2023-09-26 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost,
quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community.
AGENDA
MOUND CITY COUNCIL
REGULAR MEETING
1. Opening meeting
2. Pledge of Allegiance
3. Approve agenda, with any amendments
TUESDAY, SEPTEMBER 26, 2023 - 7:00 PM
MOUND CITY COUNCIL CHAMBERS
*Consent Agenda: Items listed under the Consent Agenda are considered routine in nature, have been evaluated by staff,
recommended by staff for approval by the Council, and will be enacted by a single roll call vote. There will be no separate
discussion of these items unless a Council Member or Citizen so requests. At this time, anyone present who wishes to
offer dissenting comment to any items on the Consent Agenda is invited to identify themselves and the item of concern
so that the it may be removed from the Consent Agenda and considered after discussion in normal sequence. Separate
introduction or further support from petitioners or requestors is not required at this time and removal of an item from
the Consent Agenda for this purpose is not required or appropriate.
4. *Consent Agenda Page
*A. Approve payment of claims 1967- 1999
*B. Approve minutes: September 12, 2023 Regular Meeting 2000-2010
September 6, 2023 Special Meeting Workshop 2011-2014
September 7, 2023 Special Meeting Workshop 2015-2017
*C. Approve resolution approving variance for property at 4930 Wilshire Boulevard 2018-2050
2022
*D. Approve resolution approving public gathering permit and musical concert 2051-2057
permit for 2023 Mound Tree Lighting Event on November 18, 2023, with 2053
waived fees
*E Approve Resolution Authorizing MN Court Data Services Master Subscriber 2058-2074
Agreement 2059
*F Approve 1st and Final Pay Request in the amount of $62,940.04 to 2075-2076
Hydro-Klean, LLC for the 2023 CIPP Project PW 23-04
5. Comments and suggestions from citizens present on any item not on the agenda.
(Limit to 3 minutes per speaker.)
6. Discussion and approval of "Shop Local" logos and promotional materials 2077-2080
Deputy City Manager Maggie Reisdorf requesting discussion and action City Hall 2081-2091
Network Upgrade Proposal 2089
PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
8. Deputy City Manager Maggie Reisdorf requesting discussion and action 2092-2113
on the preliminary budget and levy:
A. Approve Resolution Approving the 2024 Preliminary General Fund Budget 2112
in the amount of $7,113,579; Setting the Preliminary Levy at $7,966,577;
and Approving the Preliminary Overall Budget for 2024
B. Approve Resolution Approving a Levy not to Exceed $250,000 for the 2113
Purpose of Defraying the Cost of Operation, Pursuant to the Provisions of
MSA 469, of the Housing and Redevelopment Authority of and for the City
of Mound for the Year 2024
Mayor Holt to announce:
The 2024 Final Budget and Levy discussions and decisions will take place at the
December 12, 2023 Regular Meeting, at 7:00 pm, in the Council Chambers. Public
comments will be taken at this meeting. Comments or questions on the 2024 Budget
and Levy can be directed to the Deputy City Manager at 952-472-0633.
9. Comments/Reports from Council Members
Council Member Pugh
Council Member Larson
Council Member McEnaney
Council Member Castellano
Mayor Holt
10. Information/Miscellaneous
A. Reports/updates from City Manager/Staff
Updates on previous topics, outstanding items
B. Reports: Fire Department —August 2023 2114-2115
C. Minutes:
11. Adjourn
COUNCIL BRIEFING
Tuesday, September 26, 2023
Council meetings are held in the City Council Chambers in the Centennial Building on the second and
fourth Tuesday each month at 7:00 PM with agendas and meeting details/locations posted to the City
website the Thursday prior under the "Mayor and Council' section of the "Government" tab of the
Home Page. Government I Mound, MN (cityofmound.com)
*** All Meetings At City Council Chambers, Centennial Building ***
Upcoming Meetings Schedule:
September 26 — City Council Regular Meeting, 7:00 PM
Council Photo at 6:30 PM
October 10 — City Council Regular Meeting, 7:00 PM
October 24 — City Council Regular Meeting, 7:00 PM
November 14 — City Council Regular Meeting, 7:00 PM
November 20 - Special Meeting — Manager Interviews 1, 6:00 PM
November 21 — Special Meeting — Manager Interviews 2, 6:00 PM
November 28 — City Council Regular Meeting, 7:00 PM
December 12 — City Council Regular Meeting, 7:00 PM
Events and Activities:
Subscribe to RAVE messaging tool for emergency notifications and updates
RAVE Emereencv Notifications I Mound, MN (cityofmound.com)
October 4 — Fire Prevention Week Open House
October 12 — WeCAN Open House
November 18 — Holiday tree Lighting
City Offices:
Closed Thursday, November 10 in observation of Veterans' Day
City Official's Absences
Please notify the City Manager in advance of an absence.
Inquire in advance. please......
Council members are asked to call or email their questions in advance of a public meeting so that more
research may be done or additional information may be provided that will assist decision- making.
2023 City of Mound Claims 09-26-23
YEAR BATCH NAME DOLLAR AMOUNT
2023
090723CTYMAN
$
12,704.22
2023
091323CTYMAN
$
20,595.90
2023
PAYREQ091223
$
71,238.81
2023
ELANC092523
$
3,138.47
2023
HOISINGTON0823
$
3,333.43
2023
HOFFBARRY0723
$
7,633.50
2023
HOFFBARRY0823
$
8,896.00
2023
092123CTYMAN
$
77,582.18
2023
092623HWS
$
111,723.93
TOTAL CLAIMS 11 $ 316,846.44
ILONOYA
CITY OF MOUND
Payments
Current Period: September 2023
Payments Batch 090723CTYMAN $12,704.22
Refer 2298 SOUTHERN WINE & SPIRITS OF M
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 2372348 7272023
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 2372349 7272023
Cash Payment E 609-49750-251 Liquor For Resale WINE
Invoice 2372350 7272023
Transaction Date 9/72023 U.S. Bank 10100 10100
Refer 2283 SOUTHERN WINE & SPIRITS OF M
_
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 2380048
8/172023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2380047
8/172023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 2380049
8/172023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2380046
8/172023
Transaction Date
9/62023
U.S. Bank 10100 10100
Fund Summary
10100 U.S. Bank 10100
609 MUNICIPAL LIQUOR FUND $12,704.22
$12,704.22
Pre -Written Checks $0.00
Checks to be Generated by the Computer $12,704.22
Total $12,704.22
Total
Total
09/07/23 4:05 PM
Page 1
$646.99
$2,303.94
$5,200.00
$8,150.93
$1,644.00
$2,744.30
$40.49
$124.50
$4,553.29
■ROD]
CITY OF MOUND 09/21/23 12:54 PM
Page 1
Payments
Current Period: September 2023
Payment Batch 091323CTYMAN $20,595.90
Refer 2324 CARQUEST OF NAVARRE (PA49
Ck# 074713 9/13/2023
Cash Payment E 101-45200-220 Repair Supplies & Equip
MOBIL 5W30 5.0 QT - QTY 6- PARKS
$204.18
EQUIPMENT- WAS ORIGINALLY BILLED TO
FIRE DEPT ACCT- NEEDED TO CREDIT
FIRE AND REBILL PW
Invoice 6974-459386 7/122023
Cash Payment E 101-45200-220 Repair Supplies & Equip
OIL FILTERS- 7 QTY, LUBE SPIN -ON QTY 4,
$104.32
OIL 5W20 FULL SYNTHETIC 6 QTY, OIL
5W30 FULL SYNTHETIC QTY 6- PUBLIC WKS
& PARKS
Invoice 6974-459864 7252023
Cash Payment E 101-43100-220 Repair Supplies & Equip
OIL FILTERS- 7 QTY, LUBE SPIN -ON QTY 4,
$104.32
OIL 5W20 FULL SYNTHETIC 6 QTY, OIL
5W30 FULL SYNTHETIC QTY 6- PUBLIC WKS
& PARKS
Invoice 6974-459864 7252023
Cash Payment E 601-49400-220 Repair Supplies & Equip
OIL FILTERS- 7 QTY, LUBE SPIN -ON QTY 4,
$104.33
OIL 5W20 FULL SYNTHETIC 6 QTY, OIL
5W30 FULL SYNTHETIC QTY 6- PUBLIC WKS
& PARKS
Invoice 6974-459864 7252023
Cash Payment E 602-49450-220 Repair Supplies & Equip
OIL FILTERS- 7 QTY, LUBE SPIN -ON QTY 4,
$104.33
OIL 5W20 FULL SYNTHETIC 6 QTY, OIL
5W30 FULL SYNTHETIC QTY 6- PUBLIC WKS
& PARKS
Invoice 6974-459864 7252023
Cash Payment E 101-45200-220 Repair Supplies & Equip
BATTERY- LAWN & GARDEN- PARKS,
$62.14
VANILLA LILTREE AIR FRESHENER
Invoice 6974-460001 7272023
Cash Payment E 101-45200-220 Repair Supplies & Equip
BATTERY- LAWN & GARDEN- PARKS
$55.55
Invoice 6974-460007 7272023
Cash Payment E 101-45200-220 Repair Supplies & Equip
TIE ROD ENDS- PARKS EQUIPMENT
$195.34
Invoice 6974-460026 7272023
Cash Payment E 101-43100-220 Repair Supplies & Equip
HI -TEMP GREASE 14 OZ
$51.44
Invoice 6974-460803 8/142023
Cash Payment E 101-43100-220 Repair Supplies & Equip
BATTERY- PLATINUM AGREEMENT, HIGH
$390.23
TEMP GREASE 36 QTY
Invoice 6974-461179 8222023
Cash Payment E 602-49450-220 Repair Supplies & Equip
BRAKE CLEAN NON -CHLORINE & LILTREE
$70.43
VANILLA AIR FRESHENER FOR LIFT
STATIONS
Invoice 6974-461457 8282023
Transaction Date 9/72023
U.S. Bank 10100 10100 Total
$1,446.61
Refer 2317 CORE & MAIN LP
Ck# 074714 9/13/2023
Cash Payment E 601-49400-210 Operating Supplies
HYDRANT REPLACEMENT NEAR WELLS
$5,103.30
FARGO BANK
Invoice T461678 8252023
Transaction Date 9/122023
U.S. Bank 10100 10100 Total
$5,103.30
Refer 2314 HEATH ALLEN HOMES
Ck# 074715 9/13/2023
`L+I0611+.
CITY OF MOUND
Payments
Current Period: September 2023
09/21/23 12:54 PM
Page 2
Cash Payment
G 101-23150 New Construction Escrow
NEW CONSTRUCTION ESCROW REFUND-
$5,000.00
1563 BLUEBIRD LN - BLDG PERMIT #22MD-
898 - HEATH ALLEN HOMES
Invoice 091223
9/122023
Transaction Date
9/122023
U.S. Bank 10100 10100 Total
$5,000.00
Refer 2318 LINDBERG, MARK
Ck# 074716 9/13/2023
Cash Payment
G 101-23150 New Construction Escrow
NEW CONSTRUCTION ESCROW REFUND-
$5,000.00
2412 AVON DR - MARK LINDBERG
Invoice 091223
9/52023
Transaction Date
9/122023
U.S. Bank 10100 10100 Total
$5,000.00
Refer 2319 LUBE-TECH & PARTNERS, LLC
Ck# 074717 9/13/2023
Cash Payment
E 602-49450-220 Repair Supplies & Equip
USED BULK OIL FILTERS & DRUM PICK UP-
$38.75
PUB WKS SHOP 08-28-23
Invoice 3286433
8282023
Cash Payment
E 601-49400-220 Repair Supplies & Equip
USED BULK OIL FILTERS & DRUM PICK UP-
$38.75
PUB WKS SHOP 08-28-23
Invoice 3286433
8282023
Cash Payment
E 101-43100-220 Repair Supplies & Equip
USED BULK OIL FILTERS & DRUM PICK UP-
$38.75
PUB WKS SHOP 08-28-23
Invoice 3286433
8282023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
USED BULK OIL FILTERS & DRUM PICK UP-
$38.75
PUB WKS SHOP 08-28-23
Invoice 3286433
8282023
Transaction Date
9/122023
U.S. Bank 10100 10100 Total
$155.00
Refer 2316 MAGNUS, ERIK -COOPER
Ck# 074718 9/13/2023
Cash Payment
E 101-45200-212 Motor Fuels
REIMBURSE FUEL FOR CITY VEHICLE
$48.83
PURCHASED AT SPEEDWAY MOUND- 8-25-
23 PAID ON PERSONAL CREDIT CARD- C.
MAGNUS- PARKS SEASONAL STAFF
Invoice 091223
8252023
Transaction Date
9/122023
U.S. Bank 10100 10100 Total
$48.83
Refer 2318 MINNESOTA LABOR INDUSTRY
Ck# 074719 9/13/2023
Cash Payment
E 222-42260-402 Building Maintenance
PUBLIC SAFETY BLDG- ELEVATOR ANNUAL
$50.00
OPERATING PERMIT- 2415 WILSHIRE BLVD-
CITY HALL & FIRE STATION
Invoice ALRO151388X
9252023
Cash Payment
E 101-41930-400 Repairs & Maintenance-
PUBLIC SAFETY BLDG- ELEVATOR ANNUAL
$50.00
OPERATING PERMIT- 2415 WILSHIRE BLVD-
CITY HALL & FIRE STATION
Invoice ALRO151388X
9252023
Transaction Date
9/122023
U.S. Bank 10100 10100 Total
$100.00
Refer 2320 MN FALL EXPO
Ck# 074720 9/13/2023
Cash Payment
E 602-49450-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- M.
$30.00
RADDE - OCT 5TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 601-49400-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- M.
$30.00
TESSEN - OCT 4TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 601-49400-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- L.
$30.00
PITSENBERGER - OCT 5TH 2O23- ST. CLOUD
Invoice 091323
9/62023
CITY OF MOUND
Payments
Current Period: September 2023
09/21/23 12:54 PM
Page 3
Cash Payment
E 602-49450-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- R.
$15.00
PRICH - OCT 4TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 601-49400-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- R.
$15.00
PRICH - OCT 4TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 602-49450-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- T.
$30.00
HENTGES - OCT 4TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 101-43100-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- B.
$30.00
KRESS - OCT 4TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 101-43100-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- S.
$30.00
PEDERSON - OCT 4TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 101-43100-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- B.
$30.00
LEESCH - OCT 4TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 101-45200-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- D.
$30.00
KOSKELA- OCT 5TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 101-45200-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- D.
$30.00
VORPAHL - OCT 5TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 101-45200-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- E.
$30.00
STRICKLAND- OCT 5TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Cash Payment
E 101-43100-434 Conference & Training
MN FALL MTCE EXPO REGISTRATION- J.
$30.00
STUHR - OCT 5TH 2O23- ST. CLOUD
Invoice 091323
9/62023
Transaction Date
9/122023
U.S. Bank 10100 10100 Total
$360.00
Refer 2315 MOUND WESTONKA HOCKEY ASS
Ck# 074721 9/13/2023
Cash Payment
E 609-49750-340 Advertising
MOUND WESTONKA HIGH SCHOOL BOYS
$250.00
HOCKEY GOLF FUNDRAISER- FRIDAY, SEPT
15, 2023- HOLE SPONSOR- HARBOR WINE
& SPIRITS
Invoice 090823
9/82023
Transaction Date
9/122023
U.S. Bank 10100 10100 Total
$250.00
Refer 2321 NAPA AUTO PARTS - SPRING PAR
Ck# 074722 9/13/2023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
BATTERY, STABILIZER, TUNE-UP, 2 PR
$206.01
GLOVES, PRINVIRE, WRENCHES-7 QTY,
PERMATEX
Invoice 0577-186904 8232023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
2 WRENCH SETS
$505.00
Invoice 0577-186914 8232023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
2 LAMPS- GROUNDSMASTER 4000
$19.51
Invoice 0577-186972 8242023
Cash Payment
E 101-43100-220 Repair Supplies & Equip
11 QUARTS HDSY 5W40 SYNTHETIC OIL-
$241.89
STREETS SWEEPER
Invoice 0577-186615 8/182023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
10 QTY 1 CT/MGRS
$61.40
Invoice 0577-186602 8/182023
ILOYAal
CITY OF MOUND 09/21/23 12:54 PM
Page 4
Payments
Current Period: September 2023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
1 QUART HDSY 5W40 SYNTHETIC OIL
$21.99
Invoice 0577-186614 8/182023
Cash Payment
E 101-45200-218 Clothing and Uniforms
2 PAIR GORILLA GRIP GLOVES- PARKS
$34.23
STAFF
Invoice 0577-186432 8/162023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
BATTERY ACCESSORIES- FOR MOWERS
$90.73
Invoice 0577-185797 8172023
Cash Payment
E 222-42260-212 Motor Fuels
FUEL OIL MIX 50:1 12 QUARTS, TRUFUEL 4-
$486.72
CYCLE ENGINEERED FUEL 12 QUARTS
Invoice 0577-186358 8/152023
Cash Payment
E 222-42260-212 Motor Fuels
CREDIT RETURN- FUEL OIL MIX 50:1 10
-$446.16
QUARTS, TRUFUEL 4-CYCLE ENGINEERED
FUEL RETURN 12 QUARTS
Invoice 0577-187337 8292023
Cash Payment
E 101-45200-220 Repair Supplies & Equip
PARTS FOR JOHN DEERE 5300- CUTTING
$171.49
WHEEL, COUPLER, SEPARATOR, 1/4" DIE
GRINDER
Invoice 0577-187312 8292023
Cash Payment
E 101-43100-220 Repair Supplies & Equip
NAPA PREMIUM AW32 HYDRAULIC OIL-
$61.34
STREETS EQUIPMENT
Invoice 0577-187535 9/12023
Transaction Date 8/312023
U.S. Bank 10100 10100 Total
$1,454.15
Refer
2323 PEDERSON, GREG
Ck# 074723 9/13/2023
Cash Payment
E 222-42260-434 Conference & Training
REIMBURSE- MILEAGE TO & FROM
$36.68
AIRPORT- G. PEDERSON- FIRE RESCUE
INTL ANNUAL CONFERENCE KANSAS CITY
MO- AUG 16-19 2023
Invoice 091323
8/312023
Cash Payment
E 222-42260-434 Conference & Training
REIMBURSE- MEALS- PER DIEM- G.
$240.00
PEDERSON- FIRE RESCUE INTL ANNUAL
CONFERENCE KANSAS CITY MO-AUG 16-19
2023
Invoice 091323
8/312023
Cash Payment
E 222-42260-434 Conference & Training
REIMBURSE- DELTA ROUNDTRIP AIRFARE-
$222.80
G. PEDERSON- FIRE RESCUE INTL ANNUAL
CONFERENCE KANSAS CITY MO-AUG 16-19
2023
Invoice 091323
8/312023
Cash Payment
E 222-42260-434 Conference & Training
REIMBURSE- LODGING 3 NIGHTS- KANSAS
$860.16
CITY DOWNTOWN MARRIOTT- G.
PEDERSON- FIRE RESCUE INTL ANNUAL
CONFERENCE KANSAS CITY MO- AUG 16-19
2023
Invoice 091323
8/312023
Cash Payment
E 222-42260-434 Conference & Training
REIMBURSE- CAB FROM HOTEL TO
$56.40
AIRPORT- G. PEDERSON- FIRE RESCUE
INTL ANNUAL CONFERENCE KANSAS CITY
MO- AUG 16-19 2023
Invoice 091323
8/312023
Transaction Date 9/122023
U.S. Bank 10100 10100 Total
$1,416.04
Refer
2322 TRUE VALUE, NAVARRE
Ck# 074724 9/13/2023
Cash Payment
E 101-45200-218 Clothing and Uniforms
COMPLETE FORESTRY HELMET SYSTEM-
$95.99
PARKS STAFF
Invoice 343328
8172023
ILoy j,
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 101-45200-220 Repair Supplies & Equip ECHO FUEL TREATMENT 12 OZ, 1 1/4 X 1
REDUCTION BUSHING
Invoice 343326 8172023
Transaction Date 9/122023 U.S. Bank 10100 10100 Total
Refer 2325 WEIERKE, LUKE
Cash Payment R 281-45210-34725 Dock Permits
Invoice 091323 9172023
Transaction Date 9/122023
Fund Summary
101 GENERAL FUND
222 AREA FIRE SERVICES
281 COMMONS DOCKS FUND
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
Ck# 074725 9/13/2023
REFUND OF EXTRA WATERCRAFT FEE OF
$150. SOLD EXTRA WATERCRAFT EARLY IN
SEASON JUST AFTER 2023 APPLICATION
PAYMENT- L. WEIERKE
U.S. Bank 10100 10100 Total
10100 U.S. Bank 10100
$13,079.41
$1,506.60
$150.00
$5,321.38
$288.51
$250.00
$20,595.90
Pre -Written Checks $20,595.90
Checks to be Generated by the Computer $0.00
Total $20,595.90
09/21/23 12:54 PM
Page 5
$15.98
$111.97
$150.00
$150.00
`LOY�]
Payments Batch PAYREQ091223
CITY OF MOUND
Payments
Current Period: September 2023
$71,238.81
Refer 2332 HENNEPIN COUNTY TREASURER -
Cash Payment E 101-41550-440 Other Contractual Servic 2023 TRUTH IN TAXATION NOTICES -
CALCULATION, PRINT, PREP & MAILING
Invoice 091223 9/182023
Transaction Date 9/182023 U.S. Bank 10100 10100
Refer 2330 NEWLOOK CONTRACTING
Cash Payment E 401-43124-500 Capital Outlay FA
Invoice 091223 9172023
Transaction Date 9/152023
Total
PAY REQUEST #3 2022 DOWNTOWN PAVER
SIDEWALK REPLACEMENT PROJECT -
PHASE 1- PW 22-08- WORK COMPLETED
NOV 2ND 2022 THRU AUG 31ST, 2023
Project PW2208
U.S. Bank 10100 10100 Total
Refer 2331 SPIRIT OF THELAKES FESTIVAL _
Cash Payment R 609-49750-37817 Promotional Event
MEET YOUR MAKER TASTING EVENT
TICKETS SOLD @ HWS -79 TICKETS @ $40
Invoice 0723-13-15 9/122023
Cash Payment G 101-22802 Festival
HOME DEPOT- 4 X 8 PLYWOOD BOARDS,
DECK SCREWS, CABLE TIES, POLY GLOSS,
MINI CAGE FRAME, MULTI BRUSH SET
Invoice 0723-13-15 9/122023
Cash Payment G 101-22802 Festival
HOME DEPOT- 4 X 8 PLYWOOD BOARDS,
2.3 AMP SHEET PALM SANDER, SANDING
DISCS, 6 QTY 24-LIGHT LED STRING LIGHT
SETS
Invoice 0723-13-15 9/122023
Cash Payment G 101-22802 Festival
MOUND TRUE VALUE- 2 QTY 55 YARD
WHITE DUCT TAPE- SOL BANNERS
Invoice 0723-13-15 9/122023
Cash Payment R 101-49300-39210 Duplicating Service C
PRINT, COPY & MAIL NOTICES TO
HIGHLAND & BEACHWOOD
NEIGHBORHOODS & CHAPMAN PLACE -
PARADE ROUTE & RAMP CLOSURE - 2023
Invoice 0723-13-15 9/122023
Cash Payment E 609-49750-255 Misc Merchandise For R
30 BAGS OF ICE BACK TO HARBOR WINE &
SPIRITS @ $3.65 /BAG
Invoice 0723-13-15 9/122023
Cash Payment G 101-22802 Festival
SPIKES/ GERTENS - 4 QTY 13" SUMMER
COMBO FLORAL PLANTERS- FESTIVAL
Invoice 0723-13-15 9/122023
Cash Payment G 101-22802 Festival
ABRA KADABRA SVCS - STINGING INSECT
TREATMENT- SURFSIDE BEACH AND
PLAYGROUND SAND AREA 7-12-23
Invoice 0723-13-15 9/122023
Cash Payment G 101-22802 Festival
Invoice 0723-13-15 9/122023
Cash Payment G 101-22802 Festival
Invoice 0723-13-15 9/122023
Transaction Date 9/152023
ULINE - 15 QTY 55-60 GAL 3 MIL CLEAR
CONTRACTOR TRASH BAGS
ULINE- JUMBO TOILET TISSUE- ESTIMATED
FROM STOCK ON HAND
09/18/23 8:21 AM
Page 1
$1,360.81
$1,360.81
$68,895.18
$68,895.18
$3,160.00
-$280.71
-$617.28
-$21.58
-$349.65
$109.50
-$287.96
-$329.00
-$317.50
-$83.00
U.S. Bank 10100 10100 Total $982.82
`LOYL!
Fund Summary
101 GENERAL FUND
401 GENERAL CAPITAL PROJECTS
609 MUNICIPAL LIQUOR FUND
CITY OF MOUND
Payments
Current Period: September 2023
10100 U.S. Bank 10100
($925.87)
$68,895.18
$3,269.50
$71,238.81
Pre -Written Checks $0.00
Checks to be Generated by the Computer $71,238.81
Total $71,238.81
09/18/23 8:21 AM
Page 2
ILOYA
Payments Batch ELANCC092523
CITY OF MOUND
Payments
Current Period: September 2023
$3,138.47
Refer 2328 ELAN CREDIT CARD Ck# 081711 E 9/152023
Cash Payment E 101-41920-440 Other Contractual Servic ZOOM.US- MONTHLY SUBSCRIPTION - TO
RECORD COUNCIL MEETINGS TO CLOUD
FOR LMCC
Invoice 092523 8/312023
Cash Payment E 609-49750-205 Computer Hardware/Sof BEST BUY - SUPPLIES TO GET NETWORK
SYSTEM @ HWS BACK UP & RUNNING- WIFI
6 ROUTER, CAT 6 BLUE CABLE, 2 QTY 08-
PORT GIGABITE ETHER, 5-PACK ATT4
BLACK
Invoice 092523 8252023
Cash Payment E 222-42260-434 Conference & Training
Invoice 092523 8/142023
Cash Payment E 101-43100-434 Conference & Training
Invoice 092523 8292023
Cash Payment E 602-49450-210 Operating Supplies
Invoice 092523 8/82023
Cash Payment E 609-49750-210 Operating Supplies
Invoice 092523 9/12023
Cash Payment E 609-49750-210 Operating Supplies
Invoice 092523 8222023
Cash Payment E 222-42260-434 Conference & Training
Invoice 092523 8/112023
Cash Payment G 222-22801 Deposits/Escrow
Invoice 092523 8/112023
Cash Payment E 222-42260-434 Conference & Training
Invoice 092523 8/112023
Cash Payment G 222-22801 Deposits/Escrow
MPLS AIRPORT PARKING RESERVATION
MSP AIRPORT- G. PEDERSON- WHILE AT
FIRE RESCUE INTL ANNUAL CONFERENCE
KANSAS CITY MO- AUG 16-19 2023
U OF M CONTINUED LEARNING -
INSTALLATION & MGMT OF ROADSIDE TURF
GRASSES COURSE- J. STUHR
TRACTOR SUPPLY CO. - 4 RUBBER MATS
TO COVER DOORS TO LIFT STATION
GUY BROWN BUSINESS SOLUTIONS- CASH
DEPOSIT BAGS- LIQUOR STORE- HWS
TRACTOR SUPPLY CO- SISAL TWINE 7200
FEET- FOR CARDBOARD BALER- HWS
SUN COUNTRY -AIRFARE TO TAMPA- IAFC
VOLUNTARY CHIEFS SYMPOSIUM-
CLEARWATER BEACH FL NOV 8 TO 11 2023-
M. MCCARVILLE
CITY TO BE REIMBURSED- SUN COUNTRY -
AIRFARE TO TAMPA- IAFC VOLUNTARY
CHIEFS SYMPOSIUM- CLEARWATER BEACH
FL NOV 8 TO 11 2023- SPOUSE TICKET- M.
MCCARVILLE
SUN COUNTRY -AIRFARE TO TAMPA- IAFC
VOLUNTARY CHIEFS SYMPOSIUM-
CLEARWATER BEACH FL NOV 8 TO 11 2023-
C. HEITZ
CITY TO BE REIMBURSED- SUN COUNTRY -
AIRFARE TO TAMPA- IAFC VOLUNTARY
CHIEFS SYMPOSIUM- CLEARWATER BEACH
FL NOV 8 TO 11 2023- SPOUSE TICKET- K.
HEITZ
Invoice 092523 8/112023
Cash Payment E 222-42260-205 Computer Hardware/Sof CBI ACRONIS- BACKUP SOFTWARE -
INCIDENT ROOM COMPUTER- ANNUAL
SUPPORT FEE- AUTO RENEWAL- FIRE DEPT
Invoice 092523 8/312023
09/18/23 1:32 PM
Page 1
$40.00
$424.65
$102.00
$175.00
$236.51
$53.00
$86.01
$277.80
$275.80
$277.80
$207.80
$86.01
I LOYAI^.
