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1984-11-27 CITY OF MOUND MOUND, MINNESOTA AGENDA MOUND CITY COUNCIL REGULAR MEETING 7:30 P.M., TUESDAY, NOVEMBER 27, 1984 COUNCIL CHAMBERS 1. Approve Minutes of November 7, 1984 Special Meeting 2. Approve Minutes of November 13, 1984, Special Meeting 3. CASE $84-371: Marlene M. Newton (Grandview P.T.O., Pres., Grandview Middle School), 1881 Commerce Blvd. R__e_q_uest: Sign Permit 4. CASE $84-370: Suburban Lighting (6077 Lake Elmo Ave. No., Stillwater, MN. 55082), 1730 Commerce Blvd. Re~~: Sign Permit (Getty Oil Station) 5. Set Date for Public Hearing on Proposed Vacation of Alley Abutting and to the South of 2509 Commerce Blvd. (Suggested Date: December ~, 1984) 6. PUBLIC HEARING: Delinquent Utility Bills 7. Request to Place Historical Monument in Mound Bay Park Miss Mildred Banks & Mr. Buzz Sycks 8. Comments & Suggestions from Citizens Present 9. Review & Approval of Cable T.V. Public Access Rules 10. Resolution Requesting 1985 M.S.A. Road Allocation 11. Payment of Bills (to be handed out at meeting) 12. Set Dates for December Council Meetings Tuesday, December 11, 1984 Thursday, December 27, 1984 13. Resolutions Authorizing Transfers 14. INFORMATION/MISCELLANEOUS A. Information on Strategic Planning Seminar B. AMM Bulletin - November 15, 1984 C. Minutes of Park Commission Meeting Pg. 3357 Pg. 3358-3371 Pg. 3372-3379 Pg. 3380-3390 Pg. 3391-3393 Pg. 3394 Pg. 3395 Pg. 3396-3407 Pg. 3408-3409 Pg. 3410-3413 Pg.~3414-3438 Pg. 3439-3440 pg. 3441-3444 Page 3355 D. Letter from Hickok & Assoc. Regarding Sewer Charges E. Thank You Letter from Senior Center F. AMM Meeting Notice - December 6, 1984 G. Letter from City Attorney Re: Continental Phone H. Copy of Dock Application for 1985 I. Letter from Hennepin County Re: Surcharge Ord. J. Thank You Letter to Police Dept. K. Gambling Report for Legion - October, 1984 L. Minnesota State Economic Development Newsletter M. Water Fund - Nine Month Report N. Sewer Fund - Nine Month Report O. Article Regarding City of Bloomington Econ. Dev. Incentives P. Anonymous Letter Received by the City. Labor Market Report for October R. Watershed Dist. Agenda & Minutes Pg. 3445 Pg. 3446 Pg. 3447 Pg. B448-3449 Pg. 3450-3451 Pg. 3452 Pg. 3453 Pg. 3454 Pg. 3455-3458 Pg. 3459-3460 Pg. 3461-3462 Pg. 3463-3464 Pg. 3465 Pg. 3466-3469 Pg. 3470-3497 Page 3356 228 November 7, -1984 SPECIAL MEETING OF THE CITY COUNCIL Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of Mound, Hennepin County, Minnesota, was held at 5341 Maywood Road, in said City on November 7, 1984, at 7:30 P.M. Those present were: Mayor Bob Polston, Councilmembers Phyllis Jessen and Gary Paulsen. Councilmembers Pinky Charon and Russ Peterson were absent and excused. Also present was City Clerk Fran Clark. The Mayor opened the meeting. ELECTION CANVASSING BOAR~ The City Election results were presented to the Canvassing Board for their approval. The results were as follows: MAYOR (two year term) VOTES CAST Bob Polston Herbert E. Wolner 2,680 1,677 COUNCILMEMBER (2 elected, each 4 year term) Frank A. Ahrens Karol "Pinky" Charon Phyllis Jessen Steve Smith 1,638 1,997 2,129 2,140 Paulsen moved and Polston seconded the following resolution. RESOLUTION ~8~-183 RESOLUTION CERTIFYING THE RESULTS OF THE MUNICIPAL ELECTION AS PRESENTED AT THE CANVASS OF VOTES OF THE NOVEMBER 6, 1984, ELECTION The vote was unanimously in favor. Motion carried. Paulsen moved and Jessen seconded a motion to adjourn at 7:35 P.M. The vote was unanimously in favor. Motion carried. Fran Clark, City Clerk 229 November 13, 1984 'REGULAR MEETING OF THE CITY COUNCIL The City Council of Mound, Hennepin County, Minnesota, met in regular session on November lB, 1984, at 7:30 P.M. in the Council Chambers at 5B41 Maywood Road, in said City. Those present were: Mayor Bob Polston, Councilmembers Pinky Charon, Phyllis Jessen, Gary P~ulsen, and Russ Peterson. Also present were: City Manager Jon Elam, City Clerk Fran Clark, City Attorney Jim Larson, City Engineer John Cameron, City Planner Mark Koegler, Building Inspector Jan Bertrand, Utility Superintendent Greg Skinner, Intern Wendy Anderson and the following interested citizens: Larry Connolly, Gordon L. Wolf, Jennifer Schmid, Steven Codden, Thomas W. Prokasky, Geoff & Robin Michael, Gordon Swenson, Tom Reese, Amy Reese, Ruth Smith, Steve Smith, Tim Babb, Jim Nordby, Frank Ahrens, R. G. William Wolf, Bob McClellan, Betty McClellan, Butch Essig, Sherry Essig, Tim Ashenfelter, Joanne Ashenfelter, John Curtis, Kenneth Smith, Robert L. Geib. The Mayor .opened the meeting and welcomed the people in attendance. The Mayor then thanked the American Legion Auxiliary for the donation of the new flag for City Hall and the $500.00 check for the purchase of new flags that will be placed on Commerce Blvd. MINUTES The Minutes of the September 26, 1984, Special M6eting were presented for consideration. Paulsen moved and Peterson seconded a motion to approve the Minutes of the September 26, 1984, Special Meeting as presented. The vote was unanimously in favor. Motion carried. The Minutes of the September 27, 1984, Special Meeting were presented for consideration. Councilmember Peterson suggested deleting the percentage signs from the sixth paragraph on page 206. Charon moved and Paulsen seconded a motion to approve the Minutes of the September 27, 1984, Special Meeting as corrected. The vote .was unanimously in favor. Motion carried. The Minutes of the October 9, 1984, Regular Meeting were presented for consideration. Paulsen moved and Peterson seconded a motion to approve the 230 { November 13, 198q Minutes of the October 9, 198~, Regular Meeting as presented. The vote was unanimously in favor. Motion carried. The Minutes of the October 2B, presented for consideration. 1984, Regular Meeting were Councilmember Peterson made the following corrections: In the first paragraph changing "City Attorney Russ Peterson" to City Attorney Curt Pearson; deleting the word "not" from the second paragraph under Case #84-368. Charon moved and Jessen seconded a motion to approve the Minutes of the October 23, 1984, Regular Meeting as corrected. The vote was unanimously in favor. Motion carried. PUBLIC HEARING: CASE ~8~-~67, CONDITIONAL USE PERMIT, H.E.I.,. INC,, 2~78 WILSHIRE BLVD. The City Manager explained that this conditional use permit would allow wholesale and assembly operations. Mr. Robert Geib, President of~ H.E.I., Inc. was present and showed several samples of what the company manufactures which are optic readers for computer use. He explained that the company will be using the building for storage and research mostly because they have their main plant, in Victoria. Some light final assembly will be done here. The Council discussed off street parking for the, firm which seemed to be the only problem if the plant employees more than 26 people. The building presently has only the 26 parking spaces but does have space available on the south side of the building for expansion of off street parking. Mr. Geib explained that to begin with there will probably be 10 people for research and 10 people for final assembly which will still leave 6 spaces. Councilmember Paulsen asked if there would be any heavy manufacturing done at this location. Mr. Geib answered no. The Mayor opened the public hearing and asked if there was anyone present who would like to speak for or against the granting of the Conditional Use Permit. No one responded. The Mayor closed the public hearing. The City Manager reported that the Planning Commission has recommended approval. Peterson moved and Charon seconded the following resolution: 33 g? 231 November 13, 1984 RESOLUTION ~8~-18~ 'RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION TO APPROVE THE CONDITIONAL USE PERMIT FOR HEI, INC., 2378 WILSHIRE BLYD., PID ~13-117-2~ 3~ 0023/002~/0025/ 0026/0027/0028/0029/0030 The City Attorney suggested adding the following to the proposed resolution: "When the number of employees equals the. numbers of off street parking spaces, the Council will review the Conditional Use Permit." The seconder and the maker of the original motion agreed. The vote on the amendment to the resolution was unanimously in favor. The vote on the original motion was unanimously in favor. Motion carried. PUBLIC HEARING: CASE {8~-~55, CONDITIONAL USE PERMIT FOR MULTIPLE DWELLING & MARINA, 2670. COMMERCE BLVD., OMNI-SHELTER, INC. (TO~ PROKASKY) Tom Prokasky was present and showed the drawings of the proposed condo units. He explained the history of the site as being unsuccessful restaurants. The site has a substantial mortgage and high assessments against it. They have researched several ideas such as a marina/boat storage but decided that would be a clutter type operation which probably would be objectionable. They originally planned 35 units of high quality condos, but the Planning Commission felt the density was too high. 29 units are now being proposed, 10 per floor (3 floors), with parking beneath. The variances to be considered are the setbacks, front and rear (east and west), the lot area per dwelling unit, the parking requirements (indoor stall size), and the driveway and aisle widths. Mr. Prokasky stated that if the variances are not granted it would leave the property as an unbuildable narrow strip of land. He feels the impact on the neighborhood would be minimal. Mr. Prokasky then went over several of the floor plans for the units. He stated this will be a 3 to 4 million dollar project. The Council discussed the indoor parking. Councilmember Paulsen asked if the developer really needed 29 units to make the project financial feasible. Mr. Prokasky answered, yes. The price range would be from approximately $80,000 to $160,000. Mark Koegler, City Planner, stated that he has some reservations about the condos and the marina being compatible. Mr. Prokasky stated that they would like to have both and thought they would be very compatible. 232 { November 13, 1984 The Mayor opened the public hearing and asked if anyone wished to comment for or against the granting of the proposed conditional use permit. BOB MC CLELLAN, 5673 Bartlett Blvd., stated that he lives next to the Surfside and is against this developmet because of the setback variances and the density. TIM ASHENFF-LTER, 5573 Bartlett Blvd., asked what the size of the 'lot is. Answer: approximately 150 feet x 325 feet or 44,000 square feet. Mr. Ashenfelter then stated that the lot his home is on is almost identical in size and it is inconceivable to him to have 29 units on that size lot. He stated he is against the proposal and felt the developer wants the best of both worlds, condos and a marina. Geoff Michael, 1713'Avocet Lane, stated that he feels a bird in the hand is worth 2 in the bush. A well planned condo project would be an asset to the community and the neighborhood, if given the alternative of a commercial building.on the site with a zero lot line. City Planner, Mark Koegler stated that a four story commercial building with zero lot line could not be built on the site because it would require approximately 200 parking spaces and that would be impossible. TOM REESE, 5641 Bartlett Blvd., stated that he is against the mechanics of this proposal: 1) keeping the ice open around the docks year round; 2) the lack of parking; 3)the operation of a marina in conjunction with the condo project. He stated that the City has turned down other developers because of density and he feels this is the wrong project at the wrong place. Steve Codden, 1728 Resthaven Lane, stated that he is in favor of the project because he feels the Surfside site is a has unique problems and could be dealt with in the way that has been proposed. This project could be the focal point of the community, because it is next to the Park and would be an asset. The Mayor closed the public hearing. Councilmember Charon stated that she is in favor of the project because: 1) what the Zoning Code considers the front of the lot makes it unique; 2) the close proximity to downtown; 3) it is compatible with the Park; 4) the closeness to the park'and open space will help with the density. She stated that she did not see the open water in the winter as a problem and would prefer to see a marina/condo project on this site rather than a boat storage yard. 233 November 13, 1984 Councilmember Paulsen Stated that he is in favor of the project because he feels it is the best use for the land. Couneilmember Jessen stated that she is inclined to be for the project but feels the density is too high for a little over a one acre site. She also stated that she is against granting variances on new construction. Mayor Polston stated that he is in favor of the project but is against the variance on the residential side of the property. He stated that he feels there is no rational for granting a varaince because there is no hardship except financial. If someone could point out a hardship beside financial he would be inclined to vote for the project. Councilmember Paulsen stated that there are structures on the main street in Mound with variances and that each case should be evaluated separately. Mayor Polston asked Mr. Prokasky what he felt was the hardship for granting these variances. Mr. Prokasky stated that if the variances are not granted the building would be too constricted on the lot. The City Attorney read the criteria for granting a variance from the Zoning Code, Section 23.506.1. Mayor Polston asked the City Planner if these were the minimum variances required. Mr. Koegler answered yes. Paulsen moved and Charon seconded a motion directing the City Attorney to prepare a resolution approving a Conditional Use Permit for Omni Shelter, Inc., 2670 Commerce Blvd., incorporating the minimum variances requested. Councilmember Peterson moved a amendment to the above motion with no variance on the east side of the property and a 51 foot variance on the west side of the property (allowing a zero lot line). The motion died for lack of a second. A roll call vote was 3 in favor with Jessen and Peterson voting nay. Motion carried. The City Attorney to bring the prepared resolution back to the Council for consideration. PUBLIC HEARING; CASE ~84-~6~, PROPOSED VACATION OF KILDARE ROAD ~(East of, West lot line of, Lot 59, Block 11, Seton extending South) GORDON WOLF (~610 KILDARE) ~ JOHN CURTIS (4619 KILDARE) The City Manager explained that the City Engineer and the Park Dept. have recommended denial of this vacation. The City Engineer 234 ~ November 13, 1984 because this area of Kildare has sanitary sewer and watermain located within the right-of-way. The Park Dept. because the Park Commission's policy is to retain for public use all of the accesses to Commons land. The Planning Commission on August 27, 1984, recommended denial and on October 8, 1984, the Commission tied (three for and three against) on a vote to recommend approval of the street vacation with the City retaining the easement for utilities. Mr. Wolf was present and stated he did not understand how there could be a public use for this property since he and his neighbor Mr. Curtis always maintained the property before the street was put in. The City Manager and the Council explained what the public need was as outlined in the first 2 paragraphs. The Mayor opened the pubiic hearing and asked for any comments for or against the proposed vacation. JOHN CURTIS, 4916 Kildare Road, stated that he is'for the vacation because he feels it will be an improvement for the community. R. J. WOLF, 4910 Shady Oak Road, Minnnetonka, stated that he is the applicant's father and asked what affect the denial of the requested vacation would have on his son's property. The City Manager stated that the applicant originally came in to the City to find out about remodeling the summer cabin which is located on his property and abuts Kildar. e Road. An inspection of the home showed that repairs to the cabin would cost more than 50% of its fair market value. Because it is a non-conforming structure this would be in violation of the zoning ordinance. Thus, the application for a vacation so that the applicant could tear down the existing cabin and build a new home with appropriate setbacks on the odd shaped lots. JENNIFER SCHMIDT, 141 Central Ave., Wayzata, asked if any of the Councilmembers had been out to look at the site. The Council stated that yes they have seen the site. The Mayor closed the public hearing. Councilmember Peterson stated that he would abstain from voting on this issue because he is a personal friend of the applicant's father. Charon moved and Paulsen seconded a motion to deny the vacation of Kildare Road (East of West lot line of Lot 39, Block 11, Seton), because there is a clear public need to retain this road. The vote was ~ in favor with Peterson abstaining. Motion carried. 334J 235 November 13, 1984 LYNWOOD BLVD, M,S,A, ROAD. PROJECT The City Manager reported that the State has now approved the right-of-way plans for the Lynwood Blvd. Realignment Project and that now the City should adopt the Guidelines for Right-Of-Way Acquisition and Relocation. These Guidelines were included in the Council packet. Paulsen.moved and Peterson seconded the following resolution: RESOLUTION ~84-186 RESOLUTION ADOPTING THE GUIDELINES FOR RIGHT-OF-WAY ACQUISITION AND RELOCATION ASSISTANCE UNDER THE UNIFORM ACT OF 1970 The vote was unanimously in favor. Motion carried. STREET LIGHT REQUEST ON COUNTY ROAD 1~ NEAR WILSHIRE BLVD..,. The City Manager reported that the owner of the Video One, Dave Klein, has requested the installation of a street light near his driveway entrance from County Road 15. The Staff is recommending approval of this request because it will be 1986-88 when County Road 15 is scheduled to be improved and the are is very dark and dangerous as it is now. Jessen moved and Paulsen seconded the following resolution: RESOLUTION ~84-187 RESOLUTION AUTHORIZING THE INSTALLATIONN OF A STREET LIGHT AT VIDEO ONE DRIVEWAY ENTRANCE ON COUNTY ROAD 15 The vote was unanimously in favor. Motion carried. APPOINTMENT TO THE PLANNING COMMISSION The City Manager reported that Mr. George Kinser resigned from the Planning Commission because of business eommittments. Mr. Kenneth Smith, 2927 Cambridge Lane has applied for the vacancy and the Planning Commission is recommending approval. Paulsen moved and Peterson seconded the following resolution: RESOLUTION ~84-188 RESOLUTION TO APPOINT KENNETH SMITH TO THE PLANNING COMMISSION FOR THE REMAINER OF A TERM TO EXPIRE ON DECEMBER 31, 1984 The vote was unanimously in favor. Motion carried. Mr. Smith was present and was introduced to the City Council. 236 ~ November MOUND LIQUOR STORE LEASE The City Manager explained that the City has now negotiated a new lease with the owner of the Liquor Store. Basically it is a 2 year lease at $4.50 per square foot for the first year and $5.50 per square foot the second year. The are involved is 2,855 square feet. The City attorney has reviewed this agreement. Peterson moved and Jessen seconded the following resolution: RESOLUTION ~8~-189 RESOLUTION AUTHORIZING THE MAYOR AND THE CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH REAL ONE ACQUISITIONS FOR THE MOUND LIQUOR STORE The vote was unanimously in favor. Motion carried. REQUEST TO SELL TWO CITY LOTS (LOTS ~ & ~, SUBDIVISION NO. 167 The City Manager explained that Mr. Steve Codden has requested that the City sell him Lots 34 and 35, Subdivision No. 167. These lots were formerly the site of well house, but that well has gone bad and the Council approved closing it up in the 1985 Budget. The two lots only total 2,140 square feet. The person requesting the sale is also in the process of asking for a vacation of the alley between theses two lots and property he owns on the other side of the alley. He will then combine all the parcels and make one smaller commercial site of the property. The vacation will be coming to the Council in the near future. The City Manager stated that there is no further public need for this property. Peterson moved and Charon seconded a motion directing the City Attorney to prepare a Purchase Agreement to sell the aforementioned lots to Mr. Steve Codden at $2.00 per square foot or a total of $U,280. The vote was unanimously in favor. Motion carried. COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT The Mayor asked if there were any comments or suggestions from the citizens present. LARRY CONNOLLY, stated that he had two things to address the Council about. The first was the crosswalk at County Rd. 15 and 110 (from Longpre's corner across the street to Snyder Drug). He stated that he and his small daughter were almost hit this evening because the person driving the car thought that the Lock Shop's flashing yellow light was a warning 237 November 13, 1984 signal at that corner and that there was no stop light. He stated that he remembered the Council ordered that sign removed several meetings ago and wondered why it was still up. The Building Inspector stated that she has signed a complaint and it has been filed with the court. The Council urged the City Attorney to do whatever is necessary to speed the process up for the removal of the sign. The other item Mr. Connolly wished to address the Council on is the sign near Cypress and County Road 15 denoting City Hall and the Police Dept. He suggested that the Council look into something that is more attractive. STREET LIGHT REQUEST CUMBERLAND ROAD The City Manager reported that the City has received a petition from the residents on Cumberland Road asking that the City install several street lights because of the length of the road .and the darkness. The Staff has researched this request and recommends approval of the installation of three street lights. Peterson moved and Jessen seconded the following resolution: RESOLUTION ~84-190 RESOLUTION AUTHORIZING THE INSTALLATION OF THREE (3) STREET LIGHTS ON CUMBERLAND ROAD The vote was unanimously in favor. Motion carried. UPDATE ON LOST CAKE ENVIRONMENTAL STUDY The City Manager reported that test trenching occurred on October 29, on areas where right magnetometer readings had been observed. The results of the trenching indicate that there are no containerized wastes in the area where high magnetometer readings were obtained. The monitoring wells will continue to be monitored. No actio was taken. COMPARABLE WORTH STUDY UPDATE The City Manager told the Council that he is working on several routes which the Council can decide on with regard to the City being in full compliance with the new law on camparable worth that will go into affect in October 1985. He will keep the Council updated as the options become clearer and the costs are more defined. No action was taken. UPDATE TANK RESTORATION CONTRACT (WATER TOWER IN THE HIGHLANDS) Utility Superintendent Greg Skinner was present and stated that the City has now served notice on Allied Painting and Renovating 238 ~ November 13, 19§4 that they are in default of their performance bond. They were to have completed the work on Ihe Highlands water tower on November 1, 1984. Since %his action has been taken Allied has moved forward somewhat fas%er and looks like i% may be completed shortly. SELECT AUDITOR FOR 1~8q FINANCIAL REPORT The City Manager reported that the Finance Director has received a quote from Abdo, Abdo & Eick for the 1984 audit and also an audit of Revenue Sharing funds. The price quoted is a fee not to exceed $7,325, which includes $225 for the Revenue Sharing audit. The Staff recommends approval. Peterson moved and Jessen seconded a motion to approve the quotation of Abdo, Abdo & Eiek, for the 198~ Audit, at a fee not to exceed $7,325, including $225 for the Revenue Sharing audit. The vote was unanimously in favor. Motion carried. ~UOTATIONS FOR NEW WATER DEPT, TRUCK The City Manager stated that the City received 4 quotations for the purchase of a new Water Dept. truck. This item was budgeted for in the 1985 Budget. The quotations were as follows: 198) - 1. TON. CAB & CHASSIS ONLY 1. Thurk Bros. Chevrolet Co. $10,520.00 2. Cokato Motor Sales, Inc. $1~,975.00 3. GMC Corporation $10,939.37 4. Star West Chev.-01ds, Inc. $11,416.00 The Staff is recommending the quotation of Thurk Bros. Chevrolet Co. Peterson moved and Paulsen seconded a motion to approve the quotation of Thurk Bros. Chevrolet, Inc. for a 1985, 1 ton cab & chassis only, in the amount of $10,520.00. The vote was unanimously in favor. Motion carried. PAYMENT OF BILLS The bills were presented for consideration. Paulsen moved and Peterson seconded a motion to approve the payment of bills as submitted, in the amount of $181,~00.81, when funds .are available. The vote was unanimously 'in favor. motion carried. PORT HARRISON TOWNHOUSES The City Manager explained that the developer of this project has 239 November 13, 1984 requested that the CounCil amend the original resolution because they have submitted a revised site plan. The City Engineer has list the following inadequacies and recommendations: The connections to the existing sanitary sewer and watermain in Commerce would have to be made at the stubs provided. These are located at the right-of-way line approximately in the center of the lot. The easement for utilities as shown along the north side of the property is inadequate. An easement width of 20 foot minimum is required unless some provisions are made to run the sanitary sewer and watermain with less than the required 10 foot separation. If this is accomplished the easement width could be set at 15 foot wide. The sanitary sewer and watermain located in the aforementioned easement are noted as by others. We assumed this to mean by the City of Mound. This was not the intention referred to in our letter dates 8-10-84. The. developer of Port Harrison Townhouses should be required, at his expense, to extend the sanitary sewer and watermain to the east line of his property. Construction plans including satisfactions will need to be submitted to the City for this sanitary sewer and watermain extention. Mr. Nordby, Agent for the project was present and stated that the developer will comply with the requirements as set forth in the City Engineer's letter dated November 13, 1984, and mentioned above. Paulsen moved and Jessen seconded the following resolution: RESOLUTION ~84-191 RESOLUTION AMENDING RESOLUTION ~84-144 TO INCLUDE THE ENGINEERS RECOMMENDATIONS AS STATED IN LETTER DATED NOVEMBER 13, 1984 The vote was unanimously in favor· Motion carried. CONTINENTAL TELEPHONE UPDATE The City Manager reported that the District Court has found in the City's favor with regard to the refund of Continental Telphone's rate overcharge that was authorized by the Public Service Commission to be paid to all Continental users instead of just the communities who were overcharged. This will mean a redistribution of approximately $170,000. 240 { November 13, 1984 INFORMATION/MISCELLANEOUS A. Letter from Arch Diocese of St. Paul re: Westonka Estates. B. Correspondence from Citizens regarding Continental Phone Case. C. Planning Commission Meeting Minutes of October 22, 1984. D. Liquor Store 3rd Quarter Financial Report. E. Letter from Dept. of Transportation regarding the speed limit on CSAH 125 at the Black Lake Bridge. F. Information on the Ten Largest City Taxpayers. G. News Item from the Mpls. Tribune re: comparable worth. H. Letter to Police Chief regarding Explorers. I. Minutes of Ind. School Dist. #277 - October 9, 1984. J. 1983 L.M;C.D. Lake Use Study. K. Metro Council 1985 Legislative Program. L. Metro Council Review, October 12, 1984. M. Metro Council Review, October 26, 1984. N. 'Incentive Taxation Newsletter. O. Planning Assistance News - State Planning. P. Twin Cities Labor Market Information - October 1984. Paulsen moved and Polston seconded a motion to adjourn at 11:00 P.M. The vote was unanimously in favor. Motion carried. Jon Elam, City Manager Fran Clark, City Clerk Air Comm Aero-MN Ben Franklin Blackowiak & Son Holly Bostrom Bury & Carlson Donald Bryce Babler Autobody Bryan Rock Products Butch's Bar Supply Braun Environmental Lab Janet Bertrand Cargill Salt Coca Cola Bottling Gary Cayo City Club Distrib City Wide Services Clean Step Rental Rugs Copy Duplicating Prod Robert Cheney Dependable Services Duanes 66 Day Distributing Donahue Doors Dictaphone. Dons Sod Service East Side Beverage Jon Elam Feed-Rite Controls Floyd Security Fire Control Extinguisher Fox Valley Systems Griggs Beer W W Grainger General Communications Glenwood Inglewood Henn Co. Treas Eugene Hickok & Assoc Happy's Potato Chips Highsmlth Henn Coop Seed Exchange Henn Co. Sheriff Dept Human Resource Consultant Internatl City Mgmt Assn Island Park Skelly Johnson Welding Jude Candy Kool Kube Ice K Mechanical & Excav Lowells LOGIS The Laker Louisville Landfill Commissioner of Revenue Bill Clark Oil Economics Press 214.00 70.25 15.86 56.OO 344.OO 1,987.5o lO0.0o 375.00 400.78 106.75 2,915.85 lO.OO 493.61 202.75 10.00 3,353.30 5.5O 33.74 15.OO 367.00 33.OO 78.OO 3,894.14 588.7O 111.75 59.40 3,127.81 36.97 23.54 441.50 218.90 89.43 993.05 205.25 109.37 89.25 553.OO 132.00 162.14 109.48 16.OO 581.40 8O.OO 28O.OO 10.OO 45.OO 142.46 185.OO 1,O20.OO 128.71 3,028.12 574.46 45.oo 4,799.50 2,032.09 13.75 Lakeland Envelopes Lakeland Ford Truck Lake Mtka Garage Door MacQueen Equip Marina Auto Supply Mi nnegasco Mound Fire Dept Wm Mueller & Sons MN Dept Public Safety Metro Fone Communications Meister Publishing Navarre Hdwe Newman Signs N .S .P. No Star Waterworks Neitge Construction N.C.E. Pi tney Bowes Pepsi Cola Bottling Pam O i 1 I nc Pogreba Distrlbutlng Bob Ryan Ford Royal Crown Beverage Reo Raj Kennels Rex Distributing Radio Shack Tom Rockvam Spri.ng Park Car Wash Don Streicher Guns Sterne Electric SOS Printing Suburban Ti re St Boni 0il Co. Sal iterman LTD Trl State Pump Thorpe Distributing Timber Products The Brass Bell Unitog Rental Van Doren Hazard Stallings Van Waters & Rogers Von Klug & Assoc Wurst, Pearson, Hamilton Westonka Sewer & Water Westonka Sanitation Warner Hdwe Wallin Heating R L Youngdahl Ziegler Inc P.E.R.A. State Treas Wendy Anderson Gayle Burns Election Judges Firstline Tours Griggs, Cooper 372.33 35.32 180.10 63.45 509.53 612.47 4,411.10 1,632.O6 4O.OO 35.40 37.OO 335.65 260.28 3,800.13 1,281.87 235.00 109.29 59.25 378.60 272.75 3,581.15 32.72 67.20 423.00 327.40 49.95 154.00 75.OO 11.35 441.O4 25.70 453.45 196.55 4,200.86 87.64 4,596.57 76.5O 49.95 276.O7 1,478.75 483.08 675.00 7,467.43 1,703.55 19O.O0 64.95 27.50 2,353.00 495.29 2,548.47 1,517.05 5.OO 15.OO 2,808.56 lo.00 3,753.7~ (cont) BILLS ....... NOVEMBER 13, 1984 (cont) Hartford Insurance .50.00 HRA-Mound 5,106.26 Hartford Insurance 83.37 House of Moy 48.99 Johnson Bros. Liquor 4,646.34 Richard Johnson 7.92 R,E, Johnson 552,00 R.E. Johnson 3,448.00 Wm Kalal 80.00 Bruce Kenady 100.00 L.M.C.D. 4,232.50 Mound Postmaster 183.24 MN Publ'ic Empl Labor Rel Assn 55.00 Mound Fire Relief Assn 31,249.00 Metro Waste ContrOl 29,986.80 Metro Waste Control 841.50 Natl Fire Protection Assn 41.85 Ed Phillips & Sons 2,716.51 Quality Wine 2,803.78 Rita Peterson 5.00 P.D.Q. Food Stores 1,470.71 Michael Reese 152.86 Root-O-Matic 122.50 Geo Stevens~Mound SV 750.00 Marlene Sinner 145.25 Share 291.00 Brad Sohns 45.39 Taxpayers Voice Mound 40.00 Lores Trask 40.00 John Taffe 320.00 John Taffe 212.50 Water Engr & Mgmt 38.00 Webco Tank 1,000.00 Mike Zens 35.40 TOTAL BILLS 181,4OO.81 CASE NO. 84-371 CITY OF MOUND Mound, Minnesota Planning Commission Agenda of November 19, 1984: Board of Appeals Case No. 84-371 Location: 1881 Commerce Boulevard Legal Desc.: Lot 1 (Metes & Bounds) PID # 14-117-24 14 0005 Request: Sign Permit Zoning District: R-1 Applicant Marlene M. Newton P.T.O. President Grandview Middle School 1881 Commerce Boulevard Mound, MN. 55364 PROPOSAL: The Grandview Middle School is requesting a 73 inch by 49½ inch equaling 25.09 square feet add-on to the top of the existing wooden sign just to the west of Commerce Boulevard at their driveway en- trance.to their property. The applicant has not specified the ground to top of sign height. It is proposed to be a lighted sign with the frame of 6 by 6 wooden posts.. It.will be a community' announcement bulletin board for events at the Grandview Middle School. The applicant is also requesting that the fee be waived. COMMENTS: RECOMMENDATION: The existing wooden sign is basically a directional sign which states Grandview Middle School with a di.rectional arrow. The 25.09 square foot sign that is proposed to be mounted above .the existing is a com- munity announcement boa'rd. The sign code draft allows a 24 square foot sign in the R-1 zoning district for quasi-public signs per street front. The property .is zoned R-l, but abut~ the R-4 zone to the south and the B-2 zone to the north of the driveway. The B-2 zoning district, to the north, would allow a free standing sign to be constructed not to exceed 48 square feet in size nor 25 feet in height and not to be placed closer than 10 feet from any public right-of-way. The R-1 zoning district to the south, allows 1 sign or bulletin board per street front for each quasi-public institution. Such signs shall not exceed 24 square feet in area. The sign shall not be placed closer than 10 feet to any street right-of-way line nor ten feet in height. The Staff recommends approval of the sign, as requested, recognizing that the existing sign is basically a directional only sign, the zoning district to the north of the driveway entrance is being used for commercial purposes, upon the con- dition that the sign not exceed 10 feet in height, and the placement'in the same location, due to the topography at the site. This will be on the City Council agenda for November 27, 1984. ~lan Bertrand Building Official JB/ms CASE NO. 84-371 P~annlng Commission Minutes November 19, 1984/ 3. Case No. 84-371 Sign'Permit for 1881 Commerce Boulevard (G'randview Middle School) PIDJ14-117-24 14 0005 ' .. Marlene Newton, P.T.O. President, was present. Planner Mark Koegler stated 'that Grandview Middle School is requesting a sign which is basically an addition to.the sign that they presently have; the. proposed sign is to be a little over 25 square feet in area.' It will be on 6 by 6 wooden posts with an unspecified height. In looking at what the sign ordinance,draft would,permit, the property where it actually sits on is R-1 and is somewhat of an island; it is surrounded by B-2 and R-4 properties. B-2 'permits larger signage than residential"zones do; R-1 allows 24 square 'feet; the B-2 would allow 48 square feet. In reviewing the total, the Staff has recommended the sign be approved as it serves the public purpose and it seems to be basically kind of.an isolated zoning pattern so it would be re- commended providing the sign not exceed 10 feet in height. The applicant stated sign would be changed to tell what is going on at the School. It will be.a lighted sign with black letters on a white plastic background--be two sided sign. Discussed the lighting, how the lettering was changed, if there might be a problem with vandals changing the sign, etc. Vargo asked if there were any concern about a visibility · problem for vehicles coming in and out.of driveway. Applicant stated that the School Staff had checked that out--sign is back from road and it was thought there would be no problem. Vargo. moved and Michael seconded a motion to approve the request for sign permit with Staff's recommendations. The vote was unanimously in favor. Case No. CITY OF MOUND Fee Paid Date Fi led APPLICATION TO PLANNING & ZONING COMMISSION (Please type the following information) Street Address of Property /~'~1 (g,~/~7/~'./~¢ t% ~ /t'/'o ~ ~. ~,~~ Legal Description of Property: Lot J ~ ~ Block ~.