Loading...
2000-09-13 ~r~ - AGENDA MOUND HOUSING AND REDEVELOPMENT AUTHORITY SEPTEMBER 13, 2000 6:30 P.M. 6:30 1. APPROVE MINUTES OF AUGUST 22, 2000, MEETING. 2. STAFF REPORTS A. REDEVELOPMENT PROCEEDINGS B. MEDIATION PROCEEDINGS 3. POST OFFICE A. PROGRESS REPORT AND TIMELINES B. APPROVAL OF SETTLEMENT AGREMENT WITH UNITED PROPERTIES 4. ACTION ON HRA RESOLUTION APPROVING 2001 HRA LEVY -~ U -~ ~ ~ 5. JOSEPHINE LONGPRE REQUEST TO PURCHASE PROPERTY 6. KEN CUSTER REQUEST REGARDING REDEVELOPMENT 7. REQUEST AUTHORIZATION TO PROCEED WITH TRAFFIC STUDY FOR CSAH 15/CSAH 110 AND DOWNTOWN MOUND 8. ADJOURN ~ ~ HRA MINUTES -REGULAR MEETING -AUGUST 22, 2000 The Housing and Redevelopment Authority of the City of Mound, Hennepin County, Minnesota, met on Tuesday, August 22, 2000, at 6:30 p.m., in the Council Chambers at 5341 Maywood Road, in said City. Those present: Chairperson Pat Meisel; HRA Board Members: Bob Brown, Mark Hanus, and Leah Weycker. Absent and excused: HRA Board Member Andrea Ahrens. Also in attendance were City Manager Kandis Hanson, City Clerk Fran Clark, City Attorney John Dean, Mound Visions Coordinator Bruce Chamberlain, City Planner Loren Gordon, City Building Official Jon Sutherland, HRA Executive Director Pinky Charon, and Recording Secretary Diana Mestad. Others present: Ken Custer; Jo Longpre; Lorrie Ham, The Laker; Dawn Donofro; Margi Raines; Barry and Joan DeSmet; Marie Fueseon; Toby Fuers; F. Herman; Brian Meagher; Peter Meyer; Jim and Denise Crawford; Katin Flar; William Nobraster; Todd Hansen; Steven Behnke; Bill Bline; Thomas and Tara Stokes; Steve and Deb Graud; Stephen and Deb Vertnik. Consent Agenda: All items listed lrnder this Consent Agenda are considered to be rolrtine by the Housing and Redevelopment Authority. There swill be no separate discussion of these items unless a Colrncil member or citi~erl so request, rrl }vhich e>>ent the item swill be removed from the Consent Agenda and considered in normal segrrerlce. Chairperson Meisel called the meeting to order at 6:35 p.m. 1.0t EXECUTIVE DIRECTOR'S REPORT. A. INDIAN KNOLL MANOR CONSENT AGENDA. 1. MONTHLY BILLS FOR JULY AND AUGUST, 2000 2. MINUTES -JUNE 27, 2000 MOTION, by Hanus, seconded by Brown to accept the Consent Agenda. The vote was unanimously in favor. Motion carried. 4-0. B. ACCOUNTING ITEMS 1. ACCOUNTANT REPORTS 2. BANK ACCOUNTS The Executive Director stated that there is still a $10,000 levy check to be deposited to the account. Mound_HRA Minutes, August 22, 2000 C. A.R.A. ACTION ITEMS 1. RESOLUTION #00-15, LOAN FORGIVENESS The Executive Director stated that there was a need to improve the financial reserve for the HRA. HRA Board Member Hanus asked whether this would create a problem elsewhere. The Executive Director stated this would not create a problem. MOTION, by Weycker, seconded by Brown to approve Resolution #00-15. The vote was unanimously in favor. Motion carried. 4-0. 2. RESOLUTION #00-16, TENANT APPOINTMENT The Executive Director stated that the term for this position would begin September 1 and run for three years. HRA Board Member Weycker pointed out a correction to the Resolution that this person would become the sixth voting member of the board. MOTION, by Weycker, seconded by Hanus to approve Resolution #0016. The vote was unanimously in favor. 1vlotion carried. 4-0. 3. RESOLUTION #00-17, EST. TAX LEVY HRA Board Member Hanus confirmed that this was the same levy as has been proposed in the past. The Executive Director confirmed this. The City Manager stated that $24,000 has previously been the amount of the annual levy, but perhaps this has been overlooked as a source of funds for redevelopment. She stated that it is Staffs recommendation to increase this levy. Gino Businaro, Finance Director, will bring a specific amount back to the HRA Board at a future meeting. The City Manager stated that this money could be earmarked for specific projects, for example, parking for the downtown redevelopment. The Executive Director asked whether the Resolution could still be passed at this meeting without the specific amount of the levy. The City Manager stated that this could be discussed at the next HRA meeting and decided at that time. Chairperson Meisel stated that she wished to know the exact amount proposed and what specifically the money would be used for and asked that the issue be brought back before the Board. The City Manager stated that this information would be available at the next meeting. 2 1 ~ Mound_HRA Minutes, August 22. 2000 MOTION, by Brown, seconded by Hanus to bring this Resolution back at the next HRA Board IVleeting. Motion carried. 4-0. 4. RESOLUTION #00-18, REVISED BUDGET FOR Y/E 9/30/00 The Executive Director stated that the majority of the expenses were in the maintenance budget because of renovations underway. She further stated that the cash reserve line is required to be at $39,289 and the amount budgeted is $45,110. Board Member Hanus asked the Executive Director to inform the Board in advance if it looked like the cash reserve money would dip below the required amount. The Executive Director stated that she would do this. MOTION, by Hanus, seconded by Weycker, to approve Resolution #00-18. The vote was unanimously in favor. Motion carried. 4-0. 5. RESOLUTION #00-19, NEW PET POLICY The Executive Director stated that the new policy was intended to be more stringent than in the past. She further stated that she has not had problems in the past, but wished to be proactive in preventing any future problems. Chairperson Meisel asked whether an additional amount was charged to tenants with pets. The Executive Director confirmed this stating that a $300 deposit is currently required and the new policy would require $5 per month for maintenance of the pet walk area. Board Member Brown asked if there were size limits on the pets allowed. The Executive Director stated that dogs were limited to 30 pounds. Board Member Hanus asked whether a prohibition against pets that were "habitually loud" should be added to the new policy. The Executive Director stated that this was covered in the lease. Board Member Weycker pointed out that the new policy required pets to be licensed yearly, but the City ordinance required licensing every two years. The City Clerk confirmed the time frame should be every two years. The City Manager pointed out that the mention of vaccinations should also be changed to show proof every two years. Board Member Weycker stated that this could be simply stated as "current in vaccinations." The Executive Director agreed to make the suggested changes. Mound HRA Minutes, August 22, 2000 MOTION, by Hanus, seconded by Brown, to approve Resolution #00-19 with the changes. The vote was unanimously in favor. Motion carried. 