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2001-03-27PLEASE TURN OFF AT CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MissION STATEMENT: The City 0tM~nd, ilirough'~emwork and COoperation~ provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. AGENDA MOUND CITY COUNCIL TUESDAY, MARCH 27, 2001 7:30 PM MOUND CITY COUNCIL CHAMBERS *Consent Agenda: Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will be removed from the Consent Agenda and considered in normal sequence. OPEN MEETING - PLEDGE OF ALLEGIANCE APPROVE AGENDA, WITH ANY AMENDMENTS * CONSENT AGENDA APPROVE MINUTES: MARCH 13,2001 REGULAR MEETING *A. *B. *C. *D. *F. *H. *I. *J. APPROVE PAYMENT OF CLAIMS ACTION ON RESOLUTION RECOMMENDING THAT CDBG FUNDING OF WESTONKA COMMUNITY ACTION NETWORK (WeCAN) BE CONTINUED ACTION APPROVING ASSESSMENT AGREEMENT WITH HENNEPIN COUNTY ACTION APPROVING LICENSES DUE IN MARCH 2001 ACTION ON RESOLUTION PROCLAIMING APRIL AS "CHILD ABUSE PREVENTION MONTH" ACTION APPROVING SETTING A BID OPENING DATE FOR 2001 SEAL COAT PROJECT: 4/18 ACTION APPROVING LEASE AGREEMENT EXTENSION FOR MOUND LIQUOR SET PUBLIC HEARING FOR PROPOSED AMENDMENTS TO WATER AND SEWER ORDINANCES: 4/24 COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT ON ANY ITEM NOT ON THE AGENDA. (LIMIT TO 3 MINUTES PER SPEAKER.) PAGE 6136-6143 6144-6164 6165-6177 6178-6191 6192 6193 6194 6195 PLEASE TURN OFF AT CELL PHONES & PAGERS IN COUNCIL CHAMBERS. JOHN CAMERON, MFRA, REQUESTING ACTION APPROVING RESOLUTION ACCEPTING A REVISED FEASIBILITY REPORT AND AMENDING DATE OF PUBLIC HEARING FOR WESTEDGE BOULEVARD IMPROVEMENTS AND CERTAIN RETAINING WALLS: 4/24 CONSIDERATION/ACTION ON "MARK HURD" PRICING AND AGREEMENT FOR MOUND SHORELINE MAPPING JIM BRIMEYER, THE BRIMEYER GROUP, INC., ON THE PROFILE FOR A COMMUNITY DEVELOPMENT DIRECTOR 6196-6199 6200-6214 6215-6220 10. 11. 12. 13. 14. 15. PHIL JENSEN, HENNEPIN COUNTY ASSESSOR, WITH 2001 ASSESSMENT REPORT PLANNING COMMISSION RECOMMENDATIONS mo RANDY MORIARTY - 4536 DENBIGH ROAD CASE #00-60: MINOR SUBDIVISION CASE #00-70: VARIANCE CARL & PATRICIA PALMQUIST - 4520 DENBIGH ROAD CASE #01-03: MINOR SUBDIVISION CASE #01-10: VARIANCE ACTION AMENDING ORDINANCE REGULATING AND LICENSING OF DOGS ACTION ON ORINANCE RELATING TO THE PROCESS AND CRITERIA FOR NAMING AND RENAMING PUBIC PARKS AND PARK FACILITIES, AND FOR THE ACCEPTANCE OF MEMORIALS EXECUTIVE SESSION REGARDING LAW SUIT BY POLSTON, ET AL ANNUAL REPORTS B. C. D. E. F. JIM FACKLER JOEL KRUMM GREG SKINNER GINO BUSINARO LEN HARRELL JON SUTHERLAND PARKS/DOCKS/PUBLIC FACILITIES LIQUOR STORE PUBLIC WORKS FINANCE POLICE PLANNING & INSPECTIONS CITY MANAGER'S REPORT A. UPDATE ON "THE LAKER" PUBLICATION DATE CAPABILITIES B. APPOINTMENT TO MFD FIRE COMMISSION INFORMATION/MI S CELLANEOUS mo B. C. D. E. Memo from the Mayor LMC Friday Fax Westonka Schools communication LMCD communication Financial Reports: Feb 2001 6221-6247 6248-6278 6279-6283 6284-6289 6290-6318 6319-6322 6~2~-6~25 6326-6337 6,~_~ 8-6_~ 79 6380-6391 6392 6393-6395 6396-6405 6406-6423 6424-6426 PLEASE TURN OFF AT CELL PHONES & PAGERS IN COUNCIL CHAMBERS. F. Urban Hennepin County CBDG Project Status Report 6427-6428 G. Westonka Healthy Community Collaborative correspondence 6429-6432 H. Park Commission resolution regarding appointments to advisory commissions 6433-6434 I. Police Department monthly report: Feb 2001 6435-6440 J. Letter: City of Shorewood 6441 K. Fire Department meeting summary 6442-6444 L. Fire Department o Fire Commission 6445-6446 16. ADJOURN This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More current meeting agendas may be viewed at City Hall or at the City of Mound web site: www. citvo~nound, com. COUNCIL BRIEFING March 27, 2001 nda for redevelopment for the HRA. Pinky will be present for her agenda, and Bonnie will be present to take the minutes. John Dean and I will be present for the Council Meeting. #3.J. Water and Sewer Ordinance Public Hearing The research is being done that will set forth recommendations for policy changes in how water and sewer area charges and hook-up charges are established, streamlining the process. #7. Brimeyer Group Jim Brimeyer will be present to discuss the diversity of input he received from those he interviewed. They included: Council, some staff, consultants, the El)C, chair and co-chair ot'PC, chairs of Parks and Docks Commissions, business pcople. 1 lc wants to meet and be certain there is consensus among the Council regarding the profile of this appointment. ]'his effort will help ensure the public support for this person, when in place. What follows is an excerpt from the Management Letter when the concept was first submitted to the Council for consideration for the 2001 Budget: Management has perceived that Mound has become "consultant dependent." This is understandable, in light of the past year. Attempts to reduce that dependence are onderway. Being in the midst of redevelopment, that change is not going to be noticeable during 2001- 2002. I lowever, staffhas been reminded, and will continue to be reminded, to try to resolve questions internally before drawing in the assistance of the consulting professionals. The raised level of consciousness regarding this will eventually pay off. In 1999, $156,000 was spent with }loisington Koegler Group, Inc. To reduce these financial impacts, the initial goal is to eliminate the consulting planner as soon after the first of the year as possible. His replacement would be facilitated by the hiring ora Com~nunity Development Director. The Community Develop~nent Director would likely be the head of the department and the ;upervisor over planning, inspections, parks and docks, taking in all areas of land use planning. His expertise and previous experience lie in the areas of planning, community/economic development and staff management. He would be a line person for planning, re~noving the pressures from the building and inspections staff, enabling the City to provide a local level of service, and an improved service. He would eventually replace Bruce Chamberlain, except on a special project basis. Salary and benefits and the cost to hire could amount to $96,000 for 2001. I am recommending a search firm for the search portion of the hiring process, with Management taking over once the selection is narrowed to five or six. The intent behind hiring a search firm is to attain the buy-in of the business cmmnunity, which will be consulted to great measure in the development of the position profile. That, in turn, will make all of our jobs easier. #12. Executive Session The hearing for the Polsten, et al, lawsuit against the City of Mound, was Friday afternoon. According to legal representative George Hoff, it is uncertain as to whether the judge will rule from the bench that same day. The Executive Session will be held if there is new information to report. tt14. City Manager's Report EDC Chair, Paul Meisel, has reported that due to numerous legitimate reasons, the Laker cannot change its publication date to meet the needs of our Planning Commission. If you recall, Planning Commission meetings that take place on Monday nights short the publication requirement by one day. The alternative requires case processing and publications to take place three to four weeks in advance of the public hearing date with the Planning Commission, thus adding to the time it takes to receive approvals from the City. Up until now, the Planning Commission ~ne~nbers have not been receptive to a change in their meeting night, due to a variety of reasons. How would the Council like to proceed' with this matter? One of the topics recently presented at a joint meeting of the Mound fire service territory was the concept of a Commission. Member cities were supportive of the idea in light of the upcoming Department needs. Up until now, Gino and I have worked directly with Fire Chief Greg Pederson and the various Fire Department committees on an as needed basis. It is our recommendation that I be appointed as the City of Mound representative to the Fire Commission, and so City can continue to act as a resource to the Commission. MOUND CITY COUNCIL MINUTES MARCH `13, 200'1 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, March 13, 2001, at 7:30 p.m. in the Council Chambers at 5341 Maywood Road, in said City. Councilmembers Present: Mayor Meisel, Councilmembers Bob Brown, Mark Hanus, Klm Anderson and Peter Meyer. Others Present: City Attorney, John Dean; City Manager, Kandis Hanson; Acting City Clerk, Bonnie Ritter; City Engineer, John Cameron; Park Director, Jim Fackler; Dan Parks, MFRA; Greg Nybeck and Burt Foster, LMCD; Bill and Dorothy Neeka, Sarah Vanderwall, Jeanette Bennyhoff, Woody Love, Bruce and Patti Dodds, Liz Jensen, Gabriel Jabbour, Lorrie Ham, Peter Johnson, Andrea Ahrens, Edith Travers. *Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the Council and will be enacted by a roll call vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Meisel called the meeting to order at 7:32 p.m., and the Pledge of Allegiance was recited. 2. APPROVE AGENDA AND CONSENT AGENDA Brown requested that item 3A and 3D be pulled from the consent agenda. Meyer requested that explanation of why the Feb. 8, 2001, Parks resolution wasn't forwarded to Council either on February 28th, or March 13th, be added with item 7b Meyer added a discussion of the Longpre building tenants to the HRA agenda, that meeting being in continuation. MOTION by Hanus, seconded by Brown, to approve the agenda and consent agenda as amended. All voted in favor. Motion carried. A. Approval of Minutes: February 27, 2001 Special Meeting B. Approval of Claims in the amount of $177,325.29. C. Set Public Hearingsi Mound City Council- March 13, 2001 RESOLUTION NO. 01-26: RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 ANDTHE PROPOSED MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-1. RESOLUTION NO. 01-27: RESOLUTION CALLING PUBLIC HEARING FOR PROPOSED INCREASES IN LIQUOR LICENSE FEES. APPROVAL OF MINUTES After discussion, it was moved by Brown, seconded by Hanus to approve the minutes of the regular February 27, 2001, Council meeting. All voted in favor. Motion carried. 3D. CBDG FUNDING FOR WESTONKA COMMUNITY ACTION NETWORK (WeCAN) Brown indicated that from the information supplied, it appears that approximately 70% of their budget goes for keeping the doom open, salaries, benefits, and other equipment, and only 30% goes to the affected people. Hanus also needs to see the numbers laid out more in sense of direct benefit to the people vs. expenses. Director Edith Travers explained that the audited statement shows that 13% is salaries and operating expenses (general expenses), and 87% goes to program services. MOTION by Meyer to approve the resolution, changing the NOW THEREFORE BE IT RESOLVED, to read that the City Council recommends; 1 )that the CDBG funding of the Westonka Community Action Network be continued, and 2)that $1,000 be contributed from the City of Mound. Motion died for lack of a second. Brown and Hanus reiterated that the figures they are looking at are deceiving and want to see the audited statement, showing that 87% goes to program services. When asked if delaying action on this item would affect VVeCAN, Edith Travers stated that her proposal had to be submitted by March 9th, SO it's already sent in, but she thinks it's important that the City Council recognize and understand that the program is doing a great deal with very little money and providing a lot of service for people of Mound. MOTION by Hanus, seconded by Anderson to delay action on this resolution until WECAN provides an audited budget, plus any other pertinent information, for Council review. Liz Jensen, member of the Board of WeCAN, came forward and stated that the aud m. ited figures, do in fact, show 87% going to actual program Mound City Council- March 13, 2001 services. Those voting in favor: Brown, Hanus, Anderson, Meisel. Voting against: Meyer: Motion carried. 4. COMMENTS AMD SUGGESTIONS FROM PUBLIC There were no comments offered. Sa. SURFACE WATER MANAGEMENT PLAN AND RELATED MATTERS Dan Parks, MFRA, presented the Surface Water Management Plan Update to the Council. He informed Council that the MCWD Board of Managers is meeting on March 22, and the City's SWMP is on their agenda. They are also holding a public hearing on April 5th on new wetland buffer rules. MOTION by Brown, seconded by Anderson to accept the recommendation of Mr. Parks, being; 1) changing the current SWMP to read re(~uirin~ wetland buffers, and 2) to accept the average buffer widths rather than minimum widths, with adding a provision for variances for buffers. Ayes: Brown, Anderson, Meisel. Nayes: Hanus and Meyer. 5b. RESTRICTIONS ON USE AND SALE OF PHOSPHOROUS LAWN FERTILIZERS. Woody Love, Mayor of Shorewood, addressed the Council on the issue of the City's involvement on restricting use and sale of phosphorous lawn fertilizers. He asked for a resolution as statement of the City's support. Bruce Dodds, of Mound True Value Hardware, addressed the Council as a retailer of fertilizers. He stated that he believes in the need to get rid of phosphorous, but feels it is a State issue, not a City issue. If Mound bans the sale of these fertilizers, residents will just go to a neighboring City to buy them. He does a great business in fertilizers, and has substantial inventory right now, for the Spring business. MOTION by Brown, seconded by Hanus that the City of Mound go on record as supporting the efforts of the City of Shorewood, seeking legislation this session that will restrict the sale of phosphorous fertilizers, with such legislation not going into effect earlier than August, 2002. All voted in favor. Motion carried. Mayor Meisel called a recess at 9:29 p.m., and the meeting reconvened at 9:40 p.m. The Mayor announced that the agenda is being rearranged and the Council will go into executive session for consideration of Polston, et al, law suit. This session should last about twenty minutes. The City Council meeting was reconvened at 10:07 p.m. EXECUTIVE SESSION City Attorney, John Dean summarized the executive session, stating that the purpose of said session was to update and receive information from the attorney Mound City Council- March 13, 2001 representing the City in connection with the lawsuit against the City as it relates to the MetroPlains Development. Both the HRA and City Council received concurrent reports from the representative of the League of Minnesota Cities regarding this litigation. 6a. LMCD AND DOCK PROGRAM MATTERS Burt Foster of the LMCD, outlined the proposal to increase Hennepin County Sheriff's Water Patrol presence on Lake Minnetonka for the 2001 boating season. This proposal is for two full-time Deputies for five months, with a two-year commitment. Cost for the proposal is $100,000 per year, with Hennepin County contributing 50%, LMCD Member Cities 30%, and LMCD "Save the Lake" fund 20%. Mound's portion as a member city would be $2297. Gabriel Jabbour addressed the Council, expressing his support of this proposal. MOTION by Meyer, seconded by Brown to adopt a resolution supporting the proposal as presented by the LMCD, along with approve of the $2297 expenditure. Hanus expressed concern about where the funds will come from, along with his feeling that adding volunteers, rather than paid officers, will increase the Patrol's visibility on the lake. Mr. Foster indicated that if the City gives commitment for $4600 over 2 years, the details of working out the funding (budget-wise) could be worked out at a later date. Meyer stated that he would amend his motion to that affect and Brown rescinded his second to the motion. MOTION by Hanus, seconded by Meisel that the City Council support the LCMD's program and desire to increase visibility of the Water Patrol on the lake, to better the experience on the lake, providing that the funding is provided by it's traditional and lawful, normal sources for which that enforcement is normally provided. Ayes: Hanus, Meisel, Anderson and Meyer. Nayes: Brown. Motion carried. MOTION by Meyer, seconded by Anderson that the City of Mound support the LMCD with complete funding for the two year project, with details for payment to be worked out at a later date. Ayes: Meyer, Anderson, Brown. Nayes: Meisel and Hanus. Motion carried. MOTION by Brown to reconsider. He withdrew his motion. 6b. SHORELINE SURVEY Mr. Foster clarified that the LMCD is not requiring a shoreline survey. City Engineer John Cameron presented the Council with an estimate of $14,000 (not including field verifications), for the shoreline survey map (for accurate determination of boat storage units for dock program). It was also noted that field verifications would have to be performed after the data was received. Mound City Council - March '13, MOTION by Meisel, seconded by Brown to approve the $14,000 plus verification fees, to do maps of the entire City's lakeshore, with funding to come from the Docks fund, and reimbursement back to the Docks fund from Planning and Zoning, based on lineage. This reimbursement will take place within the 2002 or 2003 budget year. Foregoing motion is contingent upon LMCD's approval of this plan, as well. All voted in favor. Motion carried. 6c. LMCD BUDGET AND LICENSE FEES Burt Foster of the LMCD, gave the Council an overview of how the LMCD is organized and what services are provided to the City of Mound. He also described how the license fees paid to the LMCD are used. No action was required by Council on this item. The City Council recessed at 12:02 a.m., and reconvened at 12:15 a.m. Mayor Meisel left the meeting at this time and Acting Mayor Hanus presided. 6d. RIP-RAPPING OF COMMONS AREAS Park Director, Jim Fackler, presented quotes for the proposed rip-rapping in various areas of the Commons, the ten year plan that included 13,173 lineal feet, and this year's quote for approximately 800 feet. The lowest quote received was from Concept Landscaping, Inc., for $46,958. MOTION by Meyer, seconded by Anderson to approve the expenditure of $46,958 for rip-rapping as presented. Hanus wished to delay action until he had a chance to review these sites. Fackler stated that time is of the essence, because the quote will not be good after today, and it's easier to do the work now before the ice is out and people are putting in their docks. Also the erosion in these areas is extreme and should be taken care of now. Ayes: Meyer, Anderson, Brown. Nayes: Hanus. Motion carried. 7a. YOUTH ADVISORY COMMISSION Councilmember Meyer, the Parks Commission rep, stated that there has been a move in the community to create a Youth Advisory Commission. The Parks Commission wanted to forward this item to the Council for their input and recommendations. MOTION by Brown, seconded by Hanus to table this item until more information is obtained. Ayes: Brown, Hanus, Anderson. Nayes: Meyer. Motion carried. Mound City Council- March 13, 2001 7b. SET SPECIAL MEETING WITH PLANNING COMMISSION AND PARKS AND OPEN SPACE COMMISSION REGARDING APPOINTMENTS AND PROCEDURES MOTION by Brown, seconded by Hanus to table this item until after the appointment process is complete on the Parks Commission. Ayes: Brown, Anderson, Hanus. Nayes: Meyer. Motion carried. PARK COMMISSION RESOLUTION REGARDING APPOINTMENTS TO ADVISORY COMMISSIONS Councilmember Meyer questioned why the resolution passed by the Parks Commission on February 8, 2001, has never been forwarded to the Council. City Manager Hanson stated that a Council directive was received to have committees complete their processes before policy will be reconsidered. Meyer requested that the entire resolution in question be included in these Council Minutes. It is as follows: PARK COMMISSION RESOLUTION REGARDING APPOINTMENTS TO ADVISORY COMMISSIONS VVHEREAS, pdor to January 23, 2001, City Council Resolution No. 89-139 (adopted on October 24, 1989) clearly stated that a "vacancy, on a city advisory commission '...occurs when a term expires and the commissioner holding that term does not desire reappointment' or 'when a commissioner resigns his/her position pdor to the term expiring"; VVHEREAS, from October 24, 1989 to January 23, 2001, the City of Mound advisory commissions and the Mound City Council have consistently followed the language of Resolution 89-139 in so far as they conducted completive interviews of prospective candidates only when a "vacancy" existed, as legally defined; VVHEREAS, on January 23, 2001, the Mound City Attomey agreed with the legal interpretation of "vacancy', as defined above; WHEREAS, the current Mound City Code already allows advisory commissioners to be removed by a 4/5 vote of the City Council, thereby alleviating any potential problem with "dead wood" or "lifetime appointments"; WHEREAS, late in the evening on January 23, 2001, the Mound City Council voted 3-2 to substantially change Resolution 89-139, whereby a "vacancy" occurs on a city advisory commission when the commissioner's term expires, thus requiring every sitting commissioner to compete with other candidates for reappointment to his/her seat at the expiration of his/her term; WHEREAS, the proposed change in the definition of "vacancy" (adopted by the City Council on January 23, 2001) was not contained in the City Council 'packet", whereby Mound citizens (other than John Beise, Tom Casey, and perhaps one other audience member) had no opportunity to consider and provide comments to the specific proposed change; WHEREAS, the proposed change in the definition of "vacancy" (adopted by the City Council on January 23, 2001) was not submitted to any of the advisory commissions for their review and recommendation; VVHEREAS, the NEGATIVE RESULTS of the change in the definition of "vacancy" in Resolution 89- 139 are: Mound City Council- March 13, 2001 1. reappointments are subject to political retaliation (e.g. Bill Darling, 1996 candidate for Mayor) 2. a city council can change the majority of advisory commissioners within 13 months (assuming 3-year staggered terms); 3. "institutional long-term memory' and the opportunity to educate new commissioners (and new city council members) will be lost by more rapid turnover of commissioners; 4. more rapid turnover may also result in the discontinuity of programs; 5. natural attrition of advisory commissioners is already high, at least for the Park Commission and Open Space Advisory Commission; 6. a commissioner's decision is more likely to be affected by whether the majority of the City Council agrees with the decision; and 7. the City of Mound has reverted to the 'Spoils System' after any city election (i.e. 'political" appointments are awarded to supporters). NOW THEREFORE, BE IT RESOLVED that the City of Mound Park and Open Space Advisory Commission recommends: 1. That the definition of "vacancy' in Resolution 89-139 be restored to the definition which existed prior to January 23, 2001; 2. That a copy of this resolution be forwarded immediately to other city advisory commissions for their recommendations and to the Mound City Council for its review and adoption; and 3. That, until paragraph 2 above can be completed, no interviews or decisions pertaining to advisory commissioners seeking reappointment shall occur. The foregoing resolution was moved by Casey and seconded by Meyer. The following commissioners voted in the affirmative: Casey, Domholt, Hentz, and Meyer. The following commissions voted in the negative: Beise. Dated: February 8, 2001. INFORMATIONIMISCELLANEOUS A. LMC Friday Fax B. Westonka Schools communication C. LMCD communication D. Report on City Hall structural investigation E. Thanks from Lake Minnetonka Area Chamber of Commerce F. Met Council planning and budget breakfast meetings G. Article: 2000 IACP Awards Presented during the 107th Conference H. Westonka Senior Center newsletter I. Westonka Farmers' market minutes: November 22, 2000 J. Finance Reports: January, 2001 K. Update on bonding needs and discussion Annual Mound City Council - March 13, 2001 ADJOURNMENT MOTION by Brown, seconded by Hanus to adjourn at 12:43 a.m. All voted in favor. Motion carried. Attest: Acting City Clerk Mayor Pat Meisel ?AGE l AP-C02-01 VENDOR INVOICE DUE HOLD NO. INVOICE NHdR DATE DATE STATUS AG338 9684 ANCOM A0349 ANOKA A0397 3/Z7/0I 3/27/01 COMMUNICATIONS, INC. VENDOR TOTAL 00011651 00010723- P U R C H A S E J 0 U R N A L CITY OF MOUND A~OUNT DESCRIPTION ACCOUNT NUMBER 50.50 REPAIRS 22-4170-3200 50.50 JR~,L-CO lOIO 50.50 3/27/0i 3/27/01 376.00 J~NL-CD ~/27/01 3/27/01 180.00 JRNL-CD 164335 .... ~.90 ~.~}eA-t-PON 3/27/0i 3/27/0i ~5.00 JRNL-CD 164448 3/27/01 3/27/01 TECHNICAL INST1TUTc VENDOR TOTAL 741957 3/27/01 3/27/01 S¥STE V±t:DO:, TOTAL ASCG~ A0401 59d711 1010 1010 1010 ASPE~ EGdtPMENT ~0549 20077000 20893500 33531200 ~ELLBOY CORPORATION 50567 211116 85.00---PUSLICATtO~ ............. 22-4t?0=4-1~-- ~5.00 JRNL-£D 1010 726-;-00-- .......................... 24.44 04-01-01 ThRO 06-30-01 METER 01-4040-2200 - -24~44 O~-Ot-~t--'THR-U-~6-30-Ot ~ETE~ ...... 01-~090--~2e~-- 24.44 04-01-0~ THRU 06-30-01 METER 01-4140-2200 24.44 04-01-01 THRU 06-30-01 METER 01-4190-2200 ~ 24~44 ..... O4-O-t-O~-THRU 06-30-01 METE ~ - 01-4340~3~0 g.15 04-01-ol ldRd 06-30-01 w~TEp 01-42~0-2200 3.15 04-01-01 lri~U 06-33-01 METER 71-7100-3210 - t2.2~-- 04-0t-01-THRU 06-30-01 METE~ 73-7300-3-210- 12.~3 04-01-01 THRU 06-30-01 MEIER 78-7800-3210 162.95 JR;~L-CD 1010 i62.~5 5/27/01 3/27/01 VENDON TOTAL 1,371.45 LI~UOR 3/27/0i 3/27/0~ 1,936.73 LIQUOR 3/27/01 3/27/0t .... ~,936~3 JRi'~E-C~ 242.i0 3/~7/01 3/27/01 242.i0 JRHL-Cu VENDOR TOTAL 3550.28 1~.00 COFFEE 9.00 COFFEE 3/27/01 3/27/01 BERqY COFFEE CUk'PANY VENDOR TOTAL ~0572 04',)413581 1~5.05 ASSEMSLY PARTS- 01-4280-23t0- 183.05 JR~L-CD 1010 183.05 ................................ 71-7100-9510 71-7100-9510 71-7100-2200 t010 01-4020-4120 01-4190-4120 -- 9.00-- EOFFE~ ............................ 01-e340--4~-2~ - 36.00 JRNL-CD 1010 36.00 ..................................... 35.59 ~,~E LI~IT. 50 CHAH :EL 01-4280-2310 ?AGE 2 AP-CO2-Ol VENDOR INVOICE DUE hOLD NO. INVOI£E NY~R DATE DATE STATUS PURCHASE JOURNAL CITY OF ~OU~D AHOUNT DESCRIPTION ACCOUNT NUMBER 35.50 6ASE UXIT, 35.49 BASE UNIT, 3/27/01- -3/27/91 ........ t0 o-.-~ 9 .... JRitb- (~0 5EST BUY COMPANY VENDOR TOTAL 106.49 00590 00005954 1,330.00 3/27/01 3/27/01 1,330.00 000008991 593.50 3/27/0i 3/27/0i 593.50 G ~ 5 SHEET HETAL ArJ2 ROu~ VENDO~ TOTAL 50600 10077921 ....... 3/27/01 3/27/01 50 C HAq;~EL 73-7300-231~ 50 CHANNEL 7~-7800-2310 REHOVE POOF SN3W 01-4320-2330 J~NL-CD 1010 REHOVE ROOF SNO~ 30-6000-5300 J~NL-CD 1010 5LACKOWIAK- AND-SON --VEHDO~ TOTAL -- §7-;0~ ....................... 4,000.UO RET~INEC SEARCH FEE 4,000;00 50715 9~1 5t27t0t'--3t27/0i RIM£YER GROUP, INC. VENDOR TOTAL 5 010327 CAPITAL oNE COd20 206879~5 5127101 3/27/0i VENDOR TOTAL 1923.50 .... 67-;01 -' 02-O~ARBAGE--~ IC~',UP-E-M4o-I-2-1 67.01 3~' .',;L -C g 1010 01-4190-3100 I010 4000.00 25.09 LATE FEE 01-4090-4100 101.70 S~[NA~/CLASS/REGIST~<ATIO~J 01-4190-4110 85.00 5EmINA~-BU~tNARO, CHICAGO'- ~t 01-4090-~110 255.76 WORKSHOP 03-08-01 01-4190-4110 21.95 INTERNET, HANSON KANOIS 01-4049-4130 19.95 tNTERHET~ F~RE DEPART~EHT 22-4170-4130 21.95 IhTERNET, RAH'~, JO3I 01-4040-4130 21.95 I~TERHET, PLAN ~IqS ~EOAPT~ENT 01-4190-4130 50.03 LATE FEE 01-4090-4100 633.20 J~NL-CD 1010 ox3~29 ................................... 572.46 BULK ICE ~72 01-4280-2340 CARGILL C0~25 SALT DIVISION VENDOR TOTAL 572.46 0101-111062 3127101 3127/Jt 0101-11168~ 5/27/01 3/27/01 287.53 REPAIR LEAK, ETC. 287.52 REPAIR LEAK, ETC. 575.05 J~'NL-Cr~ 43.70 FILTER CARTRIDGE, ETC. ...... 4~5.69---FI~TE;g-C-A~T~ t-DG 87.3g JRNL-CD 01-4280-3810 73-7300-3~10 .......... ~Ot0 01-4280-3810 75-7-300--3-8-t~- 1010 CARLSON IRACTOR'S, C0559 D79612 D79820 E~U1P.* VE~JDO~ TOTAL 3/27101- 3127/01 662.44 13.27 TU~ING, ETC. 7~-7800-2300 t3,27 JRNL-CD ........................... t0t0 31.26 BOOSTE, ETC. 73-7300-2310 PAGE S AP-C02-01 VENDOR NO. INVOICE NMaR CHAMPION AUTO P U R C H A S E J 0 U R N A L CITY OF MOUND iNVOICE DUE HOLD DATE DATE STATUS AMOUNT DESCRIPTION ACCOUNT NUMBER 3/27/01 3/27/01 37.25 JR:iL-CD 1010 VENDOR TOTAL 50;53-- C0887 010310 173.34 01-01 952-472-3555 PHONE SERVI ................................. l~7-]~---q~-_~~2.~5-55--PHDN~_~ER~I 173.34 03-01 952-472-3555 PHONE SERVI 3/27/01 3/27/01 520.02 JRNL-CD 010310-B 17.94 01-01 952-472-0646 PHONE SERVI 17.94 02-01 952-472-0646 PHONE SERVI 22-4170-3220 ~2~-~?O~-~2-20---- 22-4170-3220 1010 01-4340-3220 01-4340-3220 25/27/01 3/27/01 53.82 JRNL-CD 1010 S6.27 02-01 952-~72-14~4 PHONE SERVI 01-4040-~220 ~6.26 0~-01 952-472-1454 PHONE SERVI 30.26 0~-01 952-~72-143~ PHONE SERVI 01-40~9-3220 ~/27/01 3/21/D1 l~5.uA Jqr,L-C~ i010 010301 TIZENS COHMURICIATIONS .019 1446 ....... t65~09-- 0t-O~-952-472-30~-PHOND-SER~I .... 168.09 02-01 952-472-3093 PHONE SERVI 71-7100-3220 i6~.09 03-01 952-472-3093 PHONE SERVI 71-7100-3220 $/27/0t 3/27/0~ ............ 50&~-27 ~OqNb-ED 't0'~0 VE:;OOR TOTAL 1447 3878 3/27/01 3/2'1/01 CONC£PT LA,'~DSCAPING, C1020 010409 3127/01 3127/01 S/27/0i 3127/01 I.C. V 'Z '~ 6 L~, ~: TOTAL CONCu. INCoRPC;(~IED Cl104 010307 ~/27/01 3/27/01 CHADWICK AN!) HERTZ, P.A VENgOd TOTAL Cl119 F101259 1225.17 7,261.00 INSTALL RIP-RAP AVALON PARK 81-4350-5300 7,261.00 JRNL-CD 1010 lOO.uO OE;:O T~E 81-4350-5100 100.00 JR,,L-CD 1010 4,240.00 RIP-RAP 5~ECHSIDE NORTH 81-4350-5300 4,240.00 JmXL-Co 1010 11501.00 449.m6 04-Dt-P~tNEIPLE--TRU~ VAEUE~ ........ 5D-588t-61~0 .... Sll.9B 04-01 INTEREST TRUE VALUE 55-5881-6110 3/27/01 3/27/01 961.84 JRNL-CD 1010 VENDOR TOTAL 961.84 3,194.97. 02-Ot-PROFESStONAL--SERVtCES 3,194.97 JR~L-CD 1010 3194.97 V101263 F101o42 115.27 CYLINDER ROSS VEE ANGLE 01-4280-2310 3/27/01 3/27/01 - 115;27 103.87 CYLINDER BOSS VEE ANGLE 01-4280-2310 3/27tO1 3/2-7t01 ....... tO3;6?--dRNL--C~ 110.95 CYLINDER 90SS 9EE ANGLE 01-4280-2310 PAGE 4 AP-C02-01 VENDOR NO. INVOICE NMbR P U R C H A S E J 0 U CITY OF MnuND INVOICE DUE HOLD DATE DATE STATUS AMOUNT DESCRIPTION R N A L ACCOUNT NUH~ER 3/27/01 3/27/01 115.98 JRNL-CD 1010 CRYSTEEL DJST- INC. VENDOR TOTAL ...... Dl172 342555 370.00 HELMET 22-4170-2200 .............. 3t2~/01~3f2-7/01 3-7'~'00 jRNL-CD 342708 203.04 GLOVE AND CASE 203.~4 22-4170-2200 342776 5,112.40 COAT, PANTS, ETC. 22-4170-2270 iOi~ 34240 87.97 REPLACE DIAPHRAH 3/27/0I 3/27t01 - 87.97' JR-JL-CO 22-4170-3820 ....... i'010 342945 242.35 VISION FLEX ......... 3t27t0t 3/2-7/0~ ........... 2&-2~35--ORqt-C~3' 22-4170-2200 I~1~ 343039 184.00 500TS 22-4170-2200 ...... 3t27t0-~.-3t27t0~ ..... ZB4~(r'J---J~.PN~-CD ~0 kNKO EMERGENCY EQUIP~ENI ~1202 127564 125644 VENDOR TOTAL 3127101 3127101 DAY JISTP, ISIJTI~C COMPAt,;Y 3127/01 3127/01 V~',~3n I~T~L 5199.76 1,673.25 SEER 7i-?100-9530 1,~73.25 JqNL-CD 1010 35.30 HISCELLANEOU5 71-7100-9550 35.30 JRNL-CD 1010 190~.55 D1300 0356o6 3127101- 3t27t0Z - 15.44 - SE~VICD CHARGE PLA~gUE 7.72 SERVICE CHARGE PLA~UE 15.44 SERVICE C[~ARGE PLAGUE ..... 3~;-O0~--J~b-¢~ ............... 01-4140-2200 01-4320-2200 033645 15.o8 COUNCIL PLATES (3) 3/27t0i 3127101 .......... 01-4020-2200 DI×CO ENGRAVING E1420 750575 750576 7611~3 761936 763597 VENDOR TOTAL 54.48 2,087.15 bEER 3127102 3127101 2,087.15 J~ ~L-CD 19.00 MISCELLANEOUS 3/27/01 3/27/01 19.00 JRNL-CD R1.90 BEER 3127/01 3127/01 ~1.90 JRNL-CD 38.00 BEER 3/27/0i 3/27/01 38.00 JRNL-CD 1,356.90 ~EER 71-7100-9530 1010 7Z-7100-9550 1010 71-7100-9530 1010 71-7100-9530 1010 71-7100-9530 1010 PAGE 5 P U R C H A S E AP-C02-0Z CITY OF HOUND VENDOR INVOICE DUE HOLD NO. INVOICE NMGR DATE DATE STATUS AMOUNT DESCRIPTION JOURNAL ACCOUNT NUHBER 764150 EAST SIDE BEVERAGE 685.25 BEER VENDOR TOTAL 4271.20 71-7100-9530 ttYt- 0 E1440 010316 15.00 SUoUR~AN AUTH DINNER, HANUS 01-4020-4i10 3/27/01 3/27/0i 15.00 JRNL-CD 1010 EDEN PRAIRIE, CITY OF VENDOR TOTAL 15.00 E1450-.t8t52 ................................. -8t-0-;00 0-2-~01 Lt-~JOP 5-T-ORE--~E-td~CA~ION .... ~5-5'~80--3'100 3/27/01 3/27/01 dlO.O0 JRNL-CD 1010 .... 18t53-A ................. ~ t ~5~O'~ ~ ~O~T ~REDE VE~PMEN ~ ....... 5-5- 5880~3100-- J/27/01 3/27/01 1,147.50 JRNL-CD 1010 3/27/01 3/27/01 5~0.00 J~ ~L-C0 1010 t~t54 -- ~7o~2~--02-O~ET~0 PEAtNS- D~VEkOPHENt 01-230~-1-~ .... 3/27/01 3/27/01 776.25 JRNL-{O 1010 t8t 55 ................... 2~2-~50 ~--~t~ OFF~C~JE-C-T ...... 55-5-879--3-%00--- ~/27/01 3/27/01 202.50 JRNL-CD 1010 3/27/01 3/27/01 EHLENS g ASSOCIATES INC VENDO? TOTAL ~1490 DDi075 5127/01 3/27/0! ESS ~ROS AND SONS INC VENDOR TOTAL F1571 010310 5/27/01 3/27/01 235~-25 .... 02-Oi--q'tAHA"6ONYt-gAR'mE~f"SUSINESS - - 01-2300-1-1(k~- - 236.25 JRNL-CD 1010 3712.5(} 202.35 3RqTES 20,~ .35 JqNL-~D 202.35 16.00 2001 HE~"-DERSHIP DUES lo.OO JRNL-CD 01-4280-2300 ...... ~OtO 22-4170-4130 1010 FIRE INSTRUCTORS ASSN OF M VENDOR TOTAL 10.00 F1579 2553124Rt ......................... 2 &~-~7--- 2 O~ t-~ E~B~-.,. RGH ~ p 3/27/01 3/27/01 2~.97 JR;L-CD FIREHOUSE MAGAZI;~E VENDO~ [OTAL 2&,OA ...................... F1719 010314 10~.17 REIMBURSE TRAVEL EXPENSE FRANK ~EiTZ VENDOR TOTAL 108.17 F1720 010301 1,215.00 02-01 PROFESSIONAL SERVICES 3/27/01 3/27/0i 1,215.00 JRNL-CD FRAN~ NA~DEN & ASSuC V~NDDR TOTAL 1215.00 ....... 22-4t7~--4130- 1010 75-7300-4Ii0 01-4140-3100 1010 PAGE 6 P U R C H A S E J 0 U R N A L AP-C02-01 CITY OF HOUND VENDOR INVOICE DUE HOLD NO. INVOICE NM~R DATE DATE STATdS A~OUNT DESCRIPTIDN ACCOUNT NUMBER F173~ 15096 520.00 01-15-01 OROFFSSIONAL SERVICES 01-4190-3100 3/27/01 3/27/01 520.00 JRNL-CD 1010 FUTRELL FIRE CONSULT & DE* VENDOR TOTAL 520.00 61750 575954- ,25-;~7--~5-~6-01 UNIF-~'~-,~MS 25.67 03-06-01 gNIFO~W5 25.67 03-06-0! UNIFOi~MS ......................... ~5~-- 03-06-0-~--~T5 15.88 03-06-01 MATS 15.87 03-06-01 MATS ............... 3A~0t~3/~/01 12~;-64 JPNb-CD 575956 42.75 $/27/0i 3/27/~i- 42.?5 575955 0-I~'-4-Z>8~-2-2& 0 - 73-7300-2240 75-7800-2240 0]:--~ 280---2-250--- 73-7300-2250 78-7800-2250 03-06-U1 ~!ATS 22-4170-22~0 JqNL-Cg ................ 1010 41.84 03-06-01 HATS 01-4340-2330 - -3/27/01 3/27/01 -4~.84 J~NE-~ ........................................... 10t0' 582248 109.51 03-13-01 MATS 01-4320-4210 --~/2~/Ot 3/27/O1 ....... 109,5~----J~NL-C~ ................................ POtO 582247 25.6 3 ?, :~ SE,~VlCES OldO0 50609 7 25.67 25.67 13.43 13.43 13.42 117.29 436.03 03-13-0i Ut~IFORMS 01-4280-2240 --03-t-3-0t UNIFORMS ........... 73--7-300-224~ 03-13-01 [.!,~IFOR~IS 78-7800-2240 03-13-01 ~ATS 01-4280-2250 03-13-01 MATS ......... 73-7300--2250- 03-13-01 MATS 78-7800-2250 J~%L-CD 1010 4.35 FITTINg ...... 0t-~2~0-23t0 4.35 JR,~L-CD 1010 3/27/01 3/27101 VE~:DO~ TOTAL 3127/01 3127101 50703 42,26 .... T~}E-EtGHT-5,- FFC. 3127/01 3127/01 42.26 JR;4L-C3 50726 -403-.62-- 3/27/01 3/27/0i 403.o2 JRNL-CD GARY'S DIESEL SERVICE ..... ---- 0~-~280-~&t0--- 1010 1010 61887 7749 GLASS PLuS Gld90 010228 GLENWOOD INGLE~OOD G1905 1020510 3/27101 3127/01 VENDOR TOTAL 3127101 3127101 VENDOR TOTAL $/27/01 3/27/01 45.41 RFPLACE MIRRJR CSO VAN 01-4140-3810 45.~1 JqNL-CP ' 1010 45.41 35.62 02-0I WATER 22-4170-2200 35.o2 J~L-CD lOiO 35.62 112~00 02-06 LOCATE5 ........ 7-3-?'30~--3~25--- ii2.00 02-0i LOCATES 78-7800-3125 224.U0 J~'4L-C~ lnln PAGE 7 AP-C02-Oi VENDOR INVOICE DUE HOLD NO. INVOICE NM~R DATE DATE STATUS GOPHER STATE ONE-CALL, INC VENDOR TOTAL 31930 010319 3/27/01 3/27/01 P U R C H A S E J 0 U R ~q A L CITY OF HqUND AMOUNT DESCRIPTION ACCOUNT NUMBER 224.U0 199.00 REGISTRATTON HANSON MAY 9-11,2 01-4040-4110 I99.00 JRNL-CD 1010 GCVT TRAINING bERVICES G1972 347348 348161 350459 351053 GRtGGS COOPER H200i 2649967 CO'~PA;<Y m2u?5 650043 VENDOR TOTAL 199.00 3/27/0i 3/27/01 311.70 JRNL-CD t49.~9 L I~gUO~ ~/27/~i 3/27/0I i49.89 JRNL-CD 3/27/01 3/27/01 730.1~ 3/27/01 3/27/0i COMPANY VENDO, TOTAL 1010 71-?l~)fr-9SiO 1010 ~-~lfrO-95-2~--- 1010 1,657;4~- tt~;UO~ ............................ 71-7t00-9g~0-- 1,657.49 J;;L-Cu 1010 2969.~2~ 36.44 FLOURIDE SOLUTION, ETC. 73-7300-2260 36.44 12.00 2000 HEITZ, FRANK 01-4230-3140 12.00 2000 TAFFE, JDHN 01-4340-3140 t'2-~'00 .... 2000"jAvK[l, ~AD ....... 0t-4340-Trt-46~- 36.00 JR:~L-CD 1010 TOTAL 3/27/9i 3127/01 ,iEALIrtCGi,iP E~'AULATIOt~ SER$ VE.N~O-~ TOTAL 30.00 .......... H2135 21027031 31.00 02-01 NETWORK SERVICES 01-4095-3800 3/27/01 3/27/0].- 3 ~; 00--- J~NL-Cb- .............. ~t0 HENNEPiN CTY. INFO TEC~ VE~;DOR TOTAL 31.00 ~215i 010307 257.80 ANNUAL CHARGE ASSESSMENTS 5/27/0i 3/27/01 257.~0 JRNL-CD dENN[PIN COdNTY TREASURER VENDOR TOTAL 257.80 d2160 U03067 1,269.00 OI-Ol RO~ AND ~/27/0I 3/27/0i 1,269.00 JRKL-CD HENN CO TREASURER VENDOR TOT-AL --t2~9~0~ ................. H224i OZ030h-A 3,557.37 02-01 PLAU'JING HISCELLANEOUS OiuG08-B 550.00 02-01 CODDON SUB-DIVISION 01OSb~-C 280.00 02-01 FLANKING MISCELLANEOUS ..... ~ .. II 01-3830-0000 1010 BOARD .............. 0t--4 tt0-4 Z~SV- .... 1010 01-4190-3100 I010 01-2300-1116 I010 01-4190-3100 PAdE 8 P u R C H A S £ AP-C02-0i CITY OF HOUND VEKDOR INVOICE DUE f~OLD NO. INVOICE MM~R DATE DqTE STATUS AMOUNT DESCRIPTION $/27/01 3/27/01 280.00 JR:;L-CD - -O1030A-D- J 0 U R ;~ A L ......................... 3/27/01 3/27/01 210.00 JRNL-CD ....... Ott~OS-E 2B0.0O 02- 01--~.~l-kR i T i Y S U B-~YViS-FOH 3/27101 3/27/01 280.00 JRNL-CD 010308-F ....................... 9~4.50 3/27/01 3/27/01 934.50 .... OTO308-G .......................... t~- 6 ~,-2-. 2 5 3/27/0i 3/27/01 1,642.25 010305-H $/27/01 3/27/01 ................................ 5/27/01 3/27/01 S,567.37 - 010308-I- HOISINOTON KOEGLER G~OdP,* VENDO~ TOTAL ACCOUNT NUMBER ih%- (Yi--~lt~tYN~--¥- l-k I ON--M FS(Y Ett/~ NE 0 -- JRNL-CD JR ;,; L - C D 304.00- 02-O1 tOST- LAKE-~]REEN'CAY - - 55-5880~3100 304.00 JR r~L-CD 1010 0-2 -t)-~p ~-A~ fi, t ~ 6- ~, { 5-(~3tq~ A K* ~ Crd S- JE~L-CD 1010 tt~35.4~ .................................................. 230~ 010302 120.00 2001 ANHUAL ME'~BERSHIP 01-4040-4110 3/27/01 3/27/01-- I I;tC Vi~,90,~ TOTAL 120.00 12333 001799 692 25 2000 ,_TAL LOCATOR 73-7300-5000 ~/27/0I 3/27/01 692.25 JRUL-CD iOlO 010176 59.95 qFFLECTOR 20LAt FLEECE 7~-7800-2240 3/27/01 3/27/01 5V.95 J~:;L-CD lOlO I NFRATEC;t VEt~DO~ TOTAL 752.20 t238~ 10005811 ................. 59-~59 MT-7~T-~ R Y- 75- 7800-~}t ~-- J/27/01 3/27/01 S~.59 JR,;L-CD 1010 I D;TER STAT [-- DA Ting t E-S v ~NDO~ -TOT-AL ~,-59 12395 ZZ10026022 750.00 04-01-01 THRU 04-01-02 SOFTWAR 73-7300-4200 INV[~,;SYS MEIERIhS SYST[~5 12400 7217 440.89 DUAL CHARGER 22-4170-2200 3/27/01 3/27/01 440.89 JRNL-CD 1010 ISLA~;D PARK SKELLY V~HUOR TOTAL 443.B9 J2575 000550 t O · ~8--- OFF ~ (E--SUm P h I ~ ]/27/01 3/27101 10.O~ JRNL-CD 1010 000 517 - 5/27/01 5/27101 ]5.~9 J~NL-CD 1010 e ~P-C02-01 VENDOR INVOICE DUE HOLD NO. INVOICE NMdR DATE DATE STATUS 00O605 3127101 3/27/01 000613 3/27/0i 3/27/0I 000627 3/27/01 3/27/01 00123i-A 3/27/0i 3/27/0i PURCHASE JOURNAL CITY OF MOUND A~OUNT DESCRI'PTION ACCOUNT NUMBER 13.06 OFFICE SUPPLIES 01-4320-2200 i3.06 JRNL-CD 1010 11.53 OFFICE SUPPLIES 01-4320-2200 11.53 JRNL-CD 1010 4.75 OFFICE SUPPLIES 01-4320-2200 4.78 JRNL-CO 1010 17.3i OFFICE SUPPLIES 01-4320-2200 1Z.31 JRNL-CD 1010 JOHNS J257G 000803 18.20 3/27/01 3/27/01 16.20 0008i4 29.47 3/27/01 3/27/0i 29.47 000316 001031 001023 OOlOI7 001117 001117-$ 3/27/0i 3/27/01 3/27/01 3/27/0I 3/27/01 3/27/01 5/27/01 3/27/01 5/27/0i 3127/01 3/Z7/0i 3/27/01 001231-B 3/27/01 3/27/01 VARIETY & PETS VENDOR TOTAL 1228454 ~/27/0i 3/27/01 3/27/01 3/27/01 1228455 1231135 1231130 3127101 3121101 3/27/0i 3/27/0i JOHNSON DRUTHERS LIQUOR J25~2 010409 VEN OO~- TOTAL OFFICE SUPPLIES 01-4320-2200 JR~L-CD 1010 OFFICE SUPPLIES 01-4320-2200 JRNL-CO 1010 37.33 OFFICE SUPPLIES 01-4320-2200 37.33 JR:.L-CD 1010 4.57 OFFICE SUPPLIES 01-4320-2200 4.57 JRNL-CD 1010 34.0~ oFFICE SUPPLIES 01-4320-2200 34.6~ JelL-CD lO1O 30.~3 HOLIDAY DECORATIONS 01-2300-0500 30.83 JRNL-CD lOiO 3.&2 HOLIDAY 9~CORATIONS 01-2300-0500 3.~2 J°'~L-CD 1010 7.65 HOLIDAY ~ECORATIONS 01-2300-0500 7.65 JRNL-CD 1010 2.39 HOLIDAY DECORATIONS 01-2300-0500 2.30 JRNL-CD 1010 262.19 533 ~96 E t ,~UO~ 7-1- 7 t00-9-5T0- 533.96 JR .~L-CD I010 t,390,30 WINE ............... 71-7100-9520 - 1,3o6.30 JR.~L-CD 1010 1,863~t8--LiqUOR ............................... 71-7100-9510 1,~63.18 J~XL-C~ 1010 601.95- wINE 7t-7t00-95-2~)----- 601.95 JRNL-CD 1010 4305:-39 23o.93 04-01 PRINCIPL~ T~UE VALUE 55-5881-6100 t, ..z J PA6E !0 AP-C02-O1 VENDOR INVOICE DUE HOLD NO. INVOICE NHSR DATE DATE STATUS P U R C H A S E J O U R N A t CITY OF MOUND AMOUNT DESCRIPTIgN ACCOUNT NUMBER 432.18 04-01 I'JT~REST TRUE VALUE 55-5881-6110 669.ii JRNL-CD iOlO 669.11 3/27/01 3/27/01 JOHNSON, PHYLLIS VENDOR TOTAL K2699 -35993-A 3/27101 3/27/01 30.00 JPNL-CD 1010 --- 36993-6 ................................. ~O~.O~)---~-~CHOO~b~TRbC~-C~IM 3/27/01 3/27/01 60.00 JRNL-CD 1010 ......... ~6993-£ 120.00 02---O1 L~cN-~-B~ON S i,N3--DiVi~5-iON ~I--23~0-0~-I-095 5/27/01 3/27/01 120.00 JRNL-CD 1010 3699~-0 ' 2,993~0~ 5/27/0I 3/27/01 2,993.02 02-01-~ECKER PERMIT-REQUEST ..... 01-2300-1098 JRNL-CD 1010 36993-E ........................ 4 ~t)vO0-- ~?-e-t- A PT--T Ow E, ,~--tEA5 E 3/27/01 3/27/01 4~0.00 JRNL-CD 0I-/,- 110--3-1~ 0--- 1010 36993-F ............... :~, 49~. t0 02-- 0 I-- POt 5'T-ON - u A-~--S tfl-T 3/27/01 3/27/01 1,498.10 JRNL-CD 1010 36993-6 t,350~0~ 02-Ot-OqDtNANC~ A~ENDMENT ....... 01-4110--~100--- 3127/01 3127/01 1,350.00 J°';L-CD 1010 369 93-H 3/27/01 3/27/0i 270~0(} 02-01 wOOgLAND POINT LAWSUIT ...... 01-41-10--3'TO0--- 270.00 JRNL-CD 1010 36993-[ ..... 30~0~ 02-0t {ONT~Ae~ ............... 2Z-4170-~3TO0--- 3/27/0~ 3/27/01 30.00 J~L-CS i010 36~ 93-J 3/27/01 3/27/01 3o~00- 02-01 FEE ORDINANCE .............. 0t-41-10--~t-0-0--- 30.00 JRNL-CD 1010 36993-K ....... 6g~-. 00 02-0-1-50ND t Ne / FLIND~NC,~IS5U-E-S 3/27/01 3/27/01 60.00 JRNL-CD 1010 369 93-L ................. 7 ~. 0-O---- O 2 -(~ 1- M ~T ~O--P kA- Pa 5--A L-t E-Y 3/27/01 3/27/01 72.00 JRNL-CD 0i~2-300-~9 6 1010 - 36993-M 3127/01 ~/27/01 3~.00 JRNL-CD 1010 ...... 60.u~--O2-~-CO~MUNJTY.-DEVELOPER ............. o1-~19o-3-}e0-- ~/27/Ol 3/27/ol 60.00 JRNL-CD 1010 36993-0 ........ 67~. 00----02-0~- A _nM t N [ STN AT }V~. j SCEt E-AN 3/27/0i 3/27/01 670.00 JPNL-CD -- - 0 t-- & ~t{}~)---- 1010 36993-P ........ t2y~6~- 02-01-~J~Ot% ANEE O~--~t4O--}tq)O 3/27/0i 3/27/0i i29.64 JRNL-CD IOlO 36993-Q ....... 47-~zOO---O2-O}-~ATE--~RO~NAN(E 3/27101 3/27101 ~74.00 JRNL-CD 7-8--~800--3100 1010 PAGE 11 P U k C H A S E J O U R M A L AP-C02-01 CITY OF HOUND VENDOR INVOICE DUE ~OL9 NO. INVOICE NH6R DATE DATE STATdS AMOUNT DESCRIPTION ACCOUNT NUMBER 3§993-R 60.00 02-01 ~EST£DGE I:4PROVE~ENT 01-4110-3100 3/27/01 3/27/01 60.00 J~NL-CD lOiO 36v93-S 18.00 02-0i UTILITY RELOCATION Oi-41iO-SiO0 3/27/01 3/27/0I i$.00 JRNL-CD 1010 36~93-T 45.83 02-01 STREETS MISCELLANEOUS 01-4280-3100 45.83 02-0i wATER MICELLANEOUS 73-7300-3100 ..................................... ~5~-~4--~-~I--~[~W'Eq~,-H-I~ELLANEOUS ~78OO~3i00--- 3/27/01 3/27/01 137.50 JRNL-CD 1010 - - -36993-U i-20.00 0-2'-~i WESTEDGE ~OND iSSU[~S- -0~¢I10-~3-100 .... 3/27/01 3/27/01 120.00 JRNL-Cu 1010 ........ 36995-V ............................. 72.0t)-__02_O_l_q~Z_r~C_~_~LLANE~OtjS 0%~..q~190~3~OO- 3/27/01 3/27/01 72.00 JRNL-CD 1010 36~93-W - t9~50---02-Ot-PARK~-HJSCE~A~EOUS ...... 01-4340-3100---- 3/27/01 3/27/G1 193.50 J~NL-C~ iOiO ~ENNEDY ~ GRAVEN ~ VENDOR TOTAL 8975~76 L2769 010327 2,988.48 WEED CONTROL 7 BEACHES 01-4340-3800 3/27/01 3/27/01 E HANAGEMENT INC VENDOR TOTAL L2770 010228 3/27/0t 3/27/gl LAKE MIN~ETg;~KA CONSLRv~TI v~'~bO~ TOTAL L2511 llg17 $/27/0i 3/27/01 LARSON P~<I"~TING ,'. bRAPHICS VE:~bOh, TOTAL L2822-t478226 3,31o.80 JR~L-Cb 1010 4,164.96 2ND QUARTER LEVY PAYMENT 01-4020-4130 4,164.96 -JRNL-C9 ........ tOtO 4164.96 4.00 LAMINATES 22-4170-2100 4.00 JRNL-CD 1010 4.00 ~-~-2-6---~t-SGEL~A-N~OUS 5UPOL~ 12.26 MISCELLANEOUS SUPPLIES 73-7300-2250 14~2036 1420473 LAWSON PRODUCTS. L 2.54 U 1-00005349 12.27 ~ISCELLANEOUS SUPPLIES · - -3t27/0t 3/2 7/ol- - - 78-7800-2250 ........ 136.49 MISCELLA~i~OUS SUPPLIES 01-4280-2250 ........ ~3~-49--~-S6EE~A~EOU$--SUPPL}ES--- .......... 73-7300-225-~--- 136.49 MISCELL*NEOUS SUPPLIES 7~-7800-2250 $/27/01 3/27/01 409.47 JRNL-CO 1010 21.47 DUCT TAPE, ETC. 01-4280-2250 21.47 DUCT TAPE, ETC. 73-7309-2250 - 2~47--DUCT T~, ~F-~TC. ~8--~800-2250 - 3/27/01 3/27/01 64.41 JRNL-CD 1010 INC. -- VENDOR TOTAL. .... 5 t.O-~,~ 7- 420.00 CO'~FERE~JCE AND~] RSON/MEYER 01-4020-4110 PAGE 12 P U R C H A S E J O U R N A L AP-C02-0i CITY OF MOUND VENDOR INVOICE DUE HOLD NO. INVOICE NMbR DATE DATE STATUS AMOUNT DESCRIPTION ACCOUNT NUMBER 3/27/01 3/27/01 420.00 .... VENDOR~TOTAL ........... 420~-00 LEAGUE OF MN CITIES L2930 -5-312387 JRNL-CD 1010 5.37 MIRROR 01-4280-2310 LOWELL'S AuTO~OTIVE/ZITCO~ VENDOR TOTAL 5.37 M2965 010228 46.06 THRU 02-01 LONG DISTANCE 22-4170-3220 3/27/01 3/27/0i 46.06 JRNL-CO 1010 M.C.I. WORLDCOM M3015 7044 MAPLE M3030 VENDOR TOTAL 46.06 3/27/01 3/27/01 3~5.00 JR:iL-CD GROVE, CITY OF ~ VENDOR TOTAL ..... 3B5~00 ..................... 385,00 02-22-Oi-:ANGE RENTAL ........ 01-4t40-4t~0--- iOiO 253706 2,105.80 BEiR 71-7100-9530 $/27101- 3t27t0~ .... 2,t~5~-SO---JRNL-C~ lt~tO 3127/01 3127101 256065 1,696.30 SEER 71-7100-g530 t,6o~30 JmNL-CO ............................ ~0t0 25~491 1,44B.45 i55ER 3t~7/01 3/27101 1,44d,45 JRmL-CD 255492 97.50 ~EER 3127/01 3/27/0i 07~50 JPNL-CD - 71-7100-q530 ........... 10t0 71-7100-9530 ............... t0t0 MA~K VII DISTt~I~uTUR VE~.~DO~ TOTAL 534%.05 M3082 010316 274.97 REI'~BURSE VEST EXPENSE 01-4140-2240 3/27/0i 3/27/01 274.97 JPNL-CD lOIO .tCKIF~LEY, JOHN V~',~DOR TOTAL 27~.97 M3170 0000718476 - 29,700--.6~--04-Oi'-wAST~WAT-~R 7~-7800~4-~3'0-- 3/27/0i 3/27/01 29,700.60 JRNL-CD iOlO METROPOLITAN COUNCIL ~NVt* VENDOR TOTAL ~3200 15m5oM5 3/27/01 MIDWEST ASPHALT CORP VENDOR TOTAL M3245 67200002011 3/27/0I 3/27/0i VENDO~ TOTAL HINNCOMM PAGING 2970~6~ 177.3~ ~I'~TER ~IX 73-7300-2340 177.33 JRNL-CO ........ 1010 i77.33 48.65 2~01 612-530-4720 73-7300-3950 4~.65 200i 612-530-4720 7~-7800-3950 4o~6~ -2001- 6i2-539-854~ ......... 73-7300~95~- 48.66 2001 612-5~9-8544 78-7800-3950 i94.61 JRNL-CD lO1O 194.~1 PAGE 13 P U R C H A S E J 0 U R N A L AP-C02-OI CITY OF HOUND VENDOR INVOICE DUE HOLD NO. INVOICE NMGR DATE DATE STATUS AMOUNT DESCRIPTION ACCOUNT NUMBER H3255 010117 2S0.00 2001 ~E~ERSHIP DUES 01-4140-4130 3/27101 3/27/01 250.00 JR!..L-CD 1010 MINNETONKA SPORTSMEN, INC VENDOR TOTAL 250.00 H3310 010331 ....................... 4-~I~-5-F. eO---O~--ffl-~JO--~HRU OO~-~I~.OF-~ATEIR 3/27/01 3/27/01 4.195.00 JR,~L-CD MN-DEPT OF HEAL-Ttt .......... VENDOR'--TOT-A-L 4-t95.00 1010 ~q3470 73982 72.50 COLIFORM, WF-WATER 73-7300-4215 MN VALLEY TESTING LABORATO VENDOR TOTAL M3489 010315 3/27/01 3/27/01 :iOUNu. CITY oF V~'~uOk TO[AL N369~ 010331 3/27/01 3/27/0i 72.50 17.71 02-01 WATER AND SEWER 71-7100-3740 17.71 JRNL-CD 1010 17.71 160.00 J~NL-CD 1010 NATE- RECREATION ~ PAR~-ASS VENDOR TOTAL ....... t6~J~.~O 39.52 02-01 ~1o JOHNSON, TI~ 01-4280-3950 ............... 39~-~2---~2-fft--~t ~-HEN~D~--JERRY .......... 73-730ff--3~25-0-- 39.52 02-01 ~18 HARDINA, DAMON 78-7800-3950 39.52 02-0i ¢19 KIVISTO, SEOTT 78-7800-3950 39.52 02-01 ~21 HEITZ, FRANK 01-42~0-3950 39.52 02-0i ~22 HEITZ, DON 01-4280-3950 39~52 02-01-~23-KEStNER,-AU ...... 25.65 #07 612-221-6812 SKINNER, GREG 01-4280-3220 25.65 #07 o12-221-6812 SKINNER, GREG 73-7300-3220 -26-~85-- ~O$-6t-2-2~t-68~2-S<~NNGR, ~REG-- .... 78-7B00- 77.55 ~15 612-221-6g12 FA{KL~R, JIM 01-4340-3220 77.55 ~16 612-22i-6Pi3 MCCAFFREY, TO 01-4340-3220 13.i7 ~02 612-221-6822 NELSON, JOYCE 01-4280-3950 13.i7 ~02 612-221-6822 NELSON, JOYEE 73-7300-3950 39.52 ~I3 612-221-83~5 JAYKO, ~RAD 01-4340-3950 39.52 Ni4 612-2B2-i132 NORLANDER, JI 01-4190-3950 ........................ $~--~15 ~~b~UtHE-R-EAN~J --0~-~t-9~ 3200 3/27/01 3/27/01 784.42 JRNL-ED iOlO 3737 010327 31.45 Ot-O~--#t6-UOHNSON.-T-Iw- 31.45 01-01 ~17 HENKE, JERRY 31.45 01-01 #18 HARDINA. DAMON 31.45 01-01 ~20 GRADY, DAN 31.45 01-01 #21 HEITZ, FRANK ................. 31.45 01-01 #22 H[ITZ,-9~N 31.45 01-01 ~23 KESTNER, AL 26.12 #07 612-221-b~i1 SKINN£R, GREG 010131 01-4280-3950 73-7300-3950 75-7800-3950 0%-4280-3950 01-4280-3950 0-1--~280-3950 73-7300-3950 01-4280-3220 PAGE i4 P U R C H A S E AP-CJ2-Oi CITY OF H~UND VENDOR INVOICE DOE HOLD NO. INVOICE NM~R DATE DATE STATUS AMOUNT DESCRIPTION JOURNAL ACCOUNT NUMBER ............... 3; :~'7-/-0-_t----3 / 27~/~) 1- NEXTEL COHHUNICATIONS. INC V£NDC, R TOTAL 26.12 //07 612-22i-6Rll SKINNER, GREG 73-7300-3220 26.i2 #07 612-221-6811 SKINNER, GREG 78-7800-3220 69.45 #16 612-221-6813 MCCAFFREY, TO 01-4340-3220 31.45 #05 612-221-6814 RAHN, JODI 01-4040-3950 5~4 #02 6-1~2-2~'-2 NELSON, 30-YCE 0i-4~80~3~5~t-- 5.44 //02 612-221-6P22 NELSON, JOYCE 73-7300-3950 5.44 #02 612-221-6822 NELSON, JOYCE 78-7800-3950 '~-l-.-~r 5 ~ ~--~1~1 -~-~85 J A-YIccO, 31.45 //14 612-282-1182 NORLANDER, JI 01-4190-3950 /7.47 //15 612-2~2-5889 SUTHERLAND, J 01-4190-3220 6~;O~---J~E~CD ---10I'0 1A~1.42 N374~ 010319 41.34 REImbURSE MILEAGE, ETC. 01-4190-4110 3/27/0i 3/27/0I 41.34 J~NL-CD lOlO NORLANDER, JiLL VENDOR TOTAL 41.34 N3601 321111t22 .................. 32d.5-~-- 6AS--tANK,--ET6,- 3/27/0i 3/27/01 328.58 JRNL-CD 1010 82257938 ........ 331-.i5 ~XE~ K-[~,-ETC-~ - 3127101 3127101 33i.i5 JRNL-C~ ...... 75-7800--2510 1010 3956~0 3/27/0i 3/27/01 NORTHERN TOOL AND E~UIP..MEN VENDOR-TOTAL 226,26 -R~EL CRAFT .............................. 22-4-~70~2-2e~,,,~ 220.26 JRNL-CD 1010 -- 8~5.99 ;'~3 ~10 3051760 3/27/0i 234.42 6ATT CO'~:-~ SWITCH, CTC. 73-7300-4200 234~42 JF~ qL-C C~ ........................................... ~010 NORTHERN WATER WORKS SUPPL VENDSR TOTAL 234.42 P3951 16~69 25.11 ~I;~UTE BOCK FILLER SHEETS 01-4020-4120 25.I1 MINUTE BOOK FILLER SHEETS 01-4190-4120 ' -2~.-~t---M-}~>]~-~6~9~- F-}E E[ q 5 ~ C-E-T-5 25.12 MINUTE BOOK FILLER SHEETS 81-4350-2100 3/27/01 3/27/0i i00.45 ORNL-CD iOiO P F PETTIBUNE & CO P4oOo 6557~500 VENDOk TOTAL 100.45 3/27/01 3/27/01 ---57.36- MIX-- 57.36 JRNL-CD ........................... 1010 05578569 ....................... 6~52---Mt~ 7~---~1~0--~5-~- ~/27/01 1/27/01 61.52 JRNt-£u 1010 6557~659 - -- 50~bO---Mt~ ..... 7i~t90--9540--- $/27101 3/27/01 55.80 JRNL-CD 1010 PEPSI-COLA COMPANY VENDO~ TOTAL .... 175.68 PAGE 15 AP-C02 -01 VENgOR INVOICE DUE ~OLO NO. INVOICE NM~R DATE DATE STATUS 5127101 3/2F/01 PURCHASE JOURNAL CITY OF ~'.OUND AMOUNT DESCRIPTION ACCOUNT NUHBER 50.00 JF, t,,L -C D 1010 PERMATOP MARINE COVERS - VENDOR TOTA~ 24010 24597 .......... 3t2~0~---3/27/01 PERRY'S TRUCK REPAIR VENDOR TOTAL i7J.69 2402i 699467 1,061.43 3/27/01 3/27/0I 1,061.43 699468 495.75 5/27/0i 3/27/0I 495.75 699469 49.60 3/27/01 3/27/01 49.a0 701741 701742 50~00 ............................................. 170.69 WESTERN PUMP KIT ETC. 01-4280-2310 LIQUOR 71-7100-9510 JRNL-CD 1010 WInE 71-7100-9520 J~;~L-CD 1010 MISCELLANEOUS 71-7109-9550 JRNL-C9 1010 525.75 LIJUOR 71-7100-0510 3/27/0I 3/27/01 525.75 JONL-Cm 1010 2,790.05 WINE 71-7100-9520 3/27/0I 3/27/0i 2,790.05 JRNL-CD 1010 PHILLIPS WINE 2403m 40322 ~0512 40685 PINNACLE 701743 93.00 3/27/01 3/27/01 93.b0 & SPIRITS, ~ VENDOR TOTAL 5015.58 9t5.32 3/27/0i 3/27/01 916.32 77e.9i 3/27/0i 3/27/01 77~. ..... 707. 5/27/0i 3/27/01 797. DISTRibUTING -- - V£NDO~ TOTA~ 2~93.i2 ....... MI SCFLLAi;=UUS 71-7100-9550 JR;,L-CD 1010 Ct~AWETTES 71-7100-9550 J~ .L-C9 1010 CI&ARETTE9 - 71-7100-9550- ' 91J~NL-CD 1010 e9 C~GAREt'TEG ....................... 7_Y-7100-9550~-- 50 J~NL-CD 1010 24049 82B579 38.90 FEB MA~ 3/27/0~ 3/27/01 .... 3a~90 JPNL-CD PLUNKElT'S, iNC VENDOR TOTAL 38.90 ~417i 93~i52-00 1,5~§.84 LIQUOR 5/27/01 3/27/0i 1,3~6.84 JRNL-CD 93m214-00 935215-00 935522-00 APR 2001 71-7100-4200 71-7100-9510 1010 52.04 ItISCELLANEOUS 71-7100-9550 5/27/01 3/27/01 52.04 JRNL-CD 1010 1,833.09 LIQUOR 71-7100-9510 $/27/0i 3/27/0i !,833.09 JRNL-CD iOiO 202.11 WIN 71-7100-9520 3/27/01 3/27/01 202.11 J~NL-CD 1010 PAGE 16 P U R C H A S E J 0 U R N A L AP-C02-01 CITY OF HOUND VENDOR INVOICE DUE HOLD NO. INVOICE NMBR DATE DATE STATUS AHOUNT DESCRIPTION ACCOUNT NUMBER 940495-00 2,967.42 LIQUOR 71-7100-9510 J~Nt-CO iui ~- 940754-00 220.57 KINE 71-7100-9520 ~UALITY WIthE & SPIkITS VENDOR TOTAL 6662.07 R2681 R020ii126 20.28 AIR AND OXYGEN 22-4170-2200 3/27/01 3/27/0i 20.28 JRNL-CD lOlO REYNOLDS WELJING SUPPL~ CO V£~DOR TOTAL 20.28 R~23~ 1,014.74 01-18-01 THRU 02-16-01 634.I5 01-18-01 THRU 02-16-01 1,873.79 01-18-01 THRU 02-16-01 1,03~.79 01-18-0i THRU U2-1§-0i 731.87 01-18-01 THRU 02-16-01 3/27/01 ~/27/01 a,212.6g JRr~L-CD RELIANT ENERGY 010327 ' ~70.83 '01-18-01- THRU-02-%6-OI .......... 0~-43~0--372~J 01-43~0-3720 71-7100-3720 01-4320-3720 01-42~0-3720 7~?~00-~720 75-7800-3720 1010 VENDOR TOTAL ~212.69 R4265 OO?7 RILEY, DETTMANN, g 3/27/01 3/27/01 KELSEY VENOOR TOfAL - bB5.35---01-01-AN~-02-O~ONSUt~IN~ ....... 01-~i90-3-100-- 0~5.35 JRNL-CD 1010 5.~5.35 ........................................... ~4290 34042 3127101 3127101 144.94 ICc 71-7100-9550 144.9e J~NL-CD ...................................... t~0 RON'S R4291 ,~.O.T.A. 85038 ..... 3t27t0~- 3t27t01~ ICE C0qPANY V£h~DOR TOTAL 1223 3/27/0I 3/27/0i VE~DO~ TO~AL 04.92 ICE 71-7100-9550 239.86 100.00 2001 ANNUAL MEMBERSHIP RESERVE 01-~150-4130 100.00 JRNL-CD 1010 100.00 3434~ 71V4 3/27/0i 3/27/0I ~,037.56 TORO TRA(~ 0~-~340-500-.)~ 8,037.56 JR~L-C~ 1010 SCHANBER g SONS - - VENDO~ TOTAE ~037.56 54390 010327 Jt 27/01- 3 / 27/01~ ...... 2,63~.49 04-01 LI~UUR PENTAL SPACE 2,63O.4~J~-NL-CD 71-7100-3920 t~i~ SHORELINE PLAZA S4391 3235 VENDOR TOTAL 2638.49 597.50 REMOVE TREE 81-4350-5110 PAGE 17 AP-C02-0Z VENDOR INVOICE DUE HOLD NO. INVOICE NMBR DATE DATE STATUS P u R C H A S E J O d R ~ A L CITY OF HOUND AMOUNT DESCRI'PTION ACCOUNT NUMBER 1597.50 45.59 BUSINESS CARDS, NORLANDER, OIL 01-4190-2100 48.59 JRNL-CO 1010 SHOREWOOD TREE SERVICE VE~iDOR TOTAL 54430 62655 3/27/01 3/27/01 SOS PRINTING VENDOR TOTAL 4B.59 S444&- 0 tO~ 2-7- .... 325-.-0 0----04--0 t---UOG- d( ENN-E-E--F.E EG O2 --41~40 3/27/01 3/27/01 325.00 JRNL-CD 1010 SPORT I NG-BREED- KENNELS .... VENDOR- T-OT AE-- S4498 210599001 643.20 AD OFFICER ............... 3taFAOt-3A27t~t .... 64-3~72~-- JqNb-CO STAR TRIBUNE 54505 249807 POSITION 01-4140-3410 t0tO VENDOR TOTAL 643.20 6.67 I'~SPECTIOH AI~ TANK/V~LVE 01-42~0-2250 6.67 INSPECTION AI~ TAN~/VALVE 73-7300-2250 ....... 6~66- tNSPECTiON-AI~ TAN~/VA~VE ........... 75-7800-'~50 3/27/01 3/27/01 20.00 JRNL-CD 1010 STATE OF MINNESOTA ........ VENDO~-TO~AE ........... 20..00 i5RO 7416 7257 3/27/0i 3/27/0I STERilE ELECTRIC CO V£~DOR TOIAL 54605 214237 3/27/01 3/27/0I ST$ [ONSULTAmTS LTD V~NDO~ TOTAL 439.09 GCNERATO~ 78-7800-5000 439.09- J~L-(U ...................................... i~tO 267.10 TFMP SERVICE 01-2300-0600 267.10- J~NL-CD - 1010 700.19 432.60 01-01 TRUE VAL~E DEMOLITION 55-5881-3100 432.00 J~L-CD 1010 432.60 54612 010312 .................................. 3/27/01 3/27/01 400.00 JRNL-CO t-30 ..... 1010 SUbUrBAN RAT~ AUTHORITY-- VENDOR-TOTAL · 400~-OO ...... T4730 437 436 364 365 372 96.62 03-10-01 - 3/27/0t-- 3/27/O~ - - 00.62 JPNE-6O 108.22 03-10-01 3/2710t--3127t01 ...... tO~F22----J~N~-~ 3127/01 3t27/0t~ ORDINANCE FINANCIAL STATEMENT 01-20-01 2001 SUMWARY BUDGET 46.38 01-20-01 31271Ot 3127/~1 ........ 01-4020-3510 30.92 01-20-01 71-7100-3510 01-4020-3510 ORDINANCE 00-112A 01-4340-3510 }~i-O~ ORDINANCE 00-111 01-4190-3510 PAGE 18 P g R C H A S E J 0 U R N A L AP-C02-OZ CiTY OF HOUND VENDOR INVOICE DuE HOLD NO. INVOICE NM3R DATE DATE STATUS AMOUNT DESCRIPTION ACCOUNT NUMBER 3/27/01 3/27/01 30.92 JRNL-CD 1010 .......... 3t2-7t0~----.½t~?t0~- - - 220979 75.~5 MISCELLANEOUS .................. 3/27/0-1--3/27/01 .......... 75~.55-.--dR-NL--CO ~,55o.05 4,55§.05 JRNL-CD 25.10 HISCELLANEOUS THE LAKEN .............. V6NDOR--TOTAL ...... T4770 188202 271.00 BEER KEGS ............ 3/27/01 3 ~/0~ ........ 220477 3,455.00 ~ORPE T4945 22d9~0 3127101 3/27/01 221629 ..... 3/27/0~--.-3t27/0~-- 221630 3/27/0~- 3t27/01 DISTRIBUTING COHPAN V~:DO~ TOTAL 01022~ 3/27101 3/27/01 VALUE MOUND V~NDOk TOTAL 293165-0 294842-0 3/27/0t- 3127/01 3127/01 3/27/01 TROE T4985 71-7100-9530 71-7100-9530 71-7100-9550 71-7100-9530 - -t0t0 71-7100-9550 2,699.09 BEER 71-7100-9530 2,699~O0--J~NE-CD i1092.40 127.09 02-01 ~ISCELLA:~EOUS SUPPLIES 01-4320-2200 3.iS O?-O1 ~ISCELLAHEOUS SUPPLIES 01-4340-2200 1).08 02-0i HtSEEEEA~EOUS SUPPLIES 73-7300-230~ 11.52 02-0i ~tISCELLANEOUS SUPPLIES 01-4280-2310 IL.20 02-0i MISCELLAqEOUS SUPPLIES 73-7300-2310 45.15 02-01 MISCELLAwEOLi5-SUPPLIES 75-7800-2310 3~.25 02-0i HISCELLA;'~EOUS SUPPLIES 73-7300-2200 4~.42 02-01 HISCELLA'~EOUS SUPPLIES 01-4280-2250 44.42 02-Oi-NtS~EELANEOU$-SUPPkIES .... 73-7300-2250--- 44.42 02-0i MISCELLA~EOUS SUPPLIES 78-7800-2250 i7.24 02-0i MISCELLANEOUS SUPPLIES 01-4320-2300 24.~5---02-O1--.MI-S65EEANE-OJ}5--SUPP~E-5 ........... 7~--7800~2300--- 297.62 02-01 MISCELLANEOUS SUPPLIES 22-4170-2200 ?25.75 JRhL-CD iOlO 725.75 29.32 ~ISCELLAN~OUS OFFICE SUPPLIES 01-4090-2100 29.~2 ~I$CELLANEOUS OFFICE S,JPPLIES 01-4140-2100 29,32----Mt-SCEE-~ANE-O~-~FF~E-SUPPEtE~ ......... 01-~190-~2-t0 ~--- 29.32 MISCELLANEOUS OFFICE SUPPLIES 01-4340-2100 9.77 MISCELLANEOUS OFFICE SUPPLIES 01-4250-2100 9.77 M~SCELLANEOUS OFFI{E SUPPLIES 7i-7t00-2~00 14.67 MISCELLANEOUS OFFICE SUPPLIES 73-7300-2100 14.06 MISCELLANEOUS OFFICE SUPPLIES 75-7800-2100 t9~.47 JRNL-Et-~ ......................................... tg~ 21.11 CALENDAR PAD. ETC 01-4040-2100 21.11 JR.~L-GD .............................................. t0t~ PAGE 19 AP-C02-Oi VENDOR INVOICE DUE HOLD NO. INVOICE NM~R DATE DATE STATUS 3/27/0I 3/27/0i P U R C H A S E JOURNAL CITY OF MOUND AHOUNT DESCRIPTION 67.43 JDNL-CD 293675-0 ....................... 31-;.6~---tABEtS~'-~T(. 3/27/01 3/27/01 31.64 JRNL-CD 293403-0 I~-..~4--m,t~SCE~AI~EOUS 250474-0 8.54 MISCELLANEOUS 8.54 HI SCELLANEOUS ~4 M't-3C EL L Ar~E GUS 8.54 MISCELLANEOUS 2.85 MISCELLANEOUS 2.85 HISCELLANEOUS 4.27 HISCELLANEOUS 4.26 MISCELLANEOUS 6-~-9 3 3t2710~----3t2710~ .......... 5 ............. $t27t81---]t2~/0~ - TVIN CITY OFFICE SUPPLY CO VENDOR TOTAL 0 55685 3/27/0I 3/27/~1 UNIFORMS UNLIMITED VENDOR TOTAL U5102 010327- . ACCOUNT NUMBER 1010 DFP~-CE--Sd~PI>~IES ----01-4~4'~-21~0 ' OFFICE SUPPLIES 01-4090-2100 OFFICE SUPPLIES 01-4140-2100 OFP~CE SIJi~PLiES------OT~¢~O~-2"IO0 - OFFICE SUPPLIES 01-4340-2100 OFFICE SUPPLIES 01-4280-2100 OFFICE SUPPLbES ~-7'~00 OFFICE SUPPLIES 73-7300-2100 OFFICE SUPPLIES 72-7800-2100 8.80 APPOIRTMENT BOOK 01-4190-2100 7.44 COqWECTOR--PHOH~ TWIST ..... 01-4140-2100- 246.dl CA~T 01-4090-2100 19.SB HOUSE, ETC. 01-4020-2100 657.5i 65.95 SWEATER, VAN ~UKEN, JEFF 01-4350-2240 65.95 Jq;~L-C J 1010 65.95 3t-.9~ 03-0 t-~ A L ~P~O A- P A R K- t-N ~ ........ 01-4280-4200-- 31.95 03-01 L~L~OA DARKI~JG 73-7300-4200 31.95 03-01 i3ALgUA PARKING 7~-780~-4200 3127/0i 3t27/ui 95.85 J; ~E-C-D .................. t~0 dNITED PROPERTIES VENDO~ TOTAL 95.~5 V5175 010301 ld.OO Ol THRU 03 LDHS DISTANCE 01-4340-3220 3/27/01 3/27/01 18.00 J~L-CD 1010 VERIZON wIt~ELESS VENDOR TOTAL 15.00 w557t 28132-- ............................. 