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2022-05-10 CC Meeting MinutesMOUND CITY COUNCIL MINUTES May 10, 2022 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, May 10, 2022 at 7:00 p.m. in the Council Chambers in the Centennial Building. Members present: Acting Mayor Paula Larson; Council members Phil Velsor and Jason Holt. Members absent: Mayor Ray Salazar and Council member Sherrie Pugh. Others present: City Manager Eric Hoversten, City Clerk Kevin Kelly, Community Development Director Sarah Smith, City Engineer Brian Simmons, Assistant City Engineer Matt Bauman, Orono Police Officer Susan Schultz, John Herzog, Cullen Prouty, Julie Moore, Sheri Wallace, Jim Lavelle and Hans Hummel. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Acting Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledae of Allegiance 3. Approve agenda Hoversten made the following amendments to the agenda: edits to Item 4B, the 4-26-22 CC meeting minutes with new pages 998.1, 999.1 and 1002.1; new pages for Item 7, pages 1047 and 1048 and additional pages, 1048.1 thorough 1048.6 added after the agenda packet was published; and the correction of page numbers on the agenda page for Item 7, which should read pages 1045-55 and for Item 81 which should read pages 1056-1059. MOTION by Holt, seconded by Velsor, to approve the amended agenda. All voted in favor. Motion 4. Consent agenda MOTION by Velsor, seconded by Holt, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $431,980.01. B. Approve minutes: 04-19-2022 special meeting 04-26-2022 regular meeting C. ORDINANCE 03-2022: AN ORDINANCE AMENDING CHAPTER 54 OF THE MOUND CITY CODE AS IT RELATES TO SOLID WASTE D. ORDINANCE 04-2022: AN ORDINANCE AMENDING CHAPTER 78 OF THE MOUND CITY CODE AS IT RELATES TO WATERWAYS E. RESOLUTION 22-34: RESOLUTION AUTHORIZING TRANSFER OF FUNDS Mound City Council Minutes — May 10, 2022 F. RESOLUTION 22-35: RESOLUTION APPROVING PERMITS FOR 2022 MOUND FIRE DEPARTMENT RELIEF ASSOCIATION FISH FRY AND DANCE ON JUNE 4, 2022 AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING 1) Public Gathering Permit 2) Musical Concert Permit (including extended timeframe past 10:00 p.m.) 3) Seasonal, Banner and Portable Sign Permit 4) 1-4 Day Temporary On -Sale Liquor License G. RESOLUTION 22-36: RESOLUTION APPROVING PUBLIC GATHERING PERMIT FOR BACK CHANNEL RUN FOR A REASEON 5K ON SUNDAY, MAY 22, 2022 H. Approve final, closeout pay request in the amount of $4,441.25 to Thul Specialty Contracting for the 2020 Manhole Rehabilitation Project PW 20-04 5. Comments and suggestions from citizens present on any item not on the agenda. None were offered. 6. Sergeant Tim Sonnek with the Mound Activity Report for April 2022 Officer Susan Schultz presented the Mound Activity Report stating there were 326 total cases in April 2022 compared to 279 cases in 2021. Schultz said the cases included three crashes, eight alarms, 11 animal complaints, 57 medical calls, five criminal damage to property, one burglary, 1 car theft, seven domestic calls, four mental health calls, 10 thefts, 28 parking complaints, 16 welfare checks, 61 traffic stops, five drug overdoses and one arrest warrant. Schultz said there were a series of thefts on the Island over the weekend. Schultz said the Orono Police Department continues to be short staffed but expects to be fully staffed in August. 7. Approve Public Lands Permit for Water Steward Demonstration Project, Overland Lane Sheri Wallace, 2135 Overland Lane, addressed the Council by introducing Julie Moore, who is a partner participant in the project. Wallace said she lives on Harrison's Bay and is learning about and getting involved in water management. Wallace said Lake Minnetonka is part of the Minnehaha Creek Watershed District which is the sponsoring program. Wallace said the Water Steward Project at Overland Lane is part of her work on improving storm water treatment and the water quality of Harrison's Bay. Wallace said she has learned that storm water runoff is the #1 cause for lake pollution on Lake Minnetonka. Wallace added Harrison's Bay, West Arm and Jennings Bay are on the impaired water list. Wallace said the street end project is intended to inspire residents to take on similar projects. Wallace said there used to be a house at 2112 Overland Lane and a number of trees were removed. Wallace said there is a silt trap on the street and storm water pipes which allow the run off into the lake without treatment. Mike and Donna Stockstead, Wallace's neighbors have agreed to help maintain the Right of Way (ROW). Wallace said there is 8000 square feet of run off from the immediate area which feeds into the lake and her goal is to capture a one-year rain event which is a one -inch accumulation of rain. Wallace said she has the opportunity to receive a $3K grant from Hennepin County which is dependent upon Council approval of the project. Mound City Council Minutes — May 10, 2022 Moore presented a draft of the plans for the ROW project which is being worked on with a landscape architect. Moore said the architect recommends there be two gardens with the top garden feeding the lower garden and a grass path through the middle for the dock user to access their dock. Moore added there will be a buffer and low grow native plants at the shoreline which will not be done right away and is not part of the grant project. Moore showed a diagram of the gardens which are pollinator friendly with color throughout the season and includes native plants which she said are perfect for the location. Moore said larger