2006-03-28
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PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
l .~,
'MOUND~HOUSING cC. REDEVELOPM~NT,AUTHORITY .
_:. _
REGUL~R~MEETING
TUESDAY, MARCH 28'= 7:15 PIVI `
MOUND CITY COUNCIL CHAMBERS -
Page
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving minutes: February 28, 2006
4. Indian Knoll Manor Manager's Monthly Report
5. Items Relating to Lost Lake Replat
6. Adjourn
1
2-15
MOUND HOUSING AND REDEVELOPMENT AUTHORITY MINUTES
FEBRUARY 28, 2006
The Housing and Redevelopment Authority of and for the City of Mound,
Minnesota, met in regular session on Tuesday, February 28, 2006 at 7:15 p.m. in
the council chambers of city hall.
Members Present: Chairperson Pat Meisel; Commissioners David Osmek, Bob
Brown, Mike Specht and John Beise
Others Present: Finance Director Gino Businaro, Community Development
Director Sarah Smith, Cindy Reiter.
1. Open Meeting
Chairperson Meisel opened the meeting at 7:15 p.m.
2. Approve Agenda
MOTION by Brown, seconded by Beise to approve the agenda. All voted in
favor. Motion carried.
3. Approve Minutes
MOTION by Beise, seconded by Specht to approve the minutes of the February
14, 2006 meeting. All voted in favor. Motion carried.
4. Indian Knoll Manor Mana er's Monthl Re ort
A. January Bank Statement
B. December Income Statement
C. Review of Bills Paid: MOTION by Brown, seconded by Specht to pay the
bills for January, 2006. All voted in favor. Motion carried.
D. Manager's Report
5. Adiourn
MOTION by Specht, seconded by Beise to adjourn at 7:20 p.m. All voted in
favor. Motion carried.
Chairperson Pat Meisel
Attest: Bonnie Ritter, City Clerk
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MOUND HRA
INDIAN KNOLL APARTMENTS
PROPERTY MANAGER'S MONTHLY REPORT
March 28, 2006
Manager's Agenda
• February Bank Statement
• January Income Statement
• Review of bills paid
• Managers Report
Resident Manager Update
Managers annual report
• Resident Council Report
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Page ~ of 4
ItVELLS FARGO BANk; N:A. 1-3 1438 fCO3a0)
t22r GDURTY.4RD. BUSINESS BANKING. Account Number: 000-0033530
POST QFFICE BOX 85.14 Statement Period: Feb 1, 2006--
MINNEAPQLLS,: MN 55479 Feb 28 2006
Image Count: 15
I:~~e~~ilFlarr~lullruQn~rn~~cllrr~®~r0'Irrrlr.Onliu~IrQ~r~A
HOU'STNG & REDEVELOPMENT AUTH..ORITY
SP"ECIAL ACCOUNT
CITY O:F MOUND
FINANCE DIRfGTOR
5341 MAYWOOD RD
MOUND MN 55364.-1627
If you have any questions about this statement or your accounts, call: 800-22x5935 {1-800-CALL-WELLS):
Your Accounts at a Glance
Account Be inning Deposits/ Withdrawals/ Ending
Type Balance Credits Debits Balance
Basic Business Checking with Interest 8,544.75 14;252.41 - 14,396.26 8;400.90
000-0033530
News from Wells Fargo .
Basic Business Checking with. Interest 000-0033530
Housing & Redevelopment Authority
Special Account
Jan. 31 Beginning Balance 8,544.75
Feb 28 Ending Balance 8,400.90
Oeposits and Credits --------------------------------------------------------------------------------------------------------
Posted
Date Transaction Detail Amount
Feb 10 Hud Treas 303 Misc Pay 021006 410962421860103
RMTxVV'099112238"""""`x"hud'Opexating Fund MN0740 4,990:00.-
Feb 10` Deposit 3,043:00
Feb 10_ Deposi# 2,268;00
Feb 10~ Deposit 1',592.00
Feb': f0 Deposit 1,500:00
Feb 10 Deposit - 386:DO
Feb-10' Deposit . 309:00
Feb 23- Deaosif 163:00
Feb-28 Iriz'erest Paymena 1:41
Checks Pard -----__~_~ _r------------------_-_____-_~~~_-______~~___Ww__~~w--------------- _~~
- Cheek #` `Date..::' Amount :. Check# Date Amount
21.84 Feb-02~ 434.00 2193. - Feb 16 79:62.
:2185. Feb. 02 62.50 2194 Feb 16 145:00.
