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2006-09-26n ~~ I ~ ~ PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. y ~/ ` I~ AGENDA Cav~,~ I ~M®:~TN4D ~3fl[TSING_& REDEVELOPMENT AUTHORITY ~~G~,A~R^, ~°~ETLNG ,E ';T'CTE~DA1', S`EPTEIVIBER 26, 2006 - 7:00 PM n7~ CITY CO'UN°~IL CI~A~1'V~BERS Pale 1. 2. 3. 4. Open meeting Action approving agenda, with any amendments Action approving minutes: Sept 7, 2006 -Special Meeting Sept 14, 2006 -Regular Meeting Indian Knoll Manor Management Report •5. Transit District Parking Deck Project A. Action on resolution rejecting bids B. Action on resolution authorizing Walker Parking Consultants to prepare modified plans and specifications 1 2-3 4-32 33-36 37 38 6. Action on Resolution Authorizing the Issuance of Tax Increment 39-46 Revenue Refunding Bonds (MetroPlains Project), Series 2006, and Providing the Form, Terms, Pledge of Revenues, and Findings, Covenants, and Directions Relating to the Issuance of Such Obligations 7 Adjourn • MOUND HOUSING AND REDEVELOPMENT AUTHORITY • SEPTEMBER 7, 2006 The Mound Housing and Redevelopment Authority met in special session on Thursday, September 7, 2006, at 6:10 p.m. in the council chambers of city hall. Members Present: Chairperson Pat Meisel; Commissioners David Osmek, Bob Brown, Mike Specht, and John Beise. Others Present: Executive Director Kandis Hanson, City Clerk Bonnie Ritter, community Development Director Sarah Smith, Parks Superintendent Jim Fackler, Finance Director Gino Businaro, Mark Hanus, Donna Smith, Jason Hirdler 1. Call meeting to order Chair Meisel called the meeting to order at 6:10 p.m. 2. Consideration and any necessary action on Mound Transit District Project bids Sarah Smith reviewed the project and Carlton Moore explained that the bids came in higher than estimated and that the consultant, Walker Parking is contacting contractors to determine the reason for the high bids. Moore reviewed the options that the Council has, and stated that Walker will make a • recommendation on action after their research. MOTION by Brown, seconded by Beise to table this item. All voted in favor. Motion carried. 3. Action on Construction Permit No. 33-06 with HCRRA MOTION by Beise, seconded by Specht to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 06-06H: RESOLUTION APPROVING CONSTRUCTION PERMIT NO. 33-06 BETWEEN THE MOUND HOUSING AND REDEVELOPMENT AUTHORITY (HRA) AND HENNEPIN COUNTY REGIONAL RAILROAD AUTHORITY (HCRRA) FOR SITE AND CONSTRUCTION ACTIVITIES ASSOCIATED WITH THE PARKING DECK AND OTHER RELATED IMPROVEMENTS IN THE TRANSIT DISTRICT 4. Adjourn MOTION by Brown, seconded by Specht to adjourn at 6:25 p.m. All voted in favor. Motion carried. Chair Pat Meisel • Attest: Bonnie Ritter, City Clerk -1- MOUND HOUSING AND REDEVELOPMENT AUTHORITY SEPTEMBER 14, 2006 The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Thursday, September 14, 2006, at 6:30 p.m. in the council chambers of city hall. Members Present: Chair Pat Meisel; Commissioners David Osmek, Bob Brown, Mike Specht, and John Beise. Others Present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, Public Works Director Carlton Moore, Finance Director Gino Businaro, Tom Stokes, Paul Newman. Cheryl Martin 1. Open meeting Chair Meisel called the meeting to order at 6:30 p.m. 2. Approve agenda MOTION by Brown, seconded by Specht to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Beise, seconded by Specht to approve the minutes of August 22, 2006. All voted in favor. Motion carried. 4. Update on Transit District Project Sarah Smith gave an overview of the grant timing on the transit district and explained that Hennepin County has extended the deadline of June 27 for completion of the project. It is anticipated that the project will be re-bid in December. More information will be provided to the Council when available. Chair Meisel turned the meeting over to Acting Chair osmek. 5. Update on Mound Harbor Renaissance, including update on Ridgeview Clinic Project Osmek reported that he attended a meeting with Ridgeview Clinic yesterday and there is no more information to present to the HRA at this point. Tom Stokes of MHRD gave an update on Auditor's Road and the Villas of Lost Lake, stating that city staff is invited to tour the model on October Stn Acting Chair Osmek turned the meeting back to Chair Meisel. -2- Mound HRA -September 14, 2006 6. Discussion and any necessary action regarding gap financing for Ridgeview Clinic project Discussion on this item took place with Item 5. Acting Chair Osmek turned the meeting back to Chair Meisel. 7. Adjourn MOTION by Specht, seconded by Brown to adjourn at 6:56 p.m. All voted in favor. Motion carried. Chair Pat Meisel Attest: Bonnie Ritter, City Clerk J • -3- 09/18/2006 14:46 6129290422 WESTPORT PROPERTIES PAGE 01 Mound HRA Indian Knoll Manor Property Manager's Monthly Report September 2G, 2g06 Manager's Agenda • August Bank Statement July Income Statement Review of Bilis Paid • Manager's Report Submission of Budget Management Contract Renewal Resident Council Report -4- ~.... .., . 1 i ~• • Page ? of 4 WELLS FARGO BANK, N.A. r59s (co3ooj 922? GOURTY,4RD BUSINESS BANKING- Account Nur~6er, 000-0033530 POST OFFICE BOX 8514 Statement" Period: Aug 1, 2006- IU/INNEAPOL/S, MN 55479 A"ug 3J, 20G16 image Count; ?"6 ~I~fI11'1I111I~.lll'IIIIi1~F1,IIII~IIIII'l II1f1.'1'llllil'~f~~ll' HOUSING ~ REDEVELOPMENT AUTHORITY SPECIAL ACGOU"NT CITY OF MOUN"D FhNAN:CE DIRECTOR;` . 5341 MAYWOOD RD MOUND MN 5'5364- i 62'7 If you have any questions atrout fhis statement or your accounts, call: 800-225-5935 (J-800-CALL-WELLS). Your Accounts at a Glance Account Beginning Deposits/ Wifhdrawalsf Ending Type Balance Credits Debifs Balance Basic Business Checking with Interest 8,546.36 73,?77.14 - 28,54'1'.06 53,182,44 ~0-X33530 News from Wells Fargo Grow your business with a fixed rate, unsecured Wells Fargo BusinessLoan term loan from the`#Z small business • fender (in total dollar volume). Do you. want to expand your business but don't have- enough funds available? Do you worry abouC the increasing. variable rates and fluctuating monthly payments? Apply for a Wells fargo BusinessLoan today and lock' in a low fixed rate loan to grow-your business. The Wells fargo BusinessLoan offers: - Up to $100,000 cash - Low flied rates - Fast access to funds - No pre-payment penalty or annual fees - No collateral or security required- - - Flexible term options. of 2, 3, 4 5-years - 0.25% rate discount with. automatic payments Use your Wells Fargo BusinessLoan funds for any business purpose -- pay off high-interest,. variable=rate debts;. expand. your operations, and make one low fixed payment each month The application process is easy and fast. Talk. to your'Wells Fargo banker today and start taking advantage of this great products Basic Business Checking with. Interest,000-0033530 lousingg & Redevelopment Authority Special Account _. ~" Ju13'J Beginning Balance 8,546:36; Aug 3t Ending Balance 53,.182:44 Deposits and Credits ---------------------------------------------------------------------------------_--=---------------------- Posted Date Transaction Detail Amounf Rug 02 Deposit 4,005.00 Continued on next page -5- Page 2 of 4 1517 Housing & Redevelopment a'uthorlty AccowntNum6er: 000-0033530 5peciaf Account Sfafemen# End Date: 08/31/06 Deposits and Credits ------------------__------------------_--_-------------------------------------------------------- Posted Date Transaction Detail Aug 03 Hud Trees 303 Misc Pay 080306 410962421860103 RN~IT"VV"099129544"""`"""hud Operating Fund. MN0740 Aug 08 Hud Treas.: 309 Mi~c Pay 080806:410962421860103.. RNI:T"VI/"`09223?862"""""""hud. Capital Fund Program Aug 08 Hud;TreaS 300 NJisc Pay 080806 4.0962421860103•' t~MT"V.V*092291'864`""""""`hud Capital Fund Program Aug 08 Hud. Tress 303 Misc Pay 080806 410962421860103 RMT*1/1/"092297632""`*""""°`hud Capital Fund Program -Aug Q8 Deposit Aug 10 Deposit Aug 10 Deposit Aug 1:7 Deposit; Aug; 22 Deposit Aug. 25 Deposit Aug 29 Deposit -~ Aug 31 Hud Tress 303 Misc Pay- 083.106 410962421860103- . RJV1T`VV"0923046~10*""'"""*hud. Capital Fund Program Aug 31 Interest Aaymena' Amount 4,038.50 10,130.00 6, 870.00 5,000.00 2,137.00 3,890.00 192.00 425.28 547.00 790.00 689.15 34,458.71 4.50 Withdrawals and Debits -------------------------------------------------------------------------------------------------------------- Posted Date Transaction Detail Aug 16 Return lfem Chargge -Paper MN 060816 Aug 16 Return lfem Fee MN 060816 Amount - 348.00 - 5.00 Checks Paid ------------------------- ------------------------___---_-------------_w----------------------------------- Check ## Date .Amount + Aug-1'7 238..60` 2321 Aug 31 850:OfJ- 2322 + Aug 18 62.00 2323- + Aug 18 103.00 2324 Aug 15 1,309.49 2326 ' Aug 22 1,364.77 2327 Aug 21 278:76 2328 Aug 22 (09:76 " Gap in Gheck Segwence + Item converted- to sufrstitute check Check. # Date, Amoi. 2329' Aug /8 50.42 2331 Aug 24 96.55 2333 Aug 18 ? 78.00 2334 Aug 17 386.57 2335 Aug 17 272.53 2336 Aug 76 2,919.70 2337 A°ug 21 17,000.00 2338 Aug 31 2,967.91 Daily Balance summary ----------------------------- ------------------------------------- -----__--------------------- Date: Balance - Daae Balance - 8,54`6.36' Jul 31' - 02 12,55.1;36 Aug Aug 18 , Aug 21 39,360.83 22,082.07 . Aug 03 16,589 86~ Aug 08 40;726:86 Aug, 22 Aug 24 29,154.54 21,057.99 Au 10 44,SQ8:86 499:37 43 g Aug 25 29 Aug 21,847.99 22,537..14 ; 15 Au Aug, 16 40,226;67 . Aug. 31 53,182.44 A.ug f'7 39,:754;25 Average Collected Balance $" . 29,464.45 /merest S"ummary .---- -- - --- - --------- --------- --------- ---- ----------------- ---------- -- -------------- Annual Persenfagge Yield Earned This Period 0.18% 9 S0 Interest Famed During This Period ' 19 20 Year to Date Interest. and Bonuses Paid . Continued on next page -6- ~~ .. ~ 1 1 ~ MDIA Summary Statement August 2006 For more information, call MBIA Asset Management at (800)395-5505 Fax: (800)765-7600 • ~~~ Mound Housing and Redevelopment Authority Account Number: MN-01-0258-2001 Account Name: GENERAL FUND Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $591,751.77 $0.00 $0.00 $2,519.51 $593,049.22 $594,271.28 Fiscal YTD Endin 12/31/0 $501,135.55 $76,000.00 $0.00 $17,135.73 $565,106.42 $594,271.28 Account Number: MN-O1-0258-2002 Account Name: MOUND HUD Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $1,852.09 $0.00 $0.00 $7.92 $1,856.14 $1,860.01 Fiscal YTD Ending 12/31/0 $1,804.56 $0.00 $0.00 $55.45 $1,831.08 $1,860.01 Total of all accounts Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $593,603.86 $0.00 $0.00 $2,527.43 $594,905.36 $596,131.29 Fiscal YTD Endin $502,940.11 $76,000.00 $0.00 $17,191.18 $566,937.50 $596,131.29 August 2006 Page: 1 -7- 09/18/2006 14:43 6129290422 WESTPOf2T PROPERTIES PAGE 82 ~~--~ Mound. MN 1'subltc Hoiuein~l '~-~ 2020 Commerce Boulevard Mound. MN 55364 ~ at= July 31.2006 BALANCE SHEET ASSETS 111101 -Cash General Fund 8,528.33 111700 - Petty Cash 100.00 112200 - Tenants Accounts Receivable (307.00) 112900 - City of Mound 910.11 116200 - General Fund Investments 1,788.03 121100- Prepaid Insurance 1,175.30 140002 - Development Cast 1,505,904.64 140003 - Development Cost Contra (2,168,063.55) 140005 - Accumlated Depreciation (1,860,807.58) 140007 - Buildings 1,642,970.53 140008 - Furniture,Equipment,Machines-Dwelling 33,551.61 140009 - Furniture,Equipment,Machines-Admin 17,493.01 140018 - Land Improvements 22,640.04 140017 - Building Improvements 678,072.55 140055 - Mod Cast Complete 662,158.91 140095 -Mad Cost Uncompiete 38,463.92 150800 -Mod Cost Uncomplete Contra 6 803.00) TOTAL ASSETS SU~'tPLUS ANO LIABILITIES 211400 -Tenants Security Deposits (8,693.00) 211410 -Tenants Pet Deposits {2,700.00) 211499 - Security Deposit Interest (562.24) 212900 - Notes Pay Levy Fund (fi0,000.00) 213700 - Payment in Lieu of Taxes (194.22) 213701 -PILOT Current Year (2,544.52) 280200 - HUD PHA Contribution (223,985.75) 280600 ~ Retained Earnings (181,027.56) Current Year Nst Activity _ ___ 1.931.44 TOTAL SURPLUS AND L,IABILITtE3 -$- 09/18/2006 14:43 6129290422 WESTPORT PROPERTIES PAGE 03 `~ Mound, MN Public Housins~ ~' 2020 Commarc~ ~ouleva~rd Mound, MN 55364 As Of July 31.2006 5traltement of Operating Receipts & Expsnditures~ YTD Uver Current YTD Prorated (Under) Activl Balance Budget Budget 311000- ~n+ellingRental (10,7'29.00) (104,560.58) (107,51fi.70) (2,958.12) 312000 - Excess Utilities (143A0) {273.00) ___._ . ..