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2003-10-28~~ le ~ °~ • AGENDA MOUND HOUSING AND REDEVELOPMENT AUTHORITY October 28, 2003 6:30 P.M. PAGE 1. OPEN MEETING 2. ACTION APPROVING AGENDA, WITH ANY AMENDMENTS 3. ACTION APPROVING MINUTES: SEPT 23, 2003 REGULAR MTG 1-2 4. INTRODUCE HRA REPRESENTATIVE FROM THE INDIAN KNOLL. 3-16 MANOR RESIDENT COUNCIL 5. REPORT ON INDIAN KNOLL MANOR BY REPRESENTATIVE OF 17-26 WESTPORT PROPERTIES, WITH ANY NECESSARY ACTION 6. MOUND HARBOR RENAISSANCE A. PROJECT UPDATE 27-30 B. REQUEST FOR EXTENSION OF PRELIMINARY DEVELOPMENT AGREEMENT 7. ADJOURN • • MOUND HOUSING AND REDEVELOPMENT AUTHORITY SEPTEMBER 23, 2003 The Mound Housing and Redevelopment Authority of and for the City of Mound, Minnesota, met in regular session on Tuesday, September 23, 2003, at 6:30 p.m. in the council chambers of city hall. Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present:. Acting Executive Director Gino Businaro, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, City Engineer John Cameron, Cindy Reiter, Tom Stokes 1. OPEN MEETING Chairperson Pat Meisel called the meeting to order at 6:30 p.m. 2. APPROVE AGENDA Meisel requested the addition of Item 3A, Setting a Meeting with MHRD. MOTION by Brown, seconded by Hanus to approve agenda as amended. All voted in favor. Motion carried • 3. APPROVE MINUTES MOTION by Hanus, seconded by Osmek to approve the minutes of the September 8, 2003 special meeting, September 9, special meeting and September 16, 2003 regular meeting. All voted in favor. Motion carried. 3A. SET MEETING WITH MOUND HARBOR RENAISSANCE DEVELOPMENT Tom Stokes informed the Board that MHRD sent an update to John Dean today, indicating progress on the agreement with Rick Bloomquist on the hotel. They hope to have a definite agreement signed within the next 30 days. It was noted that the second amendment to the preliminary development agreement called for the developer to provide the HRA with materials by September 23, 2003, indicating that relationships have been established between the developer and other entities, specifically the hotel. MOTION Osmek, seconded by Hanus, to continue MHRD update until October 14th. All voted in favor. Motion carried. 4. REPORT ON INDIAN KNOLL MANOR BY CINDY REITER Cindy Reiter of Westport Properties presented the following: A. August bank statement B. July income statement C. MOTION by Osmek, seconded by Brown to approve payment of bills as • presented for August 2003. -1- D. Managers Report • 1. Resident certification update -Reiter reported that she is all caught upon certifications. 2. ADA building updates - A physical needs assessment was done. There is $100,000 in the five-year capital fund program set aside to comply with the report. It was noted that this amount, however, won't cover the total amount needed. 3. Update on new resident manager- Theresa is the new resident manager and is on site from 10 a..m. to 4 p.m. The janitor/caretaker is using the apartment on site. 4. ADJOURN MOTION by Brown, seconded by Osmek to adjourn at 6:47 p.m. All voted in favor. Motion carried. Chairperson Pat Meisel Attest: Bonnie Ritter, City Clerk • 2 -2- Page 1 of 1 Kandis Hanson • " " From: Caro! Pollock <lorac@citlink.net> To: <KandisHanson@cityofmound.com> Cc: <GinoBusinaro@cityofmound.com> Sent: Tuesday, October 21, 2003 12:54 PM Subject: Indian Knoll Manor Resident Council Dear Ms. Hanson: The Resident Council has been organized and has elected a governing board. The Council has also elected a representative to the HRA Board. Lorraine Jass, the HRA representative, will be attending the October 28 meeting. The Council has agreed that a member of the governing board will accompany her to each meeting. I have asked Westport Properties to include copies of our election procedures, by-laws, meeting agendas, and meeting summaries with the agenda items they submit prior to the HRA meeting. We will plan on submitting the Resident Council agenda and summary to the HRA Board each month. Sincerely, Carol Pollock Governing Boaxd Chair - 3 - 10/21 /2003 RESIDENT COUNCIL MEETING Thursday, October 9, 2003 6:30 - 7:30 p.m. Community Room All residents of Indian Knoll Manor are considered members of the Council and invited to participate in the meetings. AGENDA 1. Elect a representative to the Mound HRA. Board. 