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2001-08-28B u ~~~n~~ MOUND HOUSING AND REDEVELOPMENT AUTHORITY 2020 COMMERCE BOULEVARD MOUND, MINNESOTA 55364 LOCATION: COUNCIL CHAMBERS, MOUND CITY HALL 1. CALL TO ORDER 2. CONSENT AGENDA A. Monthly Bills far JULY ,2001 and AUGUST, 2001 3. ACCOUNTING ITEMS A. Accountant Report for 6/30/01 and 7/31/01 B. Marquette Bank C. Wells Fargo D. MBLA 4. ACTION ITEMS A. RESOLUTION for Revised Budget for Y/E 9/30/01 TENANT REPRESENTATIVE REPORT 6. INFORMATION ITEMS A. Operating Subsidy for Budget Year beginning 10/O1/O1 ~~ B. Sales Tax Exemption for Public Housing ~~ ~ C. HUD'S Mission statement from NAHRO ~~~ D. Happy Tenant's Letters and Comments ~ ,~~ ~ E. AUDIT for Y/E 9/30/00 ~ ~ ~ `~ ~~ ~ ~~ ~ 7. ADJOURNMENT ~ ~~ J NEXT INDIAN KNOLL MANOR MEETING -AUGUST 28, 2001 1 u MOUND HOUSING AND REDEVELOPMENT AUTHORITY Indian Knoll Manor # Check No. VendorlMerchant Amount Comments 1 4482 City of Mound $1,242.06 sewerlwater 2 4483 Above Ground and Beyond 802.62 landscaping 3 4484 BFI 315.86 Recycling/garbage 4 4481 Marquette -IRS 1,100.00 3gtr taxes 5 4485 C Nabor and Assoc 175.00 accounting 6 4486 M S I 138.00 boiler service 7 4487 I O S 99.37 copier lease 8 4488 Daniels Carpets 2,563.00 carpeting 9 4489 MinnComm 38.50 pager 10 4490 Sams Club 35.00 membership dues 11 4491 A T 8~ T Universal Credit 1,688.48 Internet, cell phones, 12 4492 Mound True Value 2,036.95 maintenance supplie 13 4493 Shean Soderberg 448.00 maintenance helper 14 4494 Darrin Brown 870.00 maintenance helper 15 4495 Linda Brown 1,120.00 maintenance helper 16 17 4497 Raydene Mohn 122.00 maintenance helper 18 4496 Jason Williams 312.00 maintenance helper 19 4498 Melvin Robeck 1,575.11 maintenance mgr 20 4499 Karol Charon 1,333.18 exec. director 21 4500 Karol Charon 57.00 mileage 22 4501 Great American Business 255.00 flag pole 23 4502 Glenwood Inglewood 13.42 water 24 4503 Reliant Energy 1,861.83 gas 25 4504 Exel Energy 1,592.90 electric Z6 4505 AI's Master Plumbing 539.00 water meter 27 4506 Citizen Communication 247.66 telephones 28 4507 Mound HRA Rent # 211 250.00 Brown 29 4508 Mound HRA Rent # 202 150.00 Williams 30 4509 Mound HRA Rent # 104 291.00 Mohn 31 32 33 34 35 TOTAL: $21,272.94. TOTAL ACC. PAYABLE Begining Bank Bal. Deposits MTD ENDING BANK BALANCE Signature: $21,272.94 $136,453.80 $10,500.00 $125,680.86 AccPay 07/13/2001 ~ ~~ 4 v'' c ~a ~~~~,~~~ ~C~ ~~ ~~~ ~~ti ~~G ~ . . ~~u~ ~,~~~Vl tiv ~~ l)~ ~~~- ~ ~ ~~^ a MOUND HOUSING AND REDEVELOPMENT AUTHORITY Indian Knoll Manor # Check No. Vendor/Merchant Amount Comments 1 4547 True Value $1,301.71 maintenance supplie 2 4548 Excel Energy 1,777.30 electric 3 4549 Lightyear 5.91 long distance 4 4535 M E I 294.24 elevator service 5 4536 City of Mound 1,184.56 sewerlwater 6 4537 Reliant Energy 485.57 gas 7 4538 I O S Capital 99.37 copier lease 8 4539 KYCR Radio 132.00 advertising 9 4540 Citizens Communications 261.23 phone 10 4541 A T 8~ T Universal Card 1,688.48 maintenance supplie 11 4542 Park Supply 183.39 maintenance supplie 12 4543 C. Naber and Assoc 95.00 accountant 13 4544 Cummins North Central 508.59 repair generator 14 4545 G E Appliances 2,234.29 refridgerators and st 15 4546 R H R 75.00 background checks 16 4521 BFI 315.86 garbage, recycling 17 4522 Adams Pest 208.74 exterminator 18 4523 Sterne Electric 3,886.43 electrical repairs and i 19 4524 Karol Charon 2,303.21 executive director 20 4525 Mel Robeck 1,982.13 maintenance mgr 21 4526 Darrin Brown 1,400.00 maint helper 22 4527 Linda Brown 1,400.00 maint helper 23 4528 Shean Soderberg 462.00 maint helper 24 4529 Jason Williams 378.00 maint helper 25 4530 Raydene Mohn 112.00 maint helper 26 4531 Mound HRA rent # 104 287.00 Sept rent 27 4532 I R S 1,000.00 3rd qtr taxes 28 4533 Petty Cash 45.24 misc 29 4534 Karol Charon 38.94 mileage 30 31 32 33 34 35 TOTAL: $24,146.19 TOTAL ACC. PAYABLE $24,146.19 Begining Bank Bal. $126,747.00 Deposits MTD $10 000.00 ENDING BANK BALANCE $112,600.81 Signature: AccPay 08/14/2001 1 Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 For The Period Ended 6/30/01 BUDGET PROGRESS REPORT Percent ND Of Balan Budsaet B- d~gg~ REVENUES Rental 00 Dwell 3110 (90,828.30) (110,440.00) 82.00 . . 