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 609-49750-431 Meeting Expense
Invoice 092523 8/82023
Cash Payment E 101-41500-433 Dues and Subscriptions
Invoice 092523 8/302023
Cash Payment E 101-41500-434 Conference & Training
Invoice 092523 8/302023
Cash Payment E 101-43100-430 Miscellaneous
Invoice 092523 8/82023
Cash Payment E 101-45200-430 Miscellaneous
Invoice 092523 8/82023
Cash Payment E 601-49400-430 Miscellaneous
Invoice 092523 8/82023
Cash Payment E 602-49450-430 Miscellaneous
Invoice 092523 8/82023
Cash Payment E 101-43100-430 Miscellaneous
Invoice 092523 8/82023
Cash Payment E 101-45200-430 Miscellaneous
Invoice 092523 8/82023
Cash Payment E 601-49400-430 Miscellaneous
Invoice 092523 8/82023
CRUMBL- SEMI -SWEET CHOCOLATE CHUNK
& KENTUCKY BUTTER CAKES- SUMMER
STAFF APPRECIATION EVENT- HARBOR
WINE & SPIRITS STAFF
MN GOVT & FINANCE OFFICERS ASSOC-
ANNUAL MEMBERSHIP- M. REISDORF
MN GOVT & FINANCE OFFICERS ASSOC-
ANNUAL CONFERENCE REGISTRATION
FEE- M. REISDORF - SEPT 27- SEP 29 2023
ALEXANDRIA
MACKENTHUNS MEATS & DELI -
HAMBURGER PATTIES, BRATWURST,
POTATO SALAD- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
MACKENTHUNS MEATS & DELI -
HAMBURGER PATTIES, BRATWURST,
POTATO SALAD- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
MACKENTHUNS MEATS & DELI -
HAMBURGER PATTIES, BRATWURST,
POTATO SALAD- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
MACKENTHUNS MEATS & DELI -
HAMBURGER PATTIES, BRATWURST,
POTATO SALAD- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
CUB FOODS- CHEESE, COLESLAW, MAC
SALAD, ICE CUBES, BUNS, BOTTLED
WATER, ONION, PLATES, ROLLS, POP,
CHEX MIX, BBC SAUCE, KETCHUP,
MUSTARD, POPCORN MIX- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
CUB FOODS- CHEESE, COLESLAW, MAC
SALAD, ICE CUBES, BUNS, BOTTLED
WATER, ONION, PLATES, ROLLS, POP,
CHEX MIX, BBC SAUCE, KETCHUP,
MUSTARD, POPCORN MIX- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
CUB FOODS- CHEESE, COLESLAW, MAC
SALAD, ICE CUBES, BUNS, BOTTLED
WATER, ONION, PLATES, ROLLS, POP,
CHEX MIX, BBC SAUCE, KETCHUP,
MUSTARD, POPCORN MIX- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
09/18/23 1:32 PM
Page 2
$161.77
$70.00
$250.00
$27.33
$27.33
$27.33
$27.32
$34.69
$34.69
$34.68
`LOrrA
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 602-49450-430 Miscellaneous
Invoice 092523 8/82023
Cash Payment E 101-41310-431 Meeting Expense
Invoice 092523 8/82023
Cash Payment E 101-41500-431 Meeting Expense
Invoice 092523 8/82023
Cash Payment E 101-42400-431 Meeting Expense
Invoice 092523 8/82023
Cash Payment E 222-42260-431 Meeting Expense
Invoice 092523 8/82023
Cash Payment E 101-41310-431 Meeting Expense
Invoice 092523 8242023
Cash Payment E 101-41500-431 Meeting Expense
Invoice 092523 8242023
Cash Payment E 101-42400-431 Meeting Expense
Invoice 092523 8242023
Cash Payment E 222-42260-431 Meeting Expense
Invoice 092523 8/82023
Transaction Date 9252023
CUB FOODS- CHEESE, COLESLAW, MAC
SALAD, ICE CUBES, BUNS, BOTTLED
WATER, ONION, PLATES, ROLLS, POP,
CHEX MIX, BBC SAUCE, KETCHUP,
MUSTARD, POPCORN MIX- SUMMER STAFF
APPRECIATION LUNCH- PUBLIC WORKS
JUBILEE FOODS- PEPSI, DIET PEPSI,
CHOCOLATE CHIP COOKIES- SUMMER
STAFF APPRECIATION EVENT- CITY MGR
STAFF
JUBILEE FOODS- PEPSI, DIET PEPSI,
CHOCOLATE CHIP COOKIES- SUMMER
STAFF APPRECIATION EVENT- CITY HALL
FINANCE -CLERK -DOCK STAFF
JUBILEE FOODS- PEPSI, DIET PEPSI,
CHOCOLATE CHIP COOKIES- SUMMER
STAFF APPRECIATION EVENT- CITY HALL
PLANNING DEPT STAFF
JUBILEE FOODS- PEPSI, DIET PEPSI,
CHOCOLATE CHIP COOKIES- SUMMER
STAFF APPRECIATION EVENT- FIRE DEPT
STAFF
CASA AMIGOS - MEXICAN LUNCH
SPECIALS- SUMMER STAFF APPRECIATION
LUNCH- CITY MGR STAFF
CASA AMIGOS - MEXICAN LUNCH
SPECIALS- SUMMER STAFF APPRECIATION
LUNCH- CITY HALL -FINANCE -CLERK -DOCK
STAFF
CASA AMIGOS - MEXICAN LUNCH
SPECIALS- SUMMER STAFF APPRECIATION
LUNCH- CITY HALL- PLANNING DEPT STAFF
CASA AMIGOS - MEXICAN LUNCH
SPECIALS- SUMMER STAFF APPRECIATION
LUNCH- FIRE DEPT STAFF
U.S. Bank 10100 10100 Total
09/18/23 1:32 PM
Page 3
$34.68
$1.48
$7.40
$4.44
$2.96
$13.64
$68.15
$40.92
$27.28
$3,138.47
Fund Summary
101 GENERAL FUND
222 AREA FIRE SERVICES
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
CITY OF MOUND
Payments
Current Period: September 2023
10100 U.S. Bank 10100
$795.07
$1,257.45
$62.01
$298.51
$725.43
$3,138.47
Pre -Written Checks $3,138.47
Checks to be Generated by the Computer $0.00
Total $3,138.47
09/18/23 1:32 PM
Page 4
ILOYA01
CITY OF MOUND 09/20/2311:27AM
Page 1
Payments
Current Period: September 2023
Payments Batch HOISINGTON0823 $3,333.43
Refer 2336 HOISINGTON KOEGLER GROUP, 1
_
AP Payment E 101-42400-300 Professional Srvs
MISC PLANNING SVCS AUGUST 2023
$701.25
Invoice 020-002-43 9/182023
AP Payment G 101-23501 1717 JONES LN -JOHN SU
1717 JONES LN VARIANCE APP MISC
$2,095.93
PLANNING SVCS AUGUST 2023
Invoice 020-002-43 9/182023
AP Payment E 101-42400-300 Professional Srvs
PREPARE PC MINUTES, INTERNAL TEAM
$330.00
COLLABORATION -MISC PLANNING SVCS
AUGUST 2023
Invoice 020-002-43 9/182023
AP Payment G 101-23504 WETLAND DELINEAT-CRAI
4930 WILSHIRE BLVD VARIANCE APP MISC
$206.25
PLANNING SVCS AUGUST 2023
Invoice 020-002-43 9/182023
Transaction Date 9/192023
U.S. Bank 10100 10100 Total
$3,333.43
Fund Summary
10100
U.S. Bank 10100
101 GENERAL FUND
$3,333.43
$3,333.43
Pre -Written Checks $0.00
Checks to be Generated by the Computer $3,333.43
Total $3,333.43
ILOI.019
Payments Batch HOFFBARRY0723
Refer 2334 HOFF BERRY P.A.
CITY OF MOUND
Payments
Current Period: September 2023
$7,633.50
Cash Payment E 101-41600-300 Professional Srvs
Invoice 17788 822023
Cash Payment E 101-41600-300 Professional Srvs
OLD SHORELINE LLC- REVIEW RE:
PURCHASE AGREEMENT- LEGAL SVCS
JULY 2023
GENERAL LEGAL- MET COUNCIL
TEMPORARY CONSTRUCTION EASEMENT,
REVIEW OF MOUND LEGAL NOTICE 07-12-
2023, REVIEW & REVISE CITY MGR RFP, &
SEARCH FIRM RFP, REVIEW LAW RE: 4944
REASSESSMENT, ADMINISTRATIVE
CITATIONS REVIEW- LEGAL SVCS JULY 2023
Invoice 17784 822023
Cash Payment G 101-23454 2396 COMMERCE BLVD H 2396 COMMERCE BLVD HAZARDOUS BLDG
MATTER REVIEW STATUS & UPDATED
PLANS -LEGAL SVCS JULY 2023
Invoice 17790 822023
Cash Payment E 101-41600-316 Legal P & I
Invoice 17786 822023
Cash Payment E 101-41600-312 Legal Council
Invoice 17785 822023
Cash Payment E 101-41600-300 Professional Srvs
PLANNING LEGAL SVCS JULY 2023-
MORATORIUM REVIEW, DRAFT ESCROW
RELEASE AGREEMENT, REVIEW XXX
BARTLETT CONCEPT & LOT SPLIT, BLDG
PERMIT ISSUE, DRAFT ENCROACHMENT
PERMIT- LEGAL SVCS JULY 2023
COUNCIL COMMUNICATIONS, COUNCIL
INITIATED MATTERS- SURFSIDE BOAT
LAUNCH, DNR BOAT LAUNCH AGREEMENT,
LIQUOR LICENSE CRITERIA, CODE
ENFORCEMENT ISSUES DISCUSSION,
COUNCIL MEETING PREP, RELATED
ATTENDANCE & NOTICES - LEGAL SVCS
JULY 2023
BOAT RENTAL HOME OCCUPATION
MATTER- CODE ENFORCEMENT OPTIONS,
VIOLATION LETTER REVISIONS- LEGAL
SVCS JULY 2023
Invoice 17789 822023
Cash Payment G 101-23502 1703 JONES LN KOHLER V 1703 JONES LN- VARIANCE APP- REVIEW
LETTER & PETITION - LEGAL SVCS JULY
2023
Invoice 17791 822023
Cash Payment G 101-23455 3053 BRIGHTON BLVD AS 3053 BRIGHTON BLVD HAZARDOUS BLDG
ABATEMENT MATTER- REVIEW
RESTORATION AGREEMENT & STATUS -
LEGAL SVCS JULY 2023
Invoice 17787 822023
Cash Payment E 101-41600-300 Professional Srvs
Invoice 17784 822023
Cash Payment E 101-41600-316 Legal P & I
Invoice 17784 822023
Transaction Date 9/192023
REVIEW FILMING AT SURFSIDE PARK
AGREEMENT -LEGAL SVCS JULY 2023
REVIEW PLANNING COMMISSIONER
QUESTION- LEGAL SVCS JULY 2023
U.S. Bank 10100 10100 Total
09/21/23 10:07 AM
Page 1
$129.50
$726.00
$676.50
$1,091.50
$2,966.50
$869.50
$82.50
$37.00
$684.50
$370.00
$7.633.50
■Mill
Fund Summary
CITY OF MOUND 09/21/2310: 07 AM
Page 2
Payments
Current Period: September 2023
10100 U.S. Bank 10100
101 GENERAL FUND $7,633.50
$7,633.50
Pre -Written Checks $0.00
Checks to be Generated by the Computer $7,633.50
Total $7,633.50
IPSO3A
CITY OF MOUND 09/20/2311:27AM
Page 1
Payments
Current Period: September 2023
Payments Batch HOISINGTON0823 $3,333.43
Refer 2336 HOISINGTON KOEGLER GROUP, 1
_
AP Payment E 101-42400-300 Professional Srvs
MISC PLANNING SVCS AUGUST 2023
$701.25
Invoice 020-002-43 9/182023
AP Payment G 101-23501 1717 JONES LN -JOHN SU
1717 JONES LN VARIANCE APP MISC
$2,095.93
PLANNING SVCS AUGUST 2023
Invoice 020-002-43 9/182023
AP Payment E 101-42400-300 Professional Srvs
PREPARE PC MINUTES, INTERNAL TEAM
$330.00
COLLABORATION -MISC PLANNING SVCS
AUGUST 2023
Invoice 020-002-43 9/182023
AP Payment G 101-23504 WETLAND DELINEAT-CRAI
4930 WILSHIRE BLVD VARIANCE APP MISC
$206.25
PLANNING SVCS AUGUST 2023
Invoice 020-002-43 9/182023
Transaction Date 9/192023
U.S. Bank 10100 10100 Total
$3,333.43
Fund Summary
10100
U.S. Bank 10100
101 GENERAL FUND
$3,333.43
$3,333.43
Pre -Written Checks $0.00
Checks to be Generated by the Computer $3,333.43
Total $3,333.43
`W-01c]
CITY OF MOUND 09/21/2310:04AM
Page 1
Payments
Current Period: September 2023
Payments Batch 092123CTYMAN $77,582.18
Refer
2337 AUTOMATIC SYSTEMS COMPANY _
Cash Payment
E 602-49450-440 Other Contractual Servic
PHASE MONITORING RELAYS FOR SCADA
$5,299.00
SYSTEM- LIFT STATIONS
Invoice 040624
8292023
Cash Payment
E 601-49400-440 Other Contractual Servic
PHASE MONITORING RELAYS FOR SCADA
$0.00
SYSTEM- LIFTSTATIONS
Invoice 040624
8292023
Cash Payment
E 602-49450-404 Equip & Vehicle Repairs
PHASE MONITORING RELAYS FOR SCADA
$0.00
SYSTEM- LIFT STATIONS
Invoice 040624
8292023
Cash Payment
E 602-49450-500 Capital Outlay FA
PHASE MONITORING RELAYS FOR SCADA
$0.00
SYSTEM- LIFTSTATIONS
Invoice 040624
8292023
Transaction Date 9202023
U.S. Bank 10100 10100 Total
$5,299.00
Refer
2338 BERRY COFFEE COMPANY _
Cash Payment
E 222-42260-430 Miscellaneous
RENTAL & MTCE- COFFEE MACHINE FIRE
$83.46
DEPT- 9-1-23 THRU 11-30-23
Invoice 970299
9/12023
Transaction Date 9202023
U.S. Bank 10100 10100 Total
$83.46
Refer
2339 DAVEY TREE EXPERT COMPANY _
Cash Payment
E 101-45200-533 Tree Removal
REMOVE TO NEAR GRADE 3 DECLINED ELM
$5,600.00
TREES 27", 8", & 6" WITH DUTCH ELM
DISEASE 9-7-23 @ 3355 TUXEDO BLVD -
HAUL WOOD & DEBRIS AWAY
Invoice 917990416 9/82023
Cash Payment E 101-45200-533 Tree Removal
Invoice 917955589 8292023
Cash Payment E 101-45200-533 Tree Removal
Invoice 917961446 8/302023
Transaction Date 9202023
Refer 2240 DEM-CON LANDFILL
Cash Payment E 101-45200-430 Miscellaneous
Invoice 02-00812725 8222023
Transaction Date 9/62023
2 COTTONWOOD TREES & 1 ELM TREE- $3,780.00
PRUNE DEADWOOD OUT OF CANOPY,
LIMB REDUCTION WHERE NEEDED @ 4731
GORDON RD- 8-28-23 PAINT & SEAL CUTS
ON ELM TREE TO PREVENT IT FROM
CONTRACTING DUTCH ELM DISEASE, HAUL
DEBRIS AWAY
REMOVE 3 DECLINED TREES 12", 9", & 34"
MARKED FOR REMOVAL -EMERALD ASH
BORE INFESTED 8-29-23 @ 2151 APPLE LN-
GRIND STUMPS TO BELOW GRADE, HAUL
AWAY EXCESS GRINDINGS TO ALLOW FOR
PRAIRIE GARDEN TO BE INSTALLED, HAUL
ALL WOOD & DEBRIS AWAY
Project EAB
U.S. Bank 10100 10100 Total
.79 LINED TON- DISPOSAL OF MISC ITEMS
FROM SCHERVEN & SETON PARKS & IF
HALL
U.S. Bank 10100 10100 Total
Refer 2241 FIRE CHIEF, MN STATE ASSOCIAT _
$5,600.00
$14,980.00
$81.82
$81.82
`RUE!
CITY OF MOUND 09/21/2310:04AM
Page 2
Payments
Current Period: September 2023
Cash Payment
E 222-42260-434 Conference & Training
MN STATE FIRE CHIEFS ANNUAL
$325.00
CONFERENCE- REGISTRATION FEE- OCT18
THRU OCT 22 2023- DULUTH - G. PEDERSON
Invoice 6213
9/12023
Cash Payment
E 222-42260-434 Conference & Training
MN STATE FIRE CHIEFS ANNUAL
$325.00
CONFERENCE- REGISTRATION FEE- OCT18
THRU OCT 22 2023- DULUTH - A. DRILLING
Invoice 6215
9/12023
Transaction Date
9202023
U.S. Bank 10100 10100 Total
$650.00
Refer 2242 FIRE SAFETY USA, INCORPORATE _
Cash Payment
E 222-42260-409 Other Equipment Repair
FIRE ENGINE #40 2010 MIDWEST
$1,370.50
FREIGHTLINER- FULL CHASSIS TRUCK SVC-
PREV MTCE INSPECTION, ANNUAL FIRE
PUMP SVC- CHANGE PUMP TRANSMISSION
FLUID, LUBRICATE DRIVELINE
Invoice 176880
8/312023
Cash Payment
E 222-42260-409 Other Equipment Repair
2003 SALISBURY FIRE ENGINE #29 - FULL
$1,355.50
CHASSIS TRUCK SVC- PREV MTCE
INSPECTION- ANNUAL FIRE PUMP SVC-
CHANGE PUMP TRANSMISSION FLUID,
LUBRICATE DRIVELINE
Invoice 176879
8/312023
Cash Payment
E 222-42260-409 Other Equipment Repair
FIRE ENGINE- TANKER #35 2006 MIDWEST
$1,438.50
FREIGHTLINER- FULL CHASSIS TRUCK SVC-
PREV MTCE INSPECTION - ANNUAL FIRE
PUMP SVC- CHANGE PUMP TRANSMISSION
FLUID, LUBRICATE DRIVELINE
Invoice 176881
8/312023
Cash Payment
E 222-42260-409 Other Equipment Repair
LADDER #44 E-ONE HP78 - FULL CHASSIS
$1,447.50
TRUCK SVC- PREV MTCE INSPECTION,
ANNUAL FIRE PUMP SVC- CHANGE PUMP
TRANSMISSION FLUID, LUBRICATE
DRIVELINE
Invoice 176878
8/312023
Transaction Date
9202023
U.S. Bank 10100 10100 Total
$5,612.00
Refer 2243 HOME DEPOT/GECF (P/W
Cash Payment
E 601-49400-220 Repair Supplies & Equip
5/8" X 5 1/2" X 6' PINE DOG EAR PICKET
$99.62
FENCE MATERIALS WELL HOUSE- 4 QTY,
CONSTRUCTION SCREWS, 2 X 4 X 8' PRIME
CEDAR TONE WOOD
Invoice 8024625
9/112023
Cash Payment
E 602-49450-220 Repair Supplies & Equip
FENCE MATERIALS -LIFT STATION #30 - 6' X
$654.07
8' DOG EAR FENCE PANELS- 6 QTY, HUSKY
12" DRIVE 10" EXTENSION BAR,
CONSTRUCTION SCREWS, 4 X 4 10' CEDAR
TONE & 2 X416'PRIME CEDAR
Invoice 1322244
8292023
Cash Payment
E 602-49450-220 Repair Supplies & Equip
HUSKY RATCHET STRAP 1.25" x 16' 1000
$19.98
LB -LIFT STATION #30
Invoice 1014006
8292023
■ W-019
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 602-49450-220 Repair Supplies & Equip STARTING TOOLBOX SET- IN-HOUSE FLEET
MECHANIC- ROLLING TOO BOX, LG
PORTABLE TOOLBOX, LITHIUM 18 V
BATTERY & CHARGER, CORDLESS HIGH
SPEED RATCHETS-3/8" & 1/4", LED
MOUNTING FLOOD LIGHT, IMPACT
WRENCH, GEARWRENCH W/ IMPACT
SOCKETS, 4-SHELF LOCKER W/ POWER
STRIP, 18 DRAWER TOOL CHEST & CABINET
Invoice 2971239 9172023
Cash Payment E 601-49400-220 Repair Supplies & Equip STARTING TOOLBOX SET- IN-HOUSE FLEET
MECHANIC- ROLLING TOO BOX, LG
PORTABLE TOOLBOX, LITHIUM 18 V
BATTERY & CHARGER, CORDLESS HIGH
SPEED RATCHETS-3/8" & 1/4", LED
MOUNTING FLOOD LIGHT, IMPACT
WRENCH, GEARWRENCH W/ IMPACT
SOCKETS, 4-SHELF LOCKER W/ POWER
STRIP, 18 DRAWER TOOL CHEST & CABINET
Invoice 2971239 9172023
Cash Payment E 101-45200-220 Repair Supplies & Equip STARTING TOOLBOX SET- IN-HOUSE FLEET
MECHANIC- ROLLING TOOLBOX, LG
PTABLE TOOLBOX, LITHIUM 18 V BATTERY
& CHARGER, CORDLESS HIGH SPEED
RATCHETS-3/8" & 1/4", LED MOUNTING
FLOOD LIGHT, IMPACT WRENCH,
GEARWRENCH W/ IMPACT SOCKETS, 4-
SHELF LOCKER W/ POWER STRIP, 18
DRAWER TOOL CHEST & CABINET
Invoice 2971239 9172023
Cash Payment E 101-43100-220 Repair Supplies & Equip STARTING TOOLBOX SET- IN-HOUSE FLEET
MECHANIC- ROLLING TOOLBOX, LG
PORTABLE TOOLBOX, LITHIUM 18 V
BATTERY & CHARGER, CORDLESS HIGH
SPEED RATCHETS-3/8" & 1/4", LED
MOUNTING FLOOD LIGHT, IMPACT
WRENCH, GEARWRENCH W/ IMPACT
SOCKETS, 4-SHELF LOCKER W/ POWER
STRIP, 18 DRAWER TOOL CHEST & CABINET
Invoice 2971239 9172023
Transaction Date 9202023
U.S. Bank 10100 10100 Total
Refer 2244 INLAND DEVELOPMENT PARTNER _
Cash Payment G 101-23463 VIP -INLAND DEV PRT 125 RELEASE IMPROVEMENT SECURITY -
ESCROW BALANCE- VILLAGES OF ISLAND
PARK DEVELOPMENT PROJECT -
SATISFACTORILY COMPLETED
SUBDIVISION IMPROVEMENTS &
REQUIREMENTS
IRR7CS�- rFYiYR�7i6YYAYR3
Transaction Date 9202023 U.S. Bank 10100 10100 Total
Refer
2255 JUBILEE FOODS-(HWS) _
Cash Payment
E 609-49750-255 Misc Merchandise For R
FRESH LIMES & LEMONS FOR RESALE
Invoice 083123
8/12023
Cash Payment
E 609-49750-340 Advertising
NAVAL ORANGES- BLACKBERRIES,
RASPBERRIES- PICKLEBALL PODCAST
COCKTAIL
Invoice 083123 8282023
09/21/23 10:04 AM
Page 3
$1,599.98
$1,599.98
$1,599.99
$1,599.99
$7,173.61
$37,500.00
$37,500.00
$73.00
$10.90
IW-0Z^.
Cash Payment E 609-49750-340 Advertising
CITY OF MOUND
Payments
Current Period: September 2023
SIMPLY OJ, REAL LEMON JUICE-
PICKLEBALL PODCAST
COCKTAILINGREDIENTS
Invoice 083123 8282023
Cash Payment E 609-49750-255 Misc Merchandise For R FRESH LIMES & LEMONS FOR RESALE
Invoice 083123 8/192023
Cash Payment E 609-49750-255 Misc Merchandise For R BOTTLED WATER FOR RESALE- HWS
Invoice 083123 8/42023
Transaction Date 9202023 U.S. Bank 10100 10100
09/21/23 10:04 AM
Page 4
$4.84
$74.00
$11.38
Total $174.12
Refer
2256 JUBILEE FOODS _
Cash Payment
E 101-41930-200 Office Supplies
MASKING TAPE- CITY HALL
$2.69
Invoice 090123
8/302023
Cash Payment
E 101-41910-210 Operating Supplies
JOHNNIES- OUTDOOR- PLANTS-
$59.98
CENTENNIAL BLDG- POTS
Invoice 090123
8282023 PO 1
Cash Payment
E 101-41500-431 Meeting Expense
APPLE JUICE, V8 SPLASH,
$8.07
CRANRASPBERRY JUICE- C. PAUSCHE
GOING AWAY TREAT
Invoice 090123
8/302023
Cash Payment
E 101-41500-431 Meeting Expense
VANILLA ICE CREAM, FLORAL BOUQUET- C.
$18.49
PAUSCHE GOING AWAY TREAT
Invoice 090123
8/312023
Transaction Date 9202023
U.S. Bank 10100 10100 Total
$89.23
Refer
2245 MEDIACOM _
Cash Payment
E 101-42110-321 Telephone, Cells, & Red
ORONO PD INTERNET SVC 9-16-23 THRU 10-
$96.90
15-23
Invoice 092623
9/62023
Transaction Date 9202023
U.S. Bank 10100 10100 Total
$96.90
Refer
2246 MINT ROOFING, INC.
Cash Payment
E 601-49400-400 Repairs & Maintenance-
COMPLETED REPAIRS PER 2023 TOPSITE
$791.50
REPORT- 8-25-23 @ PUBLIC WORKS SHOP -
TRIM TREES OVERHANGING ROOF,
UNCLOG ROOF DRAIN, ADD CAULK WHERE
MISSING & DETERIORATED, CAULK RAIN
COLLAR, REPAIR OPEN BASE FLASHING,
REMOVE DEBRIS FROM ROOF FIELD, OPEN
CURB & PIPE FLASHING
Invoice 2930
8292023
Cash Payment
E 602-49450-400 Repairs & Maintenance-
COMPLETED REPAIRS PER 2023 TOPSITE
$791.50
REPORT- 8-25-23 @ PUBLIC WORKS SHOP -
TRIM TREES OVERHANGING ROOF,
UNCLOG ROOF DRAIN, ADD CAULK WHERE
MISSING & DETERIORATED, CAULK RAIN
COLLAR, REPAIR OPEN BASE FLASHING,
REMOVE DEBRIS FROM ROOF FIELD, OPEN
CURB & PIPE FLASHING
Invoice 2930
8292023
ILIii/
CITY OF MOUND
Payments
Current Period: September 2023
EmmmmL-
Cash Payment E 101-45200-400 Repairs & Maintenance- COMPLETED REPAIRS PER 2023 TOPSITE
REPORT- 8-25-23 @ PUBLIC WORKS SHOP -
TRIM TREES OVERHANGING ROOF,
UNCLOG ROOF DRAIN, ADD CAULK WHERE
MISSING & DETERIORATED, CAULK RAIN
COLLAR, REPAIR OPEN BASE FLASHING,
REMOVE DEBRIS FROM ROOF FIELD, OPEN
CURB & PIPE FLASHING
Invoice 2930 8292023
Cash Payment E 101-43100-400 Repairs & Maintenance- COMPLETED REPAIRS PER 2023 TOPSITE
REPORT- 8-25-23 @ PUBLIC WORKS SHOP -
TRIM TREES OVERHANGING ROOF,
UNCLOG ROOF DRAIN, ADD CAULK WHERE
MISSING & DETERIORATED, CAULK RAIN
COLLAR, REPAIR OPEN BASE FLASHING,
REMOVE DEBRIS FROM ROOF FIELD, OPEN
CURB & PIPE FLASHING
Invoice 2930 8292023
Transaction Date 9202023
U.S. Bank 10100 10100
Refer 2247 MORRIES AUTO GROUP _
Cash Payment E 101-45200-404 Equip & Vehicle Repairs SHOP CHARGE FOR RECALLWORK-
REMOVE & REPLACE CLOCK SPRING -
PARKS TRUCK #416 2016 FORD
Invoice 51479 8/302023
Transaction Date 9202023
09/21/23 10:04 AM
Page 5
$791.50
$791.50
Total $3,166.00
$45.07
U.S. Bank 10100 10100 Total
Refer 2248 MORRIES BUFFALO FORD _
Cash Payment
E 601-49400-404 Equip & Vehicle Repairs
ELECTRICAL DIAGNOSIS & REPAIR- WATER
TRUCK#315- REPLACE BODY CONTROL
MODULE, PROGRAMMED PMI, RESET,
ERASED & PROGRAMMED KEYS,
REPLACED DOOR LOCK & ALARM MODULE
Invoice 44263
9/112023
Transaction Date
9202023
U.S. Bank 10100 10100 Total
Refer 2315 MULCH STORE, THE
Cash Payment E 101-45200-232 Landscape Material
Invoice 104107924 8292023
Transaction Date 9202023
$45.07
$1,683.27
$1,683.27
DISPOSE OF < 6 CUBIC YARDS BRUSH 8-29- $37.50
23
U.S. Bank 10100 10100
Refer 2254 NAPA AUTO PARTS - SPRING PAR _
Cash Payment E 101-45200-212 Motor Fuels TRUEFUEL- PARKS EQUIPMENT
Invoice 0577-187338 8292023
Transaction Date 9202023 U.S. Bank 10100 10100
Refer 2249 OFFICE DEPOT
Cash Payment E 101-41930-200 Office Supplies
Invoice 328670973001 8282023 PO 25436
Transaction Date 9202023
Total
$37.50
$107.82
Total $107.82
12 CT PKGS-QTY 2- ID BADGE CLIPS -
SOLICITORS, YELLOW HIGHLIGHTERS,
DYMO ADDRESS LABELS- 2 ROLLS, WITE
OUT- 4 PK, 24 CT BLUE BALLPOINT PENS -
CITY HALL
U.S. Bank 10100 10100 Total
Refer 2250 R.C. ELECTRIC, INCORPORATED _
$62.83
$62.83
CITY OF MOUND 09/21/2310:04AM
Page 6
Payments
Current Period: September 2023
Cash Payment E 101-41910-400 Repairs & Maintenance-
Invoice 8835 8292023
Transaction Date 9202023
CHECK & REPLACE BAD BREAKER @
CENTENNIAL BLDG- 8/28 & 8/29/2023
U.S. Bank 10100 10100 Total
$335.00
$335.00
Refer 2252 TRUE VALUE MOUND (FIRE) _
Cash Payment E 222-42260-210 Operating Supplies
CHAINSAW BLADE SHARPENING- FIRE DEPT
$10.00
Invoice 188493 8/182023
Cash Payment E 222-42260-322 Postage
FED EX SHIPPING CHARGE TO EASTERN
$21.87
FIRE EQUIPMENT SVCS- FOR REPAIR
Invoice 188583 8242023
Cash Payment E 222-42260-212 Motor Fuels
32 OZ 50:1 FUEL/OIL- FOR TOOLS & SAWS-
$17.58
FIRE DEPT
Invoice 188427 8/142023
Transaction Date 9202023
U.S. Bank 10100 10100 Total
$49.45
Refer 2251 VERIZON WIRELESS _
Cash Payment E 101-43100-321 Telephone, Cells, & Red
STREETS LEAD WORKER TABLET-
$35.01
INTERNET SVC- 8-11-23 THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 602-49450-321 Telephone, Cells, & Red
PUBLIC WORKS SUPERVISOR- RYAN
$35.01
PRICH TABLET- INTERNET SVC- 8-11-23
THRU 9-10-23 SPLIT WTR/SWR/ST
Invoice 9927364940 2/102023
Cash Payment E 601-49400-321 Telephone, Cells, & Red
PUBLIC WORKS DEPT-TABLET- HOT SPOT
$35.01
SVC 8-11-23 THRU 9-10-23 SPLIT
WTR/SWR/ST
Invoice 9927364940 2/102023
Cash Payment E 602-49450-321 Telephone, Cells, & Red
UTILITY LEAD WORKER TABLET- INTERNET
$17.50
SVC- SVC 8-11-23 THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 601-49400-321 Telephone, Cells, & Red
UTILITY LEAD WORKER TABLET- INTERNET
$17.51
SVC- SVC 8-11-23 THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 101-45200-321 Telephone, Cells, & Red
PARKS LEAD WORKER TABLET- INTERNET
$40.01
SVC 8-11-23 THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 101-43100-321 Telephone, Cells, & Red
STREETS DEPT TABLET INTERNET SVC 8-
$35.01
11-23 THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 101-43100-321 Telephone, Cells, & Red
PUB WKS OPEN LINE INTERNET SVC 8-11-
$35.01
23 THRU 9-10-23 -SPLIT WTR/SWR/ST
Invoice 9927364940 2/102023
Cash Payment E 101-42400-321 Telephone, Cells, & Red
FIELD OFFICER INTERNET SVC 8-11-23
$17.51
THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 101-42115-321 Telephone, Cells, & Red
FIELD OFFICER INTERNET SVC 8-11-23
$17.50
THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 602-49450-321 Telephone, Cells, & Red
UTILITY DEPT TABLET- INTERNET SVC 8-11-
$17.51
23 THRU 9-10-23
Invoice 9927364940 2/102023
Cash Payment E 601-49400-321 Telephone, Cells, & Red
UTILITY DEPT TABLET- INTERNET SVC 8-11-
$17.50
23 THRU 9-10-23
Invoice 9927364940 2/102023
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 101-45200-321 Telephone, Cells, & Red PARKS DEPT TABLET- INTERNET SVC 8-11-
23 THRU 9-10-23
Invoice 9927364940 2/102023
Transaction Date 2232023
Fund Summary
101 GENERAL FUND
222 AREA FIRE SERVICES
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
09/21/23 10:04 AM
Page 7
$35.01
U.S. Bank 10100 10100 Total $355.10
10100 U.S. Bank 10100
$58,334.21
$6,394.91
$4,244.39
$8,434.55
$174.12
$77,582.18
Pre -Written Checks $0.00
Checks to be Generated by the Computer $77,582.18
Total $77,582.18
ILOI.01
CITY OF MOUND
Payments
Current Period: September 2023
Payments Batch 092623HWS $111,723.93
Refer 2275 ARTISAN BEER COMPANY
Cash Payment E 609-49750-252 Beer For Resale
Invoice 3627418 9/82023
Cash Payment E 609-49750-257 THC for Resale
Invoice 3627419 9/82023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 3628980 9/152023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 371901 9/52023
Transaction Date 9212023
BEER
THC
BEER
BEER CREDIT
U.S. Bank 10100 10100
Refer 2312 BACK CHANNEL BREWING _
Cash Payment
E 609-49750-252 Beer For Resale BEER
Invoice 1871
9/132023
Transaction Date
9212023 U.S. Bank 10100 10100
Refer 2257 BELLBOY CORPORATION _
Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX
Invoice 0107393200 9202023
Cash Payment E 609-49750-255 Misc Merchandise For R BOMB SHOT CUPS
Invoice 0107393200 9202023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2258 BELLBOY CORPORATION
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 0200825900 9/132023
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 0200828000 9/132023
Transaction Date 9212023
Refer 2259 BELLBOY CORPORATION
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 0200910100 9202023
Cash Payment E 609-49750-253 Wine For Resale
Invoice 0200910700 9202023
Cash Payment E 609-49750-257 THC for Resale
Invoice 0200910100 9202023
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 0200901400 9202023
Transaction Date 9212023
LIQUOR
LIQUOR
U.S. Bank 10100 10100
LIQUOR
WINE
THC
LIQUOR
U.S. Bank 10100 10100
Refer 2276 BELLBOY CORPORATION _
Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, C-FOLD TOWELS
Invoice 0107361100 9/132023
Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX
Invoice 0107361100 9/132023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2267 BREAKTHRU BEVERAGE MN BEE _
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 112080400 9/122023
Total
Total
Total
Total
09/21/23 12:29 PM
Page 1
$469.90
$92.25
$452.10
-$20.00
$994.25
$160.00
$160.00
$46.00
$20.40
$66.40
$1,036.75
$97.65
$1,134.40
$1,213.10
$105.65
$690.00
$670.36
Total $2,679.11
$60.00
$40.70
Total
$100.70
$7,387.97
ILI-01
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 112081625 9/122023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 112081626 9/122023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 112080401 9/122023
Transaction Date 9212023
BEER
BEER
BEER
U.S. Bank 10100 10100
Refer 1409 BREAKTHRU BEVERAGE MN BEE
_
Cash Payment E 609-49750-252 Beer For Resale
BEER
Invoice 112185929 9/192023
Cash Payment E 609-49750-252 Beer For Resale
BEER
Invoice 112185931 9/192023
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 112185930 9/192023
Transaction Date 9202023
U.S. Bank 10100 10100
Refer 2264 BREAKTHRU BEVERAGE MN WINE
_
Cash Payment E 609-49750-253 Wine For Resale
WINE
Invoice 112210337 9202023
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 112210336 9202023
Cash Payment E 609-49750-253 Wine For Resale
WINE
Invoice 112210338 9202023
Cash Payment E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 112211623 9202023
Transaction Date 9212023
U.S. Bank 10100 10100
Refer 1543 BREAKTHRU BEVERAGE MN WINE
_
Cash Payment E 609-49750-253 Wine For Resale
WINE
Invoice 112106192 9/132023
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 112106190 9/132023
Cash Payment E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 411255553 8/32023
Cash Payment E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 411255551 8/32023
Cash Payment E 609-49750-251 Liquor For Resale
LIQUOR CREDIT
Invoice 411403927 8/32023
Transaction Date 9202023
U.S. Bank 10100 10100
Refer 2262 CAPITOL BEVERAGE SALES, L.P.