~. /~ Add t o. No. Applicant (if other than owner): Type of Request: ( ) Variance ( ) Conditional Use Permit ( ) .~m~ndment ( ) Zoning Interpretation & Review (~Sign Permit (') Wetland Permit ( ) P.U.D. ( )*Other *If other, specify: 6'. .Present Zoning District Existing Use(s) of Property ~:)~' ~ PO~ 4 /~~ .~AO Has an application ever been made for zoning,'variance, or conditional use permit or other zoning procedure for this property? /r ~.~ If so, list date(s) of list date(s) of application, action taken and ovide Resolution No.(s) Copies of previous resoluti'on~shall accompany presen-t-request. ' I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in . or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Signature of Applicant ~~~ ~_. ~~ Date ~ Planning Commission Recommendation: Date Council Action: Resolution No. Date APPLICATION FOR SIGN PERMIT ~ME O.F iAPPL1CANT CITY OF MOUND ~~~_~) ADDRESS /~, d ?~ r A' Street Number PHONE NO. City ~ z~ -$71 Zip LOT BLOCK ADD IT I ON PLAT' PARCEL PID # ~X ~ $ Ti N.~ ~ l [_c ~J r+ ~ -~_--._~. 1~' ~._:~ ZONIN~ PLEASE DESCRIBE REQUEST -- AND REASON FOR REQUEST I'-'-"~ / ~ ~ff-~q ~ ~ ~o~ BEING REQUESTED 23//~~) ._ WALL MOUNT ! .ENGTH OF TIME SIGN TO BE ERECTED: TEMPORARY (Temporary sign not to be for period in excess of two months) PYLON FREE STANDING PORTABLE OTHER Does it conform to all setback and other requirements relating to the Zoning Ordinance? Is sign 'for a community organization and does it meet If additional information is attached, all the standards(Ord. 440)? I"1 please 'submit 8½" X 11" maximum sized drawings. 'Recommendation: Approved: City Manager .._.Z-~.L .'1 ~ooo) 01o')0 ~c..hoo% D~%~. No. %"iq ~06.C k.J CITY OF MOUND Mound, Minnesota Planning Commission Agenda of November 19, 1984: CASE NO. 84-370 Board of Appeals Case No. 84-370 Location: 1730 Commerce Blvd. Legal Desc.: PID #13-117-24 22 0025 Request: Sign Permit Zoning District: B-2 Applican.t Suburban'Lighting, Inc. 6077 Lake Elmo Avenue North Stillwater, MN. 55082 Phone: 439-7440 PROPOSAL: The applicant is describing in the application that during 1983, Skelly was converted to Getty, and now Texaco has purchased Getty Oil, so the existing Getty identification will be removed and the Texaco sign proposed has less square footage than existing. Sign size proposed iS 45 square feet, (6 feet by 7 feet 6 inches) to be mounted on the existing pylon. COMMENTS: RECOMMENDATION: The existing signage on the site is (2) 2 foot by 6 foot. canopy signs equaling 24 square feet. The present free standing sign is over the allowable 48 square feet with 86 square feet approved by Resolution # 83-119. The proposed Texaco sign is 45 square feet within the allowable sign code draft without additional add-on signage. The height of the sign will be 18 feet; the sign code draft allows a 25 foot height maximum. The site also has (2) 18 square foot signs plus a 15 square foot diesel fuel sign at the bottom of the free standing sign, (2) canopy signs of 24 square feet, and a 12 square foot sign attached to the light pole. The Staff recommends approval of the signage as requested, 45 square foot sign and recognizes the existing square footage on the free standing sign as well as the canopy sign previously approved which is a total of an additional 87 square feet (two 18 square foot signs plus one 15 square foot sign, one 12 square foot, two 12 square foot canopy signs). This will be on the City Council agenda for November 27, 1984. >lanning Commission Minutes November 19, 1984 2. Case No. 84-370 Sign'Permit for 1730 Commerce' Boulevard (Gas Station) PID # 13-117-24 22 0025. Ray Roemmich of Suburban Lighti'ng Inc. was present. Planner Mark Koegler stated that very recently the Commission.reviewed basi- cally the same request for ~he Getty sign to replace the Gas.Hut sign and now Texaco has' purchased Getty and wish to place their logo oD signs rather than Getty. Their.sign is slightly smaller than the existing Getty one an~ meets the intent of the ordinance draft. The Staff recommends approv~l of the signage as requested. Reese moved and Meyer seconded the motion to accept the Staff's recom.menda- tion and approve the signage as requested. The vote was unanimously in favor. Motion carried. 33 o This will be on the Council agenda of November 27, 1984. CITY OF MOUND APPLICATION TO PLANNING & ZONING COMMISSION (Please type the following information) Case Fee Paid~.~-~. Date Filed Street Address of Property /~.~t~ Legal Description of Property: Lot Part of Lot 27 Block Addition Owner's NamQ Lafayette Park PID No. 13-1!7-94 22 0025 Plat 61690 Parcel 8140 Day Phone No. ~/~,-6-=~0 Address //4~'--~ c'~~· Applicant (if other than owner): Day Phone No. ~/~-~'~",~"0 Address~m ~7 Type of Request: ( ) Variance ( ) Conditional Use Permit ( ) Amendment ( ) Zoning Interpretation & Review (~Sign Permit ( ) Wetland Permit ( ) P.U.D. ( )*Other *If other, specify: ~resent Zoning' District B-2 Existing Use(s) of Property Getty Gas Station Has an application ever been made for zoning, variance, or conditional use permit or other zoning procedure for this property? If so, list date(s) of list date(s) of application, action taken and provide Resolution No.(s) Copies of previous resolutions shall accompany present request. I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Signature of Appl ican~< '~~ ~,,-~'/~, Date/~-~o~ff ''Planning Commission Recom tlon: Date 11-19-84 cil Action: Resolution No. D.~ t e~ APPLICATION FOR SIGN PERMIT CITY OF MOUND NAME OF APPLI ADDRESS ,~.-07~ /-4'~~''" L'~Z~-~ ~.¢'. ,,¢>.' Street-Number ,~.,,.,,¢ . PHONE NO. [~"'_~- ~'~'~'~' City Zip SIGN LOCATION /"~c"~ ~"~t/~,~-,~ ,~,~'~' LOT BLOCK ADDITION PLAT PARCEL PID # ZONING PLEASE DESCRIBE REQUEST AND REASON FOR REQUEST~-~//~ SIGN SIZE z:~' BEING REQUESTED ~,~,z'~- LENGTH OF TIME SIGN TO BE ERECTED: PERMANENT /~ (Temporary sign not to be for period in excess of two months) TEMPORARY TYPE OF SIGN: WALL MOUNT PYLON FREE STANDING PORTABLE OTHER ' ; Does it conform to all' setback and other requirements relating to the Zoning Ordinance? Is sign for a community organization and does it meet all the standards(Ord. 440)? If additional information is attached, please 'submit 8½" X ll" maximum sized drawings.. Recommendation: Approved: City Manager <-' LIGHTING Commercial '~' Industrial Light~ng Supplies INC. 6077 LAKE ELMO AVE. NORTH, STILLWATER, MINN. 55082 November 2, 1984 Telephone 439-7440 City of Mound 5341Maywood Rd. Mound, MN 55364 Attn: Building Inspector Location: 1730 Commerce Blvd. ref: Sign conversion from Getty to Texaco Recently an application was submitted and apProved to remove all the Getty identification from the station building, canopy, free standing sign, pole and price signs, and reinstalling a 10'6" Pole with a 7'6" x 6' Texaco Sign which would have 45 sq. ft.. Texaco has now revised their request to retain the existing price signs and 'pole. Thus the only change would be the removal of the Getty Sign and the reinstallation of the proposed 45 square foot Texaco Sign ( see the attached drawing ). This would represent a reduction in square footage, plus the building signs and etc. would not be re-installed. This brings up two questions: 1. Does the revised request meet the City Ordinance ? 2. Do we have to re-apply for a new permit or is the permit we have just secured adequate ? Time is a problem so please be so kind as to reply by phone rather than with a letter. Please call Ray Roemmich (612) 439-7440. Thanking you in advance for your consideration. Respectful ly, Ray Roemmi ch RR/al SPECIALISTS IN LIGHTING AND SIGN MAINTENANCE 'tEXACO RESOLUTION NO. 8~-120 August '1~., 198zi RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION RECOMMENDATION TO APPROVE A SIGN VARIANCE FOR GETTY OIL - PID ~13-117-24 22 0025 WHEREAS, Getty Oil, owner, and Suburban Lighting, applicant, have requested a sign variance; and WHEREAS, said sign would be erected on the canopy (free standing') at 1730 Commerce Blvd. and will be 12 sq. ft. on the single face as shown on Exhibit A and located on the property as shown on Exhibit B; and WHEREAS, said sign would identify the location of the Getty Oil Station at 1730 Commerce Blvd. described as "Pt. of Lot 27, Layfayette Park", PID #13-117-24 22 0025. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota, does hereby approve the free standing sign variance as requested for 1730 Commerce Blvd. and described on. Exhibit A and B upon the condition that the portable signage be removed from the site as described in the Planning Commission Minutes of July 9, 1984. The foregoing resolution was moved by Councilmember Peterso~ gnd seconded by Councilmember Paulsen. The following Councilmembers voted in the affirmative: Jessen, Paulsen, Peterson and Polston. The following Councilmembers voted in the negative: none. Coun¢ilmember Charon was absent and excused. Mayor Attest: City Clerk RESOLUTION NO. 83-119 July 5, 1983 RESOLUTION.TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE A SIGN PERMIT FOR (1730 COMMERCE BLVD.), PART OF LOT 27, LAFAYETTE PARK, LAKE MINNETONKA (PID # 13-117~24 22 0025 · WHEREAS, the owner Getty Refining & Marketing, and the applicants Suburban Lighting, Inc. of the property described as Part of Lot 27, Lafayette Park, Lake Minnetonka, PID #13-117-24 22 0025, have requested a sign permit; and WHEREAS, said sign would be erected on the southwest portion of the property and be of a sign described on Exhibit "B" and in the location as described on Exhibit "A" mounted on a free standing pylon; and WHEREAS, said sign would identify the location of the Getty Service Station. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota does concur with the recommendation of the Planning Commission and does hereby approve the sign permit as requested, provided it be placed at the same location as the present'pylon sign. The foregoing resolution was moved by Councilmember Charon and seconded by Councilmember Paulsen. The following Councilmembers voted in the affirmative' Charon Paulsen and Pol'ston. The following Councilmembers voted in the negative: None. Councilmembers Peterson and Polston Mayor Attest: City Clerk c_.A ~op V iI I ,_~ ~c~, ,~, .,4 Z2zY/ T'/~),,VM Z ~/C. Az'4~ ill~VJ ;rOT'lED :. ~15'~'0. FT:. .... ~ .~ ... --:i" ":".-'1 ..... I ~'1 -..I '----t /14.7/ /'~Z, 4g .~ ~ I i 0 2~ I'"- CITY OF MOUND Mound, Minnesota CASE §4-369 NOTICE OF PUBLIC HEARING ON PROPOSED VACATION OF ALLEY ABUTTING AND TO SOUTH OF 2509 COMMERCE BOULEVARD, LOT 14, GUILFORD'S REARRANGE- MENT OF LOTS IN MOUND BAY PARK TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN that the City Council of the City of Mound will meet at the City Hall, 5341Maywood Road, Mound, Minnesota, at 7:30 P.M. on the day of , to consider the vacation of an alley abutting and to the South of 2509 Commerce Boulevard, Lot 14, Guilford's Rearrangement of Lots in Mound Bay Park, PID # 23-117-24 11 0026. Such persons as desire to be heard with reference to the above will be heard at this meeting. Francene C. Clark, City Clerk STREET TO //1/I 3/8~ FOR STREET VACATION CASE NO. OF HOUND FEE $150.00 DATE FILED APPLICATION CITY LEGAL DESCRIPTION OF PROPERTY O~NED BY APPLICANT: PID BLOCK '~ SUBDIVISION REASON FOR REQUEST (,~'££ F~'',~4 ¢ /¢'0 U .~ O,~'CU P ~.,~, D /'~ gL~- I~,~.ct~ [~ SIGNATURE OF APPLICANT A0O, ss Applicant's Interest in Property ~'~ Residents and owners of property abutting the street to be vacated: (Please attach list. CertiFied mailing list can be obtained from Hennepin County by calling 348-3271) Recommended by Utilities: NSP ~7'~" ; Minnegasco ~-~-~.. ; Continental Telephone · Recommended by City: Public Works__; Fire Chief ~/s- ; Eng.neer_z~t%,~; Police Chief ;i~. ; Cable Systems ; Other Departments Planning Commission Recommendation: Date Council Action Resolution No. Date LAKE LANGDON MOUND Alle' IO 24 ...,// ! / \ / \ 11-21-84 11 001 1749 O1 11 016 1721 32 11 025 1595 21 11 O28 1610 31 11 028 1688 91 11 031 1701 41 11 052 5001 11 11 058 5043 O1 11 085 4987 21 11 112 5917 O1 11 115 2143 91 11 175 5556 32 11 211 2136 O1 11 229 5598 O1 42 343 3330 61 Delinquent Utility Bills 199.56 197.04 158.56 93.46 101.40 80.93 66.74 59.88 73.86 133.06 105.52 59.46 65.60 106.68 1715.39 $3217.14 11 001 1749 Ol -ii 016 1721 32 11 025 1595 21 11 O28 1610 31 11 028 1688 91 11 O31 1701 41 11 052 5001 11 11 058 5043 O1 11 O85 4987 21 11 175 5556 32 Delinquent Utility P Pletsch David Nelson Ron Bisek Vets Adm Carl Hanson Jerry Pehrson M. Miller Thomas Hawley Robert ~right Don Rogers Glen Reger Pn~l F~rx M & M Associates * $199.56 , ~ fill 158,56 93.46 101.40 80.93 66.74 59.88 73.86 105.52 59.46 65.60 1715.39 $3217.14 $.2780.36 11-21-84 1749 Lafayette Ln. 1595 Eagle Ln. 1610 Finch Ln. 1688 Finch Ln. 1701 Gull Ln. 5001 Centerview Ln'. 5043 Enchanted Rd. 5987 Three Pts. Blvd. ?~id 2143 Diamond Ln. 5556 Spruce Rd. 2136 Overland Rd. 2218 Commerce Blvd WESTONKA NISTORICAL SOCIETY MOUND, MINNESOTA October 23,'1984 Mound Park Commission Mound, Minnesota Gentlemen: The Westonka Historical Society would like to meet with the~ Mound Park Commission at your next meeting in November. Would you please put on your Agenda for that meeting the President of our Society, Mr. Buzz Sycks, and Board member, M.iss Mildred Banks. They would like to present to your Commission a matter of interest to the Park Commission and the City of Mound. Please confirm the date and time of this meeting to Mr. Buzz Sycks, at 472-4833. Thank you. Sincerely, WESTONKA HISTORICAL SOCIETY Lavonne M. Adams Secretary 3740 Enchanted Lane Mound, MN 55364 Dow-Sat of Minnesota, Inc. 2381 Wilshire Mound, MN 55364 (612) 472-6394 November 15, 1984 Mr. Jon Elam City Manager City of Mound 5341 Maywood Road Mound, MN 55364 Dear Mr. Elam: Attached please find a copy of the City of Mound's cable TV Public Access Rules as corrected at the city's Cable Communications Commission meeting October 30th. Please note that I have also clarified and corrected the production charges for leased users as requested by the Cable Commission. If you have any questions or desire my attendance at the city council meeting, please do not hesitate to contact me. Yours very truly, Mary A. Smith Regional Manager MAS: jm Attachment OPERATING RULES FOR PUBLIC, EDUCATIONAL,' GOVERNMENTAL, AND LEASED ACCESS CHANNELS rules and regulations set forth herein below govern the availability and use of public, educational, governmental, and leased access channels of DOW-SAT OF MINNESOTA, INC. maintained on its cable television system serving the Lake Minnetonka Area in Minnesota. I. PUBLIC ACCESS A. Public access channel space shall be available at no charge to any person, group, organization or other entity on a first come, nondiscriminatory basis upon the filing of the designated Application for Access Channel Time and Use of Facility (Attachment A1 & A2) and consistent with the availability of the access channel at the time and for the dura- tion requested. Time and production facility requests should be made for reasonable hours. B. No program, production or presentation shall be transmitted which involves any advertising material designed to promote the sale of commercial products or services (in- cluding advertising by or on behalf of candidates for public office), lottery information, or obscene or indecent matter. Co In order to permit diversity of use among public access cablecasters Dow-Sat of Minnesota, Inc. may limit the use of cablecasting facilities by any one applicant to two ~rs during any calendar week. Additional time may be leased in accordance with number IV of these rules. II. EDUCATIONAL ACCESS A. Educational access channel space shall be available at no charge to Lake Minnetonka educational institutions upon the filing of designated Application for Access Channel Time and Use of Facility (Attachment A1 & Ap) and consistent with the availability of the access channel at the time and for the duration requested. B. Same as I. B. III. GOVERNMENTAL ACCESS A. Governmental access channel space shall be available at no charge to the cities of Lake Minnetonka Area and its departments upon the filing of the designated Application for Access Channel Time and Use of Facility (Attachments A1 & A2). and consistent with the availability of the access channel at the time and for the duration requested. Use of the governmental access channel shall be governed by the city. B. Same as I. B. IV. LEASED ACCESS A. Leased access channel space shall be available to any person, group, organization other entity on a first come, nondiscriminatory basis upon the filing o{ the designate Application for Access Channel Time and Use of Facility (Attachments A1 & A2).. and consis- tent with the availability of the access channel at the time and for the duration re- quested. Time requests should be made for reasonable hours. 3~77 IV. LEASED ACCESS - Cont. B. No program, production or presentation shall be transmitted which involves lottery information or obscene or indecent matter. C. The rates for use of the leased access channel and production charges are avail- able upon request and stated as approved by the cities of the Lake Minnetonka Area. V. ~QUIPMENT A. Public access equipment (studio, portable, and post-production) is dedicated to the purpose of production and cablecasting of public access programming. Equipment . may be borrowed on a first come, nondiscriminatory basis only by individuals who have been certified by Dow-Sat of Minnesota, Inc. or its designee. Equipment certification requirements are included in Attachment B. B. Public access equipment may be rented by individuals for purposes other than indicated in Section VIII A. only when it has not been requested for public access use. C. Applicants requesting to borrow public access equipment must complete and sign the Equipment Request Form, Attachment C. D. Applicants must agree to return the equipment to Dow-Sat in good. condition. Normal wear and tear is expected. During the time that the equipment is in the pos- session of the applicant, the applicant shall be wholly responsible for its care, safe- keeping and custody and any and all damage to the equipment. The applicant shall not attempt, make or permit anyone else to make or attempt to make alterations to equipment without the expressed authorization of the Chief Engineer of Dow-Sat. E. Dow-Sat may withhold from an individual the use of the public access equipment and facilities if, in the judgement of the access facilitator, the' individual cannot adequately exercise the required care, safekeeping or custody of the equipment. F. Production assistance shall be available at no charge to users of public, edu- cational and governmental access equipment. G. Video Tapes - Dow-Sat of Minnesota, Inc. will provide video tapes free of charge to each access user. Ail tapes remain the property of Dow-Sat of Minnesota, Inc. Tapes are reusable and will be recycled. H. Studio Use - (a) essential personnel only are allowed in the control room during the production (b) users and participants may not interfere with the productions and studio time of other users (c) users and other participants shall not smoke in the control room due to possible damage to the equipment (d) Dow-Sat of Minnesota, Inc. reserves the right to temporarily refuse the use of the access channel or facilities to any person under the influence Of alcohol, drugs or otherwise not under full control of his or her senses (e) users will abide by all rules established by the Dow-Sat of Minnesota, Inc. access coordinator. VI. WAIVER A. Dow-Sat may, in its discretion, waive any of the above requirement§ in circum- ~ances for which the nature of the cablecast warrants such a waiver. VII. PUBLIC INSPECTION A. Dow-Sat shall maintain a complete record of the names and addresses of all in- dividuals and groups requesting access time, Attachment D. Such records shall be main- tained for a period of two.years in the local Public Access Studio of Dow-Sat and will be available for public inspection, Monday through Friday, except legal holidays. B. Persons requesting public inspection shall identify themselves by name and address in order to assure Dow-Sat administrative control of such records. C. Access channel time will not be made available to access users who refuse to have their identity maintained in the records and available for public inspection as required by this section. VIII. CABLECASTING A. There are two ways to provide programming in order to utilize access time. A program may be produced by using Dow-Sat portable or studio equipment, or a prerecorded tape may be supplied to Dow-Sat. In both cases, the tape is then scheduled for showing on the designated access channel. B. Dow-Sat of Minnesota, Inc. reserves the right to review the content of all tapes script outlines submitted for cablecasting to ensure compliance with FCC rules, and all other federal, state, and local standards. Tapes produced by community residents are not expected to meet broadcast television standards. However, those tapes which do not maintain a stable video signal will not be cablecast. C. Dow-Sat of Minnesota, Inc. assumes no responsibility for damages to tape, film, or equipment furnished by the user. Furthermore, Dow-Sat will not edit, or alter in any way, the content of access material without the written permission of the user. D. No charge shall be made for non profit use of an access channel. E. Producers who use Dow-Sat equipment and/or facilities may dub one copy of their master tape for their own use. The producer must supply his own tape for this purpose. After the first copy a $10.00 per hour (1 hr. min.) dubbing fee will be assessed. $10/hour: $15/hour: $~O/hour: $20/hour: $200/day: PRODUCTION CHARGES FOR LEASED USERS Portable camera/recorder accessories package Video tape editing facility (2 machines) Studio facility, full or partially-equipped Playback time on community channel Mobile production package (includes 2-camera studio format and tape unit - 24 hour) Playback rates will begin on the following schedule: 1-5 minutes, one time spot 5-30 minutes, 1 to 12 times 13 times or over 52 times 30 minutes, 1 to 26 ~imes 26 times or over 52 times Over 52 times $3.00 per minute $20.00 per run $18.00 per run $15.00 per run $30'.00 per run $24.00 per run $1,000.00 package rate Negotiable 3 oo PRODUCTION CHARGES FOR NON-COMMERCIAL USERS There will be no charges for a public institution's use of the production facilities. There will be no charges for playback of any program produced by a non-commercial user over the access or local origination channel(s). Dow-Sat will furnish videotape to 'non-commercial users at no charge, if we retain the tape. Copies may be made for minimal charge, depending on number and program length. $10/hour: $15/hour: $30/hour: $20/hour: $200/day: PRODUCTION CHARGES FOR COMMERCIAL USERS Portable camera/recorder accessories package Videotape editing facility (2 machines) Studio facility, full or partially-equipped Playback time on community channel Mobile production package (includes 2-camera studio format and tape unit) (Attachment Al) DOW-SAT OF MINNESOTAj INC, REQUEST FOR CHANNEL TIME ~TA~F USZ APPROVED DENIED DATE NAME ADDRESS CITY HOME PHONE AEC NO, ORGAN I ZAT I ON CONTACT PERSON PROGRAM TITLE PROGRAM SYNOPSIS STATE: BUSINESS PHONE ISSUE DATE DATE ZIP CODE 1 PROGI~AM LENGTH (MINUTES) CHANNEL (S) REQUESTED DATE(S) TIME TIME TIME APPLICANTS SIGNATURE DATE STAFF USE, APPROVED DENIED REASON CASLEGAST DATE/TIME (IF DIFFERENT FROM ABOVE) ACCESS CHANNEL AGREEMENT STAFF SIGNATURE DATE DAT~ (Attachment A2) DOW-SAT OF MINNESOTA~ INC, PROGRAM PROPOSAL ~YSTEM ,, APPROVgD · ,DENI gD NO. 1.NAME ADDRESS DATE CITY HOME PHONE AEC NOt ORGANIZATION STATE BUSINESS PHONE ISSUE DATE ZIP CODE CONTACT PERSON 2,PROGRAM TITLE| EST. LENGTH (MINUTES) PROPOSED PRODUCTION DATE PROPOSED CABLECAST DATE DESCRIPTION O!r PROGRAM CONTENT FORMAT LIVE TAPED PHONE 3.FACILITI£S REQUIRED| STUDIO REMOTE PORT--A--PAG EDIT SUITE DOW--SAT CREW NUMBER OF PERSONNEL REQUIRED PURPOSE: TIME REQUIRED TIME REQUIRED TIME REQUIRED TIME REQUIRED VOLUNTEER CREW t ApPI. ICANT · ·Ir'NATURE DATE (Attachment B) USER CERTIFICATION REQUIREMENTS & RESPONSIBILITES 1. Eligible access users include residents of'the community and members or employees of organizations which serve the community. Any community resident may request channel time for the presentation of a program. 2. Eligible users wishing to utilize Dow-Sat of Minnesota, Inc. equipment to produce a program must complete a training course provided by Dow-Sat or have taken a similar course elsewhere and pass an evaluation test given at the conclusion of the course. To pass the evaluation test, the user must demonstrate production capability and familiarity with the production equipment to the satisfaction of the Dow-Sat staff. 3. Upon completion of the training course and evaluation test, the qualified user will be issued an access eligibility card which serves as a verifi- cation of the ability of the user to operate the access equipment and facilities. The card also serves as an acknowledgement on the part of the user of the familiarity with and acceptance of the right and respon- sibilities associated with access use and is surrendered each time equip- ment is checked out. Eligible users are also required to fill out an eligibility information card which is kept on file by Dow-Sat. 4. Ail access eligibility card holders must produce or participate in the production of at least one program per year. Failure to do so will require the user to retake the certification test. It is the responsibility of the access eligibility card holder to have his eligibility card updated to re- flect production involvement. Eligible users under 18 years of age must have a release form signed by a parent or legal guardian stating that the adult accepts full responsibility for the equipment and its use. Studio cameras and editing equipment will be used only under supervision of the access coordinator or adult access user. User must agree that if music or non music copyrighted material is involved, the appropriate copyright clearances have been obtained. (Attachment B - Page 2) User Certification Requirements & Responsibtlites - Cont. Page 2 Users of portable equipment must agree to take all initiative to iden- tify himself or herself, to persons being video taped. The user should explain the reason for taping, but not identify himself or herself as an employee or representative of Dow-Sat. Termination of Privileges - Equipment, facility, and channel time use privileges may be terminated at the discretion of Dow-Sat of Minnesota, Inc. for any of the following reasons: a. failure to return equipment on time b. damage of equipment c. failure to notify access coordinator of a cancelation of pre- viously scheduled equipment or facilities. d. violation of any of the operating procedures established by Dow-Sat of Minnesota, Inc. I have read .and understand the eligibility requirements, and I agree to abide by them: Local Access User - signature Parent or Guardian must co-sign if access user is under 18 years of age Date DOW-SAT OF MINNESO~ INC, EQUIPMENT & FACILITIES CHECK-OUT FORM (Attachment C) NAM[ HOME PHONE BUSIflE~S PHONE AEC NO, P.P. DATE OUT TIME DATE IN TIME QU&N. DESCRIPTION COMM£NTS __OU~_ I IN OUT I I HAVC IN~P[CT£D THE EQUIPM~N? A~D/~R FACILITIES Ij - UB[~ S NAME klSTED &BOY[ AND FOUND IT TO B; IN PROPER CONDITION ;XCFrT ~; NOTED. ~BER'B BIGNATURE TiY£ GUT ~TAFIr ~ S SIGNATURE · T~W~ COM~flT~ TIME IN SIGNATURE US[Fi ~S 31~NAI'UIq£ &N~ L!APIGIT¥. compliments of DOW-SAT of MINNESOTA ACCESS ELIGIBILITY CARD AEC NO: ISSUED: THE BEARER OF THIS CARD HAS BEEN CERTIFIED BY DOW-SAT OF MINNESOTA TO USE THE FOLLOWING EQUIPMENT: PORT-A-PAC [] ST. INIT: REMOTE [] ST. INIT: STUDIO [] ST. INIT: EDITING [] ST. INIT: CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 Mr. George Quickstad Minnesota Dept. of Transportation Room 810 Transportation Building St. Paul, MN. 55155 SUBJECT: City of Mound Annual M.S.A. Maintenance Allotment Dear Mr. Quickstad: Enclosed is a certified copy of Resolution VA~-3-~Z~r7 requesting the M.S.A. Maintenance Allotment for-l-O~8~r'. ~ Mound is requesting that the Maintenance Allotment for 3J;3~-be maintained at $34,000.00 per year which is within the limit specified in 14 MCAR~ Article 1.5032. The City has an interest payment of $~-r~J~'{~-~ be made in 1.