2. Discuss aad plan proposed biweekly food shelf delivery to the building. Appoint committee chair. 3. Brief written status report from Westport Properties. Copies will be available at the meeting. 4. Open time. Please present any questions or concerns you would like addressed by either the Council or management during this time. Thank you for your participation. • U -4- To: Residents of Indian Knoll Manor -From: Carol Pollock, Governin Board Chair g Re: September Meeting Date: 28 September 2003 First of all, thank you to all the tenants who have attended the organizational meetings, voted for the board, and to those who were willing to be elected. At the first official Council meeting the Governing Board officers were elected: Carol Pollock, Chair; Patrick Ryan, Co-chair; Michelle Chalmers, Secretary; Linda Brown, Treasurer. The Constitution and By-laws were amended and approved. The monthly Resident Council meeting will be at 6:30 p.m. on the second Thursday of each month. The next meeting will be on October 9, 2003. The meeting announcement and agenda will be posted 2 days prior to the meeting. The deadline for submitting items for the agenda is the 1~` of each month (i.e., October 1 for the October meeting). Agenda items should be put into the Resident Council box in the community room. At the October meeting we will be electing a representative to the HRA Board. • The following issues were discussed at the meeting: Mound HRA Plan. We received a copy of the fiscal year 2003 Mound HRA plan for the building. A copy will be placed in the Community Room. The Council wants clarification of the plan, i.e., a detailed accounting of specific goals, priorities, and expenses. The Council wants to know who submits the HRA plan, when it is submitted, and how and when the Council should submit recommendations. The Council would like a monthly status report from management. Finally, the Council wants to "actively participate through a working partnership with the HA to advise and assist in all aspects of public housing operations." (24 CFR§964.100) Building Management. The Council wants to know who is responsible (e.g., resident manager, HRA Board, maintenance staff) for making decisions regarding building property, expenditures, policies, etc. We ask that management provide us not only with a reasonable justification for their decisions, but also that management consider our input. Westport has agreed to provide us with a brief job description for each employee. Resident Council and Activities Budgets. We will ask management for clarification on these matters, e.g., how much money do we have, how do we access it, who decides how it is spent. Security System/Roster. We will ask that the typed list be legible, in alphabetical order, and have . apartment numbers removed. I discussed this with Theresa and Kim and the changes are being made. Westport Properties has agreed to present a report at the October meeting. -5- Indian Knoll Manor Constitution and By-laws • I. Name Indian Knoll Manor Resident Council II. Purpose The purpose of the Resident Council is to provide a channel for communication between the residents and management, to promote the active involvement of residents in all aspects of the HA's mission and operations, and to provide a means of effective self-government III. Membership All residents of Indian Knoll Manor whose names appear on the lease and who are at least 18 yeazs of age or head of household are considered members of the Resident Council. All members of the Council are eligible to vote at Council meetings and elections. IV. Officers The Resident Council will elect a governing board of 5 members. Officers of the • governing board will be President, Vice-President, Secretary, and Treasurer. V. Meetings Regularly scheduled