_
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 2885956
9/122023
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 2885956
9/122023
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 2885963
9/122023
Cash Payment
E 609-49750-252 Beer For Resale
BEER CREDIT
Invoice 2885982
9/122023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2886225
9/122023
09/21/23 12:29 PM
Page 2
$96.00
$96.00
$328.85
Total $7,908.82
$12,000.10
$344.75
$329.00
Total $12,673.85
Total
Total
$3,304.08
$2,503.85
$104.00
$75.00
$5,986.93
$1,116.00
$3,007.61
-$712.00
-$144.00
-$973.00
$2,294.61
$6,578.25
$28.50
$188.85
-$633.60
$308.40
IPROY.
Transaction Date 9212023
CITY OF MOUND
Payments
Current Period: September 2023
U.S. Bank 10100 10100
Refer 2274 CAPITOL BEVERAGE SALES, L.P.
_
Cash Payment
E 609-49750-257 THC for Resale
THC
Invoice 2889068
9/192023
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 2889069
9/192023
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 2889070
9/192023
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 2889071
9/192023
Cash Payment
E 609-49750-252 Beer For Resale
BEER CREDIT
Invoice 2889050
9/192023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2889054
9/192023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 1558 CLEAR RIVER BEVERAGE CO.
Cash Payment E 609-49750-252 Beer For Resale
Invoice 709431 9/182023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 709431 9/182023
Cash Payment E 609-49750-257 THC for Resale
Invoice 709430 9/182023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 709444 9/182023
Transaction Date 9202023
BEER
BEER
THC
BEER CREDIT
U.S. Bank 10100 10100
Refer 2297 COCA COLA -GREAT LAKES DISTRI _
Cash Payment E 609-49750-254 Soft Drinks/Mix For Res MIX
Invoice 37637713010 9/182023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2270 DAHLHEIMER BEVERAGE LLC
Cash Payment E 609-49750-252 Beer For Resale
Invoice 2003287 9/132023
Cash Payment E 609-49750-257 THC for Resale
Invoice 2003286 9/132023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 1970571CR 822023
Transaction Date 9212023
Refer 1549 DAHLHEIMER BEVERAGE LLC
Cash Payment E 609-49750-257 THC for Resale
Invoice 2008555 9202023
Cash Payment E 609-49750-252 Beer For Resale
Invoice 2008556 9202023
Transaction Date 9202023
Total
Total
Total
09/21/23 12:29 PM
Page 3
$6,470.40
$460.00
$317.50
$2,732.85
$146.60
-$99.15
$42.40
$3,600.20
$36.25
$565.25
$664.56
-$21.56
$1,244.50
$775.20
Total $775.20
BEER
$2,602.30
THC
$72.00
BEER CREDIT
-$3.00
U.S. Bank 10100 10100
Total $2,671.30
THC
$144.00
BEER
$414.00
U.S. Bank 10100 10100
Refer 2291 DANGEROUS MAN BREWING CO. _
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 1123 9/142023
Transaction Date 9212023 U.S. Bank 10100 10100
Total $558.00
$238.00
Total $238.00
ILOI-0Ie?
CITY OF MOUND
Payments
Current Period: September 2023
Refer 2269 HOHENSTEINS, INCORPORATED
_
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 645438
9/122023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 645526
9/122023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer
1420 HOHENSTEINS, INCORPORATED
_
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 647632
9/192023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 647632
9/192023
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 647633
9/192023
Transaction Date 9212023
U.S. Bank 10100 10100
Refer 2309 INBOUND BREWCO
Cash Payment E 609-49750-257 THC for Resale
Invoice 16921 9/142023
Transaction Date 9212023
Refer 2307 INSIGHT BREWING COMPANY
Cash Payment
E 609-49750-252 Beer For Resale
Invoice 7620
9/152023
Cash Payment
E 609-49750-257 THC for Resale
Invoice 7620
9/152023
Cash Payment
E 609-49750-252 Beer For Resale
Invoice 7724
9202023
Cash Payment
E 609-49750-257 THC for Resale
Invoice 7724
9202023
Transaction Date
9212023
THC
U.S. Bank 10100 10100
BEER
THC
BEER CREDIT
THC
U.S. Bank 10100 10100
Refer 2265 JOHNSON BROTHERS LIQUOR
_
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2383134
9/142023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 2383135
9/142023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 2383136
9/142023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 2271 JOHNSON BROTHERS LIQUOR _
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 2378511
9172023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2378508
9172023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 2378510
9172023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 2378512
9172023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2378509
9172023
09/21/23 12:29 PM
Page 4
$1,286.70
$173.00
Total $1,459.70
$79.50
$39.75
$487.20
Total $606.45
$162.00
Total $162.00
$113.90
$400.00
-$5.30
$120.00
Total $628.60
$1,351.97
$877.59
$74.00
Total $2,303.56
$100.00
$1,403.00
$3,084.92
$32.00
$2,174.69
IROOM
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 609-49750-253 Wine For Resale WINE
Invoice 2379505 9/112023
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 2379504 9/112023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2278 JOHNSON BROTHERS LIQUOR
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 2382085 9/132023
Cash Payment E 609-49750-253 Wine For Resale
Invoice 2382088 9/132023
Cash Payment E 609-49750-253 Wine For Resale
Invoice 2375272 9/52023
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 2382087 9/132023
Cash Payment E 609-49750-253 Wine For Resale
Invoice 2382086 9/132023
Transaction Date 9212023
Refer 2303 JOHNSON BROTHERS LIQUOR
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 2386859 9202023
Cash Payment E 609-49750-253 Wine For Resale
Invoice 2386858 9202023
Cash Payment E 609-49750-251 Liquor For Resale
Invoice 2386857 9202023
Transaction Date 9212023
Refer 2302 LUCE LINE BREWING CO.
Cash Payment
E 609-49750-252 Beer For Resale
Invoice 1765
9202023
Transaction Date
9212023
Refer 2282 LUPULIN BREWING COMPANY
09/21/23 12:29 PM
Page 5
$1,652.16
$926.40
Total $9,373.17
LIQUOR
$1,589.20
WINE
$564.00
WINE
$1,546.02
LIQUOR
$1,971.00
WINE
$480.00
U.S. Bank 10100 10100
LIQUOR
WINE
LIQUOR
U.S. Bank 10100 10100
BEER
U.S. Bank 10100 10100
Total $6,150.22
$132.00
$5,146.73
$3,598.00
Total $8,876.73
$325.00
Total $325.00
Cash Payment
E 609-49750-252 Beer For Resale
BEER
$670.30
Invoice 55697
9172023
Cash Payment
E 609-49750-252 Beer For Resale
BEER CREDIT
-$10.83
Invoice 587280
8/32023
Cash Payment
E 609-49750-252 Beer For Resale
BEER CREDIT
-$94.62
Invoice 587296
8/312023
Transaction Date
9212023
U.S. Bank 10100 10100
Total $564.85
Refer 2287 MARLIN S TRUCKING DELIVERY
_
Cash Payment
E 609-49750-265 Freight
DELIVERY SVC 9-7-23
$114.70
Invoice 39690
9172023
Cash Payment
E 609-49750-265 Freight
DELIVERY SVC 9-8-23
$248.00
Invoice 39692
9/82023
Cash Payment
E 609-49750-265 Freight
DELIVERY SVC 9-13-23
$224.75
Invoice 39706
9/132023
Transaction Date
9212023
U.S. Bank 10100 10100
Total $587.45
Refer 2298 MEGA BEER LLC
IL'1'10
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 3398 9172023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer
2304 MILK & HONEY, LLC _
Cash Payment
E 609-49750-252 Beer For Resale BEER
Invoice 12633
9/142023
Transaction Date 9212023 U.S. Bank 10100 10100
Total
Total
Refer 2299 MINNEHAHA BUILDING MAINTENA _
Cash Payment E 609-49750-400 Repairs & Maintenance- WASH WINDOWS INSIDE & OUT HWS 8-07-23
Invoice 180242139 9/32023
Transaction Date 9212023 U.S. Bank 10100 10100 Total
Refer 2293 MODIST BREWING CO. LLC
_
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 44565
9202023
Cash Payment
E 609-49750-257 THC for Resale
THC
Invoice 44565
9202023
Transaction Date
9212023
U.S. Bank 10100 10100
Total
Refer 2295 MOUND MARKETPLACE ASSOC _
Cash Payment E 609-49750-412 Building Rentals OCTOBER 2023 COMMON AREA MTCE &
INSURANCE HWS
Invoice 100123 10/12023
Transaction Date 9212023 U.S. Bank 10100 10100 Total
Refer 2301 OLD WORLD BEER LLC _
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 3001 9172023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2272 PARLEY LAKE WINERY _
Cash Payment E 609-49750-253 Wine For Resale WINE
Invoice PW252 9172023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2260 PAUSTIS AND SONS WINE COMPA _
Cash Payment
E 609-49750-253 Wine For Resale WINE
Invoice 213710
9/192023
Transaction Date
9212023 U.S. Bank 10100 10100
Refer 2308 PAUSTIS AND SONS WINE COMPA _
Cash Payment
E 609-49750-253 Wine For Resale WINE
Invoice 212800
9/112023
Transaction Date
9212023 U.S. Bank 10100 10100
Refer 2306 PEQUOD DISTRIBUTION
_
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 202637
9172023
Cash Payment
E 609-49750-252 Beer For Resale
BEER CREDIT
Invoice 202593
9172023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 2266 PHILLIPS WINE AND SPIRITS, INC _
Total
Total
Total
Total
Total
09/21/23 12:29 PM
Page 6
$358.60
$358.60
$236.00
$236.00
$74.81
$74.81
$29.00
$200.00
$229.00
$1,600.75
$1,600.75
$215.43
$215.43
$306.00
$306.00
$791.00
$791.00
$329.00
$329.00
$277.20
-$97.00
$180.20
1996
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 6654514
9172023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 6654511
9172023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 6654513
9172023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 6654512
9172023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 2273 PHILLIPS WINE AND SPIRITS, INC _
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 6657392
9/132023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 6657394
9/132023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 6657394
9/132023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 6657393
9/132023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 2283 PHILLIPS WINE AND SPIRITS, INC
_
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 6661075
9202023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 6661073
9202023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 6661074
9202023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 1565 SHAMROCK GROUP, INC.
Cash Payment E 609-49750-255 Misc Merchandise For R ICE
Invoice 2938069 9/132023
Cash Payment E 609-49750-255 Misc Merchandise For R ICE
Invoice 2942178 9202023
Transaction Date 9212023 U.S. Bank 10100 10100
09/21/23 12:29 PM
Page 7
$80.00
$2,732.90
$231.00
$535.10
Total $3,579.00
Total
$106.30
$80.00
$28.50
$1,710.46
$1.925.26
$112.00
$445.59
$2,548.76
Total $3,106.35
Total
Refer 2285 SHANKEN COMMUNICATIONS, INC _
Cash Payment E 609-49750-255 Misc Merchandise For R WINE SPECTATOR PUBLICATIONS 9-30-23
EDITION- MDSE FOR RESALE
Invoice S0806506 9/12023
Transaction Date 9212023 U.S. Bank 10100 10100 Total
Refer 2261 SOUTHERN WINE & SPIRITS OF M _
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 2390283
9/142023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2390277
9/142023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 2390281
9/142023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 2390279
9/142023
$387.62
$238.92
$626.54
$17.50
$17.50
$591.00
$2,377.56
$125.00
$328.00
I PROfl
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 2390278 9/142023
Cash Payment E 609-49750-251 Liquor For Resale LIQUOR
Invoice 2390280 9/142023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2313 SOUTHERN WINE & SPIRITS OF M
_
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2392831
9212023
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 2392835
9212023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 2392834
9212023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR
Invoice 2392833
9212023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 1912 SOUTHERN WINE & SPIRITS OF M
_
Cash Payment
E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 9538973
9/192023
Cash Payment
E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 9532154
8222023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR CREDIT
Invoice 9531125
8/172023
Cash Payment
E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 45719
8282023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR CREDIT
Invoice 44704
7/32023
Cash Payment
E 609-49750-251 Liquor For Resale
LIQUOR CREDIT
Invoice 45117
7/192023
Cash Payment
E 609-49750-253 Wine For Resale
WINE CREDIT
Invoice 45989
9/182023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 2294 STEEL TOE BREWING, LLC
_
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 51872
9/182023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 2288 SUMMER LAKES BEVERAGE LLC _
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res MIX
Invoice 6467
9/162023
Transaction Date
9212023 U.S. Bank 10100 10100
Refer 2292 UDOFOT BEER & BEVERAGE CO. _
Cash Payment E 609-49750-252 Beer For Resale BEER
Invoice 628801 9/122023
Transaction Date 9212023 U.S. Bank 10100 10100
Refer 2281 VINOCOPIA, INCORPORATED _
Cash Payment E 609-49750-253 Wine For Resale WINE
Invoice 0336317 9/142023
09/21/23 12:29 PM
Page 8
$675.00
$410.90
Total $4,507.46
Total
$6,030.40
$1,763.00
$125.00
$2,008.15
$9,926.55
-$128.04
-$200.00
-$180.00
-$1,629.90
-$48.00
-$1,290.04
-$144.00
Total-$3,619.98
$187.00
Total
$187.00
$724.50
Total $724.50
$220.00
Total $220.00
$352.00
CITY OF MOUND
Payments
Current Period: September 2023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res MIX
Invoice 0336317
9/142023
Transaction Date
9212023 U.S. Bank 10100 10100
Refer 2268 WINE COMPANY
Cash Payment E 609-49750-253 Wine For Resale
Invoice 245761 9172023
Transaction Date 9212023
WINE
U.S. Bank 10100 10100
Total
Total
Refer 2263 WINE MERCHANTS
_
Cash Payment
E 609-49750-253 Wine
For Resale
WINE
Invoice 7441945
9172023
Cash Payment
E 609-49750-254 Soft Drinks/Mix For Res
MIX
Invoice 7441946
9172023
Cash Payment
E 609-49750-253 Wine
For Resale
WINE
Invoice 7442655
9/132023
Cash Payment
E 609-49750-253 Wine
For Resale
WINE
Invoice 7442656
9/132023
Cash Payment
E 609-49750-253 Wine
For Resale
WINE
Invoice 7443571
9202023
Transaction Date
9212023
U.S. Bank 10100 10100 Total
Refer 2305 WOODEN HILL BREWING COMPAN
_
Cash Payment
E 609-49750-252 Beer For Resale
BEER
Invoice 4586
9202023
Transaction Date
9212023
U.S. Bank 10100 10100
Refer 2280 Z WINES USA LLC
_
Cash Payment
E 609-49750-253 Wine For Resale
WINE
Invoice 26611
9/132023
Transaction Date
9212023
U.S. Bank 10100 10100
Fund Summary
10100 U.S. Bank 10100
609 MUNICIPAL LIQUOR FUND $111,723.93
$111,723.93
Pre -Written Checks $0.00
Checks to be Generated by the Computer $111,723.93
Total $111,723.93
09/21/23 12:29 PM
Page 9
$120.00
$472.00
$382.00
$382.00
$630.73
$50.00
$1,112.00
$102.00
$2,222.73
$4,117.46
$197.10
Total $197.10
$440.00
Total $440.00
MOUND CITY COUNCIL MINUTES
September 12, 2023
The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on
Tuesday, September 12, 2023 at 7:00 p.m. in the Council Chambers in the Centennial Building.
Members present: Mayor Jason Holt, Council Members, Sherrie Pugh, Paula Larson, Kathy
McEnaney and Kevin Castellano.
Members absent: None
Others present: City Manager Eric Hoversten, Deputy City Manager Maggie Reisdorf, City
Attorney Scott Landsman, City Clerk Kevin Kelly, Patrick Melvin, David Drown and Associates,
BJ Johnson, Sheri Wallace, Karl and Julie Weisenhorn, Eric Deadwyler, Kaylyn Sayen, Jane
Anderson, Austin Wiberg, Joe Morimoto, Jeff Flattum, Johan Chemin, John and Wendy
Applegate, Marc Doepner-Hove.
Consent agenda: All items listed under the Consent Agenda are considered to be routine in
nature by the Council. There will be no separate discussion on these items unless a
Councilmember or citizen so requests, in which event it will be removed from the Consent
Agenda and considered in normal sequence.
1. Open meeting
Mayor Holt called the meeting to order at 7:00 p.m.
2. Pledae of Alleaiance
3. Approve agenda
Hoversten had an amendment to the 8/22/2023 minutes with a replacement page 1868.
MOTION by Larson, seconded by Castellano, to approve the amended agenda. All voted in
favor. Motion carried.
4. Consent agenda
MOTION by Larson, seconded by McEnaney, to approve the consent agenda. Upon roll call
vote, all voted in favor. Motion carried.
A. Approve payment of claims in the amount of $568,972.51.
B. Approve minutes: 08-22-23 Regular Meeting
C. Approve Temporary Liquor License for WECAN Open House at 5513 Shoreline Drive on
October 12, 2023
D. Approve Pay Request #3 in the amount of $68,895.18 to New Look Contracting for 2022
Downtown Paver Sidewalk Replacement Project PW 22-08
E. Approve Miscellaneous Pay Items in the amount of $586.04 to private residents to
reimburse landscape restoration costs associated with 2023 Lynwood Watermain
Improvements Phase 3, PW 23-01
0pl
Mound City Council Minutes — September 12, 2023
F. Approve Resolution No. 23-80: Authorizing Release of Improvement Security for
Villages of Island Park
G. Approve Resolution No. 23-81: Authorizing 2023 Central Business District (CBD)
Parking Maintenance Roll to be Certified to the County Auditor at 5% Interest
Levy #24072
5. Comments and suggestions from citizens present on any item not on the agenda.
Johan Chemin, 6039 Beachwood Road, said he wants the City to let people know that we are in
a drought. Chemin asked that residents to not water their lawns as the City needs to conserve
water for next year. Chemin said the City should remind citizens to refrain from watering their
lawns every day. Holt said the next newsletter is coming out and this could be added to it.
Jane Anderson, 5060 Edgewater Drive, said she wants the City to address her neighbor's
encroachment into the Right of Way (ROW) between the properties. Anderson said she is here
on behalf of her other neighbors in the area of Chateau Lane.
Anderson handed out to the Council an Aerial view of the ROW. Anderson said her neighbor
uses the 30-foot ROW during the winter for storage and to launch kayaks throughout the
summer. Anderson said her neighbors use up to 16 or 17 feet of the ROW for their boat lift
storage during the winter months. Anderson said another dock program licensee stores his dock
on Anderson's side of the ROW due to the neighbor's encroachment.
Anderson explained that the following items are also located within the ROW and should not be
allowed to be stored there:
• Broken Trampoline in the ROW for years
• Permanent parking structure built into the ROW
• Orange fence placed in the middle of ROW.
• Dead and planted trees in the ROW
• Sprinkler System in the ROW
Holt said a goal of the Council is to enforce City Ordinances. Anderson said her neighbors have
asked her to come forward to the City.
Hoversten said the parking area is most likely a legal non-conformance which was allowed and
is unsure if this can be undone.
Hoversten said the trampoline condition isn't an issue and the City will not get involved unless
the trampoline obstructs traversability of the ROW.
Hoversten said property owners can keep their half of a ROW as they would their regular yard
keeping. Hoversten said the winter storage of lifts should be done on private property and staff
can approach the neighbor to inform them to keep their materials to the private lakeshore.
McEnaney asked what would happen if the neighbor sells their house after building hardscapes
in the ROW. Hoversten said this would be a seller and title company concern. Hoversten said
there are many examples of these types of non -conformances occurring throughout the City.
Hoversten said the City tries to avoid theses non -conformances in the current regulatory
environment.
2001
Mound City Council Minutes — September 12, 2023
Anderson stated that the parking area was added 12 years ago and that the hardscape on the
ROW was in 2008. Anderson said her neighbor has added to the hardscape over the years.
Anderson said this has pushed the neighbors to access the ROW through Anderson's side.
Hoversten said the ROW is not one side or the other side for the adjacent owners. Hoversten
said the City acknowledges that neighbors can use each half of ROW as part of their yard
keeping.
Pugh said access to the lake is a wonderful community asset and this aspect should be part of
planning processes. Pugh said the Council needs to be decisive and people need to
understand this access if for all residents as long as people are not doing any harm. Pugh said
the City needs to create a good policy statement about this and educate people.
Larson asked the City Attorney Landsman about the use of public property by adjacent
neighbors and whether the ROW and/or other public land doesn't become get possessed by the
private property owner. Landsman said cities do allow use of Boulevards even though residents
don't own them. Landsman said City property is City property. Larson said she wants continue
the discussion on this item and have the use of ROWS as a future Council agenda item.
Landsman said staff can do an initial investigation and Hoversten said Landsman could provide
a fact sheet memo on public land use.
Jeff Flattum, 6231 Deerwood Drive, explained a safety concern at the Dakota Trail crossing
traffic at Shoreline Drive and at Commerce Blvd. Holt said this item is on the list for
improvement in 2025 and will include the installation off lashing overhead lights across Shoreline
Drive. Flatten said he would like to see lights on Commerce Boulevard as well as Shoreline
Drive.
Hoversten said the realignment of the median at the center of the Shoreline crossing will be part
of the crossing project. Hoversten said that the project has been pushed to 2025 because the
Metropolitan Council has a sewer project in 2024 that will tear up Shoreline Drive. Hoversten
said Hennepin County is looking at the Commerce crossing as well.
6. Orono Police Department with the August Activity Report
Orono Police Department (OPD) Sergeant Hennessy said there was a decrease in calls for service and
an increase in alcohol related incidents which tend to be more time consuming for the OPD. Hennessy
said there has been a decrease in welfare checks and domestic incidents. Hennessy added Mental
Health calls have remained the same and things have quieted down as summer comes to an end.
7. Northwest Tonka Lions Presentation
Joe Morimoto, 1325 Portland Avenue, Waconia, introduced himself as the President of the Northwest
Tonka Lions (NWTL), and that he also works in the area. Morimoto said the NWTL is based in Mound
and explained that their mission is to raise money and give back to the community.
Morimoto said the NWTL was chartered as a Club in 1953 as a Club and currently has 36 members
and 14 staff who are employees. Morimoto said the NWTL is the only Five Star rated for gambling
operations in Westonka.
Morimoto listed NWTL Community Engagements within the City of Mound:
• Spirit of the Lakes
• Rockin the Block at the Gillespie Center
• Music in the Park,
Mound City Council Minutes — September 12, 2023
• WeCan fundraisers
• Mound Fire Centennial Golf Event.
Morimoto said the NWTL has raised $13K already for the Mound Fire Department Relief Association
with the goal being to raise $25K. Morimoto added the Corks for Cause event proceeds were given to
the Eli Hart Foundation (EHF).
Morimoto said the NWTL charitable gaming has grossed $7Million so far in 2023 and that $240K in net
profits have been donated in 2023. Morimoto said the MN Charitable Gambling Rating is due to the
efforts of members of the NWTL.
Morimoto listed the following donations
$148K to local community — EHF, Gillespie Center, WeCan, Westonka Food Shelf, WRA Park
$56K School and Youth
$13K Veterans Issues — Silent Warrior Project
$5K Lions International
Morimoto thanked the Council and citizens for helping their cause and requested that the NWTL be
added to the City website as an area non-profit.
8. Harrison's Bay Association Apple Lane Public Land Alteration Permit
Sheri Wallace, Harrison's Bay Association (HBA), presented the HBA Apple Lane Rain Garden project
proposal. Wallace said the Apple Lane Project is partially funded by a Hennepin County Grant in the
amount of $25K. The 25K is intended to support 2-3 Rain Garden Projects in Mound. Wallace listed
the Goals of the Rain Garden Projects:
• To team with City
• To have Installation completed by March 2025
• To engage Residents through enhanced website information, on -site signage and hands on
educational planting workshop at Apple Lane
Two current project sites have been designated by the HBA; Cardinal Lane and Apple Lane. Wallace
gave the reasons why the Apple Lane project has been chosen:
• No current storm water solution
• Willing resident engagement
• No need for pre-treatment
Wallace gave a status updates for the project plan at Apple Lane:
• State date: Fall of 2023
• Trees have been removed by City
• Asking for excavation of rain garden area by City and supervised by landscape contractor
• Professionally Engineered by civil engineer
• Planting and mulching by residents
• Grass seeding by contractor
Spring of 2024 completion:
2003
Mound City Council Minutes — September 12, 2023
• Selection and purchase of perennials by residents and HBA
• Planting and education event at site
Next Steps for the Apple Lane Project:
• Council approval of public lands permit
• Approval for City Excavation
McEnaney said she was impressed by a HBA tour that she took at the site and stated that she is open
to approval of the request. McEnaney asked what the obligation of the City to improve City property
was. Hoversten said staff make determinations based on specific criteria such as the demand on City
resources. Hoversten said this project has a high impact from a community engagement perspective.
Hoversten said the project informs private owners they can also receive grant money for rain garden
projects on their property. Hoversten said the Council needs to weigh where to put projects based on
intrinsic benefits which must be balanced by the great infrastructure needs all over the City. Holt said
the City input on the project has been labor and equipment.
Larson asked if the ROW is 30 feet wide and how wide the rain garden is. Wallace said the rain garden
is 18' x 28'. Hoversten said a walking path will be available for the dock program users.
Pugh said the City needs to work on educating the community on how the City can explore and extend
partnerships with groups like the HBA and incorporate these programs in planning documents.
MOTION by Castellano, seconded by Pugh, to approve the Public Lands Permit Application by the
Harrison's Bay Association for the Apple Lane Rain Garden Project. All voted in favor.
Motion carried.
Julie Weisenhorn, 1733 Bluebird Lane, said she is an extension employee of the University of
Minnesota (U of M) and that the U of M is utilizing time, money, and best practices for the project and is
very supportive of the project.
9. DDA Consultant Patrick Melvin requesting approval of City Manager recruitment iob
description, profile and recruitment timeline
Patrick Melvin, from DDA, presented on the City Manager replacement process. Melvin said he met
with the Council and City staff to get their input on the process. Melvin asked for the Council's input on
the following:
Job Description — Melvin stated that finding a candidate who can be a City Manager (CM) and Public
Works Director would be difficult, but that he is open to the possibility of the dual role. Melvin explained
that the main focus would be on CM skills first. Melvin said that he worked with Hoversten to narrow
the current numerous essential duties down to 21 duties for the position which he said is more in line
with other City Manager hiring portfolios.
Minimum requirements — Melvin reviewed the current seven minimum requirements listed within the
city's current job profile and the desire to discuss reducing that number. He explained that too many
minimum requirements may discourage people to apply if they feel they are missing too many of those
requirements. Melvin said that some of the minimum requirements could be shifted to desired
qualifications. He said that it would be up the Council to later narrow down the candidates. Melvin said
that there may be a good candidate that does not have all the desired experience, but to keep in mind
that the new CM may need On -the -Job -Training in some areas. Melvin stated that he would like to
reduce the number of minimum requirements to three and asked Council for input on these three.
Mound City Council Minutes — September 12, 2023
Melvin said the three requirements that he recommends are; a BA in Public or Business Administration,
six to 10 years of municipal management experience in a smaller city or as an Assistant in larger city
than Mound, and experience in a supervisory capacity.
McEnaney said she would like to keep #4 public relations experience and Castellano said #5 and #6
could be combined as could #2 and #7. Holt suggested keeping the three requirements but adding the
other items as desired requirements. Castellano asked if job description are typically five pages long
and Melvin said yes 3-5 pages is the norm. Hoversten said he agreed with putting the extra
requirements into the desired qualities list. Hoversten said he worked to get the number down to the 21
essential duties. Hoversten said the audience seeking out this type of position would expect this list of
essential duties.
Melvin provided a list of comparable cities with the CM Wage Comparison. Hoversten said the wage
provides a flexibility to the Council to negotiate salary. Holt thought the information was reasonable.
Hoversten said he agreed with McEnaney to put the media relations requirement into the essential
duties. Holt said he didn't want to scare off candidates and would rather see it as a desired
requirement. Holt said he would like to see five plus years of experience rather than 6-10 years in the
job profile.
Melvin explained that he just closed the recruitment profile for the City of Corcoran's search and had 35
applicants for the CM position. Melvin said there are candidates with significant Administration
experience and also Department Head experience who may need one or two years learning the CM
role. Melvin said it is reasonable to seek out candidates with experience and five years is a good base.
Holt said he was encouraged by 35 candidates applying for the Corcoran position. Melvin said Maple
Plain had 10 applicants for their City Administrator position and interviewed four candidates. Pugh said
the Council can be flexible regarding the experience of candidates. Melvin said he can promote
positions through Linkedln and get the profile out there in other ways as well.
