2001-04-24B~ r
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MOUND HOUSING AND REDEVELOPMENT AUTHORITY
2020 CONIlV~RCE BOULEVARD
MOUND, MINNESOTA 55364
LOCATION: COUNCIL CHAMBERS, MOUND CITY HALL
1. CALL TO ORDER
2. CONSENT AGENDA
A. Monthly Bills for April , 2001
B. Minutes of March 27, 2001
3. ACCOUNTING ITEMS
A. Accountant Report for 2/28/01
B. Marquette Bank
C. Wells Fargo
D. MBLA
4. ACTION ITEMS
A. Agency Agreement Between City and HRA
5. TENANT REPRESENTATIVE REPORT
6. INFORMATION ITEMS
7. ADJOURNMENT
NEXT INDIAN KNOLL MANOR MEETING -May 22, 2001
' ` ,, i MOUND HOUSING AND REDEVELOPMENT AUTHORITY
Indian Knoll Manor
# Check No. Vendor/Merchant Amount Comments
1 4374 G E Appliances $1,494.19 stoves, refrigerators
2 4375 Above Ground and Beyond 670.95 tree removal
3 4376 Rental History Reports 50.00 backround checks
4 4377 Karol Charon 118.80 mileage
5 4378 Mel Robeck 11.71 vcr rewinder
6 4379 Bernice Berg 69.60 sec deposit
7 4380 Sta Safe Locksmith 350.40 locks
8 4381 M S I 138.00 boiler service
9 4382 Mound True Value 530.00 maintenance supplie
10 4383 Minn Comm 38.50 pager
11 4384 Glenwood Inglewood 88.93 water
12 4385 C. Nabor 103.02 accountant
13 4386 M E I 147.12 elevator service
14 4387 A T S< T Universal 1,576.35 maint supplies, intern
15 4388 Excel 1,022.98 electric
16 4389 Ikon 127.00 copier repair
17 4390 Water Specialists 232.50 softner salt
18 4391 Reliant Energy 2,550.00 gas
19 4392 City of Mound 1,174.56 sewer, water
20 4393 I O S Capital 109.37 copier lease
21 4394 Citizen Comm 279.32 telephones
22 4395 Lightyear 8.36 long distance
23 4396 Eric Mc Millin 1,057.00 maintenance helper
24 4397 Kelly O' Neill 427.00 maintenance helper
25 4398 Karol Charon 1,520.10 executive director
26 4399 Melvin Robeck 1,655.64 maintenance mgr
27 4400 I R S 700.00 2nd qtr tax
28
29
30
31
32
33
34
35
TOTAL: $16,251.40
TOTAL ACC. PAYABLE $16,251.40
Begining Bank Bal. $78,533.00
Deposits MTD $9,500.00
ENDING BANK BALANCE $71,781.60
Signature: AccPay
04109/2001
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CITY OF MOUND
HOUSING AND REDEVELOPMENT AUTHORITY
MARCH 27, 2001
The Mound Housing and Redevelopment Authority of Mound, Hennepin County,
Minnesota, met in regular session on Tuesday, March 27, 2001, at 6:30 p.m. in
the council chambers at 5341 Maywood Road, in said City.
Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mark
Hanus, Peter Meyer, and Tenant Representative Pauline Payne.
Members Absent: Commissioner IGm Anderson
Others Present: HRA Director, Pinky Charon; Acting City Clerk, Bonnie Ritter;
Indian Knoll Maintenance Manager, Mel Robeck, Dorothy and BiII Netka.
1. CALL TO ORDER ,
Chairperson Meisel called the, meeting:to order at 6:34 p.m.
2. CONSENT AGENDA
MOTION by Hanus, seconded by Meyer to approve the consent agenda. All
voted in favor. Motion carried.
A. Monthly bills for February in the amount of $31,906.46.
B. Monthly bills for March in the amount of $18,683.34.
3. ACCOUNTING ITEMS
A. Budget Reports for November, December, January, 2001.
MOTION by Hanus, seconded by Meyer to approve the budget reports as
presented. All voted in favor. Motion carried.
The following items were presented to the Commission with no action needed:
B. Bank Statements from Marquette Bank (operating account)
C. Bank Statements for Wefls Fargo Bank (levy account)
D. Statement for MBIA (levy account)
4. PHYSICAL NEEDS ASSESSMENT
HRA Director, Pinky Charon, presented the physical needs assessment to the
Commission. Discussion followed regarding grant money use, and the
probability of the continuance of. these grants. Charon wilt work with the City
Finance Director to deade how to proceed with financial matters. These matters
include the possibility of borrowing funds needed, and using the levy account as
collateral.
