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2023-08-22 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. AGENDA MOUND CITY COUNCIL REGULAR MEETING 1. Opening meeting 2. Pledge of Allegiance 3. Approve agenda, with any amendments TUESDAY, AUGUST 22, 2023 - 7:00 PM MOUND CITY COUNCIL CHAMBERS *Consent Agenda: Items listed under the Consent Agenda are considered routine in nature, have been evaluated by staff, recommended by staff for approval by the Council, and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. At this time, anyone present who wishes to offer dissenting comment to any items on the Consent Agenda is invited to identify themselves and the item of concern so that the it may be removed from the Consent Agenda and considered after discussion in normal sequence. Separate introduction or further support from petitioners or requestors is not required at this time and removal of an item from the Consent Agenda for this purpose is not required or appropriate. 4. *Consent Agenda Page *A. Approve payment of claims 1706-1731 *B. Approve minutes: August 8, 2023 Regular Meeting 1732-1739 *C. Approve resolution amending Resolution 23-03 Appointing Finance Director 1740 /Clerk/Treasurer Catherine Pausche as Acting City Manager for 2023 *D Approve resolution approving musical concert permit from Harrison's Bay 1741-1746 Association for "Carpfest" Fundraiser/Celebration to be held on Saturday, 1743 August 16, 2023 from 2:00 P.M. to 5:00 P.M. at 5513 Sherwood Drive 5. Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) 6. Hennepin County District 6 Commissioner Chris LaTondresse 7. Consideration/action on Expansion Permit application for house remodel/garage 1747-1780 additions project at 1717 Jones Lane (Planning Case No. 23-14) Applicants: John and Larissa Sundell 8. MCES Temp Construction Easement for Intercept repairs 1781-1792 1783 PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. 9. Discussion and review of proposed Administrative Citations Policy 1793-1795 10. Comments/Reports from Council Members Council Member Pugh Council Member Larson Council Member McEnaney Mayor Holt 11. Information/Miscellaneous A. Reports/updates from City Manager/Staff Updates on previous topics, outstanding items B. Reports: Fire Department —July 2023 1796-1798 SRA Activity Report — 1st Half 2023 1799-1806 MITP Photos 1807 C. Minutes: July 18, 2023 — Planning Commission Special Meeting 1808-1817 12. Adjourn COUNCIL BRIEFING Tuesday, August 22, 2023 Council meetings are held in the City Council Chambers in the Centennial Building on the second and fourth Tuesday each month at 7:00 PM with agendas and meeting details/locations posted to the City website the Thursday prior under the "Mayor and Council' section of the "Government" tab of the Home Page. Government I Mound, MN (cityofmound.com) *** All Meetings At City Council Chambers, Centennial Building *** Upcoming Meetings Schedule: August 22 — City Council Regular Meeting, 7:00 PM September 12 — City Council Regular Meeting, 7:00 PM September 26 — City Council Regular Meeting, 7:00 PM October 10 — City Council Regular Meeting, 7:00 PM October 24 — City Council Regular Meeting, 7:00 PM November 14 — City Council Regular Meeting, 7:00 PM November 28 — City Council Regular Meeting, 7:00 PM December 12 — City Council Regular Meeting, 7:00 PM Events and Activities: Subscribe to RAVE messaging tool for emergency notifications and updates RAVE Emergency Notifications I Mound, MN (cityofmound.com) August 26 — Harrison Bay Association "Carp Fest" September 15 -17 — Our Lady of the Lake "Incredible Festival" City Offices: Closed September 4 in observation of Labor Day City Official's Absences Please notify the City Manager in advance of an absence. Inquire in advance. please...... Council members are asked to call or email their questions in advance of a public meeting so that more research may be done or additional information may be provided that will assist decision- making. 2023 City of Mound Claims 08-22-23 YEAR BATCH NAME DOLLAR AMOUNT 2023 HOISINGTON0723 $ 3,104.73 2023 PAYREQ080823 $ 23,933.07 2023 082223CITY $ 127,012.22 2023 082223HWS $ 135,120.52 2023 082223CITY-2 $ 14,283.10 TOTAL CLAIMS 11 $ 303,453.64 CITY OF MOUND Payments Current Period: August 2023 Payments Batch HOISINGTON0723 $3,104.73 Refer 2009 HOISINGTON KOEGLER GROUP, 1 Cash Payment E 101-42400-300 Professional Srvs GENERAL MISC PLANNING SVCS JULY 2023 Invoice 020-002-42 8/142023 Cash Payment E 101-42400-300 Professional Srvs MOUND COMPREHENSIVE PLAN 2023 ASSESSMENT- PLANNING SVCS JULY 2023 Invoice 020-002-42 8/142023 Cash Payment E 101-42400-300 Professional Srvs MEETING ATTENDANCE- PLANNING SVCS JULY 2023 Invoice 020-002-42 8/142023 Cash Payment G 101-23501 1717 JONES LN -JOHN SU 1717 JONES LN VARIANCE APP J. SUNDELL- PLANNING SVCS JULY 2023 Invoice 020-002-42 8/142023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total Fund Summary 101 GENERAL FUND 10100 U.S. Bank 10100 $3,104.73 $3,104.73 Pre -Written Checks $0.00 Checks to be Generated by the Computer $3,104.73 Total $3,104.73 08/16/23 10:45 AM Page 1 $948.75 $1,372.23 $165.00 $618.75 $3,104.73 `r��r5A Payments Batch PAYREQ080823 CITY OF MOUND Payments Current Period: August 2023 $23,933.07 Refer 1989 VALLEY PAVING, INCORPORATED _ Cash Payment E 404-45200-500 Capital Outlay FA PAY REQUEST #4 2022 SURFSIDE PARK DEPOT AREA IMPROVEMENT PROJECT-PW 22-09- WORK COMPLETED JUNE 3, 2023 THRU JULY 15, 2023 Invoice 080823 8/82023 Project PW2209 Transaction Date 8/152023 U.S. Bank 10100 10100 Total Fund Summary 10100 U.S. Bank 10100 404 COMMUNITY INVESTMENT RESERVE $23,933.07 $23,933.07 Pre -Written Checks $0.00 Checks to be Generated by the Computer $23,933.07 Total $23,933.07 08/15/23 9:42 AM Page 1 $23,933.07 $23,933.07 `r5I1i] CITY OF MOUND Payments Current Period: August 2023 Payments Batch 082223CITY $127,012.22 Refer 2013 A-1 RENT IT, BROADWAY TENT & Cash Payment E 222-42260-210 Operating Supplies PROPANE TANK FILL FOR BURN PAN TRAINING- FIRE DEPT Invoice 186000-1 6/192023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total Refer 1990 ABRA KADABRA ENVIRONMENTAL _ Cash Payment E 101-45200-440 Other Contractual Servic SPIDER TREATMENT- ONE-TIME APPLICATION- DEPOT BUILDING SURFSIDE PARK 7-25-23 Invoice 626901 7252023 Cash Payment E 602-49450-440 Other Contractual Servic STINGING INSECT TREATMENT- WASPS ONE-TIME APPLICATION- PUBLIC WORKS BUILDING 7-25-23 Invoice 626900 7252023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total Refer 1991 BENDICKSON, MARK S.INC _ Cash Payment E 101-43100-440 Other Contractual Servic SOIL DEBRIS - DUMP 10 LOADS MAY 2023 Invoice 072623 7262023 Cash Payment E 101-43100-440 Other Contractual Servic SOIL DEBRIS- DUMP 15 LOADS JUNE 2023 Invoice 072623 7262023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total Refer 1992 CINTAS Cash Payment E 602-49450-210 Operating Supplies Invoice 4163568730 8/32023 Cash Payment E 602-49450-210 Operating Supplies Invoice 4164333603 8/102023 Cash Payment E 609-49750-210 Operating Supplies Invoice 4163568757 8/32023 Cash Payment E 609-49750-210 Operating Supplies Invoice 4164333576 8/102023 Transaction Date 8/152023 08/17/23 10:37 AM Page 1 $17.10 $17.10 $353.76 $353.76 $707.52 $1,000.00 $1,500.00 $2,500.00 MATS, TOWELS, CENTERPULL TOWEL $62.91 REFILL- PUB WKS SHOP- 8/0323 Project 23-4 MATS, TOWELS, CENTERPULL TOWEL $62.91 REFILL- PUB WKS SHOP- 8/10/23 Project 23-4 MATS, TOWELS, DUST MOP, WET MOP- $64.52 HWS- 8/03/23 MATS, TOWELS, DUST MOP, WET MOP- $64.52 HWS- 8/1023 U.S. Bank 10100 10100 Total Refer 1993 CITIES DIGITAL SOLUTIONS _ Cash Payment E 101-41920-440 Other Contractual Servic LASERFICHE ANNUAL SUBSCRIPTION, SUPPORT & UPDATES- MUNICIPALITY SITE LICENSE 10-21-23 THRU 10-21-24 Invoice 57782 7272023 Transaction Date 8/152023 Refer 1994 CORE & MAIN LP Cash Payment E 601-49400-210 Operating Supplies Invoice T295082 7282023 Cash Payment E 601-49400-210 Operating Supplies Invoice T301807 7282023 U.S. Bank 10100 10100 Total 24 QTY 15" F&C MK: WATER IMP 3 QTY GATE VALVES & 6 GATE VALVE ADAPTERS $254.86 $3,220.00 $3,220.00 $3,385.63 $3,378.36 `rA(81.01 CITY OF MOUND Payments Current Period: August 2023 08/17/23 10:37 AM Page 2 Cash Payment E 601-49400-210 Operating Supplies SOCKET- TITE 5 PT PENTA SOCKET $200.54 Invoice T287971 7282023 Cash Payment E 601-49400-210 Operating Supplies 6 QTY "G" VALVE BOX WATER $2,822.18 COMPONENTS & 8 GATE VALVE ADAPTERS Invoice T284250 7272023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $9,786.71 Refer 2014 DAMA-MP INC. _ Cash Payment E 222-42260-210 Operating Supplies 6 QTY FIRE DEPT KEY BOX MASTER KEYS $47.00 Invoice 16482 7/312023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $47.00 Refer 1995 DURKIN, DAVID _ Cash Payment E 285-46388-440 Other Contractual Servic TEAR OUT EXISTING PAVERS/ FOOTINGS, $3,550.00 HAUL DEBRIS, INSTALL NEW PAVERS VETERANS MEMORIALPARK IN HARBOR DISTRICT Invoice 082223 8/142023 Cash Payment E 101-43100-440 Other Contractual Servic TEAR OUT EXISTING SPLIT -RAIL FENCE, $2,350.00 HAUL DEBRIS, INSTALL NEW FENCE CORNER OF RESTHAVEN & WILDHURST ON THREE PTS Invoice 082223 8/142023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $5,900.00 Refer 1996 HENNEPIN COUNTY INFORMATIO _ Cash Payment E 602-49450-321 Telephone, Cells, & Red PW RADIO LEASE & FLEET FEE - JULY 2023 $342.56 Invoice 1000210936 8/32023 Project 23-4 Cash Payment E 222-42260-321 Telephone, Cells, & Red FIRE DEPT RADIO LEASE & FLEET FEE- $2,176.28 JULY 2023 Invoice 1000210879 8/32023 Cash Payment E 101-42115-321 Telephone, Cells, & Red EMERGENCY MGMT RADIO LEASE & FLEET $66.86 FEE- JULY2023 Invoice 1000210879 8/32023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $2,585.70 Refer 2025 HOLASEK, FRED AND SON, INCOR _ Cash Payment E 101-45200-232 Landscape Material QTY 7 - 14" VINCA FLORAL BASKETS- $312.62 DOWNTOWN STREETSCAPE MATERIALS Invoice 00024784 7172023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $312.62 Refer 1997 HOME DEPOT/GECF (PAM _ Cash Payment G 101-22802 Festival 6 QTY LED STRING LIGHTS, PALM SANDER, $617.28 SANDING DISCS, 4 QTY 4X8 PLYWOOD - SPIRIT OF THE LAKES BAR & TENT BUILDING SUPPLIES Invoice 83400176 7/132023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total Refer 1998 IRON VALLEY EQUIPMENT & MFG. _ Cash Payment E 101-45200-220 Repair Supplies & Equip PARKS PARTS FOR TIGER EQUIPMENT- KNIVES- SD -FLAIL, CAPSCREWS, KNIVES MTG-CLEVIS, NUTS Invoice 1781 7/312023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $617.28 $368.76 $368.76 `r`06 CITY OF MOUND Payments Current Period: August 2023 Refer 1999 JESSEN PRESS INCORPORATED _ Cash Payment E 101-41115-350 Printing PRINT, MAIL -CITY CONTACT NEWSLETTER 8 PG AUG, SEPT & OCT 2023 5,725 COPIES 08/17/23 10:37 AM Page 3 $2,085.00 Invoice 691085 7272023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $2,085.00 Refer 2000 JUBILEE FOODS-(HWS) _ Cash Payment E 609-49750-255 Misc Merchandise For R FRESH LIMES & LEMONS FOR RESALE $58.00 Invoice 073123 7172023 Cash Payment E 609-49750-340 Advertising PICKLEBALL PODCAST PROMO COCKTAIL $2.99 GARNISH- MINT Invoice 073123 7/12023 Cash Payment E 609-49750-255 Misc Merchandise For R FRESH LIMES FOR RESALE $5.10 Invoice 073123 7202023 Cash Payment E 609-49750-255 Misc Merchandise For R FRESH LIMES & LEMONS FOR RESALE $62.00 Invoice 073123 7212023 Cash Payment E 609-49750-340 Advertising PICKLEBALL PODCAST PROMO COCKTAILS- $4.85 NATURAL LEMONADE & LIME JUICE Invoice 073123 7272023 Cash Payment E 609-49750-340 Advertising PICKLEBALL PODCAST PROMO COCKTAILS- $1.01 ORANGES Invoice 073123 7272023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $133.95 Refer 2012 JUBILEE FOODS Cash Payment E 101-45200-232 Landscape Material Invoice 073123-2 7/122023 Cash Payment E 101-45200-232 Landscape Material Invoice 073123-2 7172023 Cash Payment E 101-41910-210 Operating Supplies Invoice 073123-2 7172023 Transaction Date 8/162023 PLANTS FOR DEPOT AREA @ SURFSIDE $150.00 PARK PLANTS FOR CARLSON PARK PLANTER $95.00 PLANTS FOR CENTENNIAL BUILDING $95.00 PLANTERS U.S. Bank 10100 10100 Total $340.00 Refer 2001 KELLY, KEVIN _ Cash Payment E 281-45210-331 Use of personal auto REIMS MILEAGE- DOCK PROGRAM $50.63 INSPECTIONS- K. KELLY- 7-6-23 THRU 8-15- 23 Invoice 082223 8/152023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $50.63 Refer 2091 KLEIN UNDERGROUND, LLC _ Cash Payment E 601-49400-440 Other Contractual Servic ASPHALT TO REPAIR WATERMAIN BREAK $5,572.50 5338 PIPER RD 7-27-23 Invoice 56621 7272023 Project WATER Transaction Date 8/172023 U.S. Bank 10100 10100 Total $5,572.50 Refer 2003 MACQUEEN EQUIPMENT INCORP _ Cash Payment E 601-49400-210 Operating Supplies WATER SYSTEM PARTS- PLUGS & $505.90 COUPLING W/ LOCKS Invoice P51790 822023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $505.90 Refer 2092 MAD CITY WINDOW & BATH 1711 CITY OF MOUND 08/17/2310:37AM Page 4 Payments Current Period: August 2023 Cash Payment R 101-42000-32210 Building Permits REFUND CANCELLED BUILDING PERMIT $120.40 FEE- 80% OF PERMIT FEE ONLY PER CODE - CONTRACTOR APPLIED FOR PERMIT WRONG ADDRESS, CANCELLED AFTER PLAN REVIEW- #23MD-00414- MAD CITY WINDOWS & BATH Invoice 23MN-00414 8/152023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $120.40 Refer 2002 MCCALL, LARRY _ Cash Payment E 101-43100-220 Repair Supplies & Equip MAILBOX REPLACEMENT REIMBURSEMENT $84.47 DUE TO PLOW DAMAGE- MARCH 2O23- L. MCCALL- 5346 PIPER RD Invoice 082223 8/82023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $84.47 Refer 2004 METROPOLITAN COUNCIL WASTE _ Cash Payment E 602-49450-388 Waste Disposal-MCIS WASTEWATER SVCS SEPTEMBER 2023 $67,220.54 Invoice 0001160651 822023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $67,220.54 Refer 2006 MORRIES BUFFALO FORD _ Cash Payment E 101-43100-404 Equip & Vehicle Repairs STEERING DIAGNOSE & REPAIR, INSTALL $2,538.86 NEW TIE ROD- STREETS TRUCK#420- 2020 FORD F550 7-24-23 Invoice 42502 7252023 Cash Payment E 602-49450-404 Equip & Vehicle Repairs ENGINE BLODK HEATER CORD $616.82 REPLACEMENT, REPLACE DRIVERS SIDE AIRBAG, SEWER TRUCK #217- 2017 FORD F450 7-25-23 Invoice 42756 7272023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $3,155.68 Refer 2005 MRI SOFTWARE LLC _ Cash Payment E 609-49750-305 Medical Services BACKGROUND SCREENING & REPORT- PRE $13.50 EMPLOYMENT- R. STELLJES- HWS Invoice 1607936 7/312023 Cash Payment E 101-41500-305 Medical Services BACKGROUND SCREENING & REPORT- PRE $13.50 EMPLOYMENT- M. REISDORF - CITY STAFF Invoice 1607936 7/312023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $27.00 Refer 2007 MUELLER, WILLIAM AND SONS _ Cash Payment E 101-43100-224 Street Maint Materials CONCRETE SAND & 3/4" MINUS MIX- $1,422.37 STREETS MATERIAL 80.79 TON Invoice 290648 8/32023 Transaction Date 8/152023 U.S. Bank 10100 10100 Total $1,422.37 Refer 2032 MULCH STORE, THE _ Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 5-30- $24.00 23 Invoice 104100783 5/302023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF LOGS 7-20-23 $52.50 Invoice 104105288 7202023 Cash Payment E 101-45200-232 Landscape Material WESTERN RED CEDAR MULCH- PARKS $248.00 Invoice 104104741 7/122023 `r`PA, CITY OF MOUND 08/17/2310:37AM Page 5 Payments Current Period: August 2023 Cash Payment E 101-45200-232 Landscape Material WOODCHIPS- PARKS $25.00 Invoice 104105325 7202023 Cash Payment E 101-45200-232 Landscape Material WOODCHIPS- PARKS $35.00 Invoice 104105046 7/172023 Cash Payment E 101-45200-232 Landscape Material WOODCHIPS- PARKS $50.00 Invoice 104105417 7212023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $120.00 23 Invoice 104105794 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-06- $15.00 23 Invoice 104104238 7/62023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-13- $30.00 23 Invoice 104104806 7/132023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-14- $45.00 23 Invoice 104104920 7/142023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-19- $60.00 23 Invoice 104105222 7/192023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF LOGS 7-20-23 $75.00 Invoice 104105302 7202023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF LOGS 7-20-23 $60.00 Invoice 104105326 7202023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF LOGS 7-21-23 $60.00 Invoice 104105389 7212023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $60.00 23 Invoice 104105799 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $45.00 23 Invoice 104105800 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $30.00 23 Invoice 104105802 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $60.00 23 Invoice 104105803 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $30.00 23 Invoice 104105804 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $30.00 23 Invoice 104105808 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $30.00 23 Invoice 104105811 7272023 Cash Payment E 101-45200-232 Landscape Material WESTERN RED CEDAR MULCH- SURFSIDE $1,116.00 PARK& DOWNTOWN BLVDS Invoice 104104531 7/102023 `r`K] CITY OF MOUND 08/17/2310:37AM Page 6 Payments Current Period: August 2023 Cash Payment E 285-46388-210 Operating Supplies WESTERN RED CEDAR MULCH- PARKING $558.00 DECK LANDSCAPE AREA Invoice 104104622 7/112023 Cash Payment E 222-42260-402 Building Maintenance WESTERN RED CEDAR MULCH- SAFETY $175.00 BLDG- FIRE DEPT AREA Invoice 104104622 7/112023 Cash Payment E 101-41930-400 Repairs & Maintenance- WESTERN RED CEDAR MULCH- SAFETY $175.00 BLDG- CITY HALL AREA Invoice 104104622 7/112023 Cash Payment E 101-41910-400 Repairs & Maintenance- WESTERN RED CEDAR MULCH- $208.00 CENTENNIAL BLDG LANDSCAPE Invoice 104104622 7/112023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $60.00 23 Invoice 104105797 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $45.00 23 Invoice 104105801 7272023 Cash Payment E 101-45200-232 Landscape Material DISPOSE OF < 6 CUBIC YARDS BRUSH 7-27- $45.00 23 Invoice 104105806 7272023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $3,566.50 Refer 2015 NATIONAL FIRE PROTECTION ASS _ Cash Payment E 222-42260-217 Fire Prevention Supplies FIRE PREVENTION WEEK IN A BOX 2023 $411.95 VALUE PACK- BANNER, POSTERS, BOOKLETS, BROCHURES, MAGNETS, STICKERS Invoice 110679 8/12023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $411.95 Refer 2017 NELSON DIESEL REPAIR _ Cash Payment E 101-43100-404 Equip & Vehicle Repairs SVC STREETS TRUCK #221- 7-27-23 $271.16 Invoice 1554 8/32023 Cash Payment E 601-49400-404 Equip & Vehicle Repairs SVC WATER/SEWER TRUCK #316- 7-27-23 $401.17 Invoice 1554 8/32023 Cash Payment E 602-49450-404 Equip & Vehicle Repairs SVC WATER/SEWER TRUCK #316- 7-27-23 $401.17 Invoice 1554 8/32023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $1,073.50 Refer 2008 NELSON DIESEL REPAIR _ Cash Payment E 101-43100-404 Equip & Vehicle Repairs SVC STREETS TRUCK #515- 7-25-23 $270.47 Invoice 1553 8/32023 Cash Payment E 601-49400-404 Equip & Vehicle Repairs SVC WATER/SEWER TRUCK #315- 7-25-23 $237.97 Invoice 1553 8/32023 Cash Payment E 602-49450-404 Equip & Vehicle Repairs SVC WATER/SEWER TRUCK #315- 7-25-23 $237.97 Invoice 1553 8/32023 Cash Payment E 101-45200-404 Equip & Vehicle Repairs SVC PARKS TRUCKS #415, #317, #319 7-25- $595.47 23 Invoice 1553 8/32023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $1,341.88 Refer 2016 OPUS 21 MGMT SOLUTIONS, LLC `r`EA! CITY OF MOUND 08/17/2310:37AM Page 7 Payments Current Period: August 2023 Cash Payment E 601-49400-307 Admin/Finance/Comput JULY 2023 -UTILITY BILLING -CIS DATA $1,848.62 HOSTING, PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 230708 8/62023 Cash Payment E 602-49450-307 Admin/Finance/Comput JULY 2023 -UTILITY BILLING -CIS DATA $1,848.61 HOSTING, PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 230708 8/62023 Cash Payment E 601-49400-322 Postage JULY 2023- UTILITY BILLING POSTAGE $367.55 Invoice 230708 8/62023 Cash Payment E 602-49450-322 Postage JULY 2023- UTILITY BILLING POSTAGE $367.56 Invoice 230708 8/62023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $4,432.34 Refer 2019 RDO EQUIPMENT COMPANY _ Cash Payment E 101-43100-404 Equip & Vehicle Repairs STREETS DEPT 4WD JOHN DEERE $6,269.71 LOADER- #107- COMPLETE INSPECTION & REPAIR - REPAIR LEAKING HYDRAULICS - INSTALL NEW COVER & CABIN AIR FILTER, INSTALL NEW STEP & STRAP, INSTALL NEW CAB DOOR LATCH, INSTALL NEW MUD FLAP BRACKET, INSTALL NEW ARM REST CUSHION, INSTALL NEW LED TURN SIGNALS, INSTALL NEW DRIVE LIGHT ASSEMBLY, INSTALL NEW DOWNSHIFT BUTTON PAD ONTO TOP OF JOYSTICK, TOP OFF HYDRAULIC OIL, ENGINE OIL & COOLANT, REPLACED REAR DOOR LATCH, REPLACE SEAT SUSPENSION STRUT & AIR BLADDER, SANDED BORES OF BUCKET & QUICK COUPLER Invoice W6482401 7/312023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $6,269.71 Refer 2021 SUN PATRIOT NEWSPAPER -CITY Cash Payment E 101-41500-351 Legal Notices Publishing LEGAL NTCE- PUBLIC NOTICE-TIF $140.25 DISCLOSURE - ANNUAL DISCLOSURE OF TAX INCREMENT DISTRICTS FOR YEAR ENDED 12-31-22 - PUBLISHED 8-05-23 Invoice 959314 8/52023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $140.25 Refer 2022 TONKA PLUMBING HEATING & CL _ Cash Payment E 609-49750-440 Other Contractual Servic REPLACE PRESSURE ASSIST CARTRIDGE $240.00 FOR TOILET @ HARBOR WINE & SPIRITS 7- 24-23 Invoice 8759 7242023 Cash Payment E 609-49750-440 Other Contractual Servic REPLACE PRESSURE ASSIST CARTRIDGE $240.00 FOR 2ND TOILET @ HARBOR WINE & SPIRITS 7-31-23 Invoice 8784 7/312023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $480.00 Refer 2028 TRUE VALUE HWS _ Cash Payment E 609-49750-210 Operating Supplies CREDIT RETURN- 2 QTY 12" WHITE SHELF -$13.44 BRACKETS - HWS Invoice 186237 4242023 `r`N CITY OF MOUND Payments Current Period: August 2023 08/17/23 10:37 AM Page 8 Cash Payment E 609-49750-210 Operating Supplies GAL LOTION SOAP- HWS $19.23 Invoice 188034 7242023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $5.79 Refer 2029 TRUE VALUE MOUND (FIRE) _ Cash Payment E 222-42260-216 Cleaning Supplies 20 OZ TIRE FOAM- SPIRIT OF THE LAKES $14.38 PARADE PREP- FIRE TRUCKS Invoice 187874 7/152023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $14.38 Refer 2024 TRUE VALUE, NAVARRE _ Cash Payment E 101-45200-220 Repair Supplies & Equip HEDGE TRIMMER- ECHO HC-2020 & 32 OZ $331.97 50:1 FUEL/OIL- PARKS DEPT Invoice 343054 7/192023 Cash Payment E 101-45200-218 Clothing and Uniforms COMPLETE FORESTRY HELMET SYSTEM- $95.99 SAFETY WEAR - PARKS DEPT Invoice 343054 7/192023 Cash Payment E 101-43100-220 Repair Supplies & Equip 2" BLACKANHITE NUMBER SET - STREETS $8.98 DEPT Invoice 342964 7/122023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $436.94 Refer 2023 TWIN CITY GARAGE DOOR COMP _ Cash Payment E 602-49450-400 Repairs & Maintenance- REPAIR GARAGE DOORS @ PUBLIC $242.50 WORKS SHOP - ONE DOOR BINDING OTHER DOOR- PHOTO EYE ISSUE- ADDED SUN SHADES TO ONE DOOR & ADJUSTED BACKHANGS ON THE OTHER- LUBRICATE, ADJUST Invoice Z248179 8/12023 Project 23-4 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $242.50 Refer 2026 ULINE _ Cash Payment E 602-49450-210 Operating Supplies WIPEALL- 8 X 17" TOWELS FOR WATER & $69.39 SEWER TRUCKS- PPE Invoice 166438105 7262023 Cash Payment E 601-49400-210 Operating Supplies WIPEALL- 8 X 17" TOWELS FOR WATER & $69.40 SEWER TRUCKS- PPE Invoice 166438105 7262023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $138.79 Refer 2027 VESSCO, INCORPORATED _ Cash Payment E 602-49450-210 Operating Supplies FILTER FOR LIFT STATION & 2 QTY 4" VENT $556.10 SCRUBBERS Invoice 091643 7282023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $556.10 Refer 2030 WARNING LITES OF MN, INC. _ Cash Payment E 601-49400-440 Other Contractual Servic 8- DAY RENTAL- LAKELAND WATER MAIN $675.60 BREAK SIGNAGE - TRAFFIC CONES, BARRELS, DIRECTIONAL ARROW, FLAGGER SYMBOLS, "KEEP RIGHT', "ONE LANE ROAD AHEAD","ROADWORK AHEAD", SIGNS, BARRICADES- 4650 WILSHIRE BLVD- 6-15- 23 THRU 6-22-23 Invoice 23-02738 6292023 Project WATER Transaction Date 8/162023 U.S. Bank 10100 10100 Total $675.60 WAR Refer Cash Payment CITY OF MOUND Payments Current Period: August 2023 2031 WESTSIDE WHOLESALE TIRE AND _ E 101-43100-404 Equip & Vehicle Repairs 2 NEW TRANSEAGLE ST 205/75R15 TRAILER TIRES- STREETS DEPT- MOUNT & BALANCE Invoice 930113 8/32023 Transaction Date 8/162023 Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 281 COMMONS DOCKS FUND 285 HRA/HARBOR DISTRICT 601 WATER FUND 602 SEWER FUND 609 MUNICIPAL LIQUOR FUND 08/17/23 10:37 AM Page 9 $190.00 U.S. Bank 10100 10100 Total $190.00 10100 U.S. Bank 10100 $27,401.38 $2,841.71 $50.63 $4,108.00 $19,465.42 $72,382.80 $762.28 $127,012.22 Pre -Written Checks $0.00 Checks to be Generated by the Computer $127,012.22 Total $127,012.22 `r`rN Payments Batch 082223HWS Refer 2033 2022 BEV, INC. CITY OF MOUND Payments Current Period: August 2023 $135,120.52 08/17/23 12:46 PM Page 1 Cash Payment E 609-49750-257 THC for Resale THC $120.00 Invoice 1260 7252023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $120.00 Refer 2034 56 BREWING, LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER $96.00 Invoice 5623549 8/12023 Cash Payment E 609-49750-257 THC for Resale THC $67.00 Invoice 5623549 8/12023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $163.00 Refer 2035 AM CRAFT SPIRITS, INC. _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX $661.84 Invoice 17294 822023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $661.84 Refer 2036 AMPHORA IMPORTS LLC _ Cash Payment E 609-49750-253 Wine For Resale WINE $158.79 Invoice 15292 8/92023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $158.79 Refer 2037 ARTISAN BEER COMPANY _ Cash Payment E 609-49750-252 Beer For Resale BEER $1,012.10 Invoice 3621453 8/112023 Cash Payment E 609-49750-257 THC for Resale THC $572.25 Invoice 3621454 8/112023 Cash Payment E 609-49750-252 Beer For Resale BEER $448.00 Invoice 3619988 8/42023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT -$13.84 Invoice 368521 7252023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $2,018.51 Refer 2038 BACK CHANNEL BREWING _ Cash Payment E 609-49750-252 Beer For Resale BEER $160.00 Invoice 1811 822023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $160.00 Refer 2041 BELLBOY CORPORATION _ Cash Payment E 609-49750-253 Wine For Resale MIX $80.00 Invoice 0200264900-2 7262023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $80.00 Refer 2040 BELLBOY CORPORATION _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $2,234.07 Invoice 0200428200 8/92023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $833.50 Invoice 0200380600 8/32023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $3,067.57 Refer 2039 BELLBOY CORPORATION 1718 CITY OF MOUND Payments Current Period: August 2023 Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, BAGS, FACIAL TISSUE Invoice 0107206100 8/92023 Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX Invoice 0107206100 8/92023 Cash Payment E 609-49750-255 Misc Merchandise For R WAITERS CORKSCREWS, JELLO SHOT CUPS & LIDS, 26 QT COOLER Invoice 0107206100 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Refer 2043 BLACKSTACK BREWING Cash Payment E 609-49750-252 Beer For Resale Invoice 23614 822023 Cash Payment E 609-49750-257 THC for Resale Invoice 23614 822023 Transaction Date 8/162023 BEER THC U.S. Bank 10100 10100 Refer 2042 BLUE CLOUD DISTRIBUTION, INC. _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Res LIQUOR Invoice 101071939 8/82023 Transaction Date 8/142023 U.S. Bank 10100 10100 08/17/23 12:46 PM Page 2 $169.55 $316.65 $96.50 Total $582.70 $670.00 $100.00 Total $770.00 $87.00 Total $87.00 Refer 2044 BOOM ISLAND BREWING COMPAN _ Cash Payment E 609-49750-252 Beer For Resale BEER $63.00 Invoice 12686 8172023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $63.00 Refer 2045 BRASS FOUNDRY BREWING CO. _ Cash Payment E 609-49750-252 Beer For Resale BEER $179.94 Invoice 9175 7252023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $179.94 Refer 2046 BREAKTHRU BEVERAGE MN BEE _ Cash Payment E 609-49750-252 Beer For Resale BEER $148.00 Invoice 111573064 8/82023 Cash Payment E 609-49750-252 Beer For Resale BEER $184.50 Invoice 111573063 