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2000-02-15AGENDA MOUND CITY COUNCIL COMMITTEE OF THE WHOLE MEETING TUESDAY, FEBRUARY 15, 2000 7:30 PM MOUND CITY COUNCIL CHAMBERS THE FOLLOWING ARE ALL DISCUSSION ITEMS. PRESENTATION BY METRO PLAINS DEVELOPMENT CO. OF A CONCEPT PLAN FOR THE OLD CUMMUNITY CENTER SITE. 2. MOUND REDEVELOPMENT COMMUNICATIONS PLAN. 3. CASH ADVANCE FROM THE GENERAL FUND TO THE NEW TIF FUND. REQUEST FROM WESTONKA PUBLIC SCHOOLS FOR A DONATION TO MUSIC 2000 "THE MUSIC IN THE PARK" SERIES. 5. SALARIES OF THE MAYOR AND CITY COUNCIL. REVIEW OF THE TWO UNION CONTRACTS THAT WILL BE ON THE AGENDA FEBRUARY 22, 2000. PUBLIC WORKS (LOCAL 320) AND POLICE SERGEANTS (LEI,S). POSSIBLE CLEAN-UP DAY IN MOUND (PROPOSED DATE: SATURDAY, MAY 6 FROM 8:00 A.M. TO 4:00 P.M. OR 8:00 A.M. TO 3:00 P.M.) TAKE YOUR PICK. B. C. D. NO LEAVES, WOOD OR BRUSH. DO WE ALLOW MINNETRISTA RESIDENTS? THIS WAS BUDGETED FOR IN THE RECYCLING BUDGET. COST IS $10,000 TO $12,000. WE USUALLY TAKE IN ABOUT $6,000. THE BALANCE WOULD BE PAID THROUGH THE RECYCLING FEE. REINSTATING THE POLICE CANINE PROGRAM. THIS WOULD BE PAID FOR ENTIRELY BY THE CRIME PREVENTION FUND. WE KEPT AN EXTRA CAR JUST FOR THIS PURPOSE. THE COST OF TRAINING IS $1,500 FOR THE OFFICER. THE SCHOOL STARTS MARCH 13, 2000. PLEASE LET ME KNOW TONIGHT IF THE COUNCIL IS IN FAVOR OF THIS. 9. SHIRTS WITH THE CITY LOGO FOR NON UNION EMPLOYEES. 10. ADJOURN. Mound Redevelopment Communications Plan DRAFT February 2000 JMS Communications & Research 484A 267th Street Osceola, WI 54020 (715)755-3331 Mound Redevelopment Communications Plan Table of Contents Page Background ...................................... 2 2. Purpose for Communications Plan ......................... 3 3. Target Audiences ................................... 3 4. Communications Goals ................................ 3 5. Key Messages ..................................... 4 6. Tools List ....................................... 4 7. Strategies and Tactics ................................. 5 Mound Redevelopment Communications Plan 1. Background In 1991, the Mound City Council spearheaded a downtown revitalization effort and gathered a large group of community volunteers to work with the City's Economic Development Commission to look at strategies for revitalizing downtown. The Mound Visions Concept Plan was introduced in 1992. Much progress has been made since that time. On December 14, 1999, the Mound Housing & Redevelopment Authority voted to approve a redevelopment plan for Downtown Mound, based on the concept plan. The redevelopment area takes in 100 acres of downtown. It would reorient downtown toward Lost Lake and Lake Langdon. It would feature new commercial development, housing, a transit station, a public greenway, pedestrian walkways and opening the Lost Lake Canal to boats. It contains four redevelopment project districts: Langdon District - Six acres in the core of downtown bounded by Commerce Boulevard, Lake Langdon, Our Lady of the Lake Church and the railroad line. Plans are that the development would include 15,000 square feet of retail, 14 for-sale townhomes, 40 rental townhomes, and 34 rental apartments. Time Frame: Construction expected to begin in the Fall of 2000. Coast to Coast/True Value District - Four acres in the core of downtown bounded by Lynwood Boulevard, Commerce Boulevard, Belmont Avenue and the railroad line. Plans are to develop a total of about 23,000 square feet of retail and 8,000 square feet of office space. The project will be split into two phases. Time Frame: Construction of Phase 1, 15,000 square feet of retail, will begin in Spring 2000. Construction of Phase 2, 8,000 square feet of retail and 8,000 square feet of office adjacent to Coast to Coast/True Value, will begin in 2002. 2 Auditors Road District - Six acres in the core of downtown bounded by Commerce Boulevard, Auditors Road, County Road 15 and the railroad line. Plans are that the development would include 40,000 square feet of retail and 85 condominiums/apartments. Time Frame: Acquisition will occur in 2001 and construction in 2002. Hotel District - Five acres in the core of downtown bounded by County Road 15, the Super America site and Lost Lake. Plans are that the development would include a hotel, and the site would be used for a banquet facility and farmer's market. Time Frame: Construction beginning in 2002. The entire redevelopment will cost about $23 million. It will be financed by land sales, developer fees and tax increment finance (TIF). The City will also use two federal ISTEA grants to help pay for the rehabilitation of Lost Lake Canal/greenway and gas tax dollars to reconstruct Auditors Road and County Road 15. 