APR-19-2001 20 48 96i P. 03
HRA Minutes -Merck 27, 2001
MOTION by Hanus, seconded by Brown to approve the Physical Needs
Assessment as presented, and proceed with the necessary improvements.
Charon is to work with the Finance Director regarding the financing, intention
being to borrow $100,000 from the levy fund, pay back to be within 10 years. All
voted in favor. Motion carried.
6. INFORMATION ITEMS
A. Recap of Tenant Meeting on March 14, 2001
B. Federal Legislative Issues Summary
T. TENANT REPRESENTATIVE REPORT
Tenant Representative, Pauline Payne, informed the Council that the addition of
the new security cameras in the building has made a very positive impact.
8. ADJOURNMENT
MOTION by Brown, seconded by Meyer to adjourn the meeting at 7:07 p.m. All
voted in favor. Motion carried. ,
Chair, Pat Meisel
Attest: Acting City Clerk
APR-19-2001 20 48 96i P.04
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Mound, MN Public Housing
BUDGET PROGRESS REPORT CONTINUED
Percent
YTD Of
Balance Bud a Budget
4510.OOInsurance 1,918.85 4,920.00 39.00
4520.00 Pmts In Lieu Of Tax 1,704.52 6,830.00 25.00
4540.00 Emp. Benefit Contr 1,439.45 2,660.00 54.00
Total General Exp. 5.062.82 4 41 .00 35.00
Total Routine Exp. 67.963.84 112.220.00 61.00
4610.03 Extra Maint Cont. 12,274.51 0.00 0.00
6010.00 Prior Year Adj-Cash 218.72 0.00 0.00
7540.00 Betterments & Addition 9.493.96 0.00 0.00
Total Nonroutine Exp. 21.987.19 0.00 0.00
TOTAL EXPENSES 9 951. 112.220.00 80.00
Increase/(Decrease) To
Retained Earnings 33.147.82 12.095.00
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PO BOX 1 0 0 0
. paj ~R 4E4BEN FMC 3 - 31 - 01
MINNEAPOLIS MN 55480-1000 33530
8 - 115
34 HOUSING & REDEVELOPMENT AUTHORITY
SPECIAL ACCOUNT
2020 COMMERCE BLVD
MOUND MN 55364-1575
1370 i~l~l~~t~l~~~il~~ll~~~l~~l~~~li~l~l~l~~~l~l~l~l~l~~l~l~~~~~lll
Account Number 33530 BUSINESS CHECKING
Account Activity from 2-28-01 to 3-31-01
Number of Items
Previous Balance
4 86,573.89
10,370
+ Deposits _ .00
+ Electronic Deposits
+ Other Deposits/Credits l
54.87
- Electronic Withdrawals .00
00
- Other Withdrawals/Debits
30 .
466.34,
18
- Checks Paid
Current Balance ,
78,533.22
Interest Summary 2/28/01
Interesfi Earned From to 3/31311
Days in Period
5
-Interest Earned
Annual Percentage Yield Earned 475
Interest Paid this Year 114.64
00
" Interest Withheld this Year .
Deposf is
Date Description
Amount
3-06 CUSTOMER DEPOSIT 9009.80
3-07 CUSTOMER DEPOSIT 677.00.
3-07 CUSTOMER DEPOSIT 250.00
3-19 CUSTOMER DEPOSIT 434.00
Total Deposits 4 10,370.80
Other Deposit/Creaiit Activity
Date Description Amount
3-31 INTEREST PAYMENT 54.87
Total Other Deposits/Credits 1 54.87
Continued on Next. Page
a
EOUAI HOUSING
L E N D E R 4.rqum. a.oYCi..
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Account Statement -
Statement Uate: March 27, 2001
Page 1 "of 2
042-0023739
1,530
HOUSING AND DEVELOPMENT AUTHORITY
H OF MOUND "'. .
2020 -COMMERCE BLVD.
:MOUND MN 55364
If you have any questions about this statement or your accounts, call: 612.667.0281., Or write: WELLS FARGO BANK
MINNESOTA, N.A., IDS CENTER OFFICE, POST OFFICE BOX B 514, MINNEAPOLIS, MN 55479.
