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2003-11-25.~•.-~---rn.= F.. _~'.: U AGENDA MOUND HOUSING AND REDEVELOPMENT AUTHORITY November 25, 2003 7:15 P. M. PAGE 1. OPEN MEETING 2. ACTION APPROVING AGENDA, WITH ANY AMENDMENTS 3. ACTION APPROVING MINUTES: OCT 28, 2003 REGULAR MTG 1-2 4. ACTION AMENDING THE BYLAWS OF THE HRA 3-5 • 5. REPORT ON INDIAN KNOLL MANOR BY REPRESENTATIVE OF 6-25 WESTPORT PROPERTIES, WITH ANY NECESSARY ACTION 6. ADJOURN • MOUND HOUSING AND REDEVELOPMENT AUTHORITY , OCTOBER 28, 2003 The Mound Housing and Redevelopment Authority of and for the City of Mound, Minnesota, met in regular session on Tuesday, October 28, 2003, at 6:30 p.m. in the council chambers of city hall. Members Present: Acting Chair Mark Hanus; Commissioners Bob Brown, David Osmek, Peter Meyer, and Indian Knoll Representative Lorraine Jass. Members Absent: Chairperson Pat Meisel Others Present: Executive Director Kandis Hanson, City Attorney John Dean, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, City Planner Bruce Chamberlain, City Engineer John Cameron, Chuck Alcon, Tom Stokes, Ruth Bloomquist, Linda Brown, Michelle Chalmers, Cindy Reiter. 1. OPEN MEETING Acting Chair Hanus opened the meeting at 6:30 p.m. 2. APPROVE AGENDA MOTION by Brown, seconded by Osmek to approve the agenda. All voted in favor. • Motion carried. 3. APPROVE MINUTES MOTION by Brown, seconded by Osmek to approve the minutes of the September 23, 2003, regular meeting. All voted in favor. Motion carried. 4. INTRODUCE HRA REPRESENTATIVE FROM INDIAN KNOLL MANOR Cindy Reiter of Westport Properties introduced the new Indian Knoll Manor tenant representative to the HRA, Lorraine Jass. 5. REPORT ON INDIAN KNOLL MANOR BY WESTPORT PROPERTIES Cindy Reiter presented her monthly report as follows: A. September bank statement B. August income statement C. Review of bills: MOTION by Brown, seconded by Osmek to approve payment of the bills for September, in the amount of $18,152.76. D. Manager's report a. Resident Council update b. 2nd ject updates -the parking lot drainage will be fixed on November s _,_ HRA Minutes -October 28, 2003 • 6. MOUND HARBOR RENAISSANCE DEVELOPMENT, LLC A. PROJECT UPDATE Tom Stokes of Mound Harbor Renaissance Develpoment, LLC, updated the Board on the proposed downtown development. B. REQUEST FOR EXTENSION OF PRELIMINARY DEVELOPMENT AGREEMENT Tom Stokes and David Newman appeared to request an extension to the preliminary development agreement, on behalf of Mound Harbor Renaissance Development, LLC. They are requesting a 120 day extension for the purpose of negotiating a term sheet and preliminary developer's agreement. MOTION by Osmek, seconded by Brown to extend the preliminary developers agreement Mound Harbor Renaissance Development, LLC, for 120 days with the following benchmarks: Within 60 days the financing structure outline and funding gap resolution must be completed; within 90 days the financing term sheet will be completed; and within 120 days the draft of the final developer's agreement will be available. Acting Chair Hanus and Executive Director Hanson are also authorized to execute the third amendment to the preliminary developer's agreement with terms as • stated. All voted in favor. Motion carried. 7. ADJOURN MOTION by Osmek, seconded by Brown to adjourn at 7:10 p.m. All voted in favor. Motion carried. Acting Chair Mark Hanus Attest: Bonnie Ritter, City Clerk • 2 -2- • BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF MOUND, MINNESOTA ARTICLE 1-THE AUTHORITY Section 1. Name of Authority. The name of the authority shall be "The Housing and Redevelopment Authority of and for the City of Mound, Minnesota". Section 2. Commissioners of the Authority. A. Councilmembers: The Commissioners of the Authority shall be the same as the current members of the City Council, with terms running concurrent with the City Council terms. B. Indian Knoll Manor Representative. The Commissioners may also designate an individual elected as tenant representative from Indian Knoll Manor to participate in discussions and vote on matters pertaining to Indian Knoll Manor. The designation will be coincident with the term of such election. Such designated person will not be counted to determine the presence of a quorum, and in the event of a tie vote on matters on which such representative is authorized to vote, the tie will be broken by • disregarding the vote of the