2183" _ Feb Ot 133.52 2195 Feb 17' 78:76
.2190" Feb ' 14 _ 103.00 2196 Feb 14 32.84
.. 2191 Feb 10 1;171:72 2197 Feb 1 T 47.92;
' 2'192. Feb 15 53:32 21:98 Feb 15 865:80
`- ' ~ap~in;Check Sequence
_. +_ item converted to. substitute check
Continued on next page
-3_
Housing & Redevelopment authority
Special Account
Chec?cs Paid ------------------------------------ --------------------
Check # Date Amount
2199 Feb 17 1, 398:37
2200 + Feb 16 5,500.00
` Gap in Check Sequence
+ Ifem converted to substitute check
Dally Balance Summary ------------------------- ------------------
Date Balance
Date Balance
Jan 31 - 8,544.75 Feb 15
Feb 09 8,411.23 Feb 16
Feb OZ 7,914.73 Feb 17
Feb 10 20,831.01 Feb 23
Feb 14 20,695.17 Feb 28
Average Collected Balance $ 10,223.?0
interest Summary ---------------- ----------------------------_----------
Annual Percentage Yield Earned This Period
interest Farned During This Period
Year to Date Interest and Bonuses Paid
Total Interest and Bonuses Earned In 2005
15,486:16
9, 761':54
8;236.49
8, 399:49
8,400:90
0.18
9.44
3.73
26.35
For Your Interest
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C
MDIA
t
r
,~.~
w
Summary Statement
February 2006
For more information, call MBIA Asset Management at (800)395-5505
Fax; (800)765-7600
~M~'~FUND
Mound Housing and Redevelopment Authority
Account Number: MN-O1-0258-2001 Account Name: GENERAL FUND
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $502,840.52 $0.00 $0.00 $1,624.09 $503,673.84 $504,464.61
Fiscal YTD
Endin 12/31/0 $501,135.55 $0.00 $0.00 $3,329.06 $502,799.85 $504,464.61
Account Number: MN-O1-0258-2002
Account Name: MOUND HIJD
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $1,810.74 $0.00 $0.00 $5.32 $1,813.73 $1,816.56
Fiscal YTD
Endin 12/31/0 $1,804.56 $0.00 $0.00 $12.00 $1,810.58 $1,816.56
Total of all accounts
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $504,651.26 $0.00 $0.00 $1,629.91 $505,487.57 $506,281.17
Fiscal YTD
Endin $502,940.11 $0.00 $0.00 $3,341.06 $504,610.43 $506,281.17
February 2006
Page: 1
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MB49
Statement
February 2006
For more information, call MBIA Asset Management at (800)395-5505
Fax: (800)765-7600
~~
Mound Housing and Redevelopment Authority
Account Number: MN-O1-0258-2001
Account Name: GENERAL FUND
Date Description Contributions and Withdrawals Balance Transaction
Income Earned Number
02/01/06 Beginning Balance ~ $502,840.52
Income Earned for the month $1,624.09
02/28!06 Ending Balance $504,464.61
Summary
February 2006 Fiscal YTD Ending (12/31/06)
Beginning Balance $502,840.52 $501,135.55
Contributions x•00 $0•~
Withdrawals $0.00 $0.00
Income Earned $1,624.09 $3,329.06
Month End Balance $504,464.61 $504,464.61
Average Daily Rates 4.20% 4.10%
Average Annualized Yield 4.29% 4.18%
February 2006
Page: 2
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~ MDIA
Statement
Februa>~y 2006
For more information, call MB)A Asset Management at (800)395-5505
Fax: (800)765-7600
~PLUS~
Monad Housing and Redevelopment Authority
Account Number: MN-O1-0258-2002
Account Name: MOUND HUD
„~
~~
Date Description Contributions and Withdrawals Balance Transaction
Income Earned Number
02/01/06 Beginning Balance ~ $1,810.74