9~5-.~00~-{-H~E~ME-TER 3~3~?~E~-X*NDER LN 3/27/01 3/27/01 95.00 JR~L-CD WESTONKA-ME-CHANtCAE CONT~*.-VENDOR TOTAL. .... 9-S-~GO ;~5600 o004 221.40 METER VALVES 3127t0t----]~/-27t01 .... 221~. 40 --- -J~-N E '=C-O WESTuNKA SEWER g WATER VENDOR TOTAL 221.40 W5630 4090 73- 7-30 O- 4-20-e ---- 1010 73-7300-2300 3/27/0i 3/27/0i 624.00 01-31-01 REPAIR ~ATER LINE 73-7300-3800 624.00 JRNL-CD 1010 4149-A 3/27/01 3/27/01 3,273.75 02-01 SNOW PLOWING 01-4280-4200 3,273.75 JRNL-CD 1010 PAGE 20 AP-C02-01 VENDOR I NVO I CE NO. INVOICE N~ISR DATE PURCHASE .JOURNAL CITY OF MOUND DUE HOLD ,DATE STATUS AMOUNT DESCRIPTION ACCOUNT NUHBER 4149-B 1,091.25 02-01 SNO'J PLD'~ING .......... 3/27/01-- 3127101-- ........... 4114 ................. .~IDHER INC VENDOR TOTAL W5690 33623 3/27/0i 3/27/0I 40-6000-4200 936.00 03-24-01 ~JATERMAIN BREAK 73-7300-3800 9-3r~. 00 JRt~L-C-D 1-010- 5925.00 783.46 01-31-01 CONCRETE 01-4280-2340 783.46 JRNL-CD 1010 33689 926.61 02-01-01 C3NCRETE 01-4280-2340 3/27/01 3/27/01 92~.61 JeNL-CD 1010 33905 670.79 02-12-01 CONCRETE 01-4250-2340 3/27/01 3/27/0i 570.79 JRNL-CD iOlO 34042-A i95.45 02-13-0i CONCRETE 01-4280-2340 3/27/01 3/27/01 195.45 J~qL-CD 1010 34042-~ 375.62 02-14-01 BANK FILL 73-7300-2340 3/27/0i 3/27/'31 378.62 JR~L-CD lOlO 34~52 i,051.06 02-27-01 CJNCD~TE 01-4260-2340 3/27/01 3/27/01 1,041.06 JR'4L-CQ 1010 WM MUELLER & SONS VENDOK TOTAL 4216.19 X5695 010327 765.76 -02-0~ #~2~5-301-939---- 01-4320-371~ 21.99 02-0I ~0456-~07-223 01-~I50-3710 377.62 02-01 ~1914-o01-425 71-7100-3710 - - ~,t09~73 02-0~#02t7-0~--529 ........ 73-7300-3~ 513.0B 02-0i ~21~4-407-147 22-4170-3710 206.46 02-01 N0047-005-229 01-4340-3710 ........................ t27--~54----0-2-~--#086~-50~-~32 127.54 02-0i #0864-50~-~32 73-7300-3710 i27.54 02-0I ~9~6~-50~-832 73-7800-3710 ................................. t-~5-~3~-.76 02=01 #001~-~9{~2-634 78- 342.06 02-01 ~0009-604-835 01-4280-3710 5,301.72 03-0i N0542-505-000-00i 01-4280-3710 ~ - 3/2~I0t ~t27-/0t ......... ~2,3~8.00 JR~L-60 ...... ~0~0 XCEL E~E~GY V~uO~< TOTAL 1237b.00 15850 2097~ 324.6S INDUSTRIAL CLEANER, ETC. 01-4280-2250 32~.65 INDUSTRIAL CLEANER, ETC. 73-7300-2250 3/27/01 3/27/0Z 973.94 JRHL-CD 20974 ....... ~ ~. ~NGE MA~ ............... 5/27/01 3/27/01 92.02 JRNL-CD 1010 ZACK'S INC · ~- V&NDOR TOTAL 1065~96 PAGE 21 P u R C H A S E AP-COZ-OZ CITY OF HOUND VENDOR iNVOICE DUE HOLD NO. iNVOICE NHBR DATE DATE STATUS AuOUNT DESCRIPTION 3/27/01 3/27/0! 273.28 dRNL-CD JOURNAL ACCOUNT NUH5ER 1010 ST. PAdL, CITY OF - VENDOR TOTAL 16769 010320 4,580.00 REFUND ESCROW ACCOUNT 01-2300-1083 MUON]O, ROGEK VENDOR TOTAL 1678~ 7655R 3/27/0i 3/27/0i ~OYER TRUC~ PART5 VEHDOR TOTAL 4580.00 434.00 GAS TANK 434.00 JRNL-CD 01-4280-2310 1010 434.00 16o02-~534~ .................. 75~..-9~- ,%~.~T~R ASSEMB~Y~-ETC. 3/27/01 3/27/0i 755.94 JRNL-CD 1010 JERRY'S TRANSMISSION SEPVt VENDOR TOTAL 755.94 16819 010209 3/27t0i 3t27/01- 105.00 2001 A~RUAL DUES 01-4190-4130 -105;O~--JRNL-CD ........................... HINNESOTA BUILDING PERMIT VENDOR TOTAL 6~21 INV35019 3/27/01 3/27/~1 VIDEO AND AUDIO, INC VENDOR TOTAL 105.00 201.30 INSTALL COdNCIL RECORDER 201.30 JR ~L-CD 201.30 01-4320-2200 1010 16623 0004544 3/27/01 3/27/01 557.37 02-01 STRUCTUq~L ~"JALY.~IS 01-4320-2330 S57.37 JR ~L-C] 1010 TSP ONE, INC TOTAL 557.37 16~26 0565441 3/27/01 3/27/01 381.27 PLASTIC POLICE BADGES 01-4150-2300 38t~27 JQNL-CD ....................... t0t0 STOFFEL SEALS C0RPORATIO;, VENDOR TOTAL 381.27 Z6525 010301 30.76 REFUND FINAL METER READING 3/27/0i 3/27/0i 30.76 JRNL-CD HUNNICH, GUY YE~D~R TOTAL 30.76 79-3895-0000 IOlO 16829 28357 3/27/01 - tt,459~76---(OMMAND-EI6H~ 3/27/01 11,469.76 JRNL-CD 22-4170-500 1010 SUPE~ VACUUM MANOFACTURI..'.,G VENDOR TOTAL 11469.76 TOTAL ALL VENDDRS 228,445.31 1 kVcs onka Community Action Network · Family Support Services · .Mc:,.l, ,m 'Who-c!- ~ Hum~.,n Service, · J,);~ Dex ch~pmcnt ~ Placemem C-unw Road 19 Minnctri~ta, kin 55364 472- 0742 472-3389 (FAX) SERVICE AREA Greenfie~C Mound Inclependent RocKford Loretto St. Bontfacius Maple P!am Spnng Pank Minnetonka Beach Tonka Bay Minnetns~a Western Orono OFFICERS Dorothy McQueen President Communm, Volunteer Sandy Simat Vice Pres~deflt Susan Meyers Secretary Commum',;' Volunteer Marvin Johnson Treasurer Mayor 2~/r, deoendence BOARD OF DIRECTORS Craig Anderson Minnetr;sta Poi/ce Ch~el Larry Bailey ~l~rect~r ;Vest Henneom t~Jblic Safety mbry DeVinnev '~Jl~"/eston~J Food Shelf Len Harrell Moun~ P¢/~ce Chief Helmar Heckel PaStO,. ~a; v/md Christian Church Paula Larson Owne~ g,?rson Print~n¢ Sharon McMenamy-Cook ?ommum(v Volunteer Marlys Nelson Persona/3anKer Sandy Olslad Partsn Nurse Charles Pugh Commumry Volunteer Bob Tomalka Comm, um:v Volunteer Mark Winter Vice Pres;cent. Crow River Bank ADMINISTRATION Edith Travers ;.xec&.tr, e ~rector B~epl)y Goodtellow ~,b/ur~reer 2oordmator Audrey Ogland AQmm~St,'af'v9 ASSiStant Mea~s On Wheels Coordinator Shirley Tulber9 Career ~z.nse~or,'UoO Oevelooer March 20, 2001 Mayor Pat Meisel And City Council Members City of Mound 5341 Maywood Road Mound, MN 55364 Dear Mayor Meisel and Council Members: I am again enclosing some information regarding WeCAN and its operating budget, as follows: 1) Pie charts from 1999 and 2000 indicating the percentage of funding spent on program services compared to management and general. This came from the 2000 audited financial statements. 2) A Statement of Functional Expense from the same audit, allocating specific budgetary line items to each program. 3) A two-page information sheet explaining what each staff member does, and the FTE of each staff member. I might also point out that Hennepin County is going to allocate these funds to some agency within the county. It would seem prudent to try and keep some of these monies in this area, since we are the only agency delivering many of these services. If you need anything additional from me prior to the meeting, please let me know. Sincerely, Edith J. Travers Executive Director ~.×CC: Kandis Hanson City Manager 1.999 EXPENDITURES For the Year Ended May 31 I~ Program services "·generaIManagement and 87%- 2000 EXPENDITURES For the Year En¢s~l ~ 31 13% ~,' · Management and _, . generat , SUPPORTING INFORMATION WESTONKA COMMUNITY ACTION .NETWORK STATEMENT OF FUNCTIONAL EXPENSE The following notes may help clarify the audited Statement of Functional Expense for the fiscal year ended May 31, 2000: FAMILY SUPPORT: This includes various forms of assistance to families in need, such as emergency financial assistance with housing, utilities, or other essentials; assistance in obtaining health care coverage; birthday supplies, quilts, and school supplies; and adopt-a-family program. One .75 time staff member works with clients who call, come in, or are referred to us for some type of emergency assistance. This requires obtaining all the necessary information, verifying income and eligibility, determining which source of funds to use, completing the paperwork, and sending the check. Except in rare cases, all funds are sent via check to the vendor (landlord, utility company, etc.). This staff member also does follow-up on clients, and works closely with Hennepin County to ensure no duplication of services. This particular staff member also coordinates the volunteer program (with the exception of meals on wheels), and assists in the preparation and mailing of newsletters and fundraising materials. JOBS PROGRAM: One .5 time staff member provides employment counseling, career development planning, testing, referrals, job and training placement and retention follow-up. This position is funded through United Way, but no funds are distributed to any individual through this program. If a client needs or wants some type of training, the jobs counselor attempts to find outside funding for this training. MEALS ON WHEELS: One .6 time staff member manages the meals on wheels program. She enrolls each new client, maintains all data on daily meal deliver/es, obtains all schedulers and drivers, takes daily calls from customers who want to cancel for the day, complain about their meals, or ask any number of questions. With each new client, she makes a home visit to explain the program, when to expect the meal delivery, what to do if they have problems, etc. She goes each day to Presbyterian Homes to make sure the meals are out to the drivers on a timely basis, and if they are short drivers, she often delivers some meals as well. She also orders all meals on wheels supplies, maintains all financial records and invoices the individuals or the agencies for the meals received. - This staff member also opens and stamps all mail, endorses each check, and records all check and cash received before it comes to the executive director for deposit. In this way, we are able to provide a separation of duties in the handling of funds. Page 1 March 2001 SUPPORTING INFOI:LMATION WESTONKA COMMUNITY ACTION NETWORK STATEMENT OF FUNCTIONAL EXPENSE NEW PROGRAM DEVELOPMENT: This is time spent on grant writing, fund raising efforts, and researching new program to remain responsive to the needs of the low-income clients in our communities. MANAGEMENT, GENERAL AND FUNDRAISING: One full time staff member (the executive director) is responsible for providing oversight of and direction to all programs within the organization, for staff supervision, for fundraising, for accounting, for representing the organization in the community and with funding agencies, for grantwriting, and for all other duties associated with running a small office. A portion of the executive director's salary, is applied to each program, based on the amount of her time allocated to that program. For example, during the past two weeks, approximately 75% of her time has been spent on the jobs program, preparing the annual report for the United Way, and working with the jobs counselor in developing goals and objectives for the program for the coming year. WeCAN is an organization providing services to clients, and as such it is labor intensive. According to the latest audited financial statements, approximately 13% of WeCAN's budget goes to management and administration. The remaining 87% goes to program services. This ratio is comparable to other well-managed non-profits providing similar services to clients. Salaries and benefits paid to staff members at WeCAN are in the 25th percentile when compared with other non profit agencies with operating budgets of $200,000 to $499,000 in the Twin Cities Metropolitan Area. This is according to data compiled by the Minnesota Council of NonProfits, and published in the 2000 Minnesota NonProfit Salary and Benefits Survey. Page March 200 Westonka Community Action Network · Family Support Services · Meals on Wheels · Human Services · Job Development & Placement 1155 County Road 19 Minnetrista, MN :55364 (952) 472- 0742 (952) 472-5589 (FAX) SERVICE AREA Greenfield Mound Independent Rockford Loretto St. Bonifacius Maple Plain Spdng Park Minnetonka Beach Tonka Bay Minnetnsta Western Orono OFFICERS Dorothy McOueen President Community Volunteer SandySimar Vice President Head Start Manager Susan Meyers Secretary Community Volunteer Marvin Johnson Treasurer Mayor of independence BOARD OF DIRECTORS Craig Anderson Mtnnetnsta Po/toe C,~te! Bailey Mary DeVinney Westonka Food Shelf Leo Harrell Mound Police Chief Helmar Heckel Pasto; Ba/w/nd Christian Church Pauia Larson Owner Larsoo Pnnting Sharon McMenamy-Cook CommunlLv Volunteer Marlys Nelson Persona/Banker Sandy Olstad Partsn N,~rse Charles Pugh CommumU Volunteer Bob lomalka Community' Volunteer Mark Winter V~ce President, Crow River Bank ADMINISTRATION Edith Travers Executive D/rector Beppy Goodlellow Farm{¢ A~vocate Volunteer Coord,,nator Audrey Ogland Admmtstrat/ve Assistant Meals on Wheels Coordinato~ Developer Unilcd Way Affiliated Ageno' February 28, 2001 Mayor Pat Meisel And City Council Members City of Mound 5341 Maywood Road Mound, MN 55364 Dear Mayor Meisel and Council Members: At last night's City Council meeting, you requested a copy of WeCAN's budget before you would support our request for Consolidated Block Grant Funds from Hennepin County. I am enclosing a copy of our current year's budget. As I stated in the Council meeting, we typically invoice Hennepin County Block Grant funds for a portion of the executive director's salary. Other salaries are part of program funding. I also am enclosing a copy of our most recently audited financial statement, which was for the fiscal year ending May 31, 2000. These two items should give you a good picture of WeCAN's revenue and expenses. As you could see from the summary data I provided with the initial letter of request to you, over thirty-five percent (35%) of the services we provide are to households in Mound. WeCAN provides essential services to Iow-income residents in the area, and it is important that funding be available to continue providing these services. If you support WeCAN's mission of helping families achieve greater self-sufficiency, I would appreciate receiving a letter of support or resolution from the City of Mound which affirms that support as soon as possible. If you need any additional information prior to the March 13 City Council meeting, I will be happy to provide it for you. I also will be in City of Mound February 28, 2000 attendance at the March 13 meeting to answer any questions you or other council members may have. Respectfully, / ~ , Edith J. Travers Executive Director CC: Kandis Hanson City Manager Enclosures WeCAN Operating Budget for Fiscal Year 2001 INCOME FY2001 Grants $ 10,000.00 United Way of Minneapolis Area $ 48,400.00 County Contract $ 25,553.00 CDBG $ 11,250.00 Emerg. Ass't. Reimbursement $ 25,000.00 WH CC Contract $ 7,100.00 Donations / Dues $ 45,000.00 Meals on Wheels Fees for Service $ 40,000.00 ;Fundraising Events WeCAN Walk to End Hunger $ 8,500.00 Prayer Breakfast $ 1,500.00 Interest Earned $ 1,300.00 TOTAL REVENUE $ 223,603.00 EXPENSES FY2001 Salary / FICA $ 93,152.00 Benefits $ 7,400.00 Workers Comp. / Unemp. Comp $ 1,490.00 Staff Travel $ 2,500.00 Rent / Utilities $ 14,000.00 Phone / tnternet $ 3,000.00 Insurance $ 1,200.00 Equipment Purchase / Repair $ 6,000.00 Printing $ 4,500.00 PR / Outreach $ 1,000.00 Mailing $ 4,000.00 Program Supplies $ 5,000.00 Fundraising Expenses WeCAN Walk - 40% to churches $ 3,400.00 Prayer Breakfast/Events $ 1,000.00 Professional Fees Audit $ 4,500.00 Job Link Contract $ 4,650.00 Accounting $ 1,000.00 Aid to Families Emergency Assistance $ 30,000.00 Family Support $ 10,000.00 Meals on Wheels $ 25,000.00 Training,Networking,Conferences $ 1,750.00 Miscellaneous Expense $ 750.00 Depreciation Expense $ 7.000.00 TOTAL EXPENSES $ 225,292.00 Revenues Over Expenses $ (1,689.00); CITY OF MOUND RESOLUTION NO. 01- RESOLUTION RECOMMENDING THAT CDBG FUNDING OF OF WESTONKA COMMUNITY ACTION NETWORK (WECAN) BE CONTINUED WHEREAS, the City of MoUnd has supported a variety of services that the Westonka Community Action Network (WECAN) provides to Iow and very Iow income residents in western Hennepin County with the allocation of Community Development Block Grant (CDBG) funds; and WHEREAS, these services include emergency housing and utility assistance, job counseling, food and nutrition education, family support services, public assistance intake services, and the family mental health counseling; and WHEREAS, in 2000 WECAN served over 900 families, a third of whom are residents of the City of Mound. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mound recommends that the CDBG funding of the Westonka Community Action Network (WECAN) be continued. The foregoing resolution was moved by The following voted in the affirmative: The following voted in the negative: Attest: Interim City Clerk Mayor Pat Meisel Westonka Community Action Network · Family Support Services · Meals on Wheels · Human Serxiceg · Job Development & Placemenl 1155 County Road 19 Minnetrista, MN 55364 (952) 472- 0742 (952) 472-5589 (FAX) SERVICE AREA Greenfield Mound Independent Rockford Loretto St. Bonifacius Maple Plain Spnng Park Minnetonk~ Beach Tonka Bay Minnetnsta Western 0rono OFFICERS Dorothy McQueen President Communit; Volunteer SandySimar Vice President Head Start Manager Susan Meyers Secretary Commumtl, Volunteer Marvin Johnson Treasurer Mayor of independence BOARD OF DIRECTORS Craig Anderson M/nnetnsta Police Chief Mary DeVinney Westonka Pood Shelf Len Harrell Mound Pohce Chief Helmar Heckel Pastor Bawl/nd Chnshan Church Paula Lars0n Owner Larson Printing Sharon McMenamy-Cook Commumtv Volunteer Marlys Nelson Persona/Banker Sandy Olstad Parish Nurse Charles Pugh Community Volunteer Bob Tomalka Community Vohmteer Mark Winter V/ce Pres/riehL Crow River Bank ADMINISTRATION Edith Travers Executive Director Beppy Goodlellow Family Advocate Volunteer Coordinator Audrey Ogland Admm/strahve Assistant Meals on Wheels Coordinator February 2, 2001 Mayor Pat Meisel And City Council Members City of Mound 5341 Maywood Road Mound, MN 55364 Dear Mayor Meisel and Council Members: On behalf of the WeCAN Board of Directors, I am again asking the city of Mound to support our request for Community Development Block Grant (CDBG) funds. WeCAN is a community-based human service organization, dedicated to helping people achieve greater self-sufficiency and family stability. We provide a variety of services to Iow income residents in western Hennepin County, and in most cases WeCAN is the only provider of these services in this area. In 2000, we served over 900 families, a third of whom are residents of Mound. Our services include emergency housing and utility assistance, job counseling, food and nutrition education, family support services, public assistance intake services, and family and individual mental health counseling. Approximately ninety percent (90%) of those families we serve have a total household income considered Iow or very Iow. Though the economy has been good in the past year, many of our clients are the working poor who barely make enough to get by, and any financial set-back is devastating for them. We have seen an increase of over 30% from 1999 in the number of households for whom we provided emergency assistance and/or family support. Enclosed is additional information about Mound residents WeCAN served in 2000. As you well know, your city's CDBG allocation is now part of a pool of funds from communities receiving less than $75,000 annually in CDBG funding. Mound has a long history of supporting WeCAN City of Mound Page 2 operations, and your on-going support is essential to us. This year WeCAN is requesting $15,000 from Consolidated CDBG funds. If you continue to support WeCAN's mission of helping families achieve greater self-sufficiency, we would appreciate a letter of support or resolution from the City of Mound which affirms that support by March 1,2001. We will then submit your letter along with our application for CDBG funds to Hennepin County, which is due March 9. If you have any questions or would like additional information, please feel free to contact me. I would be honored to present WeCAN's mission and accomplishments at a future city council meeting. And thank you for your continued support! Respectfully, Edith J. Travers Executive Director Enclosure Z O0 o,..f- oLIJ 0 Hennepin County An Equal Opportunity Employer March 9, 2001 Candis Hanson City of Mound 5341 Maywood Rd. Mound, MN 55364 Dear Candis: Re: Assessment Agreement A02901 - City of Mound Enclosed please find the original and one copy of the above referenced assessment agreement for execution by the proper officials in the City of Mound. This agreement is for four years covering the 2002, 2003, 2004 and 2005 assessments. Please review the contract and feel free to contact me with any questions that may arise. After execution by the proper officials, please return the original and copy to me along with a copy of your city council resolution. We will return a copy to you after they have been executed by Hennepin County Officials. Thank you for your cooperation in this matter. Very truly yours, Thomas J. May Hennepin County Assessor TJM:jn Enc. County Assessor Department A-2103 Hennepin County Government Center Minneapolis, Minnesota 55487-0213 Recycled Paper Contract No. A02901 AGREEMENT THIS AGREEMENT, Made and entered into by and between the COUNTY OF HENNEPIN, a political subdivision of the State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF MOUND, a political subdivision of the State of Minnesota, hereinafter referred to as "CITY"; WHEREAS, said CITY lies wholly within the COUNTY OF HENNEPIN and constitutes a separate assessment district; and WHEREAS, under such circumstances, the provisions of Minnesota Statutes, Section 273.072 and Minnesota Statutes, Section 471.59 permit the County Assessor to provide for the assessment of property; and WHEREAS, said CITY desires the COUNTY to perform certain assessments on behalf of said CITY; and WHEREAS, the COUNTY is willing to cooperate with said CITY by completing the assessment in a proper manner; NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed as follows: 1. The COUNTY shall perform the 2002, 2003, 2004, and 2005 property assessment for the CITY OF MOUND in accordance with property assessment procedures and practices established and observed by the COUNTY, the validity and reasonableness of which are hereby acknowledged and approved by the CITY. Any such practices and procedures may be changed from time to time, by the COUNTY in its sole judgment, when good and efficient assessment procedures so require. The property assessment by the COUNTY shall be composed of those assessment services which are set forth in Exhibit A, attached hereto and made a part hereof by this reference, provided that the time frames set forth therein shall be considered to be approximate only. 2. All information, records, data, reports, etc. necessary to allow the COUNTY to carry out its herein responsibilities shall be furnished to the COUNTY without charge by the CITY, and the CITY agrees to cooperate in good faith with the COUNTY in carrying out the work under this Agreement. 3. The CITY agrees to furnish, without charge, office space needed by the COUNTY at appropriate places in the CITY's offices. The keys thereto shall be provided to the COUNTY. The CITY assures that such areas shall not be unattended, during or after work of any kind by or on behalf of the CITY, in any area occupied by the COUNTY as provided herein, or if unattended, the CITY shall make certain that such areas are locked and secured. Such office space shall be sufficient in size to accommodate reasonably two (2) appraisers and any furniture placed therein. The office space shall be available for the COUNTY's use at any and all times during the CITY's business hours, and during all such hours the COUNTY shall be provided with levels of heat, air conditioning and ventilation as are appropriate for the seasons. 4. The CITY also agrees to provide appropriate desk and office furniture as necessary, clerical and secretarial support necessary and reasonable for the carrying out of the work herein, necessary office supplies and equipment, copying machines and (2) fax machines and their respective supplies, and telephone service to the COUNTY, all without charge to the COUNTY. 5. It shall be the responsibility of the CITY to have available at the CITY's offices each CITY working day a person who has the knowledge and skill to be able to answer routine questions pertaining to homesteads and property assessment matters and to receive, evaluate and organize homestead applications. It shall also be the responsibility of the CITY to promptly refer any homestead application which needs investigation to the COUNTY. 6. In accordance with Hennepin County Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, ex-offender status or national origin; and no person who is protected by applicable Federal or State laws, rules and regulations against discrimination shall be otherwise subjected to discrimination. 7. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of joint venturers or co-partners between the parties hereto or as constituting the CITY as the agent, representative or employee of the COUNTY for any purpose or in any manner whatsoever. Any and all personnel of CITY or other persons, while engaged in the performance of any activity under this Agreement, shall have no contractual relationship with the COUNTY and shall not be considered employees of the COUNTY and any and all claims that may or might arise under the Workers' Compensation Act of the State of (3) Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the CITY, its officers, agents, CITY or employees shall in no way be the responsibility of the COUNTY, and CITY shall defend, indemnify and hold the COUNTY, its officials, officers, agents, employees and duly authorized volunteers harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Re-employment Compensation, disability, severance pay and retirement benefits. 8. CITY agrees that it will defend, indemnify and hold the COUNTY, its elected officials, officers, agents, employees and duly authorized volunteers harmless from any and all liability (statutory or otherwise) claims, suits, damages, judgments, interest, costs or expenses (including reasonable attorney's fees, witness fees and disbursements incurred in the defense thereof) resulting form or caused by any act or omission of the CITY, its officers, agents, contractors, employees or duly authorized volunteers in the performance of the responsibilities provided by this Agreement. 9. The COUNTY shall endeavor to perform all services called for herein in an efficient manner. The sole and exclusive remedy for any breach of this Agreement by the COUNTY and for COUNTY's liability of any kind whatsoever, including but not limited to liability arising out of, resulting from or in any manner related to contract, tort, (4) warranty, statute or otherwise, shall be limited to correcting diligently any deficiency in said services as is reasonably possible under the pertinent circumstances. 10. Neither party hereto shall be deemed to be in default of any provision of this Agreement, or for delay or failure in performance, resulting from causes beyond the reasonable control of such party, which causes shall include, but are not limited to, acts of God, labor disputes, acts of civil or military authority, fire, civil disturbance, changes in laws, ordinances or regulations which materially affect the provisions hereof, or any other causes beyond the parties' reasonable control. 11 This Agreement shall commence on August 1,2001, and shall terminate on July 31, 2005. Either party may initiate an extension of this Agreement for a term of four (4) years by giving the other written notice of its intent to so extend no less than 150 days prior to the termination of this Agreement. If the party who receives said notice of intent to extend gives written notice to the other party of its desire not to extend within 110 days prior to termination of this Agreement, this Agreement shall terminate on July 31,2005. Nothing herein shall preclude the parties, prior to the end of this Agreement, from agreeing to extend this contract for a term of four (4) years. Any extended term hereof shall be on the same terms and conditions set forth herein and shall commence on August 1,2005. Either party may terminate this Agreement for "just cause" as determined by the Commissioner of Revenue after hearing for such a determination is held by the Commissioner of Revenue and which has been attended by representatives of COUNTY and CITY or which said representatives had a reasonable opportunity to attend, provided that after such determination, any party desiring to cancel this Agreement may do so by giving the other party (5) no less than 120 days' written notice. If the CITY should cancel this Agreement, as above provided, before the completion of the then current property assessment by the COUNTY, the CITY agrees to defend and hold the COUNTY, its officials, officers, agents, employees and duly authorized volunteers harmless from any liability that might ensue as a result of the non- completion of a property tax assessment. For the purpose of this Agreement, the term "just cause" shall mean the failure of any party hereto reasonably to perform a material responsibility arising hereunder. 12. A. In consideration of said assessment services, the CITY agrees to pay the COUNTY the sum of Seventy-three Thousand Two Hundred ($73,200.00) Dollars for each assessment, provided that any payment for the current year's assessment may be increased or decreased by that amount which exceeds or is less than the COUNTY's estimated cost of appraising new construction and new parcels for the current year's assessment. The amount of any increase or decrease shall be specified in the billing for the current year's assessment. Any bill from the COUNTY for the current year's assessment which is received by the CITY before August 18 of the current year shall be due on September 7 of said year, provided that the CITY may elect to pay said bill before said date. Any said bill received by the CITY after August 18 shall be due no later than twenty-one (21) days after the CITY's receipt thereof. 12.B. Regarding each assessment, in addition to being subject to adjustment in the above manner, said assessment cost of $73,200.00 may also be increased by the COUNTY if: (6) (1) The COUNTY determines that any cost to the COUNTY in carrying out any aspect of this Agreement has increased, including but not limited to the following types of costs: new construction and new parcel appraisals, gasoline, postage, supplies, labor (including fringe benefits) and other types of costs, whether similar or dissimilar; and/or 2) The COUNTY reasonably determines that other costs should be included in the costs of assessment work. If the COUNTY desires to increase the assessment cost pursuant to this paragraph 12(B), it shall give written notice thereof by June 15 of any year and such increase shall apply to the assessment for the calendar year next following the current calendar year. Any such notification shall specifically set forth the amount of any new construction and new parcel appraisal charges. Notwithstanding any provisions herein to the contrary, if any such increase, exclusive of any charge for the estimated costs of new construction and new parcel appraisals, exceeds ten (10%) percent of the amount charged for the assessment for the then current calendar year, exclusive of any charge for the estimated costs of new construction and new parcel appraisals, the CITY may cancel this Agreement by giving to the COUNTY written notice thereof, provided that said cancellation notice must be received by the COUNTY not later than July 24 of the then current calendar year and said cancellation shall be effective no earlier than five (5) days after the receipt of said notice by the COUNTY and not later than July 31 of said current calendar year. Supportive records of the cost increase will be open to inspection by the CITY at such times as are mutually agreed upon by the COUNTY and CITY. Failure of the COUNTY to give the CITY a price-change notice by June 15 shall not preclude the COUNTY from giving CITY such notice after said date but prior to September 1 of any year, provided that if such price increase exceeds said ten (10%) - all as above set forth - the CITY may cancel this Agreement if the COUNTY receives (7) notice thereof not later than thirty-nine (39) days from the date of receipt by the CITY of any said late price-change notice, provided further that any such cancellation shall be effective not earlier than five (5) days after COUNTY's receipt of said cancellation notice and not later than forty-six (46) days after the CITY's receipt of any said price- increase notice. Payment by the CITY shall be due no later than twenty-one (21) days after receipt by the CITY of billing from the COUNTY for the herein assessment services, provided that said payment shall be due no earlier than September 7 of each year. 13. Any notice or demand, which may or must be given or made by a party hereto, under the terms of this Agreement or any statute or ordinance, shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: TO CITY: Mayor, City of Mound 5341 Maywood Road Mound, MN 55364 TO COUNTY: Hennepin County Administrator 2300A Government Center Minneapolis, MN 55487 copies to: County Assessor Hennepin County 2103A Government Center Minneapolis, MN 55487 Assistant County Assessor Hennepin County 2103A Government Center Minneapolis, MN 55487 Any party may designate a different addressee or address at any time by giving written notice thereof as above provided. Any notice, if mailed, properly addressed, postage prepaid, registered or certified mail, shall be deemed dispatched on the registered date or that stamped on the certified mail receipt and shall be deemed (8) received within the second business day thereafter or when it is actually received, whichever is sooner. Any notice delivered by hand shall be deemed received upon actual delivery. 14. It is expressly understood that the obligations of the CITY under Paragraphs 7, 8, 11, and 12 hereof and the obligations of the CITY which, by their sense and context, are intended to survive the performance thereof by the CITY, shall so survive the completion of performance, termination or cancellation of this Agreement. 15. The herein parties hereby agree that that certain contract between the County and the City of Mound (formerly the Village of Mound), dated September 12, 1972 for County Assessment services shall be terminated at the end of July 31,2001, provided that the obligations of the CITY which by their sense and context are intended to survive the completion of performance thereof by the CITY shall so survive the completion of performance and termination or cancellation of said contract, including, without limitation, the making of any payments thereunder. [Remainder of page intentionally left blank.] (9) IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its duly authorized officers and delivered on its behalf, this day of ,2001. COUNTY OF HENNEPIN, STATE OF MINNESOTA APPROVED AS TO F.O.~M~.: ~)ate: / .,, . ~S~~0~/~ ~~I /' '/ '- EXECUTION: Assistant County Attorney Date: BY: Chair of the County Board And: Assistant/Deputy/County Administrator ATTEST: Deputy/Clerk of the County Board CITY OF MOUND By: Its And: Its The above Agreement No. A02901 is hereby approved by the Commissioner of Revenue this ~ day of ,2001. COMMISSIONER OF REVENUE City organized under: Statutory .Option A Option B Charter (10) Contract No. A02901 EXHIBIT A CITY OF MOUND During the contract term, the County shall: 1. Physically inspect and revalue 25% of the real property, as required by law. 2. Physically inspect and value all new construction, additions and renovation. 3. Conduct valuation reviews prior to Board of Review - approximate dates: March through May 15. 4. Attend Board of Review. Per Board request, make all necessary review appraisals. Approximate dates: April 1 - May 31. 5. Keep updated field card file - current values, homestead and classification data. 6. Print, mail and post valuation notices and homestead cards. 7. Respond to taxpayers regarding assessment or appraisal problems or inquiries periodically. 8. Make divisions and combinations periodically. 9. Administer the abatement process pursuant to Minn. Stat. § 375.192 (2000). 10. Make appraisals for, testify or negotiate all District Court or Tax Court filings. 11. Post values from appraisal cards to assessment rolls. 12. Adjust estimated market values on those properties not physically inspected as needed and per sales analysis. (11) ASSESR,HI;~]' Tills A(;I~I;I]HI;N'I'~ H,d,: al,d ~.:~I~:~,..~l i ~lu! llli. s 1,_"' daV. of September~ .1_)~,~" ~"' by a~l(I botwcct~ tim V.ELIACI; U[' H()iiNIJ illllJ tJic GOUhifY OF IlI.;NNUP.IN~ S'['A'rl; OF H]NNIiSOTA; l,t~:qtm~t t'o t Itc. i~l-,,v i:: i ,,l~ < ~,1.' H'i;t:l~,:qt~t'a St:at:ut:es 47]..59; WIII;tlt'~S, 1'he X~/J]ai~e ~,1: Housed wislm:~ tu abo]_i.M~ the o'Cfice of the assessor for said Village, uhd,.:r lhe i~rovisi,n~.< of Nimmsotu Sta'tutms 273.072~ and entc,: into an agt'ecmt~,~t ~..'[tl~ tit,. ~j,~ur~t)' ,~1' ii,~:m,:~p:i~ to provide For: the asscssmc:~t of thc 1,:operl'y i.~ said ViI/lilgc ],y t.l,~ i.Ii,ll[ll.v ASSilSSOI?; and WIIEI',IiAS, ].t i.q L!~(: wi:nil oF sai~! Co~,~1'v t-o COOl,crate with said Vi. llage to ]n',,~[da 1'~!' ;~ t';li: ~1:~{1 (,]llit~l~lc. :~: .':-::q:,",~. ,,[:. p,.~,..:.rtx..'~ NOW TIII;I',I;I'/)RI;, ]t~ m'n,z~idr:ralit,~ ~1' ill,: mutual covmta~Cs he'rein cot~ta'i, nca: agreed 1. That the Village of Hound~ wltiuh .ti~Js with the County of llenncpin and cons~i, tut(~s a separate ass;~s,nm~t d.f:~:l:r[ct, shall have itsp~.opm. ......... cy osae.q~ed by i:lic Comity As:~e3~or o[? II,-:r:m:pi)t (]rnuily'r be~:.i. TmiILg wit'h the wol'Ix CortCCF~i~g tile 1973 a.~>;~ssm,:~l, will cmnmunce at the time this agreement is executed and approved. . th].s agrecmcr}t is approved by the '2 It is further agreed that iff Comm[ssione]: of TaxatJ. on~ tltc oFf, cc ol: assessor in the Vi.].lage of Mound shall cease to cxiat '[or tho dm'atio~t of i.l~[s agrecmc~t. This agreement shall remain in force and el'Eec/ '1:o~: a~ .[,~it-ial t,,~viod of C[:ne ~,hi. ch shall commence with thc date of the execut:ion of tills a,~.~..m~.~,l, ami cx't'cuc i'o l)ecemb,er ol, 1973 and em~t:iuue 'go~: at~ it~d,-,l~t]itc :~umbc]' ~t~ ~,',~m~ tel.'ms the]zea[:Lo]:~ oxcol~ t:lmt the wr.it.[ng~ by e:[ther lmvty, ~uch not::/c{~ t<~ i,c~ giVell oil oI: before ,July i of the year in wh/.cl~ either party eicc-Ls to fermi*rotc chis agreement. 3. In cm~sideration fo.,- said assessment- services, tile Village of Hound hc]:elw ag'~recs t-o pay the Cc, unty of ilc~,~l,:in as follows: the sum of Three Oo ....)o) oa or before danuarv I,~tsand TM.]:l-y-three and :33/200 ])o: J.;t['s ($3: . tau 1973 (reprcse~lting consid,:~rat'ion I'o~: l l~c assessment work done By -t-' ' .' (" l/,~pl'OSerlt.[llg "~ a~,'~ no/].¢~ li,)llav,; ~¢),i0:,.')0) qm ,_~r l,,~l'~,rc S%~t:~mlmr 1, 1973 ( co~.qideratiou ['oi.' thc aasc:<mncnt wt~':, d~,~, i.~ the 2,'{~a]: ~973)~ a~,.l ghe annual payments thcreat'tcr~ as lmrc:[naft.~]r {h~l:ermined~ shall be ~iqex~iae made on bt:fore September 1 oi' cacl~ ,:oar. Smfi~ [~a':.mrmts shall be nmdc to ~he D5rcctor of Finance for thc Oounty of ]lm,t,-]pi~ a~M will lm placed by said Director l'i~mnce in thc OeneraZ R,~v,mue [kmd ~1' th~ County of Hcmmpin. After January 1974, the amom~t of' consJ, dcl:atiou to l,e i,a[d by thc Village of Homed to the County of l[ennepin~ for the as~essJ~tg ~ervJcc.q provided herein~ shall be reviewed by the respective imrt/.es a~M may be modJEied, in writiag: as the part/es may agree. 4. It is understood ;:n(1 agrm,1 I)y and betwc, e~ the part,es liereto that the Village o[' Homed will, at its cxlw,,~se and by a~cl through ti'mir own personnel, mail homestead a~,l,]ica~i,),~ I~orms each year to the pro?c:st-y owners in Hound. Such l.',.,mn~ ,qlm]] b,= k't~m~i,;l~,,i by tim llemmpi~ Country h~'.z, usso~'. The A~d It's/'Count~ Admiuistri'~tor The ,above ag~:eement is hereby ai,t,vow.,d by the Commissioner of Taxation lhis /_,F,L.~ day of ('. ?(','.~;.', 1972. Arthur C. Roomer Commissioner of '1 xat~on State of Minnesota CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472-0600 FAX: (952) 472-0620 WEB: www. cityofmound.com TO: FROM: RE: CITY COUNCIL BONNIE RITTER LICENSE RENEWALS The following licenses are up for renewal. The license period is April 1, 2001, through March 31, 2002. Approval is contingent upon all required forms, insurance, etc., being submitted. Tree Removal License Aaspen Tree Service Amberwood Bear Tree Service Emery's Tree Service, Inc. Matt's Tree Service Rob's Tree Care Shorewood Tree Service Viking Lane Tree Service, Inc. Rainbow Tree Care Tall Timber Tree Experts Set-ups Al & Alma's Supper Club, Inc. printed on recycled paper CITY OF MOUND RESOLUTION NO. 01- RESOLUTION DESIGNATING APRIL AS CHILD ABUSE AND NEGLECT PREVENTION MONTH WHEREAS, violence is a public health epidemic; and WHEREAS, last year child abuse and neglect robbed at least thirteen Mound children of a safe and nurturing family environment; and WHEREAS, children who are reported abused and neglected are 67% more likely to be arrested between the ages of 9 and 12, do less well in school and have an increased probability of future violent acts against family members; and WHEREAS, research and efforts by community, health and social service agencies have demonstrated that forms of discipline that do not include the use of physical punishment are in fact more effective to teach children what they need to learn while simultaneously reinforcing to both children and parents that conflicts can be resolved without the use of physical violence and punishment; and, WHEREAS, April is National Child Abuse and Neglect Prevention Month; NOW, THEREFORE BE IT RESOLVED, that the City Council designates April as Child Abuse and Neglect Prevention Month in the City of Mound. BE IT FURTHER RESOLVED, that the city of Mound endorses efforts by the Initiative for Violence-Free Families of Family and Children's Service, as well as efforts by the community to encourage Mound residents to learn, practice and promote non-violent discipline techniques. The foregoing resolution was moved by The following voted in the affirmative: The following voted in the negative: Attest: Acting City Clerk Mayor Pat Meisel ADVERTISEMENT FOR BIDS CITY OF MOUND 2001 SEAL COAT PROGRAM Sealed proposals will be received by the City Clerk until 11:00 A.M. Wednesday, April 18, 2001 at the City Offices, at which time they will be publicly opened and read aloud, for the furnishing of all labor, equipmem and materials for the application of approximately 35,000 gallons of bituminous material (CRS- 2), 1,470 tons of seal coat aggregate (FA2 - Class C), and 290 tons of crushed granite (FA3 Modified - Class A). The bids will be considered by the City Council at their meeting on Tuesday, April 24, 2001. All proposals shall be addressed to: City Clerk City of Mound 5341 Maywood Road Mound, Minnesota 55364 and shall be securely sealed and shall be endorsed on the outside with the statement "PROPOSAL FOR 2001 SEAL COAT PROGRAM" and shall be on the Bid Form included in the specifications for the project. Copies of the plans and specifications and other proposed contract documents are on file with the City Clerk and at the office of McCombs Frank Roos Associates, Inc., 15050 23rd Avenue North, Plymouth, Minnesota 55447. Plans and specifications for use in preparing bids may be obtained at the offices of the Engineer upon paymem of $20.00 per set (includes MN sales tax), which is NON- REFUNDABLE. Individual sheets of the plans and sections of the specifications may be purchased at the rate of four dollars ($4.00) per sheet (includes MN sales tax) of plans and twenty-five cents ($0.25) per page (includes MN sales tax) of specifications, which is NON-REFUNDABLE. Each bidder shall, file with his bid a cashier's check, certified check, or bid bond in an amount of not less than five (5) percent of the total amount of the bid. No bid may be withdrawn within sixty (60) days after the bids are opened. The City reserves the right to reject any and all bids and waive any informalities or irregularities therein. City of Mound, Minnesota Pat Meisel, Mayor ATTEST: Bonnie Ritter, Acting City Clerk LEASE RENEWAL AGREEMENT WHEREAS, Mark A Saliterman (Saliteman), as landlord, and the City of Mound, a Minnesota Municipal Corporation(City), as Tenant, Entered into a Lease A~eement(Lease) Dated December 30, 1992 for the premises know as 2324 Wilshire Boulevard, Mound, Minnesota( more fully described in the Lease), for the operation by City of the Mound Municipal Liquor Store for the period January 1, 1993 to December 31, 1995. And extended through December 31,2001 and WItEREAS, upon expirations of the Lease, City has remained in Possession and occupied the lease premise pursuant to the terms, covenants and conditions of the Lease: and WHEREAS, Saliterman and City have agreed to renew the lease. NOW, THEREFORE, for one dollar and other good and valuable consideration, the receipt and sufficiency of which hereby acknowledged, Saliterman, as Landlord, and, city, as Tenant, hereby a=oree that City's tenancy at 2324 Wilshire Boulevard, Mound, Minnesota ( more fully described in the Lease), shall be renewed for a period of two (2) months commencing January 1, 2002 and terminating February 28, 2002, and that said tenancy shall be pursuant to all of the terms, covenants, and conditions as set forth in the lease and prior extensions. The base rent will remain at $8.00. IN WITNESS WHEREOF, this Lease Renewal Ag-reement has been executed by Saliterman and City Date: Date: Date: Mark A. Saliterman(Landlord) CITY OF MOUND, a Minnesota municipal Corporation, Tenant By: Its: Mayor and By: Its: City. Manager Engineering , Planning · Surveying March 21, 2001 Honorable Mayor and Members of the City Council City of Mound 5341 Maywood Road Mound, Minnesota 55364 SUBJECT: City of Mound Addendum to Feasibility Report Street Improvements West Edge Boulevard MFRA #7827 and #13215 Dear Mayor and Council Members: As requested, we are herein submitting an Addendum to the Feasibility Report previously prepared for the street improvements on West Edge Boulevard. This addendum is for replacement of City maintained retaining walls, located throughout the community. If you have any questions or need additional information on anything in this addendum or the original report, we will be pleased to discuss this further with you at your convenience. Sincerely, MFRA John Cameron, City Engineer JC:pry Enclosure s:\main:hMou 13215:\Correspondence\mayor3-21 15050£3ulA~snue Norti~ · P/vmoutll. Minnesota · 55447 phone 763 476-6010 · fax 763'476-8532 e~nTz~/ mtra cz mfra com Addendum to Feasibility Report for West Edge Boulevard Street Improvements Retaining Wall Replacement When the majority of the City streets were improved in the late 1970's, a large number of retaining walls were constructed as part of the street improvement to minimize the impact on private property. Many of these walls have deteriorated to the point where they need to be completely replaced. The City has determined it would be in the best public interest to undertake a larger scale project of replacing these walls rather then keep doing emergency repairs. A survey conducted by City staff has determined there are approximately 20,000 square feet of old timber and stone retaining walls that need replacement. As has been recent practice; these walls would be replaced with modular concrete block type walls. The majority of the walls are located within the City street right-of-way and would be reconstructed in the same general location. The following is an estimated cost of the total project: Retaining Wall Replacement - 20,000 square feet ~ $20.00/SF Contingencies (5 percent) Total Estimated Construction Cost Engineering, Legal, Fiscal, and Administrative Cost (20 percent) Total Estimated Project Cost $ 400,000 $ 20,000 $ 420,000 $ 84,000 $ 504,000 For bonding purposes, it has been suggested by the City's Bond Counsel that the Retaining Wall Replacement Project be combined with the West Edge Boulevard Street Improvement. This would result in a total estimated cost for the two projects of approximately $714,000. Approximately $178,000 of the West Edge project is proposed for special assessment to benefiting properties, which falls well within the 20 percent requirement the City must meet in order to issue improvement bonds without holding a special election. s:\main:\Mou 13215:\Rcports~reportaddendum3-21 EHLERS & ASSOCIATES INC O To: ~: From: LIJ Subject: ~: Date: Kandis Hanson, City Manager Jim Prosser Funding for Retaining Wall Replacement March 8,2001 The Mound City staff has identified a need to fund the replacement of retaining walls located throughout the community. The retaining walls are deteriorating and many pose a collapse risk. Some walls have been replaced by the City in the recent past. The cost for the wall replacement has been born by the general fund. However the general fund is not in position to continue to fund the replacement on this emergency approach basis. The staff has estimated the replacement cost at $500,000 to $1,000,000. More exact cost estimates were expected to be prepared this summer. The financing of the West Edge Boulevard improvement provides a unique opportunity to fund the retaining wall replacement. It is possible to include the wall replacement cost in the West Edge Special Assessment project. Based on the level of assessment being paid by Rottlund Homes, the City could fund up to $660,000 of additional public improvements, such as the wall replacement, from the public benefit portion of the special assessment project. Increasing the public benefit portion of the special assessment would increase the City's debt levy. This impact is estimated to be about $1.50 per $10,000 of additional debt service for a house valued at $100,000. As an example, if the City were to finance $500,000 of wall replacement over a 15 year term, the increase in taxes would approximate $75. Because this issue and opportunity have not received significant review by the City we would recommend that the matter receive additional review prior to the Council authorization to seek bids for bond sale. Some of the issues to be reviewed include: What are the estimated costs of retaining wall replacement? Who should pay for the replacement? Is it possible to assess a portion or all of the cost to property owners? What are the funding alternatives? These issues do not need to be fully resolved prior to authorizing the bond bids, but it would be useful to develop a general approach to determining how the issues will be resolved. LEADERS IN PUBLIC FINANCE 3060 Centre Pointe Drive Roseville, MN 55113-1105 651.697.8503 fax 651.697.8555 jim@ehlers-inc.com CITY OF MOUND RESOLUTION NO. 01- RESOLUTION RECEIVING REVISED REPORT AND CALLING HEARING ON THE IMPROVEMENT OF WESTEDGE BOULEVARD FROM HENNEPIN COUNTY ROAD 15 TO WOODEDGE ROAD, AND FOR IMPROVEMENT OF CERTAIN RETAINING WALLS THROUGHOUT THE CITY. WHEREAS, pursuant to a resolution adopted February 27, 2001, a report has been prepared by McCombs Frank Roos Associates, Inc., with reference to the improvement of Westedge Boulevard, from Hennepin County Road 15, south approximately ¼ mile to Woodedge, and the improvement of certain retaining walls throughout the City, and this revised report was received by the Council on March 27, 2001, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible, NOW, THEREFORE BE IT RESOLVED by the City Council of Mound, Minnesota: The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of $ ,~4tP~ublic hearing shall be held on such proposed improvements on the 2 of april 2001, at 7:30 p.m., in the Council Chambers of City Hall, and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. The foregoing resolution was moved by Councilor by Councilor , and seconded The following voted in the affirmative: The following voted in the negative: Attest: Acting City Clerk Mayor Pat Meisel Page 1 of 1 KandisHanson From: To: Cc: Sent: Subject: Kandis, "Loren" <lgordon@HKGI.com> "Kandis Hanson (E-mail)" <kandishanson@msn.com> "Jon Sutherland (E-mail)" <JonSutherland@email.msn.com>; "John Cameron (E-mail)" <jcameron(~mfra.com> Thursday, March 22, 2001 1:54 PM Mark Hurd shoreline delineation project I think including the 931' contour in the shoreline delineation project would be useful for a number of reasons: 1) it represents the 100 year flood elevation for Lake Minnetonka. This is used to determine minimum floor elevations and extents of the flood fringe. 3) is used as the baseline for lot area is calculation. 2) it assists in identifying areas where wetlands may exist. 4) it is a good data investment because it is not subject change unlike property info. John Sutherland indicated that it would cost about $3500 dollars extra for this data. I don't have a real sense if this is a good price but would imagine that if surveyed separately, it is likely to cost 2x - 3x as much. From that standpoint it is a good value. Wrapped up somewhere in this discussion is building a city GIS database. Many communities we work with have layer upon layer of land and parcel data in a GIS format. If the city pursues a GIS it will need to build on the Hennepin County parcel information. Unlike Dakota and Scott Counties that provide excellent GIS data to their communities, Hennepin County is not a data clearing house. They are making strides to get up to speed but right now they are about a decade behind other metro counties. This means the city will need to take advantage of opportunities to get free or reduced price data when they arise. Its been said that building a GIS is oftentimes best accomplished "incrementally" because of the costs. Let me know if you have any questions. - Loren 03/23/2001 FROM : LMCD FAX NO. : ?459085 Mar. 23 20~1 12:00PM Pi BO~ i,IEM.BERS ._ Be~ Foste~ Ch~ir. C,a~¢ Nelson Vic~ Chair, Si;~ng Pazk Uii ' · :,MiUan S ecret~ry, O~ono Tom Skram~cl Tfe ~.sur ar.'$horewood D:,u,;~s E. B~cock . ~a Bay ~,~:.?~et Davis T:~ :~un~i~ns ~ j. Suer:r, y ':nHetcke etonka ~ nwC~ Honorab~ Mayor Pat City of Mound 5341 Maywood Road Mound, MN 55364, Dear Mayor Meise~ and Mound City Council: Thank you f~r ali the time you spent with me and our group on Tuesday night, and particularly for your support, and passage of the Water Patrol Project. We and our staff Ioo~, fo~ard tc working with the City of Mound on cleaning up the documents in order to protect both of our interests On Tuesday you asked whether shoreline calculations determined by the aerial photographic te;hniques you were considering would suffice for LMCD licensing purposes. Last night at its reoular meeting, the LMCD Board dL~Ji-sed bhis quest~om The _MCE: .~c~rd appreciates the efforts of Mound to update shoreline d~ ~'~d establish more ac~.~rate ;nformation than is currently available. The Board members were not familiar with the technology prop~-,e:5 by .Mo.,~ nd to develop the · showed a tolerance of ~-/-c, ,, ~et for bhe vertical shoreline da~. The document we received --' elevation but did not show a t~terance for the [ineaf measurement. Gengrally. the Boa.rd does not dispute information submitted by [t~ mem~r cities in connection with d~k ticense applications, and we do no antic[pate such dispute w'i~ Mcund in the future However, if the technology employed has a margin of error, ~e ~ard ma'.,' 3etermine that it is reasonable to assume that*.he shoreline length is on Lhe iow en~ of measurement calculations. Additionally, if there is a specific dispute about the information developed by the aenal suwey method, or if ~e information proves to be substantJafty different than measureme.n~s estabIished by more it'aditional survey te~niques, '¢,~. 9card could require Act;a! surveys Lo be condumed~ at te~t in specific segments of shoreline abo~t whit,5 there were significant questions about the accur3cy oft.he aedat shoreline measurements. Again, we appreciate your effort to update Mound's shoreline da:z a~e }cc~: forward tc w3rking with you. Sincerely, Aibert Foster, Chair Lak~ Minnetonka Conservation Distdct Web P~e A~dress: h!t~:4/www.tmcd.crC IAL OPPORTUNITY EMPLOYER 13400 68th AVENUE NORTH · MAPLE GROVE, MINNESOTA 55311-3515 IN REPLY, REFER TO: TELEPHONE: (763) 420-9606 · FAX: (763) 420-9584 4010325 March 16,2001 Ms. Kandis Hanson, City Administration City of Mound 5341Maywood Road Mound MN 55364- 1687 Re: Mound shoreline mapping Dear Ms. Hanson: Based on the verbal notice to proceed on March 15 from Mr. John Cameron of MFRA, Inc., Plymouth, it is our pleasure to present you with MARKHURD's Professional Services Agreement for photogrammetric mapping services in Mound, MN. We have enclosed two copies of our agreement covering the services to be provided to you. We hope that the contents and terms contained herein are satisfactory. If accepted, please sign and return both copies to my attention. Upon execution by MARKHURD, we will forward an original to you for your records. In the meantime, should you have any questions or require additional information, please do not hesitate to contact me at (763) 420 - 9606. Thank you for your continued consideration of MARKHURD! RES:lab cc' John Cameron/MFRA ellC. Sincerely, MARKHURD Robert E. Swanson Technical Representative MARKHURD PROFESSIONAL SERVICES AGREEMENT PROJECT NAME: Mound shoreline mapping (hereafter "Project") MARKHURD Project Number: 4010325 (The Project is more fully described in following pages attached hereto.) This Agreement is by and between: City of Mound (hereafter"Client") 5341 Maywood Road Mound MN 55364-1687 and, MARKHURD (hereafter "MARKHURD") 13400 68th Avenue North Minneapolis, MN 55311-3515 Who agree as follows: Client hereby engages MARKHURD to perform the services described in Part ! ("Services") and MARKHURD a~'ees to perform the services for the compensation set forth in Part III. MARKHURD shall be authorized to commence the services upon execution of this Agreement and receipt of authorization to proceed from Client. Client and MARKHURD agree that this signature page, together with Parts I-IV and attachments referred to therein, constitute the entire agreement between them relating to the Project ("Agreement"). APPROVED FOR CLIENT APPROVED FOR MARKHURD By: By: Title: Title: Date: Date: Copyright 199 7. b3' MA RKHURD PART I MARKHURD'S RESPONSIBILITIES A. SCOPE Project Area Our understanding of the Project area is marked in green on the attached USGS map. We understand the area to be mapped comprises the shoreline areas of Mound, MN as shown, from the perceived lake edge up to elevation 929.gfeet. q 1. Aerial Photography MARKHURD will utilize existing aerial photography taken on April 6, 2000, with a precision mapping camera. Map content will be as of said date. Negative scale of this photography is approximately 1" = 833', and is suitable for producing the proposed mapping documents. 