3120.00 Excess Utilities (446.43) 00 (750.00) 00) (1 200 60.00 0.00 3190.00 Nondwell Rental 0. 274.73) (91 . . (112,390.00) 81.00 Total Rental Income , 3610.OOInvest.lnterest (455.90) (1,590.00) 00) (80 29.00 82,733.00 3690.00 Other Income (66,186.53) 00} 979 (13 . 1 97.0) 100.00 8020.00 Operating Subsidy . . 621.43) (80 (15,649.00) 515.00 Other Operating Receipts , TOTAL RECEIPTS 171 896.16 (128.039.001 134.00 EXPENSES 4110.00 Admin. Salary 14,634.34 15,870.00 00 800 92.00 136.00 4150.00 Travel 1,086.78 00 020 1 . 1,300.00 78.00 4170.00 Accounting Fees . , 00 0 500.00 0.00 4171.00 Auditing Fees . 87 446 9 3,550.00 266.00 4190.00 Sundry-Admin. . . 187.99 26 22,020.00 119.00 Total Administrative Exp. , 090.43 2 4,920.00 42.00 4310.00 Water , 430.60 8 12,600.00 67.00 4320.00 Electricity , 613.00 17 12,370.00 142.00 4330.00 Gas , 55 617 6 11,490.00 58.00 4390.00 Other Utility Exp. . , 06 695 1 2.700.00 63.00 4391.00 Garbage Removal . . 446.64 36 44,080.00 83.00 Total Utilities Exp. , 4410.00 Maint. Labor 14,497.10 18,800.00 00 570 4 77.00 1,048.00 4420.00 Materials 47 88811 31 5 7.37 . , 8.340.00 379.00 4430.00 Contract Costs 972.58 93 31,710.00 296.00 Total Maintenance Expense , i r i ii T Mound, MN Public Housing BUDGET PROGRESS REPORT CONTINUED Percent YTD Of Balance Bud a Bu et 4510.OOInsurance 3,379.53 4,920.00 69.00 4520.00 Pmts In Lieu Of Tax 2,741.40 6,830.00 40.00 4540.00 Emp. Benefit Contr 2,850.00 2,660.00 107.00 Total General Exp. $.970.93 .14.410.00 62.00 Total Routine Exp. 165.578.14 112.220.00 148.00 4610.03 Extra Maint Cont. 12,274.51 0.00 0.00 6010.00 Prior Year Adj-Cash 1,498.86 0.00 0.00 7540.00 Betterments & Addition 9.493.96 0.00 0.00 Total Nonroutine Exp. 23.267.33 0.00 0.00 TOTAL EXPENSES 188.845.47 112.220.00 168.00 Increase/(Decrease) To Retained Earnings i r ~r A Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 For The Period Ended 7131 /01 STATEMENT OF OPERATING RECEIPTS ~ EXPENDITURES YTD Over Current YTD Prorated (Under) Ac ivit Balance Budget Bud e REVENUES 3110.00 Dwell. Rental (9,935.28) (100,763.58) (92,033.33) 8,730.25 3120.00 Excess Utilities (270.00) (716.43) (625.00) 91.43 3190.00 Nondwell Rental (1 0. 00.00) (1.000.00) 1 000.0) 0.00 Total Rental Income (11,205.28) (102,480.01) (93,658.33) 8,821.68 3610.OOInvest.lnterest (85.07) (540.97) (1,325.00) (784.03) 3690.00 Other Income (170.00) (66,356.53) (66.67) 66,289.86 8020.00 Operating Subsidy 0.00 13 979.00) 11 649.17) 2.329.83 Other Operating Receipts (255.07) (80,876.50) (13,040.84) 67,835.66 TOTAL RECEIPTS (11 460.35 (183,356.51) (106.699.17) 76.657.34 EXPENSES 4110.00 Admin. Salary 1,832.00 16,466.34 13,225.00 3,241.34 4150.00 Travel 57.00 1,143.78 666.67 477.11 4170.00 Accounting Fees 175.00 1,195.00 1,083.33 111.67 4171.00 Auditing Fees 0.00 0.00 416.67 (416.67) 4190.00 Sundry-Admin. 569.20 10.016.07 2,958.33 7.057.74 Total Administrative Exp. 2,633.20 28,821.19 18,350.00 10,471.19 4310.00 Water 305.17 2,395.60 4,100.00 (1,704.40) 4320.00 Electricity 1,592.90 10,023.50 10,500.00 (476.50) 4330.00 Gas 1,861.83 19,474.83 10,308.33 9,166.50 4390.00 Other Utility Exp. 936.89 7,554.44 9,575.00 (2,020.56) 4391.00 Garbage Disposal 315.86 ~ 2.010.92 2.250.00 (239.08) Total Utilities Exp. 5,012.65 - - 41,459.29 36,733.33 4,725.96 4410.00 Maint. Labor 2,240.00 16,737.10 15,666.67 1,070.43 4420.00 Materials .3,145.96 51,034.07 3,808.33 47,225.74 4430.00 Contract Costs 141. 6 7 .36 6.950.00 29.779.36 Ordinary Maint. 8 Oper. Expense 10,527.95 104,500.53 26,425.00 78,075.53 ~ r Mound, MN Public Housing STATEMENT OF OPERATING RECE IPTS Sa i-XPEND ITURES CONTINUED Current YTD YTD Prorated Activi Balance B,~get 4510.00 Insurance 4520.00 Pmts In Lieu Of Tax 365.21 3,744.74 4,100.00 4540.00 Emp. Benefit Contr 309.64 311 29 3,051.04 5,691.67 4570.00 Collection Losses ' (79 04) 3,161.29 2,216.67 Total General Exp. . 