(600.00) ~2Z7.Q0) Total Rental income (10,87'2.00) (104,833.58) (10B,01B.7p) 3,1$$.12 361000 - Investment Intersst/General Funds (2.07) {22.60) (333.30) (310.70) 369000 - Qther Income (472.11) (2,302.83) (1,850.00) 452.83 802000 - Operating Subsidy (4,038.50) (52,975.50) (57,414.20) (4,438.70) Totai tither pperating Receipts (4,512.68) (55,300.93) (59,597.50) 4,296.57 Toad Receipts (15,384.68) (160,134.51) {767,614.20) 7 479.88 Expenses 411200 -Manager Payrpll 3,425.00 30,171.04 2$,500.00 1,671,00 414000 - Staff Training q.Oq 0.00 fi66.70 (666.70) 415000 - Travel o.oo O.OO 500.00 (500.00) 417000 - Accounting Fees 103.00 2,243.28 2,533.30 (290.02) 417100 -Auditing Fees 0.00 5,500.00 6,250.00 (750.00) 419000 - Sundry-Administrative 416,30 11,226.14 21,47'5.00 (10,24$.86) 419500 - Qutslde Management 850.00 6,800.00 0.00 6,800.00 Total Administr8~tive Expense 4,794.30 55,940.42 59,92500 (3,984.58) 422000 - Tenant Services q.00 0.00 500.00 (500.00) Totai Tenant Services Expense 0.40 0.00 500.00 (8(10.00) 431000 - Water 196.23 1,622.92 1,fi66.70 (43.78) 432000 - Electricity 1,452.25 12,080.56 12,133.30 (52.74) 433000 - Gas 2,903.00 27,263.71 30,583.30 (3,319.59) 439000 - Other Utility Expense 987.49 9,951.89 8,466.70 1,485.19 439100 - Garbage Removal 0.00 3,024.23 6,000.00 (2,975.77) Total Utilitles Expense 5,548.97 53.943.31 _5$,$5t),00 (4,906.69) 441000 - Maintenance Labor 2,801.00 31,694.25 35,575.00 (3,880.75) 442000 - Materials 1,OCti.11 6,092.80 6,333.30 (240.50) 443000 - Contract Costs 98.94 7,179.15. 8,050.00 {870.85) 448000 -Protective Services O.oo 0.00 ___.__ ,...700.00 (700.00) Totai Maintenance Expense 3,966.05 44,966.20 50aB58.30 (5,692,10) 2 r L -9- 09/18/2006 14:48 6129290422 WESTPORT PROPERTIES PAGE 04 --' Mound, MN Public Housinst ~~-~ 2p2b Commerce Boulevard Mound, MN 55364 As of Julv 31, ~Op6 Statement of Operating Receipts & Expenditures 451(300 - Insurance 452000 - Pmts to Lieu Of Taxes 454000 - Employee Beneftt Contributions Total General Expense Total Routine Expense Total Nonroutine Expense Total Expense YTD Over Current YTD Pronated (Under) vi n e Budnet udstat 890.78 $,847.79 9,fi33.30 (785.51) 26$.15 2,544.52 2,625.00 (80.48) 833.90 9,823.71_ 12,200.00 (2,376.29) 2,080.83 21.216.02 24,456.30 (3,242.28) 16;400.15 176065.95 1948391.60 MB,iS25.S5) 0.00 0.00 0.00 0.00 15,440.15 176 065.95 194,391.60 (18,325.65) -10- INDIAN KNOLL MANOR PAID INV6ICES.SORTED BY VENDOR 2020 COMMERCE BLVD FROM August 1, 2006 THROUGH August 31, 2006 MOUND, MN 55364 September ll, 2006 • PAGE: 1 VENDOR VENDOR CHECK ACCTG. CHECK M INVOICE INVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL ---------------------------------------------------------------------------------------------------------------------------------- 3 PROGRAMMED MANAGEMENT CORP 08-10-2006 AUG2006 2331 S 7031104 47.92 3 PROGRAMMED MANAGEMENT CORP OB-10-2006 AUG2006 2331 S 7031210 48.63 TOTAL PAID 96.55 96.55 4 PARK SUPPLY INC OS-10-2006 AUG2006 2330 S 71302900 229.37 4 PARK SUPPLY INC OB-10-2006 AUG2006 2330 S 71576700 9.23 TOTAL PAID 238.60 335.15 ---------------------------------------------------------------------------------------------------------------------------------- 6 WESTPORT PROPERTIES INC 08-03-2006 AUG2006 2321 S JULY06 MGMT FEE 850.00 TOTAL PAID 850.00 1185.15 ---------------------------------------------------------------------------------------------------------------------------------- 7 WESTPORT PROPERTIES PAYROLL 08-28-2006 AUG2006 2338 S 8/31/06 PAYROLL 2967.91 7 WESTPORT PROPERTIES PAYROLL 08-14-2006 AUG2006 2336 S 08/15/06 Payroll 2919.70 ' TOTAL PAID 5887.61 7072.76 20 XCEL ENERGY OB-28-2006 AUG2006 2347 S 51-6383341-8 JUL06 2100.48 • TOTAL PAID 2100.48 9173.24 ---------------------------------------------------------------------------------------------------------------------------------- 34 HOME DEPOT CREDIT SERV-MOUND OB-10-2006 AUG2006 2326 S 4619515 722.08 34 HOME DEPOT CREDIT SERV-MOUND 08-10-2006 AUG2006 2326 S 8145925 530.37 34 HOME DEPOT CREDIT SERV-MOUND OS-10-2006 AUG2006 2326 S 7/20/06 STATEMENT 112.32 TOTAL PAID 1364.77 10538.01 ---------------------------------------------------------------------------------------------------------------------------------- 36 STS FLOORING INC 08-28-2006 AUG2006 2343 S 42957 707.48 36 STS FLOORING INC OB-28-2006 AUG2006 2343 S 44980 613.72 TOTAL PAID 1321.20 11859.21 54 RENTAL RESEARCH SERVICES, INC.OB-10-2006 AUG2006 2332 S 87232 JULY06 178.00 TOTAL PAID 178.00 12037.21 ---------------------------------------------------------------------------------------------------------------------------------- 56 CenterPOint Energy 08-28-2006 AUG2006 2340 S 8000012941-3 NL06 2903.00 TOTAL PAID 2903.00 14940.21 ---------------------------------------------------------------------------------------------------------------------------------- 92 CULLIGAN OB-28-2006 AUG2006 2339 S 17026405 JUL06 121.84 92 CULLIGAN 08-28-2006 AUG2006 2339 S 101X16534805 MAR06 91.38 TOTAL PAID 213.22 15153.43 . '~ '~ INDIAN KNOLL MANOR 2020 COMMERCE BLVD MOUND, MN 55364 PAID INVOICES SORTED BY VENDOR FROM August 1, 2006 THROUGH August 31, 2006 September 11, 2006 PAGE: ? VENDOR VENDOR CHECK ACCTG CHECX M INVOICE INVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL ---------------------------------------------------------------------------------------------------------------------------------- 95 H SYLVESTER, LLC 08-10-2006 AUG2006 2322 S JUNE06 SERVICE 62.00 TOTAL PAID 62.00 15215.43 ---------------------------------------------------------------------------------------------------------------------------------- 99 MINNESOTA ELEVATOR INC 08-28-2006 AUG2006 2342 S 99171 193.98 99 MINNESOTA ELEVATOR INC 08-28-2006 AUG2006 2342 S 100765 193.98 TOTAL PAID 387.96 15603.39 ---------------------------------------------------------------------------------------------------------------------------------- 100 FRONTIER 08-10-2006 AUG2006 2325 S 716712 JULY06 359.97 -- - -TOTAL PAID 359.97 15963.36 ---------------------------------------------------------------------------------------------------------------------------------- 101 C NABER and ASSOCIATES OB-10-2006 AUG2006 2323 S 36263 103.00 TOTAL PAID 103.00 16066.36 ------------------------------------------------------------------------------------------------------------------------- -------- 102 MOUND TRUE VALUE HARDWARE OB-10-2006 AUG2006 2329 S 7/31/06 STATEMENT 50.42 TOTAL PAID 50.42 16116.78 ---------------------------------------------------------------------------------------------------------------------------------- 104 CITY OF MOUND 08-10-2006 AUG2006 2324 S JULY06 2020 WATER 1309.49 TOTAL PAID 1309.49 17426.27 ---------------------------------------------------------------------------------------------------------------------------------- 105 IKON OFFICE SOLUTIONS 08-10-2006 AUG2006 2328 S 23168970 54.88 105 IKON OFFICE SOLUTIONS 08-10-2006 AUG2006 2328 S 23222665 54.88 TOTAL PAID 109.76 17536.03 ---------------------------------------------------------------------------------------------------------------------------------- 107 The Laker 08-28-2006 AUG2006 2345 S MAR06 ADS 624.74 107 The Laker 08-28-2006 AUG2006 2345 S 143235 JUL06 478.42 107 The Laker 08-28-2006 AUG2006 2345 S 673615/674139 172.92 107 The Laker 08-28-2006 AUG2006 2345 S 04/29/06 MRKTING 232.78 TOTAL PAID 1508.86 19044.89 ---------------------------------------------------------------------------------------------------------------------------------- 125 IKON FINANCIAL SERVICE - LEASE08-10-2006 AUG2006 2327 S 69712629 139.38 125 IKON FINANCIAL SERVICE - LEASE08-10-2006 AUG2006 2327 S 70044078 139.38 TOTAL PAID 278.76 19323.65 ---------------------------------------------------------------------------------------------------------------------------------- 134 Sherwin Williams 08-10-2006 AUG2006 2335 S 47100 272.53 TOTAL PAID 272.53 19596.18 _i2_ ~r nia .., ., i 1 1 INDIAN KNOLL MANOR PAID INVOECES SORTED BY VENDOR 2020 COMMERCE BLVD FROM August 1, 2006 THROUGH August 31, 2006 MOUND, MN 55364 September 11, 2006 • PAGE: 3 VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE NUMBER ---------- NAME ---------------------------- DATE ------------- DATE ------------ NUMBER ----------- S ------ NUMBER -------------------- AMOUNT --------------- TOTAL --------------- 225 Restoration Professionals 08-15-2006 AUG2006 2337 S 72831 17000.00 ----- TOTAL PAID -------------------- 17000.00 -------- 36596.18 ---------- 90005 ---------------------------- HSBC BUSINESS SOLUTIONS ------------- OB-28-2006 ------------ AUG2006 ----------- 2341 - S 302417406090877 ------- 35.55 --------------- 90005 HSBC BUSINESS SOLUTIONS 08-28-2006 AUG2006 2341 S 302418606094194 10.91 90005 HSBC BUSINESS SOLUTIONS 08-28-2006 AUG2006 2341 S 302718406057805 43.76 TOTAL PAID 90.22 36686.40 90010 WASTE TECHNOLOGY INC 08-28-2006 AUG2006 2346 S 99862 379.07 90010 WASTE TECHNOLOGY INC OB-28-2006 AUG2D06 2346 S 100624 2')5.87 TOTAL PAID 654.94 37341.34 ---------- 90020 ---------------------------- THE INSPECTION GROUP INC ------------- 08-28-2006 ------------ AUG2006 ----------- 2344 ------ S -------------------- 63647 --------------- 12.00 --------------- ' TOTAL PAID 12.00 37353.34 90022 SHEAN SODERBERG 08-10-2006 AUG2006 2333 S 2020/308 RET S/D 386.57 • TOTAL PAID 386 57 37739 91 . . -13- Mound HRA 2006-2007 Operating Budget General Summary Operating Receipts Dwelling Rental $128,630 Excess Utilities $ 600 Total Rental Income $133,430 Operating Expenditures -Administration Administrative Salaries $ 29,000 Legal Expenses $ 1,200 Staff Training $ 1,000 Travel $ 1,350 Accounting Fee's $ 3,150 Auditing Fee's $ 7,500 Other Administrative Expenses $ 24,030 Total Administrative Expenses $ 67,630 Tenant Services Total $ 600 Utilities Water $ 3,000 Electricity $ 15,540 Gas $ 36,700 Other Utilities Expense $ 11,960 Garbage Removal $ 5,400 Total Utilities Expense $ 72,600 Ordinary Maintenance & Operation Labor $ 32,870 Materials $ 7,800 Contract Costs $ 9,880 Total Ordinary Maintenance & Operation Expense $ 50,550 -14- ~ ~ • Protective Services Total S 700 General Expenses Insurance $11,560 Payments In Lieu of Taxes $ 3,130 Employee Benefits Contribution $14,640 Total General Expenses $29,330 Total Expenditures $221,410 Residual Receipts (before HUD Contributions) ($87,980) Total Contributions Earned (Operating Sub.