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2003-09-23~ ~~ i-~ AGENDA MOUND HOUSING AND REDEVELOPMENT AUTHORITY September.23, 2003 6:30-6:40 P.M. PAGE 1. OPEN MEETING 2. ACTION APPROVING AGENDA, WITH ANY AMENDMENTS 3. ACTION APPROVING MINUTES: SEPT 8, 2003 SPECIAL MTG 1-2 SEPT 9, 2003 SPECLAL MTG 3 SEPT I6, 2003 SPECIAL MTG 4 • 4. REPORT ON INDIAN KNOLL MANOR BY CINDY REITER OF 5-13 WESTPORT PROPERTIES, WITH ANY NECESSARY ACTION 5. ADJOURN • . MOUND HOUSING AND REDEVELOPMENT AUTHORITY SEPTEMBER 8, 2003 The Housing and Redevelopment Authority of and for the City of Mound, Minnesota, met in special session on Monday, September 8, 2003, at 7:00 p.m. in the council chambers of city hall. Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: City Attorney John Dean, Executive Director Kandis Hanson, Community Development Director Sarah Smith, Finance Director Gino Businaro, Jim Prosser, Paul Robinson, Tom Stokes, Dave Newman, Jim Casserly, Jerry Paquin, Mike Steadman, Chuck Alcon, John Schulties, Richard Bloomquist,'Carolyn Krall, Peter Pflaum, Carlton Moore 1. OPEN MEETING Chair Meisel called the meeting to order at 7:00 p.m. 2. APPROVE AGENDA MOTION by Hanus, seconded by Osmel- to approve' the agenda. All voted in favor. Motion carried. 3. APPROVE MINUTES MOTION by Osmek, seconded by Hanus to approve the minutes of the August 26, 2003 meeting. All voted in favor._ Motion carried. 4. CONSIDERATION OF GAP FINANCING MEAS REPRESENTATIVES OF MOUN©: HARBOR RENAISSANCE DEVELOPMENT, LL Meisel stepped down as Chair for this portion of the meeting because her and her husband own property in the proposed redevelopment district. ActinG Chair Hanus presided. Commissioner Brown arrived at 7:35 p.m. Discussion took place in reference to the potential options that might be available for use to close any gap in the financing of the redevelopment proposed by MHRD. The list was initially prepared by MHRD and was reviewed and refined following discussion with City Staff, John Dean, Jim Prosser and Sid Inman of Ehlers & Associates. No action was taken at this time. Chair Meisel returned at 8:35 p.m. to preside over the rest of the meeting. • -1- HRA Minutes -September 8, 2003 • 5. RESOLUTION ESTABLISHING THE TAX LEVY FOR THE MOUND HRA FOR THE YEAR 2004. Members of the HRA asked for clarification on the financial impact of the proposed levy on residents of the City. Businaro indicated that he didn't have those figures at hand, but could certainly get them. 6. ADJOURN MOTION by Osmek, seconded by Brown to continue the meeting until September 9, 2003, after 7:30 p.m., so that they could evaluate the figures asked for with regard to the subject resolution. Chair Pat Meisel Attest: Executive Director Kandis Hanson • • 2 -2- • MOUND HOUSING AND REDEVELOPMENT AUTHORITY SEPTEMBER 9, 2003 The Housing and Redevelopment Authority of and for the City of Mound, Minnesota, met in adjourned session on Tuesday, September 9, 2003, at 7:30 p.m. in the council chambers of city hall. Members Present: Chair Pat Meisel; Commissioners Bab Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, Finance Director Gino Businaro, City Engineer John Cameron, Chuck Alcon, Jim & Amy Dailey, L. Holter, Chris Anderson, Scott Hoiseth, Pattie Hardy, Dave Earls, Larry Olson Chair Meisel reconvened the adjourned meeting from September 8, at 7:31 p.rn. RESOLUTION ESTABLISHING THE TAX LEVY -FOR THE MOUN!a HRA FOR THE YEAR 2004 It was noted that at last night's meeting the HRA asked Gino Businaro for some clarification on the financial impact of