Larson asked if the CM needs to be a resident of Mound. Hoversten said the residency requirement is
not something the City can require for a CM hire. Hoversten said there have been a tradition of CM's
living in town and owning a home in Mound.
Melvin reiterated with the Council that numbers 1, 2, 4 and 6 would be kept as minimum requirements
with #2 being amended to five plus years of experience. He stated that the other three would be more
to the as desired requirement section.
Melvin said he will post the CM position opening though the date of October 11th, 2023 and then he
would forward the top 8-10 candidates to the Council. Melvin said these candidates would do a video
presentation and a work assessment.
Melvin said the Council will then narrow down the candidates at an October 30th, 2023 meeting.
Melvin and Council discussed holding a special meeting on November 20th to interview candidates.
Melvin said the Council can ask for staff to interview each candidate as well and provide input on each
candidate and/or have a citizen panel interview who could also provide feedback on candidates.
Castellano asked about doing final video interviews to which Melvin said the Council should do in -
person interviews at this stage. The Council discussed holding the candidate interviews on November
20 and 21 from 6-8 p.m. Melvin said that the Council could make a decision at the November 21 It
meeting if there was a consensus on who to pick or table the decision to the November 28th regular City
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Mound City Council Minutes — September 12, 2023
Council Meeting. Holt said this would give a candidate time to provide a 30-day notice and get them on
board before Hoversten resigns.
Melvin explained that when a finalist is selected that he and the Personnel Committee would start
negotiating with that person while holding an alternate candidate in reserve.
MOTION by Larson, seconded by McEnaney, to approve the City Manager Position Description,
Position Recruitment Profile and Recruitment Timeline. All voted in favor. Motion carried.
10. Deputy City Manager Maggie Reisdorf requesting discussion/action on preliminary budget
and levy:
Reisdorf presented the preliminary budget and levy. Reisdorf went over the budget timeline:
• September 12 - Preliminary levy and budget review
• September 26 - Set preliminary levy and budget
• September 30 - Deadline for Levy information submitted to HC
• October & November - additional review of levy, utility rates, dock program & franchise fees
• December 12 — Final Ley and Budget are adopted, utility rates set, user fees, franchise fees and
the fee schedule set
General Fund Revenues:
General Fund — Reisdorf explained that the City will be receiving a one-time public safety fund
allocation of $486K in 2024 that will not available in 2025. She also informed that Local Government
Aid (LGA) has been in decline over the past few years which resulting in an overall $238K reduction in
LGA.
Reisdorf said property taxes make up 71 % of City Revenue with other revenue source areas making up
the other 29%.
Reisdorf said property taxes pay for costs related to the following three areas:
Operating Expenditures
Capital Investments & Reserves
Debt
Reisdorf presented a chart that showed three different the City Tax Levy scenarios for 2024:
• Scenario 1: a 12% expenditure increase that would maintain the City's current level of service
(similar to 2023).
• Scenario 2: a 15% expenditure increase that would maintain the City's current level of service
(similar to 2023) while adding $200K to the capital reserve fund.
• Scenario 2: an 18% expenditure increase that would maintain the City's current level of service
(similar to 2023) while adding $415K to the capital reserve fund.
Reisdorf presented a pie chart which showed the areas of City expenditures:
• Public Safety — 51 %
• General Government— 21 %
• Public Works — 17%
• Culture and Recreation — 11 %
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Mound City Council Minutes — September 12, 2023
Reisdorf explained that the General Operations Expenditures for the City will increase by $744K for the
2024 budget, a 12% increase over the 2023 budget, due to several factors. Reisdorf listed following
factors:
Changes in compensation and benefits is budgeted at $343K or 19% higher from 2023 as well
as the City needing to add a PW Mechanic and a PW Director.
Inflation and rising costs of services and contracts are $400K of the expenditure increases being
projected for the 2024 budget.
Hoversten reflected on several specific items examples of cost pressures on the budget. Hoversten
said the City budgeted $25K in tree trimming in 2023 but due to the Emerald Ash Borer (EAB) getting
worse, those costs have increased to $100K for 2024. Hoversten said there is immediate $40K the City
will be able to access in grants to respond to EAB.
Hoversten said the Orono Police Department (OPD) Contract has a maximum 5% increase set within
the agreement that has been good for forecasting and the agreement is actually below current market
cost increases.
Hoversten said the City is working with Fire Service Area partners on how to use one-time funds for
deferred needs and it was asked that these items be added to the general budget baseline. Hoversten
listed the items the one-time funds will pay for beyond basic fire services:
• Beyond basic fire service — 11 sets of turn out gear
• Replacing a response SUV which has been previously deferred
• Exhaust monitoring equipment for the fire bay building
• Pension contributions to the Mound Fire Relief Association
Holt said the City got $411 K in one-time funds to pay for some of the items listed above within 2024.
Hoversten further explained that the OPD contract. He informed that the next contract is scheduled to
be set in December of 2025. During this year, the City would have to determine changes and if there
would be a desire to withdraw or renew the contract. Hoversten said OPD agreement terms run in five-
year increments. Hoversten said the current OPD contract ends in 2028. Hoversten said the OPD
Contract has a clause where increases are at a 5% maximum or where the Consumer Price Index
(CPI) is at. Hoversten said the CPI has been over 5% in recent years.
Reisdorf listed Capital Planning Areas:
• Replacement and Maintenance — Parks, Streets, Buildings, Vehicles
Reisdorf listed Debt Information:
• Numbers fluctuate as debt retires and new debt will be issued in 2025-2026 for street
improvements
There was discussion about Franchise Fees.
Reisdorf explained that 2024 Levy Scenario impact on community residential properties:
The property impact was based on property value levy tax capacity increase of 10.4%. For a
house valued at 250K in 2023 and based on the increase of 10.4%, the projected tax increase
would be $117.00 in 2024. The highest valued residential property would see a $705 increase in
City property taxes.
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Mound City Council Minutes — September 12, 2023
Hoversten said the Council needs to direct staff on what information to bring back at the September 26,
2023 meeting as it pertains to setting the preliminary levy. Hoversten said staff will create a resolution
which will be voted on by the Council at that meeting.
Hoversten noted if the Council does not want to get above the 12% levy, this stance will cause the
depletion of reserve funds which will impact funding for future capital projects. Hoversten said it could
also affect the City credit rating. Castellano asked about capital funding in 2023. Hoversten said the
LGA loss in the 2023 budget was made up for in deferring vehicle replacements.
Holt said these costs are not fun and he doesn't want to raise taxes but to cut them. Holt said
Hoversten looked hard at all areas of the budget. Hoversten said these are challenging decisions
which are going to impact residents and has not been taken lightly. Hoversten said franchise fees were
not addressed by previous Councils and that franchise fees can be looked into further as a way to
potentially lessen tax impact to residents. Hoversten said Ehlers is looking at current and future City
needs through long range financial management planning and that one recommendation over the next
several months will be to not address the water fund issues until the year 2025. Castellano asked if
Franchise Fee revenue can go in to general fund to which Hoversten said yes.
Holt and Hoversten discussed the water fund having a $4Million deficit and how bonding can be used to
work through this deficit and soften higher utility bills for residents.
Holt said he has looked at the Dock Program and the current fee of $350 a year that dock license
holders pay. Holt and Hoversten discussed keeping the Dock Program at an at least revenue neutral
level and increase contributions to pay for the diseased trees which need to be removed from the dock
commons areas. Holt explained that over time a more expensive dock license fee be okay. Holt said
this is a debate that needs to be had. Castellano said rates need to keep up with the costs which are
occurring. Holt said the City should keep the dock program affordable but pay for unbudgeted costs.
Pugh said she thought residents don't realize how much work is being done by the City and that these
services come at a cost. Pugh said the costs for residents are cheap and the City needs to continue to
be budget savvy moving forward by looking at all possibilities.
Holt said these funds are used for running the City. Holt said Orono increased their levy by 20% in
2023 while Mound only had a 5% levy increase. Holt said 12% or 15% for 2024 would be more doable
and he would like use the next couple of months to work on lowering the preliminary budget number.
Hoversten said the Council needs to give direction to staff on the levy amount.
Pugh said moderate income people give more in income to taxes versus wealthy individuals. Hoversten
said those property owners who are using more energy will pay more progressive fees for usage.
Castellano said he wouldn't want to do 18% but would like to give a cushion to the City at a 15%
preliminary levy while looking for ways to continue to work through the budget scenarios over the next
two months.
Pugh said she wants to hear from Ehlers and would like the levy to be at 15% in order to build reserves
and have that cushion. Pugh would like to look at Franchise Fees.
Hoversten suggested to set a levy higher and whittle your way down as the Council gets to December
McEnaney said she is at 15% and would prefer 18% so the City is not so close to the cliff.
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Mound City Council Minutes — September 12, 2023
Larson said she would like to discuss Dock Fees and Castellano said he is in the Dock Program and
would like to discuss this as well. Larson said she doesn't want to jeopardize the City bond rating and
would go with the 15% preliminary levy. Larson said some of the current fees were based on previous
Council decisions. Larson said the people who live in the City of Mound want to stay in town and that
the City needs to take care of the needs of citizens as stated in the City Mission Statement. Larson
said we need a flourishing community, raise families and feel safe.
Holt said the budget committee tried to find money other than through the levy and has worked through
the personnel committee and fire commission and to achieve this goal.
Hoversten said he hears the Council is settling on a 15% levy. Hoversten said this is a start of several
course corrections. Hoversten said the City will look to other user fees and will have a water fund
conversation in 2025 as 2025 will bring a unique set of challenges.
11. Buy Local Campaign
Holt thanked Pugh and McEnaney for their work on the buy local concept and McEnaney on the
marketing materials of the shop local campaign. Holt asked the Council if the documents McEnaney
produced are going down the right path.
Holt presented the potential Mound shop local logo and would like to present the logo to residents in
the next City newsletter. Pugh said other cities have led buy local campaigns. Pugh would like to list
all the businesses in the City. McEnaney said there are so many businesses that it is very difficult to
keep an accurate list. Pugh said the City needs to create the buy local atmosphere. McEnaney said
there are many opportunities to message support for local businesses. Holt said he likes that the City
logo is in the middle of the shop local logo. Holt said he wants to specifically support Mound.
Holt asked what amount of City funds could be paid into the buy local campaign. Hoversten said there
are promotional funds available for this effort.
McEnaney said there are materials which can be offered to local businesses and residents. Holt said
the Council can look through the material and give input on the buy local material and give to it to
Hoversten. Hoversten said he can bring back the Council's ideas to the next Council meeting in
September so the logo can be ready for the holiday season.
Holt asked where there were opportunities for the City to lead the support of local businesses. Reisdorf
said she is working on communication ideas and will bring something to the Council soon. McEnaney
said she learned from other cities that residents should sign up for on -going notifications which is a
more effective communication source than newsletters.
Landsman and Hoversten discussed harvesting and using residents personal contact information and
being within the data practices act.
Reisdorf said she looked at what other cities are using and would like to meet with McEnaney and
Council.
Holt said the City needs to complete and approve a City social media policy. Reisdorf said she did do
social media resident contact at the City of Mayer.
12. Comments/Reports from Council Members:
Council Member Pugh - Nothing
10
2009
Mound City Council Minutes — September 12, 2023
Council Member Larson — Fire Commission discussed the Fire Service Area budget at workshop. Gary
Hughes, Fire Commission Member has passed away. Larson said a local business, Abracadabra, was
named a top 5000 fast growing company. Larson asked about the Cemetery expansion. Hoversten
said a meeting with Bolton and Menk is coming to plot out the land and sell the lots.
Council Member McEnaney — McEnaney asked about the Commerce Blvd. Gas Station project.
Hoversten said they are working on watershed and other approvals right now.
Council Member Castellano - Nothing
Mayor Holt - Nothing
Landsman said the Williams Store restoration is going forward and the building official provided a list of
final items for the property owner to complete. Landsman said the court action is in a holding pattern
with monthly status meetings. Landsman said some progress is being made. Landsman said the
litigation is enough to move things forward. Landsman said as long as progress is being made there
will be no court action and the work progress is being monitored by a judge.
13. Information/Miscellaneous
A. Comments/reports from Council members/City Manager:
B. Reports: Liquor Store — August 2023
Finance — July 2023
C. Minutes: August 15, 2023 — Planning Commission Special Meeting
D. Correspondence:
14. Adjourn
ACTION by Castellano, seconded by Pugh, to adjourn at 10:36 p.m. All voted in favor. Motion
carried.
Attest: Kevin Kelly, Clerk
Mayor Jason R. Holt
11
2010
MOUND CITY COUNCIL MINUTES
September 6, 2023
The City Council of the City of Mound, Hennepin County, Minnesota, met in a special meeting on
Wednesday, September 6, 2023 at 7:30 a.m. in the Council Chambers in the Centennial Building.
Members present: Mayor Jason Holt; Council Members Paula Larson, Sherrie Pugh, Kevin Castellano
Members Absent: Kathy McEnaney
Others present: City Manager Eric Hoversten, Deputy City Manager Maggie Reisdorf, Finance Director
Noah Iverson, Ehlers Representative Stacy Kvilvang, and Ehlers Representative Kyle Sawyer.
Public Present: None
1. Open meeting
Mayor Holt called the meeting to order at 7:30 a.m.
2. Approve Agenda
MOTION by Larson, seconded by Pugh, to approve agenda. All voted in favor. Motion carried.
3. Facilitated Discussion on 2024 Budget and Financial Management Plan Development
Stacy Kvilvang introduced herself by saying she worked in local government for years and has also
worked for Ehlers for a number of years. Kvilvang said she has helped many cities with financial and
strategic planning.
Kyle Sawyer stated that he worked for 15 years in local government as an auditor and with the City of
Edina as Finance Director prior to working for Ehlers. He said he has been with Ehlers for the past two
years.
Kvilvang explained that generally cities can't achieve everything that a City Council wants at one time
and therefore it is important that the City set strategic priorities by focusing on three to five goals.
Kvilvang said the City should then develop a strategic plan to serve as a road map to achieve those
goals through City policies and programs.
Kvilvang said the Staff and Council are a team who work together for the benefit of the community to
meet the City's strategic priorities. Kvilvang said the Council sets the priorities on where to spend City
resources and City staff implements those Council priorities. Kvilvang explained that the current City
Council will be paying for the priorities of past Councils and future Councils will be paying for the
decisions made by the current Council.
Kvilvang said every City does things differently due to specifics of the City and finances things differently
and the idea is to do what is best for Mound.
Kvilvang said the City has two general areas of the budget:
• Governmental Fund — City Operations
• Enterprise Funds — fees and revenues from utilities and liquor which are used for internal
borrowing
Revenue Sources:
• Property taxes comprise 71 % of City budget
• Franchise Fees — 5%
Expenditures
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Minutes —September 6, 2023 Special Meeting Workshop
70% goes to staffing to provide services to residents
Public Safety is the biggest cost — 51 %
Kvilvang said a resident of Mound pays property taxes for the following:
• City
• Hennepin County
• School District
• Other Taxing Districts
• Other governments
Goals of the City Financial Management Plan as established by the City Council:
• Unified Direction
• Address staffing needs
• Lessen overall debt with minimal levy increases
• Not increase water bill too much
• Get an outside opinion on City Finances
• Improve Service Level
• Dock Program as an Enterprise Fund and to stay financially viable
The City Council's long-term vision for the City of Mound:
• Want Mound to be an attractive place to visit, do commerce and check out the lake
• Improve outward appearance of the City to attract shopping and dining options for residents
• Keep Small town feel and maintain walkability
• Regain our identity
Kvilvang condensed the City Council goals and priorities to four areas:
• Communication
• "Right Sizing" City Staff
• Code Enforcement
• Water fund and Water treatment issue
Kvilvang asked the Council if they are committed to the goal and priority list she presented. Castellano
said the City Council is committed to the water treatment issue. Castellano said he thought code
enforcement was tied to the outward appearance of the City and making Mound an attractive place to be
in and visit. Holt agreed that code enforcement and water treatment goals were important. Holt said that
communication is very important and one of the reasons why Reisdorf was brought on to the City staff.
Holt asked Kvilvang about right sizing staff and Kvilvang said the City may need to hire more staff to
meet the goals and priorities of the Council.
Pugh said the City needs to be more active and directive regarding economic development and building
enterprise funding. Castellano and Holt agreed for the need to increase enterprise funds. Pugh would
like the City to embrace home based businesses and help them move into commercial spaces in town.
Hoversten said these businesses are supposed to not impact their neighborhood so if the City promoted
these businesses and they expanded there could be an impact on the residential character of the areas
these businesses exist. Kvilvang said she would add economic development to the goal priorities of the
City. Castellano said he would like economic development to increase the commercial tax base of the
City. Larson was asked about her opinion on the goals and priorities. Larson said she didn't think her
opinion was important as she didn't vote for Ehlers' services and would wait to comment at a regular
Council meeting. Holt said he would like to add economic development though the City doesn't own any
land. Kvilvang said economic development can be addressed through other tools other than owning
land.
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Minutes —September 6, 2023 Special Meeting Workshop
Holt said he wants prioritize communication and transparency. Holt said this includes a social media
presence that would include noticing city meetings. He explained that social media is where a lot of
people get their news. Holt said he would like to see an upgraded website and an electronic newsletter.
Pugh said there is mistrust in the community regarding the City but she doesn't know how social media
moves the local community. Holt said he would like the City to push out information to residents.
Castellano said there is interest in using modern communication tools to do this.
Code Enforcement:
Holt and Hoversten said the City is looking to increase the tools to get voluntary compliance with
improving nuisance and abatement issues. Castellano said the Council doesn't know the budget impact
of increasing code enforcement. Kvilvang said this can be addressed in the strategic planning process.
Holt discussed the City getting in front of code enforcement issues and would like to use communication
to address this area.
Property Tax:
Kvilvang said Mound's per capita market value of property has increased higher than neighboring cities.
Kvilvang said this is mostly coming from residential lakefront property. Kvilvang said the tax levy per
capita of similar metro and nearby cities shows Mound as the third lowest on the list. Kvilvang said the
City property tax rate is in the middle of Hennepin County cities.
City Debt:
Kvilvang produced a chart which showed the City debt payments decreasing 61 % over the next five
years.
Kvilvang said 42% of Utility revenue debt will be paid off in the next five years. Hoversten said the City
will need to incur new debt to pay for street projects and to relieve the water fund deficit. Kvilvang said
the City Franchise Fees are at a flat rate of $2.75 and the median rate is $4.00. Kvilvang said the City
charges Commercial and Industrial customers the same as residential. Kvilvang said a Franchise fee
increase of $.50 would mean a $50K increase in revenue and a $1.25 increase would add $100K in
revenue.
Utility Rates:
Kvilvang produced a five-year build out of water utility fees with increased fees based on increased water
use. Kvilvang said the users of the system are currently not paying for the full share as tax payers are
covering the shortfall in the water fund. Hoversten said residents need to be informed in a transparent
manner of what residents will pay in fees and other charges instead of pushing costs down the road.
Kvilvang said her experience is that there hasn't been a push back from residents on rate increases if
they are explained to residents on the reason for the rate increase decisions.
Holt asked Kvilvang if they are going to look at Dock Fees as the City is paying $80-$100K for year on
tree removal on the commons. Holt said the fees need to keep up with the times and Hoversten said
emergent costs are being caused by the Emerald Ash Borer. Holt said these should be incremental
increases. Hoversten said the docks can be a revenue neutral source for the City. Sawyer said he has
looked at the dock fund. Sawyer said he created a scenario in which he inflated fees by 2% a year and
increased capital costs by 4%. Sawyer said in this scenario the fund would be exhausted in 10 years.
Castellano said he feels the dock fees are too low. Castellano said the dock program is a community
benefit.
Hoversten said Ehlers' staff's vantage point is clearer than City staff and the Council. Hoversten said
Ehlers can look at what the City is doing and offer what they believe are good business decisions for the
City to pursue.
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Minutes —September 6, 2023 Special Meeting Workshop
Hoversten said the 2024 budget discussion is going to be tough as the Council is working through
decisions made by previous Councils which have impact on the current situation.
Discussion ensued about the Dock Program and keeping it revenue neutral, as an enterprise fund or to
sell this public property. Hoversten said there are changes since 2018 to the City budget and the cost
pressures on the Dock Program.
Hoversten said the City doesn't want to make decisions now that will cause the City to borrow money
later. Hoversten said borrowing now will impact future budgets but can develop capital reserves.
Hoversten said Franchise Fees and other potential enterprise areas can help alleviate those present and
future budget pressures. Kvilvang said the City is at the cliff and the City is looking at two years of hard
budget decisions.
Larson said she thinks comparing Mound to other cities is mistaken. Larson said Mound's debt is
highest in Hennepin County. Larson said the School District also has a levy referendum on the ballot.
Discussion ensued about the 2023 budget increase level and the 5% which was approved by the Council
for 2023 instead of the 7% which was also on the table at the time.
4. Adjourn
Motion by Castellano, seconded by Pugh, to adjourn at 8:47 a.m. All voted in favor. Motion carried.
Attest: Kevin Kelly, Clerk
Mayor Jason R. Holt
2014
MOUND CITY COUNCIL MINUTES
September 7, 2023
The City Council of the City of Mound, Hennepin County, Minnesota, met in a special meeting on
Thursday, September 7, 2023 at 7:30 a.m. in the Council Chambers in the Centennial Building.
Members present: Mayor Jason Holt; Council Members Paula Larson, Sherrie Pugh, Kevin Castellano.
Members absent: Kathy McEnaney
Others present: City Manager Eric Hoversten, Deputy City Manager Maggie Reisdorf, Finance Director
Noah Iverson, Ehlers Representatives Stacy Kvilvang and Kyle Sawyer.
Public Present: None
1. Open meeting
Mayor Holt called the meeting to order at 7:30 a.m.
2. Approve Agenda
MOTION by Castellano, seconded by Larson, to approve agenda. All voted in favor. Motion carried.
3. Discussion on 2024 Budget and Financial Management Plan
Reisdorf started the discussion on the budget by stating the budget and levy consists of three parts;
capital expenses, general operations and debt.
Reisdorf presented a budget scenario at a 12% budget levy increase for 2024. Reisdorf said a 12% levy
would cause be an increase of $744,000 from the 2023 general operating budget.
Reisdorf said the drivers of cost increases include those related to inflation, increases in staff
compensation and benefit costs.
Reisdorf listed the areas of increase being
• $343K in staffing costs which includes adding a Full-time Public Works Director
• Other expenses include:
Contracts for services including with the Orono Police Department
Insurance Premiums
Elections
Fuel and Energy
Pugh asked about the special election in 2024 and if the costs of the Hennepin County (HC)
election will be covered by HC. Reisdorf said there could be a cost share for the HC Special
Election. Hoversten said the City has budgeted for three elections in 2024.
Hoversten said one of the increases in staffing is the addition of a City Mechanic in 2024.
Hoversten said the vendor who provided these services increased their hourly rate from $120 in
2022 to $150 an hour in 2023. Hoversten said the Mechanic vendor decided to not continue to
provide service to Mound in 2023. Hoversten said hiring an internal Mechanic will bring a $30K
budget savings with the benefit of staffed 40 hour a week Mechanic versus an 18 an hour a week
contracted Mechanic. Hoversten said the Mechanic position has been filled by a current utility
worker so the City will need to hire an entry-level utility worker.
Reisdorf presented three levy scenarios; 12%, 15% and 18% increases. Hoversten and Castellano
discussed the three levy scenarios and how the 12% levy increase would cover baseline (similar level)
services of those from 20223. They also reviewed the 15% and 18% scenarios which would essentially
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Minutes —September 7, 2023 Special Meeting Workshop
cover baseline services and add additional funds for capital reserves which would support Capital
Improvements in the City.
Reisdorf said a large part of annual operating costs provide for staff salaries for services provided to
residents and the community.
Reisdorf said the Capital Schedule is for maintenance and preservation of equipment and infrastructure
and puts aside reserve funds to make one-time and big cost item purchases.
Reisdorf said staff are not recommending a lower levy than the 12% scenario because the
consequences would be the City providing less services and/or accumulating less capital reserves.
Reisdorf added that some City services are state mandated and some have been chosen to be provided.
Reisdorf added that the prudent action is for the City to be proactive and planning ahead so costs aren't
greater in the long run.
Reisdorf added the amount residents would pay in City property tax at each of the three scenarios.
Hoversten added that Ehlers showed a 56% increase in estimated market values in the past two years.
Hoversten said a 12% levy increase is going to be fairly modest impact on median home value property.
Hoversten said that there are about 200 homes in Mound, generally built since 2000, that will see a good
size increase due to increased market value. Hoversten added the highest value property along
lakeshore will see the greatest increase due to estimated market value increases for this type of
properties.
Hoversten listed the following statistics:
o There are 4000K households in Mound
0 30% of households are rental properties
0 700 households are in the lakeshore category ($1.3 Million in value per property)
0 2000 households are at median or below in value
o 20% of properties taxes account for 50% of City operating costs
Holt asked for a graph of different household values and the estimated amount each property would pay
in property taxes. Staff and Council discussed the property tax payment impact of individual properties.
Larson said breaking out home values individually and estimating the property taxes as a demonstration
is highly offensive. Larson added that the Council is representing the City as a whole. Larson said HC
will have a 9.8% increase and the school district levy will also be a big increase to tax payers. Larson
added the Council is going to hear from constituents regarding the increases.
Reisdorf listed where City revenue is derived:
• Taxes
• Licensing and permits
• Intergovernmental (one-time revenue)
• Charges for services
Hoversten said 2024 will have a one-time lump -sum public safety allocation from the State of Minnesota,
but will also see a reduction in Local Government Aid. Holt said he has spoken to the City's state
representatives who said Mound experienced the largest LGA decrease in the state for 2023.
Hoversten said the City needs to diversify revenues through Franchise Fees and Dock Program
revenues to cover costs which are absorbed through the general fund. Hoversten said the Council can
work out these fees in the Fee Schedule by the end of 2023. Discussion ensued about looking at fee
increases and franchise fees to the budget revenue mix.
Minutes —September 7, 2023 Special Meeting Workshop
Larson asked about the water fund deficit. Hoversten said other funds are currently supporting and
covering the water fund deficit. Larson asked if the 3% increase in rates will continue. Hoversten said
the Council can do the analysis on options for the water deficit by the end of 2023 and plan for future
water infrastructure needs.
Hoversten said the City can now borrow funds through bonding at a good rate currently and decisions of
the past impact the current situation. Hoversten said planning ahead for water and street infrastructure
will impact present and future funding situations.
Larson asked about the $750K increase in general operating associated with the 12% levy increase.
Larson said the Artessa property which was valued at $2.2Milllion was sold by the City at $750K. Larson
asked about the $50K from the Northland land sale and the end of the bonding paid to build the Fire
Station.
Hoversten said the proceeds from the Artessa sale went into the Tax Increment Financing (TIF) bond
funds which were used to develop the Harbor District area. Hoversten said the debt service on the TIF is
being paid off due to previous Council decision in 2009 to levy to keep the City from defaulting on the
bonds for the development in the Harbor area.
Hoversten said the Northland funds went to the community Investment Fund which went into the Surfside
Park improvements and the City Entrance Monument expenses and other similar areas.
Larson asked where the $243K bond payment to the Fire Station is going now. Hoversten said the Fire
District partner communities pay for 43% of expenditures and the total amount for Fire and Public safety
Building was about $100K per year. Hoversten said that $100K was distributed to purchase the ladder
truck. Hoversten said there are other future costs due to deferred replacement of other fire apparatus
and other new requirements.
Reisdorf said the Council needs to make a decision on the preliminary levy by the end of September.
Hoversten asked the Council to make note of any questions regarding the budget documents.
Holt said the budget presentation should include the three scenarios impact on expenses and how the
change to fees could impact the levy increase.
4. Adjourn
Motion by Larson, seconded by Pugh, to adjourn at 8:45 a.m. All voted in favor. Motion carried.
Attest: Kevin Kelly, Clerk
Mayor Jason R. Holt
2017
°a
EXECUTIVE SUMMARY
TO:
Honorable Mayor and City Council
FROM:
Sarah Smith, Comm. Dev. Director; Rita Trapp, HKGI Planning
Consultant
DATE:
September 21, 2023
PLANNING CASE NO.
23-13
SUBJECT:
Variance— House Addition Project
APPLICANT:
Craig Holtz and Kay Nguyen
LOCATION:
4930 Wilshire Boulevard (PID No. 24-11]-24-14-0051)
MEETING DATE:
September 26, 2023
COMPREHENSIVE PLAN:
Low Density Residential
ZONING:
R-1 Single Family Residential
BACKGROUND AND SITE INFORMATION. The property owner/applicants, Craig Holtz and Kay
Nguyen, submitted an application for a variance for a proposed 2-level, 20' x 24' living space
addition, to include 2 bedrooms and a bathroom, to be constructed on the east side of their
current home.
The existing lot of record includes improved street frontage on Wilshire Boulevard and includes
Lakeshore/wetlands along the north and east sides of the property. The existing single home,
which was constructed in 1998, includes a slab on grade, 2-story house and attached side
loaded garage which faces east. The home received variance approval for reduced front and
Lakeshore setbacks in 1998. The existing house has an upper floor 16 inch cant that is being
extended along the lake/rear side of the house with the proposed addition project. The
applicants purchased the property in 2015 according to information on the Hennepin County
Property Information website.
NOTIFICATION. Neighbors, per Hennepin County property tax information, were sent mailed
notice on September 19, 2023 to inform them of the City Council's review of the application at
its September 26, 2023 meeting and that the request was being included on the Consent
Agenda.
2018
PLANNING COMMISSION MEETING OVERVIEW AND RECOMMENDTION. The Planning
Commission reviewed the variance at its September 5tn regular meeting. The applicants were
present at the meeting and no other persons were present at the meeting for this request.
Discussion took place about the requested location of the addition which extends the building
line of the house to the east and that the existing house received variance approval for
reduced front and lakeshore setbacks prior to construction in 1998; also that while the
proposed addition will have a lesser lakeshore setback to the 929.4 OHWM, which is in the
wetland, it is not affecting open water. The required setbacks that apply to the property and
the buildable area/footprint for the house/addition were also discussed.
Based on its review, the Planning Commission unanimously recommended approval of the
variance with the conditions and findings as recommended by Staff. Given Staff and the
Planning Commission recommendation for approval, the attached resolution has been
prepared for Council consideration. Draft minutes have been prepared and included as an
attachment to the Executive Summary Report.
ADDITIONAL INFORMATION.
• The City of Mound, on September 13, 2023, executed a 60-day extension for City
Council action on the variance request, as provided by Minnesota Statutes 15.99.
See Exhibit A which includes front/side/rear elevations of the current home at 4930
Wilshire Boulevard and Exhibit B which includes a graphic that shows the approximate
setbacks/buildable footprint on the applicant's survey that was submitted for the
variance request.
2019
Nhib it
JUL 19 2M
2020
Exhibit B
2021
CITY OF MOUND
RESOLUTION NO. 23-
RESOLUTION APPROVING A VARIANCE
FOR PROPERTY AT 4930 WILSHIRE BOULEVARD
PLANNING CASE NO. 23-13
WHEREAS, the applicants, Craig Holtz and Kay Nguyen on July 19, 2023, submitted a variance
request requesting approval to allow a reduced lakeshore setback for a house remodel and
proposed 2-level, 20' x 24.2' addition project that extends the front and rear building lines of the
house on the east side; and
WHEREAS, the property is zoned R-1 Single Family Residential. Section 129-100 of the City
Code contains the regulations for the R-1 District; and
WHEREAS, the existing lot of record includes improved street frontage on Wilshire Boulevard
and includes lakeshore/wetlands along the north and east sides of the property. The existing
single home, which was constructed in 1998, includes a slab -on grade, 2-story house and
attached side loaded garage which faces east. The home received variance approval for
reduced front and lakeshore setbacks in 1998. The existing house has an upper floor 16 inch
cant that is being extended along the lake/rear side of the house with the proposed addition
project. The applicants purchased the property in 2015 according to information on the
Hennepin County Property Information website; and
WHEREAS, details about the project are contained in Planning Report No. 23-13 for the
September 5, 2023 Planning Commission meeting and the applicant's submitted application and
supporting materials; and
WHEREAS, City Code Section 129-40 (a) outlines the criteria for granting a variance which is
provided below:
and
(1) The variance proposed meets the criteria for Practical Difficulties as defined in City
Code Sub. 129-2.