8/82023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $512.00 Invoice 111573065 8/82023 Cash Payment E 609-49750-252 Beer For Resale BEER $1,200.00 Invoice 111573066 8/82023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $246.00 Invoice 111562127 8/82023 Cash Payment E 609-49750-252 Beer For Resale BEER $10,958.72 Invoice 111562125 8/82023 Cash Payment E 609-49750-252 Beer For Resale BEER $482.40 Invoice 111562126 8/82023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $13,731.62 Refer 2048 BREAKTHRU BEVERAGE MN BEE _ Cash Payment E 609-49750-252 Beer For Resale BEER $8,592.51 Invoice 111672720 8/152023 Cash Payment E 609-49750-252 Beer For Resale BEER $285.00 Invoice 111672719 8/152023 `r`&*: CITY OF MOUND Payments Current Period: August 2023 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 111672721 8/152023 Transaction Date 8/162023 U.S. Bank 10100 10100 Refer 2047 BREAKTHRU BEVERAGE MN BEE _ Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982903 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982904 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982305 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982302 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982902 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982304 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982303 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 362982046 8172023 Transaction Date 8/162023 U.S. Bank 10100 10100 Refer 2049 BREAKTHRU BEVERAGE MN WINE _ Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 111499265 822023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 111499266 822023 Transaction Date 8/142023 U.S. Bank 10100 10100 Refer 2050 BREAKTHRU BEVERAGE MN WINE _ Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 111591200 8/92023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 111591201 8/92023 Transaction Date 8/162023 U.S. Bank 10100 10100 Refer 2051 CAPITOL BEVERAGE SALES, L.P. _ Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT Invoice 2874381 8/152023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2874380 8/152023 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 2874382 8/152023 Transaction Date 8/162023 U.S. Bank 10100 10100 Refer 2052 CAPITOL BEVERAGE SALES, L.P. _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 2870898 8/82023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2870939 8/82023 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 2870906 8/82023 Total 08/17/23 12:46 PM Page 3 $397.95 $9,275.46 -$19.20 -$22.80 -$34.95 -$15.38 -$12.40 -$6.23 -$7.70 -$134.40 Total-$253.06 $908.00 $7,287.74 Total $8,195.74 $320.00 $1,722.93 Total $2,042.93 -$313.40 $50.00 $1,350.75 Total $1,087.35 $7,295.20 $1,345.00 $222.85 CITY OF MOUND Payments Current Period: August 2023 08/17/23 12:46 PM Page 4 Cash Payment E 609-49750-252 Beer For Resale BEER $1,657.45 Invoice 2870898 8/82023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $10,520.50 Refer 2053 CLEAR RIVER BEVERAGE CO. _ Cash Payment E 609-49750-252 Beer For Resale BEER $206.25 Invoice 702243 8172023 Cash Payment E 609-49750-257 THC for Resale THC $351.04 Invoice 702243 8172023 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT -$94.17 Invoice 702231 8172023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $463.12 Refer 2054 CLEAR RIVER BEVERAGE CO. _ Cash Payment E 609-49750-252 Beer For Resale BEER $219.00 Invoice 703738 8/142023 Cash Payment E 609-49750-257 THC for Resale THC $322.28 Invoice 703748 8/142023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $541.28 Refer 2055 COCA COLA -GREAT LAKES DISTRI _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Res COKE- MIX $884.16 Invoice 36956686010 8172023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $884.16 Refer 2056 DAHLHEIMER BEVERAGE LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER $3,689.60 Invoice 1976530 8/92023 Cash Payment E 609-49750-257 THC for Resale THC $216.00 Invoice 1976531 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $3,905.60 Refer 2057 DANGEROUS MAN BREWING CO. _ Cash Payment E 609-49750-252 Beer For Resale BEER $124.00 Invoice 749 8/32023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $124.00 Refer 2058 ELM CREEK BREWING CO. _ Cash Payment E 609-49750-252 Beer For Resale BEER $170.00 Invoice 4947 8/42023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $170.00 Refer 2059 HOHENSTEINS, INCORPORATED _ Cash Payment E 609-49750-252 Beer For Resale BEER $1,430.40 Invoice 636796 8/152023 Cash Payment E 609-49750-257 THC for Resale THC $756.00 Invoice 636796 8/152023 Cash Payment E 609-49750-252 Beer For Resale BEER $27.00 Invoice 636797 8/152023 Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX $66.25 Invoice 636797 8/152023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $2,279.65 Refer 2060 HOHENSTEINS, INCORPORATED 1721 CITY OF MOUND Payments Current Period: August 2023 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 634624 8/82023 Cash Payment E 609-49750-257 THC for Resale THC Invoice 634624 8/82023 Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX Invoice 634623 8/82023 Transaction Date 8/162023 U.S. Bank 10100 10100 Refer 2061 INBOUND BREWCO Cash Payment E 609-49750-252 Beer For Resale Invoice 16639 8/32023 Transaction Date 8/142023 Refer 2062 INSIGHT BREWING COMPANY Cash Payment E 609-49750-252 Beer For Resale Invoice 6659 8/32023 Cash Payment E 609-49750-257 THC for Resale Invoice 6659 8/32023 Transaction Date 8/142023 Refer 2064 JOHNSON BROTHERS LIQUOF Cash Payment E 609-49750-251 Liquor For Resale Invoice 2354060 822023 Cash Payment E 609-49750-253 Wine For Resale Invoice 2354061 822023 Cash Payment E 609-49750-253 Wine For Resale Invoice 2256248 8F72023 Transaction Date 8/142023 BEER U.S. Bank 10100 10100 BEER THC U.S. Bank 10100 10100 LIQUOR WINE WINE U.S. Bank 10100 10100 Refer 2063 JOHNSON BROTHERS LIQUOR _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX Invoice 2358710 8/92023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2358707 8/92023 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 2358708 8/92023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2358709 8/92023 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 2358711 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Refer 2065 LUPULIN BREWING COMPANY _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 55063 8/92023 Cash Payment E 609-49750-257 THC for Resale THC Invoice 55063 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Refer 2066 MARLIN S TRUCKING DELIVERY _ Cash Payment E 609-49750-265 Freight DELIVERY SVC 7-20-23 Invoice 39576 7202023 08/17/23 12:46 PM Page 5 $1,461.50 $673.60 $26.50 Total $2,161.60 $153.00 Total $153.00 $239.80 $400.00 Total $639.80 $9,125.66 $2,041.86 $1,151.28 Total $12,318.80 $143.95 $3,190.39 $4,120.10 $1,278.00 $880.54 Total $9,612.98 $416.40 $187.20 Total $603.60 $308.45 11FM Cash Payment E 609-49750-265 Freight Invoice 39591 7272023 Transaction Date 8/142023 CITY OF MOUND Payments Current Period: August 2023 DELIVERY SVC 7-27-23 U.S. Bank 10100 10100 Refer 2067 MAVERICK WINE COMPANY Cash Payment E 609-49750-253 Wine For Resale Invoice 1041590 8/32023 Transaction Date 8/142023 WINE U.S. Bank 10100 10100 08/17/23 12:46 PM Page 6 $491.35 Total $799.80 $233.46 Total Refer 2068 MINNEHAHA BUILDING MAINTENA _ Cash Payment E 609-49750-400 Repairs & Maintenance- WASH WINDOWS INSIDE & OUT HWS 7-10-23 Invoice 180240471 8/62023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $233.46 $74.81 $74.81 Refer 2069 MINNESOTA MUNICIPAL BEVERA _ Cash Payment E 609-49750-433 Dues and Subscriptions MN MUNICIPAL BEVERAGE ASSOC ANNUAL $2,700.00 DUES- HWS JULY 2023 THRU JULY 2024 Invoice 082223 7/312023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $2,700.00 Refer 2070 MODIST BREWING CO. LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER $136.00 Invoice 3545 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $136.00 Refer 2071 MOUND MARKETPLACE ASSOC _ Cash Payment E 609-49750-412 Building Rentals SEPTEMBER 2023 COMMON AREA MTCE & $1,600.75 INSURANCE HWS Invoice 090123 9/12023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $1,600.75 Refer 2072 OLD WORLD BEER LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER $435.78 Invoice 2802 822023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $435.78 Refer 2073 PAUSTIS AND SONS WINE COMPA _ Cash Payment E 609-49750-253 Wine For Resale WINE $410.00 Invoice 209684 8172023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $410.00 Refer 2074 PAUSTIS AND SONS WINE COMPA _ Cash Payment E 609-49750-253 Wine For Resale WINE $450.25 Invoice 210289 8/142023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $450.25 Refer 2076 PHILLIPS WINE AND SPIRITS, INC _ Cash Payment E 609-49750-253 Wine For Resale WINE $500.38 Invoice 6639070 8/92023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $1,417.85 Invoice 6639069 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $1,918.23 Refer 2075 PHILLIPS WINE AND SPIRITS, INC _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 6635332 822023 $1,583.40 fiIMCI CITY OF MOUND Payments Current Period: August 2023 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 6635334 822023 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 6635333 822023 Transaction Date 8/142023 U.S. Bank 10100 10100 Refer 2077 SHAMROCK GROUP, INC. _ Cash Payment E 609-49750-255 Misc Merchandise For R ICE Invoice 2921854 822023 Cash Payment E 609-49750-255 Misc Merchandise For R ICE Invoice 2925893 8/52023 Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX Invoice 2928413 8/122023 Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX Invoice 2924185 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Refer 2079 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 2374811 8/32023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2374810 8/32023 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 2374813 8/32023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 2374812 8/32023 Transaction Date 8/142023 U.S. Bank 10100 10100 Refer 2082 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 5100495 7/312023 Transaction Date 8/142023 U.S. Bank 10100 10100 08/17/23 12:46 PM Page 7 $219.52 $5,096.94 Total $6,899.86 Total Total $338.55 $263.25 $244.05 $268.25 $1,114.10 $1,064.20 $1,589.88 $240.00 $2,121.65 $5,015.73 $2,879.50 Total $2,879.50 Refer 2081 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $2,551.16 Invoice 2377418 8/102023 Cash Payment E 609-49750-251 Liquor For Resale MIX $223.00 Invoice 2377419 8/102023 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $9,163.26 Invoice 2377417 8/102023 Cash Payment E 609-49750-253 Wine For Resale WINE $1,084.00 Invoice 2377420 8/102023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $13,021.42 Refer 2080 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$24.00 Invoice 9526067 7242023 Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX CREDIT -$25.00 Invoice 9520802 7/52023 Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$200.00 Invoice 9526005 7242023 Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$64.00 Invoice 9527010 7272023 `IF&M CITY OF MOUND Payments Current Period: August 2023 08/17/23 12:46 PM Page 8 Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$360.00 Invoice 9529204 8172023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total -$673.00 Refer 2084 STEEL TOE BREWING, LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER $238.00 Invoice 51395 8/152023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $238.00 Refer 2083 SUMMER LAKES BEVERAGE LLC _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX $1,055.25 Invoice 6183 822023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $1,055.25 Refer 2085 VINOCOPIA, INCORPORATED _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $108.19 Invoice 0334450 8/102023 Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX $127.00 Invoice 0334450 8/102023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $235.19 Refer 2086 VINOCOPIA, INCORPORATED _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $1,498.40 Invoice 0334048 8/32023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $1,498.40 Refer 2087 WINE COMPANY _ Cash Payment E 609-49750-253 Wine For Resale WINE $374.00 Invoice 242708 8/32023 Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$44.00 Invoice 243415 8/102023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $330.00 Refer 2088 WINE MERCHANTS _ Cash Payment E 609-49750-253 Wine For Resale WINE $1,104.00 Invoice 7437368 822023 Cash Payment E 609-49750-253 Wine For Resale WINE $5,061.76 Invoice 7438247 8/92023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $6,165.76 Refer 2089 WINEBOW _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $260.25 Invoice 00134303 8/32023 Cash Payment E 609-49750-253 Wine For Resale WINE $1,266.00 Invoice 00134632 8/102023 Transaction Date 8/142023 U.S. Bank 10100 10100 Total $1,526.25 Refer 2090 WOODEN HILL BREWING COMPAN _ Cash Payment E 609-49750-252 Beer For Resale BEER $328.50 Invoice 4458 8/42023 Transaction Date 8/162023 U.S. Bank 10100 10100 Total $328.50 Refer 2078 YOU BEETCHAI _ Cash Payment E 609-49750-257 THC for Resale THC $156.00 Invoice B081023 8/102023 iFOR Transaction Date 8/142023 Fund Summary CITY OF MOUND Payments Current Period: August 2023 08/17/23 12:46 PM Page 9 U.S. Bank 10100 10100 Total $156.00 `n>innxvips F o wsmix 609 MUNICIPAL LIQUOR FUND $135,120.52 $135,120.52 Pre -Written Checks $0.00 Checks to be Generated by the Computer $135,120.52 Total $135,120.52 F02ON CITY OF MOUND 08/17/23 12:40 PM Page 1 Payments Current Period: August 2023 Payments Batch 082223CITY-2 $14,283.10 Refer 2095 CENTERPOINT ENERGY (MINNEG Cash Payment E 602-49450-383 Gas Utilities 4948 BARTLETT LS E2 GENERATOR NATL $23.13 GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 1717 BAYWOOD SHORES DR. LS $23.13 GENERATOR NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 4728 CARLOW RD LS GENERATOR NATL $18.65 GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 1871 COMMERCE BLVD NEW LIFT STATION $19.56 GENERATOR NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 2649 EMERALD DR. LS E3 GENERATOR $23.13 NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 2990 HIGHLAND BLVD LS B1 GENERATOR $23.16 NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 5260 LYNWOOD BLVD. LS GENERATOR $19.56 NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 4791 NORTHERN RD LS D1 GENERATOR $22.25 NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 1972 SHOREWOOD LN LS GENERATOR $19.56 NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 3172 SINCLAIR RD LS GENERATOR NATL $25.88 GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 1758 SUMACH LANE LS GENERATOR NATL $19.56 GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 4922 THREE PTS BLVD LS GENERATOR $21.36 NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 3303 WATERBURY RD LS GAS SVC 6-20-23 $19.56 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 5077 WINDSOR RD LS GENERATOR NATL $21.36 GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 4783 ISLAND VIEW DRIVE LS GENERATOR $24.06 NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Cash Payment E 602-49450-383 Gas Utilities 5330 BARTLETT & LAKEWOOD- LS E4 $18.65 GENERATOR NATL GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 `IF&M CITY OF MOUND 08/17/23 12:40 PM Page 2 Payments Current Period: August 2023 Cash Payment E 602-49450-383 Gas Utilities 3000 ISLAND VIEW DR GENERATOR NATL $19.56 GAS SVC 6-20-23 THRU 7-20-23 Invoice 082223-2 8/102023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $362.12 Refer 2094 CENTERPOINT ENERGY (MINNEG _ Cash Payment E 101-41930-383 Gas Utilities GAS SVC 6-20-23 TO 7-20-23- BILL #7 $39.07 Invoice 082223 8/102023 Cash Payment E 222-42260-383 Gas Utilities GAS SVC 6-20-23 TO 7-20-23- BILL #7 $72.56 Invoice 082223 8/102023 Cash Payment E 101-45200-383 Gas Utilities GAS SVC 6-20-23 TO 7-20-23- BILL #7 $84.01 Invoice 082223 8/102023 Cash Payment E 101-41910-383 Gas Utilities GAS SVC 6-20-23 TO 7-20-23- BILL #7 $70.58 Invoice 082223 8/102023 Cash Payment E 602-49450-383 Gas Utilities GAS SVC 6-20-23 TO 7-20-23- BILL #7 $74.82 Invoice 082223 8/102023 Project 23-4 Cash Payment E 609-49750-383 Gas Utilities GAS SVC 6-20-23 TO 7-20-23- BILL #7 $30.92 Invoice 082223 8/102023 Cash Payment E 101-45200-383 Gas Utilities GAS SVC 6-20-23 TO 7-20-23- BILL #7- $41.16 DEPOT BLDG Invoice 082223 8/102023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $413.12 Refer 2096 CENTRAL MCGOWAN, INCORPOR _ Cash Payment E 602-49450-210 Operating Supplies HIGH PRESSURE MEDIUM & ACETYLENE $27.07 MEDIUM CYLINDER RENTALS- & SAFETY & COMPLIANCE CHECK Invoice 0000250959 7/312023 Project 23-4 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $27.07 Refer 2093 EHLERS AND ASSOCIATES, INC. _ Cash Payment E 454-46700-620 Fiscal Agent s Fees TIF CONSULTING- PREPARE 1ST HALF TIF $70.00 PAYMENTS & SEND CORRESPONDENCE Invoice 94978 8/92023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $70.00 Refer 2907 FRONTIER/CITIZENS COMMUNICA _ Cash Payment E 602-49450-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $68.80 Invoice 082223 7/302023 Cash Payment E 609-49750-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $272.04 Invoice 082223 7/302023 Cash Payment E 602-49450-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $240.18 Invoice 082223 7/302023 Cash Payment E 601-49400-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $233.11 Invoice 082223 7/302023 Cash Payment E 101-43100-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $233.11 Invoice 082223 7/302023 Cash Payment E 101-41930-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $533.38 Invoice 082223 7/302023 Cash Payment E 222-42260-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $177.80 Invoice 082223 7/302023 Cash Payment E 101-41910-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 $88.90 Invoice 082223 7/302023 ■11504i] CITY OF MOUND Payments Current Period: August 2023 Cash Payment E 101-42110-321 Telephone, Cells, & Red PHONE SVC 7-30-23 TO 8-30-23 Invoice 082223 7/302023 Transaction Date 8/172023 U.S. Bank 10100 10100 08/17/23 12:40 PM Page 3 $88.90 Total $1,936.22 Refer 2908 HEALTH PARTNERS CLINICS _ Cash Payment E 101-41500-305 Medical Services PRE -EMPLOYMENT MEDICAL EXAM, DRUG $182.00 SCREEN- M. REISDORF Invoice 12328 822023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $182.00 Refer 2909 LOFFLER COMPANIES, INCORPOR _ Cash Payment E 101-41930-202 Duplicating and copying COPY ROOM KONICA C650i - COLOR $136.28 OVERAGE- 5-01-23 THRU 7-31-23 Invoice 4431770 8/12023 Cash Payment E 101-41930-202 Duplicating and copying COPY ROOM KONICA C650i - B & W $146.17 OVERAGE- 5-01-23 THRU 7-31-23 Invoice 4431770 8/12023 Cash Payment E 609-49750-202 Duplicating and copying HWS COPIER -CANON C26501F - COLOR $14.49 OVERAGE- 5-01-23 THRU 7-31-23 Invoice 4431774 8/12023 Cash Payment E 609-49750-202 Duplicating and copying HWS COPIER -CANON C26501F - B & W $35.48 OVERAGE- 5-01-23 THRU 7-31-23 Invoice 4431774 8/12023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $332.42 Refer 2910 MEDIACOM Cash Payment E 101-42110-321 Telephone, Cells, & Red ORONO PD INTERNET SVC 8-16-23 THRU 9- 15-23 Invoice 0822223 8/62023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $96.90 $96.90 Refer 2911 VERIZON WIRELESS _ Cash Payment E 101-43100-321 Telephone, Cells, & Red STREETS LEAD WORKER TABLET- $35.01 INTERNET SVC- 7-11-23 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 602-49450-321 Telephone, Cells, & Red PUBLIC WORKS SUPERVISOR- RYAN $35.01 PRICH TABLET- INTERNET SVC- 7-11-23 THRU 8-10-23 Invoice 9941679505 8/102023 Project 23-4 Cash Payment E 602-49450-321 Telephone, Cells, & Red PUBLIC WORKS DEPT -TABLET- HOT SPOT $35.01 SVC 7-11-23 THRU 8-10-23 Invoice 9941679505 8/102023 Project 23-4 Cash Payment E 602-49450-321 Telephone, Cells, & Red UTILITY LEAD WORKER TABLET- INTERNET $17.50 SVC- SVC 7-11-23 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 601-49400-321 Telephone, Cells, & Red UTILITY LEAD WORKER TABLET- INTERNET $17.51 SVC- SVC 7-11-23 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 101-45200-321 Telephone, Cells, & Red PARKS LEAD WORKER TABLET- INTERNET $40.01 SVC 7-11-23 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 101-43100-321 Telephone, Cells, & Red STREETS DEPT TABLET INTERNET SVC 7- $35.01 11-23 THRU 8-10-23 Invoice 9941679505 8/102023 CITY OF MOUND 08/17/23 12:40 PM Page 4 Payments Current Period: August 2023 Cash Payment E 602-49450-321 Telephone, Cells, & Red PUB WKS OPEN LINE INTERNET SVC 7-11- $35.01 23 THRU 8-10-23 Invoice 9941679505 8/102023 Project 23-4 Cash Payment E 101-42400-321 Telephone, Cells, & Red FIELD OFFICER INTERNET SVC 7-11-23 $17.51 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 101-42115-321 Telephone, Cells, & Red FIELD OFFICER INTERNET SVC 7-11-23 $17.50 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 602-49450-321 Telephone, Cells, & Red UTILITY DEPT TABLET- INTERNET SVC 7-11- $17.51 23 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 601-49400-321 Telephone, Cells, & Red UTILITY DEPT TABLET- INTERNET SVC 7-11- $17.50 23 THRU 8-10-23 Invoice 9941679505 8/102023 Cash Payment E 101-45200-321 Telephone, Cells, & Red PARKS DEPT TABLET- INTERNET SVC 7-11- $35.01 23 THRU 8-10-23 Invoice 9941679505 8/102023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $355.10 Refer 2912 WASTE MANAGEMENT OF WI -MN Cash Payment E 101-41930-384 Refuse/Garbage Dispos GARBAGE SERVICE AUGUST 2023- CITY $106.41 HALL & FIRE DEPT Invoice 7814570-1593-6 8/32023 Cash Payment E 222-42260-384 Refuse/Garbage Dispos GARBAGE SERVICE AUGUST 2023- CITY $106.42 HALL & FIRE DEPT Invoice 7814570-1593-6 8/32023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $212.83 Refer 2915 XCEL ENERGY _ Cash Payment E 601-49400-381 Electric Utilities ELECTRIC SVC - 6-26-23 TO 7-26-23- WATER $2,237.19 WELL #8 Invoice 838762724 8/12023 Cash Payment E 101-42115-381 Electric Utilities ELECTRIC SVC - 6-26-23 TO 7-26-23- FIRE & $48.01 CIVIL DEFENSE SIREN SVCS Invoice 838762724 8/12023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $2,285.20 Refer 2916 XCEL ENERGY _ Cash Payment E 601-49400-381 Electric Utilities ELECTRIC SVC - 5-26-23 TO 6-26-23- WATER $2,333.64 WELL #8 Invoice 838334801 7282023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $2,333.64 Refer 2914 XCEL ENERGY _ Cash Payment E 101-43100-381 Electric Utilities ELECTRIC SVC 7-03-23 THRU 8-02-23 CITY $5,561.92 STREET LIGHTS Invoice 839172735 8/32023 Transaction Date 8/172023 U.S. Bank 10100 10100 Total $5,561.92 Refer 2913 XCEL ENERGY _ Cash Payment E 602-49450-381 Electric Utilities ELECTRIC SVC 6-27-23 THRU 7-27-23 $94.75 CARLOW RD LIFT STATION Invoice 838398915 7/312023 `rKi6 CITY OF MOUND Payments Current Period: August 2023 Cash Payment E 101-43100-381 Electric Utilities Invoice 838398915 7/312023 Transaction Date 8/172023 Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 454 TIF1-1 HARRISON BAY SR HOUSING 601 WATER FUND 602 SEWER FUND 609 MUNICIPAL LIQUOR FUND 1790 COMMERCE STREET LIGHTS 6-27-23 THRU 7-27-23 08/17/23 12:40 PM Page 5 $19.81 U.S. Bank 10100 10100 Total $114.56 10100 U.S. Bank 10100 $7,656.66 $356.78 $70.00 $4,838.95 $1,007.78 $352.93 $14,283.10 Pre -Written Checks $0.00 Checks to be Generated by the Computer $14,283.10 Total $14,283.10 1731 MOUND CITY COUNCIL MINUTES August 8, 2023 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, August 8, 2023 at 7:00 p.m. in the Council Chambers in the Centennial Building. Members present: Mayor Jason Holt, Council Members Sherrie Pugh, Paula Larson, Kathy McEnaney and Kevin Castellano. Members absent: None Others present: City Manager Eric Hoversten, City Clerk Kevin Kelly, Assistant City Engineer Matt Bauman, City Attorney Scott Landsman, Joe Bruns, Marge Beard, Orono Police Officer Jane Szczepanik. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Holt called the meeting to order at 7:00 p.m. 2. Pledae of Allegiance 3. Approve agenda Hoversten said there is an amendment to the consent agenda, Item 4D, City Hall Network Upgrade Proposal; replacement pages 1654.1 to 1654.3. MOTION by Castellano, seconded by Pugh, to approve the amended agenda. All voted in favor. Motion carried. 4. Consent agenda McEnaney said she would like item 4D pulled from the consent agenda. MOTION by Larson, seconded by Pugh, to approve the amended consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $600,916.40. B. Approve minutes: 07-25-23 Regular Meeting 07-25-23 Special EOC Workshop Meeting C. Approve Pay Request #4 in the amount of $23,933.07 to Valley Paving for the 2022 Surfside Park Depot Area Improvements Project, PW 22-09 D. Added: Pulled 4D. City Hall Network Upgrade Proposal McEnaney said she didn't get enough information from the memo to grant the bid to Five Technology. McEnaney said this item feels rushed especially considering Windows 12 has 1732 Mound City Council Minutes —August 8, 2023 been known to become obsolete since 2018. McEnaney said at the very least a presentation should have been made to the Council to answer questions. McEnaney added that with the top two staff leaving the City this is an opportunity for long-term planning rather than rushing to make a fix. McEnaney said this is a crucial investment and proposes to put this out for bid to generate forward thinking and have the newly hired Deputy City Manager take over this process. Castellano and Hoversten discussed the proposed use of $23K for the server upgrade and at what number threshold ($100K) staff must get Council input on. Hoversten said Five Technology is the existing IT support for the City and manages the total IT systems. Hoversten said staff felt it prudent to continue with Five Technology to maintain continuity as it is the City IT consultant. McEnaney asked why Five Technology didn't approach the City earlier with the need for a new server. Larson said she sent out the IT proposal to bid herself and was told the items in the memo aren't specific enough for Larson's contacts to provide a bid. Larson said the City needs to catch our breath and get some bids. McEnaney said it might be interesting to change providers because she learns so much when she has switched to different IT support in the past. McEnaney said the City staff may prefer Five Technology but wouldn't it be nice to talk about a new IT system with the new Deputy City Manager and to let her run with it. Pugh said it is warranted to take a step back as we move into new technology including how people will participate in City meetings remotely as this should be considered as well. Hoversten said this proposal is for the base server for the City IT system. McEnaney said this is the right time to review what we are doing and understand going forward if there is anything we are missing. Holt said he agrees with McEnaney, as the Council has just seen this in the last 24/48 hours though he understands the urgency of the proposal. McEnaney said there are companies which can overlap the end of Windows 2012. Hoversten said if the intent of the Council is to not enter into a contract with Five Technology as proposed this will signal staff to do an RFP and bring results back to a future meeting. MOTION by McEnaney, to table Item 4D to instruct staff to reevaluate IT server options by seeking RFP's, seconded by Larson. Motion approved unanimously. 5. Comments and suggestions from citizens present on any item not on the agenda. Joe Bruns, 2630 Settler Circle, addressed the Council and provided a document to the Council regarding traffic at Lynwood Blvd. and Commerce Blvd. Bruns said now that Auditors Road is closing and the school created traffic going to Grandview Middle school there should be a right lane only turn lane on northbound Commerce at the intersection. Hoversten said he has spoken to Hennepin County (HC) about the pinch point on Commerce Blvd. in the area of the Wells Fargo bank and other areas in this commercial area. Hoversten said the HC traffic engineer is set to address traffic proposals and the lane and trail crossing improvements. Hoversten said he made a formal request on Monday to HC to address the traffic issues in this area. Hoversten said there is a balance which is needed to be worked out regarding pedestrian and vehicle 1733 Mound City Council Minutes —August 8, 2023 traffic. Hove rsten said the reallocation of lanes in the general area of County Roads 110 and 15 needs to be addressed. Bruns said the City Population Sign at Westedge Blvd. and Halstead Lane has been stolen. Bruns said the City should get Windows Server 2022 from Microsoft. 