907.14 (79.00) 9 878 07 0.00 , . 12'008_34 Total Routine Exp. 19.080.94 184.659.08 93.516.67 4610.03 Extra Maint Cont. 6010.00 Prior Year Adj-Cash 3,166.85 15,441.36 0.00 7540.00 Betterments & Addition 0.00 0 00 1,498.86 0.00 Total Nonroutine Exp. . 166.85 9.493.96 2 434 18 0.00 . 4:44 TOTAL EXPENSES 2 47.79 211.093.26 93.516.67 Increase/(Decrease) To Retained Earnings ~ (10.787.44) (271 13.1~.5p Over (Under) Bud e (355.26) (2, 640.63) 944.62 (79.00) (21. 30.271 91.142.41 15,441.36 1,498.86 9,493.96 26.434.18 117.576.59 ~!i i~ ,, a 1 MARQUETTE BANK, N.A. MOUND OFFICE PO~BOX 1000 ,MI'l~NF;APOLIS MN 55480-1000 1 . Mawrquette .. ib ~~ NENBEF FDIC Page 1 6-30-01 33530 8 - 115 46 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL ACCOUNT 2020 COMMERCE BLVD MOUND MN 55364-1575 1341 I~Iilulilnill~~Il~ulnl~nll~lililinl~IJ~l~l~ilili~nilll INFORMATION ON LOANS' INCLUDING -HOME EQUITY LOAN/LINE, SS° LOANS IS NOW AVAILABLE. IKORTGAGE AND :BUSINE CALL 1-800=708-8870 ANYTIME DAY OR NIGHT! Account Number 33530 BUSINESS CHECKING .Account .Activity f rora _ 5-31-OI to 6-~0-01 Number of Items 105,738:34 Previous, Balance 4 _ 60,791.00" +.De~osits .00 + Electronic. Deposits 1 + Other Depo its/.Credits 71.16.: .00' - Electronic-'Withdrawals .00 - Other Withdrawals/Debits 42 30,.146.70` - Checks Paid 136,453:80 Current Balance Interest 5uraraary Interest Earned From 5/31/01 to 6/30/01 30 Days in Period 71 Interest Earned Annual Percentage Yield. Earned .75 334.95 Interest Paid this Year 00 In erest'.Withheld t-his--Year - Deposits Description Date Amount 00 10298 6-14 - CUSTOMER DEPOSIT 6-15 CUSTOMER DEPOSIT . 290.00 6-I9 CUSTOMER DEPOSIT 50000.00 -00 _203 6-19 CUSTOMER DEPOSIT . Total Deposits 4 60,791.00 Other Deposit%Credit Activity Description- Amount Date 6-30 LNTEREST PAYMENT 71.16 Total Other DepositsiCredits 1 71.16 '`Continued on Next Page EQUAL HOUSING i r MA~QUETTE BANK , N . A . Marquette MO JjND-VOFFICE . Pagge 1 O DOA 1 O O O ..® ~~ MEMeEP FDiC 7 - 31 - 01 MINNEAPOLIS MN 55480-1000 33530 8 - 115 32 HOUSING& REDEVELOPMENT AUTHORITY SPECIAL ACCOUNT 2020 COMMERCE BLVD MOUND MN 55364-1575 1313 I~I~I~~I~I~~~II~~Ii~~~i~~l~~~ll~l~l~l~~~l~l~l~l~l~~l~l~~~~~ll l INFORMATION ON LOAN5 INCLUDING -HOME EQUITY LOAN/LINE,. MORTGAGE AND BUSINESS LOANS IS iNOW AVAILABLE. CALL 1-800-708-8870 ,ANYTIME DAY OR NIGHT! Account Number 33530 BUSINESS CHECKING Account Activity rrom 8-30-01 0 7-31-O1- Number of Items Previous Balance 136,453.80 + Deposits 3 11,704.00 + Electronic Deposits 1 07 85 + Other Deposits/Credits - . 00 Withdrawals - Electronic - Other Withdrawals/Debits 2 • 222.00 - Checks Paid 29 21,272..94. Current Balance 126,747.9.3 Interest Summary Interest Earned From 6/30/01 to 7/31/01 Days in Period ~ - 31 07 85 Interest. Earned Yield Earned Annual Percentage . . •75 . Interest Paid this Year 420.02 00 Interest Withheld this Year . Deposits _ -Date Description Amount- 7-10 CUSTOMER DEPOSIT 10505.00 7-10 CUSTOMER. DEPOSIT 7-16 CUSTOMER'DEPOSIT - 10.00 1189.00 Total Deposits 3 11,704.00 Other Deposit/Credit .Activity Amount Date Description 7-31 INTEREST PAYMENT 85.07 Total Other DepositsiCredits 1 85.07 1 1 ' A~c~~unt Statement Statement Date:.lune 27, 2001 Page 1 of 2 042-0023739 1,424 HOUSING AND DEVELOPMENT AUTNORI'TY H OF MOUND 2020 COMMERCE BLVD MOUND MN 55364 If you have any questions about this statement or your accounts, call: 612.667-0281. Or write: WELLS FARGO BANK MINNESOTA, N.A., IDS CENTER OFFICE, POST OFFICE BOX B 514, MINNEAPOLIS, MN 55479. APPLY ONLINE FORA HOME EQUITY LOAN AND PAY NO POINTS AND NO FEES DUE AT OPENING. TAKE ADVANTAGE OF WELLS FARGO'S MONEYSAVING RATES AND. RECEIVE A 0.25%-DISCOUNT WHEN YOU SET UP AUTOPAY FROM YOUR WELLS FARGO CHECKING ACCOUNT. YOU MAY ALSO ENJOY POTENTIAL TAX SAVINGS-CONSULT YOUR TAX ADVISOR. OFFER ONLY AVAILABLE FOR ONLINE CREDIT APPLICATIONS--APPLY TODAY AT WELLSFARGOEQUITYLOANS.COM. YOU'LL GET A CREDIT DECISION IN SECONDS. OFFER EXPIRES JULY 31, 2001. IT'S TIME TO GO ONLINE. MORTGAGE AND STATE TAX ARE THE RESPONSIBILITY OF THE BORROWER. CONTACT US FOR DETAILS. 