-Cur. Yr) $ 86,225 ****Amount May Change***** Residual Receipts (or Deficit) ($1, 755) U -15- Operating Budget U.S. Department of Housing •oMe Apptvva/ No. 257~-0o2s (exp. s/3tvzo05' and Urban Development Olftce of Public and Indian Housing See page four for instructions and Public reporting burden statement a. T of Submission X O ' 'nal Revision No.: 6. Fiscal Year ErrdMg O9/3D/O7 c. No. d months (check one) X 12 mo. Other ( d. T 07 o/ HUD assared project(s) PHAAHA-0wrted Rental Housing e. Name of Public Hausirg Agertrydndian Housing Authorky (PHMHA) MOUND HOUSING AUTHORITY 02 o3 1HA Owned Mtmral Help Horneowr>erslrip PHA/IHA Leased Rental Housing (. Address (ta[y, State, zip code) MOUND MN 55364 04 PHApHA Owned Ttxrtkey Ill Horrteownersltip 05 PHA/1HA Leased Homeownership g. ACC Number C-858 h. PAS/LOCCS Protect No. MN074D0107S i. HUD Fled Office j. No. of Dwelk'rttg Unks 48 k. No. of Urtk Mon[hs Available 576 m. No. of Projects Atxtral Last Fiscal X Estimates ~orAarral R nested Bud et Esdmams '~~ ~ - Yr. Current Budget yr. ~~ - - PH HA tlma HU s une acct 09/30/05 09/30/06 Amaurtt Amacrt No. No. Descriptbn (1 PUM (2) PUM 3) PUM (4) (ro nearest 510) (5) PUM (6 (ro nearest $70) (7) Homebuyers Monthly Payments for: 070 7710 O atl Ex 0.00 020 7712 Earned Htune Pa ents 0.00 030 7714 Nonroutine Maintenance Reserve 0.00 040 Total Break-Even Amount sum of lines 010 020 and 030 0.00 0.00 0.00 0 050 7716 Excess or deiick in Break-Even 0.00 060 7790 Homebu Month Pa ants -Contra 0.00 Operating Receipts 070 3170 Owellin RerNal 216.08 223.99 223.32 128 630 080 3120 Excess Utilities 1.04 1.04 090 3190 1VondwreNin RerNal 0.00 0 100 Total Rerttal Income sum of lines 070 080 and 090 216.08 225.03 24.36 1 230 110 3610 Interest on General Furtd Irtvestrnents 0.52 0.69 0.09 50 120 3690 Oster Income 6.60 3.85 7.20 4 1 0 130 Total RerNel Income sum of lines 100 110 and t20 223.20 229.57 231.65 133 430 Operating Expenditures -Administration: 140 4712 Adminisvadue Salaries PR 63.32 59.38 51.04 29 400 150 4130 i I Ex se 2.08 1 00 160 4140 StaA` Trainin 1.39 1.74 1000 170 4150 Travel 0.28 1.04 2.34 1350 180 4170 Accourtti Fees 5.94 5.28 5.47 3150 190 4171 At~iaht Fees 12.15 13.02 13.02 7 500 200 4190 Other Administrative E ses 48.00 44.74 41.72 29 030 210 Total Administrative sum of lute 140 thru line 200 129.69 124.85 117.41 .67 630 Tenant Services: 220 4210 Salaries 0.00 0 230 4220 Recreation Publicatrons and Other Services 1.04 1.04 600 240 4230 Convect Costs Trainor and Other 0.00 250 Total Tenant Services Ex se sum of lines 220 230 and 240 0.00 1.04 1.04 600 Utilities: 260 4310 Water 5.12 3.47 5.21 3000 270 4320 Eleari 27.05 25.28 26.98 15 540 2B0 4330 Gas 43.76 63.72 63.72 36 700 290 4340 Ftrel 0.00 0 300 4390 Other Utilities Ex nse 22.12 17.64 20.76 11960 310 4391 Gama Rtamoval 9.63 12.50 9.38 5400 320 Total Util>ves Ex se sum of line 260 thru Ikte 310 107.68 122.61 126.04 72 600 0.00 form HUD-52564 (3/95) Previous editions are obsolete Page 1 of 4 ref. Handbook 7475.1 -16- • Name of PHAANA Fiscal Year Ending MOUND HOUSING AUTHORITY 09/30/07 Acnra/ Last fisca/ X ~ Estimates or Actual Yr. Cursc BWget Yr, HUO Notifica tions Lsre Ate, 09/30/05 09/30/06 Anwurx Amowrt lUo. No. Description (1) PUM (2) PUM (3) PUM (4. (to nearest S70) (5) PUM (6) ([o nearest S70) (7) Ordinary Maintenance and Operation: 330 x410 Labor 72.08 74.11 57.07 32 870 340 4420 Materials 11.77 13.19 13.54 7800 350 4430 Contract Costs 17.46 16.77 17.15 9 880 360 Total Ordina Mainenance & O don E se Ines 330 to 350 101.31 104.07 8776 50550 Protective Services: 370 4460 Labor 0•~ 380 4470 Materials 0•~ 390 4480 Contract Costs 0.70 7.46 1.22 700 400 Total Protective Services Ex nse sum of lines 370 to 390 0.70 1.46 1:22 700 General Expense:•..,,-._ _ 410 4570 Insurance 21.23 20.07 _....- 20.07 11560 420 4520 Pa ants in Lieu of Taxes 5.42 5.47 5.43 3 130 430 4530 Terminal Leave Pa nts 0.00 440 4540 Em Benefits Contributions 24.88 25.42 25, 42 14 640 450 4570 Collection Losses 1.38 0.00 D 460 4590 Other General Ex nse 0•~ 470 Total General Ex se sum of lines 410 to 460 5291 50.96 50.92 29 330 480 Total Routine Ex se sum of lines 210 250 320 360 400 and 47 0 392.29 404.99 384.39 227 410 Rent for Leased Dwellings: 490 4710 Rents to Owners of Leased Owe1lin s 0.00 500 Total O atin Ex nse sum of lines 480 and 490 392.29 404.99 384.39 221 410 Nonroutine Expendiwres: 510 4610 Extraordina Maintenance 0.00 0 520 7520 Re acement of Nonex able E ui ant 0.00 0 530 7540 P Betterments and Additions 0.00 0 540 Total IVonroutlne Ex dihxes sum of lines 510 520 and 530 0.00 0.00 0.00 0 550 Total O ti Ex ndibrres sum of roes 500 and 540 392.29 404.99 384.39 22] 41 0 Prior Year Adjustments: 560 6010 Prior Year Adjustments Affectin Residual Rec ' is 2.36 0.00 . Other Expenditures: 570 Deflcien in Residual Rec ' is at End of Precedin Fiscal Yr. 0.00 5B0 Total Operetrng Expenditures, inGudmg prior year adjustments and other a ditures me 550 s or minus fine 560 /us line 570 394.65 404.99 384.39 221 410 590 Residual Receipts (or Deficit) before HUD Contributions and rovision for o tin reserve line 130 minus line 580 171.45 175.42 152.74 7 980 HUD Contributions: 600 8010 Basic Annual Corrtribudon Eames-Leased :Current Yea r 0.00 610 8011 Prior Year Ad' ants - Debit Credrt 0.00 620 7ote1 Basic Annual Contribution ine 600 lus or minus line 670 0.00 0.00 0.00 0 630 -8020 Coraritwtbns Eames-O .Sub ' :Cur. Yr. -erw a 125.95 119.61 149.70 86 225 640 Mandato PFS Ad'ustmerus net : 0.00 650 Oster s 0.00 660 Others 0• ~ 670 Total Year-End A sarients/Omer or Mra1s !roes 640 660 0.00 0.00 0.00 0 680 8020 Total 0 atin Subsld -current ar r~ s3o or vs Nrre sio 125.95 119.61 149.70 86 225 690 Total HUD Contributions sum of !ir>es 620 and 68f1 125.95 119.61 749.70 86 225 700 Residual Receipts (ar Deficit) (sum of Tina 590 plus line 690) Enter here and on line 810 45.50 55.81 3.05 1 755 • form HUD-52564 (3/95) Previous editions are obsolete Page 2 of 4 ref. Handbook 7475.1 -~7- Name of PHARHA Fiscal Year Ending nnnr/nln>an-lcfnlr. alrn-fnrzfrv 09/3D/D7 O eratin Reserve PHAAHA Estimates HUD Modifications Pan I - Maximum O eratin Reserve -End of Current Bud et Year 740 2821 PHA/IHA-Leased Housing -Section 23 or 10(c) 50% of Line 480 column 5 form HUD-52564 Part ll•Provision for and Estimated or Actual O ratio Reserve at Fiscal Year End 780 O dri Reserve at End of Previous Fiscal Year -Actual for FYE date 790 Provision for Operating Reserve -Current Budget Year (check one) ^X Estimated for FYE Actual for FYE 800 Operating Reserve at End of Current Budget Vear (check one) X Estimated far FYE Actual for FYE N/A 810 Provision for Operating Reserve -Requested Budget Year Estmated for FYE Enter Amount from line 700 0 820 Operating Reserve at End of Requested Budget Year Estimated for FYE Sum of lines 800 and 810 0 830 Cash Reserve Requirement- 25 % Of fine 480 0 Comments PHA / IHA Approval Name Title Signature Field Office Approval Name Titre Date Signature Date form HUD-52564 (3/95r Previous editions are obsolete Page 3 of 4 ref. Handbook 7475.1 -1H- • • W N 8 O ~' .~ _ N C a og ~ ~ D c a a o ~ b Vj .a`~i N c ~a c :~ O ~, a m ~ ~ O .C ~~~ z s ~ 2vWi~ O WC~3 Q O UU W m 2 O WUS¢ b ~ W ~ W W~ U O 4 O W 41 WOW 8 ~ y j W W p ¢ V ~ X t zaZ W I W ~ ~ N ~ h og~Qo ~Rff ~ 00 0 0 ~~~00 0 m ~~ c~ ~'~ ~$~ ~~~ r r t] N §y~ u~f ~ ~ ` ~~ yy o iS°^ N ~ ~ ^ ~ '~ 8 `y~ ~~ , ~ ~ ~~~777^SSS ~ .: a p O a¢ ~~~ g~ s ~~ ~ ~ ~~ 8 c~ ~ ' m o f- vi z U a ~ W ~ ` 2 p ? U ~ ¢z¢ W ~ ~ 4 W~ tp of ` 01 N W~ 2~-H V ~ C ~ ? ~QQ H ~~ 47 ~¢a N lp W ~ W. C C .~ Ep c w Q = ~ ~ ~ b ~ ga E ~_ ~a~ ~ o g 5 ~ Q 1~ F~ ! _~ ~- ~ 3 -19- ~^ ~~ 2 ,~ "a a Operating Budget U.S. Department Of Housing OMB Approval No. 2577-0026 (Exp. 9/30/2006) Schedule of Administration and Urban Development Expense Other Than Salary Office of Public and Indian Housing Public Reporting Burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a wllection of information unless that collection displays a valid OMB control number . This information is required by Section 6 (cx4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing program and provides a summary of proposed/budgeted receipts and expeditures, approval of budgeted receipts and expendittms, and justifications of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed- by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. Name of Housing Authority: ~ MOUND HOUSING AUTHORITY Locality: MOUND MN Fiscal Year End: 09/30/07 (1) Descri 'on (2) Total (3) ement (4) Develo exit (5) Section 8 (6) Other 1 L al Ex a see S Note in Instruction 1 200 1 00 2 Trainin isi.and vide 'ustification - 1000 =°I 000 3 Travel Tri To Conventions and Meetin list and vide 'ustificarion 0 200 4 Other Travel: Outside Area of Jurisdiction 0 1000 5 Within Area of Jurisdiction 150 I50 6 Total Travel 1350 ~ 1350 0 0 0 7 Accountin 3150 3150 8 Auditin 7 500 7 500 9 Sundry Rental of Office S e 0 10 Publications 750 750 11 Membershi Dues and Fees list or 'on and amount 500 500 12 Tel hon Fax Electronic Communications 6 150 6 150 13 Collection A eat Fees and Court Costs 0 14 Administrative Services Contracts IKON - 1680 S lvester 750 2 430 2 430 15 Forms 5tatio and Office Su lies 4000 4000 16 Other Sun Ex a es rt 850.00/Mon. 10 200 10 00 17 Total Sun 24 030 24 030 0 0 0 18 Total Administrative Ex erase Other Than Salaries 38,230 38,230 0 0 0 To the best of my knowledge, all of the information stated herein, as well as any information provided in the accompannnent herewith, is tme and accurate. Wareing. HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Signature of authorized rep2~eseranUive & Date: X Page 1 of Z _20_ form HUD-52571(3/95) ref Handbook 7475.1 • Operating Budget u.s. Department of Housing "O1N8 Approval No. 2577-0026 (Exp. 9/34/2006) Summary of Budget Data and Just cations and Urban Development Office of Pubic and Indian Housing Public Reportfrig burden for this collection of infomtation is estimated to average 45 minutes per response, inducting the time for reviewing instructians, searching existing data sources, gathering and maintaining the data needed, and completing and revievng the collection of infomiatron. This agency may not conduct or sponsor, and a person is not required [o respond to, a collectlori of information urNess that coNection displays a valid OMB contrd number. This information is required by Section 6 (c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for fhe low-income housing program and provides a summary of propased/budget receipts and expeditures, approval of budgeted receipts and experxlltures, and justification of cerlairt specified artmotxiLS. HUD reviews the aiforrriation to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with edures bed HUD. Res ses are fired to obtain beneftts. This information does not lend itself to corAiderida ~ . Name of Local Housing Authority Locality Fisca! Year Endutg MOUND HOUSING AUTHORITY Operating Receipts Dwelling Rental: Explain basis for estimate. For HUD•aided low-rent housing, other than Section 23 Leased housing, state amount of latest available total H/A monthly rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revsions and economic and other factors which may result in a greaser or lesser average monthly rent roll during the Requested Budget Year. For Section 23 leased housing, state the number of units under lease, the PUM lease price, and whether ar not the cost of utilides is included. !f not included, explain method for payment at u61ity costs by HA and/or tenant. - Rent Rob for 08/01/06 10729 ° ~ " Units Occupied 48 X 1.03 Actual Occupancy Percentage X 97•.G Units Months AvaAable X 576 TOTAL: 12B,630 ' Excess Utilities: (Not "far Section 23 Leased housing.) Check appropriate spaces in ft plain "Other". Under dem 2, explain basis for determining • excess utAlty consumption. For examp/e, Gas; individual check meters at OH-100-1, proration of excess over allowances at OH-100-2, etc. Cite, effective date of present utifrty allowances. Explain antiapated dmanges in allowances or other factors which will cause a sigruficartt change in the total amount of excess udlity diarges dtaing tfte Requested Budget Year. 1. Ud)hy Services Surcharged: Gas ^ Electridty X^ Other^ (Speedy) 1. Comments A/C 600 TOTAL• 600 Nondwelling Rent: (Not for Section 23 Leased Housing.) Complete Item 1, specifying rented, to wham, and the rental terms. For example: Comrrxuu'ry Building Space -Nursery School - $50 per month, etc. Gte changes anticipated dtxirig the Requested Budget Year alfectirig estimated Non-dwetGng Rental Income. 