representative. Section 3. Office of Authority. The office of the Housing and Redevelopment Authority (the "Authority") shall be at the City Hall, 5341 Maywood Road, in the City of Mound, State of Minnesota. Section 4. Duties of the Authority. Duties of the authority shall be in accordance with the laws of the State of Minnesota. ARTICLE II -OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairperson and an Acting Chairperson. A. Chairperson. The Chairperson shall preside at all meetings of the Authority, and shall sign approved contracts/agreements and minutes of the Authority. The Mayor shall have the position of Chairperson. B. ActingChairperson. The Acting Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson; and in case of the resignation or death of the Chairperson, and the Acting Chairperson shall perform such duties until such time as the Authority shall select a new Chairperson. • •-3- Section 2. Election or Appointment. The Chairperson shall serve in the capacity of • Chairperson until the expiration of his/her term of office as Commissioner. The Acting Chairperson shall be appointed at the first meeting of each new year, and shall hold such office until his/her successor is appointed. Section 3. Vacancies. Should the office of Chairperson or Acting Chairperson become vacant, the Authority shall appoint a successor from its membership at the next regular meeting, and such appointment shat{ be for the unexpired term of the said office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor, as aforesaid. ARTICLE III -ADMINISTRATIVE STAFF Section 1. Authority Duties. The selection, compensation, discipline (including termination) of personnel, shall be determined by the Authority subject to the laws of the State of Minnesota. Section 2. Executive Director. The Authority shall appoint an Executive Director who shall have general supervision over the administration of its business and affairs, subject to the direction of the Authority. No Commissioner of the Authority shall be eligible to this office. The Executive Director shall be charged with the supervision of the Housing Director. As assistant to the Chairperson, the Executive Director in his/her own name and title • shall oversee and attest to the keeping of the records, and recording of the minutes of the meetings of the Authority, and shall perform all duties incident to his/her office. The Executive Director shall perform such other duties and functions as may from time to time be required by the Authority or the bylaws or rules and regulations of the 'Authority. Section 3. Housing Director. The Housing Director shall perform duties as specified in the Housing and Redevelopment Authority Housing Director job description. A monthly report will be presented to the Authority by the Housing Director at a regular scheduled meeting. This report shall include approval of monthly bills, plus any other pertinent items. The Housing Director shall also perform such other duties and functions as may from time to time be required by the authority or the Bylaws or Rules and Regulations of the Authority. Section 4. Additional Personnel. The Authority may from time to time employ such personnel, including those described in Sections 2 and 3 above, as it deems necessary to exercise its powers, duties and functions as prescribed the Municipal Housing and Redevelopment law of Minnesota applicable thereto. The selection and compensation of personnel shall be determined by the Authority subject to the laws of the State of Minnesota. • 2 -4- • ARTICLE IV -MEETINGS Section 1. ReQUlar Meetings. Regular meeting shall be held the 2~d and 4t" Tuesday of each month, at 6:30 p.m. or as deemed appropriate. These meeting will take place in the council chambers at City Hall or at a location otherwise deemed suitable. Section 2. Special Meetings. Special meetings of the Authority may be called by the Chairperson, or two members of the Authority for the purpose of transacting any business designated in the call. Notice of special meetings shall be posted three days prior to the meeting at the Mound City hall. At such special meeting no business shall be considered other than as designated in the notice of meeting, but if all of the members of the Authority are present at a special meeting. Section 3. