2006-11-28•
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PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
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MO,UND:HOUSING &REDEVELOPMENT-AUTHORITY"
REGULAR MEETLNG
TUESDAY, NOVEMBER 28,2006 - 7:20 PM
MOUND CITY COUNCIL CHAMBERS
Page
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving minutes: Oct 24, 2006 -Regular Meeting 1-2
•4. Indian Knoll Manor Management Report 3-10
5 . Adjourn
•
• MOUND HOUSING AND REDEVELOPMENT AUTHORITY
OCTOBER 24, 2006
The Housing and Redevelopment Authority in and for the City of Mound,
Minnesota, met in regular session on Tuesday, October 24, 2006, at 6:50 p.m. in
the council chambers of city hall.
Members Present: Chair Pat Meisel; Commissioners David Osmek, Bob Brown,
Mike Specht, and John Beise.
Others Present: City Attorney John Dean, City Manager Kandis Hanson, City
Clerk Bonnie Ritter, Community Development Director Sarah Smith, Public
Works Director Carlton Moore, Cindy Reiter, Terry Haakala, Ray Hanson,
Amanda Schwarze
1. Open Meeting
Chair Meisel called the meeting to order at 6:50 p.m.
2. Approve Agenda
Meisel requested the addition of 3A, Declaring the Official intent of the Authority
to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by
the City. Also, Item 6 should read: Action .setting special meeting to authorize
sale of bonds for Transit District Project: December 14, 2006, 5:00 p.m.
• MOTION b Brown seconded b Beise to a rove the a enda as amended. All
Y ~ Y pP 9
voted in favor. Motion carried.
3. Approve Minutes
MOTION by Beise, seconded by Specht to approve the minutes of the October
10, 2006 meeting. All voted in favor. Motion carried.
3A. Declaring the Official Intent of the Authority to Reimburse Certain
Expenditures From the Proceeds of Bonds to be Issued by the City
MOTION by Brown, seconded by Osmek to approve the following resolution. All
voted in favor. Motion carried.
RESOLUTION NO. 06-12H: RESOLUTION DECLARING THE OFFICIAL
INTENT OF THE AUTHORITY TO REIMBURSE CERTAIN EXPENDITURES
FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY
4. Indian Knoll Manor Management Report
Cindy Reiter presented the monthly report as follows:
A. September Bank Statement
B. August Income Statement
C. Review of bills paid: MOTION by Osmek, seconded by Brown to approve
• payment of the bills for September, 2006.
..
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.. _~_
Mound HRA Minutes -October 24, 2006
D. Manager's Report -Cindy presented the annual report
5. Update on Transit District Parking Deck Proiect
Terry Haakala of Walker Parking reviewed the revised plans and specifications
for the Transit District Parking Deck. With the new plans and specs, along with
new project timing, he feels that the .city will receive more bids, and bids that are
closer to the engineers' estimates.
MOTION by Brown, seconded by Specht to adopt the following resolution. All
voted in favor. Motion carried.
RESOLUTION NO. 06-13H: RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR
TRANSIT DISTRICT PARKING DECK
6. Action setting special meeting to authorize sale of bonds for the Transit
District Proiect
MOTION by Brown, seconded by Specht to set a special meeting for December
14, 2006, at 5:00 p.m. for the consideration of authorizing of sale of bonds for the
Transit District Project. All voted in favor. Motion carried.
7. Adiiourn
MOTION by Brown, seconded by Specht to adjourn at 7:25 p.m. All voted in
favor. Motion carried.
Chair Pat Meisel
Attest: Bonnie Ritter, City Clerk
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MOUND HRA
INDIAN KNOLL APARTMENTS
PROPERTY MANAGER'S MONTHLY REPORT
November 28, 2006
Manager's Agenda
•
U
• October Bank Statement
• September Income Statement
• Review of bills paid
• Managers Report
o Vacancy
o Holiday's @ Indian Knoll
• Resident Council Report
_3_
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Page: 1- of 4 1464 (00300)
WELLS FAI~GO BANK,: N.A~. ~ ~ Accqunt, Number: " 000-0033530
1221 COUI~7YA"RD BUSINESS'"BANKING: Statement Rer~odr Oct 1~, 2a06-
POST OFFICE BOA' B514 , Ocf 31, 2006
MINNEAPOLIS,; MN 55479 Image Count: - 30
I~1.I~~LI,-.IL.,IL„I„I~~~II~It~~~~t,11~~~I~I~,I.~~.U~ll.~l `.