1 Space Rented 2. Commerns To Whom Rental Terms • TOTAL: ~~ farm HUD-52573 (3/95) Previous Edirbns are obsdete Page 1 of 4 ~ ref Handbooks 7475.1 _2~ _ •oMB ;4pprova! No. zs77-ao2s (Exp. 9/3azoos) Mterest on General Fund Investments: State the amount of present General Fund investment and the percentage of the General Fund it represents, Explain circumstances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., whidi will affect estimated average monthly total investments in the Requested Budget Year. Explain basis for distributions of interest income between housing programs. SAVINGS & iNIN CKG 50 TOTAL: 50 Other Comments on Estimates of Operating Receipts: Give comments on al! other significant sources of income which wiA present a clear and understanding of the HA's prospective Operating Rerzipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility charges to tenants. DAMAGES & LATE FEES 400 LAUNDRY 3.750 TOTAL: 4,150 Operating Expenditures Summary of Staffing and Salary Data Complete the summary of information below on the basis of information shown on (ortn HUD-52565, Schedule of alt Positions and salaries, as follows: Column (1) Enter the total num!>~ of positions designated with the corresponding account line symbol as shown in Column (1), fwrrr HUD-52566. Column (2) Enter the number of equivalent full-time positrons allocable to HUD-aided housing in management For example: A HA has three "A-NT" positions allocable to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent fup-time position is twv. (8/10 + 7/10 +5110). Column (3) Enter the portion of rota! salary expenses shown in Column (5) or Column (6), form HUD-52566, alocable ro HUD-aided housing in management, other titan Section Z3 Leased housing Column (4) Enter the portion of total salary expenses shown in Column (5) or Column (10), form HUD-52566, alocable to Section 23 Leased housing in management. Column (5) Enter the portion of total salary expense shown in Column (5) or Co/urmt (7), form HUD•52566, allocable to Modernizatrort programs (Comprehensive Improvement Assistance Program or comprehensive Grant Program). Column (6) Enter the portion of total salary expense shown in Column (5) or Column (g), farm HUD-52566, allocable to Section 8 Program. Note: The number of equivalent fWl-time positiorts and the arrtouru of salary expenses for all positions designated "M" on form HUD-52566 must be equitably distributed to account lines Ordinary Maintenace and Operation- Labor, Extraordinary Maintenance Work Projects, and Betterments and Additions Work Proiecu. Account Line I T of positiorts I Posftionst Management Housing OMy AdnrirtlstratrorrNontechnical Salaries 1 Administration-Technical Salaries 1 Ordinary Maintenance and Operation-Labor 1 utillrres-tabs 1 outer (Spedfy) (Legal, etc.) 1 l:xtraordktary Maintenance Work Projects 2 Betterments and Addltlons Work Projects 2 1 Cany forward to the appropriate line on HUD-525rs4, the amount of salary expense shown in column {3) on the corresponding line above. Cony forward ro the appropda[e Cne on HUD-52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in column (4) on the corresponding line above. 2 The amount of salary expense distributed ro Extraordinary Makuenance Work Projects and ro Betterments and Additions Work Projects is ro be inducted in the cost of each individual project to be performed by the HA staff, as shown on form HUD-52567. fdh~lRi88)i73 fpm HUD-52573 (3f55) Previous EdiMOns are obsolete Page 2 Of 4 ref Handbooks 7475.1 -ZZ- • Specify ap proposed new posi5ons and all present positions to be abolished in the Requested Budget Year. CrYe prior HUD concurrence in proposed staNmg changes or present justification for such changes. Cite prior HUD coricunence in proposed salary increases for Administration Staff or give justification and pertinent comparability information. Cite effective date for ctlrretit approved wage rate (form HUD•52158) and justify all deviations from these rates. SEE HUD FORM 52566 ~. Travel, Publication, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to Justification (or Travel to Convection and Meetings" shown on form HUD-52571, gore an explanaton of substantial Requested Budget Year estimated increase over the PUM rate of expenditures for these accounts in the Current Budget Year. Explain basis for a0ocation of each element of these expenses. SEE HUD FORM 52571 Utilities: ive an explanation of substantial Requested Budget Year estimated increase over the PUM rate for each utldry service in the Current Budget Year. Despite and state estimated cost of each element of "Other Utility Expense." ' 1~ u Water 3.000 Elepriaty 15.540 Gas 36.700 Fuel Other UUliffes 11.960 Garbage 5,40'0 TOTAL: 72.600 Ordinary Maintenance &Operation--Materials: Give an explanation of substantial Requested Budget Year estimated irx7ease over the PUM rate of expenditures for matters in the CuneM Budget Year. SUPPLIES & MATERIALS 7.x00 TOTAL: ~~8~ Ordinary Maintenance &Operation--Contract Costs: List eacri ordinary maintenance and operation service contracted for and give the estimated cost for each. Cite and justlfy new coruratx services proposed for the Requested Budget Year. Explain substantial Requested Budget Year increases over the PUM rate of expenditure for Contract Services in the current Budget Year. K LHA has confraa for maintenance of elevator cabs, give cori0-ap cost per cab. ELEVATOR Z•4~ WATER SOFTENER 1.560 LAWN CARE 1.400 PEST CONTROL 720 FIRE SECURITY 600 MISC CONTRACTS 1.200 SNOW REMOVAL 2•~ TOTAL: ~ 980 fd~j573 form HUD-52573 (3J95) PreNwu Edltbns are obsolete Page 3 of 4 ref HarxlbOGtS 7475.1 -23- Insurance: Give an explanation of substantial Requested Budget Year estlmated increases in the PUM rate of expenditures for insurance over the Current Budget Year. Cde changes in coverage, premium rates, etc. W/C COMMERCIAL PKG BOND 6.360 5.000 200 TOTAL 17.560 Employee Benefit Contrrbutfons: Lisa all Employee Beneftt plans participated in. Give just>Fication far all plans to be instituted in the Requested Budget Year for which prior HUD concurrence has no[ been given FICA $ 62,270 X 765% 4,760 EMPLOYEE BENEFITS 9.720 d UNEMPLOYMENT 760 TOTAL: 74,640 ollection Losses: State the number of tenants accounts receivable to be written olf and the number and total amount of all accounts receivable for both present and vacated tenants as of the month in which the estimate was computed TOTAL: 0 Extraordinary Maintenance, Replacement of Equipment, and Bettermerrts and Additions: Cite prior HUD approval or give justification for each nonroudne work project inducted in ti7e Requested Budget and for those for future years which make up the estimate on form HUD•52570. JusOilyingv~fom7ation incorporated on or attad7ed to fwmHUD•52567 need not be repeated here. SEE HUD FORM 52567 Contracts: List all contracts, other than those listed on page 3 of this form under Ordinary Maintenance & Operation (OMO). Cke the name of the contractor, type of contract, cost of contract and contract period. JustiFcation must be provided for all contract services proposed (or the requested Budget Year (RBY). Explain substanila/ RBY increases over the PUM rate of expenditure for these contracts on the Current Budget Year fdHgB1/>~73 form HUD•52573 (3/95) Previous Edlfions are obsdete Page 4 of 4 ref Handbooks 7475.1 -24- • PHA Board Resolution U.S. Department of Housing Approving Operating Budget and Urban Develiopment Office of Public and. Indian Housing - Reai Estate Assessment Center (PIH~EAC) • OMB No. 25TT-0026 (exp. 9130/2006) PufN~ reporting burden for this coflectlon of. information is estimated to average 10 minuhas per respanae, irx~uding ttte time for reviewing instrcxtiions, searching existing data sources, gathering and maintaining the dale needed, and canpiedng and reviewing the coNection of infamatbn. This agency may not collect this irgormetlon, and you are not required to completia this fore, unless it displays a anrently valid OMB cor>troi number. This information is required by Section 6(c~4) of the U.S. Housing Act of 1937. The information is the operating budget for the bw-income put~ic housing program and provides a summery of the proposedlbudgethd receipts and expenditures, approval of budgeted receipts and experMHures, and justification of certain specified amounts. HUD reviews-the infortnatlon to determine if the operethmg plan adopted by the publ~ housing agency (PHA) and the amouMS era reasonable, and that the PHA is in compliance with proc~iures prescribed by HUD. Responses are required to obtain benefits. Tlm~ information does not land itself to cxxHidentiafily. PHA Name: MOUND HOUSING AUTHORITY PHA Cade: MN074 PHA Fscal Year Beginning: 10/1/2006 Board Resolution Number. Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following certification and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DA ® Operating Budget approved by Board resolution on: ® Operating Budget submitted to HUD, ifi applicable, on: ® Operating Budget revision approved by Board resolution on: ® Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above-named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has suffiaent operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements' for access to records and audits under 24 CFR 968.110(1). I hereby certify that ail the information stated within, as wail as any information provided in the accompaniment herewith, ifi applicable, is true and atxxJrate. Warning: HUD will prosecute false claims and statements. Convicction may result in criminal andlor civil penalties. (18 U.S.C. 1001,1010,1012.31, U.S.C. 3729 and 3802). Print Board Chairperson's Name: Signature: Date: Previous editions are obsolete form HUD-52574 (08/2005) -25- Management Agreement THIS AGREEMENT, made by and between Mound Housing and Redevelopment Authority ("Owner") with offices at Indian Knoll Manor, 2020 Commerce Blvd., Mound , Minnesota, and at City Hall, 5341 Maywood Road, Mound, Minnesota, and Westport Properties Inc., a Minnesota corporation ("Agent") with offices at 2601 Sunset Boulevard, Suite 2B, Minneapolis, Minnesota 55416. In consideration of the covenants herein contained, the parties hereto agree as follows: 1. Appointment. The Owner hereby appoints the Agent, and the Agent hereby accepts appointment, on the terms and conditions hereinafter provided, as the Owner's exclusive agent to manage, and operate the 50 unit apartment building located in Mound, Minnesota, commonly known as Indian Knoll Apartments, ("Premises"). 2.1 Renewal. The term of this Agreement shall be from March 17. 2003 to February 28. 2005 unless terminated. as provided in sections 2.2 and 7. 2.2 Termination by either party. This Agreement may be terminated by either party during its term by the giving of written notice to the other party. The Agent must give 60-day notice to the Owner of such termination. The Owner will use its best efforts to give 60-day notice to Agent, but may terminate upon the giving of 30-day notice. 