Loading...
2003-04-22~'i I~ ~°P'I AGENDA MOUND HOUSING AND REDEVELOPMENT AUTHORITY APRIL 22, 2003 6:30 P.M. PAGE 1. OPEN MEETING 2. ACTION APPROVING AGENDA, WITH ANY AMENDMENTS 3. ACTION APPROVING MINUTES: APRIL 8, 2003 REGULAR MTG 1-2 APRIL 15, 2003 SPECIAL MTG 3 ~4. UPDATE ON PUBLIC SAFETY FACILITY BY FIRE CHIEF GREG 4 PEDERSON 5. REPORT BY CINDY REITER OF WESTPORT PROPERTIES ON 5-67 INDIAN KNOLL MANOR, INCLUDING ANY NECESSARY ACTION 6. ADJOURN ~. Z~ .~ - c~ 3 - c~ ~: N • U i MOUND HOUSING ANDS REDEVELOPMENT APRIL 8, 2003 AUTHORITY The Housing and Redevelopment Authprity of and for the City of Mound, Minnesota, met in regular session on Tuesday, April 8, 2003, at 7:10 p.m. in the council chambers of city hall Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: Gity Attorney Paula Callies, Executive Director Kandis Hanson, City Clerk Bonnie Ritter, Community Develgpment Director Sarah Smith, City Engineer John Cai 1. Ch. 2. Hai for MC • in f 3. MC me folly • 4. ThE thi; pro leg ~reement for Land mended. All voted ie March 25, 2003 :yer. The d the feasibility of Hated that the bid ntil after the cuts. MOTION by Brown, seconded by Meyer to set the bid date for the I_ongpre Building demolition for April 30, 2003, at 11:00'a.m. This bids will be considered by the Council at their May 13~' meeting. The following voted in favor: Brown, Hanus, Meisel and Meyer. The following voted against: Osmek. Motion carried. 4A. Fire Chief Greg Pederson informed the HRA that having adequate parking for emergency responders is critical to the public safety facility project. He presented options that he feels will provide a solution to the parking problem. -1- Mound City Council Minutes -April 8, 2003 He is recommending the purchase of 3,118 sq. ft. from the neighbor, compensating him for loss of 7 trees, for a total price of $31,383. It was noted that there is $30,000 in the Public Safety Facility budget for land acquisition. Discussion followed the value of an additional four parking spaces. Meyer feels that we should make due with what we have now and doesn't feel that the response time would be affected by a handful of spaces. He feels it's too much to pay for what we're receiving. MOTION by Brown, seconded by Osmek to approve Option #1, which is to purchase 3,118 sq. ft. of land and compensate for (7) lost trees for a total of $31,383.- The following voted in favor: Brown, Hanus, Meisel and Osmek. The following voted against: Meyer. Motion. carried. MOTION by Osmek, seconded by Brown to authoriz purchase agreement as specified above, and. authori Chairperson to present and sign the agreement. Th that the City has the right to terminate the agreerC~en Money if it has not, within 21 days following th~te necessary consents to allow it to enter onto the ; site clearance and grading activities. All voted in f ; 5. ADJOURN MOTION by Osmek, seconded Motion carried. Attest: Bonnie Ritter, e Ke.rl.y-Graven to draft a zc*~ L"'utive Director and e agreeme~tt ~ ,all include the term :,,..~ t and obtain ~_ :.r.:.:eturn of Ernest ~, ~:, of,; agreement, obtained the e for the purpose of conducting i-ti Motion carried. :50 p.m. Afl voted in favor Chair Pat Meisel • • ~~ U 2 -2- C~ I MOUND HOUSING ANa. REDEVELOPMENT APRIL 15, 2003 AUTHORITY , The Housing and Redevelopment Authority of and for the Gity of Mound, Minnesota, met in a special workshop session on Tuesday, April 15, 2003, at 6:30 p.m. Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: Executive Director Kandis Hanson, Community Development Director Sarah Smith, David Newman, Peter Pflaum, Carolyn Krall, Chuck Alcon, Tom Stokes, Bruce Chamberlain, Jim Casserly .<. 1. INTRODUCTIONS ''` ~~>__ ;, Along with introductions, a revised agenda was presented. A review~of work done to date followed, along with immediate next steps. it was ncied that MHR will meet with the Project Team at their meeting of May 7, 2003. Chair Meisel called the meeting .to order at 6:35 p.m. and turned the meeting over to Acting Chair Hanus. David Osmek arrived at 7:10 p.m. 2. 3. REVISED CONCEPT PL The revised concept ,plan in wetland delineation and sho SAL ISSUES n"revisions resulting from environmental issues, 4. FINANCIAL ISSUES The role of the residential portion of the project in generating TIF was discussed followed by discussion on sources and uses of Tax Increment Financing. ,` 5. WRAP-UP MHR wanted to be sure the HRA was comfortable with the plan changes and their plans to proceed. The HRA conveyed that they were. It was noted that the next meeting between MHR and the HRA will be May 20, at 6:30 p.m. 6. ADJOURN MOTION by Brown, seconded by Osmek to adjourn at 8:05 p.m. A[f voted in favor. Motion carried. Chairperson Pat Meisel • Attest: Kandis Hanson, Executive Director -3- CITY OF MOUND HOUSING AND REDEVELOPMENT AUTHORITY April 17, 2003 Steven Eischens and Kari Eischens 2431 Wilshire Boulevard Mound, Minnesota 55364 Re: Purchase of part of Lot 8, Block 3, Shirley Hills Unit D Dear Steven and Kari Eischens: 5341 MAYWOOD ROAD • MOUND, MN 55364-1687 PH: (952) 472-0600 FAX: (952)472-0620 WEB: www.cityofmound.com This letter is formal notification to you that the proposed purchase agreement tendered to you on or about April 11, 2003 for the purchase of a tract of land described as: That part of Lot 8, Block 3, Shirley Hills Unit D, according to the recorded plat thereof, Hennepin County, Minnesota lying north of the easterly extension of the south line of Lot 10, said Block 3. ' Is hereby withdrawn. I understand that a check for the earnest money was tendered to you along with the purchase agreement. Please return the check to the undersigned. Thank you for your prompt attention to this matter. Respectfully yours, ~~ Kand s M. Hanson Executive Director Mound Housing and Redevelopment Authority. • JBD-230389v1 MU195-17 printed on recycled paper -4- Mou.wd H-R~4 I v~,ol is w K.woCl, ~4~a rtw~.ev+,ts ~r~opert~ MAwar~er's MowtinC~ Report ~4pr~C 22, 2003 n~tav~ger's Agewda • ~. Approval of 200 capital ~uwd Progravu. (p~tA Plavi.) 2. Approval of 2002 PH-~4 Platy ~. cov~.versiow of ceiliwg revE.ts to flat newts -board to approve ~. file review update ~-. covuputatiow o f ~a t~. v~.ewt ivy, lieu o f-taxes Gam. Approval, of revised Procu.revu.ewtAgreew~.ev~.t ~. Approval o f bit.~s to be paid g. hoards thoughts ow Washer / Drier purchase ~. Misc. 10: March Bank Statement 11. February Finance Balance Sheet -5- C ~. `t1 A r" a` ,~~ ~~ m N N N ~-+ N O ~D ~ 00 J ~ U ? W N r O ~ 00 J Oi tH .P W N ~+ 9 r ~ '~ ^ b ~ m ~ ro ~ r ~ + + m + C y y O y . N . W Vii N O w ~ O U O O ~ O V. «+ ... O 00 ~ ,~ ~ v, ~ ~ ~ `3 ~.d ~ .a ~ O ew Q C3 ~ ~y "" ~ ~ ~ rb ~ d «~ ~'. ~ pzo R "" d ~~~yyy ~ T/1 ["D C/~ FD 'zS y CY. E ~a ~ ~ ~ `p~~ 7 ~ p ~ ~ ^j~ ~ P y C J ~r AD ~ eT 5 ~ ~ ~ ~ ~ ~' ~ ~ ~ ~` ~ ~ ~ . ~ ~ ~~ , '~ ti ~• ~ ~ ~ ~ ~. G. to O O ~ M C ~„ R ~ L't. C3 ~ ~ :. O d L'~.. 'J N C ~ O O ~ ~ ~ ~ x ~ h7 ~ C. ~ 7 . ~ m ~ pp y~ ~ " " ~ ~ ~n' ! C ~ cb ~ ~ ~ ^.Gd ~ ~D 0 0 ~ o co 9 ~ F, ~ ~ i - e `~ ~ ^' ~ ~ ~ ~ O •s ~ ~, [" b ~ O ~° `~' w C ~ R M w n Qn 0 ~ ~+ cn C~ L' , ~+ `-. ~ ~ [ y ~3 0 ~ CD a . ~: ~ N y m ro ee & _.... ... rt__ Ao O ~ e _~ ~ d ~ o. ~ ~ ~ ~ C G. ~ m .• b ~ w m A N N W ~ ~ O " ~ ~" 0~0 W O N b ~ I y y ~ N ~~ ~ a ~ 0 ~K* o ~' ~ tD ~ ~ ~ ~ ~ ~ pppp N J N O ~ ~~pp 6. A ~ ^ A x ~ ~ ~D A ~ O Si Q Q ei, !j !`j R K, ~ ~ ~.+. N O a ~ ~ ~ A O 7C ~ "! ~ ~ ~ p~ A N N t ovo °~ e o. CZ ~ d a ~ x ~ H .... d ~s ~ ~P N N ^ oJO ~ ~ S2 F3 g~ d ~ N ~ C!1 L+ Y7 G O ~ GJ' ~ ~ v O b O ~~, A O O O b W ro • -6- • b ya C" b A ~ ~ '~ ~~'' • • N A N W zr Q ~ ~eO ~ O ~ m ~ ~ ~ O ~ ~ ~ r Q R » ~ ~ C r M ~ ~ $ F ~ ~ ~ a o c c,E e a ~ ~ ° ~ .`AS O o O ~ A oo "'~ y c o ~ , ~ ~ i7. n ~ ~ ~ ~ . ~ ~ m b _. ... ~• S. C~J ~ ts. tij ~ ~ W b W 7 0 0o r ,, ~ y~ ~ O O O N ~ ! y; C. x+ ~ qtl ~ ~ m A ~ ray ,.C ~ ~ g~ .~¢~7 6 r0{ ~ e~f~ ~ ~ ~ ~ m o ~ ~ ~ ~ ~ fD o "7 ~ O Op '- ~ ~ m .n.. p x W ~. ~ ~ ~~ ~ ~~' o ~ z a A ~ ~~ ~a A~ o ~~ b ~ tid y ~ ~" b o ~ .~. ~ N ~ ~ A N ~ O .. r K ~- C~ v ~ ~ O w a . 7 . b ,.3 ~ ~ ~ ~ ~. ~~ ~ ~` N e~ O CD W b ~ ~ ~ ~ ~ ~ z ~~ z~ ~ ~ ~~ ~, a 0 o o ° S ~ S ~ ~~ ~ ~-~v~ a. a. p rb ~ m ~ ~ ~ a~ ~ r ~• ~~ ~ ~ ~ ~ m ~ Cy ,. ~ ~ ~ • ~ ¢ A ~ n ~ ~ t~. '2 AD ~ ~ ~ ~ s~ ~Q ~ c ~ ~ ~ ~, m b~ ~' ° o ~ ~ ~ ~ o ~ ~ ~~~~ ~ ~ z o aco ~ ~~a ~ O ~ r ~3 ~ a ~ ~ '~ ~ ~ ~ ~ ~ ~ ' ~ ~ " ~ ~ ~ ~ ~ ~ yy~.. a gg ~ ~ . ~~ j ~ ~ p " J i U U W O tl O ~ ~~r. y• ~ ~ pp o ppp p ~ pp 0 pp 0 QQ O pp b ~. ~ m A O ~ i -. 00 J r-. ~ N O ° ~O •~ ` J N Qi N b l~n W W ~ N `4' n ^ l l o O '+' ~$ ~ w o oo A a b n p ~ ~ ~ N o. N ~o t~q 0o W e0, ~ y ~ ~' ~~~../,,b~~~yyy J 00 p O ~ v' O p C pW S pO O 00 S A ~ G R ~ ~ ~ `i , ~ ~ 00 ~--~ A O ~ Q~ ,~i ~ Ci O b OUO 00 A C2pp7 p _ ~ e ~ $ ~ ° g o o o 0 . o 0 o o p ~~' y s~ ~ . • O 0 N O 0 W -8- • • • H ~~ m d ~ ~ ~ ~ z~ ~ ~.~o ~ ~~e ~, ~ ~~ ~ ~ a ~ b A ~ 8 o W ~~ ~ a ~ m ~ ~'~ o ~' ~ ~ ~~~ ' ~. _ : . 'o ~ ~ A r. ...... . _,,. ._... , .,. .._. _ _,_ _ ....,. __. D W _ a d~ ~~m ~ ~a ~ ~ ~ ~~ c z ~ c o ~3 ~~~ ~ ~ 0 c ~O ~, ~ ~ Sao t~ ~ ~ ~ O r n ~ c ~ o ~. o. to i.. n A r* .°p a w '~ ~ Q ~ N ~ ~ o A. ry.. v ~ y '~ A ~ C "! A ~ d ro ~ A ~ ~ yy N ~ N v O ~. ~ ~ p p d -9- Pz Capital Ftimd Program 5-Year Actiaat Plan Cc~plete one table far eadr devdopmam in which work is planned in the next 5 PHA fiscal y~ra. Complete s table fat any PHA-wide physical a • ptanned in the ae# 5 PHA fiscal year. Copy this table as many times es neoasary. Note: PHAs need not indude infoimatm flan Year One of tl information is included in the Capital Ftimd Program Atmaal Statement CFP SYear Action Plan Orl rmi shfeosent z Revised statement Davebpment Y)evebpmentName Motmd 9eolog Anthorky Nam6n' (or tadinte PHAwide) Deserlptloa of Needed Physlcal.Improvaments or Management - I Estimated Cost I Planned Start Date Update to Comply with 504 mandates 5180„60® Small PHA Plan Update Page 13 Table Library • • _'~ O_ 6' ... n 0 e. ~ ~ Qs Cn ?~. ~1 .~' coo .* c ~,' co ~. eke ~ ~. ~., ~ o ~ ~ ~ a "! ~ ~ "o ~"' ~~~ ~~~ m ~ ~~ _~ -,~ ~~R~ o~~ ~ s ~ ~ ~ ~~~. m ~. a b °~ ~, 3 ~. ... ~. ~ ~ ~ ro ~ `~ ~ H e'S' (~y u""~ ~ R ~- w • N b $~M~ N ~ A to Q. ~~~ ~~ Kd • ~ ~. ~ '~ ~N ro o ~~ wti (A b n ~ ~ w c~ ~ o. ~ ~ ~s ~~ ~~ Ka ~~ ~ `~. ~, ~ ~~ U ~ ~. ~~ m a _„_ plat Rewts vs. Ceiliwg Rewts • Iwdiaw Kwon naawor f~tpril 2003 Flat newt for awd uw%t rs based ow %ts actual vu.arl2et value iw the prwate rewtal w~.arle,et. Pt-fi~'s wc.ust obtaiw records o f Lts vu.ethods. tv~, addltlov~., the PH-.4 wi.ust rev%ew -_._____. _._._~____~_-its-#1.at-r-gwt--d~te~r-vu,~.wa-ttou~s-a-ww.ua-1.l,~--a~a,d-update,-thy--as-~+riv~~_.,a~.a-r-h~~-.rgwts _..---- chawge. ~4t every awwiversar~ date the faw~.il%es iw the ptt.4 uwit will be offered the choice of pa~iwg the %wcowt.e-based newt (30~ o f ~wcowt.e) or the flat newt awtouwt. ~tt.4's that had ceiliwg newts authorized awd estabL'~shed before October z, ?999 w~.at~ use thevw iw lieu o f f lat Yewts u,wt~l OGtobeY 2, 2002. Seca use flat newts were wever utilized at -wdiaw Kwon ttiawor, it was ivwperat%ve that the wi.arl2et stud awd flat newt avu.ouwts be detervu,iwed ivu,vu.ediatel~. twdiaw Kwon. Mawor had ceiliwg newts of .~2~"O.OO ow the stuGfio uwits, but wo ceiliwg newt awi.ouwt for the owe bedroow~s. flat newt awwuwts are to be deterw~.iwed ow both the studio awd owe bedroov~. uwits. While do%wg all residewts re-eertifieatiows, the will. be givew the t%ovL of a iwg r J °1' p J either the %wcowt.e based newt or the flat newt awi.ouwt. New residewts will also be g%vew the choke o f iwcow~.e newt or flat newt at tivu.e o f vu.ave iw, awd therea fker. New flat newts for.studia ~~32 New flat newts for 2 bedroovu. ~63s e _12_ -~ SS M it N "~ ~ ~ ~ ~ ~ ~ ~ Y O A i + b - S~, N t' Z" ~" ~ ~ ~ S __ ..,. ..._._._ ,._.... .__. _... ,_...~ ~_.-~-8_...~~.a _5~.~.~... (!n ~ ~ £ O y~*.+~ ~g w *rt_ ' ~ ~ ~ a f . O4O ro D u ' ~ gg {,,, 3 X p{~ ~ ~i ~~ ~ A q ~ 4@ o W d ~ II _ ~' '~ g • ~~ ~ ~~ ~.~ 3.tn ~~ F~ ~ $° ¢ 3 p ~4 F ~ S' F ~ W ~ a ~ F ~ 9 ~ RF µ ' -~ A A b ~ # ~ W ~ ~ ~ W lp .4 O ~ ~ ~^( A ~ ~ O ~ ~ O ~; x A o pp N F p to N N 6 I+ 6' (~ N Q b-. ~3 N N H M !