6. State Representative Andrew Myers providing Constituent Update Andrew Myers, addressed the Council with City specific legislative updates. Myers said the City will be receiving one-time funding for public safety in the amount of $411 K and an additional $423K in local transportation funding which will be available in October. Myers said the legislature passed a $250 Million lead line abatement bill which funds the removal of lead in residential water lines. Myers said the legislature passed the $2.3Billion bonding bill of which $10.3Milllion is funding for water treatment for the City. Myers said there are several corrections which need to be made to bills before the funds are released. Myers said there was a number of bills before the legislature which the applicable State Agencies need to make technical corrections on which may need to have accompanying legislation. Myers said these legislative corrections may have to be done in February 2024. Myers said he has reached out to Governor Walz regarding the City water treatment needs. Myers said Paid Family Leave was passed and may have an impact on City budgets. Myers said cities will be required to add a Climate Action Plan into City Comprehensive Plans. Myers said small cities are asking for HC support with planning and sharing costs. Myers said there is more tax collection at the State level and will be distributed down to cities as there is a local tax moratorium in place for the next two years. Myers said the recreational marijuana bill has passed and cities are working to address this new reality. Myers said Mound has a commercial retail district so Mound will be impacted. McEnaney thanked Myers for his work on behalf of the City. Holt said the legislature was a roller coaster ride and the water treatment bill legislation passed. Myers said there will most likely be a bonding bill next session and the legislature may have more funding available for water treatment. 7. Three Rivers Park District, District 1 Representative Marge Beard providing Park District Update Marge Beard presented the Three Rivers Park District (TRPD) Update. Beard said she represents District 1 on the Park Board which is most of western Hennepin County. Beard said the mission of TRPD is Environmental Stewardship and everything the TRPD does is natural resource based. Beard said the TRPD Board consists of seven Representatives of which five are elected and two are appointed by the Hennepin County Board. Beard said the TRPD represents all of HC with the 1734 Mound City Council Minutes —August 8, 2023 exception of Minneapolis and has a partnership with Scott County and other partnerships which manage certain facilities. Beard added the following statistics of the TRPD which consists of: 25 parks 27,000 acres of land 175 miles of regional trails outside of parks 300 miles of trail within TRPD Parks 15 million visits per year Beard listed the following outreach programs to underrepresented communities: • Ice Fishing Introduction • Camping 101 at Baker Park Reserve Recreation: • Summer Beaches, boating, kayaking, Monarch mountain bike trail, baker golf course • Cross country skiing • Hyland Hills alpine skiing and snowtubing Education • Seven locations dedicated to outdoor recreation • Natural resources • Restored prairie at Crow Hassan Park • Water Quality — over 100 AIS inspectors Moving Forward • Trail Crossing in Mound Beard also listed Mound fun facts: The most visited amenity in the area is the Dakota Trail Second is Gale Woods Farm • Third is the Baker Park Reserve o 3700 visits from Mound residents with 1,000 Mound campers at Baker Park Reserve Other areas of interest/use by Mound Residents o Swim Ponds o Dog Off Leash o Cross Country Skiing 0 70 group reservations from Mound school groups Castellano said the Monarch Mountain Bike Trail is becoming one of the best trail loops in the state. Holt said the Baker National is one of the best golf courses around. Beard said the golf course is an Audubon Certified Bird Habitat. Holt said he appreciates the TRPD's support on the County Road 15 Dakota Trail crossing project. 8. Orono Police Department with Monthly Activity Report for May. June & July 2023 Officer Jane Szczepanik said she is filling in for her Sergeant with this report. Szczepanik said there was a one vehicle accident on July 10th which was a motorcycle crash. Szczepanik said the rider survived and is now out of ICU and in rehab thanks to quick emergency response to the accident. 1735 Mound City Council Minutes —August 8, 2023 Szczepanik said the Orono Police Department attended many Night to Unite gatherings and loved it and it is her favorite night of the year. Szczepanik said there has been a trend in Wayzata and Orono of theft and urged residents to not leave keys in cars even when parked in your garage. Szczepanik said this situation hasn't come out to Mound yet. Szczepanik gave a report on a Speed Study of traffic on Three Points Blvd. during July 13-27th. Holt asked about speeding. Szczepanik said there were not too many vehicles speeding and the 13 speeding vehicles could be an anomaly. Szczepanik said the 13 vehicles were timed going over 35mph out of over 1600 vehicles, which is 97.5% compliance with speed limits. Szczepanik said there is also a speed trailer which shows the actual speed of vehicles on Commerce near Grandview Middle School. 9. Lauren Royce and Jen Withrow providing an introduction and activity summary for the Orono Police Department Embedded Social Worker Program Lauren Royce introduced herself as a Social Work Unit supervisor of the HC Embedded Social Worker (SW) Program. Royce said the program started in 2019 with four SW's and there are now 45 with one in almost every city. Royce said there is a SW in the dispatch center to help officers with information when on a call. Royce said she supervises Brooklyn Park which has four embedded SW's and an alternative response team pilot which has been running since December. Royce said the alternative response team is a SW and a community paramedic who respond together to 911 calls and is an option on calls related to mental health, welfare checks, and substance use. Royce said another project is to have a SW respond with an officer from 2:00 to 10:30 p.m. Royce said the City of Hopkins has added a second SW who is focused on youth and Richfield has a SW working in congregate settings as youth and other congregate settings have frequent police calls. Jen Withrow said she is a Clinical Social Worker, who for the past 1 % years has supervised SW's within seven Police Departments that provide services to 15 cities. Withrow said her office is at the South Lake Police Department and she receives referrals from a liaison with each department. Withrow said she responds to 911 calls from frequent 911 callers who experience chemical dependency, dementia issues or are experiencing homelessness in the community. Withrow said she reaches out these individuals if there is a second referral for services and will do a door knock to offer services which they may be in need of. Withrow said this is a voluntary program. Withrow said the Embedded SW system is a good program and is good for everybody involved. Withrow said suburban HC is experiencing similar issues as the inner City. Pugh said what started the interest in the program was the high number of health and wellness calls and the repeated need for assistance. There was discussion that there were 73 calls responded to by a SW in the first two quarters of 2023. 10. Approve Award of Bid for the Waterbury Retaining Wall Project Contract, PW-23-02 Bauman presented the bids for the Waterbury Retaining Wall Project. Bauman said this retaining wall supports a road. Bauman recommends award of the bid to Boulder Creations which was the low bidder. 1736 Mound City Council Minutes —August 8, 2023 Hoversten said the retaining wall sits in the front yard of a private residence and staff have worked with the resident on design features. Hoversten said the City needs to create an easement as the retaining wall encroaches into the private property. Castellano asked if the replacement of the retaining walls static to which Bauman said these replacements are done on an "as -needed" basis. Hoversten said the major City retaining wall improvement projects have been addressed in the past few years. Hoversten said the walls which are built from timber are at risk and the response is based on the consequences of a wall failure. Hoversten said some of the $75k retaining wall budget partially goes to fixing stone walls which need to be restacked and realigned. Hoversten said other portions of the $75K meets the annual needs including repairing the rotting, wooden walls. MOTION by Larson, seconded by Castellano, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 23-74: RESOLUTION AWARDING CONTRACT FOR 5129 WATERBURY RETAINING WALL PROJECT CITY PROJECT NO. PW-23-02 11. Approve Award of Bid for 2023 Manhole Rehabilitation Contract, PW-23-04 Bauman said this item is a rebid of the Manhole Rehabilitation contract. Bauman said during the first bid in May prices were high. Bauman said the rebid received three quotes and he is recommending the base bid go to Thul Specialty Contracting. MOTION by Castellano, seconded by Larson, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 23-75: RESOLUTION AWARDING CONTRACT FOR 2023 MANHOLE REHABILITATION PROJECT REBID (PW-23-04) 12. City Manager Eric Hoversten requesting discussion and possible action on proposals received for Executive Search Services Hoversten said the Council instructed staff to put out an RFP after Personnel Committee input. Hoversten said the City received seven bids from players in the market. Hoversten said the bidders have a great amount of experience in the market with focus on different areas of the state and nation. Hoversten sent out the request for inquiries and staff compiled a data table of the vendors bids. Hoversten said staff will need the Council to approve the contract if there is a chosen vendor. Castellano said he would like to land on a vendor tonight. McEnaney said she has studied all of the vendors and called references and came up with her top three. McEnaney said she had her vendors ranked as the following: o David Drown and Associates (DDA) first, o South Central Service Cooperative (SCSC) was her second choice and, o Gov HR (GHR) her third choice, Pugh's rankings were: 1. DDA 2. Baker Tilly 3. GHR 1737 Mound City Council Minutes —August 8, 2023 Larson's rankings: 1. DDA 2. Baker Tilly 3. Larson said she didn't have a third choice. Larson added she didn't like Gov HR because they emphasized they are a women led search firm. Larson said this was discrimination and said she doesn't like discrimination in any form. Castellano's rankings: 1. Baker Tilly 2. DDA 3. GHR Holt's rankings: 1. DDA- They have done executive searches in areas such as Maple Plain. Holt said he talked to the Mayor of Maple Plain. Landsman said Maple Plain used Baker Tilly two years ago and is now using DDA. Holt said there were 10 candidates at Maple Plain and he likes the two-year guarantee. 2. Baker Tilly - Holt said they were his second choice and he didn't prefer the other vendors. Holt said there were four number one votes to DDA and one second place vote to DDA. MOTION by Holt, seconded by McEnaney to instruct Hoversten to enter into contract with DDA to provide Executive Search Services to hire a new City Manager. All voted in favor. Motion carried. 13. Comments/Reports from Council Members: Council Member Pugh — Tour De Tonka bike ride greeting. Council Member Larson — Attended Police Commission and Fire Commission Meetings which emphasized their 2024 budgets. Surfside Park for the filming of a cooking program at the Park. Council Member McEnaney — Attended the Met Council bee friendly landscaping discussion at a lift station and discussed grooming the area next to the street at Westedge Blvd. Council Member Castellano — Nothing Mayor Holt — Highlights: • Fiscal Year 2024 Federal Funding providing $959,752.00 to the City out of requested $4Million • Mound Lift Station #38 bee -friendly area at Westedge Blvd. Met Council will mow at six inches of growth along the edge of the landscaping. Hoversten said it takes three years for full growth. • Attended the Police Commission Meeting. He said the Cadet Program Reserve, CSO and Police Officer get $2500 a year for school. OPD - 100% compliant on body worn cameras during 50 random events over the past two years • Fire Commission Meeting - $411 K available for Public Safety one-time funds which the Fire Commission will determine use at its budget meeting. Chief Pederson recommends the possible use of funds for radios with $130K used for fire department related items. Hoversten said this can be used for buying forward to reduce future and current expenses. Holt said funds can help buffer budgeted expenses to replace levied dollars. Holt said these funds can be usec to replace items and work on relieving budget pressure. • The Finance Committee meets next week and will take recommendations to CC and Fire Commission. The recommendations include Fire Fighter equipment and vehicle exhaust monitoring in the FD Vehicle Bay which is in need of replacing. Hoversten said another item is 1738 Mound City Council Minutes —August 8, 2023 to jump start replacement of Fire Fighter turnout gear to keep the equipment at high quality. Hoversten said three new Fire Fighters don't have a second set of turnout gear. There is a need for 30 sets as there are backup sets which are too old to continue to be used. Hoversten said the FD needs to purchase 10 or 11 sets of new turnout gear each budget cycle to keep up. • National Night Out with Officer Sturm and Chief Pederson and went to 4 or 5 events • Westonka Library Preliminary Sketch on HC website • Holt said he is happy with the Newsletter redesign • Eli Hart Foundation Wine event - August 12 • Dog Days - August 12 • Urged residents to sign up for RAVE notifications • Buy local Mound logo in next newsletter. Pugh said local businesses give back to the community in jobs and donations. 14. Information/Miscellaneous A. Comments/reports from Council members/City Manager: August 10th — last Movie in The Park for 2023 August 12th - Dog Days Event B. Reports: Engineering — 2nd Quarter 2023 Liquor Store — July 2023 C. Minutes: D. Correspondence: 15. Adjourn ACTION by Castellano, seconded by McEnaney, to adjourn at 9:00 p.m. All voted in favor. Motion carried. Attest: Kevin Kelly, Clerk Mayor Jason R. Holt 1739 CITY OF MOUND RESOLUTION NO. 23- RESOLUTION AMENDING RESOLUTION 23-03 APPOINTING FINANCE DIRECTOR/CLERK/TREASURER CATHERINE PAUSCHE AS ACTING MANAGER FOR 2023 WHEREAS, on January 10, 2023, the City Council approved Resolution 23-03 Appointing Administrative Services Director Catherine Pausche as the Acting City Manager for the year 2023; and WHEREAS, Catherine Pausche's last day in her position at the City of Mound in on September 1, 2023; and WHEREAS, Maggie Reisdorf was hired as the Deputy City Manager and started on August 14, 2023 and will be taking on Catherine Pausche's role. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota, does hereby appoint Maggie Reisdorf, Deputy City Manager as the Acting City Manager for the remainder of the year 2023, to act in this capacity if the City Manager is disabled, incapacitated, away on City business, or away on vacation. Adopted by the City Council this 22nd day of August, 2023. Attest: Kevin Kelly, Clerk Mayor Jason R. Holt 1740 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: August 17, 2023 Re: August 22, 2023 City Council Meeting Agenda — Harrisons Bay Association Fundraiser/Concert "CarpFest" at 5513 Sherwood Drive Summary. A Musical Concert Permit application was submitted on August 16, 2023 by Bart Hailing, on behalf of the Harrisons Bay Association, to allow live music / bands part of the "CarpFest" special event and fundraiser being held on private property at 5513 Sherwood Drive on Saturday, August 26, 2023 from 2:00 p.m. to 5:00 p.m. The concert will be held in the backyard shore dock of the Hailing family property to allow for music to be enjoyed by both guests attending in person and by boat. Details and Recommendation. • Application materials included a preliminary site plan for the special event which has been included as an attachment. • The fee for an Outdoor Musical Concert Permit is $50.00/day. • Information about the special event and application was provided to Staff, the Orono Police Department, the Mound Fire Department and public agencies. • Neighborhood notification regarding the special event was completed on july 101'. A copy of the informational letter has been included as an attachment. • Information submitted shows a 20' x 30' tent and heaters will be set up for the special event. Applicant is responsible for contacting the MFD regarding required permitting for the tent/heaters to include inspections. Staff recommends approval of the Musical Concert Permit for the "CarpFest" special event/fundraiser being held at 5513 Sherwood Drive on Saturday, August 26, 2023, subject to the following conditions: 1. Applicant shall be responsible for procurement of all required local and public agency permits that are needed to hold the event (i.e. tent/heater permits, temporary food licensing permits, etc.) 2. Amplified music, speakers and PA/sound systems are to be directed in the direction best suited to minimize impact upon neighbors. 1741 3. Placement of any and/or all temporary signs (i.e. banners, etc.) shall be subject to regulations contained in City Code Chapter 119 and may include issuance of a permit and payment of the required fee. Applicant shall work with the Community Development Department to determine if temporary sign permit is required. 4. Applicant is advised that no special parking approval for use of local streets or in public parking areas are granted as part of the City Council's approval of the Musical Concert Permit. 5. Applicant shall contact the Field Officer to discuss severe weather plans. 6. Applicant is responsible for compliance with Covid 19 guidelines in effect at the time that apply to the special event. • Page 2 1742 CITY OF MOUND RESOLUTION NO. 23- RESOLUTION APPROVING MUSICAL CONCERT PERMIT FROM HARRISONS BAY ASSOCIATION FOR "CARPFEST" FUN DRAISER/CELEBRATION TO BE HELD ON SATURDAY, AUGUST 26, 2023 FROM 2:00 P.M. TO 6:00 P.M. AT 6613 SHERWOOD DRIVE WHEREAS, on December 13, 2022, the City Council of the City of Mound adopted Resolution No. 22-108 to establish its fee schedule for 2023 ("Fee Schedule"); and WHEREAS, the 2023 Fee Schedule sets a Musical Concert Permit Fee at $50 per day unless a Public Gathering Permit Application fee is being paid in which case the fee is waived; and WHEREAS, Bart Halling, on behalf of the Harrisons Bay Association, submitted a Musical Concert Permit application on August 16, 2023, requesting approval to allow live music (bands) to be played at the "CarpFest" fundraiser/celebration; and WHEREAS, "CarpFest" will be held on Saturday, August 26, 2023 from 2:00 p.m. to 5:00 p.m. (excluding set up and tear down activities) in the backyard / shore deck of the Halling property located at 5513 Sherwood Drive in Mound; and WHEREAS, City Staff has reviewed said applications and has recommended reasonable conditions to protect the public's investment in its public parks and common areas as set forth in a staff memo to the City Council dated August 17, 2023 ("Conditions"); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as follows: 1. The recitals set forth above are incorporated into this Resolution. 2. The permit is approved with Conditions. Passed by the City Council this 22"d day of August, 2023. Attest: Kevin Kelly, Clerk Mayor Jason R. Holt 1743 (�, $50/event (only if no Public Gathering Permit Issued) CITY OF MOUND 2415 WILSHIRE BLVD. MOUND, MINNESOTA 55364 08/26/2023 Date(s) of Musical Concert LICENSE # MUSICAL CONCERT PERMIT APPLICATION (Including, but not limited to, live music, music provided by a disc jockey, and/or any type of amplified music) EVENT: Harrisons Bay Association - Carpfest LOCATION OF MUSICAL CONCERT: 5513 Sherwood Drive, Mound, MN 55364 Home of Kari & Bart Hailing - lower back yard facing the lake TYPE OF MUSICICAL CONCERT: Fundraiser/Celebration - Carp Management Initiative TIME PERIOD OF MUSICAL CONCERT 2:00 PM - 5:00 PM Saturday 8/26/2023 (HOURS PERMITTED: Mon - Sun: 7:00 am - 10:00 pm) REQUESTED EXTENSION OF HOURS: (Council approval must be received to conduct a musical concert after 10:00 pm) APPLICANT: Harrisons Bay Association _ CONTACT. Barton Hailing ADDRESS: 5513 Sherwood Drive, Mound 55364 ADDRESS: E-MAIL bhallingll@gmail.com HOME PHONE #: 952.484.8390 08/14/2023 Date WORK PHONE , . Applicant's Signature A certificate of insurance naming the City of Mound as Certificate Holder/Additional Insured is required with respect to the City's ownership of the public lands, if applicable. Department Review Approved Denied Police Dept. Adm. Fire Dept. 1745 Harrim)"S Rai wsaciatiun Special Event Neighborhood Notification Today's Date: 07/10/2023 Hello Neighbor! Hope everyone had a spectacular 41hof July week — summer is in full swing on Harrisons Bay! This note is to let you know that we are planning a special event in August called "CarpFest." The event is intended to be a great end of summer celebration and an opportunity to drive visibility to the invasive carp situation the association is working to address in our beautiful bay. Event details as follows: Type of Event: Music concert and fundraiser Location: Band located on Bart & Kari Hailing's property @ 5513 Sherwood Drive facing the lake Date: 08/26/2023 Hours: 2:00 — 5:00 PM Music will be provided by our favorite local Harrisons Bay community band, The Abiders! An application is being made to the City of Mound for this event. Attendees of the event will primarily be on the lake anchored/floating and enjoying the music from the bay. As part of the permit process, we want to make sure you are aware of the event and have a chance to ask any questions you need to. Feel free to contact us at any time leading up the event or during/afterward — as follows: Event Coordinators: Bart & Kari Hailing Address: 5513 Sherwood Drive, Mound, MN 55364 Phone: 952.484.8390 (Bart) & 952.210.5920 (Kari) eMail: bhallingll@gmail.com or hallingfamily@gmail.com We look forward to a great event and a chance to support the continuing improvement of Harrisons Bay water quality through reduced impact from invasive species, like carp. Thanks for your help and support! Regards, Bart Hailing HBA Board Member 1746 MIN ciiv of Mouno ©e EXECUTIVE SUMMARY TO: Honorable Mayor and City Council FROM: Sarah Smith, Community Development Director; Rita Trapp, Planning Consultant DATE: August 16, 2023 SUBJECT: Expansion Permit — House Remodel/Garage Additions LOCATION: 1717 Jones Lane (PID No. 13-117 24-22-0027) OWNER: John Sundell CASE NO: 23-14 COMPREHENSIVE PLAN: Low Density Residential ZONING: R-1 Single Family Residential SUMMARY The property owner/applicant, John Sundell, submitted an application for an expansion permit to allow the construction of a third garage stall approximately 9feet by 26 feet with a second floor thatwould have a master bedroom, bath, walk-in closet, and laundry area. The proposed garage addition will maintain the existing, non conforming frontyard setback of 22.8 feet and meet the north side setback requirement. The proposed addition is part of a larger home remodel project that also includes a conforming 13 foot by 10 foot addition near the front entry and a 14 foot by 22 foot addition on the rear of the home. The applicant is also proposing, as a separate project, the construction of an accessory structure garage/shed in a conforming location in the rear of the property. The existing lot of record, totaling 10,357 square feet, includes improved street frontage on Jones Lane. The primary home, which was constructed in 1980, is a split-level single-family home. BACKGROUND Council members are advised that the applicant originally requested a variance and that the expansion permit is for a revised project that is intended to address the concerns raised by the Planning Commission and neighbors about the original project. Consideration of the variance request occurred at the July 18, 2023 meeting. Approved minutes from that meeting are part of the packet both in the Information section in the agenda and were also part of the Planning Reportfrom the August 16th meeting in draft form. After public comment and discussion, the Planning Commission had recommended denial of the variance with the findings that the variance was not minimized; the practical difficulties criteria were not met; the character of the neighborhood will be altered; and safety and sightline concerns. After the Planning Commission 1747 meeting, the applicant chose to withdraw the variance and propose a project that followed the existing, non -conforming front yard setback and meets the criteria for consideration with an expansion permit. NOTIFICATION Neighboring property owners of the subject site, per Hennepin County tax records, were mailed an informational letter on August 1, 2023 to inform them of the Planning Commission's review of the application at its August 15th meeting. This letter also included information that if recommendation was provided by the Planning Commission at its August 15th meeting, it was anticipated the application would be forwarded for consideration to the Tuesday, August 22, 2023 City Council meeting, with an alternate date of Tuesday, September 12, 2023. It was announced at the August 15th meeting that the expansion permit would be included on the regular agenda for the Tues., August 22, 2023 City Council meeting. PLANNING COMMISSION MEETING SUMMARY AND RECOMMENDATION The Planning Commission considered the expansion permit request at its August 16, 2023 meeting. Neighbors were in attendance at the meeting. The primary speaker was the adjacent neighbor to the north who does not support the proposed expansion permit as he feels there are other options and the proposed project would impact views of the lake from his house. Other neighbors who spoke questioned the necessity of the expansion permit as the applicants may have other options to construct a conforming addition/remodel. Draft minutes from the meeting have been included. After discussion, the Planning Commission voted 4 to 3 to recommend denial of the requested expansion permit with the findings that the proposed project is not the minimum needed as there are options for the applicants to do a conforming addition and that there would be adverse impacts on adjoining properties. Commissioners voting against the motion recommending denial (minority) noted that the revised plans addressed the primary concerns of the neighbors regarding safety and sight lines; and also noted that as the City does not have lake view requirements and consideration of the impact of lake views is not in the purview of the Planning Commission. REQUESTED ACTION The City Council is requested to consider the expansion permit as part of its meeting on Tuesday, August 22, 2023. As Staff and the Planning Commission have different recommendations, no resolutions have been prepared. A resolution will be prepared by Staff and the City Attorney based on Council direction for consideration as part of the consent agenda for the September 12, 2023 City Council Meeting. 