2. Control Photos Under a separate cover, MARKHURD has forwarded to the Client (tlu'ough MFRA) a set of control photos which shall serve to identify the location of the required field control points. Each point will be labeled and numbered on the face of the corresponding Project aerial photograph. In addition, MARKHURD will provide a written description for each of the identified points and if deemed necessary by MARKHURD a reference drawing. 3. 2' Digital Terrain Model, up to elevation 929.~'feet MARKHURD personnel will compile a digital terrain model (DTM) which will consist of a series ofmasspoints (x,y,z) and breakline files across the entire Project area. This data will be processed into a DWG formatted file that will be compatible with the Client's (MFRA's) CAD system. FIARKHURD In addition, the masspoints/breakline files will be processed through our contour interpolation software to generate continuous contours with a 2-foot interval. Contours will be merged with the shoreline feature for preparing the digital files and delivered to the Client as 3D contours. Contours shall be shown as solid lines except where depicting an obscured area, i.e. areas of dense foliage, coniferous growth, building overhang, etc. Contours in obscured areas will be shown with dashed lines. Such contours will not meet the accuracy specifications stated in Part I, Section D. 4. Planimetric Base Map Compilation, shoreline edge only MARKHURD will compile the perceived shoreline edge at a scale of 1" = 100' from the aerial photography described above. This feature will be collected in a 2D mode and merged with the 2 foot DTM features above. B. DELIVERABLES Items to be delivered under this agreement are: A digital 2' C.I. topographic base map and delivered on CD ROM as AutoCAD DWG files, with 2D planimetrics and 3D contours, and a Softdesk DTM file. C. PROJECT SCHEDULE MARKHURD will make every attempt to make delivery of the completed mapping documents described in Part I. B. within approximately 18 working days after the execution of this agreement and completion of the field survey control. However, the actual time required will depend to some extent upon our work load at the time notice to proceed is received and/or the quality of the field survey control. Therefore, should any of these elements significantly impact the above stated delivery, we will immediately notify the Client of our revised schedule. D. MAP ACCURACY Final mapping documents delivered pursuant to the Agreement, where applicable, shall comply with the standards of accuracy as stated in the United States National Map ~) C(~_) 3 Copyright 1997, by MARKHURD Accuracy Standards. A copy of said standards are included in Attachment A contained herein. E. ASSUMPTIONS/CONDITIONS This Agreement is subject to the following assumptions/conditions: MARKHURD's cost estimate, is in part based on the assumption that the Project Area as described herein, is accurate. This is your notice that our cost estimate is a firm figure only when this assumption is valid. Therefore, it is the Client's responsibility to review the Project Area for exactness (outlined on the document mentioned in Part I. A. "Project Area") and notify MARKHURD of any changes prior to the execution of this Agreement. F. REPRESENTATIVE Robert E. Swanson, technical representative, and Dale A. Grochow, project manager, will represent MARKHURD during the performance of the services to be provided under this agreement. Each has the authority to transmit and receive instructions, and make decisions with respect to the services. Mr. Grochow is authorized to conunit the necessary resources towards completing the services described herein. 4 Co~y,'i, ht 1997, by MARKHURD ~'~'~ PART II CLIENT'S RESPONSIBILITIES Client, at its expense, shall do the following in a timely manner so as not to delay the services to be performed by MARKHURD. A. INFORMATION/REPORTS 1. Ground Survey Control It is MARKHURD's understanding that the Client (through MFRA) will provide all the necessary ground survey control for this Project. Client's control responsibilities shall be performed with reference to points selected and/or approved by MARKHURD and the Client. Horizontal control may be established by triangulation, traverse, or Global Positioning System (GPS) techniques. In order for MARKHURD to comply with the standard of accuracy specified in Part I, Section D, horizontal control furnished by the Client shall have an absolute accuracy of 0.2 feet. Vertical control may be established by conventional or GPS techniques. In order for MARKHURD to comply with the standard of accuracy specified in Part I, Section D, vertical control furnished by the Client shall have an absolute accuracy of 0.2 feet. Upon completion of the ground control responsibilities, the Client agrees to furnish to MARKHURD a list of the required Project coordinates and elevations, all relevant control photographs (when applicable), and copies of field notebooks. Client also agrees to furnish Project coordinates and elevations in digital form when requested by MARKHURD. In the event MARKHURD determines that the control data provided by the Client does not comply with the standards stated above, or, in MARKHURD's opinion would otherwise prevent map production in accordance with the map accuracy standards specified in Part I, Section D, then the control data shall be resurveyed and/or adjusted by the Client. The Client shall compensate MARKHURD at the rate specified in Part III, Section A, for expenses incurred, including production tinge lost, due to errors in the Client's ground survey control. MARKHURD shall notify the Client immediately if it deternfines that the furnished control data does not comply with the above stated accuracy requirements. Copyright 1997, by MARKHURD B. REPRESENTATIVE Designate a representative for the Project who shall have the authority to transmit instructions, receive information, interpret and define Client's policies and make decisions with respect to the services. C. DECISIONS Provide all criteria and full information as to Client requirements for the Project, obtain (with MARKHURD's assistance, if applicable) necessary approvals and permits, attend Project related meetings, provide interim reviews on an agreed-upon schedule, make decisions on Project alternatives, and generally participate in the Project to the extent necessary to allow MARKHURD to perform the services. D. INSPECTION OF MAPPING DOCUMENTS AND NOTICE OF NON- CONFORMANCE Upon delivery, the Client shall promptly inspect all mapping documents furnished by MARKHURD. Prompt written notice shall be given by the Client to MARKHURD if the Client becomes aware that the services do not conform to the standards stated in this agreement. To allow MARKHURD the opportunity to cure any non-conformance, notice shall be given within seven calendar days of discovery. Client will not conduct or permit any design, development or construction in reliance upon any data furnished by MARKHURD unless such data are first verified by the Client. Any noncompliance by the Client with this provision shall automatically render null and void MARKHURD's LIMITATIONS OF LIABILITY stated in PART IV of this agreement. 6 Cop...ignt '997. byMARKHURD ~__~ FIARKHURD PART III COMPENSATION, BILLING, AND PAYMENT Client shall reimburse MARKHURD for the services in accordance with the following: A. FEE SCHEDULE Our charge for the services described in PART I shall follow the fee schedule outlined below: 2-foot DTM/Shoreline Mapping ........................ $5,500.00 The above fees are based on the labor effort required to complete the services as described in Part I with accurate field survey data. Therefore, any additional expenses incurred by MARKHURD, including lost production time, which are necessitated by the Clients's failure to discharge its responsibilities as stated in Part II, Section A. 1. of this Agreement, shall be compensated by the Client at the rate of $65.00 per hour (minimum of two hours). B. PAYMENT TERMS AND CONDITIONS Fees, as stated, shall remain in effect until May 15,2001. If acceptance occurs after this date, we reserve the right to revise our fee and resubmit this agreement (in whole or in part) based on the present conditions. MARKHURD will at a minimum, submit monthly invoices for the percentage of the work completed during the billing period. Terms of payment will be net due 30 days from the date of invoice, and will be subject to a 1.5 % service charge on the balance each month thereafter. Unless Client provides MARKHURD with a written statement of any objections to the invoice within 15 calendar days from the date of invoice, Client shall be deemed to accept the invoice as submitted. Copyright 1997, b.r i}I,4RKHURD (~tOIS' 'ttnt g'z V.I. VZA V,~ / ATTACHMENT "A" United States National Map Accuracy Standards With the view to the utmost economy and expedition in producing maps which fulfill not only the broad needs for standard or principal maps, but also the reasonable particular needs of individual agencies, standards of accuracy for published maps are defined as follows: Horizontal accuracy. For maps on publication scales larger than 1:20,000, not more than 10 percent of the points tested shall be in error by more than 1/30 inch, measured on the publication scale; for maps on publication scales of 1:20,000 or smaller, 1/50 inch. These limits of accuracy shall apply in all cases to positions of well defined points only. "Well defined" points are those that are easily visible or recoverable on the ground, such as the following: monuments or markers, such as bench marks, property boundary monuments; intersections of roads, railroads, etc.; comers of large buildings or structures (or center points of small buildings), etc. In general what is "well defined" will also be determined by what is plottable on the scale of the map within 1/100 inch. Thus while the intersection of two road or property lines meeting at right angles, would come within a sensible interpretation, identification of the intersection of such lines meeting at an acute angle would obviously not be practicable within 1/100 inch. Similarly, features not identifiable upon the ground within close limits are not to be considered as test points within the limits quoted, even though their positions may be scaled closely upon the map. In this class would come timber lines, soil boundaries, etc. Vertical accuracy, as applied to contour maps on all publication scales, shall be such that not more than 10 percent of the elevations tested shall be in error more than one-half the contour interval. In checking elevations taken from the map, the apparent vertical error may be decreased by assuming a horizontal displacement within the permissible horizontal error for a map of that scale. The accuracy of any map may be tested by comparing the positions of points whose locations or elevations are shown upon it with corresponding positions as determined by surveys of a higher accuracy. Tests shall be made by the producing agency, which shall also determine which of its maps are to be tested, and the extent of such testing. Published maps meeting these accuracy requirements shall note this fact in their legends, as follows: "This map complies with national map accuracy standards". Published maps whose errors exceed those aforestated shall omit from their legends all mention of standard accuracy. When a published map is a considerable enlargement of a map drawing (manuscript) or of a published map, that fact shall be stated in the legend. For example, "This map is an enlargement of a 1:20,000 scale map drawing", or "This map is an enlargement of a 1:24,000 scale published map". To facilitate ready interchange and use of basic information for map construction among all Federal map- making agencies, manuscript maps and published maps, wherever economically feasible and consistent with the uses to which the map is to be put, shall conform to latitude and longitude boundaries, being 15 minutes of latitude and longitude, or 7.5 minutes, or 3 3/4 minutes in size. As Published by the United States Office of Management and Budget MARKHURD, PART IV STANDARD TERMS AND CONDITIONS 1. STANDARD OF CARE. Services shall be performed in accordance with standard of professional practice ordinarily exercised by the applicable profession at the time and within the locality where the Services are performed. Professional sen'ices are ]lot subject to, and MARKHURD cannot provide, any warranty or guarantee, express or implied, including warranties or guarantees contained in any uniform commercial code. Any such warranties or guarantees contained m any purchase orders, requisitions or notices to proceed issued by Client are specifically objected to. 2. CHANGE OF SCOPE. The Scope of Services set forth in this Agreement are based on facts known at the time of execution of this Agreement, including, if applicable, information supplied by Client. For some projects scope may not be fully definable during initial phases. As the project progresses, facts discovered may indicate that scope must be redefined. MARKHURD will promptly provide Client with an amendment to this Agreement to recognize such change, which shall be deemed approved if not objected to within 15 days of receipt by Client. 3. SAFETY. MARKHURD has established and maintains corporate programs and procedures for the safety of its employees. Unless specifically included as a service to be provided under this Agreement, MARKHURD specifically disclaims any authority or responsibility for general job site safety and/or the safety of persons other than MARKHURD employees. 4. DELAYS. If events beyond the control of Client or MARKHURD, including, but not limited to, fire, flood, explosion, riot, strike, war, process shutdown, act of God or the public enemy, and act or regulation of any government agency, result in delay to any schedule established in this Agreement, such schedule shall be amended to the extem necessary to compensate for such delay. In the event such delay exceeds 90 days, MARKHURD shall be entitled to an equitable adjustlnent in compensation. In the event MARKHURD is delayed by Client and such delay exceeds 30 days, MARKHURD shall be entitled to an extension of time equal to the delay and an equitable adjustment in compensation. 5. TERMINATION/SUSPENSION. Either party may terminate this Agreement upon 30 days written notice of tile other party. Client shall pay MARKHURD for all Services, including profit relating thereto, rendered prior to temmlation, plus any expenses of termination. ltl the event either party defaults in its obligations nnder this Agreement (including Clients's obligation to make the payments required hereunder), the non-defaulting party may, after 7 days writlen notice stating its intention to suspend pertbmlance under tile Agreement if cure of such default is not commenced and diligently continued, and failure of the defaulting party to commence cure within such time limit and diligently continue, suspend performance under this Agreement. 6. INSURANCE. MARKHURD will maintain insurance coverage for Professional, Comprehensive General, Amomobile, Worker's Compensation, and Employer's Liability in amounts in accordance with legal, and MARKHURD's business, requiremeuts. Certificates evidencing such coverage will be provided to Client upon request. 7. INDEMNITIES. To tile fullest extent permitted by law, MARKHURD shall indemnify and save hamlless Client from and against loss, liability, and damages sustained by Client, its agents, employees, and representatives by reason of injury or death to persons or damage to tangible property to the extent caused directly by the willful miscouduct or thilurc to adhere to the standard of care described in Paragraph 1 above of MARKI IURD, its agents or employees. 8. LIMITATIONS OF LIABILITY. To the fullest extent permitted by law, MARKHURD's total liability to Client for any and all injuries, claims, losses, expenses tlr damages whatsoever arising out of or in any way related to tile Project tlr this Agreement from any causes including, but not limited to, MARKIIURD's uegligencc, errors, omissions, strict liability, or breach of contract shall not exceed, either (a) the total compensation received by MARKHURD under this Agreement, or (b) re-performance of the defective services by MARKHURD at no cost to Client. No employee or agent of MARKHURD shall have individual liability to Client. IN NO EVENT AND UNDER NO CIRCUMSTANCES SHALL MARKHURD BE LIABLE TO CLIENT FOR CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES. 9. ACCESS. Client shall provide MARKHURD safe access to any premises necessary for MARKHURD to provide the Services. 10. OWNERSHIP AND REUSE OF PROJECT DELIVERABLES. All documents furnished by MARKHURD to Client are instruments of Service and shall remain the property of MARKHURD. These documents include, but are not limited to, positive or negative film, contact prints and enlargements of aerial photography, electronic imagery, maps, inked tracings, and/or all other visual impressions, whether recorded and/or delivered magnetically, electronically, optically or otherwise. Reuse of any documents or other deliverables, including electronic media, pertaining to the Project by Client for any purpose other than which such documents or deliverables were originally prepared, or alteration of such documents or deliverables without written verification or adaptation by MARKHURD for the specific purpose intended, shall be at the Client's risk. Client agrees to defend, indemnify, and hold harmless MARKHURD from all claims, damages, and expenses, (including reasonable litigation costs), arising out of such reuse or alteration by Client or others acting through Client. 11. AMENDMENT. This Agreement, upon execution by bofll parties hereto, can be amended only by a written instrument signed by both parties. 12. ASSIGNMENTS. Except for assignments (a) to entities which control, or are controlled by, the Parties hereto or (b) resulting from operation of law, the rights and obligations of this Agreement cannot be assigned by either party without written permission of the other party. This Agreement shall be binding upon and inure to the benefit of any permitted assigns. 13. STATUTES OF LIMITATION. to the fullest extent permitted by law, parties agree that, except for claims for indenmification, the time period for bringing claims under this Agreement shall expire one year after Project completion. 14. PREVAILING PARTY LITIGATION COSTS. In the event any actions are brought to enforce this Agreement, the prevailing party shall be entitled to collect its litigation costs from the other party. 15. NO WAIVER. No waiver by either party of any default by the other party in the pertbrmance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a Waiver of any future default, whether like or different in character. 16. NO THIRD-PARTY BENEFICIARY. Nothing contained in this Agreement, nor the performance of tile parties hereunder, is intended of benefit, nor shall insure to the benefit of, any third party, including Client's contractors, if any. 17. SEVERABILITY. The various terms, provisions and covenants herein contained shall be deemed to be separate and severable, and the invalidity or unenforceability of any of them shall not affect or impair the validity or enforceability of the remainder. 18. AUTHORITY. The persons signing this Agreement warrant that they have the authority to sign as, or on behalf ot; tile party for whom they are signing. AGRMAS FER/PROFSERV TC March 2~ 1995 Engineering ~ Planning , Surveying February 22, 2001 Ms. Kandis Hanson, City Manager City of Mound 5341 Maywood Road Mound, Minnesota 55364 SUBJECT: City of Mound Revised Dock Map MFRA #08905 Dear Kandis: At the request of Councilmember Mark Hanus, we have prepared an estimated cost to provide revised mapping which would more accurately represent the non-contiguous shoreline used by the City to calculate their Boat Storage Units (BSU). The aerial photography done by Mark Hurd in April of 2000 for Hennepin County would be used as the base information. Additional horizontal and vertical control would be furnished by our office as required by Mark Hurd. This information would be collected using MFRA's GPS data collection system. Mark Hurd would then use this data to delineate a line with distances along the shoreline at the OHW elevation of 929.4. They believe that this line can be established within a tolerance of 0.10 feet where the actual ground is visible from the aerial photography. In areas of heavy ground cover, where the shoreline at the 929.4 elevation is not totally visible, they can only provide their best estimation of the location of the OHW. If critical, these areas would need to be field verified. The data generated by Mark Hurd would be furnished to the City in digital format and could be combined with the database provided by Hennepin County. MFRA, with our present software and printing capabilities, can furnish the necessary maps. Hennepin County has previously notified the City that colored digital photo imagery will be available at a minimal charge from the 2000 Mark Hurd aerial photography. The 929.4 contour line could also be overlayed on these colored orthophotos. The following is an estimate of the costs to provide the City with the finished product as previously described. This estimate does not include any field verification of the delineated OHW line. 7505023rd Avenue North · Pl.~mouth Minnesota · 55447 phone 763'476-6010 · fax 763"476-8532 Ms. Kandis Hanson February 22, 2001 Page 2 Mark Hurd MFRA - Photo Control MFRA - Produce Maps Estimated Total Cost If you have any question or need additional information, please contact us. Sincerely, MFRA John Cameron, City Engineer JC:rth cc: Mark Hanus Jim Fackler, Parks Director s:\main :\mou08905\correspondence\hanson2-20 $ 5,500 5,000 3,500 $ 14,000 DRAFT The City of Mound, Minnesota Community Development Director Position Profile The Community The City of Mound, within the ting of the Twin Cities metropolitan suburbs, is located 30 minutes from downtown Minneapolis. Situated on the north shore of Lake Minnetonka, the City is surrounded by scattered farmsteads, lakes and rolling hillsides to the west and north and the 3,400- acre Carver Park Reserve to the south. A lake-oriented community, the City of Mound is notable for having over 17 miles of lakeshore. The City encompasses Lake Landon and is bordered by Dutch Lake and several of Lake Mirmetonka's majestic bays. Distinctive neighborhoods set among tree lined streets, winding roads and around shorelines offer channing vistas and give the community a unique appeal. House values in Mound are extremely diverse, ranging in price from under $80,000 to over $600,000. The majority of the housing stock was built after World War II with nearly one-third of the homes built in the 1970s. Many of the older homes were originally cabins and later converted into year- round residences. History The City of Mound was named after the many prehistoric Indian mounds within its boundaries, several of which remain today. European settlement dates back to the 1850s when the first pioneers moved into the lake region. Many of the Lake Minnetonka bays are named after early settlers. The City of Mound was established as a trading and agricultural center and became a resort mecca shortly after the turn of the century. At that time, the City of Mound boasted seven resort hotels and several .restaurants. Vacationers arrived by train and the streetcar boat was the primary means of lake travel. As the resort era faded, the City established a commercial center. In 1946, Tonka Toys, a world- renowned company, began operations in Mound. During the 1960s and 70s, the City drew thousands of spectators as the location of a large winter festival and snowmobile races. Education Three highly rated school systems serve the area: Westonka Public Schools, Our Lady of the Lake Catholic School, and Calvary Memorial Christian School. The Westonka Independent School District 227 is recognized as one of Minnesota's Top Testing Districts. The District enrolls 2,400 students in K-12 and is comprised of two primary schools, one middle school, and one high school. Community Education and Services offers classes for lifelong learners of all ages. The Early Childhood Family Center offers parent and pre-school classes. A branch of the Hennepin County Library System is located in Mound. Recreation The City of Mound features 27 City parks and an attractive public beach with picnic areas, an activity center, and a renovated train depot used as a pavilion. Mound residents are eligible to apply for dock sites or slip locations under the municipal Commons Dock Program. Superb recreational and cultural facilities are convenient to Mound. The Old Log Theater and Lake Minnetonka Art Center are within a 15-minute drive. Also nearby is the nationally-known Minnesota Landscape Arboretum featuring gardens and research facilities. Regional parks, park reserves, and the 64-mile Luce Line Nature Trail provide abundant oppommides for outdoor recreation. A number of local organizations promote and organize community sports and activities for all residents. Mound City Days, held in late June each year is a week-long celebration complete with a carnival and fireworks. The Organization The City Council has a Council/Manager form of government. The Mayor and four Councilmembers are advised by five Advisory Commissions including the Economic Development Commission, Housing and Redevelopment Authority, Planning Commission, Parks and Open Space Commission, and the Docks and Commons Board. The City of Mound employs 40 full-time and 15 pan-time employees. City Departments include Administrative, Police, Fire, Clerk, Finance, Parks, Inspector, and Public Works. Municipal water and sewer services are provided to all residential, commercial and industrial areas. Public Safety is provide by a 12-officer Police Department. The Mound Fire Department services the City as well as several surrounding communities. The City owns and operates a municipal liquor store. The City budget for 2001 is $3.5 million. The Community Development Department The newly established Community Development Department is involved in the overall development activities of the City of Mound. Planning and Zoning, Economic Development, Building Regulations and Inspections functions are provided by a staff of three. Approximately 800 building permits are issued and 100 zoning cases are heard annually. In 2000, approximately 25 new homes were added and five homes were demolished. Recent development includes Mound True Value Hardware and Westonka Senior Center, which was financed through local fund raising efforts. The new Mound Liquor will be constructed this year and prominently located within one of the redevelopment districts. The Mound Vision Recapturing the Charm of Lake Minnetonka Mound Vision is a downtown concept plan, environmental and appearance model, and business cluster plan representing the collective vision of the City's Economic Development Commission and local citizen panels. The Vision addresses a design focusing on the City's individual identity while conforming to an historic, resort hotel architectural theme. The plan calls for reorienting the downtown area towards Lost Lake and Lake Landon. Newly designed and reoriented structures will complement existing structures. The historic boat access channel via Lost Lake has been reopened as it was in the era of the streetcar boats. The new pedestrian-friendly main street will be situated on the resurrected Lost Lake and County Road 15 will be redirected northward through the core of the downtown area. The Mound Vision includes the creation of a permanent facility for the City's Farmers Market, which would also provide sheker for year-around festival events. A trail system will connect the downtown lakes and parks to the commercial areas. The Mound Vision acknowledges that building a physical community and building a sense of community go hand in hand. The City is dedicated to putting this vision into action. After receiving an ISTEA grant in 1999, the rehabilitation and dredging of the Lost Lake Canal began. A public pier and paved plaza in the Lost Lake Greenway along Auditors Road is included in the plans. In the next phase, Auditors Road will become the City's main street. County Road 15, which has served as the main street, will be reoriented in 2002. The redevelopment will necessitate the removal of a number of existing commercial buildings as part of the project. The Post Office relocation is in progress. With the completion of the Lost Lake Canal and the Auditors Road project, development of downtown and the surrounding areas will be a major focus. The Position The Community Development Director position is newly created and will report to the City Manager. The position is responsible for the overall functions of community development and economic development and redevelopment for the City. Specific responsibilities include: Provide solid planning services to the City Council. · Take a lead role in bringing the City's economic development initiatives to completion. · Provide planning and zoning services. · Develop strategies for financing municipal projects. · Serve as staff liaison to the Planning Commission and EDC. · Maintain relationships with the public and various outside agencies. · Supervise the positions of Building Official, Planning and Zoning/Inspections Secretary. · Enforce the Zoning Ordinance. · Ensure compliance of federal, state, and local regulations. · Assist in updating the Comprehensive Plan. · Prepare land use studies. · Develop the departmental budget. · Work closely with developers and consultants to provide assistance in the development process. · Participate in state and federal governmental lobbying. · Provide oral and written reports to the City Council. Background and Experience Candidates for the Community Development Director will possess a Bachelor's degree in urban planning or a closely related field and at least five years experience in community and economic development. Candidates will possess a basic understanding of zoning ordinances, code enforcement, variances, land acquisition, subdivisions, and platting. Specific areas of experience and knowledge include: · Experience in development and/or redevelopment project management. · Understanding of downtown and retail development. Significant background in planning and zoning activities. · Experience in planning for infrastructure replacement, Comprehensive Planning, and Capital Improvements Planning. · Experience in residential development including single family and multiple housing. · Understanding of the various municipal £mancing methods including Tax Increment Financing. · Knowledge of environmental issues including surface water quality, storm water detention ponds, and watershed rules. · Knowledge of park planning and development. · Understanding of metropolitan regulations as set by a regulatory agency. · Excellent presentation skills. Management Capabilities · Strive to promote unity in the business community. Become active in the Chamber of Commerce and serve as a liaison between the City and businesses. · Communicate the City's objectives to the business community. Be available to speak with businesses as requested. · Maintain a beneficial working relationship with real estate developers and consultants working for the City. · Be sensitive to communication issues and people's information needs. · Promote productivity and efficiency between the various Departments, i.e. inspections, public works and utilities, when working on projects. Position and Community Priorities · Effectively manage the City's planning and zoning functions including the use of consultants, as needed.. · Become familiar with the City's redevelopment issues and current and future projects. · Participate in implementing the Mound Vision for downtown development. Develop strategies, including a streamlined process with financing techniques, to facilitate Mound Vision. · Evaluate park facilities and oversee necessary short term improvements.. Develop long term plans for park development. · Implement plans for developing the Dakota Rail Trail · Work with the City's consultant in the preparation and approval process of the Comprehensive Plan update. · Develop a Tax Increment Financing district for use on projects beyond the downtown development project. · Develop strategies to maintain the City's housing stock incorporating a housing code, inspection programs, and rental inspections. · Work with development groups to attract new businesses to the City. Assist in development agreements, financing, and business subsidiary agreements. Announcement Community Development Director. City of Mound, MN (pop. 10,000) Salary range $56,000 to $66,000. New position reporting to City Manager and responsible for managing the functions of planning/zoning, development/redevelopment, building code enforcement/inspection, site planning/subdivisions, and housing programs. Current initiatives include planning for community needs, including the Comp Plan and the CIP, and implementing the Mound Vision for downtown redevelopment. B~k. degree in urban planning or related field plus a minimum of five years experience in a planning or community development position. Position Profile available. Send resume by 4/30/01 to The Brimeyer Group Executive Search; Fifty South Ninth Ave., Suite 101; Hopkins, MN 55343; Phone (952) 945-0246; Fax (952) 945-0102; E-mail: BrimGroup@aol.com; web site: ww~v.brim ~roup.com Timetable 4/30/01 5/30/01 Weekof 6/11/01 July, 2OOl Deadline for Application Present Candidates, Select Finalists Interviews/Selection Staax Date MINUTES MOIJND ADVISORY PLANNING COMMISSION Monday, March 12, 2001 Those present: Chair Geoff Michael; Commissioners: Orvin Burma, Becky Glister, Frank Weiland, Cklair Hasse, Jerry Clapsaddle. Absent and excused: Michael Mueller, Bill Voss, Kim Anderson. Staff present: City Planner Loren Gordon and Recording Secretary Jill Norlander. The following Public were present: Brad Bememann, 4476 Denbigh Road, Mound Carl & Patty Palmquist, 4520 Denbigh Road, Mound Randy Moriarty, 4536 Denbigh Road, Mound Chairman Michael welcomed the public to the meeting. He then called the meeting to order at 7:48 p.m. APPROVE MINUTES OF PLANNING COMMISSION FEBRUARY 26. 2001 MOTION by Commissioner Clapsaddle, seconded by Commissioner Weiland, to approve the minutes of the February 26, 2001 Planning Commission meeting. Motion carried unanimously. CASE #00-69 CASE #00-70 MINOR SUBDIVISION VARIANCE RANDY MORIARTY 4536 DENBIGH ROAD Planner Gordon stated that Mr. Moriarty wants to divide his property into 2 lots and create 1 new home. Tract A is the existing home, Tract B would be the new home. Tract A home would be torn down later. The subdivision needs a number of variances. A 500 SF variance is needed on lot area. Each is in a bluff. Moriarty would like a 6 foot sideyard on Tract B which would typically be 10 feet. A 4 foot setback variance is needed. The hardcover on B is the major issue. He is over the 30% maximum. Staff feels we can recommend approval of this as long as we get within the 30% hardcover. The owner would need to reduce the building size, driveway and concrete walkway. Staff would require Moriarty to update the calculations, a survey recognizing the bluff, get the hardcover under 30% and submit park dedication fees in addition to John Cameron's recommendations. Discussion Weiland didn't think there was enough information to recommend approval. He felt it needs to be redrawn. After a site visit today, with all the snow, it was obvious why we don't want buildings to be closer to the street. Passage on the street was difficult. Glister felt the size of the house needs to shrink, that the grading will work to help the house and the hardcover needs to change. Planning Commission Minutes March 12, 2001 Clapsaddle thought that a timeframe for demolition of the house needed to be established. ~o reason why this project should require a variance on the southwest side since the present house<i~'~e~g demolished. The contour is steep but buildable. "~,~,~__ Glister felt that the Planning Commission had allowed too many small parcels in the past. Gordon explained that the area below the 921 elevation cannot be considered in the lot area calculations. This is a 6,000 gF district and these parcels are similar to surrounding parcels in that a portion of the parcel is under the 921. These parcels are 7,500 SF as platted, but hardcover is figured only on buildable elevation, above the 921. Moriarty explained the house that is currently there is very close to the road and this project will eliminate that house. MOTION by Commissioner Clapsaddle to table the cases stating that the owner should bring back a clearer plan with changes made as recommended. Motion died for lack of a second. Burma commented that subdividing two undersized parcels and variance to build into a bluff is something that we haven't done in the past. Clapsaddle said he didn't want this project to go to City Council until it is designed the way it ought to be. We should give it a table and let the owner come back with no variances except maybe one to allow consideration of the lower portion of the property in the total lot area, which isn't as objectionable as much as some other variances. Otherwise, an owner should understand that some development cannot be done on certain sized parcels and live with that fact. He also said that overbuilding is not appropriate. This will become a political issue if we send it on to Council as it is. Weiland indicated concern that we be very specific as to the requirements of the removal of the old residence and what will be allowed, possibly guaranteeing removal with a bond or other form of agreement. Also, he is very concerned with the fact that this construction is in a bluff area. He thinks lot size is extremely important. Moriarty reminded the Commission of their approval of building in a bluff zone that was done on this property about 2 V2 years ago in conjunction with the gray house in the same block. They never followed through with the plan. It was subdividing 40 of his lot with the parcel to the west. Michael stated there were two alternatives. The Commission could table action and give Moriarty a chance to bring back something else or turn it down and let it move to the City Council without a Planning Commission recommendation. Clapsaddle reiterated his desire to table the action and send Council something worth considering. Glister and Burma both felt the undersized lots are the primary issue and they couldn't vote for the project simply because of that. MOTION by Chairman Michael, seconded by Commissioner Clapsaddle, to deny the recommendation. Motion passed unanimously. PLANNING REPORT Hoisington Koegler Group Inc. Illgl glo TO: Mound Council, Planning Commission and Staff FROM: Loren Gordon, AICP DATE: February 26, 2001 SUBJECT: Minor Subdivision and Variances APPLICANT: Randy Moriarty CASE NUMBERS: 00-69 and 70 HKG FII,E NUMBER: 00-5 LOCATION: 4536 Denbigh Road ZONING: R- 1A Single Family Residential COMPREHENSIVE PLAN: Low Density Residential 2001 BACKGROUND/DISCUSSION: The applicant has submitted an application for a minor subdivision and associated variances to split an existing lot into two buildable lots. Variances are as follows: Sideyard Lot Area - Tract A Lot Area - Tract B Hardcover - Tract A Proposed 4 feet -5500 sq. -5500 sq. ft. 2720 sq. ft. Bluff setback - house is in a bluff Required Variance 6 feet 2 feet 6000 sq. ff. 500 sq. ft. 6000 sq. ft. 500 sq. ft. 1650 sq. ff. 1070 sq. ft. * Lot area and hardcover have been estimated by Staff at the writing of this report. The proposal is to build a new home on the Tract B, as shown on the survey and submitted building plans. Tract A would be built on at a latter time. The applicant would tear down the existing home after an occupancy permit is issued for Tract B. A portion of the existing home extends over the proposed division line and should be addressed through and easement, bond or both to secure its removal. Property closings will be difficult with an encroaching structure, but these assurances are good protective means for the City to uphold its zoning authority. The two proposed lots meet lot width standard for the R-lA district at 50 feet of width but are under for lot area at 5500 square feet. This is not atypical of the lakeshore lots along Denbigh Road however. A variance would also be needed to recognize this shortage. Hardcover is 123 North Third Street, Suite 100, Minneapolis, Minnesota 55401 (612) 338-0800 Fax (612) 338-6838 p. 2 Moriarty Minor Subdivision and Variances February 21, 2001 approximately 50% over the standard by 20%. The property is considered a bluff under the Shoreland Management Ordinance and would require a variance to build new homes. DISCUSSION: Although the proposed minor subdivision creates two lots that are typical of other properties in the neighborhood, a number of variances are needed for the project to proceed. This hillside is considered a bluff eventhough development predates the adoption of Shoreland regulations. Staff can support the development of the two lots given the fact the area and site are already developed. The issue is not if there should be a minor subdivision, but how the property is developed to avoid other variances. Hardcover is excessive at 50%. Given the small size of the lot, a smaller home should be designed. The existing home has 2040 sq. ft. building pad. Given the allowable hardcover, the building pad should be not more than 1000 sq. ft. RECOMMENDATION: Staff recommends the Planning Commission recommend Council approval of the minor subdivision and variances with the following conditions: 1. Submit updated lot area calculations. 2. Revise the survey to accurately indicate the property as a bluff. 3. Limit the hardcover on each parcel to 30%. 4. Pay park dedication fees as established by City Council resolution 10% land value or $500/unit. 5. All recommendations contained in the City Engineer's report dated February 21, 2001. 123 North Third Street, Suite 100, Minneapolis, Minnesota 55401 (612) 338-0800 Fax (612) 338-6838 £ngineering · Planning · Surveying FEB 2 2 200t MEMORANDUM DATE: TO: FROM: SUBJECT: February 21, 2001 Jon Sutherland, Planning and Zoning John Cameron, City Engineer ~.' City of Mound Minor Subdivision - Moriarty Property, 4536 Denbigh Road Case # 00-69 and 00-70 MFRA #11378 As requested we have reviewed the revised survey and house plan provided xvith the application for a minor subdivision of the Moriarty property on Denbigh Road, and have the following comments and recommendations: COMMENTS Tract B The original plat of "Avalon" did not include drainage and utility easements; therefore, e.~com.~nl,; ch'-.:dA be provided Mono ?,!1 new lot lines. This property is presently served with one sanitary sewer service and one water service as shown on the survey. Upon discussing this issue with Greg Skinner of public works, we are suggesting the following: A new xvater service be installed when the new home is constructed. The existing sewer service be replaced from the right-of-way line to the new home with a temporary connection provided for the service that enters the existing home. 15050 23rd Aveflue North · PlymotJth. Minnesota · 55447 phone 763476-6010 · fax 763/476-8532 e-f?~,'~l/' ,,??fr~?2'n?fr& corn Mr. Jon Sutherland February 21, 2001 Page 2 Tract A The existing water service could be used for the new home after removal of the existing structure. A new line must be installed from the curb box. A new sanitary sewer service must be installed from the City main in Denbigh. When the existing house is removed the temporary connection made to the sewer for Tract B must be removed. If at time of construction, the applicant's utility contractor wants to handle these services different then we have suggested, approval must be granted by Public Works. The combination of these original lots was assessed one unit charge when the streets in this area were reconstructed in 1978. It is the City's policy to collect additional unit charges when property is subdivided creating additional building sites; therefore this property should be charged one additional unit or $1,170.90. A complete grading and drainage plan will need to be submitted fbr Tract A when the existing house is removed and application is made for a building permit. o The survey does not show the top or toe of the bluff using the definitions contained in the City Code. It appears the top of the bluff is at or very close to the curb line and the bottom is located at the 932 contour. This places the entire building area within the bluff which requires a variance from the shoreline ordinance. RECOMMENDATIONS We recommend the following conditions become part of the subdivision approval. Provide drainage and utility easements along all new lot lines, five feet wide on side lot lines and ten feet wide along both the front and rear lot lines. The new sanitary sewer and water services either be installed or some type of financial guarantee provided, such as cash escrow or performance bond. 3. One deficient street unit charge in the amount of $1,170.90 shall be paid. Final grading and drainage plan to be approved by the City Engineer at time of building permit application. Recognize the entire building area as a bluff and show bluff line on the survey submitted for a building permit. s:'\main:\mou I 1378\corrcspondencc'xsuthcrland~-.0 Application for MINOR SUBDIVISION OF LAND City of Mound, 5341 Maywood Road, Mound, MN 55364 Phone: 472.0607, Fax: 472-0620 Commission Date: J"~.d. City Council Date: ~'~4,_ Distribution: //, ! City Planner N~I~/Z~~J DNR Public Works ////~/'4¢/2 Parks City Engineer / ' Other Case No. Application Fee: Escrow Deposit: Deficient Unit Charges? Delinquent Taxes? VARIANCE REQUIRED? $75.00 m $1,0o0 ~rint the followin information: PROPERTY Subject Address ¢~:~3.~-, D~,~,~' ~ "~'~) INFORMATION ] t EXISTING Lot Block Plat ~ LEGAL DESCRIPTION Subdivision PID~ ZONING DISTRICT Circle: R-1 R-lA R-2 R-3 B-1 B-2 B-3 APPLICANT The appli~nt is: ~wner o~er: OWNER Name (if other than applicant) Address Phone (H) ~} (M) SURVEYO~ - ~ Phone (H) (W) (U) Has an application ever been made for zoning, vanance, conditional use permit, or other zoning procedure no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. property? ( ) yes, ) Owner's Signature Revised 07-13-00 r~evised oz- ~ 3-oo or an explanation given why this is not the case. Date Date VARIANCE APPLICATION CITY OF MOUND 5341 Maywood Road, Mound, MN 55364 Phone: 472-0600, Fax: 472-0620 NOV 1 ZOO1] CITY F MO Applicat,on' FOee: I~t~O.OO (FOR OFFICE USE ONLY) Planning Commission Date: -~-~- //, ..j2-~OC Case No. / City Council Date: ~t(~ · ?/ / :Distribution: ////~/~g' City Planner //~/~' DNR ////~/~' City Engineer /~ Other PROPERTY Lot ~ ~' S'~¢ ..... / ~ LEGAL Block DESC. Subdivision ~ ~ ~ o PID~ /~-~/[7~ ~? ~0~ Plat~ ZONING DISTRICT R-1 ~ R-2 R-3 B-1 B-2 B-3 PROPERTY Name ~1~ .~;~ } ~ ~ OWNER Address ~-~(~ t>~;J;~' t/1 '' APPLICANT Name (IF OTHER Address THAN Phone (H) (W) (M) OWNER) Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property?~, ( ) no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. / Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): (Rev. ll/14/97) ~ II area, height, bulk, and setback regulations for the zoning Do the existing structures co district in which it is located? Y~ (). If no, specify each non-conforming use (describe reason for variance request, i.e.~~ area, etc.): f SETBACKS: REQUIRED REQUESTED VARIANCE (or existing) Front Yard: Side Yard: Side Yard: Rear Yard: Lakeside: NSEW) NSEW) NSEW) NSEW) NSEW) : NSEW) ft. (' o ft. ~'o ft. '~ ft. ft. ft. Street Frontage: /~ c) ft. Lot Size: /~o sq ft Hardcover: //,~-0 sq ft ft. ft. ft. ~,~ ft. ft. ft. ft. / ~ ft. ft. ft. ft. ft. ft. ft. sq ft sq ft sq ft sq ft Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (), No (). If no, spec~y each non-conforming use: Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? Please ( ) too narrow ~,)=~opography ( ) soil ( ) too small ( ) drainage A~"rexisting situation ( ) too shallow ( ) shape ( ) other: specify (Rev. III14197) Variance Application, P. 3 Was the hardship described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes (), No ~. If yes, explain: / Was the ha_rd/ship created by any other man-made change, such as the relocation of a road? Yes (), No'~). If yes, explain: /- o described in this petition? Yes (), affected? Are the conditions of hardship for which you request a variance peculiar only to the property No/~lf no, list some other properties which are similarly 9. Comments' I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Date Date (Rev. l l/14/97) ~.~ ' CITY OF MOUND HARD,OVER CALCULATIONS (IMPERVIOUS SURFACE COVERAGE) ADDRESS: OWNER'S NAME: LOT AREA ~'~~ SQL FT. X 30% = LOT AREA SQL FT. X 40% = (for all lots) .............. (for Lots of Record*) ....... LOT AREA SQL FT. X 15% = (for detached buildings only) *Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted and approved by the Building Official. LENGTH WIDTH SQ FT' HOUSE X = ETACHED BLDGS (GARAGE/SHED) X... DRIVEWAY, PARKING AREAS, SIDEWALKS, ETC. DECKS Open decks {l/zt" min.- opening between boards) with a pervious surface under are not counted as hardcover OTHER X = X = TOTAL DRIVEWAY, ETC .................. X I. TOTAL OTHER ......................... / May 27, 1997 RESOLUTION #97-52 RESOLUTION TO APPROVE EXTENSION AND MODIFICATION TO RESOLUTION ~6-116, RELATING TO THE MINOR SUBDIVISION AND VARIANCES OF 4536 & 4552 DENBIGH ROAD P1D'S 13-117-24 14 0008 & 0048 P&Z CASE #97-19 WHEREAS, the applicant Randy Moriarty requested and received from the City Council a minor subdivision and related variances for lots 5, 6, 7, 8 & Swly 1'/2 of Lot 4, Block 2, Avalon, address 4536 and 4552 Denbigh Road by Resolution g96-116, dated November 12, 1996, and WHEREAS, Resolution//96-116 allows for the subdivision of three tracts known as A, B and C, and tracts B and C contain existing homes and the home on Tract C is in very poor condition and will be removed, and WHEREAS, the Resolution further states the home on Tract C will be removed prior to release of resolution for filing at the County, and WHEREAS, the granting of a lot subdivision must be recorded at Hennepin County within 180 days following the adoption of the resolution, and WHEREAS, by letter dated April 11, 1997, Mr. Moriarty, has requested a six month extension and a modification of Resolution g96-116, item If, to allow the house on Tract C to be removed prior to the issuance of a building permit for the new house on Tract A, or maintain the requirement that the house be removed prior to the filing of the resolution and extend the time limit to one year, and; WHEREAS, item lf, of Resolution g96-116 states, "The house and garage located on the proposed Tract C shall be removed prior to release of this resolution for filing (note: this resolution must be filed within 180 days). A demolition permit is required.", and WHEREAS, the applicant is requesting the above statement to be amended to state "the house on Tract C will be removed before a building permit be issued for the house on Tract A, if the extension is only granted for six months, and WHEREAS, the Staff recommends tto extend the time for the minor subdivision for another 12 months and that resolution provision 1.f. remain as currently worded. WHEREAS, the Planning Commission at its May 12, 1997 meeting voted by a 6-1, with Hanus voting nay, to recommend denial of the extension and modification. This recommendation was consistent with their original recommendation to deny the development in 1996. WHEREAS, the City Council has considered the Planning Commission recommendations and determined, through careful consideration of the positive effects of the proposal and its relationship to the neighboring properties, and therefore approved the applicant's May 27, 1997 request to extend and modify item If, with conditions. NOW, THEREFORE, BE IT RESOLVED, by the City council of the City of Mound, Minnesota, as follows: .. To approve a 12 month extension on Resolution //96-116 and maintain the requirement that the house be removed prior to the filing of the resolution. The City Clerk is authorized to deliver a certified copy of this resolution to the applicant upon compliance with all conditions contained herein. The applicant shall have the responsibility of filing this resolution in the office of the Register of Deeds or the Registrar of Titles of Hennepin County sro show compliance with the subdivision regulations of the City. The applicant shall also have the responsibility to pay all costs associated with such recording. o Said 12 month extension in lieu of any other time period provided for, in the City's Subdivision Ordinance. The foregoing resolution was moved by Mayor Polston and seconded by Councilmember Hanus. The following Councilmembers voted in the affirmative: Hanus, Polston and Weycker. The following Councilmembers voted in the negative: Jensen. Councilmember Ahrens was absent and excused. l I Mayor' Attest: City Clerk MOUND CITY COUNCIL MINUTES - MAY 27, 1997 1.9 CASE 97-19: EXTENSION/MODIFICATION OF SUBDIVISION, RANDY MORIARTY, 4536 & 4552 DENBIGH ROAD, LOTS 5, 6, 7, 9 & SWLY lA OF LOT 4, BLOCK 2, AVALON, 13- 117-24 14 0008 & 0048. Councilmember Jensen stated that since she voted against this subdivision originally, she will again have to vote no. The Building Official explained that in the original approval resolution, item number 1.f. conflicts with the time that we would be extending the applicants request. The request for an extension is for one year and the resolution states 180 days. The City Attorney suggested the following language be added to the proposed extension resolution after the Now, Therefore, Be it Resolved, add "3. Said 12 month extension is in lieu of any other time period provided for, in the City's Subdivision Ordinance." NIOTION by Polston, seconded by Hanus to add the language suggested by the City Attorney to the proposed extension resolution. The vote was 3 in favor with Jensen voting nay. Motion carried. moved and Hanus seconded the following resolution: 288 MOUND CITY COUNCIL MINUTES - MAY 27, 1997 RESOLUTION//97-52 RESOLUTION TO APPROVE A ONE (1) YEAR EXTENSION AND MODIlqCATION TO RESOLUTION//96-116, RELATENG TO THE MINOR SUBDIVISION AND VARIANCES OF 4536 & 4552 DENBIGH ROAD, PID #'S 13-117-24 14 0008 & 0048, P & Z CASE #97-19 - RANDY MORIARTY The vote was 3 in favor with Jensen voting nay. Motion carried. November 12, 1996 RESOLUTION g96-116 RESOLUTION TO APPROVE A MINOR SUBDIVISION AND VARIANCES FOR LOTS 5, 6, 7, 8, & SWLY 1/2 OF LOT 4, BLOCK 2, AVALON 4536 & 4552 DENBIGH ROAD PID'S 13-117-24 14 0008 & 0048 P&Z CASE//96-31 WHEREAS, the owners of the subject property, as listed below, have submitted a request for a Minor Subdivision in the manner required by Mound City Code Section 320 and Minnesota State Statute Chapter 462, and all proceedings have been duly conducted thereunder: Lot 5 & Swly 1/2 of Lot 4 - Randy Moriarty, 4536 Denbigh Road Lots 6, 7, & 8 - Robert Baumgarten, 4552 Denbigh Road WHEREAS, the subject property is located within the R-lA Single Family Residential Zoning District, which according to City Code requires a minimum lot area of 6,000 square feet, a 20 foot front yard setback, 10 foot side yard setbacks, a 15 foot rear yard setback, a 50 foot setback to the ordinary high water, and a 10 foot setback from the top of a bluff, and; WHEREAS, the subdivision establishes three Tracts labeled A, B and C. Tracts B and C contain existing homes. The home on Tract C will be eventually removed and replaced with a new residence, and; WHEREAS, all three tracts comply with side yard setback requirements and hardcover restrictions for non-lots of record, and; WHEREAS, the following variances are involved with this request: A variance from the bluff setback provisions for each lot. A front yard setback for the existing home on Tract B of 15.28 feet. WItEREAS, all three of the proposed Tracts are in an area of very steep topography, and; WHEREAS, the Planning Commission has reviewed the request and recommended denial with 7 in favor and 1 opposed, and; WHEREAS, the City Council has determined a practical difficulty exists and the proposal is in substantial compliance with the Zoning Ordinance, it is desirable to have the house on Tract C removed, and the minor subdivision and proposed new dwellings are consistent with the development in the surrounding neighborhood, and; WHEREAS, the majority of the properties on Denbigh are similarly situated as far as impacting the bluff. Resolution follows: 1. NOW, ~FORE, BE 1T RESOLVED, by the City Council of the City of Mound, Minnesota, as The City does hereby approve the minor subdivision as shown on the attached Exhibit 'A', and subject to the following conditions: a. A park dedication fee of $500.00 for the one new parcel being created shall be paid prior to release of this resolution for filing. b. The site contains three existing water services and t. kree existing sewer services. One of the sewer services is located in an unusable location and as a result, the applicant will need to construct a new sewer service for Tract A. The sewer service for Tract A shall either be installed or some type of financial ,mmrantee provided such as a cash escrow or performance bond, prior to release of this resolution for filing. c. A grading, drainage and erosion control plan must be submitted as part of the building permit application for review and approval by the City Engineer. d. The applicants shall provide drainage easements along all new lot lines, 5 feet in width along all sides lot lines, 15 feet in width along rear lot lines, I0 feet in width along the front of Tracts A and C, and 4.5 feet in width along the front of Tract B. The easement descriptions and easement documents must be reviewed and approved by the City Engineer and then must be filed in conjunction with this resolution at the County. Proof of filing the easements must be provided to the City of Mound prior to building permit issuance. e. One deficient street unit charge in the amount of $1,170.90 shah be paid prior to release of this resolution for recording. f. The house and garage located on the proposed Tract C shall be removed prior to release of this resolution for filing (note: this resolution must be filed within 180 days, see #7). A demolition permit is required. The City does hereby approve the following variances in conjunction with the minor subdivision: a. A variance from the bluff setback provisions for each lot. b. A front yard setback variance for the existing home on Tract B of 15.28 feet. The existing legal description is: Lots 6, 7 and 8, Block 2, Avalon, and Lot 5 and the Southwesterly half of Lot 4, Block 2, Avalon. The proposed legal descriptions are as follows: Tract A: The Northeasterly 15.00 feet of Lot 7 and the Southwesterly 35.50 feet of Lot 6, Block 2, Avalon. Tract B: The Southwesterly Half of Lot 4, all of Lot 5 and Lot 6, except the Southwesterly 35.50 feet of said Lot 6, Block 2, Avalon. Tract C: Lot 8 and Lot 7, Block 2, Avalon, except the Northeasterly 15.00 feet of said Lot 7. It is determined that the foregoing subdivision will constitute a desirable and stable community development and it is in harmony with adjacent properties. Resolution ~t9~-116 Moriaxty Page 3 The City Clerk is authorized to deliver a certified copy of this re~olution to the applicant upon compliance with all conditions conUdned herein. The applicant shall have the responsibility of filing this resolution in the offi~ of the Register of Deeds or the Registrar of Titles of Hennepin County to show complianc~ with the sulxtivision regulations of the City The applicant shall also have the respons~ility to pay all costs associated with such recording. 