plants have longer roots which benefit the garden. Moore presented sample photos of the plants in the garden and the grass pathway Wallace said this is a community education project and is not just a build out of the rain garden but will be an event for residents to work on the garden. Wallace said the event and raingarden will be promoted which will include the creation of an educational webpage on the Harrison's Bay Association website. Wallace said there will be an interpretive sign at the site with general information about the garden. Wallace said they are excited about the project and consider it a great way to encourage residents to do a similar project. Holt asked about the access of the dock user through the garden and asked who owns the house which used to be there. Wallace said the Stockstead's removed the house and plan to keep it an open lot as they own the house on the other side of the road. Wallace said the Stockstead's indicated their approval of the garden if it needs to be positioned on their property. Velsor asked about the existing Maple tree in the collection area and if the tree was going to be sitting in wet conditions. Wallace said the Maple was planted last fall and can be moved if needed but it will be located on the edge of the garden. Velsor asked who helped with the design and Moore and Wallace said both the landscape architect and Hennepin County staff have helped out. Wallace said the condition of the ROW right now has bare dirt and lacks vegetation and the project will help with erosion as you can see pockets where the water is causing erosion. Larson said she is worried about the path of the dock holder to get to the lake and worried about winter access for snowmobilers. Wallace says the commons dock stays in all winter and it isn't used by snowmobilers. Moore said most of the plants will be fine and the gardens can be adapted if needed. Wallace said the tiered garden allows the top one to fill up and then the water flows into the lower garden. Wallace says they need to study the ROW to determine exact placement. Cullen Prouty, 2143 Overland Lane, said he has had email communication with Wallace about the project. Prouty said he has tried to maintain good relations with his neighbors. Prouty said he has concerns about the garden and specific plants detailed in the design. Prouty said his property value and lake view would be negatively affected by the height and spread of some of the plants. Prouty said he has concerns about the trees which are not required to get the same benefit from the rain gardens. Prouty said he would like plants which are of no greater height than 3' with a 2' width. Prouty said he would lend a hand to build the garden if the plant heights were lower. Mound City Council Minutes — May 10, 2022 Hoversten said there are other storm water projects in Mound and best practices being utilized including Carlson Park which has additional phosphorus treatment. Hoversten said the Overland ROW is a home owners level project. Hoversten said what makes this project different is it is a corridor between properties and Wallace brings her own work into the project. Larson and Holt said they hope the two parties can figure out a plan and Prouty and Wallace can agree to the plan. Wallace said she is willing to work with her neighbors. MOTION by Holt, seconded by Velsor, to approve the following permit. All voted in favor. Motion carried. Public Land Alteration Permit — Water Steward Demonstration Project at Overland Road. 8. Approve Public Lands Permit Application for electric circuits at Zero Gravity for Wolner Field scoreboards and batting capes Hoversten said he had many discussions with Public Works staff, several electricians and baseball related people on the inoperable electrical circuit to the scoreboard and batting cages at Wolner Field. Hoversten said the damaged electrical line would have to go underneath the extensive concrete patio which becomes cost prohibitive to the baseball volunteers. Hoversten said there is a power supply at Zero Gravity which could be connected to. Hoversten said the City would not be able to meter the power and it would be offered at no charge. Hoversten said it doesn't make sense to put in a meter for such a small use of power. Hans Hummel, 3004 Highland Blvd., said he is a parent to a ten and six -year -old who have played at Wolner. Hummel said Wolner is a great venue for youth baseball. Hummel said he has worked on fixing up the announcer hut, noting at one time there was intermittent power at the scoreboard but it has stopped working. Hummel said the volunteers are looking to have more permanent power restored to the batting cages for pitching machine use. Hummel said they could trench out from Zero Gravity down to the back of batting cages with separate circuit board cabinets and breakers which are able to be locked to resist tampering. Hummels said they are looking to create a better Wolner Field moving forward. Holt said it is going to cost a little but it won't be much and Hoversten said it isn't worth trying to meter it for the small amount of use. Hummel said the baseball volunteers are raising funds and after the Council approval they will work with Stern Electric to get the permits and connections made. Velsor said the cost to the City is just the electricity and Hoversten said yes. MOTION by Holt, seconded by Velsor, to approve the following permit. All voted in favor. Motion carried. Public Land Permit: Electric circuits at Zero Gravity for Wolner Field scoreboards and batting