1748 MEETING MINUTES EXCERPTS (DRAFT) SPECIAL RESCHEDULED PLANNING COMMISSION AUGUST 15, 2023 Chair Goode called the meeting to order at 7:00 pm. ROLL CALL Members present: David Goode, Jason Baker, Derek Archambault, Kathy McEnaney, Samantha Wacker, Jake Saystrom, Drew Heal (arrived at approximately 7:04 p.m.) Members absent: Jon Ciatti, Nick Rosener Staff present: Sarah Smith, Rita Trapp, and Secretary Jen Holmquist Members of the public: John and Larissa Sundell-1717 Jones Lane, Derek and Emma Jordal-1575 Bluebird Lane, Jake and Sheri Kohler-1703 Jones Lane, Keith and Sherry Berard-1749 Jones, Kim Wild-7114 Pontiac Circle, Reben Hill-1027 Prairie Ridge Lane, Brian Tutt-13501 Balsam Lane, Erey Alender-1733 Jones Lane APPROVAL OF MEETING AGENDA MOTION by Baker to approve the agenda, amended to include the additional information received from a neighbor related to Planning Case 23-14; seconded by Wacker. MOTION carried unanimously. REVIEW OF JULY 18, 2023, SPECIAL RESCHEDULED MEETING MINUTES MOTION by Baker to approve the July 18, 2023 special rescheduled meeting minutes, as written; seconded by McEnaney. MOTION carried unanimously. BOARD OF APPEALS Planning Case No. 23-14, Review -Recommendation Expansion Permit for house remodel/garage additions at 1717 Jones Lane Applicant: John and Larissa Sundell Smith presented the planning case. The application is for an expansion permit for a house remodel and addition project. Smith outlined an earlier variance application that was withdrawn by the applicant after the Planning Commission recommended denial of the variance at the July meeting. Smith noted that the applicants responded to what they heard to redesign and modify the request to eliminate the need for a variance. They have submitted an application for an expansion permit. The existing non -conforming setback of 22.8 feet would be 1749 Planning Commission Minutes - Draft extended but not increased. The project would move the structure to the north nine feet for a third garage stall, and include an upper floor addition over the garage. The project also includes two additional remodel/additions: a new front entry and a rear addition, both of which are conforming. For the garage addition, the existing non -conforming setback is maintained but is not lessened, thus an expansion permit is needed. The applicants put together a detailed summary of the changes they made after the previous application for a variance was recommended for denial by the Planning Commission, resulting in withdrawal of that previous application. The portion of the previous project that was being moved closer to the street has been eliminated and the existing setback is being maintained. Smith highlighted the plan on a graphic. The setback on the north side for the proposed garage addition meets the required setback of 8 feet and the other required minimum setback of 10 feet. In staff's review it was found that the existing architectural bracket shown on the plan was slightly larger than what is allowed and will need to be reduced. The building height is conforming and meets the height requirements. The project hardcover will be 35.5%. Applicant will coordinate with MCWD for wetland floodplain and erosion control requirements and permits. The applicant's narrative is included in the packet. There was a letter that was received from the Kohler family that has been amended into the agenda as an addendum. Staff recommends approval with conditions and findings of fact included in the packet. Smith outlined that this evening is not a public hearing, but the Commission may recognize the applicant and any members of the public who want to speak. An informational letter was sent out to surrounding neighbors on August 1, 2023 to outline the withdrawal of the initial variance application and described the new application for an expansion permit. The application is similar to other expansion permit applications the City has considered. It is reasonable to make alterations to a structure when the non-conformance was not created by the applicant. Smith stood for questions. Saystrom asked if the hardcover calculations include all of the proposed projects. Smith confirmed. McEnaney asked if the applicant will still do a driveway back to the shed. Smith suggested she ask that question to the applicant. Archambault noted there are two expansions, the width and height. He wondered if the Commission could consider them separately and approve the expansion only for the width. Smith said they both qualify under expansion permit. Smith indicated the Commission could make modifications to the conditions that were suggested by staff. 1750 Planning Commission Minutes - Draft Goode asked if the applicant would like to speak. John and Larissa Sundell- 1717 Jones Lane — Ms. Sundell noted that they are requesting an expansion permit. They have withdrawn the variance application. Based on comments from the July 18 meeting, they revised the plans incorporating those ideas. Sundell recognized a note sent to the Planning Commission which said the project should not be approved as long as it doesn't comply to the setback code. Sundell noted that there would be no forward encroachment as they are seeking to maintain the existing non -conforming setback. Sundell spoke to the suggestion that there is room elsewhere on the property that won't require a variance. They listened to the feedback from the last meeting and redesigned the project, as suggested by the Commission and some neighbors, so the variance was withdrawn. There is no special privilege by asking for this proposal. Sundell stated they heard from the previous meeting that the proposal was not minimized. She believes "minimum" is subjective and there is no objective measure to use. The Sundells want to expand up over the existing non -conformity. They have tried to minimize the request. They believe the master suite over the garage is the best fit. Suggesting the relocation of the master bedroom over the kitchen, living room or existing bedrooms, would not be the minimum. That would create an additional story, with 5 vertical feet of height, as the house is a split level. The current request would only create a half story, using the existing footprint. Sundell discussed how the neighbor letter stated the remodel would be detrimental to the Kohler home, according to their realtor. The Sundells noted they spoke to realtors who said that concern is not true. The Kohlers would retain line of sight to the cove and the lake via the deck that spans the entire length of the front of the home. The only loss of value to his home, should it be put on the market, will be if they didn't include the dock in the sale. Sundell noted the loss of value is speculative. She hopes the discussion will be rooted in fact. Sundell believes the comps provided are wildly subjective. The conditions, style, location, parcel abnormalities were not known. The 6 values for waterfront property comps are not relevant as the Kohlers aren't a water front property. Those comps are not relevant. Sundell noted the Kohlers were correct in noting there is no zoning ordinance that protects views. She understands they want to maintain their view and noted they will be allowed to do so via the deck in front of their home. Sundell outlined the findings from the July meeting and spoke to the non -conforming setback. She noted that they didn't create the problem, this is a practical difficulty for this family. Practical difficulty is subjective. There is not standard measure. They have found a plan that will not push into the setback any further, as requested at the first meeting. Safety and sight lines remain intact. This plan would not negatively impact the character of the neighborhood. This is not a master plan community. It is a diverse community and the homes are different and unique. 1751 Planning Commission Minutes - Draft Sundell outlined chapter 129, section 35 in the zoning code regarding non -conforming uses. The Sundells believe they have satisfied the criteria outlined in the code. They went back and did what was asked of them. They are not intensifying the non -conformity. The open feel of the neighborhood would be maintained. The safety of everyone on Jones Lane remains intact. The deck, proposed in the original plan, has been removed. The Sundells believe the request of this expansion for modernization of their home is reasonable, given the design limitations and the practical difficulty in the placement of their home. This design would increase home values and curbside appeal in their neighborhood. They believe the design and scale of their remodel will fit beautifully into the aesthetics of the neighborhood and complement the existing homes. Sundell showed a graphic that illustrates the expansion permit definition. They are following those guidelines for an existing nonconformity. They are not intensifying the non -conformity by extending it into the setback. Another diagram where an existing nonconformity is expanded to a second level was shown that illustrates the expansion of a nonconformity to a second level. The Sundells provided photos of other homes in the neighborhood to show the variety of styles in the neighborhood. The photos show examples of living space over the garage, three stall garages, two car garages, and decks on the front. They believe their proposal will fit in with the diverse styles and ever evolving neighborhood. The Sundells stood for questions. McEnaney asked if they are going to put a driveway back to the shed in the backyard. Sundell said that proposal was for a two -stall garage. This proposal would add a third stall that would replace the previously shown hard surfaced area next to the garage. Sundell said there will be no hard -surface driveway going back to the shed in the back of the property. Archambault noted a retaining wall on the survey, he wondered if it's right on the property line. Sundell stated that is on the Kohlers property and it is 9/10' of a foot off the property line. Baker asked about the practically that the truck won't fit. He thinks the depth shows 26 feet but there is a bump out inside the garage that he calculated would leave the third stall at 19.6 feet. The Sundells stated they are updating their plans to move the fireplace bump out to come up from the basement and go straight up. The additional garage stall will be 9 feet wide and 26 feet deep of usable space. Baker wondered if they considered offsetting the third stall to move the expansion back. Sundell said they looked at several options. Those options, like a third story would be much larger than what they need. Baker asked if they specifically looked at shifting the whole 9 x 26 proposed addition back slightly. They did discuss that but their final decision was to move forward with this design. Sundell states they are requesting this expansion, as it is allowed by code. 1752 Planning Commission Minutes - Draft Archambault noted the proposal adds a second story above the garage. He wondered why it can't it be above the other portion of the house. Sundell responded they have a split entry home and moving it elsewhere would add a complete other story instead of a half story, as proposed. Archambault asked if adding a third level would be within height requirements. Sundell confirmed it would. Sundell clarified they keep hearing discussions about doing the minimum. Archambault stated there would be no expansion permit required if they expanded over the portion of the existing home that is conforming. Sundell responded that they need to do something to the garage in order to park their vehicle inside. Archambault stated he thinks the width expansion to add a third stall is reasonable. He wondered why the height is going over the garage, not over the rest of the house. Sundell responded that part of the remodel is a kitchen living room remodel to include vaulted a ceiling. So they could not do the vaulted ceiling if the master bedroom were placed there. Wacker commented that she appreciates the applicants listened and worked to satisfy the concerns from the last meeting. Sundell said the goal is to work within the existing nonconformity. She stated they are designing their retirement home. This will be their last home. They are trying to do things that make sense for their family, for themselves and for their lifestyle. Jake and Sherri Kohler 1703 Jones Lane -They live next to the applicants to the north. Kohler said the process is difficult because the Sundells and staff present things that makes it sound like the code allows you do build above the nonconformity. He says the code doesn't allow it. The code says not to do it. The code tells you to do everything in your power to not expand on that nonconformity. If the code allowed it we wouldn't be at the meeting. He said that the code allows it, as long as a practical difficulty has been met. He points the space on a graphic showing how they could have expanded differently, without needing an expansion permit. The code doesn't just allow them to add on automatically. He asked Smith if he was correct. Smith responded the code allows it if an expansion permit is approved. Kohler stated that requires a practical difficulty. Smith confirmed that is part of the criteria. Kohler said his point is that everyone keeps saying it's allowed. He said there is talk about not encroaching on setbacks. The current setback is 22.8 feet. The code requires they be back 30 feet and isn't just allowed. Kohler believes they should be seeking other options and shouldn't be starting with a nonconformity. They should have considered other options. Kohler outlined several options of how the Sundells could have designed their remodel on different locations on their property. He feels that the conversation is being steered toward this being allowed and it's not. Kohler showed photos of his property and explained how this expansion would impact it. He showed the view out the window showing lake view. Kohler reminded from the last meeting where a realtor stated they don't have a lake view, so there was no value associated with a lake view. Kohler stated the photo looks like lake view to him. He watches real estate and knows partial lake views are desirable. They love the view of the lake that they have. The photo is the lakeview out the main picture window of the house. It's the only view they have. They have 1753 Planning Commission Minutes - Draft friends and family over and everyone states what a nice view they have. This view is a lot for them to lose and a lot for the Sundells to gain. The Sundells don't currently have that view. He suggested this is why all other options weren't considered. Kohler provided another photo with a line drawing the approximate line where the nonconformity begins. This view will go away if the Sundells expand into the nonconformity. Code doesn't just allow them to build. They have to prove they have a practical difficulty. He agrees the expansion on the garage for an additional stall and the master bedroom should be considered separately. It's big. Kohler said the Sundells don't just get to do this. The Kohlers view will go away if this goes through and they would be left staring at a wall. He asked if the Commissioners think that has value. He spoke to a realtor said he would lose $50-$100 value if that lake view goes away. They want to continue to enjoy their home. He's hoping this is his retirement home. They do not want to lose the view when someone is not following code where there are other options. Kohler outlined the reasons the initial variance request was denied. The applicant addressed the safety concerns but have not addressed the other concerns the Commission and neighbors had. He wonders if the Sundells have been steered the wrong way or if they misinterpreted the code. The Sundells misinterpreted his comment to build a third story. That's not what he said. There were comments suggesting adding to the south side Kohler thinks the Sundells misinterpreted those comments. Kohler stated he would immediately add in a different location if he knew it wasn't in code. Kohler feels like the Sundells started with a really excessive plan. The new plan is still excessive and the Sundells claim they can't meet the required setbacks because the existing property is in the way. Kohler doesn't understand how a practical difficulty is related to the expansion up. There are few houses that have a 3-car garage in the neighborhood. There are none that have three stalls plus the 24 x 26 detached structure in the back. He thinks they should park in the new garage. He doesn't think anyone has the intent to follow the code. Kohler thinks the Sundells should be told to submit a plan that stays within all setbacks. Kohler asked about the pouring of foundation for the shed and wondered if the project is on hold. Smith explained the shed is in a conforming location but the projects are tied together for building height. A principal structure has to be higher than an accessory structure. Depending on the outcome of this application, changes may need to be made to the accessory structure project. Kohler said if an architect is given restraints and a list of wants they could design a great plan. It is clear to Kohler that the Sundells just assume this is okay. He wonders if the applicant was asked by staff to build it within code? Smith stated that staff outlines what code requirements are. Staff can't design a project. Smith said an expansion permit allows them to build in that location, with an approval. It isn't automatic. Kohler stated a practical difficulty must be met. Smith confirmed. 1754 Planning Commission Minutes - Draft Smith reiterated that staff does not design projects. Kohler said he hopes that staff are pushing people to follow the code. Smith said the easiest thing is for a project to be conforming. However, there are conditions that are challenging in that they need a land use dispensation in the form of a variance or an expansion permit. Smith stated projects like this expansion permit are not that different than what the City has historically seen since these regulations were enacted in 2011. Kohler said he is not disagreeing with what Smith said but he referenced the property the Sundells used as an example at the last meeting. He looked up that property. Kohler said in that example, there were no other options. Kohler thinks the Sundells are pushing the limits. There is nothing related to this building that would prohibit them from a plan within the code. Applicant claiming practical difficulty claiming the garage is too small. The applicant said the master suite is being put there because it fits best in that location. There is no practical difficulty. Nothing requires them to put it there. Kohler believes they put it there because they want that view. They could have gone up but still be in code by keeping the upper level 7.2 feet from the front of the current garage. Kohler doesn't believe a parking difficulty has anything to do with the master bedroom expansion. Kohler stated this plan is taking advantage of the nonconforming building. The Sundells could still build above the garage and gain a view. That would take away some of the Kohler's view but wouldn't kill all of it. Kohler doesn't think the setbacks limit the Sundells options. Twelve other neighbors believe the expansion should be behind the 30-foot setback. It's already 7 feet. This will make an existing non-conformance bigger than anything else the other neighbors have. There is an open feel in the neighborhood. They would lose that. Granting this permit would grant a special privilege. He chose not buy next to a vacant lot that may be developed or a building. He believes the intent of the neighborhood designers was to maintain an open feel. Kohler agrees it is reasonable that the Sundells want to update their house but they should have to do it in the required setbacks. Kohler knows there is a solution that would fit all of the Sundells wants, they just need to be told to go find it. Erey Alender-1733 Jones Lane — He noted that he is the individual who went to the City to request a deck of staff. He was told a variance would not be an option because there were no practical difficulties. He asked if this expansion is allowed would he be allowed to add his deck now? This is not fair, in his opinion. Goode asks for questions or comments. Heal stated he doesn't have sympathy because his expansion was denied, as well. Keith Berard- 1749 Jones — He stated that he likes the design, it looks nice. He believes the second story addition should be held to the 30-foot setback. The garage stall addition could be set back to code, too. It would give a staggered look to the house. 1755 Planning Commission Minutes - Draft Sundell clarified that the Kohlers brought up the Sundells have plenty of room for storage in the pending shed. That is tied, by height requirements, to this expansion permit being approved. Sundell also pointed out that the space in the back yard, where others have suggested they have other options, is a hill. The shed won't be built because the height of the existing house, if this expansion permit is not approved. Sundell reiterates the Planning Commission suggested different options, he assures that they did look at that. Discussions with City staff led him to believe this expansion permit was a reasonable request. They are maintaining the existing nonconformity, while staying in the existing footprint of the house, as best they can. Sundell said that Kohler suggested coming to the south side where there is at least 16 feet. They did consider that. Sundell pointed out Kohler stated he loves the feel of the neighborhood. Sundell explained there are three or four very large maple trees in that location. Adding to the footprint in that direction would mean several trees would have to be removed. Those 70-foot trees provide a canopy of shade. The trees would have to be taken out and that would change the character of the neighborhood. Sundell feels they listened to the suggestions from the variance request and believe this expansion permit plan shows they addressed the concerns the neighbors and Commission had. Goode asked if there were others who wanted to address the Commission. Hearing none he asked the Commissioners for discussion. Baker asked if the garage was moved back the 7 feet if it would become a minor expansion permit? Smith said if the project met the setbacks it would be a building permit. Baker asks if a nonconforming expansion permit would be required if they were adding a deck on top of the garage? Smith said depending on the size it could be a major or minor. The expansion permit is required as the request is in the nonconformity. If the garage addition was set back to the 30- foot set back it would be building permit and there would be no zoning approvals needed. We're here because the upper floor addition over the garage and the side addition that are maintaining but not further encroaching into the front setback. With the approval of an expansion permit those alterations can be authorized, under the code, subject to the criteria. Baker noted that if the Sundells rip open the garage, they would have to do something with that first 7 feet. You would have to put a deck or a roof or something. They would still have to do something there as it can't be just left open. Smith said a roof modification could be done administratively. This application is a whole floor, so it needs to be considered by the Planning Commission. Saystrom pointed out that anyone can ask for whatever they want when they go to the City. The City names it based on the classification of the request (i.e. variance, subdivision, expansion.) The proposed project is not just allowed under the expansion permit code. Trapp said they are able to ask. It is not guaranteed. Staff is clarifying what the ask is, but staff cannot say someone can't do something nor can staff say how an applicant has to design a project. Staff's role is to give advice about how a project might be perceived. Saystrom has trouble with the length of the truck being the practical difficulty. 1756 Planning Commission Minutes - Draft Saystrom noted that he has trouble with the fact that all of this is predicated on the length of a truck. He purchased a truck that would fit in his 19-foot garage. He built a different garage, at a substantially larger expense, rather than expanding his existing one so he didn't need a variance. He doesn't think the length of a vehicle is a practical difficulty. Archambault said he appreciates the Sundells took note of the previous conversations and he thinks they did a good job. Now they are raising a different issue of the height. He doesn't think practical difficulties are being met with the length of a truck or where they should place the master suite. He has a difficult time seeing there is no other alternative. City code states a major or minor expansion permit may be issued but is not mandated. He thinks the practical difficulties need to be met, he is not sure they are. Sundell said as part of their expansion permit request, they responded to all 5 of the practical difficulties with a response. Saystrom said the master suite is not required for the length of a truck. Sundell said they tried to use the existing footprint as much as they could. They looked at several options. One option was to put on a third story. They thought that was grandiose and wouldn't be viewed favorably. Saystrom said that would be conforming and it wouldn't come to the Commission. Sundell believes they addressed all of the previous issues. They felt comfortable with this expansion permit because they worked within the code of expansion permits. They reviewed their new plan with City staff and moved forward because they felt it is allowed. Smith outlined the actions the Planning Commission can take. MOTION by Archambault to recommend City Council denial of the expansion permit for the house remodel/upper floor/addition project; seconded by Heal. MOTION carried on a 4-3 vote. Further discussion after the motion: Archambault recommended denial because the expansion is not the minimum needed. And the addition would have an adverse impact in the form of a view obstruction for adjoining properties. Baker thought the applicants could do everything they are asking and still maintain the 30-foot setback assuming they could add above the garage without it requiring a variance or expansion permit. Heal stated the question is building above the garage, encroaching on that 7 feet, expand to the side of the garage and ruin the sight lines to the lake for the neighbor. It's a tough one for him. McEnaney said she appreciates the applicants going back to the drawing board. She felt like the criteria has been met. She's going back and forth. It's the 7 feet that is the issue for her. She would love to see everything moved back 7 feet so there would be no issue. She appreciates both of the presentations they heard this evening. 1757 Planning Commission Minutes - Draft 10 Goode calls for a vote on the motion. Yes-Archambault, Saystrom, Goode, Baker No -Heal, Wacker and McEnaney Goode asks the Commissioners who voted against the motion if they would like to share their reasons. Wacker said she agrees with the City's findings of fact. She had concerns with the initial application for a variance. She supports the fact that they did do what was asked of them. She has some concerns regarding height, but from a land use standpoint, she believes the applicants are within the guidelines of what the Commission is being tasked to consider. She noted that obstructions to the lake view and property values are not part of the Planning Commission's tasks. She believed the council can take a look at those things. She thought City staff looked at what was presented and she agrees with the findings. Heal agrees with Wacker Smith stated this case will go to next Tuesday's Council meeting, on August 22"d as part of the regular agenda. 