2000-02-22., .
yeah
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
• 2020 COMMERCE BOULEVARD
MOUND, MINNESOTA 55364
DATE: <~Z~Q~~'~~~?
LOCATION: COUNCIL CHAMBERS, MOUND CITY HALL
ROLL CALL:
-/A. INDIAN KNOLL MANOR CONSENT AGENDA ~~~~'"`
1. Monthly Bills ~a~-,~.r•.~
2. Minutes -January 25, 2000
B. ACCOUNTING ITEMS
1. Accountant Reports
2. Bank Accounts
B. H.R.A ACTION ITEMS
C. INFORMATION ITEMS
~'. CLAP Grant ~Z ~
/~. CBDG Grant ~')u~; u~~ ~ ~~ ~'~ {~4N~+~~~~~~ 4~~d:~, ~~~ /~~~
k3. HOME Grant and other funds ZS% ~,~~,~,
D. TENANT REPRESENTATIVE REPORT
G. ADJOURNMENT
NEXT INDIAN KNOLL MANOR MEETING MARCH 28, 2000
u
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
Indian Knoll Manor
•
•
# Check No. VendorlMerchant Amount Comments
1 C. Naber 8- Assoc. $81.00
2 SOS Printing 136.32
3 Waconia Bldg Center 46.54
4 A T 8- T 262.88
5 BFI 279.34
6 AI's Master Plumbing 1,098.00
7 Uni Dial 5.79
8 I O S 208.74
9 Westonka Mechanical 60.00
10 Sams Club 73.69
11 M E I 142.42
12 N S P 1,085.06
13 Postage Stamps 99.00
14 4 M Fund (levy loan) 500.00
15 Coast to Coast 308.35
16 Nitro Green 177.50
17 Paul Kronholm 7.37
18 Daniels Carpets 578.00
19 Glenwood Inglewood 13.42
20 Reliant Energy 1,231.00
21 Karol Charon 74.54 tax software
22 Kopsa, Sylvester 110.00
23 City of Mound 988.11
24 Mpls Public Housing 31.52 bond agent
25 Budget Lighting 384.01
26 Park Supply 65.21
27 Karol Charon 969.61
28 Paul Kronholm 1,084.94
29 Betty Kronholm 201.60
30 Marquette Bank (IRS) 550.00
31
32
33
34
35
TOTAL: $10,853.96
TOTAL ACC. PAYABLE
Begining Bank Bal.
Deposits MTD
• ENDING BANK BALANCE
Signature:
$10,853.96
$20,955.41
$9,500.00
$19,601.45
AccPay
02!07!2000
02/02/00 09:0 FAX CITY OF' AtOUtiD 001
• MINUTES -MEETING MOUND HRA --JANUARY 25, 2000
The Housing and Redevelopment Authority of the City of Mound, Hennepin County, Minnesota,
met in a regular session on Tuesday, January 25, 2000, at 7:00 p.m., in the Council Chambers at
5341 Maywood Road, in said City.
Those present: Chairperson Pat Meisel; HRA Board Members Andrea Ahrens, Bob Brown, Mark
Hanus and Leah Weycker. Also in attendance were Acting City Manager Fran Clark, City
Attorney Mack LeFevre, HRA Director Pinky Charon, and Secretary Sue McCulloch.
Consent Agenda: All items listed wider this Consent Agenda are considered to be routine by the
Housing and Redevelopment Authority and will be enacted by a roll call vote. There will be no
separate discussion of these items unless a Couneilmember yr citizen so request, in which event
the item will be removed from the Consent Agenda and considered in normal sequence.
Chairperson Meisel called the meeting to order at 7:03 p.m.
A„a~ROVAL OF AGENDA AND CONSENT AGENDA.
Chairperson Meisel stated she would like to add 2B.a. and 2B.b. to the Agenda. She stated 2B.a
is a letter to Northern Hospitality terminating contract and 2B.b involves a Gary Maxwell letter of
• intent.
MOTION by Hanus, seconded by VVeycker to approve the agenda and consent
agenda as amended above. The roll call vote was unanimously in favor. Motion
carried. S-0.
1.0 INDIAN I~IOI.L MAN R CONSENT AGENDA.
A. Monthly Bi11a -December and January.
B. Minutes - Noveaaber 30 and December I4, 1999, and January 11, 2000.
Neat Indian Knoll Manor meeting scheduled for February 22, 2000.