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn until a quorum is obtained. When a quorum is in attendance, unless a different requirement is specified by law, action may be taken by the Authority upon a vote of a majority of the Commissioners present. • Section 4. Meeting Procedures. Resolutions and minutes of all meeting shall be in typewritten form and shall be signed by the Chairperson and Executive Director, upon approval by the Authority. Robert's Rule of Order shall be used as the correct procedure at all meetings. ARTICLE V -AMENDMENTS The Bylaws of the Authority shall be amended only with the approval of at least three of the members of the Authority at a regular or special meeting. Adopted February 26, 2002. Amended , 2003. Chairperson, Pat Meisel Executive Director Kandis Hanson • 3 -5- MDLtND t-t''R.r4 • _ l NDt.4N ICNDt._t... ~F~'~tRTM~NTS '~ROptrRT`~ M.4N~4C~~R'SMONTf-t(.-Y' Rt`~'ORT Novew~.ber 2~, 2.003 Mawager's .4gewda • October gaw~Z .statew~.ewt • 5eptew~.ber ~wcow~.e Statew+.ewt • Review of bills paid • n~tawagers Report .Rudlt cow~.plete pralwage wor~Z covwplete at drove wad • Resldewt couwc%l Repork • • -6- Page 1 of 3 LLS FARGp~ BANK A9INNESOTA, N.A. 1-3 4~7 ~DGEDALE OFFICE Account Number; EMS-X33530 OST OFFICE BOX 8.514 Statement End Dafet 10/31!03 MINNEAPOLIS, MN 55479 Number of Enclosures: 32 {~l~I~~i~lu~lli~llu~lnl~~i11~ILi~~L{I~~~I~Inlu~il~llnl HOUSING ~ REDEVELQPMENT AUTHORITY SPECIAL ACCOUNT CITY OF MOUND FINANCE DIRECTOR 5341 MAYWOOD RD MOUND MN 553b4-1627 -f you have any questions about this statement or your accounts, call: 800-225-5935 (1-800-CALL-WELLS). Your Accounts ~at a Clance " '~~ Account Beginning De~ositsl Wifhdrawals/ Ending Type B:aiance redits Debits Balance Basic Business Checking with Interest 92,762.76 14,045.50 = 23,031.68 83,776.58 p00-0033530 '~..:;` !Yews from Welis. Fargo tb take advantage of the new tax laws? Small businesses can now expense as much as $900,000 of new equipment each year a $75,000 increase over last year. if you are in the market for new equipment, an. Equipment Express loan can offer you a competitive fixed interest rate and flexible terms, with no application costs and no ~repaymeot penalty. Apply today with our quick application; and upon approval you'll have a Yulf six months• to use your loan. Si1nply talk with a banker, calf 9-800-359-9557 ext. 603, or visit wellsfargospecial com,•and .enter the• keyword: Equipment. Your business' tax advisor can Inform you about whether an equipment purchase qu:~l~es for these tax benefits. Basic Business Checking with Interest 000-003353 Housin~ & Redevelopment Aufhorify count A c Specia ~ 92,762:76 Sep 30 Beginning Balance ~ ~ 83,776:58 Ocf 31 Ending Balance Deposits and Credits --------------------------------------------- ---------------------- - -_--_----------------------------- Date Transaction Detail Amount 3,657.00 Oct 03. Deposit 3,621.00 Oct 03 Deposit 2,080.00 dcf 06 Deposit 535.00 Ocf 10 Deposit Ocf 23 Hud Treas 303 M%sc Pay 102303 410962421860103 00 149 4 • RMT"VV'099029007'*"`°"`"*hud Operating Fund MN0740 . , 3.50 Oct 31r interest Payment Checks Paid ----- --------------------------------------."_-"_-______~_~:__~_-w_ __________----______________~____----- Chec~i # Da#e Amount Check # • Dafe Amount 1204 Oct 02 33.52 1278 Oct 02 168.00 Gap in Check Sequence Continued on riexf page -7- a ~ Page 2 of 3 498 Housing & Redevelopment Authority Accounf Number: .000-OA33530 Special Account - Statement End Dafe: 1Q/3~/03 • Checks Paid ---------------------------------- --- --------------------------------------------------------------- -- -- --. - - Check # Date Amount Check # -Date Amount 1279 Oct 01 56,31 1296 O'ct 23 3fi1,45 1280 Oct 08 . 62.00 1297 ~ Oct 17 524.00 1282 * Oct 07 361.45 1298 Qct 15 1,045.45 1283 Oct 03 95.00. 1290. Oct 22 423:89 1284 Oct 06 293.21 1300 Oct 22 618.06 1285 Oct 01 266.46, 1301 Oct 22 43.20 ?286 Oct 01 185.00 1302 Oct 17 158.05 1287 Oct 01 4.99 1303 Oct 21 19.44 1288 Oct 01 3.02 1305 Ocf 21 47.93 1289 Ocf 01 142.50 1306 Oct 17 235.90 1291 Oct 01 457.90 ~ 1307 Ocf 17 850.00 1292 Oct 01 1, 708.08 1308 Oct 17 4,354.54 1293, Oct 15 3,910.37 1309 Oct 29 1,363.76 1294 Oct 01 182.00 1310 Oct 22 397.12 1295 Ocf 20 190.49 1337 * Oct 31 4,468.59 * Gap in Check Sequence Dally Balance Summary -------------------------------------------------------------- .--------------------------------K,._, __ .