+ H G F G R R s ~ ~ ~ ~ ~ ~ A F R ~ ~ F R R R F a R G G F ~' ' `~ r r un Im F R F R F F ~' q g $ rn ~ ~ ~ ~ ~ ~ ~ S n ~ ~ ~ a ~ y~ ~ N ~ ~ ~SF~.r ~ ;~ n. $a $Q n. ~ ~~ ro ~ ~ ~"• F g ~~~ ~~ A ~ a c ~ g ~ P P a w° ~~ a F -13- Westpovt properties, 26ot 5uvtset Boulevard, 5u~te 2U, Miwweapol'~s, MN 5.426 S ~'~le update as o f ~-/~.~/03 ow /~pr~l 4t" 5-~i,~e reviews were covwpleted. ~ spore withJerr~ at 1-tl~tD, avLd we both agreed ow the foLLowiwg: x. files have wot properly beew certi f`~ed at vwove iw or at their awvwcaL re- __ _ _ _ _ _ . certi f icatiows., __. _ _ _ __ 2. ~lctt rate newts were to be iw place wo Later thaw october 2002. No flat newts were iwplace forthe studios or owe bedroovu, apartv~.ewts. 3. The waitiwg List that is iwtaet ow site is wot accurate, won have the proper forvu.s beew sewt to the iwdividuals ow the currewt wa%tiwg List. 4. I wcov~.e Livu,Lts were wot properL~ docuvu.ewted. der shariwg vw~ f `~wdiwgs withjerrv~ at t-FttD we have agreed that the proper wa t~ to proceed is as foLLows: ~. we are goiwg to be re-certifr~iwc~ alL currewt residewts ow their Move ~w awwiversar~ date. ~ have chosewto start with residewts that w,,oved iw at twdiaw K.woll Mawor duriwg the vu.owths ofJawuar~ through the w~.owths of Mai. This cowsists o f ~9 fi.Les. These f~Les iwitiaL appL%oat%ov~. process wi.LL begiw the wee12 of .4priL 24, 2003. 2. The secowd set o f re-certi fi,catiows wiLL begiw the weeM2 o f ~4pr%L 28. The secowd set of re-certificatiows wi,LL cover w~.ove %vks (rove the w~.ov~.th ofJuv~,e th-rough the vu.owth o f r'Fugust. 3. The wext rev~.aiwder o f the re-certi, f °ccatiovrs wiLL happew v~,o Later or earlier thaw9o dais prior to their vwove iw date. (Due to the levtgth o f tiw~e a 3Yd part ver~ficatiow is valid). 4. we will be also at this tivu,e be prepariwg to ivupLevu.ewt the f ~,at newts that were to be iw place iw october..4t the tiw~.e they are iw place, we will thew address the residewts that are at the currewt ceiliwg rate. Letters o f fer'~wg the residewts to chose betweew the wew flat newt aweouwt or 30~ o f their adusted iwcovu.e. ,4t that tiw~.e the -~i,Le will thew be brought up to date with the 3Yd part verifi,catiowprocess. • r 1 U -14- ~~ -_ -,.~ • ~_ C. Naber + Associates March 21, 2003 John Stevens Mound HRA 11300 Minnetonka Mills Rd Minnetonka, MN 55305-5157 Dear John: Pursuant to Minnesota Statute 462.575, Subdivision 3, enclosed please find two copies of the HUD-52267, Computation of Payments in Lieu of Taxes for the calendar year ended December 31, 2002. As stipulated in the above-mentioned statute, this PILOT computation form should be filed with your Assessor, and the PILOT liability paid, on or before May 1, 2003. If you have any questions or comments regarding the above, please feel free to contact our office. Sincerely, C. NABER + ASSOCIATES Cindy Naber CN+A:jb Enclosures 306 East Seventh Street + York, Nebraska- ~ rj -i7 + [402) 362-4461 + Fax [402) 362-6727 a r m z ~_ Z n 0 m w i w v m 0 ~o 0 a r c r -~ N .P O v A ~ ~ r v ~. Q ~° z ~ a ~ O c ~ w ~ ~ ~ ~ cD ~ ~ ~ ~ ~ Q ~ 3 „ ~' ~. 3 n ~ ~ ~ °f ~ ~ _ ~ 3 z _ i w .a ~ O _..f O ~ O ,..1 N ~ O ~ O ~ -~ ~ -~ ~ O ~ O ~ O .~ O w ~ v f0 ~ W O (~)1 pOp N C~JI ~ N C~fl ~ Vf A O V O V O Oo O Co O -~ N Ut O V N O -+ O Oo : N tD C O O OQ G) O O A fD V N O ~I W V O OD ..~ O w N O w i o 0 c o o O o ° 0 - ? W W ~ A ~ .ppipp A W N ~ ~ V r ~ ~ O s N .OOO O V ~ O O O ~ OD N V ~ CO W A - ~._~- 11 V A a . O tr ,. ~ V .a O ~ w X71 OOD 00 OOD W(~ ~A 'OV _a ~ O ~ p~ppp A .~ ~ CWi7 ~ ~ Oo O _ OOD O OOO ~ .~. W ~ CW71 ~ O COJf UOi CO OND ~ C77 -+ W ~ -~ CC T A w O ~ ~ A V A ~ O ,pOO N W O (VO A OAD ~ OD ~ W v ~p O ~ N ~p CO O O :p N tN0 ~ O O N l71 CD 00 O W O O O W O O , O V G O ~ O v O O A w O W 0o i w ~ O o O ~ cr, O ~ V O W rn V O o O W rn V N w O W rn m V~ ~W rn cri W ~ hi O V i4 A w. p W A G7 N V O W Wa O N W ~ V V W _Wi. O N W r G N W ~ O N W ~ O N W ~ O N W W CO O W ~ G N W ~ O N W~ ~~ O N fD N OD Ui ~ 'i O ~. c z ~ w • -a o a o ~ z = 0 0 ~_ r Q C1 a r m z °v m z v m 0 v m n m 3 W m w N O O N • • -i6- • • • U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT LOW RENT PUBLIC HOUSIlVG MOUND HOUSING AUTHORITY taraoou~Awa.ad COMPUTATION OF PAYMENTS IN LIEU OF TAXES MOUND, MN 55364 tlaaaea) FOR CALENDAR YEAR ENDED C-858 12/31/2002 <r~eau ao.wo MN074001 (rglaNw~1 PART I• COMPUTATION OF SHELTER RENT CHARGED t. Dwelling lterttel (Account 3110) 131,279.09. Z. Excess Utilifies (Account 3120) ~ - 3. Nondweliing Rental (Account 3190) 100.00 4. Total Rental Charged (L,ines 1,2, 8r 3) ~ 131,379.09 5. Utilities Expense (Accounts in 4300 Group) 41,501.74 6. Shelter Rent Charged (Line 4 Minus line 5) 89,877.35 PART D- COIvIPIJTATION OF SHELTER RENT COI,LEGTED (To be completed only if Cooperetlon Agreement Provides for payment of P1i.01' on basis of Shelter Rent Collected) !. Shelter Rent Charged (Line 6 of Part I above) 2. Add: Accounts Receivable (Actwunt 1122) at Beginning of Fiscal Year 3. Less: Collected Losses (Account 4570) During Current Fiscal Year 4. Less: Accomts Receivable (Account t t22) a[ Pnd of Fiscal Yeer S. Shelter Rent Collected (Line 1 plus lino 2 Minus Lines 3 & 4) PART ID-COMPUTATION OF APPROX~fATE FULL REAL PROPERTY TAXES APPROXAfATE FfAl TAXING DiS'TRIC75 ASSPSSABIEVALUB TAX NATE REAL PR~P..RTYTARES tr) (2) ta) I4) MOUND, MN 2,366,000.00 0.01219770 28,859.76 TGTAL 28,859.76 PART N-LIMITATION BASED ON ANNUAL CONTRIDUTION (fo be completed if Cooperation pgteement limits PROT to m amount by which rest property taxes exceed 2D°k of Annual Contnbution) t. Approximate Full Real Property Taxes 2. Accruing Annual Contribution for All Projects under the Contract 3. Prorate share of Accruing Armual Contribution (1 •) 4.20% of Accruing Annual Coatnbution (20%of Line 3) 5. Approximate Full Real Property Taxes less 20°h of Acendng Annual Coalnbution (Line 1 minus Line 4, if lino 4 exceeds I~ne 1, inter uro) PART V• PAYMENTS IN LIEU OF TAXES I. S % of Shelter Rent (S% of Ilse 6 of Part I or SYo of Line 5 of 2') ~ 4,493.87 able) i li hi h II ( ever s app c , w c Pert 2. Payments in Lieu of Taxes (If Part N is not applicable cuter the amount shown on Line 1 above or the total in Part IQ. whichever is the lower . RPart N is applicable, enter the mmum shown on Line 1 above or the amount shown on Line S of Part N, whichever is the lower) 4,493.87 Were any expenses ineumd for any project during the fiscal year for services or facilities which the local body should have famished under the terau of the coopera[ion agreemeet7 YES ^ NO X^ If answer is "yes" submit statetnent of expenses on Form lilJD-52555. (r' SAME NS LINE 21P THE STATEMENT INCI.WHS ALL PROJECTS UPIDHR17iH ANNUAL CONTRIBVT10N5 CONTRACT. IF 7FDS 57AT1?tiffi47' DORS NOT INCLUDE ALL PROEiCI'3 UNDERTFEt CONTRACT, EDTI'HR PRORATA SHARE HA58D pPON THH DEVffi.OPMPN'T COST ~` EACH PRO7E(.T. (2h ff THE PPACENTAOB SPECH'RD IN THE COOPERATION AGREHMtNr ORTHE CONTRACT W1TEi HUD 1S LOWSit. SUCH LOWPR PBRC~1TACiE SHALLBE USBD PREPARED HY: APPROVED BY: M.~) FEE ACCOUNTANTS 3/19/2003 WAS EXECUTP/EDIRECTOR lmi8) a>A+sl frma) (wtar H_•t~_C. Nn: 5:. "' Indian Knoll Procurement Agreement • Original Resolution # 93-3 Procurement Policy Original Submission: June 9, 1993 Request for revisions: Apri122, 2003 Requested by: Cynthia Reiter -Westport Properties We are requesting the board to make three revisions to the procurement agreement. Reasons for the proposed changes are 1) The agreement hasn't been updated for same time and 2) these revisions will comply with new state procurement reg's and 3) It will increase efficiency in the process of obtaining bids/quotes for project items. Revisions requested for the following areas: Section III. Para~ranh b 1. Current Procedure states "contract not exceeding 25 000 may be made in accordance with the .small purchase procedures authorized in this section. Contract requvexnents shall not be artificially divided so as to constitute a small purchase under this section. Requested Revision: Any comract not exceeding 50 000 may be made in accordance with the small purchase procedures authorized in this section. • Section lII Paragraph b2 Current Procedure -Petty Cash -Current petty cash fund is allotted at $25. Rye uested Revision We request to increase the petty cash amount to $100. All receipts and back up will be submitted with all requests. This is not a state regulation, it is a management request. Section III Paragraph b3 Current section states, Small purchases of $1,000 or less. This stipulates that only one bid is required for purchases of $1,000 or less. Requested Revision The amount be increased to $5,000. Our company policy is to get bids or anything over $1,000. We will still be bound to this, however, we will be able to bid it without HUD guidelines. ~J -18- • Section III C I Current section deals with sealed bids. Currently there is no dollar number outlined in the procurement agreement. Requested Revision ' We request that any contract over $50,000 follow conditions of competitive sealed bidding. • -19- INDIAN I4~IOLL APTS INTERFACE SUMMARY SORTED BY LEDGER NUMBER 202Cr COMMERCE ST FOR CURRENT PERIOD OF APRIL 2003 MOUND, MN 55364-1575 April 17, 2003 PAGE SYSTEM MANUAL VENDOR VENDOR INVOICE INVOICE REMOVED SYSTEM VOID MANUAL VOID LEDGER NUMBER NAME -------- NUMBER --------------------- AMOUNT ----------- INVOICES ----------- CHECKS ---------- CHECKS ---------- CHECKS --------------- CHECKS -------- ENTRIES ---------- ---------------------------- 6010 Advertising 10 LAKER AND THE PIONEER 3013.030103 27.86 0.00 27.86 0.00 0.00 0.00 0.00 17 STAR TRIBUNE 58817312.033103 634.80 0.00 634.80_ 0.00 0.00 0.00 0.00 TOTAL 662.66 - - - - - 0.00 - - - - 662.66 - - - - - 0.00 - - - - - 0.00 - - - - - - - 0.00 - 0.00 - - - - - - - - - - - - - - - - - - - 6025 Compliance Reporting - - - - - - - - - - - - - - - - - - - - 18 WESTPORT PROPERTIES PAYROLL pr.041003 1035.30 -1035.30 1035.30 -1035.30 0.00 0.00 0.00 18 WESTPORT PROPERTIES PAYROLL 041003.PR 892.50 0.00 892.50 0.00 0.00 0.00 0.00 TOTAL 1927.80 - - - - -1035.30 - - - - 1927.80 - - - - - -1035.30 - - - - - 0.00 - - - - - - - 0.00 - - 0.00 - - - - - - - - - - - - - - - - - - - - 6035 Accounting Expense - - - - - - - - - - - - - - - - - - - 12 B. SYLVESTER LLC 030103 62.00 0.00 62.00 0:00 0.00 0.00 0.00 12 B. SYLVESTER LLC 040103 62.00 0.00 62.00 0.00 0.00 0.00 0.00 TOTAL 124.00 0.00 - 124.00- - - -0-00 - - - 0.00- - - -0 00 - - - - - - - - - - - - - - - - - - - - - 6040 Telephone - - - - - - - - - - - - - 2 FRONTIER 9524725078.031003 253.16 0.00 253.16 0.00 0.00 0.00 0.00 14 AT&T 2313225982.032203 13.77 0.00 13.77 0.00 0.00 0.00 0.00 TOTAL 266.93 - - - - - 0.00 - - - - - - 266.93 - - - - - 0.00 - - - - - 0.00 - - - - - - - - 0.00 - - - - 0.00 - - - - - - - - - - - - - - - - - - - - - - 6045 Administrative Expense - - - - - - - - - - - 11 IOS CAPITAL 58269633 104.37 0.00 104.37 0.00 0.00 0.00 0.00 TOTAL 104.37 - - - - 0.00 - - - - - - 104.37 - - - - - 0.00 - - - - - 0.00 - - - - - - - - 0.00 - - - - 0.00 - - - - - - - - - - - - - - - - - - - - - - 6050 Managers Payroll - - - - - - - - - - - - 18 WESTPORT PROPERTIES PAYROLL pr.041003 2101.50 -2101.50 2101.50 -2101.50 0.00 0.00 0.00 18 WESTPORT PROPERTIES PAYROLL 041003.PR 900.00 0.00 900.00 0.00 0.00 0.00 0.00 TOTAL 3001.50 -2101.50 - - 3001.50 - - - - -2101.50 - - - - - 0.00 - - - - - - - - 0.00 - - - - 0.00 - - - - - - - - - - - - - - - - - - - - - - 6053 Payroll Taxes/INS - - - - - - - - - - - - - - - - - - - - - 16 WESTPORT PROPERTIES PAYROLL 041003.PR 411.62 0.00 411.62 0.00 0.00 0.00 0.00 18 WESTPORT PROPERTIES PAYROLL pr.041003 412.29 -412.29 412.29 -412.29 0.00 0.00 0.00 18 WESTPORT PROPERTIES PAYROLL pr.041003 .O1 -.O1 .O1 -.01 0.00 0.00 0• -20- INDIAN KNOLL APTS INTERFACE SUMMARY SORTED BY LEDGER NUMBER 2021 COMMERCE ST FOR CURRENT PERIOD OF APRIL 2003 MOUND, MN 55364-1575 April 17, 2003 • PAGE: 2 SYSTEM MANUAL VENDOR VENDOR INVOICE INVOICE REMOVED SYSTEM VOID MANUAL VOID LEDGER NUMBER NAME --------------------- - - I' -' NUMBER --- --- ------ ` AMOUNT INVOICES CHECKS CHECKS CHECKS CHECKS' ENTRIES ------'- - - - 18 WESTPORT PROPERTIES PAYROLL - - --- ---- PR.032403 ----------- 39.53 ----------- 0.00 ---------- 39.53 ---------- 0.00 ----------'----- 0.00 ------- 0.00 ---------- 0.00 18 WESTPORT PROPERTIES PAYROLL 041003.PR 1.00 0.00 1.00 0.00 0.00 0.00 0.00 TOTAL 864.45 -412.30 864.45 -412.30 0.00 0.00 0.00 6054 Janitorial Payroll 18 WESTPORT PROPERTIES PAYROLL 041003.PR 489.50 0.00 489.50 0.00 0.00 0.00 0.00 TOTAL 489.50 0.00 489.50 0.00 0.00 0.00 0.00 - - - - - - - - - - - - - - - - - - 6120 Rubbish Removal - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8 BFI 102001113356030200 448.25 0.00 448.25 0.00 0.00 0.00 0.00 TOTAL 448.25 0.00 448.25 0.00 0.00 0.00 0.00 6135 Maintenance Supplies 1 AMANDA SHEA PETTYCASH.040103 90.95 0.00 90.95 0.00 0.00 .0..00 0.00 4 PARK SUPPLY INC 40524300 2.81 0.00 2.81 0.00 0.00 0.00 0.00 4 PARK SUPPLY INC 39800501 91.78 0.00 91.78 0.00 0.00 0.00 0.00 . 