1.1 y G~'OUNTING TCEMS.
A. Accountant Reports -Year and GAAP Conversion.
The HRA Duector stated GAAP has now been converted. She stated there was ayear-end
adjustment which slowed everything down, but that will be changing soon.. She stated a report
will be conung in shortly and the HRA Board Members will receive a copy when it arrives.
B. Bank Accounts (moved $10,000 of HUD money to new 4M Fund).
~. 1
02/02/00 U9; 05 FAX CITE' OF MOLINU
• The HRA Director stated she moved $10,000 to a new 4M Fund and money has already been
msyde on the account. It has been a positive charge. The H1tA Director further stated she
received the $14,000 levy and this check has been added to the appropriate account.
l.~ ~A At^TiON ITEMS.
A. Letter from Northern Hospitality.
Chairperson Meisel stated Northern Hospitality initially sent a letter of intent concerning the
Maxwell property where a hotel was being proposed. Evidently, Northern Hospitality has had
several defaults and problems in the past and it has been recommended by the City Attorney to
terminate the contract.
HRA Board Member Ahrens stated the contract was initially up in June, but the contract was
written in such a way that it could be terminated if such a incident came up. Chairperson Meisel
agreed.
HItA Hoard Member Hanus wanted more clarification and background of how it was determined
Iv'orthern Hospitality should be terminated. Chairperson Meisel stated the City Attorney stated
Northern Hospitality had a number of holding defaults on buildings that exist; they had tax issues,
and they were not in a good financial situation.
Chairperson Meisel stated investigation regarding a new developer is underway. She stated it is
• strictly at an interest level now, but she is hopeful of another developer coming forward so
Northern Hospitality could be terminated at this point in time and it would be appropriate.
HItA Board Member Weycker asked if there was a draft of the letter of termination to Northern
Hospitality at this point. Chairperson Meisel stated a letter will not be drafted until the HRA
Board has agreed to terminate.
HRA Board Member Ahrens stated if we consider other developers, are we now back to square
ono with the whole process. Chairperson Meisel stated this vvas a true statement.
1`IItA Board Member Weycker asked if the City has spoken to Northern Hospitality about these
concerns and Chairperson Meisel stated Mr. Chamberlain had discussed this information in good
faith with them. Northern Hospitality is, of course, still interested because they have no risk with
this project.
H1tA Board I~fember Weycker stated it seemed a little drastic to terminate at this point, although,
she is confident in the City Attorney's abilities.
:NOTION by Weycker, seconded by Ahrens, to direct stai't'to draft s letter of
termination far Northern Hospitality. Tfie vote was unanimously in favor. Motion
carried. S-Q.
Z
• 1
~ 002
ULJU1/UU Uy: Uli t~AC (:1'1'Y ON' :KUU.till
~arrnm Hua MIMJTES - rANU Y s 2
• B. Gary MaiweU Letter of Intent.
Chairperson Meisel bad conversations with Crary ivlaxa'ell regarding specific property. He stated
the phase II report would not be so costly if the City of Mound would go through the State of
Minnesota and g~ connected up 'unto the VIC program. After' the COW meeting it was agreed
that this would be something the City of Mound would explore. Chairperson Meisel stated she
relayed the interest aspect of the City of Mound to Mr. Maxwell and he now is proposing the City
of Mound send a letter of intent with a purchase price the City of Mound would consider.
Chairperson AZeisel stated if the City of Mound would agrce to send in a letter of intent to Mr.
Maxwell and this progresses further, the City Attorney could conned up with a knowledgeable
individual who spexializes in the Phase lI aspects and the VIC program and educate the City of
Mound with timelines what to expect with this type of project.
tiRA Board Member Brown stated there is a possibility the cleanup process maybe more minor
than expected.
HRA. Board Member Hams wanted it clarified if we do continue down this pathway that there
would be an out for the City of Mound if it is going down the wrong avenue. Chairperson Meisel
agreed with this theory.
HRA Board Member Weycker was concerned about the extra expenses that would result from
acquiring this expert and also coming up with a purchase price when there will be outstanding
• costs.