~r~on their Municipal State Aid Bond Account In addition to ' the normal maintenance such as seal coating, a number of older M.S.A. streets need repair work. We understand that the City must file a detailed annual maintenance expenditure report at the end of the year. The report for-~8'~ will be submitted at the end of December. ~{~._ Sincerely, City Manager JE:fc enc. cc: Chuck Weischelbaum John Cameron~' ~ember 15, 1983 RESOLUTION RESOLUTION REQUESTING AN INCREASE IN M.S.A. MAINTENANCE FUNDS DUE TO INCREASED MAINTENANCE COSTS ON CITX OF MOUND M.S.A. STREETS WHEREAS, Municipal State Aid streets are on a rotating basis for seal coating; and WHEREAS, some older constructed State Aid streets are increasingly needing repair; and WHEREAS, 3~ interest_payments on the 1981 State Aid Bonds are &~rT-~O. %Drl~O°--~-~ NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota, that the City Manager is hereby directed to Write the .State Aid Engineer requesting Mound's Maintenance Allotment be $34,000.00 per year because of the added maintenance cost and debt service cost. The foregoing resolution was moved by Counci~member Peterson and seconded by Councilmember Jessen. The following Councilmembers voted in the affirmative: Charon, Jessen, Paulsen, Peterson and Polston. The following Councilmembers voted in the negative: none. ss/Bob Polston Mayor Attest: City Clerk CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 Date: November 13, 1984 To: Jon Elam From: Sharon Legg Re: Transfers Attached are three resolutions which need to go before the Council for approval. The first resolution authorizes the 1984 transfer from the General Fund to the Area Fire Service Fund of $67,~5 and $5,254 from the General Fund to the Fire Capital Outlay Fund. These were the budgeted amounts. The second resolution authorizes a transfer from the Liquor Store to the General Fund of $25,000. I did a cash flow projection for the Liquor Fund. Based on that, I think we should only transfer $25,000 considering we must also pay for sealcoating out of Liquor. I realize we budgeted a $50,000 transfer. The third resolution authorizes the transfer from the Liquor Store to the 1984 Sealcoat Project Fund of $48,992.17. I have included a breakdown of costs associated with the Sealcoat Project on the resolution. RESOLUTION NO. 84- RESOLUTION AUTHORIZING TRANSFERS FROM THE GENERAL FUND TO AREA FIRE SERVICE FUND AND FIRE CAPITAL OUTLAY FUND WHEREAS, Resolution 81-394 created a Special Revenue Fund called the Area Fire Service Fund to account for operations of the fire department, and WHEREAS, the City of Mound entered into a fire contract with five surrounding municipalities, and WHEREAS, Mound's share of the total cost of fire service is $116,062 for 1984, and WHEREAS, $43,613 0f Mound's share is provided by special tax levies which are credited directly to the Fire Relief Fund and Fire Equipment Certificate Fund, and WHEREAS, $72,449 was budgeted in 1984 in the General Fund to transfer to the Area Fire Service Fund and Fire Capital Outlay Fund NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Mound,MN to transfer $67,195 from the General FUnd to the Area Fire Service Fund and $5,254 from the General Fund to the Fire Capital Outlay Fund. RESOLUTION NO. 84- RESOLUTION TO MAKE THE 1984 LIQUOR TRANSFER TO THE GENERAL FUND WHEREAS, the 1984 budget included a transfer from the Liquor Fund to the General Fund of $50,000, and WHEREAS, there is insufficient cash to make the entire transfer' NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota: To transfer $25,000 from the Liquor Fund to the General Fund in 1984. DATE: TO: FROM: RE: November 21, 1984 All Managers, Administrators, Elected Officials William J oynes Chairman, MAMA General Labor Relations Committee MAMA Joint Comparable Worth Study As many of you are aware, three months ago the Metropolitan Area Management Association undertook a project to determine whether or not suburban cities could jointly produce a study that would comply with comparable worth legisla- tion enacted in the 1984 session. At that time, we asked cities to indicate whether or not they would be willing to fund on an equal basis, our investiga- tion into that possibility. Some 57 communities agreed to do so at a cost of approximately $200 per city. We estimated that amount would be required to develop our request for proposals and to screen various consulting organizations who might wish to bid on such a joint venture. Our desire to approach the study jointly was based on two reasons: First, the historical effort that MAMA has made in comparing wages and fringe benefits, and the success we have had in keeping their levels consistent in the metro area. Secondly, we felt that it was preferable for all MAMA cities to have used a com- mon approach in the event that future litigation occurs. We are now at a point where a committee of managers n~de up of myself, Bob Thistle from Coon Rapids, Jim Miller from Minnetonka, Jim Brimeyer from St. Louis Park, and Jim Lacina from Woodbury, with support from Labor Relations Associates, is recommending to the 57 cities the selection of Control Data Corporation Business Advisors as the vendor to accomplish the job evaluation study mandated by State law. A summary of the proposal is attached for your information. At a December 4, 1984 meeting of MAMA managers and administrators each of the 57 cities will be asked to indicate if they prefer to continue jointly or proceed on their own with a separate study. To help cities make that decision, I have attempted to provide more detailed background information on the screening pro- cess, the rationale for the selection of CDC and the anticipated costs for the joint approach. SCREENING PROCESS We began in August of this year by sending out a generally worded RFP to 18 firms locally and nationally who had done job evaluation work in the private and public sector. We received ten responses from the initial request. After a considerable amount of evaluation, six firms were selected to be interviewed further. They included Haye Associates, Towers-Perrin-Forster and Crosby, Control Data Corporation, Arthur Young and Associates, Hewitt and Associates, Hal 1 crest-Craver Associates. Those interviews were conducted in October at the League offices by the RFP com- mittee and members of the staff of the League of Minnesota Cities. At the conclusion of that process, three firms were felt to merit further scrutiny. They were Haye Associates, Towers-Perrin-Forster and Crosby, and Control Data Corporation. It was felt that Arthur Young and Associates and Hewitt and -2- Associates, while providing a viable approach to job evaluation, did not present a system that would fully satisfy the requirements of Minnesota law. Hallcrest- Craver was eliminated because we felt that with their staffing and current com- mitments, a timely product might be a problem. After that interview, the RFP committee developed a more detailed and specific RFP, copies of which were sent to all interested cities. The three consulting firms were asked to make a second presentation which took place on November 6, 1984~ Invited to that meeting were all the representatives of organized labor represented in the MAMA communities, representatives from private employee asso- ciations and any managers or administrators who wished to attend. At the conclusion of the interview, the selection committee was unanimously in favor of recommending the CDC system. The CDC proposal at $345,000 was, admittedly, the most expensive proposal we received; however, the unanimous feeling of the com- mittee was that it was the one proposal that we felt would provide the best and most legitimate results and would be the most easily maintained system over a period of years. RATIONALE FOR DECISION I would like to briefly discuss some of the thoughts of the committee regarding the selection of CDC which ! hope will explain why that choice was made. First and foremost, the Control Data Corporation proposal offers to do job evaluations on all of a given city's positions. We originally thought the cost of doing such a study to be prohibitive, and had suggested in the RFP that an evaluation study that included 25 benchmark jobs would be more appropriate. CDC bid that benchmark study but added that for a nominal additional charge, it would be a simple task to do all of the positions in all cities. CDC Business Advisors' computer capability makes the extension of the study to all individual positions in each city, a relatively simple matter. The other consulting proposals did not offer that capability. A very strong argument for the selection of CDC was the extent of the data offered as an end product. First and foremost, after the study was completed, CDC would provide each city with an evaluation report ranking their specific employees based on a comparable worth scale. In addition, the MAMA cities would receive a composite benchmark study which would provide evaluations throughout the metro area for those jobs which were similar. An example would be that a city would be given a relative point value for the position of patrol officer within its own organization, and would also have the data to compare that point value to a metropolitan average and to specific patrol positions in neighboring cities. This was felt to be a tremendous labor relation-personnel tool for all cities and something beyond what we thought we would receive from the comparable worth study. Another very attractive feature of the CDC proposal was its ability to be updated. Once the initial study was completed and in place, the system would be able to provide, at a very nominal cost, adjustments over the years. For example, if a city created a new position or added responsibilities to an existing job, a new questionnaire could be filled out and submitted to CDC outlining the tasks that position would perform. CDC Business Advisors would recompute the job evaluation rankings for that city and provide a new point value for the position. -3- Their estimate of what it would cost to re-evaluate a specific position or incorporate a new one into the city, was $5 to $7 per occurrence. The other two proposals did not offer such a capability. Finally, a word about the conceptual framework of the CDC proposal. Their job evaluation study is one that is referred to as a task evaluation approach as opposed to a whole job evaluation approach which was proposed by the other two firms. In a task evaluation, jobs are broken down into many small functional tasks and those tasks are rated and a point total derived. A specific job and its relative worth compared to other jobs in an organization is determined by the total of its task values. In the whole job evaluation approach, the job, not individual tasks, is rated on its relative worth in various categories. With this method, certain jobs may have an inherent bias due to preconceived ideas about their complexity or difficulty. An example might be an evaluation of a bomb disposal officer. Most people's initial reaction is that the job is worth a great deal because of the element of danger involved. When you evaluate the job on a "whole job" basis, that danger factor tends to expand into all the areas that you may be using to rank the worth of the job. In fact, the danger in bomb disposal work may be present only once in a great while, and the majority of the job may be very routine and non-dangerous. The task approach eliminates this type of halo effect because each separate function is evaluated. In our example, the bomb disposal officer would be given fairly high points for certain tasks like the diffusion of a bomb, but may receive routine marks for other tasks associated with the work he or she would perform. The net result is to provide a more accurate point total for all jobs surveyed. For the reasons listed above, the committee felt unanimously that the CDC propo- sal offered COST OF THE PROPOSAL Many cities have called requesting to know the estimated cost per city of the CDC system prior to the December 4 meeting. At this time, it is not possible to give exact dollar amounts. Obviously the total cost to each city will be depen- dent to a large extent to how many cities select to cotinue with this joint approach. Additionally, there are some other factors that will influence the cost. There is a possibility that quite a large number of out-state cities will wish to use the comparable worth study that MAMA has developed. We estimate that 30 additional cities may participate. If they do choose to join us, then the cost per city could be reduced significantly due to the economies of scale achieved by a larger group. We have also been contacted by the Metropolitan Airport Commission, the Minnesota Utility Association, and the city of Thief River Falls, Wisconsin. They have all expressed some degree of interest in participating. While a firm dollar amount is not possible to determine at this time, I can give you a range of the dollars we are talking about if we make some simple assump- tions. If the 57 MAMA cities all agree to participate and the charges are based on a formula which takes into account both a minimum value charged to each city, and some factor for the number of employees, then the cost would likely range from approximately $4,000 to cities the size of Osseo and Minnetrista, to an -4- amount somewhere around $15,000 for a city the size of Bloomington. If 25 to 30 outstate cities join in the study, the cost range would be lowered to $3,500 for small cities up to about $12,500 for a city of size of Bloomington. CONCLUS! ON We have asked that representatives of the 57 MAMA cities attend a meeting on December 4 at 10:00 AM at the Brooklyn Center City Hall to provide us with a decision as to their intent to participate or not with the MAMA study. We realize that some cities will not be able to make firm committments due to the fact that their councils may not meet before that date. It is my hope that with the information provided you will be able to give us a good indication of what your city intends to do. A similar meeting has been scheduled for members of the Coalition of Outstate Cities on December 19 at 1:30 PM at the Golden Valley City Hall. Those of us on the committee have spent many hours involved in this selection process. We believe that CDC proposal represents the best option for us to meet the requirements of State law and will provide us with a personnel and labor relations tool which far exceeds what we expected to obtain through this pro- cess. We strongly recommend that member cities join in the study. Metropolitan Area Management Association Compensation Study Process Summary The plan for development and implementation of a FOCAS (Flexible Occupational Analysis System) job analysis and evaluation system for 25 benchmark jobs defined by the MAMA Committee and for subsequent evaluation of MAMA member cities' non-benchmark jobs summarized below. FOCAS is a questionnaire-based job analysis and evaluation system. FOCAS has been developed to provide accurate and comprehensive information about jobs to support effective human resource management. The first step in the process is to develop questionnaires to be used to gather information about what employees do. We will use one questionnaire for each occupational group. The MAMA Committee will identify one subject matter expert'and an advisory group from each occupational group to work with Business Advisors. These individuals will provide their job content expertise throughout questionnaire development and job evaluation, and should be very knowledgeable about jobs in their occupational area. Business Advisors, together with a team of MAMA member cities' Personnel Directors, will develop preliminary questionnaires based upon existing job descriptions and the Business Advisors data bank of task items. The Personnel Director team will identify and schedule employee workshops to be conducted jointly with Business Advisors, to modify preliminary questionnaires. Questionnaires will be finalized with the advisory group for that occupational area. Second, Personnel Directors will schedule and conduct meetings with employees for them to complete the questionnaire for their occupational group. In filling out questionnaires, employees will indicate for each task that they do or do not perform it and how much time they spend on tasks performed relative to other tasks. Third, Business Advisors will provide data entry from the questionnaires and provide computer-generated position descriptions for each employee who filled out a questionnaire. This is a listing of tasks performed with time spent percentages. The supervisor and employee will review and verify or modify the position description. The Personnel Director team will collect and return all modified position descriptions to Business Advisors. Business Advisors will provide data entry and return revised position descriptions to the Personnel Director team for distribution to supervisors/employees. These will serve as final position descriptions. Fourth, Business Advisors will provide average, or benchmark, job descriptions for the 25 benchmark jobs identified by the MAMA committee. Personnel Directors will identify employees making up the benchmark. Subject matter experts and advisory groups will work with Business Advisors to finalize descriptions. The fifth step in the process, task valuing, begins at the same time as the second. Business A~vlsors will work with the Personnel Director team, subject matter experts and advisory groups to set up the task valuing process. The Personnel Director team will identify and schedule managers for valuing meetings. Business Advisors will conduct valuing meetings. In valuing tasks, managers will rate all tasks about Which they are knowledgeable, according to one factor, complexity, importance or unfavorability. Business Advisors will review average task values with the subject matter expert and the advisory group to finalize values. Factor weights will be statistically computed by Business Advisors and finalized with the subject matter expert and advisory group. The sixth step is to combine results of the completed questionnaires with task values to determine job value. Business Advisors' computer analysis will compute job value by multiplying time spent on tasks times task value and sum the products to produce a point total. Business Advisors will provide job values for the twenty-five benchmark jobs to the MAMA committee. Step seven is to collect and analyze wage and benefit data from public and private sector labor markets. The MAMA committee will identify available surveys and work with Business Advisors to define appropriate markets and to determine if a specialized salary survey is desirable. If so, Business Advisors will conduct a specialized salary survey. Final job hierarchies will be constructed based upon job values and market data. The eighth step is to analyze relationships among job values, current pay rates and market data. Business Advisors will provide an analysis and alternative strategies for addressing pay discrepancies. Ninth, Business Advisors will provide individual job evaluation points to the member cities. Finally, Business Advisors will provide a report of methodology and results and meet with the MAMA committee to present the report. klal12141 LEGAL NOTICE CITY OF HOUND HOUND, HINNESOTA NOTICE OF PUBLIC HEARING ON PROGRAH AHENDHENT "Notice is hereby given that Hennepin County and the City of Mound will hold a public hearing to consider a proposed amendment to its Economic Development Program funded in Program Year X unter Title I of the Housing and Community Development Act of 1974 as amended. The hearing is to be held'on December 2~, 1984, at 7:30 P.M. in the Council Chambers at City Hall located at 5341Maywood Road, Mound, MN. The public hearing is being held pursuant to a join'~ cooperation agree- ment between Hennepin County and the City of Mound under M.S. 471.59." Francene C. Clark, City .Clerk Publish in The Laker December 3, 1984 November 26, 1984 UITY of MOUND _,¢ MOUND, MINNESOTA 55364 (612) 472-1155 TO: CITY COUNCIL FROM: CITY MANAGER ~ At the December llth Meeting, Pat Woolridge from Miller Schroeder will discuss a bond re-financing strategy called defeasance. Several metropolitan cities have recently completed this as a way to reduce city debt and generate increased reserve funds for the General Fund. Basically, it works by taking all funds that have been put aside to pay-off city bond issues dated prior to May 15, 1978'. These bond funds are put into an irrevocable escrow account to maximize interest earned, in concert with the various bond principal and interest payment schedules. The idea is to generate interest income so that when combined with the initial funds put into the escrow account, it will be adequate to make all bond payments as they come due for the remaining life of the defeasanced bond issues. In our case, there are eleven (11) such bond issues with an outstanding balance on December 31, 1984, of $1,721,O00. By setting aside, roughly $1.3 million dollars, it will generate, with interest earned in the years ahead, the 51,721,OO0 plus interest that would be required to fully pay-off the bonds. The funds not required for the escrow account will then be freed up to go into the General Fund Reserve. Initial estimates are that this may equal around $600,000. That would substantially increase the reserve, allow for the General Fund to have some interest earnings and reduce the requirement of the Liquor Fund to support the General Fund, thus insuring adequate resources are available for the long term street mainten e and seal coating program. Defeasance isa difficult subject to explain, but it may be a good time to evaluate it. Miller-Schroeder will have a more detailed breakdown of the numbers at our.meeting. The numbers being used above are only estimates. For handling this, Miller Schroeder will charge from $10,000 to $15,O00. A high cost for integrating everything into a computer, but without the program, it would be a very complex project. *That is a date when the I.R.S. rules came about limiting the amount of interest earnings a City can earn over the interest rate that is against the bonds issued. JE:fc Toll Free/~innesota (800) 862-6002 Toll Free Other States (800) 328-6122 Miller & Schroeder Municipals, Inc. Horthwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 · (612) 831-1500 CITY OF MOUND, MINNESOTA Mr. Jon Elam City Manager Mound, MN Dear Jon: It is Miller and Schroeder's understanding that the City is inter- ested in the possible defeasance of a portion of its general obligation debt using funds available from the City. Defeasance is accomplished by establishing an irrevocable escrow account or "invested sinking fund", which will produce a cashflow suffi- cient to make the remaining principal and interest payments on the bonds. When bonds have been correctly defeased they are no longer considered obligations of the City, thereby giving the City general obligation bonding power in an amount directly proportionate to the principal amount of the bonds defeased. Under applicable Treasury regulations, money which is pledged to the payment of debt service for bonds issued on or after May 15, 1978 are subject to certain investment yield restrictions, with limited exceptions. Conversely, funds pledged to payment for debt service with respect to bonds issued prior to May 15, 1978 are not subject to these yield restrictions, and may be invested at unrestricted yields. In our analysis we have concentrated upon the latter, those bond issues which are not subject to any investment yield restrictions for two reasons. First the interest coupon rates on issues of the City completed prior to May 15, 1978 are quite low, and cur- rently the City would be able to invest its defeasance funds at rates substantially higher than the bond coupons, yielding a considerable spread (the difference between the investment yields and the bond coupon rates). This spread will allow the City to redeem a substantial amount of principal with investment earnings. Secondly the City may only take advantage of this spread on the bond issues completed prior to May 15, 1978, subsequent issues must restrict investment rates, regardless of the source of funds, in such a manner that there is effectively no spread whatsover. Headquarters: Ntinneapolis, h4innesota Branch Offices: Downtown h~inneapolis · Solana Beach, California · Horthbrook, Illinois · St. Paul, h~innesota · Haples. Florida · Tallahassee, Florida · Carson City, Hevada /V~ernber of the Securities investor Protection Corporation We have performed some preliminary analysis on nine issues which we completed prior to May 15, 1978 and have determined that if the City were to put approximately $1,150,000 in an invested sinking fund, it could defease approximately $1,498,000 in total principal of general obligation debt. The investment earnings at these levels would have been roughly $600,000 with a maximum length of investment of about 8½ years. These figures are only approximations due to the minute by minute price fluctuations of government securities. Miller and Schroeder is prepared to assist the City in accomplish- ing their goal of reducing its general obligation debt through the defeasance of some of its bond issues. We recommend pursuin~ the issues completed prior to May 15, 1978 because of the ability to redeem principal with investment earnings. The current trustee will require a certified public accountant to verify the adequacy of the defeasance escrow account, which would be an out-of-pocket expense to the City. onka will S ell uburb'Properties t ,~nl/a Corp. said it has signed.a! definitive agreement'to, sell its l Mound and Spring Park properties to I Balboa Minnesota Co., an affiliate o! a California development comp~Emy,) ~s'part o! the tran~ction, TOnka Will/ ]ease back office space in its Spring/ Park headquarters for l0 years. Ton-~ J~a.said the asreement is not expect-[ ed to have a material effect on 1984 earnings. The agreement gives Balboa a condi- tional right to rescind the purchase of the Mound property if certain terms and conditions are met. That ~'ight will exist for three years. If the fight to rescind is exercised, Tonk/ will pay Balboa $2 million and Bal- boa will transfer the Mound property back to Tonka. The transaction, subject to Balboa*s ' obtaining financing, is expected to ¢ .lose within 45 days. RESOLUTION NO. 83-211 RESOLUTION TO TRANSFER $48,992.17 FROM THE LIQUOR FUND TO THE 1984 SEALCOAT PROJECT WHEREAS, Resolution 82-46 approved the plans and specifications ~for a five year seal coating of the streets in Mound, and and WHEREAS, Liquor Fund Revenues are to pay for the project costs, WHEREAS, the 1984 Sealcoat Program costs consist of the following: McCombs $ 429.00 Mueller 7186.88 Allied 41132.48 Publishing 111.52 Insurance 132.29 $ 48,992.17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota: That the City Council does, hereby, approve a transfer from the iquor Fund to the 1984 Sealcoat Program of $48,992.17 November 21, 1984 CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 TO: CITY COUNCIL FROM: CITY MANAGER Attached are some materials that relate to "Strategic Planning" that came from an information seminar Russ and I attended this past Tuesday. The Government Training Service (G.T.S.) has received a grant to work with up to ten cities in this area through five seminars in the first nine months of 1985. Do we have the time?., interest?..or money? It could be an interesting way to do some joint team building/problem solving. It will take time, so if we don't really have an interest, I would rather pass on this at this ti~e. JE:fc GOVERNMENT TRAINING SERVICE 9:00 a.m. 9:15 9:20 10:00 10:45 11:05 11:15 11:30 Innovation in the Public Sector Through Strategic Planning November 20, 19184 Agenda Check-i n/Coffee We 1 come Barbara Arney, GTS Leadership Bob Terry, Humphrey Institute What is Strategic Planning? John Bryson, University of Minnesota What Are Your Reservations? Response by: Phil Eckert, Hennepin County Jim Brimeyer, St. Louis Park Nuts and Bolts of This Project Strategies for Gaining Support Adjourn Suite 202. Minnesota Building, 46 East Fourth Street, St. Paul. Minnesota 55101, 612/222-7409~/''~ Criteria for Selection of Jurisdiction Involved in Innovation in the Public Sector Through Strategic Planning Commitment of Human Resources The appointment of a Project Director who will coordinate your project and share your results. e e A key group of 3-5 people (including at least I policymaker and 2 key staff) who will attend five 1-day sessions on Strategic Planning. Completion of 5 homework assignments with the assistance of an additional 3-10 people. Time estimated for those involved is at least I day preparation for each day of seminar. Commitment of Other Resources 1. Provide $1000 to match Dayton Hudson grant. 2. Availability of staff to carry out tasks between sessions (including clerical support). Commitment to the Project 3-5 people would complete questionnaire (taking approximately 45 min.) 4 times during a 2-year period (results would be fed back within 6 weeks of completing this instrument). 2. Write a 3-5 page summary at the end of the project (due August 1, 1985). 3. Willingness to participate on a panel regarding your experience. Success Factors 1. Realistic expectations for the project. 2. Desire and interest in the "process." ~m Guidelines for Application for Innovation in the Public Sector Through Strategic Planning 1. Why do you see a need for Strategic Planning at this time in your jurisdiction? e What are examples of major issues facing your jurisdiction which will require action in the next 3 years? What are the consequences if these issues are not resolved? e Who do you think would support, as well as oppose, strategic planning efforts taken on by your jurisdiction? What steps would you take to assure the process of this effort if you were selected? Who would be involved in this effort? key staff key policymaker project director homework group Be What are the feelings of the staff and policymakers towards the research component of this project? Please enclose a $10 non-refundable processing fee with your application and mail to: Mary Sabatke Government Training Service 202 Minnesota Building 46 East 4th Street St. Paul, MN 55101 Applications must be received by MONDAY, DECEMBER 17th in order to be considered. P.h~,si cal Arrangements Could your jurisdiction provide physical space including i large room (to seat 80 people).and 2 break-out rooms (to seat about 25 people each) with'available parking? e Would you be interested in providing the rooms, AV equipment, coffee and rolls for the fi~e 1-day sessions in lieu of the $1000 fee? 3. How accessible to a restaurant is this location? STRATEGIC PLANNING AND THE REVITALIZATION OF THE PUBLIC SERVICE by John M. Bryson, Andrew H. Van de Ven and William R. Roering A paper presented at the conference on THE REVITALIZATION OF THE PUBLIC SECTOR at Lake of the Ozarks, Missouri, October 25-28, 1984. Address all correspondence to: Professor John M. Bryson Hubert H. Humphrey Institute of Public Affairs 909 Social Sciences Building 267 19th Avenue South University of Minnesota Minneapolis, Minnesota 55455 612-376-3296 STRATEGIC PLANNING AND THE REVITALIZATION OF THE PUBLIC SERVICE by John M. Bryson, Andrew H. Van de Ven and William R. Roering Introduction Governments face a difficult set of challenges. Their environments have changed dramatically in the last ten years -- as a result of oil crises, demographic shifts, value shifts, tax levy limits, tax indexing, reductions in federal mandates and devolution of responsibilities, and a volatile economy. As a result, traditional sources of revenue for most governments are stable at best or highly unpredictable or declining at w~orst. Further, while the public may be against higher taxes, and while intergovernmental transfers are not growing or are declining, the public has not slackened in the demands it places on government for services. Another major set of changes has made the situation even more difficult. These changes -- which have become dramatically apparent since, say, the end of the Nixon administration -- involve the blurring of three traditionally important distinctions -- between domestic and international, between policy areas, and between public and private. The obsolescence of the domestic-international distinction was dramatized by the 1973 and 1978 oil embargoes. It because obvious that the U.S. economy is part of a world economy and any disturbance abroad has immediate repurcussions at home. The distinctions between policy areas are also hard to maintain. For example, educational reform is touted as a kind of industrial policy that will 'help U.S. firms cope with foreign competition. A strong economy is seen as key to keeping down human service costs. The connections between national industrial or full employment policies and their local economic development implications are hard to-ignore. Finally, it is becoming increasingly hard to draw a sharp boundary between public and private sector. Sovereignty is increasingly "farmed out." Weapons systems are not produced in government arsenels but by private industry. Taxes are not collected by government tax collectors but are withheld by private organizations from their employees and turned over to the government. When two of the ~undamental functions of sogereignty -- weapons production and tax collections -- are handled privately, then surely the boundaries between public and private sectors are irretrievably blurred. The blurring of the three distinctions means we have moved to a world of interconnections, a world of interdependencies -- a world in which no one organization or institution is fully in charge, and yet many.are involved or affected or have a partial responsibility to act (Luke, 1984). The combination of the reduction in mandates and financial support of governments, a stagnant or volatile economy, stable or increasing demands on government for services, plus the blurring of the three distinctions means at least three things. First, governments need to exercise as much discretion as they can in the areas under their control. Second, governments need to be shrewd in the development of strategies to cope with their 2 changed circumstances. And third, governments need to develop a coherent and defensible basis for decision making. Strategic planning at its best is a set of activities geared to assist government with these tasks. As two of the early proponents of its use by governments note, "[S]trategic planning is a disciplined effort to produce fundamental decisions shaping the nature and direction of governmental activities within constitutional bounds" (Olsen and Eadie, 1982: 4). At its best, strategic planning requires broad-scale yet effective information gathering, an exploration of alternatives, and an emphasis on the future implications of ~present decisions. Further, it can facilitate communication and participation; the accommod.ation of divergent interests and values; focused, reasonably analytical and orderly decision making; and successful implementation. When done well, strategic planning offers one approach to the revitalization of governments and the public service. What Does Strategic Planning Look Like? In this section we will present a generic strategic planning process for governments. The process is outlined in Figure 1. We will also discuss how this process might be applied across levels in a government, as outlined in Figure 2. Throughout the paper we will view strategic planning as a function primarily of the executive branch of government. The generic strategic planning process outlined in Figure 1 represents an adaptation t~o the public sector of standard private sector strategic planning models (see, for example, Christensen, et al., 1982; Steiner, Miner and Gray, 1982; Olsen and Eadie, 3 21 1982; Nutt, 1984; Sorkin, Ferris and Hudak, 1984). There are nine basic components to the model: -- analysis of the external environment; -- description of mandates; -- development of mission statement and articulation of basic values; -- analysis of the internal environment; -- identification of strategic issues; -- development of strategies to deal with these issues; -- development of description of the organization in future; -- identification of actions to implement the strategies; and -- production and monitoring of results. We will describe these components briefly. Analysis of the external environment typically consists of: 1) an exploration of the various political, economic, social and technological forces affecting the government or agency, 2) an analysis of the existing or potential clients, customers or payers for governmental programs and services, and 3) an analysis of the existing of potential competitors of the government or agency. The interplay among these three components in the future often is examined through the use of scenarios, impact assessments, model building and forecasting, or delphin surveys. Mandates are usually embodied in legislation and must be catalogued. These are the "musts" facing the government or agency. In contract to mandates, which are a matter of public record, governmental mission statements often are not prepared. 