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2001-09-25 • A !'~ T~ AT71 A 30~-„~ MOUND HOUSING AND REDEVELOPMENT AUTHORITY September 25, 2001 6:30 P.M. 6:3 0 1. OPEN MEETING 2. APPROVE AGENDA, WITH ANY AMENDMENTS 3. APPROVE MINUTES: AUGUST 28 2001 4. EXECUTIVE DIRECTOR'S REPORT, WITH ANY NECESSARY ACTION • ~v • CITY OF MOUND HOUSING AND REDEVELOPMENT AUTHORITY AUGUST 28, 2001 The Mound Housing and Redevelopment Authority of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, August 28, 2001, at 6:30 p.m. in the council chambers at 5341 Maywood Road in said City. Members Present: Chairperson Pat Meisel, Commissioners Bob Brown, Mark Hanus, Kim Anderson, Peter Meyer, and Tenant Representative Pauline Payne. Others Present: City At#omey, John Dean; City Manager, Kandis Hanson; Acting City Clerk, Bonnie Ritter; Community Development Director, Sarah Smith; City Engineer, John Cameron; City Planner, Bruce Chamberlain; and Director, Pinky Charon. 1. OPEN MEETING The meeting was called to order at 6:33 p.m. by Chairperson Meisel. 2. APPROVE AGENDA MOTION by Brown, seconded by Hanus to approve the agenda. All voted in favor. Motion carried. 3.. APPROVE MINUTES MOTION by Meyer, seconded by Brown to approve the minutes of the July 10, 2001, regular meeting. All voted in favor. Motion carried. 4. EXECUTIVE DIRECTOR'S REPORT A. Monthly Bibs: MOTION by Hanus, seconded by Brown to approve payment of the monthiy;bills for July, 2001 in the amount of $21,272.94 and #or August, 2001 in the amount of $24,146.19. AW voted in favor. Motion carried. B. Accounting Items: Director Charon presented the fallowing: 1) Accountant report for 6/30101 and 7/31/01; 2') Marquette Bank statement; 3) Wells Fargo statement; 4) MLBA statement. C. Ac#on Item: MOTION by Hanus, seconded by Brown to adop# the following resolution. Arl voted in favor. Motion carried. RESOLUTION NO. 01-07H: RESOLUTION APPROVING THE REVISED OPERATING BUDGET FOR BUDGET YEAREND 9/34/01 FOR LOW RENT PUBLIC HOUSING Mound HFtA Minutes August 28, 2001 D. Tenant Representative Resort: Pauline Payne did not have anything to report. E. Information (terns: 1) Operating Subsidy for Budget year beginning 10/01 /01- Chair Meisel questioned the amount of $3,548 in Federal subsidy funds when last year's was around $13,000. Charon could not explain how that amount is calculated. 2) Sales Tax Exemption for Public Housing 3) HUD's Mission statement from NAHF:;,, 4) Happy Tenant's Letts and;+irnments -Chair Meisel addressed the numerous:: calls she received at home from tenants that wee prompted by Charon to call her and . ~~. express therrt~ct~on with #heir housing and the management ate Indian Ifnol~ ~~rown also indicated that he received similar:c~af~ that seemed as if they were scripted because t,ay were all- of the same content. Charon apologized ~Qr this`; stating she wouldn't prompt people to call.in the t~uture. 5) Audit#or Y/E 9130/00 -Charon explained that the Finance Director has the audit and can answer any questions. Meisel stepped down as Chairet this point because of a preconceived conflict of interest. Acting Chair H~r~us,~resided. 