(2) Granting of the variance requested will not confer on the applicant any special privilege
that is denied by this chapter to owners of other lands, structures or buildings in the
same district nor be materially detrimental to property within the same zone.
(3) The variance requested is the minimum variance which would alleviate the practical
difficulty.
(4) A variance shall only be permitted when it is in harmony with the general purposes
and intent of the zoning ordinance and when the terms of the variance are consistent
with the comprehensive plan.
2022
WHEREAS, Staff recommended approval of the requested variance subject to conditions; and
WHEREAS, the variance application was reviewed by the Planning Commission at a meeting
held on September 5, 2023. After discussion, the Planning Commission unanimously voted to
recommend Council approval with the conditions recommended by Staff; and
WHEREAS, the City Council reviewed the variance application at its September 26, 2023
meeting and determined that approval would allow the property to be used in a reasonable
manner: and
WHEREAS, the City Council's decision on the variance was made within the required timeline in
Minnesota Statutes; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby
approve the variance and does incorporate and restate the recitals set forth above and approve
the variance for a house remodel and addition for the property located at 4930 Wilshire
Boulevard with the following conditions:
Applicant shall be responsible for payment of all costs associated with the land use
request.
2. No future approval of any development plans and/or building permits is included as part
of this action in the event the variance is approved.
3. Applicant shall be responsible for procurement of any and/or all local or public agency
permits including, but not limited to, the submittal of all required information prior to
building permit issuance.
4. The applicant shall be responsible for recording the resolution with Hennepin County.
The applicant is advised that the resolution will not be released for recording until all
conditions have been met. The applicant may also direct the City to record the
resolution with the fees to be taken out of the escrow.
5. No building permit will be issued until evidence of recording of the resolution at
Hennepin County is provided unless an escrow of sufficient amount is on file with the
City.
6. The lowest finished floor elevation shall be at or above the RFPE elevation of 933.0 and
shall be required to be certified by the surveyor in the form as an as built foundation
survey.
7. Historical information is that the original structure was constructed on fill. The Building
Official shall review and approve building techniques and requirements for the house
addition project related to soils/fill for the proposed addition project.
2023
WHEREAS, in granting variance approval, the City Council hereby makes the following findings
of fact:
1. Construction of addition to the existing single-family home on this property is in
keeping with how it is zoned and guided in the comprehensive plan and will not
change the existing neighborhood character.
2. It is a reasonable use of the property for the applicant to add on to house to
improve livability.
3. The property is a unique configuration and contains lakeshore and wetlands on
both the north and east sides.
4. There is very little available space on the south side of the existing house as it
located 8 feet from the front property line on the south side. There is also a side
loaded garage in this area.
5. Construction of an addition on the west side of the house is not possible as the
existing house was constructed at the 10 foot setback.
6. With the proposed addition, the property is under the 40 percent hardcover
allowance.
BE IT FURTHER RESOLVED, by the City Council of the City of Mound, the City Council's
approval of the variance request is based on information contained in the record including but
not limited to, the applicant's request and submitted information, the Executive Summary
Report, the Planning Report, and the Planning Commission's review and recommendation.
The variance is hereby approved for the following legally described property:
- To Be Inserted -
Adopted by the City Council this 26'h day of September, 2023.
Attest: Kevin Kelly, Clerk
Mayor Jason R. Holt
2024
MEETING MINUTES
REGULAR PLANNING COMMISSION
SEPTEMBER 5, 2023
Chair Goode called the meeting to order at 6:58 pm.
ROLL CALL
Members present: David Goode, Derek Archambault, Jason Baker, Jake Saystrom, Samantha
Wacker, Kathy McEnaney, Jon Ciatti.
Members absent: Nick Rosener. Drew Heal
Staff present: Sarah Smith and Secretary Jen Holmquist.
Members of the public: Craig Holtz and Kay Nguyen, 4930 Wilshire Blvd.
APPROVAL OF MEETING AGENDA
MOTION by Baker to approve the agenda, as distributed; seconded by Saystrom. MOTION
carried unanimously.
REVIEW OF AUGUST 15, 2023, SPECIAL RESCHEDULED MEETING MINUTES
MOTION by Baker to approve the August 15, 2023 special rescheduled meeting minutes, as
written; seconded by McEnaney. MOTION carried unanimously.
MOTION by Baker to change the order of the agenda to cover old/new business first, as the
applicants for the Planning Case 23-13 were not yet present; seconded by Archambault.
MOTION carried unanimously.
BOARD OF APPEALS
Planning Case No. 23-13 Review/recommendation —Variance for house addition at 4930
Wilshire Boulevard
Applicant: Craig Holtz and Kay Nguyen
Smith presented the planning case. The applicant is seeking a 20' x 24' home addition on the
east side of the house. The property is zoned R-1, Single Family Residential. The home is a slab
on grade two-story house, with a crawl space, that was constructed in 1998 and includes an
attached side -loaded garage. The home, which was constructed by a previous owner, received
a variance approval for reduced front setback along Wilshire Boulevard and lesser setback than
the standard 50-foot, as measured from the structure to the ordinary high water mark of Lake
Minnetonka.
2025
Planning Commission Minutes - Draft
The applicants purchased the home in 2015. They are requesting a variance to allow a lesser
setback for the closest point of the proposed house addition. The addition will line up and
extend the building line towards the ordinary highwater mark. The ordinary highwater mark
curves so the straight building line needs the variance. The existing house has a 16 inch cant
and that will be extended, but maintain the same setback and the same building plane,
however the setback decreases the closer it gets to the ordinary high water mark even though
the plane is straight.
Smith showed a graphic of what the existing house looks like. She said the addition is proposed
on the right side of the existing house. The elevations were provided by the Holtz family as part
of the application materials.
The setbacks that apply to this R-1 District requires 30 feet in the front, 10 feet at the side and
50 foot lakeshore setback along the ordinary high water mark. Smith outlines how much of the
original home was conforming and what variance was granted. The ordinary high water mark is
curved so the extension of the building line, the setback, as measured to the structure,
specifically the cant becomes lesser.
The original home received a variance. Smith showed how the home and setbacks will be
impacted with this addition. The setback measured from the closest point of the cant to the
ordinary high water mark of 929.4 is 38.47 feet. The new addition would put the set back at
33.73 feet. There were two sets of ordinary high water marks. One is 929.6, which is a new
datum point, however staff asked they show the 929.4 because that is the ordinary high water
mark that is currently included in the City of Mound's shoreland regulations.
The eaves on the existing home and the proposed addition will meet the 2 foot encroachment
allowance. Building height will be between 22-23 feet which is well under the City's height
maximums. Survey indicates that the hardcover will be approximately 22%, which is under the
40% allowance.
The new addition is proposed to have an elevation of 937.1. This is higher than the regulatory
flood protection elevation of 933.0. The existing house has a crawlspace. The addition won't
have a crawl space. Historical information from the file shows the existing crawlspace is at
around 934-935 so it seems the existing crawlspace should be at or over the regulatory flood
protection elevation. That was a requirement of the earlier variance that was granted.
Planning Commission Minutes - Draft
Smith highlights the water and wetlands near the property. A wetland delineation was
completed for the site to find the wetland edge. The boundary has been established. Staff
reached out to the Minnehaha Creek Watershed District (MCWD) with regard to a potential
buffer for the project and they indicated that the proposed house addition does not trigger
their buffer rules. Applicant will coordinate with MCWD for wetland, floodplane and erosion
control requirements. Preliminary MCWD review is that a buffer will not be required for the
wetland. Informationally, Smith offered that if a buffer is triggered, it brings the wetland buffer
edge closer to the property for water protection. This is not required, per preliminary MCWD
comments. The project will have to meet all other requirements for erosion control, flood plane
and any other watershed requirements.
The flood plane elevation for Mound is 931. The 100 year flood plane for the watershed is 931.5
The pad that was constructed as part of the original house, at grade appears to be 937 so this
project is well above the minimum required flood plane for Mound, MCWD and for FEMA.
Neighboring property owners received an informational letter. No comments were received.
Also, staff and consulting agencies received the plan and no comments were received.
Smith stated that staff recommends the planning commission recommend city council
approval, subject to conditions and findings of fact. This project will improve livability for this
family and to accommodate their growing family's needs.
Smith outlined the possible actions for the planning commissioners.
Ciatti wondered if the general purpose of the setback rule is meant to protect the lake or meant
to protect the land/houses. Smith said setbacks provide adequate distance between property
lines, streets and the lake. The lake shore setback is established in the city's shoreland rules.
Standard lakeshore setback is 50 feet. The original house received a variance. Smith used a
graphic to outline the buildable footprint area, within the established setbacks. This property is
outside the allowed setbacks due to the amount of wetlands around this home that curves
around the property, rather than a traditional rectangular lot.
Baker asked what is lake and what is wetland. Smith stated the measurement is from the
ordinary high water mark of 929.4. This is a wetland on Lake Minnetonka. Whether it's open
water or wetland edge, the measurement is from the high water mark. Baker asked if that's
true even if it's just a wetland. Smith confirmed.
2027
Planning Commission Minutes - Draft
Saystrom stated there are designated wetlands that are independent of the Lake Minnetonka
high water mark. Smith Confirmed. Saystrom thought the survey was difficult to read and he
had a hard time distinguishing between the lines. Smith outlined how the surveyor noted on
the survey where the ordinary high water mark was. Saystrom asked if there is a rule invoked
regarding distance from a wetland. Smith said we measure from the ordinary high water mark.
This is the same measurement used for the original variance.
Baker said he thought Saystrom was pointing out that the wetland delineation is different than
929.4. Saystrom said it's inboard, or closer to the project than the high water mark. Saystrom is
concerned that the applicants will find themselves needing to answer some tough questions, if
this is approved. In other municipalities he thought there was a different setback from
designated wetlands. Smith explained, for Mound, the setback is measured from the ordinary
high water mark. The watershed has buffer requirements unless this wetland has a different
ordinary high water mark. There are other wetlands that have a different high water mark, but
the setbacks for the shoreland overlay district for Lake Minnetonka is consistently the 929.4.
Baker thought there are two things you have to worry about; the buffer for the wetland and the
50 foot from the ordinary high water mark. Smith confirmed and stated there is no buffer for
the wetland edge and, for this project, the closest point of the cant on the addition on the
north east side is measured to the 929.4.
Goode stated the proposed setback is 33.7 for this request, verses 50 feet for the requirement.
Smith confirmed. Baker said they already had a variance for 41? Smith confirmed they had a
variance for the closest point of the structure.
Saystrom asked if trees are being removed because he thought that would invoke a different
set of LMCD or watershed rules.
Craig Holtz, 4930 Wilshire Blvd — He said there is one tree limb that extends over the proposed
addition. That limb will be trimmed but the tree will stay.
Saystrom asked about low floor elevation of 937 but the foundation will be dug around 934 and
the footings will be 931. He asked if that will cause issues for the applicant later for building
permits. Smith said the City's ordinance for floodplain and new construction is measured from
the low floor, not the underground construction. The planning report outlines that the area
appears to have been filled previously. There might need to be some additional work in
coordination with the building official to determine suitability of soils but that is a building code
question. For zoning, the slab will be over and above 937 but how and what it sits on will be
worked out in cooperation with the building official. Saystrom just cautioned the applicant to
look into all the information so they don't run into roadblocks.
O
Planning Commission Minutes - Draft
Archambault asked about the area of the lot that would be buildable with no variance and the
graphic that shows the original variance distance. Archambault asked if it is fair to say the only
additional variance is the small area that falls outside of the original variance that was approved
in 1998. Smith confirmed.
The applicant said they are hoping to make the addition appear to be part of the original build.
Ciatti wondered if other houses in the area have received variance approval, as they appear to
be set back at least as far as this one is. Smith didn't know that information of the top of her
head.
Goode calls for discussion. Ciatti said that even though this would bring the structure closer to
the high water mark, it's getting closer to the wetland, the open water won't be affected by
this. He believes the request seems reasonable. Baker and Erickson agree.
MOTION by Baker to recommend City Council approval of the variance for the house addition
project at 4930 Wilshire Boulevard; seconded by Archambault. MOTION carried unanimously.
2029
PLANNING REPORT
TO: Planning Commission
FROM: Sarah Smith, Comm. Dev. Director; Rita Trapp, HKGI Planning
Consultant
DATE:
August 31, 2023
PLANNING CASE NO.
23-13
SUBJECT:
Variance — House Addition Project
APPLICANT:
Craig and Kay Nguyen
LOCATION:
4930 Wilshire Boulevard (PID No. 24-117-24-14-0051)
MEETING DATE:
September 5, 2023
COMPREHENSIVE PLAN:
Low Density Residential
ZONING:
R-1 Single Family Residential
BACKGROUND AND SITE INFORMATION
The property owner/applicants, Craig Holtz and Kay Nguyen, submitted an application for a
variance for a proposed 2-level, 20' x 24' living space addition, to include 2 bedrooms and a
bathroom, to be constructed on the east side of their current home. The existing lot of record
includes improved street frontage on Wilshire Boulevard and includes lakeshore/wetlands
along the north and east sides of the property. The existing single home, which was
constructed in 1998, includes a slab -on grade, 2-story house and attached side loaded garage
which faces east. The home received variance approval for reduced front and lakeshore
setbacks in 1998. The existing house has an upper floor 16 inch cant that is being extended
along the lake/rear side of the house with the proposed addition project. The applicants
purchased the property in 2015 according to information on the Hennepin County Property
Information website.
REVIEW PROCEDURE
Variance
Code Section 129-39 (a) states that a variance may be granted to provide relief to a landowner
where the application of the City Code imposes practical difficulty for the property owner.
In evaluating the variance, the City Council must consider whether:
(1) The variance proposed meets the criteria for Practical Difficulties as defined in City
Code Sub. 129-2.
(2) Granting of the variance requested will not confer on the applicant any special
privilege that is denied by this chapter to owners of other lands, structures or
buildings in the same district nor be materially detrimental to property within the
same zone.
(3) The variance requested is the minimum variance which would alleviate the practical
difficulty.
(4) A variance shall only be permitted when it is in harmony with the general purposes
and intent of the zoning ordinance and when the terms of the variance are
consistent with the comprehensive plan.
According to City Code Sec. 129-2, 'Practical Difficulties" is defined as follows:
Practical Difficulties, as used in conjunction with a variance, means that:
(i) The property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance;
(ii) The plight of the landowner is due to circumstance unique to the property including
unusual lot size or shape, topography or other circumstances not created by the
landowner; and
(iii) The variance, if granted, will not alter the essential character of the locality.
Economic considerations alone do not constitute practical difficulties. Practical
difficulties include, but are not limited to, inadequate access to direct sunlight for
solar energy systems.
60-DAY PROCESS
Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to
approve or deny the land use request unless an extension is executed by the City in accordance
with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1"
for the purpose of application of the 60-day rule. The "Day 1" was determined to be July 20,
2023 for the application.
NOTIFICATION
Neighboring property owners of the subject site, per Hennepin County tax records, were mailed
an informational letter on August 30, 2023 to inform them of the Planning Commission's review
of the variance application at its September 5, 2023 meeting.
STAFF/CONSULTANT/AGENCY REVIEW
Copies of the request and supporting materials were forwarded to involved City Departments
and affected public agencies for review and comment. No comments were received.
2051
DISCUSSION
1. Setbacks: Setbacks for a R-1 Single Family Residential structure on this lot are 30 feet
from the front property line, 10 feet on the west side, and 50 feet on the north and east
sides as measured to the 929.4 Ordinary High Water Mark for Lake Minnetonka. The
existing home received variance approval in 1998 to allow reduced front and lakeshore
setbacks for a new house construction project. The house has a conforming 10-foot
side setback on the west side. A copy of the resolution that approved the variances for
the current house is included as an attachment.
The variance is being requested because the applicant is proposing to extend the home
to the east side by 20 feet in order to add new living space to improve livability for their
family. The 2-story addition will include 2 bedrooms and a bathroom.
The project extends the existing building line, to include the cant, to the east by 20 feet.
As the 929.4 OWHM shoreline is curved in the vicinity the project, the setback is
reduced with the addition project. The survey shows the distance to the existing house
cant at 38.47 feet and proposed addition cant at 33.73 feet which are the structure
setbacks. The setbacks as measured for the house and addition to the 929.4 OHWM are
40.75 feet and 34.97 feet respectively.
2. Eaves: Eaves are allowed to encroach 2 feet into setback areas. Gutters are exempt. A
complete list of encroachments is contained in City Code Section 129-197. The building
plans indicate all of the eaves will be 2 feet in depth. The applicant has confirmed that
eaves do not exceed 2 feet.
3. Building Height: The maximum building height for the R-1 district is thirty-five feet.
Building height for pitched roofs is measured from the average grade of the building
lines on the street side and lakeside to the mid -point of the highest peak. Staff's
preliminary evaluation is that the existing/proposed structure as measured to the mid
point of the highest roof is between 22-23 feet and therefore meets the height
requirement.
4. Impervious Surface: The survey indicates that 22 percent of the property, including the
addition, are proposed to be covered in impervious surfaces. On existing lots of record,
impervious coverage may be permitted up to a maximum of 40 percent as provided by
City Code.
5. Construction Elevation. The minimum required low floor elevation for new structures
on Lake Minnetonka is the Regulatory Flood Protection Elevation of 933.0. The existing
house and proposed addition are outside of the 100-year floodplain elevation of 931.0
and the 100-year floodplain elevation of 931.5 for the MCWD. The proposed addition is
proposed to be constructed at the same elevation as the existing elevation of 937.1.
Applicant information is that there is a crawl space in the existing structure but there
will no crawl space in the proposed addition.
6. Applicant information is that the project scope includes that proposed addition and no
alterations to the existing house are being undertaken with the exception of a roof
replacement.
7. As can be seen on the aerial graphic of the subject property and as depicted on the
submitted survey, there are wetlands on the property. The applicants completed and
received a notice of decision for the wetland boundary determination by the City of
Mound. The MCWD is the regulatory authority for wetlands, floodplain, and erosion
control. The MCWD was provided notice of the variance application and notice of
decision for the wetland boundary. A copy of the notice of decision is included as an
attachment.
Staff reached out to the MCWD regarding the wetland boundary to inquire if a buffer
will be required for the proposed project. Preliminary MCWD review is that a buffer is
not required for the addition but is being confirmed.
RECOMMENDATION
Staff recommends that the Planning Commission recommend City Council approval of the
variance for the house additions project at 4930 Wilshire Boulevard, subject to the following list
of minimum conditions:
1. Applicant shall be responsible for payment of all costs associated with the land use
request.
2. No future approval of any development plans and/or building permits is included as part
of this action in the event the variance is approved.
3. Applicant shall be responsible for procurement of any and/or all local or public agency
permits including, but not limited to, the submittal of all required information prior to
building permit issuance.
4. The applicant shall be responsible for recording the resolution with Hennepin County.
The applicant is advised that the resolution will not be released for recording until all
conditions have been met. The applicant may also direct the City to record the
resolution with the fees to be taken out of the escrow.
20S3
5. No building permit will be issued until evidence of recording of the resolution at
Hennepin County is provided unless an escrow of sufficient amount is on file with the
City.
6. The lowest finished floor elevation shall be at or above the RFPE elevation of 933.0 and
shall be required to certify by the surveyor in the form as an as built foundation survey.
7. Historical information is that the original structure was constructed on fill. The Building
Official shall review and approve building techniques and requirements for the house
addition project related to soils/fill for the proposed addition project.
In recommending Staff approval of the requested variance, the following findings of fact are
provided:
1. Construction of addition to the existing single-family home on this property is in
keeping with how it is zoned and guided in the comprehensive plan and will not
change the existing neighborhood character.
2. It is a reasonable use of the property for the applicant to add on to house to
improve livability.
3. The property is a unique configuration and contains lakeshore and wetlands on
both the north and east sides.
4. There is very little available space on the south side of the existing house as it
located 8 feet from the front property line on the south side. There is also a
side loaded garage in this area.
5. Construction of an addition on the west side of the house is not possible as the
existing house was constructed at the 10 foot setback.
6. With the proposed addition, the property is under the 40 percent hardcover
allowance.
CITY COUNCIL REVIEW
In the event a recommendation is received from the Planning Commission at its September 5tn
meeting, it is anticipated that the application will be forwarded to the City Council for
consideration at an upcoming meeting with possible dates of Tues., September 12' or Tues.,
September 26th. If the Planning Commission's recommendation is consistent with Staff's
recommendation, the variance will be included on the Consent Agenda.
pp
nAL P__
2415 Wilshire Boulevard, Mound, MN 55364
Phone 952-472-0600 FAX 952-472-0620
VARIANCE
APPLICATION
Application Fee and Escrow Deposit required at time of apV n.
Planning Commission Date
City Council Date
iriease zvpe or print i
SUBJECT I Address 4'13o W-iI s Lire- t3kvd
Case No.
PROPERTY
LEGAL Lot 8 Block I
DESC.
Subdivision Se_+on 610 K 39, L.ytilc�-w��d
PID # 'i I,-,- Z q I q ()'b 5I Zoning- Ri R1A R2 R3 B1 B2 B3 (Circle one)
i
PROPERTY Name IZc,,,, N<,LAZI C r% Email ti o l i-z c&%
OWNER
Address y'13u W'IiS6 6,e 131vd
Phone Home (9sz} Work 5&.+,i Fa)(is1) 2gl- 13T-1-
APPLICANT Name Email
(IF OTHER
THAN Address
OWNER) Phone Home Work Fax
1. Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure
for this property? Yes ()C) No ( ). If yes, list date(s) of application, action taken, resolution number(s)
and provide copies of resolutions."
2. Detailed
InrV14R V&1; tncc I,,,c,s rW VCA a q I0,1� I-LJLC IkarC_ Cl— k it
.rj 6,KLf- ( I2-ts,)1,J;oh Itg9-14,
of proposed construction or alteration (size, number of stories, type of use, etc.):
Noeoo'h:, � l oin.; s,�a�e ��d��cvy. c1' 2.ot !x) Z�{? I 1 i��t1s , racld,"k�rw1 Yr,,tt
Variance Information
(3/9/2023) Page 4 of 6
2055
LO
Case No.
3. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning
district in which it is located? Yes ( ) No (X). If no, specify each non -conforming use (describe reason
for variance request, i.e. setback, lot area, etc.): `
1 4+: s t4-AA i 4., %,,_,1.1 retui! L -Y% aJAckr -o-a I b-03 4o- Vc�✓� �nL G. � 1��e.S��lQ
Aa k+-{ C.�r<cr\t V4:.r'*.cc o! ft corJ , jc._-c,4 211. hq'is (R•cS-L'y ky' It -18- -Lq )
SETBACKS: REQUIRED REQUESTED VARIANCE
(or existing)
Front Yard:
(N S E W )
Side Yard:
( N S c__
Side Yard:
(N S E W )
Rear Yard:
(N S E W )
Lakeside:
( N SO )
(NSEW)
Street Frontage:
Lot Size -
Hardcover:
ft.
ft.
ft.
ft.
ft.
sq ft
sq ft
ft.
ft.
ft.
ft.
(O'o 3 ft.
ft.
ft.
sq ft
sq ft
4. Does the present use of the property conform to all regulations for the zoning district in which it is
located? Yes (N), No ( ). If no, specify each non -conforming use:
5. Which unique physical characteristics of the subject property prevent its reasonable use for any of the
uses permitted in that zoning district?
( ) too narrow ( ) topography ( ) soil
( ) too small ( ) drainage ( ) existing situation
( ) too shallow ( ) shape ( ) other: specify
Please describe:
Variance Information
(3/9/2023) Page 5 of 6
2056
Case No.
6. Was the practical difficulty described above created by the action of anyone having property interests in
the land after the zoning ordinance was adopted (1982)? Yes ( ), No QQ. If yes, explain:
7. Was the practical difficulty created by any other human -made change, such as the relocation of a road?
Yes ( ), No (X). If yes, explain:
8. Are the conditions of practical difficulty for which you request a variance peculiar only to the property
described in
this petition? Yes (X), No ( ). If no, list some other properties which are similarly affected?
9. Comments:
I certify that all of the above statements and the statements contained in any required papers or plans to be
submitted herewith are true and accurate. I acknowledge that I have read all of the variance information
provided. I consent to the entry in or upon the premises described in this application by any authorized official
of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as
may be required by law.
Owner's Signature
Applicant's Signature
Variance Information
(3/9/2023) Page 6 of 6
Date -1 1 1912o 2 3
Date
2057
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Pebruary 10, 1998
RESOLUTION #98-24
RESOLUTION TO APPROVE A LAKESIDE AND FRONT YARD SETBACK
VARIANCES TO CONSTRUCT A NEW HOME
AT 4930 WILSHIRE BLVD,
LOT 8, BLOCK 18, SETON, BLOCK 39, WYCHWOOD
PI D 24-117-24 14 0051,
P & Z CASE #98-01
WHEREAS, the applicants, Brad and Cheryl Stannard, have applied for lakeside
and front yard setback variances to construct a new home at 4930 Wilshire Boulevard, and;
WHEREAS, the subject property is located within the R-1 Single Family
Residential Zoning District which according to City Code requires a minimum lot area of 10,000
square feet, and 60 feet of lot frontage, and;
WHEREAS, the subject property is located at the intersection of Wilshire Blvd and
Harland Lane along Emerald Lake and has 10,950 square feet of area above the flood plain,
and;
WHEREAS, the building footprint is actually limited to only 20 feet in width
because of the unique shape of the lot and this creates a hardship for building a suitable dwelling
on the Lakeshore lot, and
WHEREAS, the applicant is proposing to build a two-story home with an
attached garage, and;
WHEREAS, the lakeside (OHWL) has a 50 feet setback and the front yard
setback of 30 feet, requiring variances of 9 feet and 22 feet respectively, and;
WHEREAS, the DNR has reviewed and commented and has recommended denial,
and;
WHEREAS, the Planning Commission has reviewed the request and
recommended approval of the variance recommend by staff with alterations, and;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound,
Minnesota, as follows:
1. The City does hereby grant a 9 feet lakeshore and a 22 feet front yard variances with the
following conditions:
a. The applicant include a turn around in the driveway to prevent backing onto
Wilshire Blvd.
b. The applicant secure a driveway permit from Hennepin County prior to building
permit issuance.
C. The applicant explore an alternative avenue for location of the sanitary sewer stub
connection, otherwise, will be required to secure a license to Cross Protected
Waters permit from the DNR.
d. The lowest finished floor elevation be at or above 933'.
e. The Building Official review and approve building techniques to protect against
foundation settling.
f, The City Engineer review and approve drainage plans prior to building permit
issuance.
2043
1~ebruary 10, 1998
Page 2
2. The City Council authorizes the alterations set forth below, pursuant to Section 350:420,
Subdivision 8 of the Zoning Ordinance with the clear and express understanding that the
structures described in paragraph number one above remain as lawful, nonconforming
structures subject to all of the provisions and restrictions of Section 350:420.
3. It is determined that the livability of the residential property will be improved by the
authorization of the following alteration to a nonconforming use of the property to afford
the owners reasonable use of their land:
Building a non conforming 2 story home with attached garage.
4. This variance is granted for the following legally described property as stated in the
Hennepin County Property Information System 1997 Tax Book, Report P1433401:
THAT PARTOF LOT 8 BLOCK 18 SETON AND THAT PART OF BLOCK 39 WYCHWOOD LYING ELY OF
LINE A SAID LINE A DESC AS COM AT THE MOST SLY COR OF SAID LOT 8 TH NWLY ALONG THE
SWLY LINE THOFTO THE MOST SLY COR OF BLOCK 39 WYCHWOOD AND THE BEG OF LINE A TH DEF
RIGHT 86 DEG 48 MIN TO THE N LINE OF SAID LOT 8 AND THERE LINE A TERMINATING.
5. This variance shall be recorded with the County Recorder or the Registrar of Titles in
Hennepin County pursuant to Minnesota State Statute, Section 462.36, Subdivision (1).
This shall be considered a restriction on how this property may be used.
6. The property owner shall have the responsibility of filing this resolution with Hennepin
County and paying all costs for such recording. A building permit for the subject
construction shall not be issued until proof of recording has been filed with the City Clerk.
The foregoing resolution was moved by Councilmember Ahrens and seconded by
Councilmember Jensen.
The following Councilmembers voted in the affirmative:
Ahrens, Jensen, Weycker and Polston..
The following Councilmembers voted in the negative:
none.
Councilmember Hanus was absent and excused.
SSIBOB POLSTON _
Mayor
c
ttest: City Clerk
WX
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: \ \
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2045
BOARD OF WATER
AND SOIL RESOURCES
Minnesota Wetland Conservation Act
Notice of Decision
Local Government Unit: City of Mound County: Hennepin
Applicant Name: Kay & Craig Holtz Applicant Representative: Dylan Kruzel —Anderson Eng.
Project Name: Holtz Property LGU Project No. (if any): MOUN2-23
Date Complete Application Received by LGU: 7/17/2023
Date of LGU Decision: 8/10/2023
Date this Notice was Sent: 8/14/2023
NCA Decision Type - check all that apply
® Wetland Boundary/Type ❑ Sequencing ❑ Replacement Plan ❑ Bank Plan (not credit purchase)
❑ No -Loss (8420.0415) ❑ Exemption (8420.0420)
Part:❑A❑B ❑C❑D❑E OF ❑G ❑H Subpart: ❑2❑3❑4❑5 ❑607 0809
Replacement Plan Impacts (replacement plan decisions only)
Total WCA Wetland Impact Area: N/A
Wetland Replacement Type: ❑ Project Specific Credits:
❑ Bank Credits:
Bank Account Number(s):
Technical Evaluation Panel Findings and Recommendations (attach if any)
❑ Approve ❑ Approve w/Conditions ❑ Deny ® No TEP Recommendation
LGU Decision
❑ Approved with Conditions (specify below)' ® Approved' ❑ Denied
List Conditions:
Decision -Maker for this Application: ® Staff ❑ Governing Board/Council ❑ Other:
Decision is valid for: ® 5 years (default) ❑ Other (specify):
..Y,i u....... rw uuu. _u .. wuyn......c —.ww -, wry ,.,u v rvmi uw.n"cwu. 1 -i Yi arc c.
specific replacement a financial assurance per MN Rule 8420.0522, Subp. 9 and evidence that all required forms have been recorded on
the title of the property on which the replacement wetland is located must be provided to the LGU for the approval to be valid.
-GU Findings — Attach document(s) and/or insert narrative providing the basis for the LGU decision'.
❑ Attachment(s) (specify):
® Summary:
Anderson Engineering submitted a Type & Boundary application on behalf of Kay & Craig Holtz. On August 10,
2023, a site visit was conducted to review the aquatic resources within the study area (PID: 2411724140051).
One wetland was found and delineated along the fringe of Emerald Lake, which is considered a Public Water
(OHWL= 929.61'). The wetland boundary was accurately delineated and typed appropriately.
The following describes the wetland identified on site: W1: Type 3/5 — 0.07 acres.