4 Further, when they are prepared, they usually do not take explicit cognizance of the many constituencies served by the typical public agency. Some corporations have found it useful to prepare a mission statement that delineates what they will do for specific constituencies (Freeman, 1984). Governments might consider the same approach. Analysis of the internal environment usually consists of: l) an inventory of the resources available, including people, economic resources, information and competencies, 2) a description of the present overall strategy and of functional or departmental strategies, and 3) an analysis of performance Or results to date. The intersection of present factors and emerging tre'nds in the internal and external environments, when coupled with mandates, missions and values, results in the identification of strategic issues. Strategic issues are fundamental policy questions involving governmental product or service kind, level and mix; clients or users; cost; financing and management. Strategic issues generally are not current problems or crises, although almost certainly there are strategic implications involved in the handling of these problems or crises. Nor are strategic issues typically easily or simply resolved. Furthermore, not solving a strategic issue can be potentially destructive. Strategic issues usually arise when: 1) events beyond the control of the government or agency make or will make it difficult to accomplish basic objectives at affordable costs; 2) technology, cost, financing, staffing, management or political choices for achieving basic objectives change, or are expected to change in the foreseeable future; or 3) missions, mandates, or internal or external' events suggest present or future opportunities to: a) make significant improvements in the kind, quantity or quality of products or services delivered; b) achieve significant reductions in the cost of providing products or services; c) introduce new products or services; or d) combine, reduc~ or eliminate certain products or services. Once strategic issues are identified, strategies must be formulated to deal with them. One approach to the development of strategies we have found useful includes the following steps: 1) an identification of practical alternatives, 2) the identifications of barriers to the achievement of those' alterantives, 3) the development of strategies to overcome those barriers; and then 4) the development' of actions, and 5) a work program, to implement the strategies. This approach is essentially one of indirection; that is, one does not directly move toward the realization of the practical alternatives, but instead moves to overcome the barriers to their realization. We have found that the dialectic of having people say what they want and then having them say what keeps them from achieving it to be extremely useful. It does two things simultaneously. It makes the present implications of future directions apparent, and it makes the future implications of present decisions apparent. Such a dialectic is at the heart of successful strategic planning (cf., Wildavsky, 1979; -Bryson, 1984a). The next step is a description of the organization in the future. Having a clear "vision of success" is one of the keys to excellence in the private sector (Peters and Waterman, 1982; Deal and Kennedy, 1980). Others would argue that the same holds true for public sector organizations (e.g., Public Managememt, 1984). The research on goal-setting at both the individual and organizational levels is quite clear in its emphasis on the importance of clear and specific goals as an important determinant of success (Locke, et al., 198x; Boal and Bryson, 1983, 1984). Few governments have a clear picture of what success would look like for them, and performance can be expected to suffer as a result. The final steps include actions based on sound strategies and the production and evaluation of results. Results can be expected to have a direct influence on the organization's internal environment, continuation of its strategy, and its "vision of success." Results also might be expected to have at least an indirect impact on the organization's external environment. Figure 2 outlines a way in which strategic planning can be carried out across levels within a unit of government. The process takes place in two cycles. The first involves strategic plan development and review. It begins with corporate direction, followed by plan development at the lowest levels and successive reviews and revisions at each succeeding level. Essentially each level engages in strategic planning while taking into account what goes on above and below it and inside and outside of the agency or government. The second cycle involves the development and review of operating plans based on the strategic plans. The 7 two cycles could be carried out %nnually or biennially, depending on the circumstances. The two cycle approach is adapted from the private sector (Tita'and Aliio, 1984). Problems with which Strategic Planning Must Deal to be Effective We will argue that there are four major categories of problems with which strategic planning must deal if it is to be effective -- that is, if it is to play an important role in the revitalization of government and the public service. These are as follows: 1) The human problem in strategic planning is the management of attention and commitment. The attention of key people must be focused on ke~· issues, decisions, conflicts and policy preferences at key places in the process and hierarchy. 2) The structural problem in strategic planning is the management of part-whole relations. Internal and external environments must be linked in advantageous ways. 3) The process problem in strategic planning is the management of strategic ideas into good currency. Unconventional wisdom must be turned into conventional wisdom. 4) The institutional problem in strategic planning is the appropriate exercise of transformative leadership. The most difficult problems with which strategic planning has to deal involve the transformation of institutions. Such transformations cannot happen without strong leadership. In the following sections we will deal with each of these categories of problems in turn. The Human Problem in Strategic Planning Is The Management of Attention and Commitment The attention of' key people must be focused on key issues, decisions, conflicts and policy preferences at key places in the process and hierarchy (see Figure 3). When necessary, commitments to past courses of action must be severed and new ones established. The management of attention and commitment is a problem at the individual, group and organizational levels. We will deal with each in turn. Individuals Consider the following characteristics of individuals. -- People have limited abilities to handle complexity. -- Individuals are highly adaptive and don't recognize gradual change. -- Individuals withdraw, project and rationalize in crisis situations. -- Individuals lose consciousness and concentration as they gain competence and repeat tasks. -- Commitment increases as people take public, binding and irrevocable actions. People have limited abilities to handle complexity. The normal adult can handle seven plus or minus two ideas at a time. Beyond that number most people begin to stereotype. Most strategic issues consist of more than seven plus or minus two factors. This means that people either will not appreciate a strategic issue fully to begin with, or else will stereotype many of the factors involved and incorrectly diagnose the issue (Johnson, 19xx). Special care must be taken not to overload people involved in strategic management with too much information, even though that would be the normal approach of most organizations (Feldman and March, 1981). Individuals are highly adaptive. Gradual change typically is not recognized. Consider what happens to frogs. If you put a frog-in a boiling pan of water, it will jump out. The frog doesn't want to boil to death. But if you put the frog in a cold pail of water, put the pail on the stove, and turn up the heat gradually, the frog will not jump out. Instead, the frog will boil to death-- slowly. The frog will ~S~'owly adap~ to'its . changing environment without knowing it is in serious trouble. In many ways, people are like frogs. People don't notice gradual changes, and their strategic implications, either (Starbnck, Greve and Hedberg, 1978; Wildavsky, 1979; 86-9). Over time problems can swell to crisis proportions without people realizing what was happening all along. Once a crisis has developed, often the opportunities for making dramatic changes · are enhanced, but so are a host of concomitant dangers .(Bryson, 1981). One characteristic of individuals makes it particularly important to avoid crises if at all possible -- namely, people project, stereotype, blame others, and freeze up in crisis situations. We all know the Cuban Missile Crisis story and can only thank God we weren't all blown away (Allison, 1971). We need better mechanisms for assessing the strategic implications of small changes, and need to be more diligent in the making of 10 small decisions that will help us to avoid disasters and crises. An annual or biannual strategic planning process might be such a mechanism. At the opposite extreme from crisis situations, but just as problematic for the performance of effective strategic planning, is the fact that people engaged in repetitive tasks don't pay attention to what they are doing (Langer, 1978). For example, to use a rather earthy example, how many of you are positive you flushed the toilet the last time you used it? As another example, how many of you really paid attention the last time you drove your car? Are you sure you didn't run a stop sign or traffic light? The point is that what we do most we think about the least. On the other hand, what you think about the ~ost is what you will do in the near future.. That's a strange paradox, isn't it? We spend maybe 80-90% of our time doing things out of habit while we think of other things. The fact that people spend most of their time thinking about what they will do in the future actually might facilitate strategic planning. The fact that people typically focus only on the near future does not (Meadows, et. al., 1972: 17-20). Furthermore, if strategic planning becomes a routine task, people can be expected to lose consciousness and concentration; the purpose of strategic planning would be negated. Methods must be found to focus people's attention to strategic planning and the strategic consequences of current decisions on specific occasions so that they take it seriously. In particular, people will not view it as "real" unless real consequences -- such as performance reviews, decisions and budgetary allocations -- flow from it 11 (B~ickman, 1978; Peters, 1978). People's commitment increases as they engage in important, explicit, public, and irrevocable actions (Salancik, 1977). This is true even when the strategy implied by the course of those actions seems disastrous to an outside observer (Staw, 1976; Staw and Ross, 1978; Hoopes, 19xx). Strategic planning, if it is to be effective, must include a consideration of how to break unproductive commitments at the same time that it seeks to. bind people to new courses of action (c.f. Nystrom and Starbuck, 1984). Groups There also are a number of characteristics of groups that pose problems for strategic planning: -- Groups impose strong pressures to conform. --Groups try to minimize internal conflict. -- Groups become homogeneous in 2 to 3 years. We all know that groups impose strong pressures to conform on their members (Shaw, 1970). Individuals tend to conform to the established norms of any group. If those norms do not promote frequent reexamination of current practices in light of their strategic implications, then serious future strategic difficulties are likely to emerge and the group will be ill- prepared to deal with them. Groups also try to minimize internal conflict. Since the identification and discussion of strategic issues should almost certainly prompt serious discussions and disagreements, the unfortunate tendency of most groups will be to suppress the 12 identification and discussion of strategic issues. Group harmony will be a higher priority than discussion of the group's future in strategic terms. Norms that promote free inquiry and discussion focused on strategic issues must be established -- and people must possess good conflict resolution skills -- if the heart of the strategic planning process is to be handled properly. Finally, groups become homogeneous in two to three years (Pelz and Andres, 1966). If you start with a heterogeneous group of people, and have them work together for a relatively short period of time, they will become homogeneous in outlook. Now, that's helpful when the goal is to develop cohesive work groups. But when it also means the group will approach problems the same way, and will not question its accepted practices, it may become extremely difficult to get the group to think differently and in an integrated way -- that is, strategically and purposefully -- about its future. A norm of incorporating divergent perspectives into the strategic planning process must be established if groups are not to blind themselves to other perspectives and approaches. Organizations There are also a number of characteristics of organizations that pose problems for strategic planning. These include the following: Strategic planning systems drive out strategic thinking. Readers of MIS statistical reports become numb to the messages in the reports{. -- Specialization filters perception and constrains behavior. -- Structures and systems become substitutes for leadership. Another one of the paradoxes of organizational life is that strategic planning systems can drive out strategic thinking. In the same way that repetition and competence can lead to lack of concentration and consciousness, and to serious difficulties for individuals, so too can formalized and repetitive planning systems cause the very problems they seek to avert (Bryson, 1984; Bresser and Bishop, 1983; Wi ldavsky, 1979). Strategic planning must always remain "special" if it is to be successful. Finding a way to directly involve the many constituencies who are served by a government is one way to create external expectations that will ke~p strategic planning a conscious and focused activity. Another potential solution is to make strategic planning the responsibility of line managers rather than staff planners, as is the case in some excellently run private corporations (Tita and Allio, 1984). As noted earlier, the average adult can handle seven plus or minus two pieces of information at one time. In contrast, the average MIS report is loaded with pages and pages of numbers and graphs. What normally happens is that people become numb to the messages in these reports. As a result, we find that people don't make decisions on the basis of data -- that is, the kind of data you find in an MIS report. Instead, people usually make decisions and take strategic action on the basis of individual 14 stories -- either their own or others -- in which they or someone else was personally cOnfronted with situations in which they recognized the need to make something different happen. The point is, numerical data by itself is not likely to be helpful. What is helpful is to get people exposed directly to situations in which they personally have to confront issues and have to think about how to make something happen. Role plays, case studies, and discussions with others who have faced similar problems will all help. But there is simply no substitute for making strategic planning the responsibility of experienced line managers. And there is no substitute for exposing line managers constantly to occasions in which they can share stories with each other and subordinates, and in which stories from elsewhere can be shared and discussed. Another attentional difficulty is that specilization filters perception and behavior (Lawrence and Lorsch, 1967). Because of the way we structure organizations, people only get certain kinds of information and pursue narrower aims than the organization as a whole does. The result is widespread suboptimization, in which people develop the best solutions possible within their own narrow world (Van de Ven and Ferry, 1980). Occasions must be developed to break people out of the normal circumstances in which they find themselves, and to have them interact with other people in other areas so that more people can get a larger sense of the whole which they are supposed to serve (Dalton, 1970). Task forces and retreats are two conventional organizational practices used to further these purposes. 15 Finally, we all too often see structures and systems become substitutes for leadership, i The problem here is that leadership, as opposed to management, is concerned with figuring out new ways of doing things. A key task of leadership is the identification of new directions, thrusts, strategies, priorities, and ideas. Structures and systems, on the other hand, exist to protect current practices-- which may not be in the long run best interests either of the organization or the public. Effective performance of strategic planning and effective leadership are inextricably intertwined; strategic planning is a leadership function. The Structural Problem in Stra.t.e. gic Planning In the Management of Part-Wh¢le Relations The structural problem in strategic planning is the linking of internal and external environments across levels in advantag'eous ways. The difficulties are just hinted at in Figure 4 where levels within a government or agency are indicated along with internal and external environmental categories. The situation is really rather complicated (Milward and W.~nsley, 1982; Milward, 1984). There are four important structural issues which must be dealt with if strategic planning is to be successful: -- Is the whole greater than or less than the sum of its parts? -- How can we manage transitions better? -- How can we make' sure that impeccable micro logic doesn't add up to macro nonsense? -- How do we deal with the fact that successful strategies 16 are a collective rather than an individual achievement? Is the whole greater than or less than the sum of its parts? There have been monumental public successes that have far transcended the sum of their individual parts. On the other hand, all too often we have seen public efforts that have been dismal failures. The failures are perhaps most discussed (other than in the popular press) in the rather disheartening literature on policy implementation, in which good intentions all too often appear to be dashed as they are decomposed into their supposed constituent parts (Pressman and Wildavsky, 1973; Hall, 19xx; Mazmanian and Sabatier, 198x). The implementation literature, of course, can be criticized for focusing its attention to.o much on policy failures and not enough on successes. After all, every journalist knows that bad times make for good stories -- even if they are unrepresentative stories. Nonetheless, we all know of too many situations in which public efforts have in fact failed -- where the whole was less than the sum of the parts. But let's frame the question in a different way. How can we make sure we get the whole into the parts? If that were possible -- if we could apply a holographic rather than a compositional metaphor -- then some of the problems that result from decomposition might fade. In part its a question of the representativeness of bureaucracies (cite), but its more than that. It's the problem of making sure the whole is in each of the parts, that the parts fairly represent the whole, not by the way they add up, but simply because the whole is in each of the parts (Gardner, ~t9xx, 17 3 33- Frederickson, 1982). Thinking in{ this area is quite new, so exactly what the implications are for strategic planning is not clear. A related difficulty is how to manage transitions better. Part of the difficulty arises from our penchant for sequential rather than simultaneous coupling across levels. The most obvious area in which this leads to serious problems is our habit of treating planning and policy making as separate from implementation -- rather than of thinking of them as part of a single gesture. Too often wemake policy at one level or in one sector and expect other levels or sectors to embrace and implement the policy whole-heartedly. Too often planners plan and implementors implement and neither talks to the other. Some of the difficulties highlighted in the implementation literature are a predictable result. Only by thinking about planning and implementation simultaneously -- and probably only by involving planners and implementors simultaneously across levels -- will successful strategic planning occur. If we don't figure out ways of developing constructive part- whole relationships, another problem is likely to develop. We will design systems based on an impeccable micro logic that makes macro nonsense. We will have accountability systems, for example, that involve so many signoffs and oversight mechanisms that innovation, entrepreneurship, and responsiveness will be driven out of the public sector. We will see instances of tax avoidance rise because we overload our tax systems with complicated credits, deductions, and adjustments of various sorts -- each one of which is a perfectly designed response to some 18 social need -- but all of which together make it impossible for many middle-income families to file their tax returns without the help of a CPA. We will have a system of rules and regulations that all make perfect sense individually, but which collectively add so much red tape that we will make worse the already difficult problems faced by new business startups and will strangle the most important source of new jobs and public revenues. In short, we must find ways to make sure that the perfectly rational decisions reached in our highly decentralized system of public decision making don't add up to perfectly irrational results overall. Finally, somehow we must never forget that the succ~essful formulation and implementation of strategies is a collective achievement, not an achievement of individuals or single groups. We of course do have genuine heroes in the public sector whose individual achievements are astounding (e.g., Lewis, 1984), but behind every successful hero is a collective enterprise. When it comes to the successful formulation and implementation of strategies, we must think in terms of involving a Varielty of people in a variety of roles, such as entrepreneurs, champions, orchestrators, technicians, clients and users, and decision- makers (Maidique, 19xx; Bolan, 1971; Bryson and Delberg, 1979). And we must design organizational enabling mechanisms -- including structures, systems, rewards, and networks -- that allow strategic planning and implementation to be successful (Galbraith, 1982). 19 3¥$? ., ~he Process Problem in Strategi~ Planning. in the Mangement of Strategic Ideas Into Good Currency We have covered a series of human and structural problems with which strategic planning must deal -- and to which strategic planning at its best offers some solutions. Now we come to the most important process problem in strategic planning -- the management of strategic ideas into good currency. In other words, how do you get people to "buy" ideas to the point that unconventinal wisdom is turned into conventional wisdom? There are two basic issues involved: -- What is the life cycle of ideas?, and -- How do you manage ideas over time? Donald Schon (1971) argues that policy ideas in the public sector follow a predictable pattern (see Figure 5). First there is some threatening or disruptive event. That stimulates people to action. They begin to articulate diagnoses of the problems and to suggest solutions. Some solutions achieve public visibility. But nothing comes of these solutions until networks begin to galvanize around them. The ideas are then propelled into the realm of political debate. One or more of these ideas triumphs in the political contest and is adopted and legitimized as 'the solution to the problem. Solutions eventually become institutionalized and taken for granted. Eventually their potency declines. Regimens built on old ideas eventually will be supplanted (see also May and Wildavsky, 19xx; Anderson, 1979; Nelson, 1984; Mandelbaum, 1984). If there is some truth to this characterization of the life cycle of ideas, then a number of principles emerge for managing 3 /3g 2{t the life cycle of ideas. These include the following: Necessity and threat are the mothers of invention. Ideas flourish in organized anarchies but implementation of those ideas is difficult. Ideas are the rallying point for collective action. They transcend isolated people and organizations. People and structures are by-products of changing ideas. Strategic planning is the managment of ideas. Ideas times resources equals power. After a good idea dies, give it a funeral and a wake. How do you get People's attention? The answer, in general, when it comes to public concerns, is through necessity and threat. These are what stimulate people and governments to action (Dalton, 1970; Allison, 1971; Van de Van and Hudson, 1984). Strategic planning exercises represent a process for routinizing the appreciation and articulation of necessity and threat. Strategic planning thus represents one important means of stimulating individuals and governments to action. The caution, of course, is that the routinization process cannot be allowed to drive out consciousness. The public sector in general is a good place to find possible solutions to strategic issues, because the public sector in general consists of organized anarchies (March and Olsen, 1979). Preferences are inconsistent, technologies are unclear, and participation is fluid. But those qualities that make the public sector a good producer of ideas also make it all too ~ frequently a poor implementor of ideas. For strategic 21 J 37 planning and implementation to '~be successful in the public sector, we must develop ambidexter°us organizations (Duncan, 1979). Such organizations will be less 'formalized and centralized, but more complex, when ideas for solutions need to be produced; and more formalized and centralized, but less complex, when specific solutions need to be implemented. An important question when it comes to strategic planning and the revitalization of the public service is, What should you try to manage? Should you try to manage people or structures, or should you try to manage ideas? If Schon is correct, you should focus on the managmen.t of ideas, since they are the rallying points for collective action. If you look at Figure 1, you can see that essentially what strategic planning is al~ about is the management of strategic ideas through the stages of appreciation, articulation, adoption, institutionalization and decay. . Furthermore, strategic ideas -- and an effective strategic planning and implementation process-- will transcend isolated individuals and organizations. In doing so, the foundation is established for coalitions large enough to create the collective action that is the hallmark of effective strategic action. In other words, ideas times resources equals power -- including the power to effect useful strategic change. But we need to say something more about the management of the "decay" of strategic ideas. People and governments are attached to ideas. In fact, our government programs, agencies and institutions are organized around ideas -- many of which are outmoded (Schon, 1971). We haven't learned very well how to terminate programs, agencies and institutions whose animating ideas are outmoded (Kaufman, 19xx; Behn, 1978). Since strategic planning, if it is to be effective, is about the replacement of the way we are doing things now with other ways, we must find better ways to managing the transition -- and death -- from the old ways to the new ones. In addition, in everyday life, funerals and wakes used to manage the transition from a time when someone was with us to a time when they are not. Perhaps, as our colleague Stuart Albert notes, we must construct funerals and wakes to commemorate the death of ideas, programs, agencies and institutions as part of facilitating the transition to the institutionalization Of new strategic ideas. The Institutional Problem in Strategic Planning Is The Appropriate Exercise of Transformative Leadership The most difficult problems with Which strategic planning has to deal involve the transformation of institutions. Again, there are a number of issues that must be dealt with in this area if strategic planning is to succeed in altering institutions. These issues include: -- How are institutions formed? -- What are the central responsibilities of institutional leaders? -- What happens in the absence of institutional leadership? -- How do institutional processes differ from technical or magnager ial processes? What we call institutions are in essence highly stable patterns of interaction (Giddens, 1979) organized around 23 important ideas. The interaction patterns involved in government programs, agencies and organizations become "institutions" when they become infused with value and character. Institutional "character" unfolds as an historical product, and involves an integrated pattern, is purposeful, and is dynamic (Selznick, 1957). ~he development of an institution's character -- or culture, to use the current buzzword -- is in large part a leadership responsibility (see Figure 7). As Selznick (1957) has pointed out, the central tasks of institutional leadership are: the definition of the institution's mission, the embodiment of purpose into its structure and systems, the defense of its integrity, and the ordering of internal conflict. It follows then that the tasks of 'transformative leadership (Burns, '1978) are: the redefinition of purpose, the embodiment of new purposes into structu[es and systems, the establishment of new defenses in light of the new purposes, and the reordering of internal conflict. These obviously are not easy tasks and their successful performance makes tremendous demands on the leaders involved. If leaders fail at the tasks of transformative leadership, what happens? If a redefinition of mission and purpose is in fact required, but is not forthcoming, the institution's integrity will be in question. The loss of institutional integrity carries with it several default forms (Selznick, 1957). These include organizational drift. Further, when people lose their purpose, their compass, illegitimate opportunism is likely 24 -- and with it the further loss of integrity. Finally comes the loss of distinctive competence. Drift, illegitimate opportunitism, and incompetence are reasons for abandoning an institution altogether -- and for revolution, if that is necessary to complete the task. Thus we come to the importance of institutional -- as opposed to technical -- processes in the management of successful strategic planning and implementation (Lodahl and Mitchell, 1980). Consider ideas as th.