3. Responsibilities of Agent. The Owner agrees to give the Agent the following authority and powers (all or any of which maybe exercised in the name of the Owner) and the Owner agrees to assume all expenses in connection. therewith: 3.1 To prepare a management plan with the Owner that includes an operating budget and an on site staffing analysis along with recommendations, for approval by Owner; 3.2 To cause to be hired, paid and supervised all persons necessary to be employed in order to properly maintain and operate the Premises who, in each instance, shall be the Agent's and not the Owner employees, and cause to be discharged all persons unnecessary or undesirable 3.3 To cause the Premises to be maintained in such conditions as may be deemed advisable by the Owner, and cause routine repairs and incidental alterations of the building to be made, including, but not limited to, electrical, plumbing, heating, carpentry, masonry and any other routine repairs and incidental alterations as may be required in the course of ordinary maintenance. and care of the premises. Subject to the requirements of Minnesota Statutes 469.015 and Mound PHA procurement policy, repairs or alterations involving an expenditure in excess of One thousand Dollars ($1,000) for any one item shall be made only with the prior approval of the Owner, except that emergency repairs, i.e., those immediately necessary for the preservation of safety of the Premises or for the safety of the residents of the Premises or other persons, or -26- • required to avoid the suspension of any necessary service in or to the Premises maybe made by the Agent irrespective of the cost thereof, without the prior approval of the Owner if the Agent makes a reasonable attempt to communicate with the Owner in order to obtain such approval; 3.4 To recommend, and with the approval of the Owner, cause all such acts and things to be done in or about the Premises as maybe necessary or desirable to comply with any and all orders or notice of violations affecting the Premises placed thereon by any federal, state, county or municipal authority having jurisdiction thereover, except that if failure promptly to comply with any such order or violation would or might expose the Owner or the Agent to criminal liability, the Agent may cause such order or notice of violation to be complied with without the prior approval of the. Owner if the Agent makes a reasonable attempt to communicate with the Owner to obtain such approval, it being understood that the. Agent shall notify the Owner promptly after receipt of any order or notice of violation, as aforesaid; 3.5 Subject to the requirements of Minnesota Statutes 469.015, the Mound PHA procurement policy, and the HUD Capital Funds Program (CFP), to enter into all necessary or desirable service contracts in respect of the repair and operation of the Premises, including without limitation contracts for electricity, gas, air conditioning, equipment maintenance, water treatment, janitorial, landscaping, window cleaning, rubbish removal, fuel oil, back-up of fuel oil, vermin extermination, architects' and engineers' services required for the planning and supervision of alterations and/or improvements made or proposed to be made to the Premises, but any such contract having a term longer than one (1) year or requiring an annual payment in excess of One Thousand Dollars ($1,000) must be authorized by the Owner; 3.6 Subject to the requirements of Minnesota Statutes 469.015 and of the Mound PHA procurement policy, to purchase all supplies which shall be necessary to properly maintain and operate the Premises, and credit to the Owner any discounts or commissions obtained for purchase, to conduct solicitation of bids, preparation of bid packages, advertisement of bids, and tabulation of bids; 3.7 To check all. bills received for services, work and supplies ordered in connection with maintaining and operating the Premises and pay or cause all such bills to be paid, upon authorization and signature of the Owner, from funds of the Owner; 3.8 Insurance coverage for the premises is to be determined by the HRA, such insurance to be obtained and/or. maintained, at the expense of the Owner; 3.9 To cause all employees of the Agent who handle or are responsible for safekeeping of any moneys of the Owner to b.e covered by a fidelity bond in favor of the Owner in the amount equal to one month's rent for the property plus the amount of the Mound PHA reserves; and to 2 -27- obtain a criminal background check for all employees or personnel on contract who have access to residents' units per state law; 3.10 To bill, or cause to be billed, residents for monthly rent and to send late notices according to the Rent Collection Policy; 3.11 To maintain, in a manner customary and consistent with generally accepted accounting principles and with the assistance of a "fee accountant" when necessary and with approval by the Owner, a system of accounts to which shall be entered fully and accurately each and every financial transaction with respect to the operation of the Premises. To prepare and render to the Owner, monthly operating statements of operations and such other reports and in such frequency as specified by Owner; 3.12 To keep the Board of Cornmissioners informed on a monthly basis of the financial status and physical condition of the Premises and other items that Owner should reasonably be made aware of; 3.13 To cause to be prepared and filed all necessary forms relating to the maintenance and operation of the Premises required by any federal, state, county or municipal authority having jurisdiction thereover; 3.14 To set up and maintain, at the Mound HRA office located on 2020 Commerce Blvd., Mound, orderly files containing records for income and expenses, insurance policies, leases, correspondence, receipted bills and vouchers and all other documents and papers pertaining to the Premises and the operation and maintenance thereof, the same to be and at all times to remain the property of the Owner, and the Agent shall upon request of the Owner make same available to the Owner, and the Owner's accountants and attorneys; and to make all electronic data filing in PIC, LOCOS, REAC, and other electronic systems as required by HUD, and to create and submit the PHA Plan annually and complete all reporting as necessary; 3.15 To provide the necessary information to and cooperate with the Owner's accountants and auditors in regard to the annual audit or any periodic audit of the books; 3.16 To cooperate with Owner's accountants in regard to the preparation and filing on behalf of federal, state, city and any other income and other filings required by any governmental authority; 3.17 To generally, do all things reasonably deemed necessary or desirable for the proper management of the Premises according to HUD regulations for Low Public Housing (LRPH) program including maintaining all records and reporting to HUD; and 3.18 To perform, for the Owner's account and on its behalf, any lawful act and everything lawful and necessary or desirable in order to carry out the Agent's agreements contained in this 3 -28- Agreement. It is expressly understood and agreed that everything done by the Agent under the provisions of this Agreement shall be done as agent of the Owner, and any and all obligations, costs or expenses incurred by the Agent in the performance of its obligations under this Agreement shall be borne by the Owner's and not by the Agent. It being expressly understood, however, that the Agent shall not be compensated for (i) the costs incurred by the Agent in maintaining its own office staff, and (ii) its general overhead. Any payments made by the Agent hereunder shall be made out of such funds as the Agent may from time to time hold for the account of the Owner or as maybe provided by the Owner. The Agent shall not be obligated to make any advance to, or for the account of, the Owner or pay any amount except out of funds held or provided aforesaid nor shall the Agent be obliged to-incur any extraordinary liability or obligation unless the Owner shall furnish the Agent with the necessary funds for the discharge thereof. If agent shall elect to advance any money in connection with the property the Owner agrees to reimburse the Agent forthwith and hereby authorizes the Agent to deduct such advances from any moneys due the Owner. 4. Banking. All funds of the property in the possession of the Agent shall be held by the Agent for the Owner, in trust, and shall be deposited by Agent in such bank as the Owner shall designate, in a special account maintained by the Agent, for the premises. Such funds shall not be commingled with other funds collected by the Agent for its own account or as agent for others, or with the Agent's own funds and shall remain on deposit until disbursed in accordance with the terms of this Agreement. The Agent shall furnish the Owner with true and complete copies of all statements issued by the Bank with respect to such bank account regularly after their receipt by • the Agent. 5. Compensation. The Owner agrees to pay the Agent, during the term of this Agreement, each month: 5.1 An amount equal to $850 per month. 5.2 Other fees of -0-; Owner will reimburse Agent for time and expenses incurred by an on site resident manager, a certified occupancy specialist, and a maintenance person for services (all Agent's employees) provided to Owner at Indian Knoll Manor, according to a budget pre-approved by Owner. 6. Indemnity. The Owner shall indemnify, defend and save the Agent harmless from and against all claims, losses, costs and liabilities arising out of damage to property, or injury to, or death of persons (including the property and persons of the parties hereto, and their agents, subcontractors and employees) occasioned by or in connection with the use, management operation, ownership, maintenance or control of the Premises; except as to such claims, losses, costs, and liabilities that are the direct result of willful misconduct or negligence of Agent or its officers, agents, subcontractors or employees. 7. Termination. Within 30 days of termination of this Agreement, the parties shall account to each other with respect to all uncompleted business as follows: (i) the Agent shall • deliver to the Owner all funds and other moneys, and all leases, subleases, corporate files, books, 4 -29- records and other instruments relating to the Premises and the Owner, that maybe in the possession of the Agent; and (ii) the Agent shall concurrently take payment of all fees required to be paid hereunder through the date of termination of the Agreement by deducting same from all funds and moneys otherwise transferred to the Owner under this paragraph. 8. Assignment.. This Agreement may not be assigned by the Agent without the prior written consent of the Board of Commissioners. Subject to the provisions hereof, all of the covenants, conditions and obligations contained in this Agreement shall be binding upon and inure to the benefit of the respective successors and assigns of the Owner and the Agent to the same extent as if each successor and assign were in each case named as a party to this Agreement. 9. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforced to the fullest extent permitted bylaw. 10. Applicable Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Minnesota. 11. Notices. All notices, demands, requests or other communications which maybe or are required to be given, served or sent by either party to the other, shall be in writing and delivered personally or by certified mail, return receipt requested, with postage prepaid, at the address first above mentioned. A party may change the name or address for the giving of notice provided above by written notice to the other party. 12. Entire Agreement. This Agreement and the documents to which reference in it has been made, shall be construed together and constitute the entire, full and complete agreement between the Owner and the Agent, and there are no representations, inducements, promises, or agreements, oral or otherwise, between the parties not embodied herein, which are of any force or effect. 13. Modifications. This Agreement may not be changed or modified except by written document signed by both the Owner and the Agent. 14. Workers Compensation Insurance. This Agreement shall not become effective until Agent has provided Owner written evidence that Agent complies with all applicable worker compensation insurance requirements. 