HRA Board Member Hanes stated it could be possible to come up with a pw'chase price as long
as there were contingencies mentioned with the agreement that would take case of unforeseen
costs. HRA Board Member Brown agreed.
IQ.J U U 3
Chairperson Meisel stated there is another offer on the table for this property and the Phase lI
section of this project does not cause concern for this possible buyer.
HRA Board Member Ahrens stated she would offer $250,000; HRA Board Member Brown
stated he would offer $300,000; H1tA Board Member Hanes stated he would offer 5275,000;
HRA Chairperson Meisel stated she would offer 5300,000; HRA Board Member Weycker stated
she was uncomfortable making an offer without more documentation, although, after further
discussions she stated 5250,000 would be her offer.
Chairperson Meisel stated the City Engineer's price was on the high side according to information
received from the City Engineer.
MOTION by Brown, seconded by Weycker, to ot'fer $275,000 with contingencies
that will cover the cleanup, the construction issue:, the hired speciafiats, or other
unforeseen costs. Motion carried. 4-1, Ahrens voting nay.
•
r
02/02/00 09:Oi FAY
CITY OF MOUND
t~rnt tAm HRA NQ2.'31TF'~ _ IAI~RJARY 25.20
• HRA Board Member Ahrens stated she was not opposed to the concept; she was opposed to the
price being offered. She stated the City could always go higher.
C. Resolution #00.1, Grievance Procedure.
HRA Board Member Weycker noted a spelling error in Section iV(B) wherein the word "theat"
should be replaced with the word "that."
MOTION by Ahrens, seconded by Hams, to accept the Resolution as amended above.
RESOLUTION #00.1: PRSp L1 UDURES OLICY EFF'EC'TI'i~FEB VARY 1,
2000.
The vote was unanimously in favor. Motion carried. 5-Q.
D. Resolution #00.2, Lease.
MOTION by Hanus, seconded by Brown, to accept tl~e Resolutian as presented.
RESOLUTION #~00-Z: RESOLUTION ADOPTING A NEW LEASE
E ~ + CTIVE FEBRUARY 1, 2000.
. The vote was unanimously in favor. 3viotion carried- 5-0.
E. Resolution #00-3, Schedule of Charges.
MOTION by Weycker, seconded by Brown, to accept the Resolution as presented.
RESOLUTION #00-3: RESOLUTION' ADOPTING A NEW SCHEDULE OF
CHARGES POLICY EFFECTIVE FEBRUARY 1,
2000.
The vote was unanimously in favor. Motion carried. 5-0.
F. Resolution #00-4, New Admission and Continued Occupancy.
MOTION by Brown, seconded by Ahrens, to accept the Resolution as presented.
RESOLU7'ION #00-4: RESOLUTION ADOP'I'II~IG A NEW ADI~IISSIONS
Al~'D CONTIl~UED OCCUPANCY POLICY
EFFECTIVE FEBRUARY 1, 2000.
The vote was unanimously in favor. Motion carried. 5-0.
•
C~jooa
02/02/00 08:08 FA1 CITY OF MUL`ND
• G. Resolution #OU-S, Community Service.
MOTION by Ahrens, seconded by Hanus, to accept the Resolution as presented.
RESOLUTION #o0-S~ SERVICE PPOLICY E~`FECTIVE FEBRUA~RYr1 2~'
The vote was unanimously in favor. Motion carried. 5-0,
1.3 INFORMATION ITI~
A. Results of Resident Service and Satisfaction Survey.
The HR.A Director stated even though there was a previous survey that communication and safety
needed to be improved, when the people were polled they did not have any solutions.
Nevertheless, communication will be improved by a newsletter and security will be improved by
inviting policeman into the apartments at any time. The HRA Director stated there are lock boxes
with a master key for every apartment and any police officer in Mound has access to the lock box.
B. CBDG Funds Request.
The HRA Director stated she does not have all of the details yet regarding this request. Sloe
stated when this is brought. to her attention again, she will recommend having handicapped
accessibility. There are monies available to help support this financially through a grant program
with the properly executed applications. The HRA Director stated she receives about one call per
month asking far this type of facility. She stated the City of Mound becoming a more favorable
place to live and with improved transportation systems to come, she sees the demand for such a
facility increasing.
HRA Board Member Weycker stated the City of Mound is considered a consolidated pool
location.
