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2022-07-12 CC Meeting MinutesMOUND CITY COUNCIL MINUTES July 12, 2022 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, July 12, 2022 at 7:00 p.m. in the Council Chambers in the Centennial Building. Members present: Mayor Ray Salazar; Council members, Paula Larson, Sherrie Pugh, and Jason Holt Members absent: Phil Velsor Others present: City Manager Eric Hoversten, City Clerk Kevin Kelly, Community Development Director Sarah Smith, City Planner Rita Trapp, City Engineer Brian Simmons, Orono Police Department Sergeant Tim Sonnek, Kim Blievernicht, Jay Nygard. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Salazar called the meeting to order at 7:00 p.m. 2. Pledae of Alleaiance 3. Approve agenda MOTION by Larson, seconded by Pugh, to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda MOTION by Larson, seconded by Holt, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $1,316,613.69. B. Approve minutes: 06-28-22 regular meeting C. RESOLUTION NO. 22-57: RESOLUTION APPOINTING ELECTION JUDGES AS RECOMMENDED FOR THE STATE PRIMARY ELECTION ON AUGUST 9, 2022 AND THE GENERAL ELECTION ON NOVEMBER 8, 2022 D. Approval of the following related to the Gas Utility Franchise renewal: 1. ORDINANCE NO. 05-2022: AN ORDINANCE AMENDING APPENDIX A OF THE MOUND CITY CODE AS IT RELATES TO FRANCHISES 2. RESOLUTION NO. 22-58: RESOLUTION AUTHORIZING PUBLICATION OF AN ORDINANCE BY TITLE AND SUMMARY, AS IT RELATES TO FRANCHISES Mound City Council Minutes - July 12, 2022 5. Comments and suggestions from citizens present on any item not on the agenda. None were offered. 6. Sergeant Sonnek and the Mound Activity Report for June 2022 Sergeant Sonnek presented the Mound Activity Report for June which saw 411 incidents. Sonnek listed the specific activity as five crashes, 12 alarms, nine animal complaints, two assaults, 53 medical calls, two criminal damage to property, one burglary, two car thefts, two DUI's, nine domestic calls, six mental health calls, six thefts, 18 parking complaints, 23 welfare checks, 80 traffic stops and two warrant arrests. Sonnek said the number of calls is about 100 higher than in June of 2021. Sonnek said the high interest homicide investigation has wrapped up and the case has been forwarded to the City Attorney. Sonnek mentioned the Orono Police and Mound Fire Department softball game coming up on July 201n Sonnek said the Orono Police Department is fully staffed with three officers working on completing their training in which they double up in cars with another officer. Sonnek said one trainee will be done this month and it will be another two months for the other two trainees to be on their own. Sonnek said the social worker is currently being trained in. Sonnek said there have been fake ID's being used at Mound Harbor liquor store and staff have been responsive to these incidents. Sonnek said that Hyundai's and Kia's are stolen more frequently than other vehicles which has been happening in other areas of the metro. Jay Nygard asked about the training time of the officers. Sonnek said it depends on the prior experience the new officers bring to the position. 7. Harbor District Improvement Plan study and presentation by planning consultant Jody Rader, discussion and action to approve a Resolution Receiving Planning Study Report Hoversten said the resolution in front of the Council is in regards to the Council receiving the plan from the consultants and allows the Council to make suggestions to the plan going forward. Rita Trapp presented the Planning Study Report related to the Harbor District Park improvements. Trapp listed the purpose of the project: • To guide future improvements to the area • Establish a community vision for the park • Develop a plan which addresses: o Circulation and access o Recreation and facilities o Programming o Maintenance • Estimate Future Costs • Develop Implementation/Phasing Plan Trapp listed other considerations which informed the conclusions: • Stormwater management • Place making/identification of the Harbor Area • Connections to nearby trails/features Mound City Council Minutes — July 12, 2022 • Music in the Park/Farmers Market Trapp said the process began in 2021 with the focus on the area from Shoreline Drive and the Dakota Trail to the forthcoming Artessa development and the present Auditors Road. Trapp said community outreach allowed for citizen input on the study area with the Parks and Open Space Commission and the Planning Commission also providing input to the study. Trapp listed the community engagement on the project which included information gathering and public perception of the area. Trapp said residents had six weeks to respond to a survey and included 800 responses of which 95% were from Mound. Trapp said comments included: • The area was empty, run down, underutilized • Activities in the area were the use of the Dakota Trail and the Farmers Market (MFMM) Survey responses in regard to future improvements were: • To maintain the MMFM • To be a venue for music, movies and events • To use the trail and open circulation of the area • Family friendly and a natural and scenic area • Wanting a Signature Park for the City • Naming choices were overwhelming for "Harbor Park" at 62% of responses • Other names which popped up