2. Purpose for the Communications Plan The purpose of this communications plan is to help the City of Mound organize its communications and outreach efforts with the public and with other important groups, also called "target audiences". This plan identifies a set of target audiences, goals, key messages, tools, tactics and strategies to accomplish that communications effort. This communications plan looks out through 2000 and should be updated annually. 3. Target Audiences All Mound Residents Residents and Business within the Redevelopment City opinion leaders -- Council, board and commission members -- civic organizations -- community groups -- City staff News Media -- Mound Laker -- Lakeshore News 3 4. Communications Goals The plan's communications goals correspond to the target audiences. Each of the communications tactics and strategies listed in this plan are built from these goals. Goal No.1 All Residents To keep all Mound residents informed about the Mound redevelopment, the reasons for it and the progress with it. Goal No.2 Residents and Businesses in the Redevelopment Area To keep residents and business owners in the redevelopment area informed of what is happening in the redevelopment project area and why, and the timing of future activities, especially those dealing with acquisition and relocation. Goal No. 3 City Opinion Leaders To keep City opinion leaders informed about the redevelopment and provide them with the information they need to inform community members and answer questions. Goal No. 4 News Media To provide the news media with accurate and timely information on Mound downtown redevelopment, enabling the news media to assist the City in keeping community members informed. 5. Key Messages This is a general set of key messages to be used in communication about the Mound redevelopment plan. The set of key messages will grow and evolve as the project develops. The City of Mound is moving forward with a plan to revitalize and redevelop downtown. The plan is based on the community's 1992 Mound Visions Concept Plan which found that a big reason for the decline of downtown is that it doesn't work well as a district. The redevelopment plan calls for reorienting downtown to the lakes and includes new housing, new commercial development, transit facilities, a public greenway, pedestrian walkways and opening Lost Lake Canal to boats. 4 The entire redevelopment is expected to occur over the next three to five years and will be financed through land sales, developer fees, tax increment finance (TIF), a federal ISTEA grant and state gas tax funds. Revitalization will provide for a distinct community identity, making downtown more pedestrian friendly, increasing convenience, opportunities for retail services and businesses, and new housing options. Redevelopment will ensure that Mound has the type of shopping, services and housing options that today's residents want. 6. Tools List Q&As - Periodic Q&As sent to the community to update and answer questions that arise with the redevelopment. Newsletter -- One page double-sided newsletter to be sent periodically to Mound residents and businesses. Q&As can be sent as the newsletter, and the newsletter would use the same nameplate developed for the first Q&A. City's Internet Web Site - Newsletter articles, Q&As and other information will also be provided on the City's web site. Open houses - An open house would be held for community members on the school site development prior to any plans going to the City Council for approval. News Releases - News releases would be provided to the media to coincide with important events and milestones in the redevelopment. Fact Sheet -- One page describing project facts at a glance, to be developed early in 2000. City Newsletter - Periodic articles in the City's quarterly newsletter. Vision Boards - Elevations and other drawings providing a vision for each development project. 