~~_ Date ~ Balance Date _ ~ Balance _ Sep 30 . ~ 92,762.76 Ocf 15 _ __ 93,680.50 Oct 09 89,756.50 Ocf 17 87,558.01 Oct 02 89,554.98 Oct 20 ~ .87,367:52 Ocf 03 96,737.98 Oct 21 85,936.39 Oct 06 98,524.77 Oct 22 84,454.12 Oct 07 98,163.32 Oct 23 88,24?;67 . Oct 08 98,101.32 Oct 31 83;776.58 Oct ?0 ~ :98,636:32- • Average Collected Balance $ 97,5$3.13 Interest Surrmmary ------------------=-- ------ -----------=------------~w_~-.,-_------ ----------------- -------- -----.... Annual Percentage Yield Earned This Period . 0:05% ' Interest Earned During This Peri©d 3.50 Year tb Dafe Interest and Bonuses Paid ^47,16..- For Your Interest I' Looking for information on how to obtain affordable business health care? Or how to take advantage of recent #az breaks? Wells. Fargo Business Tips provides smaN. business owners like you helpful money, marketing, management, legal and technology tips to help you. successfully manage your business. With hundreds of Tips; you're sure to find something-fo help your business reach the Mext. Stage. Simply visit wellsfargospecial,com and enter keyword: ~~,. Business Tips, to find the smell burin"ess inforr»atlon you need today, ~ ~ ' ' " Continued on next page -$- `~OIOMt r`tM, I +'Y Sunzrna~y Statement ~ ~ - Octobe~ 2003 For more information, call 1VIBIA Client Services $t (800)395-5505 Faz; (800)765-7600 . p~ , Mound Housing and Redevelopment Auth. Account Number: MN-O1.0258-2001 Account Name: GENERAL FUND . Beginning Contributions Withdrawals Income Average Daily Month End .. _ sz=~~Balanee-- - Earned Balance Balance This Month $231,788.72 $0.00 $0.00 $144.27 $231,862.70 $231,932.99 Fiscal YTD Endin 12/31/0 ~ $193,443.04 $37,000.00 $0.00 $1,489.95 $205,784.28 $231,932.99 Account Number MN-01-0258-2002 Account Name: MOUND HUD Beginning Contributions. Withdrawals Income Average Daily Month End, Balance Earned Balance Balance This Month $11;411.61 $0.00 $0.00 $7.15 $11,415.29 $11,418.76 Fiscal YTD.. Endii 12/31/0 $11,335.65 $0.00 $0.00 $83.11 $11,380.59 $11,418.76 Total of all accounts Beguuaing .Contributions Withdrawals Income Avera gge Daily .Month End Balanr~ Earned Ba lance Balance This Month $243,200.33 $0.00 $0.00 $151.42 $243,277.99 $243,351.75 Endin $204,778.69 $37,000.06 $0.00 $1,573:06 $217,164.87 $243,351.75 Page: 1 MBLq ~s~oyr • I' i "1 i ~s r ~4. pM~ For more information, call MBIA Client Services at (800)395-5505 fax: (800)765-7600 rUNll Mound-Sousing-and3tEdevelopment Auth. Account Number: N1N-01.0258-2001 Account Name: GENERAL FJND Summary October 2003 Fiscal YTD Endin 12/31/03 Beginning Balance ~ $231,78$:72 $193,443.04 Cont~iliutious $.0.00 $37,000.06 Wfthc~rawals ~ $0.00, $0.00 Income Earned $144.27 $1,489.95 Month End Balance $231,932.99 $231,932.99 Average-Daily°IZates... _,., 0.74% 0:88% Average Annualized Yield 0.73% 0.88% • Page: 3 -~mh ~•° ~~t ^.M• For more information , call MBIA Client Services at (800)395 55 - 05 Fax: (800)765-7600 ~~PiUS~rt~ 1'UIVll Mound Housing and.. xelopment Auth . Account Number: MN-01-0258-2002 Account Name: MOUND HUD Summery Beginning Balance October 2003 Fiscal YTD Endi 12/31/03 Contrihutions $11,411.61 $11,335.65 Withdrawals $0.00 $0.00 Income Earned $0.00 $0.00 Month End Balance $7.15 $83.11 Average Daily Rates $11,418.76 $11,418.76 ._ -~. --.._ -- - Average Annualized Yield 0.74% 0.88°!0 0.73% 0.88% 0 o6t~heF-2eo~-.. . -~~- Page: 5 Mound, MN P'tlblic Housing 2020 Commerce Boulevard Mound, MN 55364 As OF September 30, 2003 BALANCE SHEET -` ASSETS 111101 - Cash General Fund 88,293.24 111700 - Petty Cash 100.00 112200 - Tenants Accounts Receivable 2,333.00 11220"P = ~Allzswari~e for Doubtful Accounts (860.00) 112900 - City of Mound 910.11 116200 - General Fund Investments 11,411.61 121.100 - Prepaid Insurance 16.15 140002 - Development Cost 1,505,904.64 140003 - Development Cost Contra (2,042,760.55) 140005 - Accumlated Depreciation (1,693,937.60) 140007 - Buildings 1,642,970.53 140008 - Furniture,Equipment,Machines-Dwelling 31,901.13 140009 - Furniture,Equipment,Machines-Admin 16,477.02 140016 - Land Improvements 8,680.00 140017 - Building Improvements 516,849.64 140055 - Mod Cost Complete 536,855.91 140095 _ 'Mitl`C~§t'Urtcomplete 44,913.00 150600 - Mod Cost Uncomplete Contra (12,000.00) TOTAL ASSETS 658.057.83 SURPLUS AND LIABILITIES 211100 - Vendors & Contractors (14,196.84) 211400 - Tenants Security Deposits (9,578.00) 211499 - Security Deposit Interest 33.07 212900 - -Notes Pay Levy Fund (90,000.00) 213400 - Accrued Utilities (3,445.94) 213700 - Payment in Lieu of Taxes (91.30) 213701 - PILOT Current Year (3,824.50) 224000 - Prepaid Rent (338.79) 229021 - Deferred Credit CF 2001 (19,965.00) 280200 - HUD PHA Contribution (459,944.52) Current Year Net Activity 68,396.79 280600 - Retained Earnings (136,755.26) Current Year Net Activity 11,652.46 TOTAL SURPLUS AND LIABILITIES (658.057.831 1 Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of September 30, 2003 Statement of Operating Receipts & Expenditures YTD Over Current YTD Prorated (Under) Activity Balance Budget Budget 311000 - Dwelling Rental (9,177.76) .