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1984-12-11
CITY OF MOUND MOUND, MINNESOTA AGENDA MOUND CITY COUNCIL REGULAR MEETING 6:30 P.M., TUESDAY, DECEMBER 11, 1984 COUNCIL CHAMBERS Approve Minutes of November 27, 1984 Regular Meeting Set Date for Public Hearing: Proposed Sign Ordinance (Sus;gested Date: ~~_~-~, 1984) Proposed Ordinance Covering Temporary Election Signs. Resolution to Set City Salaries for 1985. Pg. 3500-3507 Proposal to Purchase versus Rent Xerox Machine Request to Intall Street Light in Parking Lot behind Schwert Reed Agency Resolution Setting the Building Inspection, Planning and Zoning Fee Schedule for 1985 Addition to City Administrative Code, Section 29.3, "Nondiscriminattion of Handicapped Persons". Comments & Suggestions from Citizens Present Payment of Bills Resolution for Conditional Use Permit for Chapman Place Pg. 3508-3526 Pg. 3527-3530 Pg. 3531-3535 Pg. 3536-3541 Pg. 3542 Pg. 3543-3553 Pg. 3554-3560 Pg. 3561 Pg. 3562-3564 Materials Covering New Continental Phone Rate Increase Pg. 3565-3566 13. INFORMATION/MISCELLANEOUS A. Property Sales Data for Hennepin County B. Met Council Review - November 9, 1984 C. Hennepin County Solid Waste Report D. Chamber Waves E. M.I.S. Report - "Employee Incentives" F. School District Minutes Pg. 3567-3582 Pg. 3583-3584 Pg. 3585-3586 Pg. 3587-3588 Pg. 3589-3602 Pg. 3603-3605 Page 3498 G. Letter Regarding Schedule for Pelican Point Development H. 1985 and beyond - The Challenge for Minnesota's Elderly I. Twin City Labor Market Information j. Tank'Restoration Project Letter Pg. 3606-3607 Pg. B608-3622 Pg. 3623-3626 Pg.. 3627-3628 Page 3499 241 November 27, 1984 REGULAR MEETING OF THE CITY COUNCIL The City Council of Mound, Hennepin County, Minnesota, met in regular session on November 27, 1984, at 7:30 P.M. in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Bob Polston, Councilmembers Pinky Charon, Phyllis Jessen, Gary Paulsen and Russ Peterson. Also present were: City Manager Jon Elam, City Attorney Curt Pearson, City Clerk Fran Clark, Building Inspector Jan Bertrand, Intern Wendy Anderson, and the following interested citizens: Larry Connolly, Steve Smith, Buzz Sycks, Mildred Banks, Gordon Swenson, Vern Viet, Jon Nelson, Mr. & Mrs. Newton. The Mayor opened the meeting and welcomed the people in attendance. MINUTES The Minutes of t~e November 7, presented for consideration. 1984, Special Meet'lng were Paulsen moved and Jessen seconded a motion to approve the Minutes of the November 7, 1984, Special Meeting, as pres. ented. The vote was unanimously in favor. Motion carried. The Minutes of the November 13, 1984, Regular Meeting were presented for consideration. Peterson moved and Paulsen seconded a motion to approve the Minutes of the November 13, 1984, Regular Meeting, with the typographical errors corrected. The vote was unanimously in favor. Motion carried. CASE ~84-371; GRANDVIEW P.T.O. (MRS. MARLENE NEWTON, PRES.), 3881 COMMERCE BLVD, SIQN PERMIT The City Manager explained that the Grandview P.T.O. is asking to be allowed to install a 73 inch by 49 1/2 inch (equaling 25.09 square feet) add-on to the top of the existing wooden sign just to the west on Commerce Blvd. at their driveway entrance. The proposed sign to be lighted with the frame of 6.Dy 6 wooden posts. It would be a community announcement bulletin board (black letters on a white plastic background, two sided,) for events at the Grandview Middle S~hool. The applicant requested that the fee be waived. CounciImember Jessen asked if the P.T.O. felt this would help alert people of upcoming events. Mrs. Newton stated that she has spoken to Mrs. Alexander and they both feel it will. 2.42 November 27, 1984 The Planning CommissiOn recommended approval of this sign permit. Charon moved and Peterson seconded the following resolution: RESOLUTION ~8~-192 RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION RECOMMENDATION TO APPROVE A SIGN PERMIT FOR GRARDVIEW MIDDLE SCHOOL P.T.O., AS REQUESTED (PID ~lq-llY-2Zl 0005) The vote was unanimously in favor. Motion carried. CASE ~8q-~70; TEXACO OIL, (SUBURBAN LIGHTING), 17~0 COMMERCE DLVD,, SIGN PERMIT The City Manager explained that the Getty Oil Station has been sold to Texaco and they want to install their sign. The proposed sign is 45 square feet (6 feet by 7 feet, 6 inches) to be mounted on the existing pylon. This sign will be approximately 1 square foot less than the Getty sign. The Planning Commis.sion has recommended approyal. Peterson moved and Jessen seconded the following resolution: RESOLUTION ~84-193 RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION RECOMMENDATION TO APPROVE A SIGN PERMIT FOR TEXACO, 1730 COMMERCE BLVD., AS REQUESTED (PID ~13-117-24 22 0025) The vote was unanimously in favor. Motion carried. SET DATE FOR PUBLIC HEARING; VACATION OF ALLEY ABUTTING AND TO THE SOUTH OF 2209 COMMERCE,BLVD.. Paulsen moved and Peterson seconded a motion to hold a public hearing on the proposed vacation of an alley abutting and to the South of 2509 Commerce Blvd. for December 27, 1984, at 7:30 P.M. The vote was unanimously in favor. Motion carried. PUBLIC HEARING; DELINQUENT UTILITY BILLS FOR NOVEMBER The Mayor opened the public hearing and asked if there was anyone present who wished to address the Council regarding a delinquent utility bill. No one was present. The Mayor closed the public hearing. Peterson moved and Paulsen seconded the following resolution: RESOLUTION ~84-193 RESOLUTION TO APPROVE THE DELINQUENT UTILITY BILLS IN THE AMOUNT OF $2,780.36 243 November 27, 1984 AND AUTHORIZING THE STAFF TO SHUT-OFF WATER SERVICE FOR THOSE ACCOUNTS The vote was unanimously in favor. Motion carried. REQUEST TO PLACE A HISTORICAL MARKER IN MOUND BAY PARK The City Manager explained that representatives of the Westonka Historical Society (Miss Mildred Banks and Mr. Buzz Sycks) were present to explain this proposal. Mr. Sycks explained that no one has eve r%~ memorialized the discovery of Lake Minnetonka which occured so~ 162 years ago. A federal grant has been obtained to provide for a 2 foot by 4 foot, double faced sign, with an inscription on one side and a map of the lake on the other.(with Mound in big letters and noting the hotels which were on the lake) to be placed in Mound Bay Park, if the Council approves. Miss Banks read the 250 word inscription that will Ge on the marker. The Council commended the Society for this achievement. Peterson moved and Paulsen seconded a motion to allow the Westonka Historical Society to place a Historical Marker memorializing the discovery of Lake Minnetonka in Mound Bay Park. The vote was unanimously in favor. Motion carried. COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT The Mayor asked if there were any comments or suggestions from the citizens present. There were none. CABLE T.V. PUBLIC ACCESS RULES The City Manager explained that the Cable Commission met on October 30, 1984, and reviewed the Cable T.V. Public Access Rules as presented by Dow-Sat of Minnesota. They asked that certain items be corrected and clarified. Dow-Sat has now made the changes and clarifications and the document is now ready for Council approval. Jessen moved and Charon seconded the following resolution: RESOLUTION ~8q-19q REsoLUTION APPROVING THE PROPOSED CABLE T.V. PUBLIC ACCESS RULES AS PRESENTED' The vote was unanimously in favor. Motion carried. 244 November 27, 1984 REQUEST FOR 198~ M,S.A, ROAD ALLOCATION The City Manager explained that it is again time to request our M.S.A. Maintenance Allotment from the Department of Transportation. Charon moved and Peterson seconded the following resolution: RESOLUTION ~8q-195 RESOLUTION REQUESTING AN INCREASE IN M.S.A. MAINTENANCE FUNDS DUE TO INCREASED MAINTENANCE COSTS ON CITY OF MOUND M.S.A. STREETS The vote was unanimously in favor. Motion carried. PAYMENT OF BILLS The bills were presented for consideration. Peterson moved and Charon seconded a motion to approve the payment of bills, as presented, in the amount of $70,616.27, when funds are available. The vote was unanimously in favor. Motion carried. SET DATES FOR DECEMBER MEETINGS The City Manager suggested setting the December Council Meetings for December 11, 1984, and December 27, 1984. Councilmember Charon stated that she had a conflict with the December 27th Meeting and asked that it be changed to December 26~, 1984. Jessen moved and Paulsen seconded a motion to set the meetings for December, 1984, as follows: Tuesday, December 11, 1984, at 6:30 P.M. Wednesday, December 26, 1984, at 7:30 P.M. The vote was unanimously in favor. Motion carried. Paulsen moved and Charon seconded a motion to change the hearing date set previously in this meeting for the vacation of an alIey abutting and to the South of 2509 Commerce Blvd. to 6:30 P.M., December 26, 1984. The vote was unanimously in favor. Motion carried. TRANSFERS The City Manager explained that there are three resolutions that need to be passed auhtorizing the transfers of funds. Paulsen moved and Peterson seconded the following resolution: RESOLUTION ~84-196 RESOLUTION AUTHORIZING TRANSFERS FROM THE GENERAL FUND TO AREA FIRE SERVICE FUND 35o3 243 November 27, 1984 AND AUTHORIZING THE STAFF TO SHUT-OFF WATER SERVICE FOR THOSE ACCOUNTS The vote was unanimously in favor. Motion carried. ,REQUEST TO PLACE A HISTORICAL MARKER IN MOUND BAY PARK The City Manager explained that representatives of the Westonka Historical Society (Miss Mildred Banks and Mr. Buzz Sycks) were present to explain this proposal. Mr. Sycks explained that no one has every memorialized the discovery of Lake Minnetonka which occured some 162 years ago. A federal grant has been obtained to provide for a 2 foot by 4 foot, double faced sign, with an inscription on one side and a map of the lake on the other (with Mound in big letters and noting the hotels which were on the lake) to be placed in Mound Bay Park, if the Council approves. Miss Banks read the 250 word inscription that will 6e on the marker. The Council commended the Society for this achievement. Peterson moved and Paulsen seconded a motion to allow the Westonka Historical Society to place a Historical Marker memorializing the discovery of Lake Minnetonka in Mound Bay Park. The vote was unanimously in favor. Motion carried. COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT The Mayor asked if there were any comments or suggestions from the citizens present. There were none. CABLE T.V, PUBLIC ACCESS RULES The City Manager explained that the Cable Commission met on October 30, 1984, and reviewed the Cable T.V. Public Access Rules as presented by Dow-Sat of Minnesota. They asked that certain items be corrected and clarified. Dow-Sat has now made the changes and clarifications and the document is now ready for Council approval. Jessen moved and Charon seconded the following resolution: RESOLUTION ~84-194 RESOLUTION APPROVING THE PROPOSED CABLE T.¥. PUBLIC ACCESS RULES AS PRESENTED' The vote was unanimously in favor. Motion carried. 244 November 27, 1984 REOUEST FOR 198~ M,S,A, ROAD ALLOCATION The City Manager explained that it is again time to request our M.S.A. Maintenance Allotment from the Department of Transportation. Charon moved and Peterson seconded the following resolution: RESOLUTION ~84-195 RESOLUTION REQUESTING AN INCREASE IN M.S.A. MAINTENANCE FUNDS DUE TO INCREASED MAINTENANCE COSTS ON CITY OF MOUND M.S.A. STREETS The vote was unanimously in favor. Motion carried. PAYMENT OF BILLS The bills were presented for consideration. Peterson moved and Charon seconded a motion to approve the payment of bills, as presented, in the amount of $70,616.27, when funds are avaiIable. The vote was unanimously in favor. Motion carried. SET DATES FOR DECEMBER MEETINGS The City Manager suggested setting the December Council Meetings for December 11, 1984, and December 27, 1984. Councilmember Charon stated that she had a conflict with the December 27th Meeting and asked that it be changed to December 26', 1984. Jessen moved and Paulsen seconded a motion to set the meetings for December, 1984, as follows: Tuesday, December 11, 1984, at 6:30 P.M. Wednesday, December 26, 1984, at 7:30 P.M. The vote was unanimously in favor. Motion carried. Paulsen moved and Charon seconded a motion to change the hearing date set previously in this meeting for the vacation of an aIley abutting and to the South of 2509 Commerce Blvd. to ~:30 P.M., December 26, 1984. The vote was unanimously in favor. Motion carried. TRANSFERS The City Manager explained that there are three resolutions that need to be passed auhtorizing the transfers of funds. Paulsen moved and Peterson seconded the following resolution: RESOLUTION ~84-196 RESOLUTION AUTHORIZING TRANSFERS FROM THE GENERAL FUND TO AREA FIRE SERVICE FUND 245 · ' ' November 27, 198q AND FIRE CAPITAL OUTLAY FUND The vote was unanimously in favor. Motion carried· Jessen moved and Charon seconded the following resolution: RESOLUTION ~84-197 RESOLUTION TO MAKE THE 1984 LIQUOR TRANSFER TO THE GENERAL FUND The Vote was unanimously in favor· Motion carried. Paulsen moved and Peterson seconded the following resolution: RESOLUTION #8~-198 RESOLUTION TO TRANSFER $~8,992.17 FROM THE LIQUOR FUND TO THE 1984 SEALCOAT PROJECT The vote was unanimously in favor· Motion carried· SET DATE FOR PUBLIC HEARING ON PROGRAM AMENDMENT CDBG The City Manager explained that there is a need to amend the Economic Development Program funded in Program Year X under Title I of the Housing and Community Development Act of 1974 as amended. He suggested December 26, 1984, as the date for a public .hearing. Charon moved and Pauisen seconded a motion to set December 26, 198~, as the date for a public hearing amending the Economic Development Program funded in Program Year X. The vote was unanimously in favor. Motion carried. DISCUSSION ITEMS The City manager presented an article which appeared in the newspaper regarding Tonka selling all their properties in Spring Park and Mound and moving to a more centrally located area. The City Manager presented a memo on Defeasance (a bond re- financing strategy) which will be discussed in greater detail at the December 11, 1984, Meeting when Pat Woolridge from Miller Schroeder will be present to give a presentaiton. The City Manager presented an analysis of the MAMA Joint Comparable Work Study proposal from C.ontrol Date Corporation. He stated he will continue to monitor this to see if the City of Mound should join with this group to do the Comparable Worth Study which is required to be in effect in October, 1985. 246 November 27, 1984 The Mayor stated that he felt since the State was mandating this that they should help fund the study. The Council suggested that the City Manager write to our legislators Gen Olson and John Burger and ask about any legislation that might be presented asking that the cities be reimbursed for their costs of the study when the plan is accepted and implemented. No action was taken. 4. The City Manager asked if the Council would like to have the City install a Stop Sign on Tuxedo Blvd. as it turns at Lake Winds. The Council discussed this idea's pros and cons and decided to have the City Manager write to Vern Genslinger of Hennepin County Transportation and see if they have any input or ideas to solve potential unsafe traffic problem at the intersection of County Road 125 and Tuxedo Blvd. LOST LAKE SUBDI¥SION The City Manager explained that Mr. Viet and Mr. Nelson are present tonight and would like to address the Council on the extension of a water line to their subdivision. The City Manager stated that the question is, "Should the City be responsbile for extending the water line from approximately 300 feet to the Lost Lake Subdivision property line?" Historically the City has not done this in the past, it has been the developers responsibility. Mr. Nelson asked that the City bear the cost of extending the water line across City property to the subdivision because the City ended up with so much and the land and has gi'~ven he and Mr. Viet so much hassel in the development of this property. Mr. Viet stated that the City Attorney stated in a meeting some time back that it was the City's responsibilty to get the water to the edge of the subdivision property. Mr. Pearson stated that he has never made such a statement because that is not the policy of the City of Mound and never has been. The City Attorney read the a part of the Developer's Agreement which makes all utility installations the responsibility of the Developer. The Council took no action on this item. INFORMATION/MISCELLANEOUS Information on Strategic Planning Seminar: The City Manager stated that he and Councilmember Peterson had attended a Seminar on Strategic Planning and would like to know if there is any interest in pursuing this. He stated it might be an interesting way to do some joint team building/problem solving. The cost of this is $1,000, and would include B-5 247 NoYember 27, 19B people. Councilmember Peterson stated he would be willing to volunteer because he thought it would be a helpful experience. Paulsen moved and Peterson seconded a motion to approve the submission of and application for "Innovation in the Public Sector Through Strategic Planning". The vote was unanimously in favor. Motion carried. B. lMM Bulletin from November 15, 1984. C. Minutes of Park Commission Meeting September 13, 1984. D. Letter from Hickok & Assoc. regarding sewer charges. E. Thank you letter from Senior Center. F. AMM Meeting Notice - December 6, 1984. G. Letter from City Attorney regarding Continental Phone. H. Copy of Dock ~plication for 1985. I. Letter from Hennepin County regarding Surcharge Ordinance. J. Thank you letter to the Police Department. K. Gambling Report - American Legion for October, 1984. L. Minnesota State Economic Development Newsletter. M. Water Fund - Nine Month Report. N. Sewer Fund - Nine Month Report. O. Article Regarding City of Bloomington E~onomic Development Incentives. P.Anonymous Letter Received by the City. Labor Market Report for October. R. Watershed Dist. Agenda for November 15, 1984, and Minutes from October 18, 1984, and September 20, 1984. Charon moved and Jessen seconded a mo~ion to adjourn at 9:30 P.M. The vote was unanimously in favor. Motion carried. Fran Clark, City Clerk Jon Elam, City Manager BILLS ...... NOVEMBER 27, 1984 Commissioner of Revenue 4,785.04 C & H Construction 550.00 Dept of Property Taxation 23.29 Jeff Dodds 360.00 Jon Elam 24.99 Griggs, Cooper 3,675.17 Gerald Henke 35.00 Lucille Hahn 35.50 Marv Johnson 330.00 Johnson Bros. Liquor 4,994.22 Robt E Johnson 16.O0 F.F. Jedlicki 6,100.O0 Mrs. Kuhlman 1,158.91 LMCD 4,050.00 City of Mound P/C 47.84 " " " 24.11 " " " 88.36 Mound Postmaster 108.60 " " 120.24 Ed Phillips & Sons . 2,172.93 Quality Wine ' 3,865.59 Del Rudolph 164.32 Roger's Service 32.50 Share 59.25 John Whitman 21.52 Air Comm 164.OO All Star Electric 579.00 Amer Planning Assn 30.00 Acro-MN 8.57 Holly Bostrom 170.95 Burlington Northern 533.33 Bentec Engineering 36.48 Bowman/Barnes 110.54 Jan Bertrand 22.44 Cargill Salt 336.20 Coast to Coast 244.77 Continental Telephone 1,220.90 Fran Clark 14.30 Clean Step Rental 45.04 Communications Auditors 48.04 Victor Carlson & Sons 4,884.82 Davies Water Equip 40.87 Display Sales 482.20 Ess Bros. & Sons 116.O0 E L Marketing 436.00 Fire Control Extinguishers 174.85 Farmers Steel 49.64 Globe-Amerada Glass 134.58 Eugene Hickok & Assoc 782.80 Henn Co. She.~rif~f_) -------~ 171.37 -' / Henn Co. Treas lllies& Sons Johnson Welding Lyman Lumber Litho/Color Inc City of Minnetrista McCombs-Knutson Minnegasco Mound Super Valu Mtka Portable Dredge MN Dept Public Safety Mpls Oxygen Martins Navarre 66 Maple Plain Diesel N.S.P. NW Bell Telephone Neitge Services Porter Seal Pitney Bowes Credit Roberts-Hamilton Co Stevens Well Drilling T.J. Stallman Swenson Nursery Univ of MN Village Chev Widmer Bros. Xerox Corp lilies & Sons TOTAL BILLS 22.50 4,250.00 50.00 135.96 46.O1 82.00 1,686.58 3.00 43.01 6,300.00 4O.OO 21.O0 29.O0 1,661.44 4,385.02 27O.05 85.OO 478.8O 26.00 82.45 92.08 27.50 864.50 6O.OO 349.O4 2,550.50 1,193.76 2,100.00 70,616.27 CITY OF MOUND Mound, Minnesota NOTICE OF HEARING ON THE ADOPTION OF SECTION 23.1200 OF THE MOUND ZONING CODE WHICH CONSTITUTES AN ORDINANCE REGULATING THE ERECTION, CONSTRUCTION, REPAIR, ALTERATION, LOCATION OR MAINTENANCE OF SIGNS WITHIN THE CITY OF MOUND NOTICE IS HEREBY GIVEN that on Wednesday, December 26,1984, at 7:30 p.m. at the City Hall, 5341Maywood Road, Mound, Minnesota, a hearing will be held on the repeal of Sections 55.38 and 55.38A of the Mound Code and adoption of Section 23.1200 of the Mound Zoning Code. Section 23.1200 regulates the erection, construction, repair, alteration, location or maintenance of all signs within the City. The ordinance provides for the issuance of permits, inspection, fees and provides Denalties for violations. Copies of the proposed ordinance are available at City Hall. Ail persons appearing at said hearing will be ~iven the opportunity to be heard. Francene C. Clark, City Clerk 3030 Harbor Lane North, S'ulte 104 Minneapolis, Minnesota 55441 612/553-1950 December 5, 1984 Mr. Curtis A. Pearson 1100 First Bank Place West Minneapolis, MN 55402 _ Dear Mr. Pearson: Enclosed, please find a copy of the sign ordinance draft which is Droposed as an addition to the existing zonir~3 ordinance. The Planning Commission and City Council have been using this ordinance as a guide in evaluating signage requests for approximately the past year. Durin~ that time, it has proven to be a ~3rkable and relatively uncontroversial document. The City Council has scheduled a public hearing for Wednesday, December 26, 1984, on the sign ordinance draft. Prior to that time, please review the draft and let me know if you have co,u,'~nts or suggestions. Thank you for your attention to this matter. sincerely, VAN EOREN-~A Z ARD- STALLINGS Mark Koegler Principal Planner MK/rh Enclosure cc: Jon Elam SECTION 11, SI~ 23.1200 INTENT AND PURPOSE The purpose of this ordinance is to protect and promote the general health, safety , welfare and order within the City of Mound through the establishment of a comprehensive and impartial series of standards, regulations and procedures governin~ the erection, use and/or display of devices, signs or symbols serving as visual cor~nunicative media. The provisions of this ordinance are intended to encourage creativity, a reasonable degree of freedom of choice, an opportunity for effective cu,,;tunicatio~ and a sense of concern for the visual amenities on the part of those designing, displaying or otherwise utilizing needed co~,'~%unicative media of the types regulated by this ordinance; while at the same time, assuring that the public is not endangered, annoyed or distracted by the unsafe, disorderly, indiscriminate or unnecessary use of such com-,unicative facilities. 23.1205 ADMINISTRATION AND 5lqFORCEMENT 23.1205.1 Permit Required Except as herein exempted, no person, firm or corporation shall maintain, install, erect, relocate, modify, alter, change the color or change the copy on any sign in the City without first obtaining a permit. Permits shall be required for all existing signs. If a sign authorized by permit has not been installed within 365 days from the date of issuance of the permit, said permit shall becc~e void and no fee shall be refunded. 23.1205.2 Application and Fee Application for permits shall be made in writing upon printed forms furnished by the City. Each application for a permit shall set forth the correct PID number of the tract of land upon which the sign presently exists or is proposed to be located, the location of the sign on said tract of land, the manner of construction and materials used in the sign, ~a c~mplete description and sketch of the sign and such information as the City Council de~ns necessary. Every applicant shall pay a fee for each sign regulated by this ordinance before beir~ granted a permit. The City Council shall establish the permit fee by Resolution. A triple fee shall be. charged if a sign is erected without first obtaining a permit for such sign. Temporary signs shall be exempt fro~ fees and permits except as noted in Section 23.1220 of this ordinance. 23.1205.3 Sign Identification Tag The City Building Inspector shall furnish each licensee with a sign identification tag which shall be affixed by the licensee to the surface of the viewer's lower left corner of the sign. Such tag shall indicate the number of the sign permit and the date of issuance. 23.1205.4 Annual Inspection The Building Inspector may annually inspect all signs to see that every sign complies with the minimum standards set forth in this ordinance. A written record of all such inspections shall be kept. 23.1205.5 Exem_ptions No permit or fee shall be required for .the following signs provided, however, that all signs herein exempted from the permit requirements shall conform with all other requirements of this ordinance: (1) Window signs placed within a building and not exceeding 25 percent of the window area. (2) Address, name plate and/or identification signs having an area of two (2) square feet or less. (3) Signs erected by a governmental unit. (4) Signs as described in Section 23.1220. (5) Signs which are entirely within a building and not visible from outside said building. 23.1205.6 Variances The City Council may grant a variance from the requirements of this ordinance as to specific signs where it is shown that by reason of topography or other conditions that strict compliance with the requirements 23.1205.7 23.1205.8 23. 1205.9 of this ordinance would cause a hardship. A variance may be oranted only if the variance meets the criteria contained in Section 23.506.1 amd does not adversely affect the spirit or intent of this ordinance. Written application for a variance shall be filed with the City Clerk and shall state fully all facts relied upon by the applicant. The application shall be supplemented with maps, plans or other data which may aid in an analysis ~f the matter. The application shall be referred to the Planning C~,,uission for its rec~m,~endation and report to the City Council. Existinq Non-conformin~ Signs Any sign existing at the time of adoption of this ordinance which does not conform to the provisions hereof shall not be rebuilt, altered or relocated without being brought into compliance with the requirements of this ordinance. After a non-conforming sign has been removed, it shall not be replaced by another non-conformin~ sign. Whenever use of a non-conforming sign has been discontinued for a period of three (3) months, such use shall not thereafter be resumed unless in conformance with the provisions of this ordinance. Existing Illegal .Signs All illegal signs existing at the time of adoption of this ordinance which do not conform to the provisions hereof shall be removed within three (3) months of the adoption of this ordinance and subsequent notification by the City. Violations If the Building Inspector finds that any sign regulated by this Section is prohibited as to size, location, content, type, number, height or method of construction, or is unsafe, insecure, or a menace to the public, or if any sign has been constructed or erected without a permit first being granted to the installer of said sign, or to the owner of the property upon which said sign has been erected, or is improperly. maintained, or is in violation of any other provisions of this Section, he shall give written notice of such violation to the owner or permittee thereof. If the permittee or owner fails to remove or alter the sign so as to comply with the provisions set forth in this Section within 30 days followir~ receipt of said notice, 23.1205.10 Such sign shall be deemed to be a nuisance and may be abated by the City by proceedings taken under Minnesota Statutes, Chapter 429, and the cost of abatement, including administration expenses, may be levied as a special assessment against the property upon which the sign is located; and/or, It is unlawful for any permittee or owner to violate the provisions of this Section. No additional licenses shall be granted to anyone in violation of the terms of this Section, or to anyone responsible for the continuance of the violation, until such violation is either corrected or sat'isfactory arrangements, in the opinion of the Building Inspector, have been made towards the correction of said violation. The Inspector may also withhold building permits for any construction related to a sign maintained in violation of this Section. Pursuant to Minnesota Statutes Annotated 160.27, the Building Inspector shall have the power to remove and destroy signs placed on street right-of-way with no such notice of violation required. Penalties Any person, firm or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor. Each day that a violation is continued shall constitute a separate offense. 23.1210 DEFINITIONS The following words and terms, whenever they occur in this ordinance, are defined as follows: (1) Advertising Sign- A sign selling or promoting a business, or service which is not located or performed on the premises on which the sign is located. (2) Address, Name Plate and/or Identification Signs - A sign for postal numbers, whether written or in numerical form and may bear the name of the occupant of the building. (3) Alteration - Any major structural change to a sign, not including routine maintenance, or repainting in the same color scheme as appeared in the original permit. (4) Area Identification Sign - A single free-standing sign lOCated on identified premises, said premises shall measure no less than two (2) acres in area, which identifies a residential subdivision, condcraini~, multiple residential complex, and industrial area, an office complex, two or more cu,~(~rcial business within one structure or any combination of the above. (5) Banner and Pennants - Attention-getting devices which resemble flags, made of a n~on-permanent paper, cloth or plastic-like material. (6) Building - Any structure having a roof which may provide shelter or enclosure of. persons, animals, chattel or property of any kind. (7) Business - Any occupation, employment, or enterprise wherein merchandise is exhibited or sold, or where services are offered for compensa t ion. (8) Business Sign - A sign which identifies a business, profession, co,~-odity or service sold or offered upon the premises where such a sign is lOCated. (9) Campaign Sign - A temporary sign identifying the candidacy of a person running for a governmental office or promoting an issue to be voted on at a governmental election. (10) Canopy or Marquee Sign - Any sign which is affixed to a projection or extension of a building or structure erected in such a manner as to provide a shelter or cover over the approach to any entrance of a store, building or place of assembly. (11) .Changing Sign. A sign which displays copy cha~3es shown on the same 1~,~ bank, such as an electronically or electrically controlled public service, time and temperature sign, message center or readerboard. (12) District - A specific zoning district as defined in the zoning ordinance. (13) Facade - The portion of any exterior elevation of a building extending fr~n grade to the top of the parapet wall or eaves ar~ the. entire width of the building elevation. (14) Free-standing Sign - A sign which is placed in the ground and not affixed to any part of any building. (15) Flashing Sign - An illuminated sign on which such illumination is not kept constant in intensity or color at all times when such sign is in use. (16) Governmental Unit Sign - A sign which is erected by a goverr~nental unit. (17) Governmental Unit - City of Mound, Hennepin County, school districts and/or the State of Minnesota. (18) Illegal Sign - Any sign which existed prior to the adoption of this ordinance which was installed without permit approval as governed by the ordinances in effect at the time of installation. (19) Illuminated Sign - A sign which has an artificial light source directed upon it or one which has an interior light source. (20) Institutional Sign - A sign or bulletin board which identifies the name and other characteristics of a public or private institution on the site where the sign is located. (21) Motion Sign -- Any sign which revolves, rotates, has any movlr~3 parks or gives the illusion of motion. (22) Non-conforming Sign - A sign which lawfully existed prior to the adoptio~ of this ordinance, but does not conform to the newly enacted requirements of this ordinance. (23) Portable Sign - A sign so designed as to be movable from one location to another and is not permanently attached to the ground or any structure. (24) Projecting Sign - A sign, any portion of which projects over public property. (25) Public-way - Any street, alley, sidewalk which is maintained or owned by the City of Mound, Hennepin County or the State of Minnesota. (26) Ouasi-public - Any private function which has the characteristics of a function performed by any unit of government, including, but not limited to schools, churches, recreation areas and institutions. (27) Real Estate Sign - A sign placed upon property advertising that particular property for sale, rent or lease. Such signs must contain the phrase "for sale," "for rent" or "for lease." (28) Roof Sign - Any sign erected upon or projecting above the roof of a structure to which it is affixed. Mansard roof surfaces are considered as wall area and are subject to wall signage restrictions. (29) Roof Line - The uppermost line of the roof of a building or, in the case of an extended facade, the. uppermost height of said facade. (30) Sign - Any letter, word, symbol, device, poster, picture, statuary, reading matter or representation in the nature of an advertisement, announcement, message or visual co,~F~unication whether painted, posted, printed, affixed or constructed, which is displayed outdoors for informational or con~nunicative purposes. (31) Sign Area - The area within a single continuous perimeter enclosing the extreme limits of the actual sign surface but excluding any structural elements outside the limits of each sign and not forming an integral part of the sign. The stipulated maximum sign area for a sign refers to a single facing. Double faced signs shall have identical message c~ponents on each side, however, computation of maximum allowable area shall only consider one sign face. (32) Sign, Maximin Height of - The vertical distance measured from the mean street grade to the to~ of such sign. (33) Structure - Anything constructed, the use of which requires more or less permanent location on the ground, or attached to something having a permanent location on the ground. (34) Temporary Sign - Any sign erected for the duration of an event or for the time necessary to promote the sale of real estate, subject to all requirements and restrictions of this ordinance. (35 Wall Sign - A sign which is affixed to any wall of a building. Such signs shall not project outward more than twelve (12) inches and shall not wholly or partially obstruct any wall opening. (36) Window Sign - A sign painted on, placed in or affixed to any window, exclusive of merchandise, on display. Window signs shall also include all signs visible from the exterior of a building that are placed on the back of shelving units, walls or similar structures located less than fifteen (15) feet from the window surface. 