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2023-07-11 CC Meeting MinutesMOUND CITY COUNCIL MINUTES July 11, 2023 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, July 11, 2023 at 7:00 p.m. in the Council Chambers in the Centennial Building. Members present: Council Members Sherrie Pugh, Paula Larson, Kathy McEnaney and Kevin Castellano. Members absent: Mayor Jason Holt Others present: City Manager Eric Hoversten, City Clerk Kevin Kelly, Assistant City Engineer Matt Bauman, City Attorney Scott Landsman, Jeff Magnuson and Chris Carlson. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Acting Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledae of Allegiance 3. Approve agenda MOTION by Pugh, seconded by McEnaney, to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda MOTION by Pugh, seconded by McEnaney, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $778,771.80. B. Approve minutes: 06-27-23 Regular Meeting 07-06-23 Special Meeting C. Approve Special Meeting Workshop 6:00 PM, Tuesday July 25, 2023 for an Emergency Operations Center Tour and Familiarization 5. Comments and suggestions from citizens present on any item not on the agenda. Chris Carlson, 5950 West Branch Road, said he owns property on Spruce Road and Tonkawood Road. Carlson asked about the City Comprehensive Plan and Larson said the City is working on a Health Check of the Comprehensive Plan (Comp Plan). Carlson said he is interested in sharing his thoughts about the City Comprehensive Plan Health Check. Hoversten said this item will come before the Planning Commission on July 18'. Hoversten added all the information regarding the amendments to the Comp Plan is on the City website and the Health Check will most likely be brought before the City Council on July 25tn Carlson said he was watching a show and cities and towns that people really like are towns with 30% green space. Carlson said there was more greenspace in Mound when he moved to the Mound City Council Minutes — July 11, 2023 area. Carlson said he conducted a survey regarding apartments at Commerce Place in the past and he said the residents were 90% against the apartments at that time. Carlson said the Council should make it clear to everybody what the vision is for the City development. Larson said it was her and Pugh who pushed the change to the current City process regarding development. Larson said the current process is for developers to come before the Council with their ideas before money is spent, applications made and plans created. 6. Orono Police Department with the May and June Activity Reports There were no personnel from the Orono Police Department to present the activity report. 7. Jeff Magnuson Board Chair of the Westonka Historical Society, asking for action on a Fourth Amendment to Lease Agreement with Westonka Historical Society Jeff Magnuson the Board Chair of Westonka Historical Society (WHS) addressed the Council with an update on WHS activity since the March Council tour of the WHS museum. Magnuson said area historical societies have discussed and voted on a merger. Magnuson said the WHS, Excelsior Lake Minnetonka Historical Society, Museum of Lake Minnetonka, and the Wayzata Historical Society unanimously approved the plan of consolidation to create the new Lake Minnetonka Historical Society (LMHS). Magnuson said the LMHS will officially merge on October 1, 2023 with its mission of telling the story of all 14 Lake Minnetonka communities. Magnuson said he and WHS Board Member Liz Vandam will be the representatives of the West Lake to the LMHS Board. Magnuson said the LMHS has done an extensive review of its collection and has purged items not directly related to the area. Magnuson added they have sold and have offered other items for sale to assist in the transition to the official merger on October 1. Magnuson said the WHS and the LMHS are assessing their space needs and thanked the City of Mound for continuing with the current rent and agreement until a new lease can be signed to commence on October 1st. Magnuson said the new museum will be larger with greater access to archives which will be stored and open to the public in the basement of the Wayzata Library. McEnaney thanked Magnuson for his work. Magnuson said he is excited about the change which will solve the problem of sustainability into the future. MOTION by Castellano, seconded by Pugh, to approve the Fourth Amendment to the Lease Agreement with the Westonka Historical Society. All voted in favor. Motion carried. 