This Notice of Decision pertains to the Wetland Conservation Act and does not reflect any decision made
through Section 404 of the Clean Water Act.
BWSR NOD Form — November 12, 2019 2046 1
' Findings must consider any TEP recommendations.
Attached Project Documents
® Site Location Map ® Project Plan(s)/Descriptions/Reports (specify): Revised Delineation Figure
Appeals of LGU Decisions
If you wish to appeal this decision, you must provide a written request within 30 calendar days of the date you
received the notice. All appeals must be submitted to the Board of Water and Soil Resources Executive Director
along with a check payable to BWSR for $500 unless the LGU has adopted a local appeal process as identified
below. The check must be sent by mail and the written request to appeal can be submitted by mail or e-mail.
The appeal should include a copy of this notice, name and contact information of appellant(s) and their
representatives (if applicable), a statement clarifying the intent to appeal and supporting information as to why
the decision is in error. Send to:
Appeals & Regulatory Compliance Coordinator
Minnesota Board of Water & Soils Resources
520 Lafayette Road North
St. Paul, MN 55155
travis.aermundson@state.mn.us
Does the LGU have a local appeal process applicable to this decision?
❑ Yes' ® No
'if yes, all appeals must first be considered via the local appeals process.
Local Appeals Submittal Requirements (LGU must describe how to appeal, submittal requirements, fees, etc. as applicable)
Notice Distribution (include name)
Required on all notices:
❑x SWCD TEP Member: Stacey Lijewski ❑x BWSR TEP Member: Jed Chesnut
❑ LGU TEP Member (if different than LGU contact):
❑x DNR Representative: Wes Saunders-Pearce/John Gleason
❑X Watershed District or Watershed Mgmt. Org.: permitting@minnehahacreek.org
❑ Applicant: ❑X Agent/Consultant: Dylan Kruzel
Optional or As Applicable:
❑X Corps of Engineers: TBD
❑ BWSR Wetland Mitigation Coordinator (required for bank plan applications only):
❑ Members of the Public (notice only): ❑X Other: Sarah Smith —City of Mound
Signature: Date:
8/14/2023
This notice and accompanying application materials may be sent electronically or by mail. The LGU may opt to send a
summary of the application to members of the public upon request per 8420.0255, Subp. 3.
BWSR NOD Form — November 12, 2019 2047
Holtz Property Figure 1
Mound, Minnesota Project Location
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Crystal Bay
dyne F.oinly
NlvO 1 _
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Address: 4930 Wilshire Blvd.
Mound, Minnesota 55364
Lat/Long: 44.928153,-93.648371
PID: 2411724140051
Project No: 17473
Date: 6.6.2023
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Address: 4930 Wilshire Blvd.
Mound, Minnesota 55364
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PID: 2411724140051
Project No: 17473
Date: 6.15.2023
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20550
2415 Wilshire Boulevard
Mound, MN 55364
(952)472-0604
MEMORANDUM
To: Honorable Mayor and City Council
From: Sarah Smith, Community Development Director
Date: September 21, 2023
Re: September 25, 2023 City Council Consent Agenda Item --- 2023 Annual Mound
Tree Lighting Special Event
Overview.
Paul Affeldt, on behalf of Westonka Community & Commerce (WCC), has submitted Public
Gathering Permit and Musical Concert Permit applications for the 2023 Annual Mound Tree
Lighting to be held at Veteran's Park in downtown Mound on Saturday, November 18, 2023
from 7:00 p.m. to 8:00 p.m. (excluding event set up and tear down). Details about the
upcoming event are outlined in the permit applications and supporting materials that were
submitted by the applicant. Some highlights about the upcoming event are summarized
below:
• The tree lighting will be similar to previous events to include music, activities and
vendor booths.
• A sound system will be used.
• Food and beverages will be available at the event. WCC is responsible for reaching out
to Hennepin County to obtain the required licensing for the event, if needed.
• The placement of temporary and / or a portable signage requires a permit and is
eligible for administrative approval.
• Staff recommends waiver of all involved local fees for the event as this is a public
event for the benefit for the entire community.
• Parking for the event will take place at the Transit District parking deck and in public
parking lots; also local streets.
• In the event of inclement weather. the event will be cancelled.
• The applicant will needed to work with the City of Mound and Hennepin County, as
needed, regarding local or county roads, or portions thereof, that may need to be
barricaded for the special event.
• The applicant will need to work with the Public Works Department, the Orono Police
Department and the Mound Fire Department regarding logistics for the event.
• A certificate of insurance for the special event is required and subject to the review
and approval by the Director of Administration.
2051
Recommendation. Staff recommends City Council approval of the submitted permit
applications for the 2023 Annual Mound Tree Lighting, subject to the following conditions:
1. The Public Gathering Permit and Musical Concert Permit fees shall be waived for
the special event.
2. Applicant shall be responsible for procurement of all required public agency
permits that are needed to hold the event (i.e., Hennepin County Health
Department, Three Rivers Park District, etc.); also local permits (i.e. tent permit,
burn permit, sign permit, etc.)
3. Special event signage shall be subject to the provisions of Code Section 119-(i) (6).
Applicant is responsible for removal of all signage following the event.
4. Applicant shall work with the Orono Police Department, the Fire Department and
Public Works Department regarding logistics for the upcoming event including, but
not limited to, equipment and personnel needs, site set-up and staging, road
closure(s), traffic/pedestrian control and circulation, etc.
5. Applicant Amplified music, speakers and PA/sound systems are to be directed in
the direction best suited to minimize impact upon neighbors.
6. Road closing and/or barricading, as needed for the event, is approved. The
applicant required to coordinate same with the Public Works Department, the
Orono Police Department, Mound Fire Department, and Hennepin County
Transportation regarding logistics for the event of road closing(s).
7. The certificate of insurance submitted is approved by the City of Mound.
8. Applicant is required to follow all COVID 19 guidelines or requirements in effect at
the time of the special event.
A draft resolution has been prepared. Staff recommends approval.
• Page 2
2052
CITY OF MOUND
RESOLUTION NO. 23-
RESOLUTION APPROVING PUBLIC GATHERING PERMIT AND MUSICAL CONCERT
PERMIT FOR 2023 TREE LIGHTING EVENT ON SATURDAY, NOVEMER 18, 2023,
WITH WAIVED FEES
WHEREAS, Paul Affeldt, on behalf of Westonka Community and Commerce, submitted
Public Gathering Permit and Musical Concert Permit applications for the annual Mound
tree lighting ceremony to be held on Saturday, November 18, 2023 from 7:00 p.m. to
8:00 p.m. at Veteran's Park in downtown Mound; and
WHEREAS, the 2023 Fee Schedule set a Public Gathering Permit Category I Location
Fee at $300 per day and the Damage Deposit at $500 per day; and
WHEREAS, the 2023 Fee Schedule set the Musical Concert Fee at $50 per day unless
a Public Gathering Permit Fee is being paid in which case the fee is waived; and
WHEREAS, City Staff has reviewed said applications and has recommended
reasonable conditions to protect the public's investment in its public parks and common
areas as set forth in a staff memo to the City Council dated September 21, 2023
("Conditions"); and
WHEREAS, the City Manager and City Staff desire to waive the public gathering permit
fee and damage waiver and other related fees because the annual tree lighting
ceremony is a public event that benefits the community as a whole.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as
follows:
1. The recitals set forth above are incorporated into this Resolution.
2. Waiver of the Public Gathering Permit fee and damage deposit for the special
event is in the public interest due to the overwhelming public benefits.
3. The Public Gathering Permit and Musical Concert Permit are approved for the
2023 Annual Mound Tree Lighting.
Adopted by the City Council this 26th day of September, 2023.
Attest: Kevin Kelly, Clerk
Jason R. Holt, Mayor
2053
VVestonkaCommunity and Commerce
P.U.Box 97
Mound MN 55364
Ms. Sarah Smith
City ofMound
Z415Wilshire Blvd
Mound MN 55364
Dear Ms. Smith,
Enclosed you will find the application for special event from Westonka Community and Commerce for
the annual Tree Lighting. We may have some candies this year, but that may change to electronic
* VVeexpect tohave 1O'12 Carolers
• Parking will be available at the public parking ramp, and there will additionally overflow parking
available on auditor's road.
* Approximately ZOsmall luminaries spread around the park
° Police will help with parking
• In case ofinclement weather, the event will be canceled. Shelter from Emergencies or
unexpected weather will be in the parking ramp.
Paul Affeldt
952-471-348D
CITY OF MOUND
2415 WILSHIRE BLVD.
MOUND, MINNESOTA 55364
PUBLIC GATHERING PERMIT
Use of a public park or commons by any group consisting of 15 or more individuals.
Use is not to interfere with traffic and general use of the park or commons or to be beyond the
ability of the police in maintaining order.
NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR
Rr iI I .n1NC_c
Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park
area.
Category I Locations: Surfside Park, Greenway, Center -view Park and Parking Deck
PERMIT FEE: $300/DAY DAMAGE DEPOSIT: $500/DAY
Category II Locations: Other Parks (neighborhoods, veteran's parks)
PERMIT FEE: $50/DAY DAMAGE DEPOSIT: $200/DAY
A Certificate of Insurance naming the City of Mound as Certificate Holder/Additional
Insured is required with respect to the City's ownership of the public lands.
Date(s) of Use ,(i > ka
Area to be Used
Time Frame l �G� - ���'% LSD
Intended Use CC);N M+i1-70' C')Gttell vItq r Ti 1�'
Expected Attendance 100
Organization we''�/ ,1 iza_ C'Cmmuo; �v
Representative's Name
Address 1�l�/+✓1�
Telephone No. Daytime: V j�- L X 3&1(�C, Work:_
E-Mail: fW1, 7 !f _OGF_ dtllclt-�, ("I �G���S' • �c
Departmental Approval
City Clerk Police Dept.
Public Works Dept. Fire Dept.
2055
$50/event (only if no Public Gathering Pen -nit Issued)
Date(s) of Musical Concert
LICENSE #
CITY OF MOUND
2415 WILSHIRE BLVD.
MOUND, MINNESOTA 55364
MUSICAL CONCERT PERMIT APPLICATION
(Including, but not limited to, live music, music provided by a disc jockey, and/or any type of amplified
music)
EVENT: C3 GWt �_
s'a 4►
LOCATION OF MUSICAL CONCERT:
TYPE OF MUSICICAL CONCERT: S✓ ? et_1 /
TIME PERIOD OF MUSICAL CONCERT (_;0_+- AGV �,� % t% , Ixy %/-S
(HOURS PERMITTED: Mon - Sun: 7:00 am - 10:00 pm)
REQUESTED EXTENSION OF HOURS:
(Council approval must be received to conduct a musical concert after 10:00 pm)
APPLICANT: �1 Gyt ( C,L �G/vtn CONTACT: ��j ,�-geut
CowlIVL P-C t
ADDRESS:2L?O Slwrt�.f, �r^.�✓' ADDRESS:Alsalt ille 141 Ll
E-MAIL �fl . t? C dT (C.
HOME PHONE #: �J4 - q12- WORK PHONE #:
ate icant's ignature
A certificate of insurance naming the City of Mound as Certificate Holder/Additional Insured
is required with respect to the City's ownership of the public lands, if applicable.
Department Review
Approved Denied
Police Dept.
Adm.
Fire Dept.
2056
() Hennepin County Property Map Date:10/13/2022
PARCEL ID: 1311724330160
OWNER NAME: Mound H R A
PARCELADDRESS: 5515 Shoreline Dr,Mound MN 55364
PARCEL AREA: 0.98 acres, 42,724 sq ft
A-T-B: Abstract
SALE PRICE: $40,000
SALE DATE: 06/2007
SALE CODE: Vacant Land
ASSESSED 2021, PAYABLE 2022
PROPERTY TYPE: Commercial -Preferred
HOMESTEAD: Non -Homestead
MARKET VALUE: $0
TAX TOTAL: $0.00
ASSESSED 2022, PAYABLE 2023
PROPERTY TYPE: Commercial
HOMESTEAD: Non -Homestead
MARKET VALUE: $0
Comments:
This data (1) is furnished'AS IS' with no
representation as to completeness or
accuracy; (ii) is furnished with no
warranty of any kind; and (iii) is not suitable
for legal, engineering or surveying purposes.
Hennepin County shall not be liable for any
damage, injury or loss resulting from this data.
COPYRIGHT O HENNEPIN
COUNTY 2022
2057
CITY OF MOUND — CITY MANAGER
2415 Wilshire Blvd
Mound, MN 55364
TO: Honorable Mayor and City Council
FROM: Eric Hoversten, City Manager and Director of Public Works
DATE: September 19, 2023
SUBJECT: MN Court Data Services Master Subscriber Agreement
LOCATION: NA
REQUEST: Approve Resolution
BACKGROUND:
The courts are switching to a new system for accessing court records and requiring us to
file a Master Subscriber Agreement for Minnesota Court Data Services for Governmental
Agencies (similar to the Court Data Service Agreements signed last year). This allows us
access to the court calendars and list of cases that are coming up for hearings.
Part of the Master Subscriber Agreement is the Resolution (Exhibit B to the Agreement)
authorizing the City Manager to sign the agreement on behalf of the City. We will not be
able to access the court records until this is accepted.
RECOMMENDATION: Council approve the accompanying resolution to enter the
accompanying subscriber agreement.
1
2058
CITY OF MOUND
RESOLUTION NO. 23-
RESOLUTION APPROVING MINNESOTA COURT DATA SERVICES MASTER SUBSCRIBER
AGREEMENT
WHEREAS, The Minnesota Office of Court Administration has changed/upgraded data services
software tools for accessing court data; and
WHEREAS, the City Prosecuting Attorney has a bona -fide need to access court data for scheduling
information and functions; and
WHEREAS, the City of Mound on behalf of its Prosecuting Attorney desires to enter into a Master
Subscriber Agreement with the Office of State Court Administration for access to Court Data Services
on behalf of its Prosecuting Attorney; and
WHEREAS, the Agreement requires signature by the City Manager; and
WHEREAS, The City Council of the City of Mound authorizes execution of the Master Subscriber
Agreement attached and made a part here in.
NOW, THEREFORE BE IT RESOLVED:
1. That the City of Mound approves and authorizes Eric Hoversten, City Manager, to sign
the Master Subscriber Agreement for Minnesota Court Data Services for Governmental
Agencies on behalf of its Prosecuting Attorney. A copy of the Master Subscriber
Agreement is attached to this Resolution and a part of it.
2. That the City Attorney, Kenneth N. Potts, or his successor, is designated the Authorized
Representative for the Prosecuting Attorney. The Authorized Representative is also
authorized to sign any subsequent amendment or agreement that may be required by
the Minnesota Judicial Branch to maintain the City's connection to the systems and tools
Adopted by the City Council this 26'h day of September, 2023.
ATTEST:
Kevin Kelly, City Clerk
Jason R. Holt, Mayor
2059
MASTER SUBSCRIBER AGREEMENT
FOR MINNESOTA COURT DATA SERVICES
FOR GOVERNMENTAL AGENCIES
THIS AGREEMENT is entered into by and between
Mound City Attorney's Office
(Government Subscriber Name)
of 5101 Thimsen Avenue, Suite 104, Minnetonka MN 55345
(Government Subscriber Address)
(hereinafter "Government Subscriber") and THE STATE OF MINNESOTA
of
Office of State Court Administration
25 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, Minnesota 55155
(hereinafter "the Court").
Recitals
The Court offers Court Data Services, as defined herein, to Minnesota Government
Subscribers as authorized by the Rules of Public Access and Court Order. The Court Data Services
are offered to Government Subscribers as governmental units and are offered solely for certain
governmental use as permitted herein. Government Subscriber desires to use Court Data Services,
and the Court desires to provide the same, to assist Government Subscriber in the efficient
performance of its governmental duties as required or authorized by law or court rule in connection
with any civil, criminal, administrative, or arbitral proceeding in any Federal, State or local court or
agency or before any self -regulatory body.
Court Data Services are defined in the Definitions section of this Agreement and may
involve a one-way or two-way transmission of information between the parties, some of which may
include court information that is not accessible to the public pursuant to the Rules of Public Access
and which may not be disclosed by Government Subscriber without the prior approval of the
appropriate court or record custodian. Government Subscriber agrees herein to limit its access to
and use of Court Records and Court Documents through Court Data Services to the Government
Subscriber's "Legitimate Governmental Business Need" as defined herein.
Agreement
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements
contained herein, the Court and Government Subscriber agree as follows:
1. TERM; TERMINATION; ONGOING OBLIGATIONS.
1.1 Term. This Agreement shall be effective on the date executed by the Court and
shall remain in effect according to its terms.
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Pag@a dd 4
1.2 Termination.
1.2.1 Either party may terminate this Agreement with or without cause by giving
written notice to the other party. The effective date of the termination shall be thirty
(30) days after the other party's receipt of the notice of termination, unless a later
date is specified in the notice. Termination of this Agreement pursuant to Clause 4.5
shall be effective immediately and may occur without prior notice to Government
Subscriber.
1.2.2 The provisions of Clauses 5, 6, 8, 9, 10, 12.2, 12.3 and 15 through 24 shall
survive any termination of this Agreement, as shall any other provisions that by their
nature are intended or expected to survive such termination. Upon termination, the
Government Subscriber shall perform the responsibilities set forth in paragraph 8.6
hereof.
1.3 Subsequent Agreement. This Agreement may be superseded by a subsequent
agreement between the parties.
2. DEFINITIONS.
2.1 "Agency Account Manager" means the Government Subscriber employee assigned
with the tasks of: (1) being the point of contact for communications between
Government Subscriber and the Court; (2) maintaining a current list Government
Subscriber's Individual Users and their signed User Acknowledgment Forms and
promptly notifying the Court when Government Subscriber's Individual Users with
individual logins should have accounts added or deleted; (3) reporting violations of
this agreement by Government Subscriber's Individual Users and steps taken to
remedy violations to the Court.
2.2 "Court Data Services" means one or more of the following services and includes
any additional or modified services identified as such on the Justice Agency
Resource webpage of the Minnesota Judicial Branch website, which is currently
www.mncourts.gov, or other location designated by the Court and/or its affiliates, as
the same may be amended from time to time by the Court and/or its affiliates:
2.2.1 "Bulk Data Delivery" means the electronic transmission of Court Records in
bulk form from the Court to the Government Subscriber, from one or more of
the Court's databases and through any means of transmission, as described in
applicable Policies & Notices and materials referenced therein.
2.2.2 "Court Integration Services" means pre -defined automated transmissions of
i) Court Records from the Court's computer systems to Government
Subscriber's computer systems; and/or ii) Government Subscriber Records
from the Government Subscriber's computer systems to the Court's computer
systems; on a periodic basis or as triggered by pre -determined events, as
described in applicable Policies & Notices and materials referenced therein.
2.2.3 "MNCIS Login Accounts" means a digital login account created for and
provided to the Government Subscriber for online access to and use of Court
Records and Court Documents maintained by the Minnesota Court
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page 2 of 14
2061
Information System ("MNCIS"), as described in applicable Policies &
Notices and materials referenced therein.
2.3 "Court Data Services Databases" means any databases and the data therein, used
as a source for Court Data Services, together with any documentation related thereto,
including without limitation descriptions of the format or contents of data, data
schemas, and all related components.
2.4 "Court Data Services Programs" means any computer application programs,
routines, transport mechanisms, and display screens used in connection with Court
Data Services, together with any documentation related thereto.
2.5 "Court Records" means all information in any form made available by the Court
and/or its affiliates to Government Subscriber for the purposes of carrying out this
Agreement, including:
2.5.1 "Court Case Information" means any information in the Court Records that
conveys information about a particular case or controversy, including without
limitation Court Confidential Case Information and Court Documents, as
defined herein.
2.5.2 "Court Confidential Case Information" means any information in the
Court Records (including Court Documents) that is inaccessible to the public
pursuant to the Rules of Public Access and that conveys information about a
particular case or controversy.
2.5.3 "Court Confidential Security and Activation Information" means any
information in the Court Records that is inaccessible to the public pursuant to
the Rules of Public Access and that explains how to use or gain access to
Court Data Services, including but not limited to login account names,
passwords, TCP/IP addresses, Court Data Services user manuals, Court Data
Services Programs, Court Data Services Databases, and other technical
information.
2.5.4 "Court Confidential Information" means any information in the Court
Records that is inaccessible to the public pursuant to the Rules of Public
Access, including without limitation both i) Court Confidential Case
information; and ii) Court Confidential Security and Activation Information.
2.5.5 "Court Documents" means electronic images of documents that are part of
or included in a court file.
2.6 "DCA" means the District Court Administrator pursuant to Minnesota Statutes,
section 485.01.
2.7 "Government Subscriber Records" means any information in any form made
available by the Government Subscriber to the Court and/or its affiliates for the
purposes of carrying out this Agreement.
2.8 "Government Subscriber's Individual Users" means Government Subscriber's
employees or independent contractors whose use or access of Court Data Services,
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies —Revised September 29, 2015
Page 3 of 14
as well as the access, use and dissemination of Court Records (including Court
Documents), is necessary to effectuate the purposes of this Agreement.
2.9 "Legitimate Governmental Business Need" means a requirement, duty or
obligation for the efficient performance of governmental tasks or governmental
responsibilities and as required or authorized by law or court rule in connection with
any civil, criminal, administrative, or arbitral proceeding in any Federal, State or
local court or agency or before any self -regulatory body.
2.10 "Policies & Notices" means the policies and notices published by the Court and/or
its affiliates in connection with each of its Court Data Services, on a website or other
location designated by the Court and/or its affiliates, as the same may be amended
from time to time by the Court and/or its affiliates. Policies & Notices for each
Court Data Service, hereby made part of this Agreement by reference, provide
additional terms and conditions that govern Government Subscriber's use of such
services, including but not limited to provisions on fees, access and use limitations,
and identification of various third party applications, such as transport mechanisms,
that Government Subscriber may need to procure separately to use Court Data
Services.
2.11 "Rules of Public Access" means the Rules of Public Access to Records of the
Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be
amended from time to time, including without limitation lists or tables published
from time to time by the Court and/or the SCAO entitled "Limits on Public Access
to Case Records" or "Limits on Public Access to Administrative Records," all of
which by this reference are made a part of this Agreement. It is the obligation of
Government Subscriber to check from time to time for updated rules, lists, and tables
and be familiar with the contents thereof. Such rules, lists, and tables are posted on
the main website for the Court, for which the current address is www.mneourts.gov.
2.12 "SCAO" means the State of Minnesota, State Court Administrator's Office
2.13 "This Agreement" means this Master Subscriber Agreement for Minnesota Court
Data Services for Governmental Agencies, including all Exhibits, Policies &
Notices, and other documents referenced, attached to, or submitted or issued
hereunder.
2.14 "Trade Secret Information of SCAO and its licensors" is defined in sections 8.1,
8.2 and 8.4 of this Agreement.
2.15 "User Acknowledgement Form" means the form signed by Government
Subscriber's Individual Users to confirm in writing that the Individual User has read
and understands the requirements and restrictions in this Agreement (Exhibit A).
3. DATA ACCESS SERVICES PROVIDED TO GOVERNMENT AGENCY. Following
execution of this Agreement by both parties, Government Subscriber will be offered access
to the Court Records (including Court Documents) described in the Government Subscriber
Access Chart, which is posted on the Policies & Notices.
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page 4 of 14
2063
4. AUTHORIZED ACCESS, USE, AND DISSEbIINATION OF COURT DATA
SERVICES AND COURT RECORDS LIMITED; TRAINING; VIOLATIONS;
SANCTIONS.
4.1 Authorized Access to Court Data Services and Court Records.
4.1.1 Government Subscriber and Government Subscriber's Individual Users shall
access only the Court Data Services and Court Records (including Court
Documents) necessary for a Legitimate Governmental Business Need.
4.1.2 The access of Court Data Services or Court Records (including Court
Documents) by Government Subscriber or Government Subscriber's
Individual Users for personal or non -official use, or any use that is not a
"Legitimate Governmental Business Need" as defined herein, is prohibited.
4.1.3 Government Subscriber and Government Subscriber's Individual Users shall
not access or attempt to access Court Data Services or Court Records
(including Court Documents) in any manner not set forth in this Agreement,
Policies & Notices, or other Court Data Services documentation.
4.2 Authorized Use of Court Data Services and Court Records.
4.2.1 Government Subscriber and Government Subscriber's Individual Users shall
use the Court Data Services and Court Records (including Court Documents)
accessed only for a Legitimate Governmental Business Need and according
to the instructions provided in corresponding Policies & Notices or other
materials.
4.2.2 The use of Court Data Services or Court Records (including Court
Documents) by Government Subscriber or Government Subscriber's
Individual Users for personal or non -official use, or any use that is not a
"Legitimate Governmental Business Need" as defined herein, is prohibited.
4.2.3 Government Subscriber and Government Subscriber's Individual Users shall
not use or attempt to use Court Data Services or Court Records (including
Court Documents) in any manner not set forth in this Agreement, Policies &
Notices, or other Court Data Services documentation.
4.3 Dissemination of Court Records. Government Subscriber and Government
Subscriber's Individual Users shall not share the Court Records (including Court
Documents) accessed and data therefrom with third parties and other individuals
other than as needed to further a Legitimate Governmental Business Need.
4.4 Training. Government Subscriber
Individual Users training in the prope
4.5 Violations.
r
4.5.1 The access, use, or dissemination of Court Data Services or Court Records
(including Court Documents) beyond what is necessary for a Legitimate
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page 5 of 14
2064
Governmental Business Need by Government Subscriber or Government
Subscriber's Individual Users is a violation of this Agreement. The access,
use or dissemination of Court Data Services or Court Records (including
Court Documents) by Government Subscriber or Government Subscriber's
Individual Users for personal use is a violation of this Agreement.
4.5.2 Any violation pursuant to Clause 4.5.1, or any unauthorized or attempted
access, use or dissemination of Court Data Services, Court Records or Court
Documents by Government Subscriber or Government Subscriber's
Individual Users shall be grounds for the Court to impose sanctions as
described in Clause 4.6 and to terminate this Agreement without prior notice
to Government Subscriber and/or Government Subscriber's Individual Users.
4.6 Sanctions.
4.6.1 Sanctions for a violation pursuant to Clause 4.5.1 may be imposed upon a
Government Subscriber and/or Government Subscriber's Individual Users
and may include the suspension of access or termination of access for
Government Subscriber and/or Government Subscriber's Individual Users.
4.6.2 If the Court decides to terminate the access for Government Subscriber and/or
Government Subscriber's Individual Users, the Court shall notify the affected
party in writing. The termination shall be effective immediately. Prior
notice to Government Subscriber and/or Government Subscriber's Individual
Users is not required. Reinstatement of the access shall only be upon the
written direction of the Court.
5. GUARANTEES OF CONFIDENTIALITY. Government Subscriber agrees:
5.1 To not disclose Court Confidential Information to any third party except where
necessary to carry out the Government Subscriber's Legitimate Governmental
Business Need as defined in this Agreement.
5.2 To take all appropriate action, whether by instruction, agreement, or otherwise, to
insure the protection, confidentiality and security of Court Confidential Information
and to satisfy Government Subscriber's obligations under this Agreement.
5.3 To limit the use of and access to Court Confidential Information to Government
Subscriber's Individual Users. Government Subscriber shall advise Government
Subscriber's Individual Users of the restrictions upon access, use and disclosure
contained in this Agreement, requiring each Government Subscriber's Individual
User to acknowledge in writing that the individual has read and understands such
restrictions. Government Subscriber's Individual Users shall sign the User
Acknowledgment Form (Exhibit A) before accessing Court Data Services.
5.4 That, without limiting Clause I of this Agreement, the obligations of Government
Subscriber and Government Subscriber's Individual Users with respect to the
confidentiality and security of Court Confidential information shall survive the
termination of this Agreement and the termination of their relationship with
Government Subscriber.
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page 6 of 14
2065
5.5 That, notwithstanding any federal or state law applicable to the nondisclosure
obligations of Government Subscriber and Government Subscriber's Individual
Users under this Agreement, such obligations of Government Subscriber and
Government Subscriber's Individual Users are founded independently on the
provisions of this Agreement.
5.6 That, a violation of Government Subscriber's agreements contained in this Clause 5,
or a violation of those same agreements by Government Subscriber's Individual
Users, shall be grounds for the Court to terminate this agreement and Government
Subscriber and/or Government Subscriber's Individual Users access to Court Data
Services and Court Records (including Court Documents).
6. APPLICABILITY TO COURT CASE INFORMATION PROVIDED UNDER
LEGAL MANDATE AND PREVIOUSLY DISCLOSED COURT RECORDS AND
COURT DOCUMENTS. Subscriber aclmowledges and agrees:
6.1 Court Case Information Provided Under Legal Mandate. When the Court is
required to provide Government Subscriber with Court Case Information under a
legal mandate and the provision of such data by the Court is not optional or
otherwise left to the discretion of the Court, for example in the case of a state
statutory reporting requirement, the provisions of this Agreement that govern or
restrict Government Subscriber's access to and use of Court Case Information do not
apply to the specific data elements identified in the legal mandate, but remain in
effect with respect to all other Court Case Information provided by the Court to
Government Subscriber. All other provisions of this Agreement remain in full
effect, including, without limitation, provisions that govern or restrict Government
Subscriber's access to and use of Court Confidential Security and Activation
Information.
6.2 Previously Disclosed Court Records and Court Documents. Without limiting
section 6.1, all Court Records and Court Documents disclosed to Government
Subscriber prior to the effective date of this Agreement shall be subject to the
provisions of this Agreement.
ACKNOWLEDGMENT BY INDIVIDUALS WITH ACCESS TO COURT
RECORDS UNDER THIS AGREEMENT.
7.1 Requirement to Advise Government Subscriber's Individual Users. To affect
the purposes of this Agreement, Government Subscriber shall advise each of
Government Subscriber's Individual Users who are permitted to use and/or access
Court Data Services and Court Records (including Court Documents) under this
Agreement of the requirements and restrictions in this Agreement.
7.2 Required Acknowledgement by Government Subscriber's Individual Users.
7.2.1 Government Subscriber shall require each of Government Subscriber's
Individual Users to sign the User Acknowledgement Form (Exhibit A).
7.2.2 The User Acknowledgement Forms of current Government Subscriber's
Individual Users must be obtained prior to submitting this Agreement to the
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page 7 of 14
Court for approval and shall accompany the submission of this Agreement
for approval.
7.2.3 Until the User Acknowledgement Form required in Clause 7.2.1 is signed, a
Government Subscriber's Individual User is prohibited from accessing, using
or disseminating Court Data Services and Court Records (including Court
Documents). The access, use or dissemination of Court Data Services or
Court Records (including Court Documents) by a Government Subscriber's
Individual User that has not completed a User Acknowledgement Form as
required in Clause 7.2.1 is a violation of this Agreement.
7.2.4 Government Subscriber shall keep all such written User Acknowledgment
Forms on file while this Agreement is in effect and for one (1) year following
the termination of this Agreement. Government Subscriber shall promptly
provide the Court with access to, and copies of, such acknowledgements
upon request to the Agency Account Manager.
7.2.5 The User Acknowledgment Forms are incorporated herein by reference.
8. LICENSE AND PROTECTION OF PROPRIETARY RIGIITS. During the term of this
Agreement, subject to the terms and conditions hereof, the Court, with the permission of the
SCAO, hereby grants to Government Subscriber a nonexclusive, nontransferable, limited
license to use Court Data Services Programs and Court Data Services Databases to access or
receive Court Records (including Court Documents). SCAO and the Court reserve the right
to make modifications to the Court Data Services, Court Data Services Programs, and Court
Data Services Databases, and related materials without notice to Government Subscriber.
These modifications shall be treated in all respects as their previous counterparts.