monthly meetings will be held at a time and day established by a majority vote of the Resident Council. Written notice of all regular and special meetings will be posted on all bulletin boards and elevators at least 24 hours before the meeting. Meetings will be conducted according to Robert's Rules of Order. • -6- Bylaws I. Elections A. Terms The governing board will serve a one year term. B. Frequency Elections will be held once a year. Nominations will be submitted to the Resident Council at the June meeting. The election will be in July. C. Voting Dates of nominations and election, election procedures, and eligibility requirements will be posted at least 30 days before the annual election. D. Recall Any member of the governing board may be recalled by a vote for removal by a majority of voting members. A recall election must be • conducted when a petition requesting such an election is received from not less than 10% of the voting membership. E. Special Elections When a vacancy occurs on the governing board, nominations will be taken at the first regular Council meeting following the vacancy. The election will be at the next scheduled Resident Council meeting. F. Qualifications Any voting member of the Resident Council who is incompliance with the terms of the lease may seek nomination and election to the governing board. Any member of the Governing Board who is not in compliance with the terms of the lease will be suspended. • 2 -7- II. Duties of the Officers A. President The President will preside at all regular and special Council meetings. The President, in consultation with other members of the Governing Board, will appoint Chairpersons for any committees that may be established. B. Vice-President The Vice-president will perform the duties of the President in his/her absence. C. Secretary The Secretary will keep a record of proceedings of Resident Council meetings. • D. Treasurer • Duties to be determined after establishing procedure for accessing funds. Westport will advise and assist board with this. III. Records The records of the proceedings and financial records are open to all members of the Council, the HA, and HUD. All records are the property of the Council and are to be turned over to the newly elected governing board each year. IV. FiscaUFinancial Matters Get info from management re budget. V. Amending the Constitution and Bylaws The Constitution and Bylaws may be amended by a majority vote of those present at a regular meeting. Before voting on an amendment, it must 1. Be presented to, and discussed by, the Council at a regular meeting; and 2. Be posted for thirty days on the bulletin boards. • 3 -$- RESIDENT COUNCIL MEETING Thursday, September 11 6:30 - 7:30 p. m. Community Room All residents of Indian Knoll Manor are considered members of the Council and invited to participate in the meetings. AGENDA 1. Elect governing board officers (president, vice-president, treasurer, and secretary. 2. Approve by-laws. A copy is attached: please review and propose any changes you would like considered by the Council. 3. Propose and vote on monthly meeting date and time (e.g., 2 Thursday of each month at 6:30 p.m.). 4. Open time. Please present any questions or concerns you would like addressed by either the Council or management during this time. Thank you for your participation. -9- • RESIDENT COUNCIL MEETING Monday, July 14 7:00 p.m. Community Room The governing board has been elected - r All tenants are invited to the first official council meeting. AGENDA 1. Elect officers 2. Establish regular monthly meeting schedule 3. Propose by-laws for consideration by council Thank you for your participation. -io- ~ RESIDENT COUNCIL Governing Board Election JULY 1, 2003 9:00 A.M. - 9:00 P.M. Enclosed is your election ballot for the Resident Council Governing Board. Vote for any 5 of the people listed on the ballot. Put your completed ballot in the Resident Council box. This box is on the right hand wall as you enter the • Community Room (just across from the mailboxes). The Resident Council