cages Mound City Council Minutes — May 10, 2022 9. City Engineer presenting reports and requesting actions on Capitol Investment Plan 2022 projects; Surfside Park depot area site improvements protect and final plans and specs for City sidewalk repairs Bauman addressed the Council to request action on Surfside Park sidewalk repairs and the depot parking lot. Bauman said the sidewalk project includes ADA improvements and preparation for the future playground and picnic shelter. Bauman said the parking lot needs complete reconstruction and needs a stormwater rain garden to be approved by Hennepin County. Bauman said the cost of the project is $183,848 and will come out of the Community Investment fund. Bauman said the project should be out to bid in June with construction planned to begin in the fall after the peak use of the park is over. Holt asked when the work will start. Hoversten said that the project will start after the Dog Days event on August 13th and after the Spirit of the Lakes festival. Hoversten said there isn't enough time to delay the start to be able to get the project done before winter. Holt said he wants a bigger parking lot and Hoversten said making the lot a little bigger will not be cost effective for what is derived. Velsor said his complaint about the current parking lot is the in and out. Velsor said a cut out should be in the plans for the new lot to make this easier. Velsor asked about the site plan only showing the shelter footings and slab and not the shelter itself to which Hoversten said the Jaycees are donating to the shelter and the amount is close to what is needed to move forward. Hoversten said he is working with a vendor on this and the final plan will go through the Council for approval. Hoversten said Bauman is presenting the feasibility study on the project to put the parking lot in place to minimize the storm water infrastructure needed. MOTION by Velsor, seconded by Holt, to approve the following resolution. All voted in favor. Motion carried. A. RESOLUTION 22-37: RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERISEMENT FOR BIDS FOR SURFSIDE PARK DEPOT AREA MPROVEMENTS PROJECT Bauman said this project is a request for quotes for sidewalk work in the Commerce and Shoreline Drive area. Bauman said this project includes colored and standard sidewalks with added sidewalks south of Commerce Blvd. Hoversten said staff evaluated the sidewalks and the slabs which didn't need to be replaced had edge work done to reduce trip hazards. Hoversten said there are 80 shattered slabs in the area. Hoversten said the corners with pedestrian ramps at Commerce and Shoreline will have a new ADA crossing walk activator which will be paid for by Hennepin County. Hoversten said the City will wait for the County to do their work and the City will shift work to other areas in the downtown area which Hennepin County won't pay for. Mound City Council Minutes — May 10, 2022 Bauman presented a table showing the areas of proposed paver and sidewalk work near the transit center at a total cost of $217K. Bauman said they can solicit quotes at this amount and not have to go to bids. Bauman said Table 2 shows the phasing which would be the County portion of the pedestrian ramps with the City working through the coordination with the County on that work. Bauman said the overall cost estimates are $750K with the budget being $815K as to be prepared for cost increases. Bauman said the City portion would be $590K and his recommendation is for City Council approval of the project. Simmons mentioned the layouts and color combinations of the sidewalks previously approved will stay the same. Simmons said the purpose for the City to wait is to allow for Hennepin County to do the ADA improvements to the intersection. Simmons said Phase I of the project will go forward this year. Holt asked about the pavers at the hardware store entrance and why the City is doing this work. Hoversten said there was an earlier arrangement that the City build the sidewalk entrance and it has been determined the entrance sidewalk isn't ADA compliant because of the slope and pitch. Hoversten said staff is working with the business and the League of Minnesota Cities as the parking space repairs are the City's responsibility. Hoversten said the sidewalk is the responsibility of the hardware store but the most efficient way to get this done is to incorporate that work with the downtown sidewalk project so the work will be done at the same time by the same contractor. Holt asked about who owned the parking lot and drive along the transit area and Hoversten said the City is responsible for that work. Simmons discussed the early porous paver pavement which was installed in the area and hasn't aged well and staff have had discussions on the solutions to the problem. Velsor and Hoversten discussed the storm water system in the area and Simmons said it can't be determined if it is working properly or if it can be maintained. Holt asked Bauman why some work is being done next year. Bauman said the County is doing mill and overlay and needs to get the ADA improvements done this summer before that work is done. Bauman said the City delay to next summer will allow for a smoother process after the County has completed its work. MOTION by Velsor, seconded by Holt, to approve the following resolution. All voted in favor. Motion carried. B. RESOLUTION 22-38: RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING REQUEST FOR QUOTES FOR THE DOWNTOWN SIDEWALKS REPLACEMENT PROJECT PH 1, CITY PROJECT PW 22-08 