4-0. D. INFORMATION ITEMS 1. ANNUAL AND FIVE YEAR HOUSING (WILL BE IN SEPTEMBER'S AGENDA) The Executive Director stated that she had received permission from HUD to move the public hearing on this item to September 26, 2000. She further stated that this would deal with housing and not redevelopment. 2. AUDIT FOR Y/E 9/30/99 (COMMISSIONERS ONLY) The Executive Director stated that this audit has been completed. E. TENANT REPRESENTATIVE REORT Pauline Payne, Tenant Representative, stated that she had nothing to report at this meeting. TAX INCREMENT FINANCING. 1.1 APPROVE iyiINUTES OF AUGUST 8, 2000. MOTION by Aanus, seconded by Brown, to approve the Minutes of August 8, 2000. The vote was unanimously in favor. Motion carried. 4-0. 1.2 REDEVELOPMENT PROCEEDINGS The City Manager stated that Staff has met a few times and identified some developers who may be interested. Staff has also notified the community that local business owners who want to do their own development will be entertained at this time. A packet has been put together for prospective developers and a list of 17 will be contacted. The follow up date to begin the interview process is September 8, 2000. Mayor Meisel asked for an estimate of how many developers would respond out of the 17 contacted. Bruce Chamberlain, Nlound Visions Coordinator, stated that he thought 3 to 4 developers would be interested. The City Manager stated that Staff would do the initial screening of the developers including their financial ability. 1.4 POST OFFICE REDEVELOPMENT REPORT 4 Mound HRA Minutes, August 22. 2000 The City Attorney stated that in regard to the Wuollet parcel, the City would obtain title and possession in the next several days. As far as the United parcel is concerned, the City Attorney stated that there is a tentative agreement for the acquisition price that will come before the HRA for final approval. He further stated the stipulated price is close to the proposed price. Bruce Chamberlain stated that he has been working with the post office on design issues regarding the site and the building. The Phase I and Phase II environmental surveys have been completed. The site is very clean and the soil is stable. Working out option agreements between the postal service and the City is progressing. The post office has indicated that they will consider fair market value for the price. Chairperson Meisel asked what the expected time frame was. The Mound Visions Coordinator stated that it was 30 days for construction plans, bid opening on October 30, and construction to begin on November 15. Board Member Hanus asked how realistic the above schedule was. The IVlound Visions Coordinator stated it was a very realistic schedule. Board Member Hanus stated that he felt it was very important to stay on schedule with winter approaching. Board Member Brown stated that with recent improvements in the construction industry, it was now possible to work through the winter. The Mound Visions Coordinator stated that he is reviewing with the post office the need for replatting. He stated that, if necessary, the City would submit a subdivision plan. He is also talking with the post office about the necessary permits for this project. 1.5 LOST LAKE DISTRICT A. REQUEST AUTHORIZATION FOR ENVIRONMENTAL TESTING The Mound Visions Coordinator stated that he was asking the Board to approve funds for Phase I testing on this site. He further stated that if Phase I was approved; he would need to return in two weeks to request funds for Phase II testing. This testing is needed to prepare the standardized criteria for the hotel site. The City Manager added that the test results were needed to create a meaningful package. The Mound Visions Coordinator further stated that this information was important to qualify for a DIED grant for clean up. Board Member Hanus asked whether either phase would require new data. The Mound Visions Coordinator stated that if it were decided to enter the VIC program, ground wells would be necessary and that it was important to take a proactive stance on what needs to be done. Mound HRA Minutes. August 22. 2000 ~~'~,,; Board Member Weycker stated that she thought Phase I had been completed during the dredge program. The Mound Visions Coordinator stated that was only pollution testing on the edge of the site. Board Member Hanus added that it was phosphorous testing. Chairperson Meisel confirmed that the cost for Phase I was $1,850 and asked what the cost for Phase II would be. The Mound Visions Coordinator stated that the cost for Phase II on the post office site was $5,000. Board Member Hanus asked what cap number would be comfortable. The Mound Visions Coordinator stated that he was comfortable with $6,500. MOTION, by Brown, seconded by Weycker to approve $1,850 for the completion of Phase I testing and a cap of $6,500 for Phase II testing. The vote was unanimously in favor. Motion carried. 4-0. B. HOTEL DEVELOPMENT Board Member Hanus stated that there was a need for the hotel vision to be conforming between the Mounds Visions Coordinator and the community. He further stated that he thought the appearance of the chain hotels was fine and that the price range for room rental was good. He also mentioned that he knew of chain hotels that allowed the community to use the pool. Board Member Brown agreed and stated that he felt this was what the community wanted. The Mound Visions Coordinator stated that he would like to hold a workshop in the future to go over design ideas for the site. Board Member Hanus stated that the price range of $70 to $100 per night is what the community is looking for in a hotel. The Mound Visions Coordinator stated that he was concerned that a franchise would not offer enough flexibility to allow for a design that would enhance the downtown. Chairperson Meisel suggested saving this discussion for a future study session. The City Manager stated that Staff has been waiting to get the cleanup numbers before holding the workshop. 1.6 JOSEPHL'~1E LONGRE RENTAL FOREBEARANCE AGREEMENTS The City Attorney stated that the modification to the original was that two properties would be wrapped into a single agreement and also parcel C was being added. The following changes were made to the original agreement: • Page 2, sect. 3B. The monthly rent is $370. 6 ... 4 ~ 1 Mound HRA Minutes, Au;ust 22, 2000 • Page 3, item 1. The drop-dead date has been extended from September 28 to January 1, 2001. The City Attorney stated that he felt this was a version that all parties could agree to. Chairperson Meisel asked how comfortable he was with the January 1 date. The City Attorney stated that he felt this date would work. MOTION, by Hanus, seconded by Brown to approve the agreement. The vote was unanimously in favor. Motion carried. 4-0. 1.7 HRA MEETING START TIMES. The City Manager stated that she felt it was creating confusion to continually change the start times for the HRA meetings. She suggested setting a permanent start time. Chairperson IVfeisel suggested 6:30 p.m. for the start time. MOTION by 1Vleisel, seconded by Brown to change the start time of the HRA Board meetings to 6:30 p.m. The vote was unanimously in favor. Motion carried. 