible for obtaining all required agency permits (i.e., MCWD permit, etc.) needed to undertake the project. In recommending approval of the Public Lands Permit and the request to make improvements to the existing structure on the Commons that contains habitable space and is a nonconforming use, Staff offers the following findings of fact: 1. The proposed improvements to replace an aging roof and 2 existing walls, in their current location, and building exterior remodel/replacement do not expand the current nonconforming use of the existing structure and will improve livability. 2. The proposal is consistent with the regulations in City Code Sec. 129-35 (b) (5). A draft resolution has been prepared for Council consideration. Staff recommends approval. 463 CITY OF MOUND RESOLUTION NO. 22_ RESOLUTION APPROVING AMENDMENT TO PUBLIC LANDS PERMIT TO MODIFY STRUCTURE ON DEVON COMMONS ADJACENT TO 4717 ISLAND VIEW DRIVE AND TO AUTHORIZE IMPROVEMENTS AS PROVIDED BY CITY CODE SEC. 129-36 (b) (6) RELATED TO NONCONFORMING USES WHEREAS, the City Council, at its November 23, 2021 meeting, approved Resolution No. 21-114, to authorize improvements to an existing 2"d structure for the property at 4717 Island View Drive that is located on Devon Commons following a request from the property owner/applicant, Jeremy Senn; and WHEREAS, the improvements authorized in Resolution No.21-114 included construction of an EPDM roof cover, instead of the current tar roof and installation of a railing around the sides of the structure for safety reasons. Additionally, minor interior remodeling activities (i.e. replacement of flooring/cabinets, etc.) were also approved; and WHEREAS, the property owner/applicant, Jeremy Senn, on February 10, 2022, submitted a Public Lands Permit application requesting an amendment to the approved Public Lands Permit to approval replace two exterior walls and the roof structure, due to rot and deterioration, in addition to work on the foundation of the east wall; and WHEREAS, the property/owner applicant also intends to undertake a building exterior fagade replacement with this project; and City Code Section 62-11, requires City Council approval by a majority vote for construction of any kind on any public way, park or commons, or the alteration of the natural contour of any public way, park or commons; and WHEREAS, in addition to the Public Lands Permit, City Council approval is required to authorize the improvements for the structure as provided by City Code Sec. 129-35 (b) (5) related to the lawful, non -conforming use; and WHEREAS, details regarding the request are contained in the Public Lands Permit Report dated February 16, 2022 which included Staffs recommendation for approval, subject to conditions, and the submitted application and materials from the applicant; and WHEREAS, the City Council considered this request at their meeting on Tuesday, February 22, 2022; and M WHEREAS, pursuant to Minnesota State Statutes Section 15.99, local government agencies are required to approve or deny land use requests within 60 days Within the 60-day period, an automatic extension of no more than 60 days can be obtained by providing the applicant written notice containing the reason for the extension and specifying how much additional time is needed. The City Council's decision on the request to allow modifications to the structure containing a lawful nonconforming use pursuant as provided by City Code Sec, 129-35 (b) (5) was made within the timelines included in Minnesota Statutes 15.99. Public Lands Permits are not subject to the timeline requirements of Minnesota Statute Section 15.99; and WHEREAS, in granting approval of the Public Lands Permit, the City Council makes the following findings of fact: The proposed improvements to replace an aging roof and 2 existing walls, in their current location, and building exterior remodel/replacement do not expand the current nonconforming use of the existing structure and will improve livability. 