15. Relationship of Agent to Owner. The relationship of the parties to this Agreement shall be that of Principal and Agent, and all duties to be performed by Agent under this Agreement shall be for and on behalf of Owner, in Owner's name, and for Owner's account. In taking any action under this Agreement, Agent shall be acting only as Agent for Owner, and 5 -30- • nothing in this Agreement shall be construed as creating a partnership, joint venture, or any other relationship between the parties to this Agreement except that of Principal and Agent, or as requiring Agent to bear any portion of losses arising out of or connected with the ownership or operation of the Premises. Nor shall Agent at any time during the period of this Agreement be considered a direct employee of Owner. Neither party shall have the power to bind or obligate the other except as expressly set forth in this Agreement, except that Agent is authorized to act with such additional authority and power as may be necessary to carry out the spirit and intent of this Agreement. 16. Save Harmless. Except as to the willful misconduct or negligence of Agent, Owner shall indemnify, defend, and save Agent harmless from all loss, damage, cost, expense (including attorney's fees), liability, or claims for personal injury or property damage incurred or occurring in, on or about the Premises. Agent shall indemnify, defend and save Owner harmless in the same manner based on the willful misconduct on negligence of Agent. 17. Liability Insurance. Owner shall obtain and keep in force adequate insurance against physical damage (e.g. fire with extended coverage endorsement, boiler and machinery, etc.) and against liability for loss, damage, or injury to property or persons which might arise out of the occupancy, management, operation, or maintenance of the Premises. The amounts and types of insurance shall be acceptable to both Owner and Agent, and any deductible required under such insurance policies shall be Owner's expense. Agent shall be covered as an additional insured on all liability insurance maintained with respect to the Premises. Liability insurance shall be adequate to protect the interests of both Owner and Agent and in form, substance, and amounts reasonably satisfactory to Agent. Owner agrees to furnish Agent with certificates evidencing such insurance or with duplicate copies of such policies within three business days of the execution of the Agreement. If Owner fails to do so, Agent may, but shall not be obliged to, place said insurance and charge the cost thereof to the Operating (and/or) Reserve Accounts}. 18. Agent assumes no Liability Agent assumes no liability whatsoever for any acts or omissions of Owner, or any previous Owner of the Premises, or any previous management or other agent of either. Agent assumes no liability for any failure of or default by any tenant in the payment of any rent or other charges due. Owner or in the performance of any obligations owed by any tenant to Owner pursuant to any lease or otherwise, Nor does Agent assume any liability for previously unknown violations of environmental or other regulations which may become known during the period this Agreement is in effect. Any such regulatory violations or hazards discovered by Agent shall be brought to the attention of Owner in writing, and Owner shall promptly cure them. 19. Equal Employment Opportunities. During the performance of this contract, Westport Properties, Inc. agrees as follows: a. Westport Properties, Inc. will not discriminate against any employee or applicant for employment because of race, color; religion, sex, or national origin. • b. Westport properties, Inc. will cause the foregoing provision to be inserted in all 6 -31- subcontractors for any work covered by this contract so that such provisions will be binding upon each subcontractor, provide that the foregoing provision shall not apply to contractors or subcontractors for standard commercial supplies or raw materials. 20. HUD Rules and Regulations. In the management of Indian Knoll Manor, Westport Properties, Inc. shall comply with rules and regulations established by US Department of Housing and Urban Development (HUD) and other appropriate government agencies. Westport Properties, Inc. shall provide all normal public housing related management functions, including yearly inspections of all units and building, annual income reviews and rent calculations, maintenance of waiting lists in accordance with the HRA Occupancy Policies, admission, evictions, and any housing management related functions. Westport Properties, Inc. shall prepare a monthly report on the management of Indian Knoll Manor for the HRA Executive Director and HRA Board of Commissioners. A representative of Westport Properties, Inc. shall attend HRA Commissioners meetings at least once per month and at other-times as necessary to provide information to the HRA Board of Commissioners on the Indian Knoll Manor activities and to secure the HRA Executive Director and/or the Board approvals for purchases/contracts of over $1,000.. Westport Properties, Inc. shall ensure that its representative attends the monthly Resident Council meeting. The Westport Properties, Inc. representative shall work with the Resident Council as necessary for the efficient and amicable operation of Indian Knoll Manor. Westport Properties, Inc. shall maintain records on-.site and off-site in accordance with HUD and state records maintenance/disposition requirements. IN WITNESS WHEREOF, the parties hereto intending to be legally bound hereby, have executed this Agreement as of the day and year first above written. OWNER: Kan is Hanson Its: Executive Director AGENT: Westport Properties, Inc. B , 4c~ Y~ C thia Reiter Its: President 7 -32- • ~. n ~~~~~ PARKING C+JNS41lTAtJT~S September 18, 2006 Mr. Carlton Moore City of Mound 5341 Maywood Road Mound, MN 55364 Re: Bid Evaluation Mound Transit Center Walker Commission No. 21-3338.00/130 Dear Carlton: Walker Parkins Consultants 1660 S. Highway 100, Suite 350 Minneapolis, MN 55416 Voice: 952.595.9116 Fax: 952.595.9518 www.walkerparki ng.com It is our recommendation that bids on the Mound Transit Center be rejected and the project re- bid this winter. The following is a recap of the bids received September 1, 2006: Bud et Graham Penn-Co Shaw-Lun uist Base Bid $ 3,F~87,000 $ 4,444,000 $ 4,676,000 Add 3'~ Level $ 750,OQ0 $ 848,000 $ 926,500 DEDUCTS Geo ier Ft -$ 80,000 -$ 33,000 Deduct glass- back elevator - $ 29,700 $ 0 Total $ 4,437,000 $ 5,182,300 $ 5,569,500 Over bud et $ 745,300 $ 1,132,500 We have reviewed the bids with the two bidding contractors and discussed with other interested bidders, who did not submit. We have identified the following reasons why the bids came in high. • Y Schedule. Schedule did impact the cost. The two bidders planned to work through the winter and had included money in their bid to cover winter heat. The cost for heat to install brick during cold weather was $30,000. Heat for slabs and towers would exceed this number. By doing construction during warm weather winter heat is eliminated. By doing the work next summer, a more efficient, shorter schedule should reduce costs. An extended schedule adds to overhead costs. J:\21-3338A0-Mound Transit Center PF\Correspondence\lir 091906 Mound Bids.doc -33- ~~~~~~ Mr. Carlton Moore PArz~tr~co~su~~rANrs September 18, 2006 Page 2 Y Construction phasing. Graham Penn-Co, low bidder, stated they would not have been able to complete the True Value parking lots this fall. Several non-bidders felt uncomfortable with the project requirements and stated it was a factor in them not submitting bids. Liquidated damaaes. One contractor stated they decided not to bid at the last minute because of the tight schedule and liquidated damages. General Conditions. The dollars included for general conditions (job suet, temp power, trailers, etch are extremely high for this small project ($600,000 to $800,000j. That cost would be similar to that of a much larger facility. Amore efficient approach and condensed schedule should result in a reduction in these costs. Y Lack of bidders. There were only two general contractors bidding the project. With fewer bidders and lack of competition prices tend to be higher. Several contractors stated the morning bid opening on the Friday before holiday weekend was a key factor in a lack of interest. An extended bid period and afternoon bid opening should increase competitiveness. Several non-bidding general contractors stated they will submit a bid if re-bid with the proposed changes in schedule. lack of supplier and sub-contractor bidders. Several contractors indicated they had a difficult time getting sub-contractors to submit bids. The bid opening date and small project size were cited as reasons for lack of interest. A Project Size. The small size of the project was a factor. Suppliers had little interest in bidding a project with only one or two of their items. Only one elevator company submitted a bid. - Escalating Prices. The current market is "crazy" because of escalating prices. The price of steel, concrete, copper and gas/fuel keep rising so contractors (sub & general) are covering themselves with conservative quotes. The bids are based on predicted increases. By December contractors should have 2007 prices from their suppliers. - Tiaht site. The tight site and constraints regarding the phasing of construction activities did affect the bids. Several contractors had atower-crane in their bid, which amounted to about $145,000. Removing these constraints and working with the contractor should result in a substantial savings. Y Re-design/value engineering. There are no one or two changes which can be made which will result in major cost savings. By doing some value engineering we feel it is possible to save some money without changing the scope of the project. J: \21-3338-00-Mound Transit Center PF\Correspondence\lir 091906 Mound Bids.doc -34- • U ~~ Mr. Carlton Moore t~,~tt Ct~tSUL~s September 18, 2006 Page 3 A proposed plan and revised schedule is attached. A Transit Oriented Development ~TOD) grant extension has been requested. As directed by Hennepin County staff, a formal request was submitted on September 18, 2006 by the City/HRA to extend the grant deadline until December 31, 2008. This request will be forwarded to the Hennepin County Board of Commissioners for action at the next available meeting. The current deadline is June 30, 2007. Sincerely, WALKER PARKING CONSULTANTS James I. Meyer Project Manager JIM/rjk Attachment l: \21-3338A0-Mound Transit Center PF\Correspondence\Itr 091906 Mound Bids.doc -35- MOUND TRANSIT CENTER RE-BID ACTION PLAN ~aa~tvd cat~su~r,~rirs 21-3338.00 SEPTEMBER 18, 2006 It is proposed that the current bids for the Mound Transit Center be rejected. Drawings and specifications will be modified and the project rebid this November or December. The overall scope of the project will not change. A 2-level parking structure will be the base bid, and an add alternative included to expand to a 3-level structure. The base bid will consist of a basic structure and site amenities. A series of add alternatives will be bid for upgrade items which could be constructed as part of the project or at some future date. Eliminating winter construction will result in a shorter more efficient construction process, which will result in project savings. Some redesign /value engineering may be done to help reduce costs. TIMELINE AND ACTIVITIES SEPTEMBER 2006 HRA approval Obtain funding extensions - Review project scope and design criteria OCTOBER 2006 i» Identify changes which could result in savings r Make decisions regarding what changes should be pursued