4-0. ADJOURNMENT: MOTION by Weycker, seconded by Hanus to adjourn the meeting at 7:20 p.m. MOTION vote was unanimously in favor. Motion carried. 4-0. Kandis Hanson, City Manager Attest: Chairperson Meisel 7 ~ a h ,"~ FREERS ~`~ ~i' ,. & ASSOCIATES INC mow. ,,z Q To: Kandis Hanson From: Jim Prosser W Subject: Redevelopment Status Date: September 7, 2000 Attached is a Redevelopment Process Summary for the Mound Downtown project. The summary provides a time frame and a process outline for the project. Some key current developments include; • We have been successful at attracting developer interest in the pre-qualification phase. We will be interviewing seven developers to assess their "fit" for this project. The fit will be evaluated on the developers previous experience with similar developments, proven ability to work with existing businesses, financial resources, design flexibility and project management capabilities. • Selected developers will be requested to produce a preliminary development program for the Langdon and Auditors Road districts. The program will address types of proposes uses, general density, plans to include current businesses, schedule and financial plan. • The project team will evaluate the development programs for HRA review. The HRA will select a developer to proceed with pre-development agreement discussions. • If approved, the pre -development agreement will provide an opportunity to produce a redevelopment plan, schedule and finance plan. This will be the basis of a development agreement. • Until such time as the HRA approves apre-development agreement, individuals requests for development within the districts will be considered. C:\WINDOWS\TEMP\gwprint\9.7.OOHRA.memo.wpd LEADERS I N PUBLIC F I N A N C E 3060 Centre Pointe Drive Roseville, MN 55113-1105 651.697.8503 fax 651.697.8555 jim@ehlers-inc.com ~ ~ ~' c~ ~ ~ C r~i~ ~ v O C L' ~ a O = U o„ O a e~ ~. w as ., H 0 v w O ice. a 7 v, Q ~ bA C~ r+ a~ ~ i ~ a, o. ~ ~ U U 0 ~ ~ ~ ~° ~ o ~ ~ ~ . ~ a ~ c~ ~ ~ a~ ~ ~ o ° •~ ~ ~ d o ; U +' ~ ~ ~ S~, ~ ~ ~ bn ° 0 0 on o d >U Ud.~rx ~--~ 'C N ~--~ N ~ M ~ ~ ~ ~ ~ ~ O 'N U v~ ~ ti ~]„ ~ U ~ ~ ~ ~ N U O ' > ~ ~ ~, N ~' p '~ ¢, i O ~ ~ .~ 3" ~ ~? ~ ~, o ~ v a~ ~ ~ +~+ ~, ~ ~ .~ .~ pU w U ~ ~ ~ ~ O C], rn .O ^p c~ ^~ i O ~ ~ N s.. _~ i ~ O •~ v +~• ~ cd ~ vi e~ ~' O O ~ ~ ~ '~ O ~ ~ ~. " ~ N CJ ~ N ~ ~". ~ ~ N U bA ~ Or.. . A CJ. ~ O. C N ..O Q. b ~ ~ O N C p •~ ~ O~ O O ~ ~~ ~ > ~ ~ O O 4-+ .-. ~ N N ~ ~ •--~ ~ N ~--~ 'O N M ~ ~ ~ ~ ~O 't3 l~ C O . ~ ~ ~ O U O ~ Q O 'G ~ t1. ~--~ ~ N ~ ~ O z U ~+ T M r CC ~ O N y .•~ ~ O O ~. O , y ~, z+ ~ ~ O ~' ~ +-~ a ~ O ~ a0 U v~ a0 ,~ ~ ~ o .. o ~ '~ an > ~ ~ ~ O ~ ~ U ~+ N L." ~ V RS ~ ~ ~ ~ ~ an ~ ~ ~ °~' ~ ~ ~ u. o ~ O N ~, ~ o ~ o ~, „~ ~ ~, ~ a~ ~ a~ a ~ Q. ~ v~ ' ~-' 'C f-z. N ~ M . ~ '~ . ~ v1 x~., ~ 6" ~ ~ .-r w Cl. N 4~ M f-1. vi v~ ~ ue ~ ' v ' ~ ~ .. s T } ~ i U ~ ., + 0 ~ 4"' t ~ d ~ ~ O U y ~"" y '`.' N O ~, O ~ ,-. 4 O Q. N ~ U ~ ~ ~ ~ ~ v ~ ~ ~ ~ C ' ~ > ~ -r > ~ O ~ J . ~ v~ ~ p fl., U O k ~.. s`n.. ~ ' cn . v Q ~ U ~ .U ~ .~ ~ o ~ ~ p ~ ~ ~ ~ ~ ,~ ~ O 'C >~ ~ O N 4: V .~ ~; O ~ ~ J O '~ ^Ci O ~ ~'' ^C ~ +'' ~ O p . ~ ~ ~ ~ ~ ~ ~ ~ O ~ ~ 6' ~ ~ O ~ ~ bA ~ ~ i., ~ y i A a b 3 n v » o ~ v ~ ~ ~ ~ v ~ '~ J vi ~ ~ i ~ ~ ~ i . ~ ; ; d r-~ > U -~ d a ~ ~ ~ ~ ~ ~ ~ Z ~ o > ¢" ~ M 'C ue --~ --~ U --~ ~ ~ N 'G w M 3 p 'C ,-~ N s . ~ • ~ + . . +.. Ob ~ N i V N ~ O ~ ~~~ ~ ~~~ ~ ~ V ~ ~ ~ ~ ~ ~ ~ ~ ~. bA ~ s~ ' ++ U s~ +' ~ ~ ." •r p i], . O y ~1. O 4. Q. O ~ ~ .1 ~ . ? ti ~ ~~ °q ~ ~ Q~ ~ c~ Qa ~ Q ~ ~ O~ O O C. ~ N ~ O O ~ O ~ 0 Q >, .~: ~ o o ~ `" ~ ~ E ~~ ~ '~ ~ ~ •~ a c o ~ ~ >, o ~ ~ O ` o ~ ~ O `~ ~ ~ y .~ Q" ti ~ U ~~~± ~ ~ ~~., .~C~ v ~~ ,~ !+r N ~ i~r N ~ ~ G U "'a ~ ~ ~ c~ ~ ¢, c~ o o • a s.. i, ~ `~' y ~ x Q.. ~ "O ~ O ~. c~ ~ vOi C~ U vOi ~ 'C3 C Q„ O~ ~ U ~ ~ U O ~ _ ~ V ~ ~ ~ i O > 'C ti N ~ ~ ~ • , O ~ c~ 0., ~ f1. Q C • j ~ Q. G. ''~ Q" fs" O ' --~ ~~ N M -~ ~ N M U ~ b A ~ ~ ~ Gj ,~ ~ x. ~ ~ .~ ~ ~ O _ ~. ~ ~ ~ 4, N -~ ^C ~ O ^C3 O c~ c~ ~ ~ v> > . ~ bA vvi ~ cC ~ ~ cC +' ~ • ~ .. cC ~ "G C ~, bA ~ N ~ i ~ ~.. ~ ~ ~ ~ • v cC x ~ c" ' V iZ. ~ ~ "Cf ~ O "., ~ C ~ y .n ~., ~ ~ 3 tS ~ O ' O ~ ~ O ~ ~ O ~ .,~ 'C ~ ~ ~ ~, u ~ ~ ~ ~ ~ bo ~ ° ' c ~ ~ ~ o ,ti ~ o . vi ~ ~ ~. ~ ~ ~ ~ ~ `~ ~ ~ ~ ~ ~ ~ o o ~ o •° o . . ~ ~ ~ c ~, bn '~ o ~ ~ ~ ~ U ~ ~ o ~ N ~ ~ .r ~ a~ ~ ~.. o •U O ~ ~ O ~ O N d a d L Q Q U a a 3 U 0 a a 0 c z Ke n n ed y ~~ G r av en ,~: 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax hap://vvvvw.kennedy-graven.co m ROBERT J. LINDALI. Attorney at Law Direct Dial ((i l2) 337-9219 *Certitied Real Property Law Specialist CONFIDENTIAL -ATTORNEY/CLIENT PRIVILEGED COMMUNICATION August 22, 2000 Jim Prosser Ehlers & Associates 3060 Centre Pointe Drive Roseville, MN 55113 VIA FACSIMILE Ali is U . 7. ii'ia=~'1L Kandis Hanson City Manager City of Mound 5341 Maywood Road Mound, MN 55364-1627 Re: Mound Housing Redevelopment Authority v. JRW Properties, Inc., et al. ~ Hennepin County District Court File No. CD-2594 Condemnation of Mound Post Office Relocation Site -Parcel l Dear Jim and Kandis: This will confirm that we have negotiated a tentative settlement beriveen the Mound HRA and United Properties Investment LLC, owner of Parcel 1 in the above matter. The property is a parcel of vacant land containing 34,200 square feet located on the north side of Lynwood Boulevard, immediately next to the strip center owned by United Properties. The site is being acquired for the purpose of relocating the Mound Post Office. The HRA's appraiser, Cletus Liedl, concluded that the value of the property was $162,000, representing $4.75 per square foot. Pursuant to the appraisal report, we offered United Properties $162,000 for the property. They responded by offering to settle their claim for damages in the condemnation for $171,000 ($5.00 per square foot). We have accepted their offer, subject to HRA Board approval. Please submit the proposed settlement to the HRA Board of Commissioners for approval. We recommend approval. The Quick Take date was August 18, 2000. United Properties has requested that the HRA's approved appraisal amount be paid directly to them (less amounts due for taxes and special assessments). We propose to hold that payment in abeyance until the HRA Board has considered RJL-184989v1 N1 U 19~-2 *Certilied by Minnesota State Bar Association Letter to Jim Prosser & Kandis Hanson August 22, 2000 Page 2 the settlement. Upon approval, we propose to make a single payment of the total settlement amount (less taxes and assessments). Upon HRA Board approval, please arrange for issuance of checks payable as follows: Pa ee P ose Amount Ci of Mound Un aid balances of s ecial assessments Hennepin County Real estate taxes payable in 2000 and revious ears, if an United Pro erties Investment LLC Remainder of urchase rice TnTAL: ~ _ `_ $171.000 Upon issuance of the checks, you may retain the check payable to the City of Mound, but please forward the other checks and documentation of the amounts due for special assessments and real estate taxes to me for transmittal to the County and delivery to United Properties in exchange for execution of a stipulation waiving fi ~ther claims in the condemnation. We are in the process of preparing a suitable stipulation of settlement for consideration by you and the owner's representatives. Please let me know if you have any questions. Very truly yours Robert J. Li all RJL:peb CC: 1T1r1Q $'~sin~m Bruce Chamberlain John Dean Sherm Malkerson RJL-184989v1 M U 195-2 K.ez~~~edy .:: i~ G ra~re~l ~7n r~n~~,ry C;rnccc 200 souch Si:th Scmcr Mi~~eapoin MN 5502 (612) 337-93on cdcQharc (G12) 337-931o f~: brt~.