2006-10-24•
PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
"~~\-e..
~~~ ~
NIO UND IIO U SING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, O~CTOBER2~, 2006-.6:50 PM
MOUND CITY COUNCIL CHAI~'[BERS
~z
Pale
1. Open meeting
2. Action approving agenda, with any amendments
3. /Action approvingr~minutes: Oct 10, 2006 -Regular Meeting 1
A - ~ .. K.tS . D-~ S tl~'~~~ ~v Qty rr. bvr SC ~X'~'14.i v~ E x PY.NE~~.'~L/~l.Gd
•4. Indian Knoll Manor Management Report 2-16
5. Update from Terry Haakala of Walker Parking Consultants with action 17-21
on resolution approving plans and specifications and ordering advertisement
for bids for Transit District Parking Deck Project
6. Action setting special meeting to .for. Transit District Project:
Dec 14, 2006, 5 :00 p.m. y QY' ze, ~` ~ ~. ° f "3" `mss
7. Adjourn
~+~ . 1 1
~~ ,
• MOUND HOUSING AND REDEVELOPMENT AUTHORITY
OCTOBER 10, 2006
The Housing and Redevelopment Authority in and for the City of Mound,
Minnesota, met in regular session on Tuesday, October 10, 2006, at 7:20 p.m. in
the council chambers of city hall.
Members Present: Chair Pat Meisel; Commissioners David Osmek, Bob Brown,
Mike Specht, and John Beise.
Others Present: City Attorney john Dean, Finance Director Gino Businaro, Public
Works Director Carlton Moore.
1. Open Meeting
Chair Meisel called the meeting to order at 7:20 p.m.
2. Approve Agenda
MOTION by Brown, seconded by Osmek to approve the agenda. All voted in
favor. Motion carried.
3. Approve Minutes
MOTION by Specht, seconded by Beise to approve the minutes of September
• 26, 2006. All voted in favor. Motion carried.
4. Action on resolution authorizing amendment of taxable tax increment
subordinate revenue note
MOTION by Osmek, seconded by Brown to adopt the following resolution. All
voted in favor. Motion carried.
RESOLUTION NO. 06-11 H: RESOLUTION LAUTHORIZING THE
AMENDMENT OF THE TAXABLE TAX INCREMENT SUBORDINATE
REVENUE NOTE (METROPLAINS REDEVELOPMENT PROJECT), SERIES
2006.
5. Adjourn
MOTION by Brown, seconded by Osmek to adjourn at 7:28 p.m. all voted in
favor. Motion carried.
Chair Pat Meisel
Attest: Bonnie Ritter, City Clerk
- _~_
10/19/2006 13:58 6129290422 WESTPORT PROPERTIES PAGE 02
Mound HIItA
Indian Knoll Manor
Property Manager's Mpnthly iteport
October 24, 2006
Manager's Agenda
• September Bank Statement
+ August income Statement
• Review of Bills Paid
+ Manager's Report
Annual Report
Resident Council Report
-2-
i ~
WELLS FARGO BANK, N.A.
1221 COURTYARD BUSINESS BANKING
POST OFFICE BOX B514
MINNEAPOLIS, MN 55479
Page 1 of 3
1306
Account Number:
Statement Period:
Image Count:
~~~~u~~~n~~~u~~u~~u~n~~~~~~uu~~~~m~~~u~n~~~i~~n
HOUSING 8 REDEVELOPMENT AUTHORITY
SPECIAL ACCOUNT
CITY OF MOUND
FINANCE DIRECTOR
5341 MAYWOOD RD
MOUND MN 55364-1627
(C0300)
000-0033530
Sep 1, 2006-
Sep 30, 2006
34
If you have any questions about this sfatement or your accounts, call: 800-225-5935 (1-800-CALL-WELLS).
Your Accounts at a Glance ,.
Account Beginning Defrosifs/ Withdrawals/ Ending
Type Balance Credits Debits Balance
Basic Business Checking with Interest 53,182.44 31,712.58 - 78,955.94 5.939.08
000-0033530
News from Wells fargo
Q~,~ic Business. Checking with Interest 000-0033530
Housin & Redevelopment Authority
Special Account
Aug 31 Beginning Balance 53.182.44
Sep 30 Ending Balance
Deposits and Credits
5,939.08
Posted
Date Transaction Detail Amount
Sep 06_ Hud Treas 303 Misc Pay 090606 410962421860103
`
RMT*VV*099132162**"*****hud Operating Fund MN0740 4.038.50
Sep 07 Deposit 8.726.37
Sep 08 Hud Treas 303 Misc Pay 090806 410962421860103
RMT*VV"092308772**"`****hud Capital Fund Program 7,800.00
Sep 08 Hud Treas 303 Misc Pay 090806 410962421860103
RMT*VV'092308753*""~*"*hud Capital Fund Program
' 1,615.90
Sep 11
Deposit 240
00
Sep 12 Deposit _ .