r' Revise drawings, specifications and bid documents NOVEMBER 2006 - Obtain approvals and advertise for bids Y Start bid process Four week bid period ~ Issue for bids 1 1 /8/Ob DECEMBER 2006 Bid Opening 12/6/06 Y Evaluate bids 12/6/06 to 12/12/06 Award 12/12/06 JANUARY & FEBRUARY 2007 Y Finalize contractor agreement Obtain building permit Contractor to plan work activities, develop schedule, retain subcontractors, order materials, submit shop drawings, etc. Contractor will have ample time to develop the most efficient schedule and organize activities. MARCH 2007 - Break ground, start construction APRIL, MAY, JUNE JULY, AUGUST, SEPTEMBER 2007 - Construction 'v Substantial completion 9/30/07 v Final completion 1 1 /1 /07 -36- MOUND HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION NO.06- RESOLUTION REJECTING BIDS FOR TRANSIT DISTRICT PARKING DECK IN DOWNTOWN MOUND WHEREAS, the Mound Housing and Redevelopment Authority approved the plans and specifications and ordered the advertisement for bids for the Transit District Parking Deck and related site improvements at its July 25, 2006 meeting as prepared by Walker Parking Consultants; and WHEREAS, two bids for the Transit District Parking deck project were received and opened at 10 AM on September 1, 2006; and • WHEREAS, the bids received significantly exceeded the engineer's estimate of the proposed improvements and the HRA's available funding for the project; and WHEREAS, Walker Parking Consultants, in cooperation with Mound Staff, have recommended that it is in the best interest of the HRA to reject the bids and consider modifications to the schedule and plans and specifications so as to pursue construction of a project that is within the HRA's funding ability. NOW THEREFORE BE IT RESOLVED by the Housing and Redevelopment Authority in and for the City of Mound: 1. The two (2) bids received for theTransit District Parking Deck and related site improvements are hereby rejected. Adopted by the HRA this 26th day of September, 2006 Chairperson Pat Meisel Attest: Kandis Hanson, Executive Director • -37- MOUND HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION N0.06- RESOLUTION AUTHORIZING PREPARATION OF MODIFIED PLANS AND SPECIFICATIONS FOR TRANSIT DISTRICT PARKING DECK IN DOWNTOWN MOUND WHEREAS, the Mound Housing and Redevelopment Authority approved the plans and specifications and ordered the advertisement for bids for the Transit District Parking Deck and related site improvements at its July 25, 2006 meeting as prepared by Walker Parking Consultants; and WHEREAS, the bids for the Transit District Parking deck project were opened at 10 AM on September 1, 2006; and WHEREAS, the bids were formally rejected by the Housing and Redevelopment Authority on September 26, 2006 meeting as they exceeded the HRA's available funding for the project; and WHEREAS, Walker Parking Consultants, in cooperation with Mound Staff, are recommending modifications to the schedule and the plans and specifications. NOW THEREFORE BE IT RESOLVED by the Housing and Redevelopment Authority in and for the City of Mound: 1. Walker Parking Consultants be authorized to prepare modified plans and specifications for the Transit District Parking Deck and related site improvements. Adopted by the HRA this 26th day of September, 2006 Chairperson Pat Meisel Attest: Kandis Hanson, Executive Director -38- HOUSING AND REDEVELOPMENT AUTHORITY • IN AND FOR THE CITY OF MOUND, MINNESOTA RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE OF TAX INCREMENT REVENUE REFUNDING BONDS (METROPLAINS PROJECT), SERIES 2006, AND PROVIDING THE FORM, TERMS, PLEDGE OF REVENUES, AND FINDINGS, COVENANTS, AND DIRECTIONS RELATING TO THE ISSUANCE OF SUCH OBLIGATIONS BE IT RESOLVED by the Board of Commissioners (the "Board") of the Housing and Redevelopment Authority in and for the City of Mound, Minnesota (the "HRA"), as follows: SECTION 1. BACKGROUND 1.01. The Housing and Redevelopment Authority in and for the City of Mound (the "HRA") and the City of Mound (the "City") previously established the Tax Increment Financing District No. 1-2 (the "TIF District") pursuant to authority granted by Minnesota Statutes, Sections 469.174-469.1799, as amended (the "Tax Increment Act"), within Development District No. 1 (the "Development Project"), and adopted a tax increment • financing plan for the purpose of financing certain improvements within the TIF District. In order to provide for the redevelopment of the Development Project and the TIF District and, specifically, to provide for the construction of a mixed use development with approximately 99 residential units and approximately 67,000 square feet of commercial space located in the TIF District in the City's downtown area (the "Project"), the HRA entered into an Amended and Restated Contract for Private Redevelopment, dated January 8, 2002, between the HRA and MetroPlains Development LLC, a Minnesota limited liability company, and its assignees (the "Redeveloper") which was subsequently amended by the First Amendment to Amended and Restated Contract for Private Redevelopment, dated April 24, 2002, between the HRA and the Redeveloper (collectively, the "Contract"). 1.02. On April 23, 2002, the Board adopted Resolution No. 02-01 H (the "Note Resolution"), which provided for the issuance and sale of its tax increment revenue notes. Pursuant to the terms of the Note Resolution, the HRA issued its Taxable Tax Increment Revenue Notes (MetroPlains Redevelopment Project), Series 2002 (the "Series 2002 Notes"), in the principal amount of $3,210,000, dated as of June 3, 2002, payable solely from a portion of the proceeds of the Series 2002 Notes and from certain tax increment revenues generated from the TIF District. 1.03. Pursuant to the terms of the Contract, the HRA agreed to refund the Series 2002 Notes with tax-exempt tax increment revenue bonds when the conditions • set forth in the Contract for the issuance of such revenue bonds were satisfied. The -39- conditions set forth in the Contract for refunding the of the Series 2002 Notes with tax- exempt tax increment revenue bonds have been satisfied. 1.04. Pursuant to Section 469.178 of the Tax Increment Act, the HRA is authorized to issue and sell its bonds for the purpose of financing or refinancing public redevelopment costs in a Development Project and to pledge tax increment revenues derived from a tax increment financing district established within the Development Project to the payment of the principal of and interest on such obligations. SECTION 2. ISSUANCE OF SERIES 2006 BONDS 2.01. In order to refund the outstanding principal amount of the Series 2002 Notes, the Board hereby authorizes the issuance of tax increment revenue bonds to be designated as the "Tax Increment Revenue Refunding Bonds (MetroPlains Project), Series 2006 (the "Series 2006 Bonds"), in a principal amount not to exceed $3,800,000. The Series 2006 Bonds shall be issued on such date and upon the terms and conditions determined by the Executive Director of the HRA (the "Executive Director"). The Series 2006 Bonds may be designated such other name or names as determined to be appropriate by the Executive Director. The Series 2006 Bonds shall be issued in one or more series as the Executive Director may determine, and shall be assigned a separate series designation determined by the Executive Director for each series issued by the HRA. The Series 2006 Bonds are authorized to be issued as obligations the interest on which is not includable in gross income for federal and State of Minnesota income tax purposes. This authorization to issue the Series 2006 Bonds is effective without any additional action of the Board and .shall be undertaken by the Executive Director on such date or dates and upon the terms and conditions deemed reasonable by the Executive Director. The Board hereby authorizes the sale of the Series 2006 Bonds to Piper Jaffray & Co. (the "Underwriter") upon the offer of the Underwriter to purchase the Series 2006 Bonds in accordance with the terms of a Bond Purchase Agreement between the HRA and the Underwriter (the "Bond Purchase Agreement"). 2.02. There have been presented to the Board forms of the following documents: (i) a Paying Agent Agreement (the "Paying Agent Agreement"), between the HRA and a paying agent to be designated by the HRA (the "Paying Agent"); and (ii) a Bond Purchase Agreement. The Paying Agent Agreement and the Bond Purchase Agreement are hereby approved in substantially the forms on file with the HRA on the date hereof, subject to such changes not inconsistent with this resolution and applicable law that are approved by the Executive Director of the HRA. 2.03. The Series 2006 Bonds shall have the maturities, interest rate provisions, shall be dated, numbered, and issued in such denominations, shall be subject to mandatory and optional redemptions and prepayment prior to maturity, shall be executed, sealed, and authenticated in such manner, shall be in such form, and shall have such other details and provisions as are prescribed in the Paying Agent Agreement. The form of the Series 2006 Bonds included in the Paying Agent 2 -40- Agreement is approved in substantially the form in the Paying Agent Agreement, • subject to such changes not inconsistent with this resolution and applicable law, and subject to such changes that are approved by the Executive Director. Without limiting the generality of the foregoing, the Executive Director is authorized to approve the original aggregate principal amount of each series of Series 2006 Bonds to be issued under the terms of this resolution (subject to the maximum aggregate principal amount for all series authorized by this resolution), to establish the terms of redemption, the principal amounts subject to redemption, and the dates of redemption of the Series 2006 Bonds, and to approve other changes to the other terms of the Series 2006 Bonds which are deemed by the Executive Director to be in the best interests of the HRA. The issuance and delivery of the Series 2006 Bonds shall be conclusive evidence that the Executive Director has approved the terms and provisions of the Series 2006 Bonds in accordance with the authority granted by this resolution. The proceeds derived from the sale of the Series 2006 Bonds, and the earnings derived from the investment of such proceeds, shall be held, transferred, expended, and invested in accordance with determinations of the Executive Director. 2.04. The Series 2006 Bonds shall be secured by the terms of the Paying Agent Agreement and shall be payable solely from Available Tax Increment (as defined in the Paying Agent Agreement) that is expressly pledged to the payment of the Series 2006 Bonds pursuant to the terms of the Paying Agent Agreement. 2.05. It is hereby found, determined and declared that the issuance and sale of • the Series 2006 Bonds, the execution and delivery by the HRA of the Paying Agent Agreement and the Bond Purchase Agreement (the "HRA Documents"), and the performance of all covenants and agreements of the HRA contained in the HRA Documents, and of all other acts required under the Constitution and laws of the State of Minnesota to make the Series 2006 Bonds the valid and binding special obligations of the HRA enforceable in accordance with their respective terms, are authorized by applicable Minnesota law, including, without limitation, the Tax Increment Act, and this Resolution. 