2. The proposal is consistent with the regulations in City Code Sec. 129-35 (b) (5). A draft resolution has been prepared for Council consideration. Staff recommends approval. THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby incorporate and restate the recitals set forth above and approves the resolution approving an amendment to the Public Lands Permit approved by Resolution No. 21- 114 to make alterations to the existing nonconforming structure that contains a nonconforming use on Devon Commons, adjacent to the property at 4717 Island View Drive pursuant to City Code Sec. 129-35 (b) (5), subject to the following conditions: Applicant shall be responsible for obtaining any other local permits (i.e., building permit, etc). to undertake the project. 2. Prior to the commencement of work following permit issuance, applicant is required to discuss parking/staging for involved construction vehicles and materials needed for the proposed project with the Public Works Superintendent; also the seasonal road restrictions. 3. In addition to the Public Lands Permit, applicant shall be responsible for obtaining all required agency permits (i.e., MCWD permit, etc.) needed to undertake the project. 4. The conditions and findings included in Resolution No. 21-114 remain in effect and shall apply. 465 Adopted by the City Council this 22"d day of February, 2022. Attest: Kevin Kelly, City Clerk Mayor Raymond J. Salazar E.. 2415 Wilshire Boulevard, Mound, MN 55364 Phone 952-472-0600 Fax 952-472-0620 PUBLIC LANDS APPLICATION Date Received Parks and Open Space Commission Date City Council Date DISTRIBUTION Building Official Parks Director DNR MCWD Public Works Other Check One ❑ CONSTRUCTION ON PUBLIC LAND PERMIT — new construction. NOTE: NO PERMIT SHALL BE ISSUED FOR CONSTRUCTION OF BOAT HOUSES OR OTHER BUILDINGS ON PUBLIC LAND - City Code Section 62-11(a) & (b). PUBLIC LAND MAINTENANCE PERMIT — to allow repairs to an existing structure -City Code Section 62-11(c). ❑ CONTINUATION OF STRUCTURE — to allow an existing encroachment to remain in an "as is" condition - City Code Section 62-11(g). ❑ LAND ALTERATION — change in shoreline, drainage, slope, trees, vegetation, fill, etc. - City Code Section 62-11(d). The structure or work you are requesting is an activity on publicly owned lands. Structures like boat houses, patios, sheds, etc. are all NONCONFORMING USES. It is the intent of the City to bring all these uses into conformance, which means that those structures will at some time in the future have to be removed from the public lands. All permits are granted for a limited time and are non -transferable. Stairway construction must meet the State Building Code when the permit is for new construction, or a new permit is applied for due to a change in dock site holder. Please type or print legibly APPLICANT Name _ ERt5,1ti1 Email 4�;r Address 7 t- Phone (H) (W) (M) qGZ k-2 ABUTTING Address PROPERTY LEGAL Lot Block DESC. Subdivision PID # Zoning: R1 R1A R2 R3 B1 B2 B3 (Circle one) Public Lands Permit Application Page 1 of 2 Revised 611512021 467 PUBLIC I Name PROPERTY Dock Site # Email Shoreline Type CONTRACTOR I Name 11 a I N� 5 , — A5t---k Email I U 4L1 It'c; S���;5el/ e. Address /vt/() r�'1 o4-5 S sr ,Z-�iTc%41,Lrf<j rA Phone (H) (W) (M) A FEE OF $200.00 APPLIES IF VALUATION OF PROJECT EXCEEDS $1,000.00 AND NO PUBLIC BENEFIT IS DERIVED. 3 PROPOSED COST OF PROJECT (INCLUDING LABOR & MATERIALS) $ j 0dQ. d,--, DESCRIBE REQUEST & PURPOSE C"c"r '`j < / 6, ,-y� l C� 7�r 7<;;) (�7, Applicant's Signature I-v,, 1-4 Date �6 zo�e-- ps) Sys 9� r Public Lands Permit Application Page 2 of 2 Revised 611512021 468 D O D 3 v (A) CD �bA i-��s;1 r� �_ •�I D N v crij Q N CA) ✓7'^ `1.IF MML �►�� p- iam&Al 4'--! co �. IMMORrm- ��r►a�.