2001 WELLS FARGO BANKS. MEMBERS FDIC. ALL RIGHTS RESERVED. EQUAL HOUSING LENDERS. ALL BILL PAY CUSTOMER: EFFECTIVE JULY 27, 2001 THE MONTHLY SERVICE CHARGE FOR BILL PAY WILL CHANGE FROM $5.00 TO $6.95. THIS FEE INCLUDES UP 70.25 PAYMENTS. EACH ADDITIONAL PAYMENT IS $.40. THIS FEE CHANGE DOES NOT APPLY TO OUICKBOOKS BILL PAY CUSTOMERS. ALL .CURRENT BILL PAY FEE WAIVERS STILL APPLY. PLEASE REFER TO WWW.WELLSFARGO.COM FOR FEE WAIVER DETAILS. Basic Business Checking With Interest Housing And Development Authority Of Mound Account Number: 042-0023739 Activity summary Balance on .05/28 $948.98 Deposits and interest 0.31 Withdrawals - 2.00 Balance on 06/27 $947.29 Interest you've earned Average collected balance. this period $948.98 Annual percentage yield earned 0.36% Interest Paid during this period Sll.3l Interest and bonuses paid this yeaz $2.30 Interest earned for this statement period $0.28 i r Account Statement • Statement Date: July 29, 2001 _ _; Yage l of, 2 _ ' ;:042-0023739._ _ .1,350•. HOUSING`AND DEVELOPMENT.'AUTHORITY ;- H OF ,;:MOUND ~ _ . _ 2020 COMMERCE BLVD - MOUND MN 55364 _ if you. have any questions about this statement or your accounts, call: 612-667-0281. Or write: WELLS FARGO BANK MINNESOTA, N.A., IDS CENTER OFFICE, POST OFFICE BOX B 514, 1611NNEAPOLIS, ~IfN 55479. SMART BANKING FOR" COLLEGE STUDENTS STARTS WITH OUR STUDENT COMBO PACKAGE WHICH OFFERS CHECKING, ATM `& CHECK CARD, STUDENT VISA CARD, AND-.ONLINE ACCOUNT ACCESS. GOVERNMENT-INSURED EDUCATION LOANS HAVE'DROPPED TQ HISTORICALLY LOW'INTEREST RATES. NOW IS A GREAT TIME TO APPLY FOR FINANCIAL-AID. ;LOG ONTO. WELLSFARGOSPECIAL.COM AND ENTER KEYWORD "STUDENT COMBO" FOR INFORMATION ON EDUCATION LOANS AND THE STUDENT COMBO OR CALL 888-840-6563 FOR AN EDUCATION FINANCING REPRESENTATIVE. Basic,Business Checking With Interest Housing And Development Authority `Of Mound Account Number: 042-0023739 _ :Activity summary Balance.on 06/27 $947.29 llepcisifs_ and interest 0.28 Withdrawals - -2.00 Balance on 07,'29 ... ........ ........... $945.57 Interest you've.. earned Average collected balance .this period $947.18 :Annual percentage yield earned 0.36% - - lnterest_Paid during this period - S0.?K Interest:and bonuses paid this yeaz $2.58 _ Interest,earned :for this statement period $0.30 A1l~TIP C. ,... ,......_.__ _.~_ e_...__._ . _.. .. l i MDIA Summary Statement June 2001 .~"`^'~ ~: i, 4~M' r ~r~ For more information, call MBIA Client Services at (800)395-5505 Fax: (800)765-7600 ~~~~ Mound Housing and Redevelopment Authority Armnnt NnmhE+r~ MN-01-0258-2001 Account Name: GENERAL FUND Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $122,917.31 $0.00 $50.000.0(1 $316.15 $101,435.27 $73,233.46 Fiscal YTD Endin 12/31/0 $215,255.03 $24,000.00 $170,000.00 $3,978.43 $157,231.24 $73,233.46 ennnnnt Nnmhor~ MN-(Il-(1258-2002 Account Name: MOUND HUD Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $10,981.20 $0.00 $0.00 $34.15 $10,999.10 $11,015.35 Fiscal YTD Endin 12/31/0 $20,66b.52 $0.00 $10,000.00 $348.83 $13,811.45 $11,015.35 Total of all accounts Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $133,898.51 $0.00 $50,000.00 $350.30 $112,434.37 $84,248.81 Fiscal YTD Ending 12/31/0 $235,921.55 $24,000.00 $180,000.00 $4,327.26 $171,042.69 $84,248.81 u June 2001 Page: 1 MDL9 Summary Statement .7uly 2001 ~N~1O~r ~r i 1 e ~~` -''f For more information, call MBIA Client Services at (800)395-5505 Fax: (800)765-7600 ~PUND Mound Housing and Redevelopment Authority Account Number: MN-01-0Z58-2001 Account Name: GENERAL FUND Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $73,233.46 $0.00 $0.00 $220.84 $73,348.64 $73,454.30 Fiscal YTD Ending 12/31/0 $215,255.03 $24,000.00 $170,000.00 $4,199.27 $144,965.39 $73,454.30 Account Number: MN-O1-0258-2002 Account Name: MOUND HUD Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $11,015.35 $0.00 $0.00 $33.21 $11,032.67 $11,048.56 Fiscai YTD Endin 12/31/0 $20,666.52 $0.00 $10,000.00 $382.04 $13,405.11 $11,048.56 Total of all accounts Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $84,248.81 $0.00 $0.00 $254.05 $84,381.31 $84,502.86 Fiscal YTD Ending 12/31/0 $235,921.55 $24,000.00 $180,000.00 $4,581.31 $158,370.50 $84,502.86 July 2001 Page: 1 1 u BOARD RESOLUTION # AND CERTIFICATION LOW RENT PUBLIC HOUSING FOR REVISED OPERATING BUDGET SUBMISSION FOR BUDGET Y/E 9/30/01 The Mound Housing Authority Board of Commissioners has reviewed and approved the Operating Budget and has found to their knowledge: 1. That the proposed expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income families. 2. That the financial plan is reasonable in that it indicates a source of funding adequate to cover all proposed expenditures. 3. It does not provide for use of Federal Funding in excess of that payable under the Performance Funding System Regulations. 4. That all proposed rental charges and expenditures will be consistent with revisions of law and the Annual Contributions Contract. 5. That PHA or PHA employee reflected in the Operating Budget not serving in a variety of positions and will not exceed a 100 percent allocation of his/her time. Pat Meisel, Chairperson Karol Charon, Executive Director 1 1 U.S. Department of Hausing Operating Budget and Urban Development Office of Public and Indian Housing 'OMB A royal No. 25770026 ex .10/31 /97 this collection of information is estimated to average 116 hours per response, including the time for reviewing instructions, searching existing data spect f t or Public reporting burden gOHice off Information emenlttOtficerS na 'M et ,v g ed s ~ t ~ msaU.SrDapartment Pol ches and Syste , g a s he Repo to ucing thh burden lions for r intludi g sugge tion, this colection of mforma of 03600 and to the OMice of Management snd Budget, Paperwork Reduction 4 Projsct (2577.0026), Washington, D.C. 1 of Housing and Urban Development, Washington. D.C. 20 20503. Do not send this com leted form to either of the above a ddresses. Fiscal Yeer Ending b c. No. of months (check one) d. T X o/ HUD assisted project(s) PHA/IHA~Owned Rsntal Housing a. T of Submission X Revision No.: #1 . 09/30/01 X 12 mo. Other (sped Ol 02 IHA Owned Mutual Help Homeownership Original e. Name of Public Housing Ageney/Indian Housing Authority (PHA/IHA) 03 PHA/IHA Leased Rental Housing MOUND HOUSING AUTHORITY O4 PHA/IHA Owned Turnkey III Homeownership Address (city, State, zip code) f 05 PHA/IHA Leased Homeownership . 2020 COMMERCE BOULEVARD MOUND MN 55364 i. HUD Field Office h. PAS/LOCOS Project No. - MINNEAPOLIS g. ACC Number M N07400101S •858 C i 5 Ilin U IDw e N .o 0 8 1 s ont M mt fU 0 No k. s Pr eC f 0 O I m. le flab Ava ~~ 588 Line I Acct. No. No. Operating 110 3610 120 3690 130 Total Operating Ex 140 4110 150 4130 160 4140 170 4150 180 4170 190 4171 Services: 250 Total Utilities: yen ~ 4310 (Or: Administration: Actual I IXJ tsumaces Last Fiscal ~or Actual Yr, Current Budget Yr. 09/30/00 09/30/01 PUM PUM Description ,~~ rvi Re nested Bud et Estimates PHA/IHA Estimates HUD Modifications Amount Amount PUM (to nearest 310) PUM (to nearest $30) (4) (5) (6) (7) 2. 1 6 1 7 0 1 form HUD-52564 (3/95) 'ref. Handbook 7475.1 Page 1 of 4 Previous editions are obsolete Fiscal Year Ending Name of PHA/IHA 09/30/0 1 MOUND HOUSING AUTHORITY Actual X Estimates l O~ Fi or Actual Re nested Bud at Estimates sca Last Y rn C nt euan Yr P HA/IHA Ettimates NUD tloditications . u r. 09/30/00 09/30/01 Amount Amount 0 Line Acct. pUM PUM PUM (to nearest $10) PUM ) (to nearest $1 No. No. Description (2) (3) 4 ~ (5) (6) (7) (I) Ordinary Maintenance and Operation: 30.73 31.97 36.05 21,200 330 4410 Labor 17.90 7.77 108.66 63 890 340 4420 Materials 43.58 14.18 80.02 47 050 350 4430 Contract Costs & 0 oration Ex ense lines 330 to 350 92.21 53.92 224.73 132 140 360 Total Ordinar Maintenance Protective Services: 0.00 370 4460 Labor 00 0 380 4470 Materials . 