-~ focal points of institutions. First there are the founding ideals of an institution, followed by the recruitment and 'socialization of members to serve those ideals. Leadership and formalization guide and stabilize~ the organization. Seen as a set of technical tasks, we might think of these processes as goal-setting; the establishment of universal criteria and rules and procedures for recruitment and socialization of members; decision making; and uncertainty reduction. When seen as part of the creation of or change in an institution, however, different processes are at work. When it comes leadership and the transformation of an institution, we must instead focus on the creation of ideology, the use of personal networks and sharing rituals; the use of charisma and images; and an emphasis on ideas. How different the institutional process are from the technical ones! And therefore how different strategic plan'~ing and implementation activities must be when institutional transformation is at stake. For strategic planning to be a truly valuable source of 25 ,, revitalization in and for the public service, it must be far more concerned with the institutional processes than with the technical ones. Conclusions To talk about strategic planning as one approach to the revitalization of government and the public service is in some. ways t~'place old wine in new bottles. Successful governments and public servants have always thought and acted strategically (e.g., Luttwak, 197x; Leuchtenberg; Lewis, 1984). On the other hand, not all governments and public servants have been particularly successful, and strategic planning does appear to' offer some hope of increasing their chances of success. FurthermOre, the wrenching changes experienced recently by the public sector seem to demand some reassessments and strategic redirections on the part of many government agencies and their employees. It should be emphasized as well that strategic planning focuses specifically on the government or agency as an entity and on what it can do to improve its performance. This approach provides a valuable counterbalance to the organization of the public sector into specific policy networks and programs that cut vertically across general pupose governments at the federal, state and local level. In essence, much of the public sector is organized not horizontally by unit of government across programs, but vertically by programs across levels of government (Milward, 1984). Strategic planning provides governments with an opportunity to recapture some of their ability to make 26 connections and changes occur across programs -- and therefore to make more of a whole out of the disparate parts of public policies and programs. Strategic planning to date has been viewed mainly as an analytic exercise aimed as assisting general managers in the public sector make better decisions in light of their future consequences. A consideration of the importance of mobilizing political and moral power has been left implicit for the most part. If strategic planning and implementation are to play a vital role in the revitalization of.government and the public service, however, political and ethical entrepreneurship must become central considerations. Planning devoid of power ~and ethics leads simply to maps, not to virtuous new territory. Finally, for strategic planning to help revitalize governments and the public service, four sets of fundamental problems must be addressed. Attention and commitment must be managed well. Internal and external environments must be linked in mutually advantageous ways. Strategic ideas must be managed into good currency. And transformative leadership must be appropriately exercised. If those problems can be handled effectively, almost by definition we will have revitalized our governments and the public service. References References are available from the senior author. 27 J 3S C~ 0 &J 0 -~ 0 Z Z .H II ~ 0 I'-~0 ~ o 0 0 i-~ 0 o I,-' m ~ o ~ 0 f~ u~ c-,t- o 0 0 o o o aeeociafion of metr. o o!!t, gn munlcipalll'le November 15, 1984 TO: FROM: RE: Mem~[ayors and Managers/Administrators Ver terson, Executive Director Metropolitan and AMM Activities of Importance -I WOULD LIKE TO BRING SEVERAL ITEMS TO YOUR ATTENTION; METROPOLITAN COUNCIL'S REVISED HOUSING GUIDE; POLICY PLANI The Metropolitan Council will be holding a public hearing on Thursday, November 29, 1984 at 2:00 P.M. in the Metropolitan Council Chambers. As reported in a previous Bulletin, the AMM Housing Committee and Board of Directors have reviewed the "hearing draft" document very thoroughly and have prepared a report delineating a number of concerns and recommendations. A copy of the AMM report is enclosed in the Manager/A~dministrator mailing only and your city should have received a copy of the Housing Guide Chapter Draft directly from the Metropolitan Council in late October. The AMM Board and Housing Committee have several major concerns with the Housing Guide Chapter and I would encourage you to review the Housing Guide Chapter "hearing draft" and the AMM report. I would also suggest that if you share the AMM concerns that your city make its concerns known at the public hearing. Also~ please discuss this matter directly with the Metropolican Councilmember from your district. I would appreciate receiving a copy of any written statement or correspondence you prepare for this hearing. TECHNICAL ADVISORY COMMITTEE (TAC) APPOINTMENTS: The major functions of TAC are to provide technical assistance, advice, and recommendations to the Metropolitan Area Transportation Advisory Board (TAB) on all facets of regional transportation planning. The AMM has eight suburban appointees on TAC and they must be at the Department Head Level (i.e. City Engineer, -1- cast, st. paul, minnesota 55101 (61 2) 227-5600 3L/37 Planning Director, Community Development Director, etc.). The TAC meets monthly at the Metropolitan Council Office and TAC members usually serve on at least one subcommittee. The persons to be appointed will serve two-year terms eomencing in January of 1985. THE AMM BOARD IS SOLICITING NOMINATIONS FOR TAC MEMBERS VIA THIS BULLETIN. YOUR NOMINATIONS SHOULD BE SENT TO VERN PETERSON IN THE AMM OFFICE BY NO LATER THAN WEDNESDAY~ NOVEMBER 28TH. THE PRESENT AMh APPOINTEES WILL BE GIVEN PRIORITY CONSIDERATION BUT SOME NEW APPOINTMENTS WILL BE MADE SO PLEASE FORWARD YOUR RECOMMENDATIONS. THE MEMBERSHIP MEETING TO APPROVE LEGISLATIVE POLICY PROGRAM - DECEMBER 6~ 1984~ 7:30 P.M. I would lik'e to remind you of this very important meeting which will be held in the Council Chambers of the. Richfield City Hall (6700 Portland Ave.). The adoption of the Annual Legislative Program is very important as it determines the AMM lobby efforts on behalf of the cities in the metropolitan area. PLEASE MAKE SURE THAT YOUR CITY IS REPRESENTED AT THIS MEETING TO ASSURE THAT THE VIEWS OF YOUR CITY ARE REPRESENTED. SURVEY OF MEMBERSHIP SERVICES! As reported in a previous Bulletin the AMM Board of Directors established a twelve (12) member Membership Services Committee, Chaired by Jim Spore, Burnsville City Manager, to evaluate and assess the organizations's performance. The AMM is in its eleventh year of operation and the Board felt it was time to directly assess and evaluate performance to assure that we continue to provide you with the kind of programs, information and services that meets your needs as a city official. The Committee has determined that to do its job thoroughly it needs your input. Consequently, the Committee has developed an Opinion Survey Questionnaire which will be mailed to all Mayors, Councilmembers, and Managers/Administrators in the very near future. WE WOULD SOLICIT YOUR COOPERATION IN THIS MATTER AND WOULD APPRECIATE IT IF THIS SURVEY WOULD BE MENTIONED AT A COUNCIL MEETING AND ENCOURAGEMENT GIVEN TO ALL THOSE RECEIVING THE QUESTIONNAIRE TO COMPLETE IT AND RETURN IT TO THE AMM OFFICE AS SOON AS POSSIBLE. One of the purposes of the survey is to provide an opportunity for member city officials to help determine future directions of the AMM. Thank you. -2- MINUTES OF THE MOUND ADVISORY PARK COMMISSION MEETING OF September 13, 1984 Present were: Chairman Andy Gearhart; Commissioners Art Andersen, Cathy Bailey, Nancy Clough, Delores Maas, Robin Michael and Linda Panetta; Council Representa- tive Phyllis Jessen; City Manager Jon Elam and Park Director Chris Bollis who both arrived about 8:30 P.M. from other meetings; Dock Inspector Dell Rudolph; Summer Recreation Director Jackie Meyer and Secretary Marge Stutsman. Commissioners Cheryl Burns and Lowell Swenson were absent. MINUTES The minutes of the Park Commission meeting of August 9, 1984 were presented for consideration. Clough moved and Michael seconded a motion to approve the minutes as presented. The vote was unanimously in favor. SUMMER RECREATION.PROGRAM Summer Recreation Director Jackie Meyer presented the Commission with copies of her report which included the flyer distributed advertising the Summer Playground Program for 1984. (A copy is on file) She then reviewed the program highlights. The program consisted of two parts again this year; the playground program which ran mornings and a tennis program which were afternoon group lessons. The total number of participants for these programs was down; but the overall attendance was higher. This year's total playground registration was 212; last year's total was 235. She could not explain why the total was down; but was pleased that the daily average was higher. She thought perhaps more children signed up last year because of the depressed economy. Morning programs worked really well. The activiti~retty much the same this year as last. Fridays were special events day. The' field trip this year was going through the Aware House Museum and they had 2 busloads full. One group went on.a Thursday and' the second group on Friday. Had only two rain days th'is year. Basically the tennis program was the same as last year. Tennis covered the 8 to 18 year age group. This was the 4th year for tennis. Had a different teacher this year; but an excellent one. The number that signed up were much less than last year. Meyer briefly explained the Budget page of her report. Under Lifeguard. Super- vision, the figure was for time she had put in in supervising. She asked for feed- back about the lifeguards this year. Comments were good. Mentioned there were some problems.with the swimming rafts; kids flipped the rafts over, etc. Clough stated the two placed on the Island they had a lot of trouble with; i.e. one was set'loose and went into Seton Channel on the 4th of July weekend and the one by A1 & Alma's was tilted halfway over in the water. Rudolph confirmed that kids had vandalized the rafts, etc. The rafts at Three Points and Centerview beaches were taken out because of the problems. Meyer stated that she was very happy with the playground program this year. The Chairman thanked Meyer for her report. DOCK INSPECTOR'S REPORT Dock Inspector Dell Rudolph reviewed his report which was included with the agenda. He commented that there is no pattern or explanation of why docks were not put in. Bailey asked if anyone took a dock just to keep others from using? Rudolph thinks it might be a problem of their not being able to get the dock in and they don't want to lose their priority. This was discussed. It was suggested that they could be contacted to share with another party who would actually put in the dock. The Inspector stated some spots that are only 20 feet wide are getting to be a problem. (Most spaces are 30 feet) A number of years ago, Park Commission Minutes September 13, 1984 - Page 2 i people had 16 foot runaboutswith a 6 foot beam and now people are trying to put 31 foot cruisers side by side. Rudolph thinks the City will have to elimi- nate a few dock sites, have.boats end to end or restrict the size of boats. Another problem is that some boat owners, although Mound residents, never re-register the boats after purchase (perhaps to take advantage of the 3.year registration?) Also he mentioned he has attempted to get people to trim weeds, cut grass and clean up around the dock site this year and'most areas .looked really nice, Rudolph .thinks it would be good.for the City to locate some spots suitableand hold onto them for disabled persons. The Commissioners thought this was an excellent idea. Rudolph mentioned they have had some sailboat problems when moored in Commons areas; the sailboats tend to get. in the way. There are 13 or 14 spots that have been approved by the City.and .the Water Patrol. Discussed whether it would help to moor them twi-ce or on a shorter tether; problem is they're swinging around. Rudolph is working on some changes for next year's application; thinks things we expect people to do should be added (have layout of dock, etc.) and we should show example of a current watercraft license, include section about people leasing their dock and 5 or 6 points on their responsibilities as dock holders. Bailey stated she thought the cover letters sent out this year were really good.. The Chairman thanked the' Dock Inspector for his report. Bailey told the Commission about some information she'd received from San Fran- cisco on g[ants for hiking trail exercise stations. These grants have to have matching funds and are up to $3500. She wondered how much land we have around Lost Lake. Council Representative Phyllis Jessen stated she was not sure there is enough dry land around Lost Lake that is public land. DiScussed at length pOssible sites, exercise trails in other communities, etc. Lost Lake area would be the first priority to look into if funds were available. The Commission started to review the park plan for the Bluffs.. The new members and Council Representative do not. have copies of the Park Plan. It was agreed copies would be made for them before the next meeting. City Manager Jon Elam and Park Director Chris Bollis arrived. REPORTS The City Manager reported the Park Director is to have bids at the Council meeting for moving the 100 donated trees. He thought the bid was about $45 per tree. He also reported the Depot remodeling has started. The Park Director reported there has been a lot of tree removal and commons repair; the beach use is down to almost'nothing by August 15 and they start winding down beach activity and storing the equipment. The City Manager reported they are putting some redwood benches up town; one by the Senior Housing and one by the Church. There are two more benches at the Anderson building (the Park Director found what looked like redwood planks and they turned out to be redwood'benches). City Manager would like a bench at the corner of School by Superamerica and one by bike rack by Snyder's. He Park COmmission Minutes ~eptember 15, 198~ - Page stated it is hard to figure where to put benches on County Road 15; but posslbly one bench could be put by the Methodist Church and another by pine tree uptown. Bailey asked if the top slat could come off the benches and "City of Mound" be routed on the slat and then replaced. The City Manager advised the Park Commission that it is Budget Time and they need to monitor the Parks budget because they have a vested interest. The Park Director reviewed the budget which includes actual figures for years 1982 and 1983, actual to date .plus the estimate for 1984 and the estimated for 1985. He explained that the last year or two, the City has changed the way each department is charged for equipment or services; i.e., gasoline was charged to each department, but actual amounts used were not kept track of and charged to the specific department. Now only actual gallonage used comes out of the Parks budget. He distributed copies of the budget (copy in file also) and some of the points he covered were: Salaries (4100) He is the only regular full time employee in his department; doesn't charge overtime against the budget; takes comp time off rather than get overtime. He explained that he works out with whatever temporary employees he has an agreement to avoid overtime during the heavy usage season of Mound Bay Park. He has someone come in everyday, Saturday, Sunday and Holidays because you just can'.t have rest- rooms and.garbage go for 3 days without any maintenance (you'd end up with a big mess). He rotated hours so someone was there everyday for an hour or whatever it took to clean'up or just to check it out. (4130) Of the $10,600., about $5,300. covers 2 summer time maintenance people (usually college students) for approximately 3 months. The other $5300. goes for the Recreation Director's salary and the 14-16 Recreation Aides that she has for the 6 week summer program. Between $5,000 and $5300 is budgeted each year and the program is fitted into that money. If'getting close to the end of the money and still a week or so left of the program, they t~ilor ~he number of aides and number of hours to fit the money they have left. He stated that sometimes can be offset by 4238 Recreation Equipment Supplies which covers all equipment and supplies to run the recreation program. Some years, you may over supply and that will run you through another year and sometimes you can take some salaries out of that. The Recreation Director and Park Director watch the budget closely. (4310) Professional Services covers the Dock Inspector and another main- tenance man that is hired for a 6 month period. Both are hired on a contract basis and we don't deduct any taxes, pay any benefits and, as they are both retired, this works out well for them. The City has their help when needed in May and June to get the parks ready for summer and late August and September, putting equipment away before and after the school schedules start and allows more flexibility. Park Director commented that for the last two years, the City has also con- tracted for lawn service to fertilize and spray for weeds. Many of the code items are self explanatory, such as Offices Supplies, Printing Forms, etc. (4220) Operating Supplies - mostly what it takes to run administrative end of parks such as dock licenses, maps, surveys, etc. (4224) Clothing & Uniforms - City pays for Park Director's work uniform, some shirts for maintenance men and the Recreation Director and Aides get T-shirts. (4230) Repair & Maint. Supplies - Whatever it takes to repair physical equipment: Swings, slides, etc. (Never know what expenses you'll have) Bailey asked if any surplus could be carried over to next year. Reply - start at zero each year so it is good to have a history to go by. , Park ~ommlssion Minutes September 13, 1984 - Page 4 (4233) Building Repairs - cove'rs minor repairs to depot building, etc. ~ (4238 & 4310) Covered before. (4321 & 4322) Self-explanatory. (4334) Dock Inspector and Recreation Director use their personal cars. (4371 & 4372) Electricity and gas used at depot. (4375) Garbage pickup at parks and also an occasional lot cleanup. (4382) Other Equipment Repair - is repairs to equipment not done on premises. (4390) Rentals - Portable toi.lets that we rent for beaches, tennis courts, etc.; primarily for recreation program (big P.R., but expensive). (4395) Central Equip. Rental - Radio services. .(4411) Conference for~Park Director and also certification class for him for pesticide license.· Also.S200 budgeted for conference for Park Commissioners if someone wants to go. (4420) Other contractual Services - Lifeguard contract $10,000 and the cost of Chem-lawn for all the parks is $6,O00. (4511) Tree Removal on public lands (4552) Bailey asked if Capital Outlay could go for an exercise trail. The Park Director stated that we really don't have a spot that lends itself to one of those cross country courseS. Bailey stated she has'an application-for a grant dis- cussed earlier in the meeting. The City Manager asked her to bring it in and sug- gested the Park Director write up plans; what pattern has been and what direction parks and recreational facilities should take. Discussed that the 1984. money was spent on swimming-rafts; they are hollow and the City ran into some problems on those. The next step up on rafts are foam.filled floats. City working on compromise on replacing and converting to the next quality; cost to trade up to the foam filled. The Park Director stated he hoped to purchase a portable wench, replace radios in ~ 1985 and sh6uld talk about what we want to install on Island Park or another area. The Park Director asked if Commission had any preference for use of capital outlay funds. He'd like to say that Commission has recommended whatever. The City Manager recommended Park Director come up with list of things Park Department needs (not just wants). Manager .suggested that Commission use the annual park tour to zero in and study say'5 parks, check them out and recommend what is needed for each. Bailey asked if we could put a grassy area with gazebo by Townsquare and develop a tiny gathering place with flowers, Discussed briefly. The City Manager thought something like that could be tied In with the project. Discussed purchasing picnic tables at a~cost of about $100. each. Talked about Highland Park and that next item for there should be shelter. Not sure enough money available for shelter at this time. Talked about c~mpletlng Mound Bay Park. The Commission recommended that picnic tables and benches be purchased to complete Mound Bay Park; also purchase of wench, radio and upgrading of the rafts. City Manager stated that the City will have better than $30,000 in the depot over a 3 year period. Building will. be booked Way in advance once it gets done with kitchen and all. Discussed brlef)y a suggestion Park Director received for Brook- ton Park of putting a walking or hiking path 5 to 6 feet wide just inside curb and possibly getting an exercise station. As there were no more questions, Jessen moved and Bailey seconded a .motion to ad- journ the meeting at 9:45 P.M. Ali in favor, so meeting was adjourned. November 12, 1984 545 Indian Mound Wayzata, Minqesota 55391 (612) 473-4224. Mr. Jon Elam, City Manager City of Mound 5341Maywood Road Mound, MN 55364 Re: Progress Report for Mound Sewer Charge Analysis Dear Jon: This letter is a progress report on the study investigating MWCC's sewer charges to the City of Mound. At a June 29 meeting with MWCC officials, an agreement was reached to check the accuracy of I¢~CC meters by performing drawdown tests at each lift station, checking the accuracy of recorder units (hour clocks) of each lift station, and calibrating the magnetic flow meter at the old Mound Sewage Treatment Plant. During the week of July 11, drawdown tests were performed at five of the MWCC lift stations to determine the pumping capacity of the pumps at each lift station. There were problems obtaining acceptable data at the Enchanted Island lift station and additional testing has to be performed to produce reliable data. Drawdown testing was not performed on the Spring Park lift station. The pump capacity data determined from drawdown testing has not been checked with the capacities MWCC presently uses. In a recent conversation with Ray Odde of MWCC, he noted they are now investigating the data for comparison purposes. On September 18, Pace laboratories conducted testing on the magnetic flow meter at the Mound Sewage Treatment Plant and found the meter to correlate well with their data (within two percent). This is within accepted tolerance for accuracy of the meter. To date, no testing has been attempted by the MWCC on the recorder (hour clocks) units to determine their accuracy. This needs to be performed to complete the evaluations of the lift station flow meters. We are waiting for MWCC to complete these test so we can evaluate their results and past MWCC sewer changes. We have been in contact with MWCC and will continue to request missing information they agreed to supply. If you wish, we can meet to discuss any of the information collected to date. Sincerely, E~GEj~E A. HICKOK AND ASSOCIATES (.~J6hn C. Lichter, P.E. ml WESTONKA SENIOR CITIZENS INC. SPONSORED BY SUBURBAN COMMUNITY SERVICE · A UNITED WAY AGENCY . MOUND, MINNESOTA 55364 5600 Lynwood Blvd. November 19, 1984 City of Mound Dear Council and Staff: It is befitting to this holiday week to note the cooperation between the cities of Mound, Minnetrista, Orono and Spring Park that exemplifies the spirit of Thanksgiving. The Westonka Senior Citizens, Inc. would like to express our gratitude to you for your recent efforts in behalf of our successful Senior Center. This co- operative attitude on the part of our cities regarding seniors has always been a shining star in the seven- county area. It is rare that cities have the forti- tude and strength to look beyond their own boundaries for the good of their citizens. Thank you, Mound! We are proud to be your citizens! Happy Thanksgiving, Merlyn (Doc) Meier, President Westonka Senior Citizens, Inc. November 9, 1984 aeeocial'Jon of mefroDolil'an rnunicJpdJtiee MEETING NOTICE TO: AMM Member Cities (Mayors, Managers/Administrators) FROM: Ronald J. Backes, AMM President General Meeting of the AMM Membership to Consider and Adopt AMM Legislative Policies for 1985 Date: Time: Location: Thursday, December 6, 1984 7:30 P.M. Richfield City hall Council Chambers 6700 Portland Ave. Richfield, Minnesota Agenda 1. Call to order. 2. Announcements and review of voting procedures. 3. Consideration and Adoption of the AMM's proposed 1985 Legislative Policies as recommended by the Legislative Policy Committees and as approved by the Board of Directors. 4. Other business. 5. Adjournment. PLEASE NOTE: Copies of the proposed Legislative Policies are included in the mailing to the Managers/Administrators and we would aSk that they be distributed to Mayors and Councilmembers. We would hope that every city would have one or more representatives in attendance at this very important meeting. A. THOMAS WURST, P.A. CURTIS A. PEARSON, P.A. JOSEPH I:'. HAMILTON, P. A. JAMES D. LARSON, P.A. THOMAS I-. UNDERWOOD, P.A. ROGER J. FELLOWS iLAW OFFICES WURST, PEARSON, HAMILTON, LARSON F~ UNDERWOOD I100 FIRST BANt< PLACE; WEST MINNEAPOLIS, MINNESOTA 55402 November 16, 1984 ~. Jon Elam City Manager City of Mound 5341 Maywood Road Mound, ~ 55364 Re: Continental Telephone Refunds Dear Jori: On the small chance that you or someone on your staff did not read the article in the Minneapolis Star and Tribune Thursday morning, I am enclosing herewith a copy of that article. I think it is extremely well written and really clarifies what took place in the Mound appeal to the Minnesota Court of Appeals. I think it also clearly points out the tremendous result which was received by all the customers on the Mound exchange and this was brought about by you and the council being willing to make an expenditure and to carry the matter on to the Court of Appeals. I compliment you, the City Council and ~. Larson for the way this was handled. CAP .- rad Enclosure Very ~truly yo~urs, b-~J~h'~'~~ ~'. ~earson, City Attorney Dear Mound Resident: 1985 DOCK PERMIT ~PPLICATION CITY OF MOUND, MINNESOTA Please complete ~nd retFrn before March 1st. Applications received after March 1st are subject to a .late fee of $10.00 and placed in the 3rd priority category. All blank lines $ boxes r- taining to you must'b~ filled in or permit will be delayed. .. NAME PHONE# ADDRESS WORK#' ~ Permanent.Resident. F-'] Summer Resident Mailing address if surmer resident 1984~ P~rmlt#., . [~ Renewal (shown on'address label on envelope) Owner not residing at address r--I Renter New Application' REQUIRED INFORMATION: List owner; license #, typeand length of each boat moored at your dock (must include a photocopy of your DNR watercraft license.) .. You may share a dock with another' MOUND RESIDENT ONLY! I am sharing a dock ADDRESS .,-. PHONE'# REQURED INFORMATION: Boat license #, type and length (must include a photocopy of your DNR watercraft license. Payment of fee must accompany application. · DOCK SIZE PERMIT FEE 'Straight Dock (not less than 2ft.' Wide or more than q ft. wide) L De T ~ock ~ny width m U.oP H Bock any size (see diagram on back) 1 5.00 1~0.00 Mi'nlmum fee for a permit is $75.00. SeniOr citizens (65 years or older) pay $37.50 for a straight dock. Date of birth for Senior citizen status: ... Do you have a physlcal disability? Describe Any false information given or violatlons of Dock Ordinance #332 sha'11 be reason for denial o revocation of permit. I understand if I allow boats ~ot registered to permit holder to be moored at my dock, I v|olate City 'of'Mound Ordinance #332. (see statement on back) This is an application only and no dock can be installed until a location is granted, SIGNATURE FEE PAID ~'(5:7 LATE PENALTY ~raight Dock "L" Dock "T" Dock "U'~ Dock 0TEar (MAKE 5KETCH) Fee and legality will be determlned by Park Cornmisslon Please estimate size in feet on dock of your choice. · YOUR RESPONSIBILITIES AS A DOCK PERMIT HOLDER INCLUDE THE FOLLOWING ITEMS - · Pu: in yopr'own dock tha~ meets the Mound speclficatlons for safety, size and materials. ~. Maintain the cleanliness ~f t~e commons a.rea by ¥ou~ site, includirggrass cutting and weed trimming. 3- Boats, dqck' s&Ctlons, pipes, post, tires and other materials cannot be stored on commons during boating season they must he"in the water or' removed from commons propertY. ~' Winter storage a~lowed in most ~reas i~ neat and orderly, not obstrOctlng area o~'creatlnS a hazard. : 5. Response to request to borrect infractions must be made during time stated .or dock permi~ will 5e in 3eopardy, photoc~;es of all valid watercraft ~icenses'(boats) to be kept at this dock site. -If not attached permlt will be delayed, . Section 26.9304; Sub. 13. of Mound dock Ordlnance #332 "Dock l'icenses and permits issued by the City are personal in n~t'ure may be used only by the licensee of members of their household. No dock licensed by the 'City or located on public streets, roads, parks or public commons may be rented, leased or sublet to any person, partnership or corporst~on, If the licensee or permit holder rents, leases or sublets or in any manner %barges or receives consldera~ion for the use bf the'dock the license shall be revoked." .. ( ...... MINNESOTA DI~PARTMENT . OF NATURAL K£SOUI:~CE5 WATERCRAFT LICENSE DEPARTMENT OF ENVIRONMENT AND ENERGY A-~ 603 Government Center Minneapolis, Minnesota 55487-0~ 63 6~ 2-348-6846 November 13, 1984 Re: Public Hearing on Surcharge Ordinance In a letter dated August 23, 1984, Hennepin County informed interested parties of the intent of the Hennepin County Board of Commissioners to impose a 25-cent-per-cubic-yard fee on the disposal of mixed municipal solid waste at solid waste facilities in Hennepin County, beginning January 1, 1985. The Hennepin County Board of Commissioners has set November 29, 1984, as the date for a public hearing concerning this surcharge ordinance. A public hearing will be held at 10.:00 A.M. in the Commissioners' Board Room, 24th Floor, Administration Tower, Hennepin County Government Center, 300 South 6th Street, Minneapolis, Minnesota 55487. If you have any questions, please do not hesitate to contact Michael Brandt of our department, at 348-3774, or me at 348-4046. Sincerely, Luther D. Nelson, P.E. Director LDN/MKB: mvr HENNEPIN COUNTY 3 l,.j ~',,~_ an ~qual opportunity ~mployer Jo~ R, JoKN Il. FRIED~ Tlto~s A. I~RSON David J. D~IEL J. ~LE, Jm ~o~s L. S~O~ R. S~ Da~zs J. Pivmcx McD~ J~s E. Nz~o~ JE~z A. GEls JOEL H. ~ H. Da~D B. L~X¢ OFFICES BRIGG$ AN'I) MORGAN PROFESSIONAL ASSOCIATION ~°00 FIRST NATIONAL BA-,N'K BUILDING SAINT PAUL, MINNESOTA 55101 TELEPHONE (612) 291-1215 TELECOPIER {612) 222-4071 INCLUDING THE I~ORI~EI~ FIR~I O~ LEVITT, PALMER, BOWEN, ROTS~N & SIIARE November 8, 1984 Chief Len Harrell Mound Police Department 5341 Maywood Road Mound, MN 55364 Dear Chief Harrell: On behalf of my clients, Mr. and Mrs. John L. Rodgers and John R. Rodgers, I thank you for the courteous, professional, and friendly manner in which you handled the matter involving John Rodgers. Such professionalism and concern will certainly contribute to a beneficial re- lationship with the community. Thank you again. JHL/acp  ely, hn H. Lindstrom cc: Mr. and Mrs. John L. Rodgers Mr. John R. Rodgers 2'200 FIRST NATIONAL BANK BUILDINO SAINT PAUl., MINNESOTA ,55101 American Legion Post Gambling Report CURRENT MONTH YEAR TO DATE GRO~: ~ 3?00. O0 ~ 3z'. OMO. O0 EXPENSES: Supplies ~'356.16 Sales ts× ~'09. ~ 2 PAYOUT AS PRIZES: PROFIT: ~568.58 2100.00 f1031.