5. INTRODUCTION OF DRAFT OF GRAMERCY CORPORATION DEVELOP-MEN City Attorney John Dean reviewed the drat of the Gramercy Development Agreement. He stated that this is the first look at this agreement and it would give the Commission the opportunity to make suggestions as the negotiations proceed. The agreement covers acquisition ofi property and conditions of the acquisitions. No action is needed at this time, and the Council agreed that the draft of the agreement expresses fine direction they wish to gQ. Concept plans and the final development agreet~er~t will come back to the Commission at a later date.. .7 2 6. LONGPRE BUILDING DEMOLITION John Cameron handed out sketches to the Commission that demonstrates the position of the bui ding. The conditions that exist that will add to the demolition expense and would have Kittle or no impact on cost if delayed until the ad}scent structures can be removed a# the same time are: 1) Connection to the Larson Printing building to the South; 2) Available Work Space; and 3) Location of the Lauer Building. Additional cost for demolition at this time could easily exceed $60,000. MOTION by Brown, seconded by Hanus to rescind dir®ction to advertise for bids for the demolition of the Longpre Building and to defer any action at this time. All voted in favor. Motion carried. Chairperson Meisel returned to preside over the belan~± of the meeting. 7. REVIEW OF ELECTRIC UTILITY RELOCAT.LtN Bruce Chamberlain reviewed the options for trar~srnission Nne relocation ranging from overhead relocation to complete undergrounding ~~~,t~e City were to pursue the overhead o lion the lines would be u ~;a~led to steei Dies with an altered ali nment p ~ pg:> P g that better accommodates redeveloprner~~ This.-option would also allow the work to occur in conjunction with CSAH 15 reloca~i~n at a, racoon of the cost to rate payers. It is the consensus of the Council to::pursue the overhead upgrade rather than the underground option at this time. Chairperson Pat Meisel Attest: Executive Director, ICandis Hanson • 3 • EXECUTIVE DIRECTOR'S REPORT FOR INDIAN KNOLL MANOR SEPTEMBER 25, 2001 ACTION ITEMS: 1. Monthly Bills for September, 2001 2. Resolution Approving Performance Funding Calculation INFORMATION ITEMS: 1. Accountants Monthly Report(will be in next month's agenda) 2. Marquette Bank 3. Wells Fargo Bank 4. MBLA Summary 5. Tenant's Meeting 8/29/01 TENANT REPRESENTATIVE REPORT ADJOURNMENT . NEXT MEETING -OCTOBER 23, 2001 ,~._r._ ~_ ~.__ _ ,. _~. MOUND NOOSING ANDREDEVELOPMENT AUTF~O~t~7~ ~~ ~~~~?~~m~'~~ ~~' m rv ~ T~' ~_ ~~ `~ ~ m~ Indian Knoll Manor • • • # Check Vendor/Merchant mount Comments 1 4551 Excel Energy $1,514.95 Electric 2 4552 Electro Watchman 150.00 alarm co 3 4553 I 0 S 104.37 copier lease 4 4554 Citizen Gomm 272.21 phones 5 4156 J R Appliances 85.00 dispose of appliance 6 4555 C Nabor & Assoc 95.00 accountant 7 4556 BFI 421.Ofi garbage 8 4557 Interlock Concrete 570.00 cement parking form 9 4558 Adams Pest 56.31 exerminator 10 4559 M E I 147.12 elevator 11 4560 Reliant Energy 1,607.00 gas 12 4561 Sterne Electric 144.00 electrical repair 13 4562 Ann Pertinen 105.12 security deposit 14 4563 Kathy Evans 110.72 security deposit 15 4564 True Value 710.28 maintenance supplie 16 4565 City of Mound 1,115.81 sewerlwater 17 4566 Daniels Interiors 1,519.50 carpeting 18 4567 A T & T 3,808.83 office furniture, inter + 19 4568 C F S Commerical Furn 351.25 delivery and setup 20 4569 B Sylvester 162.50 50058 vendor 21 4570 Babcock, Langbein 800.00 audit 22 4571 R H R 125.00 background checks 23 4572 Marquette Bk-IRS 2,402.19 3 qtr taxes 24 4573 Karol Charon 1,332.89 Salary- exec director 25 4574 Mel Robeck 1,575.75 salary -maintenance 26 4575 Shean Soderberg 271.00 maint helper 27 4576 Raydene Mohn 97.00 maint helper 28 4577 Linda Brown 1,120.00 maint helper 29 4578 Darrin Brown 1,120.00 maint helper 30 4579 Marilyn Mangan 442.91 security deposit 31 4580 Mound HRA -Apt 308 373.00 rent 32 4581 Mound HRA -Apt 104 281.00 rent 33 4582 MN Dept of Revenue 526.00 3 qtr taxes 34 4583 Lightyear 6.99 long distance 35 4584 Liberty Mutual Ins 3,226.00 workers comp TOTAL: TOTAL ACC. PAYABLE Begining Bank Bal. Deposits MTD