0.00 390 4480 Contract Costs 00 0 00 0 0.00 0 400 Total Protective Services Ex ense sum of lines 370 to 390 . . General Expense: 9 73 8 37 7.82 4 600 410 4510 Insurance 6.10 11.62 6.19 3 640 420 4520 Pa moots in lieu of Taxes 0.00 430 4530 Terminal Leave Pa ents 4.18 4.52 6.45 3 790 440 4540 Em to ee Benefits Contributions 0.62 0.00 450 4570 Collection Losses 0.00 460 4590 Other General Ex ense 460 lg 39 24.51 20.46 12 030 470 Total General Ex ense sum of lines 410 to 14 240 190.85 40 236 500 . 480 Total Routine Ex ense sum of lines 210 250 320, 360, 400 and 470 0.00 Rent for Leased Dwellings: 0.00 490 4710 Rents to Owners of Leased Dwellin s 240 14 190 85 402.21 236 500 500 Total O eratin Ex ense sum of lines 480 and 490 . . Nonroutine Expenditures: 12 gg 39.49 23 220 510 4610 Extraordinar Maintenance t 1 17 5.10 3 000 520 7520 Re lacement of Nonex endable E ui moo 1 42 36.92 21 710 530 7540 Pro ert Betterments and Additions 57 15 0 00 81.51 47 930 540 Total Nonroutino Ex enditures sum of lines 510 520 and 530 . 71 255 . 85 190 483.72 284 430 550 Total 0 eratin Ex enditures sum of lines 500 and 540 . . Prior Year Adjustments: ei is l R j 22 74 0.00 ec ustments Aftectin Residua 560 6010 Prior Year Ad Other Expenditures: 0.00 570 Deficient in Residual Recei is at End of Precedin fiscal Yr. 580 Total Operating Expenditures, including prior year adjustments and 97 232 190.85 483.72 284 430 . other ez enditures line 550 lus or minus line 560 lus line 570 590 Residual Receipts (or Deficit) belore HUD Contributions and $7 91 3.10 155.37 91 360 n for o eratin reserve line 130 minus line 580 i i o s rov HUD Contributions: 0.00 600 8010 Basic Annual Contribution Earned•Leased Pro'ects:Current Year 0.00 610 8011 Prior Year Adjustments • Debit Credit 0 00 0.00 0.00 0 . 620 Total Basic Annual Contribution line 600 lus or minus line 610 0 89 ' 23 77 23 77 13 979 630 8020 Contributions Earned•0 . Subsid :Cur. Yr. before ear~end ad 0.00 640 Mandato PFS Adjustments net : 0.00 650 Other s eci 0.00 660 670 Other s eci Total Year~End Adjustments/Other lus or minus lines 640 thru 660 0.00 0.00 23 77 0.00 23 77 0 13 979 680 8020 TotalO eratin Subsid •currant ear IiM6]Oplusorminusline670) 0:89 23 77 23 77 13 979 690 Total HUD Contributions sum of lines 620 and 680 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) 88 80 26.87 131.60 77 381 Enter here and on line 810 lorm HUD•52564 (3/95) 'ref. Handbook 7475.1 Previous editions are obsolete Page 2 014 1 1 Name of PHA/IHA MOUND HOUSING Part I • Maximum O eratin neserve • cno v~ .., 740 2821 PHA/IHA-Leased Housing • Section 23 or 10(c) Fiscal Year 780 790 0 eratin Reserve at End of Previous riscai tear • ncwa~ w. , , ~ u - Provision for Operating Reserve • Current Budget Year (check one) O Estimated for FYE "" LOAN FROM CITY 100,000 Actual for FYE 800 Operating Reserve at End of Current Budget Year (check one) ^X Estimated for FYE 09/30/01 144,830 Actual for FYE 810 Provision for Operating Reserve • Requested Budget Year Estimated for FYE 09/30/01 77 381 Enter Amount from line 700 820 Operating Reserve at End of Requested Budget Year Estimated for FYE 09/30/01 67 449 Sum of lines 800 and 810 830 Cash Reserve Requirement• 25 °j, Of line 480 59,125 Comments PHA /IHA Approval Name Title Date Signature Field Office Approval Name Title Signature Date form HUD•52564 (3/95) 'rei. 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The amount obligated herein is based upon 100 percent of your FY 2000 Performance Funding System (PFS) eligibility, as calculated under Notice PIH 2000-04 (HA), issued February 3, 2000, or appropriate alternative method for non-PFS PHAs. Obligations of funds covering the remaining months of your fiscal year beginning October 1, 2001, may be less than the amount obligated herein and you are cautioned to govern your spending accordingly. If you have not already done so, please submit a Form HUD- 50070, Certification for a Drug-Free Workplace within 30 days of the date of this letter-of-intent. If you have not already