different proposed HRA levy amounts. Businaro presented a comparison chart showing different. property,values and what their levy rate would be for different values of homes. It was noted that this levy will go toward costs of downtown redevelopment MOTION by Meyer, seconded` by Brown to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 03-OSH: RESOLUTION ESTABLISHING THE TAX LEVY FOR THE MOUND HOUSING AND REDEVELOPMENT AUTHORITY FOR THE YEAR 2004. SET SPECIAL MEETIi~G ON GAP FINANCING FOR DOWNTOWN REDEVELOPMENT MOTION by Osmek, seconded by Hanus to set a special meeting/study session to discuss gap financing for the downtown redevelopment, for September 16, 2003, at 7:00 p.m. in the council chambers. All voted in favor. Motion carried. ADJOURN MOTION by Osmek, seconded by Hanus to adjourn at 7:44 p.m. All voted in favor. Motion carried. • Attest: Bonnie Ritter, City Clerk Chair Pat Meisel -3- MOUND CITY COUNCIL /.HOUSING AND REDEVELOPMENT AUTHORITY MINUTES SEPTEMBER 16, 2003 The City Council and Housing and Redevelopment Authority of the City of Mound, Hennepin County, Minnesota, met in special session on Tuesday, September 16, 2003, at 7:00 p.m. in the council chambers of city hall. Members Present: Mayor. (Chair) Pat Meisel; Councilmembers (Commissioners) Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: City Manager Kandis Hanson, Community Development Director Sarah Srnith, Jim Prosser of Ehlers & Associates. ;~< 1. OPEN MEETING Mayor Meisel opened the meeting at 7:00 p.m. 2. DISCUSSION ON MOUND HARBOR RENAtS'SANCE DEVEPMENT GAP ,~ :<> FINANCING AND OTHER RELATED POINT~~:~~~ t~~`_' Mayor Meisel turned the meeting over the Acting-Mayor Hanus at this point because she and her husband own property in the~:proposed~re..development district. ~x~w -, Jim Prosser reviewed the redevelopmentk~trateg~es along with the history of Mound Visions. ., y<<<~,~`:~::$; ~: {$<. The list of proposed options for gap _~a~r~cing`~;.t~vas reviewed with no action taken. >~ ~. S .. ~ ~ Ex J ~'4 . Mayor Meisel returned to preside .over thealance of the meeting. 3. ADJOURN MOTION by Os Motion carried. Brown to adjourn at 8:40 p.m. All voted in favor. Mayor Pat Meisel Attest: Kandis Hanson, City Manager • • U -4- • MOI~t.NA t-f'R~ tNAt~FN ILNDt_L~4~~RTMENTS ~RD~~RTY M.4Ni4~.~irR'SMONTfit~-Y R~'?ORT septew~.ber 23, 2003 Mav~ager's ~gewcla • ~4ugu.st F~awl2 Statevu.ewt Julr~ (wcovu.e Statew~,ewt • tzev~ew o f b~~ls paid • Mawagers Report o Res~dewt cevtL f~cat~ow update o worl2%wg ow ~FD~4 bu%I.d%wg updates • o update ow wew res%dewt vwawager -5- Page 1 of ~ , . i; '; " WELLS,FARGO BANK MINNESOTA, N.A. Ogg :RIDGED.ALE'OFFI(>E Accoun#Numbet- ~w 000-J~033530 POsF-Oi~IEf-B~fO,Y-,8-5-14 ; - S-tat-ement End-Date: ~ ~ , ---08/3-1-/03 - MINNEAPOLIS, MN 55479 Numberof Enclosures., _ 1,j ~ -__-- LI~L~I,I~~111~~11~~~1~~1~~'~1LII~~~~I~IL~~L1„L~~1I~IL~1 - - - - - - HOUSING & REDEVELOPMENT AUTHORITY `' SPECIAL, "ACCOUNT -'CITY OF MOUND' FINANCE DIRECTOR ' -- --- - ~~ 3 41---M A-Y-W ~ OD -R D `MOllND MN 55364-1627 !f you have'any questions about this sfatement or your accounts, cafl: 800-225.