were Lost Lake Park or Lost Lake Landing Trapp said there were five stakeholder listening sessions in March and April of 2021 held at: • MMFM • Westonka School District • Artessa/Developer for Adjacent Project • Westonka Historical Society • Westonka Community and Commerce Trapp said the information gathered became the guiding concepts for the development of the three formal concepts which were presented to the community. Trapp said each of the concepts were rated by the amount of Open Green Space, Community Event Space and Activity/Recreation Space. The three concepts which were presented to the community were: • Hometown Lawn and as a flexible, multi -use space • Performance Venue • Recreation and Activities Trapp said the community engagement included flyers, a project website and email communication. Trapp said the website received 1201 unique visitors with 184 comments offered. Trapp said a survey was created which had 356 responses. Trapp said the website viewers stayed at the site for an average of three minutes. Trapp said there were two pop-up booth events at MFMM with approximately 50 people at each event being engaged with the area plan/concept. Trapp noted feedback which included: • Regional trail crossing being an important issue • Programming in the park space Mound City Council Minutes — July 12, 2022 • Lawn games in the open lawn space • Boat access and parking concerns • Mixed reaction to the performance space • As much open green space • Auditors Road comments about its removal Trapp said the preferred concept was developed through guiding principles which were developed with the help of Mayor Salazar, Council Member Pugh and staff. The preferred concepts were: • Open space and open lawn • Multiple functional flexible space used throughout the year • Consideration for capital and ongoing maintenance • Supports community events and programming • Balancing features with amenities found at other parks in the city Trapp said the Development Plan chosen was a Community Lawn and Gathering space which would allow for a central open space for informal and programmed events. Trapp said the area will be upgraded from present conditions to a great lawn space. Trapp said the concept will include a plaza for additional MFMM overflow, additional MFMM growth or to be used for event space. Trapp added the concept includes an open-air shelter and fire ring to be used as an all -season gathering space. Trapp said there will be a sidewalk promenade from the Dakota Trail, through veteran's plaza and performance event space and a stormwater feature/rain garden. Trapp addressed other ideas in the concept plan: • Additional seating at performance space including tables with umbrellas in the area of the removed Auditors Road • Perennial landscaping and art walk with existing sculpture • Hammock Garden parallel with the Andrew Sisters Trail • Blue lighting proposed for added ambience • Performance area with electric hookups and additional seating • Placemaking and upgrades at the MFMM Trapp relayed the Phasing Strategy for the creation of the Harbor Park which will start with the MFMM and include the renovation of the harbor and the building of the shelter within the plaza area. Trapp added the Estimate of Capital costs: • The initial phase is will cost between $825K to $1.2Million • Future Phases will be from $315 to $800K Trapp listed the next steps for the Harbor Park concept: • Council approval of the concept plan resolution • Formalize an agreement with the bank on shared use and access to MFMM • RFQ/P for design engineering for the initial project • Partnering on improving the Dakota Trail crossing with Hennepin County and Three Rivers • Call to artists or organizations for arts space and programming • Long term strategy for programming and staffing for events and park maintenance Mound City Council Minutes — July 12, 2022 Pugh said the Concept Plan is very exciting and she has been visiting the area to observe the space. Pugh said there is a need to recognize the area as a continuation of amenities already present such as the baseball field and the possible future skating rink. Pugh added this area is very much the heart of the City. Pugh said it is interesting to watch teens cross the area to the skate park and the baseball fields. Pugh said the City needs to think about signage and pathfinding for the space including a map of the area. Pugh said the City needs to protect the MFMM. Pugh said the MFMM has encouraged youth vendors. Pugh said there has been a couple of youth make and sell good lemonade and another makes and sells dog treats which have FDA approval for her recipes. Pugh said this activity adds to the flavor of the community where youth are being encouraged to be entrepreneurial. Pugh added the MFMM will offer a scholarship this year to continue to encourage more youth entrepreneurship. Pugh said the Harbor area can be a place where things are happening and to keep spirits high. Salazar said it has been 25 years of planning in the area and many things have been considered and finally something is happening. Salazar said the new Artessa development and Harbor Park will be built in tandem. Salazar added that great things are happening in town to look forward to and is proud of our City and our staff. Salazar also praised