1
580.00
Sep 18 Hud Treas 303 Misc Pay 091806 410962421860103 ,
RMT*VV*092310899****'***hud Capital Fund Program 347.39
Sep 18 Deposit 197
00
Sep 19 Hud Treas 303 Misc Pay 091906 410962421860103 .
RMT*VV*092310933******"*hud Capital Fund Program 6,000,00
Sep 19 Hud Treas 303 Misc Pay 091906 410962421860103
RMT*VV*092310904********hud Capital Fund Program 880.05
:.Sep 25 Bank By Mail Deposif - 282.88
Sep 29 Interest Payment 4.49
Continued on next page
-3-
Page 2 of 3 ~
1307
Housing & Redevelopment Authority Account Number: 000-0033530
Special Account Statement End Dafe: 09/30/06
Checks Paid --------------------------------------------------------------------------------------------------------------------------------------
Check # Date
Amount
Check # Date
Amount
2339 Sep 05 213.22 2357 Sep 20 133.13
2340 Sep 07 2,903.00 2358 + Sep 18 54.88
2341 Sep 05 90.22 2359 Sep 15 20.00
2342 Sep 01 387.96 2360 Sep 21 86.49
2343 Sep 01 1,321.20 2361 Sep 20 47.92
2344 Sep 11 12.00 2362 Sep 18 54.50
2345 Sep 05 1,508.86 2363 Sep 18 613.72
2346 Sep 01 654.94 2364 Sep 18 275.87
2347 Sep 01 2,100.48 2365 Sep 15 1,061.07
2348 Sep 11 34,458.71 2366 Sep 18 2,461.20
2350 Sep 08 7,800.00 2367 Sep 15 2,912.04
2351 -F Sep 19 130.20 2368 Sep 29 2,989.11
2352 Sep 13 1,225.81 2369 Sep 29 712.00
2353 Sep 19 2,537.00 2370 Sep 29 59.68
2354 Sep 20 381.19 2372 Sep 28 1,249.81
2355 Sep 19 59.89 2381 Sep 28 10,000.00
2356 Sep 19 79.87 35997 Sep 29 359.97
'Gap in Check Sequence
+ Item converted to substitute check
Daily Balance Summary --------------
Date Balance Date Balance
Aug 31
Sep 01
Sep 05
Sep 06
Sep 07
Sep 08
Sep 11
Sep 12
53,182.44
48, 717.86
46, 905.56
50,944.06
56, 767.43
58,383.33
24,152.62
25, 732.62
Sep 15
Sep 18
Sep 19
Sep ZO
Sep 21
Sep 25
Sep 28
Sep 29
20,513.70
17,597.92
21, 671.01
21,108.77
21,022.28
21,305.16
10,055.35
5,939.08
Sep 13 24,506.81
Average Collected Balance $ 30,317.34
Interest Summary --------------------------------------------------------------------------------------------------------------•
Annual Percentage Yield Earned This Period
Interest Earned During This Period
Year to Date Interest and Bonuses Paid
0.18%
4.49
23.69
For Your Interest
Thank you for banking wifh Wells Fargo.
-4-
C~
10/19/2006 13:35
:~ >
[
6129290422
MBIA
i
WESTPORT PROPERTIES
PAGE 06
,Surnmar y Statement
September 20Q6
For mare ini~ormatsan, ~u MBIA Asset Management at (8009395-sSQ~s
Fax: (800)765-'600
.._..,
Mound Hoaxing and Ytedeveiopment Authority
;A„cctiunt Number. MN Ox-0258-2001 Acrnsnt Name: GENEttAL FIND
13cgirmia~g Contributio-as Withdrawals Income Average Daily
ce
l
$ IVxonth End
Balance
Balance Earned a
aia
h
M 28
5594
271 50.00 $0.00 52,467.01. 5595,544.61 5596,738.29
ont
~ ,
.