2.06. Under the provisions of the Tax Increment Act, and as provided in the Paying Agent Agreement and under the terms of the Series 2006 Bonds, the Series 2006 Bonds are not to be payable from or chargeable against any funds other than the revenues pledged to the payment thereof; the HRA shall not be subject to any liability thereon other than from such revenues pledged thereto; no holder of any Series 2006 Bonds shall ever have the right to compel any exercise by the HRA of its taxing powers (other than as contemplated by the pledge of tax increment revenues under the terms of the Paying Agent Agreement) to pay the principal of, premium, if any, and interest on the Series 2006 Bonds, or to enforce payment thereof against any property of the HRA other than the property expressly pledged thereto; the Series 2006 Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the HRA other than the revenues expressly pledged thereto; the Series 2006 Bonds shall recite that the Series 2006 Bonds are issued without a pledge of the general or moral . obligation of the HRA, and that the Series 2006 Bonds, including interest thereon, are -41- payable solely from the revenues pledged to the payment thereof; and the Series 2006 Bonds shall not constitute a debt of the HRA within the meaning of any constitutional or statutory limitation of indebtedness. SECTION 3. DISCLOSURE DOCUMENTS AND CLOSING CERTIFICATES 3.01. The Preliminary Official Statement and the Official Statement with respect to the Series 2006 Bonds is hereby ratified and approved. The distribution of the Preliminary Official Statement and the Official Statement prepared in conjunction with the offer and sale of the Series 2006 Bonds is hereby ratified and approved. In order to provide for continuing disclosure with respect to the Series 2006 Bonds, to the extent deemed necessary, required, or appropriate by the Executive Director, the Executive Director may execute a certificate providing for continuing disclosure with respect to the Series 2006 Bonds. 3.02. The Executive Director is authorized to furnish to the purchasers of the Series 2006 Bonds, on the date of issuance and sale of the Series 2006 Bonds, a certificate that, to the best of the knowledge of such officer, the Official Statement (or other form of disclosure document) does not, as of the date of closing, and did not, as the time of sale of the Series 2006 Bonds, contain any untrue statement of a material fact necessary in order to make the statements made therein, in light of the circumstances under which they were made, not misleading. Unless litigation shall have been commenced and be pending questioning the Series 2006 Bonds, the proceedings for approval of the Series 2006 Bonds, tax increment revenues generated or collected for payment of the Series 2006 Bonds, revenues pledged for payment of the Series 2006 Bonds, or the organization of the HRA, or incumbency of its officers, the Executive Director shall also execute and deliver a suitable certificate as to absence of material litigation, and the Executive Director shall also execute and deliver a certificate as to payment for and delivery of the Series 2006 Bonds, and the signed approving legal opinion of Kennedy & Graven, Chartered, as to the validity and enforceability of the Series 2006 Bonds and the tax-exempt status of interest on the Series 2006 Bonds. 3.03. The Executive Director and other agents, officers, and employees of the HRA are hereby authorized and directed, individually and collectively, to furnish to the attorneys approving the Series 2006 Bonds, on behalf of the purchasers of the Series 2006 Bonds, certified copies of all proceedings and certifications as to facts as shown by the books and records of the HRA, and the right and authority of the HRA to issue the Series 2006 Bonds, and all such certified copies and certifications shall be deemed representations of fact on the part of the HRA. Such officers, employees, and agents of the HRA are hereby authorized to execute and deliver, on behalf of the HRA, all other certificates, instruments, and other written documents that may be requested by bond counsel, the Underwriter, the Paying Agent, or other persons or entities in conjunction with the issuance of the Series 2006 Bonds and the expenditure of the proceeds of the Series 2006 Bonds. Without imposing any limitations on the scope of the preceding sentence, such officers and employees are specifically authorized to 4 -42- execute and deliver one or more UCC-1 financing statements, a certificate relating to • federal tax matters including matters relating to arbitrage and arbitrage rebate, a receipt for the proceeds derived from the sale of the Series 2006 Bonds, an order to the Paying Agent, a general certificate of the HRA, and an Information Return for Tax-Exempt Governmental Obligations, Form 8038 (Rev. January 2002). 3.04. The Executive Director is hereby authorized and directed to certify a copy of this resolution and cause the same to be filed with the Taxpayer Services Division Manager of Hennepin County, exercising the powers of the county auditor under Minnesota Statutes, Section 475.63, and to obtain the certificate of the Taxpayer Services Division Manager of Hennepin County as to the registration of the Series 2006 Bonds. SECTION 4. REDEMPTION OF SERIES 2002 NOTES 4.01. The HRA elects to apply the net proceeds of the Series 2006 Bonds to the optional prepayment of the Series 2002 Notes in accordance with their terms. Following the sale and issuance of the Series 2006 Bonds, the Bank of New York (formerly Marshall & Ilsley Trust Company N.A.), as Registrar of the Series 2002 Notes, is directed to cause notice of redemption of the Series 2002 Notes to be given to the holders of the Series 2002 Notes in accordance with the terms of the Series 2002 Notes and to take all other actions necessary to cause the redemption and prepayment of the Series 2002 Notes to occur as soon as possible after the date of issuance of the • Series 2006 Bonds. SECTION 5. BANK QUALIFICATION 5.01. The HRA hereby designates the Series 2006 Notes as "qualified tax- exempt obligations" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), and represents that the HRA does not reasonably anticipate that the HRA, the City, or any other subordinate entity of the City will issue in calendar year 2006 more than $10,000,000 of bonds or other tax-exempt obligations (excluding "private activity bonds" other than "qualified 501(c)(3) bonds," as such terms are defined in the Code, and excluding certain refunding obligations, that are not included in the $10,000,000 limitation set forth in Section 265(b)(3)(C)(i) of the Code). SECTION 6. MISCELLANEOUS 6.01. All agreements, covenants, and obligations of the HRA contained in this resolution and in the above-referenced documents shall be deemed to be the agreements, covenants, and obligations of the HRA to the full extent authorized or permitted by law, and all such agreements, covenants, and obligations shall be binding on the HRA and enforceable in accordance with their terms. No agreement, covenant, or obligation contained in this resolution or in the above-referenced documents shall be deemed to be an agreement, covenant, or obligation of any member of the Board, or of • any officer, employee, or agent of the HRA in that person's individual capacity. Neither -43- the members of the Board, nor any officer executing the Series 2006 Bonds shall be liable personally on the Series 2006 Bonds or be subject to any personal liability or accountability by reason of the issuance of the Series 2006 Bonds. 6.02. Nothing in this resolution or in the above-referenced documents is intended or shall be constructed to confer upon any person (other than as provided in the Paying Agent Agreement, the Series 2006 Bonds, and the other agreements, instruments, and documents hereby approved) any right, remedy, or claim, legal or equitable, under and by reason of this resolution or any provision of this resolution. 6.03. If for any reason the Executive Director, or any other officers, employees, or agents of the HRA authorized to execute certificates, instruments, or other written documents on behalf of the HRA shall for any reason cease to be an officer, employee, or agent of the HRA after the execution by such person of any certificate, instrument, or other written document, such fact shall not affect the validity or enforceability of such certificate, instrument, or other written document. If for any reason the Executive Director, or any other officers, employees, or agents of the HRA authorized to execute certificates, instruments, or other written documents on behalf of the HRA shall be unavailable to execute such certificates, instruments, or other written documents for any reason, such certificates, instruments, or other written documents may be executed by a deputy or assistant to such officer, or by such other officer of the HRA as in the opinion of the HRA Attorney is authorized to sign such document. 6.04. The HRA shall not take any action or authorize any action to be taken in connection with the application or investment of the proceeds of the Series 2006 Bonds or any related activity which would cause the Series 2006 Bonds to be deemed to be "private activity bonds," within the meaning of Section 141 of the Internal Revenue Code of 1986, as amended (the "Code"). The HRA shall not take any action or authorize any action to be taken in connection with the application or investment of the proceeds of the Series 2006 Bonds or any related activity which would cause the Series 2006 Bonds to be deemed to be "arbitrage bonds," within the meaning of Section 148 of the Code. Furthermore, the HRA shall take all such actions as may be required under the Code to ensure that interest on the Series 2006 Bonds is not and does not become includable in gross income for federal income tax purposes. 6.05. The authority to approve, execute, and deliver future amendments to the documents executed and delivered by the HRA in connection with the transactions contemplated hereby is hereby delegated to the Executive Director, subject to the following conditions: (a) such amendments do not require the consent of the holders of the Series 2006 Bonds or, if required, such consent has been obtained; (b) such amendments do not materially adversely affect the interests of the HRA as the issuer of the Series 2006 Bonds; (c) such amendments do not contravene or violate any policy of the HRA; (d) such amendments are acceptable in form and substance to the HRA Attorney, bond counsel or other counsel retained by the HRA to review such amendments; (e) the HRA has received, if necessary, an opinion of bond counsel to the effect that the amendments will not adversely affect the tax-exempt character of interest 6 -44- on the Series 2006 Bonds, if the Series 2006 Bonds are then tax-exempt obligations; • and (f) such amendments do not materially prejudice the interests of the owners of the Series 2006 Bonds. The authorization hereby given shall be further construed as authorization for the execution and delivery of such certificates and related items as may be required to demonstrate compliance with the agreements being amended and the terms of this resolution. The execution of any instrument by the Executive Director shall be conclusive evidence of the approval of such instruments in accordance with the terms hereof. In the absence of the Executive Director, any instrument authorized by this paragraph to be executed and delivered by the Executive Director may be executed by such other officer of the HRA as in the opinion of the HRA Attorney is authorized to execute and deliver such document. 6.06. Effective Date. This Resolution shall take effect and be in force from and after its approval and publication. Adopted by the HRA this 26th day of September, 2006. Chair Pat Meisel ~~ Attest: Executive Director Kandis Hanson MU195-21 (JAE) 298132v.~~ 7 -45- Document comparison done by DeltaView on Thursday, September 21, 2006 9:42:07 AM -46-