the input of community members in the park planning. MOTION by Pugh, seconded by Holt, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 22-59: RESOLUTION RECEIVING STUDY REPORT AND APPROVING THE HARBOR DISTRICT IMPROVEMENT PLAN 8. Presentation by City Manager, discussion, and action to approve Resolution Requesting Memorial Naming Dedication of County State Aid Highway 15 (Shoreline Drive) Bridge over Seton Channel Mayor Salazar brought forward a discussion and background on the unfortunate loss of Eli Hart on May 20t". Salazar said this event was a tragedy and on May 27' a vigil was held at the Mound library for Eli and Eli's family. Salazar said during the vigil he was approached by Nygard and other people present with an interest in naming the bridge over Seton Channel in honor of Eli. Salazar said Nygard circulated a petition with more than 2000 signatures including people from all over the state. Salazar said with the Council approval of the resolution the City will look to Hennepin County for its approval to put a memorial plaque on the bridge to memorialize Eli Hart. Jay Nygard, 1386 Rest Point Road, Orono, said he sensed the community wanted more and to have something done to memorialize Eli Hart. Nygard said he came up with the idea of renaming the bridge and it is time for the City to take the next step to present the memorial to the County. Nyberg said he would be proud to accomplish this for the community. Nygard said there are 90 people online and around the world who have raised $1000.00 for this endeavor. Nygard said he will close the petition tonight noting it currently sits at 2305 signatures. MOTION by Larson, seconded by Holt, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 22-60: RESOLUTION REQUESTING MEMORIAL NAMING DEDICATION OF COUNTY STATE AID HIGHWAY 15 (SHORELINE DRIVE) BRIDGE OVER SETON CHANNEL Mound City Council Minutes — July 12, 2022 9. Presentation by City Engineer, discussion, and action to approve Resolution Accepting Bid for the Surfside Park Depot Area Improvements City Project PW 22-09 Hoversten said this project is about a $200,000 improvement which doesn't include the playground work which will be another estimated $200,000. Hoversten said the playground work will not be done this year and staff are looking for financial strategies through the budget process to get the playground work funded. Simmons presented the Surfside Park depot area improvements project and gave background on the previous improvements of the parking lot on the east side of the park and improvements along the boat launch. Simmons said the Park Master Plan produced improvements for the east end of the park and the repair of the Depot parking lot is an opportunity to bring in parts of the Park Master Plan to the west end of the park. Simmons said these include ADA improvements to access to the Depot and building a park shelter concrete base. Simmons said the bid environment hasn't been great and the bid included the addition of concrete foundations for the picnic shelter. Hoversten said the addition of the foundation for the picnic shelter to the parking lot bid was to achieve value pricing. Hoversten said bidding out the shelter as a stand- alone project was not attracting competitive bids. Simmons presented a map of the project and all of the items which are being proposed for improvement. Simmons said the initial bid estimate was $147K in April with $183K in total project cost. Simmons said prices are up on construction projects. Simmons said there was a wide range of bids received and the revised construction cost is $195K. Simmons said the Valley Paving bid came in at $192K and with the addition of the shelter foundation the total became $201 K in construction costs. Simmons said the approximate total project cost is $251,370 based on an additional 25% for administrative and other costs and recommended award of the bid to Valley Paving. Salazar asked when was the completion date and Hoversten said it will start after the Dog Days event and finish up around Thanksgiving with restoration work being finished in the spring of 2023. Discussion ensued on the higher bids and revised estimates based on similar work in the metro. Salazar asked about concrete costs and Simmons said labor costs are driving prices. Holt asked how big is the shelter pad and Hoversten said it is 20' x 20'. Holt said this is a good deal. Hoversten said the footings of the shelter are 2/3 of the price. Holt said he did a shed in Sandstone and it is cheaper outside the metro area. MOTION by Larson, seconded by Pugh, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 22-61: RESOLUTION ACCEPTING BID FOR THE SURFSIDE PARK DEPOT AREA IMPROVEMENTS, CITY PROJECT NO. PW-22-09 10. Information/Miscellaneous A. Comments/reports from Council members/City Manager: Mound City Council Minutes — July 12, 2022 Salazar said the Tour de Tonka is coming up. Holt said he used the boat launch at Surfside recently and the Council approved AIS ambassador at the launch did a good job and taught him a couple of things. B. Reports: Liquor Store — June 2022 C. Minutes: D. Correspondence: Dog Days Flyer —August 13, 2022 11. Adjourn ACTION by Holt, seconded by Pugh, to adjourn at 7:59 p.m. All voted in favor. Motion carried. Mayor Raymond J. Salazar Attest: vin Kelly, Jerk