scat. 'YTD
ldine X2/31/
5501,135.55
576,000.00
50.00
519,502.74
5568.451.28
5596 738.29
A,ccpant Number: 11~N-01-02582002 A~oa~nt Name: 11~ULTNU HUD
Bogimm~g Con[rtbutions Withdrawals Tnoonzc Av
Balance Earned
'This MOUth 51,860.01 $0.00 50.00 S7.80. 5
Fiscal Y'TD
$i~din 12/31/ 51,804.56 50.00 $0.00 563.25 S
c~age Daily Month Bnd
Balance Balsn~ce
1,864.04 51.867.$1
1,834.70 51,867.$1
"Total df all accounts
ing Conux'butions withdrawals Income pv Deity Month Enid
B ~ Earned Sancti Baisnce
'iluis lVlonth 5596,131.29 50.00 SO.OQ $2,474.81 3597,408.65.. 5$98,506.'10
Fiscal Y`T~
Endio $502,940.11 576,800-00 50.00 519,665.99 5570,285.98 5598 646.]0
septes,bt~' 2006
Page: X
-5-
10/19/2006 13:35 6129290422 WESTPORT PROPERTIES PAGE 09
Mound. MN Public Housinla
2020 Commerce Boulevard
Mound. MN 55364
As of
August 31.2006
BALANCE SHEET
ASSET:; 43,fi12.56
111101 -Cash General Fund 100.00
111700 - Patty Cash 947.44
112200 - Tenants Accounts Receivable 910.11
112900 - City of Mound 788.03
1
116200 - General Fund investments ,
587.63
121100 - Prepaid insurance 1,505,904.64
140002 - Development Cost 168,063.55)
(2
140003 - Development Cvat Contra ,
(1,gi30,807.5i3)
140005 - Accumlated Depreciation 1 642 970 53
140007 - Buildings
140008 - Furniture,Equipment,Machines-pvvelting 33,551.61
_. 17
493.01
140009 - Furniture,Equipment,Mechines-Admin ,
22 640 04
140018 - Land improvements 072.55
578
140017 - Building Improvements ,
662;158.91
140055 - Mod Cost Complete 463.92
55
140085 -Mod Cost Uncomplete ,
fi 803 D0~
150t30D -Mad Cost Uncomplets Contra
TQ7AL ASSETS
SURPLUS AND LIABILRIE$ 383.00)
(9
211400 - Tenants Security Deposits ,
700 00)
(2
211410 -Tenants Pet Deposits ,
535 B7
2i 1499 - Security Deposit interest
212900 - Notes Pay Levy Fund fi0,000.00)
~
213700 - Payment in Lieu of Taxes (194.22)
754.00)
(2
213701 -PILOT Current Year
280200 - HUD PHA Contribution ,
(223+985.75)
2$0800 - F2etained Earnings (181,027.58)
Current Year Net Activity (49.946.65)
TOTAL St1Rf*LUS AND LIABILITIES
-6-
10/19/2006 -13:35 6129290422 WESTPORT PROPERTIES PAGE 10
.• ~ -
Mound,1111N Public H+ausin~
2020 Commerce Boulev~llyd
Mound. MN 55364
As Of
Aus~lust 3'i. 200s
Statement of pperating Receipts 8~ t=xpenditures
YTp Over
Currant
ctly YTO
alance Prorated
Bu (Under)
Budget
311000 - Dweiling Rental {11,370.72)
0.00 (115,93'1.30)
(273. (118,268.37)
(550.00) (2,337.07)
, (277.00)
312000 - Excess Utilities (11,370.72) (116,204.30) (118,818.37) 2,614.07
Total Rental income
361000 - Investment Interest/Genera! Funds (4.50)
{371.15) (27.10)
{2,673.9$) (386.63)
(2,035.00) (338.53)
638.98
368000 - ether Income (4~038.5p (57,014 63 155.82 ~ (6,141.62)
-
802000 - aperating~Subsidy (4,414.15) (59,715.08) (65,557.25) ;3,842.17
Total Other Operating Recelpta
15,7$4.87 _,(175,919.3 184 375.62 8,456.24
Total Receipts _
Expena~ 679.00
1 31,850.00 31,350.00 500.00
411200 -Manager Payroll ,
0
00 0.00 733.37 (733.37)
414000 - Staff Training .
0 00 ~ 0.00 550.00 (550.00)
415000 -Travel
199
55
2,442.83
2,786.63
(343.80)
417000 - Accounting Fees .
0
00 5,500.00 8,875.00 (1,375.00}
417100 -Auditing Pees .
514.35
2 13,740.49 23,622.50 (9,882-01)
419000 - Sundry-Administrative ,
00
850 650.00
7 0.00 7 650.00
419500 - Outside Management .
242.80
5 „_
,
61,163.32 65,917.50 (4,734.113}
Total Administrative Expense ,
422000 - Tenant Services 0.00 0.00 550.00 ~56~0.,0~0
Total Tenant Services Expense 0.00 0.00 550.00 (550.00)
431000 - Water 311.91 1,934.83 1,833.37 101.46
432000 - Electricity 2,100.48 14,181.04 13,346.63 834.41
433000 - Gas 2,903.00 30,166.71 33,641.63 (3,474.92)
439000 - Other Utility Expense 1,210.80 11,162.69 9,313.37 1,849.32
439100 - Garbage Removal 654.94 3,679.17 6 600.00 (2x920.8
Total Utllitias Expense 7,181.13 _ 61,124.44 64,735.00 3,610.56)
441000 - Maintenance Labor 3,036.50 34,730.76 39,132.50 (4,401.75)
442000 - Materials 2,016.54 8,109.34 6,966.63 1,142.71
4430D0 - Gontract Costs 1,802.08 8,981.23 8;855.00 126.23
448000 - Rro#ectlve Senrlces 0.00 0.00 770.00 (770.00)
Total Maintenance Expanse 6,855.12 51,821.32. 55,724.13 x,902.81)
_7_
10/19f2006 13:35 6129290422 WESTPORT PROPERTIES
PAGE 11
Mound. MN Pudic Houainp
2020 Commerce Bauievard
Mound. MN 553$4
As Of '
Aul~ust 31, 2006
Statement ort Operating Receipts ~ Expenditures
YTD OvQr
Currant Y'TD ProrAted (Under)
,Acv lane Bu a B~~
8?