~2 ,':l.. oa6 05 ~c, 750.00 DISTRIBUTION OF PROFITS: Alano Boy Scout Troop .Y571 leg. Is. dies Bowl. C~mp Leg. Men's Bowl. !25.00 20.00 20.00 Checking Account ~s.59 , New Film Travels t London A new 12-minute film called "Minne- sota -- The Future Today" will be pre- viewed at a presentation to the London Chamber of Commerce and Industry at a seminar in London October 16. The day-long seminar will feature presentations by Governor Perpich, Mark Dayton, Commissioner of the De- partment of Energy and Economic De- velopment, and William Dietrich, the Governor's Special Trade Representa- tive. as well as six Minnesota business leaders. The Minnesota group will also meet NEW FILM Turn to P. 4 October 1984 Company Consolidates Tool Tech Grows in Minneapolis To01 Tech, a leading manufacturer of drilling pipe for the oil industry, is con- solidating its Detroit and Minneapolis tool joint forging operations in Minne- apolis. Mike Smith, purchasing manager for Tool Tech, said the move will benefit both the company and Minneapolis. "The consolidation of our manufactur- ing facilities ;,'ill reduce our operational costs and eliminate duplication of plant supervision," said Smith. "In addition, the move will also ere- TOOL TECH Turn to P. 4 MIi' NESO7 A Publication of the Division of Economic Development Cities Recommended as Enterprise Zones Grand Rapids, Hibbing, Little Falls, Crookston and Montevideo were recom- mended to the Legislative Advisory Commission for designation as Enter- prise Zones by DEED Commissioner Mark Dayton in late September. Eleven cities applied for Enterprise Zone status, three from the Eighth Con- gressional District, six from the Seventh and two from the Second. Grand Rapids, applying through a joint powers agreement with Bovey, Deer River and Bass Brook Township. and Hibbing were selected from the Eighth District; Little Falls and Crookston from the Sev- enth; and Montevideo from the Second. No more than two communities are al- lowed to be named from each congres- sional district, according to the law es- tablishing Enterprise Zones. terprise Zones were created by the gislature to help economically distressed areas in Minnesota. The com- munities must be located in economic hardship areas as defined by state law. ENTER PR 1SE ZONES Turn to P. 2 FORGER AT PLANT Awaits placement on base Time Is Ripe to Encourage Investment in New Business Participants at the League of Minne- sota Cities regional meetings in late Au- gust through September heard DMsion of Economic Development managers and Business Finance Specialists speak on new business investment in Minne- sota communities. Among the points emphasized was that the key ingredients to pull economic development projects together are in place in Minnesota. The)' include: property tax relief for homeowners, business people and farmers; and legis- lation passed last spring will trigger an- other $114 million in tax cuts next year. Business investors have confidence in our state because it prudently reserves revenues -- its "Rain), Day Fund" ~ now 8375 million strong. Furthermore, they are encouraged by the creation of the Minnesota Tax Study Commission to review the state's tax structure. A HEALTHY STATE ECONOMY Minnesota has restored its AAA credit rating for short-term borrowing and expects to regain its high rating for long-term debt soon. About 110,000 more Minnesotans are working today than were working a year ago. The state has replaced budget deficits with tax credits: more than $359 million has been cut, including $328 million in income tax relief, more than 88 million in sales AN EDUCATED, HARD-WORKING LABOR FORCE Minnesota has the best high school completion rate in the nation, with more than half the graduates going on to post- secondary schools. Companies in Min- nesota with dMsions in other states con- sistently find their Minnesota labor forces more productive. The Ford 5Io- INVESTMENT tax relief, and more than 821 million in Turn to P. 3 MINNESOTA A newsletter of the Division of Economic Development, Min- nesota Department of Energy and Economic Development, designed to publicize Minneso- ta's wide range of resources and economic opportunities and to .aid in promoting economic ex- pansion. Published ten times per year, with combined issues in June/July and December/ January. Vol. 1 No. 2, October 1984 Editors are welcome to excerpt for news articles or reprint en- tire articles. No permission is required, but we would appre- ciate credit for the article and a copy of the publication. Bulk postage rates paid at St. Paul, Minnesota. Prepared by the staff of the Di- vision of Economic Develop- ment Marketing Office, 612/ 297-1300. ~52..'~./Ddpartment ot r..nergy '~nd Fd:onomic Development 900 American Center 150 East Kellogg [~oulevard St. P~ul, Minnesota 55101 Are You on Our Subscription List? We Would like to expand our mailing list for Minnesota Magazine to include 'every person in business and govern- ment interested in Minnesota's eco- nomic development. If you would like to receive a copy of Minnesota .Magazine 10 months each year, or know someone you feel would be interested in being placed on our mail- ing list, send the name and address to: Minnesota 5lagazine, Economic Devel- opment Marketing Office, Minnesota Department of Energy and Economic Development, 900 American Center Btflldlng. 150 E. Kellogg Blvd., St. Paul. MN 551(11. Continued from P. 1 I Business Selection is based on the degree of gen- · eral distress, deterioration, prospects -- ---Avaxlame for new development and the potential for job creation, among other criteria. Each Enterprise Zone will be allo- ~ toHe cared $800,000 in state tax credits to use ! ' 1 to encourage businesses to locate or ex- I REGION ONE -- Del Redetzke, pand in the zone. The credits are availa- I 612/762-2131: Kittson, Roseau, Mar- 1 ble over a five-year span, and each cpm- I shall, Polk, Pennington, Red Lake and 1 munity has up to seven years to begin I Norman counties. I distribution. The communities must I. REGION TWO m John Herrera, also participate in the program, usually .~ 612/297-1164' Lake of the Woods, Bel- l o ° by providing property tax reductions, tram~, Mahnomen, Clearwater, and The fi, rst Enterprise Zones, desig- I Hubbard counties. ! nated a )ear ago, were Minneapolis, St. I REGION THREE m Martin Eh- I Paul, Thief River Falls, Mankato and I glish, 612/297-1162: Cook, Lake, St. I Moorhead. The latter three saw an im- I Louis, Carlton, Koochiching, Itasca I mediate increase in economic develop- I and Aitkin counties. I ment contacts following designation, ac- I REGION FOUR -- Del Redetzke, I cording to Harry Rosefelt, Director of I 9 . . I 61 /762-2131- Clay, Wdk~n, Traverse, Community Development for the Divi- I - ' I sion of Economic Development and ad- ! Becket, Otter Tail, Grant, Douglas, mi,n, istrator of the program. ! Stevens and Pope counties. ! i REGION FIVE ~ John Herrera, I We anticipate a minimum of l00jobs ! 612/297-1164: Cass, Wadena, Crow each will be created in Thief River Falls, Mankato and Moorhead because of ! Wing, Todd and Morrison counties. . their Enterprise Zone designation," Ro- I REGION SIX W ~ Dave Peterson, I sefelt predicts. Those three roues a e I 612/297-1166: Big Stone, Swift, Chip- now finalizing commitments and we I pewa, Lac Qui Parle and Yellow Med. · should see the projects implemented and I cine counties. I new employment opportunities created _! REGION SIX E -- Dave Peterson, I. by next spring." I_ 612/297-1166: Kandiyohi, Meeker, State tax reductions available under ~ McLeod and Renville counties. , the Enterprise Zone program include: i REGION SEVEN E ~ A1 Kelly, 1 · general sales-tax exemption for I 612/297-1165: Mille Lacs, Kanabec, I purchases of construction materials or i Pine, Isanti and Chisago counties. equipment; , · a credit against an employer s in- I REGION SEVEN W- Terrell Tow- I_ come tax for additional workers em- .I ers, 612/297-1163: Benton, Sherburne, .I ployed in the zone, except construction ! Stearns and Wright counues. workers, up to $3,000 per employee per I REGION EIGHT' Craig Waldron, I year; ! 612/297-1169: Lincoln, Lyon, Red- · an income tax credit for a percent- ! wood, Pipestone, Murray, C&ttonwood, I age of the cost of debt financing to con- I Rock, Nobles and Jackson cOunties. _l struct new or expanded facilities in the I REGION NINE ~ Craig Waldron, I zone; I 612/297-1169: Sibley, Nicollet, Lc- I · a state-paid property-tax credit for I Sueur, Brox~m, Watonwan, Blue Earth, I a portion of the property taxes paid by I Waseca, Martin and Faribault counties. I the owner of a new commercial or indus- I REGION TEN m John Campo- trial facility, or a portion of the addi- I basso, 612/297-i168: Dakota, Rice, ! tional property taxes paid by the owner I Goodhue, Wabasha, Steele, Dodge, I of an expansion of an existing commer- cial or industrial facility in the zone. WE'RE ON THE AIR Listen to "Enterprise" on many of your favorite radio stations. These two- minute stories of Minnesota business successes feature Mesaba Aviation, Air %nd Inc., Arctco Inc., and 5Ioffat Inc., in the October series. Olmsted, Winona, Freeborn, Mower, Fillmore and Houston counties. WEST METRO ~ Terrell Towers, 612/297-1163: Carver, Hennepin ar Scott counties. EAST METRO ~,AI Kelly, 612/ 297-1165: Anoka, 9;'ashington and. Ramsey counties. The March issue of Corporate Report ~ Minnesota included a 32-page supple- meat entitled "Doing Business in Minnesota." It is available from the Economic Development Marketing Office. We also have a good supply of the Minneapolis Star and Tribune reprint of its five-part series on the Minnesota economy. Write or call 612/297-1300 for copies, while they last. 'Save Energy . . . Pass It On' Campaign Goes on the Road "The past 10 years have demon- strated that energy and the economy are two issues that are closely linked to- geth~er," according to the Energy. Divi- s~aff of the Department of Energ3' ann~Economic Development. That key message underlies this .;'ear's campaign for energy efficiency, which began with a kick-off event Sep- Laws, Rules Featured in MBJ Articles Reprints of two articles from the Sep- tember issue of the Minnesota Business Journal are available from the Depart- ment of Energ? and Economic Develop- meat. Written by DEED staff members, they are "The Lawmakers' Legacy," a review of 1984 legislative actions affect- ing small businesses and economic de- velopment, and "How to Take Part in the Rulemaking Process," which out- lines the new state procedures to in- crease opportunities for small busi- to take part in the framing of state rules which affect them. To &rder them, write the Small Busi- ness Assistance Office, Division of Eco- nomic Development, DEED, 900 American Center Building, 150 E. Kel- I,,~g Blvd.. St. Paul 55101, or call 612/ 206-3871. tember 25 at the State Capitol. An all- day energy, fair in the capitol rotunda was highlighted by a noon Governor's press conference on the capitol lawn. "Save Energy . . . Pass It On" is the campaign theme. The 1983 Legislature, in its law creating the Minnesota Energy and Economic Development Authority, called for the campaign to "promote public awareness of the potentials and benefits of energy efficiency." The $150,000 campaign will include: · An energy van touring the state during the heating season, staffed by an energy specialist who vdll answer ques- tions and distribute conservation and al- ternative energy materials; · An advertising campaign using print, electronic and outdoor media; · News releases and feature stories distributed to all media; and · Field representatives assisting communities and sponsoring such events as competitions between eom- munities, school projects, and energy fo- rums. The campaign will promote ener~' ef- ficiency in homes, schools, businesses and automobiles. Energy Division Deputy Commis- sioner Tony Perpich has encouraged all communities to participate in the cam- paign by having the energy van visit their area for a day or two. The Legislature appropriated $50,000 for the campaign; the other $100,000 is from Minnesota's share of the overcharge settlement of AMOCO and thc U.S. Government. [nvestment Continued from P. 1 tor Company says its "best trucks" are built at the Ford plant in St. Paul, ex- plaining why the company invested $250 million in that plant (the decision was made before tax relief was enacted L AVAILABLE RESOURCES, GOOD TRANSPORTATION Taxes are only a small part of a eom- party's operating costs. The big items are labor and natural resources. Minne- sota has inexpensive wood resources, water, land and some of the lowest elec- tricity rates in the country. QUALITY GOVERNMENT PROGRAMS AT ALL LEVELS Today, businesses must take this into consideration before investing, because most capital investments tie them to a community for 15 to 20 years. DEED has never before had as many resources to promote and enhance local invest- ment: an eight-member field staff; En- terprise Zones; Star Cities programs; nearly $20 million to loan, directly or guarantee debt, $9 million of that an- nually available in grants to local gov- ernmerits for economic development; and over $20 million in other commun- ity development programs. In addi- tion, local governments, counties and utility companies in Minnesota have launched innovative incentive pro- grams. Competition is fierce for new invest- meat, but Minnesota communities are faring well. DEED worked with local governments this past year on over 400 projects which led to the creation or re- tention of 4,160 jobs with private invest- ment of $80 million. In conclusion, the DEED speakers stated, "If you find a potential business investor for your community, we're ready to join you in putting the neces- sar>' package together to clinch that in- vestment, whether that be information, fiaanciug, a timely call from the Gov- ernor, or staff on site working with you in yonr community." The regional meetings were held in Roseau, Twin Valley, Herman, Chisholm, Barnum, Breezy Poiut, Pay- nesville, Elk River. Luverne, Cotton- wood. New Ulm, Rochester and kons~ dale. Bonds, Loans Discussed with Local Officials Minnesota Department of Energy and Economic Development officials met with Twin Cities community lead- ers in Coon Rapids and Bloomington last month as part of an experimental program designed to help government officials better understand economic progn'ams approved.by the 1984 Minne-. sota Legislature. "There seems to be a misunderstand- ing among community leaders in the metro area concerning these programs," explained Bob Benner, assistant com- niissioner of community development. "They unfortunately have the impres- sion that these programs are intended only for communities outside the metro area. Ed Meyer. deputy commissioner of fi- nancial management, said one of the primary concerns of community leaders centered around federal and state legis- lation that affects the usage of Industrial Development Bonds (IDBs). Meyer said the 1983 Congress put re- strictions on the amoun.t of money that could be used for IDBs', but allowed each state to pass its own law to fit its needs. In 1984. Minnesota passed such legislation to insure that the money is used. "Otherwise, the state would lose these allocations," said Meyer. Other areas of discussion included an o; erview of the Minnesota Department of Energ? and Economic Development, its programs, qualification require- mcnts and project financing. Department of Energ~ ' :-~ind F.2:onom~c Development 900 American Center 150 East Kellogg Boulevard St. Paul, Minnesota 55101 NeW'Film Continued from P. 1 with indix5dual British business leaders to discuss potential investment and start-up opportunities in our state. The new film takes a look at the rea- sons Minnesota is a good place to do business through the eyes of 12 promi- nent business heads, representing a range of small eompanles to giant corpo- rations. The film will be available for use by Public groups in either 16mm film or 1/4-inch videotape. Call the Division of Economic Devel- opment Marketing Office at 612/297- 1300 to make arrangements. Minnesota Employment Breaks Records Minnesota's non-farm employment rate increased 6.7 percent from August 1983 to August 1984, while the national rate ;vas 5.2 percent, according to fig- ures released by Minnesota Economic Security Department Commissioner Barbara Beerhalter. The 6.7 percent ex- pansion translates into a gain of 115,200 jobs from a year ago. Total non-farm employment contin- ued to break records in Minnesota. Em- ployment rose by 17,000 jobs from July to August, bringing total employment to a record 1,837,900. The previous record ;vas set in June. Tool Tech Continued from P. 1 ate approximately 25 ne;;' positions for general labor and sheet metal occupa- tions. Although our tool joint forging operation is not yet fully operational, we have already hired several people to fill some of these new positions," he said. Smith said the decision to consolidate its manufacturing facilities in Minneap- olis at this time was based on current market trends and the time involved in moving a 200-ton upset forger to Minne- apolis. "Annual sales can vary substantially from year to year. Because sales are down this year, the company decided that now would be the right time to con- solidate our facilities," according to Smith. The consolidation centered around moving the upset forger by rail from De- troit to Minneapolis. Smith said the big- gest problem the company faced was. planning a route that was free of ob- structions, such as bridges, that could be damaged by the 14~/~-foot-high forger. In addition, Smith said, the com- pany had to receive permission to clear the route of all train traffic. With the arrival of the upset forger in mid-September, final preparations fi its installation were progressing on schedule. "We expect to have the upset forger on line and full), operational by December," said Smith. Tool Tech's Minneapolis plant began operation in 1975 and currently employs 75 people. Bulk Rete U.S. Poste~e PAID Permit No. 17! St. Peul, MN ~ Y~RS OFFIC~ MOU N E HN CITY OF MOUND, MINNESOTA WATER FUND BALANCE SHEET AS OF SEPTEMBER 30, 1984 AND 1983 ASSETS 1984 Current Assets Cash Accounts receivab'le - billed Accounts receivable - unbilled 'Due from ~eneral Fund Due from Building Fund Inventory Restricted Assets Cash Taxes receivable - current Special Assessments receivable ; current Special Assessments receivabl~e - delinquent Special Assessments receivable - deffered Fixed Assets Less Accumulated Depreciation $ 294,508 90,330 48,184 0 O .. '6,477 .$ 439,4199. 49,012 4,O78 2,324 7,823 63,237 $1,730,64~' Work in Progress Tot~l~ IA~.~sets; $2~33,38'4' 1983 160,115 104,251 38,999 0 0 17,403 32O,768 39,407 3,968 84O 9,297 $ 53,512 $1365,656 $ 218,997 $1~58,933 LIABILITY AND FUND EQUITY Current Liabilities (payable from current assets) Accounts payable - contractors Accounts. payable - sales tax Current Liabilities (Payable from restricted assets) Accrued interest on Bonds Bonds payable - current installment Long-Term Liabillties Benefits payable Bonds payable Total Liabilities Fund Equity Reserved for encumbrances Contributed Capital Retained Earnings Total Fund Equity Total Liabilities and Fund Equity $ 1,000 1,000 6,237 57,000 63,237 4,227 49b,000 4'98,227 562,464 1,210 1,350 1~68~60 $1~670~920 $2.233,384 $.--11,646 1,269 12,915 6,237 37,000 43,237 6,957 251,000 257,957 314,109 $ 164,544 1,750 ~478,530 $I~44,824 $1,958,933 CITY OF MOUND, MINNESOTA WATER FUND STATEMENT OF REVENUES OVER EXPENSE AS OF SEPTEMBER 10, ]984 AND 1983 1984 Operating Revenues Water sales-billed -unbilled Penalties Water meter s~les and outside readers Charges for services Misc. (over-remittance of sa]es tax) Total Operating Revenues Operating Expenses Personal services Supplies and repair materials Professional services Communications Transportation Printing and legal publications Insurance Utilities Repair and maintanence Logis Misc. Other contractual services DePreciation Total Operating Expenses Operating Income (Loss) Non-Operating Revenues (Expenses) Taxes Water connection fee Interest on assessments Interest on debt Paying agent fee Misc.-Sale of ~roperty Discount on bonds sold Total Non-operating Revenue (Expense) Budget 250,000 250,000 lOO,O55 33,151 5,450 2,525 200 100 lO,540 44,255 33,050 5,520 670 5,OOO 36,180 276,696 (26,696) (15,745) (11o) (15,8 5) Net Income (Loss) (42,551) Retained Earnings January 1 Add Back: Depreciation on Contributed Assets ~etalned Earnings September 30 Actual 142,908 48,184 5,799 4,775 1,410 (20) 203,056 23,867 15,478 1,893 8 533 4,144 18,678 15,927 4,313 755 8,175 25~083 5 207,264 5 (4,208) 94 6,292 1,213 (14,192) (608) 43O (4,950) '5 (11,72'1) _.5 (15,929) 51,684,139 150 $1,668,36o 1983 Actual 347,622 38,999 5,287 3,283 239 5 ' 395,4'3'0 5 73,979 33,954 2,242 921 11 6,852 29,280 28,105 4,073 1,265 5,925 23,477 $ 210,0'8 ' '~-'185,346 571 8,588 1,226 (17,908) (184) 425 $ (7,'2~) 5 (1 78,064) 51,465,O10 '$1,'643,O74 AS CITY OF MOUND~ MINNESOTA SEWER FUND BALANCE SHEET OF SEPTEMBER 30, 1984 AND 1983 ASSETS Cash Accounts receivable ~ccount receivable - customers Special Assessments receivable Fixes Assets Less Accumlated Depreciation Total Assets 1 84 $ 277,609 479,682 58,470 815,761 $3,010,794 S3,826,55S 192,745 437,892 50,723 2,216 $ 683,576 $3,046,207 $3,729,783 LIABILITIES AND FUND EQUITY Current Liabilities Accounts payable - MWCC Accounts payable - SAC Charges Accounts payable - Benefits Total Liabilities Fund Equity Reserved for encumbrance Contributed capital Retained earnings Total Fund Equity Total Liabilities & Fund Equity 3,332 11,405 14,737 .23 3,375 3,808,420 $3,811,818 $3,826,555 9,995 2,524 7,816 20,335 4,375 3,7O4,672 $3,709,448 $3,729,783 CITY OF MOUND, MINNESOTA SEWER FUND STATEMENT OF REVENUES OVER EXPENSES AS OF SEPTEMBER 30, 1984 AND 1983 1984 Budget Actual Operating Revenues Sewer Sales - Billed $ $ 259,930 Sewer Sales - unbilled 58,470 Penalties 5,799 Charge for Services 162 Total Operating Revenue '$ 35~,O3~ $ 3~4,361 Operating Expenses Personal services $ 64,360 $ 39,978 Supplies and repair materials 9,864 5,736 Professional services 3,250 2,06~ Communications 1,775 1,754 Printing and legal publications 250 O Insurance 6,210 5,449 Utilities 27,575 15,439 Repair and maintenance 10,7OO 9,O31 Logis 5,520 3,905 Other contractual services O 6,424 Disposal charges 402,307 301,730 Misc. 350 237 Depreciation 52,840 39,490 Total Operating Expenses $ 585,OO1 $ 431,2~2 Operating Income (loss) $ (226,96'5) '$ '(10~,881-')' Non-Operating Revenue Taxes $ O $ 286 Permits O 330 Connection charges O 2,250 Interest on Investments 14,573 Interest from MWCC 15,427 11,570 Misc~ O 87 Total Non-Operating Rev. $ 30,000 Net Income (Loss) $ (196,965) $ 14,523 $ (92,358) $3,900,403 375 $3,808,420 Retained Earnings January 1 Addback: Depreciation on Contributed assets Retained Earnings September 30 1983 Actual '309,869 50,723 5,287 '365,879 $ 62,600 6,248 5,747 902 10 3,055 15,560 14,379 3,785 0 288,002 65 39,233 $ 439,586 -$-(73,-707) $ '1,O32 6OO 8,562 O 12,749 403 $ 23,346 $ (50,361) $3,755,434 $3,7O5,O73 November 21, 1984 5341 MAYWOOD ROAD I'~ ~'m L~INNESOTA 55S64 1612) 472-~ i55 TO: CITY COUNCIL FROM: CITY MANAGER Enclosed is a newspaper article that analyzed the types of incentiyes the State used in concert with the City of Bloomington to recruit a new high- tech company, VTC, Inc. For Mound, it reminds me of the increasingly sophisticated level of assistance that is now being developed by other cities. It also becomes clear when this is laid out that other companies will now start to demand these same types of subsidies in order to stay or come to Minnesota. This will then, for all of us, raise the ante, making a potentially competitive situation ever more competitive. Anyway, I thought you would find this interesting. JE:fc November 10. 1984 Board of Judicial Standards 202 Minnesota Obate Bank Bldg 200 ~o Robert St. St. Paul, MN 55107 Re: Judge Herbert Wolner Dear Board Members: I have been told that your organization is the one that monitors the behavior of Judges. I am writing to ask that you look into the recent conduct of Judge Herbert Wolner. He recently ran for the Mayor of Mound, Minnesota. See the enclosed newspaper clippings from our local newspaper. When the I-Team did its inverstlgation of Hennepin County judges, I remember that they questioned the fact that one Judge appeared to be involved in politics somehow. I don't understand how Judge Wolner could then openly run for a political office while still serving as a Judge. I know that he is retired, but I also know that he continues to be a Judge. I read in our newspaper this summer that he appeared at the City Council meeting to complain that the Mound District Attorney had asked that he no longer be able to preside over Mound cases. I personally think the attorney was right. If the Judge is running for office, he might be tempted to give a defendant a break in order to get his vote. I don't know if Judge Wolner would do that, but I Just think it doesn't look right. I also thnk that it doesn't seem right for him to use a campaign picture that shows him in his judge's robe. I don't know if the Judge has done anything wrong. But it doesn't seem quite right to me. I feel bad that I am not going to idntify myself to you. But I think all of the information you need is public information which you can Just get from the newspapers. And I have to live out here and don't want to become the target of some of the Judge's friends who are quite outspoken. Please, would you look into this. Sincerely, Concerned Citizen cc: Mayor Polston The Laker The Minneapolis Star and Tribune CU.REENT , iNNESOTA L BOP, iAP, KET CONDITIONS October 1984 Supple~nt t° The Review of Labor and Economic Conditions Prepared by the Research and Statistical Services Office, MN Dept. of Economic Security, 390 N. Robert St., St. Paul MN 55101, in cooperation with the U.S. Department of Labor, Bureau of Labor Statistics, and Employment and Training AdmAn. Nation Weaknesses in some of the Nation's key economic indicators in September together with considerable strength in others made it difficult to determine the direction of the Nation's economy. However, most economists believe that economic growth is merely slowing down and that a recession is not likely to occur in the foreseeable future. Labor markets, in general, were relatively uneventful in September as the unemployment rate fell and overall employment rose slowly. The seasonally adjusted unemploy- ment rate dropped-to 7.4 percent in September after being at 7.5 'percent in August, July and May. Total employment, also seasonally adjusted, rose by a more modest 270,000 after gains of 426,000 in August and 353,000 in July. Meanwhile, seasonally adjusted nonfarm payroll employment rose by a comparatively small 139,000 as a strong gain of 229,000 in the services-producing industries was partially offset by a decline of 90,000 in the goods-producing industries. Contrasting trends in selected other than labor market statistics were evidenced in September. Both the retail sales and personal consumption expenditures reports showed that consumer spending, buoyed by strong gains in p*rsonal income, picked up in September after poor performances during the sump. er. .Also, housing starts rose substan- tially in September, reflecting the easing of interest rates. On the other hand, new orders for durable goods and industrial production fell rather sharply in Septem- ber, most probably as a result nf the combination of auto strikes, increasing imports and a relatively high level of inventories. However~ new orders for machine tools exhib- ited renewed strength in September, suggesting further State Although seasonally adjusted labor force data indicat that there has been some deterioration in the State'~ economy, Department analysts believe that the data has been distorted by adjustments required by federal regula- tions and that, in particular, unemployment has chanced little in the past few months. Moreover, seasonaJly adjusted nonfarm payroll employment, which is not subject to adjustment other than for seasonality, continued to show solid growth in September. According to seasonally adjusted data, Minnesota's unem- ployment rate rose 0.2 of a point to 6.5 percent in Sep- tember. However, the 0.3 of a point drop in the unad- justed unemployment rate was slightly more the average August to September declin~ over the past fourteen years, suggesting that the rate was little changed in September. There may have been a small decrease in seasonally adjusted total employment since the unad.iusted employment figures show a larger than normal drop in September. Meanwhile, seasonally adjusted nonfarm payroll employment showed a gain of 7,800 tn September, not far below the average monthly increase during the First eight months of 1984. The September payroll employment growth, however, was almost exclusively in the trade, services, and government sectors, while employment in mining, construction and manufacturing has risen quite slowly since July. Other indicators for September show some divergent trends. Although seasonally adjusted averaee weekly initial claims for unemployment benefits felJ to their lowest level since October 1979, seasonally adjusted private housinq permits dropped sharply in September ar~ are at their lowest since July of last year. gains for October. MINNESOTA UNITED STATES (Numbers in 'O00's) (Numbers in 'O00,O00's) Labor Force Estimates September Change From :September Change From 1984 Last Mo. Year Ago 1984 Last Mo. Year Ago Civilian Labor Force 2250.7 -12.8 67.4 113.8 -1.2 1.6 Employed 2128.3 -7.0 84.9 105.8 -0.9 3.4 Unemployed 122.4 -5.8 -17.5 8.0 -0.3 -1.8 Unemployment Rate · Actual 5.4 -0.3 -1.0 7.1 -0.2 -1.7 Seasonally Adjusted 6.5 0.2 -1.2 7.4 -0.1 -1.8 and the U.S., Employment & Unemployment Rate ,qN, : e3 1984 I.? 1.5 .. :.: :,:.; R e c e a s Ion ~!.~.... ~.~- __. ::::::::::::::::::::: :::: :::::::::::::::::::::: / '~~:'::;:::: i:::::::::::!:!: ~ ::::::::::::::::::::: :::::::::::::::::::::::::::::::~:i:" ~ '" :::::::::: :::::::::::::::: - · : :- .: -.:-:. ,~ ,,' ~ ~ · ,: :.:,:.:: :'::~ ANNUAL AVERAGE ::::::::: ::::/::::::::::: ~==============================~~::,:: :::::::::::::::::::::::: , N MILLION', :::::;:::::i ::':::::: -- · .~ ::: :, .f::.:':;':'.; ::!::.:::: ::: :,: ~- _ -_ _: : :::..:::.:::: :::::::::::::::::::::::::::: :::::::: :::. :.,'..::: ~b~ 2.~ 100 2.1 95 2.0 go 1~ 85 1.8 UNEM.LOYMENT RATE !' :: :::: -- 1972 1973 1974 1976 197~ I977 197a lg7g 1~8,0 1~.81 1~s2 19~3 11 10 UNEMPLOYMENT RATE -- 10~3 --'' -- 19~4~ -- :1 I I I I I I Minnesota Nonagricultural Wage & Salary Employment, Hours, and Earnings PRODUCTION WORKERS' HOURS & EARNINGS PER CENT ..... ~ EMPLOYMENT1-~/ CFUkNGE Average Average Average (thousands } FROM Weekly Hourly Weekly Earni ngs Earnings Hours INDUSTRY Sept. Aug. Sept. Aug. Sept.. Sept. Aug. Sept. Aug. Sept Aug. 1984 1984 1983 1984 1983 1984 1984. 1984 1984 1984 1984 TOTAL NONAGRICULTURAL 1862.4 1840.1 1749.6 1.2 6.5 I~ANUFACTURING 383.3 384.1 359.3 -0.2 6.7 384.71 379.60 9.57 9.49 40.2 40.0 Durable Goo~ls 228.1 228.6 210.7 -0.2 8.2 402.68 393.98 9.75 9.68 41.3 40.7 Furniture, Lumber and Wood 17.0 17.2 15.6 -1.2 9.2 438.76 409.44 10.18 10.06 43.1 40.7 Stone, Clay and Glass 9.9 10.0 9.6 1.0 3.1 385.82 390.75 10.18 10.31) 37.9 37.9 Primary Metals 6.0 6.1 5.6 -2.2 6.0 361.82 366.11 9.16 9.13 39.5 40.1 Fabricated Metals 34.5 34.5 33.2 0 4.0 450.84 445.30 10.76 10.73 41.9 41.5 Nonelectrical Machinery 89.8 89.8 81.8 0 9.7 412.72 404.33 9.85 9.79 41.9 41.3 Electrical Machinery 29.9 29.8 26,3 0.5 13.9 322.79 312.82 7.97 7.84 40.5 39.9 Transportation Equipment 7.5 7.5 6.5 -0.8 15.8 471.74 448.80 10.92 10.61 43.2 42.3 Other Durable Goods 2_/ 33.5 33.6 32.1 -0.4 4.1 380.65 377.70 9.54 9.49 39.9 39.8 Nondurable Goods 155.2 155.5 148.5 -0.2 4.5 362.00 360.89 9.33 9.23 38.8 39.1 Food and Kindred 52.8 52.8 52.1 0 1.3 299.12 303.80 7.81 7.75 38.3 39.2 Textile and Apparel 5.4 5.6 5.2 -2.1 5.0 226.95 220.22 6.02 5.92 37.7 37.2 Paper and Allied 33.7 34.1 32.6 -1.2 3.3 486.35 478.40 11.39 11.23 42.7 42.6 Printing and Publishing 40.9 40.6 36.8 0.8 11.0 373.64 372.01 10.35 10.22 36.1 36.4 Chemical and Petroleum 9.6 9.8 9.4 -1.8 3.0 452.06 435.63 11.08 11.17 40.8 39.0 Rubber and Leathe'r 12.8 12.7 12.4 1.0 3.0 311.20 306.02 8.00 7.99 38.9 38.3 NO~NUFACTURING 1479.1 1456.0 1390.3 1.6 6.4 Mining and Quarrying 9.4 9.5 7.6 -1.4 23.2 506.86 513.52 12.93 13.10 39.2 39.2 I~etal Mining 6.9 7.0 5.2 -1.2 32.4 521.26 533.63 ~14.05 14.23 37.1 37.5 ) Construction 582.73 582.91 14.79 14.72 39.4 39.6 85.1 85.2 71.2 19.5 Building 23.3 23.1 19.4 0.6 19.9 535.38 584.54 13.87 13.66 38.6 38.4 Highway and Heavy 17.3 17.2 14.5 D.2 19.3 582.56 526.04 13.18 13.14 44.2 44.6 Special Trades 44.5 44.8 37.3 -0.6 19.4 609.52 611.58 16.04 16.01 38.0 38.2 Transportation 63.8 61.3 60.9 3.9 4.7 Railroads 10.4 10.3 11.1 0.9 -6.0 Trucking and Warehousing 25.9 25.8 24.7 0.4 5.2 426.02 426.14 11.64 11.58 36.6 36.8 Public Utilities 34.7 34.7 34.3 -0.1 1.1 522.29 518.09 13.09 13.05 39.9 39.7 Cotnmunications 20.1 20.0 20.1 0.6 0.2 487.52 486.72 12.28 12.26 39.7 39.7 Elec., Gas and Sanitary 14.6 14.7 14.2 -1.0 2.4 563.00 555.61 14.04 13.96 40.1 39.8 Trad~ 471.6 468.4 437.8 0.7 7.7 226.44 227.18 7.40 7.40 30.6 30.7 Retail 354.8 351.6 326.8 0.9 8.6 183.61 !84.18 6.42 6.44 28.6 28.6 General Merchandise 50.2 48.8 44.6 2.9 12.4 168.76 170.52 5.88 5.88 28.7 29.0 Food Stores 47.1 47.1 45.2 -0.1 4.2 220.21 219.78 7.49 7.45 29.4 29.5 Automotive 36.8 36.5 34.2 0.9 7.6 301.39 3!0.06 8.19 8.38 36.8 37.0 Eating and Drinking 122.0 121.2 111.3 0.7 9.6 105.08 !05.78 4.51 4.54 23.3 23.3 Wholesale 116.9 116.8 111.0 0.1 5.3 387.07 384.53 10.08 10.04 38.4 38.3 Finance 49.0 49.1 48.7 -0.2 0.6 Insurance 38.3 38.0 35.9 0.6 6.7 Real Estate 19.6 19.9 17.3 -1.5 13.2 Service Industries 424.9 421.3 401.1 0.9 6.0 Hotel and Lodging 24.9 26.1 22.2 -4.6 12.5 Business Services 70.7 70.2 64.1 0.7 10.4 Health Services 136.1 136.'5 134.6 -0.3 1.1 Private Education 22.4 17.9 22.1 25.1 1.5 Soc. Serv., Museums etc. 90.5 90.2 85.5 0.3 5.9 Government 282.8 268.6 275.6 5.3 2.6 Federal 31.6 31 7 30.5 -0.4 3.5 mstate 69.5 64.4 68.5 7.8 1.3 Local 181.8 172.5 176.5 5.4 3.0 ~ Totals m-~y not add because of rounding. 2_/ Includes Scientific Instruments and Hiscellaneous Industries. ( ( Labor Force Data: ' State, S 3SAs, and Counties ~eptember, 1984 Prelim. Septem__b.~ ]984 Prelim. Area or County Labolr!