1758 PLANNING REPORT TO: Planning Commission FROM: Sarah Smith, Comm. Dev. Director; Andy Drilling, Field Officer; DATE: August 11, 2023 PLANNING CASE NO. 23-14 SUBJECT: Expansion Permit — House Remodel/Garage Additions APPUCANT: John Sundell LOCATION: 1717 Jones Lane (PID No. 13-117 24-22-0027) MEETING DATE: August 15, 2023 COMPREHENSIVE PLAN: Low Density Residential ZONING: R-1 Single Family Residential BACKGROUND AND SITE INFORMATION The applicants, John and Larissa Sundell, submitted an application for an expansion permit to allow the construction of a third garage stall measuring approximately 9 feet by 26 feet to be built as an expansion of the existing garage, maintaining the front setback of 22.8 feet from the front property line. Abovethe garage area, a second floor will be added to include a master bedroom, bath, walk-in closet and laundry area. The proposed garage addition will be extending the front building line of the existing non conforming garage setback to the north by 9 feet. The side and rear setbacks of the proposed addition will be conforming. The proposed non conforming garage addition is part of a larger home remodel project that also includes a conforming 13 foot by 10 foot addition near the front entry and a 14 foot by 22 foot addition on the rear of the home. The existing lot of record, totaling 10,357 square feet, includes improved street frontage on Jones lane. The existing home, which was constructed in 1980, is a split-level single-family home. 1759 A variance for a house remodel and garage addition project for a reduced front setback was previously reviewed by the Planning Commission at its July 18, 2023 meeting and received a recommendation of denial and was withdrawn on July 27, 2023 and therefore was not forwarded to the City Council for consideration. Following the Planning Commission meeting, the applicants modified/revised the proposed remodel/addition project relating to the garage which no longer requires a variance. As part of the expansion permit, the proposed modification adds additional garage space to the north and a second floor addition over the garage area. The applicants are proposing to maintain the existing front setback and meet the north side yard setback. As part of the expansion permit application materials, the applicants have prepared a summary of the modifications to the proposed project following the July 18' Planning Commission meeting. The applicant has extended an invitation to the Planning Commission members to individually do a site visit their property/ home to view and better understand the modified remodel/addition project on the ground to be identified by field markings. REVIEW PROCEDURE Expansion Permit City Code Section 129-41 (a) states that an expansion permit for a nonconforming structure may be granted to provide relief to the landowner where the application of the City Code imposes practical difficulties. In determining whether practical difficulties exist, the Planning Commission should evaluate the following criteria: (1) The proposed expansion is a reasonable use of the property considering: a. Function and aesthetics of the expansion. b. Absence of adverse off -site impacts such as from traffic, noise, odors and dust. c. Adequacy of off-street parking. (2) Exceptional or extraordinary circumstances justifying the expansion are unique to the property and result from lot size or shape, topography, or other circumstances over which the owners of the property since enactment of this chapter have had no control. (3) The exceptional or extraordinary circumstances do not result from the actions of the applicant. 1760 (4) The expansion would not adversely affect or alter the essential character of the neighborhood. (5) The expansion requested is the minimum needed. 60-DAY PROCESS Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60-day rule. "Day 1" was determined to be July 28, 2023 for the application. NOTIFICATION Neighboring property owners of the subject site, per Hennepin County tax records, were mailed an informational letter on August 1, 2023 to inform them of the Planning Commission's review of the application at its August 15th meeting and also included a tentative City Council meeting dates of Tuesday, August 22, 2023 or Tues., Sept., 12, 2023 if a recommendation was received by the Planning Commission. STAFF/CONSULTANT/AGENCY REVIEW Copies of the request and supporting materials were forwarded to involved City departments, consultants and affected public agencies for review and comment. No comments were received. DISCUSSION 1. Setbacks: Setbacks for a R-1 Single Family Residential structure are 30 feet from the front property line, 10 and 8 feet from side property lines, and 15 feet from the rear property line. The existing home and proposed additions are conforming to the side and rear property lines. The expansion permit is being requested because the project will expand but not increase the existing front setback. The attached garage portion of the house has a nonconforming front setback which is an existing condition. The proposed remodel/garage addition project will extend the building line but will maintain the current front setback. 2. Eaves: Eaves are allowed to encroach 2 feet into setback areas. Gutters are exempt. A complete list of encroachments is contained in City Code Section 129-197. The building plans indicate all of the eaves will be 2 feet in depth. Staff has informed the applicant that the "architectural bracket" shown above the garage doors will need to be reduced to not exceed 2 feet. It currently measures approximately 2 Y2 feet. The applicant is contacting their builder regarding this modification. 1761 3. Building Height: The maximum building height for the R-1 district is thirty-five feet. Building height for pitched roofs is measured from the average grade of the building lines on the street side (for a non -lake lot) to the mid -point of the highest peak. Submitted information from the applicant is that the building height is proposed at 25 feet, 8 inches which meets the height requirements 4. Impervious Surface: The survey shows hardcover on the property at 33.5 percent. Staff calculated proposed post construction hardcover to be at 35.5 percent. On existing lots of record, impervious coverage may be permitted up to a maximum of 40 percent as provided by City Code Sec. 129-196. 5. While the front setback for the house (existing and proposed) to the property line is 22.8 feet, the additional right of way adjacent to Jones Lane places the house more than 30 feet away from the curb line. 6. For new/replacement and substantial remodel/addition projects, a hard surface driveway per code is required. Any modification to the driveway must meet the requirements for min/max width and side setbacks. 7. The submitted survey also shows a detached accessory structure/shed in in a conforming location that is being undertaken as a separate building permit project. The building permit has not yet been issued. 8. MCWD: The MCWD is the regulatory authority for wetlands, floodplain, and erosion control. The applicant is required to contact the MCWD related to regulations and applicable permits that may be needed to undertake the proposed remodel/addition project. Future building permit release will be conditioned upon the applicant providing receipt of the MCWD permit(s) issuance, as applicable, and or receipt of written confirmation from the MCWD that no permit(s) is needed for the project. RECOMMENDATION Staff recommends that the Planning Commission recommend City Council approval of the expansion permit for the house remodel/upper floor/addition project, subject to the following list of minimum conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and/or building permits is included as part of this action in the event the variance is approved. 1762 3. The driveway is required to be hard surfaced as per City Code requirements and shall meet the requirements for minimum and maximum width and required minimum 1-foot setbacks from side property lines. 4. Applicant shall be responsible for procurement of any and/or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 5. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 6. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. In recommending Staff approval of the requested expansion permit, the following findings of fact are provided: 1. Criteria of City Code Section 129-41(a) are being met. 2. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan and will not change the existing neighborhood character. 3. The applicants have sought to minimize the impact by not going beyond the current nonconforming front setback of the existing house. With exception of the existing nonconforming setback for the structure, which is being maintained, the house remodel/garage addition project meets all other setback and hardcover requirements. 4. The house was already non -conforming when the applicant purchased the property. The proposed project maintains the same setback as the existing structure. 5. While the setback for existing house and proposed addition is 22.8 feet, the house is located more than 30 feet from the curb line. 6. A house remodel and construction of a 2-story garage addition on this property is in keeping with how it is zoned and guided in the comprehensive plan and will not change the existing neighborhood character. 1763 It is a reasonable use of the property for the applicant to undertake improvements to the house and garage to improve livability. CITY COUNCIL REVIEW In the event a recommendation on the expansion permit is received from the Planning Commission at its Tuesday, July 18th meeting, it is anticipated that the application will be forwarded to the City Council for consideration at an upcoming meeting with possible dates of Tuesday, August 22"1 or Tuesday, September 12tn 1764 EXPANSION PERMIT APPLICATION 2415 Wilshire Boulevard, Mound, MN 553 Phone 952-072-0600 FAX 952-472-0620 Application Fee and Escrow Deposit required at time of application. Case No. Please type or printlegibly SUBJECT Address L19n/6 PROPERTY LEGAL Lot Z Block_ DESC. SubdivisionQElL97 of fP/.PO /VS17,yxsf PID # /3-//7 29- ZZ- DO 2-7 Zoning R1 R1A R2 R3 B1 B2 B3 (Circleone) PROPERTY Name (/Or/A/ $40V. S!/ -)y�/DE!/Email C�o.4n. JVndC/ja)holh.n -�+ i OWNER Address / 717 ��o.✓r� L9n/E Phone Home (o/2.7Sl'10" Work (o/2-75/-/PfI Fax'LVA� APPLICANT Name Email (IF OTHER THAN Address OWNER) Phone Home Work Fax Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? Yes ()Q No ( ). If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. 0�2 R�cNN> VAe1a.�CE' �eiCmiT /7lJS N (n/r7Hy�e.9t ✓.✓ e h/E ,92E �r�mmisJ>dN C /r7'" n/',% ate✓ 7// 0/L'3 Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): /�o„ BEMooEL� tNl9/Pri/�/6 ejr176W1`;pFe yr.e //00�✓// 3'�69.PA/�/li f /H/JIjFR. iJtORODiv1 %%Be✓E �9�P/9GE Expansion Permit Information (12/29/2022) Page 4 of 6 /YM 1765 Case No. 3. Please complete the following information related to the property and building's conformity with the zoning regulations for the district in which it is located including the expansion permit request. %N Ex/J77.1 601fV(1� r^/AS BV/C% 7•/ iNT9 r/i�� 30',�ito/✓TYBeO f �LIOc.� /N Ta Tl�E ,,47W .1"yy.00 rJETQ,, SETBACKS: REQUIRED Front Yard: ( N c&N �3o ft. Side Yard: ((9S E W) ft. Side Yard: (N©E W) ft. Rear Yard: (N S EO ft. Lakeside: (N S E W) ft. (NSEW) ft. Street Frontage: -8 -9Y ft. Lot Size: 46 1 925' % sq ft Hardcover: 4yl,, Lsq ft s 1,1114" iv0,7- E/-C/lo'ge.-Y f/AIX REQUESTED EXPANSION (or existing) 7.O ft. ft. ft. ft. ft. ft. sq ft sq ft sq ftsq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes ( ), No ()Cj. If no, specify each non -conformity: sic c�9,e9Gr c •✓ �.GS' EXI�f'T/n// /,fiMC w�J /.�'r/�Lr, �A7N� Tim Z vn/Jzl/clj erGt/(/�+T/Oi✓J c✓�itE /tFl/LfEb RJFrVt 1' i /•J Thy G/'2fJGccBEi�✓G iN Tie' .cito.✓>�� 7.S91,.r✓. 5. Are there exceptional or extraordinary circumstances justifying the expansion unique to the property such as lot size or shape, topography or other circumstances over which the owners of the property since enactment of this chapter have no control? Please check all that apply: ( ) too narrow ( ) topography ( ) soil k) too small ( ) drainage ( ) existing situation ,,() too shallow ( ) shape ( ) other: specify Please describe: Zfti tkAS77,4- rit /S 49 j1 X /9 � 6 �� /i✓f/OE D/m'Cn% 10--VJ. WE 462^1 a ^-, 400iA/L ft 3 AV AWN TRw 465P En/ pv1y& TV f701E 13;' fvw f 7WO /�" C/6 - (-1i`1 Expansion Permit Information (12/2912022) Page 5 of 6 Case No. 6. Were the exceptional or extraordinary circumstances described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes ( ), No If yes, explain: 7. Were the exceptional or extraordinary circumstances created by any other person -made change, such as the relocation of a road? Yes ( ), No �4. If yes, explain: B. Are the exceptional or extraordinary circumstances for which you request an expansion permit peculiar only to the property described in this petition? Yes y\ No ( ). If no, list some other properties which are similarly affected? yQ. 9. Comments: OZ4TA�F _iEF A0Ad1cr7,,7� 1VoV,8Pi47/dL AZ46VE� W I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I acknowledge that I have read all of the variance information provided. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. , Owner's Applicant's Expansion Permit Information (12/29/2022) Page 6 of 6 Date 7 M 2 3 Date 1767 Proiect Narrative for 1717 Jones Lane Mound MN - 7/27/2023 Dear Planning Commission members, After the Planning Commission meeting on 7/18/23 we reviewed the Planning Commission meeting minutes and revised our design to align with all the comments and concerns shared by the Planning Commission as well as our neighbors. We hope you agree with our revised approach. We recently bought and currently live at 1717 Jones Lane, Mound MN. We are a family that enjoys our family, friends, and the lake; we also entertain this group occasionally. This existing split -entry home is small (1750 SF) and outdated, we feel it needs some improvements to align with our lifestyle. Considerations taken during redesign after the Planning Commission meeting on 7/18/23 are as follows: 1. Redesign the footprint of the home so that we DO NOT have any additional setback encroachments. We have also removed the front deck thereby reducing further encroachment into the frontyard setback and line of sight. 2. Widen the house as recommended by the Planning Commission and many neighbors resulting in a safer, cleaner neighborhood without restricting any sightlines. 3. Develop a 3rd stall in the garage to accommodate modern vehicles reasonably. We currently have a large pick-up truck and an average sized SUV. The existing garage is 20' wide x 20' deep and neither vehicle will fit in the garage as it is today, adding a deeper 3'd stall is necessary for this! 4. Using as much of our current footprint possible to create additional space. We are submitting plans for a home expansion and the items are as follows: 1. Adding onto our kitchen/dining area by extending our kitchen towards the backyard 14' deep x 22' wide. 2. Adding an entry foyer 13' deep x 10' wide to an existing split -entry home that has a very small and limited entry area. 3. Adding a 3rd stall onto our garage by widening this 9-feet towards the north to allow for modern vehicle (21 feet front -to -back) storage with reasonable room area around vehicles to move with the garage door closed. Garage is 20'W x 20'D now and proposing the 31d stall to be 9'W x 26'D. 4. Adding a master bedroom above the garage with master bedroom, bath, walk-in closet, and laundry area within the footprint of the enlarged garage area. 5. Create a more modern style home with an open and updated interior on the main level. 6. Remodel the exterior of the home to keep up with modern architecture, this will also improve the neighborhood property values. We hope that the Planning Commission will review our Expansion Permit, agree with, and approve our redesigned remodel plans. Again, we've reviewed the Planning Commission meeting minutes and revised our design to align with all the comments and concerns shared by the Planning Commission as well as our neighbors. We're trying to update our home inside and out, also increasing the home values in the neighborhood. Respectfully submitted, John & Larissa Sundell To: The City of Mound Planning Commission From: John and Larissa Sundell, property owners at 1717 Jones Lane Meeting Date: 8/15/2023 Planning Case No. 23-14 Dear Planning Commission members, We are here to request an expansion permit for our home. Based on feedback from the City Planning Commission and our neighbors, we're not pursuing the request for a variance. We've instead pivoted and re-examined how we might remodel our home in such a way as to expand our existing structure without violating any property set -backs and stay within allowable limits for height. In doing as the Commission and neighbors have requested, our new plans will eliminate the following concerns noted at the 7/18/2023 meeting: ➢ Retaining an open feel to the neighborhood by not pushing our home further towards the road ➢ Safety of children using Jones Lane ➢ Obstruction of sightlines and also the sightlines to the bus stop located on the corner of 3 Points Blvd & Jones Lane ➢ Deck on the front of the home further restricting views (deck has been removed from revised plans) Information and responses from the City of Mound Zoning Chapter 129: (b) Criteria. A major or minor expansion permit for a nonconforming structure may be issued, but is not mandated, to provide relief to the landowner where this chapter imposes practical difficulties to the property owner in the reasonable use of the land. Hi determining whether practical difficulties exist, the applicant must demonstrate that the following criteria exist: (1) the proposed expansion is a reasonable use of the property considering: i. function and aesthetics of the expansion. Response: The layout, size of our home and setbacks on the property limit our options. We are working to reasonably use the existing footprint where we can, by using as much of the existing footprint as possible while maintaining a scale and design that will fit with the aesthetics of our neighborhood. Our practical difficulties exist due to zoning ordinance updates that now place the existing garage within the setbacks which result in a non- conforming structure and will be able to accommodate our three vehicles after completion. ii. absence of adverse off -site impacts such as from traffic, noise, odors and dust Response: No Comment iii. adequacy of off-street parking Response: This will be a project starting approx. Oct 1 when parking due to lake/boating is minimal. Construction would be wrapped by March before summer traffic would begin. (2) exceptional or extraordinary circumstances justifying the expansion are unique to the property and result from lot size or shape, topography, or other circumstances over which the owners of the property since enactment of this chapter have had no control. Response: Due to the location of our property and the setbacks as noted, we are unable to extend our garage forward. It was the request of our neighbors and the Planning Commission that we consider going wider, this is the only way we can add additional garage parking space for our truck without violating the property setbacks. This would allow us to park all three vehicles in our garage and not our driveway, thus opening up additional line of sight down our street. (3) the exceptional or extraordinary circumstances do not result from the actions of the applicant Response: We are not the original builders of our home. The existing home was built prior to the zoning updates creating this non -conforming structure. 1769 (4) the expansion would not adversely affect or alter the essential character of the neighborhood. Response: We are creating a home through this remodel, that does share common characteristics of other homes in our neighborhood as well as other homes immediately surrounding us. Characteristics such as, a garage with three stalls, a bedroom over the garage and roof height. We would be happy to share with you several photos from our neighborhood reflecting the diversity of the aesthetics and characteristics of the existing homes. Our neighborhood is not a master planned community where there are strict design guidelines. (5) the expansion requested is the minimum needed. Response: We're not asking for anything that would require a variance. We're not in any way going to impede or impact on any set -backs, property lines or sightlines for our neighborhood. We'd like to keep all 3 of our vehicles inside the garage and not in the driveway. We also feel that the master bedroom above the garage fits best. Kohler's suggested relocation of our master bedroom over either the kitchen/living room area or the existing bedrooms is not the minimum. This creates an entire third floor with an additional 5 feet vertical height based on our revised plans. This would be in no way the minimum needed in contrast to creating only a'/2 story addition. In closing, our proposed remodel will expand and modernize our home in a way that is reasonable, given it's design limitations. It will also increase home values and curbside appeal in our neighborhood. We feel the scale and design of our remodel will fit beautifully with the aesthetics of our neighborhood and complement the existing homes. Our home is in much need of TLC and renovations, we look forward to starting this project! Respectfully, John and Larissa Sundell Additional notes from Sec. 129-35 Nonconformities: An Expansion Permit for a nonconforming structure may be issued to provide relief to the landowner where the ordinance imposes practical difficulties to the property owner in the reasonable use of the land when making alterations to structures that have nonconforming conditions. (5) b. an expansion permit is required if the expansion or enlargement will not further intrude (as measured at the point of greatest intrusion) into the required setback beyond the distance of the existing structure or the proposed new height/stories is within City Code requirements. For example: (1) if the building currently has a setback of 15 feet when 20 feet is required and the proposed expansion will have a setback of 15 feet an expansion permit will be needed; (2) a second floor area is expanded into the nonconforming setback over an existing nonconforming first floor. (b) Nonconforming uses. (1) Any use lawfully existing upon the effective date of the ordinance from which this chapter is derived may be continued at the size and in a manner of operation existing upon such date, but may be expanded or intensified only in compliance with the provisions of this section. This paragraph shall not be deemed to prevent the expansion, enlargement or intensification of a nonconforming use if the use is allowed as a conditional use and the landowner obtains an expansion permit allowing such expansion, enlargement or intensification. 1770 PROPERTY DESCRIPTION (Per Warranty Deed Doc. No. A10480694, Office of the Recorder, Hennepin County, Minnesota) Lot 2, Block 3, Replat of Harrison Shores, Hennepin County, Minnesota Lot 2, Block 1, Replat of Harrison Shores, Hennepin County, Minnesota I I I I I FF=941.01 I > < I t; 1 a EAST 130.00 (P) 29'72 (M} r LOCK RET. ,p r LO 06 3 t } _ _ �N'ALL _ o 22.8' 6.0' r9 t ze. 0u (3NCRETE } € o } c» B IVEWAy CO `'o CON rj } 9 zlo iL i`Li��,0 z e�aa —f 345 2 E ! p t4'- 2� q � �� Q� � §r—r L I t 1 S t l i t � cs jj }�- { i�9 T- r f ; $ [ ` = I 9 E ' EAST 130.00 (P) I I I i I I IHARDCOVER CALCULATIONS WALL t CONTROL POINT-) IRON PIPE NGVD29 = 933.53 o� y ors, 3 G) T 0 30 SCALE IN FEET I _-] AREAS TOTAL AREA= 10,747 +/- SQ FT LOT 2, BLOCK 1= 10,357 +/- SQ FT LOT 2, BLOCK 3= ABOVE THE OHWL 390 +/- SQ FT 1 Frpn1n IRON PIPE MONUMENT SET ® MONUMENT FOUND BENCH MARK AC AIR CONDITIONER OM METER RETAINING WALL G GAS UNDERGROUND OVERHEAD UTILITY —x x— FENCE ADJACENT - EASEMENT ----- BUILDING ADDITION LINE — — — BUILDING SETBACK RIGHT OF WAY -------- INTERMEDIATE CONTOUR INDEX CONTOUR — > — SANITARY SEWER I WATER SYSTEM DRAINAGE ARROW BUILDING SETBACKS FRONT: 30 FT. REAR: 15 FT. SIDE:8FT. � y O Q I€ \ FINISHED FLOOR ELEVATIONS 9 --) O 1 MAIN LEVEL: 938.03 FLOOR SPLIT LEVEL: 942.35 €\ GARAGE:937.33 �� I A 1 A I ez °cam f o &LOCK IVALL / ! LANDSCAPE —i® A /!f �0 � BOUNDARY 4 \\ L 52 '' t NJ } S 82'13'�1" E �lZ55.05 :1 III 33.54 HOUSE GARAGE/SHED DRIVEWAY, PARKING, SIDEWALKS, ETC. TOTAL HARDCOVER AREA UNDER/OVER HEIGHT OF PROPOSED STRUCTURE SURVEYOR'S CERTIFICATION I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that i am a duly Licensed Land Surveyor under the laws of the State of Minnesota. ,/J 7/25/2023 Timothy L. Sorenson Date License Number 48087 1. Revised to show proposed improvements on 05/09/2023. 2. Revised scale on 07/27/2023. THIS SURVEY IS ON THE HENNEPIN COUNTY COORDINATE SYSTEM QF ��0� JO ; S 17°58'38" W 27.79 2026.5 SF g3}€ 691.0 SF 754.6 SF 76'4=22° J!%- = 3472.1 SF (33.5%) / 6111 = 6.5% ,j 8.91�1 _ 251811P1\0 oo10 Goo / \ \ , Ogg Goo ' � O 93 0� 111 o � I ©Bolton & Menk, Inc. 2023, All Rights Reserved H:\SUNDEUO_PR\OC1128023\CAD\C3D\128023_V_CERT_E1_Revision 1.dwg 7/28/2023 11:04 AM JOB NUMBER: 128023 DRAWN BY: ARK 5)Htt I s Ur -L 1771 N N 615 ch N 0 ry N w Q n H 0 n w z Lu w n w w n z Cw Q Z Z Q n 0 O �w zw J O zo N �-::ll X w ■ 9 a �i 22'-6" 5' - EXISTIN PATIO 8'-9 15/16" ROOF TRUSSES e 24" ON CENTER pININC VAULTED 45" SEE-THRU FIREPLACE SET X-X" A50VE FLOOR LIVING ROOM VAULTED i ROOF TRUSSES m 24" ON CENTER 2'-11" KITCHEN REUSED 5 SHELVES I � i m _ L_________ _ I � a 0 - mi KITCHEN w 1 a VAULTED' o 0 pW T z m -7, ` `.\ 0 SKYLIGHT 00 O _n PANEL N REF VAULT I i ROOF TRUSSES a 24" ON CENTER I I II V-5 1/2" RAILING J> CENTER SKYLIGHT ON SPACE w Z L53E1�ROOM N X C w zw �Q u LL ZO O NJ Q �wX� �d)w N H W LL � 3'-3" 2'-9" � ROOF TRUSSES - a 24" ON CENTER 2868 ENTRY DOOR M 0 MINUTE FIRE RATING ENtRY w01 za 12'-4" CEILING zp �p N ml w e w Ir CLOSET CAPPED o a O AT 8'-0" WITH a) Lu Lu (L o 01 WOOD TOP = — oQIII Ln a _ U v W- ------------------- m I Q 3068 EN DOOR v 73TLOW WITH TWO ISS"� SIDELITES-' — — , I I'I 6030 TRANSOM WINDOW O MATCH MAIN LEVEL HDR I 2"-4" o l'-61/2" MAIN LEVEE SCALE:: 1/4" = 1'-0" y'- zo N0 z x�j N w l-1 C�ARAC�E o _ 615 50AURE FEET O z a 00 � N o-I - ® O -----------------�- ----- ---------------�i Lu n N a� u z0 Dz z x� II I/2" I6'-O"x8'-O" GARAGE DOOR 8'-O"x8'-O" GARAGE DOOR Ilf 45'-0" Il 1'-8" 8'-0 " I'-8" 4" MINIMUM SETBAGK— FROM EX15TING CORNER �NT�Y z w OW "a u DOWN wr----------- 4,_�„ O ❑ LAUNDRY1 LvP ! a ROD 6 SHELF -------------------- 3'-8 1/2" i Ir STACK � 11'-11/2" 3'-5" L W� ro �o m caz s IOw 0 UJIC %O L LINEN " c - ---- HELVING ROD d SHELF 2668 POCKET _ TRUSSES l 5QAURE FEET MASTER SUITE (UfDfDER) SCALE::1/4" P-O" III MASTER BATH LVP �O IL WOOOLAWN OE51133N 22810 ZION PARKWAY NORTHWEST OAK GROVE • MINNESOTA 55005 651.248.3384 '=' z Zp�wU O z a= oaW�O w a Doa LL = J J n �Z �0 U�LLawZ a O a > U�OZ�O LL ~ O O LL Z �: } O H� W W LCu Z w u>> 0 C Z O �j2 �0 > z aw¢=U -O 0U wZ� Z0U�U, Q7) J V%J ==,)u u = w 2 0 0 a a n a Jp vs m W U m N U Lu U0= Wo =wu LL 13 N�wvNiaw Z pz0� Ow =() LL 0ZO = 0wZm0J Ua Lu 0 Z 0 _=ma�0 0 w - 0 ��l zz?O7a z�W Q�J�UJz D W Z 0 1 w Z U� LL w D O?m Z Z a �. 