23.1215 GENERAL PROVISIONS APPLICABLE Ir) ALL DISTRICTS (1) No sign other than ~over~nental unit signs shall be erected or. placed upon any public way or upon public easements. (2) Free standing advertising signs are prohibited in all districts except as governed by Section 23.1220 of this ordinance. (3) Motion signs or similar devices shall be prohibited in all districts. (4) No illuminated sign which changes in either color or intensity of light shall be permitted except one giving time, date, temperature, weather or similar public service information. The City in granting permits for illuminated signs shall specify the hours during which same may be kept lighted when necessary to prevent the creation of a nuisance. All illuminated signs shall have a shielded light source and concealed wiring and conduit and shall not interfere with traffic signalization. (5) Signs in the Central Business District shall not project over public property more than 18 inches. (6) Business signs shall not be painted, attached or in any manner affixed to trees, rocks, or similar natural surfaces, nor shall signs of any type be painted directly on the roof or walls of a building. (7) Signs which interfere with the ability of vehicle operators or pedestrians to see traffic signals or which impede the vision of traffic by vehicle operators or pedestrians are prohibited. Such signs shall also co~ply with Section 23.714 of the Mound Zoning Ordinance. (8) (9) Signs shall not obstruct any window, door, fire escape or opening intended to provide ingress or egress to any structure or building or public way. Projecting wall signs shall be permitted only in Co~-~rcial Districts provided the total sign area does not exceed ten (10) square feet per building face. Such signs shall not project over public property more than 18 inches. (10) One address, name plate and/or identification sign, visible from the public way, shall be required per building in all districts. Such signs shall contain the street address in minimum 4-inch numerals and shall be securely attached to the structure. (11) Canopies and marquees shall be considered an integral part of the structure and shall not be considered as part of the wall area and shall not warrant additional sign area. (12) Signs located on the interior of a building are exempt from the provisions of this Ordinance. However, such signs, not including changeable signs, shall not contain flashin~ lights that are visible from the exterior of the building. (13) A C~mprehensive Sign Plan is required at the time of Planning Cu~u~,ission review of any proposed ccmmercial or industrial development. Said plan shall indicate the location, size, height, color, lighting and orientation of all proposed signs and shall be submitted for approval pursuant to the requlations of the CiTM of Mound. (14) Signs shall not exceed two faces. (15) Roof Signs shall be prohibited in all districts except as noted in Sections 23.1225.5 and 23.1225.6. 23.1220 TEMPORARY SIGNS (1) One temporary real estate sign may be placed in any district for the purpose of advertisin~ the lease or sale of property upon which it is placed. Only one such sign shall be permitted per street and/or lake frontage. Such signs shall be exempt frcm permits and fees providing that they meet the following requirements: (a) Such sign shall be removed seven (7) days following lease or sale. (b) The maximum size of such signs for each district is as follows: 1) R-1 and R-2 District - five (5) square feet 2) R-3, R-4 and PDA Districts - eighteen (18) square feet 3) B-l, B-2, B-3 and I-1 Districts- thirty-t~ (32) square feet (2) Temporary real estate promotional signs may be erected for the purpose of selling or promoting a residential project of ten (10) Or more dwelling units or any non-residential project. Such signs shall be exempt fr(I~ permits and fees provided: (a) Such sign shall not exceed thirty-two (32) square feet in area. (b) Maximun height of ten (10) feet. (c) Maximun number of said temporary real estate advertising signs shall not exceed two (2) in number. (d) Minimtm distance between said advertising signs is five hundred (500) feet. (e) Such signs shall be removed when the project is ninety (90) percent ccrnplete, sold or leased. (f) Such signs shall be located no closer than one hundred (100) feet to a pre-existin~ residential dwellir~3 unit. (g) Written approval from the property owner shall be submitted at the time of City Council review. (3) Campaign .signs posted by bona fide candidates for political office or by a person or group prc[~otir~ a political i~sue for a candidate may be placed in any district. C~npaign signs may be posted for a period not to exceed sixty (60) days and shall be removed within seven (7) days following the date of the election. Such signs shall be exempt frcn permits and fees. All campaign signs shall have the name and telephone number of the person responsible for posting the sign clearly marked either on the face or reverse side. Campaign signs shall be removed and/or replaced if they become torn, faded or otherwise damaged. (4) Temporary banners and pennants employed for grand openings of business establishments, special events and holidays shall be removed within fourteen (14) days after erection. There shall be no more than four ~4) such occasions per year. Such signs shall require the issuance of a permit but will be exempt from all fees. (5) One temporary identification sign setting forth the nam~ of the project, architect, engineers, contractors, planners and financing agencies may be installed at a construction site in any district. The sign area of said construction sign shall not exceed thirty-two (32) square feet in area. Such signs shall be removed when the building is 75 percent conplete and shall be. exempt frcm all permits and fees. (6) Garage sale signs will be permitted in conjunction with the sale of household goods and materials from private residences. Such signs shall be exempt from permits and fees but shall be subject to the fol lowing: (a) Signs shall not exceed four (4) Square feet in area. (b) The name and telephone number of the party responsible for the sale shall be clearly marked on the sign. (c) No signs shall be placed within the public way nor shall they be_ attached to any telephone poles or light standards. (d) Directional off premise garage sale signs can be placed on private property pr(~zidin~ that the property owners consent is obtained prior to the placement of such signs. (e) The use of garage sale signs shall be limited to five (5) occurrences per calendar year per residence. (f) Boutiques, craft sales and other sales events of hand-crafted merchandise shall be subject to all garage sale signage prov is ions. (g) Garage sales shall be limited to five (5) days per occurrence. (7) Seasonal Signs - Seasonal signs of a temporary or portable nature may be used in the non-residential districts to promote or advertise on-premise seasonal services or merchandise. Such signs shall be limited to a maxim~ of thirty-two (32) square feet and shall not be left in place for more than a two (2) month period. Permits and fees shall be required for all seasonal signs, and pemits may be issued no more than two (2) times per calendar year per business. Except as may be specifically authorized by this section and Section 23.1220, portable signs are prohibited. A portable sign used~ for the purpose of directirg the public may be permitted under the following cond it ions: (a) Said sign is coincidental to, or used in conjunction with a governmental unit or quasi-public function; and (b) the period of use of said sign shall not exceed ten (10) consecutive days; and (c) signs shall not be used more than four (4) times during a calendar year; ~nd (d) prior approval of a majority of the City Council shall be required for the use of any such sign; and (e) signs shall be placed on the premises of the advertised event; and (f) such signs shall require the issuance of a permit but will be exempt frcm all fees. 23.1225 DISTRIC]7 REGULATIONS 23.1225.1 S_i~n~le-famil_y Residential (R-l) (1) Address, Name Plate and/or Identification Signs - One sign not to exceed two (2) square feet in area for each dwelling unit, indicating only name and address. (2) Institutional, Recreation or Quasi-public Signs - One sign or bulletin board per street frontage for each permitted or conditional use in said R-1 District. Such sign shall not exceed twenty-four (24) square feet in area, said sign shall not be placed closer than ten (10) feet to any street right-of-way line and shall not exceed ten (10) feet in height. (3) Area Identification Sign - One sign not to exceed twenty-four (24) Square feet in area for each development district entrance provided, however, said sign does not exceed six (6) feet in height and be placed within ten (10) feet of any right-of-way. 23.1225.2 _Si_n~_le-family Residential (R-2) (1) Same regulations as outlined in Section 23.1225.1. 23.1225.3 Two-family Residential (R-3) (1) Same regulations'as outlined in Section 23.1225.1. 23.1225.4 Multi-family Residential (R-4) (1) Name Plate Signs - One sign not to exceed two (2) square feet in area for each single family detached dwelling or six (6) square feet in area for each multiple family building. Said name plate sign shall indicate only name and address. (2) Institutional, Recreation and Ouasi-public Signs - One sign or bulletin board per street frontage for each permitted or conditional use in said district, provided said sign shall not exceed twenty-four (24) square feet in area and shall not be place closer than ten (10) feet to any street right-of-way and shall not exceed ten (10) feet in he ight. (3) Area Identification Sign - One sign not to exceed twenty-four (24) square feet in area for each development district entrance, provided said sign is not placed within ten (10) feet of any street right-of-way and not in excess of ten (10) feet in height. ..1225.5 Central Business (B-I) (1) Wall Signs - Wall signs are permitted on each street frontage provided said sign(s) does not exceed fifteen (15) percent of said wall up to a maximum of one hundred seventy-five (175) square feet in area. Individual signs shall not exceed one hundred (100) square feet. Additionally, wall signs not exceeding ten (10) percent of said wall up to a maxim~ of forty-eight (48) square feet, whichever is smaller, are permitted on each building frontage abutting a public, surface parkir~3 lot accommodating 25 or more cars providing that all land abutting all sides of the parkin~ lot is either public right-of-way or commercially zoned property. (2) Free-standing Sign- One free standing sign per street frontage provided, however, said sign does not exceed forty-eight (48) square feet in area and twenty-five (25) feet in height and is not placed closer than ten (10) feet frcm any street right-of-way. The ten (10) foot setback may be increased at intersections or other areas w~ere free-standin~ signs may obstruct vehicular site distances. (3) Area Identification Signs - One area identification sign is permitted per street frontage per ccn~ercial development provided, however, said sign does r~ot exceed forty-eight (48) square feet in area and ten (10) feet fr~n any street right-of-way. Where area identification signs are used, no free-standing signs shall be permitted. In addition to area identification signs, one wall sign is permitted for each business use with at least 2000 square feet of gross floor area. Such signs shall not exceed forty-eight (48) square feet. (4) Roof Signs - Roof signs shall be permitted if they are an integral part of the architecture of a building. Such signs shall not extend more than five (5) feet above the roof line of the building or exceed seventy-five (75) square feet in area. Roof signs shall be limited to one face, parallel to the front of the building. (5) Changing Signs'- Changing signs is permitted providing thai they do not exceed eighteen (18) square feet in total area. If placed in a window, such signs shall not exceed twenty-five (25) percent of the total wall window area. (6) Oomprehensive Sign Plan required as outlined in Section 23.1215 (13). (7) Motor Fuel Station or Motor Fuel Station, Convenience Store- Lettering of or sign labels which are an integral part of the design of a gasoline pump shall be permitted. Additionally, wall signs and free-standing signs are permitted subject to Sections 23.1225.5 and 23.1225.5, respectively. (8) wail signs in accordance with the requirements outlined in Section 23.1225.5 (1) are permitted on a lake frontage. Such signs shall be approved by conditional use permit. 23.1225.6 General Business (B-2) (1) Same regulations as outlined in Section 23.1225.5. 23.1225.7 Neighborhood Business (B-3) (1) Wail Signs - Wall signs are permitted on each street frontage provided said sign(s) does not exceed ten (10) percent of said wall up to forty-eight (48) square feet in area, whichever is smaller. (2) Area Identification Signs - One area identification sign is permitted per street frontage per ccnm~rcial development provided, however, said sign does not exceed thirty-two (32) square feet in area, and ten (10) feet in height, and is not placed within ten (10) feet of any street right, of-way. In addition, one wall sign per building is permitted not to exceed twenty-four (24) square feet in area. (3) Ccmprehensive Sign Plan required as outlined in Section 23.1215 (13). 1225.8 Light Industrial (I-l) (1) Same regulations as outlined in Section 23.1225.5. 23.1225.9 Planned Development Area (PDA) (t) Same regulations as outlined in Section 23.1225.4 23.1230 CONSTRUCTION STANDARDS AND MAINTENANCE Except as otherwise noted in this Ordinance, permanent signs shall be constructed of durable, weather resistant materials anchored in a secure fashion and designed to withstand a wind pressure of 40 pounds per square foot. The exposed backs of all signs and sign structures shall be painted a neutral color.' Signs determined by the City Building Inspector to be in a state of disrepair shall be restored to good repair by the sign owner, or property owner on which the sign is situated, within thirty (30) days after the mailir~ of written notice to repair from the Building Inspector. In the event of non-compliance with said notice, the City shall be authorized to remove said sign at the expense of the owner or property owner. A. Thomas WURST, P.A. CUrtiS A. PEARSON, P.A. JOSEPH E. HAMILTON, P.A. ~JAMES g. LARSON, P.A, THOMAS E UNDERWOOD, P.A. F;~OGER ~J. FELLOWS LAW OFFICES WURST, PeaRson, HAMILTON, LARSON & UNDERWOOD IlO0 f~RST BANK PLACE WEST MINNEAPOLIS, MINNESOTA 55402 November 29, 1984 TELEPHONE Mr. Jon Elam City Manager City of Mound 5342 Maywood Road Mound, MN 55364 Re: Temporary Election Signs Dear Jon: Pursuant to the materials which.you recently submitted to me, I have prepared an ordinance on Temporary Election Signs. I incorporated in the thoughts that you expressed in your letter along with the materials that you marked up in the Richfield Ordinance. I also drafted a section relating to the purpose of the ordinance to try to alleviate any unconstitutional attack. I am also enclosing at this time a copy of an article appearing in today's newspaper relating to the City of Richfield changing their temporary election sign ordinance. You and the Council may want to take those comments into consideration. CAP:rad Enclosures Ve7y truly yp~urs, Curtis A.-Pearson Richfield OKs changes in campaign sign ordinance By Ellen Foley Staff Writer Richfield will now let political candi- dates put up campaign signs earlier, resolving a controversy that sur- faced during the past election. Richfield City Council members this week approved amendments to the campai~a sign ordinance that will allow stiffs to §o up 90 days before a general, special or school election. Under the current ordinance, signs may go up no earlier than four weeks before the elect/on. The ordinance also prohibits the placing of si~s closer than lO feet behind the nearest curb or within a 50-foot triangle 'of an intersection. The amended ordinance will go into effect within 30 days. Disputes arose this fall when some candidates argued that their oppo- nents were violating the ordinance. City workers confLscated signs that were considered in violation. Among those who complained was Richfield City Council member How- ard Bunce, who ran u~uccessfully for Hennepin County commissioner this fall. Some of Bunce's signs were confiscated. Bunc~ .%aid he voted for the a/nendments but feels any sign ordinance could crimp con_~dtutional freedoms. "If someone wang to put a sign up on bheir lawn in June urg/ng resi- dents to vote for president of the United States and can't, I ~!~ that's a violation of free speech," he said. However, be said he S~w the need for the change E-,al allows signs to go up earlier for rn,~ candidates. Un- der the pr. evio,~ ord:~ance, candi- dates could put up lawn si~s four weeks before a p;'imary or 28 days before a g,,_r~e~t ~l,,-'ctJon If they '~'ere not iv, vc!v~-d i:: a p:-imary. In effect, r.~,,~.~ s:~d. the crdlr, ance a!lc:',ved t,~c, se ir, ~-i~.iary m~ces to get four week~' m:,ze e~.pc.z~re. The dales without p~ma~' ~c~ to put their sigr$ up at the ~me time those involved iE ORDINANCE NO. AN ORDINANCE ADDING SECTION 55.38B TO THE CITY CODE REGULATING TEMPORARY ELECTION SIGNS THE CITY OF MOUND DOES ORDAIN: Section 55.38B is hereby added to the City Code and shall read as follows: Section 55.38B Temporary Election Signs ae Purpose. Candidates for various political offices have a need to communicate with prospective voters, the right to use temporary signs for that purpose is guaranteed by the constitution. The Supreme Court has ruled that indiscriminate placing of said signs on public property, and public rights of way causes a "visual blight" which cities have a right to control. City employees and administrators are placed in a very difficult position because they are required to remove signs placed on public properties by their elected superiors or by persons who may become their superiors. The intent of this ordinance is to establish standards which shall appy equally to all incumbents and other candidates and to authorize and direct city employees to administer the ordinance to provide equal protection for all, to allow free speech, to aid in traffic safety, to prevent visual pollution and topro¥ide for removal of all temporary election signs which do not comply with the standards of this ordinance. RegulatioD~Tu~ Temporary election signs may be placed and maintained in the residential, multiple residential, commercial and industrial areas of the city subject to the following regulations: 1) No political campaign sign may be located on public property, public rights of way or on utility posts or poles located on public rights of way's. This includes lands owned or subject to easment by the City, County, School District, Federal Government or any other political subdivision. 2) All temporary election signs shall be setback onto private property at least 10 feet from tbs curb line or if there isn't a curb at least 10 feet fro~the surfaced or driven roadway. 3) No sign may exceed 3 feet by 5 feet or a total of 15 square feet in area on one side. Sign copy however, may be placed on both sides of a sign. Signs shall not be designed to bare more than two s~des. - - ~ ' ~ 1 o..q~f~h~ ~igns p]ae~d on ~ny p~rcel cf !and ~.~if?.ir, tbo city r. ay~-oL ty .... ~'-~ feet., 4) No sign ~ay be placed more than four %~eeks (28 days) before the date of the e]ect~on to which t~e sign relates. If the sign relates to an office which is the subject of a primary election, it shall not be placed before four weeks prior to such primary election. A sign, which, when placed, relates to an office which is the subject of a primary election, may be retained in place after the primary election if it relates to the next ensuing general election. All signs must be removed from display no later than four days following the election to which they relate. 5) In addition to the other remedies available to the City under this code, any sign remaining on display beyond the times specified in paragraph (4) of this subdivision is deemed abandoned to the city and may in the city's discretion be removed, destroyed or otherwise disposed of. 6) It shall be the responsibility of the sign owner, the property owner, and, in the case of a single family residence, the occupants, to comply with the provisions of this subdivision. 7) No such sign shall be placed or maintained without the prior approval of the property owner, and in the case of a single family residence, the occupant. 8) All signs placed in violation of this ordinance shall be removed by the City employees under the direction of the City Manager. No city employees carrying out his or her duties under this ordinance shall in anyway be discriminated against or disciplined by elected political officials or by candidates for political offices. Attest: Mayor City Clerk Adopted by the Council Published in Official Newspaper December 6, 1984 5341 ,MAYV,'OOD ROAD !,~OUND ~,~ r4~IE~qOT,~, i612) 472-1155 TO: CITY COUNCIL FROM: CITY MANAGER Attached is the Resolution setting salaries for 1985 for City employees. The increases are 4% for the City Manager and 5.5% for the remaining employees. Twenty of the employees are covered by collective bargaining agreements which expire at the end of 1986. The remaining employees, primarily department heads and clerical positions, are not union positions, but in the past the Council has felt it important to insuring salary or pay raise equity City wide, thus the 5.5% is applied across the board with the exception of the City Manager. Comparable worth results may impact on some salaries, but I ~don't anti- cipate that will occur during 1985. More likely a plan will need to be developed for implementation over 1986-1987. The greatest salary weakness, I feel, continues to be the City Clerk position. With a variety of significant responsibilities, i.e. elections, Council minutes, resolutions, purchasing spec design, records management, City Manager's secretarial duties, and related Clerk responsibilities, make this position about $2,000 below what I think it should be. The remaining salaries are relatively in line with out ability to pay and the market place in which we tend to compete. JE:fc enc. Xerox Corporation 7550 France Avenue Edina, Minnesota 55435 612 921-1300 i November 26, 198/~ XEROX Ms. Fran Clark City of Mound 5341 Maywood Drive Mound, MN 5536~ Dear Fran: Thank you for the time that you spent with me on the telephone November 19th, on such an impromtu basis. Enclosed you will find the proposal which we discussed. Should you decide to select a finance contract with us of less than five years, your monthly costs would be as follows: Monthly Payment Service Total Savings Two-Year $ 380.22 $ 424.42 $ 804.64 $ 246.00 Three-Year $ 263.44 $ 424.42 $ 687.86 $ 363.00 Four-Year $ 205.23 $ 424.42 $ 629.65 $ /421.00 In addition, since you have approximately $13,000.00 budgeted for fiscal 1985, you could, of course, purchase with cash. Your total cost then for 1985 would be $1,095.00 including six months of service. The end result would be that you would save nearly $2,000.00 in 1985 and then own the machine free and clear with your only cost thereafter being the cost of service. Also, should you decide to trade-in the 5600 on another product, your first year, Xerox will provide you with $5,065.00 of trade-in value towards the new machine and $3,923.00 in the second year. Once again, Fran, I would strongly recommend the purchase of this equipment, particularly when you consider that your breakeven point if you do nothing is just 13 months. I assure you that you will find Xerox' commitment to you will not erode in any way should you elect your purchase option. The Terms and Conditions of our contract ensure the highest level of service to you, with the following guarantees: Maintenance Guarantee -- Availability of Full Service Contract for five years. II. Maintenance Description -- Service to be of the same quality and timeliness as those same services performed for rental customers. Service will include unscheduled repair service necessitated by and at the request of the Customer with no call limit during normal working hours, Monday through Friday. All replacement parts to be furnished on an exchange basis and to be new or equivalent, if new parts are not available. Ms. Fran Clark City of Mound November 26, 1984 Page Two XEROX III. Engineering Improvements -- On-site mandatory engineering improvements which are placed on the same model rental equipment to be performed on the purchased units so long as the equipment has been continuously covered by the Full Service Maintenance Agreement. IV. Replacement Guarantees -- If vendor in its sole discretion cannot maintain the equipment in good working order, vendor shall replace such equipment with another unit either new, remanufactured or refurbished, at the same product design. Cancellation -- Customer may terminate maintenance agreement with 90 days notice. VI. Maintenance Options -- Vendor to supply service on a Time and Materials basis and provide customer service training at published rates, if required. VII. Payment Terms 1. Cash Payment Installation Purchase Contract -- Vendor to provide an installment purchase contract providing for a zero down payment and monthly fixed rate payments over 24~ 36~ 48 or 60 months. Installment contract to include a clause allowing customer to cancel agreement with 30 days notice if adequate funds are not appropriated for the installment purchase contract. I look forward to meeting with you after December 3rd, to discuss the merits of this proposal. Sincerely, XEROX CORPORATION David M. Rohan Account Executive DMR:pw XEROX City of Mound Current System Xerox 5600 Volume -- 21,803 Cost $ 1,051.00/~. II. Purchase of Xerox 5600 Purchase Price Less: OTP Credit Net Price *XEEP Payment Full Service Maintenance Total Monthly Cost *Finance payment assumes no down payment and 8% interest over 60 months. Monthly Savings $11,210.00 (2,802.50) $ 8,407.50 $ 170.47 424.42 594.89 $ 456.00//~1 III. Five-Year Cost Analysis Current Cost Proposed Purchase *lst Year 2nd Year 3rd Year 4th Year 5th Year Total Five-Year Savings Paybaek Period = 13 Months $63,060.00 $ 4,592.00 $ 7,139.00 $ 7,139.00 $ 7,139.00 $ 7~139.00 $33,148.00 $29,912.00 *First year costs reflect six months of FREE Service 5341 MAYWOOD ROAD MOUND. MINNESOTA 55364 (612) 472-1155 DATE: December 3, 1984 TO: Fran Clark FROM: Sharon Legg RE: Xerox 5600 Purchase I have reviewed the letter dated November 26, 1984 from Xerox. It appears that all figures are correct. .First, we must decide if we want to keep the machine. I am really out of touch with prices of comparible machines but if we decide we should keep the Xerox 5600 that we are now renting, it would be cheapest to buy it over five years. (The present value of the payments for a five,year contract is $8212. versus $8322. if we bought it on a two year contract, assuming we can get 9% on investments.) There is no prepayment penalty so if 8% becomes a high rate, we could pay off the balance. By purchasing the machine, Xerox gives us six months of free service for any contract life. This is a promotion that only lasts until December 15, 84 but something we should take advantage of. The trade in value works as such: If we were to trade in the first year, we would get 50% of the prevailing price as an allowance on a new machine. Thus, if machines are selling for $11,210. we would get $5,606. Trading in the second year, we would receive 35% of the prevailing price. ($11,210. @ 20% = 3934.) Trading in the third year and everafter, we would get 20%. ($11,210. @20%) The thing to keep in mind is that the prevailing price of the 5600 machine will probably decrease thereby giving us less of a trade-in allowance. Xerox says the machine will last virtually forever if worn parts are replaced. If we amoritized the machine over five years, it wo8ld cost $1,681.50 per year. Comparing this to the trade-in values received, it would appear that we should keep the machine for at least three or four years. PAGE 2 CON'T Value if Xerox depreciating trade-in over 5 years allowance Year 1 $ 8,407.50 $ 5,605.00 2 6,722.50 3,923.00 3 5,045.00 2,242.00 4 3,361.00 2,242.00 5 1,682.00 2,242.00 In other words, if we trade the machine in the second year, we could add $2,799.50 to the cost which is still a savings over renting. Another reason to buy is that rental costs are increasing whereas, maintenance costs have decreased. Rental cost: 1983 1st 15,000 copies = 15,000 copies @ .02650 $ 825.00 180.28 1,005.28 1984 1st 15,000 copies = 15,000 copies @ .02780 866.25 189.12 1,055.37 Thus, approximately a 5% increase over 1983. 2. Maintenance cost 1983 1st 7725 7725 ~ .0131 $ 252.15 184.42 436.57 1984 1st 7725 7725 ~ .0131 240. O0 184.42 424.42 Thus, approximately 3% decrease. David Rohan will be out on Wednesday December 5, 1984 at 2:00 to discuss this. Until then, if we want to continue with a Xerox 5600, we should buy this one on a five year contract. But we should probably have prices on comparable machines. (Remember, too, we already own the 2350 which does reduction.) PAGE 3 CON'T Note: We budgeted $11,290.00 in copy expense for 1985. If we buy the 5600 over five years, we will save approximately $5,000 of the budgeted expenditures. Xerox 5600 $ 4,592.00 Xerox 2350 992.64 Maint.2350 500..