/ Un. Area or County Labor~/ ) Force · Unemp. Rate Force Une~)p. ! RateUn' -- I State of Minnesota 2250678 122427 5.4 Lake 4184 468 11.2 Lake of the Woods 1963 121 6.2 Metropolitan Areas Le Sueur 13204 779 5.9 Lincoln 4105 186 j 4.5 Duluth/Superior Lyon 15963 664i 4.2 {Duluth City Only} 34771 2585 7.4 McLeod 19064 910 4.8 Fargo/Moorhead Hahnomen 3017 266 I 8.8 (Clay County, MN Only) ~y 27422 892 3.3 Marshall 6545 596i 9.1 Minneapolis/St. Paul SMSA-~' 1226573 53655 4.4 Martin 14636 928 I 6.3 Rochester SMSAq~Olmsted Co.) 59966 2353 3.9 Meeker 11514 794 ) 6.9 St. Cloud SMSA-~' 80782 5660 7.0 Mille Lacs 9342 648 I 6.9 Counties Morrison 13234 1118 8.4 Mower 18371 1104 6.0 Aitkin 5613 649 11.6 Murray 6506 428 6.6 Anoka 116392 5355 4.6 Nicollet 14983 592 4.0 Becket 13030 1225 9.4 rlobles 12827 812 6.3 Beltrami 17092 1247 7.3 Norman 4785 214 4.5 Benton 1252~ 937 7.5 Olmsted 59966 2353 3.9 Big Stone 4266 226 5.3 Otter Tail 25504 1614 6.3 Blue Earth 29094 1138 3.9 Pennington 6482 445 6.9 Brown 15864 809 5.1 Carlton 12109 1081 8.9 Pine 9825 757 7.7 Carver 21712 725 "3.3 Pipestone 5909 246 4.2 Polk 18345 1171 6.4 Cass 11152 868 7.8 Pope 5784 312 5.4 Chippewa 7688 420 5.5 Ramsey 272913 12435 '4.6 Chisago 15273 704 4.6 Red Lake 2281 237 10.4 Clay 27422 892 3.3 Redwood 11062 413 3.7 Clearwater 4301 601 14.0 Renville 12178 802 6.6 Cook 2524 189 7.5 Rice 24285 1471 6.1 Cottonwood 7775 379 4.9 Rock 6102 199 3.3 Crow Wing 18499 1446 7.8 Dakota 114837 4869 4.2 Roseau 6350 399 6.3 Dodge 8866 591 6.7 St. Louis (Inc. Duluth) 89443 12376 13.8 Scott 25796 991 3.8 Douglas 14177 792 5.6 Sherburne 14740 978 6.6 Faribault 11592 427 3.7 Sibley 9181 412 4.5 Fillmore 12739 702 5.5 Stearns 53515 3745 7.0 Freeborn 18404 1177 6.4 Steele 17477 1179 6.7 Goodhue 20754 1121 5.4 Stevens 6047 241 4.0 Grant 3597 158 4.4 Swift 6719 583 8.7 ~enne~in 558057 24727 4.4 Todd 12010 767 6.4 Houstcn 10581 430 4.1 Hubbard 6271 533 8.5 Traverse 2957 111 3.8 Isanti 10924 699 6.4 Wabasha 10542 676 6.4 Wadena 5599 407 7.3 Itasca 17908 1755 9.8 Waseca 9678 408 4.2 Jackson 8169 329 4.0 Washington 66824 2484 3.7 Kanabec 5739 525 9.1 Watonwan 6881 364 5.3 Kandiyohi 19094 928 4.9 Wilkin 4394 173 3.9 Kittson 3615 252 7.0 Winona 23254 1398 6.0 Koochiching 7932 704 8.9 Wright 34769 1365 3.9 Lac oui Parle 5996 332 5.5 Yellow Medicine 8038 345 4.3 Technical Notes: !/ Labor force data is computed according to BLS methodology, lhe method includes an adjustment to assure that the sum of the substate areas equals the separately estimated State total. This adjustment is App- lied to all county and SMSA areas. County and area unemployment was multiplied by an adjustment factor of 1.66; employment was multiplied by 1.02, For a more detailed explanation see the ~eview of Labor and Economic Conditions, Vol. 4, No. 4, (February 1978 issue), p. 29. ~/ Anoka, Carver, Chisago, Dakota, Hennepin, Ramsey, Scott, Washington, and Wright Counties. ~/ Benton, Sherburne, and Stearns Counties. Selected l' innesota Program Statistics Characteristics of the Insured Unemployed 1 and 2 provide data on persons who filed a claim for unemployment compensation in Minffesota dur- ing the month. Only those claiming benefits from the regular State program are represented since data on the characteristics of Federal employees and veterans are not available. On an over-the-month basis, the total number of claimants for unemployment benefits declined by 3,053 or 12 percent in September. Another large decrease among, claimants in the services industry caused by the normal rehiring of educational personnel accounted for 57 percent of the September drop in total claimants. However, claimants in most of the other industries did not decline as much in percentage terms as is normal for September. Moreover, the seasonally adjusted data for September showed little change in total claimants in September and even some increases in a few of the industries. Over-the-year, the number of claimants fell by 5584 or 20 percent. The largest over-the-year reductions in claimants were in the · mining, construction and retail tra~e sectors. Table 1. Distribution of Insured Unemployed, By Age and Sex, Se~ce~ber, 19&4. ! Percent Distributions Age Groups Number ~ Men of Men'~ j~en ~f Totals Men I ~omen .-~m~s 22439 60.9 i00.0 !00.0 n~r 45 17~70 61 8 77.3 ~ ~ Under 25 3383 60.3 t4.9 15.3 25-34 8567 62.3 39.1 36.8 35-:~ 5129 62.0 2J~.3 22.2 J5 and Over 5360 57.9 22.7 25.7 45-54 3087 57.2 12.9 15.1 55 and Over 2273 55.9 9.8 10.6 Table 2. Distribution of Insured Unemployed By Industry and Occupation~September, ~98c. Industry and Percent Percent l/ Women as Occupational Number of Long-Term - Percent Attachment Total Unemployed of Total Total, All Industries 22439 100.0 21.1 39.3 Ag., For., Fish. 244 1.1 16.2 46.6 Mining 1788 8.0 0.6 4.1 Construction 1729 7.7 11.5 9.0 Manufacturing 6325 28.2 20.3 36.7 Pub. Utilities 1007 4.5 26.2 28.1 Wholesale Trade 1638 7.3 23.6 32.4 Retail Trade 2759 12.3 25.1 44.7 Fin., Ins., Real Est. 965 4.3 27.3 64.3 Services 5101 22.7 28.2 59.9 Public Admin. 530 2.4 22.1 56.7 Inf. Not Available 353 1.5 3.1 28.5 Total, ~ll Occupations 2£439 i00.0 21.1 3~.3 Prof., Tech., Mgr. ~397 19.6 28.3 48.6 Clerical 3267 14.5 27.5 83.3 Sales !(~! 4.8 28.5 33.~ Services i944 8.7 27.3 56.3 Farm., For., Fish. 181 0.8 15.4 24.6 Processin~ 901 4.0 16.1 3J.0 Machine T~ad~s .... 6.6 19.~ Benchwork 2169 9.7 19.4 54.8 StrucSurai ~ork 2621 11.7 12.7 4.6 Misc. c136 18.4 11.4 i2.0 Inf. Not Available 26~ 1.2 19.2 57.7 Long-Term un~,:plcyed refers to unEmpioy~nent insurance claimants whose current spell of unemployment has lasted 15 weeks or longer. Applicant SuD~ly and qemand Table 3 compares Job Service (J.S.) job applicants with the J.S. job oneninos that existed at the end of the ~onth. T~ese c¢~pari$~ns are expressed as supply/demand ratios. Other rhinos being equal, the greater the ratio of a~plicants to openings, the greater the competition has been for work within that occupational cateqory. To ~ut these ratios into context, the reader must remember that not only do job seekers and employers in general find jobs or recruit workers through other m~ans, but those intereste~ in certain k~nds of jobs are particularly unlikely ts use t~e .~ .S. For example, workers Ce~irc [~:Fetsi~na! a~d 'tanaqeri al a~e ~ea~t li~ely to use the e~21oyers usually recruit :~u£tiom workers thrOdq~ union rails and hire teachers directly. '~us, the .'~a.,in value eF ~ab!e 3 is that it r~flects, ~or h~oad ~ccuo~tiomal Table 3. Experienced Supoty,/Job Openings Demand]/ Applicants Job Openings Supply/Demand Ratio Occupation (Suppi~) Sept., i9E-' Se:t., 198~ Sept., 19~4 Sept., Total 90958 21539 ~.~ ~ 9.6. Prof., Tech., Mgr. 120~7 1961 6.2 15." C1 erical i 6532 4426 3.7 8.6 Sales 4592 2389 1.9 3.8 Dom. Services 1426 242 5.9 !]. Other Services 13097 57i5 2.3 5.~ Farm., Fish., For. 3353 279 !2.1 .. 15.2 Processing 2039 1226 1.7 3.2 ?~achine Trades 5823 962 6.1 1E. Benchwork 60~ 0 i C77 5.6 22. - Structural Work 1!5~! 1281 ~.~ 2~.~ Mtr. Frght., Trans. 379S 7~'0 5.1 7.2 Pkg. & Mat. Hndlg. 9373 i154 8.1 !6.Z Other ~6,: ~? 1~' ~ 26.: l/ Inexperienced and ';~prcperi,, c::Sed ~'~ applic~nts are not incluSed this table. MINNEHAHA CREEK WATERSHED DISTRICT November 15, 1984 St. Louis Park City Hall 7:30 p.m. Call to order; present, absent staff. e Reading and approval of minutes of the regular meeting of October 18, 1984. Approval or amendment of November 15, 1984, agenda. Hearing of permit applications. A. 84-06 Erwin Mandel Development Corporation - grading and drainage plan for 10 mini-storage buildings, floodplain development, Sec. 17CDD, Louisiana Avenue at Lake Street, St. Louis Park. B. 84-92 City of Minnetonka - recreational trail from Gray's Bay Dam to Crosby Road, Sec. 8D, Gray's Bay Dam, Minnetonka. C. 84-170 Cal Haasken/Dan Lundahl - 60-foot building setback request on Schultz Lake, Sec. 06ADC, 7389 Lilac Lane, Victoria. D.' 84-179 William Bohnoff - 132 lineal feet of rip-rap shoreline erosion protection, Sec. 30CAA, Upper Lake Minnetonka, Shorewood. E. 84-182 Norman Cohen - 90 lineal feet of rip-rap shoreline erosion protection, Sec. 12BB, Painter Creek-Jennings Bay, Minnetrista. F. 84-183 Clayton Novak - 115 lineal feet of rip-rap shoreline erosion protection, Sec. 12BB, Painter Creek-Jennings Bay, Minnetrista. G. 84-184 John Shay - 80 lineal feet of rip-rap shoreline erosion protection, Sec. 15C, southeast corner of Crystal Bay, Lake Minnetonka, Minnetonka Beach. H. 84-185 Patrick Fragale - 3-house residential development, Sec. 3CA, Fairfield Road located east and south of the 1-494 and Hwy. 12 interchange, Minnetonka. I. 84-187 Hennepin Technical Centers - construction of two tile outlet water diversion terraces to control erosion of farm fields and stop pollution of stream waters, Sec. 28BD, north of the intersection of Co. Rd. 6 and Old Crystal Bay Road and east of Homestead Trail, Medina. J. 84-188 Derrick Land Co. - grading and drainage plan for "Market Plaza", a commercial/residential development within the Lyndale-Hub-Nicollet redevelopment area, Richfield. K. 84-189 Gary Spaulding - 40 lineal feet of rip-rap shoreline eros~ction, Sec. 13BB, northwest corner bf ~arrisins Bay~~ L. 84-190 Robert S. C. Peterson - proposed four home subdivision, Sec. 36B, north shore of Christmas Lake, east of Radisson Road and south of Covington Road, Shorewood. M. 84-191 George Sprenkle - 225 lineal feet or rip-rap shoreline erosion protection, Sec. 26C, western shore of Cooks Bay, south of Hardscrabble Point, Mound~ N. 84-192 Peter Pflaum - 103 lineal feet of rip-rap shoreline erosion protection, Sec. 7D, south shore of Wayzata Bay, Woodland. O. 84-193 Charles Eitel - 90 lineal feet of rip-rap shoreline erosion protection, Sec. 35A, southeast corner of St. Albans Bay, Excelsior2· Se Correspondence. Hearing of requests for petitions by public for action by the Watershed District. Reports of Treasurer, Engineer and Attorney. A. Treasurer's Report - Mr. Carroll. B® (1) Administrative Fund. Engineer's Report - Mr. Panzer. (1) CP-5 Painter Creek - Status Report. (2) Headwaters Control Structure/Lake Level Report. (3) Correspondence. (4) Chapter 509 Watershed Boundary Revisions. C. Attorney's Report - Mr. Macomber. Unfinished Business. A. Rule and Regulation Revision/Chapter 509· B. District Initiated Maintenance Projects. C. Draft Permit Application Guidelines. e New Business. 10. Adjournment. 3365n MIN~TTES OF THE REGUI2LRMEETING OF THE BOARD OF MANAGERS OF THE MINNEHAHA CREEK WATERSHED DISTRICT October 18, 1984 The regular meeting of the Board of Managers of the Minnehaha Creek Watershed District was called to order by Chairman Cochran at 7:35 p.m. on Thursday, October 18, 1984, at the WaYzata City Hall, Wayzata, Minnesota. Managers present: 'Carroll, Cochran, Lehman, McWethy and Spensley. Managers absent: Andre and Thomas. Also present were Board advisors Panzer and Macomber. Mr. Panzer introduced Jim Mahady of E. A. Hickok and Associates, and advised the Board that Mr. Mahady will be performing permit reviews after the first of the year. Approval of Permit Applications The Managers reviewed a memorandum from the Engineer indicating those applications which comply with the applicable standards of the District and which were recommended for approval on the terms and'conditions as set forth in the written memorandum. Following discussion and review of the written memorandum, it was moved by Lehman, seconded by McWethy that the following permit applications be approved subject to all terms and conditions as set forth in the Engineer's written memorandum: 83-72 Bernice Brooks - grading and drainage for Christmas Lake Addition, Sec. 35AD, north shore of Christmas Lake, Shorewood. 84-156 Paul Berggren - 50 lineal feet of rip-rap shoreline erosion protection, Sec. 18ADD, West Arm Bay, Lake Minnetonka, Orono. 84-163 Leekley's, Inc. - excavation of two wildlife ponds, Sec. 28DA, Willow Run Addition, CSAH 6, Orono. 84-164 Dick Moore - grading and drainage plan for a commercial building and parking area, Sec. 33AC, 24285 Smithtown Road, Shorewood. 84-174 84-175 84-176 84-177 '84-178 Tablinq o'f Permit ApPlications Peter Vogt - 113 lineal feut rip-rap shoreline erosion protection, Sec. 08BC, 581 Bushaway Road (101), Wayzata Lake Minnetonka, Wayzata. John Slielow - 130 lineal rip-rap shoreline erosion protection, Sec. 0BBC, 601 Bushaway Road (101), Wayzata Lake Minnetonka, Wayzata. · Ralph Alexander - 100 line~l ~_ of rip-rap shoreline erosion protection, Sec 28CB Cres · , ~ Beach, Lake Minnetonka, To~k~ Joe Karels - 54 lineal fee~ rip-rap shoreline erosion protection, Sec..20DDC, Lo%,.er Lake Minnetonka, Deephaven. Wayne MacFarlane - 94 linea' of rip-rap shoreline erosic~ protection, Sec. 32DBB, Glea Lake, Plymouth. It was moved by Spensley, seconded by Lekman that following applications be tabled until all required exhibits been received: 84-165 ~athlyn A. Heidel - draina~-$ ~mprovements, culvert installation, site grading, 26CB, 5085 Meadville Street Greenwood· 84-166 84-167 Larry Hork - "after-the-fac~ maintenance dredging and riL-~_~._ shoreline erosion protectic~ Sec. 08DA, North Shore Driv~ Marina, Orono. Larry Hork - srading and dr~ - plan for a maintenance builc.- '- Sec. 08DA, North Shore Driv~ Marina, Orono. -2- 84-169 84-170 84-172 84-179 84-180 84-181 Perma Built, Inc. - grading and drainage plan for a 4-unit townhouse, "Port Harrison Townhomes", Sec. 13 BCB, County Road 110 at Harrisons Bay, Mound. Cal Haasken/Dan Lundahl - 60-foot lake setback variance request for Schultz Lake, Sec. 06ADC, 7389 Lilac Lane, Victoria. 'Otto Associates - grading and drainage plan for "Harding Acres", an 18-lot residential subdivision, Sec. 33BC, Smithtown Road at Widgewood, Shorewood. William Bohnoff - 132 lineal feet of rip-rap shoreline erosion protection, Sec. 30CAA, Upper Lake Minnetonka, Shorewood. Fred Lucas - 120 lineal feet of rip-rap shoreline erosion protection, Sec. 22BB, Spring Park Bay, Lake Minnetonka, Orono. Ted Priem - 100 lineal feet of rip-rap shoreline erosion protection, Sec. 17AAC, Libbs Lake, Lake Minnetonka, Minnetonka. Concord Realty Invest. & Devel., Inc. - conceptual approval of a grading and drainage plan which includes floodplain development for a residential development referred to as "Princeton Court Townhomes", Sec. 31BD, north of 26th Street and east of Highway 100,' St. Louis Park. 84-82 The Engineer reviewed the application for grading and drainage plan approval. The Engineer stated that a portion of the property was located within the 100-year floodplain of Twin Lake and that concept approval of the project had been granted at the June meeting with the requirement that there be no reduction of flood storage capacity on the site. The Engineer explained that detailed topographic survey work had now been performed, showing that the project would cause a loss of approximately 78,000 cubic feet of flood storage capacity below the flood elevation of Twin Lake. The Engineer advised the Managers that the water quality and erosion control aspects of the project met the District's -3- requirements and that there was no encroachment into the adjacent wetland. The Engineer indicated that the storage volume proposed to be filled represented approximately 1.8 acre feet or slightly over 1% of the floodplain of Twin Lake. The Engineer recommended tabling the application pending receipt of a revised plan which does not reduce flood storage capacity in the Twin Lake floodplain or alternatively, submission of data adequate to demonstrate that full development of the Twin Lake floodplain to this degree of encroachment will not cause flooding problems on Twin Lake. Mr. Steve Cox, President of Concord Realty Investment and Development, Inc., appeared and spoke on behalf of the project. Mr. Cox stated that following conceptual review by the Board at which the Board indicated its requirements for the project, the size of the project had been reduced from 40 to 28 units. Mr. Cox stated that the project revision had met five of the six requirements set forth in the District's letter of concept approval and that compensatory storage is being provided within an area on the site below elevation 875 and not within the F2 flood fringe zone as established by the City of St. Louis Park. Mr. Cox advised the Board that the project met the requirements of the City of St. Louis Park within the F2 zone. Mr. Cox stated that the proposal met the requirements of the Watershed District within that portion of the site not within the F2 zone of the City of St. Louis Park but not on the total site. Mr. Cox advised that all buildings in that F2 zone would be constructed one foot above the flood elevation of 875 as required by the City. Manager Cochran asked for the elevation of the lowest residence on Twin Lake. The Engineer stated that this information was not available, but could be determined. Manage~ Cochran asked what percentage of the remaining floodplain of Twin Lake is subject to development under the City's zoning and land use plans. The Engineer stated that this information was not known, but could be determined. Following discussion of the uncertainty of the effect of this project and similar projects if a similar degree of encroachment were allowed, it was moved by Manager Lehman that the project be approved subject to and conditioned upon receipt of a letter from the City of St. Louis Park confirming that (1) no structural damage now occurs on Twin Lake if the water reaches the regional flood elevation of 875, and (2) that there will be no structural damage on Twin Lake caused by high water if all undeveloped lands which are developable under the City's land use plan on Twin Lake are developed to the same degree of encroachment as the Concord property. The motion was seconded by Manager Carroll. Manager Carroll called the question and upon vote the mo~ion carried. -4- Benilde-St. Margarets - grading and drainage plan for a building addition and parking lot expansion, Sec. 31BD St. Louis Park 84-162 ' ' The Engineer reviewed the application for grading and drainage plan approval for a building addition and parking lot expansion. The Engineer advised that the proposal calls for the placement of approximately .71 acre feet of soil material below the flood elevation of Twin Lake to construct the parking facility and proposes to excavate an equivalent volume of soil material from an existing low area to compensate for the loss of storage. The Engineer also advised that the applicant proposes to construct a berm to provide approximately 1.8 acre feet of stormwater runoff storage capacity on the site. Mr. A1Mjorud of Carlson Mjorud Architecture, Ltd. appeared on behalf of the applicant and indicated a willingness to submit appropriate calculations to the Engineer to show that the excavation and fill material balanced. It was moved by Spensley, seconded by Lehman that the application be approved subject to receipt by the Engineer of calculations showing that an equal volume of compensatory storage was provided. Upon vote the motion carried, Manager Carroll abstaining. Thorp Finance Corp. - grading and drainage plan for a 29-unit condominium, Sec. 23AD, 2670 Commerce Blvd., Mound. 84-171 The Engineer reviewed the project which involves condominium construction on the site of the former Surfside Restaurant. The Engineer informed the Managers that under the proposal there would be less hard surface on the site than presently exists by the addition of grassed areas and underground parking. Mr. Tom Prokasky of Omni Shelter, Inc. appeared in support of the project. The Engineer questioned whether some portions of the site were below the regional flood elevation of Lake Minnetonka elevation 931.5 and noted that without that information it was impossible to know whether any filling was proposed below elevation 931.5. Mr. Prokasky advised the Board that filling was not proposed below elevation 931.5 and agreed to submit elevation data to the Engineer to verify that fact. The Engineer inquired about the location of the walkway. Mr. Prokasky informed the Board that the walkway presently existing would remain in place in the new project. The Engineer advised the Board that the project otherwise meets applicable District standards and recommended approval. It was moved by McWethy, seconded by Lehman that the application be approved subject to receipt of the elevation information requested by the Engineer. Upon vote the motion carried. -5- City of Richfield - dredging in Richfield Lake (21P), Richfield Lake Recreational Development Plan, Sec. 28A, Richfield. 83-124 The Engineer advised that this was a request for an extension of an existing permit for trail construction at Richfield Lake and a request for approval to draw down Lake Richfield to complete construction of the pedestrian path. The Engineer reviewed the drainage from the system and indicated that water would be pumped from Richfield Lake to Wood Lake and that both Richfield and Wood Lakes do not normally discharge any water. The Engineer recommended approval. It was moved by Carroll, seconded by McWethy that the application be approved as recommended by the Engineer. Centurion Company - grading and drainage for Lohman's Amhurst 4th Addition, floodplain development, Minnehaha Creek, Sec. 18CB, West 36th Street, St. Louis Park. 84-151 The Engineer reviewed the application, advising that the applicant has balanced earthwork to provide for compensatory storage as requested by the Board. The Engineer further'stated that his office has met with representatives of Centurion Company and Hennepin County as requested by the Board to determine the appropriate location and design of an outlet structure for the existing detention pond. The applicant has agreed to determine the tributary area and analyze existing runoff rates. The District s~aff will use this information to recommend an outlet size and elevation to Hennepin County. The County has agreed to construct the outlet structure. The Engineer explained that construction of an outlet structure will provide some detention in the the pond. The Engineer recommended approval of the grading and drainage plan as in conformity with the District's requirements upon receipt of the runoff analysis to be provided by CenTurion Company. Following discussion, it was moved by McWethy, seconded by Spensley that the application be approved subject to receipt of a letter from Hennepin County confirming that the County will construct the outlet structure after design by District's Engineer and subject to the receipt of data to be supplied by Centurion Company. Upon vote, the motion carried. Hennepin County Regional Railroad Authority - remove railroad bridge and channel pilings, Sec. 35BBA, St. Albans Bay Channel, Excelsior and Greenwood. 84-161 The Engineer reviewed the application for removal of railroad bridge and channel pilings in the St. Albans Bay Channel. The Engineer recOmmended approval subject to conditions numbered 1 through 4 in his written memorandum. It was moved by Lehman, seconded by McWethy that the application be approved subject to conditions 1 through 4 in the Engineer's written memorandum. Upon vote the motion carried. -6- Harry Bongard - g~ading and drainage plan for a 3-lot subdivision, Sec. llAD, 11513 Fetterly Road, Minnetonka. 84-168 The Engineer reviewed the application for grading and drainage plan approval for a three-lot subdivision which includes the raising of a low piece of ground presently located within the flood elevation of the ponding facility. The Engineer advised the Managers that the ponding areas provides excess capacity for the tributary drainage area and recommended approval of the application subject to the condition that the applicants install an adequate equalizer pipe through the driveway to maintain equal flood elevations in the two sides of the pond. The Engineer stated that the City of Minnetonka has approved the application. It was moved by Lehman, seconded by Cochran that the application be approved as recommended by the Engineer. Upon vote the motion carried. L.N.R. Properties - grading and drainage plan for a commercial building and parking lot, Sec. 17DCC, County Road 15 at Navarre Avenue, Orono. 84-173 The Engineer recommended approval of the application upon receipt of a revised outlet design detail including a low-flow capacity of 2.0 cfs and a high capacity overflow at or below the high water elevation of the pond. It was moved by Lehman, seconded by Carroll that the application be approved subject to the foregoing condition. Upon vote the motion carried. Treasurer's Report Treasurer Carroll distributed the monthly Treasurer's Report dated October 18, 1984. Treasurer Carroll reviewed the cash position of the various funds of the District. Treasurer Carroll questioned the allocation on page 5 of 5 of all of the legal and most of the engineering expenses incurred in Project CP-5 to line item PC-9, easement negotiation. Treasurer Carroll indicated that in his view this allocation should be further reviewed with the accountant to assure that it fairly represents the nature of the expenditures in question. The Engineer observed that a billing to Subterranean Engineering in the amount of $2,225.00 had apparently been included in the item PC-9 and that that item should be represented in a separate line item. Subject to the foregoing issues which the Board requested Treasurer Carroll to review with the accountant, the Managers found the Treasurer's Report to be acceptable. It was moved by Lehman, seconded by Spensley that the Treasurer's Report dated October 18, 1984, be approved and the bills paid as set forth in that report. Upon vote the motion carried. -7- 3 78 Project CP-5 - Painter Creek The Engineer reported that access had been obtained to Parcel 4 owned by Mr. and Mrs. Glenn Rye and that the topographic survey had been performed. The Engineer advised the Board that final plans and specifications would be available by November 5 1984, for review and approval by the Board. ' The Managers discussed the need to review the appraisals as quickly as possible after their availability and to then submit offers to individual landowners based upon the appraisals. Accordingly, the Managers directed a special meeting be held on Thursday, November 8, 1984, commencing at 4:30 p.m. in the St. Louis Park City Hall. The Attorney was directed to provide appropriate notice of the special meeting. The Managers then discussed the need to inform the individual property owners of the changed date for availability of the appraisals and the Board's schedule with respect to making offers for easements. The Board directed the Attorney ta communicate by letter to each of the owners of properties over which the District needs easements informing them of the revised schedule and of the special meeting to be held November 8, 1984. The Attorney informed the Board that the eminent domain proceeding had been commenced on Friday, September 21st, and that all of the Notices of Hearing had been served on individual property owners by September 26th. The Attorney informed the Board that accordingly the District would be entitled to title and possession of the individual easements necessary for' construction of the project by December 26, 1984, under the provisions of Minnesota Statutes, $ 117.042. The Engineer reviewed a resolution adopted by the City of Independence which resolution requested that the District study and implement action to dredge and clean Stinson Creek across the Gilman T. Sorenson property to its outlet into Painter Creek in Section 34, Township 118, Range 24. The Managers directed the staff to investigate the request and to report back to the Board regarding the feasibility and benefits of the requested project, the appropriateness of the District's statutory sources of funding for financing such work, and an evaluation of the various alternative methods of financing the project should it be determined to be appropriate and feasible. Headwaters Control Structure/Safety Aspects The Engineer reported that he had contacted the Minnesota Department of Public Safety and the Department of Natural Resources, Division of Boat and Water Safety to determine -8- 3 77 whether either of those agencies or other consultants could provide assistance to the District with respect to evaluating safety aspects at the control structure. The Engineer reported that these two agencies were likely the only available source of expertise in this area. The Engineer also reported that the City of Minnetonka has looked at the safety issues and that the Police Department of the City of Minnetonka has prepared a report regarding the structure. The Engineer suggested that the staff be authorized to meet with the City of Minnetonka staff and report back to the Board at the November meeting. Manager McWethy stressed the importance of assuring that the maximum efforts are made to assure public safety at the structure. Control Structure Report The Engineer reported that the discharge through the control structure had been increased from 75 cfs to 100 cfs in response to the recent substantial rains and that Lake Minnetonka level as of October 18, 1984, was at 929.09. Data Acquisition Fund The Engineer requested that he be authorized to prepare suggested budget options for 1985 uses of the Data Acquisition Fund. The Board directed the Engineer to proceed. Water Maintenance and Repair Fund The Engineer reported that a request has been received from the City of Minnetonka to do maintenance work on the north bank of Minnehaha Creek in the vicinity of Burwell Park. The Managers directed the Engineer to investigate the request and consider it along with other requests for uses of the waterways Maintenance and Repair Fund for 1985. Canoe Landinqs/Minnehaha Creek The Engineer reported that the canoe landings at Gray's Bay, The Horse Ford, Big Willow and County Road 73 have been modified. The landings at Gray's Bay, Horse Ford and Big Willow have been lowered. The landings upstream of County Road 73 have been raised and the landing downstream of County Road 73 has been lowered. The Engineer stated that the landings had been placed at or slightly below the 200 cfs flow elevation to make them most accessible during the majority of the canoeing season. -9- Minnehaha Creek Study The Engineer reviewed the status of the cooperative study undertaken with the City of Minneapolis and the Minneapolis Park Board regarding flow characteristics of Minnehaha Creek. The Engineer reported that there has been no response from the City regarding the District's request for repayment o£ ~he City's percentage of the cost to the extent that that cost exceeded the original estimate. The Engineer pointed out that the additional work p~rformed was authorized by the management team consisting of a representative of the City of Minneapolis, the Minneapolis Park and Recreation Board, and the District. Brutqer Companies, Inc. - Permit Application 84-114 The Engineer reported that construction activities appear to be underway at the "Parkwoods" site prior to the issuance of a grading and drainage permit from the District. The Engineer reported that it was unclear whether the City had authorized the project to proceed. The Engineer further reported that the data provided on the City ponds in the area did'not show that the ponds meet existing District standards for stormwater runoff and water quality. The Managers directed the staff to investigate this matter further and further directed that it be placed on the agenda for the special meeting to be held November 8, 1984. Correspondence The Managers noted the following items of correspondence: 1. A letter from Water Resources Board dated October 9, 1984, regarding the petition for change of boundaries of various watershed district including Minnehaha Creek Watershed District, and response thereto dated October 12, 1984, from Frederick S. Richards. 