7. This lot subdivision is to be filed and recorded within 150 days of the adoption date of this resolution. The foregoing resolution was moved by Councilmember Hanus and seconded by Councilmember The following Councilmembers voted in the affumative: AMens, Hanus and Polston The following Councilmembers voted in the negative: Sensen, Jessen A£te~t: Acting City Clerk Resolution adopted: November 12, 1996 Mayor MINUTES - MOUND CITY COUNCIL - SEPTEMBER 24, 1996 1.13 CASE/~'96-31: MINOR SUBDIVISION & VARIANCE, RANDY MORIARTY, 4356 DENBIGH ROAD, AND ROBERT BAUMGARTEN, 4552 DENBIGH ROAD, LOTS 4-8, BLOCK 2, AVALON, PR) //19-11%23 24 0008 & 0048. DENIAL RECOMMENDED. Building Official Jon Suthefland reviewed the report. The Planning Commission had recommended denial of a different version of this plan in June. Part of the reason it was denied in June was that it created a new nonconforming lot and violated the bluff provisions. The new proposal establishes three Tracts labeled A, B and C. Tracts B and C contain existing homes. The home on Tract A will be eventually removed and replaced with a new residence. All three tracts comply with side yard setback requirements and hardcover restrictions for non-lots of record. There are 4 variances applied for. All three of the proposed tracts are in an area of very steep topography. Sutherland stated that the creation of the third lot appears to be an economic issue and not a hardship issue. He also mentioned the survey was not clearly understandable and more information would be needed. The Planning Commission voted 7-1 to deny the request. Randy Moriarty and Jack Cook spoke before the Council regarding their efforts to make this plan workable. Hanus stated he had voted against the denial at the Planning Commission because the lots would be conforming except for the bluff area. Building on bluffs has been done before. He stated they had alleviated all nonconformities physically possible. Jensen stated she did not want another house built on a bluff. Jessen stated the Shoreland Management Plan does not allow this type of building, she was not in favor. Polston asked if the applicant could possibly redesign the plans to work around the bluff and they responded that they already had done that to remove the as many variances as possible. The only problem that is left is the bluff. (Councilmember Hanus was absent and excused from the October 8, 1996 meeting when these minutes were up for approval. He submitted comments on this item, they are as follows). "Hanus stated that in a previous variance granted on the easterly property, one of the findings was practical difficulty due to the location of the bluff line leaving a restricted building envelope and that this applies in this case as well. He said if it were possible to build outside of the bluff or even more outside of the bluff he would be strongly in favor of this. But this is not possible in this entire area. He said all conditions of the new center lot are conforming except for the location of the bluff. He also pointed out other cases that received similar approval for like conditions. Hanus stated that it is his intention that any building constructed on this lot would be fully conforming except for the bluff setback. Hanus pointed out that in the Planning Commission minutes there was reference to the easterly Minutes - Mound City Council September 24, 1996 property not having enough parking but clarified that this is an error. There actually are two spaces on this lot, one in the garage and one alongside the garage, so this property does have the required two spaces. Hanus said that there is an erosion problem that exists today because runoff is funneled into one area on the center of the proposed center lot. He felt that with proper mitigating techniques such as gutters, retaining walls, and other landscaping methods to direct and slow water flow, that an actual improvement could be realized over what exists today. Hanus said that the gain to the city is that it will get the removal of a very old, small, rundown house and get new housing in its place. MOTION by Hanus, seconded by Ahrens to direct staff to prepare a resolution approving a minor subdivision and variance for lots 4-8, Block ~ Avalon and to include the 5 conditions listed in the Planner's report and to add condition//6 to include the removal of the house to the west (Tract C) before approval of the subdivision. The vote carried 3-2, Jensen and Jessen voting nay. \ N \ \ I o -U 0 \ \ \ \ \ F \ \ Z u~ 7 ac z m c~ ~ 0 o~~ © ~> .?- 1 J I --I \ 0 J CITY OF MOUND - ZONING INFORMATION SHEET SURVE¥ON FILE? YES I NO LOT OF RECORD? YES / NO "1 I ZONING DISFRICT, LOT SIZE/WIDTH: R1 10,000/60 B1 7,500/0 R1A 6,000/40 B2 20,000/80 R2 6,000/40 B3 10,000/60 R2 14,000/80 R3 SEE ORD. I1 30o000/100 J EXISTING/PROPOSED EXISTING LOT SIZE: LOT WIDTIt: LOT DEPTtI: DIRECTION REQUIRED VARIANCE IIOUSE ......... FRONT N S E W FRONT N S E W SIDE N S E W SIDE N S E W REAR N S E W 15' LAKE N S E W 50' TOP OF BLUFF 10' OR GARAGE, SIIED ..... DETACHED BUILDINGS FRONT N S E W FRONT SIDE SIDE REAR N S E W N S E W N S E W N S E W 4' OR 6' 4' OR 6' LAKE N S E W 50' 'FOP OF BLUFF 10' OR 30' IIARDCOVER 30% OR 40"/,, YES/NO ? Jay: J DATED: This Zoning Info~malion Sh¢c~ o,Hy summarizcs a portion of thc rcquircmcms ~uflincd in the Ciiy of Mound Zoning Ordinance. For further information, contact thc CRy of Mound Planning Dcpamncnl at 472-0600. . . ....... .. ::..-.?. ,, :":-:--=. . ...... CITY OF MOUND RESOLUTION # 01- RESOLUTION TO APPROVE A MINOR SUBDIVISION AND VARIANCE FOR THE PROPERTY LOCATED AT 4520 DENBIGH ROAD, LOTS 1, 2, 3 AND THE NORTHWESTERLY ~ OF 4, BLOCK 2, AVALON PID #19-117-23-24-0006 AND #19-117-23-24-0007 P & Z CASE # 01-03 AND #01-10 WHEREAS, the applicant, Carl and Patricia Palmquist, have requested a minor subdivision and variance to relocate a property line between two adjacent parcels located at 4520 Denbigh Road; and, WHEREAS, the subject property is located within the R-lA Zoning District that requires a 6,000 square feet lot area, 20 feet front yard setbacks, and 10 feet side yard setbacks for non lots of record; and, WHEREAS, Tract A has approximately 8000 square feet and Tract B has approximately 10,500 square feet of lot area above the 931 feet contour as proposed. Lot widths meet the district minimums at 60 feet and 40 feet respectively; and, WHEREAS, the minor subdivision would reclassify the proposed parcels to non-lots of record, subjecting them to all applicable zoning provisions; and, WHEREAS, the property is defined as a bluff by the Shoreland Management Ordinance which would require a variance to allow a single family residence to be built on Tract B. building setbacks for the newly created parcel meet zoning setback minimums for non-lots of record; and, WHEREAS, the hardcover is under 30% for the existing home on Tract A and the proposed home on Tract B; and, WHEREAS, the Planning Commission has reviewed the request and recommended approval of the minor subdivision and variance. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota as follows: The City does hereby grant a minor subdivision of the property pursuant to Section 330:20, Subdivision 1 .B with the following conditions: a. Final grading, drainage and erosion control plan be approved by the City Engineer at the time of building permit application. b. Provide utility and drainage easements along all new lot lines, 5 feet wide on side lot lines, and 10 feet in width along the front and rear lot lines. c. The new sanitary sewer and water services either be installed or some type of financial guarantee be provided, such as cash escrow or performance bond. d. One street unit charge in the amount of $1,170.90 shall be paid. e. Any deficient sanitary sewer or watermain unit charges should be collected. f. Park dedication fee of $1000 be paid at the time of building permit issuance. The City does hereby grant a variance to allow building within a bluff based on the following findings: a. The neighborhood was platted prior to the enactment of a Shoreland Management Ordinance. b. Grading of neighborhood for residential development altered the natural character of the bluff. c. Similar circumstances exist for a large percentage of the homes along the north side of Denbigh Road that are also built on the bluff. d. Granting the variance would not dethment the purposes of this Ordinance. This Minor Subdivision and Variance is granted for the following new legally described property: TRACT A: LOT 3 AND THE NORTHEASTERLY HALF OF LOT 4, BLOCK 2, AVALON, HENNEPIN COUNTY, MINNESOTA TRACT B: LOTS I AND 2, BLOCK 2, AVALON, HENNEPIN COUNTY, MINNESOTA The property owner shall have the responsibility of filing this resolution and easements with Hennepin County and paying all costs for such recording. The foregoing resolution was moved by Councilmember by Councilmember and seconded The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: ADOPTED MARCH 27, 2001 Pat Meisel, Mayor Attest: City Clerk CERTIFICATE City of Mound STATE OF MINNESOTA) )ss COUNTY OF HENNEPIN) I, the undersigned, being the duly qualified and the Clerk of the City of Mound, Minnesota, hereby attest and certify that: As such officer, I have the legal custody of the original record from which the attached and forgoing extract was transcribed. I have carefully compared said extract with said original record. I find said extract to be a true, correct and complete transcript from the original minutes of a meeting of the City Council of said City held of the date indicted in said extract, including any resolution adopted at such meeting, insofar as they relate to: CITY OF MOUND RESOLUTION # 01- RESOLUTION TO APPROVE A MINOR SUBDIVISION AND VARIANCE FOR THE PROPERTY LOCATED AT 4520 DENBIGH ROAD, LOTS 1, 2, 3 AND THE NORTHWESTERLY ~ OF 4, BLOCK 2, AVALON PID #19-117-23-24-0006 AND #19-117-23-24-0007 P & Z CASE # 01-03 AND #01-10 WITNESS my hand officially as such Clerk, and the seal of said City, this __ ,2001. day of CITY CLERK MINUTES MOUND ADVISORY PLANNING COMMISSION Monday, March 12, 2001 DRAFT Those present: Chair Geoff Michael; Commissioners: Orvin Burma, Becky Glister, Frank Weiland, Cklair Hasse, Jerry Clapsaddle. Absent and excused: Michael Mueller, Bill Voss, Kim Anderson. Staff present: City Planner Loren Gordon and Recording Secretary Jill Norlander. The following Public were present: Brad Bememann, 4476 Denbigh Road, Mound Carl & Patty Palmquist, 4520 Denbigh Road, Mound Randy Moriarty, 4536 Denbigh Road, Mound Chairman Michael welcomed the public to the meeting. He then called the meeting to order at 7:48 p.m. CASE #01-03 MINOR SUBDIVISION CARL & PATRICIA PALMQUIST 4520 DENBIGH ROAD Gordon presented the applicant's request to divide their lot into 2 buildable lots that meet both lot area and width. The current layout shows a large lot with a triangular lot adjacent on the east side. Each lot is conforming to the zone R1A standards. The top of bluff as indicated is not correct; it is actually at the curbside. Staff has no objections to the subdivision plan. It is conforming in every respect to code. We do have this variance item that we need to recognize here and also update through the application materials on a variance request form. There is a discrepancy on the front setback that needs to be changed so the plan and survey agree. However, both figures are within the required 20 feet. John Cameron and Gordon have both recommended approval. Staff recommends approval of the applications with the following conditions: remove the bluff line from the survey, maintain a maximum of 30% hardcover, submit park dedication fees, and add drainage and utility easements to the plat. Discussion Burma inquired about the park dedication fees and how they are figured. Gordon indicated they would be whatever the City Council decides they will be. They have not come up with a standard. MOTION by Commissioner Burma, seconded by Commissioner Clapsaddle, to deny recommendation of this application. Burma stated that he was recommending denial because of the bluff issue. Michael questioned Gordon if this was something that a Planner would recommend? Gordon responded that he feels comfortable recommending approval. The one item we need to address is the bluff. The lots conform. It would be more troubling if it hadn't been previously platted and built on; if we were trying to protect the integrity of a natural bluff area. This neighborhood has a pre- existing condition that was compromised when the original neighborhood was established and the Planning Commission Minutes March 12, 2001 street was put in. He also thinks back to the Teal Point development regarding the lots~0-50 percent slope. That was pre-shoreline management and the ordinance didn't have the ~~to deal with that at that time. As long as there is reasonable house size, we meet our hardcover and%~r~ building a series of retaining walls to get the grading to work, it shouldn't be any problem. Michael felt is seemed conforming and reasonable. We are not creating undersized lots with hardcover problems. Clapsaddle was concerned that we are forgetting the bluff ordinance and why it was created. Glister questioned the existence of a hardship. There is an existing house. From Gordon's perspective, because it has been platted previously, this is a neighborhood that the City doesn't want to go away just because we have a bluff. The issue is when should we be issuing variances? We can't get away from the bluff issue because it is a shoreline issue. We are meeting lot area and width, it's not a big issue to staff and we have every reason to find a hardship because it is a previously platted neighborhood. The bluffprobably extended much further up originally and the road was cut into it. Burma clarified that a hardship is something pre-existing, not caused by the applicant's actions. Carl Palmquist, 4520 Denbigh Road, indicated that they had submitted a plan originally in 1989. They paid particular attention to lot size with respect to the ordinary high water level. Proposed and existing lots meet the 30% hardcover requirement. Lot area and setbacks are conforming. Drainage plans are on the plat. The variance is simply because the house is in the bluff zone. I believe in 1984 it was subdivided or attempted. Everything conforms, except the bluff and that is what we are asking for. There also seems to be a difference in opinion on bluff definition. Gordon indicated, point by point, that it definitely was a bluff according to definition. MOTION was withdrawn by Commissioners Clapsaddle and Burma. Clapsaddle wanted to know, if we are conceding that this is a bluff, what construction steps and what procedures have been taken to insure it overcomes the problems associated with bluff construction. Gordon stated that we have not had a standard to apply to every case. Sometimes we use pylon footing constructions and sometimes poured footings. Clapsaddle felt that the proper construction techniques needed to be considered at the Planning Commission level. Gordon stated that generally good slope construction is to try to avoid digging into it. This application has a good plan. MOTION by Commissioner Clapsaddle, second by Commissioner Glister, to recommend approval of this application. Motion carried unanimously. PLANNING REPORT Hoisington Koegler Group Inc. k-tH TO: Mound Council, Planning Commission and Staff FROM: Loren Gordon, AICP DATE: March 12, 2001 SUBJECT: Minor Subdivision and Variances APPLICANT: Carl and Patricia Palmquist CASE NUMBERS: 01-03 HKG FILE NUMBER: 01-05 LOCATION: 4520 Denbigh Road . ZONING: R-1A Single Family Residential COMPREHENSIVE PLAN: Low Density Residential BACKGROUND/DISCUSSION: The applicant has submitted subdivision to modify parcel line to allow for two buildable lots. to be made to recognize the property is within a bluff zone. an application for a minor An application will also need The proposal is to move the existing parcel line west 40 feet to provide for a buildable parcel. Tract A would be the existing home and would conform to lot width and area minimums. The house would also conform to non-lot of record setbacks. Hardcover is under the 30% maximum. Tract B also conforms to lot area and width minimums. The proposed home, as shown on the survey and submitted building plans would meet all setback minimums for the district. A variance to build within a bluff would be required. An existing walkway on Tract B would be removed as shown. DISCUSSION: In terms of the subdivison and needed bluff variance, Staff has no real issues. The request is a reasonable way to adjust the two parcel lines to create another building site. The proposed home works with the steep site grades. There is a discrepancy between the front yard setback of 24 feet on the survey and the 21 feet setback on the site plan however, the 20 feet minimum is maintained. RECOMMENDATION: Staff recommends the Planning Commission recommend Council approval of the minor subdivision and a bluff variance with the following conditions: 123 North Third Street, Suite 100, Minneapolis, Minnesota 55401 (612) 338-0800 Fax (612) 338-6838 p. 2 Palmquist Minor Subdivision and I/ariance March 12, 2001 1. A variance application be submitted to recognize building within a bluff. 2. Revise the survey to remove the "top of bluff" line. 3. Limit the hardcover on each parcel to 30%. 4. Pay park dedication fees as established by City Council resolution 10% land value or $500/unit. 5. All recommendations as contained in the City Engineer's report. 123 North Third Street, Suite 100, Minneapolis, Minnesota 55401 (612) 338-0800 Fax (612) 338-6838 Engineering · Planning , Surveying 0 ? 200 MEMORANDUM DATE: March 6, 2001 TO: FROM: Jon Sutherland, Planning and Zoning John Cameron, City Engineer ~ SUBJECT: City of Mound Palmquist Minor Subdivision Case #01-03 MFRA #13177 As requested, we have reviewed the proposed minor subdivision of the Palmquist property on Denbigh Road and have the following comments and recommendations: Comments The site plans submitted by Fine Line Design, as a supplement to the survey originally submitted, provides a much better picture of how a house can be constructed on the very steep slope that currently exists on the vacant portion of the parcel. 2. We still believe this area lies within a bluff and that a variance should be required as part of this application. Again, this is one of the older plats in the City, which typically did not provide drainage easements along lot lines; therefore, drainage and utility easements should be provided along all new lot lines. 15050 23rd Avenue North · Plymouth. Minnesota . 55447 phone 763.'476-6010 · fax 763/476-8532 e-mall: nTfra~Vnfra, corn Jon Sutherland, Planning and Zoning March O, 2001 Page 2 The survey does not show the existing utility services for the house that will remain on Tract A, or the City mains in Denbigh Road. It appears that the water service for the existing home is located within the boundary of Lot 3, however the existing sewer service appears to be located in the center of Lot 2. City code requires separate services from the City main for each parcel. Public Works will need to review this situation with the applicant. o The proposed house elevations indicate a difference of less than three feet between the sewer main in Denbigh Road and the lowest floor containing plumbing fixtures. If a gravity sewer connection cannot be made, it will be the builder/homeowner's responsibility to provide a private lift pump. The combination of these lots was assessed one (1) unit charge when the streets in this area were reconstructed in 1978. It is the City's policy to collect additional unit charges when properties are divided and additional building units are created. This property should be charged for one additional unit in the amount of $1,170.90. 7. The City's original sanitary sewer and watermain assessment records should also be checked for deficient unit charges. Recommendations 1. Final grading, drainage and erosion control plan to be approved by the City Engineer at time of building permit application. 2. A variance allowing construction within a bluff should be included with the subdivision approval. 3. Provide drainage and utility easements along all new lot lines, five feet wide on side lot lines and ten feet in width along the front and rear lot lines. 4. The new sanitary sewer and water services either are installed or some type of financial guarantee be provided, such as cash escrow or performance bond. 5. One street unit charge in the amount of $1,170.90 shall be paid. 6. Any deficient sanitary sewer or watermain unit charges should be collected. cc: Loren Gordon, Hoisington Koeger Group, Inc. s:\main:Wloul 3177:\Correspondcnce~suthertand3-5 ~t~. u44-~7 Application for MINOR SUBDIVISION OF LAND City of Mound, 5341 Maywood Road, Mound, MN 55364 Planning Commission Date: City Council Date: Distribution: Phone: 472-0600, Fax: 472-0620 Case No. ~~~_~i~ Application Fee: $75.00 Escrow Deposit: $1,000 / - / c - c; / City Planner / - / O-" O / DNR Deficient Unit Charges? l-/fl..o/ Public Works /-JO..ol Other /-/0 -' 0 1 City Engineer Delinquent Taxes? ---. ] ,~ VARIANCE REQU~.I~ED? ..................................................................... ~.....-.../.-l. .... .g. rn,~ ........................ ....... ~./v.z~.v,o. .... £,~.,~ Please type or print the following information: /~//~. INFORMATION -- / DESCRIPTION Subdivision ~~)~/ PID~ lq-//7-A~-~V- ~O~'f ZONING DISTRICT Circle: R-1 R-lA ~-2 R-3 B-1 B-2 B-3 APPLICANT The applicant is: ~owner other: Phone(H) ~ld'q77-bq7& (w) b/2-3¢g~q8'{7 (M) OWNER Name {if other than applicant) Address Phone (H) (W) (M) ENGINEER ~ ' - Phone (H) {W) {M) Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? ( } yes, ( ) no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. This application must be signed by all owners of the subject property, or an explanation given why this is not the case. O~vner's Sigr~ature--x ~/~' ' Owner's Signatfire ( Date Date VARIANCE APPLICATION CITY OF MOUND 5341 Maywood Road, Mound, MN 55364 Phone: 472-0507, Fax: 472.0620 Application Fee: $100.00 (FOR OFFICE USE ONLY) Planning Commission Date: City Council Date: · 3//Z~,/Z O~// C a se No. City Planner 5 'C~-01 DNR City Engineer PARK Public Works Other SUBJECT PROPERTY LEGAL DESC. PROPERTY OWNER APPLICANT (IF OTHER THAN owNER) Address ,/3 ,,,~ Block Subdivision ~.~~ ZONING DISTRICT R-1 ~ R-2 R-3 B-1 Plat~ B-2 B-3 Phone (M)__ Name Address Phone (H) (W) (M) Has an application. ~n made for zoning, variance, conditional use permit, or other zoning procedure for this property?~<[yesj~) no. If yes, list date(s) of application, action taken, resolution number(s) and provide copies o~l~Tutions. Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): Variance Application, P. 2 Case No. ~/-¢~ _~" Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes ~, No (). If no, specify each non-conforming use (describe reason for variance request, i.e. setback, lot area, etc.): o REQUIRED REQUESTED VARIANCE (or existing) Front Yard: (I'VE,., W) ~-~ ft. ,,~ ft. -~ ft. N S~,,W ) /O ft. /~:; ft. ~ ft. Side Yard: ( . Side Yard: ( NS'"~) ~ ft. /'~'~ ft. -L:~ ft. Rear Yard: ( N S E W ) fE' ft. ft. Lakeside: ('",.~ E W ) ,.,f"L.~ ft. .5"~/) ff. .~z..,~ ft. · (~'qS EW) ft. ft. ft. Street Frontage: ~ ft. /--//~)ft. ~ ft. Lot Size: .sq ft .sq ft .sq ft Hardcover: sq ft .sq ft .sq ft Does the present use of the property conform to ail regulations for the zoning district in which it is located? Yes ,~, No (). If no, specify each non-conforming use: o Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) too small ( ) too shallow Please describe: tj~ t,)pography ( ) soil '()drainage ~. existing situation ( ) shape ( ) other: specify Revised 07-11-00 Variance Application, P. 3 Ca,eNo. o Was the hardship described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes (), No ~ If yes, explain: Was the hardship created by any other man-made change, such as the relocation of a road? Yes (), No ~. If yes, explain: o Are the conditions of hardship for which you request a vadance peculiar only to the property described in this petition? Yes (), No ~.. If no, list some other properties which are similarly affected? 9. Comments: I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Applicant's Signature ......... Revised 07-11-00 CITY OF MOUND HARDCOVER CALCULATiON~ (IMPERVIOUS SURFACE COVERAGE) PROPERTY ADDRESS: OWNER'S NAME: LOT AREA (~L~(~.~ SQ. FT. X 30% = (for all lots) .............. SQ, FT, X 40% = (for Lots of Record*) ....... SQ. FT. X 15% = (for detached buildings only) LOT AREA LOT AREA *Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted and approved by the Building Official. HOUSE DETACHED BLDGS (GARAGE/SHED) DRIVEWA~ A~EA$, ,~DE~,'~A~ ETC. DECKS Open decks (1/4" min. opening between boards) with a pervious surface under are not counted as hardcover OTHER LENGTH WIDTH SQ FT X = X - TOTALHOUSE X = -~ X = .~--~ TOTAL DETACHED BLDGS ................. ~-0 x 2.0 = x = x = TOTAL DRIVEWAY, ETC .................. X = -~ x = ~/- x = ~ TOTAL DECK .......................... × _- ,(.~ × _- .~ TOTAL OTHER ......................... ,-?..~.3 d) I TOTAL HARDCOVER / IMPERVIOUS SURFACE ~/OVER (indicate difference) ............................... 3719 I I I PROPERTY ADDRESS: OWNER'S NAME: LOT AREA LOT AREA LOT AREA CITY OF MOUND HARDCOVER CALCULATIONS (IMPERVIOUS SURFACE COVERAGE) · 3"" SQ. FT. X 30% SQ.-FT. X 40% SQ. FT. X 15% (for all lots) .............. (for Lots of Record*) ....... (for detached buildings only) *Existing Lots of Record may have 40 percent coverage provided that techniques .are utilized, as outlined in Zoning Ordinance Section 350:1225,Subd. 6. B. 1. (see back). A plan must be submitted and approved by the Building Official. HOUSE DETACHED BLDGS (GARAGE/SHED) ~EWAY~"~_y~__~ PAR KIN G ETC. DECKS Open decks (1/4" min. opening between boards) with a pervious surface under are not counted as hardcover OTHER LENGTH TOTAL HOUSE WIDTH SQ FT x = F~ x = ~ TOTAL DETACHED BLDGS ................. x = X /~, / X = TOTAL DRIVEWAY, ETC .................. X = X = X = TOTAL DECK .......................... × _- ~- × - .~ TOTAL OTHER ......................... TOTAL HARDCOVER / IMPERVIOUS SURFACE ~OVER (indicate difference) ............................... PREPARED BY {~/~-~ ~-/~f~'~//.~'~"' DATE . Plnnni.o · Dr. Fflng · SHe and Consulting FEB 2 7 2000 PI.nning ,,nd Detig. Consulting P. O, Box 1611 Bumsviile, Minnesota 55337-0611 (952) 890-4267 Office (952) 736¢)333 Fax February 26, 2001 Jon Suthedand Building Official City of Mound 45341 Maywood Road Mound, Minnesota 55364 Re: Minor Subdivision for 4520 Denbigh Road, Mound, MN Dear Mr. Suthedand: Attached please find 2 full size copies of the Site plans and Building plans for the proposed residence to be built at the buildable lot to be created by the above mentioned lot split. Below find comments regarding City Codes as they apply to Minor Subdivisions: 1. This property has frontage on an existing public road. 2. No new public facilities or improvements are required. 3. There will be no adverse effect on remaining or adjoining property. 4. The subdivision meets all existing R-l^ zoning requirements. Further the following information is included on the survey (set under separate cover from the Project Surveyor) or on the attached Site Plan. 1. All Properties involved. 2. Legal Descriptions. 3. Drainage Plan 4. All Structures, driveways, and off-street parking 5. Distances be~veen: existing and proposed structures to property lines & OHW, principle and adjacent structures 6. Locations of signs, easements, unde~round utilities, existing services 7. Land is in Shoreland zone and includes steep slopes. Topo is shown at 1'=10' scale. 8. We find that all four criteda for designating portions of this lot as a Bluff do not exist: a. Part or all of this site exist with in the Shoreland area - YES b. The Slope dses at least 25' above the OHW of the waterbody o NO · Page 2 February 26, 2001 c. The grade of the Slope from the toe of the slope to a point 25' or mom above the OHW averages 30% or more - NO d. The slope must drain toward the waterbody - YES Since not all four criteda are met, this site does not contain a bluff. This site however does contain steep slopes and significant design work has gone into ~ting the proposed residence into the existing grade with a minimal of grade change. A relatively small amount of fill is placed at the street side to allow a connection from the street to the garage as well as to direct runoff from the driveway. Also a relatively small amount of fill has been placed inside retaining along the lakeside to provide stability for the structure and to provide planting beds, which will allow percolation and sedimentation of roof runoff from the new structure. Please place this item on the next available Planning Commission agenda for consideration. Sincerely, Steven K Behnke President CITY OF MOUND HAR~COVER CALCULATIONS ~D%SS EXISTING LOT AREA EXISTING LOT AREA EXISTING LOT AREA HOUSE: Porch: DETACHED BLDGS (GARAGE) 12052.5 12052.5 12052.5 TOTAL HOUSE Carl & Patti Palmcluist 4520 Denbiegh Road (Proposed Tract 'B'), Mound, Minnesota SQ FT x 30% = SQ FT x 40% = SQ FT x 15% = 1807.875 x = 2124 0 x 0 = 0 0 x 0 = 0 0 x 0 = 0 0 x 0 = 0 TOTAL DETACHED BLDGS DRIVEWAY: 20 x PRIVATE DRIVE: 0 x TOTAL DRIVEWAY DECK: 22 = 440 0 = 0 x = 0 x = 175 x = 0 DATE: TOT AL DECK TOTAL DECK at 50% OTHER: Sidewalk Patio TOTAL OTHER TOTAL PROPOSED HARDCOVER UNDER (OVER) MEETS LOT COVERAGE REQUIREMENTS BY: Steven K. Behnke 3615.75 4821l 2124 0 440 22.73% NO 2/26/01 175 2739[ 876.75] Iws I CARL L PALMQUIST 4520 DENBIGH ROAD MOUND, MINNESOTA 55364 January 3, 2001 City of Mound 5341 Maywood Road Mound MN 55364 Re: Minor Subdivision Application To whom this may concern, Enclosed is an application for a minor subdivision of our property on Denbigh Road. A survey prepared by Paul Scoborg is enclosed will relevant date for the subdivision. This letter will also provide answers to some of the information required in the application. a) Proposed Tract A lot size will be 60 feet wide x 150 feet deep(9000 square feet). Proposed Tract B lot size will be 40 feet wide at Denbigh Road, 150 feet deep along Lots 2 and 3 and 120.7 wide at the water!ine(12052.5 square feet) b) Current legal description of property - Lot 1, Block 2, Avalon according to the plat thereof on file and of record in the Office of the Registrar of Titles in and for Hennepin County, Minnesota and Lots 2,3 and the Northeasterly h of Lot 4, Block 2, Avalon, according to the map or plat thereof on file or of record in the Office of the Registrar of Titles in and for Hennepin County, Minnesota. Proposed: Tract A- Lot 3 and the Northeasterly h of Lot 4, Block 2, Avalon, according to the plat thereof on file and of record in the Office of the Registrar of Titles in and for Hennepin County, Minnesota Tract B- Lots 1 and two, Block 2, Avalon, according to the plat thereof on file and of record in the Office of the Registrar of Titles in and for Hennepin County, Minnesota. c) Drainage Plan- Both properties will drain according to the existing contour of the land. Elevations for the four corners of the proposed new home are indicated on the survey. d) Ail current and proposed structures are shown on the survey. e) Distance between existing and proposed structures to all property lines are shown on the survey. f) A separate map obtained from the city shows the location of the existing city water and sewer locations for the existing property. Feel free to call me at 472-6476 with any questions you might have. Sincerel~ ~ ~, i? Carl L. Palnl~fuist t- GENERAL ZONING INFORMATION SItEET AD. DRESS: _ . % / ~ ZOO: . A R~gUIR~D EXlS?INO JL ~ Re~ired ~t Width: ~ / (frontage on in ~proved ~blic strut) Existing ~t Width ~0 ' FRONT FRONT SIDEs SIDEs Jl,t~AR s ~ SHORE ACCESSORY BUILDINO 20 ' 50' Ime&mured from ACCESSORY BUILDING FRONTs N ,. W ~ '~/---- FRONTs N S m W "-, ' ,0. +/- -,,,,, ,,,,-~ -H' Pi:ARs N S E W LAA~SHORE s WILL THE PROPOSED IMPROVE~NT~ ~ONFOPOI? YES --. I NO. [24 '~ (ir 0~ o ' 23 '/ C %0 -- 0 I I o o o 0 0 ~ 0 ~0 Mound City Code Section 456:26, Subd. 2. Subd. 2. Any person having the custody or control of any dog/CA T or domestic animal o~ or animal described in Section 456:10 hereof shall have the responsibility for cleaning up any feces of the animal and disposing of such feces in a sanitary manner. It shall furthermore be the duty of any person having custody or control of any such animal on or about any public place to have in such person' s possession suitable equipment for the picking up, removal, and sanitary disposal of animal feces. For the purposes of this section, "public place" shall include any property open for public use or travel such as privately owned parking lots for shopping centers or other areas where the public is invited or allowed on private property. Subd. 3. The provisions of this section shall not apply to the ownership or use of Seeing Eye dogs by blind persons or dogs used in police activities in this City, such as the canine corps or tracking dogs used by or with the permission of the City's police department. (ORD. #52-1991, 12-23-91) Section 456:30. Keening of Certain Animals Regulated. No person shall keep or harbor any horses, pigs, CATtle, sheep, or goats in this City or permit the same to be done upon the premises owned, occupied, or controlled by him or her except under the conditions prescribed by this Code, and then only the same or lesser number of such animals kept or harbored upon such premises and under the ownership of such land as existed on May 19, 1960. Section 456:35. Stables and Barns -Location. No stables or barns in which sheep, goats, pigs, or swine are kept may be located within fifty feet of a place of human habitation. No live horse, cow, sheep, goat, pig, or chicken shall be kept in any shelter which forms apart of or adjoins any place of human habitation, and no such shelter shall be closer than 150 feet to any premises used for school, religious, or hospital purposes or to any establishment where food and lodging are served or furnished to the public. Section 456:40. Animal Shelters -Care of Premises. Subd. 1. Clean Shelters. Every structure and yard in which animals or fowl are kept shall be maintained in a clean and sanitary condition and free of all rodents, vermin, and objectionable odors. The interior walls, ceilings, floors, partitions, and appurtenances of any such structure shall be white-washed or painted as the Health Officer shall direct. Upon the complaint of an individual or otherwise, the Health Officer shall inspect such structure or yard and issue any such order as may be reasonably necessary to carry out the provisions of this Code. Mound City Code Section 456:80 Section 456 -Relation of Animals Section 456:00. General Prohibition. No person shall keep any dog, CAT, horse, CATtle, sheep, goat, or other animal in the City or permit such animal to be kept on premises owned, occupied, or controlled by him or her except under the condition prescribed by this Code. Section 456:05'. Treatment. No person shall treat any animal in a cruel or inhumane manner. Section 456:10: Animals at Large. No person shall permit any dog, cat, horse, mule, donkey, pony, cattle, sheep, goat, swine, rabbit, poultry , chicken, geese, duck, or turkey of which he or she is the owner, caretaker, or custodian to be at large within the City. Any such animal is deemed to be at large when it is off the premises owned or rented by the owner or his or her agent and not under restraint. An animal is "under restraint" if it is controlled by a leach not exceeding six feet in length, or at heel beside a competent person having custody of it within a vehicle being driven or parked on a public street or within the property limits of the owner's premises. An unattended animal on the property of another, without the consent of such property owner, is "at large" and not "under restraint" even thought it is on a leash. Section 456:15. Confinement -Fierce Animals. Every owner shall confine within a building or secure enclosure any fierce, dangerous, or vicious animal except when muzzled and in the control of a competent person. Section 456:20. Diseased Animals. Any animal with a contagious disease shall be so confined that it cannot come within 50 feet of any public roadway or any place where animals belonging to or harbored by another person are kept. Section 456:25. Manner of Keeping. No person shall keep any animal in the City in an unsanitaD, place or condition or in a manner resulting in objectionable odors or in such away as to constitute a nuisance or disturbance by reason of barking, howling, fighting, or other noise or in such away as to permit the animal to annoy, injure, or endanger any person or property. Section 456:26. Leashing and Feces Clean up. Subd. 1. No person having the control of any dog/CA T or other domestic animal of t~Se dc, g !:~nd or animal described in Section 456:10 hereof shall permit the same to be on any unfenced area or lot abutting upon a street, public park, public place or upon any other private land without being effectively restrained fi-om moving beyond such unfenced area or lot; nor shall any person having the custody or control of any such animal permit the same at any time to be on any street, public park, school ground or public place without being effectively restrained by chain or leash not exceeding six (6) feet in length. 4-1-97 Mound City Code Section 455:20 Section 455:20. Quarantine of Certain Dogs/CATs. Any dog/CAT which bites a person shall be quarantined as provided in Section 456:50. Section 455:25. Muzzling Proclamation. Whenever the prevalence of rabies renders such action necessary to protect the public health and safety, the Council shall issue a proclamation ordering every person owning or keeping a dog to muzzle it securely so that it cannot bite. No person shall violate such proclamation and any unmuzzled dog um'estrained during the time fixed in the proclamation shall be subject to impoundment as heretofore provided, and the owner of such dog shall upon conviction be guilty of a misdemeanor. Section 455:30. Impounding. Any dog/CAT found unlicensed or running at large contrary to the provisions of this Code may be impounded as provided in Section 456:80. 12-23-91 Mound City Code Section 455:00 Section 455- Regulating and Licensing of Dogs & CA Ts Section 455:00. Running at Large Prohibited. No dog or CAT shall be permitted to run at large within the limits of the City. Any dog/CA T is deemed to be at large when it is off the premises owned or rented by the owner or his agent and not under restraint. A dog/CA T is "under restraint" if it is controlled by a leash not exceeding six feet in length, or at heel beside a competent person having custody of it, and obedient to that person's commands, or within a vehicle being driven or parked on a street or within the property limits of the owner's premises. An unattended dog/CA T on the property of another without the consent of such property owner is "at large" and not "under restraint" even though it is on a leash. Section 455:05. Licenses. Subd. 1. License Required, No person shall keep any dog/CA T, which is in excess of three months of age, within the City without securing an annual license therefore from the Clerk, who shall keep a record of all licenses issued and shall issue a metal tag for each license. No such license shall be obtained by any non-resident of the City for any dog/CA T which is not allowed to remain in the City for more than twenty- four hours. Subd. 2. License Fees; _Expiration. The license fee shall be as set by the Council in Section 510:20. The basic license fee shall be in the amount as set by the Council in Section 510:20; licenses issued after April 30th in odd-numbered years shall be one- half of the basic license fee amount. License fees shall not be otherwise pro-rated. Every license shall be issued and be valid for the whole or unexpired portion of two- year periods beginning on May 1 of each even-numbered year. Every license, regardless of the date of issuance, shall expire on April 30 of each even-numbered year. Dog/CA T owners shall apply for license renewal prior to the license expiration date. Subd. 3. License Non-Transferable and Non-Refundable. Licenses and license fees shall not be transferable to other owners or dogs/CA Ts, and dog/CA T license fees are not refundable for any reason. Subd. 4. PenalB~ for Late AppliCATion. Dog/CA T license appliCATions shall be completed on or before April 30th of each even-numbered year. AppliCATions received by the Clerk between April 1 and April 30th for licenses expiring in that even-numbered year shall be issued without a penalty. AppliCATions received by the City between May 1 and May 10th, inclusive, for licenses expiring in that even- numbered year shall require a late appliCATion fee as set by the Council in Section 510:20 to be added to the license fee. AppliCATions received after May lOth for licenses expiring in that even-numbered year shall require a late appliCATion fee as set by the Council in Section 510:20 to be added to the license fee. Said penalties for late appliCATions shall also apply to all licenses issued by the City under Section 456:75 of the City Code. No such penalty shall be paid by a person not a resident of the City, or for a dog acquired within the immediate 30 days preceding appliCATion or for a dog/CA T which is not three months old on April I of the license year. It shall be the responsibility of every owner to acquire a license within 30 days after becoming a resident, acquiring a dog/CA T over three months of age, or within 30 days after a dog/CA T is three months of age. Mound City Code Section 455:05, Subd. 5 Subd. 5. Rabies Vaccination. Every appliCATion for a license shall be accompanied by a certifiCATe from a qualified veterinarian showing that the dog/CA T had been vaccinated for rabies. Said certifiCATe shall show that the dog/CA T in question has been vaccinated against rabies, the type vaccine used, and the length of time the vaccination is effective. Section 455:00 to the contrary notwithstanding, the license shall be effective for only the duration of the vaccine effectiveness as stated in the official Comprehendium of Animal Rabies Vaccines published by the Conference of State Public Health Veterinarians and the Center for Disease Control of the Department of Health and Human Resources. Subd. 6. PubliCATion of Notice. The Clerk shall cause a notice of the necessity of obtaining such license to be published in the official newspaper one time before the first day of April each year. Subd. 7. Affixing Tag. The owner shall permanently affix the tag to the collar of the dog/CA T so licensed in such a manner that the tag may be easily seen. The owner shall see that the tag is constantly worn by the dog/CA T. Subd. 8. DupliCATe Dog/CA T Ta~s. In case any dog/CA T tag is lost one (1) dupliCATe may be issued by the Clerk upon presentation of a receipt showing the payment of the tax for the current year. A charge as set by the Council in Section 510:25 shall be made for each duplicate tag. Subd. 9. Counterfeiting Tags. No person shall counterfeit or attempt to counterfeit the tags provided for in this Code, nor shall any person except the owner take from any dog/CA T a tag legally placed upon it, nor shall any person place such tag upon another dog. Section 455:10. Dog/CAT Nuisances. The owner or custodian of any dog/CAT shall prevent the dog/C4 T from committing in the city any act which constitutes a nuisance. It is a nuisance for any dog to habitually or frequently bark or cry, CA T to habitually or frequently cry or howl, to frequent school grounds, parks, or public beaches, to chase vehicles, to molest or annoy any person away from the property of his owner or custodian, or to damage, defile, or destroy public or private property. Failure of the owner or custodian of a dog/C4 T to prevent the dog/CA T from committing such a nuisance is a violation of this Code. Violation of Section 456:26 of the City Code relating to leashing and feces clean up shall also be considered a nuisance. (ORD. #52-1991, 12-23-91) Section 455:15. Confinement of Certain Dogs. Every female dog/CA T in heat shall be confined in a building or other secure enclosure in such manner that it cannot come into contact with another dog/CA T, except for planned breeding. H A RTERED 470 Pillsbury Cemcr 200 Sot,h Sixth Street Mim~capolis MN 554(12 (612) 3.g7-9.g00 lelcp}~onc (~, 12) 337-9~ I 0 fi~x h up://www, kenncdy-gi a~ ci}.t,,m March 8, 2001 Jim Fackler City of Mound 5341 Maywood Road Mound, MN 55364 JOHN B. DEAN Attorney at Law Direct Dial (612) 337-9207 Email: jdean~kennedy-graven.com Re: Renaming of Parks. Dear Jim: I have reviewed the material you sent lne concerning the naming and renaming of parks and pat'k facilities, and the placement of memorials ill parks. Two statutes, MS 412.221 Subd. 18, and MS 440.11 require that the naming and renaming itsclfbe by ordinance. Mound ah'eady has an Appendix for named and renamed streets. The proposed new ordinance would pul the parks in the same Appendix. However, it might avoid confusion Io usc a new appendix. As you suggested, I have also provided in the attached proposed ordinance a provision that alk)ws the nuts and bolts of the process to be covered by resolution rather than by ordinance. This allows for case of adoption and modi tlcation. Let hie know if this apt;roach appears workable. In the meantime, I will look over the POS,\C ,,,' ...... Respectfully yours, J t I! )- I ~,~4449;' I MU220-6 ORDINANCE # -2001 AN ORDINANCE RELATING TO THE PROCESS AND CRITERIA FOR NAMING AND RENAMING PUBLIC PARKS AND PARK FACILITIES, AND FOR THE ACCEPTANCE OF MEMORIALS The City of Mound Does Ordain: Section 615 of the Mound City Code is amended in the following respects: 1. By adding thereto the following new Section 615:10 Section 615: 10. Naming and Renaming of Public Parks and Park Facilities. The Council may name and rename parks and park facilities by ordinance. All such actions will be shown in Appendix E. 2. By adding thereto the following new Section 651:15 Section 615: 15. Policy. Thc Council may from time to time, by resolution, adopt and modify policies relating to tile naming and renalning of parks and park facilities, and the placement of memorials on parkhmd or park facilities. The Council will seek the advice and recommendation of the Park and Open Space Advisory Commission in connection with such policies. Passed by tile Cily Council of the City of Mound this __day of A'ITEST: Bonnie Ritter, Acting City Clerk Pat Meisel, Mayor JBI)-lO4446vl M [ 5220-6 CRITERIA FOR ESTABLISHING THE NAME OF I'ARK FACILITIES IN TIlE CITY OF MOUND~ MINNESOTA The purpose for these criteria is to establish a procedure for the naming of Park and Recreation facilities within thc Git)' of Mound. It is the intent of the Mound Park and Open Space Advisory Commission to provide an avenue lbr recognizing individuals who have contributed through service to the Commulfity's Park and Recreation Program and to those who contribute financially to the acquisition and/or development of Park facilities in the City. Ifa request to honor an individual, location or other appropriate happening is received by the commission either in the form ora petition by thc people, or contribution, fllcn these criteria may be applied to determine where the request fils in vicx~: of the overall plan [hr naming Park facilities. These criteria will also aid those who imcnd to make a request ill determining whether their request is appropriate based on this plan. The Commission recommends that Park names fall into one or more of the following categories: Contributor - This can bc an individual of organization who has contributed financially to tile acquisition and/or development of the l'ark and Recreation system. In succeeding criteria certain percentages are defined. In addition, all individual who have served the city may be honored by naming a facility after hinffhcr. 'l'he Comlnission recommends that recognition shall not be considered until 10 years after tile terlnination of service. Location - ~l'he name would fit the neighborhood, street or other characteristic of the park local. A l;amous American - The Commission recommends that recognition shall not be considered until 5 years after termination of service. In this category be given. Some examples of possible names would be: President. Military leaders, Cabinet members, Congressmen or State Official. Occasion - A special event in history such as D-Day could be appropriate for the name of a park. These categories should be included on any information for "Name the Park Contests" that are held ill the future and also be applied to all requests for park names. The Commission recommends that these criteria be a permanent part of the procedure for naming parks and that they remain ill effect until changed at tile recommendation of the Commission with approval of the Mound City Council. The Commission nlso recognizes that the final determination of all names tbr Park facilities must be made by thc Council. RENAMING PARK FACILITIES The rcnanfing of a park facility should be considered if one of the following criteria is met: If the neighborhood changes in nature either by composition of residents or the composition of the surrounding area. This consideration should be made either as a result of a petition or by recommendation of the Cominission. Financial - if an indMdual or organization wishes to contribute a significant portion of the cost of developing/renovating a park facility or area, then the Commission may wish to consider renaming thc Park after this contributor. The benefactor must contribute a minimum percentage of the project cost in order considered tbr this honor. These projects are listed below: Neighborhood Area - 25% of the total facility not including land. Athletic Area - 50% of the total facility not including land. Community Park - 10% of the total facility not including land cost. Community facility such as the pool, golf course, etc. 50% of the facility cost. SERVICE TO TIlE COMMUNITY A park thcility can be renamed lbr an individual lMng or dead who has significantly served the community above and beyond the call of duty. In order to be considered tbr such an honor, the person should have completed at least 10 years of service, and; A waiting period of at least two years from termination of service or two years from death of the individual whichever occurs first. If a request in the above category is made, action must be postponed on the request until waiting period is completed. If an individual or organization wishes to donate land adjacent to an existing facility, the renaming of the park should be considered il' the total contribution of the donation is estimated to be at least half the value of the total exisl lng facility by fair and equitable professional evaluation. MEMORIALS An individual or organization may wish to recognize a deceased city resident by means of a visible, physical item such as; a plaque, living inemorial or art object displayed in a public recreation facility. In order to accomplish this melnorial the donor must provide for the cost of the object plus installation. A portion of future maintenance can be considered as part of the installation cost. Specific plans for the object must be submitted in advance of approval. The object and the location must be approved by the Commission and the Council. If the memorial is in the form ora plaque the size will not exceed 225 square inches. Other memorials will also be limited to size and appropriateness of the object and location. The installation of these memorial s will be supervised by the appropriate city personnel ORIGINAL ACQUISITION OF PARK LAND After a parcel is acquired the following guidelines are to be used in determining a appropriate name tbr the facility. A contest may be held to give the residents an opportunity to choose the name. This contest may be local or city wide in nature depending upon the type of park to be developed. - A petition for a particular mane may be considered by the Commission. An individual or organization may wish to contribute funds for the acquisition or development and have their nan~e used for the park. Fifty percent of this acquisition cost is recommended for this type of recognition. - An individual who has served the COlnmunity may be honored. In order for this honor to be given the individual must have a least 10 years of service and a waiting period of at least two years after the termination of service must be observed. FACILITIES WITHIN THE PARK Facilities within a park can be named for an individual or organization who has donated funds for thc construction of thc facility or has contributed service to the community. Exmnples of such facilities would include: Athletic Fields Tennis Courts Swim Pools Ice Arena Golf Course Wild Life Area l:luildings The percentage of donation should be 50% ot' the estimated cost of the facility when new, not including cost of the land. If an indMdual has contributed a least 10 years of service to Recreation in the City and a period of at least two years has pas:<ed from thc termination of service or the death of the individual which ever comes first, then the l'ark and Open Space Advisory Commission may consider the renaming ora facility within a Park. CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472-0600 FAX: (952) 472-0620 WEB: www.cityofmound.com March 19, 2001 Mayor and City Council City of Mound Mound, Minnesota In an overlook of the 2000 year for the Parks Department, the enclosed annual report will point out accomplishments met, and will provide direction for the future. These accomplishments were arrived at through a cooperation of efforts from the City Council, City Manager, Park and Open Space Commission, Dock and Commons Advisory Commission and the City staff. The benefits of these efforts are enjoyed by the citizens of Mound, they have seen improved recreational opportunities that will last into the future, assuring them a quality neighborhood park and dock program. ely, , printed on recycled paper Parks Department 2000 Annual Report PERSONNEL ROSTER The Parks Department has only one full-time employee, the Park Director. The rest of the staff is made up of seasonal employees. During the busy spring, summer, and early fall, there are as many as seven full-time seasonal employees, between eight and ten part-time seasonal recreational program leaders, twenty-one lifeguards, and one contracted cleaning service. 