H O,U S I N:G &~ R E D E_V E L O P M E N T~ 1~U~TH'D:{~t I T Y ,,, ,..,~ .~, .~-.-.r "; ~ ~,~~~s` ~ -,
SPECIAL ACCOUNT ~~ ~...> ~N~ ~ ~,.a„~.,
CITY OF MOUNQ
,. ~ ..,
FINANCE DIRECTOR
5341 MA.YWOOD RD i
MpUND.MN:.55364-.162.7
If you have any questions about this stafement or your accounts, call: 800-225-5935_(1-800=CALL-WELLS).
Your Accounts at.a Glance - - _ .~..
Be inning Dep ositsl . Withdrawals/ Ending
Account ~ Credits Debits Balance .
Type alance
--71,689.94" 5,509.78
Basic:Business..Checking. with.Interest 5;939.08 71;260.64
000-0033530 . ~ ;
News- from Wells Fargo '
The following is added to the sub-section titi 1 ceasest earn i tere t from the date you request. it er closed..lf your
Account is an. interest bearing account, ~t w !
Account: balance does fiot reach zero within three {3).:r-onths from the date of your request, the.. Bank,-may. close.
your Account and send you the balance as described. above or return your .Account-to active status..
Also, the following changes are effective .January 'l, 2007,.'""Qverdraft"(Paid,ltem): $~ per Item. Insufficient Funds
(Returned 7tem):: $34~per Item; Fees. are subject to a daily maximum of 10 Paid and/or Returned lxem "Fees.
lease contact your Wells Far o banker. We appreciate your business and"look forward.to continuing
For questions, p g
to serve- your financ~af needs.
*Effecti.ve februacy 15, 2007,-for quarterly savings accounts.
Basic Busness'Checking with-Interest 000=0033530 ..
~~ Housing &Redevelopment Ai~fhority ~ ~ ~ ~ ~ ~ ~ ~~
Special Account
5;939.08
Sep 30 Beginning Balance
5;509.78
-Oct 31 Ending Balance '
Deposits and. Credits ----------------- -- -
Dated Transaction -Detail' ~ ~ " ~ A-mount
,. 1, 332:00
Oct 02 'Deposit
Oct 04 Hud Treas 303 Misc Pay 100406 4109624218600310,204.00
RM,T`VV'099135482""~""hud Operating. Fund MN0740 3,581.00 -
Oct 05 Deposit 1,744.00
Ocf 05 Deposit 939.0.
Oct 05 Deposit 379A(.
Oca 05 Deposit . ~ . `' _
Gonfinued on next page
- _4_-
k
_ ~
- _ Page 2 of 4
.. _ 1465
• f,fausing & Redevelbpment'Autharity Ac`oount Number: 000-0033530
Special A, ccount Statement End Dater 10/31!08,
., .
Deposits,and Credits,..
.:.
Pasted
Date Transaction Defa11 ~kmount .
- Oct 05 Deposit ~ ` 349.00.
Oct 70 Deposit ~ - 2;881:00.
.Oct. 10 Deposit 8.00:..
Oct 16 Bank By Mail Deposit 13.53
Ocf 23 Hud Treas 303 IVlisc Pay 102306:4109.62421860103
RMT*VV*0923 7 744 1 *"**"**hud Capital Fund Program 21,450.03. .