//~~ kc~ncdv-6ra~c„ com FILE COPY Kn6ERTJ. L11`tOALL AfiOtnt;r 8t [1,.. pttsct Dtat (Gi2l 337-9219 'CcrtrQcd Rul Aopett7 I.aW Srcctahst August 25, 2000 Bruce Odlaug Maur & Simon PLC 2000 Midwest Plata Building west 80I Nicollet MaII Minneapolis, MN 55402 VIA FACSIMILE (904-7424) A1vD U.S. MAIL Re: Mound Housia; Redevelopment Authority ~. 3Rw properties, Inc., et al. Hennepin County District Court File No. CD-2594 Parcel l Post Office Relocation Site DEar Bruce: Enclosed herewith is the revised form of the Stipulation Agreement which we discussed on August 24, 2000. Please advise me as to whether you find the revisions to be acceptable. I am advised that the HR,A Board should be able to take up the approval of the settlement at its meeting of September 12, 2004 and that the HRA should be able to gay the settlement amount by September 15, 2000. Please let me know if you find the revision to be acceptable. Very truly yours. Robert J. Lindall RJL:peb Enclosure cc: Kandis Hanson (w/enclosure) Gino Businaro (w/enclosure) James ProssEr (w/enclosure) Bruce Chamberlain (w/enclosure) Sherman Malkersan (w/enclosure) John Dean (w/enclosure) ttJ L-t S53o0~ t Z00-d 90/ZO'd tist-1 OLEfi~££Z19+ K tabtiC, Iry Vimn~.nU 5{Jt~ H1~ Aee~~lr+.w N3hdb9 ~ AQ3NN3~-IUCJ~ Z4~90 00-90-60 STATE OF MINNESOTA COUNTY OF HENNEPIN DISTRICT COURT FOURTH JUDICIAL DISTRICT Case Type: Condemnation The Housing and Redevelopment Authority in and for the City of Mound, a public body corporate and politic under Minnesota law, Petitioner, vs. JRW Properties, Inc., a Minnesota corporation; United Properties Investment LLC, a Minnesota limited liability company: David W. Willette; Eleanor A. Wiltette; City of Mound; County of Hennepin: ali other parties unknown hamming any right, title or interest in the premises herein, together with the unknown heirs or devisees, if any, of the parties that may be deceased, and including unknown spouses, if any, Respondents. PARCEL 1 THIS AGREEMENT is entered into this day of August, 2000. by and between the Housing and Redevelopment Authority in and for the City of Mound, Petitioner herein, ("HRA") and United Properties Investment LLC, Respondent herein ("Ov~NER"). I. RECITALS 1 A 1. OWNER is the owner in fee simple of the real estate identified as Parcel 1 in these proceedings and which is legally described on Exhibit A attached hereto and incorporated herein (''Subject Property''). 1.02. HRA commenced the above-captioned proceeding to acquire the Subject Property. too-~ 90/E~'d tiB!-1 ot¢B~E£Z19+ N3Ada9 ? ~143NN3~-WC~~ E5~80 ~~-80-60 Court File No. CD-2594 STIPULATION OF FINAL SETTLEMENT I.03. The District Court herein has issued its Findings of Fact, Conclusions of Law and Order Appointing Commissioners and its Findings of Fact, Conclusions of Law and Order Authorizing Transfer of Title and Possession, which are both on file in the office of the District Court Administrator. 1.04. OWNER and HRA have negotiated a final agreement concerning the total amount of damages to be paid by HRA to OWNER due to the taking of the Subject Property. II. AGREEMEI~TI' NOW. THEREFORE, in consideration of the premises, their mutual promises and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the panics hereto hereby agree as follows: 2.01. Incocvoration of Recitals. The foregoing recitals arE made a part of this Agreement. 2.02. 7ota1 Damages. HRA and OWNER agree that HRA shall pay OWNER total damages due to the taking of the Subject Property in the amount of $171,000 ("Settlement Amount"}. This Agreement is sub}ect to approval by the Board of Commissioners of NRA_ HRA shalt pay OWNER the Settlement Amount within fifteen {I5) days following approval of the settlement by the HRA's Board of Commissioners. HRA shall pay OWNER interest at the judgment rate on the Settlement Amount for each day elapsing between September t 5.2000 and the date of payment. 2.03. Waiver of Claims. In consideration for the payment by HRA of the Settlement Amount, OWNER waives any and all claims it may have against HRA in connection with HRA's acquisition of the Subject Property, including but not limited to damages, interest, attorneys feES. appraisal fees. costs and disbursements, and relocation benefits to Which OWNER may otherwise be entitled yr claim to be entitled. 41f _141flf1flal ~ 7 inn ~ nn i,.n• i «~ ~ n~n~iw~.~..~ 2.04. Ri ht to F er Proceedin s. HRA and OWNER hereby waive all ftuther hearings, proceedings and appeals in this matter except as either may elect in order to enforce or cagy out the provisions of this Agreement. JRw PROPERTIES, INC., BY MERGER NOW THE HOUSING AND REDEVELOPMENT KNOwN AS UNITED PROPERTIES AUTHORITY IN AND FOR THE CITY OF INVESTMENT LLC MOUND By: By: Its Chief Manager MAUN cQc SIMON PLC Kandis Hanson, Executive Director KENNEDY & GRAVEN, CHARTERED By: By: Bruce G. Odlaug 2000 Midwest Playa Building West 801 Nicollet Mall Minneapolis, MN 55402 (b 12} 904-7d 19 ATTORNEYS FOR UNITED PROPERTIES INWESTMENT LLC STATE OF MINNESOTA ss. COUNTY OF HENNEPIN Robert J. Lindall, #63277 470 Pillsbury Ccrtter 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9219 ATTORNEY S FOR THE HOUSING AND REDEVfiI.OPMENT AUTI-~ORITY IN AND FOR THE CITY OF MOUND On this day of , 2000, before me, a Notary Public within for said County, personally appeared Kandis Hanson to me personally known, who being by me duly sworn, did say that she is the Executive Director of the Housing and Redevelopment Authority in and for the CITY OF MOUND, a public body corporate and politic under the laws of the State of Minnesota, on its behalf. Notary Public R tf ~ I R~lri1f1~ 1 ~ .. l- 1 STATE OF MINNESOTA ss. COUNTY OF HENNEPIN The foregoing instrument was ackno~+ledged before me this day of August, 2000, by .the Chief Manager of United Properties Investment LLC on behalf of tl~e limited liability company. Notary Public RJL-I85000~t Q, EXHIBIT A Parcel 1 (PID No. 13-I 17-24-33-0084) (Abstract and Tomer~ as