(124,892,90) (137,620.00) (12,727.10) 312000 - Excess Utilities - - - Total Rental Income 0.00 (540,55) (750.00) (209.45) (9,177.76) (125,433.45) (138,370.00) 12,936.55 361000 - Investment Interest/General Funds (17.50} (37.1.15} (600.00) (228.85) 369000 - Other Income (915.25) (3,161.96) (1,500.00) 1 661 96 802000 - Operating Subsidy (13,083.00) (52,612.00) (43,140.00) , . 9,472.00 Total Other Operating Receipts (14,015.75) (56,145.11) (45,240.00) (10,905.11) Total Receipts (23,193.51) (181,578.56) (183,610.00) 2,031.44 Expenses 411000 - Administrative Salary 413000- Legal Expense 414000 - Staff Training 415000 - Travel 417000 - Accounting Fees 7100 - Auditing Fees 9000 - Sundry-Administrative 419500 - Outside Management Total Administrative Expense Total Tenant Services Expense 431000 - Water 432000 - Electricity 433000 - Gas 439000 - Other Utility Expense 439100 - Garbage Removal Total Utilities Expense 441,000 - Maintenance Labor 442000 - Materials 443000 - Contract Costs Total Maintenance Expense 0.00 0.00 43,200.00 (43,200.00) 0.00 0.00 600.00 (600.00) 0.00 0.00 500.00 (500.00) 0.00 606.32 700.00 (93.68) 190.00 2,178.82 2,100.00 78.82 0.00 5,119.00 800.00 4,319.00 2,524.62 14,248.07 5,400.00 8,848.07 3,348.00 34,110.43 0.00 34,110.43 6,062.62 56,262.64 53,300.00 2,962.64 '0.00 0.00 0.00 0.00 1,214.40 3,390.60 3,000.00 390.6Q 3,071.84 14,097.38 12,600.00 1,497.38 1,041.94 18,151.20 16,000.00 2,151.20 1,025.08 8,462.12 11,500.00 (3,037.88) 722.90 4,842.12 3,980.00 862.12 7,076.16 48,943.42 47,080.00 1,863.42 (3,561.00) 0.00 36,180.00 (36,180.00) 300.87 8,358.36 8,200.00 158.36 9,480.42 62,813.94 18,320.00 44,493.94 6,220.29 71,172.30 62,700.00 8,472.30 Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of September 30, 2003 Statement of Operating Receipts & Expenditures YTD Over Current YTD Prorated (Under) Activi Balance Bud~tet Bu_ ds~et __ ...__ . 451000 - Insurance 650.02 8,564.52 7,160.00 1,44.52 452000 - Pmts In Lieu Of Taxes 105.07 3,824.50 4,560.00 (735.50) 453000 -Terminal Leave Payments. 0.00 13,942.96 0.00 13,942.96 454000 - Employee Benefit Contributions (3,967.16) 0.00 4,140.00 (4,140.00) 454041 -Employee Benefit Contr - Admin 2,743.49 2,743.49 0.00 2,743.49 454044 - Employee Benefit Contr - Maint 2,743.50 2,743.50 0.00 2,743.50 457000 - Collection Loss 0.00 498.45 0.00 498.45 Total General`Expense 2,274.92 32,317.42 15,860.00 16,457.42 -~. Total Routine Expense 21,633.99 208,695.78 178,940.00 29,755.78 601000 - Prior Year Adjustments-Cash 0.00 (6,740.03) 0.00 (6,740.03) Total Nonroutine Expense 0.00 (6,740.03) 0.00 (6,740.03) Total Expense 21,633.99 201,955.75 178,940.00 23,015.75 1 3 Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of September 30, 2003 Budget Progress Report Percent YTD Of Balance Budget Budget Income 311000 - Dwellirg »entaf (124,892.90) (137,620.00) (91)% 312000 - Excess Utilities (540.55) (750.00) (72)% Total Rental Income (125,433.45) (138,370.00) 91% 361000 - Investment Interest/General Funds (371.15) (600.00) (62)% 369000 - Other lncorne (3,161.96) (1,500.00) (211)% 802000 - Operating Subsidy (52,612.00) (43,140.00) (122)% Total Other Operating Receipts (56,145.11) (45,240.00) 124% ~~Total Receipts (181,578.56) (183,610.00) 99% Expenses 411000 - Administrative Salary 0.00 43,200.00 0% 413000 - Legal Expense 0.00 600.00 0% 414000 - Staff Training 0.00 500.00 0% 415000 - Travel 606.32 700.00. 