Ocf 23'.Hud Treas.. 3Q3 Misc Pay. 102306 410962421860703
RMT*VV"~092314330"*******hud Capital Fund Program " . 15,736:00
Oct 23 Nud Treas 303 tilise Pay 102306 410962421860703. ,
RAiIT'VV'0923 1 5 647""**"""hud Capital -Fund Program 10;634:00
Oct 23 Bank By Mai! Deposit 1;027:25;
- .Oct 23; Sank By MaN Deposit:: 535.00'
Oct 23 Bank By Mail Deposit -195.00
Oct 30 Bank By Mai! Deposit, 250.00
Ocf 31 Inferest Payment 2.83
~W.ithdraw~ls and,Debits - ------------------------- ---------------- ----------------------------------------------------------------------
Posted ,
Date Transaction Detail Amount
Ocf 17 Return Ifem Charge -Pap"er AZ 0610.17 - - 13.53
Ocf 17 Return Ifem Fee AZ 061017 - 5.00
Checks Paid ---------------------------------------------------------------------- ------------------------------------=---
Check:# Date Amount Check # Dafe Amount ,
•
2371 + Oct 03 103.00 2388 Oct 12 136.27,
2373 " Oct 02 150.00 2389 Oct 20 870:97
2374 Oc.t.05 374.76' 2390 Oct 10 2,022.97
2375 Oct 02 267J5 2391 Ocf ' 2 532:45
2376: ` ,Oct 02 = 193:98: 2392. Ocf° 1:7 _ 712.00`-
2377. _ +OCt:02: 103:47 2393 + Oct:18 -. 68.20
2378 - Ocf 02 709.73 2394 Oct 18 2,537:00
2379 Ocf 03 256.00 2395 Oct 18: 653.33 ,
2380 Oct 02 284.65 2396 Oct 16 _ 6, 736.00.
2382. "+ Oct. 11 303.00 2398 Oct 16 193.98
2383" Oct 72 38:48. 2399 dct 18: 318:46
2384 Oct 11 133,13 2400 Oct 20 15.00
2385 Oct 10 54:88_. 2401 Oct 13 3;169..13'` .
2386. Oef 12 35.27 2403:. * .....Oct 30 2,830:20
2387 Oct 17 47.92 2404 _Qct 27 4T820A3
* Gap In Check Sequence
+ Item concerted. to su6sf~fute check
Daily Balance Summary ---------- -------- ----------------------------------------------------------------------- ---=------------- -------..'
Dafe .: Balance Date :, Balance ,.
- ~ -Sep 30 :: '. -.5;939.08. Oct 76 "'^'~- 11,523.39 ..
Oct. 02 ' . 5,561.50 - Oct.17.. ,. _ 10,792:86
Oct 03 5,202:50.... Qcf 18 7,2?5.87 ,'
Oct 04 15,406:50 - Oct 20 6,329.90
Ocf 05 22;024:34 Oct 23 55,907.18
'Oct 10 22,835.49 Oct 27 8;087:15 '
-Oct' 1:7 22,351.44 Oct 30 5,506.95
Oct 12 21,608:97 . Oct 31 5,509,78
Ocf 13 _ 18,439:84 _.:
Average Collected Balance" ~ ,$_ 18,477.30.. !'