896 9,744.66 10,596.63 (851.97)
451000 - insurance .
209.48 2,754.00 2.887.50 (133.50)
452000 - Pmts in Lieu Of Taxes 99
789 10,593.70 13,420.00 (2,826.30)
454000 - Employee Benefit Gontributions .
760.00 790.00 b.00 (790.00)
~
457000 - Collection Loss 1088.34 _
y2,302.86
- 28,804.13
" ~, (4.601 ~T7)
Total General Expense --- "'
Total Routine"Expanse 20 365.49 ~ 1~9~6,431.44 213,830.76 _„ (17.389.30
o.oo o.ao o.oa o.oo
Total Nonroutine Expanse
Total Expanse _ 20,365.19 ~ 196,431.44 ~, 213,630.76 (17,399.32)
3
-$-
10/19/2006 1335. 6129290422
~ ~
WESTPORT PROPERTIES PAGE _03
Pazn r,HVOrcES soxraD ax VEIapOR
I IAN ~~ r~nNOR ~ PROM Septembez 1, 2006 T!0?i01JC71 septanbex 30, xob6
~ gyVD Oceobflx 19, x606
~ MN 56369 pAGly ° 1
AL.~,~ C216CA M IIJVOICX INVpTCE COlM1~TLATIVE
yS6tbOR VGNpOR ~~ ~~ NGPD38A B A1t1M9SA. AM013N'1' TOTAL
NOM135R NAMfi DAT& ----'----'^----'-
ROGRAMl,~ MA~,RNFNT CORD 09-1A-x00$ SE,k2006 x361 $
7031313
47.9a
3 P
TOTAL PAIR 47.9a 97.92
-^--- ----
^
2365
8 ALKa06 pOSTAdfi 15.29
6 1N86TPOAT PROPERTIRg INC 09-11-2006 9~Px006
A17(!06 M~ F5:8 850.00
fi WE$TPORT PROPERTIES Il1C 09-1i-2006 SEpx006 2365 B a5
3Z
g T pRpaSRTICB INC
9fEST17o~ 09-11-x006 SE?2006 2365 9 .7'(TLY06 POSTAQE .
.
W~TPORT 7AOPSSTIES Iz1C 09-11-2006 SEPxOp6 x365 S
AUG06 RECURRING
15.00
6 Wgg~pORT P1ft.OPERTI&& INC 09-11-xOp6 SCP2006
2365
9
CRIYISFEE f(gtJSING
129.53
fi iQEHTgORT PROPERTI$8 INC 09-11-x006 B$pa00fi 2365 B S$pTOfi R1CC~7RRINQ 16.00
6
„-~„TpTA.i, pp+Ip 1061.07 1108.99
> WRSTPORT pROPERTI7IS PAYI7OLL 09-11-x006 SEP2006 2387 3 08/15/06 PAYROLL 2912.04
WESTPOAT pROPgATIE5 PAYROLL 09-x7-x006 381'2006
2368
9
04/30/06 PAYROTS+
2989.11
7
TOTAL PAID 5901.15 7016, 1q
• 09-11-x006 SEPx006 2366 8 51-63833k1-8 9/06 a461.x0
20 XCE1+ ENSFt4Y
TOTAL PA?;D a461.2D 9471.3k
^ 3k - I(CD~ DEPOT CREDIT 9~V-MOf7DiD 09-11-x006 &BPx006 2355 8
2138081
27.34
3q FIp~ 17EPOT CgSnYT SERV-RmOVDD] 09-1i-2006 S'BP2006 x35S 8 3014182 32 - S5
TOTA7[. PAID 59.99 9531,23
36 ST9 PTADRING Ik4C 09-17,.2006 Sgp2p06 2363 S kk981 613-72
36 STB FLOORING Xri1C 09-x7-2006 3]3P2006 2378 3 45576 709.73
3'OTRL PAIR 1383.45 10854.69
^, 54 R81NTAx.YtESEARCB'BSAVICE3, INC.09-IS-2006 S&P3006 3362 S 87x33 A0006 54.50
TOTAL PAID 54.50. 109D9.18
-r
56 CentflrPOint E1lergy 09-11-7006 SEPa00fi 2353 3 900001x941-3 AUGOfi 2537.00
TOTAL PAID x537.00 13gd6.1B
95 @ gxxvBtBTER, LLC 09-11-2006 9&F200g x357, 8 AUG06 9ERVIC133 68.20
95 8 SYLVESTER, LLC 09.7,X-2006 SEP1006 2351 3 JT]LY06 816RVTCEB 62.00
Tt?TA1, PAID 130.20 13576 , 39
-9-
10/19/2006 13:35
6129290422
WESTPORT PROPERTIES
PAGE 04
PAID zNV~ICEe`80RTED SY VSNDOR
FROG Qepremper 1, 2006 TNRDL7G~ $ePtember.30, ao06
INDIAN IQiOLL MANOR October 19, 20D6
2070 COMMERCE ~'~ PAG)$~ 3
MOUNp, MN 55366
INWICE INVOICE CUMULATIVE
R VENDOR Q~CK A,CCT(i GT#ECK M ~~~ ~~ TOTAL
~~ ~.~ DA'T8 t~CJMeSR 3
NT,il4B~R NAMES ----^--•----
^ TA6 561 18.13
o9^a7-aoo6 S8P7006
pn '1'}Ate Delivery 5ervicc x377 8
s
TAp 0519
39.7fi
128
iYe=Y Service 09-Z7-7006 SSPA006
Tome Da7 x377 2d9 7/10/05 12.15
.