ENDING BANK BALANCE $26,750.76 $26,750.76 $114,402.85 $10,000.00 $97,652.09 Signature: AccPay 09/12/2001 RESOLUTION 01-08H PHA/IHA Board Resolution Approving U.S. Department of Housing Operating Budget or Calculation of and Urban Development Performance Funding System Office of Public and Indian Housing Operating Subsidy ~ntts Approval tvo. ~n t i-uu~o (e.xp. wry to it searcntng extsnng aa[a sources, gamenng ana matntatmng the oats neeaea, ana comptenng ana revtewmg [ne couecnon of mrotmanon. Sena commen[s regaratng mis ouraen esumate or any otner aspect at tnts coltecnan of m[OtmattOn, mctttaing suggesnons ror reauctng tuts otiraet4 to the xeporu rvtanagement unicer, utnce of mtormanon Yonctes ana Systems, U.S. uepar[ment of aousmg ana uroan ueveiopment, wasnmgcon, v.u. cuv tv-~ouu ana to the umce of tvianagement ana tsuaget, rapetwonc tceaucnon Protect tt> i r-uuld~, wastungton, u.t;. tuws. uo noc Sena tuts comptetea form to etmer or the above aaatessees. ' Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency (PHA)/Indian Housing Authority (IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regazding the Board's approval of (check one or more as applicable): (date) Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: I / .~~ ~ I certify on behalf of the: (PHA/IHA Name) MOUND HOUSING AUTHORITY 1. All regulatory and statutory requirements have been met; Z. 'l he YHA has sufficient, operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the etficient and economical operation of the housing for the purpose of serving low-income restdents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures: 5. The calculation of ehgibihty for r'ederal funding is m accordance with the provisions oC the regulations; V. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The YHA/1HA will comply with the wage rate requirements under 24 C;N'K y6M. I lU(e) and (f) or l4 C:r'K ySU. t"lU(c) and (d); ii. The YHA/lHA will comply with the regwrements for access to records and audtts under "l4 C:h'K y61S.1 I U(i) or or Z4 Ct•'!t NSU.I"LU(g); and y. The YHA/lHA will comply with the requirements for the reexamination of family income and composition under 24 C:h'K )6U.'lU'J, yyU. i l5 and y5U.3 l5. • that: 1 herby certify that a!1 the informatron stated wrthm, as well as any informanon provided m the accompaniment herewith, is true and accurate. Warning HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (L8 U.S.C. L001, 1010, IOl2;31 U.S.C. 3729,3802) Previous edition is obsolete •U.S C..ovanmaa Prinun; 0[fia: 1995 - 404.928/20274 form HUD-52574 (10/95) rcf. Handbook 7575.1 Opel•ating Fund U.S. Department of Housing _~T OMB~Approvaf Nas 27-7-0029{expo 8/1/20 1•} Calculation of Operating Subsidy and Urban Development Office of Public and Indian Housing PHA-Owned Rental Housin Section 1 me and Address of Public Housing Agency b) Bud et Submission to HUD required , Yes ® No / c) Type of Submission: D H A a original 2020 COMMERCE BWD ~ ReNsbn No. MOUND ~N1N 55364 d) No. of HA Units e) Unit Months f) Subject FYE g) ACC Number h) Operating Fund Project Number i) (Rf Available: (UMAs) 49 588 09 30 02 C-858 M N 0 7 4 0 0 1 0 2 S .Section 2 Une Requested by PHA No. Desai lion PUM Part A. Allowable Ex enses and Additions 01 Previous allowable expense level (line 07 of form HUD-52723 for previous 206.18 ear 02 Part A Une O1 multi lied .005 1.03 03 Delta from HUD-52720-B if a livable see Instructions 04 "Requested" year units from latest form HUD-52720-A (see instructions 05 Add-ons to allowable ex nse level from evious fiscal ear see instructions 06 Total of Part A Unes Ol 02 03 an 05 207.21 1.03 07 Inflation factor no oe.a~e~ nunw~Fdo AvnancP Ipval (AELIlPart A. Line 06 times Ilne 07 213.43 Of Total Allowable Expenses and Additions (Sum of Part A, Lines 08 thru 03 Average monthly.dweliing rental charge per unit for current twd et ear Part B Line Ol Une 02 209'98 04 Average monthly dwelling rental charge per unit for prior 187.98 bud et ear OS Average monthly dwelling rental charge per unit for budget 201.53 ear 2 ears a o . 