consists of all persons residing in this building. In order to receive official recognition from HUD and the Housing Authority, the Resident Council must elect a governing board of at least 5 members. Any person whose name appears on the lease and is at least 18 years of age or head of household is eligible to vote. Alt residents were invited to an organizational meeting on May 20, 2003. At this meeting six people were nominated or volunteered to be on the ballot for the governing board. The six residents who have agreed to be on the ballot are Linda Brown Michelle Chalmers Marion Makinen Carol Pollock Patrick Ryan Muriel Strand .Thank you for your participation. -ii- ~~~~. c b ~ r ~~'~'~ y ~ ~ ~ ~ ~ ~ ~~~~ ~ ~ d ~ ~ ~ ~ ~ ~ ~ ~~~ !~~ d ~ ~ o ~ ~~ ~ `"'' '~" ~ C ~ ~ "'' ~ a ~ ~ oAo~ y N zp z ~ ~ ~~~~ o ~ ~~ w ~- r ^ ^ ^ ^ ^ ^ ~~~o ~ ~ 0 ~d ~ ~ r! ~ ~ o o y ~ ~ ~ ~ ~ ~. y~~~ ~ ~ a ~ ~v n ~: ~ ~ o ~ n" ~ ~ r ~ ~ p sz ~ ~' ~ ~ ~~ o~ ~ ~ zp ~ cc y ~ ~ ~ ~ ~ W ~ ~. r ~~y•~ G~ ^ ^ ^ ^ ^ ^ ~~ ;~. c ~ ~ n ~ ~ r ~~co ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~' ~ ~ ~ ~ ~~~~ r ~ ~~ ~ ~, ~ ~ ~ ~~~~ p ~ p~ o ~ ~ ~ ~ c o ~ Z ~~• ~ A ~ W ~ r -12- . RESIDENT COUNCIL Governing Board Election The Resident Council consists of all persons residing in this building. In order to receive official recognition from HUD and the Housing Authority, the Resident Council must elect a governing board of at least 5 members. Any person whose name appears on the lease and is at least 18 years of age or head of household is eligible to vote. All residents were invited to an organizational meeting on May 20, 2003. At this meeting six people were nominated or volunteered to be on the ballot for the governing board. The election for the governing board will be on Tuesday, July 1, 2003. Ballots will be distributed to all residents on Friday, June 27, 2003. A locked ballot box will be in the community room between 9:00 a.m. and 9:00 p.m. on July 1. The ballots will be counted by an outside parry (someone other than a tenant or • management).. The six residents who have agreed to be on the ballot are Linda Brown Michelle Chalmers Marion Makinen Carol Pollock Patrick Ryan Muriel Strand e °5 ~~~., ~ -13- ~ J RESIDENT COUNCIL MEETING Tuesday, May 20 7:04 p.m. Community Room All residents of Indian Knoll Manor are asked to attend a meeting to discuss the organization of the Resident Council. • HUD and the building management, Westport Properties; encourage tenants to be informed of and involved in all aspects of building operations. The Resident Council will work with management to informosednts on matters such as the building budget and financial plan, p p building improvements, and services for residents. The Council is elected by tenants and will represent their interests to management. Thank you for your participation. e -14- RESIDENT COUNCIL HUD promotes the active involvement of residents in all aspects of the Housing Authority's mission and operation. Residents are encouraged to elect a Resident Council to represent their interests. Westport Properties also supports the election of a Resident Council. The Council, in partnership with the building management, may be informed of and advise in all aspects of building operations. QUESTIONS? Coffee, cookies, information from HUD, tenants, and Amanda Shea (Westport Properties) will be in the Community Room on the following days: Tuesday May 13 1:30-3:30 p.m. Wednesday May 14 5:30-7:30 p.m. Please stop by if you have questions about the purpose of the Resident Council, have ideas about what you'd like to see happen in the building (services for tenants, improvements, etc.), are interested in being on the council, ... or just stop by for a cookie! RESIDENT MEETING WHEN: Tuesday, May 20, 7:00 p.m. WHERE: Community Room All residents are encouraged to attend a meeting to discuss Purpose of the Resident Council Nomination and election procedures • Thank you. Your time and ideas are appreciated -15- Please make 10 copies of the attached information from HUD regarding tenant participation. I will distribute copies to tenants who have expressed a strong interest in forming a resident council. Please keep one copy in the office. I will type up a notice announcing a forthcoming meeting and distribute it to all tenants this week. The notice will indicat.