-5935 (7-800-CALL- WELLS): Your Accounts at a Glance Account Beginning : ;Deposits/ , d/Uifhdrawalsl - ~>Ending Type Glance Credits Debits $alance Basic Business Checking with Interest 85,325.98 12,326.22 - 9,332:85 . , 88,319.35 :000-0033530 - lYews from VYelis Fargo Receive daily account updates and alerts via fax or email. with,our Morning, Express(RJ service. - an easy-to-read report on your previoils day's business c~eckingaccount activity - as early as lain every business day. Talk to a banker or call 1-800-3.'i9=3557 ext, A69 for more information. r ,; Basic BusinessCheciking with Interest .000-0033530 ` . Housing & Redevelopment Authority - Special Account Jul 39 Beginning Balance 85,325.98 Aug 31 Ending $a)ance 88,319.35 Deposits and Credits. - --------------------------- -------- -------- -------- -------- ------ -------- -- Date °Transaction Detail Amount Aug 01-Deposit ~ : 192.00 'Aug 05 De "o'>it 4,017.Q0 Aug C~5 •t7e~b±;it AUg 05 Depo~>f 3,'962.Ot~ ~ 2 180.00 Auk b5 l3epo~>r.~ , <~$73 00 „ .4ug b,~ Depp~4~ A 1' ~ . - 154:50 Depoyi ug , Aug 27'Depo>i~ .1.,207.24 537.05 Aug 29.I;nteres Payment 3.43 ,..:.Withdrawals'and Debits -= -------=--------------------------- -------- ----------------- Date Transaction Detail Amount Aug,07 Return Item MN 030807 = 256.00 Aug.b7 Return `Item Fee MN 030807 ,; : ~~ - 5 00 .... .. , . • Continued on next pale ' ,. -6- continued on next page' _7_ `NSlohr ~~ ~ .`tN' '^~ ~ti t • Summat~y Statement August 2003 For more information, call MBIA Client Services at (800)395-5505 Fax: (800}765-7600 ~~; ~~ Mound Housing and Redevelopment Auth. Account Number. MN-01-0255-0001 Account Name: GENERAL FUND Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fiscal YTD Endin 12/31/0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ~~~ Mound Housing and Redevelopment Auth. Account Number: MN-01-0258-2001 Account Name: GENERAL FUND Beginning Contributions Withdrawals Inoeme Average Daily Month End Balance Earned Balance Balance This Month $231,506.40 $0.00 $0.00 $141.64 $231,579.91 $231,648.04 Fiscal YTD Endin 12/31/0 $193,443.04 $37,000.00 $0.00 $1,205.00 $199,255.39 $231,648.04 Account Number: ML~T-O1-0258-2002 Account Name: MOUND HUD Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $11,397.75 $0.00 $0.00 $6.96 $11,401.36 $11,404.71 Fiscal YTD Endin 12(31/0 $11,335.65 $0.00 $0.00 $69.06 $11,372.75 $11,404.71 August 2003 • Page: 1 -$- Mound, MN Public Housing 2020 Commerce Boulevard Mound. MN 55364 As OF July 31, 2003 BALANCE SHEET ASSETS 111101 -Cash General Fund 111700 - Petty Cash 112200 - Tenants Accounts Receivable 112201 -Allowance for Doubtful Accounts 112900 - City of Mound 116200 - General -Fund Investments 121100 - Prepaid Insurance 140002- Development Cost 140003 - Development Cost Contra 140005 - Accumlated Depreciation 140007 - Buildings 140008 - Furniture,Equipment,Machines-Dwelling 140009 - Furniture,Equipment,Machines-Admin 140016 - Land Improvements 140017 - Building Improvements 140055 - Mod Cost Complete 140095 -Mod Cost Uncomplete 150600 -Mod Cost Uncomplete Contra TOTAL ASSETS SURPLUS AND LIABILITIES 211400 - Tenants Security Deposits 211499 - Security Deposit Interest 212900 - Notes Pay Levy Fund 213700 - Payment in Lieu of Taxes 213701 -PILOT Current Year 280200 - HUD PHA Contribution 280600 - Retained Earnings Current Year Net Activity TOTAL SURPLUS AND LIABILITIES -9- 84,9.12.53 100.00 4,307.55 (860.00) 910.11 11,397.75 1,316.17 1,505,904.64 (2,042,760.55} (1,614,386.20) 1,642,970.53 31,901.13 17,493.01 8,680.00 516,849.64 536,855.91 22,784.53 X12,00 (9,593.00) 33.07 (90,000.00) (91.30} (3,369.03) (459,944.52) (136,755.26) (16,656.711 ' Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of July 31.2003 Statement of Operating Receipts & Expenditures 311000 - Dwelling Rental 312000 - Excess Utilities Total Rental Income 361000 - Investment Interest/General Funds 369000 - Other Income 802000 - Operating Subsidy Total Other Operating Receipts Total Receipts Expenses 411000 -Administrative Salary 413000- Legal Expense 414000 - Staff Training 415000 - Travel 417000 -Accounting Fees 417100 -Auditing Fees 419000 - Sundry-Administrative 419500 - Outside Management Total Administrative Expense Total Tenant Services Expense 431000 - Water 432000 - Electricity 433000 - Gas 43_9000_- Other Utility Expense 439100 - Garbage Removal Total Utilities Expense 441000 - Maintenance Labor 442000 - Materials 443000 - Contract Costs Total Maintenance Expense YTD Over Current YTD Prorated (Under) Activi Balance Budget Budget (9,885.55) (105,684.95) (114,683.30) (8,998.35) X190.001 (220.00) 025.00) (405.001 (10,075.55} (105,904.95) (115,308.30) 9,403.35 (211.62) (350.22) (500.00) (149.78) (30.00) (2,062.21) (1,250.00) 812.21 0.00 {9.529.001 {35.950.00) 3.579.00 (241.62) (41,941.43) (37,700.00) (4,241.43) (10,317.171 j~47,846.381 (153,00$30) 5.161.92 0.00 0.00 36,000.00 (36,000.00) 0.00 0.00 500.00 (500.00) 0.00 0.00 416.70 (416.70 ) 124.83 606.32 583.30 23.02 95.00 1,665.00 1,750.00 (85.00} 279.00 5,119.00 666.70 4,452.30 1,510.43 10,675.15 4,500.00 6,175.15 2.664.24 27.738.43 _ 0.00 27.738.43 4,673.50 45,803.90 44,416.70 1,387.20 0.00 0.00 0.00 0.00 203.26 1,903.20 2,500.00 (596.80) 1,368.42 9,501.11 10,500.00 (998.89) 520.99 16,703.26 13,333.30 3,369.96 864.05 6,659.13 9,583.30 (2,924.17) 728:32- ~~~7:77. 3~'t6:70- _ ~4-1:67 - 3,685.04 38,524.47 39.233.30 (]08.831 0.00 1,916.50 30,150.00 (28,233.50) 1,819.37 8,581.97 6;833.30 1,748.67 8.513.27 55.289.58 15.266.70 40.022.88 10,x,32.64 65,788.05 52„?.50.00 13.538.05 10- Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of July 31.2003 Statement of Operating Receipts & Expenditures YTD Over Current YTD Prorated (Under) Activi Balance Budget Budget 451000 - Insurance 650.00 7,264.50 5,966.70 1,297.80 452000 - Pmts In Lieu Of Taxes 319.53 3,369.03 3,800.00 ~ (430.97) 453000 -Terminal Leave Payments 0.00 13,942.96 0.00 13,942.96 454000 - Employee Benefit Contributions 356.56 2,582.68 3,450.00 ~ (867.32) 457000 - Collection Loss 0.00 498.45 0.00 498.45 Total General Expense 1.326.09 27,657.62 13.216.70 14,440.92 Total Routine Expense 601000 - Prior Year Adjustments-Cash Total Nonroutine Expense Total Expense 20~Q17.27 177.774.04 149.116.70 28,657.34 0.00 (6.740.031 0.00 (6.740.03) 0.00 (6,740.03{ 0.00 (6,740.03) 20.017.27 171.034.01 149,116.70 21.917.31 INDIAN KNOLL APTS 2020 COMMERCE ST MOUND, MN 55364-1575 PAID INVOICES SORTED BY VENDOR FROM August 1, 2003 THROUGH August 31, 2003 September 15, 2003 PAGE VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL 3 BOILER SERVICES INC OB-04-2003 AUG2003 1230 S 11264 321.00 TOTAL PAID -- 321.00 ---- - - 321.00 ----- --- - - - --------- g ------------------------------- ggI ----------- 08-19-2003 ------------- AUG2003 ----------- 1245 ---- S ---------------------- 030700 --- - -- 361.45 - -- - TOTAL PAID 361.45 682.45 ---- -- -------- 9 -------------------------------- XCEL ENERGY ----------- OS-19-2003 ------------ AUG2003 ------------ 1252 ---- S ------------------------ 1920-008-243-209 ------------ 1524.43 --------- TOTAL PAID 1524.43 2206.88 -------- 12 ------------------------------- B.'SYLVESTER LLC ------------ 08-19-2003 ------------ AUG2003 ----------- 1243 ----- S ----------------------- 07 31 2003 ---- 62.00 TOTAL PAID 62.00 2268.88 15 CITY OF MOUND 08-04-2003 AUG2003 1232 S 94.42343015.01.8JUL 1046.80 TOTAL PAID 1046.80 3315.68 16 CENTERPOINT ENERGY MINNEGASCO OB-04-2003 AUG2003 1231 S 543.002.050.900JUL 406.00 • TOTAL PAID 406.00 3721.68 -------- 18 ------------------------------- WESTPORT