2000 Employees Date Hired Park Director Park Maintenance Park Maintenance Commons Maintenance Mowing Crew Mowing Crew Mowing Crew Dock Inspector Summer Recreation Beach Supervisor Janitorial Service Jim Fackler John Taffe Pat Hanley Brad Jayko Jake Thelen Peter Harrell Brian Johnson Tom McCaffrey Emly Lindgren Kelly Brady West Metro Bldg. Mtnc. July 1, 1985 May 12,1983 June 5, 2000 April 14, 1995 May 15, 1998 June 5, 2000 June 5, 2000 November 1, 1990 May 15, 2000 May 15, 2000 November 1, 1994 2000 Non-Returning Employee Steve Erickson Jr., Mowing Crew Phil Haugen, Cemetery Caretaker GENERAL COMMENTS During 2000 the Parks Department was involved mainly with maintaining current playground equipment and lands. In the past years, we have seen improvements to the following parks: Pembroke, Philbrook, Langdon, Belmont, Chester, Tyrone, Seton, Three Points, Dundee and Avalon. In 2001 one new play structure will be installed at Swenson Park. A plan has been developed by the City Planner for Veterans Park to create an open sitting area. We still are looking forward to doing this plan and other parks that are in need of alterations. They are, Highland, Edgewater, and Crescent Parks. Of these parks, Crescent and Edgewater have no equipment. The Highland Park equipment is in need for replacement for 2002. Not all parks require a play structure, Crescent and Doone could be left as open green space in order to keep the areas natural. Along with development, maintenance for the parks must be planned. Maintenance and upkeep of the parks is a major ingredient for their success. Regular mowing, leaf removal, litter pick up and periodic repairs are unavoidable aspects of these Parks and generally take up the most hours over the year. These improvements and maintenance will provide a visual commitment that the City of Mound has a dedication towards community development. Having moved into the Island Park Garage in 1989, we began to make improvements to the building by following the improvements recommended in a 1987 engineering report for remodeling and repairing the garage. In 1990 a new roof was put on, in 1991 the electrical was updated, new garage doors were added, and the exterior of the building was painted. The major repairs for 1994, 1995, 1996 were taken out of the budget due to budget restraints and were not asked for since, but are still needed. The minimun repairs needed are: replacing of the concrete driveway in front of the building, grounds repair around the back side of the building which would include a retaining wall, and a drain system to keep water out of the building. It is Staffs feeling that concideration be given to a complete remodeling of the Parks Maintenance building. SUMMER RECREATION PROGRAM Currently, the City of Mound is sponsoring a summer recreation program that lasts seven weeks, from mid-June through mid August. The seven week program schedule provides more recreational opportunity to youths. During 2000 a Program Supervisor oversaw a schedule of events at five parks; Belmont, Swenson, Philbrook, Highland, and Three Points, where there is a Park Leader and an assistant to carry out the daily program. The 2000 program continued its arts and crafts, games, and special events for a broad age of children, and saw smaller parks receiving visits from the recreation staff to provide an opportunity for them to get involved in the program. This program is accomplished by co-sponsoring a program with Westonka Community Services. The basic concept is a program, still offered in the neighborhood park, but utilizing the Community Services special facilities, such as the indoor pool or gym, and co-offering events or field trips. This type of approach will offer a great deal of flexibility to a wide variety of age groups. The programming will represent their special interests and allow for expansion over the years. An great attraction has been "Music in the Parks" that was organized in 1993 and will continue in 2001, and the Parks staff has also assisted in Mound City Days for ground maintenance. PARKS PROGRAM LABOR 1998 1999* 2000* Staff Wages $11,868 $12,218 $12,584 Community Education Support Staff $ 2,400 $ 2,500 $ 2,400 EQUIPMENT & SUPPLIES (Softball, Parachute, Games, Craft Supplies, Snacks, Etc.) $1,554 $ 3,302 $ 4,026 MILEAGE $ 80 $ 80 $ 80 MISCELLANEOUS (Training) $ 150 $ 150 $ 150 TOTAL $16,052 $18,250 $19,460 Estimated due to Westonka Community Services Staff Changed CITY BEACHES The beaches are operated under a contract with Westonka Community Services, the costs are as follows: BEACH PROGRAM LABOR 1998 1999' 2000* Li~guardWages $17,443 $17,966 $18,505 Community Education Support Staff $ 2,100 $ 2,200 $ 1,500 MILEAGE $ 100 $ 100 EQUIPMENT & SUPPLIES $ 505 $ 106 $ 105 TOTAL $20,148 $20,160 $20,110 Estimated Due to Westonka Community Service Staff Changed These costs cover expenses incurred by Westonka Community Services in supplying lifeguards. They do not, however, reflect the cost of maintenance, weed removal, buoys, portable toilets and life saving equipment. These costs come out of the park fund. In past years we have seen this budget item under projections due to cool weather. A warm summer we keep the beaches open through Labor Day. MUNICIPAL CEMETERY The Mound Cemetery was established in 1884 and operated under an association until 1944, when the cemetery was turned over to the City of Mound. There are three divisions, A and B are the old sections to the west and the new section C, to the east. Currently, the grounds are maintained by City Parks Department Staff. A seasonal caretaker was used prior to 2000. He supplied his own equipment and was paid for time and machinery. The fertilization and weed control is done though a contract with a lawn care company. A 1990 a survey comparing plot fees at the Mound Cemetery with other municipal and private cemeteries was updated in 1995. A new fee schedule was adopted for 1998 as listed below and was updated for 2001. 2000 Adult, resident $350 Adult, nonresident $650 Baby, resident $175 Baby, nonresident $375 Ash Burial, resident $ 0 Ash Burial, nonresident $ 2001 $600 $850 $250 $350 $300 $400 A "resident" for the plot fee is defined as, "An individual to be interred is a current resident of the City of Mound at the time of his/her death, or at the time of purchasing his/her grave site." In 2000 there were 18 burials, 13 casket and 5 ashes, along with the sale of 9 plots. The operation of the cemetery is at a break even with income from the sale of plots. The current level of maintenance at the cemetery needs to be upgraded to aid in providing a more attractive setting. This could be done through irrigation, and additional planting of trees. HAZARDOUS TREE REMOVAL As of December 31, 2000, the yearly total of hazardous tree removals from City property were 50 trees removed, 7 stumps chipped, 8 trees trimmed that posed a hazard, and 9 sites had removed brush. From private property 6 trees were marked for owner removal due to hazardous conditions. Diseased and hazardous trees are removed on a complaint basis. When a complaint is received an inspection of the tree is done to determine the need of removal and the ownership. City owned trees are removed by a contractor as soon as possible, while private trees are removed in accordance with City Ordinances. Private trees not removed in the grace period allowed, are forced removed. The cost of a forced removed tree is billed to the property owner. If this bill is not paid, it is then attached to their property taxes. WEED NOTICES In 2000, approximately 12 weed notices were issued by the Community Service Officer for unkept grounds. Of these 12, all owners did comply and a contractor did not have to be hired to perform the work. The cost of mowing incurred by the City for private property would be billed to the owner. If the owner does not pay, the cost is assessed to their taxes. MUNICIPAL DOCK SITES The Municipal dock system is made up of approximately 4.5 miles of lake shore, providing 337 dock sites and 60 slips. The Dock Inspector works under the direction of the Park Director. His main duties are the processing of dock applications, inspections of the dock sites, notification of the discrepancies to permit holders, and an informational source for the general public and City. In 2000 the dock fund showed a approximate balance of $237,657.00 on 12-31-00. This balance will allow for future improvements to the dock program where we have seen cost of dredging and shoreline repairs increase dramatically over the past years. In 2000 working with the Dock and Commons Advisory Community (DCAC) the city installed multiple slip docks at Waterbury and Twin Park accesses. The concept in general is to allow for current accessibility to non-abutting dock site holders while allowing for less congestion in front of homes abutting the commons. Although there are some details that need to be worked through, the multiple slip dock site is a success. Currently there are funds in the 2001 Dock Fund budget that will allow for the installation of more multiple slip docks, the DCAC is looking into possible sites. DEPOT AND ISLAND PARK BUILDINGS The Depot building had improvements in 1998, work was done to the interior of the building, which included carpet, painting, cabinets, fans and lighting. This greatly improves the aesthetics of the building. Currently the facility is being used for meetings of local organizations and for rental by private individuals for parties. Response from these users has been positive. The current improvements to the Depot will reinforce the building as an asset to our City. DEPOT RENTAL RATES $400 Damage and Clean-up Deposit $200 per day Non-Mound Residents. (sample sales, plus the purchase of a Peddlers License.) $100 per day Civic and Non-Profit Charitable Organization from other Communities (rummage sales, parties, craft sales, etc.) $75 per day Mound Resident. FREE Mound Westonka Community Civic and Non-Profit Charitable Organizations. The Island Park building is not being used and has had the water, heat and electricity turned off. Vandalism was a problem again last summer, the windows were broken which lead to boarding up rather then replacing the glass. This facility is currently being used as a storage area for Police Department supplies, and the main hall is no longer opened during elections for voting. Only minimum maintenance is being performed on this building. The Park and Open Space Commission is currently looking into the possibility of different uses to see if there is a need to improve the building. CITY HALL MAINTENANCE/JANITORIAL The Parks Department is responsible for some areas concerning city hall maintenance and janitorial services. The grounds, lawn care and snow removal are seasonal, while responsibilities for heating/air conditioning are year round. All projects within the capabilities of the park staff are performed. This has been in the areas of repairs to plumbing, heating and related equipment. Major repairs or cleaning services are contracted out through the direction of the Parks Department. Currently, we have a contract service for janitorial, carpet cleaning and the heating and air conditioning systems. Other projects have been assigned to the Parks Department as instructed by the City Manager. CITY OWNED RETAINING WALLS The replacement and repairs to retaining walls on street right-of-ways continue to be a expense that does not seem to have a end. The original walls constructed of flat stone or wood timber continue to deteriorate faster than the budget will allow replacement. At this time I have a list of work to do that has a two to three year wait for replacement walls. The cost of work done in 1998, 1999 and 2000 projected costs for 2000 is as follows (note Exhibit C): Actual Actual Actual 1998 1999 2000 Repairs 490 550 825 Replacements 5,695 37,325 15,869 Insurance 0 0 0 The walls that have received work are only a reaction to immediate problems, and generally from a complaint or hazard. All of the replacement walls have been composed of concrete block. This type of construction has been done at a comparable cost to that of wood or stone and will last much longer. In 2000 the budget for wall replacement was $10,000, as it's been in previous years, and $16,694 was spent because there were walls that collapsed or were unsafe. Currently, there are existing walls that should have been replaced in 2000, and have been delayed to 2001 and beyond. The budget could have easily been $50,000 if all current work needed would have been addressed in 2000, this does not allow for any emergency repairs or replacements due to storm damage. PARK & OPEN SPACE COMMISSION The Park Commission is made up of nine members and a Council Representative. The Park and Open Space Commission received two new member in 2000, Susan Taylor and Derrick Hentz. The Commission's activities are: Parks/wetlands and related concerns. Cemetery, Operations. Island Park Hall and Depot buildings repairs. Nature Conservation Areas Swimming beaches and lifeguards. Depot rental and uses. Summer Recreation Program. Budget preparation. Park Improvements. Some of the topics reviewed by the Park Commission in 2000 were: Distribution of funds allotted for park improvements. Park planning for new developements. Overseeing summer recreation/lifeguard programs. Outdoor skating facilities. Ballfield uses. DOCK AND COMMONS ADVISORY COMMISSION The City Council, on February 11, 1997 established the Dock and Common Advisory Commission. The objective of the Commission is to identify problems and frustrations that the current dock program has. They have had a very aggressive schedule of items for discussion at their meetings, below is a review of some of the activities for 2000. · Commons maintenance permits. · Commons dock fees. · Dock location map update. · Review of LMCD rules and regulations. · Establishing of possible sites for city multiple slip dock. · Establish multiple slip dock rules. Some of the topics reviewed by the Dock Commission in 1998 were: · Three to five year fee changes. Assigning slip size limitations. Procedure manual for Public Lands Permits. Future maintenance needed on Commons shoreline. City Multiple Slip Docks. In 2000 no new members were appointed to the DCAC and the council representative is Mark Hanus. EQUIPMENT MAINTENANCE AND REPLACEMENT Preventive, daily, and unplanned maintenance of all related equipment is the responsibility of the Parks Department. Please note Equipment Inventory on the attached Exhibit A. An Equipment Replacement Schedule is maintained to allow for updating of major capital outlays, see Exhibit A. This schedule when observed, will allow the Parks Department to operate efficiently and provide safety for the general public and the park crew. The Equipment Inventory, Exhibit B, allows you to see all of the Park Department equipment, its projected service years, and replacement costs. ESTIMATED BUDGET EXPENDITURES AS OF DECEMBER 2000 YTD PERCENT GENERAL FUND BUDGET EXPENSE VARIANCE EXPENDED Parks 208,050 205,490 2,559 98.77 % Summer Recreation 39,570 39,570 0 100% Cemetery Fund 8,190 8,354 (164) 102.01% Docks Fund 80,640 69,427 11,212 84.10% EQUIPMENT REPLACEMENT SCHEDULE EXHIBIT A CAPITAL OUTLAY PROJECTION/HISTORY MARCH 20, 2001 C# IYEAR 1 1990 2 1991 3 1992 4 1993 5 1994 6 1995 EQUIPMENT BRUSH CUTTER 3/4 TON 4X4/PLOW 1 TON DUMP 4X4 CHEMICAL SPRAYER PUSHMOWER GROUND AIRATOR FLAIL MOWER WATER SPRINKLER WEEDWHIP (2) PUSH MOWER GROUND AIRATOR WATER SPRINKLER BOBCAT BUCKET 72" FRONT MOWER METAL LOCATOR 6000 lb TRAILER FLAIL MOWER (USED) 1 TON DUMP 4X2 PUSH MOWER (propel) WEEDWHIP (2) iMETAL DETECTOR POWER WASHER BEACH BOUYS 3/4 TON 4X4 PLOW PLAY STRUCTURE METAL DETECTOR WEEDWHIP (2) GRASS CATCHER (6) PICNIC TABLES COST 550 14,990 24,000 950 400 2,000 24,000 4,000 600 400 2,900 4,000 1,000 15,000 700 2,000 15,000 24,300 450 750 800 1,200 1,950 24,250 19,600 850 775 3,730 1,800 REPLACES 1980 3/4 TON PICKUP 1976 3/4 TON 4X4 1987 PUSHMOWER 1974 FORD TRACTOR 1987 WEEDWHIP (2) 1989 PUSH MOWER 1987 BOBCAT BUCKET 1984 72" MOWER 1982 TRAILER 1974 FORD SICKLE 1978 1 TON DUMP 4X2 1991 PUSH MOWER 1991 WEEDWHIP (2) 1985 METAL DETECTOR WORN OUT BOUYS 1982 3/4 TON 4X4 PL. OLD STRUCTURE 1993 WEEDWHIP (2) NONE PURCHASED YES YES YES YES YES NO NO NO YES YES NO NO NO YES NO YES NO YES YES YES NO YES YES YES YES YES YES YES YES - 1 - CAPITAL OUTLAY PROJECTION/HISTORY MARCH 20, 2001 REC~ IYEAR 7 1996 8 1997 9 1998 1999 11 2000 12 2001 EQUIPMENT WATER FOUNTAINS (3) BASKETBALL GOALS COMPUTOR / LAP TOP FLAMABLE LOCKER RESURFACE COURTS PUSH MOWER / Propel FLAIL MOWER 72" BOBCAT TRACKS BOBCAT GRAPPLE FORKS DOCK/MOUNDBAY BASKETBALL GOALS MULTIP. DOCKS COST 8,000 1,500 1,400 1,000 10,500 650 30,000 5,000 2,900 2,350 1,700 22,000 REPLACES 1987 FOUNTAINS UNKNOWN 1988 COMPUTOR NONE UNKNOWN 1992 PUSH MOWER JD NONE NONE 1988 GRAPPLE FORKS UNKNOWN UNKNOWN NONE BACKPACK BLOWER 72" FRONT MOWER BRUSH CUTTER PUSH MOWER WEEDWHIPS (2) ONE TON 4X4 W/PLOW BASKETBALL GOALS DEPOT TABLE / CHAIR ONE TON 4X4 W/PLOW ALUMA. BOAT BASKETBALL GOAL WEEDWHIPS (3) ROLL DOCK ONE TON 4X4 DUMP ALUMA. BOAT/MOTOR MOWER 54" BOAT RAMP MOUND BAY BASKETBALL GOAL 450 27,000 750 700 850 35,000 1,900 3,500 39,500 2,200 1,000 1,500 2,500 40,000 3,000 7,500 10,000 1,200 1988 BACKPACK BLOWER 1988 72" MOWER J D 1990 STHIL BRUSH CUT 1993 PUSH MOWER JD 1995 WEEDWHIPS (2) 1990 3/4 TON 4X4 THREE POINTS PARK 1990 3/4 TON 4X4 1961 14' ALUMA BOAT SETON PARK 1998 WEEDWHIPS (2) MOUND BAY PARK 1990 1 TON DUMP 4X4 1961 MTR. 1970 BOAT NONE REPLACE EXISTING REPLACE EXISTING PURCHASED YES YES YES YES YES YES YES YES YES YES YES YES YES YES NO YES YES NO YES YES YES NO NO YES NO NO NO YES DONATED NO - 2 - CAPITAL OUTLAY PROJECTION/HISTORY MARCH 20, 2001 REC# IYEAR .3 2002 14 2003 15 2004 2005 17 2006 18 2007 EQUIPMENT 1 TON 4X2 DUMP 7,000 LB TRAILER 72" FRONT MOWER WEEDWHIPS (3) PUSH MOWER 60" BROOM 47" SNOWBLOWER COST 35,000 2,500 19,000 1,700 950 4,000 5,000 REPLACES 1993 1 TON 4X2 DUMP 1988 7,000 LB TRL. 1992 72" FRONT MOWE 2000 WEEDWHIPS (3) 1997 PUSH MOWER 1988 60" JD BROOM 1988 47" JD BLOWER 10,000 LB TRAILER SKIDSTEER LOADER 48" RIDING MOWER ROTORY BROOM PUSH MOWER ONE TON 4X4 / PLOW BRUSH CUTTER 2,000 LB TRAILER METAL DETECTOR CHEMICAL SPRAYER WEEDWHIPS (2) 6,000 LB TRAILER PUSH MOWER TRUCK 4X4 3,500 40,000 9,000 8OO 900 40,000 950 1,500 1,000 3,500 1,700 5,000 1,200 24,000 1987 10,000 LB TRL. 1987 BOBCAT (ATTACH) 1993 48" RIDER 1998 SHINDAIWA 1998 PUSH MOWER JD 1994 3/4 TON 4X4 1990 STHIL 1982 2,000 LB TRL. 1994 METAL DETECTOR 1990 CHEM. SPRAYER 2004 WEEDWHIPS (2) 1992 6,000 LB TRL. 2002 PUSH MOWER 1998 CHEV S10 4X4 PURCHASED - 3 - CAPITAL OUTLAY PROJECTION/HISTORY REC# IYEAR 2008 20 2009 21 2010 2 2011 23 2012 24 2013 EQUIPMENT PUSH MOWER BACKPACK BLOWER 72" FRONT MOWER 1 TON TRUCK 4X4/PLOW TRUCK 1 TON DUMP TRUCK 1 TON DUMP COST 1,000 750 25,000 48,000 45,000 46,000 REPLACES M3~RCH 20, 2OO1 PURCHASED 2003 PUSH MOWER 1998 BACKPACK BLOWER 1998 72" FRONT MOWER 2000 FORD 4X4/PLOW 2001 1 TON DUMP 2002 1 TON DUMP - 4 - CAPITAL OUTLAY PROJECTION/HISTORY IYEAR EQUIPMENT COST 2014 26 2015 27 2016 2017 55 HP MOWER/FLAIL 42,000 REPLACES 1997 JD 55 HP FLAIL MARCH 20, 2001 PURCHASED - 5 - EQUIPMENT INVENTORY EXHIBIT B EQUIPMENT REPLACEMENT SCHEDULE REC# ICurr_Equip 2 5 6 7 10 11 12 13 14 15 16 17 1 Ton Chev 4X4 Dump 3/4 Ton Chev 4X4 W/Plow 1 Ton Ford 4X2 Dump 1 Ton Ford 4X4 W/Plow Chev Blazer 4X4 Chev S10 4X4 48" Mower John Deere 72" Mower John Deere & Cab 72" Mower John Deere & Cab John Deere 60" Broom John Deere 47" Snow Blower 55 HP Mower / Flail John Deere 62" Mower Toro Weedwhips (3) Brush Cutter Pushmower John Deere 21" self propel Pushmower John Deere 21" self propel Model Year 1990 1994 1993 2000 1994 1997 1993 1992 1998 1988 1988 1997 2000 2000 1990 1998 Replace_Year 2001 2003 2002 2009 With Newer Current city Vehicle 2006 2003 2002 2008 2002 2002 2017 2010 2002 2003 2003 Service Years MARCH 20, 2001 Replace_Cost 1997 2002 11 9 9 9 10 10 10 14 14 20 10 13 5 5 $ 34,000 40,000 37,000 48,000 NONE 24,000 9,000 19,000 25,000 4,000 5,000 42,000 16,000 1,700 825 1,000 950 - 1 - EQUIPMENT REPLACEMENT SCHEDULE MARCH 20, 2001 ~ ICurr_Equip 19 20 21 22 23 24 25 27 28 29 Metal Detector Blower Sthil Backpack Blower John Deere Backpack Rotory Broom Shindaiwa Skidsteer Bobcat 843 Planer, P.Forks, G.Forks, Bucket Utility Trailer 10,000 LB Utility Trailer 7,000 LB Utility Trailer 6,000 LB Utility Trailer 2000 LB Outboard 10 HP Johnson Zodiac Jet Boat & Trailer Chemical Sprayer Model_Year Replace_Year Service_Years 1994 1998 1988 1998 1987 1987 1988 1992 1982 1961 1991 1990 2004 2008 SPARE ONLY 2003 2003 2003 2002 2007 2003 2001 2002 2005 10 10 5 16 16 14 15 21 40 11 15 Replace_Cost 1,000 1,000 800 40,000 3,500 2,500 2,500 1,500 1,500 10,000 3,500 - 2 - RETAINING WALL REPLACEMENT SCHEDULE EXHIBIT C REC# IDATE 1 4 5 1/7/93 2/4/93 3-11-93 4-21-93 4-21-93 5-5-93 5-5-93 5-20-93 LOCATION 1590 Eagle Lane 2216 Fairview Road 4686 Island View Dr. 4610 Tuxedo Blvd. Corner of Stratford and Dorchester 5132 Waterbury Rd. Claire & Cavan 3062 Brighton Blvd February 27, 2001 ITYPE IREPLACE_TYPE Stone Wood Stone Stone Stone Stone Drain Stone Wood Stone repair Block COST 100.00 3697.00 REPAIR DATE 8/5/93 8/5/93 Not a City Wall Stone repair Stone repair Stone repair Stone repair Block 150.00 Insur Claim 250.00 100.00 250.00 4336.50 0 8/5/93 8/5/93 8/5/93 8/5/93 8/5/93 CONTR Bjork Bjork Bjork Bjork Bjork Bjork Bjork REC# IDATE --4 9 5-25-93 10 5-25-93 11 5-27-93 12 5-27-93 5-27-93 14 6-24-93 15 6-24-93 16 6-25-93 February 27, 2001 LOCATION 4976 Monmouth Rd 4968 Afton Rd 1632 Eagle Lane 1638 Eagle Lane 4983 Afton Road 5005 Edgewater Dr 3988 Alexander Ln 2717 Shannon Ln TYPE Stone Wood Stone Stone Stone Stone Stone Stone REPLACE TYPE Stone repair Replace With Block Stone repair Stone repair Stone repair Missing Stone Stone repair Stone repair COST 250.00 2131.37 100.00 100.00 100.00 50.00 Insur Claim 460.00 81.74 REPAIR DATE 8/5/93 7/12/94 8/5/93 8/5/93 8/5/93 7/12/94 8/5/93 8/5/93 CONTR Bjork Bjork Bjork Bjork Bjork Bjork Bjork Bjork REC# I DATE 6-25-93 18 7-6-93 19 7-7-93 20 7-22-93 1 3-18-94 22 3-18-94 23 4-4-94 24 4-15-94 February 27, 2001 LOCATION 2637 Clare Ln 2850 Cambridge Ln (Wall on Brighton) 4704 Island View Dr 4518 Stirling Rd. 4944 Crestview Rd 4920 Crestview Rd 1590 Eagle Ln 3043 Island View Dr iTYPE Stone! Wood Wood Stone Stone Stone Stone REPLACE TYPE Stone repair Replace With Block Replace With Block Stone Block Repair Repair COST 150.00 2728.16 8085.80 REPAIR DATE 8/5/93 7/12/94 6/15/96 Replace With 5998.78 7/12/94 600.00 600.00 7/12/94 7/12/94 8-11-97 Block Stone Repair, School bus hit wall 4987.00 Barb Dahlke with Dist. notified 50.00 CONTR Bjork Bjork Bjork Bjork Bjork Bjork Conce Land. Bjork nEC# I DATE 26 27 28 30 31 32 6-14-94 6-14-94 6-14-94 7-27-94 4-14-99 8-1-94 11-2-94 12-12-94 3-24-95 February 27, 2001 LOCATION 2136 Overland Lane 2137 Centerview Ln 4754 Manchester Rd 4872 4876 4882 Leslie Rd 3225 Devon Ln 4434 Dorchester Rd 3213 Amhurst Ln 4855 Lanark Rd TYPE REPLACE TYPE COST Stone Stone Stone Wood Wood !Wood Stone Repair Repair Repair, Remove small trees, shed moved by the owner. Replace 200 in ft Block Repair(will need replace soon) Repair only by driveway (future work needed) Repair right side of driveway Replace with Block 100.00 100.00 300.00 38,000 60.00 REPAIR DATE 7-95 7-95 5-7-97 estimate 4/99 50.00 100.00 2460.00 9-8-94 7-95 5-21-97 Wood 5-21-97 CONTR Bjork Bjork Conce Land. Bjork Bjork Conce Land. Conce Land. REC# IDATE 34 35 36 ~7 38 39 40 4-12-95 7-31-95 12-27-95 4-10-96 4-22-96 5-3-96 5-8-96 5-20-96 LOCATION 2861 2873 Essex Lane 5960 Sunset Road 4814 Northern Road 4864 Monmouth Road 4738 Galway Road 4705 Bedford Road 4958 Leslie Road 1610 Finch Lane February 27, 2001 ITYPE !Wood Wood Wood Stone Rock Rock Rock Wood REPLACE TYPE !Replace with Block Replace with Block Remove and grade Repair Drive way Corners Repair rock Repair rock next to step Replace Fell Down 2/98 Replace curb side only COST 2104.00 4350.00 1800.00 250.00 200.00 200.00 5695.00 2750.00 REPAIR_DATEICONTR 6-24-97 estimate 4/97 estimate 4/97 estimate 4/97 estimate 4/97 estimate 4/97 3/98 estimate 4/97 Co.ce Land. Conce Land. REC# IDATE 42 43 44 46 47 48 8-8-96 11-22-96 3-20-97 3-26-97 4-28-97 5-19-97 6-10-97 7-31-97 LOCATION 3051 Long Fellow Ln 3340 Warner Ln 4704 Islandview Dr 6279 Linden Lane 4701 Aberdeen Road 4660 Bedford Road 3152 Alexander Ln. 3072 Dundee Ln. February 27, 2001 ITYPE Rock Rock Block Wood Wood Stone Stone Stone REPLACE TYPE Repair next to driveway and street Repair on the corner Repair On the corner Replace with Block Repair Repair Corner by drivrway Repair where buldging Buldging ? if repair COST 400.00 400.00 400.00 3410.00 REPAIR DATE estimate 4/97 estimate 4/97 estimate 4/97 estimate 4/97 CONTR .~# I DATE 50 51 52 54 55 56 10-7-97 2-20-98 2-26-98 3-30-98 4-9-98 4-9-98 Inserted 12-28-99 5-6-98 7-13-98 LOCATION 4613 Hanover Road 4831 Dale Road 5142 Waterbury Road 2649 Wilshire Blvd 1791 Shorewood Ln. 2532 Avon Drive 1591 Eagle Ln. 4955 Donald Drive February 27, 2001 TYPE Wood Rock Rock Wood Rock Rock Rock Rock REPLACE TYPE Repaired Repair Fell Down Repair Car Hit Repair Repair Repair by driveway Replace Call Owner 472-0083 Repair or replace COST 1080.00 190.50 Staff handled REPAIR DATE 11-30-99 3/98 2-98 CONTR Conce Land. Conce Land. Conce Land. nEC# I DATE 58 59 60 62 63 64 8-17-98 8-24-98 7-28-99 11-8-99 12-3-99 11-23-99 1-11-00 4-6-00 February 27, 2001 LOCATION 3143 Devon Lane 2851 Cambridge Lane 4567 Dorchester Road 3101 Tuxedo Blvd. 4594 Denbigh Rd. 5005 Fernside Ln. Dorchester & Stratford Dorchester & Tuxedo TYPE Rock Rock Rock Rock Wood Rock Rock Wood REPLACE TYPE Repair corner Repair corner Repair Replace wall fell into street Replace wall Repair wall Repair corner COST 300.00 18,580 REPAIR DATE 10-1-98 2900.00 est. 788.00 11-22-99 12-6-99 Concrete Block 435.00 11,339 5-1-2000 4-30-2000 CONTR Conce Conce Land. Conce Land. Conce Land. Conce Land. ;# I DATE 7-18-00 66 7-20-00 67 8-28-00 February 27, 2001 LOCATION 4555 Dorchester 4966 Brunswick 6056 Hawthorne TYPE I {EPLACE_TYPE COST Stone Stone Stone Repair, Tree pushing wall iRepair top of wall Repair top of wall I{EPAIR_DATE CONTR Conce Land. To: From: Re: Date: Mayor, City Council and City Manager Joel Krumm, Liquor Store Manager 2000 Annual Report March 5, 2001 ANNUAL REPORT LIQUOR OPERATIONS 2000 The first year of the new millennium followed in the same paths as other previous years at the Mound Liquor Store. Sales for 2000 were $1,861,914.00. That is a 6% increase over 1999 when we had $1,756,800.00 in sales. We are fortunate that we are able to continue to improve sales on an annual basis. Some other liquor stores, both municipal and private, due to competition or road construction, actually lost sales last year. We are in a favorable position. We are in the metro area yet not close to any serious opposition. An ideal situation. Operating income, before nonoperating revenue and any transfers, was $184,423.00 last year. With our increase in sales, I would have expected that figure to be somewhere around $215,000.00. However, without getting into detail, our FICA, Social Security, Pera and Health Insurance were up considerably due to the fact that we hired a long overdue full time person near the end of the year and another full time person got married in the fall. This loss in inconsequential due to the event it needed to be done and was at the most $10,000.00. The other $20,000.00 unexpected expenditure occurred in payroll, both over time and part time employee costs. This reduction in profit can be attributed to me. However it was not my fault. As you all know I was out of work the final five months of the year due to an accident I incurred in August. I am back now and the truth of the matter is that simply being able to write this report is a miracle. In my absence Kandis and my Assistant Manager Jule Clyne, interviewed and hired a Night Supervisor, Lead Clerk in October. Her name is Deb Grand. I believe some of you know her. Her husband Steve is an ex patrol sergeant of Mound. I know now why she was chosen. It is Kandis's belief to employ the best person for the position. I would have selected her also. She has 20 years of retail experience. The last 10 years were spent an the manager of a large Super America store in Eden Prairie. She was responsible for a store that was open 24 hours a day, 365 days a year. She was in charge of 25 employees. Her responsibilities included ordering, book reporting and annual and monthly reports. She is also computer knowledgeable. I am convinced she will be an important asset to our operation. I would also like to extend my appreciation and gratitude to my Assistant Liquor Store Manager Julie Clyne. Any other person may have walked away. The fact that she has been here for 25 years shows her dedication. When all this happened to me it was right before her wedding. Consequently she had to cancel her honeymoon. Perhaps she will take one this Spring, a little belated. In reality she handled two jobs whin I was gone. Both her's and mine. IfI had to rate her performance I would give her an A+. No time off, no vacation, working extra hours and even working Sunday's was very commendable. Often good things come out of bad situations. I am confident that ifI am ever gone from the store that she will manage it efficiently and professionally. Attached you will find the comparative balance sheets prepared by Gino Businaro, who I would also like to thank for helping piece together the Liquor Store Budget for, 2001 and 2002 and keeping me informed about our business during my illness. He always tells me that this is a preliminary draft and is not official until the auditor's approval. He is always 99.9% accurate. Activity at the Liquor Store should be interesting this year. We have the possibility of the state legislature passing approval of wine in grocery stores. From all I've heard if it ever happens it won't take place for a few years. On the brighter side we look forward to preparing for the day we move the Liquor Store to a new location. Sincerely, Joel Krumm CITY OF MOUND, MINNESOTA LIQUOR FUND NIPARATIVE STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS YEARS ENDED DECEMBER 31,2000 AND 1999 Exhibit E-5 OPERATING REVENUE Sales Cost of goods sold GROSS PROFIT OPERATING EXPENSES Personal services Supplies Professional serv ices Communications Insurance Utilities Repairs and maintenance Rent Other contractual services Depreciation Other TOTAL OPERATING EXPENSES OPERATING INCOME NONOPERATING REVENUE Interest on investment INCOME BEFORE TRANSFERS OPERATING TRANSFERS TO OTHER FUNDS NET INCOME RETAINED EARNINGS, JANUARY 1 RETAINED EARNINGS, DECEMBER31 20OO Amount $1,861,914 1,394,961 466,953 196,667 4,823 2,500 1,870 21,630 7,287 1,834 30,287 13,075 996 1,561 282,530 184,423 26,869 211,292 {79,500) 131,792 387,435 $519,227 Percent of Sales 100.00% 74.92% 25.08% 10.56% 0.26% 0.13% 0.10% 1.16% 0.39% 0.10% 1.63% 0.70% 0.05% 0.08% 15.17% 9.91% 1.44% 11.35% -4.27% 7.08% 1999 Amount $1,756,800 1,319,085 437,715 156,199 4,545 2,500 2,300 19,484 6,948 1,849 31,254 4,407 1,280 6,227 236,993 200,722 27,588 228,310 (348,500) (120,190) 507,625 $387,435 Percent of Sales 100.00% 75.08% 24.92% 8.39% 0.24% 0.13% 0.12% 1.05% 0.37% 0.10% 1.68% 0.24% 0.07% 0.33% 13.49% 11.43% 1.57% 13.00% -19.84% -6.84% CITY OF MOUND, MINNESOTA LIQUOR FUND COMPARATIVE BALANCE SHEETS DECEMBER 31, 2000 AND 1999 Exhibit E-4 ASSETS CURRENT ASSETS Cash and temporary investments Change funds Inventories, at cost Prepaid items TOTAL CURRENT ASSETS FIXED ASSETS, AT COST LESS ACCUMULATED DEPRECIATION NET FIXED ASSETS TOTAL ASSETS 2000 $479,442 925 138,251 O618,618 56,075 (49,824) 6,251 $624,869 1999 $336,397 925 117,953 455,275 56,075 (48,828) 7,247 $462,522 LIABILITIES AND RETAINED EARNINGS CURRENT LIABILITIES Accounts payable Accrued salaries and compensated absences pa~ble TOTAL CURRENT LIABILITIES RETAINED EARNINGS Unreserved TOTAL LIABILITIES AND RETAINED EARNINGS $62,870 42,772 105,642 519,227 $624,869 $38,258 36,829 75,087 387,435 $462,522 March 6, 2001 CITY OF MOUND To~ Kandis Hanson City Manager and City Council From: Greg Skinner Public Works Subject: 2000 Annual Report 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472-0600 FAX: (952) 472-0620 WEB: www. cityofmound.com Street Department 'i i~e st~ ccc department's primary, function is to maintain and repair the Cities streets and storm sewers. The City has 4 It, Il time employees in the street depaament. I have listed the names of the personnel below. NAME TITLE Don lteitz Equipment Operator Tim Johnson Equipment Operator Dan Grady Equipment Operator Frank lt,,:itz Equipment Operator The street maintenance st~pervision is handled mostly by myself ! delegate certain project or tasks to each employee Examples would be sealcoating; Don will prepare the streets and work with the contractor. Sign ,el)air. Dan will replace, repair, and order signs. Street sweeping, Tim will schedule and complete the 2 sweeping per year. Frank will ~epair and schedule maintenance of the equipment. I handle all question and complaints and try to resolved them Some of my othe~ duties include reports, budget preparation, supervising personnel, evaluations, emergency call outs, construction meetings, project inspections, purchasing of road materials, etc. The following is a list of duties and tasks for the street department. Please keep in mind that tNs covers repair and maintenance tbr over 50 miles of roads, 12 parking lots, 27 cul-de-sacs, and 11 miles of sidewalks. Plowing and sanding, sweeping, clearing street right-of-way of brash, trees limbs, sand, bituminous street patching, preparing street fo! sealcoating, repair and maintenance of storm sewer, street sign repair and installation, curb and sidewalk repair and snow remdval, streei lights, maintenance of equipment, banners and Christmas decorations. It's my responsibility to determine when we plow and sand the streets. I depend on the national weather service, local weathe'r repons and the police department tbr information concerning any weather system is moving in our direction. Most of the time I am out checking the street to determine if and when we will scan plowing and sanding lfal all possible 1 will wait until it stops snowing before we go out to plow. If we have ice condition we will be out as soon as possible When we plow everyone is out with the exception of Jerry We have 5 single axle track thal have front plt~ws, right side wings, and sanders. We have 3 four- wheel drive with plows and the one skid-starrier on the t I miles of sidewalk. This year we did not have a lot of snow Itu ough Decembel. The weather was cold and about normal. The early part of spring we start printecl on recycled paper our right-of-way repair and maintenance This includes repair of water main break patches, tree trimming ha~ging of the summer banners, storm sewer cleaning and slreel sweeping. The street sweeping is a big and tithe COllSuming. We have 2 street sweepers, one sidewalk broom, 2 trucks to haul, and 1 tanker. We sweep everything. This task takes 3 to 4 weeks after a normal winter of sanding. When this completed we start to get ready for the seal-coating project and any other street repairs that are needed. This last spring and summer saw no real damage or delays from sever storms. The city storm sewer system is a very large system. I am unsure how many miles of pipe there is. We have 370 catch basins and 81 sump catch basins. We try to clean these once every year and clean the sumps twice every year. We will repair as much as we can but the larger repairs have to contracted out. Each year we try, if funds are available~ to do some repairs. With the new storm water fee's that we will start receiving in the year 2001 we will be able to do more repairs and upgrades. The cities street sign systems is a mess. In the late spring of 2001 I will be presenting to the City Manager and Council an official street sign map that i have developed with the help of the fire department, police department and the city engineer. Every year I try to repair as much sidewalk as possible. On an average 1 will replace 10 sections and about 100 feet of curbing. The street department was 15°/0 over budget for the year. There were 5 line items that really took a hit. Overtime was 129%. We have adjusted the budgets within public works to more accurately reflect the true overtime for all 3 budgets. Motor fuels were up 81%. This was out of our control. Street materials were up 3 I%. This was due to the extra bituminous malerial for seal coating that was no completed to previous year. Professional services were up 682%. Now 1 know that sounds hit but remember that there is only $3,000 budgeted Electrical cost went up 4%. Auto repair was up 59%. This was mainly due to sweeper and trackless snow blower repair. Capital outlay was up 11%. Public Utilities Water and Sewer Public Utilities for the City Of Mound consists of 2 departments One being water distribution and the other being sanitary sewer collection. The water department has 2 full time employees. We sell water to approximately 3500 customers. The city has 4 wells, one booster station and combine storage of 575,000 gallons in 2 tower and I standpipe. We have approximately 45 miles of water main. We are all so Interconnected to the city of Spring Park at lhe Seton Bridge and we have 2 interconnection with the city of Minnetrista Jerry Henke has been with the city for over 30 years. Jerry was transferred from the street department to the water department in 1994 to over see the meter change out program. Jerry is responsible for meter installation, meter repair~ locates and inspections. Al Kestner was hired in January of 2000. Al does the meter reading every month. We Read 1,100 meter every month. Al is learning the water meter, utility locating and general principles of the water department. In addition Al is also learning street and sewer principles. The Public Utilities are operated like a business. Revenues are generated from the sale of water, meter sales~ and service charges Salaries, benefits~ and operating expenses are paid from the revenues we receive. The water department works closely with the inspection department, city engineer, and city planner on new construction, new development, utiiity upgrades or new installations. This includes site and plan review and inspection along with discussions with the developers. There are 2 budgets prepared for Public Utilities, I for the water department and 1 for the sewer department. The water departments budget for 2000 was $458,360.00. The sewer departments budget for 2000 was $956,410.00 Line item expenses do not var5..' much from year to year. The biggest percent of increases every year come from capitol outlay, workers compensation, liability insurance, and met council for sewer charges. The MPCA requires that the city has at least one full time employee with a class C certificate in water supply operations. The city is also required to have one full time employee with a class D certificate in wastewater treatment. Each employee, this also include loyce, is sent to either water or sewer schools every year. Certificates are renewed every three years, in addition lhey are sent to various l-day schools, training seminars, and conference. Two years ago we hired the independent company Safe-Assure to keep us in compliance wilh OSHA standards and regulation. This training is done once a month. Along with this training we have had the cities risk management inspection flora the cities insurance company every year. What happen in 2000? For 2000 we had 12 water main breaks. No major repairs were needed. Every year we have our water towers inspected. They check the condition of the coating and anodes inside the towers. This year we needed to replace some anodes that were damaged due to ice that builds up inside the tank in the winter. These anodes prolong the life of the coating and tank. As 1 mentioned earlier the city has 4 wells. We did not have any major expenses this year. We also are nearing the end of our copper testing for the MN Health Department. This has been a long and time-consuming process One note on this, there is no health threat to the customer. We changed to a new meter reading program in 2000. Our old system would not Y2K. We still need it) x~'ork out a fe~ bugs Every year we flush the water system twice. We do this in the spring and fall. We this between 9:00pm and 5:30am. This reduces the chances of creating rust problems to the customer. For the year we pumped 309,932,000 gallons of water The year end budget came in at 99.8%. The Sewer Department has 2 full time employees Damon Hardina has been with the city since 1994. Scott Kivisto has been with the city since 1985. They are responsible for maintaining 31 sewer lift stations, well pumps, and sewer line cleaning Lift stations are checked twice a week. They perform pump repair, electrical repairs, pump removal, and seal replacement. Any major repairs are sent out. During the warm weather months they will spend time cleaning sewer lines with the jet-vac. We try to get 40,000 to 50,000 feet cleaned per year. This is a tough goal to reach. Additional help will be needed. This is important that we reach this goal for insurance reasons. To the insurance companies this is a very important factor for determining liability. They have given us a timetable that they say we should meet, We have 60 miles of sewer main m the city. ]'hey want us to complete the cleaning of the lines every 4 years. That would mean we need 1o clean about 80,000 feet per year. As you can see we a~e at half of what they would like to see. The sewer system was installed iii 1Ot~4 and is in need of some repairs. For the year 2001 we will start to televise our system with a camera that we will be purchasing in the spring. This will enable use to detect problem areas. We v, ill then repair or clean as needed The yem end budget caiman at 86.2%. March 13, 2001 CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472-0600 FAX: (952) 472-0620 WEB: www.cityofmound.com MAYOR, CITY COUNCIL AND CITY MANAGER I have enclosed the 2000 Annual Report of the Finance Department. The purpose of the report is to point out the financial condition of the City of Mound to the City Council, which sets the policies that direct the future of the City. The financial recaps included in this report provide you with a preliminary summary of the City of Mound's financial position for 2000. The year 2000 was a productive one in the Finance Department. I would like to thank the staff of the department, Joyce, Collette and Sue, for their hard work during this challenging year. I look forward to a productive year in 2001. Re spect fully, Gino Businaro Finance Director ! printed on recycled paper My first responsibility is the supervision of the Finance Staff. The current personnel in the Finance Department is as follows: NAME TITLE STARTING DATE Sue Schwalbe Collette Roberts Joyce Nelson Gino Businaro Accounts Payable Clerk 09-15-99 Accounting Clerk/Payroll 03-12-99 utility Billing Clerk 05-31-77 Finance Director 11-23-92 The finance staff should be commended for the teamwork, cooperation, and dedicated work they have demonstrated in 2000. JOYCE NELSON Joyce handles the water and sewer billing process. We have approximately 3,500 residential accounts that are billed quarterly on a cyclical basis (the City is divided into three billing districts). In addition, there are 125 commercial accounts that receive a bill every month. With this many customers to serve Joyce is kept quite busy. At the same time Joyce coordinates the various recycling programs. As an example of participation, for the month of October, out of 13,624 households, 5,334 had their recyclable set out. That is a 42% participation. The total materials collected for the year was 948.51 tons. Joyce also continues to assist Greg Skinner in public works with some of the paperwork and computer data entry as time allows. Sue Schwalbe Sue does the special assessment searches of properties as requested by Realtors, title companies or residents when a house in Mound is purchased. Sue receipts any prepayments of special assessments and she notifies the County of the prepayment. Any money collected is invested to pay off the special assessment bonds when they become due. Sue's major responsibility is the processing of payments to city vendors (the accounts payable function). She codes and enters into the computer all the invoices and pays city vendors for purchases of goods or services. In 2000 over 3,650 checks were issued for a total of $6,152,380. Sue spends a considerable amount of time helping people at the counter with issues relating to Finance, P&I, and Docks. Collette Roberts Collette, as the Payroll Clerk, is responsible for all functions related to payments and benefits to city employees. She maintains and processes payroll every two weeks. In 2000 over 1,500 payroll checks were issued to employees and over 300 checks were issued for other payroll related purposes for a total of over 2.5 million 2 dollars. Some of these payments are made by phone with a direct debit to the city bank account. She works with and maintains all documentation for each employee from the hiring date to termination and post retirement. As the General Ledger Clerk, Collette works in the following areas: Data entry for the computerized financial system and monthly reports' distribution to departments Computer back up's and year end closing of Finance and payroll applications Miscellaneous receipts and receivables Employees benefit enrollment, changes to benefits and related requirements Miscellaneous billing and reports to other agencies Reports for the Liquor Store: monthly sales tax reports, NSF checks Preparation of monthly, quarterly, and yearly reports to various federal and state agencies Bank reconciliation Issuance of merchant and dog licenses and assistance at the main counter when needed. Depot Rental The Depot rental income over the last six years was as follows: 1995 1996 1997 1998 1999 2000 $2,450 $1,825 $2,322 $2,550 $2,975 3,995 INVESTMENTS Cash management and investment of City funds are an important aspect of my job. The first objective in investing City funds is safety, legal constraints, and liquidity. Taking safety and liquidity into account, I look for the best market rate of return, normally within a 3-6 month range. I continue to follow a policy of investing only with broker/dealers in this state from the list approved by the City Council at their first meeting in January. The following is a breakdown of investments as of December 31, 2000: Commercial Paper Money Market 3,081,876 988,712 TOTAL $ 4,070,588 A comparison of interest earned for the City on all funds is as follows: 1993 335,667 1994 318,235 1995 249,700 1996 214,868 1997 219,401 1998 207,285 1999 204,247 2000 267,444 Interest income in 1995-99 was down from 1993-94. This is due primarily to the decrease of cash balances available for investment and the interest fluctuation in the financial markets. In 2000 the interest rates available in the market made it possible to realize a reasonable increase. Ail interest income is accumulated in the Investment Trust Account and distributed to the funds in proportion to the average balance during the year. For example, during 2000, the General Fund was allocated $64,943 in interest (24.3% of all interest earned) while the Capital Improvements Fund was allocated $21,717 in interest (8.12% of total interest). BUDGET Preparing the data for the annual budget document that is submitted to the Council is another important function of my job. During June, I estimate the revenues for the current year and also work on an estimate of the expenditures for the current year. I work closely with the City Manager in budgeting revenue amounts and salary projections for the following year. The Finance Department budget is my responsibility, along with portions of the City Property, the Special Revenue Funds and the debt service requirements. Once the City Manager reviews the expenditure budgets with each of the department heads, the budget is compiled, analyzed and adjustments are made. The document is then prepared and presented to the Council for approval. The Water and Sewer Funds are examined during the budget process. The projected revenues and expenses are used to determine the adequacy of the rates. The Enterprise Funds (Liquor, Water, Sewer, Recycling, and Storm Water Utility) are presented to the Council along with the General Fund for Council approval. OLrrSTA/gI)ING DEBT The total outstanding debt as of 12-31-2000 is $1,910,000, with $850,000 in refunding bonds. The following details the outstanding debt: COMMERCE PLACE DEBT SERVICE BONDS This fund accounts for principal and interest payments on the 20 years' bonds sold in 1985. The bonds will be paid for from the tax increment from the Commerce Place Development. The increment from 4 the development is sufficient to make the principal and interest payments. With the developers' letter of credit and the Mound Clinic and Thrifty White as corner stores, Commerce Place meeting all of its financial obligations. The City made principal pa!zments of $200,000 during 2000, and has an outstanding balance of $745,000 at December 31, 2000. In 1993 TIF Refunding Bonds in the amount of $795,000 were issued and $625,000 of it are outstanding as of December 31, 2000. SPECIAL ASSESSMENT BONDS Special Assessment Funds are used to account for the construction and financing of certain public improvements such as streets, sidewalks, street lighting and storm sewers. Bonds are issued and are paid for in full or in part from the special assessments levied against benefitted properties. No new bonds were issued during 2000. The City has a zero outstanding balance of special assessments bonds payable. WATER/SEWER REVENUE BONDS The principal and interest on water revenue bonds are paid out of the revenue generated from the water and sewer bills. The City made principal payments of $80,000 during 2000, and has an outstanding balance of $940,000 at December 31, 2000. In 1993 bonds were issued in the amount of $1,350,000 with 45% allocated to the Water Fund and 55% to the Sewer Fund. PUBLIC WORKS FACILITY DEBT SERVICE This fund accounts for the principal and interest on bonds issued in 1988. The principal revenue source is a property tax levy. The City made principal payments of $70,000 during 2000 and has an outstanding balance in building refunding bonds of $225,000 at December 31, 2000. The following shows the total outstanding debt for the City of Mound over the past 10 years: Year G.O. G.O. Refunding 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 6 790,000 5 835,000 5 500,000 4 845,000 4 270,000 3 570,000 2 920,000 2 590,000 2 260,000 1 910,000 $ 1,335,000 1 335 000 1 335 000 1 275 000 1 215 000 1 155 000 1 090 000 850 000 35o Using the 1990 census population of 9,634, the total debt per capita decreased from $705 in 1991 to $198 in 2000. This decrease in total outstanding debt illustrates the fact that Mound is a mature suburb and has not had to issue debt to develop new streets and new water mains. SPECIAL ASSESSMENT LEVIES The general property tax levy is discussed every year during the budget process. The other significant item on the tax statement for Mound residents are the various special assessment levies. The following is the annual special assessments levied on Mound taxpayers during the past ten years and for 2000: 1992 513,000 1993 482,500 1994 413,177 1995 330,903 1996 213,644 1997 74,844 1998 81,972 1999 91,380 2000 88,009 2001 80,878 The major street projects were completed in 1978-1980. The total assessments on the taxpayers increased dramatically once these projects were assessed. Since 1982, the annual assessments have consistently declined. The corresponding Special Assessment bonds payable has decreased from $8,450,000 in 1986 to zero in 1998. A good portion of the remaining assessments consists of delinquent utility bills certified to the county for one installment payment. AUDIT Preparing for the annual audit is another important responsibility of my job. I prepare all the statements, schedules and notes to the financial statements for the annual audit. Our audit costs are reduced since all the statements and notes are done in house. The 1999 audit report received the National GF©A award "Certificate of Achievement for Excellence in Financial Reporting". The certificate program judges an audit report on various criteria, including clarity, comparability and completeness. This is the Twelfth consecutive year the City of Mound has received this award. I plan on updating the audit report annually and submit future years' reports for this award. INSURANCE We have the majority of our insurance coverage with the League of Minnesota Cities Insurance Trust. They have provided the City with good coverage and the costs for insurance have stabilized in the 6 last few years. Our agent of record is Carl Bennetsen of Arthur J. Gallagher & Co. of MN. Inc. I have the responsibility of coordinating the City's insurance activity. I file all claims that are made against our insurance policies for the City automobiles, property damage, general liability, and workers compensation. COMPUTER OPERATIONS It is my job to supervise the overall computer operation. We have an on-site mini-computer processor with software purchased from Hickory Tech of Mankato, MN. The following software programs are currently operating on our system: utility billing, financial, accounts payable, payroll, special assessments and water meter reading. The finance staff does an excellent job working on the computer operations. The finance department has available four personal computers. The use of the PC enables me to work efficiently with many spreadsheets for cash flow analysis, investment need projections, fixed assets inventory, budget projections and various other applications. At the same time Collette, Sue, and Joyce have the opportunity to use the PC and maintain various files in the payroll area, accounts payable, and the utility services area. City employees have a strong interest in learning to work with PCs, which help them to be more efficient with their tasks. FUND STRUCTURE The following is a description of the funds of the City of Mound: GENERAL FI/ND The General Fund accounts for the Revenues and Expenditures to carry out the basic governmental activities of the City, such as administration, police, inspections, streets, economic development, and parks. General Fund expenditures are made primarily for current day to day operating expenses. Major sources of revenue are the property tax and local government aid. FUND BALANCE The total fund balance of the General Fund is projected to be $1,316,865 for the year ended 2000. It is important for the City to maintain the current fund balance. This reserve is necessary to meet expenses in the General Fund until tax money and local government aid are remitted to the City in June/July. For cash flow purposes the city would be required to issue tax anticipation bonds if the fund balance is reduced considerably or eliminated. 7 The following table shows previous year end General Fund balances, compared to adopted expenditures budget for the past ten years: GENERAL FUND BUDGET TOTAL FUND BALANCE BEGINNING OF YEA/~ 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2 264,150 2 249,350 2 325,780 2 366,950 2 418,030 2 443,830 2 591,760 2 776,950 2 893,580 3 084,750 3 266,340 642,934 593,155 626,361 644,522 843,561 934,470 1,173,651 1,413,993 1,388,104 1,375,224 1,316,865 28 4 26 4 26 9 27 2 34 9 38 2 45 3 50 9 48 0 44 6 40 3 REVENUES/EXPENDITURES In 2000 Revenues received for general governmental operations were $3,007,509 and Expenditures for general government operations were $3,065,869. A detail statement with budget and actual comparisons will be presented to the Council once the Audit of the 2000 financial position and activities is completed. An analysis of major increases or decreases from the prior year will be included in the audited comprehensive annual financial report. SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for certain tax levies and other earmarked revenue. The following is a list of the City's Special Revenue Funds and Fund balances as of 12-31-2000: Cemetery Area Fire Serv. Dock Park Dedication Fees 1,510 237,640 256,090 136,465 CAPITAL PROJECT FUNDS Capital project funds have been established to segregate funds to be used for various types of capital outlay expenditures. The following is the 2000 activity of this fund: Balance 1-1-99 Revenues Tfs from Co. Rd 15 Debt Total Available 269,122 150,539 7,783 382,444 8 Expenditures Professional Services Fire Capital Reserve Capital Outlay 14,610 14,340 2,793 Total Expenditures 31,743 Balance Remaining 350,701 The Capital Improvements Fund has been an important one-time revenue source for the City of Mound. It has allowed the City to undertake projects that benefitted the City without having to issue debt to finance them. In the past, revenues for this fund were obtained with equity transfers from debt service funds that were used to account for bonds that had been recalled or that had expired. No additional debt service funds are left to replenish this fund. SEALCOAT This fund is used to account for the five-year rotation to sealcoat the streets in Mound. The total cost of the project for 2000 was $76,399, which was financed by the Liquor Store profits. ENTERPRISE FUNDS Enterprise Funds are used to account for the financing of services to the general public in which all or most of the revenues are generated from user charges. LIQUOR FUND The year 2000 was a good one for the Liquor Store. The operating income for the year was $184,423. A condensed summary for the liquor operations for the years ended December 31, 2000 was published in the Laker early this year and the audited statements will be presented to the Council later in May. WATER FUND The total net income for the year 2000 was $73,675. This amount is less than projected due to a combination of decreases in revenues and increases in expenditures. A full set of statements will be presented to you after the audit is completed. The cash balance in the water fund increased from $769,504 to $851,271. 