6 MILL CREEK 1007.030803 27.02 0.00 27.02 0.00 0.00 0.00 0.00 20 MOUND TRUE VALUE HARDWARE 3673 6.29 0.00 6.29 0.00 0.00 0.00 0.00 20 MOUND TRUE VALUE HARDWARE 3241 2.29 0.00 2.29 0.00 0.00 0.00 0.00 20 MOUND TRUE VALUE HARDWARE 3251 3.59 0.00 3.59 0.00 0.00 0.00 0.00 20 MOUND TRUE VALUE HARDWARE 3937 2.38 0.00 2.38 0.00 0.00 0.00 0.00 - - TOTAL 227.11 0.00 227.11 0.00 0.00 0.00 0.00 - - - - - - - - - - - - - - - - 6147 Exterminating - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 21 ADAMS PEST CONTROL INC 93694 56.31 0.00 56.31 0.00 0.00 0.00 0.00 TOTAL 56.31 0.00 56.31 0..00- 0.00 0.00 0.00 6157 SECURITY 7 ALL SAFE FIRE & SECURITY 46828 606.91 0.00 606.91 0.00 0.00 0.00 0.00 13 ELECTRO WATCHMAN, INC 116529 150.00 0.00 150.00 0.00 0.00 0.00 0.00 TOTAL 756.91 0.00 756.91 0.00 0.00 0.00 0.00 6160 HVAC Expenae 3 BOILER SERVICES INC 10640 407.50 0.00 407.50 0.00 0.00 0.00 0.00 -21- INDIAN KNOLL APTS INTERFACE SUMMARY SORTED BY LEDGER NUMBER 2029 COMMERCE ST FOR CURRENT PERIOD OF APRIL 2003 MOUND, MN 55364-1575 April 17, 2003 PAGE SYSTEM MANUAL VENDOR VENDOR INVOICE INVOICE REMOVED SYSTEM VOID MANUAL VOID LEDGER NUMBER NAME NUMBER AMOUNT INVOICES CHECKS CHECKS CHECKS CHECKS ENTRIES TOTAL 407.50 0.00 407.50 0.00 0.00 0.00 0.00. 6165 Maintenance Payroll 18 WESTPORT PROPERTIES PAYROLL PR.032403 255.00 0.00 255.00 0.00 0.00 0.00 0.00 TOTAL 255.00 0.00 255.00 0.00 0.00 0.00 0.00 6175 General Repair 22 MEI MINNESOTA ELEVATOR INC CD11729 158.05 0.00 158.05 0.00 0.00 0.00 0.00 22 MEI MINNESOTA ELEVATOR INC CD12350 158.05 0.00 158.05 0.00 0.00 0.00 0.00 TOTAL 316.10 0.00 316.10 0.00 0.00 0.00 0.00 6179 Paint 20 MOUND TRUE VALUE HARDWARE 3925 89.99 0.00 89.99 0.00 0.00 0.00 0.00 TOTAL - - - - - 89.99 - - - - - 0.00 - - - - - - 89.99 - - - 0.00 - - - - - - 0.00 - - - 0.00 - - - - - - - - - - - - - - - - - - 6210 Electric Expense - - - - - - - - - - - - - - - - - - - - 9 XCEL ENERGY 1920008243057 1063.05 0.00 1063.05 0.00 0.00 0.00 0.00 9 XCEL ENERGY 1920006243086 1034.58 0.00 1034.58 0.00 0.00 0.00 0.00 TOTAL - - - 2097.63 - 0.00 - - - - - - 2097.63 - - 0.00 - - - - - - 0.00 - - - 0.00 ~ 0.00 - - - - - - - - - - - - - - - - - - 6215 Gas Expense - - - - - - - - - - - - - - - - - - - - - - - - - - - 16 CENTERPOINT ENERGY MINNEGAS 5 43002050900.032003 406.00 0.00 406.00 0.00 0.00 0.00 0.00 16 CENTERPOINT ENERGY MINNEGAS 5 43002931401.032003 2507.09 0.00 2507.09 0.00 0.00 0.00 0.00 TOTAL 2913.09 0.00 2913.09 - 0.00 - - - - - - 0.00 - - - - 0.00 0.00 - - - - - - - - - - - - - - - - - - 6220 Water and Sewer Expense - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 15 CITY OF MOUND 9442343015.031703 877.95 0.00 877.95 0.00 0.00 0.00 0.00 TOTAL 877.95 0.00 877.95 0.00 0.00 0.00 0.00 6330 Real Estate Tax 15 CITY OF MOUND TAXES.2002 4493.87 0.00 4493.87 0.00 0.00 0.00 0.00 TOTAL 4493 87 00 0 4493 87 0 00 0 00 0 00 0~ . . . . . . _22_ INDIAN„KNOLL APTS INVOICES/CREDIT MEMOS - ACTIVITY 20$A COMMERCE ST FOR CURRENT PERIOD OF APRIL 2003 MOUND, MN 55364-1575 SOURCE 60 April 17, 2003 PAGE: 1 ~~OR INVOICE REMOVED NET NUMBER VENDOR NAME INVOICE NUMBER AMOUNT INVOICE ACTIVITY 1 AMANDA SHEA PETTYCASH.040103 90.95 0.00 90.95 2 FRONTIER 9524725078.031003 253.16 0.00 253.16 3 BOILER SERVICES INC 10640 407.50 0.00 407.50 4 PARK SUPPLY INC 39800501 91.78 0.00 91.78 4 PARK SUPPLY INC 40524300 2.81 0.00 2.81 6 MILL CREEK 1007.030803 27.02 0.00 27.02 7 ALL SAFE FIRE & SECURITY 48828 606.91 0.00 606.91 8 SFI 102001113356030200 448.25 0.00 448.25 9 XCEL ENERGY 1920008243057 1063.05 0.00 1063.05 9 XCEL ENERGY 1920008243086 1034.58 0.00 1034.58 10 LAKER AND THE PIONEER 3013.030103 27.86 0.00 27.86 11 IOS CAPITAL 58269633 104.37 0.00 1D4.37 12 B. SYLVESTER LLC 030103 62.00 0.00 62.00 12 B. SYLVESTER LLC 040103 62.00 0.00 62.00 13 ELECTRO WATCHMAN, INC 116529 150.00 0.00 150.00 14 AT&T 2313225982.032203 13.77 0.00 13.77 15 CITY OF MOUND TAXES.2002 4493.87 0.00 4493.87 15 CITY OF-MOHNB----- -- 9442343015.031703 877.95 0.00 877.95 16 CENTERPOINT ENERGY MINNEGASCO 543002050900.032003 406.00 0.00 406..00 16 CENTERPOINT ENERGY MINNEGASCO 543002931401.032003 2507.09 0.00 2507.09 • 17 STAR TRIBUNE 58817312.033103 634.80 0.00 634.80 18 WESTPORT PROPERTIES PAYROLL 041003.PR 2694.62 0.00 2694.62 18 WESTPORT PROPERTIES PAYROLL PR.032403 294.53 0.00 294.53 18 WESTPORT PROPERTIES PAYROLL pr.041003 3549.10 -3549.10 0.00 20 MOUND TRUE VALUE HARDWARE 3241 2.29 0.00 2.29 20 MOUND TRUE VALUE HARDWARE 3251 3.59 0.00 3.59 20 MOUND TRUE VALUE HARDWARE 3673 6.29 0.00 6.29 20 MOUND TRUE VALUE HARDWARE 3925 89.99 0.00 ~ 89.99 20 MOUND TRUE VALUE HARDWARE 3937 2.38 0.00 2.38 21 ADAMS PEST CONTROL INC 93694 5"6.31 0.00 56.31 22 MEI MINNESOTA ELEVATOR INC CD11729 158.05 d.00 158.05 22 MEI MINNESOTA ELEVATOR INC CD12350 158.05 0.00 158.05 TOTALS 20380.92 -3549.10 16831.82 • -23- INDIAN•~KNOLL APTS 20$0 COMMERCE ST MOUND, MN 55364-1575 CHECKS - ACTIVITY FOR CURRENT PERIOD OF APRIL 2003 SOURCE 61 & 62 April 17, 2003 PAGE :~ VE~OR CHECK CHECK SYSTEM MANUAL VOZD NUMEER VENDOR NAME NUMBER DATE CHECK CHECK CHECK 21 ADAMS PEST CONTROL INC 1050 04/09/2003 56.31 0.00 0.00 7 ALL SAFE FIRE & SECURITY 1051 04/09/2003 606.91 0.00 0.00 1 AMANDA SHEA 1052 04/09/2003 90.95 0.00 0.00 14 AT&T 1053 04/09/2003 13.77 0.00 0.00 12 B. SYLVE$TER LLC 1054 04/09/2003 124.00 0.00 0.00 8 BFI 1055 04/09/2003 448.25 0.00 0.00 3 BOILER SERVICES INC 1056 04/09/2003 407.50 0.00 0.00 16 CENTERPOINT ENERGY MINNEGASCO 1057 04/09/2003 2913.09 0.00 0.00 15 CITY OF MOUND 1058 04/09/2003 877.95 0.00 0.00 13 ELECTRO WATCHMAN, INC 1059 04/09/2003 150.00 0.00 0.00 2 FRONTIER 1060 04/09/2003 253.16 0.00 0.00 11 IOS CAPITAL 1061 04/09/2003 104.37 0.00 0.00 10 LAKER AND THE PIONEER 1062 04/09/2003 27.86 0.00 0.00 22 MEI MINNESOTA ELEVATOR INC 1063 04/09/2003 316.10 0.00 0.00 6 MILL CREEK 1064 04/09/2003 27'.02 0.00 0.00 20 MOUND TRUE VALUE HARDWARE 1065 04/09/2003 104.54 0.00 0.00 4 PARK SUPPLY INC 1066 04/09/2003 94.59 0.00 0.00 17 STAR ~2RIBUNE -~ ---- 1067 04/09/2003 634.80 0.00 0.00 18 WESTPORT PROPERTIES PAYROLL 1068 04/09/2003 294.53 0.00 0.00 9 XCEL ENERGY 1069 04/09/2003 2097.63 0.00 0.00 18 WESTPORT PROPERTIES PAYROLL 1070 04/11/2003 3549.10 0.00 -3549.10 15 CITY OF MOUND 1071 07/17/2003 4493.87 0.00 0.00 18 WESTPORT PROPERTIES PAYROLL 1072 07/17/2003 2694.62 --------- 0.00 --------- 0.00 --------- TOTALS 20380.92 0.00 -3549.10 CHECKS SUMMARY -------------- SYSTEM CHECKS 20380.92 LESS VOIDS -3549.10 TOTAL SYSTEM CHECKS 16831.82 MANUAL CHECKS 0.00 LESS VOIDS 0.00 TOTAL MANUAL CHECKS 0.00 TOTAL CASH DISBURSEMENTS 16831.82 "*" MANUAL CHECK PAID WSTH MULTIPLE INVOICES • r • -24- • • Mouv-.d ~tR~ Iwd~aw iLwa(.1. ~partvu.ewts Purcahse of washer awd driers 3 Maytag washers 2 Maytag Driers Total EstLVwated.4verage Mov~thl,~ ~wcovu.C ~ 2,92.00 .~ 392.04 Est'wwated pad bac4~ t%vu.e g v~n.owths .~ 3,290.00 Currewtl.~ a cowtpaw,~ owv,,s these w~.acMi.vc.es awd we eol.l.ect.~~o per w~.ovtith Opt%ow #~2 we caw lease the w<.ach~wes frown, gD5 av~,d col.l.ect 60~ of the ~wcovu.e they w%~~ wLa~wta~w thews. awd do aEl serv%civi,g ~stlvu.eated wLowth~t~ %wcovt~.e forvu. ~easlv~.g ~ 235.20 -25- Pt7illed on: M15/20(i38:46 PM 2U. S. Department of Housing and Urban Development Office of Public and Indian Housing Small PHA Plan Update Annual Plan for Fiscal Year: 2002 MOUND HRA NOTE: THIS PHA PLANS TEMPLATE (HUD 50075 IS TO BE COMPLETED IN ACCORDANCE WTI'H INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/312002 • • • -26- Printed on: 4/15/20038:46 PM PHA Plan Agency Identification PHA Name: Mound HRA PHA Number: MN074 PHA Fiscal Year Beginning: 10/2002 PHA Plan Contact Information: Nam: gandisMHanson Phone: 952-472-0609 TDD: Email (if available): gandisHanson@cityofmoundcom Public Access to Information Information regarding any activities o~rtlined um this plan can be obtained by contacting. (select aii that aPPjY) X Main administrative office of the PHA PHA development management offices Display Locations Far PHA Plans and Supporting Documents The PHA Plans (including attaclunents) are available for public inspection at: (select all that apply) • x Main administrative office of the PHA PHA development management offices Main administrative office of the local, county or State government Public fibrary PHA website Other (list below) PHA Plan Supporting Documents are ava~able for inspection at: (select all that apply) X Main business office of the PHA PHA development management offices Other (list below) PHA Programs Administered: Public Housing and Section 8 Section 8 Only X Public Housing Only Small PHA Plan Update • HUD 50075 OMB Approval Nn 2577-0226 Bcpitr~: 03x3] /2002 -27- Printed On: 4/15!20038:46 PM Annual PAA Plan • Fiscal Year 20Q2 [24 CFIt Part 903.7] Annual Plan i Executive Siumnnmy (optional) c ii Annual Plan Information c iii Table of Contents 1 1. Description of Policy and Program Changes for the Upcoming Fiscal Year 2 2. Capital Improvement Needs 2 3. Demolition and Disposition 2 4. Homeownership: Voucher Homeownership Program 3 5. Crime and Safety: PHDEP Plan 4 6. Other.Infonna#ion: A. Resident Advisory Board Consultation Process 4 B. Stateme~ of Cogency with Consolidated Plan 4 C. Criteria for Substatrtiat Deviations and Significant Amendments 5 Attachments Attachn~enat A :Supporting Documents Ava~7able for Review Attachment _: Capital Fund Program Annual Statement Attachme~ _: Capital Fwid Program 5 Year Action Plan : Capital Fund Program Replacement Housing Factor Am2ual Statement Attachment _ Attachment _: Public Housing Drug Elimination Progtmn (PHDEP) Plan . Attachment _: Resident Membership on PHA Board or Governing Body Attachment _: Membership of Resident Advisory Board or Boards Attachment _: Comments of Resident Advisory Bosrd or Boards & Explanation of PHA Respoffie (must be attached if not included in PHA Plan text) Other (List below, providing each atCachment name) ii. Executive Summary 24 CFR Part 903.7 9 raj .,. , rim: _i=-~s. ^'~`:<s_ s1At; ~1ea'>l~e€'' e~rer~ffi~:i»~atitia~ti=l~[?$ial Small PHA Plan Update Page 1 HUD 50075 OMB Approval No: 2377-0226 E~ix+es: 03/31/2002 • _28_ Contents Page ~ Printed on: 4/15!20038:46 PM There are no planned change t2i Cauital I+Y~nd Program Annual Statement The Capital Fund Program Anrn1a1 Statement is provided as Attachment CPR Part 903.7 9 1. No Does the PHA plan to conduct a~+ demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If "No", skip to next eompor~ent ; if `des", complete one acfiivity descriptxin for each development. } 2. Activity Descliption Demolition/Disposition Activity Description (Not including Activities Associated with HOPE VI or Conversion Activities) la. Development name: lb. Development (project) number. 2. Activity type: Demolition Small FHA Plan Upda#e Page 2 • HUD 50075 OiviB APlsoval No: 2577-0226 FScpi[rx 03/3t/2002 _29_ Printed on: 4/15/20038:46 PM sition 3. Application status (select one) Approved Submitted, pending approval Plaune~d a lication 4.. Date lication a roved, submitted, or fanned for submission D 5. Number of units affected: 6. Coverage of action (select o~) Part of the development Total develo 7. Relocation resources (select all that apply) Section 8 for units Public housing for units Preference for admission to other public dousing or section 8 Other ho for units describe below 8. Timeline for aotivity: a. Actual or projected start date of activity: b. Actual or projected start date ofrelocatian activities: a Pro' d end date of. 4. Voucher Hameownershin Program l24 CFR Part 903.7 9 (k)l A No : .Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A of 1937, as implemel~ted by 24 CFR part 982 ? (If `210", skip to next componextt; if `~+es", descn`be each program using tbe table be~w (copy and complete questions for each program .) C7 B. Capacity of the PHA to Administer a Section 8 Homeownership Program The PHA has demonstrated its capacity to administer the program by (select aIl that apply): • Establishing a minimum homeowner downpayment requirement of at least 3 percent and requiring that at least 1 percent of the dawnpayment comes from the famzly's resources Requiring that financing for purchase of a home under its section 8 homeownership w11I be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market l~ervvriting requirements; or comply with generally accepted Private sector undervuriting standards Demo~trating that it has or wt71 acquire other relevant experience (list PHA experience, or arty other organization to be invoh~ed and its experience, below): Small PHA Plan Update Page 3 i~ soo~s OMB Appa'ovel No: 2i7?-0226 x 0 -30- Printed On: 4/I5/20038:46 PM B. What is the amourR of the PHA's estimated or actual {if known) PHDEP grant for the upcoming year? $ C. No Does the PHA plan to participate in the PHDEP in the upcoming year? If yes, answer question D. If ~, skip to next component. D. Yes No: The PHDEP Plan is attached at Attachment 6. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board {RAB) Recommendations and PHA Response 1. No: Did the PHA receive airy comments on the PHA Plan from the Resident Advisory Boards? 2. If yes, the comments are Attached at Attachment (File name) 3. In what manner did the PHA address those comments? (select all that apply} The PHA changed portions of the PHA Plan in response to comments A list of these changes is included . No: below or No: at the end of the ItAB Comments in Attachment Considered comment, but determined that no changes to the PHA Plan were necessary. An explanation of the PHA's consideration is included at the at the end of the RA$ Comments in Attachment Other: (list below) B. Statement of Consistency_with _the Consolidated Plan ... ~'dir<t'>G~t~anab l~u~kc:fdVmg<mettt~ua~r;ea~i'r`a~~u~n,~;~essscy~) i. Consolidated Plan jurisdiction: (provide name here) Hennepin Count Consortium 2. The PHA has taken the following steps to ensure consistency of this FHA Plan with the Cor~sglidated Plan for the jurisd~tion: (select aIl that apply) _. Small PHA Plan Update Page 4 tt[m soo7s OMB Ap#rwal Na 2577-0226 Expurs:03/31/2002 C7 -31- A No: Is the PHA eligible to participate in ttbe PHDEP in the fiscal year covered by this PHA Plan? Piirrted on: 4/15/20038:46 PM The PHA has based. its statement of needs of families. m the jurisdiction on the. needs expressed in • the Consolidated Plans. The PHA has participated in a~ consultation process organized a~ offered by the Consolidated Plan agency in the development of the Consolidated. Plan. X The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA m the coming year are consistent with speci5c initiatives containedm the ConsoI~ated Plan. (list such initiatives below) Other: (list below) 3. PHA Requests for support from the Consolidated Plan Agency No: Does the PHA request firmncial or other support from the State or local government agency in order to meet the needs of its public housing residenks or inv=entory? If yes, please list the S most important requests below: 4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (descn~be below) C. Criteria for Substantial Deviation and Significant Amendments A. Substantial Deviation from the 5-year Plan: A Substantial Deviation is a decision made by the Board of Commissioners to change the PHA's mission statement, goals, or objectives identifted in the S year plan. It is also when e goals or objectives are changed that affect the residents or have a sign~ant impact to the PHA's financial situation. B. Significant Amendment or Modification to the Annual Plan: Changes in the plans or policies of the PHA that require formal approval by the Bird Of CO/llilTlSSlaners: Dele~A:.5ection Break (Next Page ~' Small PHA Piaa Update Page 5 xun sours OtuID npprovei Na 2577-0226 Scpins o3~inooz ~.:~:~. ,: • -32- i. Amendment and Deviation Definitions Ptinted ©n: 4/1 5 /20 03 8:46 PM Attachment A Documents Available for Review • List of Su Documents Available for Rev iew Applicable Supporting llbc~m~eot Related plan & Companeut On IJIa )a X PHA Play Certifications of Compliance with the PHA Plans and 5 Year and Amtual Related latious Plans X Stste/Local Government Certification of Consistency with the 5 Year and Annual Consolidated Plan (not fired far this to Plans X Fair Housing Documentation Supporting Fair Housing 5 Yeffi and Annual Certifications: Records refloating that the PHA has examined its Plana Programs or proposed Programs, identified any impediments to fair housing choice is those programs, addressed or is addressing those impediments itt s reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any a4'the juriadictioas' initiatives to affirmatively further fair horsing fhat require the PHA's involvement X .Housing Needs Statement of the Consolidated Ptah far the Annual Plan: jurisdicti~/s in which the PHA is laaated cad aay additioaal Ha~sing Needs backup data to support statement of housing needs in the diction X Mast recent board-approved operating budget for the gnblio Annual Plaa: housin Finanoist X Public Housing Admissions and (Continued) Occupancy Policy Anneal Plan: (A&O/ACOP~, which includes the TaianGSeleotion and .Eligibility Selection, Assigameat Ptaa (TSAP] cad Admissions Policies X Any po&oy governing occupancy of Police Officers is Pablia Annual Plan: ~sin8 Eligibility, Selectioa, check here if included in the public housing and Admissions A&O Po1i Policies Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies X Public homing rent determinatio® policies; including the method Amcnal Plan: Rent for setting public horsing flat rents Determination check here if included in the public housing A&OPo1i X Schedule of flat rents offered at each public horsing development Annual Plan: Rent check here if included in the public housing . Determination ABtOPoli Smolt PHA Plan Update Page 6 slur sours OMB Approval No: 2577-0226 Expires: D3/31/20(12 • -33- Printed on: 4/15120038:46 PM Last of Sn Docaments. Available. for Rev iew Applicable 9rspparthng Dacrnnent Reamed Pisn & Comparem Oa DNs Section 8 rent determination (payment standard) poliaies Anneal Plan: Rent oheak here if iaaluded in Section 8 Administrative Plan Determiastion X Public housing management and maintenance policy docameats, Annual Plan: including policies for the prevention or eradication of pest Operatiaas and infostatian inolndin ooakroach infestation} Maintenance X Results of latest binding Pablic Housing Assessment System Annual Plan: (PHAS) Assessment Management and "ms X Follow~p Plan to Resnlta 0£the PHAS Rmident Satisfaction Annual Plan: Survey (if necessary} Operations and Maintenance and Community Service & Self-Snfficiea Resells of latest Section 8 Management Assessment System Annual Plan: (SEMAP) Management sect tiaras Any required policies govorniag sny Section 8 special housing Anneal Plan: types Operations and check here if included in 5eotian 8 Administrative Plan Maint~anoe X Pnbiio horsing grievance prooednres Anneal Plan: check here if included. in the public horsing Grievance Procedures A&OPo" Section 8 informal review and hearing pracednrea Anneal Plan: oheak here if included in Section 8 Administrative Plea Grievancx Prooedrttm X The fiLJD-approvod Capital Fund(Compnehansive Ciranf Program Annual Plan: Capital Annual Statement 5283 for an active t Needs X Moat recant CLAP $rdget/Progress Report (HUD 52825}far any Anneal Plan: Capital active CLAP is Needs Approved HOPE VI applioatians ar, ifmore recent, approvod air Annual Plan: Capital submitted HOPE Vi Revitalization Plana, or nay other approvod Needs for devel eat of bfia housin X Self-evalaetion, Needs Assessmwt and Transition Plan required Annual Plan: Capital by regulations implementing §504 oflhe Rehabilitation Act and Needs the Ameriomrs with Disabilities Ad. PIH-99-52 Approved or submitted applications for demolition and/or Annual Plan: disposition of public horsing Demolition and aline Approved or submitted applications for designation of pnblia Anneal Plan: housing (Designated Housing Flans) Designation of Public Honain Approved or submitted asseasmenta of reasonable revitalization of Anneal Plan: pnbIic horsing and approved or anbmitted conversion plans Conversion ofl?abfic prepared prrrsaant to section 202 of the 1996 HUD Housing Appropriations Aat, Section 22 of the US Horsing Aot of 1937, a• Section 33 of the US Housin Act of 1937 Approved or anbmitted pnblio horsing homeownership Annual Plan: s/ lane HasneoKnexshi Small PHA Phm Update Page 7 xtm soo~s OMB Approval Na Z577-0226 pxpites: 03!3112002 • • • -34- Flillted on: 4/15/20038:46 PM • Iasi of Su rt' Doraments Available for Rev iew Applicable Supporting Document Related Plan & Component Ou Dm Policies governing any Section 8 Homeownership program Annual Plan: section _ of the Section 8 Administrative Plsn Homeownersh' Cooperation agreement between the PHA and the TANF agency Annual Plan: and between the PHA and local employment and training service Community Service 8c arcies Self-Safficiarc FSS Action Ph;n/s for public housing and/or Section 8 Annual Plan: Community Service Bc Self-Suffioiar X Sedi~ 3 documentation required by 24 CFR part 135, Subpart E Anneal Plan: Community Service & Self-Safficiar Most recent self-sufficiency (ED/SS, TOP ~ ROSS or other Annual Plan: resident services grant) grant program reports Community Service & Self-Sufficiar The most recent Public Housing Drag Elimination Program Annual Plan: Safety EP semi-annual ormanoe and Crime Prevention PHDEP-related documentation: Annual Plan: Safety • Baseline law enforcemartservioes forpabliahonsing and Crime.Prevartion developmarts assisted under the PHDEP plea; • Consortium agreemartls between the PHAs participating in the consartinm and a Dopy of the payment agre®ent between the consortium and HUD (applicable Daly to PHAs participating in a carsortium as specified under 24 CFR 761.15); • Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other is-kind resources for PHDEP-funded activities• • Coordination with other law enfotoemeat efforts; • Written agreement(s) with local law enforcement agencies (receiving any pHDEP funds); and • All crime statistics and other relevant data (inchuiing Part I and specified Part II crimes) that establish need for the nblichousin aitesassistedunderthePl-IDEPPlan.. X Policy on Ownership of Pets in Public Horsing Family Pet Policy Developments (sa required by regulation at 24 CFR Part 960, Subpart G) check here if ineInded in the ublic housin A & O Poli X The resalts of the most recent fiscal year audit of the PHA Annual Plan: Annual conducted under section 5(hx2) ofthe U.S. Homing Aot of 1937 Aadit (42 U: S.C. 1437c(h)), the resalts of that audit and the PHA's res a to as findin Troubled PHAs: MOA/Reeov Plan Troubled pHAs Other supporting documents (optional) (specify as needed) • t individaall use as man lines as recess Small PHA Plan Update Page 8 xvD soo75 OMB Approval Na 2577-0226 Expires: 03Pi77'j002 .,'-;rw- -35- P. Annual Statement/i'erFormance awl Evaluation Report Ca ital Ftmd P am and Ca 'tat Fand Re actnnent H Factor CFP/CFPRH Pa P9ANave: Mar~Baasiag,fatlrse§jv GrantiypeandNarber Capitd Raid Fsagi>m: Mtd46P07450i01 ~~ ' Facba<QraatNo: X Orlg(asl Anneal SLaremesR Reset'~e for Dlpetere! Erergencies Ravfsed Anawl 3tatewe Pa~fermance and Evaluatfaw far Parted E . 