�� 0 lDCL C y CD iJ14 ' 1 0 r 71 t �~ 11. Cc 10 IO \ N+ '� ti . u ico`� /0 V//D) �(� n o �^ - m (E p m m 3 m°°LrI II a_- z m T Z m°mm m mo v n Cf) Cf) O N CD ��' • ��' ._._, m o a sm ` 1 f�� �� 4• —I 0 v �z N r o � CD � n o � m � m : 3 (D X O 0 _Q N N n O 0 O C N E • r.r- "r 'Ar CITY OF MOUND RESOLUTION NO. 21-114 RESOLUTION APPROVING PUBLIC LANDS PERMIT TO MODIFY STRUCTURE ON DEVON COMMONS ADJACENT TO 4717 ISLAND VIEW DRIVE AND TO AUTHORIZE IMPROVEMENTS AS PROVIDED BY CITY CODE SEC. 129-35 (b) (5) RELATED TO NONCONFORMING USES WHEREAS, applicant, Jeremy Senn, owner of the property at 4717 Island View Drive, has submitted a Public Lands Permit application requesting approval to replace an existing roof and to undertake minor interior alterations of existing nonconforming habitable structure on Devon Commons adjacent to their property. As part of the proposed project, the applicant proposes to construct an EPDM roof cover instead of the current tar roof and are also looking to install a railing around the sides of it for safety reasons. The owner also is proposing approval to do some interior remodeling (i.e. replacement of flooring, cabinets, window replacement, etc.) this winter. WHEREAS, City Code Section 62-11, requires City Council approval by a majority vote for construction of any kind on any public way, park or commons, or the alteration of the natural contour of any public way, park or commons; and WHEREAS, in addition to the Public Lands Permit, City Council approval is required to authorize the improvements for the structure as provided by City Code Sec. 129-35 (b) (5) related to the lawful, non -conforming use; and WHEREAS, details regarding the request are contained in the Public Lands Permit Report dated November 17, 2021 which included Staff's recommendation for approval, subject to conditions, and the submitted application and materials from the applicant; and WHEREAS, the City Council considered this request at their meeting on Tuesday, November 23, 2021; and WHEREAS, pursuant to Minnesota State Statutes Section 15.99, local government agencies are required to approve or deny land use requests within 60 days. Within the 60-day period, an automatic extension of no more than 60 days can be obtained by providing the applicant written notice containing the reason for the extension and specifying how much additional time is needed. The City Council's decision on the request to allow modifications to the structure containing a lawful nonconforming use pursuant as provided by City Code Sec, 129-35 (b) (5) was made within the timelines included in Minnesota Statutes 15.99. Public Lands Permits are not subject to the timeline requirements of Minnesota Statute Section 15.99; and 472 WHEREAS, in granting approval of the Public Lands Permit, the City Council makes the following findings of fact: The proposed improvements will replace an aging roof and improve livability and do not expand the current nonconforming use of the existing structure. The purpose for the railing on the new/replacement EPDM roof is for safety purposes. 2. The proposal is consistent with the regulations in City Code Sec. 129-35 (b) (5). THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby incorporate and restate the recitals set forth above and approves the resolution approving the Public Lands Permit application to make alterations to the existing nonconforming structure that contains a nonconforming use on Devon Commons, adjacent to the property at 4717 Island View Drive pursuant to City Code Sec. 129-35 (b) (5), subject to the following conditions: Applicant shall be responsible for obtaining any other local permits (i.e., building permit, etc). to undertake the project. 2. Prior to the commencement of work following permit issuance, applicant is required to discuss parking/staging for involved construction vehicles and materials needed for the proposed project with the Public Works Superintendent; also the seasonal road restrictions. 