9 SEWER FUND The total net income for the year 2000 was $232,650. This amount is more than projected due to a combination of increases in revenues and decreases in expenditures. The Metropolitan Waste Control Commission disposal charge went down by $102,211 (from $493,015 to $390,804.) This represents a significant reduction. In addition to the lower rates charged to us by the Metropolitan Waste Control Commission, it appears that the sump pump program implementation had a positive effect. The cash balance in the sewer fund increased from $662,471 to $909,962. A full set of statements for this fund will be presented to you after the audit is completed. RECYCLING The revenues for the year 2000 was $128,237. This amount is similar to the prior year. The fund balance in the recycling fund increased from $76,353 to $100,067. A full set of statements for this fund will be presented to you after the audit is completed. In 1994 Hennepin County reduced the reimbursement to $.80 per household from the $1.75 reimbursement in 1993. The estimated grant from the County in 2001 will be $30,180 and the City household charge $82,700 ORGANIZATIONS I am a member of the Minnesota Government Finance Officers Association (MGFOA) . There are currently 550/600 members. Monthly meetings are held in the metro area, with an annual conference held in the fall of the year. One of the requirements for keeping current my CPA certificate is that I maintain a continuing education program each year. Continuing education and training is a high priority in my professional development. I obtain the vast majority of my education credits through MGFOA. As an ex-officio member of the Economic Development Commission I attend all their meetings. I am also the Treasurer of the Mound Crime Prevention Association. ]0 ACCOMPLISHMENTS FOR 2000 Specific accomplishments are as follows: New Tax Increment District The addition of a new tax increment district has brought excitement to the city of Mound. At the same time many unique transactions were and are being dealt with by the finance department. Storm Water Utility Fund Even if the setting of fees for the Storm Water Management Fund was a long process, the City Council did approve them and we were able to set them in place and start collection through the utility billing system New City Manaqer In April we were very excited to welcome our new City Manager, Kandis Hanson. We have worked with her to adopt and implement programs and processes as she established her management style in Mound. Issuance of the 1999 Comprehensive Annual Financial Report The report received an unqualified opinion from the independent auditor and the Certificate of Excellence in Financial Reporting from the GFOA. Insurance Claims Activity In 2000 we had again a number of claims in the general liability, auto, and workers compensation areas. We also reviewed the present insurance coverage. Pre-Tax Plans The City employees were offered a Pre-Tax Plan in May of 1993. The plan was set up, maintained and extended into 2001. Almost all employees joined the plan, which benefits both the employees and the City in reducing Social Security, Federal and State tax payments. Computer support City employees are using the computer for many applications. I enjoy helping, time permitting, with the inevitable problems that arise. Most of the time we deal with software issues, but at times the hardware needs repairs or upgrades. With the increase in the number of PC and the added applications, more and more support is required. GOALS FOR 2001 Work in the Finance Department will continue at a steady pace in 2001. The normal cycle calls for the staff to meet their deadlines in the payroll, accounts payable, and utility billing areas. The Finance Director will continue to cover the investments, the audit, the insurance claims, the preparation of reports, and all the other responsibilities in the financial, insurance, data processing, and supervision areas. Special challenges in 2001 will be related to the new TIF district and other related projects. In addition, my efforts will be to work with the new City Manager as she will direct. A major effort will be directed toward replacing the Financial System. The process of procuring and converting can be long and tasking. Once a new system is put in place, all of us will have to learn it, get use to it, and become proficient with it. I know that the staff will be challenged. CONCLUSION Thank you for having given me the opportunity to point out the areas of special note in the operation of the Finance Department. The year 2000 was a productive one for the City in the financial area. The direction provided by you, the City Council, made it happen. LEN HARRELL Chief of Police February 23, 2001 MOUND POLICE 5341 Maywood Road Mound, MN 55364 Telephone 472-0621 Dispatch 525-6210 Fax 472-0656 EMERGENCY 911 Ms. Kandis Hanson, Manager City of Mound Mound, MN 55364 Dear Ms. Hanson: Contained within the following pages is the annual report for the police department. The report addresses the budget, personnel, mining, equipment, community education, statistics, and emergency preparedness. We again experienced some personnel changes within the department. Sgt. Steve Grand retired in June after twenty-four years of service. Officer Mike Buetow was hired in October and is currently in the field training program. Michelle Salter was hired as our new community service officer in August. Officer Swensen became the third officer in Mound's history to become a canine officer and trained his partner "Ranger" to work within the police department. The Mound Police Department was recognized as the IACP/ITT Community Policing Award winner for communities under 20,000 population. The department continues to emphasize dedication to the community through the highest standards of service and through quality training for its employees. We continue to present the D.A.R.E. Program in the elementary schools and Grandview Middle School, with excellent community support. Other community partnerships include our very successful Citizens Academy, Youth Citizens Academy, Summer Safety Camp, TRIAD, a Juvenile Conferencing Program, and an Offensive Behavior Modification Program in partnership with Grandview Middle School. We also sponsored several D.A.R.E. gym nights for kids. The department continues the "Citizen Comment Card" feedback survey. The cards are randomly sent to our service "customers". Part I and Part II Offenses accounted for 1234 calls for service, up 51% after a 26% drop in 1999. Total contacts were down 20.7% for 2000. The police budget for 2000 was approximately 3.3% under budget projections; saving $34,221.00. This was due in large measure to changes in personnel and operating short-handed for much of the year. Sincerely, L e, v H o~r re21 Len Harrell Chief of Police VIII. TABLE OF CONTENTS I. Introduction II. Budget Administration III.Organizational Chart IV. Personnel V. Training VI. Equipment Community Education Statistics IX. Emergency Preparedness X. Southwest Metro Drag Task Force PAGE 1 2 3 4 9 11 12 15 31 32 I. INTRODUCTION The mission of the Mound Police Department is to provide protection and service to the people of Mound. Many of the activities of the police department are described and summarized in this report for 2000. MOUND POLICE MISSION STATEMENT: The Mound Police Department, through teamwork and cooperation, will be responsive to our citizens' needs with a professional level of dedicated service. Officers will display the highest integrity, and regard each citizen with a focused and unbiased attitude. Our citizens will determine our success. Much of how a police department is evaluated is based on statistics, as found in this report. Information for these statistics comes from internal record-keeping and also from participation in the Minnesota Criminal Justice System (CJIS). In analyzing the crime statistics, several factors need to be considered: 2. 3. 4. 5. Population density Proximity to metropolitan area Population composition Population stability Number, sophistication, and development of police personnel The only area the police department has control in is the fifth category. The police department is consistently looking at ways to better utilize and train personnel to provide better service. This report is provided to highlight the most important area of police department activity and to be used as a gauge for evaluating service. The report includes some comparisons to past years and provides a tool for planning and activities in the years to come. II. BUDGET ADMINISTRATION The 2000 police budget will close out under budget projections by $34,221.00, saving approximately 5.3%. The largest amount of the savings is in the area of insurance. The final expenditures for the police department will amount to approximately $1,015,429.00. The percentage of expenditures breaks out as follows: Personnel $845,287.00 83.2 Insurance 21,661.00 2.0 Training/Travel 10,337.00 1.1 (includes P.O.S.T. ) Fuel / Repairs 24,391.00 2.4 Capital Outlay 54,342.00 5.4 Ail Other 59,411.00 5.9 TOTAL $1,015,429.00 100.00 We operated short for a portion of the year due to a retirement, maternity leave, and a medical leave. Severance pay and overtime ate away at any personnel savings that might have been realized. The department replaced one police officer and provided a sergeant to fulfill our commitment to the SWMDTF. The department continues to run efficiently from a cost per capita comparison with other communities. Training costs remain fairly consistent at around 1.1% of our total budget. The police department generated revenues of $118,390.00 from court fines and violations. Animal licenses and pick-ups accounted for $6,894.00 of revenue. Accident reports generated $2,021.00. Vehicle auction raised $7,900. Minnesota Police Pension and P.O.S.T. Board reimbursements totaled $64,576.00 and $5,306.00 respectively. We also received $15,797.00 from the school's crime levy for the D.A.R.E. Program. The SWMDTF reimburses $56,714.00 for the services of our sergeant as coordinator. Forfeitures accounted for an additional $18,188.00 and emergency preparedness grants amounted to $5,731.00. Revenues totaled $301,517.00 for 2000. IV. PERSONNEL Sworn Personnel: Chief of Police Sergeants Investigators D.A.R.E. Officer Patrol Officers Total Sworn Personnel Canine "Ranger" Non-Sworn Personnel: Police Secretary CSO Total Police Personnel 1.0 2.0 2.0 .5 7.5 13.0 2.0 1.0 16.0 FTE *FTE = Full Time Equivalent 4 MOUND POLICE DEPARTMENT PERSONNEL ROSTER 2000 Chief of Police Leonard Harrell Patrol Sergeant John McKinley Todd Truax Steve Grand (Retired 6/2000) Investigator / Liaison Dan Niccum Michelle Alexander Patrol Officers John Ewald Amy Christenson Sam Nelson Michelle Alexander Kenneth Beck Michael Bruckner Jami Burke Mike Buetow (hired 10/2000) Police Secretary_ Shirley Hawks Jeanne DeBord Community Service Officer Matthew Cams (left Spring 2000) Michelle Salter (hire 8/2000) Police Reserves Jesse Husby Tom Berent Jeffrey Van Auken Alex Dussaut Patrick Hart Jessica Tamillo Paul Haarstad In 2000, the police department lost Sst. Steve Grand to retirement after over twenty-three years of service, cso Matthew Cams left to become a police officer for the City of Deephaven and CSO Michelle Salter was hired as his replacement. Officer Michael Buetow was hired in October to fill the opening left by Sst. Grand's retirement. The department had to adjust to being shorthanded for a good portion of the year with Officer Alexander out on maternity leave and Officer Ewald out of work recovering from surgery. The department reimplemented the canine program with Officer Swensen attending the twelve week mining program with "Ranger." "Ranger" is a German Shepherd and was provided by the Ramsey County Sheriff's Office as part of the training program. Officer Swensen and "Ranger" have become a valuable resource for the department. The department continued with regular evaluations of the police employees. In general, the officers have been doing a f'me job in serving the community as reflected by our being recognized for the IACP/ITT Community Policing Award. Officer Jason Swensen received "Officer of the Year" honors. There were four internal investigations initiated in 2000. One officer continues in a probationary status. Citizen Comment Cards In February of 1992, the department initiated a feedback system to solicit input from our citizens on how the police department is serving the community. The cards are randomly sent to citizens who have had a" call for service "contact. The rating system is on a four point basis, poor = 0 and excellent = 4. Approximately 390 cards were sent out randomly in 2000. The department average for our overall service is rated at 3.47. The rate of return is about 17%. The Mound Crime Prevention Association continues to pay for the mailings. Psychological re-evaluations were again given to one officer in 2000. The process, psychological testing for each officer every five years, continues. The department has maintained its involvement in the Southwest Metro Drug Task Force during 2000. Sergeant Grand has served as the coordinator for the Task Force for the last four years and continued in that capacity until his retirement in June. Sgt. Truax served the second half of the year continuing our commitment to the Task Force. Both individuals did an excellent job. The communities involved in the task force are Chanhassen, Carver County, South Lake Minnetonka, St. Boni/Minnetrista, Scott County, Shakopee, Chaska, and McLeod County. See section X for the annual report of the Southwest Metro Drug Task Force. The Mound Police Reserves continue to do an excellent job for the community and the department. Sgt. Truax has served as the liaison for the reserves. The unit strength has been fairly stable with six to eight volunteers. The Mound Police Reserves combined to donate a total of 1,478 hours. 6 Child Protection cases accounted for 59 investigations in 2000; an increase of 25%. There were 10 criminal sexual contact cases reported. Combined Part I and Part II contacts were up considerably. Part I offenses were up almost 45% in 2000 (down 38% in 2000) and Part II offenses were up 54% (down 20% in 2000). Other significant cases included the investigation of criminal vehicular homicide involving one death and four injuries and the driver who was under the influence being sentenced to four years in prison. A criminal sexual conduct involving a seven year old girl and a 14 year old suspect, criminal sexual conduct involving a small child and her grandfather, a child protection case resulting in the removal of the children and another for malicious punishment of a child by "whipping" with an electrical cord, the serious assault of an individual by other residents of an apartment complex resulting 2~d degree assault charges, a fraud involving "preying" on over 30 well-meaning churches to receive emergency assistance throughout the Twin Cities area, the burglary of a local restaurant and subsequent arrest of a suspect involved in crimes from Kansas to Minnesota, a burglary involving the theft of guns resulting in the charging of an individual for theft and possession of stolen goods, a personal injury accident involving several young people who were injured and the charging and conviction for negligent operation of a motor vehicle and minor consumption, and an Internet fraud case that has recently resulted in over 100 counts of fraud in Mound. There were 140 (up 15%) formal complaints signed in 2000 charging individuals with a variety of crimes. Some of the most severe cases involved criminal sexual conduct, assault, criminal vehicular homicide, burglary, robbery, narcotics possession and sales, terroristic threats, fleeing a police officer, Gross misdemeanor DWI, and possession of stolen property. Other complaints include DWI, no insurance, disorderly conduct, possession of marijuana and paraphernalia, minor consumption, harassing communications, assorted driving violations, worthless checks, violation of orders for protection, dumping, hit and mn accidents, cruelty to animals, barking dog, loud parties, illegal transport of a weapon, and criminal damage to property; to name a few. Officers and staff used a total of 441 days of benefit time during 2000. The time off included approximately 143 vacation days, 121 holidays, 65 comp days, and 112 sick days. Officers earned 567 hours of comp time and 833 hours of overtime during the year. Additionally, IOD consumed approximately 90 days. MOUND POLICE RESERVES ANNUAL REPORT The Mound Police Reserves donated 1,478 hours to the City of Mound in 2000. The unit continues to operate with 6 to 8 members. The police reserves assisted in providing the following security services and/or police back-up: Emergency call outs D. A. R. E. assists Reserve squad - house checks High school dances Hockey and football games Mound City Days Rotary Dinner for 100 Officer Friendly assists Westonka Homecoming parade Westonka senior overnight party Halloween and "Kiddie" parades Christmas Tree lighting Our Lady of the Lake Marathon Memorial Day Parade Mound Westonka High School Graduation Fish Fry Traffic Direction (emergencies) Transports Recycling Drop Off Crime Prevention Incredible Festival Finances: The reserves continue to raise their own funds and are predominantly self-sufficient. The Emergency Preparedness budget also contributes funds to the maintenance of training and equipment for the police reserves. The police reserve account has about $9,450 in balance. Again, in 2000, the severance fund encumbrance is relatively low due to the change made in the disbursement of those funds. The reserve officers now receive a check in December to cover any expenses that they incur during the year. V. TRAINING The police department attempts to provide training on a continual basis to maintain its effectiveness and efficiency. Modem law enforcement is an ever-changing environment that requires the development of special skills and necessitates officers keep abreast of recent changes in job relevant statutes and procedures. The police department accomplishes high standards of excellence when extensive training can be offered to both officers and staff. Police personnel attended the equivalent of 202 days of training in 2000 in addition to our in-house fn'earms training. Courses Attended Firearms Training / F.A.T.S. Use of Force Emergency Medical Technician ASP Baton Canine Chemical Agents IACP National Conference Intoxilyzer ReSesher Pursuit Driving Executive Training Institute Defensive Tactics - PPCT Criminal Information System Emergency Preparedness Sexual Harassment Community Orientated Policing Legislative Update Cultural Sensitivity Govemor's Conference for Emergency Preparedness Drugs, Guns, & Schools Standard Investigations Community Oriented Policing/Problem Solving Ethics/Leadership Intoxilyzer Certification Covey Leadership Interview/Interrogation Constitutional Law Juvenile Officers' Institute 9 Courses Attended - cont. Problem Oriented Policing Conference School Violence Risk Management Blood-borne pathogens OSHA Scale/Weight Enforcement National DARE Officer Conference SPIAA Conference Computer Crimes Crime Scene Management School Violence Prevention Conflict Resolution Internal Investigations Orders for ProtectionfEnforcement Domestic Assault Intervention Data Practices Law ENFORS Professional Law Enforcement Assistants Association Marijuana Eradication Meth Labs Mass Casualty MACA/Animal control 10 VI. EQUIPMENT Two vehicles were purchased in 2000. One vehicle became a marked vehicle in patrol and one went to investigation as an unmarked. The vehicles was purchased through the county bid process and are Chevrolet Impala police packages. We have a total of two Impalas, five Luminas, the Dodge Durango, and the CSO Chevrolet van in normal service. In 1995, we converted a forfeited Buick Electra for utilization as a D.A.R.E. vehicle with the support of the Rotary Club of Mound/Westonka and the Mound Crime Prevention Assn. The vehicle is being used by our D.A.R.E. officer and has made a great impression on the kids. A new radar and in-car video system were purchased to replace an older models. An additional light bar was purchased as a replacement for a current model. We purchased an additional digital camera and replaced a broken video camera for crime scene documentation. Two sets of tire deflators were purchased with the help of a State gram. The department also purchased a portable alarm system to assist solving repeat crimes. The department was awarded a second set of night vision equipment as part of our IACP/ITT Community Policing recognition. Maintenance of video and audio tapes continues to be an ongoing expense, but has been very productive in the resolution of cases. 11 VII. COMMUNITY EDUCATION / SERVICE The department has stayed involved with the community in a variety of activities in 2000. The following is a brief description of the activities. Crime Prevention Officer Christenson did an excellent job of organizing the National Night Out celebration. This year we again focused our celebration around our neighborhood parks and provided frozen novelties and crime prevention materials to those in attendance. The Mound Crime Prevention Association and the Rotary Club of Mound/Westonka funded the event. Officer Christenson has been conducting neighborhood meetings and developing block watches. Presentations and security evaluations have been done for local banks and businesses. Citizens Academy The police department conducted the first citizens' academy in the fall of 1995. Individuals attended classes two hours a night for ten weeks in order to learn, first hand, the operations of the Mound Police Department. We have expanded to two sessions a year to accommodate more attendees. The attendee reviews continue to be excellent and two academies were held in 2000. One was presented at Grandview Middle School as a Youth Academy and one for adults. TRIAD Initiative to organize senior citizens and to meet on a regular basis to discuss issues of interest and concern. Officer Ewald has organized a SALT group and is meeting with them on a monthly basis in order to meet the concerns of our seniors. House Checks The police reserves and CSO's provide a service of checking periodically on out-of-town resident's homes when notification has been provided to the police department. Youth Academy A variation on the Citizens Academy presented at Grandview Middle School. Personal Contact Officers made face to face contact with approximately 300 residents to receive input on their needs and the perception of the police department. Feedback received was very positive. We provide this service in odd numbered years. Department Tours The police department has conducted a number of tours of our facility for Cub Scouts, Brownies, and on special requests by schools, etc. 12 Demonstrations / Presentations The police department has been involved in a number of public presentations representing a wide range of public interests. The police department has talked to groups concerning drugs, gun safety, vehicle safety, school safety, DWI, and personal safety. Mound City Days The department was very involved in this year's celebrations. Security was provided for the parade and the weekend activities. I was honored as the Grand Marshal. Fingerprinting The department provides a service of fingerprinting individuals as may be requested. This includes both children and adults. D.A.R.E Program Drag Awareness Resistance Education has been implemented at Shirley Hills Elementary School, Grandview Middle School, and Our Lady of the Lake school. The 17-week program is taught to all 5th grade students and we have expanded into the 1st and 3rd grades with a 5-week program. Westonka Community Action Network The department has been actively involved in assisting the task force in defining area problems and developing a network for assisting needy individuals. The department has been designated as a resource for emergency "vouchers" for the County. I still serve on the Board. Homecoming Parade The department assisted the high school with setting up a parade route and then provided security for the parade. Officer Friendly Elementary school presentations for child safety. Advisory_ Councils Members of the department are involved in several different advisory councils that meet periodically. They include the Mound Business & Professional Council, and Co- curricular Advisory to name a few. Westonka Healthy Families Collaborative Collaborative group of social service providers and community representatives to build assets for youth and families. Juvenile Conferencing First offender program for youthful offenders. 13 Offensive Behavior Program Partnership with Orandview Middle students. School to modify offensive behavior of youthful Summer Safe _ty Camp Program for youth held at Mound Bay Park to familiarize with safety issues for kids. DARE Gym Nights Gym nights and pizza parties four times per year for the kids supervised and sponsored by the police. DARE Night with the Timberwolves DARE funds pay for a child to attend a Timberwolves game when accompanied by a paid adult. SARA Projects Officers work with community to solve problems. 14 VIII. STATISTICS This section of the report analyzes the statistical portion of the annual report. Most of the statistics comes from tabulating the information from Initial Call Reports (ICR'S), informational reports, and traffic citations. The total number of ICR's in a year is useful for comparing the level of activity of the department relative to previous years. It also allows for comparison between personnel changes and activity levels. Some reporting changes were made in 1986 to alleviate statistical duplication that was found in the previous system. TOTAL INCIDENTS PER YEAR 1987 THROUGH 2000 YEAR TOTAL INCIDENTS / MONTH 1987 13,445 1,120 1988 15,582 1,298 1989 14,559 1,213 1990 13,680 1,140 1991 13,207 1,101 1992 13,578 1,130 1993 16,897 1,408 1994 16,239 1,353 1995 14,515 1,210 1996 16,680 1,390 1997 17,635 1,470 1998 17,089 1,424 1999 16,182 1,349 2000 12,830 1,069 The serious incidents of crime reported to the police department are categorized into Part I and Part II Offenses. Part I Offenses: Part I Offenses include major crimes such as homicide, criminal sexual conduct, robbery, assault, burglary, larceny, vehicle theft, and arson. Although Part I Offenses are a small percentage of reported crimes, it is these crimes that demand the most attention from the police department in terms of investigation and commitment of resources. Part II Offenses: Part II Offenses include the crimes of forgery, child abuse / neglect, vandalism, stolen property, sexual misconduct, weapons violations, narcotics violations, liquor violations, DWI, simple assault, domestic assault, embezzlement, harassment, public peace, juvenile status offenses, and other violations. 15 Part I crimes rose by 45% contacts in 2000; or 104 contacts. Part II crimes rose significantly; 54% or 314 contacts. The clearance rate for combined Part I and Part II Offenses was 59%; up 4%. Criminal sexual conduct cases doubled, burglaries rose by 44%, and larcenies increased by 32%. Child protection issues increased by 20%. Part I and Part II Offenses are the incidents that necessitate the most time and effort fi.om the police department. Initial call time is greater in gathering pertinent information at the scene and the greatest amount of investigation and follow-up is dedicated to these types of crimes. Traffic Offenses include both moving and non-moving violations. An examination of the number and percentage of traffic stops, as part of the total number of incidents, allows one to determine the degree to which vehicular traffic and pedestrian movement affects the department's workload. It should also be noted that the more visible that patrols are maintained, the more likely is the positive impact in deterring serious crimes. In 2000, traffic citations accounted for 2,014 police contacts. The department experienced the first traffic fatality in several years. Property damage accidents were equal for up 44% but personal injury accidents were down slightly for the fifth straight year. There were 73 DWI arrests; up 30%. Approximately 34% were repeat offenders for gross misdemeanor or aggravated violations. The average BAC was .155 and the high test was .26. Property loses were valued at $482,799.00 in 2000, up significantly from 1999. The department recovered $374,842.00; a 78% recovery rate. Up from 30% in 2000. Child Protection: The department investigated 59 (down 20%) child protection issues and 10 criminal sexual conduct cases for the year. These cases continue to be the single most time- consuming cases we handle. Domestic Dispute Cases: The department responded to 100 domestic situations, 54 with assaults. These numbers reflect a increase of 64% in assaults and 56% overall. Arrests: The department processed and booked 149 adults in 2000, down 25%. There were 1230 adults charged for felonies, 237 adults charged with misdemeanors, 18 juveniles taken into custody for felonies, and 109 juveniles taken into custody for misdemeanors. Animal Complaints: The department responded to 1,046 animal and inspections complaint issues during 2000. This figure is up 16% from 2000, but fairly consistent with our 5 year average. 16 MOUND POLICE DEPARTMENT 2000 YF_~%1~LY ~EPORT OFFENSES CLEARflO) EXCEPT- CLEARED BY ARRESTED REPORTED UNFOUNDED CLEARED ARREST ADULT JUV PART I CRIMES Homicide Criminal Sexual Conduct Robbery Aggravated Assault Burglary Larceny Vehicle Theft Arson 0 0 0 0 0 0 10 3 0 7 ,4 3 4 0 0 4 2 4 5 1 0 3 3 0 52 10 3 6 3 4 226 15 25 21 12 12 28 2 2 3 2 4 9 0 1 4 2 3 TOTAL 334 31 31 48 28 30 PART II CRIMES Child Abuse/Neglect 44 Forgery/NSF Checks 19 Criminal Damage to Property 98 Weapons 22 Narcotic Laws 50 Liquor Laws 124 DWI 73 Simple Assault 43 Domestic Assault 54 Domestic (No Assault) 72 Harassment 58 Juvenile Status Offenses 73 Public Peace 28 Trespassing 11 All Other Offenses 131 29 3 11 11 1 2 4 11 11 1 3 23 7 2 7 0 11 2 1 1 0 1 47 32 28 0 0 125 119 46 0 0 73 70 3 4 26 10 5 9 4 5 41 40 4 0 0 0 0 0 3 23 2 2 0 0 0 64 0 80 0 14 20 17 4 1 4 6 4 3 5 2 27 21 11 TOTAL 900 51 116 446 335 198 PART II & PART IV Property Damage Accidents 125 Personal Injury Accidents 28 Fatal Accidents 1 Medicals 368 Animal Complaints 637 Mutual Aid 234 Other General Investigations 5,176 TOTAL 6,569 HCCP 59 Inspections 409 TOTAL 8,271 82 147 494 363 228 MOUND POLICE DEPARTMENT POLICE/CRII4E ACTIVITY PtEPORT Hazardous Citation Non-Hazardous Citations Hazardous Warnings Non-Hazardous Warnings Verbal Warnings Parking Citations DWI Over .10 Property Damage Accidents Personal Injury Accidents Fatal Accidents Adult Felony Arrests Adult Misdemeanor Arrests Juvenile Felony Arrests Juvenile Misdemeanor Arrests Part I Offenses Reported Cleared Arrests Made Part II Offenses Reported Cleared Arrests Made Medicals Animal Complaints Ordinance Violations Other Public Contacts 1996 1997 1998 1,053 988 664 680 839 577 330 260 205 832 768 553 1,106 988 922 739 636 338 86 93 67 67 75 48 75 88 87 35 37 34 1 0 0 36 57 45 457 438 403 75 61 71 203 193 239 1999 1,073 591 245 663 1,048 356 56 5O 87 32 0 27 299 21 110 2000 ~,091-- 500 245 692 1,085 423 73 61 125 28 1 43 404 31 204 307 305 371 230 334 94 95 89 41 110 94 103 99 30 58 784 843 738 586 900 502 582 530 410 613 458 537 570 756 533 350 317 344 386 368 669 701 638 597 637 539 351 468 301 409 7,516 9,597 10,277 9,424 5,176 Total Assists Follow-ups Mutual Aid 16,846 16,239 14,515 16,182 12,830 877 727 611 724 916 377 696 898 441 416 193 206 211 185 234 MOUND POLICE DEPARTMENT YEARLY REPORT - 2000 CITATIONS DWI More Than .10% BAC Careless/Reckless Driving Driving After Susp. or Rev. Open Bottle Speeding No DL or Expired DL Restriction on DL Improper, Expired or No Plates Stop Arm Violations Stop Sign Violations Failure to Yield Equipment Violations H&R Leaving the Scene No Insurance Illegal or Unsafe Turn Over the Centerline Parking Violations Crosswalk Dog Ordinances Code Enforcement Seat B~lt Overweight Vehicles Miscellaneous Tags ADULT JUVENI~ 73 0 61 0 5 0 43 0 2 1 780 19 25 5 2 0 203 1 4 0 48 0 3 1 19 0 4 0 63 0 0 0 1 0 423 0 33 3 34 0 13 0 14 1 23 0 99 8 TOTAL 1,975 39 Insurance Traffic Equipment Crosswalk A~nimals Trash/Derelict Seat Belt Trespassing Window Tint Miscellaneous Autos TOTAL WARRANT ARRESTS Felony Misdemeanor MOUND POLICE DEPARTMENT YEARLY REPORT 2000 288 227 118 2 41 166 0 0 0 302 1,144 15 69 34 21 12 1 0 0 0 0 0 7 75 MOUND POLICE DEPARTMENT CRIME ACTIVITY REPORT 2000 GENERAL ACTIVITY SIR4MARY Hazardous Citations Non-Hazardous Citations Hazardous Warnings Non-Hazardous Warninus Verbal Warnings Parking Citations DWI Over .10 Property Damage Accidents Personal Injury Accidents Fatal Accidents Adult Felony Arrests Adult Misdemeeanor Arrests Juvenile Felony Arrests Juvenile Misdemeanor Arrests Part I Offenses Part II Offenses Medicals Animal Complaints Ordinance Violations Other Public Contacts YEAR TO DATE 1,091 500 245 692 1,085 423 73 61 125 28 1 43 404 31 204 334 900 368 637 409 5,176 LAST YEAR TO DATE 1,073 591 245 663 1,048 356 56 50 87 32 0 27 229 21 110 230 586 386 597 301 9,424 TOTAL Assists Follow-Ups HCCP Mutual Aid Given Mural Aid Requested 12,830 916 416 59 234 108 16,182 724 441 49 185 77 roperty Value Report ropcrty Class Class Extension Mound Police Incident. DateReported Between 01/01/00 12/31/00 .CaseProperty. RecordType Equal gTOLEN A - Motor Vehicles Unknown DODGE PU Truck TOTAL: A - Motor Vehicles Friday, February 23, 2001 Record Type Items Dollar Value Stolen 6 6:2,000.00 Stolen 1 3,500.00 Stolen 1 250.00 8 65,750.00 B - Bi~,cles Unknown Bicycle Boys TOTAL: B - Bicycles Stolen 11 2,300.00 Stolen 5 1,375.00 Stolen 1 125.00 17 3,800.00 C - Camera Equip Unknown TOTAL: C - Camera Equip CD CHANGER/AMP Unknown FOTAL: CD CHANGER/AMP Stolen Stolen 3 1,625.00 3 1,625.00 1 750.00 1 750.00 Clothing and Furs Unknown V-NECK SWEATER/2 JACKETS TOTAL: Clothing and Furs Stolen 1 60.00 Stolen 1 142.00 2 202.00 Computer Equipment Unknown TOTAL: Computer Equipment Construction Equipment LADDER TOTAL: Construction Equipment Consumable Goods Unknown 70 Liquor Stolen 1 3,000.00 1 3,000.00 Stolen 1 92.00 1 92.00 Stolen 5 195.00 Stolen 1 70.00 Stolen 1 9.00 Licensed to Mound Police Department Page: 1 Mound Police Incident. DateReported Between 01/01/00 12/31/00 CaseProperty. RecordType Equal STOLEN Property Value Report Class Class Extension TOTAL: Consumable Goods Friday, February 23, 2001 Record Type Items Dollar Value 7 274.00 Currency, Notes, ETC. Unknown Stolen TOTAL: Currency, Notes, ETC. D - Clothing and Furs Unknown HUNTING BOOTS/MISC UNDERWEAR LEATHER JACKET SHIRTS, PANTS, ROLLERBLADES, SHOES SWEATSHIRT SWIM SUIT VEST FROM GAP 12 5,122.00 12 5,122.00 TOTAL: D - Clothing and Furs Stolen 2 350.00 Stolen 1 140.00 Stolen 1 299.00 Stolen 1 860.00 Stolen 1 30.00 Stolen 1 40.00 Stolen 1 15.00 8 1,734.00 E - Consumer Items Unknown 2 CRATES OF FRUITOPIA & POWERADE 8 "MINNIE" BOTTLES OF LIQUOR ALCOHOL Cigarettes Cigars Food Liquor Liquor & BEER MeaT PoP SandWICH WinE & BEER TOTAL: E - Consumer Items Stolen 4 243.00 Stolen 1 20.00 Stolen 1 25.00 Stolen 1 400.00 Stolen 4 12,853.00 Stolen 1 13.00 Stolen 1 4.00 Stolen 1 20.00 Stolen 1 200.00 Stolen 1 400.00 Stolen 1 1.00 Stolen 1 2.00 Stolen 1 25.00 19 14,206.00 Electronic Components 42 CD'S, CD PLAYER/STEREO CD Player/HOLDER CD'S Tape Deck TOTAL: Electronic Components F - Firearms Unknown PELLET GUN Stolen 1 853.00 Stolen 1 160.00 Stolen 1 144.00 Stolen 1 180.00 4 1,337.00 Stolen 1 300.00 Stolen 1 70.00 Licensed to Mound Police Department Page: 2 Mound Police Incident. DateReported Between 01/01/00 12/31/00 CaseProperty. RecordType Equal STOLEN Property Value Report Class Class Extension TOTAL: F - Firearms Friday, February 23, 2001 Record Type Items Dollar Value 2 370.00 G - Firearms Unknown TOTAL: G - Firearms Stolen 1 1,975.00 1 1,975.00 H - Appliances Unknown TOTAL: H - Appliances Stolen 1 99.00 1 99.00 J - Jewelry & precious Metals Unknown BraCELETS/NECKLACES/EARRINGS/WATCH DIAMOND EARRINGS DIAMOND EARRINGS/TENNIS BRACELET GolD POCKET WATCH Rings Watch & RING Stolen 5 3,142.00 Stolen 1 2,050.00 Stolen 1 1,400.00 Stolen 1 2,500.00 Stolen 1 1,000.00 Stolen 2 1,100.00 Stolen 1 70.00 TOTAL: J - Jewelry & precious Metals Jewelry and Precious Metals 3 WOMEN'S RINGS Stolen TOTAL: Jewelry and Precious Metals M - Musical Instruments TmMPET Stolen TOTAL: M - Musical Instruments 12 11,262.00 1 1,660.00 1 1,660.00 1 600.00 1 600.00 MAIL Unknown TOTAL: MAIL Stolen 1 1.00 1 1.00 Miscellaneous Unknown BaG OF SALT BoOK BAG/PICTURES BRIEF CASE FLIGHT BAG Glasses/Hearing Aids SUNGLASSES Stolen 2 268.00 Stolen 1 5.00 Stolen 1 460.00 Stolen 2 140.00 Stolen 1 300.00 Stolen 1 200.00 Stolen I 55.00 Licensed to Mound Police Department Page: 3 Mound Police Incident. DateReported Between 01/01/00 12/31/00 CaseProperty. RecordType Equal STOLEN Value Report ~erty Class Class Extension TOTAL: Miscellaneous Friday, February 23, 2001 Record Type Items Dollar Value 9 1,428.00 Motor Vehicles Unknown Snowmobiles TOTAL: Motor Vehicles Stolen 1 1,500.00 Stolen 1 2,750.00 2 4,250.00 O - Office Equipment Unknown 2 CELL PHONES Cellular Phone Computer Computer EQUIPMENT TOTAL: O - Office Equipment Office Equipmem Unknown Cellular Phone TOTAL: Office E~ment Stolen 2 300.00 Stolen 1 100.00 Stolen 4 655.00 Stolen 1 300.00 Stolen 1 300,000.00 9 301,355.00 Stolen 1 300.00 Stolen 2 400.00 3 700.00 P - Personal Accessories Unknown BILLFOLD BLACK WaLLET/SM PURSE DUFFLE BAG EYE CREAM Other Purse Purse & MAKE-UP BAG TOTAL: P - Personal Accessories Stolen 3 265.00 Stolen 1 20.00 Stolen 1 50.00 Stolen 1 30.00 Stolen 1 52.00 Stolen 1 274.00 Stolen I 15.00 Stolen 1 105.00 10 811.00 Pets PIT BULL TOTAL: Pets Stolen 1 100.00 1 100.00 Q - Motorcycles DiRT BIKE TOTAL: Q - Motorcycles Stolen 1 1,000.00 1 1,000.00 R - Radio/TV/Sound Entertainment Licensed to Mound Police Department Page: 4 Mound Police Incident. DateReported Between 01/01/00 12/31/00 CaseProperty. RecordType Equal STOLEN >roperty Value Report Cla~ Clas~ Extension Unknown 6 CD'S CASSETTE TAPE CASSETTE TAPES CB & SPEAKERS CD Player AND CASE, SONY CD Software CD'S CD'S & CASE CompACT DISCS Radar Detector SPEAKER BOX W/2 12" SPEAKERS SPEAKERS Stereo Equipment Stereo Equipment/CD'S Stereo, SUBWOOFERS & CD'S SUB WOOFERS SUBWOOFER Televisions Video Cassette RECORDER Video GAME TOTAL: R - Radio/TV/Sound Entertainment Friday, February 23, 2001 Record Type Items Dollar Value Stolen 15 9,717.00 Stolen 1 50.00 Stolen 1 10.00 Stolen 2 115.00 Stolen 1 72.00 Stolen 1 540.00 Stolen 2 10,250.00 Stolen 3 745.00 Stolen 1 240.00 Stolen 1 80.00 Stolen I 300.00 Stolen 1 250.00 Stolen 1 150.00 Stolen 3 1,469.00 Stolen 1 6,300.00 Stolen 1 1,000.00 Stolen 1 500.00 Stolen 1 125.00 Stolen 1 380.00 Stolen 1 200.00 Stolen 2 1,700.00 42 34,193.00 S - Sports Equipment Unknown BASEBALL GLOVE, BAG & BAT Boat Fishing BoWHUNT SUIT/GLOVES/MASKS Fishing Equipment Golf Clubs HoOD & PARTS Skis, BINDINGS AND BOOTS TACKLE BOX & TACKLE WatERSKIS, LIFE VEST, SKI TUBE Stolen 6 3,512.00 Stolen 1 145.00 Stolen 1 200.00 Stolen 1 130.00 Stolen 4 1,160.00 Stolen 2 925.00 Stolen 1 1,000.00 Stolen 1 1,219.00 Stolen 1 500.00 Stolen 1 282.00 TOTAL: S - Sports Equipment SPORTING GOODS UMPIRE EQUIP Stolen TOTAL: SPORTING GOODS 19 9,073.00 1 446.00 I 446.00 T CaSH TOTAL: T Stolen 1 30.00 I 30.00 T - Currency, Negotiable bonds Licensed to Mound Police Department Page: 5 Mound Police Incident. DateReported Between 01/01/00 12/31/00 CaseProperty. RecordType Equal STOLEN Oroperty Value Report ropcrty Class Class Extension Friday, February 23, 2001 Record Type Items Dollar Value Unknown 100 BILL ChaSE C-OLD VISA CARD CHECKBOOK & CASH CHECKBOOK/FORGERY Currency-Bills SILVER DOLLARS/HALF DOLLARS Stolen 26 5,206.00 Stolen 1 100~00 Stolen 1 1.00 Stolen 1 23.00 Stolen 1 5.00 Stolen 1 200.00 Stolen 1 62.00 TOTAL: T - Currency, Negotiable bonds 32 5,597.00 V - Viewing Equipment - optical SUNGLASSES (2 PR) Stolen 1 140.00 TOTAL: V - Viewing Equipmem - optical 1 140.00 W - Auto Parts & Equip Unknown BraKE CALIPER & ARMY KNIFE DruM STICKS & BAG GaS CAP PlaT BATTERY Radar Detector RadiATOR, HOSES, CLAMPS, BOLT TIRE, RIM, LUG NUTS Stolen 4 800.00 Stolen 1 100.00 Stolen 1 150.00 Stolen 1 10.00 Stolen 1 60.00 Stolen 1 150.00 Stolen 1 300.00 Stolen 1 160.00 TOTAL: W - Auto Pans & Equip 11 1,730.00 X - Equipment/tools Unknown Garage Door Opener/DRUM STICKS & BAG GLOBAL POSITIONING SYSTEM Weed Cutter Stolen 6 2,556.00 Stolen 1 30.00 Stolen 1 350.00 Stolen I 100.00 TOTAL: X - Equipment/tools 9 3,036.00 Y - All Other Unknown 2 PILLOW SHAMS 2 POTTED PLANTS 8" FLASHLIGHT BIK KNIT BAG BOTTLE OPENER CEMENT DUCK DUFFLE BAG DUFFLE BAG & 2 BACKPACKS FIREWOOD GaS GASOLINE GASOLINE - NO PAY Stolen 18 2,265.00 Stolen 1 10.00 Stolen 1 40.00 Stolen 1 5.00 Stolen 1 10.00 Stolen 1 20.00 Stolen 1 25.00 Stolen 1 40.00 Stolen 1 220.00 Stolen 1 12.00 Stolen 6 142.00 Stolen 2 48.00 Stolen 1 27.00 Licensed to Mound Police Department Page: 6 Mound Police Incident. DateReported Between 01/01/00 12/31/00 CascPropcrty. RecordType Equal STOLEN Property Value Report ~roperty Class Class Extension KEYS Keys & white teddy bear Knife W/2" BLADE LICENSE PLATE LiSC PLATE FLY-ASI LiSCENSE PLATE PerSIAN RUG/QUILT SQUARE DANCE SIGN TICKETS FOR A CONCERT VINYL SIDING TOTAL: Y - All Other Friday, February 23, 2001 Record Type Items Dollar Value Stolen 1 20.00 Stolen 1 10.00 Stolen 1 I0.00 Stolen 1 20.00 Stolen 1 362.00 Stolen 1 50.00 Stolen 1 775.00 Stolen 1 50.00 Stolen 1 100.00 Stolen 1 360.00 46 4,621.00 Y - Miscellaneous Unknown TOTAL: Y - Miscellaneous Stolen 2 430.00 2 43O.0O OVERALL TOTAL... 301 482,799.00 Licensed to Mound Police Department Page: 7 Value Report Class Class Extension Mound Police Incident. l)ateReported Between 01/01/00 12/:31/00 CaseProperty. RecordType Equal RECOVERED A - Motor Vehicles Unknown DODGE PU TOTAL: A - Motor Vehicles Friday, February 23, 2001 Record Type Items Dollar Value Recovered 6 60,250.00 Recovered 1 3,500.00 7 63,750.00 B - Bicycles Unknown Bicycle TOTAL: B - Bicycles Consumable Goods Unknown TOTAL: Consumable Goods Recovered 3 575.00 Recovered 2 500.00 Recovered 5 1,075.00 1 1.00 1 1.00 D - Clothing and Furs Unknown TOTAL: D - Clothing and Furs Recovered 1 50.00 1 50.00 - Consumer Items Unknown TOTAL: E - Consumer Items Recovered 4 37.00 4 37.00 F - Firearms Unknown PELLET GUN TOTAL: F - Firearms Recovered 1 300.00 Recovered 1 70.00 2 370.00 G - Firearms POLICE SPECIAL TOTAL: G - Firearms Recovered 1 600.00 1 600.00 J - Jewelry & precious Metals Unknown TOTAL: J - JewelI3' & precious Metals Recovered 2 2,460.00 2 2,460.00 M - Musical Instruments Licensed to Mound Police Department Page: 1 'roperty Value Report Class Class Extension Mound Police Incident. DateReported Between 01/01/00 12/51/00 CaseProperty. RecordType Equal RECOVERED TruMPET TOTAL: M - Musical Instrument~ Friday, February 23, 2001 Record Type Items Dollar Value Recovered 1 600.00 1 600.00 Miscellaneous Unknown TOTAL: Miscellaneous Recovered 1 200.00 1 200.00 Motor Vehicles Unknown Snowmobiles TOTAL: Motor Vehicles Recovered 1 1,500.00 Recovered 1 2,750.00 2 4,250.00 O - Office Equipment Computer EQUIPMENT TOTAL: O - Office Equipment Pets PIT BULL TOTAL: Pets Recovered Recovered 1 300,000.00 1 300,000.00 1 I00.00 1 100.00 R - Radio/TV/Sound Entertainment Unknown TOTAL: R - Radio/TV/Sound Entertainment Recovered 1 100.00 1 100.00 S - Sports Equipment Unknown Boat Fishing TOTAL: S - Sports Equipment Recovered 1 510.00 Recovered 1 200.00 2 710.00 X - Equipment/tools Garage Door Openers (2) TOTAL: X - Equipment/tools Recovered 1 30.00 1 30.00 Y - All Other Unknown BackPACKS/DUFFLE BAG GaS Recovered 4 80.00 Recovered 1 220.00 Recovered 3 58.00 Licensed to Mound Police Department Page: 2 Value Report Class Class Extension Mound Police Incident. DateReported Between 01/01/00 12/31/00 CaseProperty. RecordType Equal RECOVERED MAIL ROLLERBLADE BAG TOTAL: Y - All Other Friday, February 23, 2001 Record Type Items Dollar Value Recovered 1 1.00 Recovered 1 150.00 10 509.00 OVERALL TOTAL... 43 374,842.00 Licensed to Mound Police Department Page: 3 IX. EMERGENCY PREPAREDNESS (CIVIL DEFENSE) The Emergency Preparedness budget came in slightly under budget this year. We continue in a joint effort by the Lake area departments to produce a uniform manual for reacting to large-scale incidents and a new resource manual. A grant was secured to cover much of the additional costs but the revenue is not reflected in the Emergency Preparedness budget. Again, this year, hazardous materials continue to be a major concern for Emergency Preparedness. The city receives approximately $4,000 from FEMA (Federal Emergency Management Association) in the form of a grant. We spent $9,098.00 for emergency preparedness in addition to salaries that are accounted for in the police budget. A third of that was for upgraded circuit boards for the radio controlled sirens. A significant portion of the money allocated to Emergency Preparedness is used by, and for, the reserve unit. The reserve unit uses a portion of the money for training and uniforms. The reserves are also reimbursed for their expenses from this fund. 32 X. SOUTHWEST METRO DRUG TASK FORCE Attached is the annual report of the drag task force in which we are a member. We believe the task force is doing an excellent job and deserves our continued support. The major drags of use in our area continue to be marijuana, cocaine, methamphetamines, and LSD. 33 Southwest Metro Drug Task Force 2000 Annual Report During 2000, the Southwest Metro Drug Task Force cleared 117 cases. Task Force Agents were involved in many more investigations, but for statistical purposes, Southwest Metro Drug Task Force only counts cases that were investigated to the point of charging consideration. Any investigations that fell short of the charging threshold were not counted in the annual statistics. The first quarter saw case numbers lower than had been anticipated; only 16 cases being cleared. This was due, in part, to significant staffing shortages and transition within the organization. During the remainder of the year, the Task Force operated at expected levels of performance despite continued staff shortages and transition in leadership. The trends in drug type were similar to seizures of previous years (i.e., seizures of marijuana, methamphetamine and cocaine). As noted in previous years, methamphetamine is becoming the drug of choice amongst stimulant abusers. Therefore, Task Force investigations involving methamphetamine continue to increase. This report will include information on the locations of drug offenders at the time of arrest as well as types of seized drugs, seized currency, seized weapons and seized vehicles. There is also information on the number of search warrants served and information on suspect demographics. It should be noted that drug dealers/users are highly mobile and any arrest or seizure in one community does influence the drug activity in neighboring communities. Cases by County and City/Township: CarVer County Number of Cases Carver 1 Chanhassen 4 Chaska 14 Cologne 1 Dahlgren Twsp. 1 Mayer 1 NYA 2 Watertown 4 Total 28 Hennepin County Number of Cases Eden Prairie 1 Excelsior 1 Hopkins 1 Mound 5 St. Bonifacius 1 Total 9 McLeod County Glencoe 2 Hutchinson 17 Lester Prairie 2 Total 21 Scott County Belle Plaine 12 Belle Plaine Twsp. 2 Elko 1 Jackson Twsp. 2 Jordan 8 Prior Lake 4 Shakopee 28 Total 57 Other Locations Bumsville 2 Total 2 Total Cases 117 Number of Search Warrants Served: 68 Number of Consensuai Searches: 5 Number of Arrests: 96 Drugs Seized: Quanti ,ty # of Cases Est. Street Value Cocaine 1,382.62 grams 19 $111,980.00 Crack 1.5 grams 1 $ 150.00 LSD 240 doses 1 $ 1,200.00 Marijuana 4,176.99 grams 47 $ 16,901.00 Marijuana 1,042 plants 4 $ 93,780.00* Methamphetamine 1,260.08 grams 31 $126,008.00 Psilocybin Mushrooms 3.8 grams 4 $ 100.00 *Street value was estimated based on estimated dried weight of existing plant material, not on plant production potential as had been done in the past. Total Street Value for Seized Drugs $350,119.00 Drugs Purchased: Quantity it of Cases Est. Street Value Marijuana 56.7 grams 2 $ 220.00 Laboratories Seized: it of Cases Methamphetamine Firearm Seized: Handl~uns Long Guns 17 29 Currency Seized: $40,050.05 Male: Female: Suspect Demographics Gender 98 22 Court Charged Federal: 1 State: 94 Race White: 85 Black: 5 Hispanic: 29 Native American: 1 Offense Level Felony: 74 Gross Misd.: 1 Misdemeanor 11 Other: 13 Over 18: Under 18: Age at Arrest 117 3 Financials for 2000 Anticipated Proiect Cost Actual Expended Difference $319,938.55 $267,976.67 $51,961.88 Note: These figures were drawn from an Auditor's Trial Balance closing on 12-31-00. There may have been 2000 expenses reported in January or February of 2001 that were not yet posted to the 2000 fiscal year. Project Income for 2000: $151,579.00 Grant $ 86,100.00 Matching Cash Balance as of 12-31-00: $155,212.24 CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472-0600 FAX: (952) 472-0620 WEB: www.cityofmound.com March 22, 2000 Honorable Mayor, City Council and City Manager City of Mound 5341 Maywood Road Mound, Minnesota 55364 SUBJECT: 2000 ANNUAL REPORT PLANNING AND INSPECTIONS DEPARTMENT Dear Mayor, Council and City Manager: It is with great pleasure I present to you this Annual Report of the Planning & Inspections Department. It is our hope that this report will supply City Management with enough data to study and then decide and direct this department in its course of action in the coming years. We welcome any comments, suggestions or questions you may have. Respectfully, ~ - -~ Jon S0th~rland Building Official JS:jn printed on recycled paper PLANNING AND INSPECTIONS DEPARTMENT 2000 ANNUAL REPORT Page ABOUT THE DEPARTMENT ...................................................................................... 1 CONSTRUCTION ACTIVITY ..................................................................................... 2 PLANNING & ZONING ............................................................................................. 3 REVENUE/EXPENDITURES ....................................................................................... 3 COMPLAINTS ......................................................................................................... 4 GOALS ................................................................................................................... 4 EDUCATION AND TRAINING ...................................................................................5 SUMMARY ............................................................................................................. 5 CONSTRUCTION ACTIVITY .......................................................................... Exhibit A NEW HOUSING UNITS (1974- 2000) ............................................................. Exhibit B TOTAL YEARLY VALUES OF NEW CONSTRUCTION ........................................ Exhibit C BUILDING ACTIVITY REPORT, DECEMBER 2000 ............................................. Exhibit D PLANNING & ZONING CASES ........................................................................ Exhibit E 2000 Annual Report Planning & Inspections Department ABOUT THE DEPARTMENT Our purpose is to assist the general public and to administer and enforce the provisions of the Mound City Code, Zoning Ordinance, State Building Code, and related state statutes and regulations. It's our duty is to serve the public by careful application and enforcement of the regulations as adopted by the City Council, and as guided by the City Manager. Staffino We have two full time employees, myself and assistant Jill Norlander, who is the newest addition to the department as of February 5th 2001. We send our permits and zoning applications through an interdepartmental review process where each department has an opportunity to review and comment. We allow for a 7 to 10 day review process, however, most permit requests are processed in less than 5 days. In addition to full time staff, the following personnel assist us: Consultants and Part Time Staff City Planner Loren Gordon, Hoisington Koegler Group, Inc. City Engineer John Cameron, McCombs Frank Roos & Assoc. Building Inspections Loren Kohnen, Metro West Inspection Services Plumbing Inspectors John Breitner, Jerry Kurth Electrical Inspector Al Tollakson, State Board of Electricity The Fire Department, Police Department and the Community Service Officer (CSO) assist our department part time dealing with Fire Code, Zoning complaints, derelict automobiles, and Ordinance violations. CONSTRUCTION - ACTIVITY Construction activity is measured by total commercial/residential permit value. There were 849 total permits issued this year with a total permit value of 811,263,010. Please note Exhibits A - D which illustrate our construction activity in more detail. Twenty-three new dwellings were constructed with a value of $3,564,565, with the new dwellings having an average value of $155,000, and the highest single stated value of $31 5,400 by Boyer Building Corp. in the Pelican Point Subdivision. Our commercial activity comprised the bulk of our construction value. A few of the highlights are: Mound True Value Hardware construction of a new store at 2250 Commerce Blvd., Mount Olive Lutheran Church remodeled and constructed an entry addition at 5218 Bartlett Blvd., Mahogany Bay (F. Todd Warner), completed a complete remodel and opened a classic boat showroom and office at 2642 Commerce Blvd., Westonka Senior Citizens Foundation constructed a new multi use facility at 2590 Commerce Blvd., Thrifty White Drug remodeled their interior and provided for an improved counter and floor plan layout at 2238 Commerce Blvd., Diamond Detailing remodeled and opened a new business of automobile detailing at 4831 Shoreline Drive. The future looks brighter (and busier), than ever with all the work being proposed by the Mound Visions project, the new commercial/residential developments of Metro Plains on the old high school site, the residential developments by Rottlund Homes on the Rex Alwin Property, and Brenshell Development on the end of Chestnut Road. A total of 180 +- dwelling units are planned with these developments alone. Wetlands The Wetlands Conservation Act has increased our obligations and workload. The Becker case/property on Three Points Boulevard involved several hearings by the City Council. Other activity involved the bio-remediation project by Hasbro Inc. on Morton Lane (across from the old Tonka Toys Plant) and the Langdon Bay Major Subdivision by Rottlund Homes (Rex Alwin Property on Westedge Boulevard). PLANNING & ZONING Zon__~_~_g__Cases There were 74 total Planning and Zoning cases in 2000. We had 36 variance requests, 8 major subdivisions, 13 minor subdivisions, and 6 conditional use permits. Please note Exhibit E for Zoning Case Statistics. Zoning Activities/Ordinance Review/Amendments Zoning issues played a huge part in our workload for 2000. Some of the major activities were as follows: · Downtown Zoning to accommodate Mound Visions · Special Signage Regulations in the Pedestrian Planned Unit Development District · Surface Water Management Plan · Consideration of Possible Sites for the Post Office Relocation · Westedge Boulevard Road Improvements · Open Space Advisory Committee Input · Directional Signage · Metro Plains The Planning Commission and the Council scheduled several extra meetings in the latter part of the year in order to deal with the increased activity and development pressure related to the downtown area and the Metro Plains proposal at 5600 Lynwood Boulevard. Coming in 2001 · A new Community Development Director · Review of last Zoning Code Streamlining · Miscellaneous Zoning Code Modifications · Continued Downtown Redevelopment REVENUE & EXPENDITURES Below is a summary of budget and revenue for zoning and construction activity: 1997 1998 1999 2000 2000 ACTUAL ACTUAL ACTUAL BUDGET ACTUAL REVENUE 154,054 129,561 188,660 120,410 176,283 *EXPENDITURES 187,663 192,986 232,175 206,650 248,656 *Expenditure increase is due to an abnormal year of zoning downtown area and increased dependence on consultants. ~ssues in the COMPLAINTS Note: the statistics for complaints, derelict vehicles, warning tags and tows are located within the Police Report. Not included in these figures are complaints and activities related to violations of the sign ordinance, building code, rental housing ordinance, or issues addressed independently by Planning and Inspections staff. GOALS The Department's main goal for 2000 was providing satisfaction for paying customers and I honestly feel we have done so. Our zoning and development activity was high, our construction activity was high, our staff turnover was high (3 + secretaries in my department), in addition we lost the City Clerk. All these factors resulted in a very abnormal year. Ultimately, new management arrived, my secretary position was filled, and things have been getting better ever since. I anticipate improved performance in our department as a result. Goals for 2001 are: · Continue to revise and develop procedures for effective nuisance abatement consistent with community spirit. · Improve record keeping and tracking of complaints and problem areas to provide for improved compliance. · Improve public awareness of zoning codes and ordinances. · Improve staff's response to complaints. · Improve reporting of activities to the City Council. · Update fee schedules. · Complete a review of the streamlining process and report to the council. · Update building/zoning handouts. · Complete a public lands review as required by the ordinance. · Continue Jill's training, enhance her abilities and get back to full speed. EDUCATION AND TRAINING Every municipality within the State of Minnesota over a certain population is required by State Statutes to adopt the State Building Code in its entirety and appoint a qualified Building Official who is tested and certified by the Department of Administration Building Codes and Standards Division. Each Building Official must satisfactorily complete applicable educational programs established or approved by the Commissioner of the Department of Labor and Industry. Continuing Education is imperative to maintain certification and to stay abreast of the ever changing codes and new methods of construction. Some of my educational opportunities in 2000 were: · ICBO Annual Code Change Hearings/Conference, September 5 - 8th in San Francisco, California; · North Star/ICBO Chapter meetings and educational conference. SUMMARY Much has happened and we have successfully negotiated through this past year. We are more mature and skilled and have fresh energy to deal with the challenges ahead. We have room to improve and we will endeavor to continue to improve our efficiency and service to the public. I am delighted to be surrounded by such excellent people within this and other departments of the City. We look forward to another exciting and challenging year. I.