3-31-02 Final Perfor~na and EvaloaUoa Liao No. 9~mary by Devdopanart AcoosoN Tafal Esaauted Cost TNa1 O lta~ised 06 1 Total non-CFP Fimde 2 Id06 'au 1403 mt wemmfa 4 1410 Admiaistratiam 5 1411 Audit 6 1415 ' ea 7 1430 Feffi end Cants 20,000 8 1440 Sits A ' ' "~ 9 1450 Site weme~t .11;000 10 7480. Shucdaes 25 425 it 1465.1 E -Nam. e 12 1470 N Siradtam 10 000 13 I475 N 14 1485 Danatition 15 1490 R lacetnent Reserve 16 1492 to Wo~c D~~shation 17 1495.1 Rdocatim Costs 18 1498 Mod Used far Deed 19 1502 20 Amount of A~ual Grant:. smn Minas 2-19 60 425 21 Amouut oFlin~ 20 Related to LBP.Adivitiea 22 Amount of tip 20 Related to 3aatiun 504 "aaca Stnalt PHA P1aa Update Page 9 Table Library • • -36- Anal StatementlPerl'ormance and L+baltlation Report 'tal Ftmd and Ca 'ial Fund Re ata~ent Honsin Factor CFP/CFPRH Pa Name: MsweJHeaaiagA+af6sriy CY+mtTypeasdNmalxr Capimt FLad Pragmvc 1iAf46PD7450102 Ca~ai Fmtd Pro~~ lacemeirt FactarChmdNo: X Orlgtml Annnat Statement Reserve for 1Nnsters/ Emergendes Revised Anmml Stateme Pat'ermasce sled Evstmdtin rt for Parted Emil . 3-31-02 Fiaai Performance and Evaluaifon Re rt Lbe Smmmry b7 Develepmetk Account Total Estimated Cast Total No. 23 Amonnt of tote 20 Rdeted to Sasai 0 24 Amom~t of line 20 Rs}ated to Energy Comervatim A4eesiaa 0 Small PHA Platt Update Page l0 Table Library • -37- Amoral StatementJPerformance and. Evaluation Report Capital F~md Program and Capital btimd Program Replacement Housing Factor (CFPJCFPRHF) Part II: rtm Pa PHA Name: Maud MosvaegAsrdiorNj Grast Type aei Nsaober Caldtal Faad Ptagnm #: MN46P07tSBl®1 CapiffiI Fwd Progsrn H Facto #: redenl rY of .. Devdopmant Nomba Creaasl Description of Major Work Categmiea Dev. Act No. Qomttity Toml Estimated Cast Total Ac NamdHA-Wide Activities Origimd Raviaed Funda Obli MN074-001 Ph 'cal. Needs Asaessment 1430 L 3mn 20,000 MN074-007 3 'al Nerds Asaes~ 1460 40,421 60 425 Revised Apri12003 Small PHA Play Update Page I1 Table L'brsry • • -38- al StatementlPerformance and Evaluation Report pital Flmd Program and Capital Fmd Program Replacement Horsing Factor (CFP/CFPRHFj III: Im lementation Schedule PHA Name: Mond Housing Authority Grant 7y~e aad lYnmbar Capi~l Fund Ptngrmm #: MN46P07450101 'Yal bhad est Fader #: Federal FY stCnaeL• 201 Devdopat®t Number Name/HA-Wide At~vities All Fund Obligated (Quart Ending late) Ali-Funds Expanded (Queiter Fading i]ate) Reasons for R Revised Actml Revised Actual MN074 9/30104 09-30-2005 SntanPHAP3an update Page 12 Table Iabrary • -39- A Capital N~uld Program 5-Year Action Pian Ca~pleta one table far each devdopmert in whidt work is plannal in the nmct S PHA fiacd yeses. Complde atabla far any PHA widephyaical n • plam~ai is the amd 5 PHA fiscal year. Copy this taeie as meaytime as neoeasary. Rota: PHAs neat not indnc~ infonnetian from Ymr One of tl infmmatioa is indadat is Ore Capital FYmd Progcaru Affiuat Statem®t CFP SYear Action Plan O atabm~t z Rev4ed statement Desalapment Development Name Memel 3oaeing Aodwrity N (aR iadleatae P8A wNe) Desalp0.m of Needed Physical lmprovemeats or Ma~mgement Tstlmaaed Cast Planned 3taR Date Imprevemeats {HA P9sea1 Year) 2002-200f Update to Csmply wHb 504 mandate 5200,000 Small PHA Plan Update Page 13 Table Library • • -40- Pt PHA PabHc Housing Drug Elimination Program Plan Section 1: General Ltformation/Histoty A. Amount ofPFIDEP Grant $ & Eligibility type (Indicate with ao "s°) Nl N2 R C. FFY iu which fending is requested D. Esewtive Sammary ofAnnusl PEIDEP.PIan...;::•: ~:::.~,~~,_..~::.,::...:: ~~. -:,---..,.:..:-.._.:..-----:................_ .... ..................:._..:..::..:. ..:.:..n.::. .. ,:. . :1 ., otasretes~. : :. )!'fps.~pe~et,~y::3kca,...:...:........ ..~3;~t:P'~~i~,:~3iri~g;iu~i~ifsrrfm~itiiuiti~ivm;sir;~uvit(~eria;~~ ;iiiica oui~;;"1~*ioottat~ac~bamocatlcmt~cl?G3}Caiig.........:.. - YHLIEP Target Areas ¢Vaaie of devebPmesd(s) K alts) Teial # of Uoitswithia the PHDEP Target Areas) Tetal Pepdstion b be Served within the PHDEP Target Ara s F. Duration ofProgram::::--_.-..~_,.-:., ---~_ -.._-..__------:._._.--_,.,.:,:::,,:,:..;.-._,.:-..-..,.:._...::...::............:. ....-.-:.:-.-::-::-- -~- -... r.._~ --:--::........ 1'e;~adais~uTPUmltot';is;~tmi~is:~,frzip:::.":."::.:~mg~:.•°:::-:...._.-::.:.,::.>.:::.......ftins~:F~ou : ,.~'~ii;'s~'Indiigiath::.: - .. ::..,....v...::..,..::: .,.,.:, - br•: P .`Yids' of 12 Months 18 Months 24 Months Small PHA Plait Update Page 14 Table I3brary • -41- • Fiscal Year of PHDEP Grant# Fwd Balaao¢ Gant Graat3laR Grant Fandlag Faodiag as a<-Date ~ Ertmsbos Date Tarr Tad Reeet~ed ihk Sa4aahsMa sr Waives Date FY 1995 1998 1999 Section Z: PADEP Plan Goals and Budeet Small PISA Plan Update Page 15 Table I36rary • s -42- FFY PHDII' Budget Summary Orig6ri rtateme~ R~ wtemaat aaa~• B d Ltoe Item Tofat Fandfn 9110 - Rdmb~aamuat of Law Enfososamt 9115-5 'allaitiative 9126-Gtm TA Match 9120 - Peracnnd 9130-E mtofInvati 9240 - VoI Tenant Pahvl 9150-P "cal ~mffi 9160 - Precmtion 9170 - ffitesaecction 9180 - Txeatmmt 9190 -Onus Coate TOTAL PIiDEP FUNDING C. pHB~ PIaO Goals and Activities 9110-Reimbnrsemetrt of Law Enforcement Total PHDEP Fmd4~g: S Goal a 'e~vea SmaIl PHA Plan Update Page 16 Table Tibrmy • -43- Pr PropvedActivitiee #of Taget ' Perwm Popntsmm Sernd Sint IA6o Expected Comple6a IhDe YEEDE P OFl~~ng {AmamN Source Paformm 1. 2. 3. 9115 -Special Initiative Tolal]rHDEP Faadiag; S I I I c~tere I s I {~~ 9116 -Gun Buybaclt TA Match Tata1 PHDEP fimdtag: 5 Pmpo~edAcfivitiee I Peoone I ~ I ~ I ~ I I {~ ~~ - Perm" __ 1 Small PHA Pbm Update Page 17 Table Ii6~ry • s • -44- 9130-Employment of Investigators Taal PHDEP Fending: S Goal s O 'edives PropmedActivi6d # of Tmget Scat Expaxed PHEDEP Other F~d'mg Parma Panwe Papulstian Die Canple~ flm~g (Amwnt/Sa~oe) 3eivad Deb 1. . 2. 3. Small PHA Plan Update Page 1 s Ta61e IJlnary • • -45- >~ 914A-Voluntary Tenant Patrol Tana! PHD&P Ftaedi~ S Goet(s) 'edivroa I:topoaed.Achvitiae #a~f iltget Start > PFiEDF.P ~L+vndmg Faffa®e 1'atma Papalafim Dabs Compie~ Evading (Amom[t/Sov~ae) I i. 915tt -Physical Improvetutenta TaRaI PHDEP Faadigg: S Goat s O 'actives PmpaaedAc6vitiea #of Tmget Siffit P.xpsded PA.EDFP 08uaFaadiag Pad'o~aa 7.'maaur Popntatien Date Caagd~ Fund'oig (Amomrt l5oorce) Solved Date t. 2. 3. 9160 - Uru g Prevention Taaal PHDEP Fmdin~ S Gael a 'eolivra P~vpv¢ed Pa~vifiea ff a~ P:ame Served Target 1'apdafim Start Date Fspec[ed f;~mpiete Date I'HIiDEP Poading Of1un Pandivg (Amomrt ISamoe) Perfvamen Staa11PHAPlaa Update Page tv Table I,ibraq r ~I J • • -46- P, 91811-Drug Treatment Totat PHDEP.FmMiioS: S Get s O 'staves PtopteedAcaviaee #of Target Stag Expelled PfIFDEP OdraF4adag lea Penal Popdaaoa Date Canplete Funding (Amwnt/Samx) s pate Served I. 2. 3. Small PHA Plan Update Page 20 TaNle Litx~ary • • -47- Small PHA Plan Update Page 21 TaLte library • • -48- Pried on: 4115/20038:46 PM Required Attachment :Resident Member on the PHA Governing • Board 1. No: Does the PHA governing board include at ]east one member who is directly assisted by the PHA this year? (if no, strip to #2) A Name of resident member(s) on the governing board: B. How was the resident board ~~er selected: (select one)? Elected Appourted C. The term of appointment is (include the date term expires): Z. A If the PHA governing board does not have at Ieast one ~~er wl~ is directly assisted by the PHA, why not? The PHA is located in a State that requires the members of a governing board to be salaried and serve on a fitIl tip basis X The PHA has Iess than 300 public housi~ writs, has provided reasonable. notice to the.. residenrt advisory boazd of the opportunity to serve on the governing board, and has not been notified by airy resident of their urterest to participate in the Board. Other (explain): B. Date of next term expiration of a, governing board member: C. Name and title of appointing officials} for governing board (indicate appointing • official for the next position): Pat Meisel, Chairperson, HR.A Board Small PHA Plan Update Page 23 Table Library • -49- Printed on: 4/IS/20038:46 PM Required Attachment 01 A: Membership of the Resident Advisory Board or Boards List meters of the Resident Advisory Board or Boards: (If the list would be u~neasonably long, list organizations represented or otherwise provide a description sufficient to identify how members are chosen.) Small PHA Plan Update Page 2a Table Library U • • -50- ,,,_,_ ~.: ° ~_ ~_ • -~ C. Naber + Associates April 3, 2003 Mound Housing Authority Cindy Reiter C/0 Westport Properties Inc. 2601 Sunset Boulevard Minneapolis, MN. 55416 Dear Kandis, Enclosed please find the PFS calculation for the fiscal year end September 30, 2004. If you agree with these figures, send two signed copies of the PFS calculation along with a board resolution to the HUD office. These forms are due to HUD by May 1, 2003. The budget forms need not be submitted to HUD unless you are required to do so. When you receive the HUD approved copies, please send. one to our office. If you have any questions, please feel free to contact our office. Sincerely, G~--~.-~-~, Sandi Staehr C. Naber + Associates CN+A:jb Enclosure 306 East Seventh Street + York, fVebraske-5~ -37 + [402) 382-r4481 + Fax [402) 362-6727 Operating Fund ' Calcufaition of Operating Subsidy PHA-Owned Rental Housing a) Name and Address of Public Housing Agency MOUND HOUSING AUTHORITY 2020 COMMERCE BLVD Months de: (UMAs) 48 Line No. ~ U.S. Department of Housing OMB Approval No. 2577-0029 (exp. 10/31/2004) and Urban Development Office of Public and Indian Housing c) Type of Submission: ® Original ~ Revision No. g) ACC Number h) Operating Fund Project Number i) (Reserved) C-858 M N 0 7 4 0 0 1 0 4 S Section 2 Requested by PHA HUD Modifications ray a 01 w. eu.v~a....c. ~. Previous allowable expense level (line 07 of form HUD-52723 for previous ear 219.00 02 Part A Line 01 multi lied b .005 1.10 03 04 Delta from HUD-52720-B if a licabie see instructions "Requested" year units from latest form HUD-52720-A (see instructions 05 Add-ons to allowable ex nse level from revious fiscal ear see instructions 06 Total of Part A Lines OS 02 03 and 05 220.10 07 Inflation factor 1.021 OS Revised allowable ense level AEL Part A Line 06 times fine 07 224.72 09 Transition Fundin 10 Increase to AEL ii Allowable utilities ex nse level from form HUD-52722-A 69.44 12 Actual PUM cost of Inde endent Audit IA rou h FYE 09 30 2003 8.4 13 Costs attributable to de ro rammed units 14 Total Allowable Ex enses and Additions Sum of Part A Lines 08 thru 13 302.56 02 Number of occu led units as of rent roll date 03 Average monthly dwelling rental charge per unit for current bud et ear Part B Line Ol Line 02 04 Average monthly dwelling rental charge per unit for prior bud et ear 05 Average monthly dwelling rental charge per unit for budget ear 2 ears a o 06 Three -year average monthly dwelling rental charge per unit Part B Line 03+Line 04+ Line 05 3 D7 50/50 Income split ffPart B. Line 03 + Line 061 / 2) 10 (Projected average monthly dwelling rental charge per unit (Part B, Line 8 times Line 206.90 .03 12 Projected average monthly dwelling rental income per unit (Part B, Line 10 times Line 11) 210.00 D~.