C, Letter to HUD and E-mail Answers.
IQ 005
The H1:ZA Director stated she was having trouble getting the paperwork from HUD to complete
the gran application so she investigated this problem. She stated there is afive-year plan
presently. The work involved will be going through different plans, such as the maintenance plan
and the personnel plan. She stated the only plan that has been completely reviewed is the pet
policy, the flat rent and ceiling rent. Evidently, certifications are needed as well.
The HRA Director stated she is trying to get the $60,400 grant money and she i3 hopeful it will be
accessible to her at the ncact HRA meeting-
1.4 ~;~: ANT RFPRFSENTATIYFi REP R
•
. ._ d
UZ!UL/VV Uif: Vb CH:\ ~iaa •~r mvuaw
• Ms. Charon had no updates.
tN
MOTION by Ahrens, seconded hp Hsnus, to adjonru the roeetiag at 7:40 p.m. The
vote was unanimously is favor. Motion carried. ~•
Pinky Charon, HRA Director
Attest: Chairperson Meisel
•
•
~~ »_ I!
a
~+ Mound, MN Public Housing
2020 Commerce Boulevard
• Mound, MN 55364
For The Period Ended
11/30/99
BUDGET PROGRESS REPORT
Percent
YTD Of
Balance Budget Budget
REVOEONUDwell. Rental (18,757.89) (118,390.00) 16.00
3120.00 Excess Utilities (12.00) (750.00) 2.00
3190.00 Nondwell Rental (200.00) (1.200.00) 17.00
Total Rental Income (18,969.89) (120,340.00) 16.00
3610.OOInvest.lnterest (41.42) (850.00) 5.00
3690.00 Other Income (9.00) (80.00) 11.00
8020.00 Operating Subsidy (500.00) (500.00) 100.00
Other Operating Receipts (550.42) (1,430.00) 38.00
TOTAL RECEIPTS (19 520.31 (121,770.00) 16.00
EXPENSES
4110.00 Admin. Salary 1,554.71 15,110.00 10.00
4150.00 Travel 0.00 800.00 0.00
4170.00 Accounting Fees 130.00 1,300.00 10.00
4171.00 Auditing Fees 0.00 500.00 0.00
4190.00 Sundry-Admin. 473.68 3,550.00 13.00
tal Administrative Exp. 2,158.39 21,260.00 10.00
4310.00 Water 272.67 4,920.00 6.00
4320.00 Electricity 1,019.92 12,600.00 8.00
4330.00 Gas 1,321.00 12,370.00 11.00
4390.00 Other Utility Exp. 835.44 11,490.00 7.00
4391.00 Garbage Removal 394.17 2.200.00 18.00
Total Utilities Exp. 3,843.20 43,580.00 9.00
4410.00 Maint. Labor 2,114.46 19,310.00 11.00
4420.00 Materials 335.58 4,570.00 7.00
4430.00 Contract Costs 7 6. 7,800.00 10.00
Total Maintenance Expense 3,216.32 31,680.00 10.00
J
1
•
4510.00 Insurance
4520.00 Pmts In Lieu Of Tax
4540.00 Emp. Benefit Contr
Total General Exp.
Total Routine Exp.
4610.03 Extra Maint Cont.
Total Nonroutine Exp.
TOTAL EXPENSES
Increase/(Decrease) To
Retained Earnings
•
Mound, MN Public Housing
BUDGET PROGRESS REPORT CONTINUED
Percent
nD Of
Balance Budget Bu-dy-et
947.34 4,920.00 19.00
756.33 3,840.00 20.00
513.93 2,630.00 20.00
2.217.60 11.390.00 19.00
11.435.51 107.910.00 11.00
0.00 6.000.00 0.00
0.00 6,000.00 0.00
11.435.51 113.910.00 10.00
i•
^~~ ._. ~
Norwest
-,,oRwESrBANKS Bank Statement
~~•
A
• NORWEST BANK MINNESOTA, N.A.
POST OFFICE BOX B 514
MINNEAPOLIS MN 55479
Account Number
042-0023739
042-0023739
HOUSING AND DEVELOPMENT AUTHORITY
OF MOUND
2020 COMMERCE BLVD
MOUND MN 55364
if you have any questions about this statement or your accounts, call: 612-667-0281.