7. Strategies and Tactics A) City Information Effort Summary: Written communications will be the backbone of an ongoing City information effort during 2000. During the summer, prior to work on the Langdon development, information such as the vision boards and Q&As/newsletters can be provided in the bank for everyone to see. Once plans have been developed for the school site, an open house can be held for community input, prior to any City reviews. Tools: Q&As, Newsletters, City Newsletter, City Web Site, Open Houses, Fact Sheet, Vision Boards. Goals: 1 and 2 B) Presentations to City Opinion Leaders Summary: Ongoing, periodic presentations will be made to City opinion leaders as the redevelopment progresses. In addition to presentations to policymaking bodies -- such as the Economic Development Commission, Planning Commission, City Council and Housing Redevelopment Authority, -- presentations will be made periodically to civic groups and community organizations such as the Jaycees, Lions, American Legision and VFW. Another example -- another presentation will be made to the Historical Society in mid-March to update members. Periodic City staff briefings will be scheduled for the third Tuesday of each month. Tools: Vision Boards and other written materials as needed. Goals: 3 and 1. C) Business Community Coffees Summary: An ongoing communications effort with the business community will ensure that those who will be most impacted by the redevelopment are kept informed. Periodic early morning coffees at City Hall with the business community will continue to be held. In addition, the periodic community newsletter will address upcoming activities and schedule for the redevelopment. Tools: Vision boards, Q&As, Newsletters, City Newsletter, City Web Site, Open Houses, Fact Sheet. Goals: 2. D) News Media Brlef'mg Sessions 6 Summary: At the time of important events and milestones in the redevelopment, the news media would be briefed, enabling them to do a news story or feature on the redevelopment. For example, a briefing could be held for reporters once the development agreement is signed with Beard but prior to the begining of work in the Langdon project area in the fall, enabling the media to forecast information about the work that will take place in the fall. Tools: News Release, Fact Sheet, Vision Boards on computer file or print out, and other written information as pertinent. Goals: 4. 7 CITY OF MOUND 5341 MAYWOOD ROAD MOUN D, MINNESOTA 55364-16@7 (612) 472-0600 FAX (612) 472-0620 TO: From: Re: Date: Mayor and City Council Gino Businaro ~, ~'~ Cash Advance from the General Fund To the New TIF Fund February2,2000 In 1999 the Mound HRA Board and the City Council approved the establishment of the new Tax Increment District 1-2. Since then, expenditures were incurred and charged to this new fund, but no revenues will be realized until increments will take place. To offset the expenditures incurred so far, the Council needs to authorize a cash advance, which will be paid back when funds are available, with interest. It is my advice that the Council pass a motion to that effect, stating that the advance from the General Fund to the TIF 1-2 Fund be in the amount equal to the total expenditures as of December 31, 1999, effective as of the same date, and furthermore that the 1999 TIF 1-2 fund budget reflect $200,000 in consulting fees and other miscellaneous costs. The General Fund Balance will not be affected by this advance and the cash will be returned once the property increments generate property tax dollars. Our independent auditor concurs with this recommendation. Please call me at 472-0608 if you need more information on this matter. Thank you. printed on recycled paper Partners for Lifelong Learning February 7, 2000 Mr. Jim Fackler, Parks Superintendent City of Mound 5341 Maywood Road Mound, MN 55364 Dear Jim: I am writing to request funds for the 2000 "Music in the Park" Series which has been held at Mound Bay Park every summer since 1995. This truly has been an exciting program for our community, generating as many as 600 residents of all ages to come out on a summer evening, watch a musical performance, and enjoy the park facilities. Attached to this letter is a copy of the revenue and expenses associated with this program since its inception. The majority of funding for this program has come from an annual grant we write and submit to the Metropolitan Regional Arts Council. We also seek sponsorship from local businesses and community service organizations such as the Rotary, Lions, Jaycees, and the Chamber of Commerce. The Community Education and Services Department of our school district has also spent an average of about $1,160 per year on this program in addition to a considerable amount of "in kind" staff time. There is a serious concern that we may no longer meet the funding requirements to qualify for the grant. Naturally, we believe this is an outstanding program and want to see it continue. Therefore, I