~ that tenants can get a copy of the HUD policy from the office. Several tenants know that "Resident councils may actively participate through a working. partnership with the HA to advise and assist in all aspects of public housing operations." There are people who want to participate, be informed regarding building affairs, and HUD policy. Thank you. Carol Pollock Apt 100 • ~e- ~?.2~.C3 r~ U MOI.tNA H-R~k f NA1~4N FC.NC7t_L f~p/~RTM~NTS PRl7p~RTY M~4N/kGt~R'SMONTH'l-Y R~ORT oetober 28, 2003 Mawager's ~gewda • septew~:ber ga w~ 5tatew~.ewt • ~}u.~u.st fwcowt.e Statew~.ewt • Review o f b%LLs paid • Mawagers Report o Residewt Couwc~~ update o project updates ~e _,~_ i .Fg^, Page 1 of 3 WELLS FARG.O BANK MINNESOTA, N.A. R/DGEDALE OffICE ~ A~count.Numt~er PDST `OFf1CE BD,~" B 574 ;, " ~ , Sta~~ment_End`Date: '? N1/NNEAPOLIS, MN 55479 -"Nurritier of Enclosures; HOUSING &'. REflE~VEL"OP MENT AUTHOR~LTY„ SPECI~QL~'ACCOUNT CTT.Y DP" MOUND FINANCE:"BS.RECTDR _ . 5'343 MA~Y,WOOD .RD, _ M~bUND` ~1N 553b~+-16~?~7 .~~.~,`. ., ~<~_ , If you have any questions'about'this statement or your acGaunts ,cal! .B00-225-5935 (1;800-CALL 1N~ " ~, _r: ,~ ; Your Accounts at a Glance ': Acepunt ' Beginning ~ rD~ .os~ts/ W~thdra~vals/ Type Balance ~ Credits ~~Debits, Basic.eusiness Checking with lnteresf'.", 88,319.35 ~, ~` 24,34944. „?9,9d6:03 _ 000-0033530 ' ..,- ~._ -0 J __.., .., Sep 05 D~posif Sep 08 Hud Treas 303 Misc Pay 090803 410962421860103 1~MT"VV°`099025021 """`"`*"ht~d .Operating Fund, IV1N0740 Sep 12 ,Deposit , _ .Sep 29 .Deposit t 2d~¢:dQ. 1,281.00 ~13 083.00 , • 459.,00 ;;448:25: >. Cantrnued `on nezf page :, coat t: ~~.infc 1 ,~ rAp{ ,{is ~ 3iK?'" 5! 7 y ./.5''1~`h't . 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'W^ ~ .~. _ . -~. ,e ~ ;-._ .4:3mx'~ C.`Y.R."k'L'.rtq ,.> _ .-_} ~..X .:-+`Ye'si'-'~'T` _ _ .... .. .... -, _. . _ ~'qa,°+.,:a'.nu s. ^ er, - a.... -.-.:rw- ~'t: ~ r .. _ _ , ... rt --$ . c ' .. _ _ •: r a ~ .rM ....:_. .Kr ... :... ~ _ t. .. :.,. .,..:..... _..Y= ..... /O i Y•NOMr. i s 1 < r w t i, /I~It3V-1 ~ -~ `Q4 Yf • Surrtmary Statement September ~fl03 For more information, caII MSIA G7ient Sez~vioes at (800)395-5505 Fay (S00)?65-7600 ~. ~~ Mound Horsing and Redevelopment Anth, Acixmnt TTa~her: MN-Qi-0258-2001 Aeoount Name: GENERAL FUND Beginning. Contributions Withdrawals Income Average Dally Month End Balance Earned Balaince Balance This Month. $231,648.04 $fl.00 $0.00 $240.68 $Z31,71A.56 $231,788.72 Fiscal I'TD En ' 12/31/0 $193,443.04 $37,000.0(1 $0.00 $1,345.68 $202,822.99 $231,788.T2 Aceonnt Nrmber: MN-01-0258-2(N12 Accwnnt Name: MOI7ND HiJD Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $11,404.71 $0:00 $0.00 $6.90 $1.1,408.28 $11,411.b1 Fiscal I'TD Ending 12/31/0 $11,335.65 $0.00 $0.00 $75.96 $11,37b.65 $11,411.61 Total o€ all accounts g °Cornributons '""Withdrawals' Iucorue Average~a0y ~ 11~ioiith'End~ Balance Earned Balance Balance This Month $243,052.75 $0.00 $0.00 $147.58 $243,128.84 - -- $243,200.33 _ .. iscaT'g'T17 . _.. .. .... _. 12/31/0 $204,778.69 $37,000.00 $0.00 $1,421.64 $214,199.64. $243,20033 Pager 1 -21- MBUA ~~ Mound Housiag and Redevelopment Anth. A~cannt Number: MN-Ol-0~S$-?101. Aoeonnt Name: GENERAL FUND Summal~y ~,yisKr. ~,:~ s tyT'~M For more information, cats MBIA Cheat Services at.(800~95-5505 Fay 00)765-7600 September 2003 Fiscal I'TD (12/31!03) Beginning Balance $231,648.04 $163,526.77 Contribudions $0.00 $37,000.00 Widtdrawais $0.00 $0.00 Income Earned $140.68 $1,345.68 Month End Balance $231,78$.72 $231,758.72 Average Daily Rates 0.74°k 0.89°b Average Annaaitzed Yield 0.74% 0.90°k • r~ ~J September 2003 -22- Page: 3 • MBIA 1~°~ Mound Housing and Redevelopment Anth. Atxount Number. MN-01-025&20(12 Account Name: MOUND HUD Summary ~~IYyf• t ~ Y For more information, ral! MBIA Client Services at (800)395-5505 Fay (S00)765-7600 September 2003 Fiscal YTD 1103 Beginning Balance $11,404.71 $11,335.29 . Contre'bntions x.00 $0.00 Witlidrawals ~ $0.00 ~ ~.