0OOaLL� U ZZ_Jw0 0 Q "' WT < D O J a O U W E LLCM ��jj- Ina(��>U a 0 0 5 i p Z z H W Z w Z Z w oU �� LL wm0v �aU' w o w, O w m a J Q D a Z Z > o o w U 0 m LL= 0 U D Z j Z O a 0� w Q W 2= n w w Q~ J U O~ w U 0 0 In U =aw= w z a U w w= U a - H W J a J w U W Q' N _ z HOME REMODEL 01:�Lu Z O O Q Lu H J Z LJJ J H z U Q W — z z Z W O O 7 w r L N � 5O L DRAWING RECORD REDESIGN PRELIMINARY 07.27.2023 SQUARE FOOTAGE MAIN FLOOR FINISHED 1200 ENTRY FLOOR FINISHED 174 UPPER FLOOR FINISHED 656 LOWER FLOOR FINISHED (EXISTING) 711+/- TOTAL FINISHED 2741 GARAGE 618 SHEET TITLE REDESIGN PRELIM SHEET NUMBER 00 0 1772 0- N N ch ch N 0 N N w Q p O 0- n w Z C� Lu W n w w w n z w Q Z Z Q 6" GABLE BUMP OUT 12 SFz; ifr ' 1 6" GABLE BUMP OUT ADDRESS STONE Q IL r Lu z El- - wqljj�jl WOOOLAWN OE511133N 22810 ZION PARKWAY NORTHWEST OAK GROVE • MINNESOTA 55005 651.248.3384 T� `VJ '=' z _� 6 w J� 0 p Q J LL JJ (n 2 LL w Z w p o Z p 0 Uc�OZ�� QLLZLL OQz =0= z0= 0 U N N O � o�op Zoo O z awQ=ono p O U Z w Q N w J Z 0�== U p 0 00aQ �n�Q U J Z to mwUm�o ~ U f p O LL U LL LL 0 `n 0 w Q w Z Q w 0 p J Z O w ~z o w LL = oJ LL Opz LL 0 wJ QOQ QO_=>, y Lu o mQ�0 0 Ow Z w== } w U 0 -- o Z= w>> o Z ¢�� <� UJo o07)Q J Z U w i w p O?m W -= Z Q w ZJwO OpUOQLL= U w Q w Q 0 0 J H� J U Z Q Z> p 0 i Q p w Z o VJ w' (� > LL N D o p p Z Z w Z Z p Q Z U O w 0 LL w o w N Z �- —ov �opw p N LL O w�- LL m Q = o< 5000 �W00 m�=p<b=w pZ Z j Z - 0 w Q o0 �> w Q w N = w N oQp� pJo 0~w000 Q w0w QUin = =UQ w w Q U N w Z N HOME REMODEL �Lu Z O O Q w H J Z w J H Z U Q W - zzz � w O — V p w ry Z O DRAWING RECORD REDESIGN PRELIMINARY 07.27.2023 SQUARE FOOTAGE MAIN FLOOR FINISHED 1200 ENTRY FLOOR FINISHED 174 UPPER FLOOR FINISHED 656 LOWER FLOOR FINISHED (EXISTING) 711+/- TOTAL FINISHED 2741 GARAGE 618 SHEET TITLE ELEVATIONS SHEET NUMBER 0 1773 0 Hennepin County Property Map Date: 8/1 /2023 PARCEL ID: 1311724220027 OWNER NAME: J M Sundell & LASundell PARCELADDRESS: 1717 Jones La,Mound MN 55364 PARCEL AREA: 0.24 acres, 10,400 sq ft A-T-B: Abstract SALE PRICE: $635,000 SALE DATE: 07/2022 SALE CODE: Sale Includes More Than One Parcel ASSESSED 2022, PAYABLE 2023 PROPERTY TYPE: Residential HOMESTEAD: Homestead MARKET VALUE: $478,000 TAX TOTAL: $4,709.42 ASSESSED 2023, PAYABLE 2024 PROPERTY TYPE: Residential HOMESTEAD: Homestead MARKET VALUE: $557,200 1774 Comments: This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is not suitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COPYRIGHT© HENNEPIN COUNTY 2023 22415 Wilshire Boulevard Mound, MN 55364 (952)472-0604 Staff Memorandum To: Planning Commission From: Sarah Smith, Comm. Dev. Director Date: August 15, 2023 Re: August 15, 2023 Planning Commission Special/Rescheduled Meeting Agenda - Item No. 3 Approval of the Agenda with any Amendments -- Requestto Amend Agenda to Include Additional Information for Planning Case No. 23- 14 included as Item No. 5A for the Expansion Permit Application for the Property at 1717 Jones Lane Request As provided under Agenda Item No. 3 (Approval of the Agenda, with anyAmendments), Staff respectfully recommends the August 15, 2023 special/rescheduled meeting agenda be amended to include additional information for Item No. 5A related to the expansion permit request for the property at 1717 Jones Lane: 1 . Letter and attachment from Jake and Sherri Kohler sent by email to the individual Planning Commission members on August 14, 2023 with a copy to Sarah Smith 1775 To: Planning Commission From: Jacob and Sheri Kohler, property owner at 1703 Jones Lane Date:8/14/2023 Regarding: Planning Case No. 23-14 (expansion permit at 1717 Jones Lane) On July 181', the Planning commission reviewed Case No. 23-11 in which a variance was requested for this property. It was a unanimous vote to deny recommendation of the variance. This was due to multiple reasons (the variance request was not minimized; the practical difficulties criteria were not met; the character of the neighborhood would be altered; and safety/sightline concerns). Why are we meeting again to discuss another plan that still does not keep the expansion to a 30 ft front yard setback requirement? The applicant is once again claiming a practical difficulty related to the garage being too small and too shallow. This was already covered in the last planning commission meeting on case 23-11. Yes, there were suggestions made by neighbors and some commission members to build in different locations on the property, but those suggestions were meant for the applicant to build outside the 30ft setback requirement. We completely understand that the existing structure is a "non -conforming' structure as it is already 7.2 feet beyond the required setback (only 22.8 feet from the property line). But instead of building in one of many available locations where the 30-foot set back allows, their plan is trying to take advantage of building within areas of the non -conforming structure. If they start the build of the 3rd garage stall 7.2 feet back from the front of the existing garage, they wouldn't need a non -conforming expansion permit. The same goes for their proposed addition above the current garage. It is asking to enhance the non- conforming area. There is no practical difficulty that requires a 2nd floor addition in that location. If they want to place their master bedroom above the garage, it should stay back 7.2 feet from the front of the garage. Then they wouldn't need a non -conforming expansion permit and would be building completely within the setback code. Again, this plan is trying to take advantage of the non -conforming structure to our detriment! They shouldn't be able to use the non -conforming area to gain a view that, in fact, takes away our view when the proposal is outside of what the code allows. Twelve other neighbors are against the expansion of the structure in any direction that does not comply with the setback code. I've attached the letter with the Attachment A and A-1 that were signed by 12 other households in the neighborhood regarding case 23-11. Please see the last sentence in Attachment A of that letter which states, "We believe that any expansion to the property forward or above should be done behind the required setback code in order to not further alter the essential character of the neighborhood". We have been approached by several other people since the last meeting and the same response or question comes up, "why can't an addition/expansion be done in any other direction within the code?". Although the applicants addressed the "safety" concerns from the last meeting on July 18th with this new proposal, they did not address any of the other concerns of the Planning Commission or the neighbors. 1776 Per the City code (Section 129-41(b)), this proposal still does not meet the 5 criteria of a "practical difficulty". This was discussed in the previous case, and nothing has changed with their property to now create a "practical difficulty". Therefore, this permit should NOT be recommended for approval. We also believe that granting this permit would confer a special privilege to the applicant and would set an unnecessary precedent in the neighborhood. It would also be materially detrimental to my property value from a monetary standpoint (Please see attachment B of the letter submitted on 6/5/2023 regarding Case No. 23-11) and from a pure comfort/enjoyment standpoint. We chose not to live in a standard neighborhood in which our view is looking directly at the side of a neighbor's house. We also chose not to buy next to a vacant lot where someone could build within the code and block our view. We chose this house, this neighborhood because we are not boxed in, there is an open feel to the neighborhood, and we have an open view. To ensure that, we did our research of the city code before our home purchase, and we believed any renovation to that house would have to follow the 30ft front setback requirement. When the neighborhood was originally built, it is obvious that the layout was well -thought out by people in your shoes to allow each property to have a view and to keep an "open" feel. This can be seen by just looking at aerial views of the neighborhood. If this neighborhood was being designed today, there is no way a developer would build a home that sticks out 7 feet closer to the property line than any of the adjacent structures as this would be completely out of character. So why would we enhance the problem now when it is not necessary or right to do so? We should not be punished by how their structure was built. We agree it is reasonable to want to update their current structure and we hope they do so, but ONLY as long as they do it according to the required setbacks. It was already noted in the last planning commission meeting that this property has plenty of room for expansion in different directions so expanding the non -conformity further is not necessary! Again, we know that we do not have "rights" to a view, but the applicant does not have the "right" to this type of expansion when there are other options. There is nothing unique about the applicant's property that prevents an addition that upholds the integrity of the city code. We know there is a solution that would fit most of their wants, but still follows the requirements of the code. Some of the things stated in the very first section in chapter 129 of the code is that the intent and purpose of the chapter are to protect the public health, safety, morals, comfort, and general welfare. It also states the intent is to conserve the scenic beauty and attractiveness of the city. That is all we are asking for our property. In conclusion, we feel a decision to support this major non -conforming expansion permit would be arbitrary and unnecessary as the elements for a "practical difficulty" have not been met along with other criteria already stated above. Thank you for your time and consideration, Jacob and Sheri Kohler 1777 A4o�e-klv,eex-�- A To: Planning Commission of Mound, MN Date: June 6, 2023 We do not believe that the variance should be approved for the property at 1717 Jones Lane to pull the structure closer to Jones Lane. The structure on this property is already approximate ly.eet beyond the required setback per city code and is closer to the street than any other structure in the neighborhood. We believe that any expansion to the property forward or above should be done behind the required setback code in order to not further alter the essential character of the neighborhood. Sincerely, I-M -a aA- -err e`7 � 73J .I, 44/�� Cvi'l- 4'i�, �A bAe-. L� 0A � . r T 7� C-a a 6- e Lr 1 -7 4L 1 -1 - 'Iwa"3 I r C -7rA 7 These neighbors signed after the original submission of the letter dated 6/6/2023 and have expressed further concerns regarding safety sight -lines that would be impacted by further intruding • the setback -• and are in agreement with the letter to the Planning Commission submitted on 6/5/2023 by Jacob and Sheri Kohler. This is a very • road with a • of adults and children running/biking/playing. There is also a bus stop at the end • the requirement is unnecessary and should be prohibited. 1779 Attachment B It is a fact that are property will be devalued. Per discussion with a local, well-known, reputable, real estate agent with 30 years of experience, the property could easily be devalued by $50K-$100K. I also pulled comps to my property value and every comp without the view was approx. $100K lower. My assessed value in 2023 is $516K. There is currently a comparative property at 4939 Glen Elyn Rd for sale at $500K. We then looked at comparative properties without the view: 1) 2458 Lost Lake Rd —sold on 8/5/22 for $420K 2) 4609 Bedford Rd — pending on 5/1/23 for $375K 3) 6391 Otter Rd — sold on 7/25/22 for $372K 4) 4700 Hampton Rd —currently for sale - $425K Also, please see the below article discussing property value: 6 Factors-, That Intll,".�. Waterfront Property Value waterfronthomes.org 1. Water view This has one of the biggest impacts on the price of a waterfront property. Views are evaluated by their width (distance from left to right) and depth Chow far into the distance you can see from the home). 1780 2415 Wilshire Boulevard Mound, MN 55364 (952)472-0604 Staff Memorandum To: Honorable Mayor and City Council From: Sarah Smith, Comm. Dev. Director Date: August 21, 2023 Re: August 22, 2023 - Item No. 3 Approval of the Agenda, with any Amendments Request to Amend Agenda to Include Additional Information for Planning Case No. 23-14 from Property Owners/Applicants included as Item No. 7 for the Expansion Permit Application for the Property at 1717.1ones Lane Request As provided under Agenda Item No. 3 (Approval of the Agenda, with anyAmendments), Staff respectfully recommends the Tuesday, August 22, 2023 Mound City Council Regular Meeting Agenda be amended to include additional information from the property owners/applicants for Planning Case No. 23-14 which includes the consideration/action on the expansion permit for the property at 1717 Jones Lane: 1. Letter to City Council for August 22, 2023 meeting received from John and Larissa Sundell, property owners/applicants, by email on August 21, 2023 for Planning Case No. 23-17. To: The Mound City Council From: John and Larissa Sundell, property owners at 1717 Jones Lane Meeting Date: 8/22/2023 Planning Case No. 23-14 We are appealing a denial of our expansion permit by the Planning Commission on 8/15 by a vote of 4-3. Our plans were reviewed ahead of that meeting by City Staff who stated the following: In recommending Staff approval of the requested expansion permit, the following findings of fact are provided: 1. Criteria of City Code Section 129-41(a) are being met. This City Code section refers to the Expansion Permit itself. 2. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan and will not change the existing neighborhood character. 3. The applicants have sought to minimize the impact by not going beyond the current nonconforming front setback of the existing house. With exception of the existing nonconforming setback for the structure, which is being maintained, the house remodel/garage addition project meets all other setback and hardcover requirements. 4. The house was already non -conforming when the applicant purchased the property. The proposed project maintains the same setback as the existing structure. 5. While the setback for existing house and proposed addition is 22.8 feet, the house is Located more than 30feet from the curb Line. 6. A house remodel and construction of a 2-story garage addition on this property is in keeping with how it is zoned and guided in the comprehensive plan and will not change the existing neighborhood character. It is a reasonable use of the property for the applicant to undertake improvements to the house and garage to improve livability. This project is not dissimilar to otherprojects which have been approved in the past. The City Staff is saying we have met the criteria for the approval of expansion permit, in fact, our plans have been approved twice by City staff. The issue for those Planning Commission members not in favor, was tied to practical difficulty. To be completely transparent with you all, we struggle with this criteria as it's completely subjective to potential bias and certainly opinion. For our neighbor it is tied to one of his views and that our remodel would be detrimental to his property value according to their reahor. We have also consulted with two reahors who work with lake property in this community regarding this project. They have both said this is simply not true. Considering they retain line of sight to the cove and the lake via the deck that spans the entire front of the home, they will not be losing value to their home. This all said, what is absolutely a fact is that this is all at best speculative and very subjective depending on who's opinion you seek. My research shows nothing in the City Codes that governs a right to a view so I'm not sure why it has been part of our previous meeting conversations. We have also confirmed this with Sarah Smith, Community Development Director. That said, it will be brought up again at the City Council meeting so we will address this directly. While there may be impact to one view for the Kohler's, all other views remain intact, including the sightline to the cove and the lake. It was stated in the previous meeting_minutes, by the Kohler's, that we were taking away their only view to the lake. During the meeting on 8/22, we will review several pictures reflecting that to not be true. Now we would like to walk through the five criteria of the expansion permit and how we have met them. (b) Criteria. A major or minor expansion permit for a nonconforming structure may be issued, but is not mandated, to provide relief to the landowner where this chapter imposes practical difficulties to the property owner in the reasonable use of the land. In determining whether practical difficulties exist, the applicant must demonstrate that the following criteria exist: (1) the proposed expansion is a reasonable use of the property considering: i. function and aesthetics of the expansion Response: The layout size of our 1750 sq. ft. split level home and setbacks on the property, limit our options. We are working to reasonably use the existing footprint where we can, by using as much of the existing footprint as possible while maintaining a scale and design that will fit with the aesthetics of our neighborhood. Our practical difficulties exist due to zoning ordinance updates that now place the existing garage within the setbacks which result in a non -conforming structure. We are unable to go forward into the setback for additional garage length and unable to park all three vehicles inside the garage from a width perspective as well. We currently have a 20X20 ft garage with inside measurements of 19.5 X 19.5. We have 3 vehicles, one being a 21 ft long truck. From a functionality standpoint, the 9 ft wide by 26 ft long third stall garage (min. for width) will provide relief to this practical difficulty and avoid the need for a variance. ii. absence of adverse off -site impacts such as from traffic, noise, odors and dust Response: No Impacts iii. adequacy of off-street parking Response: This will be a project starting approx. Oct 1 when parking due to lake/boating is minimal. Construction would be wrapped by March/April before summer traffic would begin. (2) exceptional or extraordinary circumstances justifying the expansion are unique to the property and result from lot size or shape, topography, or other circumstances over which the owners of the property since enactment of this chapter have had no control. Response: Due to the location of our property and the setbacks as noted, we are unable to extend our garage forward. It was the request of our neighbors and the Planning Commission that we consider going wider with our garage, this is the only way we can add additional garage parking space for our truck without violating the property setbacks. This would allow us to park all three vehicles in our garage and not our driveway, thus opening additional line of sight down our street. City Staff has confirmed that the city code notes lot features, but the layout limitations of a house has been factored in for previous applications and approved. We have reviewed other possible areas to place the master bedroom addition and we will address why those options are not reasonable for consideration, below. (3) the exceptional or extraordinary circumstances do not result from the actions of the applicant. Response: We are not the original builders of our home. The existing home was built prior to the zoning updates creating this non -conforming structure. Mound has historically made a distinction between the original owner and a subsequent owner who may want to do something that is reasonable. (4) the expansion would not adversely affect or alter the essential character of the neighborhood. Response: We are creating a home through this remodel, that does share common characteristics of other homes in our neighborhood as well as other homes immediately surrounding us. As noted above by the City Staffs findings, improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan and will not change the existing neighborhood character. Characteristics such as, a garage with three stalls, a living space over the garage and roof height. We would be happy to share with you several photos from our neighborhood reflecting the diversity of the aesthetics and characteristics of the existing homes. Our neighborhood is not a master planned community where there are strict design guidelines. (5) the expansion requested is the minimum needed - Response: We're not asking for anything that would require a variance or confer special privilege. We're not in any way going to impede or impact on any setbacks, property lines or sightlines for our neighborhood. We'd like to keep all 3 of our vehicles inside the garage and not in the driveway. We also feel that the master bedroom above the garage fits best and is line with asking for the minimum to achieve that additional space. Additionally, we have removed the balcony, off the front of our garage, called for in our original plans. We have reviewed other possible areas to place the master bedroom addition, they are as follows: Other building options considered - Going 7 ft. back and building the master above existing bedrooms -This isn't a reasonable use of the existing space. This would require demo of the existing bedroom ceilings and removal of rafters to install floor trusses. This would also require the addition of a 3vd floor, another flight of 18-20 stairs as well as adding another 5 feet of vertical height beyond what is called for in the plans. I don't see this as the minimum as opposed to adding a conforming'/z story above our existing garage. Aesthetically speaking, setting the garage back 7 ft. on the existing garage would look disjointed and not in keeping with the character of the neighborhood. Placement of the garage 7 ft. back would also make one of our existing legal bedrooms no longer legal. The garage would block the only potential area for a bedroom window. Finally, this is simply an unreasonable option. • Above the Kitchen/Livingroom-again, this isn't a reasonable use of the existing space. The entire kitchen/living room area is shown to be vaulted and adding a 4" level would exceed height restrictions. I don't see this as a minimum as opposed to adding a half story which is conforming above our existing garage. Adding a vault over the kitchen/living room area is far more reasonable use of that space, better aligned with the style of our existing layout and requires a more minimal height increase to the roof. • Expanding to the South side of our home- This would require the removal of three 85 ft. maple trees to do block/foundation work. This would also increase our basement size which is unnecessary and unwanted. These are beautiful mature trees that contribute greatly to the character of our neighborhood and their removal is by no means minimal nor is it reasonable. From a functional and aesthetic standpoint, we are seeking relief through this expansion permit by going over our garage as the plans call for as opposed to the other locations we have explored. We believe we have highlighted several reasons an expansion permit is applicable to our project In addition to reviewing and responding to the major expansion permit criteria, we have also reviewed chapter 129 of the zoning ordinance, section 35 and it states Non -Conforming principal and accessory structures may be expanded, enlarged, or modified with conforming structures provided: ➢ The use of the parcel is conforming to district regulations ➢ The proposed project meets the current zoning regulations ➢ No other non --conformities are created Non -Conforming uses Any use lawfully existing upon the effective date of the ordinance from which this chapter is derived may be continued at the size and in a manner of operation existing upon such date but may be expanded or intensified only in compliance with the provisions of this section. This paragraph shall not be deemed to prevent the expansion, enlargement, or intensification of a nonconforming use if the use is allowed as a conditional use and the landowner obtains an expansion permit allowing such expansion, enlargement or intensification. We believe we have satisfied the statements above. We have created no other non -conformities. The garage addition is within the setbacks, in compliance with height restrictions and the addition above the garage is merely bulk and in no way enlarging the non -conformity. We understand that an expansion permit is not mandated. However, it is there and available to those who meet the criteria. We believe, as does City Staff, that we have met the criteria. I grew up here and graduated from Mound and I'm so happy to be back home. We have bought a house we are excited to make our retirement home. A home we can share with our ever-growing family and friends. We are expanding and modernizing our home in a way that is reasonable given its design limitations. We are seeking an additional 1000 sq ft of living space, this is not huge by any means. It will also increase home values and curbside appeal in our neighborhood. We feel the scale and design of our remodel will fit beautifully with the aesthetics of our neighborhood and complement the existing homes. Thank you for your consideration. John & Larissa Sundell CITY OF MOUND — CITY MANAGER 2415 Wilshire Blvd Mound, MN 55364 TO: Honorable Mayor and City Council FROM: Eric Hoversten, City Manager and Director of Public Works DATE: August 16, 2023 SUBJECT: Met Council Intercept Repair Temp Easement LOCATION: East Apex of Harbor District, Adjacent to Dakota Trail REQUEST: Approve Resolution approving easement BACKGROUND: The Metropolitan Council Environmental Services has identified maintenance requirements for its Force main and portions of gravity sewer interceptor running under/parallel to Shoreline Drive (CSAH 15) in the vicinity of the former Auditors and Belmont intersections (west site) and at the eastern town limit from Chateau the Seton Bridge (east site) as shown int eh figure below. Figure 1 The west site portion of the work is an open -excavation repair and MCES desires temp construction easement for equipment/personnel access to the excavation, site enclosure standoff, and laydown. The proposed temporary easement encompasses 780 SF and is approximately as shown in the figure below. This temporary easement slightly expands and "squares off' existing permanent easements that run parallel to the trail and Shoreline Drive to approximately the curbline of former Auditors Road. 1 1781 Nigure 2 The west site is subject to significant construction congestion with ongoing development, sidewalk replacements, pedestrian ramp improvements, anticipated trail crossing improvements, Shoreline Drive resurfacing, and the completion of improvements outlined in the Harbor District Improvements Plan. In order to deconflict interest, access, and use of this specific portion of that congested space, the City Attorney crafted specific language to allow for the release of this particular easement as soon as no longer required for MCES work at the east site, estimated to be complete prior to September 2024. Once substantially complete, MCES will release the easement and hand the site over to Hennepin County for assuming/completing the roadway, trail, and traffic control appliance aspects of the crossing improvement not disturbed/restored under the MCES project. The City will begin work on specific Harbor District improvements as the builder wraps up the development construction in Fall of 2024 as well, following trail improvements. RECOMMENDATION: Council approve Resolution Approving Temporary Construction Easement 2 1782 CITY OF MOUND RESOLUTION NO. 23- RESOLUTION APPROVING TEMPORARY CONSTRUCTION EASEMENT WHEREAS, the City of Mound ("City") is the owner of that property with the Property Identification Number 13-117-24-33-0172 (the "Property"); and WHEREAS, the Metropolitan Council ("Met Council") is performing rehabilitation for a force main and gravity pipe along interceptor 6-MO-650 within the City ("Project'); and WHEREAS, the Met Council requires the temporary use of a portion of the Property ("Easement Area") to locate, stage, install, and construct the Project; and WHEREAS, the Met Council has presented that Temporary Construction Easement for the Easement Area attached hereto as Exhibit A ('Temporary Construction Easement'); and WHEREAS, City staff recommends approval of the Temporary Construction Easement; and WHEREAS, the City Council considered this recommendation at its regular meeting on August 22, 2023. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, that the Temporary Construction Easement is hereby approved with the following conditions: 1. The recitals set forth above are expressly incorporated herein. 2. The City Manager and City Attorney are authorized and directed to make such modifications necessary to carry out the intent of this Resolution. The Temporary Construction Easement shall be subject to the review and acceptance of the City Attorney. 3. The Mayor and City Manager are authorized to execute the Temporary Construction Easement. 4. The Met Council may record the Temporary Construction Easement with Hennepin County and, if recorded, shall provide evidence of such recording to the City of Mound. Adopted by the City Council this 22"' day of August, 2023. Attest: Kevin Kelly, Clerk Jason R. Holt, Mayor 1783 EXHIBIT A 2 1784 TEMPORARY CONSTRUCTION EASEMENT Parcel No. 2 This Temporary Construction Easement (`Easement") is made by and between City of Mound, a public body corporate and politic and the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota (`Grantee") (collectively referred to as the "Parties"). Whereas, Grantor is the fee owner of real property that is legally described on the attached Exhibit A (`Property"); and Whereas, Grantee is performing rehabilitation of a force main and gravity pipe along interceptor 6-MO-650 in Mound (`Project") for which it needs an Easement over, under and across portions of Grantor's Property; and Whereas, the purpose of the Easement is to, without limitation, locate, stage, install, and construct the Project and associated improvements on the Property (`Work"). Now therefore, for valuable consideration, the receipt of which is acknowledged by Grantor, and in further consideration for the mutual promises made below, the Parties agree as follows: 1. Grant of Easement. Grantor hereby grants and conveys to Grantee, its agents, contractors, permittees, successors, and assigns, a Temporary Construction Easement over, under and across that part of the Property legally described on the attached Exhibit B (the "Easement Area") and depicted for reference only on the attached Exhibit C for the Work. 2. Use. Grantee may use the Easement Area for purposes of constructing the Project, which may include staging construction materials and equipment, banking soil or project debris, construction project staff parking, installation of utilities, or other specific purposes. 3. No Structures or Impediments. Subsequent to the date of the Easement and until such Easement has expired, Grantor, its heirs, successors, and assigns, will not erect, construct, or create any building, improvement, obstruction, perpendicular utility crossing, or structure of any kind, either above or below the surface of the Easement Area or plant any trees, or stockpile construction debris or construction equipment, or change the grade of the Easement Area without Grantee's express written consent. Project #819022 Parcel # 2 1 of 8 Form ver. Feb 2022 1785 4. Term of Easement. The Easement shall commence on the January 2, 2024 and shall remain in full force and effect until June 30, 2026 unless otherwise extended in writing by the Parties. 5. Restoration. Upon completion of the Project Grantee shall make reasonable efforts to restore the Easement Area to a like kind condition or the condition that existed prior to the granting of this Easement. 6. Representation of Ownership. Grantor represents that it is the lawful owner and is in lawful possession of the above described real estate and has the lawful right and authority to convey and grant the Easement. 7. Notices and Demands. All notices, requests, demands, consents, and other communications required or permitted under this Easement shall be in writing and shall be deemed to have been duly and properly given 3 business days after the date of mailing if deposited in a receptacle of the United States mail, first class postage prepaid, addressed to the intended recipient as follows: Grantor: City of Mound 2415 Wilshire Blvd Mound, MN 55364 ATTN: Eric Hoversten Grantee: Metropolitan Council 390 Robert Street North Saint Paul, MN 55101-1805 Attn: Real Estate Office 8. Termination, Amendment, or Release of Easement. The Easement may only be amended by written agreement signed by the Parties or their successors and/or assigns. If amended, either the Grantee or the Grantor shall record the amendment against the Property. Grantee may release the Easement at any time during the Term by a executing a Release of Easement and recording the same against the Property and providing a copy of the Release of Easement to the Grantor. After the Term of the Easement has expired, this Easement shall automatically expire without further action by the parties. 9. Miscellaneous. a. Binding Covenant. The provisions and conditions of this Easement shall be binding upon and inure to the benefit of the Parties and their successors and assigns and shall constitute a covenant running with the land. Project #819022 Parcel # 2 Form ver. Feb 2022 2 of 8 b. Waiver. No waiver of any provision of this Easement shall be binding unless executed in writing by the Party making the waiver. No waiver of any provision of this Easement shall be deemed to constitute a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver unless the written waiver so specifies. C. Liability. Each Party is responsible for their own acts and omissions and the results thereof to the extent authorized by the law. This shall not be construed to waive any liability limits or immunities including those arising under Minnesota Statutes Chapter 466. d. Governing Law. This Easement is governed, construed, and enforced under the laws of the State of Minnesota without regard to conflicts of law provisions. e. Counterparts. This Easement may be executed in any number of counterparts, each of which is to be deemed to be an original and the counterparts together constitute one and the same Easement. A physical copy or electronic copy of this Easement, including its signature pages, will be binding, and deemed to be an original. f. Severability. The provisions of this Easement are severable, and in the event that any provision is held to be invalid or unenforceable, the Parties intend that the remaining provisions will remain in full force and effect. g. No Presumption against Drafter. This Easement has been negotiated at arm's length and with the opportunity for the Parties to consult legal counsel regarding its terms. Accordingly, this Easement shall be interpreted to achieve the intent and purpose of the Parties, without any presumption against the drafting party. h. Authority of Signatory. Each party to this Easement warrants to the other that it has the right and authority to enter into this Easement. The remainder of this page is intentionally left blank. Project #819022 Parcel # 2 Form ver. Feb 2022 3of8 1787 METROPOLITAN COUNCIL, a public corporation and political subdivision of the State of Minnesota, By: Title: Acting Regional Administrator STATE OF MINNESOTA) ) ss COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 2023 by Philip Walliasper, the Acting Regional Administrator on behalf of the Metropolitan Council. Notary Public This instrument drafted by: Office of the General Counsel Metropolitan Council 390 North Robert Street Saint Paul, MN 55101 Project #819022 Parcel # 2 Form ver. Feb 2022 4 of 8 NYIIVOU► 1RUUK Its And Its STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 20 ,by and by of This instrument drafted by: Office of the General Counsel Metropolitan Council 390 North Robert Street Saint Paul, MN 55101 Project #819022 Parcel # 2 Form ver. Feb 2022 on its behalf. 5of8 1789 IN45211"Y1R1 Legal Description of the Property Lot 1, Block 1 Mound Harbor, Hennepin County, Minnesota Abstract and Torrens Property — Certificate of Title 1530578 Project #819022 Parcel # 2 Form ver. Feb 2022 6 of 8 1790 I DO so I I " N 0 on] Temporary Construction Easement Area Legal Description A temporary easement for construction purposes over, under and across the Lot 1, Block 1, MOUND HARBOR, on file and of record in the office of Registrar of Titles, Hennepin County, Minnesota, described as follows: Commencing at the most northeasterly corner of said Lot 1; thence on an assumed bearing of South 87 degrees 52 minutes 44 seconds West, along the north line of said Lot 1, a distance of 77.43 feet; thence South 32 degrees 55 minutes 36 seconds East, a distance of 40.34 feet to the point of beginning of the easement to be described; thence continuing South 32 degrees 55 minutes 36 seconds East, a distance of 54.08 feet; thence South 89 degrees 14 minutes 14 seconds East, a distance of 11.02 feet; thence North 21 degrees 00 minutes 52 seconds East, a distance of 49.68 feet; thence South 87 degrees 51 minutes 53 seconds West, a distance of 22.62 feet to the point of beginning. Project #819022 Parcel # 2 Form ver. Feb 2022 7of8 1791 EXHIBIT C Temporary Construction Easement Area Depiction For Reference Purposes Only Mound Pra}iijl� 0002! OYnNr CIty dgnedA ON2 rUMlress Unassigned Address; (aunty: HennelgRI PI": 1S11724-a3m72 METROPOLITAN E)No EI PERMANENT EAGEM ENT NEW TEMPORARY CONSTRUI EMENT ecv.inrm EXATMG PERMANENT EAGEM ENT ®,e „I. NEW TEMPORARY ro.:TRUI EASEMENT NI EASEMENT EXHIBIT 13 SUNE7 TO A CURRENT CONDITION OF UlE REPORT MW REPORT RAN NOT PROVIDED AT DATE OF EREMENT EXHIBIT INFO PROTON SHOWN PROVIDED BY WE FLACOMMITMENT MW Fro ns��swNRWNBON AND TITLE WARTTWE GUARANTY COMPANY.M •TQ]W AM MplxO \UeER Wa NOW Rely HENNEPIN CDIINIY REGIONAL R.R. AVMOPIIY POINTOF PER H.LR.R.A PROPERTY MAP No a COMENGEMENT —w —pZT.� mc,�Nio ,�wr SAME IN FANDROF PIDWOF. 0.c� BEGINNI — OFINNET — IE AN DAM L as o� NO AN m wT,ED NI `o m 1,,mNNFA IFEENNI NO me NO g� 8 MAGETEADEMENT INFAVOR OF RAI R000..o. 3122537 ao WWA OWRDTD MOUND I $$I HARBOR d" NEEP.NN CREATE"BY ENIE ® BOLTON &MENK �,..ao,.�,�.......o.. HOLTONSMENKINc. WWM Project #819022 Parcel # 2 8 of 8 Form Car. Feb 2022 1792 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 Memorandum To: Honorable Mayor and City Council From: Andy Drilling, Field Officer; Scott Landsman, City Attorney Cc: Sarah Smith, Community Development Director; Eric Hoversten, City Manager Date: August 19, 2023 Re: Overview of Current Code Enforcement Validation of Conditions to Achieve Voluntary Code Compliance and City Code Sections to be Enforced by Administrative Citation Current Procedures. The following are the procedures used to compel a property owner to bring their property into compliance with Mound City Code upon a violation being reported: Field Officer investigates the alleged code violation: 1. If no violation found, then the Field Officer reports back to the reporting party (if they requested a follow-up) what was found and why there is no violation. 2. If a violation was found, then a Warning Notice is written and posted on the door of the property. A letter may also be written on City letterhead and mailed via USPS to the property owner. The property owner is generally given 10 days to address the violation or reach out to the Field Officer to explain the conditions and work out a plan for resolution. 3. If the violation is addressed and resolved to the City's satisfaction, then no further action is required. 4. If the violation has not been addressed or resolved by the due date given in the initial Warning Notice, then a second Warning Notice is written on City letterhead restating the violation(s) and another 10 days are given to resolve the violation. The notice is sent via US Mail to the property owner on file with Hennepin County. 5. If the violation has not been addressed or resolved by the second due date given, then a Final Warning Notice is written on City letterhead, and another 10 days are given to resolve the violation. The notice is mailed via USPS and Certified Mail to the property owner on file with Hennepin County. 6. If the violation has not been addressed or resolved by the final date given then an administrative citation would be written for the violation(s). • The citation would be written in its prescribed form to be determined. • Any fines, as yet to be determined, would be applied to the violation(s) as shown in an amended fee schedule. 1793 7. If the violation is not addressed after the Final Warning Notice then the matter may be turned over to the City Prosecuting Attorney for misdemeanor charges to be filed against the property owner and/or the City Attorney to proceed with civil enforcement. Special Circumstances: 1. If the code violation appears to be building code related, then the matter is turned over to the Building Official for notification and compliance. Their notification procedures are similar to these procedures. In the event that the property maintenance issues are not addressed by the owner the matter can be brought before the City Council for review and direction regarding how to proceed. At its option, the City Council could authorize entering into a removal agreement with the owner or order the property to be abated depending on the condition of the property and willingness of the owner. Proposed Code Sections to be Cited Using Administrative Citations 1. Mound City Code Chapter 42 a. Section 42-2. Public Nuisances —Affecting Health b. Section 42-3. Public Nuisances —Affecting Morals and Decency c. Section 42-4. Public Nuisances —Affecting Peace and Safety 2. Mound City Code Chapter 129 a. Section 314. Exterior Storage City Attorney Comments Mound City Code §2-187 provides that certain offenses are to be enforced as administrative offenses. The offenses that will be administrative and corresponding penalties are determined by resolution of the City Council. As mentioned above, staff has suggested specific code areas that could be determined by the City Council. Any person that violates a determined administrative offense will be issued an administrative citation with the corresponding penalty. Mound City Code provides that the penalty must be paid within seven (7) days. Failure to pay the penalty and correct the administrative offense is addressed by a criminal or civil legal action. Currently, Mound City Code does not contain an internal appeal process. The Mound City Code could be amended to include an appeal process. Suggested changes would have the appeal hearing before a hearing officer (usually a contracted attorney or retired judge paid per appeal). The hearing officer would have the authority to determine that a violation occurred, to dismiss a citation, to impose a fine up to the scheduled amount, and to reduce, stay, or waive a scheduled fine either unconditionally or upon compliance with appropriate conditions. The hearing officer's decision may be appealed to the city council. The hearing officer process provides fact and evidence gathering and an impartial, third -party perspective. 1794 The goal of code enforcement is self -compliance. Staff utilizes letters and direct contact with property owners in an attempt for self -compliance. Currently, if the property fails or refuses to bring the property into compliance with the Mound City Code, the matter is turned over to legal for either a criminal or civil action. 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STROMMEN Of Counsel Direct Dial: (612) 337-9233 Email: jstrommen@kennedy-graven.com July 27, 2023 Mr. Eric Hoversten City Manager City of Mound 2415 Wilshire Blvd Mound, MN 55364-1668 Re: 2023 Second Half Suburban Rate Authority Assessment Dear fiee n: Enclosed is the second half assessment for 2023 membership in the SRA. Please note that if the Citv has alreadv paid its full 2023 assessment, we are still enclosing, the notice confirminl7 the $0.00 owing for 2023, and the attached updates. The SRA member option to cover its full annual assessment with the first half assessment invoice is always available to avoid the administration of two installments rather than one. 2022 and the first half of 2023 have been extremely busy and successful years for the SRA. In 2022 and 2023, all three regulated gas and electric utilities serving substantial areas of SRA membership (CenterPoint Energy, Xcel Gas, Xcel Electric) litigated their rate increase petitions before the PUC. The SRA intervened in each on behalf of its residents, businesses, and cities as customers. Customer savings and PUC-ordered additional data from the utilities on municipal customer service costs for upcoming rate cases resulted from the SRA's efforts in these cases. Details are contained in the attached, updated History of the SRA. Further, I also attach the outage credit excerpt from Xcel Electric's 2022 Annual Service Quality Report. You will note over $600,000 in Xcel credits to customers for outages were paid in 2022, a substantial portion of those going back to customers living in SRA cities. These outage credits are due to SRA past efforts, and they will continue each year under the formulas shown. My partner, Bob Vose, has now stepped in as general counsel and I will step away more into full retirement now that the Xcel Electric case is completed by PUC order of July 17, 2023. 1799 Mr. Eric Hoversten July 27, 2023 Page 2 We thank you for your City's continued membership in and valuable contribution to the SRA, a collective voice for municipal interests in gas, electric and telecommunications. Very y yo s, t James M. trommen Of Counsel Enclosures cc: SRA Delegate Bob Vose, General Counsel :11 SUBURBAN RATE AUTHORITY HISTORY AND ACCOMPLISHMENTS (UPDATED JULY 27, 2023) INTRODUCTION This summary is intended to summarize the history, purposes and accomplishments of the Suburban Rate Authority ("SRA"). The SRA has obtained important gas and electric utility rate decisions before the Minnesota Public Utilities Commission ("PUC"), most recently for Xcel Energy streetlighting and municipal pumping rate reductions from Xcel-proposed rate designs and revenue allocations saving all cities an estimated $200,000 to $300,000 a year. Over the SRA's history beginning in 1975, it has been responsible for telephone, gas and electric rate savings to suburban residents, businesses and municipalities in the millions of dollars. SRA cities have also been active in clean energy initiatives and other issues raised as utility services and use of public land evolve. The SRA is a joint powers ("JPA") organization currently consisting of 32 Twin Cities Metropolitan Area suburban cities totaling well over one million in population. (List of member cities attached) The SRA is authorized by its JPA to intervene in PUC proceedings, and address matters affecting gas, electric and telephone rates, services, franchises and utility right-of-way regulation affecting SRA cities. This has historically included assisting cities in formulating terms of gas and electric franchises, wireless communication site leases on public land and utility right- of-way use, including small cell regulation. The SRA is also authorized by its joint powers agreement to address sanitary sewer matters or other utility services provided by a governmental agency such as the Metropolitan Council. SRA HISTORY The SRA was organized in 1963, for the purpose of providing collective strength in negotiating franchises with the Minneapolis Gas Company (later Minnegasco and now CenterPoint Energy), which served the original SRA members. In 1974, the Legislature adopted the Public Utilities Act to provide for state regulation of gas and electric utilities, except for cooperative electric associations and municipal utilities. In 1975, the SRA reorganized to intervene in the early gas and electric cases and employ its expertise in utility regulation as well as address suburban municipal interests before the PUC. Since that time, the SRA has been active as a party in matters concerning gas, electric and land -line and wireless telephone rate regulation of utilities serving SRA cities — Xcel Electric, CenterPoint Energy, Xcel Gas, and the telecommunication providers using city right-of-way and other public land. EXAMPLES OF SAVINGS TO CITIES/RATEPAYERS FROM SRA EFFORTS The collective voice and combined resources of Twin Cities suburban municipalities has allowed the SRA to address utility issues most single suburban cities cannot afford to take on. The SRA is careful to address unique issues not otherwise of interest or within the expertise of state agencies or other parties involved in utility matters. For example, solely through recent SRA efforts, municipalities and residential and business customers in Xcel's electric service 1801 territory have received several million dollars in back credits since 2014 for unexcused electrical outages. This includes outages for municipal pumping stations totaling approximately $600,000 a year on an Xcel system -wide basis. These are ongoing savings. What is now "ancient history" in the telecommunications world — 1990-2000, SRA efforts before the PUC eliminated then Northwestern Bell's tiered telephone pricing system skewered against suburban customers located further away from the central Minneapolis and St. Paul area. The resulting equal Twin Cities area telephone rates saved suburban ratepayers millions of dollars until the now unregulated rates and cell phone use has supplanted land -line phones. 2022-2023 Streetlighting, Municipal Pumping, Natural Gas Infrastructure Rate Savings/Costing Data Improvements/Continued Gas Piping Replacement Requirements. In 2022-2023 all of the PUC-regulated gas and electric utilities serving SRA cities filed for sought rate increases totaling hundreds of millions of dollars annually from ratepayers. The SRA retained an expert rate consultant to address the complex rate allocation and rate design issues affecting residential, business and municipal rates as customers. While important rate of return and revenue requirement issues were addressed successfully by Minnesota state agencies, the SRA focused on issues unique to cities as streetlighting, municipal pumping (Xcel Electric) and gas infrastructure integrity, data accuracy and use of assets during the February 2021 gas price spike (Xcel Gas and CenterPoint). Through its expert consultant, the SRA was able to obtain very successful results with savings for LED streetlighting, lowered cost allocation of revenue requirements to streetlighting, more favorable treatment of municipal pumping for sales true -ups, better data on costs for future rate cases and assured continuation of gas utility timely replacement of aging piping to minimize gas leaks and eliminate failing piping in city right-of-ways. The collective result of SRA efforts in these cases brought rate savings to customers in SRA cities totaling hundreds of thousands of dollars annually with PUC-ordered updated cost data requirements for future rate cases. 2019-2021 The SRA joined the State Agencies and other parties in recommending two Xcel Electric rate case deferrals, stabilizing rates and benefitting SRA interests. These "Stay -Out" agreements maintained electric rates at 2019 levels, avoiding large rate increases for residential and city customers during the COVID pandemic. The SRA actively participated and obtained agreement from Xcel for continuation of previous settlement terms for LED streetlighting, without interest costs, and separate sales true -up treatment for municipal pumping stations saving cities an estimated $200,000 in surcharges due to municipal pumping performance during COVID. 2015-2019 LED Streetlighting Changeover from HPS by Xcel in SRA Cities. The SRA was a major municipal voice in analyzing LED pricing, lamp styling and promoting new LED lighting offerings by Xcel. The SRA was at the table on behalf of municipalities and has worked with the City of Minneapolis before the PUC in reaching a settlement on streetlighting rates during the LED changeover, creating a regulatory asset to be carried forward to the next rate case, as offset by LED savings. SRA efforts resulted in moderating increases in streetlighting rates for the Xcel multi- year rate period of 2016-2019. Today, over 80% of SRA city streetlighting is energy saving LED lighting. The remaining regulatory asset identified and measured in the recent 2022-23 Xcel Electric rate case was very small and will be fully recovered in 2024. 2 1802 2016-2017 SRA Participation in League of Minnesota Cities Small Cell Wireless ROW Access Review, Legislation. The SRA participated actively in reviewing and commenting to the League of Minnesota Cities during the 2017 Legislative Session at which new small cell siting regulations were added to the utility right-of-way use law, Minnesota Statutes, Chapter 237. 2016 Small Municipal Pumping Rate Settlement. On November 2, 2016, the SRA settled with Xcel on small pumping station outage credits. Xcel paid $497,737 in credits from January 1, 2014 through March 1, 2016 to all Xcel municipalities. The SRA municipalities received $131,950 in credits during this period. These totals are in addition to the ongoing outage credits for large and small stations that have now been maintained at the $200 and $100 per outage amount under the tariff. 2015 Xcel-ROW Statement of Work Tariff-Undergrounding Agreement. Through the SRA's sole efforts, city customers of Xcel now have the right to scrutinize undergrounding of distribution line costs incurred by Xcel in ROW projects when the city decides to pay for the undergrounding at its option. Prior to the PUC approval of the new tariff, cities were required to pay the entire Xcel-estimated cost of the work, up front, with no opportunity to obtain a refund of unused costs or review the reasonableness of the construction costs. 2013 Xcel Residential/Business Customer Outage Credits. Due to repeated, uncompensated outages occurring within a residential neighborhood of an SRA member city (Roseville), the SRA successfully argued for an expansive formula to credit customers who have repeated electric outages in Xcel service territory that remain unrepaired. These credits range from $50 to $125 and have been implemented since 2013 to the benefit of Xcel residential and business customers. 2011 Xcel Gas $3.5 Million Rate Base Reduction. In a PUC proceeding, the SRA successfully eliminated $3.5 million requested by Xcel Gas for predicted facilities relocation projects not proven to be funded through the American Recovery Act. 2010 CenterPoint Energy $4 Million Rate Base Reduction. The SRA successfully eliminated $4 million requested by CenterPoint in its rate case related to costs to replace faulty and dangerous piping it purchased but did not inspect at the time of purchase. 2009-2016 CenturyLink Alternative Form of Regulation (AFOR). The SRA intervened actively on behalf of Twin Cities Metropolitan Area cities in the AFOR proceedings. In these AFOR proceedings, the SRA has sought and obtained important protections against potentially hundreds of thousands of dollars in pass -through costs to city residents and businesses CenturyLink sought for facilities relocation and undergrounding. 2005-2019 Model Gas and Electric Franchise, Franchise Fees. The SRA has traditionally assisted its members and established model gas and electric franchises. The SRA has served as a resource on franchise terms, including the implementation of franchise fees. The SRA has worked with the League of Minnesota Cities to establish the published SRA-League Model Gas and Electric Franchise. 