• _ -
Continued on ne~f page . -
_5_
MDIA
Summary Statement
September. 2006
For more information, call MBIA Asset Management at (800)395-5505
Fax: (800)765-7600
4M~F~u
Mound Housing and Redevelopment Authority
Account Number: MN-01-0258-2001
Account Name: GENERAL FUND
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $594,271.28 $0.00 $0.00 $2,467.01 $595,544.61 $596,738.29
Fiscal YTD
Endin 12/31/0 $501,135.55 $76,000.00 $0.00 X19,602.74 $568,451.28 $596,738.29
Account Number: MN-O1-025&2002
Account Name: MOUND HUD
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $1,860.01- $0.00 $0.00 $7.80 $1,864.04 $1,867.81
Fiscal YTD
Ending 12/31/0 $1,804.56 $0.00 $0.00 $63.25 $1,834.70 $1,867.81
Total of all accounts
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $596,131.29 $0.00 $0.00 $2,474.81 $597,408.65 $598,606.10
Fiscal YTD
Endin $502,940.11 $76,000.00 $0.00 $19,665.99 $570,285.98 $598,606.10
September 2006 Page: 1
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Mound, MN Public Housing
2020 Commerco Boulevard
Mound, MN 55364
As OF
September 30, 2006
BALANCE SHEET
ASSETS
111101 -Cash General Fund
111700 - Petty Cash
112200 - Tenants Accounts Receivable
112500 -Accounts Receivable HUD -Subsidy
112900 - City of Mound
116200 - General Fund Investments
140002 - Development Cost
140003 - Development Cost Contra
140005 - Accumlated Depreciation
140007 - Buildings
140008 - Fumiture,Equipment,Machines-Dwelling
140009 - Furniture,Equipment,Machines-Admin
140016 - Land Improvements
140017 - Building Improvements
140055 - Mod Cost Complete
140095 -Mod Cost Uncomplete
150600 -Mod Cost Uncomplete Contra
TOTAL ASSETS
SURPLUS AND LIABILITIES
211100 -Accounts Payable Vendors & Contractors
211400 -Tenants Security Deposits '
211410 -Tenants Pet Deposits
211499 - Security Deposit Interest
212900 - Notes Pay Levy Fund
213400 -Accrued Utilities
213501 -Accrued Absences
213700 - Payment in Lieu of Taxes
213701 -PILOT Current Year
280200 - HUD PHA Corrtribution
Current Year Net Activity
280600 - Retained Earnings
Current Year Net Activity
TOTAL SURPLUS AND LIABILITIES
4,810.31
100.00
65.4.07
12,115.50
910.11
1,867.81
1,505,904.64
(2,168,063.55)
. (1,946,445.56)
1,642,970.53
33,551.61
_„ 17,493.01
22,640.04
578,072.55
662,158.91
125, 565.97
(31,803.00)
(2,050.39)
(9,383.00)
(2,700.00)
(535.67)
(50,000.00)
(4,101.27)
(900.00)
(194.22)
(2,736.85)
(465,580.98)
85,637.98
60, 567.67
(70,526.22)
7_
Mound, MN Public liousinq
2020 Commerce Boulevard
Mound, MN 55364
As Of
September 30, 2006
Statement of Operating Receipts & Expenditures
YTD Over
Current YTD Prorated (Under)
Activi Balance Budget Budget
311000 - Dwelling Rental (11,508.00) (127,439.30) (129,020.00) (1,580.70)
312000 - Excess Utilities 0.00 (273.00) (600.00} (327.00)
Total Rental Income ~ {11,508.00) (127,712.30) (129,620.00) 1,907.70
361000 - Investment Interest/General Funds (84.27) (111.37) (400.00) (288.63)
369000- Otherlncome (556.88) (3,230.86) (2,220.00) 1,010.86
802000 - Operating Subsidy (16,154.00) (73,1.68.00) (73,168.00) 0.00
Total Other Operating Receipts (16,795.15) (76,510.23) (75,788.00) (722.23)
l Recei
ts
T
t 303.15)
(28 (204,222.53) (205,408.00) 1,185.47
p
o
a ,
Expenses
411050 - Accrued Absences-Administration
300.00
300.00
0.00
300.00
411200 -Manager Payroll 1,805.00 33,655.00 34,200.00 (545.00)
414000 - Staff Training 0.00 0.00 800.00 (800.00)
415000 - Travel 0.00 0.00 600.00 (600.00)