87% 417000 - Accounting Fees 2,178.82 2,100.00 104% 417100 - Auditing Fees 5,119.00 800.00 640% 419000 - Sundry-Administrative 14,248.07 5,400.00 264% 419500 - Outside Management 34,110.43 0.00 0% Total Administrative Expense 56,262.64 53,300.00 106% Total Tenant Services Expense 0.00 0.00 0% , 431000 - Water 3,390.60 3,000.00 113% 432000 - Electricity 14,097.38 12,600.00 112% 433000 - Gas 18,151.20 16,000.00 113% 439000 - Other Utility Expense 8,462.12 11,500.00 74% 439100 - Garbage Removal 4,842.12 3,980.00 122% Total Utilities Expense 48,943.42 47,080.00 104% 441000 - Maintenance Labor 0.00 36,180.00 0% 442000 - Materials 8,358.36 8,200.00 102% 443000 - Contract Costs 62,813.94 18,320.00 343% Total Maintenance Expense 71,172.30 62,700.00 114% 4 15- Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of September 30, 2003 Budget Progress /PUM Report ACTUAL. Amount PUM Income BUDGET Amount PUM 311000 - Dwelling Rental - - - - ` (124,892.90) (216.83) (137,620.00) (238.92) 312000 - Excess Utilities (540.55) (0.94) (750.00) 1.30 Total Rental Income (125,433.45) (217.77) (138,370.00) (240.23) 361000 - Investment.lnterest/General Funds (371.15) (0.64) (600.00) (1.04) 369000 - Other Income (3,161.96) (5.49) (1,500.00) (2.60) 802000 - Operating Subsidy (52,612.00) 91.34 (43,140.00) 74.90 Total Other-Operating Receipts (56,145.11) (97.47) (45,240.00) (78.54) Tot I Receipts (181,578.56) (315.24) (183,610.00) (318.77) Expenses 411000 - Administrative Salary 0.00 0.00 43,200.00 75.00 413000 - Legal Expense 0.00 0.00 600.00 1.04 414000 - Staff Training 0.00 0.00 500.00 0.87 ' 415000 - Travel 417000 -Accounting Fees 606.32 2,178.82 1.05 3.78 700.00 2,100.00 1.22 3.65 417100 - Auditing Fees 5,119.00 8.89 800.00 1.39 419000 - Sundry-Administrative 14,248.07 24.74 5,400.00 9.38 419500 - Outside Management 34,110.43 59.22 0.00 0.00 Total Administrative Expense 56,262.64 97.68 53,300.00 92.53 431000 - Water 3,390.60 5.89 3,000.00 5.21 432000 - Electricity 14,097.38 24.47 12,600.00 21.88 433000 - Gas 18,151.20 31.51 16,000.00 27.78 439000 - Other Utility Expense 8,462.12 14.69 11,500.00 19.97 439100 - Garbage Removal 4,842.12 8.41 3,980.00 6.91 Total Utilities Expense 48,943.42 84.97 47,080.00 81.74 441000 - Maintenance Labor 0.00 0.00 36,180.00 62.81 442000 - Materials 8,358.36 14.51 8,200.00 14.24 443000 - Contract Costs 62,813.94 109.05 18,320.00 31.81 Total Maintenance Expense 71,172.30 123.56 62,700.00 108.85 -17- ' Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of September 30, 2003 Budget Progress /PUM Report 451000 - Insurance 452000 - Pmts In Lieu Of Taxes 453000 -Terminal Leave Payments 454000 - Employee Benefit Contributions 454041 -Employee Benefit Contr - Admin 454044 - Employee Benefit Contr - Maint 457000 - Collection Loss Total General Expense -`. Total Routine Expense 601000 - Prior Year Adjustments-Cash Total Nonroutine Expense Total Expense ACTUAL BUDGET Amount PUM Amount PUM 8,564.52 14.87 7,160.00 12.43 3,824.50 6.64 4,560.00 7.92 13,942.96 24.21 0.00 0.00 0.00 0.00 4,140.00 7.19 2,743.49 4.76 0.00 0.00 2,743.50 4.76 0.00 0.00 498.45 0.87 0.00 0.00 32,317.42 56.11 15,860.00 27.53 208,695.78 362.32 178,940.00 310.66 (6,740.03) 11.70 0.00 0.00 (6,740.03) (11.70) 0.00 0.00 201,955.75 350.62 178,940.00 310.66 t _~$_ Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of September 30, 2003 Capital Fund Cost Statement CAPITAL FUND 2001 Current Cumulative Over Year Costl (Under) Activity Advances Budoet Budget 76140600 - CF01 Operations 0.00 12,000.00 12,000.00 0.00 76143000 - CF01 Professional Fees 1,595.90 1,595.90 0.00 1,595.90 76146000 - CF01 Dwelling.Structure 19,750.63 28,650.63 52,878.00 (24,227.37) 76146501 - CF01 Dwelling Equipment 1,650.48 1,650.48 0.00 1,650.48 76147501 - CF01 Office Furniture & Equipment 1,015.99 1,015.99 0.00 1,0.15.99 Total 24.013.00 44.913.00 64.878.00 (19.965.00) Current ear to Date Advances (24.013.001 Advances To Date (Excess) or Deficiency of°Advances------ Advances were reduced by $19965.00 for advances received from HUD but not expended. i'iee acct 229021. CAPITAL FUND 2002 78146000 - CF02 Dwelling Structure Total Advances To Date (Excess) or Deficiency of Advances (44.913.001 0.00 Current Cumulative Over Year Costl (Under) Activity Advances Budcet Budget 0.00 0.00 60,425.00 (60,425.00) 0.00 0.00 60.425.00 (60.425.001 8 Mound, MN Public liousinq 2020 Commerce Boulevard Mound, MN 55364 As Of September 30, 2003 Pilot Calculation 311000 - Dwelling Rental 312000 - Excess Utilities Total Rental Income Current To Period Date 9,177.76 124,892.90 0.00 540.55 9,177.76 125,433.45 431000 - Water 1,214.40 3,390.60 432000 - Electricity 3,071.84 14,097.38 433000 - Gas 1,041.94 18,151.20 439000 - Other Utility Expense 1,025.08 8,462.12 439100 - Garbage Removal 722.90 4,842.12 Total Utilities 7,076.16 48,943.42 Total Pilot 2,101.60 76,490.03 X5% X5% 105.08 3.824.50 12 71 Printed: 11/19/03, CHECK DETAIL P aga 1 - Bank Account 1017 --Wells Fargo -Indian Knoll Man Westport Properties ,~ Check# Date Payee Bank Acct Check Memo Check Total °""" Prop ID Acct# Distribution Memo Bill Ref # .Dist Amt 1295 10/14/03 AT&T 1017 Wells Fargo -Indian Kn... Acct. 023-13225982 IKM 5040 Telephone/Fax/Internet 612.309.1305 190.49 Total for Check # 1295 190.49 ,. ~~, 1296 10/14/03 Browning-Ferris Industries 1017 Wells Fargo -Indian Kn... 2020 Commerce Blvd ~~,. IKM 5315 Rubbish Removal 1-0200-1113356- 361.45 0309 ~-.