evidenced by Certificate of Title No. 10014b7) Street Address: Pending Le a Descri tion of Pro and Desc ' ion of Takin Taking in fee simple absolute. Lots 6, 7 and 8, "Koehlcr's Addition to Mound" Lake Minnetonka. Hctu~epin County, Minnesota, except the South 10 feet of Lots b, 7 and 8. The west 40 feet of Lot 9, "Koehler's Addition to Mound" Lake Minnetonka, Hennepin County. Minnesota, except the South 10 feet thereof_ This taking is subject to an easement in favor of Northern States Power Company as contained in Document No. 6770756. Name Nature of Interest JRW properties, Inc., a Minnesota Fec owner corporation United Properties Frtvestment LLC, a Possible holder of an interest. Minnesota limited liability company City of Mound Special assessments County of Hennepin Real estate taxes All other parties unknown, together with Any right, title or interest in the Subject unknown heirs or devisees and spouses, if any Propcriy tut..,x~aw~i ~~,~ ~M purls Ml'~l,nwf ~~~~ ~~~'ttCST1: WwwM~l'\1 nW Pfl\1 V AU6 Z 2 ~ NtA~~~SIMC:P aooo >•nowgST PW~ SL1tLntNG WEST !!Oi MGOLLST MALL POD, ~ynv(~Ig$OT/- 55soZ•253~ 'rg1~Pt10NE 612-o0i•%~W fAX a 12•POi-1424 August 21.2000 Via Facsimile 612-337-9310 and U.S. Mail Robert 3. Lindall, Esq. Kennedy & Graven, Chartered 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 ~ av. ~..+a 1. hl •ltt, t l ~ l ~ n u. ~..-. y ~Y vn~ ~nn,~,~ ,r.~ ,. ......-~t. Reply to: Minneapolis Writer's D~rcct Dial: (612) 904-7419 writer's E-M'it: bodlaug(a~maunlaw.com Re: Mound HRA ~. JRW Properties. Inc.. et al. Our File No. UOOa002-136 Dear l3ob: This will confirm our client's agreement to the $.5 per square foot ($171.000} as the settlement value for Parcel 1. We understand in order to complete thi, settlement you will need appro~ al from the NRA Board. Although our client is still very interested in becoming the redc~•eloper for the post office site. they do not see any bencft in retaining title to the property. We would suggest that you go ahead with the transfer of title and possession of the property pursuant to the quick take OrdEr. If vc,u need anything further imm uc to facilitate this matter. rlea~e let me knew. Very• truly yours, . Bruce G. Odlau BGO:mIo cc: Ms. Diane Sachse Mr. Mark Nelson Mr. Chris Smith -- ,. -, ma c . r i s w Z~~-~ 80/8~'d q81-1 OlE81EEZ19+ N3Adb9 ! Aa3NN3~-~~~ tiS~80 00-80-60 Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. ©© ©® September 13, 2000 MEMO To: Kandis Hanson Mound City Manager From: Bruce Chamberlain Mound Visions Coordinator Re: Post Office process The City and Postal Service have been proceeding with the post office relocation process on a dual track. The City has been assembling the property and providing the base site information. At the same time the Postal Service has been completing the site and building design and specifications. Some of the items that have been completed to date include: • Site acquisition: the City now owns both parcels needed for the post office. It appears that negotiated prices are close to being arrived at with both parcels. • Geotechnical testing. • Topographic survey. • Phase 1 and phase 2 environmental testing: based on the results, the site appears environmentally clean. • Street alignments: with the relocated CSAH 15, the post office site boundary will be different than it is today. The changes have been described in detail and provided to the Postal Service. • Design review: the Postal Service provided a preliminary site plan in July, which City Staff reviewed and commented on (comments enclosed). • Regular correspondence: the City has had regular contact with the Postal Service regarding their progress on the project. • Option agreement: the City Attorney is currently working with the Postal Service to prepare the option agreement needed to transfer ownership to the successful post office developer. We know that the Postal Service is having difficulty working out the site planning issues on the chosen site. I am in regular contact with both their staff architect and their consulting engineer to push them as fast as possible and to offer any assistance that the City can provide. The Postal Service's currently schedule is as follows: • Site and architectural plan completion: • Bidding: • Begin construction: • Move-in: September 30, 2000 October with a late month bid opening November 15, 2000 April 1, 2001 123 North Third Street, Suite 100, Minneapolis, MN 55401-1659 Ph (612) 338-0800 Fx (612) 338-6838 Bruce; - To: Mike Schech (E-mail) I Cc: Kandis Hanson (E-mail); Ruthann Coburn (E-mail) -~ ~ Subject: Mound post office Mike, Thanks for the drawing. I am sending you design standards for downtown -they are not enforceable but we strongly encourage developers to follow their principles. Please do your best to take them into consideration. I have the following thoughts: Pedestrian access • As part of C.R. 15 reconstruction, close attention will be paid to pedestrian amenities: To facilitate ped use, we would like to see the building brought to C.R. 15 rather than set back with parking in front. • If this cannot happen, we will want to work out strong pedestrian access from 15 and Belmont to your front door without having to walk between parked cars -maybe special paving could be used in the parking lot to indicate a pedestrian way from Belmont to the building. There is a significant amount pedestrian traffic opportunity from the walk-through opening in Commerce Place Shopping Center -there should be ped accommodation from that area to the post office front door. landscaping • Along Belmont Avenue, it appears that the parking lot comes up to the right of way. We will want to see at least an 8 foot landscaped buffer between any parking and a right of way • the code requires at least 5 feet between parking and residential zoning There should be landscaping and an ornamental fence (cedar or iron picket) at the property line with residential We encourage you to remove a couple of the parking stalls at the Belmont entry and provide landscaped islands (one of these could be provided in conjunction with a pedestrian walkway) We would strongly encourage you to squeeze in a landscaped buffer at the west property line also. If there is no landscaping in this spot , it will be a very unpleasant view from C.R. 15 west bound to the back of Commerce Place Shopping Center III. facade treatments We're hoping that the building facades can be fenestrated with materials and detailing suggested in the design guidelines I am sending you. IV. Signage • Can the pylon sign be a ground pedestal? 1 will mark up the plan and send it to you along with the design guidelines. From your perspective, how much flexibility do we have in the site plan? I have to be honest - it's a long way from the Mound Visions downtown concept the City has been working so hard to create. I 1„ 1 JUL 1? '~~~ ~r~3^o1~!'1 K.C FACILITIES SEF.'