~0 $ 6,084.64 John Elam, ~ity Manager City of Mound Maywood Rd MOund MN 55364 SCHWERT-REED INSURANCE 2:347 COMMERCE BLVD. MOUND, MINN. 55364. (61 Z) 47Z-Z555 SUBJECT: rOLO MESSAGE pa~king lot lighting DATE: 11-30-84 During o~r recent remodeling, we had a door installed in the back of ~te building. None of the existing lights shine on the a~ea behind 2347 Commerce Blvd, where we and W~tonka Tannery, the other occupant of th~ b~ilding, exit. We wo~Id like the ~y to instaL~ anot~..~_'.~ back there. =LEASE REPLY TO !~ SIGNED: REPLY DATE: SIGNED: DETACH YELLOW COPY -- SEND WHITE AND PINK. COPIES WITH CARE~ONS I~JTACT fO=',~ r;O, PK~.OOU-3 AVAILABLE FROM BU~INES~ ENVELOPE MANUFACTURERS, INC. · DEER PARK. N.Y. · ANAHEIM, CAUF. THIS COPY FOR PERSON ADDRESSED LOT 29547 PRINTED IN U.S.A. December 6, 1984 5341 MAYWOOD RO/-D MOUND MINNESOTA !612) 472-1155 TO: CITY COUNCIL FROM: CITY MANAGER Jan Bertrand has developed the following resolution as a way to integrate into one resolution all the various charges her department has. The various changes are as follows: Section 1. Schedule taken from 1982 UBC Table 3A - Building Code Changes: A. increase from $7.50 to $10.00 B. increase from $7.50 to $10.OO C. decrease from $38.50 to $.32.50 D. decrease from $175.00 to $170.50 E. same - $283.00 to $283.00 F. decrease from $483.00 to $433.00 all others remain the same. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. Section 9. Section 10. Section 11. Section 12. Section 13. Same New fees Same New fees No fees charged previously for wrecking. New New New Remain the same. Remain the same. Remain the same. Remain the-same. Remain the same. JE:fc RESOLUTION NO. 8~- RESOLUTION SETTING THE BDILDING INSPECTION, PLANNING AND ZONING FEE SCHEDDLE WHEREAS, the City of Mound has established in the City Code that the fees for building construction, land use planning and zoning regulations affecting the public health, safety and welfare of the general public are set by resolution; and WHEREAS, State Rule 1.10111, Section 304 (a), Permit Fees allow each municipality to adopt its own schedule of permit fees; and WHEREAS, the fees in effect have not been revised since 1982 and need to be increased and clarified to more accurately reflect the actual cost of planning and inspection services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby adopt the following fee schedules be effective on January 1, 1985. SECTION I BUILDING & INSPECTION PERMIT FEES (1982 UBC TABLE 3-A) TOTAL VALUATION FEE $1.00 to $500.00 $10.00 $501.00 to $2,000.00 $2,001.00 to $25,000.00 $25,001.00 to $50,000.00 $10.00 for the first'S500.00, plus 1.50 for each additional $100.00 or fraction thereof, to and including $2,000.00 $32.50 for the first $2,000.00, plus $6.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 $170.50 for the first $25,000.00, plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $283.00 for the first $50,000.00, plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 00,001.00 and Up $433.00 for the first $100,000.00, plus $2.50 for each additional $1,000.00 or fraction thereof. OTHER INSPECTIONS AND FEES Inspections outside of normal business hours (minimum charge -- two hours) Reinspection fee assessed under provisions of Section 305 (g) Inspections for which no fee is specifically indicated (minimum charge -- one-half hour) Additional plan review required by changes, additions or revisions of approved plans (minimum charge -- one-half hour) $15.00 per hour $15.00 each $15.00 per hour $15.00 per hour SECTION~ PLUMBING PERMIT FEES DEFINITION: A plumbing fixture shall be taken to mean and include any sink, laundry tub, bathtub,~ wash basin, drinking fountain, water closet, floor drain or any other plumbing device arranged to be connected with the sewer or portable wa r system, either directly or indirectly. 1. Permit fee shall be $15.00, plus $5.00 per fixtuve, and $3.00 per rough in only, setting fixture only, and fixture without waste connection (sill cock). 2. $5.00 per 100 feet of pipe or fraction thereof. 3. $3.00 per 100 feet of repair or fraction thereof. 4. $15.00 for outside sewer and/or water inspections. 5. $15.00 for private water well inspection. The permit fee for the installation of ~as p,ip~ for use in connection with a plumbing system shall be as set out in the fee table contained in Section 4, Gas Piping. SECTION HEATING, AIR CONDITIONING & VENTILATION DEFINITION: All terms used in this Section shall be interpreted as defined in the Minnesota Heating, Ventilating, Air Conditioning d Refrigeration Code. FEES REQUIRED; The Department of Inspections, before issuing any permit for the construction, installation, alteration, addition, or repair of any furnace, boiler, heating or power plant or system, or any device or equipment connected therewith, or for any other device connected to, or to be connected, with any chimney or stack, or for the construction, installation, alteration, addition or repair of any cooling piping and equipment, or of any air ¢onditioninK system or ventilation system or sheet metal duct work or equipment therewith, or of any refrigeration plant or epuipment, shall require the payment by the applicant for such permit, fee or fees in the amount herein required. CONTRACT PRICES (including labor & materials) FEE $1.00 to $5,000.00 $15.00 minimum $5,001.00 to $50,000'.00 $15.00 for the first $5,000.00, plus $1.00 for each additionial $100.00 or fraction thereof to and including $50,000.00 $50,001.00 to $500,000.00 $465.00 for the first $50,000.00, plus $.80 for each additional $100.00 or fraction thereof to and including $500,000.00 $500,001.00 to $1,000,000.00 $4,065.00 for the first $500,000.00, plus $5.00 for each additional $1,000.00 or fraction thereof to and including $1,000,000.00 $1,000,001.00 and over $6,565.00 for the first $1,000,000.00, plus $4.00 for each -additional $1,000.00 or fraction thereof The cost of installations, alterations, additions, or repairs as used in this Section shall include all labor and material supplied by the contractor. In addition, it shall include all materials supplied by other sources when these materials are normally supplied by the contractor. The permit fee for the installation of g~_~.3~in~ for use in connection with a heating system shall be as set out in the fee table contained in Section 4, Gas Piping. SECTION ~ GAS PIPING For any permit for installing gas piping, not exceeding three openings, the fee shall be $5.00 and for the piping for each additional opening, $1.o0 shall be added. GAS BURNERS For any permit for installing gas stoves, ranges, gas water heaters, process gas burners, or other similar gas-burning devises not used in connection with a heating system, the fee charged shall be as follows for each such device included in such permit: INPUT Not exceeding 99,999 BTU 100,000 BTU but not exceeding 199,999 BTU 200,000 BTU but not exceeding 399,999 BTU 400,000 BTU but not exceeding 599,999 BTU 600,000 BTU but not exceeding 999,999 BTU FEE $10.00 $15.00 SB0.00 $44.00 $60.00 SECTION WRECKING AND MOVING PERMIT FEES FEES REQUIRED. The Department of Inspections, befpre issuing any house moving permit or a permit for the wrecking of any building or structure, shall require the payment, by the applicant, for such permit of fees in the amounts herein provided. WRECKING PERMIT. For any permit for the wrecking of any building or portion thereof, the fee charged for each such building included in such permit, shall be based on the number of living units and whether or not the rebuilding of a new building will take place. The wrecking of a small minor building shall be $5.00 and if it is to be replaced on the same site the fee shall be $2.00. The wrecking of a single family woodframe construction building shall be $15.00. 3. The wrecking of a duplex shall be $20.00. For multiple dwellings, the wrecking fee shall be $20.00 for the first two (2) units, plus $2.00 for each additional dwelling unit. The wrecking of an industrial, commercial, or institutional building shall be based on the total cost of wrecking s,' h structure at the rate of six dollars ($6.00) for each $500.00 r fraction thereof. 35' 7 4 MOVING PERMITS, 1. For holding up, raising or moving any building or structure on the same lot, the fee shall be fifteen ($15.00). For such permit where the cost of the proposed work under (1) exceeds five hundred dollars ($500.00), an additional fee shall be three dollars ($3.00) for each two hundred dollars ($200.00), or fractional part thereof, in excess of five hundred dollars ($500.00) of the cost of the proposed work. Minor buildings, as used in this section, shall be taken to mean accessory buildings, including, but not limited to, private garages, sheds, construction shacks, etc., as shall be determined by the Department of Inspections. For a permit for moving any building, except a minor building as herein defined, from one location to another on private property, or to a different lot over the streets of the city, the fee shal: be fifty dollars ($50.00). For a permit for moving any minor building as herein defined from one lot to another over thc streets of'the city, ten dollars ($10.00). The same permit fees shall apply to any building being moved through the City from a place outside the City to another location outside the City. Saia permit fees shall only be required if the moving is off the U.S. Highways and County roads, but a permit is still required. Evidence of insurance and a cash deposit of two hundred and fifty dollars ($250.00) shall be required when transporting structures over City streets, to be refunded upon approval of the City Official. SECTION 6 SIGN AND BILLBOARD PERMIT FEES FEES REQUIRED, The Department of Inspections, before issuing any permit for the installation of any sign, billboard or marquee, shall require the payment, by the application, of fees in the amounts herein provided. AREA OF SIGNS, The area of signs for permit p~posed shall be determined by multiplying the greatest length by the greatest height. SIGN FEES ESTABLISHED, The permit fee for a sign shall be twelve dollars ($12.00) for the first one hundred (100) square feet of area, plus six dollars ($6.00) for each additional fifty square feet of area or fraction thereof with a maximum permit fee for a sign of one hundred dollars ($100.00). ALTERATION PERMITS. The permit fee for making structural alterations shall be twelve dollars and fifty cents ($12.50) for the first one thousand dollars ($1,000.00) of cost and six dollars ($6.00) for each additional one thousand dollars ($1,000.00) of cost or fraction thereof. 5 35 $ SECTION ? FENCE Fencing permits required under City Code provisions shall be fifteen dollars ($15.00). SECTION 8 FIRE SUPPRESSIION SYSTEM, PERMIT FEES INSTALLATION AND/OR REMOVAL OF FLAMMABLE AND COMBUSTIBLE LIQUIDS AND LP ~ASES FEES REQUIRED. The Department of Inspections, before issuing any permit for the installation of any fire suppression or sPrinkler equipment, automatic fire extinguishing system, and flammable and combustible liquids and gases, shall require the payment by the applicant for such permit of fees in the amount herein provided. Further, no permit, for the installation of any fire suppression or sprinkler equipment, automatic fire extinguishing system, and flammable, combustible liquids and LP gas storage tanks shall be issued until the applicant files with the Department of Inspections a complete set of plans for such system approved by the Fire Chief and the Fire Marshal. SPRINKLER'S PERMITS. For the installation of sprinkler equipment ~ permit fee charged shall be made at the rate of ten dollars ($10.00) ~r the first ten (10) sprinkler heads or fraction thereof, plus two dollars ($2.00) for each additional ten (10) sprinkler heads pr fraction thereof. STANDPIPE PERMITS. For the installation of any standpipe the fee shall be twenty dollars ($20.00) plus an additional fee of two dollars ($2.00) per fioor served by such standpipe over five (5) floors. FIRE EXTINGUISHING OR SUPPRESSION SYSTEM. For the installation of fire extinguishing or suppression systems, the permit fee charge shall be made at the rate of ten dollars ($10.00) for the first ten (10) heads/detectors or fraction thereof, plus two dollars ($2.00) for each additional ten (10) heads/detectors or fraction thereof. FLAMMABLE & COMBUSTIBLE LIQUIDS & LP GAS TANKS, For the installation and/or removal of flammable and combustible liquids and LP gas, the permit fees are as follows: For any tank not buried or enclosed - 500 gallons or less Over 500 gallons For any tank buried or enclosed $10.00 $15.00 $25.00 For removal of any combustible and/or flammable liquids tanks $15.00 For the removal or any storage tanks of above ground and/or below ground liquid gas $15.00 ALTERATION PERMITS,, For the alteration, repair or extension of standpipe or sprinkler or fire extinguishing or suppression systems where the work is of such a nature that the permit charge cannot be determined bY the above, the permit fee charge shall be made at the rate of six dollars ($6.00) for each five hundred dollars ($500.00) or fraction thereof of the market value of such work. SECTION ? GRADING AND LAND RECLAMATION Refer to Sections 35.200 to 32.240 of the City Code for general information. GRADING PLAN REVIEW FEES 50 cubic yards or less 51 to 100 cubic yards 101 to 1,000 cubic yards 1,001 to 10,000 cubic yards No Fee $10.00 $15.00 $20.00 10,001 to 100,000 cubic yards -- $20.00 for the first 10,000 cubic yards, plus $10.00 for each additional 10,000 cubic yards or fraction thereof. 100,001 to 200,000 cubic yards -- $110.00 for the first 100,000 cubic yards, plus $6.00 for each additional 10,000 cubic yards or fraction thereof. 200,001 cubic yards or more -- $170.00 for the first 200,000 cubic yards, plus $3.00 for each additioinal 10,000 cubic yards or fraction thereof. OTHER FEES Additional plan review required by changes, additions or revisions to approved plans (minimum charge -- one-half hour) $15.00 per hour GRADING PERMIT FEES 50 cubic yards or less $10.00 5~1 to 100 cubic yards $15.00 7 101 to 1,000 cubic yards -- $15.00 for the first 100 cubic yards, plus $7.00 for each additional 100 cubic yards or fraction thereof. 1,001 to 10,000 cubic yards -- $78.00 for the first 1000 cubic yards, plus $6.00 for each additional 1,000 cubic yards or fraction thereof. 10,001 to 100,000 cubic yards -- $132.00 for the first 10,000 cubic yards, plus $27.00 for each additional 10,000 cubic yards or fraction thereof. 100,001 cubic yards or more -- $375.00 for the first 100,000 cubic yards, plus $15.00 for each additional 10,000 cubic yards or fraction thereof. OTHER INSPECTIONS AND FEES Inspections outside of normal business hours (minimum charge - two hours) $15.00 per hour Reinspection fee assessed under provision of Chapter 302 (g) UBC $15.00 each Inspections for which no fee is specificall, y indicated (minimum charge - one-half hour) $15.00 per he The fee for a grading permit authorizing additional, work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project. SECTION SURCHARGES In addition to the permit fees required to be paid to the City of Mound in accordance with the City Code, all permits for the following are subject to a State of Minnesota permit Surcharge at the specified rate. PART A; Where the fee for the permit issued is fixed in amount (mechanical, plumbing, fire suppression systems), the surcharge is equivalent to 1/2 mill (.0005) of the fee or 50 cents, whichever amount is greater. PART B; Where the fee for the permit is based upon the valuation (building and heating), the surcharge is as follows with a minimum fee of 50 cents: 8 VALUATION OF STRUCTURE ADDITION OR ALTERATION $1,000,000 or less $1,000,000 to $2,000,000 $2,000,000 to $3,000,000 $3,000,000 to $4,000,000 $4,000,000 to $5,000,000 Greater than $5,000,000 .0005 X Valuation $ 500. + .0004 X (Value- $1,000,000) $ 900. + .0003 X (Value- $2,000,000) $1,200. + .0002 X (Value- $3,000,000) $1,400. + .0001 X (Value- $4,000,000) $1,500. + .00005 X (Value - $5,000,000) SECTION 11 SEWER AVAILABILITY (SAC) CHARGE In accordance with regulations of the Metropolitan Waste Control Commission and the City of Mound, the City of Mound is required to impose and collect a Sewer Availability (SAC) Charge on Building Permits issued for each building or structure to be constructed or connected to the Metropolitan Disposal System. SECTION 12 CONNECTION FEES WATER FEE. Water availability fee shall be $125.00. This does not cover the water meter purchase. SEWER FEE. Sewer availability fee shall be $125.00 for use of the sewer lines. LAND USE & PLANNING FEES Variance Conditional Use Permit Wetlands Permit Street or Easement Vacation SECTION $ 50.00 $200.00 $100.00 $150.00 SUBDIVISION Any new subdivision requests that the City receives will require a deposit of $1,000.00 that will be held in escrow and expenses charged to the City will be deducted from it. Any balance will be refunded to the developer. Preliminary Plat $150.00 Final Plat $100.00 Lot Split (Waiver of provisions of City Code, Chapter 22) $ 50.00, plus $7.00 per lot over 2 lots Zoning Amendment $200.00 10 SECTION 29'- MISCELLANEOUS 29.1 - RELEASE OF NEWS INFORMATION No City employee shall release any information reEardinE City business without the approval of the City. In the event information is requested on City business, such inquiries shall be directed to the department heads or the City Manager. 29.2 - DISPOSAL OF CITY PROPERTY No City property shall be disposed of without the approval of the City. Before the City property is disposed of, a letter of inquiry shall be submitted to all department heads through the City Manager stating the description and function of the item and if any department is in need of or can utilize the item. 29.3 - NONDISCRIMINATION OF HANDICAPPED PERSONS Section 504 of the Federal Rehabilitation Act of 1973 requires that recipients of Federal Funds provide equal opportunity and employment to mentally and physically handicapped persons. Section 504 is a civil rights law intended to protect the rights of handicapped individuals. The City of Mound will make reasonable accommodations for qualified handicapped persons unless the accommodations would improve ."undue" hardship on the City. The following general prohibitions against discrimination apply to employment practices and procedures. These include the following: 1. Providing assistance, financial or other, to any organizations or people (including labor unions, employment agencies, and providers of employee benefits) is prohibited if they discriminate on the basis of handicap when providing aid, benefit, or service. 2. A qualified handicapped person must be given any right, privilege, advantage, or opportunity enjoyed by all other applicants or employees. 3. A qualified handicapped person must not be unnecessarily segregated or subjected to separate treatment. These persons must be included "in the most integrated setting appropriate" unless separate or different treatment is required to ensure 'equal opportunity. The following Grievance Procedure is established to meet the requirements of the Revenue Sharing Act as amended. The Grievance Procedure should be used by any individual who wishes to file a complaint alleging discrimination on the basis of handicapped in employment practices and policies or the provision of programs, services and benefits by the City of Mound. The grievance should be in written form and contain as much information as possible about the alleged discrimination. Other arrangements for submission of a grievance such as a personal interview or tape recording will be ma. de available for the visually impaired or those with motor impairments. It should be submitted within 30 calendar days of the alleged violation to City Manager, 5341 Maywood Road, Mound, MN. 55364. Phone number 472-1155. Office hours - 8:00 A.M. to 4:30 P.M. Monday thru day, except Tuesday - 8:00 A.M. to 7:30 P.M. Within 15 working days of receipt of the compaint, the City Manager will respond in writin§ (or a method understood by the complainant) to the complainant. The response will offer a resolut, i~on or explain the position of the City of Mound with respect to the complaint. If the response by the City Manager is not sufficient or does not satisfactorily resolve the issue, the complainant may request a hearing, within 15 working days of the response, before the Mound City Council, City Hall, 5341 Maywood Road, Mound, MN. 55364. Phone number 472-11~5. Office hours - 8:00 A.M. to 4:30 P.M. Monday thru Friday, except Tuesday 8:00 A.M. to 7:30 P.M. for resolution. Within 30 calendar days of the hearing, the complainant will receive the final resolution in writing as proposed by the City Council. All complaints received by the City Manager and responses from the City Council will be kept by the City of Mound for a period of three (3) years. These documents may be ~equested by the Officer of Revenue Sharing should an investigation into alleged discrimination on the basis of handicapped status be initiated. For .the purpose of this section, the following definitions shall apply: "Oualified Handicapped Person" - A handicapped person who with reasonable accommodation can perform the essential functions of the job in question, safely and effectively. "Handicapped Person" - This term refers to any person who: (1) has a physical or mental impairment that substantially limits one (1) or more major life activities (e.g. caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning and working); (2) has a record of such an impairment (has a history of, or has been misclassified as having, a mental or physical impairment that substantially limits one (1) or more major life activities); or (3) is regarded as having such an impairmerJt. (43 Federal Register 2137,January 13, 1978.) "Regarded as having Such an impairment" may mean (a) having a physical or mental impairment that does not substan~ially limit major life activities but is treated by a recipient as constituting such a limitation; (b). having a physical or mental impairment that substantially limits major life activities only as a result of the attitudes of others toward such an impairment; or (c) having no physical~ or mental impairments, as this term is defined, but is treated by a recipient as having such an impairment. Under (2) above, persons who have a history of handicapping conditions (e.g. mental or emotional illness, heart disease, cancer) but no longer have the condition, and persons who have been incorrectly classified as having such a condition, are protected against discrimination. Under (3) above, persons are protected by Section 504 who are ordinarily considered to be handicapped but do not fall within the first two (2) parts of the statutory definitions, such as persons with a limp. This part of the definition also includes some persons who might not ordinarily be considered handicapped but are treated as if they are handicapped, such as person~ with disfiguring scars or persons who have no impairment. "Nondiscrimination.~ Nondiscrimination is mandated by Section 504, since "no otherwise qualified handicapped individual.., shall, soley by reason of handicap," be subjected to discrimination in any program or activity covered by Section 504. Ensuring nondiscrimination, then, is the recipient's charge under Section 504, to be met through the achievement of program accessibility, equal opportunity, and full particYpation in program and activities and the receipt of services. "Physicai or Mental Impairment.~ This term includes: (1) any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one (1) or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; gen'~tourinary; hemic and lymphatic; skin; and endocrine; or (2) any mental or physical disorder, such as mental retardation, organic brain syndrome, emotional or metal illness, and specific learning disabilities. The term "physical or mental impairment" includes, but is not limited to, such diseases and conditions as orthopedic, visual, speech, and hearing impairments, cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, drug addiction and alcoholism. (43 Feder@l Re~ister 2137, January 13, 1978.) ~Reasonable Accommodation." Under Section 504, "reasonable accommodation" is the principle by which a recipient's employment practices are to be made accessible to qualified handicapped persons. Recipients are required to make certain adjustments to the known physical and mental limitations of otherwise qualified handicapped applicants and employees unless it can be demonstrated that a particular adjustment or alteration would improve an "undue hardship" on the operation of the program. For example, an employer might be required to rearrange office furniture to allow for passage of a wheelchair, relocate some offices or classrooms to a ground floor or other accessible location, or relieve a deaf secretary of phone responsibilites. '~ Under Section 504, such accommodations may be required to ensure equal employment opportunities for handicapped persons. However, no essential job functions need to be altered and no new jobs need be created for handicapped persons. (43 Federal Re~ister 2136, January 13, 1978.) SECTION 30 - COMPLIANCE TO THIS ADMINISTRATIVE CODE 30.1 - CONDITIONS OF EMPLOYMENT This Administrative Code shall be deemed conditions of employment, in the City service and violations of these rules and regulations may constitute just cause for disciplinary action or dismissal by the City. 30.2 - ADMINISTRATIVE PREROGATIVE This Administrative Code shall cover the items set forth, however; this Code shall also permit administrative prerogative in making decisions regarding conditions not included in the Administrative Code. 30.3 - POSITIONS COVERED All offices and positions in the City service that now exist or hereafter are created shall be subject to the provisions of the Administrative Code except the following: 1. officials elected by the people; 2. members of boards or commissions; 3. the City Attorney. BILLS ...... DECEMBER 11, 1984 Earl F Anderson Acro-MN Butch's Bar Supply Blackowiak & Son Holly Bostrom Bradley Exterminating Cargill Salt Coast to Coast Coca Cola Bottling City Club Distributing Copy Duplicating Prod Dependable Services : Day Distributing · East Side Beverage Flaherty's Happy Tyme Farmers Steel Co. Fi rehouse Magazine Griggs Beer Glenwood Inglewood Henn Co. Treas Happy's Potato Chips I 11 i es &' Sons Island Park Skelly N Craig Johnson Terrence M Johnson Kool Kube Ice Lowel 1 's The Laker Marina Auto Parts Mi nnegasco City of Mound Metro Fone Communications Mid Central Fire Navarre Hdwe N.S.P. Popham Haik Pepsi Cola/7 UP Pogreba Distributing Royal Crown Beverage Rustique Decorating Rex Distributing Suburban Community Services Spring Park Car Wash -SOS Printing Swenson Nursery Sa] i terman LTD Twin City Home Juice Thurk Bros. Chev. Thorpe Distributing 128.25 98.18 131.55 71.5O 275.00 40.OO 1,226.91 96.81 3OO. 18 4,452.05 15.00 33.00 3, 108.40 3,O74.03 95.4o 37.53 26.97 4o8.7o 47.25 1,O48.50 102.44 38O.OO 65.60 3,200.00 3,6oo.oo 42.40 306.20 133.54 411.o2 2,o3o.14 32.80 35.4o 447.oo 428.22 4,543.94 2,235.65 331.09 3,912.2o 68.2O 8 34 275 OO 898 25 48 OO 106 85 938 10 1,070 63 34 41 155 66 4,150.5t Unitog Rental Von Klug & Assoc Wurst, Pearson, Water Products Waldor Pump Widmer Bros. Xerox Corp Wendy Anderson Custom Fire C.H. Carpenter Clark 0il Downtown Idea Exchange Dept Prop Tax Fire Marshall Assn Griggs Cooper Govt Training Johnson Bros. Liquor INC. Lindstrom Cleaning Hetro Waste Control Metro Waste Control Mound Postmaster Douglas Olson Ed Phillips & Sons Quality Wine Howard Simar Dennis Tebben Allan Wiederholt Hamltn TOTAL BILLS 346.38 373.50 2,O19.97 46.44 9,485.OO 580.50 82.72 17.O5 63,925.00 92.16 1,012.50 89.00 59.6~ 8.00 1,444.10 10.OO 1,911.53 18.OO 430.00 29,986.80 2,103.75 155.00 5.00 1,265.88 1,112.40 145.00 75.71 9O.OO 161.597.87 RESOLUTION 84- RESOLUTION AUTHORIZING A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF MULTIPLE DWELLING UNITS IN SECTION 23, TOWNSHIP 117, I~.ANGE 24, P.I.D. No. 23-117-24-14-0009, AT 2670 COMMERCE BOULEVARD, TO BE KNOWN AS CHAPMAN PLACE WHEREAS, the City Council on November 13, 1984, held a Public Hearing pursuant to Section 23.505 of the Mound Code of Ordinances, to consider the issuance of a Conditional Use Permit for P.I.D. No. 23-117-24-14-0009 at 2670 Commerce Boulevard, for construction of a 29 unit residential condominium project, to be known as Chapman Place; and WHEREAS, all persons wishing to be heard were hear¢i; and WHEREAS, the Chapman Place site consists of 44,1!5 square feet of land or approximately 1.1 acres, with Lake Minnetonka lying on the southerly end of the site; and WHEREAS, the Chapman Place site is presently zoned B-l, Central Business District, and presently contains a restaurant and a commercial marina, eacl~ of which is a non-conforming use under the now existing zoning ordinance; and WHEREAS, the marina is subject to permit modification by the Lat<e Minne.tonka Conservation District; and WHEREAS, the proposed Chapman Place site is appropriate for multiple family usage given its proximity to downtown Mound, its access to Lake Minnetonl<a, its access to the adjacent city park, notwithstanding its present B-1 zoning; and WHEREAS, the removal of the existing non-conforming restaurant is expected to reduce the intensity of traffic volume, noise, and the disruption of late eveaing commerical activity, from a predominately residential neighborhood; and WHEREAS, the proposed Chapman Place will not Oe injurious to the use anti enjoyment of other properties in the immediate vicinity for purposes already permitted, nor will it substantially diminish or impair property values within the immediate vicinity; and WHEREAS, the proposed Chapman Place is reasonably related to the overall needs of the City and to the existing land use, and is not in conflict with the comprehensive plan of the City; and WHEREAS, the Chapman Place site is unique in its shape and alignment with Lake Minnetonka and its proximity to the Commerce Boulevard combination street, boat access, parking lot and city parl<, which unique shape, alignment and proximity create unique problems in locating a structure on the property; and WHEREAS, the Chapman Place site fronts on the combined street, boat access and parking lot and not on a normal city street and, therefore, setbacks along the west side of the building are less critical since the parking lot provides reasonable distance and separation from the public park; and WHEREAS, the proposed Chapman Place site plans utilize a structure shape which minimizes the encroachment of the structure into the east or rear yard setback, requiring only a 15 foot variance for a small portion of the structure, which is the minimum variance which would alleviate the har~iship; and WHEREAS, the Chapman Place structure will ~)e about 48 feet from the structure to its east, some 4 feet more than the distance which would result if each structure were located at the minimum allowable setback; and · 'WHEREAS, the unique shape and alignment of the site, and its proximity to the parking lot do not result from actions of the applicant; and WHEREAS, strict imposition of the provisions of the zoning ordinance upon the site would, due to the site's unique shape and alignment and proximity to the par~<ing lot, deprive the applicant of rights commonly enjoyed by other properties in the sa~ne district; and WHEREAS, the applicant has proposed interior parking stalls wnic~ are 9 feet by 18 feet, somewhat smaller than the 12 ~)y 22 feet require~ by the ordinance; an~ WHEREAS, an investigation of interior par~<ing standards by the City Planner revealed that other agencies permit smaller interior stalls an~i that 9x18 stalls are most common; and WHEREAS, the granting of the variances requested ~)y the applicant woula not confer upon the applicant a special privilege that is denied by the city ordinances to the owners of other lands, structures or buildings in the same district. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of ~Iound, l~iinnesota, that the Conditional Use Permit is hereby granted with the following conditions and variances: The grading plan should establish the garage floor elevation at or above the City's minimum requirement of 933.5 feet. e The condominium plat and the declaration and by-laws should De subject to review and approval by the City Attorney, and the condominium plat must be filed prior to the transfer of ownership of individual units. e The final grading, drainage and utility plans should be su~)ject to review and approval by the City Engineer. One Thousand Dollars ($1,00U.U0) is to be placed in escrow with the City to be used to reimburse the City for the cost of reviews ~)y the City Engineer and City Attorney. e A site plan containing all gra~Jing and ~rainage information should oe sul)mitted and approved by the Watershed District. WHEREAS, the Chapman Place site ~ronts on the combined street, boat access and parking lot and not on a normal city street and~ therefore, set~)acks along the west side of the building are less critical since the parking 10t provides reasona~)le distance and separation from the public park; and WHEREAS, the proposed Chapman Plaee site plans utilize a structure shape which minimizes the encroachment of the structure into the east or rear yard setaaci~, requiring only a 15 foot variance for a small portion of the structure, which is the minimum variance which would alleviate the hardship; and WHEREAS, the Chapman Place structure will be about 48 feet from the structure to its east, some 4 feet more than the distance which would result if each structure were located at the minimum allowable setback; and WHEREAS, the Council is following the setback guidelines for R-4 structures, rather than the B-1 setbacks, as Chapman Place is a residential use; and WHEREAS, the unique shape and aligmnent of the site, and its proximity to the parking lot do not result from actions of the applicant; and WHEREAS, strict imposition of the provisions of the zoning ordinance upon the site would, due to the site's unique shape and alignment and proximity to the parking lot, deprive the applicant of rights commonly enjoyed Dy other properties in the same district; and WHEREAS, the applicant has propose~l interior parking stalls which are 9 feet by 18 feet, somewhat smaller than the 12 by 22 feet required by the or(linance; an~l WHEREAS, an investigation of interior parking standards by ti~e City Planner revealed that other agencies permit smaller interior stalls and that 9x18 stalls are most common; and WHEREAS, the granting of the variances requested by the applicant would not confer upon the applicant a special privilege that is denied by the city ordinances to the owners of other lands, structures or buildings in the same district. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, that the Conditional Use Permit is hereby granted with the following conditions and variances: The grading plan should establish the garage floor elevation at or above the City's minimum requirement of 933.5 feet. The condominium plat and the declaration and by-laws should be subject to review and approval by the City Attorney, and the condominium plat must be filed prior to the transfer of ownership of individual units. e The final grading, drainage and utility plans should ~e subject to review and approval by the City Engineer. One Thousand Dollars ($1,000.00) is to be placed in escrow with the City to De used to reimburse the City for the cost of reviews by the City Engineer and City Attorney. e A site plan containing all grading and drainage information should Oe submitted and approved by the Watershed District. -2- All comments, agreements and similar legal devices separating the residential use from the commercial marina should De review.ti an(/ approved by the City Attorney. Final lighting plans and landscaping plans should De submitted to the staff for review and approval. The following variances have been requested and are approved by the Council with a finding that the site is unique and there are special circumstances (stated above~ which would create a hardship if the variances are not approved: Front Yard - 47 feet - t~e front yard setback of 4 feet is hereby allowed; the property fronts on a public parking lot and is well displaced from the public park. Be Rear yard - 15 feet - the northeast corner of the structure encroaches 15 feet into the required 34 feet. The structure angles away from the rear yard or easterly lot line. Interior parking space sizes of 9x18 feet are allowed. The 9x18 feet appears to ~)e a normal size for interior stalls, ~ased upon a survey of national standards. This permit is granted upon the following plans and exhibits which are incorporated as a part of this permit. A. The site plan as shown on Sheet S-1, dated Octo~)er 5, 1984. The underground gas storage tank and dumpster locations as shown on site plan dated September 7, i984. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being ta~<en thereon, the following voted in favor thereof; ~ the following voted against the same; .; whereupon said resolu- tion was declared passed and adopted. Mayor Attest: City Clerk -3- ! CITY of YIOL NI_) 5341 MAYWOOD ROAD b~OUND. M'INNESOTA 55364 (6i2:) 472-!155 DATE: December 6, 1984 TO: Jon FROM: Sharon RE: Pi, re Tr~Uck Transfer When the fire truck was authorized for purchase, ap- proximately $25,000 of the Fire Operating Fund Balance was to be used to pay for it. Now that we have costs, I have a resolution attached which authorizes a transfer of $23,413.97 from the Fire Operating Fund to the Fire Capitol Outlay Fund. This plus the bond proceeds equal the cost of the truck. RESOLUTION NO. 84- A TRANSFER FROM THE FIRE OPERATING FUND FOR FIRE TRUCK PURCHASE WHEREAS, Resolution 83-166 authorized the purchase of a new fire truck from Custom Fire Apparatus and equipment for it from Heiman Fire $122,577'.72 WHEREAS, the total amount of the truck and equipment was WHEREAS, $100,O00.60 Fire Equipment Certifiates of Indebt- edness were sold with a discount of $836.25 (after accrued interest to the date of delivery) WHEREAS, The Fire Operating Fund has a fund balance to be used to make up the difference between the cost of the truck and the sale of certificates NOW, THEREFORE, be it resolved to transfer $23,413.97 from the Fire Operating Fund to the Fire Outlay Fund. COMBS-KNUTSON ASSOCIATES, INC. CONSULTING ENGINEERS .LAND SUR¥,¥OR$ I;I PLANNERS Reply To: 12800 Industrial Park Boulevard Plymouth, Minnesota 5.5441 (612) 559-3700 December 7, 1984 Hr. Chuck Weischelbaum District State Aid Engineer Ninnesota Dept. of Transportation 2055 North Lilac Drive Golden Valley,MN 55422 Subject: City of Nound Annual Needs Study File #7409 Dear Chuck: In reviewing this year's needs study, we have discovered that the map does not match the needs study in one area. The needs study calls for control sec- tion lll to run on Leslie Road from Brighton Boulevard to Bradford Lane, then on Bradford Lane from Leslie to Wilshire Boulevard. I looked back in the files and found that this is what was requested by the City and approved by the State in 1978. As you can see by the enclosed map, this section runs on Leslie Road from Brighton Boulevard to Nanchester Road, then on Nanchester Road to Devon Lane, then on Devon Lane to Bradford Lane, and then Bradford Lane to Wilshire. The City of Hound would like to change the designation of this control section to match the present map. By making this change in the route of control section 111, Hound's total mileage of State Aid Streets would be increased by 0.08 miles. At the present time, the City is approximately one half mile under the maximum allowed. As I mentioned over the phone, the City would like to pass a resolution to this effect at their next meeting on December 11, 1984. I also have a number of corrections on the remaining reports which will be forwarded to you by the 21st of December. If you have any questions or need additional information, please contact me. Very truly yours, McCOMBS-KNUTSON ASSOCIATES, INC. Z C~ameron~~'~~ JO:si Enclosure cc: 3on Elam RESOLUTION No. 84- RESOLUTION REVOKING MUNICIPAL STATE AID ROADS WHEREAS, it appears to the City Council of the City of Mound that the road hereinafter described should be revoked as a Municipal State Aid Street under the provisions of Minnesota Laws; NOW THEREFORE, BE IT RESOLVED, by the City Council the City of Mound that the road described as follows, to-wit: Bradford Lane - from Leslie Road to Monmouth Road (Control Section lll - Segments 020 & 030) be, and hereby is, revoked as a Municipal State Aid Street of said City subject to the approval of the Commissioner of Highways of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk to forward two certified copies of this Highways for his consideration. is hereby authorized and directed resolution to the Commissioner of ADOPTED: December 11, 1984. Mayor ATTEST: City Clerk CERTIFICATION I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and approved by the City Council of said City on December ll, 1984. City Clerk City of Mound (SEAL) RESOLUTION No. 84- RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, it appears to the City Council of the City of Mound that the street hereinafter described should be designated a Municipal State A~d Street under the provisions of Minnesota Laws of 1967; Chapter 162: NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound that the road described as follows, to-wit: Leslie Road - from Bradford Lane to Manchester Road, Manchester Road - from Leslie Road to Devon Lane, Devon Lane - from Manchester Road to Bradford Lane and Bradford Lane - from Devon Lane to Monmouth Road. be, and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to the approval of the Commissioner of Highways of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Highways for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Mound, to be numbered and known as Municipal State Aid Street lll. ADOPTED: December 11, 1984. ATTEST: Mayor City Clerk CERTIFICATION I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and approved by the City Council of said City on December 11, 1984. City Clerk City of Mound (SEAL) NORTH DR. SPRING PARK KILDARE SUFFOL~ MOND RD. RD. ~ URy RD. RD, NETRISTA HESTERCUMBER HAMPTON RD. RD. M/'nneton~o ~ CITY OF MOUND Mound, Minnesota CASE NO. 84-373 NOTICE OF PUBLIC HEARING ON APPLICATION FOR CONDITIONAL USE FOR CONSTRUCTION OF A 24 FOOT BY 30 FOOT STORAGE BUILDING ON MT. OLIVE LUTHERAN CHURCH PROPERTY AT 5218 BARTLETT BOULEVARD NOTICE IS HEREBY GIVEN that on Tuesday,, January 8, 1.984, at 7:30 P.M., the City of Mound City Council will hold a public hearing on the application for a conditional use permit for construction of a 24 foot by 30 foot storage building on the Mt. Olive Lutheran Church Property at 5218 Bartlett Boulevard, legally described as follows: ~cel No. 1. That p~rt of Block Two (2), Shirley'/..' Hills, Unit D. Mound, Minnesota, described ~s follows~ C~,~mencing ~t ~ po~t wher6 the center l~e Cou~ty Highw~y ~125, when extended~ intersects with the Northwesterly l~e of Co~ty ~gh'~ay thence Southwesterly ~long the Northwesterly l~ i~f County Highway #7 ~ distance of 35.6 fee~ the place of begging, thence Northerly ~nd ~p~rnllel. with the center l~e of ~unty Highwzy ~25, wh0n extended, ~ dist~ce of.168,5 feet, thence Sou~hwesterl~ With ~ interior angle of:~;.~ 117' 24' a distance of'350.O'feet, thence~outh- ~ :'...~: '? 'e~sterly with ~n interior ~gle of 72~ 49' ~ '~ ...... dist~ce of.150.3 feet~ ~ the N~thwesterly ' of CoUnty. Highway ~, thence Northe~ter~ line ?. 395;0 feet to.the place.,of:..beginning, accord~:~. ~. ..... to the pl~t ~hereof.on~ fils 'or ;of rec°rd'~'. the[~[~'~. P~rcel NO[ 2.'. Tract A, Regzstered ~d Survey No .'~..125 ," :~ Files of Registr}r Of Titles, County of All persons appearing at said hearing will be given an opportunity to be heard. Francene C. Clark, City Clerk Publish in The Laker December 17, 1984 CITY OF MOUND Mound, Minnesota CASE NO. 84-374 NOTICE OF PUBLIC HEARING ON APPLICATION FOR CONDITIONAL USE FOR KITCHEN AND RESTROOM EXPANSION AT AL & ALMA'S RESTAURANT, 5201 PIPER ROAD NOTICE IS HEREBY GIVEN THAT on Tuesday, January 8, 1984, at 7:30 P.M., the City of Mound City Council will hold a public hearing on the application for a conditional use to expand and remodel the kitchen and restroom facilities at A1 & Alma's Restaurant, 5201 Piper Road, legal description as fol lows: Lots 1, 2 and 3, Block 8, Whipple Addition PID Numbers 25-117-24 21 0016/0017 All persons appearing at said hearing will be given an opportunity to be heard. Francene C. Clark, City Clerk Publish in The Laker December 17, 1984 To Fran Date Gayle Licensing Dept. December 10, 1984 Attached are applications for Bingo Permits from American Legion #398 and Lady of the Lake Church. Westonka Seniors will be sending in their application. .All applicants are asking that the fee and bond be waived. Their licenses are being issued until Feb 28, 1985 as local licenses expire then and the State begins licensing March 1, 1985. CITY of MOUND 5341 M,\5'~V(X){) I{().\1) MOL:ND. MINNI-~SO'I?\ 3.%364 619/4'/3-115,5 CITY OF MOUND APPLICATION FOR BINGO PERMIT DateNovember 23 Name of Applicant...0~r LAdy of the Lake Catholic Church (If an organization, give organization name) Address 2384 Commerce Blvd..Mound MN 55364 Phone No.472 1284 Bingo Manager (Name) Rev. John Sweeney, pastor Address 2385 Commerce Blvd. Mound MN 55364 Address of where Bingo will be played 2411 Commerce Blvd. Mound MN 55365 School Cafeteria , 1984 Dates and Hours Bingo will be played Have 'Bingo every. Thursda~.. during 1985 and 4 Saturdays (dates to be determined) (Attach separate sheet if more room necessary). .Is Licen'se Fee' a{tached? Fidelity Bond:' (a) Amount (b Yes Name of Bonding Company Expirati~on Date of Bond Amount * (Minimum $10,000.) *Note: Fraternal., relig.ious, veteran and other non-profit organizat'ion's may request the Bond t6 be waived. Please indicate below if you are making such a request. Yes, we Would like,it waived Signature "~f~ rson mg~lng'~ppiication CITY OF MOUND APPLICATION FOR BINGO PERI4IT 6.. Is Licen'se Fee. a~tached? Date (If an organization, give .organization name) Bingo Manager (Name)~ 'fl~z~. ' ' Address " '. Address of where Bingo will be played .~ ~/o~/--. Dates and Hours Bingo will be played?/~'~' (attach sepa/ate sheet if more too) necessary). ~/~~" Yes No '~,., Amount 7. Fidelity Bond:' *Note: (a) Amount '(b). Name of Bonding Company * (Minimum $10,000.) (c) Expirati:on Date of Bond Fraternal., religious.~ veteran an~ other nOn-profit .. organizat'ion's may r~uest the Bond t6 be waived. Please. indicate below if you are making such a request'~ . -':'Z"(- --1 ~_. _~. _ , -. . ~, -~ Signature of person m~king appli~tion · P.O. BOX 452, SPRING PAFIK, MINNESOTA 55384 · Phone: 471-9051 · ON ILK?_ MINN?_TONKA Mayor Jerome P. Rockvam 471-9515 Councllmembers EIIle Heller 471-8304 Don Dill 471-9311 Ron Kraemer 471-7339 Carl Widmer 471-9429 December 5, 1984 Mayor Robert Polston 5780 Lynwood Blvd. Mound, MN 55364 RE: Metropolitan Council Water Resources Management Development Guide/Policy Plan, Part I Lake Virginia Forcemain Policy Plan Amendment Dear Mayor Polston: The City of Spring Park has been informed by the Metro Waste Control Commission and the Metropolitan Council that we are near or at our allocated capacity in the metropolitan sewage system. We are advised that the same is true with respect to your community. The Waste Control Commission has proposed to provide additional capacity to our area by means of a proposal known as the Lake Virginia Forcemain Project. This proposal was submitted to the Metropolitan Council for approval but has been held in abeyance because of objections from the cities of Chanhassen and Eden Prairie and from a number of residents in the area where the forcemain would be located. These communities support an alternative kno~ as the Lake Ann project. It will be several years before either project can be completed but in view of the present capacity constraints I believe that a decision should be made as soon as possible as to the best alternative. The possibility of the lack of sewage capacity is threatening to delay a project presently proposed in our City. Mayor Polston December 5, 1984 Page 2 I believe that we should meet in the very near future to discuss what action can be taken to assure expeditious handling of this problem. I have set ~Tuesda~,,, December 18th at 7:30 P. M. at the Spring Park City Hall, 4349 W~rren ~ve. for discussion of this most important issue. If it is impossible for you to attend, please send a repre- sentative or call me at 471-9515 or the City Office at 471-9055. Very/truly .'Jerome P. Rock~m MAYOR cc: Cities of: Minnetrista St. Bonifacius Waconia Victoria Charles Clay CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 December 6, 1984 TO: Jon FROM: Sharon RE: Water & Sewer Rates for 1985 Water Rates: I have done work trying to determine ,if we should rai~ present rates from .80/1,OOO plus the $3.00 service charge for 'i985. Based on assumptions, we do not have to raise water rates for 1985. We will have an operating loss of about $45,000, which will be partially offset by projected interest earnings of $28,000 (based on 8%) and connection fees of $7,000. The 1985 net loss will be in the area of $10,OOO, not enough to worry about. It appears that the Water fund should have a net loss of about $7,250 for 1984. I will monitor this, and at some point should I determine that my assumptions were wro&g, I'll re-examine the situation at that time. Sewer Rates: Once again, the Sewer Fund Ts losing money. The fund will have a net loss of approximately $55,000 for 1984. I anticipate that 1985 will have a loss of about $123,O00 if we do not raise rates. We should decide if and how much we should raise rates for 1985. To break even, we would have to raise rates 30%. I laid out some revenue and expenditure projections with various rates on the attached page. I have not changed the rate structure at all - just increased both the present minimum and charge per 1,OOO gallons. I am suggesting that we raise rates 10% for 1985. If we do, we would have an operating loss of $125,984 and a net loss of $77,937. If we could again raise rates on 1986 by 10%, we would at least begin to' reduce tha amount that we lose each year and still allow us enough cash. There are many factors that can change this pro- jection, of course, but each year we will monitor rates. Also attached is a resolution which should be passed if rates are to be raised. If you would like any additional information, let me know. SEWER FUND PROJECTIONS BASED ON YEARLY 10% RATE INCREASES REVENUES Customer excl. of Tonka Toys Tonka Toys EXPENSES PersonaI Services Other Charges Disposal Charges Depreciation OPERATING GAIN (LOSS) NON-OPERATING REVENUE Tonka Back Charges Interest from Tonka Toys Interest from MWCC Interest on Investments Mist NET INCOME (LOSS) CASH BALANCE AT END OF YEAR *Est. Disposal Charges Prior year final cost allocation Net disposal cost PROPOSED 1987 1986 1985 575632 523300 475729 575632 523300 475729 PROJECTED ACTUAL ACTUAL 1984 1983 1982 432481 382101 398214 125074 43696 432481 50717 5 441910 75630 72028 67951 63738 93967 70840 79414 75632 72030 74316 58453 65564 453318 433880 408397 348990 396720 303074 52000 52227 53335 51840 52971 52810 660362 633767 601713 538884 602111 492288 -84730 -110467 -125984 -106403 -94936 -5037.8 10663 12261 13850 28752 28514 31197 3000 3000 3000 42415 43775 48047 -42315 -666 92 -77 937 1906 94 8470 15427 16 999 1856 3 25056 19005 18236 3000 12707 51578 51953 239405 88377 388158 355641 411343 -54450 14446 9 37 999 378696 229871 136896 402308 383393 315791 -53318 13327 -12717 348990 396720 30307 4 Rates/quarter Minim~ for first 10,000 gallons Per 1,000 gallons over minim~ 27.90 25.41 23.10 21.00 18.00 18.00 1.80 1.67 1.52 1.38 1.20 1.20 SEWER FUND PROJECTIONS BASED ON VARIOUS RATE INCREASES FOR 1985 REVENUES Customers EXPENSES Personal Services Other Charges Disposal Charges Depreciation OPERATING GAIN (LOSS) NON-OPERATING REVENUE Tonka Back Charges Interest from Tonka Toys Interest from MWCC Interest on Investments Misc NETINCOME (LOSS) 30% 15% 5% 0% 562225 497353 454105 432481 67951 67951 67951 67951 72030 72030 72030 72030 408397 408397 408397 408397 53335 53335 53335 53335 601713 601713 601713 601713 -39488 -104360 -147608 -169232 13850 13850 13850 13850 34034 32182 31078 29226 3000 3000 3000 3000 50884 49032 47928 46076 11396 -55328 -99680 -123156 Rates/quarter Minim~n for first 10,000 gallons Per 1,000 gallons over minimun 27.30 24.15 22.00 21.00 1.70 1.60 1.45 1.38 CITY OF MOUND, MINNESOTA WATER AND SEWER BILLING STATISTICS AS OF DECEMBER 15, 1983 ~ingl~ family dwellings Duplexes Three unit dwellings FouK unit dwellings Five to ten unit dwellings 11-19 unit dwellings 20-49 unit dwellings 50 units or more Mobile home parks Other incl. commercial, medical, etc. Total: BUILDINGS 2963 29 3 13 2 11 2 4 1 97 3125 2963 58 9 52 13 148 87 348 15 QUARTERLY BILLINGS Single Units* Multiple Units (2-4 units) · Number Percent Number Percent 1043 34.5 6 '18.8 1211 40.0 12 37.5 550 18.2 5 15.6 147 4.9 5 1'5.6 53 1.8 4 12.5 2O .6 0 3024 100.0 32 * Includes some small businesses 100.0 Consumption 0-10 11-20 21 -3O 31-4O 41-5O 51 & over MONTHLY BILLINGS Single Units 6 5 3 0 0 10 24 Multiple Unit Accounts 8 8 3 2 13 34 Consumption 0-12 13-20 21-30 31-4O 41 -5O 51 & over TO: FROM: SUBJECT: HENNEPIN COUNTY EMPLOYMENT AND ECONOMIC DEVELOPMENT STRATEGIC ISSUE TEAM MEMORANDUM Jon Elam, City Manager City of Mound Bob Isaacson Office of Planning and Development Strategic Issue - Request for Comment Hennepin County is currently undergoing a substantial strategic planning effort designed to identify issues which the County will have to deal with in the next three to five years. Among those issue areas identi- fied by the County is Empl'oyment and Economic Development, A strategic issue team comprised of staff from the Departments of Economic Assistance, Community Services, Training and Employment Assistance and the Office of Planning and Development has been meeting regularly for some months to study and define the issue in preparation for developing strategies to deal with it. As a part of the team's activities, comment is being solicited from many sectors of the community. This comment is being sought to give the issue team the broadest possible perception of the issue and possible strategies. Attached is an issues and strategies statement which we ask you to review for completeness, priority, and accuracy of perception. Although we welcome your input on all points, we are particularly interested in your responses relative to economic development and related activities. We would appreciate your attendance at a team meeting scheduled for Friday, December 14, at 10:00 a.m. in Conference Room C-23, Hennepin County Government Center. If you have any questions relative to our request or if you cannot attend to provide your input, please contact me at 348-4544. On behalf of the Employment and Economic Development Strategic Issue Team, I thank you for your consideration of this request. mlg Attachment ~4P~ AND EOGN~4IC DEV~ ~ STRATEGIC ISSUE TEAM ISSt~ ST~TEI4f~r/QU~I~ As a part of Hennepin County's strategic planning process, the Employment and Econ~ic Develo~nent Strategic Issue team is studying the follc~ing issue: Current Co~ty activities in ecc~m~[c de~_l~t and ~ployment and training are primarily limited to the m~istratio~ of state a~d federally fur~ed programs. These are highly v-arlahl, in funding and have nt~erous restricti~s which allow little opportunity to tailor services to ~ the unique needs of County residents or to ~h closely with ccmpllme~_ tmry efforts in the Ecc~c~c Assistance and Cx~m~nity Services De~~. The County has not developed a clear policy regara{ng eco~m~c ~t or e~p~t and training. Addressing the current duplication of ~ployment and training responsibilities within the County ~x~3anization and across le~_l- of ~c~e~-,_-.-_~nt w~uld offer ~unities to improve service efficiencies and effectiveness. ~hat role sbo,_,l,1 the Count~ ~-~,ke in enhancinq ec~x~ ~c growth and jo~ de~_l ~c~?nt and in ~m~etix~ the gr~i~g nee~__ for e-~.loyment amd trainir~ services in the face of severe revenue c~straints? This issue ~s identified during the initial phases of the County's strategic planning effort and has been reviewed by this issue team. There are several contributing factors which have ~used this issue to surface. The team has identified these factors as follcws: 1. County operated state and federal e~ployment and training programs lack a cc~m~n focus and a similarity of outcome goals. 2. Employment and Training and Economic Develounent programs are operated by a himS)er of agencies with little interaction between them. ~. No first source hiring agreements ~ist in County procur~nt agreements thereby eliminating an impetus for hiring the disadvantaged. Sc~e possible strategies to resolve the issue stated above have been considered by the Issue Team. Those strategies are: 1. Use County CDBG resources and functions as a ooordinating tool for economic development. 2. Use County bonding cspacity as an economic develo[m~_nt tool. 3. Establish a County capacity to coordinate responses to econc~ic development opportunities and/or business flight situations. 4. Establish a County capacity to provide technical assistance, information and referral regarding state and federal econ~ic development resources. 5. Establish a County capacity to provi~e~echnical assistance to ~mall businesses and municipal goverr~ents in ~rd to .federal procurement procedures. 6. Better coordinate the provision of ~mployment and training services within County agencies. 7. Establish a County o~-~nt to providing ~mployment and training services. A. THOHAS WUR$'r~ P.A. CUr~TIS A. PEAIR~ON, ~A. ,JOSEPH E. HAMILTON, P. A. .lAMES D. LAR$ON, P.A. THO~A.5 F. UNDERWOOD, LAW OFFICES WURST, PEARSON, HAMILTON, LARSON & UNDERWOOD MINNEAPOLIS, MINNESOTA 5540:~ December 5, 1984 Mr. Larry'Holden United Fire and Casualty Company Box 4909 Cedar Rapids, Iowa 52407 Re: Performance Bond - Allied Painting and Renovating, Inc. - City of Mound Date Of Bond - June 11, 1984 Dear Mr. Holden.. On May 21, 1984, the City of Mound entered into an agreement with Allied Painting and Renovating, Inc. to complete certain work pursuant to plans and specifications entitled "1984 Elevated Tank Restoration and Improvements" as prepared by Eugene A. Hickok and Associates. The agreement was that Allied Painting and Renovating would do all the work and complete it in accordance with the details contained in the specifications which provided for a November 1, 1984, completion date. Under Minnesota law, persons entering into contracts with municipal corporations are required to provide performance bonds to guarantee completion of the work in all respects and to guarantee that all laborers and suppliers are promptly paid. A performance bond was presented to the City from United Fire and Casualty Company and was executed by Karen R. Hanson, Attorney in Fact for your Company. I do not believe that this letter will be bringing entirely unexpected news, nor will it be for the first time advising you of problems associated with that contract and the bond. The engineer has informed me that as a result of the failure of the contractor to do this work, we have the following problems: 1. The project was not completed by November 1, 1984, in accordance with the completion schedule and is not yet complete as of this date. 2. The City has incurred and will incur additional expenses due to the project completion and the unresponsiveness of the contractor. These costs, for which we are looking to you, are WURST, PEARSON, HAMILTON, LARSON & UNDERWOOD Page 2 Mr. Larry Holden United Fire and Casualty Company December 5, 1984 as follows: a. The hiring of a contractor to repair defective work in a timely manner. On November 29, the City went to refill the tank, as it is desperately needed, and even though additional work is necessary on the tank, it must be brought into service. Allied supposedly got the tank ready for filling, but unfortunately their work was deficient, the plug leaked, and we had a mess. The City representatives attempted to contact Allied but were unable to contact them, and as a result had to bring in a new contractor on an emergency basis. b. Additional inspection costs. c. Additional costs to take the tank out of service, which will be necessary in the spring of 1985 so the job may be completed. These costs include the purchase of water from the City of Spring Park, additional utility costs for labor, costs of a similar nature incurred between November 1 and November 30, 1984, when the tank was refilled, and other costs which will be itemized and presented to you for payment. 3. The City is incurring the hostility of its residents as a result of complaints due to low water pressure because we were unable to get the tank back into service.. Those same complaints will occur again in the spring when the tank must come out of service to be repaired and completed. 4. The completed work in the large tank is deficient and requires correction. The paint thickness inside the bowl of the tank is only 4.0 mils and a minimum of 7.4 mils is required. 5. The Cathodic Protection System has not been installed in either tank as required. I have reviewed the file notes and inspection reports and find that this system was not even ordered until November 15, 1984. I have checked with the engineer today who indicates that this system may be ready around the first of the year. WURST, PEARSON, HAmilTON, LARSON & UNDERWOOD Page 3 Mr. Larry Holden United Fire and Casualty Company December 5, 1984 6. The engineer has constantly pushed the contractor for a completion schedule and put this in a letter of November 1. No such schedule has been furnished to date. The City's objective is to get this project completed in as timely and responsible a manner as possible. Repeated calls to the contractor from the engineer have not been responded to, or if a response has been made, it is untimely and the work has been unsatisfactory. I have a complete notebook filled with copies of inspection notes, telephone conversation summaries, correspondence, and other materials which indicate that Allied Painting and Renovating has not completed or been responsive in carrying out the terms of the contract with the City of Mound. We must insist that United Fire and Casualty Company come forward and, in agreement with the City of Mound, you should agree to a) hire a contractor to complete the work in accordance with the plans and specifications or b)we would expect you to authorize the City of Mound in writing to obtain a contractor to complete the contract in accordance with the plans and specifications. We cannot continue to temporize on this project, and we must expect you to live up to the provisions of your performance bond and make arrangements with the City to complete this job as promptly as possible. I would appreciate it if you would either contact me personally or have your representative in the Twin Cities area contact me immediately to work out an agreement. CAP:lh cc: Very~ truly your~,~ Curtis A. Pearson, City Attorney City of Mound Mr. Ralph Ruiz, President Allied Painting and Renovating, Inc. Mr. Bradley J. Martinson Attorney at Law Mr. Jon Elam, City Manager Mr. John C. Lichter, P.E. Eugene A. Hickok and Associates M 17. M 0 TO: Jon Elam FROM: Jim Larson DATE: December 5, 1984 Re: New Continental Rate Increase On November 30, 1984, Continental filed for a new rate increase. The proposed rates are: Existing Interim Proposed (effective 1-29-85) Metro 24.45 27.00 30.65 Outstate 16.35 18.90 22.55 The proposal is for a 15.6% increase for interim rates, and a 37.92% increase for final rates. Note that in each case the Metro rate is $8.10 above the outstate rate. The $8.10 is the charge for Extended Area Service (toll free calling throughout the Metro area) included in the Metro rate. Outstaters pay an additional EAS charge if their exchange has EAS service. This time around your Metro increase is no more or less on a percentage basis than outstate. Continental is asking for a $7.2 million increase, broken down as follows: $1.5 million - loss of toll revenues resulting from deregulation $2.5 million - increase in taxes and expenses. These two numbers do not total $7.2 million, but a utility must increase rates $2.00 for every dollar it requires after taxes. Much of the $2.5 million increase in expenses is created Dy ConTel's alleged need for a 16.5% return on equity to its investors. The PUC allowed a generous 14.53% return on equity in the last case. Hopefully, the PUC will hold the line on that item. November 29, 1984 534~ bIAY',','COD ROA? TO: CITY COUNCIL FROM: CITY MANAGER Enclosed are some interesting sales data on property sold in Mound for the last two assessment years. Although, like any data, you can probably make anything out of it you would like, there seemed to me to be a couple of important bottom lines. The first is the total values of all property sold vs. the market value placed on the property by the Assessor. Market Values were: Sales Values were: Difference From 1982-1984: $11.,612,300 $12,568,563 956,263 Roughly 8½% or $5,830 per sale over market value. There were 164 sales (out of 3400 properties), 54 sales were less than market val.ue, 110 sales were above, a ratio of 2:1. From 1982-1983: Market Values were: Sales Values were: Difference $8,240,700 $9,375,099 $1,134,399 Roughly 12% or $9,223 per sale over market value. There were 123 sales, 21 of which were below market value and 102 sales were over, a ratio of 5:1. Historically, property has generally sold for more than it was on the tax books for. This was always supported, of course, because people sold out high, while having paid taxes low. This was particularly prevalent from 1975 to 1980. With the Legislature revising how property was to be assessed and requiring that property be reevaluated every fourth year, many lower value homes have been rather drastically increased. Page 2 City Council November 29, 1984 This has particularly affected older people whose chief possession is their home, to the point that in some cases property taxes could literally force them to sell in order to be able to afford to live. In rural areas this has occurred on farm land and in Mound on lakeshore property. Thus, it poses a major policy problem for the City of Mound. To reduce lakeshore properties, which have percentage wise increased the most, may benefit that group, but it would shift their former tax load over to non lakeshore residents. - .... ~._ en..d~ .... uJc ,o~,,u,~ v,uv~,ty G,JI t . . ~emand .