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2002-05-14 ~-i_~ ~ -- Co AGENDA MOUND HOUSING AND REDEVELOPMENT AUTHORITY MAY 14, 2002 6:30 P.M. PAGE 6:30 1. OPEN MEETING • 2. ACTION APPROVING AGENDA, WITH ANY AMENDMENTS 3. ACTION APPROVING MINUTES: APRIL 23, 2002 4. HOUSING DIRECTOR'S REPORT, WITH ANY REQUIRED ACTION 5. ACTION ON AGENCY AGREEMENT ENGAGING THE CITY TO RENDER CERTAIN DESIGN, BIDDING AND CONTRACTING ASSISTANCE FOR THE PUBLIC SAFETY FACILITY. 6. RECOMMENDATION TO SET SPECIAL MEETING WORKSHOP TO SCREEN DEVELOPER PROPOSALS 7. ITEMS RELATED TO METROPLAINS BOND SALE (John Dean will have materials available at meeting.) 8. ADJOURN 1-2 3-12 13-15 16-20 CITY OF MOUND • HOUSING AND REDEVELOPMIENT AUTHORITY APRIL 33, 30.03 The Housing and Red~eveloprnent Authority of and for the City of Mound, Minnesota, met in regular session on Tuesday, April 2~, 2002, at 6:30 p.m. in the council chambers of City Hall. Merrgbers Present: Ghairper~on Pat Meisel; commissioners Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Pr®s~t Gity Attorney, ,lwhn Dean; Executive Director, Kanrlis Henson; Gomrnunity Ueveioprnent pirector, Safah with. . , 1. OPEN. MEETING The meeting was called to order at 6:~0 p.m. by 3. API~RfJV~, AGENDA M'O~'I{)!~I by Brown, ~econd8cl by Manus to Motion carried. voted in favor. 3. RO :.. ,.:::.,. ;>;:~:.,. :.:<;E. APP. VE MINUTES <> <_~. M~fil©M by Hanus, seconded by Brown to apprp tl'ae rnmutes of the regular meeting • of March 26 2002. Ail voted in favor Mott~n married 1 \ ~ p k `~ \~~~ `~ ti~ ~;~ ~: i • + ; 4. METROPLAINS DEVEL P~1itEN:.INC. ,.,. A. M4TI01~ bar Brown,~~oon~l~b"~`I1~(~ye' to adopt tha following resolution. All voted in favi~r. Motioned. ;. ::: I~~SC)~:WTIly3~l NO ~~1H*'~~~I~ESOLUTION AWARDINCa THE SALE OF, ANCi I'~'RO~/IDI~,ThIE FORI~I,, TERMS, COVEN,A~N7S,, AND DIR~E,~TIONS FOR TM~E 1~-SUANOE TA~A~E TALC 1N6.#tEMENT REV~AtI,iE NOTES (iETRC3I~LA~:I~ FtEDVELOPMEI~IT PR4.IE0'T); APPI*taVtlat~ ~#f~~T I~MEN.~~fIENT ',~~NDEfl~ AND RiESTATED CO~ITRA~T FOR Pi~Vh-TE RE©LtiE~:OPMENT. B. ~~Tt~~ by Erow~, seconded by Hanus to approve tf~e First Arr~endrr~~nt apd Rest~te~ G.ora#ract for.. Private .F~e~evelopment. Ail voted ire fevoc. Motion carried. MOTl4N' by Osrr~ek, seconded by Bfowra to adopt the following, resolution and approve tfae following agr~erraerats. All voted in favor. Motion carried. C. RESQ.~UTIiN NO. t12-43H RES4trUTIO.N AWAR©;INO TH:E ~~I_E 4F, AND pi1/I~N~- f~l~ Tti~E 1*•ORM; TE~tMSa G4VENAMT~, ANA Q~R~CTI4;NS FOR TkIS ISSU~11~iCE C3~F T~AXABL~ TAB IN~I~EMENT SU~4i~~IN~' I~E~IEN~E • MOTE (~#411~ETf~4PLAtNS REDEVELOPMENT PEtO.J'ECT) S'~RIE~ 3AA2~B -1- Mound WRA Minutes ~ Apral 33; 2D0^s • D. DI~B~~~NC AGR~~AA~i~I~' BE£E~1 M.RA A-N~ ~MI~ACQ T1TLE CA~A~i' E. GiA~R1TAJIr~Et~ I~1T'~R~~.fi E~~,~~~~ AM:~ RAYII~IG A-{~~I~IT J~~#~~L'i1~€,NT 1=. A-~;~~1~T ~~~ ~lJ~(~~~}#dAfi4~?N 0~ D~E~/~1`~Pi~E,~IT /~~~#~~€~l~E~17S (Ti~rhorna Cora:i:tr~a~t'ro~ Loari, Cad©rr~dnium Eor~stru~tior~ Loan, ar~d Land ~evelopi~a®nt~ Loan) 5. ©.JA, k, OURI~. iill~Tlt'J~1 bar F~~nus, seconded by Brown to adjoW~ ttae meeting at 6:36 p.m. A-1i voted in favor. Al~otic~ra tied. Attes#: E~cecuty ~1 U • 2 -2- HOUSING DIRECTOR (PROPERTY MANAGERS) • REPORT MAY 7, 2002 1. April bills paid 2. May bills to be paid 3. General update of operations 4. Resident survey results 5. Work comp renewal 6. Bank Statements (Marquette and Wells Fargo) 7. Discussion with HUD a. Handling the Capital Fund b. Handling Operation Subsidy • • -3- MOUND HOUSING AND REDEVELOPMENT AUTHORITY • INDIAN KNOLL MANOR April-02 # CHECK NO VENDOR/MERCHANT AMOUNT 1 4806 ALL SAFE FIRE $ 240.00 2 4807 AL'S MASTER PLUMBING $ 7,900.00 3 4808 BFI $ 331.02 4 4809 KAROL CHARON $ 30.80 5 4810 C NABER & ASSC ~ $ 103.20 6 4811 CITY OF MOUND $ 908.77 7 4812 CITIBUSINESS CARD $ 693.53 8 4813 IOS $ 104.37 9 4814 LIGHTYEAR $ 5.25 '.10 481.5 MEI $ 151.97 11 4816 MSI $ 381.16 12 4817 MERIT FIRE PROTECTION $ 245.00 13 4818 MINNESOTA CONWAY $ 932.15 14 4819 MINNCOMM $ 38.50 15 4820 MOUND TRUE VALUE $ 3,638.39 16 4821 RELIANT ENERGY $ 803.00 17 4822 RENTAL HISTORY REPORTS $ 50.00 18 4823 B SYLVESTER $ 57.50 19 4824 STA SAFE $ 80.00 20 4825 STERNE ELECTRIC $ 233.44 21 4826 XCEL ENERGY $ 540.85 22 4827 KEITH MERCIER $ .536.00 23 4828 ERIC PARKHURST $ 208.00 24 4829 KAROL CHARON $ 1,552.28 25 4830 VOID $ - 26 4831 DARRIN BROWN $ 453.06 27 4832 LINDA BROWN $ 1,064.08 28 4833 MARQUETTE BANK-IRS $ 2,000.00 29 4836 MELVIN ROBECK $ 1,821.08 $ 25,103.40 C7 -4- Transaction Report 4/1'2 Through 4/8'2 4/8'2 Page 1 HRA- Marquette • Date Num Description Memo Category CU Amoua't BALANCE 3!31'2 -415,554.99 4/8'2 4806 All Safe Fire fire panel-groundfault =240.00 4/8'2 4807 Al's Master Plumbing gate Valves/ball valves/sewer -7,900.00 ' ' 4/8'2 4808 BFI april service -331.02 4/8'2 4809 Karol Chazon Mileage -30.80 4!8'2 4810 C Naber & Associates #!9088/#18845 -103.20 4!8'2 4811 City of Mound water/sewer -908.77 4!8'2 4812 CitiBusiness Card maint/intemeUcell/office -693.53 4/8'2 4813 IOS copier/april lease payment -104.37 4/8'2 4814 Lightyeaz long distance -S.ZS 4/8'2 4815 M E I elevator service -151.97 418'2 4816 M S I boiler service -381.16 4/8'2 4817 Merit Fire Protection, ... valve connect to fire depUlea -245.00 4/8'2 4818 Minnesota Conway 25468125664/25741 -932.15 4/8'2 4819 MinnComm pager/2nd quarter -38.50 4/8'2 4820 Mound True Value maim supplies -3,638.39 4/8'2 4821 Reliant Energy , april gas -803.00 4/8'2 4822 Rental History Reports app fees -50.00 4/8'2 4823 B Sylvester 50058's/MTCS Services -57.50 . 4/8'2 4824 Sta Safe front door lock repair -80.00 4/8'2 4825 Steme Electric repair fan motor -233.44 4/8'2 4826 Xcel Energy april electric -540.85 4/8'2 4827 Keith Mercier maim helper -536.00 • 4/8'2 4828 Eric Parkhurst maim helper -208.00 4/8'2 4829 Karol Charon director _ -1,552.28 d~Q~~ aR3n ~4elv}tr-P•r~brel °;n+ ~~~~,_ y'~ a p ...53g.g3~- o 4!8'2 4831 Damn Brown maim helper -453.06 4/8'2 4832 Linda Brown maim helper -1,064.08 4 / 8'2 4833 Mazquette Bank -IRS 2nd Quarter 2002 -2,000.00 d$ I ' f , ~ ) s7/s/L ~jjy /~f ~LSJ7N j~i~G.'l,. ' ' . 1 p . ~ "`Z~ ~ ~~ ~~ 2 -4!8 2 TOTAL 4!1 ,- BALANCE 4/8'2 -~; `~~~~ TOTAL INFLOWS 0.00 TOTAL OUTFLOWS "238-1-3.24 NET TOTAL '--2-1,813" • -5- MOUND HOUSING AND REDEVELOPMENT AUTHORITY • INDIAN KNOLL MANOR May-02 # CHECK NO VENDOR/MERCHANT AMOUNT 1 4839 BFI $ 363.90 2 4840 B SYLVESTER $ 57.50 3 4841 C NABER &ASSC $ 95.00 4 4842 FRANK MADDEN &ASSC $ 1,421.10 5 4843 CITIBUSINESS CARD $ 101.71 6 4844 CITY OF MOUND $ 1,491.45 7 4845 FRONTIER COMMUNICATION $ 304.97 8 4846 IOS $ 109.37 9 4847 LIGHTYEAR $ 17.78 10 4848 MEI $ 151.97 11 4849 MINNESOTA CONWAY $ 195.29 12 4850 MOUND TRUE VALUE $ 509.09 13 4851 MSI $ 234.58 14 4852 RELIANT ENERGY $ 825.98 15 4853 STERNE ELECTRIC $ 500.00 16 4854 VER-TECH $ 195.64 17 4855 VIP PROPERTIES $ 1,250.00 18 4856 VIP PROPERTIES $ • 22.57 19 4857 XCEL ENERGY $ 1,388.35 20 KAROL CHARON 21 DARRIN BROWN 22 LINDA BROWN 23 ERIC PARKHURST 24 MELVIN ROBECK 25 MARQUETTE BANK-IRS $ 9,236.25 -6- s • Indian Knolls Mound NRA Meeting General Operations Overall, getting aquatinted with the building