10. Administrative Services Coordinator Kevin Kelly requesting discussion and action on proposed policy: ADMIN-XXX: City Participation in Lake Management Projects Kelly said this item has been an on -going discussion of the Docks and Commons Commission (DCC), the City Council, and staff on the City's role in these projects. Kelly said the reason for the policy at this time is to address where the City's responsibility ends when it comes to problems which occur in the lake. Kelly said 2021 was a drought year which caused more Mound City Council Minutes — May 10, 2022 interest in a dock program response to navigation issues in the lake. Kelly said the DCC had two extensive discussions on the dredging of areas of the lake adjacent to commons and that most of the individuals who were in favor of dredging projects were located in areas most affected by the drought conditions and low water level. Kelly said the Council approved a lake bottom survey of the Avalon Channel to gather data on what was causing the low water in the channel. Kelly said the channel survey was done as a response to one of the groups looking for a City funded dredge. Kelly noted the Avalon Channel area and other areas where dock program participants were requesting dredging were areas which were listed as marshland in the original plats of property in the City. Kelly said these discussions regarding dredging led to the formation of the policy to limit the City's responsibility to areas at the Ordinary High Water of the lake which is 929.4 feet of elevation and above. Kelly said these areas are the commons and public ROW's which the City controls. Kelly said the DNR doesn't ensure navigation and the City cannot financially take on the cost of doing these lake projects. Kelly said the cost of dredging has gone up due to increased regulation. Kelly added that a dredging quote/estimate was offered by a lake vendor and the cost was $100-150K for just the Avalon Channel. Kelly said staff felt this bid was on the conservative side. Kelly said the lake management policy is a cost control measure to ensure funds are available to maintain the property the City owns such as dock program infrastructure and the Commons and other land the City owns above the OHW and to keep the program affordable for all. MOTION by Velsor, seconded by Holt, to approve the following policy. All voted in favor. Motion carried. City Policy ADMIN-011: City Participation in Lake Management Projects 11. Information/Miscellaneous A. Comments/reports from Council members/City Manager: Holt said it is important to reach out to our State representatives before the end of legislative session regarding securing funds for City water treatment infrastructure. Holt said the City should be getting the word out on the City website to urge residents to be involved in contacting their Mound representatives at the State. Velsor and Larson agreed to Holt's idea to push this on the City website versus social media. Hoversten said the City has received strong support from Senator Osmek and Representative Morrison. Hoversten said it is essential at this time to make our voices known because this is the time when projects like this are approved and when the decision making is done. Holt talked about a discussion he had with a resident who wasn't aware that the City was in need of residents to contact their representatives. MOTION by Holt, seconded by Velsor, to update the City website on the City water situation and to urge residents to contact their State representatives. All voted in favor. Motion carried. Hoversten said City hydrant flushing should be wrapped up late next week and he appreciates the feedback he has received from residents. Hoversten said flushing is a necessary evil and can cause inconveniences to certain households. Mound City Council Minutes — May 10, 2022 Hoversten added the following events: May 14 -- Cleanup/Drop Off day at Minnetrista May 18 -- WeCan open house at the Stone Gate Center May 21 -- Mound Farmer's Market and More resumes for the season May 21 -- Village of Island Park (VIP) Hall Preservation Society is rehosting a Family Fun Fest at the Hall and Swenson Park. Velsor asked if the VIP Hall building was going to be open. Velsor said he would like to see the building and it would be beneficial for people to see the inside of the building. Hoversten said he would recommend Velsor's idea to VIP Hall group. June 4 -- Mound Fire Relief Association Fish Fry June 18 -- Gillespie Center Rockin' the Block Street dance and party Holt said he heard from a resident about the hydrant flushing. Holt said the person lived at the end of the water line and found out this is not great place to be. Holt asked if there are warnings to residents about the hydrant flushing to which Hoversten said residents can sign up for RAVE notices. Hoversten added there have been posted notices of hydrant flushing on the City website banner and the Laker. Hoversten said more people should subscribe to RAVE and Holt and Hoversten discussed what type of communication was provided for residents and why it is important tool for communication. Holt said how do you sign up for RAVE. Hoversten said residents can call City Hall or go to the City of Mound website to sign up. B. Reports: Liquor Store — April 2022 Finance Department— March 2022 C. Minutes: Planning Commission — April 5, 2022 D. Correspondence: 8. Adiourn ACTION by Holt, seconded by Velsor, to adjourn at 8:41 p.m. All voted in favor. Motion carried. Mayor Raymond J. Salazar Attest: Kevin Kelly, Cler