AVOID INSUFFICIENT FUNDS FEES AND FEEL COMFORTABLE'JVRITING CHECKS FOR MORE THAN THE BALANCE OF YOUR
CHECKING ACCOUNT WHEN YOU SIGN UP FOR OVERDRAFT PROTECTION (ODP). WITH ODP, FUNDS ARE AUTOMATICALLY
TRANSFERRED FROM THE CREDIT AVAILABLE ON YOUR WELLS FARGO CREDIT CARD TO COVER YOUR WELLS FARGO
CHECKS IF YOUR ACCOUNT BECOMES OVERDRAWN. THE OVERDRAFT PROTECTION FEE IS JUST $7.50 WHEN AN
OVERDRAFT OCCURS (PLUS APPLICABLE: FINANCE .CHARGES) COMPARED TO THE .FEE YOU .MIGHT .PAY FOR
A RETURNED CHECK, WHICH COULD COST AS MUCH AS $30. CALL 1-888-421-9939 TO SIGN-UP-FOR ODP TODAY. IF YOU
WOULD LIKE TO APPLY FOR. A CREDIT CARD, STOP BY WELLS. FARGO BRANCH AND, SPEAK WITH A PERSONAL, BANKER
OR LOG ONTO WELLSFARGO:COM. -
Basic Business Checking With Interest
Housing And Development Authority
Of Mound
Account Number: 042-0023739'
~.
activity.. summary 5951.93
Balance on 02J28
Deposits and interest ~ 0.41...
Withdrawals - 0.00
...
.... ....
Balance on 03f 27 '. $952.34
Interest you. ve earned
41
S0
Interest earned this period .
Average collected balance this period $951:93
Annual percentage yield earned 0.59%
Interest and Nonuse paid this year $1.35
Total interest and bonuses earned in 2000 $20.b8
Nr1TIr;F• cww rAVarca Sirla for important information.
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Summary Statement
March 2001
For more information, call MBIA Client Services at (800)395-5505
Fax: (800)765-7600
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Mound Housing and Redevelopment Authority
Account Number: MN-01-0258-2001 Account Name: GENERAL FUND
Beginning
Balance Contributions Withdrawals Income
Earned Average Daily
Balance Month End
Balance
$171,217.66 $0.00 $0.00 $738.34 $171,603.26 $171,956.00
Account Number: MN-01-0258-2002
Account Name: MOUND HiJD
Beginning
Balance Contributions Withdrawals Income
Earned Average Daily
Balance Month End
Balance
$10,851.47 $0.00 $0.00 $46.81 $10,875.91 $10,898.28
Total of all accounts
Beginning
Balance Contributions Withdrawals Income
Earned Average Daily
Balance Month End
Balance
$182,069.13 $0.00 $0.00 $785.15 $182,479.17 $182,854.28
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March 2001 Page: 1
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AGENCY AGREEMENT
PURCHASE OF SERVICES
TH1S AGREEMENT, entered into as of this -day of Apcil , 2001, by and between the Housing
and Redevelopment Authority of Mound, Minnesota, a body public and corporate, (hereinafter
called "HRA"), and City of Mound, a municipal cotporarion orgazuzed and existing under the laws
of the State of Minnesota (hereinafter called "Mound"), WTI'NESSETH:
WHEREAS, the HR.A desires to engage Mound w render certain personnel, equipment and
assistance in connection with the activities and projec,•ts of the. HRA;
NOW, THEREFORE, for and in cons-deration of the mutual covenants and agreements
herein set forth, the HRA and Mound do Hereby agree as follows:
1. Scope c[f Services tc~ he Supplied by Mound: Mound shall furnish w the HRA alI
necessary personnel and equipment required by the HRA and as called far by the HRA to undertake
and complete the scope of activities de~.-ribed on the attached Exhibit A, together with such other
services as the City Manager and Execunve Director shall Pram time w time determine. Personnel
and equipment will be Scheduled to avoid cunllict with other City work. It is undenwad that :ill
personnel and equipment furnished the HRA under this Agreement sh>xll be and remain the
employees and equipment of Mound at all umes during the furnishing of services; and Mound shall
he solely responsible for all compensation, and all insurance overages, and for any damage ur
injury caused by its employees or equipment while performing ~erviees hereunder.
2 Time at' Performance• Duration ur A>reement: This agreement shall commence ; a,
of the dale of execution, and shall continue until 7anu~uy 1, ?t)U2, and shall continue thereafter on a
year-to-year basis unless and until terminated by either party hereto by 3u-day written notice to the
other party.