+f` Nnn-elwollinn inrnma • 01 Other income - 02 Total o eratin recei is Part B Line 12 lus Part C Line O! 210.00 03 PUM deficit or Income Part A Line 14 minus Part C Line 02 92.57 e u q v ed II Whol oars i cation s Whol dollars e 04 Deficit or Income before add-ons Part C Line 03 times Section 1 e 53 320 Previous edition is obsolete for PHA Fiscal Years form HUD-52723 (1/2001) • beginning 1/1/2001 and thereafter Page 1 -52- Lme Requested by PHA HUD Modifiptions ' No. Description 1Nhole Dollars (Whole Dollars) 09 ~ Units Eligible for Resident Participation: 1 12 ~ Total Units Eligible for Resident Particiaption 14 Other a roved fundin not listed S ci in Section 3 15 Total add-ons (sum of Part D, Lines 01, 02, 03, 04, 05, 06, 07, O8, 13 and 14) 1,150 03 Operating subsidy eligibility before adjustments (greater of Part E, Line Ol or Line for Prior 07 09Part F. Line 08bsidy approvabie for subject fiscal year (total of Part E, Line 03 and I 54,470 11 Amount of funds obligated in excess of operating subsidy approvabie for subject fiscal 12 Funds obligated in subject fiscal year (sum of Part F, Lines 09 thru 11) (Must be the same as line 690 of the Operating Budget, form HUD-52564 for the subject fiscal year) Appropriation symbol(s): rare v. rremvranuum or wmvunzs uue nuu anauarn wmvun[s vn ice menz xneau~e s O3 Total amount due in previous fiscal year (Part G, Line 04 of form HUD-52723 for revious fiscal ear 02 Total amount to be collected in subject fiscal year (Identify individual amounts under Section 3 03 Total additional amount due HUD (include any amount entered on Part F, Line li) Identi individual amounts under Section 3 04 Total amount due HUD to be collected in future fiscal year(s) (Total of Part G, Lines Ol thru 03 Identi individual amounts under Section 3 Previous edition is obsolete for PHA Fiscal Years form HUD-52723 (1/2001) beginning 1/1/2001 and thereafter Page 2 -53- Line Part H. Calculation of Adjustment for Subject Fiscal Year This nart ie M hn cmm~leted oniv after the subieet fiscal veer has ended Requested by PHA ~ HUD Modifications Ol Indicate the types of adjustments that have been reflected on this form: 0 Utility Adjustment ~ HUD discretionary adjustment S under Section 3 02 Utili ad ustment from form HUD-52722-B 03 Defidt or Income after adjustments total of Part E Lines Ol and Part H Line 02 04 Operating subs'sdy eligibility after year-end adjustments (greater of Part E, Line 02 or Part H Line 03 05 Part E, Line 03 of latest form HUD-52723 approved during subject FY Do not use Part E Line 03 of this revision 06 Net adjustments for subject fiscal ear Part H Line 04 minus Part H Line 05 07 Utili ad'ustment enter same amount as Part H Line 02 08 Total HUD discretiona adjustments Part H Line 06 minus Line 07 09 Unfunded rtion of utili ad'ustment due to roration 10 Unfunded rtion of HUD discretiona ad'ustment due to roration 11 Prorated utili ad'ustment Part H Line 07 lus Line 09 12 Prorated HUD discretiona ad'ustment Part H Line 08 lus Line 10 Section 3 Remarks (provide part and line numbers) • • I hereby certify that all the information stated herein, as well as any information provided in the aaompaniment herewith, is true and accurate. Warning: HUD will prosecute false daims and statements. Convidion may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. Signature of Authorized HA Representative & Date (Signature of Authorized Feld Office Representative & Date Previous edition is obsolete for PHA Fiscal Years form HUD-52723 (1/2001) • beginning 1/1/2001 and thereafter Page 3 -54- FICA ADD-ON CALCULATION PHA MOUND HOUSING AUTHORITY FYE 09/30/04 DATA 1986 -Base Year FICA Rate = 5.85 2002 -RBY FICA Rate = 7.65 1986 -Base Year Base = $14,100 2002 -RBY Base = $ 84,900 1. RBY Payroll subject to FICA using RBY base: RBY FICA Rate: 2. RBY Payroll subject to FICA using base year base: Base Year FICA rate: 3. Prior year's add-ons permanently incorporated into AEL on HUD-52723. I~ TOTAL TOTAL TOTAL ADD-ON - (Line 1 minus lines 2 and 3) (Enter on Part D Line 1 of Form HUD-52723) NOTE: Housing Authority is Managed By WESTPORT PROPERTIES INC 2601 SUNSET BOULEVARD SUITE 26 MINNEAPOLIS, MN 55416 -55- HA Calculation of u.s. Department of Housing OMB Approval No. 2577-0066 CCU an Percents a and Urban Development Office of (IXP 9/30/2002) p ~ 9 Public and Indian Housing r a Requested Budget Year (RBY) PHA/IHA-Owned Rental Housing Performance Funding System (PFS) ia. Name and Address of PHA/IHA (Including Street Address, City, State, Zip code) 2a. Contact: (Person who can best answer questions about this submission) MOUND HOUSING AUTHORITY 2020 COMMERCE BLVD MOUND, MN 55364 2b. Contact's Phone No: (include area code) 3. RBY Beginning 4. Type of Submission 5. PAS/LOCOS Project No: 6. Report Date: check one box) Date: (mo/day/Ww) X^ Original (mo/daY/vvvY)~ Actual Day ^ form HUD-51234 Revision No. ( ) ~~^ Average for X Rent roll 10/01!03 MN074001045 03!31/03 Actual Month Records 45 9. Units Available 48 10. Actual Occupancy Percentage (divide Line 8 by line 9; multiply by 100 and round to nearest whole) 94% Stop li. If the HA-wide occupancy percentage shown on line 10 is 97% or greater and the HA believes that an average occupancy rate & of at least 97 % is sustainable for the RBY, then check the box below. You have completed the form and do not need to proceed further. Note ^X High Occupancy HA: Occupancy Percentage is --> Use 97 % as the Projected Occupancy 97 % or higher and is sustainable for the RBY Percentage on Part B line 11 of form HUD-52723 12. Units vacant as of Report Date (subtract line 8 from line 9 and enter result) 3 Stop 13. If the result on line 12 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) will not change; & and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below. You have completed the Note form and do not need to proceed further. • ^ High Occupancy HA with five or --> Use line 10 for the projected Occupancy fewer vacant units Percentage on Part B line it of form HUD-52723 Part B. Distribution of Actual Vacancies By Major Cause Given below are circumstances and actions recognized by HUD as possible causes of vacances that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant units reported on line 12 among these causes. Attach sheet identified with HA name and address, the RBY beginning date, and ACC number. Use the sheet to describe, for each circumstance; when the circumstance occurred; the location of the units involved; why the circumstance is preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the vacant units; and the likelihood that these circumstances will be mitioated or eliminated in the RBY. 14. Units vacant because of liti ation e.. units that are bein held vacant a art of court-ordered or HUD-a roved d re ation Ian 15. Units vacant because of Federal, Tribal, or State laws of general applicability. (Note: do not include units vacant only because the do not meet minimum construction or habitabifi standards. 16. Units vacant due to Chan in market conditions 17. Units vacant because of natural disaster 18. Units vacant because of insufficient fundin for otherwise a rovable CIAP a liation 19. RMC-managed units vacant because of failure of HA to fund approvabie request for Federal modernization funding This line for use onl b RMCs 20. Units vacant because of casual loss and need to settle insurance claims 21. Total Units Vacant Due to Circumstances Be and the HA's Control Enter sum of tines 14 - 20 22. Units vacant after ad'ustin for arcumstances be and the HA's control subtract line 21 from line 12 Stop 23 If the result on line 22 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) will not change; & and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed Note the form and do not need to proceed further. ^ High Occupancy HA with five or fewer vacant units --> Use line 10 for the Projected Occupancy 24. Vacancy Percentage after adjusting for beyond control circumstances 25 If the result on line 24 is 3 % or less and the HA believes that during the RBY: 1) the inventory (line 9) will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed the form ote and do not need to proceed further. ^ High Occupancy HA: 3 % or less vacancy rate --> Use line 10 for the Projected Occupancy after adiustment for vacancies beyond control Percentage on Part B line 11 of form HUD-52723 This form replaces forms HUD-52728-A thru - C which form HUD-52728 (8/2001) have been canceled. Previous edition is obsolete. Page 1 of 3 ref Handbook 7475.13 -57- Part C. Status of Units Undergoing Modernization as of Report Date this form the most current status will be shown. 26. Protected Units Occu led Units Vacant Units a: Number of units that are under modernization construction contract awarded or force account work started b: Number of units not under construction contract but included in aHUD-approved modernization budget where the time eriod for lacin the units under construction two FFYs after FFY of a royal has not et a fired. 27. Unprotected units: Number of units included in aHUD-approved modernization budget where the time eriod for lacin the units under construction two FFYs after FFY of a royal has fired. Part D. Units Estimated t0 be Available for Occu an Durin RBY (a) No. of units (b) Avg. No. of Mos. In RBY (c) No. of Unit Mos. a x b 28. Units Available as of Re ort Date Enter line 9 12 29. Additional Units Available durin RBY because of Develo men A uisition of PFS-Eli ibie ro'ects + + 30. Units Unavailable During RBY because of Demolition/Disposition/Conversion Actions roved B HUD - 31. Total Add lines 28 and 29• subtract line 30 Part E. Units Estimated to be Occupied Durino RBY 32. Units Occu led as of Re rt Date Enter line 8 12 33. Additional Units Occupied during RBY because of Develo men A uisition of PFS-Eli ible Pro'ects + + 34. Reoccu an durin RBY of Units Vacated for Circumstances Be and the HA's Control + + 35. Reoccu an durin RBY of Vacant Units in a Funded Modernization Pro ram + + 36 Occu led Units in Funded Modernization P ram Bein Vacated durin RBY - 37. Occupied Units Being Vacated during RBY because of DemolitionJDisposition/Conversion Actions Approved by HUD. If there are occupied units that become vacant after the Report Date but before the start of the RBY because of circumstances and actions beyond the HA's control, place that number here ( )and include in total shown on 37. Attach separate sheet with same information re nested in Part C. 38. Total Add lines 32 - 35 subtract lines 36 and 37 Stop 43. If the result on line 41 is 97 % or higher or if the result on line 42 is five or less, then check the appropriate & box below. You have completed the form and do not need to proceed further. Note ^ a. High Occupancy HA: Occupancy Percentage --> Use 97% as the Projected Occupancy is 97 % or higher for the RBY Percentage on Part B line 11 of form HUD-52723 ^ b. High Occupancy HA with five or --> Use line 41 for the Projected Occupancy fewer vacant units Percentage on Part B line 11 of form HUD-52723 Part G. Vacancy Percentage for RBY Adiusted for Modernization 44. Total Unit Months of Vacan in RBY Enter line 401ess line 39 45. Total Unit Months for Vacant Units in Funded Mod. and Under Construction or Funded for Construction Sum the vacant units of lines 26a and b• multi b 12 46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the avera a number of months durin the RBY these units will be reoccu led. 47. If any of the occupied units on lines 26a or b will be vacated during the RBY for mod. construction, enter that number times the avera a number of months durin the RBY these units will be vacated. + .......... 48. Total Unit Months for Vacant Units In Funded Mod. and Under Construction or Funded For Construction in RBY Add line 45• less line 46• lus line 47 49. Total Unit Months of Vacan in RBY Adjusted for Modernization Enter line 44 less line 48 50. Vacancy Percentage for RBY Adjusted for Modernization Divide line 49 b line 40• multi le b 100• and round to nearest whole. % 51: Avera a Number of Vacant Units in RBY Adjusted for Modernization divide line 49 b 12• round to nearest whole Stop 52. If the result on line 50 is 3 % or lower or if the result on line 51 is five or less, then check the appropriate box & below. You have completed the form and do not need to proceed further. Note ^ a. High Occupancy HA: Vacancy Percentage is 3 % --> Use line 41 as the Projected Occupancy • or less for the RBY after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723 ^ b. High Occupancy HA: five or fewer vacant --> Use line 41 for the Projected Occupancy units after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723 This form replaces forms HUD-52728-A thru - C form HUD-52728 (8/2001) which have been canceled. Previous edition is obsoletE Page 2 of 3 ref Handbook 7475.13 -58- Part H. Vacancy Percentage for RBY Adjusted for Beth Modernization and Beyond Control Circumstances 3. Total Unit Months of Vacan in RBY Enter line 44 Total Unit Months of Vacan in RBY Due to Modemizatlon Enter line 48 . Total Unit Months of Vacancy in RBY Due to Beyond Control Vacancies Enter line 21 times 12• less an en made on line 34c 56. Total Unit Months of Vacan After Above Adjustments Enter line 531ess lines 54 and 55 57. Vacancy Percentage for RBY After Above Adjustments divide line 56 b line 40• multi le b 100• and round to nearest whole. 