~~'ICE OF 1 ~~~~ ~ ~~~ ~ ~ r . a~5 K ~9~ ~ PRIVATE pRIVE a~ ~_._ _._ .. ~~ 1 i cl elclelclslelct~talelll n~ 7'/' ~a a ~~~ o ?~~ r/ 8 ! i ~\ ~ t ~ ~ ~ - ~~ ! i _~__ __..______~ r ~4~ 1 - ` - - - - - - ~7J - - ~X -} FE~tN LANE ~%~ ~ i ~ r~ ! t i ! ~ ! ~ ~. 1 i 1 , 1 ! r----~ t i 1 ~ ~ J ~ ~ 1„ --_ ~ - -_ _-~ 1 _ -------- ' i 1 i ~ 1 ~ ~ ^ ~ i 1 v 1 ~ I ~ 1 Y I ~~ I ~ ^ t ~~ I 1 ! 1 y i w ~, , 1 ~ ~ 1 ~ t i i i ~. R 1 b ~C ' 1 1 1 t ~ , 1 i , ~._._._I_.J t~ z ~._._._. e ~ ! i C ~ ~ i Y !I.1~J~ i,~tL1~'' ~ 1 N ~ I o a C, e ~ ~ 1 ;•--, 1 1 _ _r . 1._ _ _._ _._ ~._._._._ ~_._._._._._ -.J ~.-.- - -._~ . . / ~ ~ ~ ELMONY LA E ~ ~~~ ~ ~x' i ~ "_~ ~~~ ~ ~ ~ ~ d O ~ 'N-i rc C '+C' & ~ t Z ,. ~ z o :` ~ ~ ~ f oD4o ° yr ~o ~ z ~, ! v _~ ~ m -d~ ~ ~ 1 ~ 1 V! 1 ` 1 o ~ ~ z i ! i t n ~ i ~ ~ \ ~, P . 4i ~ 1 MOUND HRA RESOLUTION NO.00-17 A RESOLUTION ESTABLISHING THE TAX LEVY FOR THE MOUND HOUSING AND REDEVELOPMENT AUTHORITY FOR THE YEAR 2001 BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Mound, as follows: Section 1: That there be and hereby is levied $53,000 for the year 2001 on all taxable property, real and personal, situated within the corporate limits of the City of Mound and not exempted by the Constitution of the State of Minnesota, for the purposes of establishing an HRA Fund and conducting the operation of an HRA pursuant to the provisions of MS 469.001 through 469.068. Section 2: That the consent resolution by the City Council of the City of Mound To this special tax for the operation of the Housing and Redevelopment Authority is attached to this resolution and made a part of it. Section 3: That said tax levy shall be certified to the County Auditor of Hennepin County on or before September 15, 2000. Passed by the Housing and Redevelopment Authority of the City of Mound this thirteenth day of September, 2000. Chairperson Executive Director ~ .~. t. 1 ~ Th res 2631 Granger Lane Mound, MN 55364 aoo o ~r/.~a-~, ..fit ~ ~.,~~, ~. z~. ~`~ -~za ~~o2..e~v-.~ Gy mac.. ~G"~~`n~ .`~i czC g~~ ~uic.,~ ~~e1a~X l ~~ ~~i~'"' ~~ Gc rub' ~~.. ~.T' _ ~~c.~:~. ~,~. J ~` dam' c..e~ eo "'~ _ ! '/ '.ems 'td ~ ~ '~aG~r.Cs_ a.~ L~ ~~ ad.~~ a~t~c_ ~~ S/. ~~y' i ~ ~ EXHIBIT A `jam CER'~IFICATIJ FOR:1/ ~ /~O/JI ~ L O i(/~ OF SUIZVI;Y ~r a .~ ~1 ~ c T C o. ,PD. ~ /.~ - Commencing at the Northwest corner of Lot 8 of Auditors Subdivision No. 170; thence South 61.89; thence East 50.10 feet; thence North 5.50 feet; thence West 10.00 feet; thence North parallel with the West Ifne of said Lot 8 to '~ ~3 - - - 'the North Ifne of said Lot 8; thence Westerly to ' " I.p' ~ f ~ the point of beginning and there terminating. j Subject to the right of way of County Road No. 15. ~ Subject to any and all easements of ~ record. ~ ~ y r\ Also all that part of Lot 8 of Auditors t t~'(~ h Subdivision No. 170 described as follows: ~, Q Commencing at a point In West line of v ~p j ~ ~ ot_ l ~~? Lot 8 of Auditors Subdivision No. 170 distant ia.0 61.89 feet South from Northwest corner thereof; thence ,East 50.10 feet; thence South to North P ~ so. ~ line of Lot 4 McNaughts Addition to Mound; ~' thence East to Northeast corner thereof; thence South 20.70 feet; thence West to a point in~West line of said Lot 4 distant 29.30 feet North from °p Southwest corner thereof; thence North to point ~o of beginning. ~ Sip to Subject to any and all easements of / S ~aG ~~,o•~ 0 record. / i ~ jOV7'-y~~..~E oFLoT B ~~ So_/_ _ 5'9. 9 ~ /VLU. ~-~ NO,ET7fL /.vE OF Le Ttt, ~l ~ . ~~ ~ ~ - 1 I t~ /f1 C /l/ A u y~/T f ~ D,O. k-- - - - - - - - - - - - - - ----~ ~ r-~ -e t\ SOT i~a• o I I~ereby certify that this plan, survey or JOB r~ SCN~B~R(a report was prepared by me or undec my direct 3S/Z supervision and ,,hat I ain a duly Registered N D SU RVEY{ N G land Surveyor undec the laws of the Stare or Bock - aa~ ~ NC. Minnesota. /y_ ~~ nr. ~. eo^ soo 072.2221 O[V~nO. MN 33220, Oate: /n q / 2 / /99/ Sc~~c / ~~~ 3~ , Reafstratfon No. 14700 1= ~ GL~'ac.l,ed a ~~ev c-y ~Q x TG~en-F i .~-' ; c,a~~"i oh IU U M ,~- : ~ 3 ' ! 1 ? - ~ ti 3 3 - o o / G ~30o ed~`trr~l2c~' I31..VD . 23vo /{ Cv I`t~yC~c€ QL~/a. - ~oc.~s~ G•c.v~f ~ 3 0~ C o m ~e.~c.Q, ~3[., J d. -t~- ~ax 5~~~~--~~c.o~~`iOh NUrn~e~•. )3 -~t~-~Y 33 ooi~ ~,.' a 3 a ~' C ~r( h~~2c.~ B L try. . 2 3 ~ o e. O Y>7 r>>e1'c.~ II ~ J~ . ~ 3 I o ~ - Z n-1~~-~ or ~ ~rr~cc 5 ~o-c,~, ~ chi i .xj ~ 3 10 ~ 3 ~ i C. o rrM ~.~ cam. L3 t~ ~/cl. . ~ 3 ~~. /~- - ,B aS c ~~ n-1' lvu-~ G I1. o ~ SC (,~ i '}~i ~, a~ ~ c. ~~~~r ~ 3 I~ ~o TA ~, 'R E N~A~ L ~ r''F} C ~ S I ~~~~ s+ 9J ~oaa ~ I ~ r ~a' r= ~. . , ,•, t .~... , ;~,<..... ~.. f r„ ,,.~. - `~ ~ ~' ;~, - .: ~, ~~, ~ ;'` ;~.~:~-~ ;:' ~ ~:~; s ,. < """ °,`~ _. <.:~.~F. 8.. v i . ~ ~~ i• ~ .~Yi C H A R T E R E D 470 Pillsbury£encer 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http:/lwww. kennedy-graven.com u JOHN B. DEAN Attorney at L,aw Direct Dial (612) 337-9207 Email: jdean@kennedy-g~aven.com August 11, 2000 Mrs. Josephine R. Longpre 2631 Granger Lane Mound, MN 55364 Dear Mrs. Longpre: Thank you again for meeting with Kandis Hanson, Bruce Chamberlain, Jim Prosser and me on Wednesday concerning the plans you have for your properties on Commerce Boulevard in Mound. Be assured that your suggestion that Mound purchase the properties is being seriously considered by us, and we will be working toward taking the suggestions contained in your August 9 letter to the HRA Board. L~;u To that end, we would ask that you consent to allow us to do a brief inspection of the properties. The only purpose of the inspection would be to determine if any renovation would be necessary, following purchase, for the HRA to continue to rent the spaces. Information obtained during the inspection would not be used for any other purpose. The inspection would be conducted by an independent inspector engaged by the HRA. You would be given advance notice of the inspection so that you would have an opportunity to be present, and to notify your tenants of the inspection. The inspector will honor any desires of your tenants not to have their space inspected (although that may impact on the usefulness of the inspection). You will, of course, be provided with a copy of any written report prepared by the inspector. If you are willing to consent to an inspection under the terms mentioned above, please call either me at the number listed above or the HRA Executive Director, Kandis Hanson, at 472-0609. We would like to have any inspection completed pr.or to taking the matter to the HRA. At our meeting we also discussed possible modifications to your current rent forbearance agreement including an extension of the termination date and the inclusion of additional rental spaces. In discussions after you left the meeting, we concluded that it would be useful to bring that matter to the HR.A's attention at its next meeting (August 22). In order to be able to do that you and I should discuss