-~i .1 ~ e~ceed~'th~-smpp'~'w~ t~e~'Xdent~ ~ho-~'e't'l~'' ~eap i ng- 'the' ben~ i t af~owners .of .thi s .~esource. All of these ~are the reason Minnesota has devised a variety of credit program~.e. Homestead Credit, circuit breaker, government aid for schools and cities, to soften the property tax load, instead of trying to esign~a pFoper,ty evalpati.oq system ~han ,~eflec~s ability to pay, ~.~.~ It reall~ does not matter who the City Assessor is, because as long as all properties are assessed equally in relative value to each other, the actual tax load ~;.,remain the same. In the end though, the real problem with the property tax system is that there is no relationship between the level of services provided or required and the individual costs paid, i.e. one house versus another. /~>bus ~-~e phi 1 ~oph~.~.f--"t~~ prope~.~.%..~ ', s~.~e.-ha~:~.~en'~debated~ ........... since JE:fc enc. o o o ~ o o ~ o u~ o o u~ o o u~ o o o ~n o o o o o o o u'~ ~0 o o o il~ ~ o o u~ ~' ~A o ~ 0~ o ~A o o ~0 o 1~ ~f~ ~"1 n~ o o ~ ~ o o o o oo o o o ~ o ~ o o $ ~ o o o o ~ o 0 o o ? o o o o o .o o oo o o o o o ~ o _o oe o_ o o ~o o r~ 0 X r~ %. 3~S© Z~ co cO co cO cO e3 cO ~ cO cO ~ cO cO cO cO ~ X 300 Metro Square Bldg., St. Paul, MN 55101 General Office Telephone (612) 291-6359 ~..~.~,,~0~.,~ RE MR, JON ELaM MANAGER CITY OF MOUND 53~.! MAYWOOD BLVD ~ "" MOUND MN 55364 A Metropolitan CouD:il [ For more information on items in this publication, call the Communications Department at 291-6464. Nov. 9, 1984 RECENT COUNCIL ACTIONS (Oct. 29-Nov. 9) Water Quality-The Metropolitan Council accepted a proposed solution to the problem of overflows from Beaver, Como, McCarron's and Phalen Lakes into the metropolitan sewer system. The solution calls for the Metropolitan Waste Control Commission.to build a new sewer to the big Metro sewage treatment plant in St. Paul at an estimated cost of. $10.5 million. St. Paul would pay an estimated $1 million in associated sewer costs. The seven communities that currently pay overflow charges from Beaver and Phaien Lakes would stop paying charges stemming from those lakes on July 1, 1988, or when the new sewer goes into operation, whichever is earliest. The Council also advised the commission to accept $2.5 million in federal grant funds to build the "Lower Beltline'" interceptor in St. Paul. The interceptor is a large sewer de- signed to provide needed sewer capacity to the northern _~uburbs of St. PaQI. Transportation--The Council loaned Shakopee S895,603 for the city to purchase t~vo parcels of land for later con- struction of a Hwy. 101 bypass around downtown Shakopee. The loan was approved under a law providing for acquisition of metropolitan highway rights of way threatened by imminent development. The Council also gave preliminary approval to a loan application from Maple Grove to purchase two parcels of land, at an estimated cost of $400,000 to $500,000, within the right of way of future Hwy. 610 (North Crosstown). The Council endorsed the following funding applications to the federal Urban Mass Transit Administration by the MetropOlitan Transit Commission, in the following priority order: - $300,000 for a marketing program to educate people in the proper use of innovative facilities planned for Interstate Hwy. 394, such as diamond lanes, reversible high-occupancy vehicle lanes and preferential transit access ramps; - S162,000 to coordinate and administer transit service on Hwy. 1-394; and - $283,000 to purchase 12 paratransit vehicles for lease to community organizations. Parks--The Council authorized a $300,000 development grant contract with the Minneapolis Park and Recreation Board to rebuild the Lake Harriet bandshell in Minneapolis Chain of Lakes Regional Park. The funds had been previously allocated for acquisition at Bryant Lake Regional Park by the Hennepin County Park Reserve District. The Council said it will consider reimbursing the park reserve district when appropriate funds become available. The Council voted to coordinate a feasibility study of a proposed ski-jump complex, Minnesota Holmenkolien. The Council vv~ll search for a consultant once it receives $50,000 in study funds from the Minnesota Department of Energy and Economic Development, the Minneapolis Ski Club and Minnesota Department of Tourism, Housing-The Council said a Dakota County Housing and Redevelopment Authority (H RA) housing revenue bond plan for Hastings is consistent with Council housing guidelines, The Dakota HRA would issue $10 million in tax-exempt mortgage revenue bonds on behalf of Hastings to provide approximately $9 million for below-market interest rate home loans throughout the ciW. The Council said an application for federal mortgage insurance for an 18-home development project in Ham Lake was inconsistent with Council policies. THe Council urged the city to amend its density standards and adopt a standard of one unit per 10 acres, as well as develop a comprehensive sewer plan consistent with Council policies. Air Quality-The Council approved the 1984 Air Quality Report for calendar year 1983. The report said the only violations of the carbon monoxide standard were again at the intersection of Shelling and University Avs. in St. Paul. It said strategies to remedy this problem must be in place by March 1985. The report was sent to the Minnesota Pollutic Control Agency for approval. Planning Assistance--The Council said it would collaborate with the Government Training Service, St. Paul, to provide staff assistance in developing, writing and publishing materials for a six-month project to help local government plan strategically for the future. PUBLIC HEARINGS, PUBLIC MEETINGS Aging-The Metropolitan Council's Advisory Committee on Aging will hold a public hearing Wednesday, Nov. 28, at 1:30 p.m., at the Citizens State Bank in Shakopee to obtain public comment on a proposed plan for delivering services to older people in Scott County. If you want a free copy of the plan, wish to speak at the hearing or have questions, call Linde Huebener, Program on Aging, at 291.6445. Housing-The Metropolitan Council will hold a public hearing Nov. 29 at 2 p.m. in the Council Chambers on re. visions to the Housing Chapter of the Metropolitan Develop- ment Guide. To speak at the hearing, please contact Lucy Thompson, Planning Assistance, at 291.6521. If you have any questions on the revisions, call Guy Peterson, Housing Department, at 291-65~7. For a free copy of the proposed' revisions, call the Communications Department at 291-6464. Planning Assistance-The Council's Management Committee will hold a public meeting Thursday, Dec. 20, at 3 p.m. in the Council Chambers to review proposed char' to the Council's planning assistance loan program guideline The Council extended the program for another three-year ' period, beginning Jan. 1, 1985. The Council is expected to act on the new guidelines Dec. 27. For more information, call Romi Slowiak, Planning Assistance, at 291-6323. COUNCIL TO REVISE SOLID WASTE PLAN The Metropolitan Council plans major revisions to its etropo/itan Development Guide chapter on solid waste anagement. Changes from current regional solid waste policy include: 1) ending land disposal of mixed municipal solid waste bv 1990; 2) coordination by metropolitan counties in developing large-scale waste processing facilities; and 3) mandatory source separation. Here is a tentative schedule; Dec. 11 Waste Management Advisory Committee re- views hearing document Dec. 19 Environmental Resources Committee reviews hearing docume.nt Dec. 27 Metropolitan Council approves release of hearing document and sets public hearing date Jan. 28 Public hearing Feb. 11 Hearing record closes Feb. 14 Council adopts final document If you have any questions about the schedule or amend- ment, call Paul Smith, Environmental, at 291-6408. PUBLIC COMMENT SOUGHT ON PROPOSED LANDFILL EXPANSION The Metropolitan Council has released the final draft of an environmental impact statement (ELS) assessing effects of a proposed expansion of the Flyin~Cloud sanitary landfill in Eden Prairie. The document may be obtained at cost by calling the Council at 291-6464. People may comment on the adequacy of the ElS at meetings of the Council's Metropolitan Waste Management Advisory Committee at 1:30 p.m., Tuesday, 11, or the Environmental Resources Committee at p.m., Wednesday, Dec. 19. To speak at either meeting, call Lucy Thompson, Planning Assistance, at 291-6521. Direct written comments before either meeting to Carl Schenk, Metropolitan Council, 300 Metro Square Bldg., 7th and Robert Sts., St. Paul, MN 55101. The Council is expected to resolve the issue on Dec. 27. All meetings will be held at the Council offices. COUNCIL TO BRIEF LEGISLATORS The Metropolitan Council will hold a briefing for state legislators to discuss metropolitan government and proposals the Council intends to submit to the Minnesota Legislature in January. The proposals are on solid waste management, the problem of sewage overflow into The Mississippi River from combined sanitary and storm sewers, regional parks funding and the Council's relationship with two regional agencies. The meeting will be held Dec. 11, at 7:30 a.m., in the Holiday Inn Capitol, 161 St. Anthony Ay., St. Paul. DISTRICT HEATING: PAST, PRESENT AND FUTURE District heating, the distribution of steam or hot water heat from a central source to city buildings, will be the focus of an all-day meeting held by the Upper Midwest Section of the International District Heating Assoc., Thursday, Nov. 29. The meeting will be held at the Sheraton Airport Inn, 2525 E. 78th St., Bloomington, from 8:30 a.m. to 4 p.m. Topics will include a review of construction over the last years, expansion plans, the status of selected projects in northern Minnesota, alternative fuel prices, operating problems and solutions and the future of district heating development. Registration, which includes lunch, is $15 for members and $30 for nonmembers. Mail your registration by Nov. 19 to Bob Sharlin, Bloomington City Hall, 2215 W. Old Shakopee Rd., BloominGton, MN 55431, or call him at 887-9636. NEW PUBLICATIONS Education, Income and Occupation Facts by Health Planning Area, 7'win C/r/es Metropolitan Area. Sept. 1984. Report contains population profiles of 108 health planning areas in region drawn from 1980 census data. Information includes years of schooling, tyoes of iobs worl<ers have, number of people below poverty line and amount of family income. No. 18-84-127; 116 ~.p.; $2.50. COMING MEETINGS (Nov. 19-Dec. 6) (Meetings are tentative. To verify, call 291.6464.) Telecommunications Task Force Committee, Monday, Nov. 19, 4 p.m., Conference Room A. Metropolitan Systems Committee, Monday, Nov. 19, 4 p.m., Conference Room E. Regional Transit Board, Monday, Nov. 19, 4:30 p.m., Council Chambers. Expanded Metropolitan Waste Management Advisory Committee, Tuesday, Nov. 20, 2 p.m., Council Chambers. Arts Advisory Committee, Tuesday, Nov. 20, 5 p.m., Conference Room E. Transportation Advisory Board, Wednesday, Nov. 21, 2 p.m., Council Chambers. Metropolitan Parks and Open Space Commission, Monday, Nov. 26, 4 p.m., Council Chambers. Metropolitan Waste Management Advisory Committee, (TENTATIVE), Tuesday, Nov. 27, 2 p.m., Council Chambers. Environmental Resources Committee, (TENTATIVE), Wednesday, Nov. 28, 4 p.m., Conference Room E. Regional Transit Board and Metropolitan Council Committee of the Whole, Wednesday, Nov. 28, 5 p.m., Council Chambers. Long-Term Care Task Force, Thu. rsday, Nov. 29, 8 a.m., Council Chambers. Metropolitan Communi:ty and Development Committee, Thursday, Nov. 29, 1:30 p.m., Council Chambers. Metropolitan Council, Thursday, Nov. 29, 4 p.m., Council' Chambers. Chair Gardebring will meet with women and minority business development organizations, Friday, Nov. 30, 7:30 a.m., AMFAC Hotel, Minneapolis. Regional Transit Board, Monday, Dec. 3, 4:30 p.m., Conference Rooms A and B. Metropolitan Systems Committee, Monday, Dec. 3, 4 p.m., Conference Room E. Chair Gardebring will meet with health care organizations, Tuesday, Dec. 4, 7:30 a.m., Lutheran Brotherhood, 625 4th Av. S., Minneapolis. University Ay./Southwest Corridor Study Steering Committee, Tuesday, Dec. 4, 3 p.m., Council Chambers. Technical Advisory Committee (Transportation), Wednesday, Dec. 5.9 a.m., Council Chambers. Environmental F~sources Committee, (TENTATIVE), Wednesday, Dec. 5.4 p.m., Conference Room E. Chair Gardebrmg will meet with major financial institutions, Thursday, Dec. 6, 7:30 a.m., Minneapolis Athletic Club, 615 2nd Av. S. Long-Term Care Task Force, (TENTATIVE), Thursday, Dec. 6, 8 a.m., Conference ~ooms A and 8. Metropolitan and Community Development Committee, Thursday, Dec. 6, 1:30 p.m., Council Chambers. Management Committee, Thursday, Dec. 6, 3 p.m., Council Chambers. Metropolitan Council Committee of the Whole, Thursday; Dec. 6, 4 p.m., Council Chambers. Hennepin County Solid Igsste Disposal l%ecovery County Board amends concept plan for Hennepin resource-recovery system Hennepin, Anoka and Dakota counties will negotiate with Northern States Power Co. to construct two solid-waste processing facilities with the resulting fuel to be burned in power plants, according to a resolution approved by the Hennepin County Board October 31. One of the facilities would conved a total of 1,000 tons of waste a day-- approximately 500 tons from both Hennepin and Dakota counties--into fuel for NSP's Black Dog power plant in Dakota County. A second plant would process a total of 1,000 tons of waste daily, with about 500 tons from Hennepin County and another 500 tons from Anoka County, into fuel for United Power Association's Elk River power plant. NSP's Willmarth plant in Blue Earth County would use the refuse fuel when either the Black Dog or Elk River plant would be scheduled for maintenance. The board voted to negotiate with NSP and the two other metropolitan counties after the utility said it would provide $200,000 as a deposit to indicate its intention to negotiate in good faith with the counties. NSP estimated the construction cost of each refuse- derivedJuet plant at about S20 million. Hennep,n County plans to use approx,malely 2.000 Ions ol the 2..500 tons of solid waste generated daily in the county as fuel in waste-to-energy facilities. Because of the possiblity of using 1,000 tons of waste daily in the power plants, Hennepin County will issue a request for proposals from qualified companies later this year for one 1,000-ton-peroday resource-recovery plant at the Greyhound site in Minneapolis. That site is located between 5th Street and 7th Street North and between 6th Avenue North and the Burlington Northern railroad tracks. A bus-repair shop currently is located at the site. Companies that will respond to the request for proposals are firms that the county has determined to be qualified to design, construct, operate and take an ownership position in a large-scale waste-to-energy facility. Before the vote to negotiate with NSP and the other two counties, Hennepin County's solid-waste resource-recovery concept plan called for issuing a request for proposals for an up to 2,000-ton-per- day resource-recovery facility. The board also voted to amend the county's application to the Minnesota Department of Energy and Economic Development for allocation of industrial development bonds that would be used to finance the waste-to-energy plants. Because of the refuse-derived-fuel alternative with NSP and Dakota and Anoka counties, Hennepin reduced its application for industrial development bonds from $390 million to S251 million. The Hennepin County Board met with the Dakota County Board Oct. 11 and the Anoka County Board Oct. 19 to discuss ways in which the counties could work with NSP to develop refuse-derived-fuel projects. The county is considering two technologies--mass burn and refuse derived fuel (RDF)--for the proposed Greyhound site facility. In a mass-burn system, Hennepin would contract for the construction and operation of a plant to burn garbage as it is received from refuse-collection trucks. Under the county RDF option, Hennepin would contract for the construction and operation of a plant at the Greyhound site to convert solid waste to fuel for use in new boilers, which also would be located at the Greyhound site. Either system would be a cogeneration facility, producing steam for heating downtown Minneapolis buildings and generating electric power for sale to a utility. Responses to the request for proposals are expected in spring 1985, followed by contract negotiations and the issuing of bonds. County officials said construction could beg~n in summer 1986. with the facilities in full operation by late 1989 or early 1990. - '- :, " "-;'v, ,','< ?:;-.' , · -.: .: ' --..- : .......... ~- ' .... ~-:j.~:%~';..-;-~2;~~- .-:,~- ' .~ ~ ~,,:- :~ ~:,.¢': '7"' ,. ~,:' l ' ' .... ' ' '~:"~ -%~' / .. , .... k ~ .%- . A potion of the waste generated in Hennepin County, approximately 500 tons a day, may be processed into a refus~derived fuel and then burned at No~hern States Power Co.'s Black Dog power plant in Dakota County to produce electricity. The Black Dog plant is 13 miles south of downtown Minneapolis. '¢86 I. Jeq~eAoN ~9T~99 -u-ur~ 's~[od?eLru-BAI a~uoo ~uguru~oAoo 9OgT-V .~-~uH ~ ~ueuruo .axAuH jo ~uom~a'edoG ~'tmoo Lr[. clou-ueH New committee to assist county · waste-management planning Two more cities start residential recycling programs The Hennepin County Board has established a solid-waste management advisory committee, in accordance with 1984 legislation. The state Iaw provides that each metropolitan county establish a management advisory committee to aid in the preparation of the county's solid-waste master plan, which is to be submitted to the Metropolitan Council. The committee will start meeting late this year and continue through early 1985 as Hennepin County's master plan is drafted. The plan will include findings from the county-wide comprehensive recycling study which is being conducted, plans for waste-to-energy facilities and a land-disposal abatement element to be used in implementing the Metro Council's land-disposal abatement plan. jjlemmittee members include city resentatives, citizen representatives, pendent representatives, a Metropolitan Council board member and a Metro Council staff member. Members are Thomas Anderson, Hamel; Alvin Galgaard. Long Lake: Kim Boyce. Minneapolis; John Burkland, Eden Prairie; Doris Conzet, Loretto; Marilynn Corcoran, Dayton; Susan Covnick, Edina; Ron Dehn, Rockford; Robert Derus, Maple Plain; Margaret Fuller, Minneapolis; Edward Grabowski, Minneapolis; Hilmer Hadman, Dayton; Mary Heitzig. Brooklyn Center; Richard Hlavka, St. Louis Park; Phyllis Jessen, Mound; A. William Johnson, Eden Prairie; Carol Johnson, Minneapolis; Barbara Kelley, Bloomington; Dave Klatke, Osseo; Louise Kuderling, Minneapolis; Chuck Kutter, Minneapolis; John Leadholm, Minneapolis; Luther Nelson, Eden Prairie; Josephine Nunn, Champlin; Laura Oatman, Minneapolis; Don Ostenson,. Minneapolis; Clarence Oster, Bloomington; Mike Pauling, Eden Prairie; Rick Person, St. Louis Park; Archie Reed, Wayzata; Roz Shovlin, Golden Valley; Paul Smith, St. Paul; Ray Stockman, Golden Valley; Charles Thomson, Excelsior; John Whitman, Plymouth; John Wright, Maple Grove; and Richard Zilka, Jr., Bloomington. The cities of Excelsior and St. Anthony started residential curbside-collection programs during the summer. The Excelsior City Council, in conjunction with the South Shore League of Women Voters, approved a plan for picking up . recyclables on the first Wednesday of each month. The firm of Frank's Recycling, Salvage and Hauling is providing collection service to the 500 homes in the service area. Earl Frank, the firm's owner, said that approximately 20 percent of the residents participated in August, the first month of operation. The city will review the program in six months and decide whether the program will be continued. Pickup of recyclables is the first Monday et each month in the St. Anthony program. Recycling Unlimited provides the collection. Hennepin County is helping to fund a pilot curbside program in Hopkins and a citywide recycling program in Richfield. The county previously helped fund demonstration programs in Minneapolis and St. Louis Park. both of which now are c~tywide. udestonkc c rea chc mbet commetc, e · Executive Vice-President: Chic Remien - DECEMBER 1984 HOLIDAY GENERAL MEMBERSHIP MEETING Dec. 19 -- 11:30 - 12:00 Social, PrOgram/Lunch 12:00 Sharp Lord Fletcher's s7°° MUSIC!! r' i~,~J~.[l'fU'~ el. The Grandview Gals, a choral group from the Middle School, wiiJ ~.~ ~---~\ be performing for us and then joining us for lunch as our guests. If your business would ' like to sponsor and host one or more of these students for lunch, please contact the Chamber office. We will also be having a drawing for a few holiday gifts and will be awarding the decorating plaque. Any contributions may also be directed to the Chamber office or brought to the meeting! This is always such a fun meeting -- so put it on your catendar now and bring a friend. Call your reservations in by Tues. 18th at noon (472-6780). .~.. . GIFT DRAWINGS!! President's Letter: Thank you to all the members, the Board of Directors and staff for your support this year. It has beer~ an ex- citing year during which we have established some new programs (the New Resident Promotion, a monthly column in our newspapers, etc.) and expanded many existing ones (upgraded the Directory and delivered it to over 7000 homes, improved the newsletter, held joint meetings with other area organizations, etc.). The 1984/1985 Directors' Retreat was very fruitful, and I feel confident that your 1985 Board of Directorsl led by President Steve Wood, will be very effective. One of the major decisions reached at the Retreat was to 'hold the !985 dues to the 1984 schedule. You will be receiving your !985 membership information in the sometime this month. I urge you to' act upon it quickly so,that w.e can get on with the business of "Working Together" in 1985. ~~ Ted Koenecke, President DECK THE HALLSI! Who is going to win the 2ND ANNUAL EXTERIOR DECORATING CONTEST?? Will Koenig, Robin, Johnson & Wood get to keep the award plaque for another year? Don't know? V & S Jewelers looks great -- and have you seen Longpre's windows? The winner will be announced at the Dec. 19th meeting. It could be you! Speaking of decorating...have you noticed Mound's'new street decorations? Vern Andersen of V & S Jewelers is the man to thank for getting the project moving. The downtown Mound merchants are paying for these new decorations through their central business district parking/maintenance program...and the Grande Dame of Chamber Pots, Audrey Schultz, and her elf have been at it again -- hope the treetops bring some cheer! We planted almost .50 this year... 1985 MEMBERSHIP INFORMATION IS GOING OUT IN THE MAIL. . . NOW! l. Please take a moment to look the letter over now. 2. Return your 1985 application promptly - 213 dues must be paid by Feb. 28 to insure entry in the 1985 Directory. Distribution date is scheduled for the.first week in April, · minimum distribution will again be 7000. Eve .fy member is automatically entered in the directory. Please make sure that your,application or last year's entry, a copy of which is included with your membership package if you were a 1984 member, is correct because they will constitute your entry. Advertising will again be available; just indicate on ydur 1985 membership bill or application if you plan on advertising. Copy-ready ads must be in to the Chamber office or SOS Printing by Feb. 28. 3. One of the 1985 membership decals is included in your membership package. Please be sure to display it prominently! ' 4. If you 'have any questions regarding the membership schedule or need to make other billir~g ar- rangements, please call the Chamber office immediately -- 472-6'780. DOES THE DIRECTORY WORK? YOU BET!I dennifer Welsh, owner of the newly opened business, Just Cats, reports that her first customer came to her via the Chamber's 1984 Business Directory. Seems the ciient had just moved to the area and fortunately someone gave her family a directory. OFFICERS President: Ted Koenecke President. Elect: Steve Wooc Treasurer: Donna Quigley Secretary: Dan Regan DIRECTORS Past-Pres. Paul Pond John Burger Helen Daum Jim Dickinson Roger Finnes Audrey Schultz George Stevens Diane Thais HELP! HELP! HELP! We need to have a better awareness of ne'*, businesses and residents in our area; please call the Chamber office with this kind of information. We can't "Work Together" if we don't know who is here. So if you a:e new, please don't be shy -- just call to say "HI" -- 472.6780. Dec. Dec. Dec. 1 ! Dec. 19 Jan. 16 Jan. 16 CALENDAR Mound .Retail Council, Westonka Community Service Building, 7:30 a.m. . Governmental Affairs Council, 7:30 a.m., Lafayette Club · Board of Directors, 7:00 a.m., Twin Birch - General Membership Meeting, 1.1.:30 social, noon pro- gram/lunch $7.00, Music by the Grandview Gals, awarding of the Decorating Plaque, Gift Drawings, Call 472-6780 for reservations, gift donations and/or to sponsor a Grandview Gal for lunch by Tues. 1.8th. · Spring Park Retail Council, 8:30 a.m., McDonald's - General Membership Meeting, Minnetonka Mist, noon, Annual Membership Meeting, Review 1984/1_985 Retreat, 1_984 Annual Report .~!~. ~, ~ Feb. 23 - Third Annual Mid-Winter Ball ~ Chic'n Scratches: * We have lots of new fa~es with new responsibilities -- let's make sure we welcome them: Kathy Sharma - new loan officer at Minnesota Federal Candy Cardenal · new manager at Alpha Hair Center Gary McMarkin - new manager at D'Vinci's in Navarre Sharon Gislason · new administrator at Twin Birch G~ry Midge · new general manager at Pizza Facto'fy and' Pizza on the Lake -* Congratulations tn Myrt Blank, o~,ner of Skip's Outlet. She was recently honored with three ether businesswomen at a special reception in the executive, offices of the 1st Bank Building in Minneapolis for her involvement in the Women's Economic Development Corporation and her success as a new business owner, * THANK YOG! THANK YOU! THANK YOU! to our Nov. guest speaker, Deanne Lewis. There is definite in- terest in the topic of networking, and we in Westonka need to pursue this subject more aggressively! Many members at the meeting asked for the address for the Minnesota Women's Network: Minnesota Women's Network 511 - llth Ave. So. '~218 Mpls., MN 55415 375-9496 * It's great to see the Koehnen's (Leroy, et al.) back in Navarre. Bet they keep that corner -- you know the one with the Amoco sign -- spotless and busy! " Council Notes: . Governmental Affairs - Dec. meeting will focus on planning the 1985 Calendar. · Retails · Are you participating in the promotions that your local councils are holding? Check'with t}~'e ad- vertising personnel at the Laker and Sailor to get more information. ~' Working Together Working Together Workln.q Together 5600 Lynwood Blvd. ~k mestonkc~ area chambc~ ot commerce Working Together Workin_o Together Bulk Rate U.S. Postage PAID Mound, MN 55364 Permit 022 VOLU~',:E 5 6 I NUMBER 9 SE~TEMBER 'J 984 A product of the Management Infom~ation Set-vice, Which also {eatures Electronic Staff Support for local governments.: EMPLOYEE INCENTIVES ~-:,wide variety of programs are ~'a~included under the rubric of employee incentives. This report con- tains four articles that eac. h look at different types of local government employee incentives--incentives de- signed to motivate employees and provide a local government with other benefits. The first article, "Performance Compensation," looks at Los Gatos, California's incentive systems for management employees and for the general employee bargaining unit. The article describes the structure and process of measuring employee performance. The second article pro- vides an overview of West Allis, Wisconsin's "Performance Appraisal System for Merit Pay." Turning to a different aspect of employee incentive programs, "Using Employee Incentives as a Motiva- tional Tool" describes several different programs in Winter Park, Florida. Incentives used include programs to conserve fuel, enhance productivity of mechanics, and rewards for not using sick leave. The final article, "Employee Incentive Plans in Greensboro," relates how merit pay plans, career development, and other programs are used to strengthen employee skills and motivation. Performance Compensation This article was prepared by David R. Mora, Town Manager, Los Gatos, California. In July of 1981, the Los Gatos town council adopted the town's first comprehensive management com_pensation ~ The p~an wa~ d~elOpe8 as ~e~f a number of ~ndimental poliCy changes initiated with the approval of the town council at the recommendation of the current town manager, appointed in January, 1981. The emphasis of all the changes undertaken was to increase productivity ~--,,,~ and accountability b_y providing me~o --- I 'EWotovee - " -- "~"' ~dition to the management compensation plan, the town council approved a completely revised budget process, requested a review of all compensation policies, specifically mandated that performance issues be primary in the evaluation of town operations, and adopted town goals and objectives. This policy direction has been implemented with the development and monitoring of work load and perform- ance indicators for all town services, and the devel- opment and implementation of performance-oriented compensation and incentive systems. The town's performance incentive programs were therefore developed as part of an overall policy direction and not in isolation. The shift in the entire organization's direction was critical to the successful implementation of the incentive programs. The following major principles characterized devel- opment of the incentive programs: · Accountability and responsibility were assigned to employees. · I'deasureable, objective criteria were identified. · Safeguards to assure equitable and uniform applica- tion were considered. · M~aningful incentives were chosen. · Existing resources were adapted to new policies. · Employees, management, and policy-makers were represented in program development. · The program was designed to be flexible. Los Gatos has developed two separate incentive systems to date, one for management employees and one for the general employee bargaining unit. Systems are being developed for the town's two other bargaining units (maintenance services and police). The systems are unique but share a common base. MANA EM .I,:T CO:, ."