417000 - Accounting Fees 253.92 2,696.75 3,040.00 (343.25)
417100 - Auditing Fees 0.00 5,500.00 7,500.00 (2,000.00)
419000 - Sundry-Administrative 1,803.10 15,543.59 25,770.00 (10,226.41)
419500 - Outside Management 2,550.00 10,200.00 0.00 10,200.00
Total Administrative Expense 6,712.02 67,895.34 71,910.00 (4,014.66)
422000 - Tenant Services 0.00 0.00 600.00 (600.00)
Total Tenant Services Expense 0.00 0.00 600.00 (600.00)
431000 - Water 480.46 2,415.29 2,000.00 415.29
432000 - Electricity 4,025.47 18,206.51 14,560.00 3,646.51
433000 - Gas 5,074.00 35,240.71 36,700.00 (1,459.29)
439000 - Other Utility Expense 1,995.16 13,157.85 10,160.00 2,997.85
439100 - Garbage Removal 275.87 3,955.04 7,200.00 (3,244.96)
se
E
l Utiliti 850.96
11 72,975.40 70,620.00 2,355.40
xpen
es
Tota ,
441000 - Maintenance Labor 2,905.50 37,636.25 42,690.00 (5,053.75)
441050 - Accrued Absences-Maintenance 600.00 600.00 0.00 600.00
442000 - Materials 859.52 8,968.86 7,600.00 1,368.86
443000 - Contract Costs (191.17} 8,790.06 9,660.00 (869.94)
448000 -Protective Services 0.00 0.00 840:00 (840.00)
Total Maintenance Expense 4,173.85 55,995.17 60,790.00 (4,794.83}
Mound, MN Public Housin~q
2020 Commerce Boulevard
Mound, MN 55364
As Of
September 30, 2006
Statement of Operating Receipts & Expenditures
451000 - Insurance
452000 - Pmts In Lieu Of Taxes
454000 - Employee Benefit Contributions
454041 - Employee Benefit Contr - Admin
454044 - Employee Benefit Contr - Maint
457000 - Collection Loss
Total General Expense
Total Routine Expense
Total Nonroutine Expense
Total Expense
YTD Over
Current YTD Prorated (Under)
Activi Balance Budget Budget
884.99 10,629.65 11,560.00 (930.35)
(17.15) 2,736.85 3,150.00 (413.15)
(10,593.70) 0.00 14,640.00 (14,640.00)
5,337.30 5,337.30 0.00 5,337.30
6,018.65 6,018.65 0.00 6,018.65
0.00 (790.00) 0.00 (790.00)
1,630.09 23,932.45 29,350.00 (5,417.55)
24,366.92 220,798.36 233,270.00 (12,471.64)
0.00 0.00 0.00 0.00
24,366.92 220,798.36 233,270.00 (12,471.64}
3
INDIAN KNOLL MANOR - -
2020 COMMERCE HLVD
MOUND, MN 55364
PAID INVOICES SORTED BY VENDOR
FROM November 1, 2006 THROUGH November 30, 2006
November 17, 2006
PAGE: 1
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
----------------------------------------------------------------------------------------------------------------------------------
3 PROGRAMMED MANAGEMENT CORP 11-13-2006 NOV2006 2419 S 7031530 47.92
TOTAL PAID 47.92 47.92
----------------------------------------------------------------------------------------------------------------------------------
6 WESTPORT PROPERTIES INC 11-13-2006 NOV2006 2422 S OCT06 POSTAGE 23.37
6 WESTPORT PROPERTIES INC 11-01-2006 NOV2006 2416 S OCT06 MGMT FEE 850.00
6 WESTPORT PROPERTIES INC 11-13-2006 NOV2006 2422 S NOV06 RECURRING 15.00
TOTAL PAID 888.37 936.29
7 WESTPORT PROPERTIES PAYROLL 11-13-2006 NOV2006 2423 S 11/15/06 Payroll 2788.82
TOTAL PAID 2786.82 3725.11
40 HOME DEPOT SUPPLY 11-13-2006 NOV2006 2418 S 35346482 90.42
TOTAL PAID 90.42 3815.53
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64 Peachtree Business Products 11-13-2006 NOV2006 2420 S 127454600011 90.00
TOTAL PAID 90.00 3905.53
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95 B SYLVESTER, LLC 11-13-2006 NOV2006 2417 S OCT06 SERVICES 68.20
TOTAL PAID 68.20 3973.73
139 Sta-Safe locksmiths Co 11-13-2006 NOV2006 2421 S 16941 47.50
TOTAL PAID 47.50 4021.23