- Total for Check # 1296 361.45 .. 1297 10/14/03 Centerpoint Energy Minnegasco 1017 Wells Fargo -Indian Kn... 2020 Commerce Blvd IKM 5305 Gas Expense 543-002-050-900 489.00 ~,,, IKM 5305 Gas Expense 543-002-931-401 35.00 Total for Check # 1297 524.00 ,. ""` 1298 10/14/03 City Of Mound 1017 Wells Fargo -Indian Kn... Acct. 94-42343015-01-8 IKM 5310 Water And Sewer Expense August Water Bill 1,045.45 °~ „~... Total for Check # 1298 1,045.45 "~•" .. k~wr 1299 10/14/03 Frontier 1017 Wells Fargo -Indian Kn... '"'""' ,,~ IKM 5040 Telephone/Fax/Internet 9524728078 423.89 ~ "" 071671 2 Total for Check # 1299 423.89 , „ 1300 10/14/03 Home Depot Credit Services 1017 Wells Fargo -Indian Kn... 2020 Commerece Blvd IKM 5202 Maintenance Supplies 8110788 182.74 IKM 5202 Maintenance Supplies 4110264 181.05 ,w.. IKM 5202 Maintenance Supplies 1310303 143.80 '"""" ,e,. IKM 5202 Maintenance Supplies 7010480 110.47 --~ .~.. Total for Check # 1300 618.06 1301 10/14/03 Ikon Office Solutions 1017 Wells Fargo -Indian Kn... Cust # 14xllr IKM 5055 Misc Administrative Expense 23921138 43.20 Total for Checlc # 1301 43.20 1302 10/14/03 Minnesota Elevator Inc 1017 Wells Fargo -Indian Kn... Cust No. 2498 IKM 5200 Maintenance Contracts 637070 158.05 ,,~,.. Total for Check # 1302 158.05 '?.~.. ,~irr:; 1303 10/14/03 Mound True Value Hardware 1017 Wells Fargo -Indian Kn... Cust # 1900 k„r.,.,. ,,.w.. IKM 5202 Maintenance Supplies X02081 3.99 IKM 5202 Maintenance Supplies X01554 9.98 IKM 5202 X02635 5.47 Total for Check # 1303 19.44 ' 1305 10/14/03 Programmed Management C... 1017 Wells Fargo -Indian Kn... Property No. 703055 IKM 5020 Accounting Expense 70323147 47.93 " ~. Total for Check # 1305 47.93 .";,;_ .,~..,~ 1306 10/14/03 Star Tribune 1017 Wel_ 22 _o -Indian Kn... June Statement ,~",,,~,, .„w,, ._ .,~,,: , ;';'Tinted: l 1/19/03' CHECK DETAIL .Paget Bank Account 1017 -- Wells Fargo -Indian Knoll Man ~,,"' Westport Properties Check# Date Payee Bank Acct Check Memo Check Total - Prop ID Acct# Distribution Memo Bill Ref # Dist Amt """~""' , IKM 5010 Advertising Expense Acct. 058817312 235.90 "'' " ' """""' w„„~,,. , Total for Check # 1306 235.90 _.,.4307 10/14/03 Westport Properties 1017 Wells Fargo - Indian Kn... Indian Knoll Mgmt Fee -^'"° ~. IKM 5000 Management Fees Sept Mgmt Fees 850.00 .~, "'~"°"' Total for Check # 1307 850.00 10/14/03 Westport Properties Payroll 1017 Wells Fargo -Indian Kn... IKM 5130 Maintenance Payroll PR10.10.03 IKM 5132 Janitorial Payroll PR10.10.03 IKM 5134 Manager Payroll PR10.10.03 IKM 5110 Payroll Taxes PR10.10.03 IKM 5050 Mileage Expense PR10.10.03 IKM 5202 Maintenance Supplies PR10.10.03 Total for Check # 1308 10/14/03 Xcel Energy 1017 Wells Fargo -Indian Kn. .. 2020 Commerce Blvd IKM 5300 Electric Expense 1920-008-243-268 Total for Check # 1309 10/24/03 Al's Plumbing 1017 Wells Fargo -Indian Kn. .. Job 115386 IKM 5206 Plumbing 9316 Total for Check # 1311 10/24/03 Boiler Services. Inc. 1017 Wells Fargo -Indian Kn. .. Customer# 101453 II{M 5209 HVAC 11621 Total for Check # 1313 10/24/03 B Sylvester 1017 Wells Fargo -Indian Kn. .. Mound IKM 5020 Accounting Expense MTCS September 2003 Total for Check # 1314 10/24/03 Centerpoilit Energy M innegasco 1017 Wells Fargo -Indian Kn. .. October 17, 2003 Reading IKM 5305 Gas Expense 543-002-931-401 Total for Check # 1315 10/24/03 Culligan 1017 Wells Fargo -Indian Kn. .. 101-10042505-3 IKM 5215 Water Softener Salt 101X13354504 IKM 5215 Water Softener Salt 101x13224004 Total for Check # 1316 10/24/03 Frontier 1017 Wells Fargo -Indian Kn. .. 10/IO/03 Billing IKM 5040 Telephone/Fax/Internet 9524725078 071671 2 Total for Check # 1317 10/24/03 Gerry's Fire & Safety, Inc. 1017 Wells Fargo -Indian Kn. .. Indian Knoll Manor IK1VI 5208 Security - 23 - 24235 1,023.75 948.00 1,469.50 733.18 57.46 122.65 4,354.54 ~,,, ..,,w „~.~ `,. +i.. ,.. ,,. ;. ,,.„ ,,. 1,363.76 ~..-. „~,-~ ~., 1,363.76 ,,.,w.:. ..w.= 406.90 406.90 1,263.62 ;; 1 ,263.62 ""~";" ,a., ,M.. 62.00 62.00 ,; ,a,. 636.83 63 6.83 .