- Z 0 Z s~,!u n # 0 o (sJellop jo spuesnoql u!) enleA Exhibit D Planning & Inspections Department 2000 Annual Report CITY OF MOUND BUILDING ACTIVITY REPORT December YEAR: 2000 THIS MONTH YEAR TO DATE RESIDENTIAL ,SINGLE FAMILY DETACHED 0 7 977,166 SINGLE FAMILY ATTACHED 12 1,745,599 FWO FAMILY / DUPLEX 4 841,800 MULTIPLE FAMILY (3 OR MORE UNITS) TRANSIENT HSG. (HOTELS / MOTELS) SUBTOTAL 0 0 23 3,564,565 NEW CONSTRUCTION PERMITS VALUATION PERMITS VALUATION COMMERCIAL (RETAIL/RESTAURANT) 2 750,000 OFFICE / PROFESSIONAL INDUSTRIAL PUBLIC / SCHOOLS 1 1,500,000 SUBTOTAL 03 2,250,000 I I I ADDITIONS TO PRINCIPAL BUILDING 5 173,200 52 2,157,111 DETACHED ACCESSORY BUILDINGSI 20,000 12 175,324 DECKS 0: 59 221,769 SWIMMING POOLS 0 2 6,000 REMODEL - MISC. RESIDENTIAL 8 113,292 279 2,338,886 ~EMODEL - MULTIPLE DWELLINGS I 45,725 SUBTOTAL 14 306,492 405 4,9~,815 ADDITIONS I ALTE~TIONS PERMITS VALUATION ~ PERMITS VALUATION COMMERCIAL (RETAI ~ RESTAU~NT) 3 117,000 OFFICE / PROFESSIONAL INDUSTRIAL 2 16,130 PUBLIC / SCHOOLS 1 300,000 DETACHED ACCESSORY BUILDINGS SUBTOTAL 0 6 433,130 IIDEMOUT~ONS I~ PERMITS I IvALuAT~°N I~"ERM~TS I VALU~T~O" ~ESIDENTIAL DWELLINGS 1 9000 10 20500 NON-RESIDENTIAL DWELLINGS 1 50000I 50000 MOVE BUILDING- RESIDENTIAL 1 TOTAL DEMOLITIONS 2 59000 12 70,500 ~ UNITS ~ PERMITS ~ UNITS VALUATION ~ PERMITS VALUATION 22 ~o~,~ ~sll 011 365,492 II 433 II 11,263,010 I THIS I YEAR - TO- PERMIT COUNT MONTH I DATE * BUILDING 16 476 :ENCES & RETAINING WALLS 0 36 SIGNS 0 18 :~LUMBING 12 139 MECHANICAL 11 127 GRADING 4 S & W, STREET EXCAV., FIRE, ETC. 2 49 TOTAL I 41 I 649 I,LI 0 To-- From: Date: MEMO Mound City Council Members Pat Meisel, Mayor March 23,2001 I have had the opportunity to reflect on what has been happening at our City Council meetings, specifically, the manner which we discuss and eventually decide the business of our City. That reflection has allowed me to examine my role as Mayor and what I may do to increase our mutual effectiveness and increase the satisfaction we receive from our efforts. As a result I am requesting that we consider the developing a list of "Council Expectations". These expectations would be developed and, hopefully, accepted by all of us. To accomplish this I will ask Lynn and Associates to meet with each Council member and identify the expectations that each of you have regarding how we conduct our business and achieve our goal to make Mound a better place. This information will be shared in summary format with all of the Council and used to develop a set of written Council expectations that we can all agree to. Lynn and Associates has provided similar services to other cities and businesses. As a foundation to these discussions the following interim guidelines are suggested: State law provides for five elected officials to represent our City. As a result at any one time it is likely that we will have different views on policy issues. That's just the way things are. As a result, it is best if we respect the fact we will disagree with each other from time to time. When opportunities to disagree arise we (including me) must work to express our opinions in respectful and succinct manner. I think we all can agree that disagreements that evolve into bickering and personal attacks reflect poorly on the entire council and diminish both our effectiveness and our ability to govern our community. Given the wide variety of important issues facing our community it is important to make sure the Council focuses on identifying and addressing the issues of real importance. Our role as policy makers for the City should be to develop and refine our City Vision and assure that we have policies and resources in place to implement that vision. In turn it is the responsibility of staff to implement those policies. To make best use of all of our energies we need to manage our time better. Council meetings that last three hours and beyond not only wear us out but also limit the opportunity for meaningful public involvement. This means that I will try to wrap up discussions after it appears that we have reasonably covered the issue. I will be looking for your help and support in getting to the heart of our discussion and trying different ideas to moving the agenda along in a more effective manner. As you might expect, I am not real comfortable communicating to you in such a formal manner. However I thought it best to write down my thoughts and make sure everyone (including me) has the opportunity to think about these ideas. I also want to make it clear that this is not directed at any one council member. This are issues shared by all of us. It is my goal to begin to act on these guidelines at our next meeting. Should you have any questions or concerns prior to that time please call me. bBq . Mar 89 Z88! ~?:17:05 Via ~a× -> Adm in ist~ator FRIDAYFAX A weekly legislative update from the League of Minnesota C¢ties 881 Of 881 Number 10 March g, 2001 Racial profiling bills heard The Crime Prevention Committees in both the Senate and House this week heard bills on the issue of racial profiling. At Tuesday's House hearing, members worked off of HF 505, a bill introduced by Rep. Rich Stanek (R-Maple Grove). HF 505 is one of three bills intro- duced in the House. The bill would require development of a statewide model policy and local agency policies against racial profiling, and would require training for peace officers. Amendments offered at the hearing that would have called for law enforcement agencies statewide to collect data on each stop were ~rejected. The bill was passed to the Judiciary Committee The Senate Crime Prevention Committee met Wednesday to take general public testimony on the issue of racial profiling and to hear an overview of the three House companion proposals before the Senate. While all the bills contain policy and training measures, they differ significantly in their approaches to data collection. Testimony focused heavily on the data collection issue, with civil rights proponents favoring mandatory collection and police representatives opposing it. The committee is expected to resume discussions and pass recommenda- tions at a hearing next Wednesday. Landlocked property Would your city benefit from author- ity to provide "cartway" like access to landlocked property? A legislator has approached the LMC seeking assistance in giving permissive authority to cities to establish access to landlocked property. This permis- sion would be similar to the authority granted to townships under section 164.08. Landlocked property owners could petition the city, and the city could then establish a "cartway" or driveway for that property owner. All costs related to establishing the cartway, including land costs and survey costs, would be paid by the petitioning land owner. Please share your comments with Remi Stone at (651) 281-1256 or at rstone(~ Imnc.org. Seasonal weight restrictions bill introduced Sen. Mark Ourada iR-Buffalo) this week introduced a bill that would limit local authorities: ab;lity to impose seasonal weight restrictions. The bill, SF 1462, was brought forward by the aggregate industry. Under the proposal, a maximum weight per axle restriction on a paved street or highway imposed by a local road authority could not be less than seven tons per axle. A local road authority could, by resolu- tion, prohibit the operation of trucks other than emergency vehicles on its roadways during the period set by the Department of Transporta- tion; however, the resolution could only be in effect for two weeks It could be renewed for additional periods not exceeding two weeks for each period. The bill in its entiret;, cnn be viewed at www.senate.leg, state, mn. us/ perl/bllllnf2.pl, if you have comments on the proposed restrictions, please contactAnne Finn at (651) 281-1263 or e-mail afinn@lmnc.org. Update on annexation Thank you for calling and sending e-mails to Speaker Sviggum and Rep. Dempsey. For now, it appears the agreement to postpone hearings on any annexation bill is still in place. The LMC is waiting for official confirmation from leadership regard- ing the agreement to delay annex- ation hearings until Minnesota Planning releases its report on the new boundary adjustment dispute resolution process. Transportation Subcommittee on Local Impact The Senate Transpoctation Commit- tee has noted a recent influx of local requests for assistance with public utilities relocation costs resulting from Mn/DOT projects. In response, Chairman Randy Kelly (DFL-St. Paul) has formed the Transportation Subcommittee on Local impact. Chaired by Sen. Satveer Chaudhary (DFL-Fridley), the subcommittee will make recommendations to the full Transportation Committee. Legisla- tors would like to find a consistent way to respond to a growing number of municipalities involved in large, regional Mn/DOT projects that face disproportionate or unbearable public utilities relocation costs The first meeting of the subcom- mittee will take place Monday, Marcl~ 12:at10am in room 125 of the Capitol For more information on ci0' legislative issues, contact an)' member of thc [eague of Minnesota Cities Intergovernmental Relations team. [~.a¢~~ (6si) :s]-~:oo or ~SOO~ t~ar 16 1881 16:~8:Z8 Via Fax -> Rdainistrator Page 881 Of 88Z A weekly legislative update from the League of Minnesota C¢t¢es Number 11 March 16.2001 Pension Commission hearing On Monday evening, the Legislative Commission on Pensions and Retirement will again take up HF 855 (Mares) and SF 810 (Pogemiller). These bills are largely similar and generally reflect the recommenda- tions of the PERA Board. The notable difference is that the Pogemiller bill includes a provision that would provide $27 million in annual state assistance to the fund This state assistance would reduce the neces- sary employer and employee contributions to address the projected fund deficiency. Although these bills are on the lenda for Monday evening, it is :ar whether the Commission will spend much time discussing the PERA deficiency issue Our discus- sions with members of the Pension Commission have yielded little additional information on how and whether the PERA deficiency will be addressed However, most Commis- sion members have agreed the Legislature needs to take at least partial action this year to address the deficiency. The Commission plans to complete work on the omnibus pension bill-- perhaps as early as Monday, March 26. The omnibus bills will then go to the respective government opera- tions committees for further review Price of government targets set On Thursday, March 15, the House and Senate adopted their individual recommendations on targets for the state's price of government law. The price of government resolutions are an early indication of where the House and Senate expect to end the session on spending and taxation policy. The law effectively measures the projected amount of revenues to be collected by the state and local units of government, and expresses these revenues as a percentage of estimated personal income. The governor proposed targets of 15.9 percent and 15.5 percent for the 2002-03 and 2004-05 biennia, respectively. The House adopted identical targets, while the Senate set their targets at 16.2 percent and 15 7 percent for the same periods. The targets for the governor: House, and Senate would all be reductions from current law, although the governor and the House provide more tax relief. Although the governor's and the House's targets are identical on the surface, the final House tax and spending package will likely be quite different The targets include a breakdown into a state and local government share. The governor's tax and spending plan decreases the local government share of the target, largely due to the state takeover of general education property tax levies The House target does not impact the state/ local revenue parcel, rages The House targets appear to indicate they will return most of the surplus to taxpayers, while the Senate targets indicate they will use some of the projected surplus to increase state spending and/or reduce local spendin, g The House and Senate will use the POG targets as guidelines, but they are not binding. The final tax and spending package approved by the Legislature and governor could be substantially different from the governor's, House=s or Senate's targets. Bill Introductions License tab fees reduced SF 1695 (Chaudhary) (Transporta- tion) The license registration taxes are lowered on passenger automo- biles to $89 for any renewal period effective July1 2003; and would lower even more to 575 or less by 200E, Funds coiiected would be deposited into the highway user tax distribution rune 'A constitutional amendment is proposed on the 2002 general election ballot asking Minnesotans if the state Constitution should be amen, ced to dedicate all of the net proceeds from the state sales tax on ne','.' and used motor vehicles to the t-ighway user tax distribution fund The House companion bill is HF 1339 (Schumacher-DFL Princeton). Hearing scheduled for wine in grocery stores bill The liq~or subcommittee of the House Commerce Job&Economic Deve',opment Committee will hear HF ~205 tntroou.ced by Rep Sykora (R-Excelsior; next Friday: March 23 at1015am ~n Room S00S of the State Office Builoing Members of the liquor subcommittee include: Chair/Rep Dang (R-Cold Spring), Rep Hackbarth (R-Cedar), Rep. For more information on cit. v legislative issues, contact an)' member of the League of Minnesota Cmcs intcrgo,~r,~in~i~ta! Relations team. Mar 16 ZBB1 16:Zl:Z1Uia Fax -> flSministrator Page 882 Of 88Z FRIDAYFAX 16. 2001 -- P,*sE 2 Gunther (R-Fairmont), Rep. Rukavina (DFL-Virginia), Rep. Jeff Johnson (R-Plymouth), Rep. Entenza (DFL-St. Paul), and Rep. Mullery (DFL-Minneapolis). If your representative sits on this committee, please contact them to voice your opposition to the bill. If your member does not sit on the committee, consider asking them to share your opinions with members of the subcommittee Upcoming meetings · Transportation Subcommittee on Local Impact March 19, lOa.m Room 125 Capitol Chair: Sen. Satveer Chaudhary Local government costs associ- ated with MnDOT projects. Con- tinuation of MnDOT presentation. · Commerce, Jobs & Economic Development March 23, 12:30p. m. Room 200 State Off/ce Bu/lding Chair Rep Greg Davids HF 1543 (Holsten). Fireworks limited personal use authorized, affidavit of safety guidelines required, and criminal penalties imposed. Local Government & Metropolitan Affairs March 23, 12:30p.m. Room 200 State Office Building Chair Rep Jerry Dempsey HF 192 (Goodno). Emergency medical sera/ices special taxing o~s~ric~ and prope~y tax levies authorized 3oin the B( C effort! Send in your City Council Resolution MINNI$OT& CITIIS Build. lng Quality .. Communities Check out the B(~C Web site: www.lmnc.org/bqc/home.cfm Building Quality Communities is about taking charge of the way your city is perceived by your residents, legislators and the media. It's a grassroots effort among all commu- nities throughout the state - and it can't be successful without you! Each city was sent a packet of materials to get your city started in communicating how cities enhance Minnesota's high quality of life. Pass the City Council resolution committing your city to the effort and send it to Laura Petersen, 145 University Avenue West, St. Paul, MN 55103, or fax it to 6S1.215.4141. __, ~,,C~)[~ MINNE$OTII Clfl[S INSUilII. NC[ TI:lUST afety and Loss Control Workshops The D,.ICIT annual spring SafeLy and Loss Control ~orkshops offer training for municipal staff an,'i ',,Ill he presented throu~out the state. This one-da~, workshop [ocuses on practical steps cities can take Lc, reduce losses. Including the cost of losses that do occur. Vlslt our ',veb site for more details and to re~ste~': www. Lm¢lt.lmn¢.or'g. Page 1 of 3 KandisHanson From: "Barbara Ol$on" Sent: Friday, March 16, 2001 5:14 PM Subject: westonka.news westonka, news Vol. 1, No. 21 March 16, 2001 The Westonka Public Schools' channel for direct electronic communication to interested parents, staff, and community members, providing up-to-date information about education in District 277. westonka.news publishes weekly. Look for it in your mailbox on Fridays. Westonka Public Schools, 2450 Wilshire Boulevard, Suite A, Mound MN 55364; htt_p://www.westonka.k12.mn.us; tel: 952.491.8006; fax: 952.491.8043; e-mail: w_elist_en@westonka, k 12.mn.us. Contents 1. News Briefs --Hockey Team Sectional Champs, Goes to State --Referendum Tomorrow 2. Focus Topic: Realtors Day Results 3. Upcoming Events 4. We Want to Hear from You NEWS BRIEFS **Hockey Team Sectional Champs, Goes to State** The entire Westonka community is proud of the Mound Westonka Whitehawks varsity hockey team, which was named Section 6A Champs and took a sixth place finish in the state hockey tournament, improving on its 1998 state tournament record. A huge crowd of well-wishers supported the pucksters as they lost their first game to Fergus Falls, won their second game over Duluth Marshall, and lost the consolation round to East Grand Forks. Congratulations to the whole team on a strong season, and to Per Wimmercranz, MVVHS exchange student from Sweden, who was named to the Class A Ali-Tournament Team. 03/19/2001 Page 2 of 3 **Referendum Tomorrow** Voters in the Westonka School District will go to the polls tomorrow to vote on a $4.39 million bond referendum to support maintenance and technology needs in the district. All voters will go to a single polling station at Mt. Olive Lutheran Church, 5218 Bartlett Boulevard in Mound. The polls will be open from 8 a.m. to 8 p.m. Results of the vote will be shared with westonka.news readers sometime on Sunday. Results will also be posted on the Bond Hotline (952.491.8443) and, when school resumes, on the district Web site. The school board will meet Monday night, March 19, to canvass the vote (which means to acknowledge and accept the final results). FOCUS TOPIC **Realtors Day Results** More than 40 area Realtors attended Westonka's Second Annual Realtors Day workshop on Thursday, March 8. Realtors participated in roundtable discussion groups, heard students report on the high school's Know America program (the only one of its kind in the state), and took tours of five different areas to learn more about classroom instruction. Evaluations showed that Realtors found the program useful. 100% of the respondents found the program either "very valuable" or "valuable", and comments ranged from "Continue the creativity in thinking and doing. Your pride shows-deservedly so," to "It reminded me of the hands-on, caring attitude. The attitude of old was less responsive. It's obvious you have worked very hard...You've changed. Wonderful kudos to you." Realtors also provided helpful suggestions about how the school district can improve, such as putting a digital map on the district Web site to provide easy access to information about district boundaries and school attendance areas. UPCOMING EVENTS --March 19, Mound Westonka Parent Advisory meeting, 7 p.m., Mound Westonka High School. --March 20, Shirley Hills PTA meeting, 3:30 p.m. Call 491-8400 for more information. --March 22-25, "Sound of Music" Mound Westonka High School Spring Musical. Performance times: March 22-24, 7:30 p.m.; March 25, 2 p.m. Ticket are available from the MWHS Activities Department during business hours 7 a.m. -3:30 p.m., Monday through Friday. Adults $7, Students $5. WE WANT TO HEAR FROM YOU! Page 3 of 3 We would like to hear your feedback on any of the topics above, or any other school-related issue. Use whichever way works best for you: send an e-mail message to <_w. elisten~_._~_e_s_tonk~k_12.mn.us>; call the District Feedback Line at 952.491.8260; or mail your comments to Barbara OIson, Community Relations Coordinator, Westonka Public Schools, 2450 Wilshire Blvd., Suite A, Mound MN 55364 To unsubscribe from this list, please send a message to Barbara OIson at <olso n b@weston ka. k 12. mn. us> It is the mission of the Westonka Public School District, in partnership with students, parents, and the community, to create the environment necessary to achieve quality education for lifelong learning. Westonka Public Schools 2450 Wilshire Boulevard, Suite A Mound MN 55364 tel: 952.491.8006; fax: 952.491.8043 welisten@westonka.k12.mn.us _http://www.westonka. k12. mn. us westonka.news is published by the Community Relations Department, Barbara Olson, editor. 03/19/2001 Page 1 of l KandisHanson From: "Barbara Olson" Sent: Sunday, March 18, 2001 1:07 PM Subject: results of bond vote The Westonka Public Schools Maintenance and Technology Bond Referendum has passed. The vote count was 1367 in favor, 1259 opposed, for a total of 2626 ballots counted. More details in the next westonka.news. Barbara Olson Community Relations Coordinator Westonka Public Schools 2450 VVilshire Blvd, Suite A Mound MN 55364 p: 952.491.8006 f: 952.491.8043 e-mail: olsonb@westonka.kl2.mn.us We know your child by name... We help your child achieve. 03/23/2001 Page 1 of 2 KandisHanson From: "Barbara Olson" Sent: Wednesday, March 21, 2001 3:14 PM Subject: Safety incident reminder for students/parents To: Westonka Key Communicators From: Barbara Olson, community relations coordinator The following message is going home with students at Shirley Hills Primary School today. While this incident amounted to only an exchange of words, it's a helpful reminder to talk with your children or grandchildren about how to stay safe. March 21, 2001 Because we care about the safety and security of all Westonka students, I am writing to let you know about an incident that happened this morning, Wednesday, March 21, between 8 and 9 a.m. on Tuxedo Boulevard. A student waiting for a bus was approached by a stranger in a car who asked him if he wanted a bike. The student replied and the stranger left. The student reported the incident when he arrived at school. A police officer came to school and gathered additional information for follow-up. I do not wish to alarm you by sharing this information. I do think, however, it's important to make parents aware of the incident. Thank you for your support and understanding. If you have any concerns or would like to discuss this further, please feel free to call me at 952.491.8401. Rich Nicoli Principal Barbara Olson Community Relations Coordinator Westonka Public Schools 2450 Wilshire Blvd, Suite A Mound MN 55364 p: 952.491.8006 f: 952.491.8043 e-mail: olsonb@westonka.kl2.mn.us 03/21/2001 ~0 Page 1 of 1 KandisHanson From: "Barbara Olson" Sent: Thursday, March 22, 2001 11:50 AM Subject: an update on contract bus accident If you were watching KARE-1 1 News yesterday, you may have seen a report about an accident that involved a bus owned by a company that has a student transportation contract with the Westonka Public Schools. Prairie Bus Service was bringing a bus from St. Peter to the Twin Cities about 5:30 a.m. yesterday morning. The only person on the bus at the time was the driver, who sustained injuries to his hand. There were foggy conditions at the time of the accident. Here's what happened: A semi-truck trailer pulled across an intersection in front of the bus. The bus collided with the semi and then went into a ditch. An automobile behind the bus collided with the same semi and became disabled on the highway. A second semi-trailer truck rear-ended the disabled car and then hit the first semi. The Praire Bus Service driver received 50 stitches on his hand and was kept in the hospital overnight. He is expected to be released today. Because the bus had "Westonka Bus Service" signage, it may have caught your attention on the news. It's important for you to know that no students were involved in the collision, and the driver followed proper accident procedures. If you would like to send get well wishes to the driver, please send them to: Prairie Bus Service, PO Box 102, Route 1, St. Peter MN 56082 Barbara Olson Community Relations Coordinator Westonka Public Schools 2450 Wilshire Blvd, Suite A Mound MN 55364 p: 952.491.8006 f: 952.491.8043 e-mail: o_lsonb@weston.ka, k12.mn, us We know your child by name... We help your child achieve. 03/23/2001 Page 1 of 4 KandisHanson From: "Barbara Olson" Sent: Thursday, March 22, 2001 4:29 PM Subject: westonka.news westonka.news Vol. 1, No. 22 March 23, 2001 The Westonka Public Schools' channel for direct electronic communication to interested parents, staff, and community members, providing up-to-date information about education in District 277. westonka.news publishes weekly. Look for it in your mailbox on Fridays. Westonka Public Schools, 2450 Wilshire Boulevard, Suite A, Mound MN 55364; http://www.westonka.k12.mn.us; tel: 952.491.8006; fax: 952.491.8043; e-mail: welisten@westonka.k12.mn.us. Contents 1. News Briefs --Bond Passes: What's Next? --Your Feedback Wanted on Financial Accountability --MVVHS Student on State Champion Floor Hockey Team 2. Focus Topic: Budget Discussions 3. Upcoming Events 4. We Want to Hear from You NEWS BRIEFS **Bond Passes: What's Next?** Voters gave a thumbs up to the Westonka Public Schools maintenance and technology bond referendum last weekend, approving the measure 1367 in favor and 1259 opposed, for a total of 2626 ballots counted. What happens next: --Facilities coordinator Jerry Brenden will be meeting in the next few weeks with all the building principals and other key staff to assess which projects will be tackled first. They will keep two priorities in mind: cost-effectiveness of the bidding cycle (some projects can be done more cost effectively if they are put out to bid at a certain time of year); and minimizing disruption to the 03/23/2001 ~::~ Page 2 of 4 classroom. The availability of contract labor is another factor. --The district's technology coordinator, Tom Ireland, will work with the district technology committee to develop a five-year replacement cycle for current equipment and future acquisitions. Establishing a five-year replacement cycle was a strong recommendation from the external review team that examined Westonka's technology situation last fall. --Once the list of upcoming projects is developed, it will be shared via this newsletter, the district Web site, building newsletters, and the local papers. If you have other suggestions of how to share this information, please send them to: olso_nb@wes_t_o__.n__k_a.k?._2_,.~n.us. --Progress on project completion will be posted over five-year bond period through similar methods. Passage of the bond referendum means that next year's regular capital outlay funding can be dedicated to new textbook purchases, which are sorely needed in Gr. 9-12 math, Gr. 9-12 social studies, Gr. K-12 language arts and Spanish I-IV. **Your Feedback Wanted on Financial Accountability** The school district wants to do a better job of communicating financial accountability to taxpayers. Accountability is built into the financial management system (through regular annual independent audits), but feedback from taxpayers indicates that the district could do more to communicate on this topic. So what does "financial accountability" look like to you? Some obvious examples include: articles in newspapers and newsletters, posters up in schools, and updates on the district Web site. What are we missing? Can you suggest other ways the district can share information with the public about finances, especially related to bond expenditures? Please take a few seconds to share your ideas: welisten@westonka, k12. mn,us Many thanks for your help. **MWHS Student on State Champion Floor Hockey Team** Congratulations to Mound Westonka High School student, Amy Gardner, who received a first place medal as a member of the state champion floor hockey team representing Hopkins/Robbinsdale/Wayzata/Westonka. FOCUS TOPIC **Budget Discussions** 03/23/2001 Page 3 of 4 At its March 12 meeting, the Westonka School Board directed school district staff to prepare a budget for 2001-2002 that reduces expenses by $300,000. You might be wondering why the school district must cut expenses right after a $4 million maintenance and technology bond was approved by taxpayers. By law, bond funds cannot be used to support operating expenses, such as salaries. The bond just passed is essential for maintenance and technology needs that exceeded available capital outlay funding. Operating funds (also known as the General Fund) are required by law to be totally separate from bond funds. Operating funds support the daily costs of running the school district, such as salaries, insurance, fuel costs, and transportation. Therefore, it's not unusual for a school district to receive taxpayer-approved bond funds at the same time it is experiencing a reduction in operating expenses. The School Board's direction is based on two key assumptions: 1) that the state's per-pupil funding, which is used for operating expenses, will increase by 2%, and 2) that the remaining $239,000 of long-term operating debt will be continued to the following year (originally, the district's plan was to get completely out of debt by the end of FY 2002). School districts have a difficult time building reasonable budgets because the budgeting timetable coincides with state legislature debates on funding. School district budgets must be completed and approved by the local school board prior to July 1, but the legislature often does not arrive at final funding decisions until late May. Therefore, school boards often direct staff to prepare budgets based on reasonable predictions of legislative outcomes. Once the legislature adjourns in late May (unless they continue in special session), final adjustments will be made to the school district budget. The district's best projections call for an 4.7% increase in expenses for 2001-2002, largely a result of salary increases and higher insurance and energy costs. For example, the teachers' contract calls for annual salary increases based on years of service in the district. Health insurance costs are expected to rise 15%, and energy costs are expected to remain higher than in previous years. So with an overall 4.7% increase in expenses and a 2% anticipated increase in the amount the district receives from the state for each student, budget reductions of approximately $300,000 must be planned. The Westonka Schools' tradition is to take budget cuts in areas furthest away from the classroom, in order to preserve small class sizes, high school electives, and a comprehensive K-12 program. School district staff will begin by exploring cost savings in transportation and support staff. All options will be examined and every effort will be made to take cuts first in places that don't directly affect the classroom. Later cuts, however, will affect classrooms. However, even with increases in class sizes in primary grades, Westonka's primary, class sizes will remain in the middle of the range of school districts in the metro area (Source: Metro ECSU), at about 24 students per teacher. The high school will continue to offer every elective 03/23/2001 Page 4 of 4 possible. Administrators will prepare their building and department budgets for review by the School Board at its special study session on April 23. As plans progress, this newsletter will carry updates. UPCOMING EVENTS --March 22-25, "Sound of Music" Mound Westonka High School Spring Musical. Performance times: March 22-24, 7:30 p.m.; March 25, 2 p.m. Ticket are avaliable from the MWHS Activities Department during business hours 7 a.m. -3:30 p.m., Monday through Friday. Adults $7, Students $5. --March 26, Joint Parent Advisory, 3:30 p.m., Early Childhood Center. --March 26, School Board Study Session, 7:30 p.m., Shirley Hills Primary, Room 200. --March 27: Special Education Advisory Council, 6 p.m., Shirley Hills Primary; Early Childhood Advisory Council, 6:30 p.m., Early Childhood Center; GMS PTO, 7 p.m., Grandview Middle School. --March 30, End of Quarter 3 VVE WANT TO HEAR FROM YOU! We would like to hear your feedback on any of the topics above, or any other school-related issue. Use whichever way works best for you: send an e-mail message to <we!iste_n.@westonka,kl~.mn.us>; call the District Feedback Line at 952.491.8260; or mail your comments to Barbara Olson, Community Relations Coordinator, Westonka Public Schools, 2450 Wilshire Blvd., Suite A, Mound MN 55364 To unsubscribe from this list, please send a message to Barbara Olson at < Q!_s.~nb@w_ _est~_n ka. k_l__.2~_rn n, us> It is the mission of the Westonka Public School District, in partnership with students, parents, and the community, to create the environment necessary to achieve quality education for lifelong learning. Westonka Public Schools 2450 Wilshire Boulevard, Suite A Mound MN 55364 tel: 952.491.8006; fax: 952.491.8043 wel isten@westonka, k_l_ 2_. mn. us ht_tp://www.weston ka. k 12. mn. us westonka.news is published by the Community Relations Department, Barbara ©lson, editor. 03/23/2001 LAKE MINNETONKA CONSERVATION DISTRICT BOARD OF DIRECTORS AGENDA 7:00 PM, Wednesday, March 14, 2001 Tonka Bay City Hall CALL TO ORDER ROLL CALL CHAIR ANNOUNCEMENTS, Chair Foster READING OF MINUTES- 2/28/01 LMCD Regular Board Meeting PUBLIC COMMENTS - Persons in attendance, subjects not on agenda (5 min.) CONSENT AGENDA- Consent Agenda items identified with a (*) will be approved in one motion unless a Board member request discussion of any item, in which case the item will be removed from the consent agenda. 1. LAKE USE & RECREATION A) City of Shorewood, discussion of 3/1/01 and 2/8/01 letters encouraging support for the adoption of a resolution relating to restrictions on the use and sale of phosphorous lawn fertilizers; B) Schoell & Madson, Inc., review of 2000 Lake Minnetonka Boat Use Study (previously mailed out- please bring to meeting); C) Update on Sheriff's Water Patrol Proposal for the 2001 Boating Season; D) (*) 2001 Liquor Licenses, staff recommends approval of renewal Intoxicating Liquor, Wine, and Non-Intoxicating Malt Liquor License applications as outlined in 3/8/01 staff memo; E) Additional Business; 2. WATER STRUCTURES A) City of Deephaven, consideration of draft Findings of Fact and Order for approval of new multiple dock license and special density license applications for 222 Boat Storage Units (BSU's) on 4,639' of continuous shoreline; B) Maynards, consideration of draft Findings of Fact and Order for approval of new multiple dock license and special density license applications for 40 BSU's on 397' of continuous shoreline; C) Foxhill HOA, staff recommends the Board deny the 2001 renewal, without change, multiple dock license application received on 12/4/00; D) (*) 2001 Multiple Dock Licenses, staff recommends approval of 2001 renewal without change multiple dock license applications as outlined in 3/8/01 staff memo: 0 E) F) Tonka Bay Sales, review of draft Environmental Assessment Worksheet (EAW) document for new multiple dock license and special density license applications for 18 BSU's on 475' of continuous shoreline; Excel Marina (Sites 1 and 2), review of draft EAW document for new multiple dock license and special density license applications for 78 BSU's on 784' of continuous shoreline at site 1 and 12 BSU's on 129' of continuous shoreline at site 2; G) Additional Business; FINANCIAL A) Audit of vouchers (3/1/01 - 3/15/01); B) January financial summary and balance sheet; C) Additional Business; EWMIEXOTICS TASK FORCE A) (*) Minutes and Report from the 2/9/01 EWM/Exotics Task Force Meeting (handout); B) Review of recommendations from the EWM Harvesting Program Working Group; C) Additional Business; EXECUTIVE DIRECTOR REPORT SAVE THE LAKE A) Minutes and meeting report from the 2/21/01 "Save the Lake" Advisory Committee (handout); B) Review of draft 2001 "Save the Lake" Budget; C) Additional Business; 7. ADMINISTRATION 8. OLD BUSINESS 9. NEW BUSINESS 10.ADJOURNMENT LAKE MINNETONKA CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING 7:00 PM, Wednesday, February 28, 2001 Tonka Bay City Hall CALL TO ORDER Chair Foster called the meeting to order at 7:01 p.m. ROLL CALL Members present: Bed Foster, Deephaven; Tom Skramstad, Shorewood; Lili UcMillan, Orono; Andrea Ahrens, Mound; Doug Babcock, Tonka Bay; Margaret Davis, Minnetfista; Craig Eggers, Victoria; Tom Gilman, Excelsior; Tom Seuntjens, Minnetonka Beach; Herb Suerth, Woodland; Katy Van Hercke, Minnetonka. Also present: Chades LeFevere, LMCD Counsel; Greg Nybeck, Executive Director; Judd Harper, Administrative Technician. Members Absent: Bob Ambrose, Wayzata; Craig Nelson, Spdng Park; Sheldon Wert, Greenwood. CHAIR ANNOUNCEMENTS, Chair Foster There were no Chair announcements. administered the oath of office to Mr. Tom Seuntjens. He was seated as the new representative on the LMCD Board from the City of Uinnetonka Beach. Foster welcomed him on behalf of the Board. READING OF MINUTES- 1/24/01 LMCD Regular Board Meeting, 2/7/01 Regular Board Meeting (No Quorum) MOTION: Skramstad moved, Ahrens seconded to approve the minutes of the 1/24/01 and 2J7/01 Regular Board meetings as submitted. VOTE: Ayes (7), Abstained (1; Seuntjens); motion carried. PUBLIC COMMENTS- Persons in attendance, subjects not on the agenda. There were no comments from the public on subjects not on the agenda. CONSENT AGENDA- Consent agenda items identified with a (*) will be approved in one motion unless a Board member requests discussion of any item, in which case the item will be removed from the consent agenda. Ahrens moved, Skramstad seconded to approve the consent agenda as submitted. Nybeck requested consent agenda item 4A be omitted from the consent agenda. Ahrens and Skramstad agreed to this friendly amendment. Motion carried unanimously. Items for approval included: 1E, Excelsior Bay Harbor, staff recommends refund of $100 for the overpayment of its 2000-2001 de-icing installation license; IF, 2001 Multiple Dock Licenses, staff recommends approval of 2001 renewal without change multiple dock license applications as outlined in 2/22/01 staff memo; 2B, 2001 Liquor Licenses, staff recommends approval of renewal Intoxicating Liquor, Wine, and Non-Intoxicating Malt Liquor applications as outlined in 2/22/01 staff memo; and 7B, staff recommends Board approval of refund of $28 for duplicate payment made by Mr. Malcolm Reid for 2/1/01 "Save the Lake" Recognition Banquet Dinner. Lake Minnetonka Conservation District Regular Board Meeting February 28, 2001 Page 2 PUBLIC HEARINGS · City of Deephaven, new multiple dock license and special density license applications for 222 Boat Storage Units (BSU's) on 4,639' of non-continuous shoreline. Foster opened the public hearing at 7:05 p.m. He asked the applicant if he had any comments at this time. Mr. Jerry Laughlin, speaking on behalf of the applicant, commented on the 2/21/00 staff memo. Two public amenities, that were approved in the 9126190 Special Density License Order, were mistakenly left off the proposed special density license application and they would like to have them considered by the Board. They included walking paths adjacent to the lake and two winter accesses. Foster asked if anyone from the public had any questions or comments. Mr. Randy Boyd, 19960 Minnetonka Boulevard, stated he did not oppose any of the proposed changes. He questioned the amount of shoreline that the City of Deephaven has dedicated to their multiple dock license and how this might be resolved. Foster stated because the City of Deephaven has a special density license and they are not approaching the maximum boat storage density allowed by Code, he believed this is not a pressing issue at this time. If the City of Deephaven makes application in the future and boat storage density approaches the maximum allowed by Code, shoreline dedicated to their multiple dock license application might need to be further analyzed. There being no further comments, Foster closed the public headng at 7:10 p.m. Babcock arrived at 7:10 p.m. Nybeck informed the Board that staff has included a memo in the handout folders that provides analysis on whether mandatory Environmental Assessment Worksheets (EAW) needed to be prepared for the five proposed projects with scheduled public hearings. A mandatory EAW was prepared for the City of Deephaven by the Distdct in 1990 for 210 Boat Storage Units (BSU's) and 52 buoys in its District Mooring Area field, with the Board approving a negative declaration on the need for an Environmental Impact Statement (ELS) at its 7/25/90 Regular meeting. Staff recommended that Environmental Quality Board (EQB) rules do not require the District to prepare another mandatory EAW document because the proposed expansion does not include an additional 20,000 square feet for dock structure and maneuvering space beyond the project that was reviewed in the F_AW prepared in 1990. had the EAW requirements and concluded that a mandatory EAW was not Lake Minnetonka Conservation District Regular Board Meeting Page 3 February 28, 2001 Foster stated he believed that this is unclear. Even if the City of Deephaven was not given credit for that public amenity, he believed they would still be over the minimum number of public amenity points required for this application by Code. Babcock questioned whether the boat launch in St. Louis Bay, with little or no car-trailer parking, should be considered a Group A public amenity with 10 points associated with it. LeFevere stated that the Code allows the Board to subjectively assign point values to proposed public amenities, weighed by the amount of public benefit the amenity provides. Babcock asked the applicant if they had any additional public amenities that they could add to the proposed applications because he questioned whether the boat launch in St. Louis Bay should be given full credit for 10 public amenity points. Laughlin explained that during the spring and the fall, the boat launch in St. Louis Bay is used often, with public car- trailer parking provided. He added because of the proximity to the public beach and walking path, it is closed when the beach is open, for public safety reasons. MOTION: Gilman moved, Skramstad to direct attomey to prepare Findings of Fact and Order for approval of the new multiple dock and special density license applications per recommendations from staff, subject to ensuring that the applicant provides the minimum public amenity points required by Code, and subject to no objections being raised by the MN DNR. VOTE: Motion carried unanimously. Maynards, new multiple dock license and special density license applications for 40 Boat Storage Units (BSU's) on 397' of continuous shoreline. Foster opened the public hearing at 7:22 p.m. He asked the applicant if he had any comments at this time. Mr. Randy Rosengren stated that he was in attendance to address any questions from the Board or the public. Foster asked staff for background on these proposed applications. Nybeck stated that new multiple dock license and special density license applications have been submitted for 40 BSU's on 397' of continuous shoreline. He explained that these applications might look familiar to some Board members because the proposed expansion has previously been approved twice; however, it was deemed abandoned because the additional structures were not constructed within two years after they were approved. Foster asked the Board members if they had any questions for the applicant at this time. Skramstad stated that the additional BSU's proposed would be along the shoreline. He questioned what the water depths are in the proposed expansion area. Rosengren stated he was unsure of the exact water depths in the proposed expansion area; however, he indicated that the base of the lake drops off quickly near the shore. Lake Minnetonka Conservation District Regular Board Meeting Page 4 ebruary 28, 2001 Foster emphasized that the majority of the slips at this facility are transient. This is consistent with the Management Plan and reinforces the goal of encouraging destination points on the lake. Babcock asked the applicant if he understood that new applications would be needed if in the future they proposed to convert transient BSU's to ovemight storage. Rosengren stated that he understood. Babcock asked for clarification from the applicant on the proposed public amenities listed as "Other Amenities". '~: Rosengren described and answered questions relating to the proposed public amenities listed under "Other .. Amenities". These pr()posed public amenities included handicapped access to docks, outdoor licensed food and ' beverage service, dock attendants to monitor and assist dock use, and providing a free home base for three different fishing contests at no charge. He requested that the Board remove the use of meeting rooms as a proposed public amenity because they could not be made available to the public. Mr. Bud Boberg, a resident and Board member of the Excelsior Bay Gables property adjacent to the proposed project, addressed concerns of the homeowners association with the applicant's property. These concems included excessive noise from the expanded outdoor seating area, barking dogs on boats docked at the facility while their owners are inside, and noise from boats leaving the facility Rosengren responded that it is Maynards intention to be good neighbors. He addressed the concems raised by Mr. Boberg and stated that they would make every attempt to try and address them, although some of them are out of their control. There being no further comments, Foster closed the public hearing at 7:39 p.m. Nybeck updated the Board on whether the District needs to prepare a mandatory EAW for this proposed project. A mandatory EAW document was prepared by the District in 1990 for Excelsior Bay Yacht Club to increase BSU's from 32 to 40, with 60,000 square feet associated with the proposed site plan for dock structure and maneuvering space. Records indicate that the document was advertised in the 5114190 EQB Monitor and distributed to the appropriate agencies, with comments received. Staff has been unable to substantiate whether the Board approved a negative declaration on the need for an ElS; however, it appears that the F_AW process was done because the license was approved for some years at 40 BSU's. The proposed site plan has 40,885 square feet of surface water occupied for structure and maneuvering space. ~" Babcock questioned whether Board had enough evidence to make a determination on whether the mandatory EAw prepared in 1990 was complete. He suggested that the Board might want to take no action on the proposed applications until this is resolved. LeFevere explained that the expansion of this facility would not require a mandatory EAW, provided that one was done before and the cumulative expansion does not exceed an additional 20,000 square feet for dock structure and maneuvering space. From the evidence presented by staff, it appears that a mandatory EAW document was prepared, published, and forwarded to the appropriate agencies. The District received comments; however, it is not clear whether the Board remembered to make a negative declaration on the need for an ElS. MOTION: Gilman moved, Suerth seconded to direct the attorney to prepare Findings of Fact and Order for approval of the new multiple dock and special density license applications per recommendations from staff, subject Lake Minnetonka Conservation District Regular Board Meeting February 28, 2001 Page 5 to ensudng that the applicant provides the minimum public amenity points required by Code, and subject to no objections being raised by the MN DNR and the City of Excelsior. VOTE: Motion carded unanimously. · Tonka Bay Sales, new multiple dock license and special density license applications for 18 Boat Storage Units (BSU's) on 475' of continuous shoreline. Foster opened the public hearing at 7:49 p.m. He asked the applicant if he had any comments at this time. Mr. Gabriel Jabbour, owner of Tonka Bay Sales, stated that he would answer any questions the Board or the public might have regarding the proposed changes. Foster asked for an overview from staff on the proposed changes. Nybeck stated that the current facility is a legal, non-conforming facility approved for 18 BSU's on either 425' or 475' of contiguous shoreline. The applicant has proposed to maintain the same number of BSU's, 18, but increase the size of them. Because the facility does not currently conform to the 1:50' General Rule for boat storage, they needed to submit applications to make the facility conform to Code. To accomplish this, the applicant has submitted new multiple dock license and special density license applications that would allow for a boat storage density of 1:10', provided the increased density provide benefit to the public. LeFevere addressed the public amenities proposed by the applicant, questioning whether the applicant or the City of Excelsior should get credit for the public shore-fishing project in the channel between Excelsior and St. Albans Bays. Jabbour stated that both the easement leading to the public shore-fishing project, and part of the shore-fishing project, are located on his property. Gilman stated that he believed the City of Excelsior would not use the public shore-fishing project as a public amenity in the future on their special density license. Jabbour stated that he had concem with getting credit for some of the public amenities outlined in the Code, such as rip-rapping and marine towing service. He expressed concem about changing the proposed public amenity that the marina will provide a substantial amount of slips for charter boats. Staff suggested that this proposed public amenity could be changed to provide free charter boat excursions or fishing tdps for the handicapped or underprivileged, with a minimum of 100 people served per season. He questioned whether he should be approved for the additional dockage at the 18 BSU's by getting credit for public amenities he currently does on his own. He recommended that his special density license application be amended to delete this public amenity, and to include riprap and tow emergency boat service as new proposed public amenities. Babcock stated that he would not be opposed to the proposed charter boat public amenity, granting the full 10 points, as long as the slips were dedicated strictly to charter boat storage and were not used for other overnight storage purposes. Foster stated that the proposed public amenities, as amended by the applicant, should have sufficient points to comply with Code. For this site, Code requires a minimum of 20 public amenity points, with 21 proposed by the applicant. Lake Minnetonka Conservation District Regular Board Meeting Page 6 )ruary 28, 2001 Ahrens stated she had concern that the Code might allow too much Board subjectivity in the evaluation of public amenities for special density license applications. Babcock explained that the Code is set up to allow the Board to make certain subjective evaluations on proposed public amenities, on a case by case basis. Ahrens and Babcock agreed that there is a need to evaluate allowable public amenities in the special density license Code section. There being no further comments, Foster closed the public heating at 8:06 p.m. Nybeck updated the Board on whether the District needs to prepare a mandatory EAW for this proposed project. Staff believes a mandatory EAW document has never been prepared for this facility. The approved site plan is currently approved for approximately 28,252 square feet of water space occupied by dock structure and maneuvering space, compared to approximately 38,287 square feet for the proposed project. Staff has checked with officials from the State of Minnesota and they believe that a mandatory EAW needs to be prepared for this proposed project, with the District being the RGU. MOTION: Gilman moved, Ahrens seconded to direct attorney to prepare Findings of Fact and Order for approval of the new multiple dock and special density license applications per recommendations from staff, including the need to prepare a mandatory EAW document, subject to the Board approving a negative declaration on the need for an ElS, subject to the applicant providing the minimum public amenity points required by Code, and subject to no obiections being raised by the MN DNR and the City of Excelsior. LeFevere stated that the square footage calculations of the proposed project trigger a mandatory EAW because one has never been done. If a mandatory EAW had been prepared previously, the proposed project would not trigger the need for another EAW, unless the proposed project added an additional 20,000 square feet for dock structure and maneuvering space. He recommended that the Board should table the applications submitted, pending environmental review through the mandatory EAW document, and to direct staff to prepare the mandatory EAW document because this is information that should be used by the Board in making a decision. Jabbour stated that the issue of continuous shoreline between his property and the abutting property to the south, Bayview Event Center, was recently brought to attention of staff. This is not an issue that needs to be resolved in conjunction with the applications submitted, however, the District might want to consider this in the future because both properties are assuming credit for some of the same shoreline. Foster recommended that the motion on the floor be withdrawn, and that the Board approve, in concept, the ~ applications submitted with the information that has been provided, pending determination on the need for an ElS based on feedback received from the mandatory EAW document. Babcock questioned whether the Board should essentially sanction the proposed project until feedback has been received on the EAW document and the Board has decided on the whether there is a need to conduct an ElS. [-oster asked if the Board has any other concerns outside the need to prepare a mandatory EAW document. Babcock stated that he had concern with the apparent double counting of shoreline as referred to by the applicant, although it does not impact tile proposed applications submitted. This could impact prior applications submitted by the abutting property owner, with shoreline counted for an easement that probably should not have been counted. Lake Minnetonka Conservation District Eegular Board Meeting 28, 2001 Page 7 An adverse claim could be made on these prior applications, which might require the Board in the future to decide how to deal with this. He suggested that the documents he had reviewed with Jabbour should be forwarded to LeFevere for his review. Eggers arrived at 8:20 p.m. Gilman and Ahrens withdrew their motion. MOTION: Gilman moved, Ahrens seconded to direct staff to prepare a mandatory EAW document and to table the applications submitted, pending results of the mandatory EAW. VOTE: Motion carried unanimously. MOTION: Babcock moved, Gilman seconded to forward information to LMCD counsel to review the shoreline calculation issues between the Tonka Bay Sales and Bayview Event Center properties. VOTE: Motion carried unanimously. · Excel Marina (Site 1), new multiple dock license and special density license applications for 78 Boat Storage Units (BSU's) on 784' of continuous shoreline. Foster opened the public hearing at 8:21 p.m. He asked the applicant if he had any comments at this time. Mr. Vem Larsen, representing the applicant, stated that he would answer any questions the Board or the public might have. Foster asked for background on the proposed applications. Nybeck stated that the current site consists of 913' of non-continuous shoreline, with a 12' wide firelane and dock use established in the middle of the site. Because the Code requires continuous shoreline, staffs recommended that applicant separate the docking into two sites. Site 1 parallels Minnetonka BIvd, with 78 BSU's on 784' of continuous shoreline. The proposed applications would not increase the number of BSU's; however, it would reconfigure the structure and size of slips associated with it by consolidating double wide slips into single wide slips, with four new BSU's proposed on the north end to account for the consolidation. The proposed applications would need a minimum of 31 public amenity points. Foster provided an overview for the Board of new multiple dock license and special density license applications reviewed by the Board over 10 years ago. The Board denied the proposed applications at that time, it was challenged legally in court, and the District was ordered to issue the special density license permit. Nybeck clarified that the proposed site plan is different from the one that was included with the applications that Foster provided overview on. Larsen stated that the site plan referred to by Foster was a total reconfiguration. The current proposed applications would reconfigure the existing structure and add four new slips. Seuntjens asked how close the nearest dock would be to the channel in between St. Albans and Excelsior Bays. Lake Minnetonka Conservation District Regular Board Meeting 28, 2001 Page8 Larsen stated that this distance is approximately 218', Babcock questioned how far the shoreline runs down along Minnetonka Blvd. that the applicant has control of. He stated that he would like that cleady defined on the proposed survey. There being no fudher comments, Foster closed the public hearing at 8:30 p.m. Nybeck updated the Board on whelher the District needs 1o prepare a mandatory EAW for this project. For the '.'