3. In addition to the Public Lands Permit, applicant shall be responsible for obtaining all required agency permits (i.e., MCWD permit, etc.) needed to undertake the project. Adopted by the City Council this 23rd day of November, 2021. C Attest: Ke in Kelly, City Oferk Mayor Raymond J. Salazar 473 T BOLTON & MENK Real People. Real Solutions. February 16, 2022 Mr. Eric Hoversten, City Manager City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2021 Sewer Televising City Project No. PW-21-04 Pay Request No. 1 & Final Dear Mr. Hoversten: 2638 Shadow Lane Suite 200 Chaska, MN 55318-1172 Ph:[9521448-8838 Fax:[9521448-8805 Bolton-Menk.com Please find enclosed Pay Request No. 1 from Empire Pipe Services for work completed on the 2021 Sewer Televising Project from September 21, 2021 through October 30, 2021. At this time the project is complete, and we have prepared a pay request for the project that covers all work. We have reviewed the contractor's request, verified quantities, and recommend payment in the amount of $29,585.18 to Empire Pipe Services. Sincerely, Bolton & Menk, Inc. Matthew S. Bauman, P.E. Assistant City Engineer Bolton & Menk is an DATE: 2/15/2022 CONTRACTOR'S PAY REQUEST NO. 2021 SEWER TELEVISING PROJECT CITY PROJECT NOS, PW-21-04 BMI PROJECT NO. OC1.125094 FOR WORK COMPLETED FROM 1 & FINAL 9/21/2021 THROUGH 10/30/2021 CONTRACTOR Empire Pipe Services OWNER City of Mound ENGINEER Bolton & Monk TOTALAMOUNT BID............................................................................................................................................................................. $ 27,219.00 APPROVEDCHANGE ORDERS........................................................................................................................................ CURRENT CONTRACT AMOUNT................................................................................................................................. $ 27,219.00 TOTAL, COMPLETED WORK TO DATE...................................................................................................................................... $ 29,595.18 TOTAL, STORED MATERIALS TO DATE..................................................................................................................................... $ - DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED............................................................. $ - TOTAL, COMPLETED WORK & STORED MATERIALS................................................................................................................. $ 29,595.18 RETAINEDPERCENTAGE ( 0% )........................................................ .... ....... ..... .... ......... ...... ..... ....... I.... ...... ........ ........... $ - TOTAL AMOUNT OF OTHER DEDUCTIONS........................................................................................................................... $ NET AMOUNT DUE TO CONTRACTOR TO DATE...................................................................................................................... $ 29,595.18 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES............................................................................................................... $ - PAY CONTRACTOR AS ESTIMATE NO. 1 & FINAL................................................................................................................................ $ 29,595.18 Certificate for Payment I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor: By Date Ile CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENNK. INC.. ENGINEERS, 2638 SHADOW LN, SUITE 200, CHASKA MN 55318 By C�— PROJECT ENGINEER Matthew S. Bauman Date 2/16/2022 APPROVED FOR PAYMENT: Owner: CITY OF MOUND By Title Date 475 REQUEST FOR PAYMENT DATE: 2/15/2022 REQUESTNO.: 1 PROJECT., 2021 SEWER TELEVISING PROJECT CONTRACTOR: Empire Pipe Services Fl. ATH. H:UOUN\_Cl-ffFl,ACity RIII Nam LaG ,12021 Cmvn .