~ Income Earned $6.90 $75.96 Month Eml Balance $ll,4ll.61 $11,411.61 Average Daily Rates 0.74%n 0.89% Average Annualized. Yield 0.749'0 0.90°k I r~ ~_J September 2003 -23- Page: 5 _. -~Y _ __ "'~'~- ... _._ __~ ~ ..~~_-.`. ~4~11t1~~~IFI'+1-~~1tL-:1'~Ot~~~{7-- Z~~fl=~A11'a~ r~~t~t~3rarrl_. _.. ._ -- _ - ~IAOO~r--iN~4_._. __ ____.. As O# _ AuAust 31, 2D03 Statement- of Operating Receipts- & E~xpe 311000 - Dwelling Rental 312000 - Excess Utilities Total Rental Income 361000- Investment lnterest/General Funds __- 369000 - Other: Income 802000 - Operating Subsidy Total OtFief-Aperati rig -R-ec-ei pt~s Total Receipts Expenses 411000 - Administrative Salary 413000- Legal Expense 414000 - Staff Training 415000 - Travel 417000 - Accounting Fees 417100 - Auditing Fees 419000 - Sundry-Administrative 419500 - Outside Management Total Administrative Expense Total Tenant Services Expense 431000 - Water 432000 - Electricity 433000 - Gas 439000 - Other Utility Expense 439100 - Garbage Removal Total Utilities Expense 441000 - Maintenance Labor 442000 - Materials 443000 - Contract Costs Total Maintenance Expense __.. __ - '.-y .~.:, Current YTD ,Y;. YTD _ Prorated Over ;... (lln~der,) _~_ _ Activl Balance _ U_qE_ ---. . - (10,030.19) (115,715.14) (126,1.51.63) (10,436.49) 32( t3 55) 1540:55) (687.501 L46.951 (10,330.74) (116,255.69), (126,839.13) 10,583.44 (3.43) (353.65) . (550_pp} (196.35] (184.50) (2,246.71) (1,375:00) 871.71 0:00 (39.529.001 (39.545.001 (1-6.001 (187.93) (42,129.36) (41,470.00) (659.36) 0.00 0.00 39,600..00 (39,600 00.) 0.00 0.00 550.00 (550.00) 0.00 0.00 458.37 (458.37) 0.00 606.32 641.63 (35.31) 323.82 1,988:82" 1,925:00 63.82 0.00. 5,119.00 733.37 4,385.63 1 1,048.30 11,723.45 4,950.00 6,773.45 3.024.00 30.762.43 0.00 30:762.43 4,396.12 50,200.02 48,858.37 1,341.65 0.00 0.00 0.00 fl~-`° 273.00 2,176.20 2,750.00 (573.80) 1,524.43 11,025.54 11,550.00 (524.46) 406.00 17,109.26 14,666.63 2,4d~'263 777.91 7,437.04 10,541.63 ~' (3,104.59) 361.45 4.11.9.22 3.648.37 470.85 3.342'.79 41.867.26 43:156.63- - (1;x:371 1,644.50 3,561.00 33,165.00 (29,604.00.). (524.48) 5,057:49 7,818.63 540.86 f1~--- - 5333:52 16.793.37 36.540.15 ,x,836.041 64.952.01 57.,475. ~. d» -n.~ 2 f M~o`nd, I~li~i Pub'hc Housing _ ,e 2fl~0-~Ct3minet--~e $ot~~rart~- _ -- - - -- _ __ _ _ _. _ Mound; 1Vi1V 5~3fi# _ ------- -~-- -_ . - - __- As Of - August 31, 2003 Statement of Operating Receipts- & Expenditures YTD ' Y _ .Over _ Current _ , YTD Prorated (Under) Activi Baiance Bud et Budaet 459000- Insurance 6.5~DIl=__:_-_7_:;91.4..50_ 6,563.37 1,351.13 452000 - Pmts I;n Lieu Of Taxes 350.40 3,719.43 4,180.00 (460.57} 453000 - Terminal Leave_:Payments 0.00 13,942.96- - 0.00 13,942.96 454000 - Employee Benefit Contributions 1,384.48 3,967.16..... __._..._____..3,7.95_D.O._--_ 172.1-6 0.00 498.45 457000 - Collection toss ~ - 0.00 498.45 ~ _ 15.504.13 Total General Expense 2.384.88 30:042.50 14.538.37 Totai Routine Expense 9,287.75 187 6.d 1.79 1.64.D28.37 23.033.42 601000 - Prior Year Adjustments-Cash 0.00 (6.740.03) 0.00 (6.740.03) Total Nonroutine Expense 0.00 0,740.031 0.00- 0,740.D31- Total Expense 9.287.75 1.80 1.76 164,028.37 16.293.39 - '~ -, 3 ~] C GJ - INDIAN KNOLL APTS 2020 COMMERCE ST MOUND, MN 55364-1575 MANUAL AND SYSTEM GENERATED CHECK REGSSTER FROM September 1, 2003 THROUGH September 30, 2003 October 21, 2003 PAGE M --------`-------PAID TO------------------ CHECK S CHECK ACCTG VENDOR VENDOR SYSTEM MANUAL TOTAL OF NUMBER V DATE DATE NUMBER NAME AMOUNT AMOUNT CHECKS 1258 S 09-04-2003 SEP2003 62 AL S MASTER PLUMBING 575.23 1259 S 09-04-2003 SEP2003 16 CENTERPOINT ENERGY MINNEGASCO 517.94 1260 S 09-04-2003 SEP2003 35 CENTURY MAINTENANCE SUPPLY 19.20 1261 S 09-04-2003 SEP2003 15 CITY OF MOUND 1042.75 1262 S 09-04-2003 SEP2003 13 ELECTRO WATCHMAN, INC 150.00 1263 S 09-04-2003 SEP2003 2 FRONTIER 426.28 1264 S 09-04-2003 SEP2003 61 GERRYS FIRE & SAFETY, INC 