06 Three -year average monthly dwelling rental d~arge per unit Part B Une 03+Une 04+ Une OS 3 199.83 n~ cnisn r~mma calif ffPwrt R. tine 03 + Line 061 / 2) _ 204.91 10 Projected average monthly dwelling rental charge per unit (Part B, Une 8 times Une 09 11 Pro'eded occu n rennta from form HUD-52728 12 Projected average montfily dwelling rental Income per unit (Part B, Une 10 times Une il) - 03 I PUM dencit or add-ons (Part C, Line HUD Modifications Page 1 form HUD-52723 (1/2001) Previous edition is obsolete for PHA Fiscal Years r .. ... _ ~__~., _~.,_.____~_~ ..____.~n_.r__~ .._.,.__._.~~._F_ ._ Requested by PHA ~ _ _ r ~ HUD`s" i ica "'fins .Line ~ ~ hole Dollars Whole Dollars No DeSQi tion Part D. Add-ons for Chan es in Federal law or re ulation and other ell ibili ,,, 04 Ener Add-On for loan amortizatlon OS Unit reconfi uration 06 Non-dwellin units a roved for Subsid 07 L:.n -term vacant units 08 Phase Gown for Demolitions 09 Units Eligible for Resident Participation: Occu led Units Part B Line 02 49 10 Em to ee Units 1 11 Police Units 12 Total Units Eligible for Resident Particaption Sum of Part D Lines 09 thru 11 50 13 Fundin for Resident Partid tion Part D Line 12 x 25 14 Other a roved fundin not listed 5 d in Section 3 15 Total add-ons (sum of Part D, tines Ol, 02, 03, 04, 05, 06, 07, 08, 13 and 14) Part E. Calculation of O eratin Subsid Eli ibili Before Ad ustments O1 Defidt or income before ad'ustments otal of Part C Line 04 and Part D Line 15 02 Actual cost of Inde ndent Audit IA 03 Operating subsidy eligibility before adjustments (greater of Part E, Line Ol or Line 02 If less than zero, enter zero 0 Part F. Calculation of O eratin Subsid A rovable for Sub'ect Fiscal Year Note: Do not revi n1 I ltility Adiustment for Prior VearS _ t0 08 Net ad'ustments too ratin subsi total of Part F tines O1 tnru a n h ~~~~ p9 Operating subsidy approvable for subject fiscal year (total of Part E, Line 03 and Part F Line 08 HUD Use Onl Note: Do not revise after the end of the sub~ect 10 Amount of o ratan Subsid a ovable for sub'ed: fiscal ear not funded 11 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal ear 12 Funds obligated in subject fiscal,year (sum of Part F, Lines 09 thty 11) (Must be the same as line 690 of the Operadrtg 13udgeG form HUD-52564 for the subject fiscal year) Appropriation symbol(s): Part G. Memorandum of Amounts Due HUD Indudin Amounts on Ke a menu ~c Ol Total amount due in previous fiscal year (Part G, Line 04 of form HUD-52723 for revious fiscal ear 02 Total amount to be collected in subject fiscal year (Identify individual amounts under Section 3 03 Total additional amount due HUO (indude any amount entered on Part F, Line 11) Identi individual amounts under 5edion 3 04 Total amount due HUD to be collected in future fiscal year(s) (Total of Part G, Lines Ol thru 03 tdenti individual amounts under Section 3 Previous edition is obsolete for PHA Fiscal Years Page 2 form HUD-52723 (1/2001) beginning 1/1/2001 and thereafter MO..___.T.r~-.r .~__m~ ._...T..._ ,_.~~._..._~, _,~ _.. _ MARQUETTE BANK, N A. UND OFFICE ~. 8~ ..__~.. ~ ~....~ r ...