-Roje6s:a.c]`edl ORIGINAL BID COMPLETED ITEM BIDI UNIT THIS MONTH r TO DATE 1 MOBILIZATION LS 1 2 TRAFFIC CONTROL LS 1 3 TELEVISE SANITARY SEWER (ANY SIZE) LF 44,700 4 REVERSE SETUP EACH 8 EW-1 TELEVISING TRUCK W/ OPERATOR AND SECOND TECHNICIAN HOUR $450.00 1.00 $450.00 1.00 $250.00 1.00 $250.00 1.00 $0.57 43,974.00 $25,065.18 43,974 $130.00 26.00 $3,380.00 26.01 $300.00 1.50 $450.00 1.50 476 S B&MLENK Real People. Real Solutions. February 16, 2022 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: Lynwood Watermain Improvements Phase 2 City Project No. PW 22-01 Project Nos.: OCL 125730 Dear Mayor and Members of the Council: 2638 Shadow Lane Suite 200 Chaska, MN 55318-1172 Ph: (952) 448-8838 Fax: (952) 448-8805 Bolton-Menk.com Final plans and specifications for the Lynwood Watermain Improvements Phase 2 project, to complete the watermain replacement on Lynwood Boulevard from Birch Lane to Southview Lane, have been prepared and are ready for authorization to advertise for bidding. The current engineer's project estimate stands at 547,019, which is an increase from the feasibility study cost estimate prepared in November of 2021, but still lower than what was budgeted for in the Capital Improvement Plan. Summary of cost estimates: • Capital Improvement Plan Estimate $615,000 • Feasibility Study Estimate $519,000 • Engineer's Estimate $547,000 Typically, the construction contingency accounts for price variability or design items not accounted for during the initial review, however, current economic and market conditions are more volatile than usual, which is contributing to the increase in the estimate. The Capital Improvement Plan budgeted $615,000 for this project, so there is ample room to continue with the repairs as planned even if prices do come in higher than anticipated last November. It is our recommendation that the Council approve the attached resolution authorizing advertising for bid the Lynwood Watermain Improvements Phase 2. Sincerely, Bolton & Menk, Inc. Matthew S. Bauman, P.E. Assistant City Engineer Attachments: Engineer's Estimate Link to plans: Lvnwood WM Phase 2 Plans x. \MOUN\oc1 125730\1co«es\c To omers\2022-02a6etc Reo Plans natn eia_L,,sa WM e2.aocs, Bolton & Menk is an ENGINEER'S ESTIMATE LYNWOOD WATERMAIN IMPROVEMENTS PHASE 2 CITY PROJECT NO. PW-22-01 CITY OF MOUND, MN BMI PROJECT NO. OC1.1125730 ®BOLTON & MENK Real People. Real Solutions. Date: 2/17/2022 BASE BID 1 MOBILIZATION 1 LUMPSUM $21,000.00 $21,000.00 2 TRAFFIC CONTROL 1 LUMPSUM $30,500.00 $30,500.00 3 TEMPORARY IMPACT ATTENUATOR 2 AMBY $3,500.00 $7,000.00 4 MILL BIT PAVEMENT (2") 116 SQYD $5.00 $580.00 5 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 10 SQYD $13.50 $135.00 6 REMOVE WATERMAIN 155 LIN FT $12.00 $1,860.00 7 REMOVE HYDRANT ASSEMBLY 1 EACH $600.00 $600.00 8 REMOVE GATE VALVE AND BOX 7 EACH $450.00 $3,150.00 9 SALVAGE & REINSTALL STORM STRUCUTRE & PIPE 1 LUMPSUM $5,000.00 $5,000.00 10 EXPLORATORY EXCAVATION 4 HOUR $1,000.00 $4,000.00 11 TEMPORARY WATER SERVICE 17 EACH $850.00 $14,450.00 12 SUBGRADE EXCAVATION (EV) 80 CU YD $42.00 $3,360.00 13 STABILIZING AGGREGATE (CV) 80 CU YD $62.00 $4,960.00 14 GEOTEXTILE FABRIC, TYPE V 100 SQYD $3.50 $350.00 15 COUNTY ROAD PATCH 500 SQYD $110.00 $55,000.00 16 3" BITUMINOUS DRIVEWAY (W/ 6" CL. 5 AGG. BASE) 15 SQYD $75.00 $1,125.00 17 TYPE SP 9.5 WEARING COURSE (3C) (MILLED AREA) 13 TON $200.00 $2,600.00 18 AGGREGATE BEDDING 60 TON $40.00 $2,400.00 19 8" NOM. C900 PVC WATERMAIN DR 18 (PIPE BURST) 870 LIN FT $140.00 $121,800.00 20 6" DIP WATERMAIN, CL. 52 35 LIN FT $95.00 $3,325.00 21 8" C900 PVC WATERMAIN 80 LIN FT $120.00 $9,600.00 22 6" GATE VALVE AND BOX 4 EACH $2,400.00 $9,600.00 23 8" GATE VALVE AND BOX 4 EACH $3,000.00 $12,000.00 24 1" CURB STOP & BOX 9 EACH $750.00 $6,750.00 25 1" CORPORATION STOP 9 EACH $1,650.00 $14,850.00 26 1" WATER SERVICE PIPE 200 LIN FT $50.00 $10,000.00 27 HYDRANT 1 EACH $5,500.00 $5,500.00 28 CONNECT TO EXISTING WATERMAIN 6 EACH $5,000.00 $30,000.00 29 CONNECTTO EXISTING WATER SERVICE 9 EACH $450.00 $4,050.00 30 WATER