Income Earned for ttte month $5.82
02/28/06 Ending Balance $1,816.56
Summary
February 2006 Fiscal YTD Ending (12/31/0
Beginning Balance $1,810.74 ~ $1,804.56
Contributions $0.00 $0.00
Withdrawals $0.00 $0.00
Income Earned $5.82 $12.00
Month End Balance $1,816.56 $1,816.56
Average Daily Rates 4.20% 4.10%
Average Annualized Yield 4.29% 4.18%
February 2006
Page: 3
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Mound, MN Public Housing
2020 Commerce Boulevard
Mound, MN 55364
As OF
January 31, 2006
BALANCE SBiEET
ASSETS
111101 - Cash General Fund 7,896.70
111700 - Petty Cash 100.00
112200 - Tenants Accounts Receivable 482.00
112900 - City of Mound 910.11
116200 - General Fund Investments 1,788.03
121100 - Prepaid Insurance 4,701.32
140002 - Development Cost 1,505,904.64
140003 - Development Cost Contra (2,168,063.55)
140005 - Accumlated Depreciation (1,860,807.58)
140007 - Buildings 1,642,970.53
140008 - Furniture,Equipment,Machines-Dwelling 33,551.61
140009 - Furniture,Equipment,Machines-Admin 17,493.01
140016 - Land Improvements 22,640.04
140017 - Building Improvements 578,072.55
140055 - Mod Cost Complete 662,158.91
140095 - Mod Cost Uncomplete 38,463.92
150600 - Mod Cost Uncomplete Contra {6,803.00)
TOTAL ASSETS 48
SURPLUS AND LIABILITIES
211400 - Tenants Security Deposits (8,255.00)
211410 -Tenants Pet Deposits (2,700.00)
211499 - Security Deposit Interest (613.14)
212900 - Notes Pay Levy Fund (60,000.00)
213700 - Payment in Lieu of Taxes (3,648.19)
213701 -PILOT Current Year (1,160.24)
280200 - HUD PHA Contribution (223,985.75)
280600 - Retained Earnings (181,027.56)
Current Year Net Activity {69.36)
TOTAL SURPLUS AND LIABILITIES f481.459.241
1
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Mound. MN Public Housing
2020 Commerce Boulevard
Mound, MN 55364
As Of
.9anuarv 31, 2006
Statement of Operating Receipts & Expenditures
311000 - Dwelling Rental
312000 - Excess Utilities
Total Rental Income
361000 - Investment Interest/General Funds
369000 - Other Income
802000 - Operating Subsidy
Total Other Operating Receipts
Total Receipts
Expenses
Current
Activi
{10,841.00)
0.00
(10,841.00)
(2.32)
{218.75)
{ 11,322.00)
(11,543.07)
YTD - Over
VTD Prorated (Under)
Balance 83udget 03udget
(43,119.00) (43,006.68) 112.32
0.00 (200.00} (200.00)
(43,119.00) (43,206.68) 87.68
(10.22) (133.32) (123.10)
(510.75) (740.00) (229.25)
(23,986.00) {22,309.68) 1,676.32
(24,506.97) (23,183.00) (1,323.97)
(22,384.07) (67,625.97) (66,389.68) (1,236.29)
411200 -Manager Payroll 3,265.00 11,350.50 11,400.00 (49.50)
414000 - Staff Training 0.00 0.00 266.68 (266.68)
415000 - Travel 0.00 0.00 200.00 (200.00)
417000 -Accounting Fees 360.92 1,385.68 1,013.32 372.36
417100 -Auditing Fees 0.00 0.00 2,500.00 (2,500.00)
419000 - Sundry-Administrative 1,119.95 5,907.72 8,590.00 (2,682.28)
419500 - Outside Management 850.00 2,550.00 0.00 2,550.00
Total Administrative Expense 5,595.87 21,193.90 23,970.00 (2,776.10)
422000 - Tenant Services 0.00 0.00 200.00 (200.00)
Total Tenant Services Expense 0.00 0.00 200.00 (200.00)
431000 - Water 310.06 515.49 666.68 (151.19)
432000 - Electricity 1,459.76 4,107.74 4,853.32 (745.58)
433000 - Gas 5,613.76 10,304.61 12,233.32 (1,928.71)