129 On
09^27-2008 3&'P70p6
O~ Time Delivery Service 2377 S
675 7/13/06
33.43
128
Time Delivery Service 09-3'7-2006 SEPZ006
237 3
128 Osi Tp',~AL PAID 103.47 27846.63
---"---'---'----^---'
'---^- _••-- -^-
53x51
150.0.0
09-27-7006 SEP2006
--^------"^------ 2373 3
179 Elettro Wetclsmen, ino
PAID 150.00 27996.63
~h ~ ~~~
----^---'--------'---'^
-----^
--------"---
...-.. 16760 166.00
_
---
139 ^ pta-BnCe lock^Rith^ CO D9.17-2006 SSPZ006 2379 S ..
16792 90.00
09-77-7006 SEp7006
3ta-Safe lpckemittYB Co 7378 9
139
' TOTAL PAID 256.OD 2825x.63
--------•--------"----^-- ~$as 7600.0
-
" 09-07-2006 SEP3006
163 Sterne Electric Ca- 7350 $
G'
/'}~.
~'~,, prau W c c,~.~ y~.,~c,~
l
~ ~-!L
P
'XOTAI. AID 7800.00 36057.63
---"'---^----^- --'----"-
^ 73227 86458.71
---
Re^eoration Drotea^ionals D9-o5-x006 ggPa006 2398 S
x25
/~ N
~/ n /! ~~,y-~ ,~ ~/~ j'JI/1/J~,+~i
~~, pp=D
34458.71
7D511-34
" 302420706090518 10.80
BSBC BUSxNES3 80LUTION3 09-11-7006 gE47006
90005 235fi $ 302471506076005 19.67
09-11.7006 5842006
90005 HSSC BUSINESS BOLU1'TONS 2356 8 3o2dza306D573e3 48.05
90005 HSBC BUSIt~S3 80LUTIONS D9-11-2006 SEP7006 x356 s
6pOd30078013 AU006
1.85
90005 g$sC BUSINE58 80LUTYON3 09-11.2006 SEPZ006
7356 S
TOTAL PAID 79.87 70591.71
-----"-------- 101363 x75.
90010 NAST$ TECfQS10LOCFY xNC 09-11-2006 SSP7066 2364 S
TOTAL PAID 275.87 70867.06
-+--"-----"- 137 356.00
90021 A LIT'x'I5 OPF TAE TOP LAW13 CAR809-77-2006 B$P2006 2369 S 356
00
TTTLS OFF THE TOP LA91N CAHR09-77-2006 $EP2006 2369 S 167 .
9oaa1 R L
SAL ppxD 712.00 71579.08
- ------^-- 47432 267.75
90023 MACE gECURZTY 4RODU('C$ INC 09-77-2006 $EP1006 2375 S
TOTAS. PAID x67.75 71866.83
_~~_
i
10/19/2006 13:35 6129296422
RM IaaOiS, MANOR
COM3MERC6 BLVD
~ Mp 55361
PAGE 05
PAIR IfiVpZC}LS SORTED 33Y y~1~IDOR
irROM SeptemDes 1, 2006 THROUC313 September 30, 2006
Ocpober 19, x006
PAQ3I : 2
cs~scx ~ I7avolcE zzvvolc~ cuMVLAxIVE
c3~EC3c Accra
VENDOR Vg1®OR ~~. S NtlMBEP, AMOCiNT TOTAL
PATE DATE ----" ---'