respectfully request that the City of Mound contribute $2,500 for the 2000 "Music in the Park" series. Our Summer catalog planning time line is rapidly approaching and we need to confirm groups yet this month to be included in the program. Please respond at your earliest convenience to Sarah Heyer, Community Education Coordinator, at 491-8045. Thank you for your consideration! Respectfully, Michael G. Looby, Director Community Education and Personnel Services Westonka Public Schools enc. copies: Michael G. Looby · 2450 Wilshire Boulevard, Suite B · Mound MN Sarah Heyer, Community Education Coordinator Angela Alman, Community Educatio~ Manager / O,UI IQ' Community Education an~e~O~cl~0~lCs~y Council 55364 · D: 612/491-8003 · f: 612/491-8037 * www.westonkakl2mn.us Music in the Park :inancial Summary 1995-1999 Expenses Grant $ Income Community Ed ::(Includes grant $) Expenses 1995 $1900 $1000 $2400 -$500 1996 $4800 $2000 $3200 $1600 1997 $6300', $2000 $3500 $2800 1998 $6600 $3000 --~"~'~'~J'~' ............................................................. '~'"~i '~'~'~'" '1999 , $5500 $3000 Total $25100 $11000: $19300 $5800 Average/year $5020 $2200 $3860 $1160 I 415.10 GOVERNING BODIES 494 amount not to exceed $25 per day nor $250 per year for members of such governing body who are absent from the municipality in the performance of their duty as municipal officials. History: 1957c246s 1; 1963c 158s 1; 1973c57s 1; 1973c 123 art 5 s 7; 1988c 719 art 5 s 84; 1989 c 329 art 13 s 20 415.11 SECOND TO FOURTH CLASS CITIES; GOVERNING BODY SALARIES. Subdivision 1. Set by ordinance. Notwithstanding the provisions of any general or spe- cial law, charter, or ordinance, the governing body of any statutory or home role charter city of the second, third or fourth class may by ordinance fix their own salaries as members of such governing body, and the salary of the chief elected executive officer of such city, in such amount as they deem reasonable. Subd. 2. After next election. No change in salary shall take effect until after the next succeeding municipal election. History: Ex1967 c 42 s 1,2; 1976 c 44 s 34 415.15 RESIGNING MEMBER CANNOT VOTE FOR SUCCESSOR. No resigning member of a city council shall participate in a vote of the council to choose a person to replace the resigning member. History: 1974 c 36 s I 415.16 EMPLOYMENT; RESIDENCE REQUIREMENT. Subdivision 1. No exception for on-premises residence. Notwithstanding any con- trary provision of other law. home rule charter, ordinance or resolution, no statutory or home rule charter city or county shall require that a person be a resident of the city or county as a condition of employment by the city or county except for positions which by their duties re- quire the employee to live on the premises of the person's place of employment. Sub& 2. Reasonable area or response time requirement. A statutory or home rule charter city or county, except if it is located in the area defined in section 473F. 02, subdivi- sion 2, may impose a reasonable area or response time residency requirement if there is a demonstrated, job-related necessity. Subd. 3. Volunteer or nonprofit firefighters. A statutory or home rule charter city or county may impose a reasonable residency requirement on persons employed as volunteers or as members of a nonprofit firefighting corporation if there is a demonstrated, job-related necessity. The residency requirement must be related to response time and established with- out regard to political subdivision boundaries. History: 1981 c 181 s 1; 1984 c 585 s 1; 1985 c 197s 1 415.17 BUSINESSES THAT VIOLATE ORDINANCES. The governing body of a home rule charter or statutory city may order that a place of business be closed if it determines that the business conducted at that place was in violation of a city zoning or licensing ordinance at the time the business was established at that location. The city must have in place a proper notification procedure and have followed the procedure prior to requesting the enforcement of this section. History: 1996 c 430 s 1 NOTE: This section, as added by Laws t996, chapter 430. section 1, is effective August 1, 1996, and applies to a business established or licensed on or after that date. Laws 1996, chapter 430, section 2. 495 .016.01 Memohats for war 416.02 Tax levy. 416.05 War and historical 416.06 Construction. 