439000 - Other Utility Expense 2,221.35 3,401.34 3,386.68 14.66
439100 - Garbage Removal 325.77 1,585.18 2,400.00 (814.82}
Total Utilities Expense 9,930.70 19,914.36 23,540.00 (3,625.64)
441000 - Maintenance Labor 3,002.50 12,097.50 14,230.00 (2,132.50)
442000 - Materials 1,200.80 2,478.29 2,533.32 (55.03)
443000 - Contract Costs 970.68 3,181.72 3,220.00 (38.28)
448000 -Protective Services 0.00 0.00 280.00 (280.00)
Total Maintenance Expense 5,173.98 17,757.51 20,263.32 (2,505.81)
_g
Mound, MN Public Housing
2020 Commerce boulevard
Mound, MN 55364
As Of
January 31, 2006
Statement of ®perating Receipts ~ Expenditures
YT® ®ver
Current YT® Prorated (Under)
Activi Balance Budget Budget
909.33 3,639.37 3,853.32 (213.95)
45.52 1,160.24 1, 050.00 110.24
940.13 3,891.23 4,880.00 (988.77)
1,894.98 8,690.84 9,783.32 (1,092.48)
451000 - Insurance
452000 - Pmts In Lieu Of Taxes
454000 - Employee Benefit Contributions
Total General Expense
Total Routine Expense
Total Nonroutine Expense
Total Expense 22,595.53 67,556.61 77,756.64 (10,200.03)
22,595.53 67;556.61 77,756.64 (10,200.03)
0.00 0.00 0.00 0.00
3
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INDIAN KNOLL MANOR
. 2020 COMMERCE BLVD
MOUND, MN 55364
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PAID INVOICES SORTED BY VENDOR
FROM February 1, 2006 THROUGH February 28, 2006
March 21, 2006
PAGE: 1
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
3 PROGRAMMED MANAGEMENT CORP 02-07-2006 FEB2006 2197 S 70326248 47.92
e
TOTAL PAID 47.92 47,92
----------------------------------------------------------------------------------------------------------------------------------
6 WESTPORT PROPERTIES INC 02-07-2006 FEB2006 .2198 S JAN06 POSTAGE 15.80
6 WESTPORT PROPERTIES INC 02-07-2006 FEB2006 2198 S JAN06 MGMT FEE 850.00
TOTAL PAID 865.80 913.72
7 WESTPORT PROPERTIES PAYROLL 02-27-2006 FE82006 2202 S 2/28/06 PAYROLL 3753.47
7 WESTPORT PROPERTIES PAYROLL 02-13-2006 FEB2006 2201 S 02/15/06 PAYROLL 4289.89
TOTAL PAID 8043.36 8957.08
20 XCEL ENERGY 02-07-2006 FEB2006 2199 S 51-6383341-8 JAN06 1398.37
TOTAL PAID 1398.37 10355.45
34 HOME DEPOT CREDIT SEAV-MOUND 02-07-2006 FEB2006 2193 S 5016206 47.67
,i--~. 34 HOME DEPOT CREDIT SERV-MOUND 02-07-2006 FEB2006 2193 S 8016797 _ 30.69
~ 34 HOME DEPOT CREDIT SERV-MOUND 02-07-2006 FEB2006 2193 S MAINTENANCE SUPPLYS 1.26
TOTAL PAID 79.62 10435.07
87 Office Depot 02-07-2006 FEB2006 2195 S 323555998 78.76
TOTAL PAID 78.76 10513.63
101 C NABER and ASSOCIATES 02-07-2006 FEB2006 2190 S 34464 103.00
TOTAL PAID 103.00 10616.83
104 CITY OF MOUND 02-07-2006 FEB2006 2191 S 94423343015018 DEC 1171.72
TOTAL PAID 1171.72. 11788.55
108 Abdo, Eick, & Meyers LLP 02-13-2006 FEB2006 2200 S 220906 5500.00
TOTAL PAID 5500.00 17288.55
111 Cingular/AT&T Wireless 02-07-2006 FEB2006 2192 S 6123091305 JAN06 53.32
TOTAL PAID 53.32 17341.87
_11_
INDIAN KNOLL MANOR
2020 COMMERCE BLVD
MOUND, MN 55364
PAID INVOICES SORTED BY VENDOR
FROM February 1, 2006 THROUGH February 28, 2006
March 21, 2006
PAGE
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
115 MN Dept of Labor & Industry 02-07-2006 FEB2006 2194 S B42 351H018104I 145.00
TOTAL PAID 145.00 17486.87
128 On Time Delivery Service 02-07-2006 FEB2006 2196 S 17415--0316 32.84