2. The current issue of the Metropolitan Council's Metro Monitor. The Managers requested that Managers Carroll and McWethy be added to the mailing list for this publication. Adjournment There being no further business to come before the regular meeting, Chairman Cochran declared the regular meeting adjourned'at 10:50 p.m. Respectfully submitted, 3268n Albert L. Lehman Acting Secretary -10- MINUTES OF THE REGULAR MEETING OF THE BOARD OF MANAGERS OF THE MINNEHAHA CREEK WATERSHED DISTRICT September 20, 1984 The regular meeting of the Board of Managers of the Minne~aha Creek Watershed District was called to order by Chairman Cochran at 7:40 p.m on Thursday, September 20, 1984, at the St. Louis Park City Hall, St. Louis Park, Minnesota. Managers present: Cochran, McWethy, Spensley and Thomas. Managers absent: Andre, Carroll and Lehman. Also present were Board advisors Panzer, Reep and Macomber. Approval of Minutes The minutes of the regular meeting of August 16, 1984, were reviewed. It was moved by Thomas, seconded by Spensley that the minutes be approved as distributed. Upon vote the motion carried. The minutes of the regular meeting of July 19, 1984, were reviewed. It was moved by McWethy, seconded by Spensley that on page 4 under Permit 84-124, the phrase, "railroad tie retaining wall" appearing in the title and in the second line of the text, be deleted and the phrase, "rip-rap" inserted in lieu thereof; that in the third and fourth lines the phrase, "retaining wall" be deleted and the word "improvement" be inserted in lieu thereof; that on page 5 under Permit 84-52, in the first line the word "Chanhassen" be deleted and the phrase, "the project" be inserted in lieu thereof; and that as amended, the minutes of July 19, 1984, be approved. Upon vote the motion carried. The minutes of the special meeting of August 30, 1984, were reviewed. It was moved by McWethy, seconded by Thomas that the spelling of Manager Spensley's name be corrected on page 1 and that on page 3, the third full paragraph, the name "Gabel" be corrected to "Goebel" and as amended, that the minutes of the special meeting of August 30, 1984, be approved. Upon vote the motion carried. The Managers reviewed the minutes of the special meeting of September 6, 1984. It was moved by McWethy, seconded by Thomas that the spelling of Manager Spensley's name be corrected on page 1, and that as amended, the minutes of September 6, 1984, be approved. Upon vote the motion carried. Public Hearing - 1985 Budqet Chairman Cochran noted that the first matter for consideration was the public hearing to be held on the District's 1985 budgets. At 7:45 p.m. Manager Cochran declared the public hearing open and inquired whether any of the members of the public in attendance were present for the public hearing, or wished to make comments or ask questions with respect to the proposed 1985 budgets. Noting that no persons were present or wished to speak or inquire with respect to the 1985 budgets, and noting that members of the public were present in connection with various permit applications, Manager Cochran declared the public hearing continued until after consideration of the permit applications. Approval of Permit Applications The Managers reviewed a memorandum from the engineer dated September 13, 1984, indicating those applications which comply with the applicable standards of the District and which were recommended for approval on the terms and conditions as .set forth in the written memorandum. Following discussion and rev%ew of the written memorandum, it was moved by Thomas, seconded by McWethy that the following permit applications be approved subject to all terms and conditions as set forth in the Engineer's written memorandum: 77-50 Clinton Morrison - maintenance of existing rip-rap shoreline erosion protection, Sec. 07BD, Cedar Point, Lake'Minnetonka, Woodland. 80-87 81-04 83-34 William M. Johnson - building setback variance of 29 feet, Lot k 2, Highland Shores, Palmer Koosman - permit extension to excavate wildlj~ pond, 6045 Chestnut Road~ Hennepin County Department of Transportation - county project 7410, Bridge Removal and Realignment of CSAH 110, Sec. 21DAD, at the Burlington Northern Railroad crossing, Minnetrista. -2- 3¥g3 84-127 84-134 84-144 84-145 84-147 84-148 84-156 84-157 84-160 Painters Creek Development Corp. - grading and drainage plan for "Painters Creek" a 10-lot residential subdivision, Sec. 31CD, Bayside Road, east of County Road 84, Orono. Alan McDowell - 633 lineal feet of rip-rap shoreline erosion protection, Sec. 02DCD, Browns Bay, Lake Minnetonka, Orono. City of Minnetonka - sewer and water, Lake Street Extension, Essex Road, Spring Lake Road, Minnetonka. Sea Horse Condominiums - 280 lineal feet of rip-rap shoreline erosion protection, Sec. 13BA, s Bay, Lake Minnetonka, City of Shorewood - roadway improvements, City Project 84-2, various locations, Shorewood. William May - 100 lineal feet of rip-rap shoreline erosion Sec. 24ACA, Emerald pr°tecti°n'Minnetonka,~Lake, Lake Paul Bergman - 30 lineal feet of rip-rap shoreline erosion protection, Sec. 18ADD, West Arm Bay - Lake Minnetonka, Orono. Dr. Roland Weber - 130 lineal feet of rip-rap shoreline erosion protection, Sec. 28ABC, Upper Lake, Lake Minnetonka, Tonka Bay. J. Nicholas Ruehl - 480 lineal feet of rip-rap shoreline erosion protection, Sec. 34BAC, Gideons Bay, Lake Minnetonka, Shorewood. -3- Tabling o£ Permit Applications The Engineer's memorandum of September 13, 1984, recommended tabling the following applications until all required exhibits have been received. It was moved by Thomas, seconded by Spensley that the following permit applications be tabled pending receipt of all required exhibits: . 84-143 84-146 YMCA, Ridgedale Branch - 30 lineal feet of seawall to control erosion and provide a boat launch area, Sec. 14BC, Camp Christmas Tree, Dutch Lake, Minnetrista. Stanley Gregory - wetland alteration and dredging 27-855W, Sec. 02CCC, Shoreline Drive, Orono. Mr. James von Lorenz asked how the District assured that new rip-rap placement, such as those on the foregoing list, does not encroach upon water bodies within the District. Chairman Cochran indicated that the District has established standards governing the allowable location of rip-rap in relation to the ordinary high water level of water bodies in the District and the applicant is required to submit plans showing compliance with those standards. Centurion Company - grading and drainage for Lohman's Amhurst 4th Addition, floodplain development, Minnehaha Creek, Sec. 18CB West 36th Street, St. Louis Park. 84-151 ' The Engineer reviewed the application for grading and drainage plan approval. The Engineer explained that the proposal contemplates the placement of fill within a borrow area excavated by Hennepin County in connection with construction of County Road 18. The Engineer explained that a portion of the borrow area was below the regional flood elevation of Minnehaha Creek prior to the excavation of borrow material. The Engineer explained that the excavation actually provided by the County was larger than a retention facility that was required by the District's permit for the project and that the County did not construct a stormwater retention facility as required by the District's permit for the project, apparently assuming that the increase in flood storage capacity was sufficient to meet District requirements. The Engineer also observed that the County did not construct an outlet structure and that, therefore, no rate control from the pond had been provided by the County. -4- The Engineer further explained that the property in question had been deeded from the County to the applicant in partial settlement of a condemnation of property required for County Road 18. The County had advised the applicant that the parcel could be filled on the basis that it was not required by the original permit from the Minnehaha Creek Watershed District. The Engineer recommended tabling the permit application pending receipt of a (1) revised grading and drainage plan showing no reduction in flood storage capacity, (2) a runoff analysis of the tributary area draining through this retention facility into Minnehaha Creek, (3) a revised drainage plan which will control the rate of runoff to 1 cfs (100-year) consistent with the District's permit previously issued to the Hennepin County Department of Transportation, including an outlet structure which will allow overflow into or out of the proposed ponding facility, and (4) that the County be advised of the differences between the pond as constructed and the requirements of the District's permit, requesting a meeting with the County staff and representatives of the applicant to determine the extent to which the parties could develop .modifications to the present application which would meet the requirements of both Hennepin County and the District. Following review and discussion, it was moved by Thomas, seconded by McWethy that the application be tabled subject to the foregoing conditions as recommended by the Engineer. Upon vote the motion carried. Cheyenne Land Co. - grading and drainage plan for a 5-lot residential subdivision; floodplain development along Minnehaha Creek; wetland alteration (DNR Wetland 715W); Sec. 18BBD, east of Frederick Ave. at Minnehaha Creek, St. Louis Park. 83-114 The Engineer reviewed the application for grading and drainage plan approval and floodplain filling adjacent to Minnehaha Creek at Frederick Avenue in the City of St. Louis Park. The Engineer explained that the project had been previously reviewed by the Board at its meeting on November 17, 1983, and stated that, in his judgment, the present plan revisions do not substantially meet the concerns expressed by the District in its review of that project as set forth in its letter of November 22, 1983. The Engineer stated that the applicant requests credit for the excess storage provided by the County excavation north of the Amhurst Development (reviewed above under Permit 84-151) in compensation for the proposed reduction in storage capacity at this site. The Engineer stated that the floodplain proposed to be filled at the Frederick Avenue site was at an elevation which would be inundated on a one-year frequency, whereas the upstream -5- area at 36th Street is.at an elevation which would be inundated on approximately a 50-year frequency and that the two storage areas were not equivalent. In addition, the Frederick Avenue vicinity is an area which has experienced flooding problems due to existing low building elevations and, in some cases, encroachment along the natural floodplain. The Engineer advised that the.proposed filling would reduce wetland area on the site by between 75% and 80% with a resultant negative impact on water quality. The Engineer recommended tabling the permit application pending receipt of the revised grading and drainage plan which will eliminate or significantly reduce the amount of wetland alteration and the flood storage loss. The Engineer pointed out that it is anticipated by the City that there will be a future reduction in the official flood profile a~ this reach of the creek because of the construction of two new bridge structures in the City of Hopkins but that such reduction has not yet been confirmed or adopted by amendment of the official flood profile at this reach of the creek. Manager Spensley inquired whether the applicant could make modifications of the nature recommended by the Engineer to reduce wetland alteration. The Engineer indicated that in his judgment such modifications were possible at this site. It was moved by Spensley, seconded by Thomas that the application be tabled pending receipt of a revised grading and drainage plan which will eliminate significant flood storage loss and will eliminate or substantially reduce the amount of wetland alteration. Upon vote the motion carried. Centurion Company - grading and drainage for "Aspenwood", an 8-lot residential subdivision, floodplain development, Parkwoods Road, Twin Lake, St. Louis Park. 84-150 The Engineer reviewed the application for grading and drainage plan approval and floodplain development on property north of Twin Lake. The Engineer advised the Board that approximately 80% of the site is located below the flood elevation of Twin Lake and that the Engineer's office had requested submission of revised grading and drainage plan providing for no reduction of storage capacity for floodwater and construction of a detention pond and outlet structure to control the rate of runoff for the development. The Engineer advised the Board that the applicant had revised the plan as requested and recommended approval of the revised plan as submitted. It was moved by Thomas, seconded by McWethy that the application be approved as submitted as recommended by the Engineer. Upon vote the motion carried. Copperfield Homes - grading and drainage for "French Creek", a 17-lot residential subdivision, Sec. 10CB, Co. Road 51 south of French Lake, Orono. 84-152 The Engineer reviewed the application for grading and drainage plan approval. The Engineer advised the Managers that in response to the Engineer's request, the applicant has submitted a revised grading and drainage plan providing for the retention of stormwater and water quality control. The Engineer recommended approval of the application with authorization for the Engineer to issue a permit upon receipt of a revised detail for the outlet pipe, and erosion control plan. It was moved by Spensley, seconded by Thomas that the application be approved and the Engineer be authorized to issue the permit upon satisfaction of the foregoing conditions. Upon vote the motion carried. City of Minnetonka - storm sewer construction, Sec. 9BD, Sherridan Hills, Sec. 21AD Lennel Road, Minnetonka. 84-153 The Engineer reviewed the application for storm sewer construction pursuant to the City of Minnetonka's Comprehensive Drainage plan. The Engineer stated that the first project involves construction of an outlet for an existing landlocked pond along Stone Road. The City proposes to modify its drainage plan to increase the normal elevation of the pond from 936.0 to 940.0 and increase the flood elevation from 938.0 to 942.0. The Engineer recommended approval of the modification and the project as submitted. The Engineer explained that a second project includes partial construction of a storm sewer system and detention facility to reduce high water. The Engineer recommended approval of the second project with the addition of a low flow outlet below elevation 985.0 in order to maintain a lower normal pond elevation and to provide additional storage within the detention facility. Mike Johnson of the City of Minnetonka indicated that this recommended condition was acceptable to the City. It was moved by Spensley, seconded by Cochran that both projects be approved subject to the conditions recommended by the Engineer. Upon vote the motion carried. Louis Smerling - 84 lineal feet of rip-rap shoreline erosion protection, excavation of a beach area, Sec. 20BCA, Spring Park Bay, Lake Minnetonka, Orono. 84-123 The Engineer reviewed the request for modification of an approved site plan to include a beach area within approved rip-rap. The Engineer recommended approval subject to condition number 1 in his written memorandum. It was moved by Spensley, seconded by Thomas that the application be approved subject to the condition as recommended by the Engineer. Upon vote the motion carried. -7- City of Shorewood - storm sewer construction from Ivy Lane to Lake William, Sec. 26AD, 20960 Ivy Lane, Shorewood. 84-128 The Engineer reviewed the above project which had been reviewed at the August meeting of the Board of Managers. The Engineer advised that as directed by the Board the staff requested that the City prepare and submit as-built plans and to analyze the design velocity of the outlet and that a representative of the project attend the September Board meeting. The Managers reviewed a letter dated September 17, 1984, from Orr-Schelen-Mayeron & Associates, Inc. on behalf of the City of Shorewood indicating that the failure of the City to apply for a permit from the District was inadvertent and expressing the view that the items of concern addressed in the District's letter to the City had in fact been addressed in connection with the construction of the project. The Engineer advised the Board that in his view the outlet velocity is excessive and as a result the City may be required to maintain the structure because of undercutting as a result of the high velocity. The Engineer advised the Board that the project as constructed would not adversely affect water quality. Following review and discussion, it was moved by Spensley, seconded by Thomas that the Board request submittal of the as-built plans upon completion and that the District staff prepare a letter indicating how the District would have requested modification of the project had it been submitted for review prior to construction and that the permit application be tabled. Upon vote the motion carried. Vincent H. Bakken - 165 lineal feet of rip-rap shoreline erosion protection, Sec. 21D, 190 Interlachen Lane, Tonka Bay. 84-140 The Engineer reviewed the application for rip-rap placement along the lakeward side of an existing seawall. The Engineer recommended approval with a suggestion to the applicant to include a filter fabric material in order to stablize the rip-rap. It was moved by Thomas, seconded by Spensley that the application be approved as recommended by the Engineer. Upon vote the motion carried. Milwaukee Road - remove abandoned railroad bridge across Minnehaha Creek, Sec. 20BCA, Powell Road, St Louis Park. 84-142 The Engineer reviewed the application for removal of abandoned railroad bridge pilings in Minnehaha Creek. The Engineer recommended approval with the condition that all piling remnants at elevations above the creek bottom profile be removed during 1984. It was moved by Thomas, seconded by McWethy that the application be'approved with the foregoing condition. Upon vote the motion carried. -8- D. T. Cousins - aluminum sheeting seawall for shoreline erosion protection, Sec. 1BBC, Edina Mill Pond, Minnehaha Creek, Edina. 84-149 The Engineer reviewed the application for placement of an aluminum sheet seawall along the shoreline of the Edina Mill Pond. The Engineer indicated that other sheet seawall installations exist on the Mill Pond and recommended approval as submitted. The Engineer suggested that the applicant be advised that this method of shoreline protection may require a Minnesota Department of Natural Resources permit. It was moved by Thomas, seconded by Spensley that the application be approved as submitted and the applicant informed that the project may require a DNR permit. Upon vote the motion carried. North Central Instruments - grading and drainage for a commercial building and parking area, Sec. 23AAA, 2434 Commerce Blvd., Lost Lake Wetlan~ 84-154 The Eng~!~r'reviewed the application for grading and drainage plan approval. The Engineer advised that the project provides adequate rate and quality control and recommended approval of the project as submitted. It was moved by Spensley, seconded by Thomas that the application be approved as submitted as recommended by the Engineer. Upon vote the motion carried. Beachside Developers - grading and drainage for "Lost Lake", a 19-unit resid~l subdivision, Sec. 24BBD, Bartlett Blvd., Lost Lake Wetlan~_.~ 84-155 The Engineer reviewed the application for grading and drainage plan approval and recommended approval with authorization to the Engineer to issue a permit upon receipt of plans described in conditions numbered 1 and 2 in the written memorandum. It was moved by Thomas, seconded by McWethy that the application be approved subject to conditions 1 and 2 in the Engineer's memorandum. Upon vote the motion carried. Mrs. Kenneth Owen - 45 lineal feet of rip-rap shoreline erosion protection, Sec. 12BAB, Browns Bay, Lake Minnetonka, Wayzata. 84-158 The Engineer reviewed the application for placement of rip-rap to eliminate an area presently used as a beach to restore a more natural shoreline at this location. The Engineer informed the Board that the filling would involve placement of fill material below the ordinary high water level of Lake Minnetonka but that such projects to restore shoreline have been approved in the past. The Engineer recommended approval subject to conditions numbered 1 and 2 in the written memorandum. Manager Cochran -9- observed that the original shoreline at this site would appear to have been at the location where rip-rap is now proposed to be placed. It was moved by Thomas, seconded by McWethy that the application be approved subject to conditions 1 and 2 in the Engineer's memorandum. Upon vote the motion carried. William Bieber - 129 lineal feet of rip-rap shoreline erosion protection, Sec. 7DBD, Wayzata Bay, Lake Minnetonka, Woodland. 84-159 The Engineer reviewed the application for placement of rip-rap and advised the Board that the applicant had agreed to limit the placement of rip-rap as set forth in conditions numbered 1 and 2 in the memorandum. It was moved by McWethy, seconded by Thomas that the application be approved subject to conditions 1 and 2 in the Engineer's memorandum. Upon vote the motion carried. Treasurer's Report Mr. Steve Stewart of Robert J. Lapic, accountants for the District presented the Treasurer's Report dated Septembe~ 20, 1984, on behalf of Treasurer Carroll. Mr. Stewart reviewed the cash position of the various funds of the District and advised that the September 20, 1984 report proposed the repayment of a portion of the indebtedness due from the Painter Cree~ Fund to the Administrative Fund in the amount of $83,000. Mr. Stewart explained that the repayment of this portion of the indebtedness would provide cash in the District's Administrative Fund until the receipt of the second half of tax settlement to be received in December, 1984. Mr. Stewart also indicated that projections had been made for the expenditures likely to be made from the Painter Creek Fund prior to the receipt of the second half tax settlement and that the remaining cash balance in that fund was adequate to meet those anticipated needs. The Managers discussed the status of the District's Data Acquisition Fund and reviewed the uses which have been made of that fund since its creation. The Managers agreed that further discussion and evaluation of the fund and its purposes should be deferred until all Managers can be present. Following review of the status of the individual funds as set forth in the Treasurer's Report dated September 20, 1984, it was moved by Spensley, seconded by Thomas that the repayment of $83,000 from the Painter Creek Fund to the Administrative Fund be approved and authorized, and the Treasurer's Report dated September 20, 1984, be approved and the bills paid as set forth in that report. Upon vote the motion carried. -10- Public Hearinq - District's 1985 Budqets At 10:05 p.m., Chairman Cochran then announced the continuation of the public hearing on the District's 1985 budgets. Chairman Cochran noted that published notice had been given as required by law. Chairman Cochran inquired whether any members of the public present were in attendance in connection with the budgets or wished to address the Board with respect to the prgposed budgets. No members of the public present so indicated. Administrative Fund Budqet 1985 The Managers then reviewed the proposed 1985 budget for the District's Administrative Fund. The Managers discussed and evaluated the individual proposed line items as those had been preliminarily developed by the Board of Managers at a special meeting on the budget on September 6, 1984. Mr. Steve Stewart from Robert J. Lapic, accountants for the District, was present to advise the Board at the request of Treasurer Carroll who was out of town. Mr. Stewart summarized the concepts underlying the proposed 1985 Administrative Fund budget. Following discussion and review by the Managers, it was moved by Thomas, seconded by McWethy that'the following budget be adopted for the Administrative Fund for 1985: ADMINISTRATIVE FUND HYDROLOGICAL DATA COLLECTION Stream Gauging Precipitation Recording Monitoring Lake Evaluations Data Tabulation Groundwater Observation Water Quality Measurements HD-1 $ 3,000 HD-2 2,000 HD-3 3,500 HD-4 6,000 HD-5 500 HD-6 8,000 ADMINISTRATION Secretarial, Supplies & Mailing Insurance Accounting & Auditing Engineering, Permit Review Engineering, Complaints & Viol. · Engineering, General Legal Services Managers' Per Diem & Expenses Publications Control Structure Operation A-1 $ 16,500 A-2 2,000 A-3 8,500 A-4 25,000 A-5 8,000 A-5A 17,000 A-6 25,000 A-7 10,000 A-8 1,500 A-9 4,500 -11- SPECIAL PROJECTS Upper Watershed Storage Other Cooperative Projects CP-5 $ 3,000 CP 5,0OO RESERVE Contingency Reserve CR $ 11,000 TOTAL ,1985 BUDGET $160,000 CREDITS Fund Balance 12/31/84 (Est.) 1985 Lev~ $ 66,600 $125,000 TOTAL AVAILABLE 1985 $191,600 Fund Balance 12/31/85 (Est.) $ 31,600 Upon vote the motion carried. Tax Levy Resolution/Administrative Fund Manager Thomas offered the following resolution and moved its adoption seconded by Manager McWethy: RESOLVED, that a mill rate sufficient to produce $125,000 but not to exceed one mill be levied upon all taxable property in the Minnehaha Creek Watershed District, Number 3, Hennepin and Carver Counties, State of Minnesota, for the year of 1985 for the purpose of paying the administrative expenses for the District as provided by Minn. Stat. § 112.61, Subd. 3. The question was on the adoption of the resolution and there were 4 yeas and 0 nays as follows: ANDRE Absent CARROLL Absent COCHRAN Yea LEHMAN Absent THOMAS Yea McWETHY Yea SPENSLEY Yea The Chairman declared the resolution adopted. -12- Water Maintenance & Repair Fund Budget 1985 The Mangers reviewed the proposed 1985 budget for the Water Maintenance & Repair Fund. The Managers discussed the nature of the contemplated Board initiated projects for 1985. Following discussion and review, it was moved by McWethy, seconded by Thomas that the following budget be adopted for the Water Maintenance & Repair Fund for 1985. WATER MAINTENANCE & REPAIR FUND Engineering Dam & Control Structure Maintenance Municipally-Initiated Cooperative Projects Board Initiated Cooperative Projects $ 2,000 3,500 10,000 12,400 BUDGET $27,900 Fund Balance 12/31/84 (Est.) $12,900 1985 LEVY $15,000 Upon vote the motion carried. Tax Levy Resolution - Water Maintenance & Repair Fund Manager McWethy offered the following resolution, seconded by Manager Spensley: RESOLVED, that a mill rate sufficient to produce $15,000 be levied upon all taxable property in the Minnehaha Creek Watershed District, Number 3, Hennepin and Carver Counties, State of Minnesota, for the year of 1985 for the purpose of maintaining a water maintenance and repair fund for the District as provided by Laws of Minnesota, 1974, Chapter 187. The question was on the adoption of the resolution and there were 4 yeas and 0 nays as follows: ANDRE Absent CARROLL Absent COCHRAN Yea LEHMAN Absent THOMAS Yea McWETHY Yea SPENSLEY Yea The Chairman declared the resolution adopted. -13- Water Manaqement Planninq Fund Budqet 1985 Following review and discussion, it was moved by Manager Thomas, seconded by Manager McWethy that the following budget be adopted for the Water Management Planning Fund for 1985: WATERSMED MANAGEMENT PLANNING FUND Legal Services Engineering Services Managers' Per Diem & Expenses Secretarial, Supplies, & Mailing $18,500 30,000 3,500 2,000 1985 BUDGET Fund Balance 12/31/84 (est.) $4,000 $54,000 1985 LEVY $50,000 Upon vote the motion carried. Tax Levy Resolution - Manaqement Planninq Fund Manager Thomas offered the following resolution and moved its adoption, seconded by McWethy: RESOLVED, that a mill rate sufficient to produce $50,000 be levied upon all taxable property in the Minnehaha Creek Watershed District, Number 3, Hennepin and Carver Counties, State of Minnesota, for the year of 1985 for the purpose of paying the increased costs of implementing watershed management planning as provided by Minn. Stat. ~ 473.881, Laws of Minnesota, 1982, Chapter 509, Section 23. The question was on the adoption of the resolution and there were 4 yeas and 0 nays as follows: ANDRE Absent CARROLL Absent COCHRAN Yea LE~ Absent THOMAS Yea McWETHY Yea SPENSLEY Yea The Chairman declared the resolution adopted. -14- Manager Cochran declared the public hearing on the 1985 budgets to be closed at 10:35 p.m. Correspondence. The Managers noted receipt of correspondence from Donald L. Asmus, Director of Engineering, City of Minnetonka, dated September 6, 1984, regarding erosion in the vicinity of the Burwelt House on Minnehaha Creek. The Managers directed the staff to investigate the request. The Managers also noted receipt of a letter from Mr. John E. Iacono, dated August 31, 1984, thanking the District and the City of St. Louis Park for their authorization of the study of the groundwater problems at his location, summarizing his view of the points of agreement and disagreement which had been developed thus far and indicating that he will continue to report his situation to the District in the future. Gray's Bay Control Structure The Engineer advised the Managers that his office had received reports of young persons swimming immediately upstream and downstream of the control structure, including an unconfirmed report of swimmers intentionally swimming through the control structure in the direction of flow. The Engineer advised the Managers that he had immediately informed the Minnetonka Police Department of the report and has requested more frequent police patrol of the area. The Engineer also stated that for the remaining fall season, only the gates with fish screens installed will be operated whenever possible. The Engineer suggested that the Board review the issue of safety at the control structure and evaluate whether additional public safety measures should be installed. The Managers directed the staff to investigate and review the protective measures which have been discussed and investigated by the Managers on prior occasions and to report back to the Board at the next regular meeting. The Managers requested the Engineer to specifically check with the City of Minnetonka or other cities which may have a public safety officer on their staff for assistance in formulating recommendations. Project CP-5 - Painter Creek The Engineer reviewed the status of work on the Painter Creek Subwatershed project. The Engineer stated that plans and specifications are approximately 20% complete at this time and that completion of final design would depend upon the time when access is granted on the Rye property to complete the topographic survey. -15- The Engineer stated that appraisals have been requested on all easements and that negotiations to acquire the easements voluntarily would commence as soon as the appraisals were completed. The Attorney informed the Board that the eminent domain pleadings were to be filed with the court on Friday, September 21, 1984, with service upon individual owners to commence thereafter. The Attorney indicated that a motion for access to the Rye property to conduct a topographic survey has been scheduled for October 4, 1984, and that a hearing on the eminent domain petition has been scheduled for October 25, 1984. The Attorney also advised that a Notice of Intent to Acquire Possession has been prepared and will be served along with the eminent domain proceedings which will allow the District to acquire possession of the easements 90 days after delivery of the notice and upon payment to the owner of the District's approved appraisal of value. Control Structure - Lake Level Report The Engineer reported that the lake was presently at elevation '928.99 N.G.V.D. (1929 datum) and that the discharge has been regulated at 75 cfs since the last week in July. The Engineer distributed a Lake Minnetonka surface water elevation map indicating that lake level is now within the middle of range 4 as contemplated by the District's Management Policy. Minnesota Association of Watershed Districts The Attorney noted receipt of the newsletter of the Minnesota Association of Watershed Districts, Inc. containing information on the annual meeting of the Association to be held November 29th through December 1, 1984. The Managers requested that the Attorney distribute that information and the newsletter to the individual Managers. Chairman Cochran noted receipt of the minutes of the Minnesota Association of Watershed Districts for July 24, 1984, and March 27, 1984. Chairman Cochran requested that copies be distributed to all Managers. Adjournment There being no further business to come before the regular meeting, Chairman Cochran declared the regular meeting adjourned at 10:55 p.m. Respectfully submitted, 3162n John E. Thomas Secretary BILLS ...... NOVEMBER 27, 1984 Commissioner of Revenue C & H Construction Dept of Property Taxation Jeff Dodds Jon Elam GrJggs, Cooper Gerald Henke Lucille Hahn Marv Johnson Johnson Bros. Liquor Robt E Johnson F.F. Jedlicki Mrs. Kuhlman LMCD City of Mound P/C Mound Postmaster Ed Phillips & Sons Quality Wine Del Rudolph Roger's Service Share John Whitman Air Comm All Star Electric Amer Planning Assn Acro-MN Holly Bostrom Burlington Northern Bentec Engineering Bowman/Barnes Jan Bertrand Cargil 1 Salt Coast to Coast Continental Telephone Fran Clark Clean Step Rental Communications Auditors Victor Carlson & Sons Davies Water Equip Display Sales Ess Bros. & Sons E L Marketing Fi re Control Extinguishers Farmers Steel Globe-Amerada Glass Eugene Hickok & Assoc Henn Co. Sheriff 4,785.04 550,00 23.29 360.00 24.99 3,675.17 35.00 35.50 330.OO 4,994.22 16 O0 6,1OO oo 1,158 91 4,o5o oo 47 84 24 11 88 36 ]08.60 120.24 2,172.93 3,865.59 164.32 32.50 59.25 21.52 164.O0 579.OO 3O.OO 8.57 170.95 533.33 36.48 110.54 22.44 336.20 244.77 1,220.90 14.30 45.04 48.O4 4,884.82 4O.87 482.20 116.O0 436.OO 1 74.85 49.64 134.58 782.8O 171.37 Henn Co. Treas lilies & Sons Johnson Welding Lyman Lumber Litho/Color Inc City of Minnetrista McCombs-Knutson Minnegasco Mound Super Valu Mtka Portable Dredge MN Dept Public Safety Mpls Oxygen Martins Navarre 66 Maple Plain Diesel N.S.P. NW Bell Telephone Neitge Services Porter Seal Pitney Bowes Credit Roberts-Hamilton Co Stevens Well Drilling T.J. Stallman Swenson Nursery Univ of MN Village Chev Widmer Bros. Xerox Corp Illies& Sons TOTAL BILLS 22.50 4,Z50.00 50.00 135.96 46.O1 82.OO 1,686.58 3.OO 43.O1 6,300.00 4O.OO 21.O0 29.00 1,661.44 4,385.O2 270.05 85.OO 478.8O 26.00 82.45 92.08 27.5O 864.50 60.O0 349.O4 2,550.50 1,193.76 2,100.O0 70,616.27 LOST LAKE 15 I I 13 14 / 8 Lev<J- //72- '$ a / I /-/72 - / i re,. I,,d GORD'ON'R. COFFIN CO., lNG. ENGINEERS 8 LAND SURVEYORS LONG LAKE. MINNESOTA