__ g Page31-01 PO BOX 1000 "f°'° MINNEAPOLIS MN 55480-1000 8 33530 _ 115 www.marquette.com NT AUTHORITY 32 HOUSING & REDEVELOPME SPECIAL ACCOUNT 2020 COI~tERCE BLVD MOUND MN 55364-.1575 1310 I~IJ~~1~1~~~11~~1l~~,I~~1~~~11~1~1~1~~~l~lilililnlil~~~~illl MAR~UETTE BANKS CAN MAKE YOUR .BANKING `EXPERIENCE MORE E COM EB G AT WWW MARQUETT C BAN~NG ~ 'YISI7~ QUR WEBSITE Accownt Number :33530: BUSINESS .CHECKING Account Activity from 7-31-O1 to 8-31-tJl Number of Items ~ 126,747.93 Previous°,$alance ~ 2 ` 11,807.00 +:D eposi s ~ ~ ~ ~ ~ .00 sits ~ + El;eetronic <Depo 1 79 . + ;.Other, Deposits/Credits .00 - Electronic Withdrawals .00 - Other ::Withdrawals/Debits 30 .,19 24,231 -,Checks Paid _ . 114,4.02.85 .Current Balance _ Interest Summary - ~ 7/31/0 L d F . to 8/31 31 ~, rom Earne Interest , Days _in ,Peri.o,d 79.11 Interest Earned :'A'nnual Percentage Yield Earned ~ 75 499.13' "I:nterest Paid:=ahis Year , 00 ~Int'er:est. Withheld this: Year Deposits Description - Date Amount 10660.00 CUSTOMER DEPOSIT 8-08 CUSTOMER DEPOSIT 1147.00 8-15 2 11,807.00 Total Deposits Other Deposit/Credit Activityp~ Amount- geription Date INTEREST PAYMENT 79.11 8_g1 ," Total Other eepositsiCredits - 1 79.11 . , Continued 'on Next Page ,:. ... EEOUAI HOUSING d~~aM~ i < ~1 4~wr r~~' Summary Statement August 2001 For more ictformation, call MBIA Client Services at (800)395-5505 Fax: (800)765-7600 ,~MPius~, Mound Housing and Redevelopment Authority A nnnnnt Nnmhart MN_b1.0258-2001 Account Name: GENERAL FUND r Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $73,454.30 $0.00 $0.00 $212.71 $73,564.80 $73,667.01 Fiscal YTD Ending 12/31/0 $215,255.03 $24,000.00 $170,000.00 $4,411.98 $135,856.67 $73,667.01 Account Number: MN-O1-0258-2002 This Month $11,048.56 Fiscal YTD Ending 12/31/0 $20,666.52 Account Name: MOUND HUD dons Withdrawals Income Earned Average Daily Balance Month End Balance $0,00 $0.00 $32.03 $11,065.20 $11,080.59 $0,00 $10,000.00. _ $414.07 $13,106.61 $11,080.59 Total of all accounts August 2001 Beginning Balance This Month $84,502.86 Fiscal YTD Ending 12/31/0 $235,921.55 Withdrawals Income Average batty monm rna Earned Balance Balance $0.00 $244.74 $84,630.00 $84,747.60 $180 000,00 $4,826.05 $148,963.28 $84,747.60 Page: 1 .. r _~o_. __- _-- • • • Minnesota 4M Plus Fund Transaction Notification Fax To: Karol K. Charon Fax From: MBIA Client Services Phone: (952)472-5078 Phone: (800)395-5505 Fax: (952)472.5078 Fax: (800)765.7600 Transaction Date: 09/17/2001 Transaction Number: 20636702 Participant Name: Mound Housing and Redevelopment Authority Participant Code: M1V-O1-0258 Participant Acct. #: 2001 Participant Acct. Name: GENERAL FUND Bank Name; Bank Acct. #: Transaction Type: Contribution Transaction Amount: $25,000.00 Authorized By: Karol K. Charon Posted balance as of 09/16/2001: $73,772.50 SEP-19-2001 00 36 94% P.01 NOTICE: see reverse side for imcortant information. TENANTS MEETING 8/29/01 REPORT ALL OF YOUR INCOME. HUD is implementing a new system that will be working with the IRS. Soon they will be able to match the amount that you have claimed as your income for housing with your W-2's and your Social Security income. If they find that you have lied about your income they can charge you with Fraud. So please be sure you are reporting all of your income to Pinky before she is notified by HUD. There will be a $ 20.00 charge for all RETURNED CHECKS. Please tell your VISITORS that they must dial "9" before they dial your code on the front security phone. I often get calls that the security phone does not work and find out that they did not dial "9" first. HUD RESIDENT SURVEYS will be sent out this month. These surveys are connected to our funding. So please fill them out and return them. If only a few are returned and they are negative then we will receive