33.52 1265 S 09-04-2003 SEP2003 43 HOME DEPOT CRC/GECF 4.54 1266 S 09-04-2003 SEP2003 31 IKON OFFICE SOLUTIONS 43.20 1267 S 09-04-2003 SEP2003 22 MEI MINNESOTA ELEVATOR INC 316.10 1268 S 09-04-2003 SEP2003 20 MOUND TRUE VALUE HARDWARE 60.68 1269 S 09-04-2003 SEP2003 37 ON TIME DELIVERY 51.40 1270 S 09-04-2003 SEP2003 4 PARK SUPPLY INC 3.93 1271 S 09-04-2003 SEP2003 65 PEACHTREE BUSINESS PRODUCTS 51.20 1272 S 09-04-2003 SEP2003 34 PROGRAMMED MANAGEMENT CORP 48.64 1273 S 09-04-2003 SEP2003 42 RETAIL SERVICES 915.21 1274 S 09-04-2003 SEP2003 66 TELEPHONE ANSWERING CENTER 17.39 1275 S 09-04-2003 SEP2003 19 WESTPORT PROPERTIES 866.65 1277 S 09-12-2003 SEP2003 18 WESTPORT PROPERTIES PAYROLL 4764.50 1278 S 09-17-2003 SEP2003 33 A AARONS 168.00 1279 S 09-17-2003 SEP2003 21 ADAMS PEST CONTROL INC 56.31 1280 S 09-17-2003 SEP2003 12 B. SYLVESTER LLC 62.00 1281 S 09-17-2003 SEP2003 40 BAREFOOT TURF 340.80 1282 S 09-17-2003 SEP2003 8 BFI 361.45 . 1283 S 09-17-2003 SEP2003 27 C NABER & ASSOCIATES 95.00 1284 S 09-17-2003 SEP2003 43 HOME DEPOT CRC/GECF 293.21 1265 S 09-17-2003 SEP2003 30 MAINTENANCE WAREHOUSE 266.46 1286 S 09-17-2003 SEP2003 60 MINNESOTA MULTI HOUSING AUTHOR 185.00 1287 S 09-17-2003 SEP2003 20 MOUND TRUE VALUE HARDWARE 4.99 1288 S 09-17-2003 SEP2003 4 PARK SUPPLX INC 3.02 1289 S 09-17-2003 SEP2003 44 RENTAL RESEARCH SERVICES, INC. 142.50 1290 S 09-17-2003 SEP2003 50 SBC PAGING 7.31 1291 S 09-17-2003 SEP2003 38 WARNERS STELLIAN 457.90 1292 S 09-17-2003 SEP2003 9 XCEL ENERGY 1708.08 1293 S 09-26-2003 SEP2003 18 WESTPORT PROPERTIES PAYROLL 3910.37 1294 S 09-26-2003 OCT2003 900004 MORRIS, TINA 182.00 18152.76 * CHECKS OUT OF SEQUENCE • 0.00 18152.76 • _26_. 5341 Maywood Road Mound, MN 55364 (952)-,:472-3190 Memorandum To: Mound Housing and Redevelopment Authority From: Sarah Smith, Community Development Director Date: 10/23/2003 Re: MHRD -Second Amendment to the Preliminary Development Agreement Summary At its July 8, 2003 meeting, the Mound City Council and HRA approved the Second Amendment to the Preliminary Development Agreement with MHItD to extend the deadline for the downtown Mound project until November 5, 2003. As part of its approval of the extension of the Preliminary Development Agreement, the HRA established the following benchmarks: 1. No later tha» August 26, 2003, the Developer a»d the HRA will have compiled a list of • potential options to determine if there is sufficie»t fzrrrdirrg to make the development. project ecorronrically, feasible. Status: Tire be»elTmark was met ors August 2G, 2003. 2. No later than Septenrlier• 23, 2003, MHRD will provide the HRA a»d the City with »raterials indicating that relatiorrshtps have been established beriveen the developer and other entities par•ticipatirrg i» the develop>7rerrt of specific areas i» the pr°oject including the hotel portion of the developnre»t. Status: 77~e benchmark was met on September 23, 2003. 3. MHRD will provide the City arrd the HRA with monthly updates co»cer»i»g progress towards conrpletio» of the feasr'hility analysis and the aforenze»tioned matters listed above. Status: The developer provided updates to the HRA i» both written and verbal form at the August 26, 2003 meeting ar~d September 8, 2003 workshop. As the HRA is aware, MHRD requested an opportunity to update the HRA at the September 23, 2003 and October 14, 2003 meetings However, due to scheduling conflicts ora behalf of the City/HRA there wasn't adequate time for the developer's update and/or presentation. Staffs opinion is that MHRD has made reasonable efforts to meet the benchmark. • -27- Extension Request On behalf of MHItD, Dave Newman has submitted a request fora 120-day extension to the HRA / NII-1RD development agreement in order to allow adequate time to negotiate and complete a term sheet which is an essential component to the final development a~reement. The HRA is advised that members of the MILD team will be present at the Oct. 28 meeting to further explain their request and to respond to questions. Staff Comments Subparagraph C of the Second Amendment to the Development Agreement states that in the event that the parties have determined to their mutual satisfaction that the project is economically feasible, the City and HRA will consider further extension or extensions of the Term for the purpose of negotiating the terms of a final development contract. 