has been a relatively easy process. The residents who visit seem happy +o visit with the manager, Christel. Christe( has been handling their comments, suggestions and needs as they arise with no problems. We are reviewing the files at this time ensuring all certifications are complete. . We. have found wi±h the heavy rains over the last few days the parking lot floods. Our maintenance crew checked i+ out and it should be an easy fix. We will be doing more investigating over the next few days. The roof leaked and two units have ceiling damage. We called the roofer and he will be out later this of+emoon or tomorrow. When the roof is repaired, we will repair the ceilings in the units. Residents have been asking about activities. They have requested we set up a bingo night and they want garden plots. We are working at putting together a resident activifq board. On May 8"' i+ was reported that Mel fell and hurl his back Pinky took him to the hospital. We documented it and Cindy called Gino and reported it to him. Chris+el, called the work comp insurance company and made a formal report. • -7- RESIDENT Sl1RVEY Below is a brief synopsis of the responses we received from residents as a result of the questionnaire sent out in April. There are currently 49 occupied units and we received response from II units. • The biggest complaint was parking. We don't seem +o have enough of it which is a typical complaint for most apartment buildings. • A few people mentioned wanting more resident activities. Someone mentioned that there use +o be a pool table, computer and piano in the community room. Length of time in unit • I year or less 5 residents • I - 5 years 2 residents • 6 - 10 years 4 residents The overall rating averaged out to be a three on a scale of 1 - 5. :~ • -8- -. ..,~~~ 1~.~~T~ (a) INTRODUCTION: We will provide Workers' Compensation. coverage for all employees of the MOUND HOUSING AND REDEVELOPMENT AUTHORITY. MINNESOTA in accordance with all specifications and requirements .outlined in the IFB. BID SHEET FORMAT -WORKERS' COMPENSATION INSURANCE OUOTE PROVIDED BY: LIBERTY MUTUAL INSURANCE GROUP • • (b) Employers' Liability Limit 500,000/500,000/500,000 (c) Policy Number W01 To Be Assigned (d) RATES AND PREMIUMS Class Codes Classifications 9033 Housing Authority & Drivers Est. Annual Rate Remuneration (Per $100) $95,000 $3.60 Total Experience Modification (Tentative) Modified Premium Expense Constant Total Estimated. Annual Premium TOTAL PREMIUM BID FOR WORKERS' COMPENSATION. Liberty Mutual Group Riverside Office Park y Riverside Road Weston, ;11e1 02493 Telephone 617.243.7900 Fax 731.647.0453 Est. Annual Premium $3,420 $3,420 x 1.00 $3,420 + $160- $3,580 $3,580 The Experience Modification Factor is Tentative and can be revised by Endorsement following the issuance of the Actual Rating Factor by the appropriate Rating Bureau in your State. Helping People Live Safer, More Secure Lives. - 9 MARQUETTE BANK, N . A . . M~lQLL~tP. MOUND OFFLCE .. Bak Pa4e30-02 P O BOX 1 0 0 0' m MEMBER FDIC MINNEAPOLIS MN 55480-1000 33530 www.marquette.com 8 - 115 ~.' 