done so, please submit a Form HUD- 52721, Direct Disbursement Payment Schedule Data no later than August 22, 2001, so we may schedule payment of funds obligated. The payment schedule on Form HUD-52721 must reflect payment of the funds beginning October 1, 2001. ~~~ Dien C. Cmiel, Director Office of Public Housing Very sincerely yours, . Sales Tax Exemption for Affordable Housing 24 Subd. 28. [CONSTRUCTION MATERIALS FOR QUALIFIED LOW-INCOME 423.25 HOUSING PROJECTS.] ~) Purchases of materials and supplies used 423.26 or consumed in and equipment incorporated into the construction 423.27 improvement or expansion of qualified low-income housing 423.28 Qroiects are exempt from the tax imposed under this chapter if 423.29 the owner of the q_ualit'ied low-income housing project is: 423,30 (1) the gublic housing agency or housing and redevelopment 423.31 authority of a political subdivision; 423.32 f,,~) an entityexercising the powers of a housing and 423.33 redevelopment authority within a ~litical subdivision 423.34 (~ a limited partnership in which the sole general partner 423.35 is an authority under clause (1) or an entity under clause (2); 423.36 or 424.1 ~) a no~rofit corporation subject to the provisions of 424.2 chapter 317A and qualifying under section 501(cx3) or 424.3 5010(4) of the Internal Revenue Code of 1986, as amended. 424.4 This exemption apalies regardless of whether the purchases 424.5 are made by the owner of the facility or a contractor. 424.6 (b For~urposes of this exemption "qualified low-income 424.7 housingproject" means: 424.8 (1) a housing or mixed use project in which at least 20 424.9 Qercent of the residential units are qualifying low-income 424.10 rental housing units as defined in section 273.126; 424.11 (2,) a federally assisted low-income housing.proiect 424.12 financed by a mortgage insured or held by the United States 424.13 Department of Housing and Urban Development under United States 424.14 Code, title 12 section 1701s 17151(d~(3), 17151(d)(4), or 424.15 1715z-1' United States Code title 42, section 1437f; the Native 424.16 American Housing Assistance and Self-Determination Act. United 424.17 States Code title 25 section 4101 et seq.; or any similar 424.18 successor federal low-income housing program; 424.19 (3) a qualified low-income housing aroject as defined in 424,20 United States Code title 26 section 42(g), meeting all of the 424.21 requirements for glow-income housing credit under section 42 of 424.22 the Internal Revenue Code r~ardless of whether the proiect 424.23 actually aaalies for or receives glow-income housing credit; or 424.24 ~4) a proiect that will be operated in comaliance with 424.25 Internal. Revenue Service revenue procedure 96-32. 424.26 [EFFECTIVE DATE.] This section is effective for sales and 424.27 purchases occurring after July 31, 2001. 2015279v] `~,,~ ^v We would urge the. Secretary to add one other intractable problem to his list of .,,onaaPmP.nt nrioritles: financial systems improvement/integration. ;Rationalizing the YTheotG has longbeen Concerned that xcrn's downsiz' roceeded without benefit of a workload/staffing analy,~is. urther, as noted previously, OIG audits Distribution of Staf ht O have disclosed instances of both overstaffing and understaffing of organizations Resources in Ltg .f ~~ established under HUD 2020. HUD's proposed FY 2002 budget notes that the Program Needs new Resource Estimation and Allocation System will help the Department to assess where staffing should be increased or decreased to effectively administer its programs. In October 1999, former Secretary Cuomo conveyed to the Congress that xuD needed a resource management system and that he planned to implement such a system by Apri12001 • We fo odes t methodo ogy for resour eves im tion Public Administration (NAPA), deve p and allocation. Further, NAPA briefed each Assistant Secretary on the resource estimation and allocation method contractortto do the measurement studies at programs. Also, HUD