8.1 Court Data Services Programs. SCAO is the copyright owner and licensor of the
Court Data Services Programs. The combination of ideas, procedures, processes,
systems, logic, coherence and methods of operation embodied within the Court Data
Services Programs, and all information contained in documentation pertaining to the
Court Data Services Programs, including but not limited to manuals, user
documentation, and passwords, are trade secret information of SCAO and its
licensors.
8.2 Court Data Services Databases. SCAO is the copyright owner and licensor of the
Court Data Services Databases and of all copyrightable aspects and components
thereof. All specifications and information pertaining to the Court Data Services
Databases and their structure, sequence and organization, including without
limitation data schemas such as the Court XML Schema, are trade secret information
of SCAO and its licensors.
8.3 Marks. Government Subscriber shall neither have nor claim any right, title, or
interest in or use of any trademark used in connection with Court Data Services,
including but not limited to the marks "MNCIS" and "Odyssey."
8.4 Restrictions on Duplication, Disclosure, and Use.
8.4.1 Trade secret information of SCAO and its licensors will be treated by
Government Subscriber in the same manner as Court Confidential
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page 8 of 14
2067
Information. In addition, Government Subscriber will not copy any part of
the Court Data Services Programs or Court Data Services Databases, or
reverse engineer or otherwise attempt to discern the source code of the Court
Data Services Programs or Court Data Services Databases, or use any
trademark of SCAO or its licensors, in any way or for any purpose not
specifically and expressly authorized by this Agreement. As used herein,
"trade secret information of SCAO and its licensors" means any information
possessed by SCAO which derives independent economic value from not
being generally blown to, and not being readily ascertainable by proper
means by, other persons who can obtain economic value from its disclosure
or use. "Trade secret information of SCAO and its licensors" does not,
however, include information which was known to Government Subscriber
prior to Government Subscriber's receipt thereof, either directly or indirectly,
from SCAO or its licensors, information which is independently developed
by Government Subscriber without reference to or use of information
received from SCAO or its licensors, or information which would not qualify
as a trade secret under Minnesota law.
8.4.2 It will not be a violation of Clause 8.4 for Government Subscriber to make up
to one (1) copy of training materials and configuration documentation for
each individual authorized to access, use, or configure Court Data Services,
solely for its own use in connection with this Agreement.
8.4.3 Government Subscriber will take all steps reasonably necessary to protect the
copyright, trade secret, and trademark rights of SCAO and its licensors and
Government Subscriber will advise Government Subscriber's Individual
Users who are permitted access to any of the Court Data Services Programs
and Court Data Services Databases, and trade secret information of SCAO
and its licensors, of the restrictions upon duplication, disclosure and use
contained in this Agreement.
8.5 Proprietary Notices. Government Subscriber will not remove any copyright or
proprietary notices included in and/or on the Court Data Services Programs or Court
Data Services Databases, related documentation, or trade secret information of
SCAO and its licensors, or any part thereof, made available by SCAO or the Court,
and Government Subscriber will include in and/or on any copy of the Court Data
Services Programs or Court Data Services Databases, or trade secret information of
SCAO and its licensors and any documents pertaining thereto, the same copyright
and other proprietary notices as appear on the copies made available to Government
Subscriber by SCAO or the Court, except that copyright notices shall be updated and
other proprietary notices added as may be appropriate.
8.6 Title; Return. The Court Data Services Programs and Court Data Services
Databases, and related documentation, including but not limited to training and
configuration material, if any, and logon account information and passwords, made
available by the Court and SCAO to Government Subscriber hereunder, and all
copies, including partial copies, thereof are and remain the property of the respective
licensor. Within ten days of the effective date of termination of this Agreement,
Government Subscriber shall either: (i) uninstall and return any and all copies of the
applicable Court Data Services Programs and Court Data Services Databases, and
related documentation, including but not limited to training and configuration
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29. 2015
Page 9 of 14
/ -O
materials, if any, and logon account information; or (2) destroy the same and certify
in writing to the Court that the same have been destroyed.
8.7 Reasonable Security Measures. The Court may add reasonable security measures
including, but not limited to, a time-out feature, to Court Data Services Programs.
9. INJUNCTIVE RELIEF; LIABILITY. Government Subscriber acknowledges that the
Court, SCAO, SCAO's licensors, and DCA will be irreparably harmed if Government
Subscriber's obligations under this Agreement are not specifically enforced and that the
Court, SCAO, SCAO's licensors, and DCA would not have an adequate remedy at law in
the event of an actual or threatened violation by Government Subscriber of its obligations.
Therefore, Government Subscriber agrees that the Court, SCAO, SCAO's licensors, and
DCA shall be entitled to an injunction or any appropriate decree of specific performance for
any actual or threatened violations or breaches by Government Subscriber or Government
Subscriber's Individual Users without the necessity of the Court, SCAO, SCAO's licensors,
or DCA showing actual damages or that monetary damages would not afford an adequate
remedy. Unless Government Subscriber is an office, officer, agency, department, division,
or bureau of the state of Minnesota, Government Subscriber shall be liable to the Court,
SCAO, SCAO's licensors, and DCA for reasonable attorney's fees incurred by the Court,
SCAO, SCAO's licensors, and DCA in obtaining any relief pursuant to this Agreement.
10. COMPROMISE LIABILITY. Government Subscriber and the Court agree that, except as
otherwise expressly provided herein, each party will be responsible for its own acts and the
results thereof to the extent authorized by law and shall not be responsible for the acts of any
others and the results thereof Liability shall be governed by applicable law. Without
limiting the foregoing, liability of the Court and any Government Subscriber that is an
office, officer, agency, department, division, or bureau of the state of Minnesota shall be
governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section
3.376, and other applicable law. Without limiting the foregoing, if Government Subscriber
is a political subdivision of the state of Minnesota, liability of the Subscriber shall be
governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or
other applicable law.
11. AVAILABILITY. Specific terms of availability shall be established by the Court and set
forth in the Polices & Notices. The Court reserves the right to terminate this Agreement
immediately and/or temporarily suspend Government Subscriber's approved Court Data
Services in the event the capacity of any host computer system or legislative appropriation
of funds is determined solely by the Court to be insufficient to meet the computer needs of
the courts served by the host computer system. Monthly fees, if any, shall be prorated only
for periods of suspension or upon termination of this Agreement.
12. ADDITIONAL USER OBLIGATIONS. The obligations of the Government Subscriber
set forth in this section are in addition to the other obligations of the Government Subscriber
set forth elsewhere in this Agreement.
12.1 Judicial Policy Statement. Government Subscriber agrees to comply with all
policies identified in applicable Policies & Notices. Upon failure of the Government
Subscriber to comply with such policies, the Court shall have the option of
immediately suspending or terminating the Government Subscriber's Court Data
Services on a temporary basis and/or immediately terminating this Agreement.
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies - Revised September 29, 2015
Page 10 of 14
2069
12.2 Access and Use; Log.
12.2.1 Government Subscriber shall be responsible for all access to and use of Court
Data Services and Court Records (including Court Documents) by
Government Subscriber's Individual Users or by means of Government
Subscriber's equipment or passwords, whether or not Government Subscriber
has knowledge of or authorizes such access and use.
12.2.2 Government Subscriber shall also maintain a log identifying all persons to
whom Government Subscriber has disclosed its Court Confidential Security
and Activation Information, such as user ID(s) and password(s), including
the date of such disclosure. Government Subscriber shall maintain such logs
while this Agreement is in effect and for a period of one (1) year following
termination of this Agreement. Government Subscriber shall promptly
provide the Court with access to, and copies of, such logs upon request.
12.2.3 Government Subscriber, through the Agency Account Manager, shall
promptly notify the Court when Government Subscriber's Individual Users
with individual logins should have accounts added or deleted. Upon
Government Subscriber's failure to notify the Court of these changes, the
Court may terminate this Agreement without prior notice to Government
Subscriber.
12.2.4 The Court may conduct audits of Government Subscriber's logs and use of
Court Data Services and Court Records (including Court Documents) from
time to time. Upon Government Subscriber's failure to maintain such logs,
to maintain accurate logs, or to promptly provide access by the Court to such
logs, the Court may terminate this Agreement without prior notice to
Government Subscriber.
12.3 Personnel. Government Subscriber agrees to investigate (including conducting
audits), at the request of the Court, allegations of misconduct pertaining to
Government Subscriber's Individual Users having access to or use of Court Data
Services, Court Confidential Information, or trade secret information of the SCAO
and its licensors where such persons violate the provisions of this Agreement,
Policies & Notices, Judicial Branch policies, or other security requirements or laws
regulating access to the Court Records. Government Subscriber, through the Agency
Account Manager, agrees to notify the Court of the results of such investigation,
including any disciplinary actions, and of steps taken to prevent further misconduct.
Government Subscriber agrees to reimburse the Court for costs to the Court for the
investigation of improper use of Court Data Services, Court Records (including
Court Documents), or trade secret information of the SCAO and its licensors.
13. FEES AND INVOICES. Applicable monthly fees commence ten (10) days after notice of
the Court's approval of this Agreement or upon the initial Government Subscriber
transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply,
the State shall invoice Government Subscriber on a monthly basis for charges incurred in
the preceding month and applicable taxes, if any, and payment of all amounts shall be due
upon receipt of invoice. If all amounts are not paid within thirty (30) days of the date of the
invoice, the Court may immediately cancel this Agreement without notice to Government
Subscriber and pursue all available legal remedies. Government Subscriber certifies that
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies —Revised September 29, 2015
Page 11 of 14
2070
funds have been appropriated for the payment of charges under this Agreement for the
current fiscal year, if applicable.
14. MODIFICATION OF FEES. SCAO may modify the fees by amending the Policies &
Notices as provided herein, and the modified fees shall be effective on the date specified in
the Policies & Notices, which shall not be less than thirty (30) days from the publication of
the Policies & Notices. Government Subscriber shall have the option of accepting such
changes or terminating this Agreement as provided in section 1 hereof.
15. WARRANTY DISCLAIMERS.
15.1 WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND
EXPRESSLY PROVIDED HEREIN, COURT, SCAO, SCAO'S LICENSORS,
AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY
KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS
FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY
WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION,
SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS
AGREEMENT.
15.2 ACCURACY, COMPLETENESS AND AVAILABILITY OF
INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE
PRECEDING PARAGRAPH, COURT, SCAO, SCAO'S LICENSORS, AND DCA
MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF
THE INFORMATION CONTAINED IN THE COURT RECORDS. THE COURT
IS NOT LIABLE FOR ANY COURT RECORDS OR COURT DOCUMENTS
NOT AVAILABLE THROUGH COURT DATA SERVICES DUE TO
COMPUTER OR NETWORK MALFUNCTION, MISTAKE OR USER ERROR.
16. RELATIONSHIP OF THE PARTIES. Government Subscriber is an independent
contractor and shall not be deemed for any purpose to be an employee, partner, agent or
franchisee of the Court, SCAO, SCAO'S licensors, or DCA. Neither Government
Subscriber nor the Court, SCAO, SCAO'S licensors, or DCA shall have the right nor the
authority to assume, create or incur any liability or obligation of any kind, express or
implied, against or in the name of or on behalf of the other.
17. NOTICE. Except as provided in Clause 2 regarding notices of or modifications to Court
Data Services and Policies & Notices, and in Clauses 13 and 14 regarding notices of or
modification of fees, any notice to Court or Government Subscriber hereunder shall be
deemed to have been received when personally delivered in writing or seventy-two (72)
hours after it has been deposited in the United States mail, first class, proper postage
prepaid, addressed to the party to whom it is intended at the address set forth on page one of
this Agreement or at such other address of which notice has been given in accordance
herewith.
18. NON -WAIVER. The failure by either Party at any time to enforce any of the provisions of
this Agreement or any right or remedy available hereunder or at law or in equity, or to
exercise any option herein provided, shall not constitute a waiver of such provision, remedy
or option or in any way affect the validity of this Agreement. The waiver of any default by
either Party shall not be deemed a continuing waiver, but shall apply solely to the instance to
which such waiver is directed.
Master Subscriber Agreement for Minnesota Court Data Services for Governmentai Agencies — Revised September 29, 2015
Page 12 of 14
2071
19. FORCE MAJEURE. Neither party shall be responsible for failure or delay in the
performance of their respective obligations hereunder caused by acts beyond their
reasonable control.
20. SEVERABILITY. Every provision of this Agreement shall be construed, to the extent
possible, so as to be valid and enforceable. If any provision of this Agreement so construed
is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable,
such provision shall be deemed severed from this Agreement, and all other provisions shall
remain in full force and effect_
21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted
herein, neither Parry may assign, delegate and/or otherwise transfer this Agreement or any
of its rights or obligations hereunder without the prior written consent of the other. This
Agreement shall be binding upon and inure to the benefit of the Parties hereto and their
respective successors and assigns, including any corporation or other legal entity into, by or
with which Government Subscriber may be merged, acquired or consolidated or which may
purchase the entire assets of Government Subscriber.
22. GOVERNING LAW. This Agreement shall in all respects be governed by and interpreted,
construed and enforced in accordance with the laws of the United States and of the State of
Minnesota.
23. VENUE AND JURISDICTION. Any action arising out of or relating to this Agreement,
its performance, enforcement or breach will be venued in a state or federal court situated
within the State of Minnesota. Government Subscriber hereby irrevocably consents and
submits itself to the personal jurisdiction of said courts for that purpose.
24. INTEGRATION. This Agreement sets forth the entire Agreement and understanding
between the Parties regarding the subject matter hereof and supersedes any prior
representations, statements, proposals, negotiations, discussions, understandings, or
agreements regarding the same subject matter. Except as otherwise expressly provided in
Clause 2 regarding Court Data Services and Policies & Notices, and in Clauses 13 and 14
regarding fees, any amendments or modifications to this Agreement shall be in writing
signed by both Parties.
25. MINNESOTA DATA PRACTICES ACT APPLICABILITY. If Government Subscriber
is a Minnesota Government entity that is subject to the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, Government Subscriber acknowledges and agrees that: (1)
the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules
of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn.
Stat. section 13.03, subdivision 4(e) requires that Government Subscriber comply with the
Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for
access to Court Records provided under this Agreement; (3) the use of and access to Court
Records may be restricted by rules promulgated by the Minnesota Supreme Court,
applicable state statute or federal law; and (4) these applicable restrictions must be followed
in the appropriate circumstances.
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page 13 of 14
2072
IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this
Agreement, intending to be bound thereby.
1.
GOVERNMENT SUBSCRIBER
2.
THE COURT
Government Subscriber must attach
documented verification of authority
to sign on behalf of and bind the
entity ("Master Subscriber
Agreement Signing Authority"),
such as a council resolution, board
authority or legally binding decision
maker, and attach same as Exhibit B_
By
By
(SIGNATURE)
(SIGNATURE)
Date
Date
Name (typed) Eric Hoversten
Title
City Manager
Title
CIO/Director
Information Technology
Division of State Court
Office
City of Mound
Office
Administration
Form and execution approved
3
for Court by:
By:
(SIGNATURE)
Title:
Staff Attorney - Legal Counsel Division
Date:
Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies — Revised September 29, 2015
Page?dj,€,14
CITY OF MOUND
RESOLUTION NO. 23-
RESOLUTION APPROVING MINNESOTA COURT DATA SERVICES MASTER SUBSCRIBER
AGREEMENT
WHEREAS, The Minnesota Office of Court Administration has changed/upgraded data services
software tools for accessing court data; and
WHEREAS, the City Prosecuting Attorney has a bona -fide need to access court data for scheduling
information and functions; and
WHEREAS, the City of Mound on behalf of its Prosecuting Attorney desires to enter into a Master
Subscriber Agreement with the Office of State Court Administration for access to Court Data Services
on behalf of its Prosecuting Attorney; and
WHEREAS, the Agreement requires signature by the City Manager; and
WHEREAS, The City Council of the City of Mound authorizes execution of the Master Subscriber
Agreement attached and made a part here in.
NOW, THEREFORE BE IT RESOLVED:
1. That the City of Mound approves and authorizes Eric Hoversten, City Manager, to sign
the Master Subscriber Agreement for Minnesota Court Data Services for Governmental
Agencies on behalf of its Prosecuting Attorney. A copy of the Master Subscriber
Agreement is attached to this Resolution and a part of it.
2. That the City Attorney, Kenneth N. Potts, or his successor, is designated the Authorized
Representative for the Prosecuting Attorney. The Authorized Representative is also
authorized to sign any subsequent amendment or agreement that may be required by
the Minnesota Judicial Branch to maintain the City's connection to the systems and tools
Adopted by the City Council this 26'h day of September, 2023.
ATTEST:
Kevin Kelly, City Clerk
Jason R. Holt, Mayor
2074
T
BOLTON
& MENK
Real People. Real Solutions.
September 21, 2023
Mr. Eric Hoversten, City Manager
City of Mound
2415 Wilshire Boulevard
Mound, MN 55364
RE: 2023 CIPP Project
City Project No. PW-23-04
Pay Request No. 1 & Final
Dear Mr. Hoversten:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph:[9521448-8838
Fax:[9521448-8805
Bolton-Menk.com
Please find enclosed Pay Request No. 1 & Final from Hydro-Klean, LLC for work completed on
the 2023 CIPP Project from August 7, 2023, through August 11, 2023.
We have reviewed the contractor's request, verified quantities, and recommend payment in the
amount of $62,940.04 to Hydro-Klean, LLC.
Sincerely,
Bolton & Menk, Inc.
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Matthew S. Bauman, P.E.
Assistant City Engineer
Bolton & Menk is an
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support of local into our local . sales taxes are cornerstones of our here, work here,
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A
MEMORANDUM
Date:
September 19, 2023
To:
Honorable Mayor and City Council
From:
Maggie Reisdorf, Deputy City Manger
Noah Iverson, Finance Director
Subject:
Network Updates (Including Server)
Backarroam
The City of Mound is at a point in time where the following Network Updates are needed:
New Rack Mounted Server — Replacement of Current Server
Hard Drives/Switches Installation
Network Implementation and Onaoire_ Maintenance
The City of Mound has had a professional contract with Five Technology, far network support,
since 2009. In September of 2009, the City of Mound entered into a contract with then called
Intrcomm Technology (Delano MN) to implement and install a new network and provide support
services for the new network as well as PC support and mare.
The City of Mound and the Mound Fire Department (located within the same building) share
the same computer network although they are in separate subnets.
Physical servers and printers are shared although computers are generally separate.
City Hall and the Fire Department both currently use a Windows 2012 R2 Server. This server
hosts two additional Virtual Servers. The Windows 2012 R2 Server serves as the Primary
Domain Controller. The Virtual Servers support file management and software program.
The City has a Virus Protection in place.
The City's email is through Microsoft 365 and therefore hosted an Microsoft's Online
Exchange Servers.
Devices
The City, Fire Department and Public Works Departments currently has a portfolio of
computers/laptops & printers.
2081
Each of the three servers are backed up to another server located at City Hall. In addition File
Shares are sent to Five Technology's backup servers.
Switchers, Routers, Gateways and Other Networking Hardware
The City maintains a list of these hardware devices and a replacement schedule at end of life.
Software
The City relies on the purchase of server licenses
Monthly Services:
Since 2009, Five Technology has provided monthly managed services and has
performed/managed several IT project upgrades that include the following:
Monthly Services
• Serving as the single vendor and point of contact for support and monthly
manager service hours.
• Helpdesk, Network and Security
• Server maintenance
• Managed Backup and Data Recovery
• 24/7 Critical System Monitoring, Alerts and Assessment
• Managed Email
Implemented IT upgrades
• Automated the back-up process and leveraged the fiber optic connection between
City Hall and the Public Safety Building thus consolidating network and internet
connections.
• Established a standard configuration and replacement plan (capital replacement)
for laptops and PCs.
• Addition of a server based anti -virus software (Sophos).
• Creation of a centralized, network based user account system and multiple shares
drives that improve efficiencies as well as a risk reduction in a hard -drive failure.
• Networking the city's printers and copiers to increase efficiency and cost savings
and allowed for all of them to be placed within a maintenance agreement with
Loffler Companies.
2009 Network Implementation & Monthly Services Contract
In 2009, the City contracted with burcomm Technology (Now Five Technology) for a Network
Implementation Project in the amount of $25,366 and subsequently for Network
Support/Monthly Managed Services at a monthly fee of $1,800.
The decision to go with Intercomm Technology was made by a Server Project Committee who
was tasked with putting out an RFQ on the project and reviewing the two bids that came in.
The main accomplishments of the 2009 project did the following:
/ 'J
• EAwblishud a Single vendor for support and established monthly managed service hours
(a changc Emm the pmvio= lime and nwwrialg which wad eery unpredictable and
'Cost ).
• Aotnmoted the back-up prom% mrl IevcWed the fiber00ic ciMi-rieclion betweeD Cily
Hall turd the Fublic Safety Building, 4xmsol idMod imer et Lunnt!UkM;S-
• HsuN shed u mwidard cunliyum6un end m?Jaeunwm plain for l.apiups and PCs dal
uttimntely included server bawd nnti•vhw mAlvem (Kos "Ay),
• Choted 4eniml irrd, netwurk bead uaer aaoantrrls and multi pJe shared dtYves that
improvcd ctficioncy yard trduted the tick aacamed with hord-drive $Idlwr.
• Nn rkcd printers awl: cnpierg incFeming VITICjgMy and cngt ga+inp and allowed us it
pod molonty under maintc^m^ce agr am=A with Lufnex.
2015 Network Upgrade
In 2014, the City started planning for a server upgrade because a majority of the server hardware
was getting past the five (5) year estimated useful life timeline.
This project included planning for a conversion to an internet based phone system (VoIP) and
options for internet service providers.
In 2015, two quotes were obtained for the server project update. It included a quote from Five
Technology and another from Valley View Microsystems. A decision was made to go with Five
Technology because their quote was lower, and their satisfactory history with the city since
2009.
This project cost was $29,500.
The main accomplishments of the 2009 project did the following:
• Coneoliidtion of City Hall and Fine Scnvrs outing efficiencies anct reducing capital
Costa
• lnswil new swiwhcs to allow far pawtial voice mxr I P (VOI P) phony cyst
+ Qu uk* backAV to K%v Tech DwU CLmier and amoual ditster [9 cpvery test (in
addition to migWy beck -up locally)
+ C m DNS utility has Jaen added do moaner for known pmblern wnbsites W malwm
• Conversion to Office 365 Outlook (email in the dozed) to keM up with mot hOjetnnte
aoms demands end reduce in-house nemwk demands
2019 Firewall VPN Upgrade
In 2019, Five Technology performed a Firewall VPN Upgrade for $4,175.
2021 — 2023 Managed Service Agreement
In 2021, the City signed a two year managed service agreement with Five Technology for $1,290
per month. The agreement provides the following support:
0
Helpdesk, Network, and Security Functions
Servers' Updates and Backups
Managed Backups and Data Recovery
24x7 Critical System Monitoring, Alerts and Assessment
Managed Email (DNS, Online Exchange Support)
Current: 2023 Network
It has been eight (8) years since the last major network upgrade and as such are past the five (5)
year estimated useful life of a network server.
In addition to the server needing to be updated, Microsoft will be ending its support for our
current operating system, Windows Server 2012, in October 2023.
August 8, 2023 Citv Council Meeting
At the August 8, 2023 City Council meeting, staff provided a quote from Five Technology for
the 2023 Network Update project. At that meeting, the City Council directed staff to obtain a
second quote. The City Council also asked staff questions that they wanted clarification on.
Performing a Market Analvsis/Review for a New IT Service Provider
The response from Loffler indicates that our current provider is a "high value" in the
sense that it is based on an as -needed service -block pricing. This means that we only
request certain services/support on a non -routine basis such as client support, desktop
configuration, and troubleshooting configuration conflicts within the network.
The city is on a support model in which we only pay for service as we need it versus a
flat use -or -lose monthly fee.
Since 2009, staff believes that the current vendor has demonstrated an exceptional level
of service. Five Technology has done remarkable work integrating a number of different
virtual network solutions that have enabled the continued modernization of City
operations with a high level out -of -the box software compatibility and solid cyber
security; a subject that continues to be of vital importance.
Many aspects of designing a server core fall to the "art of the design" and therefore staff
anticipates that if an alternate firm were to come in, they would be seeking their preferred
configurations which could potentially add additional reconfiguration and integration
costs associated with making changes compatible with the current system.
As a financing strategy, an existing IT system is expected to have end of life items that
eventually require replacement or significant upgrades. The City's capital reserve funding
is a source of revenue that the city proactively puts aside for projects such as these. As
such, the server project is viewed by Staff as very routine in nature and suitable for Just-
in -time actions; timing of this matter before the Council was not caused by error or
omission by the vender.
Considering an Alternative Operating System
An example of this would include switching to a MACos or Linux-based server. Staff
does not currently recommend this as the rest of the City's IT assets operate within the
Windows network and OS environment. A mix/match system or switching the server to a
different format would not make sense in terms of streamlined configuration, hardware
costs, nor retraining existing staff familiarization with Windows -based tools.
Waitine Until Other Communication Tools Are In Place
The question was asked if the City should wait on the server project until there are
expanded communications tools and practices in place before moving forward with
server hardware and software sustainment upgrades.
The goal of our communications outlook focuses more on content production and
management, and dissemination of that information through existing web -based services
(email, social media, website production) and existing desktop software (Word,
publishing, Adobe, etc.). Any new software tools that are not windows -supported would
likely not pass rudimentary "industry standard" criteria.
Sustaining a Windows -based network platform will not limit our options and
opportunities as we explore expanded communications activities. While we need an
operating and cyber-secure network operating platform to communicate; we don't need
final definition of communications strategy details to sustain the network.
Buving "Software Out -of -the -Box" Versus an Embedded IT Support Services Provider
Can we approach our IT services by buying hardware and software directly from a
vendor?
Yes, but this is not a recommended practice. Core operating hardware and software are
typically sourced, configured, and installed by a single provider who is the dedicated and
contracted IT service provider. The reason being is that this eliminates conflicts in future
support between the installer and the ongoing support service provider.
To reiterate, this level of a technological project is subject to an "art of the design" to a
degree and differing opinions in technique could result in added ongoing support
costs. The reason being is that staff anticipates that additional client support would be
needed for troubleshooting, virtual network configuration conflicts, cyber-security
(malware and firewall) conflicts that would drive downtime, and add cyber vulnerabilities
to our system.
The message from Loffler in their "opt out" message for bidding, validates that there is
little desire to be that third -wheel relative to a server upgrade -only project.
Project Quotes
The City solicited quotes for the 2023 server project. The project includes:
Quote 1: A quote was received from Five Technology and the quote came in at $23,925.
0
Quote 2: A quote was requested from Loffler Companies (also our print technology vendor) and
Loffler provided a response back stating that they have chosen not to submit a bid due to the
inability to competitively compete without compromising their business model.
See Quote in Attachments"
Funding
In 2018, the City of Mound established a capital reserves fund for the purpose of building
financial reserves over time for costs related to city capital maintenance, replacement, and
upgrades. This proactive approach plans for the one-time large expense items (replacement of
current capital) that don't fit into the general operations or debt budgets.
The 2023 Network Upgrade project would be paid out of the City's Fund 403 Capital Reserve
Fund (Vehicles and Equipment). The balance of this fund currently sits at $502,171.
Long -Term Capital and Financial Planning
Staff is in the process of performing its annual review of the City's IT Network hardware,
software and other supporting devices. Upon completion, the goal is to do a comprehensive
review of the general lifespan of many of these items and look into incorporating the higher cost
capital items into the Long Term Capital and Financial Plan that the City is currently working
with Ehlers on. This will provide a schedule of recommended replacement in which the City can
review and plan for high cost replacements. (This document is a working document that is
reviewed on an annual basis and therefore if devices are due for replacement, but are deemed
still in good condition, they may be pushed off a year).
Recommendation
Staff is recommending that the City Council approve the resolution to move forward with the
2023 Server Project by awarding the project to Five Technology in the bid amount of $23,935.
CITY CONTRACTS
V. Contracts in general
Generally, only a city council any make contracts on the city's behalf. Individual wuncommi ciluembers, council ueThe City of Mound ism
es, and city administrative planBytMoll city.
officers do not have that authnnty. However, the manager in Plan B
shammy cities may let academic, on the city's behalf, when the amowt
does not exceed $20,000, unless the council sets a lower limit. Chatters
often give the city manager similar limited authority.
As long as a city council ace reassembly and honestly, it may enter into
covvacts on any terms it deems appropriate. Via contract does not require
a tax levy higher than that allowed by law or result in indebtedness that
exceeds the city's summary debt limit, dim: law does not place an
expenditure limit on city cantmce.
The mayor and the clerk (or due managrr in Plan B cities) must sign and
affix the city seal to my contract. So long as the contract expresses an
agreement of the council as a whole, and no other reasonable doubt
concerning the contract's legality exists, these officials may not, on the
basic of their owvjudgmevy refuse to execute the contract.
VI. Competitive bidding requirements contacts under
As mentioned above, the uniform municipal contraraiog(competitive ✓ $175,000 do not need
bidding) law requires cities to use the competitive bidding process for
togothrough
camorn cmgmbi saturated to excmi$195,000.
ompetmve bidding.
A. General requirements
For contacts that may
For cuvtrmts less Nun the $175,000 threshold, the city council has choices
fall between $25,000
and $175,000, the city
regarding what procedure to use.
c an choose to use the
If this wvtrmt cost is expectedmazceed $25,000 but not to exceed
compatahve bidding
$195,000, the city can choose either to use the competitive bidding process
process or directly
or to directly negotiate the contract. If using direct negotiation, the city
negotiate a contract
most go at least two quotations when possible and keep them on fide Sir at
least one year.
If direct negotiation,
If this eovtrmt likely will not exceed $25,000, the council has disaenon ro
the city must get at
l east two quotas ons.
make the covtrmt by either obtaiwng bids, quotes or simply buying or
selling Om item an Om open marks. If the council choose to obeiv
quota, it must, as her as practicable, obtain at least two quotes and ksp
them on file for at least one year . If due city council decides to:i
Contracts under
styled bids, it must follow all this requirements of the bidding process and
$25,000 can be dove
amount change the process midway through.
through the bidding
process, quotes, harbor
imply buying items on
the open market
2087
D. Best value contracting
Best mine convecting provides an alternative to We competitive bidding
process for contracts for construction, building, alteration, improvement,
or repair weir. A any may award this type of common m the vender or
contractor offering We bar value through the earned for proposals process
sn bestir in state law. With best value, cities am consider performance
farm, along with price, when awarding construction project contracts.
Performance certain may inclWe(bW are not limmlro):
• Quality of perfrmnnce on pervious projects (this does articlude the
exessise or n of penvn's legal rights').
• Timeliness of performance on coatings pmjerrm.
• Isere] ofcusmmer satisfaction on previous projects.
• Record of germinating previous projects on budget and ability to
co • Ability to mwmize clung: orders.
• Ability to prepare appropriate pmjm Alcoa.
• Tcelutiral capabilities.
• Qualifications of key personnel.
• Ability to assess and nominal nska
A aiy's oaryen fro propaal(RFP) main m fadt the coterie mail to
evaluate best value contracting. The RIP also mue: state the relative
weight assigned to pace, as well as to other selection Micro.
if an interview of the Venda or commences permanel oepresrnu a furor
in the selection crime, the RFP must specify the relative weight of the
mtwtew and moat apply it accordingly.
Cities are limited to Using best value emmacting for ember me Project
normally or 20 percent of their projects, whichever is Boater, for the first
three fiscal years in which best value convecting is USM
E. Exemptions
In the absence of a statutory or charter measurement, a any ne iact
advertise for bids.
Cities may chore to ashomme fir however, even if the law does not
regwre than to do so. lfa only advemsa for bids, even if nog required to
do w, it most follow all Ne rtgwremenu of the saled bid law. Cities need
m[ follow dre compeitive bidding process fro We following types of
cmtrms.