35 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL ACCOUNT 2020 COMMERCE BLVD MOUND MN 55364-1.575 717 Irl~l~ilil~nlliillniliiluillilil~lnlll~lilclilitl~Inu~Fll Account Number - 33530 SMALL BUSINESS CHECKING-INT Account Activity from 3-31-02 to 4-30-02 Number of Items Previous Balance 106,161.88 + Deposits 3 10,65b.00 + Electronic Deposits 1 5,380.00 + Other Deposits/Credits 1 8.88 - Electronic Withdrawals - .00 - Other Withdrawals/Debits .00 - Checks-Paid_ 32 - :.29.,337.10 Current_Balance 92,869.6b Interest Summaa•y 3/31/02 4/30/02 t Interest .Earned From o Days in Period 30 Interest Earned 8.88 Annual Percentage Yield Earned .10 Interest--Paid-this Year 117.29 Interest .Withheld this Year .00 .Deposits Date Description Amount 4-05 CUSTOMER DEPOSIT 95.99.00 4-11 CUSTOMER DEPOSIT 807.00 4-18 CUSTOMER DEPOSIT 250.00 .Total Deposits 3 10,656..00 EZectronic Credit/Deposit Activity Date Description Amount 4-01 HUD TREAS. X0.3 MISC PAY 5380.00 Total Electronic Credits/Deposits ° 1 5,380'.-00 Continued on .Next Page • ,. - ~ O - UAL HOUSING MARQUETTE BANK, N . A . . M~QV~~ MOUND OFFICE ..9 Bak MEM~a~~ Pa4e30-02 PO SOX 1000 33530 .MINNEAPOLIS MN 55480-1000 www.raarquette.com 8 - 115 • 35 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL ACCOUNT 2020 COMMERCE BLVD MOUND MN 55364-1575 718 lil~lul~in~tli~ll~~ili~ti~~llil~l~l~iilil~lil~lul~l~in~lll Other Deposit/Credit Activity ' Date Description Amount 4-30 INTEREST PAYMENT 8.88 `.. _ Total Other. uepvsitsiCr~dits- 1 8`.88 ". Checks Paid No. Date Amount No. Date Amount 4763 4-10 3702.19 4819 4-18 38.50 4767* 4-04 21.38 4820 4-19 3638.39 4797* 4-01 168.43. 4821 4-19 803.00 480.0* 4-01 341.70 4822 4-22 50.00 4806* 4-_18 240:.00 4823 4-25 57..50 4807 4-26 790D.0.0 4824 4-22 80.00 4808 4-24 331.02 4825 4-29 233.44 4809. 4-10 30.80 4826 4-24 540.85 4810 4-22 103.20 4827. 4-11 536.00 4811 4-17 908.77 4828 4-11 208.00 4812 4-23 693.53 4829 4-10 1552.28 4813 4-22 104.37 4831* 4-11 453.06 4814 4-22 5.25 4832- 4-11 1064.08 4815 4-18 151.97 4833 4-23 2000.D-0 4816 4-19 381.16 4836* 4-12 1821.08 4818* 4-22 932.15 4877* 4-19 245.00 Total. Checks Paid 32 29,337.10' * break in numeric sequence Dailyy Balance Summary Date Balance Date Balance Date Balance 3-31 106161.88 4-01 111031.75 4-04 111010.37 4-05 120609.37 4'-10 115324.10 4-11 113869.96 4-12 112048.88 4-17 111140.11 4-18 .110959.64 4-19 105892.09 4-22 104617.12 4-23 X01923.59 4-24 101051.72 4-25 100994.2.2 4-26 93094.22 . 4-29 92860.78 4-30 92869.66 For information about your accounts), or to speak with a banker call Marqquette Direct at 952-888-81 D cn the Twin Cities or or 1-800-708-8870 outside- the metropolifan calling areas End of Statement • .~.. - 1 '~ - JAL HOUSWG -ninrn Confinued on next page -12- • AGENCY AGREEMENT THIS AGREEMENT, entered into as of this _ day of , 2002, by and between the Mound Housing and Redevelopment Authority, a public body corporate and politic under the laws of the State of Minnesota (hereinafter called "HRA") and -the City of Mound, a municipal corporation under the laws of the State of Minnesota (hereinafter called "City"). WITNESSETH: WHEREAS, pursuant to Minnesota law, including but not limited to Minnesota Statutes, Chapter 469 and Minnesota Statutes, Section 471.59, the HRA and the City are authorized to enter into agreements permitting cooperation on certain matters; and WHEREAS, the HRA is in the process of arranging lease-purchase financing for the construction and equipping of a fire station to be owned by the HRA and utilized by the City (the "Project"); and WHEREAS, the HRA desires to engage City to render certain design, bidding, and contracting assistance.in connection with the Project; NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein set forth, the HRA and the City do hereby agree as follows: • 1. Sco e of Services to be Su lied b the Cit :The Cit shall undertake to select and p pp v v Y hire architects and engineers for the Project, prepare bid documents and award bids in accordance with applicable law, and take such other related steps as are necessary for the design, construction, and equipping of the Project. 