selected various program offices throughout the Department to determine resource estimate requirements. Despite these efforts, our audit found the implementation of the Resource Estimation and Allocation System did not progress as planned. A contractor is now completing the first phase of this multi-phase project. We are very supportive of Secretary Martinez's commitment to completing this important activity. ontinuin t0 Improve In its proposed 2002 budget, the Dep housin rand multifamily a phstedal C g inspections protocol used to assess public S Oversight Of the Local housing needs further refinement to ensure consistent and fair results,. But, with Housing Agencies and this caveat, the Department commits to continued assessment of the physical Property Owners that condition of xuD assisted housinga~ sure thaat assessment results are ulsed tohe Administer HUD's protocol will be one challenge; m g HOUSlrig P1'Ogratlts improve housing conditions will be another. Last year,, we conducted an audit of the Office of Housing's use of physical inspection assessments generated by xtrD's Real Estate Assessment Center (REAL) onmulti-family properties insured by the Federal Housing Administration and/or receiving project-based subsidy under the Section 8 Program. The purpose of the review was to evaluate actions taken to address and track corrections of the physical deficiencies disclosed through the REAL property insPe~ o ections winthin that, although the Office of Housing utilizes the xBAC property ' p their servicing responsibilities, the Office of Housing does not have the proper assurances that corrective actions are completed bs SAC inseecrione This includes the physical deficiencies reported by the property P assurances that exigent health and safety violations are corrected within the required time frame and that complete edPFurtherrvthe Office of Hous g needde of the physical deficiencies are perform to improve the current notification pew health and afety violat ons released by property inspection reports and ex g REAC. OIG Semiannual Report n 4 U July 18, 2001 HRA Board of Commissioners Subject: Tenant Compliments Dear Boardmembers: After the closed meeting last month I thought, why don' t the people who are happy here ever call and let you know? Well, that's because nobody ever asked them to. So I gave each of them the attached letter and hoped they would let you know how they feel about this place. I heard from Bob that three of them said the same thing "Pinky is wonderful", he thought maybe they had been coached. Believe me I could not get three people in this building to do that if I tried!!! I hope you are hearing from the satisfied people in this building, we really do have mostly happy tenants!!! Pinky P.S. I have also attached three letters I received. `~ ' ~, .~ilIO~UN D [] a.2Q20 Commerce Blvd. ~'` IlAound, Minnesota 55364 Dear Tenants: Telephone/Fax (952)472-5078 The HRA Board of Commissioners (who are also the City Council) are very busy people. Every month on the fourth Tuesday at 6:30PM, I meet with them and we discuss the business of running the building. It seems that over time they have only heard some of the negative comments from a small number of our tenants and do not ever hear from the satisfied tenants. Mel and I are working very hard to make this a safe, clean and wonderful place to live. A place that you are proud to call your home and want to have your friends and family visit. What I am asking is that you put your compliments on paper and send them to the HRA Board so they can hear about all the good things that are going on here:' ~ If you unable to write them then please call them and let them know how well maintained and managed this building is. They will be pleased to know that the time they spend on supervising this building is well worth it. Attached is a list of the HRA Board members, their addresses and phone numbers. Thanks, Pink ~~/ Y r HOUSING AND REDEVELOPMENT AUTHORITY INDIAN KNOLL MANOR