«~- ~,,.,. ~: 42.91 . ; ""`~ , ~,,, 108.37 ,,,° ,„ 151.28 424.06 .,,_ 424.06 . ,"". 105.00 ,,,,,,. Printed: l /19/03. CHECK DETAIL, P age•3 Bank A ccount 1017 -- Wells Fargo -Indian Knoll Man .~~ Westport Properties ''~""' Check# Date Payee Bank Acct - Check Memo Check Total Prop ID Acct# Distribution Memo Bill Ref # Dist Amt ~_ Total for Check # 1318 105.00 1320 10/24/03 Ikon Office Solutions 1017 Wells Fargo -Indian Kn... Cust # 14xllr IKM 5055 Misc Administrative Expense 23965190 43.20 . Total for Check # 1320 43.20 . .a... 1321 10/24/03 IOS Capital 1017 Wells Fargo -Indian Kn... Acct. 373121-97353 IKM 5200 Maintenance Contracts 60174554 211.29 „. Total for Check # 1321 211.29 .,~,.. 1322 10/24/03 Minnesota Elevator Inc 1017 Wells Fargo -Indian Kn... Cust No. 2498 IKM 5200 Maintenance Conhacts CD20783 158.05 Total for Check # 1322 158 05 '" . , ; ,,,,,~ 1323 10/24/03 Minnesota Multi Housin g As... 1017 Wells Fargo -Indian Kn... Acct. 24632 '; IKM 5055 Misc Administrative Expense 64439 182.12 Total for Check # 1323 182.12 1325 10/24/03 Maintenance Warehouse 1017 Wells Fargo -Indian Kn... Cust No 1202478 ;~" IKM 5203 Janitorial Supplies 23646294 -138.40 IKM 5203 Janitorial Supplies 23677154 150.06 IKM 5202 Maintenance Su lies 23887459 pp 116.99 • Total for Check # 1325 128.65 ~ "~~ `,"~i 1326 10/24/03 C.Naber & Associates 1017 Wells Fargo -Indian Kn... Mound Client #273 ~ "'"'""• IKM 5020 Accounting Expense 25346 95.00 ~,< ,~ ,,, Total for Check # 1326 95.00 „~ 1327 10!24!03 Office Depot 1017 Wells Fargo -Indian Kn... Account# 35005886 „~ : ~~~ IKM 5065 Office Supplies 220277725-001 283.48 ~.,~,,., Total for Check # 1327 283.48 1328 10/24/03 Park Supply, Inc. 1017 Wells Fargo -Indian Kn... Acct. MOUN24 IKM 5202 Maintenance Supplies 43368400 28.53 ;~; ~,~, . Total for Check # 1328 28.53 1329 10/24!03 Rental Research Service s 1017 Wells Fargo -Indian Kn... Emslander •~ IKM 5035 Credit Check Expense Y87232 9/30/03 50.00 '` Yew Total for Check # 1329 50.00 ~; 1330 10/24/03 SBC Paging 1017 Wells Fargo -Indian Kn... Acct 483260 Mound IKM 5200 Maintenance Contracts 48326010039 6.81 Total for Check # 1330 6.81 1331 10/24/03 Short Elliott Hendrickson, Inc 1017 Wells Fargo -Indian Kn... Project No. Amonci0401.00 IKM 5022 Professional Fees bT05404 1,595.90 .,.. -24- Total for Check # 1331 1, 595.90 . ~~ Printed: l 1=19/O> CHECK DETAIL • Page 4 Bank Account 1017 -- Wells Fargo -Indian Kiioll Man ~I ~~ ,... Westport Properties -- heck# Date Payee Bank Acct Check Memo Checlc Total .; Prop ID Acct# Dishibution Memo Bill Ref # Dist Amt 10/24/03 MN Dept of Labor and Industry 1017 Wells Fargo -Indian Kn... Customer No. 0000081118 IICM 5209 HVAC B42 351B006169I 145.00 10/24/03 STS Floorin~, Inc. 1017 Wells .Fargo -Indian Kn. IKM 5400 Caipef Replacement ~~~,,~ IKM l 5401 Vinyl Replacement ~~~~ J 10/24/03 Telephone Answering Service 1017 Wells Fargo -Indian Kn... Cust Ref 990721251 IKM 5055 Misc Administrative Expense 030901250101 IKM 5055 Misc Adminishative Expense 031001250101 10/24/03 Valspar Paints 1017 Wells Fargo -Indian Kn... 2674 IKM 5212 Paint 007868872 T otal for Check # 1335 10/24/03 Westport Properties 1017 Wells Fargo -Indian Kn... Mound Inv. 09300305356 IKNI 5055 Misc Administrative Expense CHECK REQUEST IKM 5025 Postage .Expense September postage IKM 5025 Postage Expense Onti:me Delivery Total for Checlc # 1336 10/24/03 Westport Properties Payroll 1017 Wells Fargo -Indian Kn... Pr.10.24.03 II{M 5110 Payroll Taxes PR 1.0.24.03 IKM 5050 Mileage Expense PR.10.24.03 IKM 5040 Telephone/Fax/Internet PR.10.24.03 IKM 5130 Maintenance Payroll PR.10.24.03 IKM 5132 Janitorial Payroll PR.10.24.03 IKM 5134 Manager Payroll PR.10.24.03 Total for Checlc # 1332 145.00 15783/G/208/2020/Indian Knoll 25316156 632.64 25316156 448.16 ,..~, ~~ ,~: ~,., ~, .~. ~,. 1,080.80 ~,-. -~. 13.91 12.86 """"" 26.77 „~,, 236.09 236.09 ~,;,;, .~.. ~,.. 93.86 ~~ ,~, 7.5 8 18.20 119.64 ~~ .~• 771.65 ,~,,,,, 53.72 ~~~ 24.97 1,244.25 ^` 828.00 1,546.00 ""'" 4,468.59 Total for Check # 1333 Total for Check # 1334 Total for Check # 1337 10/15/03 STS Flooring, Inc. 1017 Wells Fargo -Indian Kn... 2020 Conunerce Blvd #210 '.- IKM 5400 Carpet Replacement 25315163 2,878.32 Total for Check # 1338 2,878.32 K~b!- Ne?- Total of Checks For Bank Account# 1017 25,024.09 ~ _..,,.: ~• Total of 42 Checks For All Bank Accounts 25,024.09 ~~ ~. ~., ,~,,. -25- _,,;,~. • THIS PAGE IS INTENTIONALLY LEFT BLANK -26-