-Eri$/',TiON F'LAN The management compensation plan is based on the premise that all changes in.management compensation should be made on the basis of the individual manage- ment employee's job performance. The process of establishing performance standards begins with the adoption by the town council of the budget. ~tes resources to attain certain or anizat_ional b'ectives, l:~'om t~e obiectiv~the budget, the manager responsible for each organizational segment (department, division, section) develops a man, agement plan that indicates the segment's goals, objec- ti_yes,., and wor~ Program~-a..s they tie into the goaFs, objectives, and work programs of the next highest organ- National ..s_egment.. Each management employee develops with his or her immediate supervisor a contract for performance at the beginning of the fiscal year. That contract details the employee's work program for the year, based on the larger work plan of the section. The contract states that both the employee and the town have agreed to a pro- gram of work; the employee can assume that fulfillment of that program of work will lead to a satisfactory per- formance evaluation and a compensation increase. Specific work responsibilities are called performance targets. Each performance target is accompanied by per- formance measurements (quantitative or qualitative). This approach assumes that extensive dialogue occurs between an individual and his or her immediate superior 2 Management Information Service in the establishment of the work program. It also assumes that there is a continuing dialogue regarding the work program throughout the term of the contract. Contracts may be changed at any time with mutual consent of the parties to the contract. All performance targets contain milestone dates for interim measurement purposes. Factors outside the indi- vidual employee's control that affect due dates are .discussed as they occur, and, at the direction of the evaluator, dates are modified without penalty to the employee. All contract projects completed in the year receive a numerical score depending on final completion date and value of the project. Performance targets are defined in quantifiable terms where possible. However, it is recognized that not all programs can be fully evaluated in quantifiable terms. It is also recognized that many programs are influenced by uncontrollable external forces. Theref0~:e, perform- ance contracts may include a general performance target entitled "program evaluation" with a value not to exceed 25 percent of the point value assigned to the program. The point score awarded this performance target is based on an overall program evaluation considering any factors not measured by specific performance targets and the response of the program to uncontrollable external forces. The "program evaluation" may also be used to recognize negative performance. Each objective and activity is assigned a point value. Performance values are derived by multiplying point values by the percentage of results achieved. Completion of all work programs will result in the attainment of all objectives and a performance value score of 100. Incom- plete accomplishment of work programs will result in a score of less than 100. For compensation purposes, an employee's perform- ance score is expressed as a percentage and multiplied by the maximum percentage salary increase available to him or her. An employee must achieve a score of at least 70 points in order to be eligible for a performance increase. An employee may have up to 10 points added to his or her score based upon elements not contained in the formal management performance contract. These points may be granted by a supervisor based upon items such as the development and implementation of new programs; efficient and effective operation of on-going programs; completion of special projects; or accomplishments in areas of special concern, such as conservation, inter- departmental communications, community relations, staff development, or communications with the town council. Points added in this manner are accompanied by written documentation of the accomplishment or achieve- ment and the basis for establishing the relative value. An employee who achieves a total performance score of 100 or more is eligible for an exemplary performance award. The performance of such employees is reviewed by the town manager, who grants exemplary perform- ance awards. All other performance appraisals are also reviewed by the town manager. The financial incentive available to management personnel includes two elements. First, the percentage of compensation available for increases is greater than for other town employees. Since the inception of the pro- gram, an additional 5 percent of salary has been available for management salary increases as compared to all other town employees. Second, management employees are eligible for incentive cash awards based on exemplary performance. Awards are provided in recognition of accomplishments. over and above the negotiated management contracts. Approximately 40 percent of the management group have received awards over the last two years; awards have ranged from $250 to $1,250. GENERAL EMPLOYEES BARGAINING UNIT During the spring of 1982, the town negotiated a new memorandum of understanding with its general employ- ees bargaining unit. That agreement included a provision that a performance incentive pay program would be implemented for the second year of the two-year agree- ment. In addition to emphasizing performance issues, both the employees and the town were concerned that a majority of the town's employees were at the top of their respective salary ranges because of long tenure with the town. These employees were being offered no economic incentives other than yearly negotiated "cost-of-living" adjustments. It was obvious to those attempting to design an incentive program for the employees, that the program could not be equivalent to the management program, which based all compensation changes on performance. The general employees were reluctant to negotiate away "cost-of-living" guarantees for the sake of possible incen- tive increases. The management "contract" system was still too new for universal application throughout the town. It was also critical to design a program that would have greater impact on employees at the top of current salary ranges. To gain the acceptance of employees and to facilitate the administration of the program, a system was designed using the town's existing performance evaluation meth- ods, which had been in place for a number of years. In this system supervisors rank employees on various char- acteristics as "excellent," "acceptable," or "improvement needed." Seven characteristics are evaluated for each employee. In order for an employee to receive an award, the employee must achieve an "excellent" rating in a majority of the characteristics evaluated and cannot be rated at the "improvement needed" level for any charac- teristic. Awards are all one-time payments ranging from $'125 to $625 and are based on the employee's annual evaluation. (During the last year, 20 employees have been eligible for incentive awards and 7 have received awards.) Currently, the incentive awards are available only to employees who have been employed by the town Employee Incentives ~XHIBIT 'l-Town of Los Gatos Employee Performance Report Town of Los Gatos EMPLOYEE PERFORMANCE REPORT PERFORNLANCE FACTORS I MjE* CO~ENT$e i. QUALITY OF WORK: Consider the extent to which completed work is accurate, heal, well-organized, thorough, end effective. 2. QUANTITY OF WORK: Consider the extent to which the amount of work produced compares to quantity standards for the job. 3. WORK HABITS: Conslder the employee's effectiveness in orgen- izing and using work tools and time, in caring for equipment and materials, etc. 4. RELATIONSHIPS WITH PEOPLE: Consider the extent to which the employee recognlzes the needs and desires of other people, treats others with respect end courtesy, inspires' their respect and confidence, etc. 5. TAKING ACTION INDEPENDENTLY: Consider the extent to which the employee shows initiative in making work improvements, 6. MEETING WORK COMMITMENTS: Consider the extent to which employee completes work assignments, meets deadlines, follows established policies end procedures, etc. i7. ANALYZING SITUATIONS ANO MATERIALS: Consider the extent to whlch the employee applies consistently good judgment in analyzing work situations and meteri~ls, end in drawing sound B. SUPERVISING THE WORK OF OTHERS: Cor~slder the employee's effectiveness in pJannlng and controlling work aclivitles, motivat- ing end developlng subordinates, improving work methods end 9. ADMINISTERING WORK PROGRAMS: Consider the employee's e~fectiveness in developing goals and standards, delegating sp~nsibility, making decisions, applying policies, etc. General Comments or Comments on Other Factors: 'The supervisor may m~!,e "Comments" only', or he may use relmg categories only, o¢ he may use ehher or both apl any I I--Impfovemen! needed for performance to meet expecsed standards. M--PeTformence fully meals expected standards. 4 Management Information Service TOWN OF LOS GATOS Individual Development Plan FOR FUTURE JOB PERFORMANCE Employee's Name Date of This Performance Discussion Civil Service Title Date of Lest Performance Discussion PERFORMANCE OBJECTIVES -- Goals for further improve- PLANS FOR ACHIEVING OBJECTIVES- Specific methods by ments in job performance during the next year in order to which the employee can work toward accomplishing his meet or exceed standards for the employee's present job or performance objectives (in-service training courses, college to develop employee skills, courses, rotation, special work assignments for training purposes, etc.). HAVE PARTICIPATED IN A DISCUSSIOI',I OF OVER-ALL JOB PERFORMANCE Signature of Employee Signalure of Supervisor Employee Incentives 5 rat least three years and have top step reached the of ~eir salary range. Employees not at their salary maxi- mums are assumed to be eligible on an annual basis for 5 percent "merit" salary increases. The town's performance evaluation system provides for the inclusion of individual development plans for employees, so that performance objectives and plans for achieving objectives can be expressed. This is a step in the direction of detailing at least conceptual "contracts" for the general employees and will be a basis for further modification of the evaluation and incentive compensa- tion system. A copy of the two-page performance evalua- tion form is shown in Exhibit 1. MA!NTEHANCE SERVICES AND POLICE BAF~GAIH!NG UNITS The town is now discussing incentive pay programs with its two remaining bargaining units. The requirements of both tEese groups of employees are different from those of management and the general employees. Discussions with the maintenance serx, ice unit are centering on the entire performance evaluation system and the problems of assuring consistency of application among a large number of employees performing substantially the same work but with different work crew supervisors. Discus- sions with police personnel involve disassociating "per- formance'' based incentives from traditional police incentive pay such as educational pay, motorcycle pay, and detective pay. CONCLUS;ON Adoption of performance incentive systems has been slow--it began three years ago and is not finished. The slow pace has been a substantial benefit, has allowed us to learn as we go, and has been necessary to assure acceptance by all parties involved in the design and implementation of the system. The lessons learned are contained in the principles listed at the beginning of this article. The primary requirement has been to respond appropriately to the needs of individual groups of em- ployees. It might have been simpler to design a uniform system for all employees, but it would not have recog- nized the realities and perceptions of the individuals most affected, the town's employees. Performance Appraisal System for Merit Pay This article was prepared by Paul M. Ziehler, Director of Administration and Finance, West Allis, Wisconsin. The city of West Allis in July 1981 adopted a performance appraisal system for its non-bargaining unit employees. The system covers all department heads, division heads, assistant department and division heads, supervisors, and professional and confidential positions within the city organizational structure. The performance appraisal system is designed to improve the city's organization and help the individual employee to better himself or herself. The goals and objectives of the performance appraisal system are as follows: 1. To implement the city's management planning process at the level of the individual. 2. To convey to employees the fact that management is interested in their job progress and personal development, in order to improve employee pro- ductivity, morale, and job satisfaction. 3. To encourage employees and management to work together in establishing personal goals, deciding how performance should be measured, and identi- ~ing needs for growth and improvement. 4. To assist in discovering, determining, and recording the special skills, talents, and knowledge of employ- ees that otherwise might go unnoticed. 5. To provide a method of identifying individual and city training needs. - 6. To provide management with valid and objective data necessary to support promotions, disciplinary actions, and transfers. 7. To provide incentives to high achievers, that is, to employees who perform above the expected level of competence. 8. To fulfill organization objectives via a communica- tion network in which management and employees mutually establish tasks and goals that contribute directly to the operation and service delivery of the division, department, and the city. The performance appraisal system for the city of West Allis has as its key features a mid-year progress review and an end-of-the-year appraisal. During both reviews, an employee performance appraisal form is used to analyze the performance of the individual. The process is on an annual cycle beginning January 1st and ending December 31st. The performance appraisal is perforn'ted by the supervisor for each employee and given to the department head for final approval. Department heads are evaluated by the mayor with input from the chairman of the appropriate board, commission, or committee with whom the department head works. The tasks and goals on which the employee is evaluated are developed jointly by the employee and the supervisor from the job description and from departmental and common council goals and priorities. Employees who perform above the expected and required achievement level of "competent" are rewarded financially. The development of the goals or tasks is a concise listing of the major responsibilities of the job, in accordance with the job description. Normally, there are three to eight goals or tasks'~ Generally, management personnel prepare and are evaluated on goals, while subordinate and non-supervisory personnel prepare and are evaluated on tasks. Tasks and goals are to be observable, measurable, and consistent with others in the department. The tasks and goals are also to incorporate the needs of the Employee Incentives 7 individual, the job, the department, and the city. Each task and goal uses measures and stand- ards. Measures are to be as objective as possible, using statements of quantity, quality, and timeli- ness. Standards are to relate to the measures and be realistic and attainable. Each goal and task is weighted in order of importance. A priority weight, noted as a percent- age, is assigned and all weights added together total 100 percent. Generally, no task or goal is weighted at less than 10 percent. 2. The mid-year progress review is performed six months into the annual cycle, to check on prog- ress midway through the year. Specifically, this review obtains information, permits the discovery of problems before the end of the year, allows revisions to be made if necessary, and encourages accomplishments. 3. The end-of-the-year appraisal is carried out at the end of the calendar year cycle. At that time, a rating system of five achievement levels is applied. The five levels are: Distinguished, Commendable, Com- petent, Marginal, and Unacceptable. Written expla- nations are given supporting each rating, and are to be specific and objective. Each item is thoroughly discussed with the employee. Its rating is multiplied by the weighted percentage, and the individual scores are added to determine the annual achieve- ment appraisal score (AAAS). 4. Each employee is also evaluated in regards to adherence to applicable policies and regulations. This factor does not become a part of the appraisal score, but is noted as part of the overall appraisal. The listing of pertinent items is at the discretion of the superior but may be suggested by the employee. 5. The appraisal form includes comments by the supervisor and the employee. The supervisor indi- cates strong points, as well as any weak points. The employee is encouraged to make comments and may note unresolved differences of opinion or dis- agreements. (Differences or disagreements may be appealed to the department head, whose decision is final.) An improvement plan, with actions to be taken by both the supervisor and the employee, is outlined. 6. The appraisal form is signed by the employee and the supervisor. All appraisals are reviewed and signed by the department head. Following comple- tion of the review process, the original form is for- warded to the director of administration for review for city-wide consistency. Copies of the appraisals are retained by the supervisor and the employee. The original forms go to the personnel office to be placed in the individual's file. 7. The appraisal process and form is also used for new non-bargaining unit employees prior to completion of the six-month probationary period. FINANCIAL Depending on the end-of-the-year appraisal and the resulting AAAS, an evaluated employee may or may not receive a financial award. The award is in the form of a merit allowance and is granted in January each year. An employee is eligible for the merit allowance if the employee has occupied the position for a minimum of nine months by January 1st. An employee who attains an AAAS of 1.00 is subject to termination. An employee receiving an AAAS above 1.00 and up to 3.00 ("Competent") will receive no merit allowance, because the performance level is less than that expected and required. An employee who is evaluated right at 3.00 or slightly above will receive no merit allow- ance because the performance level is what is expected and required. An employee who receives an AAAS moderately or significantly above 3.00 (approaching "Commendable" or "Distinguished" will receive a merit allowance. Using Employee Incentives as a Motivational Tool This article was written by David T. Harden, City Manager, Winter Park, Florida. Material on the fuel incentive program was adapted from an article written by Sgt. Walt Aalberg and Lt. Ron Avery. Conserving scarce resources. Improving employee pro- ductivity. Reducing costs. These are major concerns of citizens of all local governments. 'They are also, there- fore, major objectives of local government managers. But what can the local government manager do to generate enthusiasm among employees at all levels for accomplish- ing these objectives'/ A particulary effective action the local government manager can take is to devise incentive programs that allow employees to immediately share in the dollars saved through cost reduction and productivity improvement measures. Several such programs have been successfully implemented by the city of Winter Park, Florida. FUEL CONSEP. VATIOH It,,'CENTIVE Although we have become accustomed to today's high fuel prices, the fact remains that fuel costs have about tripled in the last decade. Fuel purchases comprise a very significant fraction of the local government budget for costs other than wages, salaries and benefits. Winter Park responded by reducing its fleet, improving preventive maintenance, purchasing more fuel-efficient vehicles, and experimenting with LPG-fueled vehicles. An energy con- servation study by the East Central Florida Regional Planning Council found that the city could still save a great deal more on its fuel bill through driver training. Published reports from other cities that had tried training drivers to save fuel were mixed. Some had sig- nificantly reduced fuel consumption. Others had not. Would driver training be' worth the effort in Winter Park2 When we received a brochure on the fuel conserva- tion course presented by the Institute of Police Traffic .'v~anagement at the University of North Florida in Jack- sonville, Florida, we decided to find out. One of our police sergeants was selected to attend the course, where he was shown ways of conserving fuel by changing driver attitudes and improving driving habits among city employees. He returned to the city with the knowledge of how to implement a training program, for the employees and enthusiastically explained to city management how it could save the city money. An immediate decision was made to test the program in the patrol division of the police department. Vacuum gauges were installed on 20 police vehicles and vehicle computers were installed on the two instruc- tors' vehicles. The two computers cost $325; the vacuum gauges cost S400. This equipment was installed by one of the police department's officers in approximately one week. Also in preparation for the program, a form was devised for compiling daily mileage. Since the involvement and interest of the officers was vital to the success of the program, an incentive was established. City management decided that the four patrol shifts would compete against each other, and that S"1000 would be paid to the shift that had the highest average mileage pe? gallon of fuel at the end of the first quarter of the experiment. This money would be divided among the individual officers on the winning shift, with each officer receiving $200. The funds would come from the anticipated fuel savings. Before any training in new driving habits began, the officers compiled a log of miles driven and fuel used to establish a baseline with which to compare results of the new program. Officers fueled their vehicles at the end of each shift, noting fuel used and mileage on their daily activity report. Prior to the start of the program, average gas mileage was 7.2 mpg for police patrol vehicles. After a baseline was established, all the shifts were trained in ways to improve gas mileage while' on patrol. Some of the methods taught to the officers were basically simple and common sense: avoiding "jack rabbit" starts, coasting to stop lights, and eliminating idling of the engine whenever possible. Officers were also taught how to use the vacuum gauge as a continuous indication of fuel consumption. The results of this simple training were dramatic! Employee Incentives 9 '~,~lrhere was an almost immediate increase in the mileage per gallon achieved in each of the test vehicles. At the end of the first quarter, the average mileage per gallon for the competing shifts was 11.2 mpg compared with the original 7.2 mpg. The winning shift averaged 12.6 mpg. After the first quarter the competing time period was shortened to one month with $250, or $50 per man, going to the win- ning shift each month. Later the competition was changed to pit individual officers, rather than shifts, against each other. The averdge mileage per gallon for all officers in the competition in April of 1984 was 11.4 mpg. In the winter months when air conditioners were not used, average mileages as high as 13.8 mpg were achieved. At the end of 1983 the results of the new program were measured in dollars. During the program's first year, the police department spent $16,136 less for fuel than in 1982. An unanticipated but even greater benefit was the reduction in repair costs for police vehicles by S36,875. Front-end repairs and brake replacements on patrol vehicles were virtually eliminated. The reduction in repairs can be attributed to both the improved driving habits of police officers and the improved preventive maintenance program begun earlier. Another unexpected bonus was the accident-free record of all trained officers. The city has now begun to train other departments in the methods first tested by the police department. ..~ ~[Jnfortunately, support from middle management has l~een less enthusiastid in the other departments, and it is more difficult to set up a competitive situation in most cases. But there are still definite benefits to be gained as additional personnel are trained. An incentive pay plan for mechanics has also brought multip!e benefits to Winter Park. As the city grew and more functions were mechanized to reduce the need for labor, it was necessary to add mechanics to maintain the city's equipment. Yet the city's motor transport division was plagued by high turnover of mechanics and com- plaints about poor workmanship. While the city's pay scales were comparable to those of other municipalities in the area, they ,:,,ere well below what mechanics could earn at private garages and automotive dealerships. The first alternative considered was to franchise the city's vehicle maintenance operation to a private con- tractor. The city of Gainesville, Florida, had recently done so and was well pleased with the results. After visit- ing Gainesville and discussing our operation with their contractor as well as a couple of others, however, we were not convinced that we could save any money by contracting. TEe second alternative was an incentive plan to productivity without adding mechanics. We had ~eard about an incentive plan in effect in Ft. Worth, Texas, so our motor transport division chief traveled to Ft. Worth for an on-site evaluation. Based on his report on the program in operation in Ft. Worth, we felt confi- dent a similar program would be effective for Winter Park. City management directed, therefore, that the fiscal 1981 budget include implementation of an incentive plan. IAte estimated that an amount equal to about 15 percent of salaries was needed for incentive payments. In order to make these funds available without increasing the total budget, the number of personnel in our vehicle' mainte- nance program was reduced from 14 to 12. We felt that improved productivity generated by the incentive plan would make it possible to handle the same workload with fewer people. In keeping with the city's long-standing policy for implementing such changes, the personnel reductions were achieved through attrition. The basic concept of the mechanic's incentive pro- gram is to compensate a mechanic for completing tasks correctly and in less time than time frames established by the automotive industry through time and motion studies of the various tasks. The mechanic is then paid an hourly incentive bonus in addition to his normal pay rate for ali work accomplished satisfactorily in less time than the standard time frame. For example, the standard time to remove and replace a starter on a 1980 Chevrolet Malibu is 1.5 hours. If the mechanic completes the task in I hour, then .5 hour of incentive time is awarded and the mechanic moves on to the next task. The incentive bonus is set at $7 per hour for all mechanics. This fixed rate is based on the concept that regardless of which mechanic does the job, the task performed has the same monetary value to the city. There are six key components to our mechanic's incentive program: Time Standards for Each Repair Task. Standard task times as established by the automotive industry and published in Mitchell's Mechanical Parts/Labor Estimating Guide* are used whenever possible. Standard times established through time and motion studies at the city of Ft. Worth are used for some heavy equipment. In a few cases it has been neces- sary for us to develop our own standards. Time Clock Control for Assignment of Mechanics to Tasks. The shop foreman assigns each work order to a particular mechanic. The mechanic is then respon- sible for his own time accounting. He must clock on the job when he starts work, and clock off the job for lunch, coffee breaks, awaiting parts, switching jobs, and .upon completion. Data Processing Support for Reporting the Accumu- lated Standard Monthly Credits for Each Mechanic. A record-keeping system was developed to monitor actual repair time for work orders completed by *Available from A. Cordora, P.O. Box 26260, San Diego, CA, 92126. {0 Management Information Service each employee. A computer program minimizes the manual effort required by the record-keeping sys- tem. Monthly, a "Mechanic Production Detail" report is produced, which shows the standard time and the actual time required for every work order. The mechanic is eligible for incentive pay for each job for which the actual time is less than the stand- ard time. the mechanic loses his incentive pay if a vehicle is imme- diately returned to the garage because the work done did not fix the problem. The city is also saving more than $20,000 annually because we are paying fringe benefits for 2 fewer personnel and incentive payments have been 10 to 12 percent of salaries instead of the 15 percent origi- nally estimated. Rate Established for Incentive Pay. Originally incen- tive pay was set at $6 per hour. It is reviewed each year during budget preparation and is currently set at $7 per hour. A maximum monthly accumulation of 50 incentive hours can be paid. This equates to a potential bonus of $350 per month for each mechanic. Payment of the Incentive to All Mechanics Whose Total Standard Time Exceeds Actual Time for Work Orders Assigned. The incentive is paid on the second payday of each month for the preceding month, to time to enter data for all work orders for the month. The mechanic is furnished with a printout listing each job he worked on during the preceding month, and showing the total incentive or bonus hours and the amount paid. Supervisory Follow-up to Ensure Integrity of the Plan. Additional clerical and supervisory time is required to keep accurate records, ensure that the mechanics record their time properly, and ensure that the flow of work is not interrupted. This com- ponent is especially important since without proper supervision the incentive program could be abused by an unscrupulous mechanic. INCENTIVE FOR NOT USING SICK LEAVE One of the city's oldest employee incentives is its sick leave award. This simple program awards employees additional vacation days for not using sick leave. Employees had pressed the city to buy back unused sick leave, since there was no incentive to accumulate sick leave except to guard against a catastrophic illness. City management and the city commission were loath to pay employees a cash reward for not abusing a benefit. The sick leave award was the sol.ution finally agreed upon. Extra vacation time is awarded' in accordance with the following table: Employees Working a 40-Hour Week Sick Leave Used Vacation Hours Awarded None 24 ~-8 hours 9-t6 hours 8 ~ 7 hours or more 0 Employees Working a 56-Hour Week Sick Leave Used Vacation Hours Awarded 0-24 hours 24 25-48 hours 49 hours or more 0 When the program first started production reports were posted on a bulletin board. This resulted in some ill will, so now the reports are simply distributed to each mechanic. Nevertheless, all the mechanics are generally aware of how productive their coworkers are and there is some healthy competition to see who can have the highest efficiency each month. We no longer have the problem of the new, highly productive mechanic becoming discour- aged because he is earning less than the long-time em- ployee who turns out much less work. Production reports are an invaluable tool for determining whether an em- ployee should receive a merit raise and, if so, how much. Our mechanics incentive program has now been in effect for three years, and has fully met all our expecta- tions. Employee