Nue93Ex 3a,Mfi --------°---------------^ -
2376 S
9g MxNMESp1'A gI,EVATOIi T1IC p9-27-2006 SEp2006
102737 193.98
TOTAL PAID 193.98 13770.36
" ---'-----^-- 71671a RVGO6 387..19
100 pR,pNT1ER 09-17,-20b6 SSP1006 2354 S
9§2472S07B $EPD6
374.16
09-27-2006 SSP20D6
237a S
7,00 FRON'1'I~
TOTAL PAID 755.35 14525.71
----"----"'-"- 36589 AUG08 103.00
A31ER anfl ASgOCIATBE 08-87'2006 8EP2006 x371 8
101 C p
.-~^TO'xAL PAID 103.00 14b2B.71
--- ---~------^ 8/31/06 STATI:MEN'3 86.49
102 MOUND TRUE VALUB HAADWAR3H 09^11-x006 SEP2006 2360 8
TOTAL PAID 86.49 14715.20
-----^- 9 1?8411 59.68
09-27-2006 $EP2006
103 ADAMS PEST CbNTltOL xDtC 2370
• ~.Fyv, pip 59•b8 3,1774.88
--!^^-----------^ 09-27-2006 9RP2006
' 2373 8 2020 $6P06 1249.81
MOUND
X04 CITY Ok
2352 S
AUGl06 NA7'ER 12Z$.BS
109 CITY 03r MOl3ND 09-11-2006 SEP2006 ~ _~^
00
0000
7
104 CITY OP MOUND 09-27-2006 SE8'x006 2381 S p.0of I,oari Pymt .
,
~! ~~~ TOTAL PAxA 1x475.62 27x50.50
105 Y7[ON OFb'ICB SOLUTiof3S 09-11-2006 S&92006 2356 8
23254672
54.96
TOTAL PAID 54.88 27305.36
1b7~ The Laker D9-a7-2006 sEP2006 23330 s 143x35 7-Uaa6 ab9.65
SAL pp,,ID 29x.65 27590.03
115 MN Dept of Labor ~ xndu6e 09-i1-2D06 BTR2006 2359 S 046048-SP SEP06 20.00
TOTAL PAID 20.00 27410.03
125 I3LON FINANCYAL SHRVICE - LEA8E09-11-1008 8EP2D06 2357 9 70335913 133.13
TOTAL PRXD 133.13 27743.16
WESTPORT PROPERTIES
_11.
~PRmP ITRE~ ES
October 3, 2006
Ms. Kandis Hanson
City Manager - Executive Director
City of Mound
5341 Maywood Road
Mound, Minnesota 55364
RE: Indian Knoll Annual Report
_. Fiscal Year Ending 2006 _~ ..
Dear Kandis,
Enclosed please find the Annual Report for Indian Knoll Manor. I have
outlined information on Capital Projects that we completed and future
projects we budgeted for. I have also outlined some financial and vacancy
data. We have not received the September financial statement. Upon
receipt of that report I will forward you the report with a supplement year
end report.
Please let me know if you have any questions.
' cerely,
!.
~,~°r~: ~
Cynth'a Reiter
Agent
Cc: Gino Businaro
671 Penn Ave. 5:, Suite 2 • Rich~ie~d, MN `~ 2~3 ~ phone 61Z-~ZZ-9533 fax 612-~Z~-0422
• Indian Knoll Apartments
Mound HRA
Annual Report -Fiscal Year Ending 2006
Staffing:
Throughout the year we had more turnover in on-site management staff than
we would have liked. I believe this to be the case due to the following
reasons:
1. It takes a person who is able to work with people of all back
grounds and with persons of different social, economic and
ethnic back grounds. Not everyone is up to the task.
2. Budget. We cut back on our budget with respect to hourly
rate and amount of hours we can pay to be in the office.
Theresa is now back in the office as a permanent on site manager. We are
confident having Theresa in place will provide stability to the building. Steve
the maintenance person and Alison the janitorial person are still with us at
the property.
• Renovations:
We completed our two ADA unit renovations earlier this year and they turned
out beautiful. The cost was $51,458
We added to our parking lot this summer increasing the number of spaces
from 22 to 46. The cost was $57,695 which will be paid from 2004, 2005
and 2006 Capital Fund money.
We purchased new furniture for the community room and the residents love
it and it looks gorgeous.
Resident Council:
We have made numerous attempts to make the council active and to take a
seat at the meetings. Unfortunately this has not worked the way we wanted.
We do not have a commitment from the group to be active at the HRA
meetings. However, they are active as a group at the building. They like
parties, social events and some of the programs we have on-site.
Financial•
• Our operating subsidy was cut this year by $16,104 for fiscal year 2006. The
distribution dates of the subsidy changed from fiscal year ending September
30th to December 31St. The impact of this could have created hardship on the
-13-
property. We were able to reorganized our Capital Funds and draw $30,000
from this account for operations. We are waiting on our final report for the
year. We anticipate better projections than budgeted. Our income for the
year was lower than budgeted due to more vacancy. Our expenses were
lower due to cut backs in the budget and utility bills being lower than
projected. We were able to pay our loan to the City in the amount of
$10,000 for roof replacement.
Operating Subsidy
We do not know what our operating subsidy will be until late December of
2006. There is no way to anticipate what that will be.
Occuuancv and Rent Increases:
We experienced an average 6% in vacancy this year. This is 1.08% higher
than last year. We will review the rent increases when the new fair market
rents are published by HUD in January or February. Currently we claim 48
units with 2 units being non-income producing. We are in the process of
changing that claiming 49 units as rentable.
Goals and Future Plans:
Our primary goal for the upcoming year is to keep vacancy at a minimum.
We plan to work on utility consumption and being more efficient. We also
budgeted to renovate the laundry room and install a new shed. These
projects will not be underway until we know the status of our operating
subsidy.
-14-
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MEM®
T0: Kandis Hansont°
Gino Businaro
FROM: Cindy Reiter
DTE: October 3, 2006
RE: Operating Subsidy
HUD has chan~ed our operating subsidy dates from fiscal year ending
September 30t to December 31St. Our subsidy~s~ now calculated on a
calendar year.