2. Significant strides have been made by MI-lZZ.D in the last few months in several areas including, but not limited to, project design and layout, hotel developer negotiations, sources and uses, and gap financing strategies. Additionally, it is important to note that the MHItD team spent countless hours on the Development Grant Application which was submitted to the Metropolitan Council and was recently named a finalist. Applicant interviews were conducted on October 17, 2003 and it is anticipated that the grant awards will be announced in the next 30-60 days. 3. As the H1ZA/City was unable to meet with the developer for the past month due to • heavy workshop and meeting agendas, it seems reasonable to consider an extension to the preliminary agreement if more time is needed by the developer and the project is advancing. 4. If the HRA/City is favorable to an additional extension, a motion should be made for approval of the extension and direction given to the City Attorney to prepare the amendment to the agreement. • • Page 2 -28- l ' The Bancor Group, Inc. • C7 1521 ~)4ch '! one t\.l'•;. October 22, 2003 Ms. K~uuli.~ Hansula Executive Director 1Vlaund H.R.A. City of Mound 5341 Maywood Road Mound, MN 55364 Rc: Mound 'Harbor Rerlaissancc Tear Ms. I-Iansen: ~'. Banc~r On behalf of Mound Harbor Renaissance Development, LLC., I am requesting an extension to our agreenrtent with the H.R.A. for the redevelopment of portions of downtown Mound. As you arc aware frocrk previous correspondence, we bout complied with the benchmarks specified in the Second Amendment to Agreement. We have also been prepared to attend previous meetings of the H.R.A. for purposes of updating them, but have been unable to due uo the H.R.A.'s scheduling conflicts and previous commitments. We are currently inactive negotiations with the H:R.A.'s negotiating team on the strategies for gap financing as well as other elements pertaining to the final developers agreement. We believe the next logical step in the process is to negotiate a Berm sheet that will lead to a preliminary developers ageement. :As a result we are asking fora 12U-day extension for the purpose of negotiating a term sheet and preliminary developers a~reemenrs. I should caution everyone that while Haas sounds simple, it is a major undertaking and there is na assurance it can be completed within this time period, particularly since this time period includes the holidays. However, 1 do think it is fain for the H.R.A. to expect TA be assured that good progress is being made at the end of this 120-day period. During this extension 1 would expect we would address i3sucs including: • Reviewing opdoaas to convert TI>~ into a useable revenue source, • How to best use alternative GAP financing issues • Identifying and resolving developtne~ issues, i.e. phasing and timelines. As you can imagine, preparing an agrees 1'vr this development involves numerous issues and wh11e we have been tfocusiing on the major issues antl we wen ueetl W wtalinue lu work to resolve these azaajor issues, we will also need to address these numerous slmaller issues that we have been unable to address until same of the larger iccnec were fret recnlvecl. Mi:in~pnlis, 1~~Iinnes~ca ~? phoiu 7G.i %93.89~~t Fix'6~ ')2-R97ti Z0 3Jdd df10~J 2f0~N+78 29 9L68Z6L£9L 0T ~8T E00Z/ZZ/0Z ~, Members of our team win be present at the (aatnl~ 2R~ H.R.A. tneetist~ to amswer arty • c}uestions the H.R.A. Wray have. In the mead if I can be of any further assistance, please do not hesitate to coact rune. Slt~cerel , I` David P. ew.man Pri~ncipa] Mound. I:Iarbor Renaissatux UeveIopm~ent, LLC. Cc: 3u1~ Kati aim I:'rosser Trim Stnlces Ch~k Alcoa Peter Pflaunt • • E0 3Jt~d df10?~J ~IO~NC~ 3~ 9L68Z6LE9L 0T~8T 800ZfZZfOt