what the amendments should be. We will then have an actual document that we can present to the HRA, and the HRA can decide whether or not to accept it. 1B D- 183-iG9v I M U 19~-2 ~ ~ Mrs. Josephine R. Longpre August 11, 2000 Page 2 Because we would like to have that matter considered first, and because the inspection report may not be available by August 22, we are planning, at its September 12 meeting, to ask the HRA to consider your suggestion that we begin negotiations toward the purchase of the property. If we are able to stay with that schedule, we will have a response to you in about a month, and by then we should have also assembled most of the information we need to commence negotiations. Please let us irnow about the inspections and your suggested revisions to the rent forbearance agreement at your eazliest convenience. We will keep you informed of any developments as we approach the two meeting dates. Respectfully yours, B. Dean '" JBD:jms cc: Kandis Hanson Bruce Chamberlain Jim Prosser Sao-~ su~~~ i tiui~~-~ MEMORANDUM TO: HRA BOARD SUBJECT: LONGPRE PROPERTY BACKGROUND: At your last meeting, the HRA approved certain amendments to the rental forbearance agreement between the HRA and Josephine Longpre relating to her downtown property. Mrs. Longpre has also requested that the HRA authorize staff to begin negotiations with her for the possible purchase of the property. The Executive Director and the HRA's consultants have been reviewing that request for the past month. The review has included an examination of the property by several independent contractors retained by the HRA for that purpose. Mrs. Longpre has been most acconunodating and cooperative in those inspections. RECOMMENDATION: An official decision to commence negotiations with Mrs. Longpre at this time could trigger certain obligations for the HRA, and give rise to certain expectations from others. Consequently, we recommend that the HRA take no official action at this time. This will allow for additional opportunity to continue informal discussions with Mrs. Longpre. We also believe that it would be appropriate for Mrs. Longpre to continue to seek to bring rental space into the rent forbearance agreement as the opportunity arises. ~t ~~~= FREERS ~> & ASSOCIATES INC Q To: Kandis Hanson From: Jim Prosser W Subject: Ken Custer Request Date: September 7, 2000 Ken Custer has submitted a preliminary plan for redevelopment of his current building. The plan includes a three story retail/office use. The building would potentially provide relocation space for some existing businesses who will be dislocated due to highway construction and area redevelopment. Mr. Custer has expressed his intention to construct a building that would conform with the Mound Visions guidelines. Mr. Custer has requested that the HRA grant him an "exclusive'' for a one year period while he prepares plans to redevelop his property. This exclusive would protect his investment in the cost of preparing architectural plans and other pre-development activities during this period. The project team recommends that the HRA respond to this request with the following action: Authorize a 30 day "exclusive" during which time neither the HRA nor the City would exercise eminent domain powers to acquire the Ken Custer property. During this time the project team and Mr. Custer would develop a time line development and review of a plan for the redevelopment of this site. Authorize the City Manager to execute an agreement with Mr. Custer to continue the exclusive for a period of not to exceed one year, subject to completion of the development tasks as outlined within the time line and a finding by the project team that development of the propose site would not cause a significant hardship in the redevelopment of the Auditors Road District. It should be noted that any final redevelopment plans or request for assistance would be processed through the normal city process. LEADERS I N PUBLIC FINANCE 3060 Centre Pointe Drive 651.697.8503 fax 651.697.8555 Roseville, MN 55113-1105 jim@ehlers-inc.com AUG 25 2000 09 29 FR D BRASLAU ASSOC david braslsu 6123314572 TO 9524720620 eisseoi~tp~ InoorpprK~d 1313 5th street s.e. • suite 322 • minneapolle, mn 55414 teleptio~e: 612~3'I-457'1 • f9x; 6'12~3'I-4578 P.03i06 24 August 2000 K3IIdiS M. HansOA City Manager City of Mound 5341 Maywood Road Mound, MN 553b4 RE: TrafIIc Study for CSAH 15/CSAH 110 and Downtown Mound Dear Kandis: This letter describes out proposed work scope for assisting the City of Mound in developing traffic information needed by Hennepin County and at the same time to evaluate traffic IIow in the downtown area of Mound. As I indicated earlier, traffic flows on CSAH 15 and CSAH 110 depend upon traffic. pazling and land use within the downtown area since these are interconnected anti interdependent. For that reason, the proposed study addresses downtown land uses, parking requireaneirts and locations, and while focusing on the CSAH 15/CSAH 110 intersection, also addresses several other critical intersections in the downtown area. I have asked Benshoaf Associates to perform the detailed traffic assignment and intersection analysis tasks, since I have worked with them previously on similar tasks and they can provide these services in avast-effective manner. The work has been distributed among team members to minimize overlap and optimize the quality of the study. We wdl have overall responsibility far ensuring that the information developed is appropriate to the goals of the City of Mound and meet the needs of Hennepin County. This includes information on the downtown plan, existing and future land uses, and pedestrian flows. We also will bring our past experience with the earlier CSAH 151CSA,H 110 study as well as chat for the former school site and our previous interaction with Hennepin County on this project. Ed Terhaaz of Benshoof Associates suggested that perhaps a review of the current downtown plan layout and parking arrangements would be helpful. This is included as a minor task in the work scope. Each of the work casks are described briefly below. TASK DESCRIPTION Meetingsldiscnssions on issues/approach/work scope/resnlts This task includes meetings and discussions to finalize issues to be addressed, to refine the work scope to e~~sure that all issues are adequately addressed, and to review results with the Ciry, Hoisington, and MFRA. 2 Identify/collect available data on land nse, parlring, and traffic This task includes the identification and collection of data on existing and ~'. proposed (or assumed) future land uses, existing and proposed pazlang areas, f~'" and available trafIIc data and forecasts. AUG 25 2000 09 30 FR D HRASLAU ASSOC 6123314572 TO 9524720620 P.04i06 Kandis Hansom on Dow~rtown Mound Traffic Study 1~3 August 2000 Page 2 2A New traffic counts: Z intersections and Z tube counts (if needed) If needed, new traffic counts will be taken at several intersections and on roadways. For budget purposes two Intersection counts and two tube counts have been assumed. 