a lower score and that could affect any future money we receive for improvements. As stated in your lease. Your are allowed VISITORS to stay with you for 14 days per year. If someone stays longer than that they are considered tenants and must report their income to the office and be put on the lease. FLU SHOTS will be given here in the community room on Friday 11/30/01, from 9:OOAM to 10:00AM. They are free if you have a Medicare card or the charge of $ 15.00 if you do not. GARBAGE- Please da not throw out all of your garbage on the weekends. It would help a great deal if you would throw out your garbage on MONDAYS AND THURSDAYS. Do not throw your kitty litter in the garbage unless it is double bagged in plastic. Use PLASTIC GARBAGE BAGS not paper bags for your garbage. PAGER HOURS are MONDAY through FRIDAY, 8:OOAM -S:OOPM. ~~Q ~GEI'~{that is defined as running water that could ruin the building). When you do call the pager, please leave your PHONE NUMBER, APARTMENT NUMBER, NAME AND STATE THE PROBLEM. Do not assume that Mel is in the building when you call and that he knows either your apartment number, phone number or your voice, he does not. All of the SIDING on the building will be replaced within the next few weeks. Workers will be on scaffolding all around the building on all floors. If you live on the upper floors and you assume that you are safe to undress in front of a window, you may be in for a embarrassing surprise. Also please stay out of the marked RESTRICTED AREAS. We will also be working on the roof during the next few months. Please stay out of the marked RESTRICTED AREAS during this construction. WATER SAVER TOILETS are being installed all over the building. These toilet use less water and sometimes you will need to hold down the handle when you flush until all of the waste is gone. I would suggest that you purchase a TOILET PLUNGER to have on hand and purchase the good one with the extra lip inside. Please do not flush TAMPONS down the toilet they clog up the toilets. Again this fall the boiler will go on when the temperatures drops. The boiler calls for more heat depending on the outside temperature. So some days if it is warm outside the boiler will not call for heat. This happens every year. If you do not want your apartment to be cool during the day then do not open your windows at night so the warm air will stay in your apartment. DO NOT BLOCK THE HEATING VENTS WITH FURNITURE. If ,you put furniture ...................................,...............:....................... in front of the vents the heat cannot circulate. Set your TFiEIZI~©ST~A`T ~T. 'T~~DEE~. If you put it up to 80 degrees to call for more heat you will air lock it out and it will take a day to reset and you will not get any heat. Your AIR CONDITIONERS are your responsibility. We do not clean them or maintain them in any way so please do not call with your air conditioning problems. We have been finding more and more housekeeping issues. There are standards of housekeeping outlined in your lease. If you cannot maintain your apartment to these standards then you must get help or you will need to move to a facility where you are not responsible for housekeeping. You are required to own a SHOWER CURTAIN and a VACUUM. We will be check for them during the next apartment inspections. So if you do not own either one of these then you should go out and purchase them immediately. Periodically we will be continuing to shut down the water in the building for at least two hour periods, through out the fall. We hope we can get this problem fixed soon so we do not continue doing this on a regular basis, please be patient. •