58. Averaoe Number of Vacant Units in RBY After Above Adjustments (Divide line_56 by_ 12• round to nearest whole Stop 59 If the result o line 57 is 3 % or lower or if the result on line 58 is five or less, then check the appropriate box & below. You have completed the form and do not need to proceed further. Note ^ a. High Occupancy HA: Vacancy Percentage is 3 % or --> Use line 41 as the Projected Occupancy less for the RBY after Modernization Adjustment Percentage on Part B line 11 of form HUD-52723 ^ b. High Occupancy HA: five or fewer vacant --> Use line 41 for the Projected Occupancy units after Modernization Adjustment Percentage on Part B line 11 of form HUD-52723 Part I, Adjustment for Long Term Vacancie If the HA estimated that it will have a vacancy percentage of more that 3% for its RBY and more that five vacant units after adjusting for vacant units undergoing modernization and varancies beyond its control the HA will exclude all of :4..:....... 4........, n /.f ~.,..\ Fr...v.:+...•.....,+ nF ..n:Fc ~ ~:I~hin Fnr n ~nrl . e +h:c cu,+inn +n rtc+erlr,inu itc nrniortxl tl('N InanN MN`PnYSIfIP 60. Total Long-term Vacancies (Subtract vacant units shown on lines 21, 26a, and b from line 12. Analyze remaining vacancies and identi those units that have been vacant for more than 12 months as of the Re ort Date. 61. Unit Months of Vacan Associated With Lon -Term Vacancies Multi I line 60 b 12 62. Total Unit Months Available for Occupancy in RBY Adjusted for Long-Term Vacancies Subtract line 61 from line 31 c Use this UMA number in all other PFS calculations. 63. Occupancy Percentage for RBY Adjusted for Long-Term Vacandes Divide line 38 c b line 62• multi I b 100 and round to nearest whole 64. Avera a Number of Vacant Units in RBY after All adjustments Subtract line 60 from line 58 65. Total Unit Months of Vacan in RBY after Ali Adjustments Subtract line 61 from line 56 66. Vacancy Percentage for RBY Adjusted for Long-Term vacancies (Divide line 65 by line 62; multiply. by 100 and round. to nearest whole 67. If the result on line 63 is 97 % or higher or if the result on line 64 is five or less or if the result on line 66 is 3 % or less, then check the appropriate box below. You have completed the form and do not need to proceed further. Note ^ a. High Occupancy HA: Occupancy Percentage --> Use 97 % as the Projected Occupancy Percentage on Part B is 97 % or higher for the RBY after Long-Term line 11 of form HUD-52723. Use the UMA result on line 62 in Vacancies Adjustment calculating PFS eligibility. ^ b. High Occupancy HA: Five or fewer vacant --> Use line 63 as the Projected Occupancy Percentage on Part B units after Adjustment for Long-Term Vacancies line 11 of form HUD-52723. Use the UMA result on line 62 In calculating PFS eligibility. ^ c. High Occupancy HA: Vacancy Percentage --> Use line 63 as the Projected Occupancy Percentage on Part B is 3 % or lower for the RBY after Long- line S1 of form HUD-52723. Use the UMA result on line 62 in Term Vacancies Adjustment calculating PFS eligibility. Part 7. Projected Occupancy Percentages for Low Occupancy HAs If the HA cannot determine an acceptable Projected Occupancy Percentage for the RBY using the above approach, it will use this section. The HA will use the lower of either 97 % or that percentage based on having five units vacant for the RBY. Either percentage can be adjusted for vapnt units undergoing modernization construction and vacances 68. Enter 97 °k if HA has more than 140 units. If 140 or fewer units, determine occupancy percentage based on 5 vacant units, for RBY. ake 60 unit months and divide b line 62• multi I b 100 and round to nearest whole. Subtract result from 100 69. Percentage Adjustment for Modernization and Beyond Control Vacancies 70. Projected Occupancy Percentage for Low Occupancy HA (Take the percentage on line 68 and subtract the percentage shown on line 69. Use the result as the Projected Occupancy Percentage on Part B, line it of form HUD-52723. Use the UMA result on line 62 in calculating C This form replaces forms HUD-52728-A thty - C form HUD-52728 (8/2001) which have been canceled. Previous edition is obsoletE Page 3 of 3 _ 59 _ ref Handbook 7475.13 MDIA Summary Statement Mareh 2003 . `'s~chr x , t For more information, call MBIA Client Services at (800)395-5505 Faz: (800)765-7600 4M~'~'~'FUNn Mound Housing and Redevelopment Auth. Account Number: MN-O1-0258-2001 Account Name: GENERAL FUND Beginning Contributions Withdrawals .Income Average Daily Month End Balance Earned Balance Balance This Month $193,782.00 $0.00 $0.00 $149.03 $193,858.62 $193,931.03 Fiscal YTD Endin 12/3110 $193,443.04 $0.00 $0.00 $487.99 $193,700.23 $193,931.03 Account Number: MN-O1-0258-2002 Account Name: MOUND HUD Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $11,355.53 $0.00 $0.00 $8.66 $11,359.99 $11,364.19 Fiscal YTD Endin 12/31/0 $11,335.65 $0.00 $0.00 $28.54 $11,350.71 $11,364.19 • Total of all accounts Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $205,137.53 $0.00 $0.00 $157.69 $205,218.61 $205,295.22 Fiscal YT'D Endin 12/31/0 $204,778.69 $0.00 $0.00 $516.53 $205,050.94 $205,295.22 • March 2003 Page: 1 -60- • • ,,, „. Page 1 of 3 WELLS FARGO BANK MINNESOTA, N.A. `'~ • RIDGEDALE OFFICE Account Number: 000-0033530 POST OFFICE BOX B 514 Statement End Dafe: 03/31/03 MINNEAPOLIS, MN 55479 , Number of Enclosures: 23 LLL~LI„~ILJL~J~J~~~II~IL~~~LII~~~I~L~L~dLll~~l HOUSING & REDEVELOPMENT AUTHORITY SPECIAL ACCOUNT CITY OF MOUND FINANCE DIRECTOR 5341 MAYWOOD RD MOUND MN 55364-1627 -f you have any questions about this statement or your accounts, call: 800-225-5935 (1-800-CALL-WELLS). Your Accounts at a G/once Account ~ Beginning Deposits/ Withdrawals/ Ending -Type. Balance Credits Debits Balance Basic Business Checking With Interest 89,374.09 (2,996.49 - 28,589.99 73,709.47 000-0033530 News from Wells fargo FFECTII/E FEBRUARY 25, 2003, WHEN CALLING THE NATIONAL BUSINESS BANKING CENTER AT ~-800-CALL WELLS (7-800-225-5935) THE AUTOMATED TELEPHONE MENU OPTIONS WILL CHANGE. TO REACH A BUSINESS PHONE BANKER, YOU WILL NEED TO PRESS ZERO (0). TO GD BACK TO A PREVIOUSLY PLAYED MENU YOU WILL NEED TO PRESS THE * KEY. Need to finance new or used equipment or vehicles for your business? A We-Is Fargo Equipment Express loan offers competitive fixed interest rates and flexible terms, with no application costs and no prepayment penalty. Plus, you can use. your loan for multiple purchases. Talk with a banker, call 1-800-359-3557 ext. 430 or visit wellsfargospecial.com and enter keyword: egx4 for more information. Basic Business Checking With Interest 000-0033530 Feb 28 Beginning Balance 89,374.09 Mar 39 Ending Balance ~ 73,709.47 Deposits and Credits --------------------------------------------------------------------------------------------------- - -------°------ Date Transaction Detail __ Amount Mar 04 Deposit. 6,305.55 00 352 4 Mar 06 Deposit . , `~ ~ Mar 90 Deposit Mar f4 Deposit • 336.00 Mar 26 Deposit 627.20 ~f ~ Mar 39 Deposit ~ • 74 6 Mar 39 Interest Payment . Withdrawals and Debits ------------------------------------------------------------------------------------------------------------------------ Date Transaction Detai! • Mar 94 Return Item MN 0303(4 Mar 94 Return Item Fee MN 030314 Amount - 245.00 - 5.00 Continued on next page -61- Page 2 of 3 509 Housing & Redevelopment Authority Account Number: 000-0033530 Special Account Statement End Date: 03/31/03 Checks Paid ----------------------------------------------•------------------•------------------------=-------------------------------------------- Check # Date Amount Check # Date Amount 1008 Mar 03 6.55 1035 Mar 28 17.51 1009 Mar 21 6,959.44 1036 Mar 21 22.50 1025 Mar 24 13.77 1037 Mar 18 6,546.64 f026 Mar 26 253.83 1038 Mar 31 1,042.56 1027 Mar 21 185.00 1039 Mar 24 58.26 1028 Mar 26 340.23 1040 Mar 21 401.88 1029 Mar 17 1,058.85 1041 Mar 25 43.15 1030 Mar 21 288.18 1042 Mar 20 333.00 1031 Mar 21 33.71 1043 Mar 28 1,080.59 1032 Mar 24 99.37 1044 Mar 18 1,650.00 1033 Mar 25 13.10 1045 Mar ?8 2,324.77 1034 Mar 19 5;558.22 . * Gap in Check Sequence Daily Balance Summary ----------------------------------------------------------------------------------------------------------------------- Date ~ ~ Salance Date Balance Feb 28 ~ 89,374.09 Mar 03 89,367.54 Mar 04 95, 673.09 Mar 06 100,025.09 Mar 10 100,473.09 Mar 14 100,559.09 Mar 17 99,500.24 Mar 18 88,978.83 Mar 19 83,420.61 Mar 20 83,087.61 Mar 21 75,196.90 Mar 24 75,025.50 Mar 25 74,969.25 Mar 26 75,002.39 Mar 28 73,904.29 Mar 31 73,709.47 Average Collected Balance $ 88,126.96 -nnerest Summary -------------------------------------------------------------------------------------------------------------------------------- Annual Percentage Yield Earned This Period 0.09% Interest Earned During This Period 6.74 Year to Date Interest and Bonuses Paid 21.18 Total Interest and Bonuses Earned /n 2002 181.91 For Your Interest • Continued on next page -62- Mound. MN Public Housing 2020~Commerce Boulevard Mound, MN 55364 As OF February 28, 2003 BALANCE SHEET ASSETS 111101 -Cash General Fund 111700 - Petty Cash 112200 - Tenants Accounts Receivable 112201 -Allowance for Doubtful Accounts 112900 - City of Mound 116200 - General Fund Investments 121100 - Prepaid Insurance 140002 - Development Cost 140003 - Development Cost Contra 140005 - Accumlated Depreciation 140007 - Buildings 140008 - Furniture,Equipment,Machines-Dwelling 140009 - Furniture,Equipment,Machines-Admin 140016 - Land Improvements 1400.17 - Building Improvements 140055 - Mod Cost Complete 140095 -Mod Cost Uncomplete 150600 -Mod Cost Uncomplete Contra TOTAL ASSETS SURPLUS AND LIABILITIES 211400 - Tenants Security Deposits 212900 - Notes Pay Levy Fund 213700 - Payment in Lieu of Taxes 213701 -PILOT Current Year 229021 - Defen'ed Credit CF 20 280200 - HUD PHA Contribution 280600 - Retained Earnings Current Year Net. Activity TOTAL SURPLUS AND LIABILITIES 82,165.65 1oo.ao 3,979.80 (361.55) 910.11 11,355.53 4,566.17 1,505,904.64 (2,042,760.55} (1,614,386.20) 1,642,970.53 31,901.13 16,477.02 8,680.00 5'16,849.64 536,855.91 20,900.00 (12,000.00 (10,298.00} (90,000.00) (4,585.17) (1,985.24) (100.00) (459,944.52) (136,755.26) X10,439.641 ~~ Mound, MN Public Housin~t 2020 Commerce Boulevard Mound, MN 55364 As Of February 28, 2003 Statement of Operating Receipts & Expenditures 311000 - Dwelling Rental 312000 - Excess Utilities Total Rental Income 361000 - Investment Interest/General Funds 369000 - Other Income 802000 - Operating Subsidy Total Other Operating Receipts Total Receipts Expenses 411000 - Administrative Salary 413000- Legal Expense 414000 - Staff Training 415000 - Travel 417000 - Accounting Fees 417100 - Auditing Fees 419000 - Sundry-Administrative 419500 - Outside Management Total Administrative Expense Total Tenant Services Expense 431000 - Water 432000 - Electricity 433000 - Gas 439000 - Other Utility Expense 439100 - Garbage Removal Total Utilities Expense 441000 - Maintenance Labor 442000 - Materials 443000 - Contract Costs Total Maintenance Expense YTD Over Current YTD Prorated (Under) Activi Balance Budget Budget (11,105.55) (53,956.75) (57,341.65) (3,384.90) 0.00 0.00 (312.501 (312.501 (11,105.55) (53,956.75) (57,654.15) 3,697.40 (26.88) (93.85) (250.00) (156.15) (60.00) (917.01) (625.00) 292.01 0.00 X28.449.001 (17.975.001 10.474.00 (86.88) (29,459.86). (18,850.00) (10,609.86) 0.00 0.00 18,000.00 (18,000.00) 0.00 0.00 250.00 (250.00) 0.00 0.00 208.35 (208.35) 0.00 0.00 291.65 (291.65) 95.00 855.00 $75.00 (20.00) 4,840.00 4,840.00 333.35 4,506.65 764.00 3,170.08 2,250.00 920.08 2.918.43 9.426.$7 0.00 _9.426.87 8,617.43 18,291.95 22,208.35 (3,916.40) 0.00 0.00 0.00 0.00 159.05 711.79 1,250.00 (538.21) 1,098.96 4,096.82. 