3 Liaison with County It is essential at the beginning and during the course of the study that the Caurty is in agreement with the approach and assumptions used in the study if they are to be useful to the County, Some time is included for liaison with Hennepin County. 4 Liaison with Developers and others It is essential that there be agreement as to assumptions related to the major new retail development on the old school site and other p]annod projects that will be considered in the traffic study. Some time is included for ]iaison with this developer and possibly other land owners in the area if appropriate. S Review previous study of downtown This task provides a quick review by Bea~shoof Associates of the previous traffic studies competed in downtown Mound 6 Establish downtown land uses e~dsting aad future This task wIll identify and quantify existing land and future land uses in the downtown area as well as pazking requirements and availability, 7 Establish alternatives to be evaluated This task will identify alternatives to be evaluated through liaison with the City. Hoisington, and MFRA. For example, it was agreed that the study would evaluate traffic with and without the parking ramp east of CSAH l 10.Other alternatives may be identified during the cause of the study. S Trip generation and distribution This task wdl include trip generation and distribution of trips to the roadway network for any alternatives considered. 9 Intersection analyses -assume 4 intersections This task will provide an evaluation of the CSAH 15/CSAH 110 intersection with a geometry to be decided upon or alternative geometries. Analysis of three other intersections are assumed for purposes of budget estimation. 10 Parking analysis This task wiIl evaluate the balance of parking supply and parking demand and the effect of pazking location on pedestrian movement in the downtown,. ~ i AUG 25 2000 09 30 FR D HRASLAU ASSOC 612314572 TO 954720620 Kandis Hanson on Downtown Mound Traffic Study 24 August 2000 Page 3 11 Review and comment on downtown design This is as optional task that v~n11 provide review and comment on traffic and parking issues related to proposed plans fot downtown Mound. 12 Preliminary draft report of 5ndkngs A preliminary draft report of findings and recommendations will he prepared for review by the City, Hoisington, MFRA and Hennepin County. 13 Review with City and Couatp The report wi71 be rcviewed with the City and its consultants and Hennepin County to determine what changes or additions are needed 14 Final report of findings A final report of findings will be prepared for the City. 15 Project management This task includes some administrative time for project management. P.05i06 An estimate of the level of effort needed by project team staff to complete each of these tasks is attached along wlth an estimate of cost for the sh~dy. We are prepared to initiate work an the study immediatcky and antiapate that a draft report can be completed within two months of project initiation. Plcase let me blow if you have any questions on the proposed work scope and we look forward tv assisting the City of Mound on this issue. Sincerely, David Breslau President cc: John Cameron, MFRA Ed Terhaar. Benshoof d: Associates Attachment hanson0824-Iet.doc 200064 AUG 25 2000 09 30 FR D BRASLAU ASSOC c V « C ~. ~ c v~aa f~A a o a3~ o ~ og~o ~d~~~ d~=a V N N V H ~ ~ = O H ~ 3 Q O o ~ ~Om ~ ~ 6123314572 TO 9524720620 P,06i06 _ ~ = o "~ g N o ~ o ~ o ~ c m m ~ ~ r y G V r ~ C = Q m m N N tA O ~ N .. a !A Z p om ~ = 'e! Q ~ •~• ~ ~ ~ ~ O ~ m L~7 t9 ~ d ~ = N N N N Q R Q ~' R ~D Q ~ ~ ~ O ~? ci Q O ~ ~ n p ~= N N r ~ N N X 69 m O m ~ g~ N ~ m o C= 'R st Q N sf N N N ~ (~ ~ ~ aq ~ a m c a~ E ,~ c C • '~" td ~ .~ d ® ~ b ~ ~ ~ xx Q ~ t ~ lL ~ ~ _ • 3 Q m 3 r c ~ ~ °v ~ ° m °~ °o c`a ~ v ~ ~ ~ ~ c -~° - e t m L a m N ~ ~ ~ m C~C e~ 'fl ~ ~ c ~ 'C m ~ ~ ~ . U ~ A C C t ~ m ~ ~ C `~ m ~ ~ m ~ yy ~ °O ° ~ 3 O m m ° ~ E ~ 3 f11 •~ ~ ~S ~ ~C ~ 9 ~ ~ ~ ~ ~ ~ b ~ ~ m ~ m ~ ~ ~ C ~ t0 C ~ r4 ' m ~ ~ ~ U C y C H Fi ~ ~ d 'C ~ 'm N C O > .. . y ~ -~ ~ ~ ~ N m E . . ~ m G e o ~ ` ~ m ~ v V ~ ~ ~ O ~ ~ ~ ~ V C ~ u~ ? N C ~ ~ $ 'a 3 ~ m c o co ~ 3 0 E _ y ~ ~ ~ ~ V to m c c o H e o y 3 m •g y • ~ ;~ ~ ca m ~ E ~ .~ 3 m 'S ~ •- E - 3 m ' m = ~ y m • t~ ti -~ ~°. o m ~ iv a ~ W a o ~ ~ - ~ Z e'~ J ~ J m 2 ie W ie W •- 1= m C _ c~ a m ac ~ a S m oC C l~L ~ a Q F- tn o O 2 ~ 3 vl ._ G o Y Q ~ N ~ RJ eh ~ (a l~ m W ~ ~ r r ^ ^ y J X 0 E ~Q O rd O O r] e ~.... .., david braalau aasooiataa, incorporated 1313 5th street s.e. • suite 322 • minneapolis, mn 55414 telephone:612-331-4571 • fex:612-331-4572 11 September 2000 MEMORANDUM TO: Kandis Hanson City of Mound FROM: David Breslau RE: Downtown Traffic Study Supplemental Discussion of Proposed Work Scope This memorandum provides some additional discussion and background of the work scope for the proposed downtown traffic study. It responds to comments on some of the work scope elements by Bruce Chamberlain of the Hoisington Koegler Group. The proposed traffic study builds upon the previous study that we prepared of the Auditors Road and CSAH 15/CSAH 110 intersections. That study involved extensive liaison with the City and County. Our subsequent parking and traffic study for the proposed community center made clear that access locations to this site are critical to any traffic flow analysis of the downtown area. Access to all land uses that can impact intersection performance must also be determined or assumed for the traffic analysis. While information on existing and proposed land uses have been developed by the Hoisington Koegler Group, it will be necessary to classify and quantify each of these according to Institute of Transportation Engineering categories before the traffic and parking study can proceed. Certain technical inputs to the report will be prepared by Benshoof Associates, although preparation of the complete report will be the responsibility of David Braslau Associates. Other than attendance at several meetings, no overlap of study team responsibilities is anticipated in the study, since each team member will have specific subtasks to complete within each major work task. Liaison with the City, County, Hoisington Koegler, Group, MFRA, and potential developers is essential to acost-effective study. Time for staff meetings and informal liaison is included in the proposed work scope. Should attendance at public meetings be required, that time would be charged at standard hourly rates plus any related expenses. Some questions were raised concerning the need for Tasks 3, 4 and 6. Some additional explanation of the need for these tasks and their role in the study is provided below.