3. Compensation to Mound: HRA shall pay Mound fur all Services furnished w the
HRA Such payments shill he made monthly for all Services furnished by Mound during the
previous month, and Shall be made within shiny (3U)days after .receipt by the HRA of a statement
from Mound for the month for which payment is to be made.. The amount [o be paid by the HRA
to Mound far services shall be the total hours of Services actually rendered each month to the HRA
by each employee of Mound times the Hourly Rate for each such employee, said Hourly Rate to he
determined as follows: (i)Thc Hourly Rate shall be the Total Annual Cnmpensatton of that
employee divided by the Base Hours for that employee; (ii)The Base Hours shall be the minimum
number ut hours to be worked by each Mound employee as established from time to time by
Mound, les, tha hours included for paid vacations and holidays; (iii)Total Annu:-1 Compensation
shall be the annual ccunpensution for such emplayees as established by Mound from time to rime,
plus Mound's contribuuon fur health. life, and disability insurance, and Mound's contribution for
retirzment anti other benefits; (iv)Nu charges, over and above the Howly Rate, shall he^made to or
payable by the HRA fur overtime work of Mound employees except such overtime ~ is approved
in advance by the HRA.
APR-19-2001 22 10 +6123379310 98% P. 02
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04 ~ 0-01 10:04
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From-KENNEDY i GRAVEN
n
+6123379310 T-370 P.03/03 F-301
a. For fiauiriment_ There shall be no addtdonal charge for equipment used by Mound
personnel in connection with performing the services.
5. No "ces and Demands: all notices or demands required or permitted io be given
under this Agreement shall be in writing and shall be deemed to be given when delivered personally
to any office of the party to which notice is being given, ur when deposited in the ITtuted Slates mail
in a sealed envelope with registered or certified mail postage Prepaid thereon addressed to the
parties a[ the following addresses:
'rp HRA: 5341 Maywood Road Mound, Minnesota 55364
'Y'o Mound: 5341 Maywood Road Mound, Minnesota 55364
Such addresses may be changed by either party upon notice to the other party given as herein
provided.
5. AttSrmative Ac~tinn: The HRA. agz'ees to submit a signed statement signifying that
the HRA fully intends to comply with the standards of equal employment and. anti-di,crimination
cited in the Civil Rights Act of 1964 as amended.
1N WITNESS WHEREOF, the Mound Housing and Redevelopment Authority and the
City of Mound have executed this Agreement as of the dace first above written.
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
By
Its Exe~~utivz Director
By.
Its Bard Chairperson
CITY OF MOUND
By.
lts Mayor
By
Itv City Manager
18A-19026c~t
MU22a2
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APR-19-2001 22 10
+6123379310 99::
P. 03
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EXHIBIT A
LIST OF ITEMS TO SPEAK WITH GREG & JIM ABOUT
COMPOST. , .. WE NEED APPROXIMATELY SIX [6] DUMP TRUCK LOADS TO FILL IN
AND LEVEL OUT AREAS THAT WE REMOVE WOODEN TIMBER STEPS
FROM
BUSH
REMOVAL...WE HAVE APPROXIMATELY THIRTY [30] BUSHES THAT WE NEED YOUR
ASSISTANCE IN REMOVING FROM THE GROUND. IN THE PAST WE HAVE
ATTEMPTED TO DIG THEM OUT BY HAND, WITHOUT MUCH SUCCESS.
DIRT PII,E...WE HAVE A MOUND OF DIRT THAT NEEDS TO BE LEVELED OUT IN THE
AREA IT IS NOW LOCATED IN.
CONCRETE
PADS..........IN THE PARKING LOT, WE HAVE ABOUT TEN [10] CONCRETE PADS THAT
ARE USED TO STOP CARS FROM PARKING TO FAR FORWARD IN THEIR
ASSIGNED PARKING SPOTS. WE NEED THESE PADS STRAIGHTENED OUT,
AND WE ARE UNABLE TO DO THIS BY HAND. WE COULD ALSO USE
12-NEW PADS FOR PARKING SPOTS THAT DON'T HAVE ANY.
BARRELS...WE WOULD LIKE TO OBTAIN THItEE (3J FIFTY FIVE [55] GALLON BARREL
FROM YOU FOR THE PURPOSE OF STORING A SAND AND SALT MIX TO
USE FOR THE NORTH DRIVEWAY, FRONT AND REAR SIDEWALKS DURING
THE WINTER MONTHS.