turnover has been drastically reduced. During the two years prior to implementing the incentive program the city lost 10 mechanics. We have lost only 3 mechanics during the three years since the program started. Workmanship has improved, because we are able to attract and retain better mechanics, and because Prior to establishing the sick leave award, usage of sick leave averaged about 7.5 days per employee each year. Since then the average has been about 6 days per employee each year. Also important to the city is the fact that vacation is scheduled and can be planned for, whereas sick leave is usually taken without warning. SAI",~ii'~3'ION li4CENTIVES Winter Park's oldest incentive program is the task incen- tive program in the sanitation division. Under this pro- gram, route personnel complete their workday as soon as they finish their route and clean their equipment. Crews are paid for four, 10-hour days each week. During the spring when residents are cutting back their shrubber7, crews work overtime to complete their routes. During light periods of the year, they work about 30 hours per week. This program, together with equipment improve- ments, has been a key tool in reducing the number of ~'~-~'~" '~personnel in the sanitation division from 43 in 1969 to 14 in 1984. The city is now beginning to move to one-man crews for refuse collection. As we do, we are implementing another incentive for the one-man crews. Instead of increasing the base pay for personnel assigned as one- man crews, an incentive of one dollar per hour is paid for each day a person actually works as a one-man crew. .This additional one dollar per hour is not paid when the individual is on sick leave or vacation. We learned about this incentive during a visit to the city of Venice, Florida. Later we found out that the city of Kissimmee, Florida also uses this incentive. While we have not had enough experience to tell how our employees will react to this program, Venice and IGssimmee tell us that absenteeism and sick leave usage have been virtually eliminated. Employee Incentives CONCLUSION Winter Park has found employee incentives to be very powerful tools for improving morale and productivity. As with any significant change, incentive programs require management commitment and willingness to take some risks. Employees must know that management is determined to make the program succeed. While there is always some risk of failure, we have found the benefits of incentive programs to be well worth that risk. The time it takes to read about what other cities are doing and to think about how you can create incentives that reward employees quickly for working harder or smarter is time well spent. The result is a better city to live in at less cost to the taxpayer. oo Employee Incentive Plans in Greensboro This article was written by loanna M. Colodin, Public Information Officer, Greensboro, North Carolina. Recently, a national study rated Greensboro as one of the best places to live in the entire United States. The 2,000 employees of the city of Greensboro are an integral part of the city's success. Our employees represent a wide range of skills, interests, backgrounds, and job descrip- tions, from the laborer in water and sewer to the resource analyst in the manager's office. We try to motivate em- ployees individually and fairly, and improve their worth to the city and to themselves. In Greensboro, we assume that an employee who is pleased with himself or herself and with his or her work will perform better and will stay employed with the city. Our personnel ~lepartment reports an extremely low turnover rate (6 percent in 1982-1983); many employees have worked for the city 20 years or more. (This is true even though iobs in the private sector are relatively plentiful, and Greensboro's economy is recovering ex- tremely well from the recession.) What the city of Greensboro has to offer employees, first and foremost, is a belief in the employee's worth as a person, and an interest in the development of his or her full potential. M,".ZT'.!T iud? F'LAi-! To achieve that end we offer a merit pay plan. Under this plan, employees start out at a beginning rate with raises every six months for roughly the first two years of their employment. At evaluation interviews every six months supervisors and employees discuss goals and progress. At the end of the two years the employee usually reaches what is called "job rate," the standard wage for that job. From that point on the employee's evaluations occur once every year, at which time the employee is rated at below standard, standard, or above standard. Pay increases depend on the rating. A standard rating usually means a three to five percent increase; an above-standard rating means five to seven percent, depending on the funding for that particular department. The merit pay plan encourages the employee to work to his or her fullest potential by setting expected goals of behavior and pro- ductivity, and rewarding progress monetarily. Super- visors report that the merit pay plan has increased employee productivity and development. CAREER DF. VELOPM£NT Greensboro believes in using fully the talents of its employees. Many job openings are advertised in-house before they are opened to the public,, to encourage em- ployees to improve their skills and apply for a higher paying job, or move to a more suitable job. Internal pro- motion helps employees use skills acquired since joining the city, and rewards self-improvement. City employees develop their job skills primarily through the Targeted Career Development Program, an information and counselling program to educate em- ployees about advancement opportunities. Before the career program was introduced, employee advancement and special assignments outside the usual work area were infrequent.' As a result, valuable em- ployees left the organization to advance, and the city had to recruit from outside to fill vacancies. Now employees can look for advancement within the city government. In addition to retaining valued employees, the TCD program enhances the city's affirmative action plan by identifying current minority and female employees who, with appropriate training and development activities, make good candidates for higher level technical, profes- sional, or supervisory and managerial jobs. And, in a time of rapidly changing technology, the TCD program improves manpower management by providing a pool of employees training for new jobs. The program provides each employee with a manual that contains profiles of city jobs within nine major occu- pational areas. Each profile contains a description of the work; the work environment; the history of the position; knowledge, skills and abilities that successful performers on the job should possess; how to prepare for the job; a list of resom:ce persons; the department and division the job is found in; the salary grade; and the number of these positions available. The descriptions are periodically reviewed and updated to reflect changes in responsibili- ties, educational requirements, pay, and so forth. To encourage employees to further their education, job fairs are held periodically on site to acquaint em- ployees with opportunities for education. Through the program the city pays employees up to $300 a year 3/ool J"~"towards~B tuition at an accredited institution for courses. In nine years with the city, an employee of the public works department has earned a reputation for taking every course available. Recently, this employee was named "Public Works Employee of the Year" for the entire state of North Carolina because of this commit- ment to education. SU?.ZF:V[SOF~Y AND MAI(AGER[AL DEVELOPMENT Another area of employee development is the training of supervisors. This support increases identification of supervisors with the organization, and at the same time helps employees by giving them a better prepared supervisor. A major aspect of supervisor training is the develop- mental assessment seminar. In the seminar individuals participate in a number of activities designed to demon- strate their knowledge, skills and abilities in simulated work situations, so that their strengths and shortcomings as mid-level managers can be assessed. On the basis of the assessments individual developmental plans are designed to help supervisors sharpen their current super- visory skills, and effectively compete for future positions in top management. This is particularly important given the nature of the t workforce. There are approximately 300 supervisory and 100 managerial jobs with the city of Greensboro. Supervisory jobs generally include those with responsi- bility for the day-to-day implementation of programs and projects. Many of them require technical expertise. Super- visors give specific work assignments to employees, ensure safe working conditions, oversee the job being done, train and coach employees, and evaluate performance. Managerial positions normally involve supervision but also include considerable responsibility for planning and making decisions on policy. Supervisors are usually responsible for a relatively small group of employees assigned to perform a specific kind of function. Managers, on the other hand, are generally responsible for a broader range of functions. There are, of course, some exceptions to these general definitions. The typical supervisor has been hired as a non- supervisory technical specialist or laborer and has been promoted after demonstrating a high degree of technical competency as well as strong human relations skills. Many managers have been hired in non-supervisory professional positions requiring a college degree 9r some college training and have been promoted after demon- strating a wide range of competencies in both their pro- fession and in human relations skills. Others have been hired into the organization directly as managers with con- iderable professional experience in other organizations. There are a number of things a current supervisory or mar. agerial employee might do, besides participating in the assessment seminars, to prepare for advancement. Among these are taking course work in a specific tech- Employee Incentives '13 nical area at a local community college, gaining addi- tional supervisory experience by filling in for supervisors who are on leave, volunteering to be a project or team leader for a special assignment, pursuing leadership experience in volunteer civic or professional associations, and taking in-house training in supervision, manage- ment, and related topics. Ek'~?LOYEE S,qFF. TY Greensboro uses employee incentives to encourage safe work conditions and habits. A Safety Award Program, which offers cash as well as other rewards for good safety records and safety suggestions, has reduced injuries and days lost because of accidents. An example of the kind of recognition given to employees in this area was the break- fast this year for sanitation workers, a "thank you" for an exemplary safety record. One member of the city's personnel team is assigned to employee safety, to inspect existing.practices, encour- age proper selection of equipment, offer positive sugges- tions for improvements, and give gentle reminders of the importance of safety on the job. Should any kind of medical or accidental emergency occur, cit~,; personnel are trained to deal with it until emergency medical personnel arrive. Trained "Code Blue" teams can apply first aid. In addition to lessening the dangers of unattended injuries, the "Code Blue" teams also increase employee awareness of safety. In some places of employment, canteens are just another source of employee ~'ripes. But in Greensboro, the canteen generates money for the employee benefit fund. The fund is used for a number of worthwhile causes: It provides cash awards for employee suggestions that prevent accidents and save the city time and money. It provides an Employee of the Year award for all around excellence (nominations come from fellow employees, surely the best judges of performance). It pays for an ar, nual employee dinner, and, in the dog days of summer, an ice cream giveaway. In addition to treating employees, these two occasions give managers and workers a chance to get together on an informal basis, and build depart- mental pride. COSTS In 1982-83 estimated costs for employee incentive pro- grams were $75,000 to SI00,000, which included staff support and other direct employee services. ¼rhi]e it's easy to compute the cost for programs like Targeted Career Development and the assessment centers, it's more difficult to put a price tag on the benefits to em- ployees and the city as a whole. Our tax rates and the general livability of the city show that our employees are doing an excellent job. Greensboro benefits by being able to attract new citizens and new businesses. So we must look at the cost of employee incentive programs as an investment in the future of our work force and our city. 3/0.2_. 3030 Harbor Lane North, Suite 104 Minneapolis, Minnesota 55441 612/553-1950 November 27, 1984 Mr. Dave Davenport Lindquist and Vennum 740 East Lake Street Wayzata, MN 55391 Dear Mr. Davenport: As a follow-up to our meeting on Tuesday, November 20, 1984, I have reviewed the issue of whether the Maple Hill Woods project should be processed as a Planned Development Area (PDA) or processed under the R-4 zoning provisions. Additionally, I have compiled a tentative review schedule. Based upon the sketch plan which was presented at the previous meeting, the project will require variances pertaining to setbacks, building height and distance between buildings if processed under the R-4 zoning provisions. Processing the project as a PDA will omit the distance between buildings variance. The R-4 zoning provisions accomodate multiple family dwellings in excess of 6 units as conditional uses. The PDA, under the Mound Ordinance, is also a conditional use. Since you will be required to obtain a conditional use permit in either case, there does not seem to be a strong argument for selecting one approach over the other. The PDA is somewhat more flexible since it omits one re- quired variance. Minnesota Code of Agency Rules 3.038R requires that an Environ- mental Assessment Worksheet (EAW) be prepared for this project. The EAW process is the most time consuming of the review pro- cedures. I have prepared the following tentative schedule per- taining to submittals and reviews for Ma'p'le Hill' Woods. This schedule should be viewed as preliminary and subject to change, particularly if the development plans and EAW information are not submitted on the specified dates. Mr. Dave Davenport November 27, 1984 page 2 December 5, 1984 December 10, 1984 January 2, 1985 January 14, 1985 January 16, 1985 January 22, 1985 February 1, 1985 February 8, 1985 February 12, 1985 February 15, 1985 February 25, 1985 March 27, 1985 April 23, 1985 April 30, 1985 Sketch plan submitted to City (10 copies). Planning Commission sketch plan review. Conditional Use Permit and rezoning appli- cations and EAW submitted to City. Sub- mittals to Watershed District, DNR, Corps of Engineers and LMCD as required. Planning Commission meeting. Public hearing notice to newspaper. Public hearing notice published. EAW prepared and approved by City. EAW submitted to EQB. City Council meeting - public hearing. EAW press release to newspaper. EQB Monitor published. EAW comment period ends. City Council decision on need for an EIS. City distributes notice of decision - final City approvals become effective'. If you have questions on any of this material, please feel free to contact me. Sincerely, VAN DOREN-HAZARD-STALLINGS By: R. Mark Koegler Principal Planner MK:pb cc: Mr. Jon Elam, City Manager Ms. Jan Bertrand, Building official Mr. Curtis Pearson, City Attorney A-2308, Hennepin County Government Center, Minneapolis, MN 55487 · (612) 348-4466 706 First Bank Place West, Minneapolis, MN 55402 · (612) 338-1913 October, 1984 Dear Business and Community Leader: A critical social issue is before us: How can we provide for the long-term care of the very old in the years ahead? Minnesota's elderly population is expanding dramatically, while the cost of caring for the very old has become staggering. An overreliance upon nursing homes has pushed expenditures beyond reasonable limits for families and government alike. Fundamental changes in the long-term care system are essential. " Take a look at the facts: -- Minnesota now has 53,000 elderly over age 85. By the year 2010, the number of elderly over age 85 will more than double--to 112,500. -- The elderly, especially those age 85 and over, are the most likely to suffer from chronic and degenerative diseases that require long-term care. Traditional nursing home care is costly, presently exceeding $839 million annually and consuming over two-thirds of Minnesota's Medicaid budget. Hennepin County and the Minnesota Project on Corporate Responsibility have formed a unique public/private partnership to focus community attention on 'these concerns. The enclosed report, 85 And Beyond: The Challenge of Minnesota's Elderly, cul- minates the first phase of the partnership. This report outlines the present situation and issues a challenge to community leaders such as yourself to work together to forge new directions offering more options for long-term care in the future. Maintaining quality care and developing programs and products that promote self-sufficiency and self-responsibility can become a reality when business, government and elderly consumers and their families work in concert. Our public/private partnership is now exploring specific ways to develop and promote practical alternatives for meeting the needs of our community's growing elderly population. As you read 85 And Beyond, we hope you will find the information of interest, and that you will look for opportunities to participate in the shaping of our community's long-term care system. Your leadership is vital to the successful resolution of this critical social issue. Sincerely, Dale O1 seth linnesota Project on Corporate esponsibil ity Commissioner Richard E. Kremer Hennepin County Board of Commissioners lis report has been developed through a partnership between Hennepin County and the Minnesota ject on Corporate Responsibility. Its purpose, and the purpose of the partnership, is to focus commun- ity attention on the issue of long-term care. for the elderly. The report is intended to serve as a spring- board for dialogue between corporate and government leaders on how to respond to the health aha social needs of our elderly citizens into the next century. The Minnesota Project on Corporate ResponSibility and Hennepin County express appreciation to the many people ,vho co'~,:ributed to this report. Among them are Jay Green- ~erg c' Brandeis University and Alice Kethley of InterAge. ^)eca: t~,anks to Hea!th Futures Institute and Cynthia L '.'.'ho provided the data on which 85 And Beyond is base: The sponsors also are grateful to the Hennepin Count'/Public Affairs Department for editorial and design ass .-: : E} '-: .'-. .? Fund:cg 'or th~S pub!icat~cn ','~as generously Mark Andrew. Hennepin County Commissioner, 7th District Edward W. Asplin, Bemis Company, Inc. John E Derus, Hennepin County Commissioner. 4th District Thomas E. Holloran, Inter-Regional Financial Group, Inc. Randy Johnson, Hennepin County Commissioner, 2nd District David A. Koch, Graco, Inc. Richard E. Kremer, Hennepin County Commissioner. 3rd District.. Donald W. McCarthy, Northern States Power Company *DaLe R. Olseth, Medtronic. Inc. John E Pearson, Northwestern National Life Insurance Company E.F. Robb. Jr., Hennepin County Commissioner. 5th District Walter D. Scott, IDS/American Express Sam S. Sivanich. Hennepin County Commissioner 6th District .. Jeff Spartz. Hennepin County Commissione~. 1 st District Dale Ackmann, Hennepin County Administrator Stanley R. Cowle, Piper Jaffray and Hopwood, Inc.. James Hetland, Jr., First Bank Minneapolis Verne C. Johnson, Altcare Corporation Richard E. Kremer, Hennepin County Commissioner 'Dale R. Olseth, Medtronic, Inc. 'Chairman Philip C. Eckhert Donald O. In-sland Nancy M. Devitt Helen L Hob:nos. Ph.D. Carole S ~'dar,~n Septembe. ! The aging of our population presents one of the most dif- ficult social challenges facing our nation and our s~a~e-- how to provide for the long-term care needs of the elderly. Problems of caring for the elderly are being expe- riended by many families. Government too. is expenenc- lng increasing difficulty meet.",g the needs of its elderly citizens, especially those 85 and over who are the fas- test growing segment of the older population. There is a growing consensus among Minnesotans that the long-term care system must change. Public respon- sibility for care of the elderly has increased greatly in the last two decades. Minnesota now spends $839 million annually on Medicaid, two-thirds of this amount paying for nursing home care. The coming population explosion among the very old will push these expenditures consid- erably higher if we continue to care for the elderly as we do today. The elderly and their families also are dissatis- fied with Minnesota's long-term care system, primarily because it emphasizes costly nursing home care that can quickly drain a family's savings and force depen- dence on public assistance. Services and prodJcts that would enable many older people to remain self-sufficient could ~oenefit govern- ment. tax[:)avers the elderly, and their families alike. 'Most elderly arid {,heir families view nursing homes as a last resort. The elderly would prefer other forms of services and housing that allow and encourage: seif-s~;ffic ency and support their continued independence. This report, developed through a partr"ersmp between the public and the private sectors. ~ssCes a c~'aflenge to the leaders of government and 3us~ness to v,.ork together to develop policies, programs and productst~at .vi: sup- . port self-sufficiency and self-respons b[!ity among the elderly. The challenge of 85 And Beyond represents an opportunity for all segments of our community to ~mprove the security and well-being of M~nnesota's older citizens. With a strong and shared commitme;tto resolve th!s cdt- ical issue, and with leadership working in concert, busi- ness and government can meet this cha!lenge INTRODUCTION Never before have there been so many older people, and never before have they been so old. The aging of our 2opulation presents one of the most difficult social chal- lenges facing our nation and our state--how to provide for the long-term care needs of the elderly. While substantial resources are being directed toward long-term care, demographic trends indicate that the future demand for such care by Minnesota's elderly pop- ulation will be even greater than at present. Our concerns--as children, as parents, as taxpayers, as responsible citizens and as persons who will one day be aged--are intertwined as we consider the following: · The elderly population grew 17 percent from 1970 to 1980 while the total state population grew 14 percent. Between now and the year 2010, the elderly population ,alii grow 41 percent, compared to a 1 7 percent gain in the state's total population. · The elderly population will double in the next century. 3ut the abil%, of the wage earning segment of the popu- ation to suF. oort their needs is expected to be cut in half. · Minnesotans beyond age 85 are the fastest growing segment of :ne older population. It is this group that is most vulnerable to physical, mental and social limitations ;hat lead to t~e need for care and services. · Elderly Minnesotans are twice as likely to be in nursing homes as their peers elsewhere in the nation. · As a resu:: of the rapidly increasing number of elderly requinng tong-term care and Minnesota's heavy reliance on nursing homes to provide that care, costs have escalate~ dramatically in recent years. Minnesota ranks second nat onally in the percentage of Medicaid dollars going to nursing home care. These expenditures grew from S95 mi'!ion to nearly $554 million between 1973 and 1983. ~t is this combination of forces which is prompting our community :o question our collective capacity to care for the aged. especially the growing population beyond age 85. Prob!err s of caring for the elderly are already being experienced by many families. Government, too, is expe- riencine increasing difficulties meeting the needs o~ its elderly~c,tizens. These difficulties are likely to intensify in the future, raising serious questions about societal, family and personal responsibility for care of our elderly citizens .. indeed, care of ourselves as aged citizens. This problem will not yield to simple solutions, nor will it suffice to assume that government will find the answers or that we can continue to care for the elderly as we do today. New directions and more choices are needed--policies. programs and products which will enable the elderly of tomorrow to live as self-sufficiently as possible. Such far- reaching changes can come about, however, only if the public and private sectors work together to plan and shape changes in the manner in which we respond to the needs of the elderly and their families. This publication, 85 And Beyond, has been developed through a partnership between the public and private sectors--Hennepin County and the Minnesota Project on Corporate Responsibility. Its purpose, and the purpose of the partnership, is to focus community attention beyond general concerns about the elderly and beyond concerns about the next fiscal year to the issue of long-term care and its asso- ciated problems and opportunities. 85 And Beyond. we feel, is a most fitting title for this report, for it signifies that the 'astest growing group of elderly are those who are 85 and older, a group that tends to have substantial personal care and health needs. ' 85 And Beyond also signifies that while the full extent of the over-85 group's problems will not face us until early in the next century, we must begin now to identify and develop socially and fiscally responsible policies, pro- grams and products to serve the elderly now and con- tinue to work for future generations of elderly. 85 And Beyond signifies, finally, that for the issue of long- term care. the time has come to I'ook beyond the stand- ard approaches to funding and service delivery to new and different approaches that promote and enable self- responsibility as a~ alternative for many elderly. We have the time and the abdty to meet the challenge of 85 and beyOnd. We now need community commitment to begin the efforts to build the security and well-being of tomorrow's elderly older population is the fastest growing group in Min- growing much faster than the state's population as a whole. Over the last two decades, Minnesota's pop- ulation age 65 and over grew 34 percen[ from 358,000 to 480.000 persons, while the total state population grew 1 9 percent. Life expectancy has increased from 48 years at the turn of the century to 68 years in 1940 to 75 years today. In 1900, those over 65 constituted 4 percent of Minnesota's population--66.800 individuals. Today, the elderly com- prise 12 percent of the state's population--480,000 per- sons. Eighty years ago one in 26 Minnesotans was elderly. Today one in eight is elderly. TODAY'S CONCERN WITH TO[' ORROW'S ELDERLY Minnesotans have the second longest life expectancy in the nation, surpassed only by Hawaiians. At age 65. Min- nesotans can expect to live an additional 17 years, and survival rates among the elderly are expected to improve the years ahead. As the baby boom generation ages. the elderly will increase their numbers significantly, continue to grow at a faster pace than the rest of the .c..: 3ulation, and grow as a proportion of the state's total po:c',ation. By the year 2010, the elderly will represent 14 r. 3'cent of the total population, and by 2030, 17 percent of Minnesota's popu- lation is expected to be over 65. 1980 POPULATION BY AGE AND SEX AGE GROUP 85 And Over 75-84 65-7a 60 50-59 40-49 30-39 20-29 15-19 C~ce~ 5 MALE [:, ...Z._ ~:: ." L ' - :_ ....... : ~ f'.%* 2 ..... '-': * ." f,'. *" 300 200 100 FEMALE NUMBER IN THOUSANDS FIGURE 1 Population Changes in Minnesota 1980-2010 200 300 400 PROJECTED POPULATION IN 2010 BY AGE AND SEX AGE GROUP 85 And Over 75-84 65-74 60-64 50-59 40-49 30-39 20-29 15-~9 5-1~ ;Jncer 5 MALE FEMALE 1 O0 0 ~ CZ z 3OO 2OO NUMBER IN THOUSANDS The youth population is shrinking and the elderly are grow- ~ng faster than the rest of Minnesota's population. This trend ~s expected to ~ntensify in the early 21st century. 200 3,30 400 SZu~C~ ~t3t.. uemogr3C'~e, The growth in the number of elderly is only part of the story. The newest demographic phenomenon is the aging of the group itself. The fastest growing segment of the older population of the very old--those beyond age 85. The number of Minnesotans beyond age 85 grew 56.5 percent between 1970 and 1980 compared to an increase of 17 percent in the elderly population as a whole and an increase of 14 percent in the age 65-74 gr.ou.p, Currently. 11 percent of the older population is 85 and over. and this proportion is expected to increase to 17 percent by the year 201 0. The very old now constitute one in nine of those over 65--53,000 persons. By 2010 one of every s~x elderly will be over 85, and the over-85 group wilt grow to 112,500 persons. This increase in the number of elderly and the growing number of Minnesotans beyond age 85 will have a marked impact on Minnesota. This impact will be felt par- ticularly in our health and social service systems. The elderly, especially those age 85 and over. are the most likely to suffer from dependency-inducing chronic and degenerative diseases. In fact, 35 percent of all Minneso- tans over the age of 85 live in nursing homes and receive around-the-clock care. FIGURE 2 Comparison of Population Growth of Persons 65 and Over with Persons 85 and Over, Minnesota 1970-2010 '' uJ 6O 5O 4O 20 - 10 0 56 u t 17.2 1970-1980 146 29 9 i i, 1980-1990 (Projected) 334 1990-2000 (Projected) 239 ~26 2000-2010 (Projected) AGE GROUPS 65 and over ' 85 and Over ~ / ~The fastr'5! grOc,~ng seqmen', ,3f :he older population ~5 the very E TENDED LOEGEVITY i I[, GS I ICREASED Pr=- NDB ' CY Currently there are 40,300 elderly Minnesotans in nurs- ing homes and 40 percent of these residents are over 85. In addition, there are about 66,000 older people in Min- nesota living in the community who need the help of at least one other person to live independently. These elderly require help with eating, bathing, using the toilet, dressing, home medical care, housekeeping, transporta- tio. n, shopping, money management and decision- making, and are frequently as impaired as their nursing home counterparts. It is this population which is at risk of institutional placement, especially those in their 80's and 90's who live alone. Families provide the bulk of care needed by this depen- dent segment of the older population, sometimes aug- mented by community support services and medical care. The range of medical, social, community and insti- tutional services needed by chronically dependent older people is called "long-term care" CAR.F_ When most people think of long-term care, they imme- diateiy think of nursing home care. Long-term care and lng homes are not synonymous, however. Long-term includes a continuum of services, from homemaker. home health aide, home nursing and adult day-care to rehabilitation, sheltered housing and nursing home care. Long-term care can be provided in the home. in a nurs- ing home. or in specially designed housing for the elderly. It ranges from very intensive and expensive services--24 hour care--to occasional help around the house from friends or relatives. While it is true that long-term care includes a contin- uum of services which are provided both by profession- als and family members. Minnesota's long-term care sys- tem relies extensively on nursing home care. Our use of nursing homes to care for the elderly is nearly double the national average. In Minnesota 9 percent of the elderly population is institutionalized compared to just under 5 percent nationally. Moreover. the state ranks seventh in the number of nursing home beds per 1.000 elderly, and our nursing home s~)ending is $1 26 per capita compared to S68 in the United States as a whole. Non-institutional forms of care. called in-home and community-based services, are underdeveloped in nesota compared to the institutional system. Of every public dollar spent on long-term care. only 1 0 cents is FIGURE 3 Breakdown of Public Expenditures for Long-Term Care of the Elderly in Minnesota, 1980 400 350 300 25O 2OO 150 lO0 5O 0 z r,r' Ou_~ D©-~ INSTITUTIONAL EXPENDITURES COL4fvIUNITYAND IN-HOL/E EXPENDITURES I TOTAL PUBLIC LO!,~G-TEPM CARE EXPENDITURES MINNESOTA 1980: $422 M:LLiON O! every public dollar spent on long-term care. only 10 cents is spent on in-home and community support services.k..