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1992-09-29199 N~NUTES - COmMiTTEE OF THE ~HOLE ~EETIN~ - SEPTEI~ER 29~ L992 The meeting was called to order at 7:30 PM. Members present: Councilmembers Phyllis Jessen, Liz Jensen, Andrea Ahrens, Ken Smith, Mayor Skip Johnson. Absent: none. Also present: Bruce Chamberlain and Mark Koegler, Hoisington Koegler Group; Ed Shukle, City Manager, and the following interested persons: Sandy Effertz, Tom Effertz and Dennis Flack. Bruce Chamberlain updated the City Council on the Mound Visions project. He indicated that the positioning and strategizing phase of Mound Visions is drawing to a close. He further stated that the product developed by the Mound Visions teams will allow Mound to present a clear picture of what the community envisions downtown to be in ten years and how we plan to get there. Chamberlain further explained that the Economic Development Commission and the Mound Visions program have proceeded with as much community wide input as possible and although that input may have slowed the process, it has been invaluable in developing community understanding of the project and collecting people's creative ideas. Some of the accomplishments that the Mound visions program has included are as follows: BUSINESS DEVELOPMENT TEAM: - Mound Market Position (complete) - .Targeted Business List (complete) - Business Cluster Plan (complete) DESIGN TEAM: - Downtown Redevelopment Concept Plan (complete) - Redevelopment Phasing Plan (complete) - Mound Environmental and Appearance Model PROMOTIONS TEAM: - Mound Visions Name and Identity (complete) - Mound Promotional Booklet Chamberlain stated that the majority of the items are complete, but two key elements (environmental and appearance model and promotional booklet) are in process and are scheduled to be ready in the next two months. The schedule for completion and presentation was presented with a December 8, 1992, public presentation to the City Council. In late December a Request for Proposal (RFP) ,will be distributed and targeted to developers for redevelopment of the Auditor's Road area of downtown Mound. Chamberlain hoped that the RFP responses would come in by March 1, 1993. Chamberlain emphasized that the Mound Visions program was initiated through the use of Community Development Block Grant (CDBG) funds. 200 The CDBG program will only pay for the planning phase of an economic development project such as Mound Visions. The funding will be cut off when implementation begins, which would essentially mean the RFP process. He further explained that if the City wishes to continue with CDBG monies to work with the RFP process that regulations set by HUD would have to be followed in order to utilize further CDBG funds, for example, we would have to undertake an environmental assessment which would be a one to two day project, etc. Following Chamberlain's presentation, the City Council indicated they were very supportive of the Mound Visions program and were very pleased and happy to see the work that has been accomplished. They were particularly impressed with the promotional booklet that is being developed by the Promotions Committee and are anxious to see that portion of the project completed. Council further indicated that although tangible projects haven't been implemented within the downtown area, there has certainly been a lot of hard work put into the Mound Visions program by many volunteers and city staff. Hopefully, projects will be implemented as a result of the Mound Visions program. A brief discussion was held on the Walgreens project. Chamberlain indicated that City staff were still waiting to hear from the Walgreens developer as to the status of Walgreens' interest in locating in Mound. Chamberlain further indicated that projects are still being considered that cannot be discussed publicly, but that City staff is diligently working with interested parties in further development and redevelopment projects. City Planner Mark Koegler was present to review with the City Council draft #3 of the Proposed Shoreland Management Ordinance. Council spent significant amount of time analyzing the draft as recommended by the Planning Commission. After review, Koegler took the Council's comments under advisement and will be bringing back a revised draft at the next COW meeting. Commons markings and the establishment of a task force to study how to identify commons and its uses was discussed. The City Council directed that Councilmember Smith chair the task force which would consist of two abutting property owners, two non-abutting property owners, two citizens at large, for a total of seven members. This task force would be meeting from November until February to come up with recommendations on how to mark the commons areas, define their uses and responsibilities of the commons users. The overall mission of the task force is to study the issue of informing Mound residents on the commons program. It could take the form of markers, brochures, maps, etc. Recommendations will then be forwarded to the city Council for discussion in March of 1993. The city Manager was directed to solicit applicants from the community via the local newspapers and to have names presented with resumes and letters of interest at the next COW meeting. Appointments to the task force will be made based upon the information submitted by each applicant. Advisory commissions appointments and reappointments were discussed. The City Council reviewed the current policy with regard to appointments and reappointments to commissions. Major concern was based on how interviews were conducted and selections made. The consensus of the Council was to have the joint interviews of each commission and the City Council be held at Committee of the Whole meetings with subsequent appointments to be made at the next regular meeting following the Committee of the Whole. Basically, the City Council and the commissions will interview a candidate at the COW meeting and the commission will do the ranking of the candidates at that COW meeting, and then forward the rankings to the Council for discussion. Subsequent appointment will then be made at the next regular meeting. If an applicant cannot be present for the interviews, the candidate's resume will stand on its own merit for consideration. LMCD multiple dock licenses were discussed, city Manager Ed Shukle made the Council aware of the potential litigation that the LMCD faces with a group of marina owners that are being represented by Mr. Jim Gilbert of Meshbesher and Spence. Mr. Gilbert contacted the LMCD with regard to the large increase in fees being charged to multiple dock license holders. The LMCD responded by indicating that the fees charged are based upon administrative costs to handle applications. The LMCD has emphasized that the lake programs ought to be user fee oriented. The city Manager was directed to write a letter questioning the LMCD's position supporting user fees but not to the extent that has been proposed by the LMCD. The City Manager is to draft this letter and review it with the City Council prior to sending it. The overall message to be sent to the LMCD is that the City Council is unhappy with the position they are taking in this matter. The City Manager did indicate that the LMCD board has tabled the matter and referred it to its water structures committee for advisement prior to taking any action, which may or may not result in any litigation.. Other items discussed were the brush drop off that will be located at Lost Lake, reception for John Norman on October 1st, 3 PM, city hall, review of the emergency preparedness meeting held September 29th at city hall with Don Anderson of Hennepin County and City staff and Councilmembers. The annual Christmas party was discussed with consensus to plan it with priority dates being 12-18-92, 12- 11-92 or 12-12-92. Upon motion by Jensen, seconded by Johnson and carried unanimously, the meeting was adjourned at 11 pm. ctfully submitted, City Manager ES:is