2. Time of Performance; Duration of Agreement: This Agreement shall commence as of the date of its execution, and shall continue until the earliest of the date the HRA executes all documents necessary to finance the Project or the date that either party notifies the other that it is terminating this Agreement. 3. Compensation to City: The City's compensation for providing its services hereunder shall be the HRA's evaluation of lease-purchase fmancing for the Project, provided that nothing herein shall obligate the HRA to undertake such financing. Until such time as the HRA receives the proceeds of tax-exempt bonds issued to finance the Project (the "Bonds"), the City will pay all architect and engineering fees, and related costs and expenses charged by third-parties (the "Reimbursable Costs"). It is the intent of the HRA that proceeds of the Bonds will be used to reimburse the City for the Reimbursable Costs, and upon the sale of the Bonds, the HRA will promptly reimburse the City for the Reimbursable Costs upon presentation by the City of evidence that the Reimbursable Costs were incurred and paid. Notwithstanding the foregoing, if for any reason the Bonds are not issued, the HRA shall have no obligation to reimburse the City for any or all of the Reimbursable Costs. D7G-214210v2 1 MU220-2 -13- 4. The City shall remain solely liable for all City staff salaries and benefits, costs of • equipment and facilities owned by the City, and all other City costs and expenses except as set forth in Section 3. 5. Nothing in this Agreement shall be construed to waive or limit any limitation on liability to which the HRA or the City is entitled under Minnesota Statutes, Chapter 466 or otherwise. [REST OF PAGE INTENTIONALLY BLANK] • r~ DJG-214210v2 2 MU220-2 -14- IN WITNESS WHEREOF, the Mound Housing and Redevelopment Authority and the • City of Mound have executed this Agreement as of the date first above written. • • DJG-214210v2 MU220-2 MOUND HOUSING AND REDEVELOPMENT AUTHORITY By Its By Its CITY OF MOUND By Its By Its -15- . ~r'~ `~`~ ~~ - ~~~ FR EERS .~ _ '1,_~ ~ & ASS OCIATES INC O To: Kandis Hanson, City Manager From: Jim Prosser, Ehlers & Associates LI.~ Date: May 9, 2002 G Subject: Proposal Review Process Based on the understanding that the Board intends to take the lead role in the selection process, the following are suggestions regarding the processing of proposals for Langdon, Auditors Road and Lost Lake. Determine date for HRA review of proposals. Depending on the number of proposals received it maybe advisable to set a special meeting date dedicated for this discussion. This meeting would be open to the public and would require notice. The purpose of the meeting would be to determine which of the developers will be selected for interviews'and also to identify the questions or issues which need to be addressed prior to or at the interview. 2. Establish selection criteria for developers builders to be interviewed. Typically criteria include financial feasibility, developer experience and financial capability and conformity of the concept plan to city established guidelines. The focus is on selecting a developer and not a development. This reflects the understanding that the developer should be willing to modify plan details to meet City expectations and needs. It also reflects the fact that developers have not been asked to produce designs for buildings at this point in the process. 