SERVICE LID COVER 1 EACH $300.00 $300.00 31 DUCTILE IRON FITTINGS 650 POUNDS $15.00 $9,750.00 32 BITUMINOUSCURB 120 LIN FT $20.00 $2,400.00 33 CONCRETE CURB & GUTTER (DESIGN S512) 130 LIN FT $70.00 $9,100.00 34 BIOLOG 200 LIN FT $4.50 $900.00 35 TOPSOIL BORROW (LV) 60 CU YD $60.00 $3,600.00 36 SOD, TYPE LAWN 350 SQYD $10.20 $3,570.00 37 8" SOLID LINE PAINT 1700 LIN FT $3.00 $5,100.00 38 4" DOUBLE SOLID LINE PAINT 850 LIN FT $3.00 $2,550.00 39 VERIFY SANITARY SEWER SERVICE (POST -PIPE BURSTING) 9 EACH $500.00 $4,500.00 40 REPAIR SANITARY SEWER SERVICE (POST -PIPE BURSTING) 2 EACH $2,650.00 $5,300.00 41 LANDSCAPE ALLOWANCE 1 ALLOWANCE $5,000.00 $5,000.00 ESTIMATED BASE BID TOTAL: $437,615.00 2/17/2022. 11:59 AM Engineer's Estimate Bolton & Menk, Inc. Page 1 ENGINEER'S ESTIMATE LYNWOOD WATERMAIN IMPROVEMENTS PHASE 2 CITY PROJECT NO. PW-22-01 CITY OF MOUND, MN BMI PROJECT NO. OC1.1125730 QBOLTON & MENK Real People. Real Solutions. Date: SOFT COSTS (25%) ESTIMATED TOTAL PROJECT COST: 2/17/2022 $109, 403.75 $547,018.75 2/17/2022. 11:59 AM Engineer's Estimate Bolton & Menk, Inc. 479 Page 2 CITY OF MOUND RESOLUTION NO. 22- RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR LYNWOOD WATERMAIN IMPROVEMENT PHASE 2: BIRCH TO SOUTHVIEW WHEREAS, as part of the Capital Improvement Plan the City of Mound has replaced and rehabilitated its aging potable water distribution system; and WHEREAS, the Capital Improvement Plan for 2022 includes the replacement of water main in the corridor of Lynwood Boulevard from the Birch Lane to Southview Lane; WHEREAS, the Council received and reviewed the feasibility report on November 23, 2021 and ordered preparation of plans and specifications, and to order advertisement for bids; and WHEREAS, the Council received and reviewed the plans and specifications and the engineer's estimate of probable cost on February 22, 2022; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to receive the plans, specifications, and engineer's estimate, and to order advertisement for bids for the Lynwood Watermain Improvement Phase 2. Adopted by the City Council this 22nd day of February 2022. ATTEST: Kevin Kelly, City Clerk Raymond J. Salazar, Mayor E:I S B&MLENK Real People. Real Solutions. February 17, 2022 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2022 Lift Station Improvements City Project No. PW 22-03 Project Nos.: OCL 125733 Dear Mayor and Members of the Council: 2638 Shadow Lane Suite 200 Chaska, MN 55318-1172 Ph: (952) 448-8838 Fax: (952) 448-8805 Bolton-Menk.com Final plans and specifications for the 2022 Lift Station Improvements project have been prepared and are ready for authorization to advertise for bidding. The project includes replacement of the lift station on the west end of Island View Drive and associated forcemain that runs through the right of way up to the intersection of Drummond Road and Roxbury Lane. The current engineer's project estimate stands at 566,714.66, which is an increase from the feasibility study cost estimate prepared in October of 2021, but still lower than what was budgeted for in the Capital Improvement Plan. Summary of cost estimates: • Capital Improvement Plan Estimate $570,000 • Feasibility Study Estimate $517,000 • Engineer's Estimate $567,000 Typically, the construction contingency accounts for price variability or design items not accounted for during the initial review, however, current economic and market conditions are more volatile than usual, which is contributing to the increase in the estimate. The Capital Improvement Plan budgeted $570,000 for this project, so there is room to continue with the repairs as planned even if prices do come in higher than anticipated last October. It is our recommendation that the Council approve the attached resolution authorizing advertising for bid the 2022 Lift Station Improvements Project. Sincerely, Bolton & Menk, Inc. Matthew S. Bauman, P.E. Assistant City Engineer Attachments: Engineer's Estimate Link to plans: 2022 Lift Station Plans H.AMOONVOC112S733\1 CorresVC To Others\2022-02-11 Ltr Rec Plans Anth Sod 22 LS.docs, Bolton & Menk is an ENGINEER'S ESTIMATE 2022 LIFT STATION IMPROVEMENT PROJECT CITY PROJECT NO. PW-22-03 MOUND, MINNESOTA BMI PROJECT NO.001.125733 LIFT STATION R1 GENERAL 1 MOBILIZATION 2 TRAFFIC CONTROL 3 CLEARING AND GRUBBING REMOVALS 4 SALVAGE LIFT STATION EQUIPMENT AND CONTROL PANEL 5 REMOVE CONCRETE PAD 6 REMOVE CASTING ASSEMBLY 7 REMOVE CURB & GUTTER 8 REMOVE CONCRETE DRIVEWAY 9 REMOVE SANITARY SEWER 10 ABANDON LIFTSTATION 11 ABANDON FORCEMAIN PIPE 12 ABANDON SANITARY SEWER GRADING 14 SITE GRADING SANITARY 15 8" PVC SDR 35 SANITARY SEWER 16 6" PVC SDR 26, SERVICE PIPE 17 8x6 WYE 18 4" Nam. Dia. PVC C900 DR 18/HDPE DR 11 (DIRECTIONAL DRILL) 19 4" Nam. Dia. PVC C900 DR 18/HDPE DR 11 (OPEN CUT) 20 DUCTILE IRON FITTINGS 21 CONNECT TO EXISTING SANITARY MANHOLE 22 CONNECT TO EXISTING SANITARY PIPE 23 CONNECT TO EXISTING SANITARY SERVICE 24 48" SANITARY SEWER MANHOLE 25 CASTING ASSEMBLY 26 CHIMNEYSEAL 27 WET WELL LS AND VALVE VAULT 28 ELECTRICAL CONSTRUCTION 29 8" CONCRETE GENERATOR PAD & CONTROL PANNEL PAD 30 RECONSTRUCT MANHOLE INVERT 31 BYPASS PUMPING 32 AGGREGATE BEDDING 33 SUBGRADE PREPERATION STORM 34 4" PERF PVC DRAIN WITH AGGREGATE 35 4" PVC CLEANOUT STREET 36 COMMON EXCAVATION 37 SUBGRADE EXCAVATION 38 SUBGRADE EXCAVATION REPLACEMENT 39 AGGREGATE BASE CL 5 40 AGGREGATE DWY SURFACING CL5 (100%CRUSHED LIMESTONE) 41 6" CONCRETE DRIVEWAY 42 CONCRETE CURB AND GUTTER 43 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIX (2,B) RESTORATION 44 BOLLARD GUARD POST 45 REINFORCED FIBER MATRIX W/ MNDOTSEED MIX 25-151 46 EROSION CONTROL BLANKET CAT 3N W/ MNDOT SEED MIX 25-151 47 TOPSOIL BORROW (LV) 48 INLET PROTECTION 49 SILT FENCE �11 BOLTON & MENK Real People. Real Solutions. Date: 2/17 1 LUMP SUM $18,000.00 $18,000.00 1 LUMP SUM $3,000.00 $3,000.00 3 TREE $1,400.00 $4,200.00 1 LUMP SUM $1,000.00 $1,000.00 1 LUMP SUM $500.00 $500.00 1 EA $350.00 $350.00 40 LF $15.00 $600.00 253 SF $15.00 $3,795.00 40 LF $40.00 $1,600.00 1 LUMP SUM $6,500.00 $6,500.00 552 LF $1.00 $552.00 15 LF $45.00 $675.00 1 LUMP SUM $7,500.00 $7,500.00 59 LF $150.00 $8,850.00 20 LF $100.00 $2,000.00 2 EA $850.00 $1,700.00 343 LF $70.00 $24,010.00 113 LF $60.00 $6,780.00 100 LB $13.00 $1,300.00 2 EA $5,000.00 $10,000.00 1 EA $2,500.00 $2,500.00 2 EA $1,000.00 $2,000.00 10.5 LF $600.00 $6,300.00 2 EA $2,500.00 $5,000.00 3 EA $350.00 $1,050.00 1 LUMP SUM $160,000.00 $160,000.00 1 LUMP SUM $21,000.00 $21,000.00 200 SF $45.00 $9,000.00 1 EA $1,550.00 $1,550.00 1 LUMP SUM $4,000.00 $4,000.00 100 TN $45.00 $4,500.00 103 SY $4.00 $412.00 95 LF $35.00 $3,325.00 1 EA $300.00 $300.00 28 CY $33.00 $924.00 80 CY $28.00 $2,240.00 160 TON $25.00 $4,000.00 39 TON $25.00 $975.00 55 TON $30.00 $1,650.00 253 SF $20.00 $5,060.00 40 LF $60.00 $2,400.00 25 TON $150.00 $3,750.00 6 EA $650.00 $3,900.00 675 SY $4.00 $2,700.00 150 SY $4.50 $675.00 190 CY $61.00 $11,590.00 1 EA $350.00 $350.00 500 LF $3.00 $1,500.00 TOTAL BID: $365,563.00 City of Mound - OC1.125733 02/17/2022 © Bolton & Menk, ln4:82, All Rights Reserved ENGINEER'S ESTIMATE ENGINEER'S ESTIMATE B O LTO N 2022 LIFT STATION IMPROVEMENT PROJECT O & MEN K CITY PROJECT NO. PW-22-03 Real People. Real Solutions. MOUND, MINNESOTA BMI PROJECT NO.001.125733 Date: 2/17/2 TOTAL LIFT STATION PROJECT COST TOTAL BID $365,563.00 ENGINEERING, ADMINISTRATIVE, FISCAL, LEGAL & MISC. FEES- 20% $73,112.60 TOTAL ESTIMATED PROJECT COST $438,675.60 CITY PURCHASED ITEMS PUMP PACKAGE $42,500.00 GENERATOR $19,750.00 CONTROL PANEL $65,789.00 TOTAL CITY PURCHASED ITEMS $128,039.00 TOTAL ESTIMATED PROJECT COST WITH EQUIPMENT $566,714.60 City of Mound - OC1.125733 02/17/2022 © Bolton & Menk, In4 All Rights Reserved ENGINEER'S ESTIMATE CITY OF MOUND RESOLUTION NO. 22- RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2022 LIFT STATION IMPROVEMENTS PROJECT WHEREAS, the