416.01 MEMORIA The governing be of a majority of the vo the purpose, or at a gex to do so has been subr erection, equipment, a the services performer The ordinance may ment or parks after its such monument or par voted upon; provided, cent in excess of the aT such approval, is authc parks or building may nated and the cost thet History: (1933- 416.02 TAX LEVY. For the purpose c city may lev~; within t~~ building or monument when collected, shall paying for the cost of. History: (1933-. 416.03 [Repealed, 19' 416.04 [Repealed, 19~ 416.05 WAR AND [ The governing bo cal museum, and for s History: (1933-~ 416.06 CONSTRUC' Insofar as section. as amendatory of and s ing, monument, or par History: (1933-~ 416.07 SEWER PU BUILDINGS. Each city of the s rain in the public street restrooms, and other p Each such city i's: No such city sha construction or mainte CHAPTER 6 Minn. Stat. § 415.11. Minn. Stat. § 415.10. Minn. Stat. § 21 lB.10, sub& 2. In many cities, it is routine for the council to automatically approve a committee's recommendations if the committee has done a thorough and competent job. The council's final decision, however, and not the committee's recommendation, binds the city. To illustrate, committees may not enter into a contract or employ workers even if a specific motion of the council delegates such power to them. Salaries of mayor and councilmembers The city council in Second, Third and Fourth Class cities fixes the salaries of the mayor and councilmembers by ordinance, in such amount as the council deems "reasonable." No change in salary shall take effect until after the next succeeding regular city election. Salaries may be on an annual or monthly lump sum or on a per diem basis. The per diem may be payable for each regular meeting, for each regular and special meeting, or for each day's service. Unless the ordinance provides otherwise, a lump sum salary covers special meetings. Iron Range cities have special legislative authority to make per diem payments to councilmembers up to $25 per day, not to exceed $250 per year, for absences from the city while on official city business. An employer must allow a city councilmember to take time off from regular employment to attend council meetings. The time off may be without pay, with pay, or made up with other hours as agreed between the employee and the employer. When the councilmember takes time off without pay, the employer must make an effort to allow the employee to make up the time with other hours when the employee is available. No retaliatory action may be taken by the employer for absences to attend meetings necessitated by reason of the employee's public office. Citizen involvement One way to increase positive feelings about government is to promote citizen involvement. Citywide or neighborhood committees, special project review committees, and even block organizations are some of the committees cropping up in many cities. In many cases, the council has formed or encouraged these citizen committees. They have saved time for public officials and have made contributions that could only occur through citizen participation. 133 Minn. Stat. § 471.9981, subd. 6¢). Minn. Stat. § 471.9981, subd. 6(c). Minn. Stat. § 415.11. A.G. Op. 471k (July 1, 1976). A.G. Op. 471k (May I0, 1976). Minn. Stat. § 412.111. Minn. Stat. § 412.151, subd. 1. A.G. Op. 470-B (Feb. 5, 1952). CHAPTER 1 I If a subdivision fails to submit a report, the commissioner will find the subdivision not in compliance and will impose penalties, including notifying the commissioner of revenue that the subdivision is subject to a five percent reduction in local government aid or to a fine of $100 a day, whichever is greater. The commissioner can suspend the penalty if the non-compliance is due to factors not relating to the sex of the members dominating the affected classes. The subdivision must also be taking steps to achieve compliance. Mayor and councilmember The councils of statutory and charter cities follow the same law in setting council and mayor salaries. The city does not need to follow contrary charter provisions. The council sets its salaries at whatever amounts it deems reasonable, subject only to the limit that a change in salary does not become effective until after the next regular city election. The law does not provide for a referendum. Until a change takes effect, salaries remain at current levels. The salary authorization in the law allows the council, by ordinance, to fix its compensation for all duties. If the council feels that there should be additional compensation over and above the base salary for special meetings, the ordinance should set these amounts. Councils should make salary changes by