As of October 1, 2006 we were informed that our operating subsidy
was increased from $9812 to $30,612 for October November and
December. This reflects a monthly draw of $10,204 which replaces
our draw of $4,038.00!!
The reason is because Bush released some funding and we receive a
percentage of this money.
All I have to say is Yippie!
6715 Penn Ave. 5., Suite 2 • Rich~ie~c1, MN_`16~3 • Phone 612-922-9533 ~ax 61Z-929-0422
~rz ... I 1
• 5341 Maywood Road
Mound, MN 55364
(952)472-3190
MEMORANDUM
To: H RA
From: Sarah Smith, Community Development Director
Date: May 2, 2006
Re: Transit District Parking Improvements -Modified Plan / Re-Bid
Summary. At its September 26, 2006 meeting, the HRA adopted resolutions to
reject the bids for the Transit District Parking Deck project which were opened on
September 1St and also authorized the preparation of modified plans and
specifications. Members are advised that Teny Haakala of Walker Parking
Consultants and Staff will be present at the October 24, 2006 meeting to provide an
overview of the modified plans, the proposed bidding schedule and to formally request
that the HRA authorize advertisement for bids for the modified Transit District project.
A draft resolution has been prepared for the HRA's consideration.
•
U
-17-
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION NO.06-
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR TRANSIT DISTRICT PARKING DECK
WHEREAS, Walker Parking Consultants has prepared plans and specifications
for the Transit District Parking Deck, and has presented such plans and
specifications to the HRA for approval;
NOW, THEREFORE BE IT RESOLVED by the Housing and Redevelopment
Authority in and for the City of Mound:
1. Such plans and specifications, acopy of which is on file in the office of the
City Clerk, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official
newspaper and other appropriate publications, an advertisement for bids
upon the making of such improvement under such approved plans and
specifications. The advertisement for bids shall be published according to
law, shall specify the work to be done, shall state that the bids will be
considered by the HRA at a time determined, after said bid opening date
of December 6, 2006 at 2:00 p.m. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to
address the HRA on the issue of responsibility. No bids will be considered
unless sealed and filed with the Clerk and accompanied by a cash
deposit, casher's check, bid bond or certified check payable to the City of
Mound for 5% of the amount of such bid.
3. The HRA declares its official intent to reimburse itself for the cost of the
improvement from the proceeds of tax exempt bonds.
Adopted by the HRA this 24t" day of October, 2006.
Chairperson Pat Meisel
Attest: Kandis Hanson, Executive Director
-18-
MOUND TRANSIT CENTER
RE-BID ACTION PLAN
LJ
wa~.KER
PARKING CONSULTANTS
21-3338.00
SEPTEMBER 18, 2006
It is proposed that the current bids for the Mound Transit Center be rejected. Drawings and specifications
will be modified and the project rebid this November or December. The overall scope of the project will
not change. A 2-level parking structure will be the base bid, and an add alternative included to expand to
a 3-level structure. The base bid will consist of a basic structure and site amenities. A series of add
alternatives will be bid for upgrade items which could be constructed as part of the project or at some
future date. Eliminating winter construction will result in a shorter more efficient construction process,
which will result in project savings. Some redesign /value engineering may be done to help reduce costs.
TIMELINE AND ACTIVITIES
SEPTEMBER 2006
- HRA approval
- Obtain funding extensions
- Review project scope and design criteria
OCTOBER 2006
- Identify changes which could result in savings
- Make decisions regarding what changes should be pursued
- Revise drawings, specifications and bid documents
NOVEMBER 2006
- Obtain approvals and advertise for bids
- Start bid process
- Four week bid period
- Issue for bids 1 1 /8/06
DECEMBER 2006
- Bid Opening 12/6/06
- Evaluate bids 12/6/06 to 12/12/06
- Award 12/12/06
JANUARY & FEBRUARY 2007
- Finalize contractor agreement
- Obtain building permit
- Contractor to plan work activities, develop schedule, retain subcontractors, order materials,
submit shop drawings, etc. Contractor will have ample time to develop the most efficient
schedule and organize activities.
MARCH 2007
- Break ground, start construction
APRII, MAY, JUNE JULY, AUGUST, SEPTEMBER 2007
- Construction
- Substantial completion 9/30/07
- Final completion 1 1 /1 /07
-19-
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-21-
ANSIT CENTER ~ ~
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~8
MINNESOTA
MOUND ~a~~
ern 3f1
<Ct~)
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MOUND, MINNESOTA
RESOLUTION NO.
DECLARING THE OFFICIAL INTENT OF THE
AUTHORITY TO REIMBURSE
CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2
(the "Reimbursement Regulations") providing that proceeds oftax-exempt bonds used to reimburse
prior expenditures will not be deemed spent unless certain requirements are met; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Mound,
Minnesota (the "Issuer"), expects to incur certain expenditures that may be financed temporarily
from sources other than bonds, and reimbursed from the proceeds of atax-exempt bond;
WHEREAS, the Issuer has determined to make this declaration of official intent (the
"Declaration") to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF
MOUND, MINNESOTA AS FOLLOWS:
1. The Issuer proposes to acquire and construct a parking facility and improvements
related thereto, designated as the Mound Transit Center (the "Facilities").