3. The HRA may want to request the Project Team to research issues resulting from their initial review of proposals. Potential research issues may include planning issues, developer experience, etc. This information would be presented to the HRA prior to final interviews. 4. The HRA may elect to interview all, some or none of the developer/builders. It is recommended that these interviews take place at a regularly scheduled HRA meeting. Typically these interviews require about one hour for each developer/builder. During the first half of the interview the developer/builders are requested to present their qualification, experience and vision for the development. In addition the developer should explain how they plan to implement their development. The balance of the interview would include questions and answers. 5. The approved RFP for this project anticipates the potential of developers/builders submitting proposals for portions of project areas. This may result in overlap or gaps in development sites. Part of the process before or after interviews may need to include negotiating development locations to optimize redevelopment impact and to • increase financial feasibility. LEADERS IN PUBLIC FINANCE 3060 Centre Pointe Drive Phone: 651-697-8503 Fax: 651-697-8555 Roseville, MN 55113-1105 _,~ 6- Email: jim@ehlers-inc.com 6. Ehlers typically recommends that the HRA/City Council do not make final development selection at the interview meetings. This permits some reflection and follow up, in necessary, prior to selection. 7. Vince selected preliminary development agreements can be negotiated. These agreements include timing, payment of fee to defray out of pocket city expense and agreement by the city not to offer assistance to other developers during the agreement period. Attached are forms that may be useful for your interview process. U • _17_ FREERS __ & ASSOCIATES INC City Of Mound Developer and Project Evaluation Criteria 1.0 Experience 1.1 Previous redevelopment experience, including experience developing similar project (especially neighborhood office and retail). 1.2 Previous experience incorporating existing local businesses into redevelopment project. 1.3 Knowledge and experience with market segments relevant. to this project (retail, office and housing). 1.4 Demonstrated ability to move from concept stage to construction completion within a reasonable time frame. 1.5 Knowledge of development process including land use, utilities, roadways, wetlands, environmental and other regulatory permitting and review processes. 1.6 Demonstrated ability to "partner" with other firms for project design and development. • 1.7 Ability to establish effective working relationships with redevelopment impacted persons, property owners and businesses, community members, elected officials and staff. 2.0 Financial 2.1 Financial capability, including ability to secure project financing, secure construction bonds and finance pre-development activities. 2.2 Financial planning capacity including ability to prepare project pro-formal and financing plans. 2.3 Ability to demonstrate initial project financial feasibility. 3.0 Design 3.1 Design capacity as evidenced by similar projects that have been completed. 3.2 Design flexibility as evidenced by ability to adapt designs to meet local design criteria. 3.3 Consistency of design elements with established design framework 3.4 Creativity as demonstrated by design approaches used to address special development challenges. 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