~. purposes of evaluating this project, staff believes the two sites should be reviewed together. Staff questions the validity of the 1989 EAW documenl submitted by the applicant because it appears as though the Board believed this was a moot point because the applicalions were denied. Slaft believes that a mandatory EAW document needs to be prepared for the proposed applications at Excel Marina, sites 1 and 2. Foster asked the Board members if they want to discuss public amenities. He recommend the Board consider tabling the proposed application, pending completion of the mandatory EAW, and to direct staff to work with the applicant to come up with viable, reasonable public amenities for review by the Board at a future meeting. Gilman stated that he believed any motion should include requiring the applicant to clearly identify on the proposed survey the site line along Minnetonka Blvd. There was concern expressed that the Board might not approve some of the proposed public amenities. Because the proposed amenities only meet the minimum requirements outlined in the Code, they recommended that the applicant might want to consider other public amenities. The consensus of the Board was to have the applicant work with staff and to bdng back the proposed with fudher detail to be reviewed by the Board at a future meeting. MOTION: Gilman moved, McMillan seconded to direct staff to prepare a mandatory EAW document, to table the .... applications submitted pending results of the mandatory EAW, and to direct the applicant to clarify on the proposed survey the delineation point along Minnetonka Blvd. where the side site line originates. VOTE: Motion carried unanimously. Excel Marina (Site 2), new multiple dock license and special density license applications for 12 Boat Storage Units.i~. (BSU's) on 129' of continuous shoreline. Foster opened the public headng at 8:40 p.m. He asked staff for background on the proposed applications. Nybeck stated that this is the second site on the east side of the 12' wide firelane. It currently is approved for six BSU's, with the applicant proposing to increase this to 12 on 129' of continuous shoreline. The applicant has proposed public amenities, with the Code requiring a minimum of 20 points. The mandatory F_AW discussion for the public headng held for the first site also applies to this site. Staff recommends the Board should direct staff to prepare the mandatory EAW document together with the first site and table the proposed application, pending results from the EAW. Foster stated that the proposed site plan would be contained within the authorized dock use area. The main question to be resolved appears to be whether to consider these two sites separately for mandatory EAW purposes or to consider them together. Lake Minnetonka Conservation District Regular Board Meeting Februan] 28, 2001 Page9 LeFevere stated for EAW purposes, it makes sense to consider the two sites together because it is combined action. The regulations of the District that require this site to be considered separately for licensing purposes should not apply to the mandatory EAW process. Ahrens stated that there appear to be similar concerns with site 1 because the proposed public amenities meet the minimum point requirements and some of them might not get approved by the Board. LeFevere questioned whether the boat club proposed as a public amenity should qualify as a public amenity, similar to the rental of fishing boats. He believed there are some differences between the two and that staff would benefit from clarification from the Board. Larsen stated that boat club boats would occupy 12 BSU's at the madna facility, ranging from pontoons to runabouts. The public is required to join the boat and reserve the use of these boats, with a ratio not to exceed seven members for each boat. Babcock suggested that it would benefit the applicant if they could get the City of Excelsior to either sell or lease the rights to the firelane because it would make the shoreline continuous. He recommended that the applicant should check further into this. Larsen stated that they have pursued this with the City of Excelsior; however, they have not been interested in this to date. LeFevere stated that continuous shoreline would be beneficial because the applicant would have greater flexibility with proposed public amenity points and there would not be internal minimum side setback requirements. There being no further comments, Foster closed the public heating at 8:50 p.m. MOTION: Gilman moved, Skramstad seconded to direct staff to prepare a mandatory EAW document for both sites, to table the applications submitted pending results of the mandatory F_AW, to direct the applicant to clarify the proposed public amenities with staff, and to direct the applicant to investigate whether it is feasible to buy or lease the shoreline at the 12' wide flrelane to make the shoreline at the marina facility continuous. VOTE: Motion carried unanimously. WATER STRUCTURES A. Mr. Miles Canning, review of 1/29/01 letter requesting full refund of $250 deposit received in conjunction with variance application from LMCD Code (The Board awarded a refund of $122.40 to the petitioner at the 11/15/00 Regular meeting). Foster stated that Mr. Canning has requested that the Board refund the balance of the $250 deposit, which was not refunded after he withdrew his variance application. Staff has included a copy of the memo forwarded to the Board last November when a decision was made to refund $122.40 of the $250 deposit. He entertained feedback from the Board. Babcock stated that the possibility of withholding part or all of the $250 deposit is part of the process and the applicant is aware of this up front. He believed staff did a good job of documenting what expenses were Lake Minnetonka Conservation District Regular Board Meeting February 28, 2001 Page l0 incurred in the review process of the application submitted that can be reasonably withheld from the $250 deposit. MOTION: Babcock moved, Gilman seconded to accept staff's overview of expenses incurred in the vadance application submitted by Mr. Canning and to not refund the full $250 deposit. VOTE: Motion carded unanimously. The Board directed staff to forward a letter to Mr. Canning outlining the decision of the Board on his requeS!. Davis ardved at 8:55 p.m. LeFevere administered the oath of office to Ms. Margaret Davis. She was seated as the new representative on the LMCD Board from the City of Uinnetdsta. Foster welcomed her on behalf of the Board. Shorewood Yacht Club (Site 2), Consideration of Findings of Fact and Order for approval of new multiple dock license, special density license, and variance applications from LMCD Code for 35 Boat Storage Units (BSU's) on 350' of continuous shoreline (previously tabled at the 7/26/00 Regular Board Meeting). Foster asked for a status repod from LeFevere on this agenda item. LeFevere stated that he had talked to the attorney for the applicant and he was expecting to receive one of two documents, either a waiver to the 60 day state requirement to process applications submitted or a copy of the deed showing the easement has been erased, with a letter stating that there are no additional easement interests on the property. Neither has been received from the applicant; however, he anticipated receiving one of the two documents in the near future. If neither is received, draft Findings will be prepared for the 3/14/01 Regular meeting for denial of the applications. C. Upland Farms Project, review and comments on MCWD and MN DNR permit applications submitted for the dredging of Six-Mile Creek for a 14 slip marina project. Foster stated that this was discussed at the 2/7/01 Regular meeting in which there was no a quorum. A draft letter, with concerns raised at the last meeting, has been prepared to be possibly forwarded to the MCWD and the MN DNR on the proposed dredging applications. There are a number of other documents included in the packet for Board review. He expressed concern about dredging the high points off of Six Mile Creek to encourage boat traffic from upstream down towards to Lake Minnetonka. He expressed concem about how dredging of the creek might encourage prop dredging the base of the creek, with potential impacts on water quality of Halsteads Bay. MOTION: Skramstad moved, McMillan seconded to fonNard the draft letter prepared for the MCWD and the MN DNR with comments on the proposed dredging applications. Mr. Tom Casey, attorney for the Halsteads Area Wetland Preservation Group, stated that he concurred with the thoughts outlined in the draft letter to be forwarded to the MCWD and the MN DNR. His clients would like the Board to take a formal position on whether the District has jurisdiction on docking and the dredging aspects. Foster asked LeFevere to cladfy whether the District has jurisdiction on the proposed project. Lake Minnetonka Conservation District Regular Board Meeting :ebruary 28, 2001 Page 11 LeFevere made the following comments: Several years ago, the courts determined that the ordinary high water mark on Lake Minnetonka is 929.4' N.G.V.D. This is legally a significant mark because this is the level where the state has jurisdiction for regulatory purposes. It seems to be a reasonable approach to use the ordinary high water mark to decide where the boundaries of the lake are. · At first, it was assumed that the entire area of the proposed development was above the 929.4' level. Further documentation indicates that although the ordinary high water mark of the creek might be slightly higher than Lake Uinnetonka, the proposed docks are below the ordinary high water mark for Lake Minnetonka. This was first discussed with the developer at the 2/7/01 meeting, with a subsequent letter sent from the their attorney stating why they believe the proposed development is not within the jurisdiction of the District. · He addressed the points raised by the attomey for the developer which outline why they believe the project is not within the jurisdiction. First, they claimed that the ordinary high water mark on Six Mile Creek is higher than Lake Minnetonka. He believed that the ordinary high water mark on the west end of the lake is slightly higher than the east end of the lake; however, this fact does not take away from the District's jurisdiction. Second, they argued that Six Mile Creek has a different number classification than Lake Uinnetonka. He questioned whether the MN DNR numerical scale could be use to assist in determining whether the proposed project is within the jurisdiction of the District. Third, they questioned how far the ordinary high water mark could go up Six Mile Creek, especially if it is a fiat waterbody and it goes up to St. Bonifacius. There is an unknown point where the courts and legislature would determine that part of the creek is not part of Lake Minnetonka. Casey addressed how he interpreted the jurisdictional issues on Lake Minnetonka. He made the following comments: · The higher ordinary high water mark established by the State of Minnesota for Lost Lake Channel, 929.5' N .G.V.D., had no beadng on a previous Distdct decision to assume jurisdiction. The Lost Lake Channel also has a separate MN DNR identification number, although this does not preclude the District from assuming jurisdiction. · In the state enabling legislation that outlines the powers of the District, it allows the District to undertake research to determine the condition and development of the lake and the water entering it and to transmit their studies to the pollution control agency and other interested authorities, and to develop a comprehensive program to eliminate pollution. · Six Mile Creek is entirely outside of the jurisdiction of St. Bonifacius. · He concluded that he believed the Distdct has jurisdiction on Six Mile Creek and he encouraged the Board to adjust the letter accordingly. Babcock he believed it is not the intent of the Board to assume jurisdiction over the proposed dredging project. The jurisdiction the Distdct might assume deals with the docking, with the possibility of playing an active role of review and comments on the dredging applications submitted with the MCWD and the MN DNR. McMillan stated from a historical perspective, Lake Minnetonka was a number of lakes that could not be traveled between until they were dredged. She questioned whether the proposed dredging project on Six Mile Creek would have similar parallels. Foster stated that the dredged channels between the bays did not work every well until the dam was established on the east end of Grays Bay. Lake Minnetonka Conservation District Regular Board Meeting February 28, 2001 Page 12' Eggers stated that he believed the draft letter was perfect because it clarifies that the District is trying to control the conservation of the lake. Dredging the creek would have a great impact on the lake because prop dredging of the nutrients in the base of creek would impact water quality in Halsteads Bay. Foster reminded the Board that jurisdictional limits of the District focus on docking. If the Board has concern with the dredging aspect of the project, the District is limited to review and comments. Gilman stated the District might have jurisdiction to place minimum-wake buoys in creek and to limit boat sizes at the proposed marina project. .. Seuntjens stated the draft letter is appropriate at this time, with another letter to be wdtten in the future addressing whether the District has jurisdiction for docking or water surface restriction purposes. Whether or not the Board determines that the proposed project is within the jurisdiction of the District, it becomes part of the lake because Lake Minnetonka is the final destination point. Ms. Dionne Benson, legal representation for the Upland Farms developer, addressed the letter they forwarded stating they believed the development is not within the jurisdiction of the District. Minnesota Statutes Section 103B.611 allows the District to regulate the lake, although this is not defined. She questioned how the Board appears to be changing its position on how lake levels affect whether the proposed project is within the jurisdiction of the District. Babcock stated although the 929.4' lake level would make the jufisdicfion question for the District clearer, he questioned whether that was the intent of the legislature in 1967 when the Distdct was created. What alerted the Board at the 2/'7/01 meeting were diagrams that documented the 929.4' lake level, with structure below that level. Foster stated this was new information to the Board when it was discussed at the 2./7/01 meeting. The Board has taken no formal positions on whether the madna and docking project is within the jurisdiction of the District. He suggested the Board might want to wait for results of the hydrology repod on the ordinary high water mark for Six Mile Creek prior to determining whether the project is within the jurisdiction of the District. Benson questioned whether the Distdct has jurisdiction on Six Mile Creek because the preliminary ordinary high water mark established for Lake Minnetonka is approximately one foot below Six Mile Creek. ...- LeFevere stated within the lake, there are slightly different ordinary high water marks to allow for the flow of- water, citing the Lost Lake Channel as an example. The established ordinary high water mark of Lake Minnetonka is at the dam on the e,ast-end of the lake in Grays Bay. Although the ordinary high water mark for Lost Lake Channel is above 929.4, it does not deprive the District from claiming jurisdiction. Benson stated that the county plat maps they checked indicate that portions of Six Mile Creek are within the jurisdiction of St. Bonifacius. If that is accurate, all cities within the jurisdiction of the District have the fight to representation on the Board. Foster stated that he believed the proposed development was within the jurisdiction in the City of Minnetdsta. Babcock stated as the lake becomes fully developed, the development of marginal properties becomes more common. Looking at the big picture, the final destination point is Lake Minnetonka and they should be subject to reasonable regulations of the District. Lake Minnetonka Conservation District Regular Board Meeting February 28, 2001 Page 13 Mr. Paul Knutson, a member of the Halsteads Area Wetland Preservation Group, expressed concern that the proposed dredging project would introduce pollution concerns into Halsteads Bay and it would serve a limited segment of the public associated with this or other developments. Foster stated that there is a motion on the floor to forward the letter to the MCWD and the MN DNR on the proposed dredging applications. He questioned whether the Board would like to amend the letter to include the jurisdiction request from Casey or to address it at a later date. Casey stated that his clients have requested the MCWD and the EQB to conduct a mandatory EAW for the proposed project. Benson stated that her client has indicated to these agencies that they would conduct a voluntary EAW. Babcock stated that he agreed with the comment from John Barten of Hennepin Parks that he seems counterproductive to dredge existing wetlands on Lake Uinnetonka when the MCWD is currently spending significant funds for wetland restoration at the Chain of Lakes in Minneapolis. VOTE: Motion carried unanimously. The consensus of the Board was to address jurisdictional issues of the District at a future meeting. Ordinance Amendment, First reading of an ordinance relating to multiple dock licenses; amending LMCD Code Section 2.03, subd. 7. Foster stated that staff forwarded this agenda item for clarification purposes. MOTION: McMillan moved, Skramstad seconded to approve first reading of the ordinance amendment as submitted, to waive second and third readings, and to adopt it. VOTE: Motion carried unanimously. D. Additional Business. There was no additional business. LAKE USE & RECREATION A. Update on Sheriff's Water Proposal for the 2001 Boating Season. Foster updated the Board on this agenda item, making the following comments: · The City of Minnetonka has stated no. The City of Shorewood has mixed feedback, and a visit is scheduled on 3/13/01 with the City of Mound. Lt. Schilling attended the city council meeting at Shorewood and indicated that special deputies cannot provide the extra presence because they have recruiting issues and they need to work under a licensed Deputy. · Hennepin County Sheriff's Office Chief Deputy Michelle Smolley has indicated that the dedicated $50,000 of Hennepin County funding has been approved and is in a contingency fund, awaiting results of the local match of the District and the member cities. Work on the remaining member cities should still take place; however, a private donor has indicated that he might make up the difference. Lake Minnetonka Conservation District Regular Board Meeting February 28, 2001 Page14 Chief Deputy Smolley has indicated that work should be initiated with Tom Church, Principal Assistant to Commissioner Mary Tambomino, to get the funds released to allow the Sheriff's Department to get their Deputies scheduled. He recommended that the Board direct staff to work with the Board Officers to get this process going immediately. Babcock asked how much the private party might need to contribute because of shortfall of the member cities. Nybeck stated that to date, nine member cities have agreed to financially padicipate in this proposal for 200.1, with $16,434.49 funds committed. Babcock stated that he would be comfortable with the District releasing the committed $20,000 of Save theLake funds for this project, provided that the balance of the $30,000 commitment from the member cities is made up by a pdvate donor(s). MOTION: Gilman moved, McMillan seconded to authorize staff to release up to $20,000 worth of Save the Lake funds, subject to receiving the committed funds from the member cities and the balance being made up by a private donor(s), and to direct staff to work with Hennepin County to get their funds released and to get the scheduling initiated with the Shedffs Department. LeFevere stated he believed the member cities are going to need some form of a contract to release the funds to Hennepin County that they have volunteered for 2001, such as a joint powers agreement. He recommended this as a friendly amendment. Gilman and McUillan agreed to this fdendly amendment. Babcock recommended a friendly amendment that if additional funds are received through the Save the Lake fund for the shortfall in contributions from the remaining member cities, that they can be released. Gilman and McMillan agreed to this fdendly amendment. VOTE: Ayes (10), Nayes (1, Ahrens); motion carded. Ahrens stated that she voted against the motion because the City of Mound has not financially committed to this proposal for 2001. C. Additional Business. _:..:~ There was no additional business. 3. FINANCIAL A. Audit of vouchers (2/1/01 - 2/15/01) and (2/16/01 - 2/28/01). Skramstad reviewed the audit of vouchers for payment as submitted. MOTION: McMillan moved, Gilman seconded to approve the audit of vouchers as submitted. VOTE: Motion carded unanimously. B. December financial summary and balance sheet. Lake tainnetonka Conservation District Regular Board Meeting Page 15 28, 2001 Skramstad reviewed ~e year-end financial summary and balance sheet, noting that he would like the Board to take no action on it until adjustments have been made to it based on the 2000 independent audit. He provided an overview on what these adjustments would include. C. Additional Business. There was no additional business. EWMIEXOTCS TASK FORCE B. Review of recommendations from the EWM Harvesting Program Working Group. Foster stated that he would like to table discussion of this agenda item to the next Board meeting. Nybeck stated that he would be agreeable to that because the update is extensive. Two aspects of the update from the Working Group merit Board discussion at this meeting. First, there is a need to find a replacement vehicle for the work Suburban that was recently salvaged. The Working Group concluded that the program would benefit from purchase of a new 3/4 ton or one ton pick-up that meets minimum specifications. Quotations were received from Lee Motor Company, through the Minnesota Cooperative Purchasing Venture, and Superior Ford. Staff recommended the Board authorize the purchase of a new one ton pick-up from Superior Ford, for an amount not to exceed $28,491.16 excluding tax, title and licensing, because the dealers have indicated that it will take approximately 90 days to receive the vehicle after it has been ordered. Foster outlined the possibilities of purchasing of a king cab pick-up versus a crew cab pick-up, and the idea of purchasing a used pick-up versus a new pick-up. Skramstad questioned what funds should be used for the purchase of this equipment. Nybeck recommended that the pick-up be purchased from the "Equipment" funds. MOTION: Skramstad moved, Gilman seconded to authorize the purchase of a new pick-up from Superior Ford for an amount not to exceed $28,491.16, excluding tax, title, and licensing, with the purchase to taken from Equipment funds. VOTE: Motion carried unanimously. Nybeck stated that the Working Group discussed the day-to-day maintenance of the harvesting equipment for 2001. The consensus of the Working Group was that a change might benefit the program and that the proposal received from Curfman Trucking and Repair, Inc., for a fiat rate of $25,000 from Apdl 15th through September 15th, should be approved by the Board. MOTION: Suerth moved, Skramstad seconded to direct staff to prepare a contractual agreement with Curfman Trucking and Repair, Inc., for an amount not to exceed $25,000, to be the 2001 EWM Fleet Mechanic. Babcock stated that he would like the contract clarified that he would not be compensated for travel time. VOTE: Motion carried unanimously. C. Additional Business. Lake Minnetonka Conservation District Regular Board Meeting February 28, 2001 e Page16 Se There was no new business. 10. ADJOURNMENT There being no further business, the meeting was adjourned at 10:45 p.m. There was no additional business EXECUTIVE DIRECTOR REPORT Nybeck stated that a written Executive Director Repod was included in the packet that summarized staff activities from 1/6/01 through 2/2/01. Additionally, there was a newspaper adicle that dealt with a docking issue in the Brainerd area, and there was a 2001 meeting calendar and an updated Board roster. ADMINISTRATION ~ A. Staff update on appointment of Board representatives whose terms expired in~ 2000. Foster stated that this is an informational item. B. Additional Business. There was no additional business. SAVE THE LAKE A. Consideration of one-time funding for recruitment of Special Deputies for 2001 Boating Season. MOTION: Babcock moved, Gilman seconded to authorize up to $2,250 of Save the Lake Funds for the recruitment of Hennepin County Shedffls Office Special Deputies for the 2001 boating season. VOTE: Motion carried unanimously. B. Additional Business. McMillan stated that the draft 2001 Save the Lake budget would be presented at the 3/14/01 Regular meeting. OLD BUSINESS. There was no old business. NEW BUSINESS. Bert Foster, Chairman Tom Skramstad, Treasurer CITY OF MOUND BUDGET EXPENDITURES REPORT Feb. 2001 16.67% Feb. 2001 BUDGET EXPENSE GENERAL FUND Council 81,320 Promotions 4,000 Cable TV 48,000 City Manager/Clerk 229,430 Elections 2,300 Assessing 73,450 Finance 196,830 Computer 18,950 Legal 118,980 Police 1,125,850 Civil Defense 6,950 Planning/Inspections 261,980 Streets 496,120 City Property 80,440 Parks 247,740 Summer Recreation 42,260 Contingencies 25,000 Transfers 206,740 YTD PERCENT EXPENSE VARIANCE EXPENDED 3,309 17,440 63,880 21.45% 0 0 4,000 0.00% 0 0 48,000 0.00% 12,565 25,368 204,062 11.06% 0 0 2,300 0.00% I 3 73,447 0.00% 13,895 28,985 167,845 14.73% 1,610 13,571 5,379 71.61% 5,893 10,945 108,035 9.20% 75,611 160,742 965,108 14.28% 253 651 6,299 9.37% 13,409 30,021 231,959 11.46% 62,518 98,866 397,254 19.93% 7,191 13,300 67,140 16.53% 13,975 25,877 221,863 10.45% (39,570) (39,570) 81,830 -93.63% 654 654 24,346 2.62% 15,847 31,694 175,046 15.33% GENERAL FUND TOTAL 3,266,340 187,161 418,547 2,847,793 12.81% Area Fire Service Fund 415,850 TIF 1-2 0 Recycling Fund 135,480 Liquor Fund 551,450 Water Fund 478,620 Storm Water 712,000 Sewer Fund 948,210 Cemetery Fund 7,500 Dock Fund 144,620 42,035 52,760 363,090 12.69% 83,946 137,062 (137,062) 8,675 17,110 118,370 12.63% 25,969 53,793 497,657 9.75% 62,842 85,533 393,087 17.87% 852 852 711,148 0.12% 73,358 152,026 796,184 16.03% 68 1,004 6,496 13.39% 587 1,230 143,390 0.85% Exp.00 03/20/2001 Gino CITY OF MOUND BUDGET REVENUE REPORT Feb. 200'1 16.67% GENERAL FUND Taxes Business Licenses Non-Business Licenses and Permits Intergovernmental Charges for Services Court Fines Other Revenue Transfers from Other Funds Charges to Other Departments Feb. 2001 YTD PERCENT BUDGET REVENUE REVENUE VARIANCE RECEIVED 1,429,370 0 0 4,340 1,020 1,080 160,920 4,874 17,610 970,380 38,466 38,466 132,750 11,200 18,552 100,000 (977) 7,119 142,400 319 59,414 153,000 0 0 12,500 1,182 2,510 (1,429,370) 0.00% (3,260) 24.88% (143,310) 10.94% (931,914) 3.96% (114,198) 13.98% (92,881) 7.12% (82,986) 41.72% (153,ooo) 0.00% (9,990) 20.08% TOTAL REVENUE 3,105,660 56,084 144,751 (2.960,909) 4.66% FIRE FUND 403,270 12,554 70,997 (332,273) 17.61% RECYCLING FUND 121,880 7,330 13,504 (108,376) 11.08% LIQUOR FUND 1,900,000 118,119 241,999 (1,658,001) 12.74% WATER FUND 510,000 34,434 69,631 (440,369) 13.65% STORM WATER UTILITY 101,000 0 8,971 (92,029) 8.88% SEWER FUND 990,000 82,182 161,733 (828,267) 16.34% CEMETERY FUND 6,250 0 400 (5,850) 6.40% DOCK FUND 81,350 45,776 64,836 (16,514) 79.70% 03120/20(~1 rev01 Gino City of Mound Cash/Investments Balances by Fund As of February 28, 2001 FUND NAME $ Amount G~n'eral Fund'-- $1,208,815- CDBG 1,114 Ar~a FirePr~)~te~-tionServices - -2'5~,242 MSA 21,338 Sealcoat 19,61{i- PW Facility 62,669 Capital Improvement 423,534 CDB 2,470 ~-ommer~-Place TIF 35,030 DoWntown-T-iF1.--2 ................ ~1~1 ,~0_7~ i_1_52) Grant Revolving ....... 7,725 _R~ecy~_c!_i_ng ....... ....... 84,150 L~i?l_U o r _St_o r_e ......... 411,065 Water 792,971 Storm Water 45 ~S_ew_-er- ............... 864,863 Cemet~~ ......................... 906 Dock 319,787 Fi~ Relief ......... (~;470) Total Cash $3,408,721 Note: The above schedule shows the combined cash and investment balances by fund for the months indicated as recorded in the General Ledger. The balances do not reflect receivable, payables, authorized transfers, encumbered funds, or dedicated/reserved resources, etc. Only some accrued transactions are reflected. Investment income will be distributed to the funds at the end of the ~ear and is not included. A long and complete process is followed to record all transactions, before we close the books, at the end of the ~ear. In addition, the audit from the independent auditor is performed and an official Comprehensive Report will be presented to the City Council and made available to interested parties. In no way this schedule is intended to ~epresent balances of funds available for spending. 03/21/2001 CashReportCouncil Gino mo DATE: March 15, 2001 TO: FROM: Urban Hennepin County Cooperating Communities Rod Waara, Administrative Manage~x~ ct'"'" ~ SUBJECT: URBAxN HEN~EPIN COUNTY CDBG PROJECT STATUS REPORT - February 2001 Accompanying is the February. 2001 Urban Hermepin County. CDBG Project Status Report (PSR). A Single Family Rehabilitation Client Status Report will be provided with the March PSR for communities in which Hennepin County. administers the progam. The 2001 CDBG and HOME application period ended March 9. Staffis now reviewing materials submitted. The 1998 CDBG progam has been closed out. Unexpended balances were added to the 2001 CDBG allocation. Please continue to complete your CDBG funded projects and promptly submit eligible expenditures for reimbursement. We need to expend approximately $1.8 million in CDBG funds by May 1, 2001 to meet HUD's mandated drawdown requirement. On March 15, 2001, HLT)'s new Lead-Based Paint Regulations will take effect. All contracts signed after March 15th for any CDBG or HOME project involving housing of any sort must comply with the new regulations. For the time being we are requiring that communities notify, this office in advance of all projects involving housing before any funds are formally committed. Clearly, housing rehabilitation will be most affected but ali housing projects must be cleared through this office. As the ~antee, Hennepin County. is responsible for ensunng that CDBG and HOME federal funds are expended in accordance with progam regulations. Contact Jim Graham at 952-541-7082 if you have any questions or need more information. The threshold for requinng agencies to conduct a single audit on federal expenditures is $300,000. Information on the single audit and 2000 CDBG reimbursements has been mailed. We are requesting cities and agencies to continue to confirm Hennepin County. CDBG revenue reports. Please contact me at 952-541-7088 or your CDBG representative if you have any questions. Enclosures cc: Public Service Agencies Hennepin Cottltty Office of Planning & Development, Development Planning L)tit, I 0 709 [Vay:ata Boulevard, Suite 260. Minnetonka. .?I:~' 55305 Mail Code: 604 Phone: (612) 541-,080 Fa_r: (612) 54I--090 TDD/TTY: {612) 541-7981 0000 ZZ ZZ ZZZZ ZZ ~ zoOO m~m m~ m m Westonka Healthy Commonity Collaborative Agenda - March 16, 2001, 7:15 - 9:00 a.m. Mound City Hall 1. Social Coffee, tea, rolls, fruit and juice start at 7:15 2. Introductions 7:30 3. Additions or Changes to the Agenda / Minutes 4. Announcements (15 min.) 5. Rich Zierdt, CASH - Comm,,nlty Action for Suburban Hennepin (20 min.) Rich will talk to us about CASH, one of the mandated partners for the Collaborative. A representative from CASH is willing to attend our local Collaborative meetings. 6. Spring Student Welcome (20 min~) We found a good way to follow up on the Surprise Student Welcome Back to School! Carol Olson and Patricia Anderson will talk about the Spring theme. (yes, Spring is right around the corner) "This is not a dress rehearsal. This is it." By Tom Cunningham Any comments or questions, call Leah Weycker, Collaborative Coordinator, at 952-491-8058 or WeyckerL@westonka.k 12 .mn. us Health Carol Olson, Patricia Anderson, Sandy Olstad, Carolyn Schmidt, Mary Goode, Jeanette Metz, Mark Brekke The Health Group is working on the final report for the Health Advocate Outreach Project. In the budget process, they are also looking at new projects to support our community. Youth Activities Sandy Rauschendorfer-temp chair, Chris Valerius, Sue Cathers, Jean Ann Thayer, Patsy Kiesow The skate park task force has been working hard on location, location, location. They met with the Mound City council again and will be meeting with the School Board soon. A small group of students went to try out new metal ramps in Delano. There is a possible donation of $35, 000 from a developer and local property owner. We'll know more about that after the next Minnetrista City Council meeting. Cross your fingers! Parenting Sandy Wing, Sandy Olstad, Jeanne Stortz, Bill Erickson The Parent group has ordered new brochures for parent education. Community Margaret Holste, Cathy Bailey, Cheryl Fischer, Edith Travers There will be a survey sent out to all the Collaborative members and to other stake holders in the community. The survey will be a way to evaluate the Collaborative's structure for local human services planning. Communications Jeanne Stortz, Lisa Whalen, Anne Wilbur, Carol Olson We are working on a communications plan. The redo of the brochure may take the form of a newsletter that would be sent our three times a year. It could also fold to be used in the brochure racks. Finance and Operations Mike Looby, Len Harrell, Margaret Holste, Craig Anderson, Patricia Anderson The Finance and Operations will soon be compiling all the budget requests and bringing back a final budget for the WHCC to approve. Executive Carol Olson, Jeanne Stortz, Margaret Holste, Sandy Wing, Sandy Raushendorfer, Sue Cathers, Mike Looby The Executive Group did not need to meet last month. They will help 1ay out a yearly plan for the WHCC and they also need to set up a review for Leah. Westonka Healthy Community Collaborative Minutes · February 16, 2001 Present: Craig Anderson, Patricia Anderson, Cathy Bailey, Mary Goode, Len Harrell, Margaret Holste, Mollee Layer, Carol Olson, Sandy Olstad, Jeanne Stortz, JeanAnn Thayer, Leah Weycker, Sandy Wing Guests: Jeff Brown, Dena Kuenzel Additions or Changes to the Agenda or Minutes: Leah asked about the Collaborative participating in a McKnight Foundation grant for summer youth programs along with Community Ed. Everyone thought it was worth pursuing. Announcements: We received a lovely thank you note from Kevin Borg, principal at Grandview. If we want to participate in the American Cancer Society's Relay for Life, there is a planning meeting next Wednesday at the Library. Mound/Orono Relay for Life will take place Friday, June 22, 2001. Family Education Network is sponsoring a workshop for professionals who work educating parents. The presentation is done by Jean Illsley Clarke, and author and consultant. The workshop is March 9th. We received a check for $300 from Baywinds Christian Church to be used for teen programing. This is the second donation we have received from them. Chamber has an awards night. Would we like to nominate anyone? Sue Cathers and Leah Weycker are planning on nominating our youth center worker for the Youth Award. Craig Anderson has agreed to be our chairperson starting in a month or so. The Collaborative is going to coordinate the City Days parade this year. Craig Anderson suggested that we talk to Lori Ham, who has done the parade in the past, about the City Days parade as soon as possible. We could advertise for volunteers in the Laker. We sent around a sign up sheet for the parade committee. The high school is having an "adopt a pillar" project. Barb Olson had suggested that we adopt one and paint the Welcome Back message. Westonka students are: loved, respected, valued, appreciated, accepted and trusted. Jeanne Stortz offered to help. Margaret Holste announced a prayer breakfast, WeCAN fund raiser. It will take place Mar. 22 at 7:30 am. Bob Fisher is the key note speaker on "Faith Means Action". You can get tickets from Margaret or call WeCAN. Cathy Bailey announced a fund raising breakfast for the Senior Center on March 4th. The new senior center is only $160,000 short of their goal of $3.2 million. This will be the hardest part of the journey. They need help! Patricia Anderson announced a forum on creating positive school climate for middle and high school students. There is a Prevention Forum in Hopkins on drug abuse trends put on by Hazeltine. Dena Kuenzel, from Presbyterian Homes, announced a breakfast with Gen Olson, Steve Smith and other elected officials to talk about upcoming legislation. Presbyterian Homes is in a difficult position with staffing and has had to scale back on the amount of beds that they can handle. The breakfast will be Feb. 22, 2001. Jill Ness, Tobacco Prevention Specialist for Western Hennepin Co. CTT- Communities Targeting Tobacco is run through the Mn. Dept. of Health. They are working on 5 goals: 1. develop youth leadership and involvement (They are teaming up with Target Market, a youth led group - tmvoice.com) 2. reducing exposure to 2nd hand smoke 3. promote school based tobacco prevention (In our area the coordinator is Michelle Wahl.) 4. reducing youth access to tobacco 5. linking youth to cessation programs There is $180,000 in mini grants of $5-$20 thousand in April - June 2002 to work on any of the target goals. The deadline is March 5th. Leah will pass the information on. Lenny Harrell, Mound Chief of ?olice Lenny showed a slide presentation that had been presented in San Diego when the Mound Police Department accepted an International Association of Chiefs of Police / ITT Community Policing Award. The presentation covered many programs of the Mound Police Department. Some of the projects were partnerships between the Police Department and the Collaborative.: ) Lenny talked about a grant that the Wells Fargo bank has offered to the Department for partial funding for a School Resource Officer. Jeff Brown is the SRO in the Minnetrista schools (MWHS and Hilltop) and the new funding would allow an officer to be ill the Mound schools (Grandview and Shirley Hills). Lenny needs to raise an additional $7,500. Patricia Anderson suggested looking at the Collaborative budget to see if we had any funding available since the School Resource Officer is a good fit for the LCTS fund guidelines. Margaret Holste made a motion to adjourn, Sandy Wing seconded the motion, motion passed. PARK COMMISSION RESOLUTION REGARDING APPOINTMENTS TO ADVISORY COHMISSIONS WHEREAS, prior to January 23, 2001, City Council Resolution 89-139 (adopted on October 24, 1989) clearlystated that a "vacancy" on a city advisory commission "... occurs when a term expires and the commissioner holding that term does not desire reappointment" or "when a commissioner resigns his/her position prior to the term expiring"; WHEREAS, from October 24, 1989 to January 23, 2001, the city of Mound advisory commissions and the Mound City Council have consistently followed the language of Resolution 89-139 in so far as they conducted competitive interviews of prospective candidates only when a "vacancy" existed, as legally defined; WHEREAS, on January 23, 2001, the Mound City Attorney agreed with the legal interpretation of "vacancy," as defined above; WHEREAS, the current Mound City Code already allows advisory commissioners to be removed by a 4/5 vote of the City Council, thereby alleviating any potential problem with "dead wood" or "lifetime appointments"; WHEREAS, late in the evening on January 23, 2001, the Mound City Council voted 3-2 to substantially change Resolution 89-139, whereby a "vacancy" occurs on a city advisory commission when the commissioner's term expires, thus requiring every sitting commissioner to compete with other candidates for reappointment to his/her seat at the expiration of his/her term; WHEREAS, the proposed change in the definition of "vacancy" (adopted by the City Council on January 23, 2001) was not contained in the City Council "packet," whereby Mound citizens (other than John Beise, Tom Casey, and perhaps one other audience member) had n__o opportunity to consider and provide comments to the specific proposed change; WHEREAS, the proposed change in the definition of "vacancy" (adopted by the City Council on January 23, 2001) was not submitted to any of the advisory commissions for their review and recommendation; WHEREAS, the NEGATIVE RESULTS of the change in the definition of "vacancy" in Resolution 89-139 are: (1) reappointments are subject to political retaliation (e.g. Bill Darling, 1996 candidate for mayor); (2) a city council can change the majority of advisory (3) (4) (5) (6) (7) commissioners within 13 months (assuming 3-year staggered terms); "institutional long-term memory" and the opportunity to educate new commissioners (and new city council members) will be lost by more rapid turnover of commissioners; more rapid turnover may also result in the discontinuity of programs; natural attrition of advisory commissioners is already high, at least for the Park Commission and Open Space Advisory Commission; a commissioner's decision is more likely to be affected by whether the majority of the City Council agrees with the decision; and the City of Mound has reverted to the "spoils System" after any city election (i.e. "political" appointments are awarded to supporters). NOW, THEREFORE, BE IT RESOLVED that the City of Mound Park and Open Space Advisory Commission recommends: 1. That the definition of "vacancy" in Resolution 89-139 be restored to the definition which existed prior to January 23, 2001; 2. That a copy of this Resolution be forwarded immediately to other city advisory commissions for their recommendations and to the Mound city Council for its review and adoption; and 3. That, until paragraph 2 above can be completed, no interviews or decisions pertaining to advisory commissioners seeking reappointment shall occur. The foregoing Resolution was moved by Casey and seconded by Meyer. The following commissioners voted in the affirmative: Casey, Domholt, Hentz, and Meyer. The following commissioners voted in the negative: Beise. Dated: February 8, 2001. -2- LEN HARRELL Chief of Police MOUND POLICE 5341 Maywood Road Mound, MN 55364 Telephone 472-0621 Dispatch 525-6210 Fax 472-0656 EMERGENCY 911 TO: FROM: SUBJECT: Kandis Hanson Chief Len Harrell Monthly Report for February, 2001 STATISTICS The police department responded to 698 calls for service during the month of February. There were 25 Part I offenses reported. Those offenses included 3 burglary, 4 vehicle thet't, and 18 larcenies. There were 53 Part II offenses reported. Those offenses 4 child abuse, 1 forgery/NSF check, 3 criminal damage to property, 3 narcotics, 7 liquor law violations, 6 DUI's, 3 simple assaults, 10 domestics (5 with assaults), 6 harassment, and 10 other offenses. The patrol division issued 88 adult citations. Parking violations accounted for an additional 153 tickets. Warnings were issued to 80 individuals for a variety of violations. There were 2 adults felonies and 13 adults and 7 juveniles arrested for misdemeanors. There were 2 misdemeanor adult warrant arrests and 1 juvenile. The department assisted in 15 vehicle accidents. There were 27 medical emergencies and 54 animal complaints. Mound assisted other agencies on 13 occasions in February and requested assistance once. MOUND POLICE DEPARTMENT MONTHLY REPORT - February, 2001 II. INVESTIGATIONS Michelle Alexander and Sam Nelson are currently assigned to investigations. The Investigators worked on 6 child protection issues and 2 criminal sexual conduct cases in February. These eight cases accounted for 43 hours of investigative time. Other cases included burglary, assault, theft, absenting, tampering with auto, domestic assault, violation of an Order for Protection, damage to property, harassment, vehicle theft, forgery, drug possession, terroristic threats, DWI, and hit and run accident. Formal complaints were issued for gross misdemeanor furnishing alcohol to a minor, gross misdemeanor forgery, gross misdemeanor DWI, fleeing a police officer, no insurance, thet~ by swindle, controlled substance, false information to police, assault, domestic assault, marijuana in a motor vehicle, disorderly conduct, reckless driving, operate snowmobile w/o registration, exterior storage, and derelict auto. III. PERSONNEL/STAFFING The department used approximately 43 hours of overtime during the month of February. Officers used 25 hours of comp-time, 165 hours of sick time, 4 holidays, and 178 hours of vacation. Officers earned 17 hours of comp time. Officer Ewald notified the City of his retirement that was effective February 25th. IV. TRAINING Officers attended EMT refresher, DARE training, canine narcotics school, and emergency management training in February. V. COMMUNITY SERVICE OFFICER CSO Salter had 240 calls for service; 48 animal complaints, 50 ordinance violations. Two citations were issued. VI. RESERVES Information not available. Humane Society for Companion Animals Dear Fellow Animal Lover, I am asking for your help. Donors like you are vital to help us care for the 10,000 animals that will come to our door again this year. Abandoned animals like Ranger, who may not have had a second chance without our care (see Ranger's story on the back). Send your gift now so we can continue to provide care and shelter for the many animals that are discarded or left alone to fend for themselves. The Humane Society for Companion Animals (HSCA) is proud to serve the community through our two shelters in Saint Paul and Woodbury. We strive to provide the necessary animal welfare services you have come to rely upon, and I hope we can count on your support. Ranger is now serving you too and his remark- able rags to riches story is an inspiration to all of us. 1 We value the trust you have placed in HSCA to carry out our mission: Improving Animal Lives~Fostering Huma, Animal Bou&. But we can't do it alone. We need your help. Donations provide 62% of our operating revenue and your support will ensure that we are able to continue providing quality care for all of the animals we will help this year. HSCA is committed to provide humane care and shelter for the animals entrusted to us. HSCA cares for all animals that come to us whether they are abandoned, a stray, or a medical emergency. Wc make every effort to find homes for all adoptable animals and arc proud to report that 81% of those who arc adoptable were placed in new homes in 2000! There could be other dogs like Ranger out there that could achieve greatness too, but without the care of HSCA who knows what will happen to them? Please help us give all of our animals the new opportuni~ they deserve. Make your gllt today so together we can improve the lives of the animals in our community. 10,000 animals are depending on you. E HSCA helped Ranger become the hero he is toda)~ Sincerely, Janelle Dixon Executive Director P.S. Ranger was lucky that we recognized his potential. See his story on the reverse side and help us give more animals a loving home. Saint Paul location 1115 Beulah Lane Saint Paul MN 55108 shelter 651.645.7387 office 651.646.6821 fax 651.646.1420 Woodbury location 9785 Hudson Road Woodbury MN 55125 phone 651.730.6008 fax 651.730.6301 Ranger was discarded like a piece of garbage. l:.r m~ partic~,lar rcason, Rangcr was aba,~doned by his owners. One day he was a valued member of' someone's family, and tl~en suddenly he was simply discarded. 1 )ogs like Ranger trust and depend on those around them, and are unprepared to fend for themselves when suddenly left alone. Now a burden, instead of a family f,'icnd, what would happen to Ranger? "Ranger is very responsive now. He is very loyal and looks forward to work." Ranger must bavc been confused when he was dropped off at the St. Paul sheher. He needed the Humane Society for Companion Animals for care and shehcr. Ranger ma), not have had a second chance without HSCA and thc quality of care we providc to more than 10,000 animals each year. U,dauntcd. Ranger still bad bis special personality and was choscm by the P, amsey (Ztmnty Sheriff's department ~i~,~,'~{ ,,, I ,,',,~ ~x,,.~,}~,,,, ,,t ,Iw Nl,,,~,l,J I',,lice l)ct)artmcnt and ~,~,.,'tl~'~ ~l,,~ ,~,,?.~:l~,l ~1~,,~?.1~ I'.~,,I ',, },,,,I. 5inet no one in the i,.~s~ I, ~.1 i,,,,t~.,~ ,t ,,~ , .t~,,{ ,'~,,,,,~..1~ ~,, ~.~ Kanger, his first {~.x~ ,,.,, I ,,,~,, ~,,t,~.j~ ~5'1~,, ,,~ I,~,~ ~.~cd, Ranger was I,~' ,~ ~',x ,,,,I,t'l ,,~,~ ~c~,l,,,~,l*,,.~,x tommands."But ,,t~ I,,,~, ,~t,,t I,,,,~tlx ~,l~,,~..,}~;~.~t ~l~c cmt of dm twelve xs'~ ct: , ,~tt~sc, ]{al~gt'~ [;~adt:.,cd at Ilw top of his class in both thc obedience and article search scctionsl l%ud partners on graduation day. Once a dog has completed Basic Patrol, they become a valued member of thc police department. "If Ranger were to become injured in the linc of duty we would take cvc~)' recast,re to give him emergency care, just likc a lcgtdar police officer," Swanson explains. "'l'his includes taking him by helicopter to the bcs~ vctcrinary care available." Ranger rose above his dire ci,'cumsta,~ces of having no value to thc people who abandoned him, and I,',~,,.~, ,~.,,., ,/,, is now serving thc community. Swanson reports that Ranger ..... ,,,,,,~ ','.v"/',~,: is very loyal and loves bis job. Ilo continues to excel and has just completed narcotics training. } lc risks his life daily and gives I,a~k tcnfi)ld to all of us. This is such an inspirational story: if Ranger can turn his lit~ arou.d and become a l~cro, don't we owe it to all at~imals m give ~hcm the same opportunity to find a loving home? "Ranger scored the highest on article search. This means he has to retrieve objects like keys, a screwdriver, a matchbook and a driver's license by scent in a 30' x 30' field of grass that is 2 feet high." We need your help now to ensure that the 10,000 animals we will care for this year have the same opportunity for a new beginning that Ranger had. MOUND CRIME PREVENTION ASSOCIATION 5341 Maywood Road Telephone 472-0621 Dispatch 525-6210 Mound, MN 55364 Fax 472-0656 Tip Line 491-1838 Crime Prevention Charter Members Meisel Hardware Specialties Spring Park Nodhwest Tonka Lions Mound Norwest Bank o! Mound' Mound PUT Corp. Chanhassen Mohawk Jaycees Mound Rotary Club ot Mound Mound SOS Printing Mound Medical Clinic Mound Police Reserves Mound 3ES Minnetonka 3hapter 271 Mound American Legion Post 398 Mound James Ventura, ESQ. Medina Mound Police Department to Implement School Resource Officer Program The Mound Police Department is taking another quantum leap into community-oriented policing and crime prevention by implementing the School Resource Officer Program [SRO] at the Grandview Middle School. Many police agencies have formed partnerships with school systems to create the SRO program which is considered one of the most proactive strategies in community-oriented policing. The Mound Police Department recently received the prestigious International Association of Chiefs of Police/ITT Industries Community Policing award for the year 2000. Targeting an inception date of Fall 2001, the program requires an initial funding goal of $48,000. The Mound office of Wells Fargo Bank has generously donated $12,500 to kick off the fundraising efforts of the SRO program at the Grandview Middle School. The balance of the fundraising efforts needs to be completed by the Spring of 2001 giving ample time to hire and train the School Resource Officer for the coming school year. Community support of programs like the SRO is needed in order to facilitate its initial implementation. The School Resource Officer Program places a law-enforcement officer on a school campus, making it the officer's assigned patrol area. By applying a community oriented policing philosophy within the school, the School Resource Officer is able to assist the school administration in providing the most secure and orderly environment possible. The SRO is a specially trained, state-certified law enforcement officer who is assigned full time during the academic school year. The SRO Program is based on a cooperative relationship between law enforcement officers, teachers, school personnel and parents. It develops a positive relationship between the SRO and students. The SRO fulfills several important roles. First, as a law enforcement officer, the law will be consistently and fairly enforced. The SRO will take the necessary enforcement actions, when necessary, to ensure a safe and peaceful learning environment. Second, the SRO serves as an instructor, teaching classes that are many times related to core subjects, such as D.A.R.E and the Corrective Behavior Curriculum. Finally, the SRO is a counselor, being permanently assigned to the school campus the SRO is readily available to assist students and staff members with personal and school related problems when appropriate. The School Resource Officer is involved with various school activities. The officer is seen as a part of the campus environment. The presence of a law enforcement officer on campus provides opportunities for positive experiences between the law enforcement officer and the students. These experiences can lead to greater mutual understanding and respect, potentially resulting in the prevention of delinquency and crime. Principal Kevin Borg of the Grandview Middle School, educating 525 students in grades 5-7, is very supportive of this program for the school district. The Mound Crime Prevention Association, a 501(c)(3) non-profit organization, is seeking contributions from the Mound community to fund this program for the 2001 school year. Contact Jim Brand at 472-2000 for more information. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 · www.ci.shorewood.mn.us · cityhall @ci.shorewood.mn.us March 19, 2001 TO: FROM: SUBJECT: City Managers/Administrators, Executive Directors, a~ Others Craig W. Dawson, Shorewood City Administrator ~ Legislation regarding Lawn Fertilizers Containing ~-nosphorus (SF 1789) First, I wish to thank those of you who have worked with your governing boards to show support for a legislative effort to strongly restrict the use of lawn fertilizers that contain phosphorus. (I have included a summary of actions taken by those the City has contacted asking for a resolution of support.) As you know, we have spent the past few weeks drafting a bill and seeking legislative authorship for it. Today, Senator Linda Higgins, with Senators Jane Ranum and Don Samuelson, introduced SF1789. It has been referred to the Environment and Natural Resources Committee of the Senate. The bill must be reported out of Committee by Friday, March 30, to remain alive for this session. This bill is more sweeping than HF 1508 and HF 1524, which would restrict the use but hardly affect the sale of these fertilizers statewide or in the metropolitan area, respectively. While the text of SF 1789 looks a lot like these House bills, th~ key difference is in Subdivision 4 of SF 1789. It would prohibit statewide the saD. of such lawn fertilizers (with a few reasonable exceptions). The other key difference in SF 1789 is that it would be codified in the water quality section of Minnesota Statutes, and be administered and enforced by the Minnesota Pollution Control Agency. The fertilizers affected by this legislation would be only those used for lawns (or "turf" as defined in the bill). It would not apply to fertilizers used for agricultural or gardening purposes. Controlling the sale of lawn fertilizers is one of the most economical best management practices to improve the quality of water in lakes, streams, and wetlands. Years of consumer education have come up short. SF 1789 would significantly change the approach taken to remove the unnecessary use of an unnecessary element - phosphorus - for lawn care. I would encourage you to contact your legislators to indicate your support of SF 1789. As I've learned from speaking with many of you, the provisions of this bill would offer the best approach thus far to attain the goals and objectives of your water quality management plans. PRINTED ON RECYCLED PAPER 2415 Wilshire Blvd. Mound, Minnesota 55364 Date: To: From: Subject: March 22, 2001 Kandis Hanson - Mound City Manager Greg Pederson - Mound Fire Chief Meeting Minutes and Summary - March 14, 2001 Meeting Just wanted to provide you all with a summary of the MFD Meeting that was held on Wednesday, March 14, 2001. A packet of information is included for those of you that were unable to attend. Meetin.q Minutes Topic Action or Activity I. Tour of fire station, apparatus and equipment All went well - No one got lost II. MFD - Overview of organization Good questions - No follow up required III. MFD - By the numbers Good questions - No follow up required IV. Mound Fire Commission Proposal Positive feedback to proposal. MFD will proceed to form this Commission. Need to identify Representatives from each Community. V. Fire Prevention and Inspection Plan Group supports this plan. MFD will proceed with implementation 3/19/01. Need priorities from each city (see attachment) VI. MFD Fire / Rescue Call Committee (committee to Reduce rescue calls) Much positive feedback on this effort also. All cities seemed to support. VII. MFD Business and Financial Plan · Reviewed business plan and Issues Good questions - No follow up required. · Reviewed financial plan (5) Year Generally - Operating budget will not increase significantly. · Fee schedule for services Possible fire commission group discussion. · MFD budget issues - major Proposed purchases Purchases - 800 MHZ Radio Project $ 60,000 - $ 70,000 (2002) - Fire Engine Pumper $ 260,000 (2002) - Fire Station (new or $1,400,000 (est.) remodeled 2004) - Fire Rescue Truck $ 85,000 (2004) - Fire Truck Aerial $ 480,000 (2005) · Challenges for fire service and MFD VIII. Community Service No follow up required. Everyone should attend MFD's 50th Annual Fish Fry on Saturday, June 2, 2001. Featuring the White Sidewalls. Key Issues - Overview · MFD Fire Commission Formation · Implementation of Fire Inspection Plan · Budget Outlook- Operating Budget · Budget Outlook- Major Purchases Action Plan MFD will proceed MFD will proceed No significant increase due to reduced rescue calls (refer To forecast) MFD Committees will proceed and investigate fire station options as well as fire apparatus purchases. Attachments Please review these minutes with the appropriate city officials that were unable to attend. Special thanks to those of you that made time to attend this meeting! Please call if you have any questions. Thanks, Greg Pederson 2415 Wilshire Blvd. Mound, Minnesota 55364 Date: March 21, 2001 To: Kandis Hanson - City Manager From: Greg Pederson - Mound Fire Chief Subject: Mound Fire Department "Fire Commission" Greetings! As a follow up to our meeting held on March 14, 2001, I need your help. Please provide me with a representative name from your group to serve on the MFD Fire Commission. We will meet (4) times per year as described in the attached plan. I would like a response by April 6, 2001 so I can schedule the first meeting end of April 2001. Thanks for your help! Gregory S. Pederson Mound Fire Chief c.c. MFD Business Meeting File MOUND FIRE DEPARTMENT FIRE COMMISSION PROPOSAL Concept: Form a MFD Fire Commission that includes representation from all cities served by the Mound Fire Department. Goals · · · · · Improved communication to customers Gain input and involvement from representatives Create better financial awareness Shared resource planning Efficient use of everyone's time Achieve consistency in policies Plan Overview, · Form a commission with representation from all cities (2) Mound (Fire Chief, Designated) (5) (7) Other Cities (Orono, Minnetrista, Spring Park, Minnetonka Beach, Shorewood as Designated) Total Schedule 4 meetings per calendar year (Jan., April, July and Oct.) (2) Management or Planning Meeting (2) Informational, Budgetary and Major Purchases President would be Fire Chief Secretary or Scribe would be MFD Administrative Assistant, minutes to publish To Make It Successful · Need support of plan · Feedback on meeting frequency and schedule · Designated representation from cities · Attendance at meetings · Representative communications back to city officials