PROPERTIES PAYROLL ------------ 08-12-2003 ------------ AUG2003 ----------- 1241 ---- S - PR.081003 4202.78 18 WESTPORT PROPERTIES PAYROLL 08-28-2003 AUG2003 1257 S PR.082403 3749.16 TOTAL PAID 7951.94 11673.62 -------- 19 ------------------------------- WESTPORT PROPERTIES ------------ 08-26-2003 ------------ AUG2003 ----------- 1256 ---- S - TENANTPRO 228.82 19 WESTPORT PROPERTIES 08-04-2003 AUG2003 1240 S JULY POSTAGE 6.66 19 WESTPORT PROPERTIES 08-04-2003 AUG2003 1240 S JULY MGMT FEES. 850.00 19 WESTPORT PROPERTIES 08-04-2003 AUG2003 1240 S MAY-JULY POSTAGE 21.78 TOTAL PAID 1107.26 12780.88 -------- 20 ------------------------------- MOUND TRUE VALUE HARDWARE ----------- 08-19-2003 ------------- AUG2003 ----------- 1248 ---- S - 008673 2.89 20 MOUND TRUE VALUE HARDWARE OS-19-2003 AUG2003 1248 S 008858 22.55 20 MOUND TRUE VALUE HARDWARE 08-19-2003 AUG2003 1248 S 008933 67.15 ~- (,~{~ l l.~C. !" N\ U t„1-C (L, TOTAL PAID 92.59 12873.47 ------- 22 ------------------------------- MEI MINNESOTA ELEVATOR INC ------------ 08-04-2003 ------------ AUG2003 ----------- 1237 ----- S CD17057 158.05 TOTAL PAID 156.05 13031.52 ---- - ------------------------------------------------------------------------ ____________________________________________________ o _12_ V ~ ~ 1 ~ INDIAN KNOLL APTS PAID INVOICES SORTED BY VENDOR 2020 COMMERCE ST ~ FROM August 1, 2003 THROUGH August 31, 2003 MOUND, MN 55364-1575 September 15, 2003 • PAGE: 2 VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL 27 C NABER & ASSOCIATES 08-19-2003 AUG2003 1246 S 24653 95.00 ' TOTAL PAID 95.00 13126.52 29 OFFICE DEPOT 08-04-2003 AUG2003 1239 S 211059252-001 322.85 TOTAL PAID 322.65 13449.37 ---------------------------------------------------------------------------------------------------------------------------------- 31 IKON OFFICE SOLUTIONS OS-04-2003 AUG2003 1236 S 23836843 43.20 TOTAL PAID 43.20 13492.57 '~ 34 PROGRAMMED MANAGEMENT CORP OS-19-2003 AUG2003 1249 S 0801200370322865 47.93 TOTAL PAID 47.93 13540.50 --------------------------------------------------------------------------------------------------------------- 40 BAREFOOT TURF 08-19-2003 AUG2003 1244 S 372690 340.80 C~a~n.. TOTAL PAID 340.80 13881.30 e2 RETAIL SERVICES 08-19-2003 AUG2003 1250 S 302418903069043 31.49 42 RETAIL SERVI~CE/S 08-19-2003Q ~ABU~G2003 2 1250 S 302419703091081 80.39 "` ~~' ~~'~ _ ~ "`fin V~'^"~ J TOTAL PAID 111 .88 13993.18 C J ---------------------------------------------------------------------------------------------------------------------------------- 43 HOME DEPOT CRC/GECF 08-04-2003 AUG2003 1235 S 3073348 126.68 43 HOME DEPOT CRC/GECF 08-04-X20/0,3 AUG2003 (/ 1235 S 8012045 281.57 ~, ~~` ~ ~ ` ~ ~ TOTAL PAID 408.25 14401.43 50 SBC PAGING 08-19-2003 AUG2003 1251 S 48326008033 6.81 ~ TOTAL PAID 6.81 14408.24 ---------------------------------------------------------------------------------------------------------------------------------- 52 CULLIGAN - METRO OS-19-2003 AUG2003 1247 S 101X12980002 42.91 TOTAL PAID 42.91 14451.15 ---------------------------------------------------------------------------------------------------------------------------------- 59 FASTSIGNS 08-04-2003 AUG2003 1233 S R 17072 26.63 TOTAL PAID 26.63 14477.78 i -------------------- - -------- - -------------- ----------------------------------------------------------------------------------- ' 60 MINNESOTA MULTI HOUSING AUTHOR08-04-2003 AUG2003 1238 S 63874 6.48 TOTAL PAID 6.48 14484.26 -13- ~. 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