3 1803 2007 Cooperative SRA-Xcel Effort to Reduce Electric Usage in Pumping Stations. The SRA worked with Xcel during 2007 and 2008 to identify strategies to reduce electric rates and electricity usage at municipal pumping stations. It is through this process that the SRA identified the method of how minimizing use of pumping stations during the six winter months can result in the estimated $1,000420,000 annual savings in rates to city pumping, station electricity bills. The higher savings estimates would apply to lamer municipalities with multiple redundant wells using greater than 25 KW in electricity. It is likely that even small municipalities would be able to utilize some savings from this method available because the SRA was able to retain the municil2al PumPin rate in this rate case. 2005 Service Lateral Utility Locate Rules. The Office of Pipeline Safety Rules, effective January 1, 2006, requires cities to locate water and sewer service laterals of utilities found in the right-of- way. This includes service laterals that are privately -owned for water and sewer, located deep under the right-of-way. The SRA assisted in the process of equipping cities within ordinances and permit lan uag_e to effectively obtain location information on newly -installed water and sewer service laterals. 2003 Xcel Metro Emissions Reduction Plan -Audit. The SRA was a signatory to a plan endorsed by the Governor's Office and approved by the Public Utilities Commission in December 2003. The Plan will have a significant impact on Metro Area pollution reduction as well as a reduction in the need for additional transmission upgrades and sites. 1999-2002 Right -of -Way Management. The SRA participated significantly with the League of Minnesota Cities and staff from Minneapolis and St. Paul in developing right-of-way legislation, riht-of-way rules promulgated by the PUC and model right-of-way management ordinances based on the 1997 legislation and 1999 PUC right-of-way management rules. 1998 612 Area Code Split along Municipal Boundaries. The SRA was the original and primary advocate of area code boundaries drawn along municipal boundaries ("952", "763", "651 "), rather than telephone wire centers for the 612 area code split. Adoption of this position by the Minnesota PUC was the first of its type in the United States. 1997-1999 Right -of -Way Legislation and Task Force Participation. The SRA played an important role in assisting the League of Minnesota Cities in the 1997 comprehensive legislation governing telecommunication providers' use of municipal right-of-way. The SRA also actively participated in the preparation of the model right-of-way ordinance that arose out of this legislation. These right-of-way management Rules have been very successful and continue to be used, without amendment or litigation twenty-five years later. 1996 Model Wireless Communication Lease Agreement. The SRA provided primary drafting contributions to a League of Minnesota Cities Model Site Lease Agreement for PCS/cellular communication antennas. This Model has been distributed to Minnesota cities for use in negotiation on site lease agreements. 1992 US West Telephone Rate Savings. As of November 1, 1992, residential and business telephone rates for US West Twin Cities local calling area became equal by class of service 511 throughout the metropolitan area. This PUC action eliminated the tiered telephone rates that were in existence since 1980 and has saved outer Metro suburban ratepayers served by Qwest millions of dollars since its implementation. The US West Tier System charged higher rates for residential and business customers living in the suburban areas. In 1984 the SRA achieved a reduction of one half of the tier ratios. This elimination of the Tier System is a direct result of SRA's intervention and arguments against differentiating telephone rates by geographic location. MEMBER ASSESSMENTS The SRA members are assessed on the basis of population and voting power. Each 5,000 in population or fraction thereof, is equal to one vote. For instance, a city of 23,000 would have five votes. In 2023, each vote equals a $479 per year annual assessment. The SRA has been very fiscally responsible and benefits greatly from the continued membership of its members. We hope you find this summary informative. If you have any questions about the information, please contact Bob Vose, SRA general counsel, at Kennedy & Graven at 612-337- 9275. 5 1805 f 2023 SUBURBAN RATE AUTHORITY MEMBER CITIES Bloomington Minnetonka Brooklyn Park Mound Burnsville Orono Carver Plymouth Chanhassen Robbinsdale Circle Pines Rogers Deephaven Roseville Eden Prairie St. Anthony Village Edina St. Louis Park Fridley Shakopee Golden Valley Shoreview Hastings Spring Lake Park Hopkins Spring Park Lauderdale Victoria Maple Grove Wayzata Maplewood Woodbury MR. tT a s f _ ^ s •'ir � � . ¶'� ¢� _. P ` , .ram w - 0 K.-'N pp �a1n _a if TOr!I k»< ra n} MEETING MINUTES SPECIAL RESCHEDULED PLANNING COMMISSION JULY 18, 2023 Chair Goode called the meeting to order at 7:00 pm. ROLL CALL Members present: David Goode, Derek Archambault, Jake Saystrom, Jason Baker, Samantha Waker, Kathy McEnanaey Members absent: Nick Rosener, Drew Heal, Jon Ciatti Staff present: Rita Trapp and Secretary Jen Holmquist. Members of the public: John and Larissa Sundell, 1717 Jones Lane; Derek and Chantelle Jordahl, 1575 Bluebird Lane; Michelle Dean, 5331 Baywood Shores; Sheri and Jake Kohler, 1703 Jones Lane; Kevin Wells, 7114 Pontiac Circle; Keith, Sherry and Kayla Berard, 1749 Jones Lane; Geoffrey S, 2434 Commerce; Erey Alemdar, 1733 Jones Lane; Paula Larson, 5713 Lynwood APPROVAL OF MEETING AGENDA MOTION by Baker to approve the agenda, amended to include the additional information received from the applicant; seconded by Saystrom. MOTION carried unanimously. REVIEW OF MAY 2, 2023 REGULAR MEETING MINUTES MAY 16, 2023 SPECIAL MEETING WORKSHOP MINUTES MOTION by Baker to approve the May 2, 2023 regular meeting minutes, as written; seconded by Archambault. MOTION carried unanimously. MOTION by Baker to approve the May 16, 2023 Special meeting workshop minutes, as written; seconded by Archambault. MOTION carried unanimously. BOARD OF APPEALS Planning Case No. 23-10, Public hearing and review/recommendation — proposed amendments to 2040 Mound Comprehensive Plan/Comprehensive Plan Health Check Trapp presented the proposed comprehensive plan amendment. She noted that it was related to the March 2023 moratorium on multi -family residential projects. The intent was for the City to review the comprehensive plan and make sure the plan was implementing the vision of the community. :I: Planning Commission Minutes - Draft The review found a need for the comprehensive plan to be amended to better align mixed use to the vision of the community. The emphasis will be that the City is fully developed and most new growth will come from infill development. This will mean most development will be focused on small sites where rowhouses and townhouses are more appropriate. The proposed 2023 amendment will make text changes to the plan related to the proposed change to the intent of mixed use. This includes revising the mixed use land use description. Densities are proposed to be 8-15 units per acre, which is similar to the Villages of Island Park project recently constructed. As mixed use will be the same throughout the City, the individual districts will be removed and the development considerations modified to reflect the emphasis on rowhouses and townhouses. Trapp walked through the proposed update to the City's projection. She noted that the projections started with the 2021 estimates provided by the Metropolitan Council and then Staff added sites where the City had received inquiries about development. The assumption for people per household was increased to reflect the actual persons per household from 2021 and in recognition that the proposed rowhouses and townhouses will likely have more people than apartments. The revised projections are similar to the 2040 Comprehensive Plan for population. The public hearing was noticed in the paper and posted on the website. The City also sent information to property owners that have mixed use property. The only comment received noted a map error that has been corrected. Trapp stood for questions. McEnaney asked if the projections are high. And she wondered if we will be review it again. Trapp stated that the 2021 estimate is from the Metropolitan Council and the City has not indicated that the numbers are in error. She noted that it is anticipated that the estimates and projections will be discussed with the Metropolitan Council once the proposed amendment is submitted. She noted that the projections are not minimums or maximums that the City has to meet. They are intended to demonstrate that with the proposed guidance the City may reach these numbers if development occurs. Chair Goode opened the public hearing. With no one stepping forward, Goode closed the public hearing. MOTION by Baker to recommend City Council approval of the proposed amendment and that the proposed amendment be distributed to adjacent governmental agencies for review and comment; seconded by Wacker. MOTION carried unanimously. :I• Planning Commission Minutes - Draft Planning Case No. 23-11, Review -Recommendation variance for house remodel/additions project Applicant: John and Larissa Sundell Trapp presented the case for a variance at 1717 Jones Lane. The property is just over 10,000 sq. ft. in size. The home was built in 1980. The house is non -conforming already due to the front setback being 22.8 feet instead of 30 feet. The applicant is requesting a variance to allow the construction of a garage and upper level addition with an upper floor balcony. Trapp provided a graphic showing a total of three additions being proposed with the project. The variance is only needed for the garage addition because the setback is already non -conforming. They need a variance to move the front of the garage closer to the street. Trapp showed the elevations as they exist and how they will appear if the variance is approved. They are enlarging the garage and adding a 2"1 floor and balcony. The variance is for the front yard setback. Code requires a 30-foot setback for this property. The proposed distance from the property line will be 15.8 feet from the garage and 11.8 feet from the second -floor balcony. Trapp noted that from the back of the curb, however, the garage would be setback 28.4 feet and the balcony would be 24.4 feet. The back of curb measurements are included as that reflects what one would actually perceive on site. In addition, one of the considerations in evaluating a variance is if there is still enough space to use the driveway and not be in the street. The existing home and proposed additions are conforming in the rear and at the sides. The maximum building height requirements will be met. The project will meet impervious surface requirements as well. The applicant will be responsible for coordinating with MCWD for wetland, floodplain and erosion control requirements and permits. Trapp pointed out the applicant provided additional narrative which was amended into the agenda. The application was routed to other city departments, consultants, and consulting agencies. Staff received no comments. While this is not a public hearing, neighboring property owners were notified with a courtesy letter. Comments from the neighbors are included in the packet. There is a letter containing the signatures of neighbors supporting the information contained in the letter. Trapp stated that Staff recommended that the planning commission recommend city council approval of the variance for the house remodel -upper floor addition project with the conditions of findings identified in the planning report. Trapp outlined next steps and stood for questions. 1810 Planning Commission Minutes - Draft Baker asked why the balcony is listed separately. Trapp noted the balcony is a larger variance than what was included in the original application. Trapp also noted that the balcony space doesn't shorten the length of the driveway. McEnaney asked if it was a two -car garage, expanding to a three -car garage. Trapp said this is getting deeper, not wider. Archambault asked about the practical difficulties. He believes the original land owner created this difficulty. Trapp confirmed the issue was created by the previous property owner. Mound has historically made a distinction between the original owner and a subsequent owner who may want to do something that seems reasonable. Archambault wonders if the language in the code is regarding land shape or lot size, rather than how a parcel was developed. Trapp confirmed that the code specifically notes lot features, but stated that the layout of a house has been factored in for previous applications. Saystrom also expressed concern with practical difficulties. Saystrom noted the original home was placed one and a half feet closer to the road than allowed. This application seems to ask for a variance that far out measures any practical difficulties caused by the original construction. The Planning Commission reviewed the survey to discuss the setback of the existing home and how much further the proposed addition would encroach into the setback. Baker asked how one determines the minimum amount needed to expand the garage. Trapp said that there is no objective measure to use, it is subjective. Trapp noted that Staff considers the size of the garage and the length of the driveway before and after the expansion. This particular case is seven additional feet and the discussion about whether that is appropriate is for the commissioners to evaluate. Baker noted that usually the location of the house doesn't allow an owner to build anywhere else. He noted there appears to be space on the north side where the garage could be expanded to a third stall and allow a 30 foot garage depth. Trapp agrees that there is setback room but she can't speak to if that is structurally possible. McEnaney has a concern that as the garage expands, it will fit one car and be a visual roadblock. She thinks there may be other options for a garage elsewhere. Goode invited the applicants to speak. Larissa and John Sundell, 1717 Jones Lane. They are asking for the variance to remodel because the size of the garage is too small for their current vehicles. The inside of the garage leaves only a small amount of space to move. They park in the driveway because the existing garage is too small. They would like to be able to park in the garage with room to move around with the doors closed. The garage was built at a time when vehicles and storage needs were smaller. They noted that they are proposing a shed to the rear of the property. They won't store vehicles there. Larissa acknowledged the neighborhood letter discussing best interests of the city. The Sundells talked to the PW superintendent. They were told the city has no plans to 1811 Planning Commission Minutes - Draft widen the right of way, add a sidewalk, or replace public infrastructure. She noted there are no parking signs on one side of the road and they were told that is to allow fire trucks to pass safely, not because the road is too narrow. She restated they want to remodel their home. The neighbors will not lose the lake views. She insists this will not decrease property values. This project will not impact the neighborhood character and they believe the addition will complement the existing neighborhood. The Sundells did consider a third stall but a fireplace chimney behind the garage would not allow it. They can only get the depth they need by moving forward. John stated that expanding a third stall would have them go over on hard cover. Sundell showed photos of the neighborhood. Goode asked for questions. Baker asked about the fireplace. The Sundells clarified the location of the fireplace is in the basement and the chimney is directly behind the garage. Baker asked about Sundell's earlier comment regarding hardcover if they expanded to a third stall. Sundell explained that if they built a 14 feet wide and 24 feet deep third stall, that would put them over on hardcover. Archambault wondered if removing the shed from the back would allow them to meet hardcover. Sundell stated that they didn't look at that. Baker asked how much hardcover currently exists. Sundell believes they are at 33.6 %. Baker requested clarification about where the shed is located. Trapp pointed out the back -northwest corner. Sundell stated they have excavated for it but it's not yet built. Trapp said it is not a part of the discussion because that is a separate project that is conforming, as proposed. Goode asked for more comments. Sundell showed photos. He explained that sight lines won't be affected. They want to come 7 additional feet forward. This would leave space for a vehicle in the driveway but they will park in the garage. McEnaney stated she is struggling with it coming closer to the street. She believes it compounds an existing problem. Sundell showed another home in Mound that received a variance in the past year. The Sundells believe their request is reasonable because the other project was allowed with less room between the garage and the street than they are asking for. His truck cannot fit in the garage as it is. They are requesting the amount they are so they can walk around the vehicles with the garage closed. Sundell showed another photo that several homes in the neighborhood have balconies on the front of the house. They are pointing out that this design is normal in their neighborhood. Goode invited the public to speak. 1812 Planning Commission Minutes - Draft Jake and Sherri Kohler,1703 Jones Lane — Kohler said the existing garage is 7 feet beyond the setback. They are asking for another 7 feet plus 4 more feet for the balcony. He points out the concrete driveway and the garage/shed on the survey are proposed . He noted his initial concerns were the lake view and his property values. He said the discussion revolves around the applicant is already sticking out further than any other property. They think this will change the site lines and safety. The neighborhood is full of people. It's a busy neighborhood. The discussion is the sight lines. He stated the photos the applicant showed didn't represent the sight line challenges. Kohler said the photo the Sundells showed was taken from across the street and doesn't reflect actual sight lines from a driver's point of view. The review procedures section states that a variance may be granted, it doesn't have to be. Granting the variance should not give any special privilege. He believes granting this variance would be materially detrimental to his property. This will affect his future option to sell his home. He said this will affect his property from a safety and sight line perspective. Kohler pointed out the need to minimize the request. He said even if there was a practical difficulty, he wonders how this proposal is is minimizing the variance request by building out, up, and adding a balcony. Kohler does not believe that is the minimum. He said staff said it's reasonable for them to want a lake view. He says he knows this would reduce his property value. The Sundells are seeking excessive wants, not needs. Kohler stated he asked the applicant if there were other options. They answered that other options were more expensive. He believes there is room on this large property to add in other locations that won't require variance. Kohler noted that the applicant's vehicles, including a small car, have parked in the driveway for as long as they have lived there. The applicant knew the size of the garage when they purchased the property. Many people have small garages. He noted the applicant is also building a garage in the back. The applicants have told him they plan to drive back to the garage to park trailers. The Kohlers provided a photo of the sight lines from the street view, rather than across the street, as the applicant provided. The view is from the bus stop where the kids stand on the same side of the road as the proposed project. Erey Alemdar, 1733 Jones Lane — He points at a photo the applicant used. He noted the house extending forward is a safety issue. He pointed out that his kids play here and go to the bus here. He is worried about his kids. 1813 Planning Commission Minutes - Draft Alemdar noted the other balconies in the photos the applicant provided are within code setbacks. He stated he talked to Staff regarding extending a balcony into his front yard. He said Staff told him the practical difficulties would not be met so he changed his plan and built something within code. His perspective is that everyone should be allowed to update their homes. Alemdar pointed out how close the truck is already in the driveway. He said the previous neighbor had two SUVs parked in the garage. He doesn't think safety was considered in staff review. Greg Rise, 1747 Lafayette Lane - This street is a horseshoe shape. He lives on this street but wasn't notified. He is opposed because of the safety concerns. He would expect a full safety study to be conducted if this project is approved. Kieth Berard, 1749 Jones Lane — He agrees the sight line and safety is the main concern. A lot of cars are parked along the road because of the docks on the other side of the street. Berard is in construction and offered that the Sundells may be able to take the roof off the garage, flat roof the first 4 feet and build the second story structure back from there. Then they wouldn't be encroaching into the setback further than it already is. Brian Tutt of TC Homes, 13501 Balsam Lane, Dayton - He is the contractor. He's been involved in 700 projects. He noted a 28-1/2-foot driveway is longer than many of his other projects. He doesn't see an issue with the proposed length. This garage is too small to park a normal size work truck which he thinks meets practical difficulties. Baker wondered if they looked at going deeper into the house. Tutt said practically and structurally speaking that is a bigger ask. That would take square footage away from the inside the house. McEnaney pointed out they are already adding on to the back. Tutt confirmed. McEnaney stated she thought the bedrooms could be moved back to be flush with the back of the proposed new addition on house. Tutt said the mechanical room and fireplace location make that structurally difficult. Archambault wondered if can't be done or if it would be difficult. Ralph Kemp, 3675 Togo Road in Orono — He has been a real estate broker for over 20 years. He hasn't heard loss of lake view being discussed as a large issue. But discussion among the neighbors is revolving around that. There are three items that give a property value: beach, boat slips and lake view. Lake view is not an issue here. He noted that he reviewed previous listings for this property and the neighboring one and while boat slips are mentioned, lake views are not. 1814 Planning Commission Minutes - Draft Archambault wondered if Kemp thinks the proposed project would affect the values of the surrounding homes. Kemp said he doesn't believe it would have any impact. The street is a horseshoe. No one goes on that road unless they live there. This is not a through road. Kemp doesn't believe the traffic here is an issue. McEnaney stated there are a lot of people who travel that road. Kemp believes this is neighborhood traffic and he does not believe this project poses a safety issue. Erey Alemdar, 1733 Jones Lane - Friday until Sunday there are cars and trailers parked along the road to use docks. This is when kids are playing in the neighborhood. He believes the lake view does impact the taxes so it should also be considered in the home's value. Kohler, 1703 Jones Lane - He spoke to another real estate agent that said lake views absolutely are affected. He disputes the opinion that he doesn't have a lake view. He has photos that show he has the same lake view as the Sundells. Derek Jordahl, 1575 Bluebird - He noted a neighbor had a project approved that left half the amount of driveway space than is being proposed here. He noted the truck in the driveway is a sight line issue as it's parked almost to the curb. Alemdar, 1733 Jones Lane - He referred to the photo he showed earlier. He said you can see through the truck windows, you can't see through a garage. Baker asked how big the proposed shed is. Trapp stated that she does not know for sure as there are no measurements on the survey. She also noted that it is difficult to confirm the impervious surface as the survey does not include all of the dimensions. The survey currently indicates that they are under their hardcover maximum even with the proposed garage. Staff would want to verify that though before any Council consideration. McEnaney asked if they are looking to add a new driveway on the side of the house, too. Sundell confirmed, it would go back as far as the current garage. Sundell said they would park two vehicles inside the garage with the third on the new concrete driveway along the side of the house. Saystrom stated the practical difficulty definitions don't seem to fit here. He is not in favor of making a non -conformity larger. He believes the truck fits, not comfortably, but it fits. One of the elements of the variance is not conferring a special privilege for one person but not another. He has a problem that other projects have been denied previously and this one is not. Trapp clarified her understanding is the discussion with Staff was that the other project didn't have a strong basis for a variance because of the type of project it was. So that applicant decided not to proceed with the variance application and found a different way to do the project. 1815 Planning Commission Minutes - Draft 9 McEnaney expressed appreciated for the want for a bigger garage. Her issue is that they are already exceeding the setback. She believes that this will become a problem for other neighbors who want to push into the setbacks. She believes there are options to go back and not expand the non -conformity. Archambault visited the site. He has concerns that the view through the street will be a dramatic change from the current character of the neighbor. He thinks this two-story addition will be a significant departure from the current character. He noted that the other two-story garages in the neighborhood appear to adhere to the setbacks. Baker agreed with McEnaney. Wacker stated that she understands the desire to modernize the home but she doesn't believe the practical difficulty is being met. Wacker knows there are complexities involved with finding another way to expand but she doesn't think practical difficulty applies here. MOTION by Archambault to recommend City Council deny the variance request for a reduced front yard setback; seconded by Baker. MOTION carried unanimously. The findings for the recommendation for denial include that the variance request was not minimized; the practical difficulties criteria were not met; the character of the neighborhood will be altered; and safety and sightline concerns. OLD/NEW BUSINESS City Council Liaison- McEnaney noted that the library meeting is happening tonight to discuss what residents want to see in the new library. The new library was announced in 2017. The project has been delayed by county library designs, scope, and procedures and further delayed by COVID. Public input is happening tonight. The 0 quarter of 2023 it will go to City Council and then Planning Commission will see it early 2024. Artessa broke ground on June 28. Construction will be 14-18 months. Baker asked if the city park will be built at the same time. No. They will use the city property for staging while the project is being built. Baker wondered if the developer will sod and clean out the area to make way for the park. McEnaney said they are amending bad soil. An offer has been made to fill the Deputy City Manager position. A consultant service has been hired to help find a new city manager. Spirit of the Lakes was a success. Staff Report -August 15 is the next meeting due to August 1 being the Night to Unite. Planning Commission Minutes - Draft 10 ADJOURNMENT MOTION by Baker to adjourn at 8:54 pm; seconded by Saystrom, MOTION carried unanimously. Submitted by Jen Holmquist 1817