City Council, on October 26, 2021, referred the 2022 Lift Station Improvements to Bolton & Menk for study of Lift Station R-1, located at 4956 Island View Drive; and WHEREAS, LS R-1 is currently shown as a lift station replacement project in the City's Capital Improvement Program (CIP) in year 2021; and WHEREAS, the Council received and reviewed the feasibility report on November 23, 2021 and ordered preparation of plans and specifications, and to order advertisement for bids; and WHEREAS, the Council received and reviewed the plans and specifications and the engineer's estimate of probable cost on February 22, 2022; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to receive the plans, specifications, and engineer's estimate, and to order advertisement for bids for the 2022 Lift Station Improvements for Lift Station R-1. Adopted by the City Council this 22nd day of February 2022. ATTEST: Kevin Kelly, City Clerk Raymond J. Salazar, Mayor .;. City of Mound BMI Engineering Hours YTD as of 12/31/21 _.�.. pro"e_ ct _. _....: Hours $ 111*e i Fund _.. ....... Fund/Funding Source Mound/General Engineering (1/3) 239.33 23,053.50 101 General Fund/Taxes (1/3) Mound/Villages of Island Park Development 157.50 21,350.00 101 Escrow Mound/Artessa Development 1.00 110.00 101 Escrow Mound/2018 Assessment Objection Support 43.00 6708.00 101 General Fund/Taxes /Insurance Mound/GIS Updates (1/3) 52.00 5,917.17 101 General Fund/Taxes (1/3) 492.83 57,138.67 Mound/Black Lake Channel Assessment 32.50 3,250.00 281 Dock Fees Mound/Shoreline Drive Pedestrian Safety 111.50 16,255.50 401 Capital Projects Fund/Bonding/Taxes Mound/2021 Pavement Improvements 165.50 20,869.00 401 Capital Projects Fund/Bonding/Taxes Mound/WCA Administration 22.50 2,749.00 401 Capital Projects Fund/Bonding/Taxes Mound/Sidewalk Improvements 1.00 124.00 401 Capital Projects Fund/Bonding/Taxes Mound/Sidewalk & Paver Improvements 172.50 23,928.50 401 Capital Projects Fund/Bonding/Taxes Mound/MSA System Update 17.00 2,613.00 401 Municipal State Aid for Streets (MSA Funds) Mound/2019 Retaining Wall Improvements 5.50 721.00 401 Capital Projects Fund/Bonding/Taxes Mound/2020 Retaining Wall Improvements 41.50 5,582.00 401 Capital Projects Fund/Bonding/Taxes Mound/2019 Street Utility and Retaining 69.50 9,036.00 401 Capital Projects Fund/Bonding/Taxes 606.50 81,878.00 Mound/Surfside Park Improvements 81.00 11,381.00 404 Capital Projects Fund/Taxes Mound/2022 Surfside Depot Site 54.50 7,729.50 404 Capital Projects Fund/Taxes Mound/Entrance Monumentation 395.50 55,150.00 404 Capital Projects Fund/Taxes 531.00 74,260.50 Mound/2020 Crack Seal and Seal Coat 1.50 177.00 427 State Aid/Liquor Profits Mound/2021 Crack Seal and Seal Coat 135.50 18,763.00 427 State Aid/Liquor Profits 137.00 18,940.00 Mound/Harbor Renaissance Redevelopment 192.50 29,839.70 475 Tax Increment Financing/Taxes Mound/General Engineering (1/3) 239.33 23,053.50 601 Water Fees (1/3) Mound/Lynwood Watermain 537.50 72,135.90 601 Water Fees Mound/Lynwood Watermain Phase II 128.50 16,355.00 601 Water Fees Mound/Commerce Blvd Watermain 60.00 7,927.00 601 Water Fees Mound/Water Treatment Study 253.00 38,114.60 601 Water Fees Mound/GIS Updates (1/3) 52.00 5,917.17 601 Water Fees (1/3) 1,270.33 163,503.17 Mound/General Engineering (1/3) 239.33 23,053.50 602 Sewer Fees (1/3) Mound/Bay Ridge Sewer Services 9.50 1,288.00 602 Sewer Fees Mound/2021 Sewer Televising 34.50 4634.00 602 Sewer Fees Mound/2020 Manhole Rehabilitation 112.50 13,058.00 602 Sewer Fees Mound/2021 Manhole Rehabilitation 179.00 24,283.00 602 Sewer Fees Mound/2020 Lift Station Improvements 135.00 18,623.00 602 Sewer Fees Mound/2021 Lift Station Improvements 554.50 84,255.20 602 Sewer Fees Mound/2022 Lift Station Improvements 137.00 18,324.50 602 Sewer Fees Mound/Fernside Forcemain 25.50 3,459.00 602 Sewer Fees Mound/GIS Updates (1/3) 52.00 5,917.17 602 Sewer Fees (1/3) 1,478.83 196,895.37 YTD Tota 1 4,741.50 625,705.40