8. City Engineers requestinq approval of a Resolution Awarding Contract for 2023 CIPP Project PW-23-04 Matt Bauman presented the CIPP Sewer Lining Project power point regarding Cured in Place Pipe (CIPP). Bauman said Bolton and Menk recently took two bids for the project. Bauman said the City owns 45 miles of sanitary sewer main and City crews clean and contractors televise these lines on a five-year rotation with roughly 20% of the lines cleaned each year. Bauman said the televising work in 2022 found issues in the line in two areas; the Lynwood Alley near the Lynwood Blvd. S-Curve and along Carrick and Wexford Lanes. Bauman said the televising has led to those pipes needing to be cleaned out every six months due to tree roots and cracked and weakened sewer pipe joints. Bauman added that these two problem areas need a permanent fix. Mound City Council Minutes — July 11, 2023 Bauman said the proposed engineer estimates for the work was $64K with the bid from Hydro-Klean coming in at about $2K less. Baumann said this work will be eligible for cost offsets regarding Inflow and Infiltration (I & 1) surcharges. Castellano asked about televising and Hoversten said the City televises around nine miles a year. Hoversten said I & I offsets are coming from identified areas of pipe which are problematic and from fixing local areas of pipe. Hoversten said the City manholes have not gone under citywide review like the sewer main lines. Hoversten said the clean water penalties are eased though pipe lining projects as they allow for a 50- cent return for every $1.00 spent. Hoversten added manhole rehabilitation provides a $1 for $1 offset of surcharge costs and attacks the greater problem of aged manholes installed from 1961 through 1968. MOTION by Castellano, seconded by Pugh, to approve the following ordinance. All voted in favor. Motion carried. RESOLUTION NO. 23-68: AWARDING CONTRACT FOR 2023 CIPP PROJECT (PW-23-04) 9. Comments/Reports from Council Members: Council Member Pugh — Pugh said she observed the new community partner sign and said it looks wonderful. Council Member Larson — The SOTL parade is on Saturday at 10:00 a.m. with fireworks at dusk. Larson said she wanted to comment on major changes in town regarding the June 28th Artessa project start. Larson said this is an exciting project that the City has waited 20 years to come to fruition. Larson added east of the Artessa property is being reserved for the new open gathering space for the community. Larson added that Auditors Road closes on July 171n Larson said residents will be dealing with three Hennepin County bridge resurfacing projects which will add to a new different look for the City. Council Member McEnaney — McEnaney said she hopes everyone goes to SOTL. Council Member Castellano — Nothing. 10. Information/Miscellaneous A. Comments/reports from Council members/City Manager: Hoversten presented the new community partners sign put together by Parks Staff Dave Vorpahl, Dustin Koskela and three seasonal employees. Hoversten said this sign is about 20 feet west of the City stone monument sign. Hoversten added the new sign is an improvement over the previous wooden sign. Hoversten said the new sign is a recognition to the work of community partners who are doing work in the City through their volunteerism. Hoversten said the Parks Crews are also working on revitalizing the pavilion at Lost Lake. Hoversten said he will be on vacation from July 31 through August 4 Mound City Council Minutes —July 11, 2023 Hoversten announced that the Westonka Library will hold an open house on July 18t" at 6:30 p.m. on the Hennepin County Library planning process. Hoversten said the intent is to get public input on what goes into the library. Hoversten said there will be exhibits which are small scale design features but do not include a museum storefront. Pugh asked about the Hennepin County Service Center idea. Hoversten said this concept didn't get any traction. B. Reports: Liquor Store — June 2023 C. Minutes: D. Correspondence: Incredible Festival Flyer June 12, 2023 MCES April 20 Peak Flow Exceedance Notice June 30, 2023 2345 Commerce Blvd. Sidewalk Evaluation 15. Adjourn ACTION by Pugh, seconded by Castellano, to adjourn at 7:40 p.m. All voted in favor. Motion carried. 1-- Irr:, l ,4,, _.�, Attest: Kevin Kelly, Cler Mayor Jason R. Holt