2. The Issuer reasonably expects to reimburse the expenditures made for certain costs
of acquiring and constructing the Facilities from the proceeds of bonds in an estimated maximum
principal amount of $3,000,000. All reimbursed expenditures will be capital expenditures, costs of
issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3)
of the Reimbursement Regulations.
3. This Declaration has been made not later than 60 days after payment of any
original expenditure to be subject to a reimbursement allocation with respect to the proceeds of
bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount
not in excess of the lesser of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary
expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue
or issues that finance or are reasonably expected by the Issuer to finance the project for which the
preliminary expenditures were incurred. The term "preliminary expenditures" includes
architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to
commencement of acquisition, construction or rehabilitation of a project, other than land
300420v1 SJB MU195-23
acquisition, site preparation, and similar costs incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the Issuer
based on the facts and circumstances known to the Issuer as of the date hereof. The anticipated
original expenditures for the Project and the principal amount of the bonds described in
paragraph 2 are consistent with the Issuer's budgetary and financial circumstances. No sources
other than proceeds of bonds to be issued by the Issuer are, or are reasonably expected to be,
reserved, allocated on a long-term basis, or otherwise set aside pursuant to the Issuer's budget or
financial policies to pay such Project expenditures.
5. This Declaration is intended to constitute a declaration of official intent for
purposes of the Reimbursement Regulations.
(The remainder of this page is intentionally left blank.)
300420v1 SJB MU195-23 2
Approved by the Board of Commissioners of the Housing and Redevelopment Authority in
and for the City of Mound, Minnesota this 24th day of October, 2006.
Attest:
Chair
Secretary
300420v1 SJB MU195-23 3
1
a
. n+n... k ~a ,~,,;,:
~- ~ a-e-v~n ~ 14
5341 MAYWOOD ROAD
Y OF MOUND MOUND, MN 55364-1687
PH: (952) 472-0600
FAX: (952) 472-0620
WEB: www.cityofmound.com
DATE: October 24, 2006
TO: HRA Chair and Commissioners
FROM: Bonnie Ritter
RE: Addition to October 24, 2006 HRA Agenda
Attached is an addition to the agenda for October 24, 2006, at requested by John
Dean.
,~-
®printed on recycled paper
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MOUND, MINNESOTA
RESOLUTION NO.
DECLARING THE OFFICIAL INTENT OF THE
AUTHORITY TO REIMBURSE
CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2
(the "Reimbursement Regulations") providing that proceeds oftax-exempt bonds used to reimburse
prior expenditures will not be deemed spent unless certain requirements are met; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Mound,
Minnesota (the "Issuer"), expects to incur certain expenditures that may be financed temporarily
from sources other than bonds, and reimbursed from the proceeds of atax-exempt bond;
WHEREAS, the Issuer has determined to make this declaration of official intent (the
"Declaration") to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF
MOUND, MINNESOTA AS FOLLOWS:
1. The Issuer proposes to acquire and construct a parking facility and improvements
related thereto, designated as the Mound Transit Center (the "Facilities").
2. The Issuer reasonably expects to reimburse the expenditures made for certain costs
of acquiring and constructing the Facilities from the proceeds of bonds in an estimated maximum
principal amount of $3,000,000. All reimbursed expenditures will be capital expenditures, costs of
issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3)
of the Reimbursement Regulations.
3. This Declaration has been made not later than 60 days after payment of any
original expenditure to be subject to a reimbursement allocation with respect to the proceeds of
bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount
not in excess of the lesser of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary
expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue
or issues that finance or are reasonably expected by the Issuer to finance the project for which the
preliminary expenditures were incurred. The term "preliminary expenditures" includes
architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to
commencement of acquisition, construction or rehabilitation of a project, other than land
300420v1 SJB MU195-23
acquisition, site preparation, and similar costs incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the Issuer
based on the facts and circumstances known to the Issuer as of the date hereof. The anticipated
original expenditures for the Project and the principal amount of the bonds described in
paragraph 2 are consistent with the Issuer's budgetary and financial circumstances. No sources
other than proceeds of bonds to be issued by the Issuer are, or are reasonably expected to be,
reserved, allocated on a long-term basis, or otherwise set aside pursuant to the Issuer's budget or
financial policies to pay such Project expenditures.
5. This Declaration is intended to constitute a declaration of official intent for
purposes of the Reimbursement Regulations.
(The remainder of this page is intentionally left blank.)
300420v1 SJB MU195-23 2
Approved by the Board of Commissioners of the Housing and Redevelopment Authority in
and for the City of Mound, Minnesota this 24th day of October, 2006.
Attest:
Chair
Secretary
300420v1 SJB MU195-23 3