TOTAL PAID 32.84 17519.71
137 Karen Rondeau 00-00-0000 SEP2004 1691 S 2020/311 RET S/D 383.28
TOTAL PAID 383.28 17902.99
----------------------------------------------------------------------------------------------------------------------------------
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~PR PERTIES
March 8, 2006
Ms. Kandis Hanson
City Manager -Executive Director HRA
City of Mound
5341 Maywood Road
Mound, Minnesota 55364
RE: Annum Repc~~t
Dear Kandis,
Enclosed please find the Annual Report for Indian Knoll Manor. I have
outlined Capital Projects we are currently working on and future
projects we plan on working on this year. I have briefly touched on
budget,. operations and occupancy.
r
Sincerely,
r`j _
~. ~+ ~ ~~
Cynthia Reiter
Agent
,•-~
6715 Penn Ave. 5., Suite 2 • Rich~ie~d, MN `~ 3 5 • Phone 612-922-9533 fax 612-9Z9-0422
ANNUAL REPORT
FOR
INDIAN KNOLL APARTMENTS
April 2006
Staffi na
Westport Properties Inc was hired as managing agent for Indian Knoll
Apartments April 15, 2003. Cindy Reiter has overall supervision and
controls at the property.
* Kim Britz is the compliance officer who manages the certifications,
operating subsidy, capital fund and works with HUD on a day to day
basis to ensure all HUD guidelines are met
* Jessica Shepherd is the current property manager who over sees the
day to day activities on-site.
* Kathleen Walker is the on site manager and oversees the on site
staff and works with the residents
* Steve Anderson is the maintenance man and does all the daily
repairs.
* Allison Charles is the janitor and. painter.
Renovations:
*We are currently working on renovating two units to comply with ADA
requirements. Cost. is estimated to be $47.,962..
*This spring we plan to increase our parking facility. We currently
have 22 spaces and are increasing the number of spaces to The
cost is anticipated to be $28,000.
*In 2005 we painted all the common areas, replaced hall carpeting,
purchased new furnishings for the common areas and the community
room . Tota I cost was $ 56,112. ,
All these items are paid for from the Capital Fund program.
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Financial:
Our operating subsidy money .was cut by $16,104 this year. Gas
prices have increased by 30%. We revised our budget in February
cutting staff hours and being as efficient as possible with utilities and
other operational supplies. This creates a potential loss of $20,204. In
March HUD approved our request that $30,000 from our capital fund
money be available for operations. This amount will be drawn monthly
as needed. To draw this money we put some of our capital projects
on hold.
Occupancy and,~Rent,_,~~e~,~.e~,
We have experienced an average of 4% vacancy since October 2005.
Our intent is to rent to seniors 1=lrst then persons with disabilities. We
struggle to find seniors to reside at the building. We will not request a
rent increase this year due to the fact that when we do it is possible
our subsidy is decreased.
Goals and Future Plans:
Next fiscal year we would like to work on ventilation. This will be put
out to bid later this year. We would like to do more to target our
marketing. towards seniors.
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