ordinance, but a council could adopt a motion with formalities substantially equivalent to those for enactment of ordinances. The legal effect would be that of amending a prior salary ordinance. Clerk The council of a statutory city may set any salary for the clerk at any time. The salary should compensate the clerk for all duties except making certified copies, filing and entering papers not related to city business. For these duties, the statutes set fees, but the council may require the clerk to turn these fees over to the city. The clerk in Standard Plan cities usually receives a higher salary than the councilmembers because of the position's administrative duties, unless the city delegates these duties to a deputy. The council may change the salary of a Standard Plan city clerk at any time, and is not limited by the state law requiring no change to be effective before the next election. 255 G'3 rn C~ 0 0 CD ~ X (1) O O (I) m ~' o ., _. o ~o o · · · o , o ~ o o ~0 o CD o o o o · o o o ~0 o o o o o o · "~mo O .-! ~- C~ ..0 Z I-' m 0 * 0 0 , . 0 0 0 0 0 "~ I'O 03 O~ ~ CO OO O O O CD O O O O O O O O O O CD 0 0 0 0 0 0 0 0 ~0 * 0 0 0 0 0 0 0 0 c~ ~ o o~ ~ O O O 4:~ ~O 0 0 0 0 0 0 0 0 0 0 0 0 0 * 0 0 * ~. 0 PO O CO O OO O O CD O I~O 0 0 0 ~ 0 --~ . 0 0 O O O O O O O O O O 0 0 tO ~0 0 0 0 0 Z Z 0 z 0 0 0 Oo 0 O0 0 0 0 CD * 0 * 0 0 0 · 0 0 0 0 0 · 0 0 0 0 0 0 Z 0 Ill 0 CZ) 0 0 0 0 0 0 0 * 0 * 0 0 0 0 0 0 0 I:X.~4 0 0 0 r.~ --,. 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CD ~O CD 0 ~0 0 ~ 0 0 0 0 0 0 0 0 0 * 0 0 I~0 0 0 0 CD 0 0 0 0 0 0 0 --~ 0 0 CD 0 0 0 0 CD 0 ,~ 0 CD ~0 0 0 0 0 0 0 _.-DZ r o o o o o o o cD cz) o cD c) c) ~ cD 0 CZ o r- 0 ~:~ 0 --~ 0 C~ O~ C~ 0 0 O~ 0 0 O~ 0 0 .~ 0 ..a. 0 0 0 CD 0 CO CD , 0 0 0 0 O~ 0 0 0 0 0 0 0 C) 0 0 0 ~ 0 0 0 0 0 0 'o co o co o> ~ cn E~ Z o cD CD cD c> o '-4~ ~=- c> cD cD c> cD cD ~. c> O o eo o co i:~ oo -co 'o', Z 0 0 0 0 0 0 ~ 0 0 0 0 0 0 ~ 0 o ~ o ~ ~ ~ ~ .~_ o o o o o ~ ~ o o o o o ~ ~ o~ ITl ITl IT1 ,7, o,. o V) '"' -k * 0 4~ 0 0'1 0 0 0 I~O 0 0 0 0 0'1 0 CD 0 CD O O o1 o o 0~ o o O CD CD O~ * ~ * O O * O O O0 4~, PO O --" O O O-~Z 1='131 Z Z © o Z O o o O I~O -~. ~ O O --A O O O O ~ O O O 'o o o ~0 --~ 0 CD O ~4 O O o co 0 LEN HARRELL Chief of Police MOUND POLIC 5341 Maywood Road Mound, MN 55364 Telephone 472-0621 Dispatch 525-6210 Fax 472-0656 EMERGENCY 911 Memo To: Mayor Meisel and Coundl Fr~m'-Len Harrell (~z~. Date: 02/15~00 Re-. Re-implementing canine program Councilmember Brown has called and inquired with concem regarding the re- implementing of the canine program for the Mound Police Department and I have been requested to provide an explanation. Last spdng, dudng my annual report, their was a discussion regarding issues of tum- over with the Mound Police Department and at that time I advised that Officer Ringate had mentioned that one of the really unique opportunities that had been lost to the department was the opportunity for canine. I advised that I would be exploring the feasibility of re-implementing the program if the opportunity presented itself. Each year there are comments surrounding Mound City Days and the lack of our canine program and the demonstration that we used to do at that event. In September, the Board of the Mound Crime Prevention Association entertained the idea of assisting in the implementation of the canine program and President Brand took the responsibility to "poll' commun~ members and raise the needed funds should the opportunity present itself. Recently, by teletype, we received notice that a training course would be offered by one of the leading trainers in the Midwest, Jim Long of Ramsey County. The course fee is only $1,500 including the dog and equipment! A spot has been reserved for an officer of our department. Brand has polled our Association executive committee and they will be covedng the cost of training and the conversion of an existing squad (we have maintained an extra vehicle in anticipation of re-implementing). · Page 1 Additional costs will include a kennel ($200) at the officer's residence, officer training time (12 weeks), and annual costs of between $800-1,200 in maintenance costs. The City would be responsible for the annual costs and the training time as in the past. Councilmember Brown sounded as though he feels that the program is not necessary and that the council is not supportive of re-implementing a canine program. If that is the case I will need to notify the training facility immediately of our withdrawal and I apologize for the misunderstanding. · Page 2