5,250.00 (1,153.18) 0.00 4,701.70 6,666.65 (1,964.95) 700.00 3,002.43 4,791.65 (1,789.22) 340.23 1.739.27 1.658.35 80.92 2.298.24 14,252.01 19,616.65 (5,,364.641 0.00 0.00 15,075.00 (15,075.00) 707.45 2,73$.13 3,416.65 (678.52) 5.938.37 20.032.64 7.633.35 12.399.29 6.645.82 22,770.77 26.125.00 (3.354.231 64 Mound, MN Public Housins~ 2020 Commerce Boulevard Mound. MN 55364 As Of February 28, 2003 Statement ofi Operating Receipts & Expenditures YTD Over Current YTD Prorated (Under) Activity Balance Buds~et Buds~et 451000 - Insurance 650.00 4,014.50 2,983.35 1,031.15 452000 - Pmts In Lieu Of Taxes 440.37 1,985.24 1,900.00 85.24 453000 -Terminal Leave Payments 6,959.44 13,942.96 0.00 13,942.96 454000 - Employee Benefit Contributions 150.00 325.91 1.725.00 (1.399.09) Total General Expense 8.199.81 20268.61 6608.35 13.660.26 Total Routine Expense 601000 - Prior Year Adjustments-Cash Total Nonroutine Expense 0.00 (6:740.03) 0.00 (6.740.03) 0.00 0,740.031 0.00 (6.740.031 Total Expense Mound, MN Public Housin~t 2020 Commerce Boulevard Mound. MN 55364 ,As Of February 28, 2003 Budget Progress Report Percent YTD Of Balance Budget Budget Income 311000 - Dwelling Rental (53,956.75) (137,620.00) 39% 312000 - Excess Utilities 0.00 (750.001 0% Total Rental Income (53,956.75) (138,370.00) 39% 361000 - Investment Interest/General Funds (93.85) (600.00) 16% 369000 - Other income (917.01) (1,500.00) 61% 802000 - Operating Subsidy X28.449.00) (43.140.001 66% Total Other Operating Receipts (29,459.86) (45,240.00) 65% Total Receipts (83,416.611 (983 1,,!?~ 0.00) 45% Expenses 411000 - Administrative Salary 0.00 43,200.00 0% 413000 - Legal Expense 0.00 600.00 0% 414000 - Staff Training 0.00 500.00 0% 415000 - Travel 0.00 700.00 0% 417000 - Accounting Fees 855.00 2,100.00 41% 417100 - Auditing Fees 4,840.00 800.00 605% 419000 - Sundry-Administrative 3,170.08 5,400.00 59% 419500 - Outside Management 9.426.87 0.00 0% Total Administrative Expense 18,291.95 53,300.00 34% Total Tenant Services Expense 0.00 0.00 0% 431000 - Water 711.79 3,000.00 24% 432000 - Electricity 4,096.82 12,600.00 33% 433000 - Gas 4,701.70 16,000.00 29% 439000 - Other Utility Expense 3,002.43 11,500.00 26% 439100 - Garbage Removal 1.739.27 3.980.00 44% Total Utilities Expense 14,252.01 47,.080.00 30% 441000 - Maintenance Labor 0.00 36,180.00 0% 442000 - Materials 2,738.13 8,200.00 33% 443000 - Contract Costs 20.032.64 18.320.00 109% Total Maintenance Expense 22,770.77 62,700.00 36% 4 -66- Mound, MN Public Housing 2020 Commerce Boulevard Mound, MN 55364 As Of February 28, 2003 Budget Progress Report Percent YTD Of • Balance Buds~et Buds~et 451000 - Insurance 4,014.50 7,160.00 56% 4.52000 - Pmts In Lieu Of Taxes 1,985.24 4,560.00 44% 453000 -Terminal Leave Payments 13,942.96 0.00 0% 454000 - Employee Benefit Contributions 325.91 4.140.00 8% Total General Expense 20,268.61 15,860.00 128% Total Routine Expense 75.583.34 178.940.00 42% 601000 - Prior Year Adjustments-Cash ,(6.740.031 0.00 0% Total Nonroutine Expense (6,740.03) 0.00 0% Total Expense 68.843.31 178.940.00 38% _F7_ HRA RESOLUTION N0.03-02H RESOLUTION AUTHORIZING EXECUTION OF TAX INCREMENT PLEDGE AGREEMENT WITH THE CITY OF MOUND RELATING TO GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2003 WHEREAS, the Housing and Redevelopment Authority in and for the City of Mound, Minnesota (the "HRA") has established the Mound Redevelopment Project Area (the "Project Area"), and approved a Redevelopment Plan (the "Project Plan") for the Project Area; and WHEREAS, the HRA has established Development District No. 1 (the "Project Area"), and approved a Plan (the "Project Plan") for the Project Area; and WHEREAS, within the Project Area, the HRA and City have established Tax Increment Financing District No. 2-1 (the `TIF District"); and WHEREAS, the HRA has previously entered into and paid the cost of contracts for various redevelopment activities within and related to the TIF District in order to carry out the objectives of the tax increment financing plan for the TIF District and the Development Program for the Project Area; and increment bonds; and WHEREAS, as contemplated in prior resolutions of the City Council, including Resolution No. 00-58 approved May 23, 2000, the City has stated its intent to reimburse costs related to the TIF District through issuance of bonds; and WHEREAS, the HRA and City have proposed that the City issue general obligation bonds in the maximum principal amount of $2,300,000 (the "Series 2003 TIF Bonds") in order to reimburse various costs incurred by the City and/or HRA in connection with the TIF District; and WHEREAS, the HRA has agreed to pledge certain tax increment revenues to the City for the principal and interest on the Series 2003 TIF Bonds; and WHEREAS, there has been presented to the HRA a form of Tax Increment Pledge Agreement Series 2003 between the HRA and the City (the "Pledge Agreement"), providing for issuance of the Series 2003 TIF Bonds, the use of proceeds, and the pledge of tax increments from the TIF District tax increment districts to payment of principal and interest on such bonds; SJB-230635v1 MU200-112 NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners (the "Board") of The Housing and Redevelopment Authority in and for the City of Mound, Minnesota (the "Authority), as follows: 1. Upon awarding of the sale of any series of Series 2003 TIF Bonds, the Chair and Secretary of the Authority are hereby authorized to execute and deliver the Pledge Agreement substantially in the form on file with the City, subject to modifications that do not alter the substance of the transaction that are approved by the Chair and Executive Director, whose execution will be conclusive evidence of their approval. 2. This resolution shall be effective as of the date hereof. Adopted by the Housing and Redevelopment Authority in and for the City of Mound, Minnesota this 22"d day of April, 2003. Chair Pat Meisel Attest: Bonnie Ritter, City Clerk SJB-230635v1 MU200-112 TAX INCREMENT PLEDGE AGREEMENT SERIES 2003 by and between CITY OF MOUND, MINNESOTA and THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MOUND, MINNESOTA THIS AGREEMENT is made and entered into on or as of the day of , 2003, by and between the City of Mound, Minnesota (the "City"), and The Housing and Redevelopment Authority in and for the City of Mound, Minnesota (the "HRA"). WHEREAS, the HRA has established Development District No. 1 (the "Project Area"), and approved a Plan (the "Project Plan") for the Project Area; and WHEREAS, within the Project Area, the HRA and City have established Tax Increment Financing District No. 2-1 (the "TIF District"); and WHEREAS, the HRA and/or City have previously entered into and paid the cost of contracts for various redevelopment activities within and related to the TIF District in order to carry out the objectives of the tax increment financing plan for the TIF District and the Development Program for the Project Area; and WHEREAS, as contemplated in prior resolutions of the City Council, including Resolution No. 00-58 approved May 23, 2000, the City has stated its intent to reimburse costs related to the TIF District through issuance of bonds; and WHEREAS, the HRA and City have proposed that the City issue general obligation bonds in the maximum principal amount of $2,300,000 (the "Series 2003 TIF Bonds") in order to reimburse various costs incurred by the City and/or HRA in connection with the TIF District; and WHEREAS, the HRA has agreed to pledge certain tax increments from the TIF District to the City for the principal and interest on the Series 2003 TIF Bonds; and WHEREAS, pursuant to Minnesota Statutes, Section 469.178, Subdivision 2, any agreement to pledge tax increment revenues must be made by written agreement by and between the HRA and the City and must be filed with the Taxpayer Services Division Manager of Hennepin County; NOW, THEREFORE, the City and the HRA mutually agree to the following: (1) The City will issue and sell the Series 2003 TlF Bonds. The Series 2003 TIF Bonds may issued in one or more series, and in the amount determined by the City, up to a maximum of $2,300,000. To the extent possible as determined by bond counsel, SJB-230634v1 MU200-112 Series 2003 TIF Bonds will be issued on atax-exempt basis, but the City and HRA agree and understand that some or all of the Series 2003 TIF Bonds may be issued as taxable bonds. (2) The HRA hereby pledges to the payment of the principal of and interest on the Bonds all Available Tax Increment. The term "Available Tax Increment" means the tax increments received by the HRA from the TIF District as of any payment date on the Series 2003 TIF Bonds, less (a) 10% of the tax increments received in the prior six-month period, and less (b) the amount needed on that payment date to pay any bonds, notes or contracts that were entered into before the date of this agreement and are secured in whole or in part with tax increments from TIF District. (3) The HRA estimates that Available Tax Increment will be sufficient to pay at least 20% o f t he total principal and interest on the Series 2003 TIF Bonds. The City agrees and understands that upon issuance of any Series 2003 TIF Bonds, the City will levy property taxes in the amount necessary, together with Available Tax Increment, to pay 105% of the principal and interest of the Series 2003 TIE Bonds. (4) Not less than three (3) business days prior to each debt service payment date for the Bonds, there shall be transferred from the accounts for the TIF District to the Debt Service Fund maintained by the City for the payment of the Bonds, all Available Tax Increment. Any Available Tax Increments in excess of 105% of the principal and interest due with respect to the Bonds on any payment date may be retained by the HRA in the tax increment account for the TIF District and applied to any public redevelopment costs of the TIF District or Project Area in accordance with law. (5) Without regard to anything in this Agreement to the contrary, Available Tax Increment shall be available to pay, on a parity basis, principal of and interest on both the Bonds and any other obligations issued by the City, H RA o r a ny o ther public body after the date of this Agreement, to finance public redevelopment costs paid or incurred by the HRA in connection with the TIF District. (6) When all principal and interest on the Bonds and other obligations issued to finance the public redevelopment costs of the TIF District have been paid, and the City has been reimbursed from collections of tax increment from the TIF District used to pay principal of and interest on the Bonds, then the HRA shall report such fact to the City Council of the City and the HRA shall submit a final statement of such payments. (7) An executed copy of this Agreement shall be filed with the Taxpayer Service Division Manager of County pursuant to the requirement contained in Minnesota Statutes, Section 469.178, Subdivision 2. SJB-230634v1 MU200-112 IN WITNESS WHEREOF, the City and the HRA have caused this Agreement to be duly executed on their behalf and their seals to be hereunto affixed and such signatures and seals to be attested, as of the day and year first above written. ATTEST: City Clerk (SEAL) CITY OF MOUND, MINNESOTA By Mayor SJB-230634v1 MU200-112 ATTEST: Secretary (SEAL) THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MOUND, MINNESOTA By Chair SJB-230634v1 MU200-112 STATE OF MINNESOTA COUNTY OF HENNEPIN CERTIFICATE I, the undersigned Taxpayer Services Division Manager of Hennepin County, Minnesota, hereby c ertify t hat a T ax I ncrement P ledge A greement S eries 2 003 by and between the City of Mound, Minnesota and the Mound Housing and Redevelopment Authority dated 2003, relating to the City's $ Increment Bonds, Series 2003 been filed in my office. General Obligation Tax WITNESS my hand and official seal this _ day of , 2003. (SEAL) Taxpayer Services Division Manager's Hennepin County, Minnesota By Deputy TAXPAYER SERVICES DIVISION MANAGER'S SJB-230634v1 MU200-112