1. Professional sorvicas
Cities do cot haven use the compeli nse bidding process when convening
for professional sconces, such as those of doctors, engineers, lawyers,
architect; and accountants as well as other services mluuing technical,
scieraffic, or professional veining like refuse hauling aMjanitong]
scrltces
ME
CITY OF MOUND
RESOLUTION NO. 23-
RESOLUTION AUTHORIZING PURCHASE OF NETWORK UPGRADE SERVICES
OUTSIDE OF BUDGET
WHEREAS, The City of Mound established capital reserve funds in 2018 with the objective to
build reserves steadily over time in order to reduce the volatility typically associated with one-
time major capital expenditures and the City's reliance on debt; and
WHEREAS, Fund 403 Capital Reserve Fund — Vehicles & Equipment currently has a fund
balance of $502,171 ($797,560 balance less $295,388 for Street Sweeper); and
WHEREAS, the City's current network was installed in 2015 and is beyond its useful life, and
Microsoft will cease supporting the operating system Windows Server 2012 in October 2023;
and
WHEREAS, Five Technology out of Delano has provided reliable network support services to
the City of Mound since 2009 and has successfully bid on two prior network upgrades; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota,
hereby authorizes the City Manager to accept the quote for network upgrades using funds from
Fund 403 Capital Reserve Fund — Vehicles and Equipment as shown in Attachment A and
made a part herein.
Adopted by the City Council this 26'h day of September, 2023.
Mayor Jason R. Holt
Attest: Kevin Kelly, Clerk
Five Tech Team - Estimate and Agreement
Client City of Moud
Date 7-24-2023
Upfront HW / SW
Description Unit Price Qty Total
Dell Rack Mounted Server $9,000.00 1 $9,000.00
Synology 8 Bay Rack Mount NAS $3,705.00 1 $3,705.00
8 bay NAS w/ 8x 8TB hard drives
Ubiquiti 48 Port POE++ Switch $1,410.00 2 $2,820.00
Integration / Labor
Description Unit Price Qty Total
Labor Estimate $140.00 60 $8,400.00
Hardware Setup, Configuration, Install, Reconfigure Backup
Software
Confiqure MS 365 Backup to Svnoloqy NAS
Total: $8,400.00
Pricing Summary
Description
Hardware $15,525.00
Labor $8,400.00
Total $23,925.00
Price does not include applicaple tax/shipping. Additional misc items (i.e. patch cables) may be needed and will be
purcahsed and invoiced as needed.
AGREED AND ACCEPTED
AGREED and ACCEPTED
Name
Signature
Title
Date
2090
Phil FortmeyerI Aavuht Fiewarve
3745 Lonjurana Ave S. St Lous Park, MN 5M26
Maine -1Rx 1'952,P A0,
LOLER
Cathenne
Thanks much for put time and Introductions to your nema; at the City of Mound
In going through your requirements document with our service delivery, managers we have church
tombld Your requirements tlon't match our g ti Market strategy for managed support We
appmacb Ras an allin approach and we no longer offer blocks of hours I escalated for Flexibility
butour$2,2N/month minimum cannot M adjusted enough to be compeburveto your existing
arrangement.
WIM1 the withdrawal of Me sernce phrtlm our appracb for the ban ware (server, mttware and
swncb) would be different solutim and may make R more dMlcukbr your current provider to
Impementifrtwast eMosensoluvon. Wehavechmenmpassonthatquote.
I appreciate the introduction and the opportunity.
GUW luck un yum future eMeawol
Phil
2091
Date: September 19, 2023
To: City Mayor and City Council
From: Maggie Reisdorf
Deputy City Manager
Subject: 2024 Preliminary Budget and Levy Resolutions
Background
The following information pertains to the 2024 Preliminary Budget and Levy Resolution based
on the discussions between the City Council and staff at several special budget meetings and
regular City Council meetings.
It was at the September 12, 2023 City Council meeting, that the City Council discussed the
proposed preliminary budget and levy. It was at this meeting that the City Council directed staff
to return to the September 26, 2023 with a resolution that reflects a 15% preliminary levy
increase. This information is then sent to Hennepin County by September 30, 2023. The County
Assessor uses this information for its estimated tax statements that they mail out to all properties
in November.
It is important to note that once the preliminary levy is set, that the City is not able to increase it
and that it can only be lowered when determining the final levy that is due at the end of
December 2023. Upon setting the preliminary levy, the City Council will have several more
meetings to discuss the 2024 budget even further and make additional refinements in the pursuit
of finalizing a budget that meets the goals and priorities of the upcoming year.
2024 Preliminary Levv Discussion - Review
The 2024 Preliminary Levy discussion has centered on several scenarios regarding the 2024
operating budget. Staff provided information on a `baseline' budget scenario that reflected the
current challenges and realities of inflation, the addition of a Public Works Director and a fleet
mechanic, and reduction in the city's Local Government Aid allocation. Taken together, a
summary of the `baseline only' year over year changes showed the need for at least a minimum
of a 12% levy increase.
Staff provided overall three scenarios at the request of the City Council Budget and Finance
Committee. This included, as mentioned above, Scenario 1: 12% (baseline mirdmum increase),
Scenario 2: 15% (additional $200K in Capital), and Scenario 3: 18% (additional $415K in
Capital). The discussion surrounding these scenarios centered on balancing baseline services,
planning for the future, and ensuring timely and adequate debt payments.
2092
Special Revenue Funds - HRA Levv
The HRA levy helps to fund the municipally -owned portions of the Harbor/Transit District. The
HRA budget is a Special Revenue Fund (285) that has been established for the Harbor/Transit
District's routine care and long-term maintenance. These are costs that go beyond the debt
service requirement for the transit center bonds.
The HRA levy is statutorily limited to 1.85% of the prior year taxable market value. For 2024,
the 1.85% calculation equals $411K. Even so, staff is not recommending the allowable levy and
is instead recommending a flat $250K, the same as 2023. Of the 250K, about 70% pays for the
debt service on the parking deck and the other 30% is credited to the Harbor/Transit District.
Recommendation
Staff is recommending that approval of the included two resolutions; the preliminary budget and
levy resolution and the HRA levy resolution. These resolutions will subsequently support the
levy certification process to Hennepin County by September 30, 2023.
2093
C
2024
Preliminary Budget
and Levy
September 26, 2023 City Council Meeting
100 0
80%
60%
40%
20%
0%
A 8 C D E
E
D
A
P
2094
s
(I\) Preliminary Budget Timeline
Septem ber
9/12/23 — Preliminary Levy & Budget Review
9/26/23 — Preliminary Levy & Budget Adoption
9/30/23 — Preliminary Levy Information Due to Hennepin County
2095
GENERAL FUND REVENUES
General Fund Funding Sources - Proposed 2024 Budget
Fines & Forf
0.4%
charges for services
4.9%
Intergovernmental
7.5%
Licenses and Permits _--
3-4%
Franchise Fees
5-2%
Total: $7J291865
Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Other —
(Ex: Franchise Fees)
2096
•
Taxes
Operating Expenditures
a
0
Capital Investments &
Reserves (CIP)
Debt
n
OPERATIONS
Money For Annual
Operating Costs
CAPITAL
Money Put Aside
(Planning Ahead &
Preventative)
DEBT
Money Borrowed &
Owed
C�
T�---- IT
a��a
r
r r
is issued by a to generate
government funds
or corporation
2098
and is paid back to
the investor as
principal + interest.
♦► General
Operations
CITY OF MOUND
TAX LEVY RECAP
/jFundl De
♦► Capital
on
101
Revenue - General Operations
Revenue
Baseline +Additional Capital
401
Infrasturcture Replacement Reserve I
Revenue
F403
Cap Replacement -Vehicles & Equip
Revenue
404
Community Investment Fund
Revenue
405
Cap Replacement- City Buildings
Revenue
222
Fire Relief Contribution
Special
368
G.O. Refunding - 2014B
Special
362
G.O. Ref (2008B) 2016B
Special
363
G.O. Refunding - (2009.A) 2018.A
Special
375
G.O. Tax Increment - 2018.A (Dump)
Special
370
G.O. Refunding -2011.A
Special
364
G.O. Improvement -2011B-2020.A
Special
365
G.O. Improvement -2012.A
Special
371
G.O. Refunding - 2012B (PS Building:
Special
310
G.O. Improvement -2013A
Special
311
G.O. Improvement -2014.A
Special
312
G.O. Improvement)Ref--2015A
Special
313
G.O. Improvement -2015A
Special
502
G.O.Improv-2020.A
Special
TOTAL LEVY
CHANGE FROM PRIOR YEAR
♦► Special & Debt
Baseline
Baseline+3%
Baseline +6%
2020
2021
2022
2023 I
2024 I
2024 I
2024
12%
15%
18%
3,435,801
3,710,665
4,009,744
4,813,693
5,391,336
5,391,336
5,391,336
NA
200,000
415,000
220,000
220,000
220,000
308,000
518,928
818,928
1,033,928
340,000
34.0,000
34.0,000
-
150,000
150,000
150,000
83,000
140,000
220,000
320,000
325,000
325,000
325,000
75,000
75,000
100,000
75,000
90,000
90,000
90,000
76,093
78,379
79,115
82,839
86,571
86,571
86,571
75,000
-'
-'
-
-
-
-
50,000
50,000
50,000
50,000
-
-
-
215,600
215,600
215,600
215,600
215,600
215,600
215,600
100,000
-
-
-
-
-
-
205,511
200,274
173,762
179,054
-
-
-
189,353
150,000
150,000
150,000
150,000
150,000
150,000
50,000
50,000
50,000
50,000
50,000
50,000
50,000
349,000
349,000
349,000
-
-
-
-
100,000
100,000
100,000
100,000
100,000
100.000
100,000
39,230
38,285
37,340
41,527
40,214
40,214
40,214
272,000
272,000
210,000
70,000
70,000
70,000
70,000
117,495
121,869
120,889
119,908
118,928
118,928
118,928
-
180,000,
180,000
360,000
360,000
360,000
360,000
5.993.083
6.291,072
6.605,450
6.935.621
7.766.577
7.966.577
8,181,577
2099
GENERAL OPERATIONS
City of Mound
2024 General Fund Budget - Baseline - no new services
2023 Total General Fund Expenditures $
2024 Total General Fund Expenditures $
Increase
6,399,501.00
7,143, 579.00
■
2100
► 2023 Total General Fund Expenditures
2024 Total General Fund Expenditures
Increase
PAYROLL - GENERAL FUND ONLY
2023 Grand Total
2024 Grand Total
Increase
Projected wage increase
Hoversten Severance
Adm Svc Dir .75 to FT Dep CM + ins
Add Public Works Director FT (Streets/Parks)
Add Mechanic Lead Wkr (Streets/Parks)
Subtotal Itemized Payroll Related Changes
$ 6,399,501.00
$ 7,143,579.00
$ 744,078.00
i of iz% Increase
$ 1,764,580.00
$ 2,108,062.00
$ 343,482.00
$ 118,513.00
$ 42,291.00
$ 38,104.00 +
$ 79,636.00
$ 51,910.00
$ 330,454.00
Difference (= Steps, increases to insurance contrib) $ 13,028.00
2101
19%
12%
2023 Total General Fund Expenditures $ 6,399,501.00
2024 Total General Fund Expenditures $ 7,143,579.00
Increase $ 744,078.00
OTHER EXPENSES - GENERAL FUND ONLY
Change = Total Change less Payroll Related
General Liability & Workers Comp Premiums
Elections - 2024 Pres. Primary, Primary, General
Police Contract Increase (Capped at 5%)
Streets Exp (excl. PR and liab)
Parks Exp (excl. PR and liab) - DNR Tree Grant??
Mound Contrib to Area Fire Services - One Time Public Safety offset
Contingency
Subtotal Itemized Non -Payroll Related Changes
Difference Non -Payroll (= Net +/- misc line items)
2102
$ 400,596.00
$
15, 746.00
$
26,900.00
$
102,000.00
$
70,550.00
$
98,850.00
$
101,101.00
$
22,000.00
$ 437,147.00
$ (36,551.00)
9%
z Of 12% Increase
12%
nAlAk
CAPITAL PLANNING
401 Infrasturcture Replacement Reserve IRevenue
403 Cap Replacement - Vehicles & Equip Revenue
404 Community Investment Fund Revenue
405 Cap Replacement - City Buildings Revenue
Capital Planning coordinates strategic %%
planning and financial capacity related to
the city's replacement and maintenance
of its capital.
Replacement and Maintenance Timelines & Schedules
Parks
Streets
Vehicles
Buildings
2103
DEBT
2022
Levies Bonds & Fire Relief) 1 $ 1.715.706
222
Fire Relief Contribution
Special
368
G.O.
Refunding - 2014B
Special
362
G_O.
Ref (2D08B) 2016E
Special
363
G.O.
Refunding - (2009A) 2018A
Special
375
G.O.
Tax Increment - 2018A (Dump)
Special
370
G_O.
Refunding - 2011A
Special
364
G.O.
Improvement - 20115 - 2020A
Special
365
G.O.
Improvement - 2012A
Special
371
G_O.
Refunding - 2012B (PS Building Special
310
G.O.
Improvement - 2013A
Special
311
G.O.
Improvement -2014A
Special
312
G.O.
Improvement/Ref- 2015A
Special
313
G.O.
Improvement - 2016A
Special
602
G.O.
Improv - 2020A
Special
2024 Scenario 112024 Scenario 12024 Scenario
2023 Budget I Baseline 1 2 1 3
1.418,928 1 $ 1,191,313 1 $ 1.191.313 1 $ 1.191,313
r1-
n
7 + %
A bond is issued by a to generate and is paid back to
government funds the investor as
or corporation principal + interest.
2104
2024 Levy Scenarios
Scenario 1: 12% Dollar Increase: (baseline)
Scenarios 2 & 3: 15% - 18% Dollar Increase:
(baseline + Additional Capital Planning)
OPERATIONS
CAPITAL
DEBT
Less Services
*Some
Mandated
Reduction in
Reserves
**Less Capital
Maintenance
Any reduction in the dollar
levy amount below 12%
means reduced services
and/or less capital planning/
maintenance & Reserves for
the unexpected.
OPERATIONS
CAPITAL
�The 12% dollar increase in the
l[ General Fund levy covers:
. Baseline Operating
Expenditure s
(consistent with 2023).
Incremental increase in
allocation towards future
capital project planning.
. Debt payback.
*Mandated Services are those that the city must provide to residents and the city is re-
quired to pay for and therefore cannot be removed or easily removed.
**By not being proactive and planning ahead financially, there is risk in not doing regu-
lar preventative maintenance to city capital which could cost more in the long run.
2105
P.
n
QUESTIONS/COMMENTS?
At the September 12, 2023, City Council directed staff to bring back a resolution that reflected the
15% Preliminary Budget & Levy Scenario.
Recommendation:
Approval of Resolution Approving the 2024 Preliminary General Fund Budget in the amount of
$7�111579; Setting the Preliminary Levy at $7,966,577; and Approving the Preliminary Overall
Budget for 2024.
Approval of Resolution Approving a Levy not to Exceed $250,000 for the Purpose of Defraying the
Cost of Operation Pursuant to the Provisions of MSA 469, of the Housing and Redevelopment
Authority of and for the City of Mound for theYear 2024.
2106
s
'T
CITY OF POOU�-.L:
2024 Final Budget Timeline
October - November
Additional Review of Levy and Budget Items
Additional Review of utility rates, user fees (docks program), franchise fees and
general fee schedule
December
12/12/23 - Final Levy & Budget Adoption
12/12/23 - Approval of utility rates, user fees (docks program), franchise fees
and general fee schedule
2107
�o Message from Mayor Holt
The 2024 Final Budget and Levy discussion will take place at the December
12, 2023 Regular City Council meeting, at 7:00 PM, in the City of Mound
Council Chambers.
Public comments will be taken at this meeting.
Comments or questions on the 2024 Budget and Levy can be directed to the
Deputy City Manager at 952-472-0633•
2108
CITY OF MOUND
TAX LEVY RECAP
Baseline Baseline +3%Bas0ne + 6%
12%
15%F/
18%
101 Revenue -General Operations
Revenue
3,435,801
3,710,665
4,009,744
4,813,693
5,391,336
5,391,336
5,391,336
Baseline +
NA
200,000
415,000
401 Infrasturcture Replacement Reserve
I Revenue
220,000
220,000
220,000
308,000
618,928
618,928
618,928
403 Cap Replacement - Vehicles & Equip Revenue
340,000
340,000
340,000
150,000
150,000
150,000
404 Community Investment Fund
Revenue
83,000
140,000
220,000
320,000
325,000
325,000
325,000
405 Cap Replacement - City Buildings
Revenue
75,000
75,000
100,000
75,000
90,000
90,000x
90,000
222 Fire Relief Contribution
Special
76,093
78,379
79,115
82,839
86,571
86,571 `
86,571
368 G.O. Refunding - 2014B
362 G.O. Ref (2008B) 2016E
Special
Special
75,000
50,000
-
50,000
-
50,000
-
50,000
-
.
363 G.O. Refunding - (2009A) 2018A
Special
215,600
215,600
215,600
215,600
215,600
215,6D0
215,600
375 G.O. Tax Increment - 2018A (Dump)
Special
100,000
-
-
-
-
370 G.O. Refunding - 2011A
Special
205,511
200,274
173,762
179,054
-
yyyy
-
364 G.O. Improvement - 2011B - 2020A
Special
189,353
150,000
150,000
150,000
150,000
150,0010
150,000
365 G.O. Improvement -2012A
Special
50,000
50,000
50,000
50,000
50,000
50,00
0
50,000
371 G.O. Refunding - 2012B (PS Building Special
349,000
349,000
349,000
-
-
-
310 G.O. Improvement -2013A
Special
100,000
100,000
100,000
100,000
100,000
100,000
100,000
311 G.O. Improvement - 2014A
Special
39,230
38,285
37,340
41,527
40,214
40,214
40,214
312 G.O. Improvement/Ref-2015A
Special
272,000
272,000
210,000
70,000
70,000
70,000
70,000
313 G.O. Improvement - 2016A
Special
117,495
121,869
120,889
119,908
118,928
118,928
118,928
602 G.O. Improv - 2020A
Special
-
180,000
180,000
360,000
360,000
360,000 x
360,000
TOTAL LEVY
5,993,083
6,291,072
6,605,450
6,935,621
7,766,577
7,966,577 8,181,577
CHANGE FROM PRIOR YEAR
3.00%
5.0 0
5.00%
5.00 0
11.98 0
14.86 0
17.96 0
REVENUE & CAPITAL LEVY
4,153,801
4.485,665
4,889,744
5,516,693
6,575,264
6,775,264
6,990,264
CHANGE FROM PRIOR YEAR
5.17%
7.99%
9.01%
12.82%
19.19%
22.81%
26.71%
SPECIAL LEVY
1,839,282
1,805,407
1,715,706
1,418,928
1,191,313
1,191,313
1,191,313
CHANGE FROM PRIOR YEAR
-1.60%
-1.84%
-4.97%
-17.30%
-16.04%
-16.04%
-16.04%
Fund I Description Type 1
2020 1
2021
2622
2023 J
2024 1
2024
2024
285 HRA- Operating HRA
75,955
74,105
72,405
71,150
68,550
68,550
68,550
350 HRA - Transit 2015BTax Abate HRA
172,600
174,450
176,150
178,850
181,450
181,450
181,450
TOTAL LEVY
248,555
248,555
248,555
250,000
250,000
250,000
250,000
LESS: FISCAL DISPARITIES LEVY
(17,255)
(19,078)
(17,621)
(15,825)
(12,166)
(12,166)
(12,166)
NET LEVY
231,300
229,477
230,934
234,175
237,834
237,834
237,834
CHANGE FROM PRIOR YEAR
10.47%
-0.79%
0.63%
1.40%
1.56%
1.56%
1.56%
Tax Rate Calculation
2020
2021
2022
2023
2024
2024 2024
CERTIFIED LEVY
5,993,083
6,291,072
6,605,450
6,935,621
7,766,577
7,966,577 8,181,577
LESS: FISCAL DISPARITIES LEVY
(440,187)
(457,938)
(447,893)
(421,905)
(338,401)
(338,401) (338,401)
NET LEVY
5,552,896
5,833,134
6,157,557
6,513,716
7,428,176
7,628,176 7,843,176
MUNICIPAL TAX RATE
40.517%
38.329%
38.737%
31.264%
32.292%
33.161% 34.096%
HRA TAX RATE
1.688%
1.508%
1.453%
1.124%
1.034%
1.034% 1.034%
TOTAL DIRECT TAX RATE
42.205%
39.837%
40.190%
32.388%
33.326%
34.195% 35.130%
Tax Capacity Information
2020
2021
2022
2023
2024
2024 2024
TAX CAPACITY
14,896,070
16,540,281
17,173,702
22,239,866
24,549,119
24,549,119 24,549,119
LESS: FISCAL DISPARITIES
(349,858)
(380,984)
(362,316)
(349,789)
(391,141)
(391,141) (391,141)
LESS: TAX INCREMENTS
(841,118)
(940,678)
(915,729)
(1,055,627)
(1,154,642)
(1,154,642) (1,154,642)
CAPACITY FOR LOCAL RATE
13,705,094
15,218,619
15,895,657
20,834,450
23,003,336
23,003,336 23,003,336
% CHANGE FROM PRIOR YEAR
6.42 0
11.04 0
.45 0
31.07 0
10.41 0
10.41 "0 10.41 0
Projected City Taxes (Value of Home)
2020
2021 1
2022
2023
2024 1
2024 2024
150,000
$ 633
$ 598
$ 603
$ 486
$ 500
$ 513 $ 527
225,000
$ 950
$ 896
$ 904
$ 729
$ 750
$ 769 $ 790
Median Market Value
$ 1,042
$ 1,064
$ 1,101
$ 1,121
$ 1,223
$ 1,255 $ 1,290
400,000
$ 1,688
$ 1,593
$ 1,608
$ 1,296
$ 1,333
$ 1,368 $ 1,405
600,000
$ 2,638
$ 2,490
$ 2,512
$ 2,024
$ 2,083
$ 2,137 $ 2,196
1,000,000
$ 4,748
$ 4,482
$ 4,521
$ 3,644
$ 3,749
$ 3,847 $ 3,952
- 13 -
?Yeliiim �/V &
2109
City of Mound
General Fund Summary of Revenue and Expeditures
i
2020
2021
2021
2022
2022
2023
2024
4
Classification
Actual
Budget
Actual
Budget
Actual
Budget
Proposed
Change
Revenues
gTaxes 3,458,059;
3 626,958r
3,659,111
3,918 283}
4,028,458
4,601,639!
5 092,636E
10.67°
;;Business Licenses & Permits
25,111
27,250
24,926 1
27,250
32,425
25,650
33,200
2943°
,',Non -Business Licenses & Permits
177,550 •
208,200
224,894
208,200
234,443
208,200'
211,200
1.44%
jlntergovernmenlal
648,688
349,206
344,355
343,146s
356,584
198,842i
531,459
167.28
Charges for Services
710,983
704,750
730,303
704,7501
728,968
687,088
718,370
4.55°/
l.Fines&Forfeitures s
19,804
-sue
28,000
-
28,273
- ----
28,000
-_
35,3001
- -`
2-8,000
- -
28,8,000
-
0.00%
N`�Other
419,341.
418,000',
450,498.
468,000
578,3571
515,000
515,000
0.004
[TOTAL
7,129,865d
13.82°
REVENUES
5,459,5W6
5,362,364
5,462,360�
5,697,629
5994,535`
6,264,4M
Expenditures
City Council
76,220
83,5899�
85,944.
83,8261
87,653
99,321
83,474
-15.96
'-- 'Promotions
66,497 .
61,500
60,000
1,500 I
-
42,960
Cily Manager
171,624
190 720,
182,451.
193,520's
192,637
208,641
259,860i
24.559
Elections
19,207 1
3,100 I
3,130
15,700.
23,070
3,100
30,000
867.74°
Finance & Administrative Services
446,497
489 332
452,046
461,488
441,048
466,287
537,047
15.18
"Assessor
122,968
128,000`
128,042
132,000;
132, 00 i0ii0
137,0001
142,D00'
3.65°
:Legal_
78,186 _
90,206
88,013
90212
127,211
150,400'
124,456
-17.25°
Centennial Building
34,664
54,023
, 35,246
53.950 Y
� Y`
65,200
53,200
u_
5484
5,
_ _. -
4 .29%
_..
Information Technology
58,902
41,500
39,001
41,500
40,604
47,500
47,000
-1.05°
City Hall _(2_415Wilshire)
�
_61,873 _
_54,914
54,2945_4,7_31
_68,445
59,200
65e380
_10.44.
Police
1,828,441.
1,883,978'1
1,846,932
1,949,782
1939,7531,
_2,043,529,,
2146,,529,'i
5.044
_-
...._ Emergency Preparedness 142,123
46,657
43,628
48,289 46,455
--
49,720
_53,409
7.42%
Planning&Inspections �-
432,630.
500,319
521,505
503,232p
511,430
511,275;
537102'
_5.059%
'Streets ---
781,08911
829,612
723,359,
868,567r
896,991
965,478• 1,149,505J
19.064
Parks/Cemetery c414,874
497,567' 468,416
498,929�
593.157''1I
576,779'
756,199
31.11$
'Other- Contingency - Transfers
738,904.
802,270i
733,978
866,246p
798.506,
1,028,071y,
1,083,172+
5.360M
�TOTALEXPENDITURES
5,374.701i1
5,757,28T,
5,465,985:'
5,863,471j,
5,964,160j,
6,399,SOL.
7,113,579i
11.16°�
-- -- -- - i,.84
--__.6A
i_
2
:.
,CHANGE IN FUND BALANCE E
835
(394,923j
( 3,6251
( 165,842-
30,375�'
(135,0831
16,286
..��®�m�..
BEGINNING FUND BALANCE
3,242,485
3,327,320
e
3,327,3201 3,323,695;
3,323,695
3,354,070
3,218,988 -4.039/1
INCREASE / (DECREASE) IN FUND BALANC
84,835
(394,923
(3,625
(165,642
30,375
(135,083
16,286!
-112.06
ENDING FUND BALANCE
3,327,320
2,932,397
3,323,695j
3,354,070
3,218,988
3,235,274-
0.51%
}
Beginning Fund Balance 1/1/xx
3,242,485
3,327,320
3,327,320
3,323,6951
3,323,695
3,354,070
3,218,9881
4.03%
Nonsoendable for ?
,...,...,,,
................................
Prepaid Items
.......
1,360 a
,......,i,..,.,,,,,,,...,.,..
1
1,360
1,360
-
Committed for ,
Inlerfund Loans t
1,040,000
1,050,000
1,250,000
1,250,000
Assigned for
Severance Pay
259,739
180,000
269,252
300,000
272,827
300,000
TT
400,000
Next Year Bud et Deficit
393�922 .._.
191,000
165,842
- - 200,000:
135,082
150,000
...... 150,000
Unassigned
2,673,660
1,522,398
2,887,241
1,607,853
2,944,801
1,518,988
1,417,628
Total Fund Balance 12131/xx ...,,.w..,=.„
3,327,320
2,933,398
3,323,695
3,157,853
3,354,070
... 3,218,988
3,218,988
U nassigned as a% ofExp --
50% ^
26
53X.
49
24%
2 %
3
0-
0.
61
0.54
0.56
0.4D562
pmllm ovdq,(-+
-12-
2110
HENN EPIN COUNT'
L ij
Levy Schedule for 2024
Jul. 13, 2023
City of Mound
Original
Levy Scheduled
Date
Amount Issued
for 2024
8514A
GO Special Assessment (Series 2012A)
7 /12/2012
$2,245,000.00
$50,000.00
8515A
GO Special Assessment (Series 2013A)
5 /2 /2013
$2,780,000.00
$100,000.00
8517A
GO Special Assessment (Series 2014A)
9 /18/2014
$715,000.00
$40,214.15
8519A
GO Special Assessment (Series 2015A)
9 /10/2015
$1,340,000.00
$70,000.00
8521A
GO Special Assessment (Series 2016A)
12/1 /2016
$2,105,000.00
$118,927.73
8521 C
General Obligation (Series 2016A)
12/1 /2016
$725,000.00
$0.00
8524E
GO Special Assessment (Series 2018A)
12/4 /2018
$1,405,000.00
$215,600.00
8527A
GO Revenue (Series 2020A)
11/4 /2020
$4,150,000.00
$360,000.00
8527B
General Obligation (Series 2020A)
11/4 /2020
$575,000.00
$0.00
8527D
GO Special Assessment (Series 2020A)
11/4 /2020
$1,875,000.00
$150,000.00
City of Mound Total: $1,104,741.88
2111
CITY OF MOUND
RESOLUTION NO. 23-
RESOLUTION APPROVING THE 2024 PRELIMINARY GENERAL FUND
BUDGET IN THE AMOUNT OF $7,113,579;
AND SETTING THE PRELIMINARY LEVYAT $7,966,577;
BE IT RESOLVED, that the City Council of the City of Mound, Minnesota, does hereby adopt the
following preliminary 2024 General Fund Budget appropriation:
TOTAL GENERAL FUND
$7,113,579
BE IT FURTHER RESOLVED, that the City Council of the City of Mound, Minnesota, does hereby
direct the County Auditor to levy the following preliminary taxes for collection in 2024:
SPECIAL LEVIES:
Fire Relief 86,571
G.O. Improvement 2012A 50,000
G.O.
Improvement 2013A
100,000
G.O.
Improvement 2014A
40,214
G.O.
Improvement 2015A
70,000
G.O.
Improvement 2016A
118,928
G.O.
Refunding 2018A
215,600
G.O.
Improvement 2020A
360,000
G.O.
Improvement 2020A (Refunding Portion)
150,000
Total Special Levies 1,191,313
PRELIMINARY REVENUE LEVY 6,775,264
Total Preliminary Certified Levy 7,966,577
Adopted by the City Council this 26th day of September, 2023.
Attest: Kevin Kelly, Clerk
Mayor Jason R. Holt
2112
CITY OF MOUND
RESOLUTION NO. 23-
RESOLUTION APPROVING A LEVY NOT TO
EXCEED $260,000 FOR THE PURPOSE OF DEFRAYING THE COST
OF OPERATION, PURSUANT TO THE PROVISIONS OF MSA 469, OF THE
HOUSING AND REDEVELOPMENT AUTHORITY OF AND FOR THE
CITY OF MOUND FOR THE YEAR 2024
WHEREAS, the City Council of the City of Mound is the governing body of the City of
Mound; and
WHEREAS, the City Council has received a resolution from the Housing and
Redevelopment Authority of and for the City of Mound, entitled "Resolution Authorizing
The Levy of a Special Benefit Levy Pursuant to Minnesota Statutes Section 469.033,
Subdivision 6 and Approval of a Budget for Fiscal Year 2024"; and
WHEREAS, the City Council, pursuant to the provisions of MSA 469, must by resolution
consent to the proposed tax levy of the Housing and Redevelopment Authority of the
City of Mound.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound,
Minnesota, that a special tax be levied upon real and personal property within the City
of Mound in the amount not to exceed $250,000.
BE IT FURTHER RESOLVED that the said levy, not to exceed $250,000, is approved
by this Council to be used for the operation of the Mound Housing and Redevelopment
Authority pursuant to the provisions of MSA 469, and such proposed special levy shall
be certified as a tax levy to the County Auditor of Hennepin County on or before
September 30, 2023. The final special levy shall be certified to the County Auditor of
Hennepin County by December 28, 2023.
Adopted by the City Council this 26th day of September, 2023.
Attest: Kevin Kelly, Clerk
Mayor Jason R. Holt
2113
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