Your Accounts at a Glance
Choice 1-Plus
Page 1 848
Statement Date:
January 28, 2000
Current Balance
+ 930.79
News from Norwest
YOU MAY SAVE MONEY WITH THE NORWEST SELECT AUTO INSURANCE PROGRAM WHICH OFFERS
LOWER PREMIUMS, CONVENIENT PAYMENT OPTIONS, AND 24-HOUR CLAIMS SERVICE. REQUEST YOUR
fREE QUOTE TODAY. CALL 1-800-576-3442.
AVAILABLE THROUGH NORWEST INSURANCE, INC. AND UNDERWRITTEN BY MEMBER COMPANIES OF
AMERICAN INTERNATIONAL GROUP, INC. NOT FDIC INSURED. NO BANK GUARANTEE.
Choice l-Plus
Housing And Development Authority
Of Mound
Account No. 042-0023739
Summary of your account -----------------------------
Previous Balance on Dec 27
Deposits, other additions
Total checks posted, other withdrawals
Ending balance on Jan 28
Summary of interest information -------------------
Annual percentage yield earned
Average collected balance this period
Interest earned during this period
Interest and bonuses paid to date this year
Total interest and bonuses earned in 1999
Daily Balance Summary ------------------------------
Date Balance Date
Dec 27
•
930.31
$ 930.31
+ 0.48
- 0.00
= 930.79
0.59
$ 930.31
$ 0.48
$
3.93
Balance Date
Jan 28
930.79
Balance
Continued on next page
J
,~MB~
+ `916 Mf
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Summary Statement
January 2000
For more information, call MBIA Client Services at (800)395-5505
Fax: (800)765-7600
•
~llVl""FUND
Mound Housing and Redevelopment Authority
Account Number: MN-O1-0258-2001
Account Name: GENERAL FUND
Beginning
Balance Contributions Withdrawals Income
Earned Average Daily
Balance Month End
Balance
$185,187.85 $14,500.00 $0.00 $922.81 $194,526.78 $200,610.66
Account Number: MN-O1-0258-2002
Account Name: MOUND HUD
Beginning
Balance Contributions Withdrawals Income
Earned Average Daily
Balance Month End
Balance
$10,016.85 $0.00 $0.00 $47.64 $10,041.42 $10,064.49
Total of all accounts
Beginning
Balance Contributions Withdrawals Income
Earned Average Daily
Balance Month End
Balance
$195,204.70 $14,500.00 $0.00 $970.45 $204,568.20 $210,675.15
January 2000 Page: 1
MARQUETTE BANK, N.A.
MOUND OFFICE
PO B0~ 1000
MINN,pAPOLIS MN 55480-1000
r~
1304
. Marquette g
... ~ MEY6ER FDIC Pale 31 - 0 0
33530
8 - 115
31 HOUSING & REDEVELOPMENT AUTHORITY
SPECIAL ACCOUNT
2020 COMMERCE BLVD
MOUND MN 55364-1575
LI~LJ~I~~~II~~II~~~I~~I~~~II~i~I~I~~~i~I~I~~~Llll~~~l~~~li
GREETINGS OF THE SEASON AND
BEST WISHES FOR THE NEW YEAR:
Account Number 33530 BUSINESS CHECKING
Account Activity from 12-31-99 to 1-31-00
Number of ,Items
Previous Balance
2 21,349.74
10,294.20.
+ Deposits
+ Electronic Deposits :00
+ Other Deposits/Credits 1 15.54-
00
-- Electronic Withdrawals .
00
- Other Withdrawals/Debits
29 .
07
704
10
- Checks Paid
Current Balance .
,
20,955.41
~terest Summary 12/31/99
Interest Earned From to 1/31/00
Days in Period 31
54
15
Interest Earned
Annual Percentage Yield Earned. .
•75
Interest Paid .this .Year 15.54
Deposits
Date Description `.Amount
1-06 CUSTOMER DEPOSIT 8356.70
1-07 CUSTOMER DEPOSIT 1937.50
Total Deposits 2 10,294.20
Other Deposit/Credit Activity
Amount
Date Description
1-31 INTEREST PAYMENT 15.54
Total Other DepositsiCredits 1 15.54
Continued on Next Page
EUU4l HOUSING
LEN DER MoquM. N.eyeN.
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