FIRE
HYDRANT
FLAG........WE WOULD LIKE TO OBTAIN A FIRE HYDRANT FLAG TO USE ON OUR
BUILDING FIRE HYDRANT SENSOR SO WE CAN IDENTIFY ITS LOCATION
DURING THE WII~TER MONTHS SO AS NOT TO PILE SNOW ON IT. WHEN
IT IS COVERED OUR FIItE ALARM SYSTEM GOES IN-OPERATIVE ON OUR
ALARM BOARD.
SIGN
POSTS
& POST
POUNDER.. WE NEED TO REPLACE ALL OF THE PARKING LOT SIGNS THAT IDENTIFY
WHERE EACH RESIDENT IS TO PARK THEIIt VEHICLES. ADDITIONALLY,
THE NEW POSTS AND SIGNS NEED TO BE HIGHER BECAUSE SNOW
COVERS THEM DURING THE WINTER
ADDITIONALLY, WE NEED TO INSTALL NEW SIGNS INFORMING PEOPLE
THAT THIS LOT IS A CONTROLLED LOT AND PARKING IS FOR RESIDENTS
ONLY. I WOULD LIKE TO OBTAIN THE POSTS [ 6-FOOTERS] AND THE USE
OF A POST POUNDER TO ACCOMPLISH THIS.
WE NEED 30 POSTS TO ACCOMPLISH THIS TASK.
1•
BENCHES..WE WOULD LIKE TO OBTAIN 1'I-IREE [3] BENCHES OF THE TYPE THAT WE
NOW HAVE. I WOULD INSTALL THESE MYSELF.
,~- .~
STUCCO
PAINT
SCAF,~'OLDING...WOULD IT BE POSSIBLE TO OBTAIN SOME SCAFFOLDING FROM YOU
THAT I CAN UTILIZE FOR STUCCO AND PAINT WORK ?
t ALSO, WE NEED TO OBTAIN SOME WARNING LIGHT FRAMES AND
TAPE TO BLOCK OFF WORK AREAS.
PIANO ...............COULD WE OBTAIN YOUR HELP IN LIFTING A EXTREMELY HEAVY
PIANO INTO A DUMPSTER THAT IS BEING DELIVERED ?
LANDSCAPING...I AM IN THE PROCESS OF TEARING DOWN SOME RETAII~tING WALLS
AND WANT TO KNOW IF -YOU COULD HELP LEVEL THE GROUND
WITH ONE OF YOUR PIECES OF EQUIPMENT 7
WOULD IT BE POSSIBLE TO PURCHASE BUSHES THROUGH YOU ?
FRONT
CONCRETE........THE FRONT SIDEWALK AREA, DIRECTLY ADJACENT TO THE FRONT
OF THE BUILDING IS GOING TO NEED REPLACEMENT SOON. WE
HAVE OLDER PEOPLE BEGINNING TO STUMBLE AND TRIP ON THE
SIDEWALK AREA. WE WOULD LIKE TO WORK SOMETHING OUT
WITH YOUR OFFICES TO GET THE SIDEWALK AREA REPLACED AT
SOMETIME IN TIIE FUTURE.
NORTH
DRTVEWAY.......IS 1~RE SOMETH~TG THAT YOU COULD RECOMMEND THAT WE DO
TO THIS AREA TO IMPROVE DRAINAGE AND TO MAKE IT EASIER TO
GET THE DUMPSTERS OUT FOR PICKUP ? IT IS A BEAR TO GET THE
TRASH OUT FOR PICKUP DURING THE WIIV'TER
OLD
APPLIANCES.....?
PARKING
LOT
LIGHTING.........WE FEEL THAT WE NEED BETTER LIGHTING IN THE PARKING LOT
ON THE NORTH EAST END OF THE LOT, AND WOULD LIKE TO GET
A NEW LIGHT INSTALLED.
PARKING
LOT &
NORTH
DRIVEWAY.......WOULD IT BE POSSIBLE FOR YOU TO HAVE THESE TWO [2] AREAS
SWEPT DOWN FOR US ?
DRAINAGE
GARDEN...........COULD YOU ONCE AGAIN TRENCH 8t LEVEL THIS AREA OUT SO WE
CAN GET PROPER DRAINAGE AND RUN-OFF IN THIS AREA. ALL
MOISTURE FROM THE PARKING LOT AND BACK AREA GROUNDS
DRAINS INTO THIS AREA AND IS SUPPOSED TO DRAIN INTO THE
WOODED AREA ADJACENT TO THE GARDEN.
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