~/~J~ spent on in-home and community support services such as home nursing, home health aide, homemaker, chore services and adult day-care. The number of elderly Minnesotans living in nursing homes grew sharply over the last decade, from 29,000 persons in 1970 to 40,000 persons in 1980. Most of this increase can be traced to the increase in the population 85 and over. Projected increases in the very old population, those most at risk of needing long-term care, indicate a contin- uation of enormous growth in spending for institutional 'c,~re. By 1990, a 22 percent increase ~n the number of nursing home residents can be expected if Minnesota continues to rely on nursing homes as it has in the past. This means that another 10,500 beds would have to be built in order to accommodate this population growth, and public expenditures would rise to over $1.5 billion annually by the end of the decade. The public financial requirements for this expansion of facilities and services are sionificant and unsettling, especially in view of con- cerns~about Minnesota's business climate a'n'd tax oohcies. it ~s unlikely, however, that the expansion of our long- term care system which occurred in the 1960s and 1970s can be replicated in the 1980s and 1990s Tax- payers won't tolerate it and public officials know it. Wit- ness the following: · Minnesota has revised its nursing home reimburse- ment formula under Medicaid from a cost-plus formula to a flat rate system and placed a moratorium on the con- struction of new nursing home beds. · The federal government has given states permission to require financial contributions from families toward the care of elderly in nursing homes who are supported by Medicaid. · Medicare will now reimburse hospitals a flat fee on the basiS of diagnosis, creating an incentive for early dis- charge of elderly patients who may then need follow-up care. The effects of these cost-containment efforts will take time to realize, but it is doubtful that they will be sufficient to reduce the current aged population's dependency on the public sector. Clearly, the coming population explo- sion among the very old threatens the state's ability to finance long-term care services in the future. Minnesota must find different ways of caring for the elder!y, espe- cially the very old. We must find ways of meeting their needs without compromising the c[bality of care that Min- nesotans have come to expect. FIGURE 4 Comparison of Residence of the Elderly and Public Long-Term Care Expenditures Minnesota, 1980 RESIDENCE OF ELDERLY POPULATION PUBLIC LONG-TERM CARE EXPENDITURES INSTITUTIONALIZED 40% NONINSTITUTION ALIZ ED 60% NURSING HOME CARE 88 t % Total Severely Impaired* Population 65+: 100,000 Persons Sixty percent of Minnesota's severely impaired elderly population hve m their OWn homes, but they recewe only 12 percent of public service expenditures for their care. IN-HOME COMMUNITY-BA.SED SERVICE¢.S 11.9°/o' Total Service Expenditures: $422 million WHO PAYS FOR LOEG-'i'ER ' CARE? ic assistance, chiefly Medicaid. now covers 57 per- of nursing home expenditures. The remainder is for privately through patients' incomes from Social Security, pension payments, investment income, savings, licuidation of assets· and the like Private insurance for the !ull range of long-term care services is not available and Medicare does not cover long-term, custodial nurs- ing home care. This reliance on the public sector for nursing home care e,,,penditures can be traced to the introduction of the federal and state funded Medicaid program in 1965. Prior to the introduction of Medicaid, the nursing home indus- try was relatively small, and the cost of nursing home care was mostly borne privately. Two important changes accompanied the introduction of the Medicaid program The nursing home industry bur- geoned, and public responsibility for care of the elderly increased greatly· often succeeding private responsibility for the many mstitut o~alized elderly who simply outlived their own resources. Nearly half the elderly that Medicaid supports were not in;tialiy poor, but have become a pub- lic responsibility after using up their own resources on the cost of long-term care. costs that now average S20,000 per year. The help that many older people need to remain in their own homes--homemaker and chore services, shopping assistance, help with personal care, and sitters--are not covered by Medicare or insurance and thus must be purchased privately unless an older person is eligible for public social serwces. FIGURE 5 Historical Growth in Minnesota Medicaid Expenditures 1970-1983 Nursing home care now consumes two-thirds of Minnesota's Medicaid budget. 9OO 700 60O 50O -:00' 300 i 20C, 1001 C L.,~ 1970 1971 1972 1973 Ill I I 1974 1975 1976 1977 Source: Minnesota Department of Public Welfare CAN WE AFFORD TO TAKE CARE OF OUR ELDERLY? Medicaid expenditures increased nearly five-fold in the period from 1970 to 1980, rising from $110 million to S566 million during the decade and exceeding the rate of inflation by two-and-one-half times. Nursing home care now consumes two-thirds of this budget, and this percen- tage has generally been increasing from year to year. Minnesota ranks second nationally in the percentage of Medicaid going to nursing homes. FIGURE 6 Future Minnesota Medicaid Expenditures* 'Assuming constant 1980 institutionalization rates and an annual rate increase of 6 percent per Ivlinnesota Chapter 199. passed by the 1983 Legislature. 80 75 7.0 6.5 6O 55 50 45 40 35 3.0 25 2O 15 10 5 0 1970 1980 1983 1990 2OOO 2010 Projected increases in the very old population suggest con- tinued enormous growth in spending for long-term care. NleW DIRECTIONS, UOR C OICES ~s a growing consensus among Minnesotans that j-term care system must change. For most elderly and tne',r families, nursing homes are a last resort. It has been well-documented that the elderly would prefer other forms of services and housing that allow and encourage self-sufficiency and support their continued indepen- dence. The following example illustrates one such new direction in long-term care. An 86 year old woman who lives alone needs assistance to get out of bed. to get in and out of the bathtub, and to fix meals. She takes daily medication, but because she has short-term memory difficulties, she must be reminded to take the medication. In a nursing home she would receive skirled nursing level care at a cost of about $60 per day. She and her family would prefer, however, that she remain in her own home. Every week- day an aide spends four hours helping this woman with her personal care and household tasks. On weekends, this woman's daughter brings her groceries and takes her to church. In addition, her daughter calls several t/mes a day to m~ke sure everything is all right. The home care provided by the a/de costs about $36 per day, 40 percent !ess than nursing home care would cost. Since around-the-clock care is not needed, home care is the type of care pre/erred by this woman and her family. Home care of the elderly is not a new idea, but new ideas are needed on how to finance, market and deliver dnd of care older people need and can afford. and the private sector are developing pro- grams to reduce reliance on nursing home care. and u,-.,'n,,.,n~,ra,~ons of some of these programs are in pro- gress in Minnesota For example: · _,.,~_n~,..er~ So~;'et,,~ ~ and Group Health. /nc. have formed Medicare Partners. a pre-paid "social-HMO." In addition to the regular medical services of an HMO, Medicare Partners wi//offer a long-term care benefit including both nursing home care and in-home care, but substituhng lower cost home care for nursing home care whenever possible. · Wilder Foundation--a provider of a full continuum of services to the e/der/y, Health Central--a health care management corporation, and St. PauI-Ramsey Medical Center--a public hospital, have joined together lo offer the Senior Health Plan, pre-paid health insurance which will bridge acute care and long-term care. · Altcare Development Corporation. a partnership between General Miffs and Wi/der Foundation, offers ven- ture capital and technical ass/stance to other organiza- tions attempting to develop innovative health and long- term care services. · Duluth's King Manor, a publicly sponsored congregate apartment, offers multiple levels of care and services to help older peoD!e rer"ain at home even :,,,hen they need daily assistance. · Minnesota's Nursing Home Pre-Admission Screening and Alternative Care Program is a statewide mandate(: effort to divert nursing home applicants by offering appropriate home ca¢e services such as homemaker. home health a/de. and respite care for families. While it is too early to conclude that any of these demon- strations will so/v¢ OUr community's long-term care prob- lems or be suitable for afl o/der people, there is consen- sus that they represent welcome new directions in long-term care and are in t~ne with the preferences of Minnesota's etder/y citizens. FORCES OF CHANGE: WHOSE PROBLEM, WHOSE RESPONSIBILITY? This report has focused on public costs for long-term care, the growth in public responsibility for care of the elderly, and the difficulties foreseen in maintaining Min- nesota's long-term care system. Today's 1cng-term care system is out of balance and out of step with the needs and preferences of most Minne- sota lam/lies. As things stand now, publicly supported programs emphasize institutional care and provide assistance only after individuals have spent nearly all of their savings on such costly institutional care. Once an individual becomes a public responsibility, a life-long dependency relationship with the government is established. As Minnesotans, we place a high value on our indepen- dence and our ability to care for ourselves and'our fami- ..lies. This desire for self-sufficiency is an important asset as our search intensifies for $o!utions to the impending long-term care crisis. While government's role will always be to care for the poor, most families would rather not look toward public assistance as an answer. The elderly population of the future will not be like our stereotype of today's elderly--poor and isolated. Tomor- row's elderly, demographers say. will be more educated and affluent and increasingly determined to preserve and protect their health, their assets and their independence. They will be increasingly determined to exercise their choices about the kind of care they will receive and where they wilt live. New consumer and marketing possibilities can be envi- sioned as responses to the aging of our population. This could benefit government, taxpayers and elderly consum- ers and their families by making available services and products which could enable many older people to remain self-sufficient. FOR EXAMPLE: · Long-term care insurance could be developed which would pool the risk of chronic impairment to help people protect and preserve their estates. Other than Medicaid, no third-party reimbursement exists to cover most long- term care costs; existing insurance programs cover acute inpatient and outpatient care only. Long-term care insurance could be an alternative to the public funding of long-term care services. Consumers. by purchasing long-term care 'insurance beginning in middle age, would be able to privately finance their long-term care. · Equity conversion plans cou/dbe developed and mar- keted to help some elderly homeowners remain in their own homes and have a source of income with which to purchase home care as well as properly maintain their homes. Carefully designed, home equity conversion plans could provide a needed financial cushion, alleviate constant anxiety about money, and even provide for supportive care without forcing older homeowners to deplete all of their resources in order to qualify for public ass/stance. · Tax deferred savings accounts dedicated to long-term care could be developed to encourage people to set aside money for care needed later. Unused monies in such accounts could be returned to a person's estate, thereby creating the incentive to use costly institutional care only as a last resort. · More housing alternatives which would bridge the gap between independent living and a nursing home are needed. Such housing could be designed flexibly to accommodate "aging/n place." · Services to provide relief to famili~ could be devel- oped and marketed to extend the time families would continue to provide care and support to their dependent spouses or parents. Such respite services might include adult day,care, electronic personal emergency response systems, home health aide service, and support groups for family caregivers. · Corporate self-help networks of retired employees could be developed to survey the needs of their members and provide information and ass/stance. Such networks could be used to f~cilitate many needed ser- vices among retirees, such as house sharing, transporta- tion, and help with home repairs. · "High-tech" biomedical products could be developed which wou/d increase the self-sufficiency of impaired people and decrease their needs for constant medical care and supervision. New technologies could be ap- plied, for example, to the problems of incontinence and mental impairments, two of the major causes of institu- tionah'zation in old age. Clearly, there is no one solution to the impending crisis in long-term care. Adjustments in all major institutions will be needed in order to cope with increased longevity and the effects of medical advances in our society. Moreover, the net result of developing and financing alternatives to institutional care may be an increase in total costs for long-term care. at least in the short run. In the long run, however, this course must be followed if we are to ade- quately meet the neeCs that can be anticipated as a result of the rapid growth in the elderly population. CONCLUSION The aging of our population will severely test our ability to meet future human needs. The purpose of this report, deve',oped through a partnership between the public and private sectors, is to focus community attention on one of our most difficult social challenges--how to provide for the long-term care needs of current and future elderly citizens. If this state and tt~is community are to be successful in addressing this issue, we must begin by discarding the assumption that the problem of tong-term care is solely a government responsibility. The challenge of 85 and Beyond represents an opportunity for all segments of the community to improve the security and well-being of Minnesota's older citizens. With a strong and shared commitment to resolve this critical issue, and with lead- ership working in concert, business and government can meet this challenge together. TWIN ( CITIES LABOR MARKET INFORMATION $'.%.': ~:~. ~ .~$~:: ' '"' ':'"'~:":' : ,' :"K ~:~:~:~: ........ ": ....... : :::::;:: :;' ' ' ' ':~: ~ '" .::- ' ' ...... ~'i ...... LABOR MARKET CONDITIONS Vol. 8 No. 11 NOVEMBER 1984 The Twin Cities area unemployment rate in September was 4.4 percent, down 0.1 of a percentage point from the August level. This change in the unemployment rate matched the average August to September change over the past 14 years. The unemployment rate has remained quite steady over the past four to five months locally as well as statewide and nationally. This is in contrast to the rapid decrease in the jobless rate which occurred in 1983. Nationally, the overall unemployment rate in September was 7.1 percent. The jobless rate for adult men was 5.7 percent compared to 7.6 percent last September; for adult women, 6.8 percent compared to 8.0 percent; for teenagers 19.3 percent compared to 21.9 percent. For blacks, the unemployment rate has gone from 18.7 percent in September 1983 to 15.0 percent in September 1984. The number of discouraged workers, persons who want to work but are not actively seeking jobs because they believe they cannot find work, was 1.2 million in the third quarter compared to a high point of 1.8 million in the 4th quarter 1982. LABOR FORCE ESTII~TES (not seasonally adjusted) AREA CIVILIAN LABOR FORCE TOTAl EMPLOYMENT UHE~oLOYI~ENT UNEMPLOYMENT RATE SEPT.. AUG.. SEPT.- SEPT.~ AUG.. SEPT.- SEPT.-. AUG.o SEPT.~ ~EPT.p AUG.~ ~S~PT 1984 ~ 1984K 1983 a 1984 ~ 1984K 1983 a 1984 ~ 1984~ 1983 K ~984 1984- 11983 Minneapolis- 1,226.6 1,228.8 1,176.7 1,172.9 1,173.4 1,113.0 53.7 55.4 63.7 4.4 4.5 5.4 St. Paul SMSA* County: Amok& 116,392 116,303 111,764 111,037 111,085 105,365 5,355 5,218 6,399 4.6 4.5 5.7 C~rver 21,712 21,778 20,799 20,987 20,996 19,915 725 782 884 3.3 3.6 4.3 Chtsago 15,273 15,301 14,636 14,569 14,576 13,825 704 725 811 4.6 4.7 $.S Dakota 114,837 114,971 110,187 109,968 110,016 104,351 4,869 4,955 5,836 4.2 4.3 5.3 Henneptn 558,057 559,245 534,889 533,330 533,561 506,086 24,727 25,684 28,803 4.4 4.6 5.4 Ramsey 272,913 273,625 262,026 260,478 260,590 247,172 12,435 13,035 14,854 4.6 4.8 5.7 Scott 25,796 25,864 24,760 24,805 24,815 23,537 991 1,049 1,223 3.8 4.1 4.~ Washington 66,824 .67,020 64,244 64,340 64,368 61,054 2,484 2,652 3,190 3.7 4.0 5.0 Wright 34,769 34,712 33,441 33,404 33,418 31,696 1,365 1,294 1,745 3.9 3.7 5.2 Bloomington 48,530 48,563 46,483 46,359 46,379 43,991 2,171 2,184 2,492 4.5 4.5 5.4 Minneapolis 220,783 221,235 211,553 210,152 210,243 199,417 10,631 10,992 12,136 4.8 5.0 5.7 St. Paul 161,175 161,625 154,163 153,091 153,157 145,271 8.084 B,468 B,892 5.0 5.2 5.8 Minnesota* 2,250.7 2,263.5 2,183.3 2,128.3 2,135.3 2,043.4 122.4 128.2 139.9 5.4 5.7 6.4 United States* 113,843 115,076 112,197 105,792 I06,694 102,366 8,051 8,382 9.830 7.1 7.3 8.8 Preliminary EMPLOYMENT, HOURS AND EARNINGS in the Minneapolis-St. Paul Motropolitan Area PERCENT D~ODUCTION WORKERS' HOURS & £A~NING~ EMPLOYMENT CHANGE Average Weekly Average Hourly Average Weekly INDUSTRY (gOO) FROM Earnings Earnings Hour~ SEPT. Huntn Year Month Year SEPT. Year SEPT. Year SEPT. Year ....................... 19__84__ ~o --Ago Ago A.~o 1984 Ago 1984 Ago 1984 Aqo lOlAL NuhA~R1CULIURAL 1155.6 1143.9 1091.1 1.0 5.9 XX XX XX XX XX XX MA~uFACIURING 254.6 254.6 238.0 0.0 7.0 419.21 4t3.71 10.30 10.19 40.7 40.6 Durable Goods 163.4 163.0 161.5 0.3 7.8 426.17 423.43 10.22 10.13 41.7 41.8 Lu~bL, r b Furniture 7.5 7.7 6.7 -2.8 11.6 480.69 465.26 10.90 10.77 44.1 43.2 Ston~, Clay & Glass 4.1 4.1 3.6 -0.7 13.7 412.23 388.88 10.28 10.18 40.1 38.2 Pr~n;ary M~tals 4.5 4.6 4.3 -4.0 3.1 353.73 384.99 9.07 8.83 39.0 43.6 Fabricated Metals 26.9 26.7 26.5 0.7 1.4 493.31 479.40 11.58 11.28 42.6 42.5 Nun-Electrical Machinery 68.4 68.3 62.4 O.l 9.6 426.89 415.11 10.14 10.I0 42.1 41.1 Oft itu &' Compt~tin9 Equipn~nt 36.1 36.0 32.3 0.5 12.0 XX XX XX XX XX XX Llectr~¢al Ma~nim:ry 20.4 19.7 17.1 3.2 18.8 355.10 379.32 8.64 9.01 41.1 42.1 Transportation Equip,¢nt 4.1 4.2 3.6 -0.9 16.0 886.39 '563.85 13.06 12.83 44.9 45.0 Scientific Instruments 23.6 23.7 22.9 -0.4 3.1 409.22 412.41 10.03 10,01 40.8 41.2 Miscellaneous 4.0 3.9 4.4 2.6 -9.4 346.67 347.70 ).55 8.03 36.3 43.3 ;iondurable Goods 91.2 91.6 86.5 -0.4 5.4 406.77 396.55 10.43 10.30 39.0 38.5 Fudd & Kindred Products 18.5 18.4 18.5 0.6 -0.1 385.74 356.08 9.34 9.42 41.3 37.8 1,.xtiles & Apparel 2.6 2.6 2.5 -0.3 3.0 220.29 216.81 5.89 5.94 37.4 36.5 Paper & Allied ()ruductS 25.6 25.9 24.4 -1.2 S.O 460.51 453.60 11.07 10.80 41.6 42.0 Printing & Publishn~g 26.8 26.9 24.8 -0.4 8.0 394.79 390.72 11.41 11.10 34.6 35.2 Cnemtcal& Petroleum Products 8.6 8.7 8.0 -1.5 7.8 477.18 470.44 11.84 11.94 40.3 39.4 Rubber, PJastit:, aha Leather 9.3 9.2 8.4 0.9 10.1 360.80 356.80 9.02 9.01 40.0 39.6 hA:i~JhuFACTUR lNG 901.0 889.3 853.0 1.3 5.6 XX XX XX XX XX XX CONSiKuCTION 48.2 48.0 41.8 0.6 15.4 614.08 573.99 15.95 15.90 38.5 36.1 ~ui)Oin9 Construction 12.8 12.7 11.5 0.5 11.3 587.69 559.78 15.63 15.68 37.6 35.7 H~gnway & Heavy Construction '7.3 7.1 5.8 2.6 26.2 594.40 493.63 14.22 13.78 41.8 35.9 Sp:c~al Trades Contracting 28.2 28.2 24.5 0.1 14.8 :630.56 599.14 16.55 16.46 38.1 36.4 IRANSPORTATION 45.7 44.3 41.4 3.2 10.4 XX XX XX XX XX XX Railroads 6.4 6.4 6.7 1.2 -4.0 XX XX XX XX XX XX Trucking & Warehousing 16.2 15.9 14.8 1.9 9.0 427.35 453.95 12.21 12.54 35.0 36.2 PUBLIC UTILIIlES & COMM. 21.1 21.2 21.3 -0.2 -0.6 512.08 496.84 ~13.03 12.39 39.3 40.1 TRADE 281.4 279.1 265.3 0.8 6.0 241.00 238.54 7.85 7.77 30.7 30.7 Re~ail Trade 209.2 206.2 195.0 1.4 7.3 193.57 191.59 6.84 6.77 28.3 28.3 General Merchandise Stores 36.2 34.2 31.7 5.8 14.2 178.38 182.95 6.13 6.16 29.1 29.7 Food Stores 25.7 25.B 25.2 -0.7 2.0 250.36 242.0? 8.29 8.~9 30.2 29.2 E~ting & Drinking Places 68.7 67.7 64.4 1.4 6.6 91.37 91.91 4.31 .4.65 21.2 20.2 Specialty Mer~hanOise~/ 78.6 78.4 73.7 0.3 6.7 273.78 265.65 B.10 7.70 33.8 34.5 Wholesale Trade 72.2 ' 72.8 70.3 -0.9 2.6 :402.09 393.82 10.39 10.15 38.7 38.B FINAhCE, INS. & REAL ESTATE 79.4 79.4 76.2 0.0 4.2 1317.37 306.08 8.33 8.25 38.1 37.1 Finance 33.3 33.2 32.9 0.2 1.3 321.04 322.90 8.63 8.68 37.2 37.2 Insurance 31.6 31.5 29.5 0.5 7.3 368.41 347.94 8.73 8.57 42.2 40.6 Rea) Estate 14.5 14.7 13.8 -1.6 4.6 205.07 187.47 6.51 6.27 31.5 29.9 SERVICE & M1SCELLA)IEOUS 278.3 274.6 263.5 1.4 5.6 XX XX . XX XX XX XX Lodging & Recreation 27.7 28.0 25.4 -0.8 g.o 160.52 139.95 6.37 5.93 25.2 23.6 Pvr=onal Serviues 11.6 11.4 11. 1.7 4.5 XX XX XX XX XX XX Bus~ness Services 63.4 62.9 56.4 0.8 12.4 XX XX XX XX XX XX Repair Services 13.7 13.5 12.6 1.$ 9.2 262.67 293.16 7.08 6.80 37.1 38.7 H=~ltn Services 73.2 72.5 73.7 0.9 -0.7 248.00 226.80 8.38 7.93 29.7 28.6 ~ospitals 27.5 26.9 30.1 2.1 -8.4 278.10 275.77 9.27 9.38 30.0 29.4' Nursing Homes 20.2 20.3 19.9 -0.3 1.4 195.29 190.40 7.05 6.80 27.7 28.0 Other Health 25.4 25.3 23.7 0.5 7.3 XX XX XX XX XX XX Legal Services 8.7 8.8 8.2 -1.6 8.2 444.75 357.93 11.86 9.70 37.5 36.9 Private Education 15.6 13.2 15.9 18.2 -1.7 XX XX XX XX XX XX Other Services3_/ 59.4 59.0 55.7 0.6 6.6 XX XX XX XX XX XX GOVERNMENT 146.8 142.9 143.6 2.8 2.3 Federal 18.3 18.3 17.7 -0.2 3.2 S~ate 43.4 42.1 43.4 3.1 -0.1 Lucal 85.2 82.6 82.5 3.3 3.3 Source: Le~s th~n .05 Average earnings data are on a "gross" basis and are derived from reports of pnzro11 for full- and part-~ine production or non~up~rv~sory ~orkers. The payroll is reported before deductions of any kind. Bonuses, retro- active pay. tip~. pa~nunt in kind, and "fringe benefits" are excluded. Includes Building Materials, Autonotive, Apparel, Home Furnishings, Drug, Mail Order and Miscellaneous Ret,~ling. Includes Social Services, Membership Organizations, and Miscellaneous Services such as Engineering and Accounting. Current Employm~n! Statistics Program (Figures rounded to nearest hundred). EMPLOYMENT AND EARNINGS CONDITIONS Total nonagricultural wage and salary jobs increased in September with all major industries except government posting lar~er than seasonal gains. Over half of the job yains this past month was Sue to the upturn in public and private educational services. There were an esti- mated 77,700 jobs in educational services in September of this year compared to 76, 700 in 1983 and 79,600 in 1980, the peak year in education employment. There was no change in the number of manufacturing jobs in the Twin Cities area compared to August. While most industries actually showed small losses in the number of jobs, additional jobs at firms in the fabricated metal products and machinery industries offset .these losses. The length of the average work- week of manufacturing production workers redounded after sliding throughout the summer. Earlier this year we compared Twin Cities employment growth to that of other metro- politan areas in the Nation. A midyear check of wage and salary job growth shows shat the Minneapolis-St. Paul metro- politan area continues to grow faster than the national average and nearly twice as fast as the average of the 37 major metropolitan areas, those with more than one million residents. From July 1983 to July 1~84, total nonagricultural wage and salary employment in the U.S. grew by 4.6 percent. In the 37 major metro- politan areas it grew by an average of 2.9 percent, while in the Twin Cities it grew Dy 5.6 percent. Atlanta and Phoenix were the only two major metro- politan areas with faster rates of job ~rowtn than Minneapolis-St. Paul over the period. rERISTICS OF THE INSURED UN~PLOYED (Regular Benefits Progrmm) MINNEAPOLIS-ST. PAUL S)~SA Week Ending 9/12/84 Percent Change From: Percent Percent l/ Month Year of Long-Ter~~ Percent Number Ago Ago Total Unemployed Women 9,912 -13.1 -23.0 100.0 25.6 43.4 592 -11.4 -52.2 6.0 14.9 13.7 2.814 -2.0 -15.5 28.4 23.5 36.6 1,878 1.4 -11.7 18.9 23.4 35.9 936 -8.1 -22.2 9.4 23.7 37.9 566 -4.6 -3.1 5.7 30.2 29.9 942 -4.5 -23.2 9.5 26.1 37.9 1,308 -14.3 -34.5 13.2 27.0 41.7 652 -3.7 -0.: 6.6 28.7 61.7 2.663 -26.8 -17.8 26.9 28.4 57.0 229 -15.8 -17.6 2.3 25.8 63.3 58 -7.9 -41.4 0.6 15.5 36.2 88 - 9,912 -13.1 -23.0 iO0.D 25.6 43.4 2,749 -16.6 -13.31 27.7 27.3 47.3 1,827 -13.6 -24.C 18.4 28.2 79.6 599 -8.7 -21.5: 6.0 29.5 31.2 912 -22.3 -26.5 9.2 31.1 49 6.5 -23.4 0.5 16.3 16.3 233 -0.9 35.5 "2.4 24.5 23.2 761 -8.3 -10. 7.7 21.2 17.5 889 -2.5 -5.1 9.0 22.7 56.7 812 -5.7 -50.1 8.2 15.5 5.5 1,063 -16.0 -28.2 10.7 23.3 17.3 18 not total tm lO0.O du~ to tn~mo~n~pnt ~;mnHinn_ Industry and Occupational Attachment Total, All Industries Construction Kanufacturing Durable Goods Mondurable Goods Trans., Comm., and Public Utilities Wholesale Trade Retail Trade Fin., Ins., and Real Estate Services Public Admtn. All Other Inf. Not Available Total, All Occupations Prof., Tech., Mgr. Clerical Sales Service Farm., For., Fish. Processin9 Machine Trades Benchw~rk Structural Work Miscellaneous Inf. Not Available NOTE: Percentages may l_/ Long-Term unemployed refers to unemployment insurance claimants whose current spell of unemployment has lasted 1S weeks or longer. Economic Indicators Minneapolis-St. Paul Metropolitan Area Latest Month Current Previous Percent Change -Available Period Period Year Ago Year Ago Sept 1,776 1,592 2,103 -15.5 Sept 12,724 12,635 16.570 -23.2 Sept 40.7 40.0 40.5 0.5 Sept 80 66 45 77.8 Sept 11.27 12.05 12.4C -9.1 Aug 1,766 1,595 1,591 11.0 Aug 1,268 1,1B4 1,168 8.6 Aug 324.8 324.1 3!6.2 2.7 Sept 122.4 120.B 1!6.5 5.1 Initial 'UI Claimsl/~ U1 Claimants-ReguTar~/* Avg Wkly Hours in Mfg,/* Help Wanted Index?* Mortgage Rate3/ Residential BTdg Permits4/° Retail Sales (Millions)~7' Consumer Price Index~/ US Employment Cost Index~/ Sources: 1/ MDES, 2/ The Conference Board, 3/ Minneapolis Sta? & %ri~une via Data ~esources~ Inc., 4/ M~tropolitan C~uncil, ~/ U.S. Dezt. ~f C:m~erce, and 6/ Bureau of LaboF Statistics. · Denc. tes seasonally-adjusted data. THE JOB MARKET nrollment in Twin Cities area schools of higher education is presented in the following le. The figures include all students at the institutions listed regardless of age, dits/hours taken or type of program. The total number of students declined from fall of 1983, though the drop of 2.5 percent is smaller than expected considering that she 18-21 age bracket is estimated to have fallen by 4.5 percent over the year. Schools are continuing to attract students other than the traditional group of recent high school graduates. For example, Metro State University has an average student age of 31 and experienced another hefty increase in numbers. Private schools also showed an overall rise, much of it attributable to expanded opportunities for older adults while .maintaining a strong marketing approach toward high schoolers. Conversely, enrollment at the University of Minnesota declined for the third straight year with the number of both new students and reentrants down. A smaller student body is also evident at almost all community colleges and public vo-tech institutes due to an improving economy as well as age group population losses. With enhanced job opportunities many students and potential students opt for current employment rather than continuing their educa- tion. Their enrollment drops have not been large in absolute terms, but only in rela- tion to other institutions. Enrollment in Post-Secondary Education Fall 1984 and Fall 1983 Minneapolis-St. Paul SMSA Enrollment Percent Change School Fall 1984 Fall 1983 83-84 ~[--E NROLLMENI --1'0-~9-- ' 1-0'~J-~-6~- ~-'~ Public University 48,355 49,974 -3.2 Metro State University 3,696 3,529 4.7 U ~ity of Minnesota 44,659 46,445 -3.8 lture/Biology 2,266 2,415 -6.2 ion 2,405 2,240 7.4 ~eneral/Univ. College 3,433 3,479 -1.3 G, aduate School 7,465 7,62D -2.0 vealtm Sciences 3,781 3,B43 -1.6 Home ~conomics 1,345 1,362 -1.2 Law School 730 715 2.1 Liberal Arts 15,951 17,147 -7.0 Mj,agement 1,477 1,536 -3.8 i~:hnology 5,B06 6,0B8 -4.6 Pr vate University 17,314 16,546 4.6 ,j~sourg 1,707 1,542 10.7 ~.thel 1,898 1,931 -1.7 Co,cordia 749 779 -3.9 ~m!!ne 1,872 1,857 0.8 · l~Ealester 1,696 1,682 0.8 .,pls School of Art 512 512 0.0 St. Catherine 2,450 2,284 7.3 St. Thomas 6.435 ~,gs9 8.0 'Comr~unity College 24,903 26,183 -4.9 Anowa-Ramsey 3,708 3,711 -0.1 Inver Hills 3,624 3,668 -1.2 La~ewood 3,94B 4,336 -B.9 Minneapolis 2,719 2,919 -6.9 Normandale 6,349 6,591 -3.7 North Hennepin 4,555 4,958 -8.1 Vocational-Technical 11,927 12,383 -3.7 AnoVa 1,541 1,643 -6.2 Dakota County 1,660 1,686 -1.~ Minneapolis 2,299 2,268 1.5 916 1,B56 2,129 -12.8 St. Paul 1,957 2,007 -2.5 Suburban Hennepin 2,6!4 2,653 -1.5 Sources: University News Service, University of Minnesota; State Univer- sity System; Minnesota Private College Council; Minnesota Community College System; State Board of Vocational-Technical Eoucation. The critical 18-21 age group will con- ~inue to decline in the Twin Cities area for the next nine'~years at which point they will number approximately 111,900 compared to 144,300 today. In order to maintain enrollment, schools must~ continue to appeal to more than just high schoolers, and/or offer pro- grams for which there is strong demand. One such career area is teacher educa- tion. This was the only college at the University o~ Minnesota to show a substantial increase in numbers this fall and has now grown for the third consecutive year. The need for teachers, especially at the elementary level has been perceived by local stu- dents. (According to the NEA demand ij slated to exceed supply by 1985). On the other hand, job opportunities in management and health sciences are not as plentiful due to large numbers of graduates over the past decade. Students have responded by curtailing their enrollment in these programs. In some career fields, however, the need has not been met with a comparable response. Demand for scientists and engineers is widely documented, yet enrollment in the U of M SChools of Agriculture, Biological Sciences and Technology has continued to drop faster than the overall student body. Decemuer Z, 19~4 Mr. Curtis A. Pearson Wurst, Pearson, Hamilton, Larson & Underwood 1100 First Bank Place West Minneapolis, Minnesota 55402 Re: Mound Elevated Tank .Restoration Project Dear Curt: This letter and attachments summarize the problems the City has encountered on this project due to the delays, unresponsiveness and possibly the n6glect of the contractor, Allied Painting and Renovating, Inc. of Afton, Minnesota. The problems as I see them are briefly described as follows: The project was not completed by the November 1, 1984 completion date and is not yet complete. 2e The City has and will incur additional costs due to project incompletion and unresponsiveness of the contractor. These costs inc.lude: Ae The hiring of a contractor to repair deficient work in a timely manner. B. Additional inspection costs. Ce Additional costs to take the tank out of service in the spring so the job may be completed. These costs include the possible purchase of water from Spring Park and additional Mound Water Utility 'labor costs. Costs were also incurred between the period of November 1st and November 30th when the tank was refilled. De Intangible costs dealing with citizen complaints due to low water pressure when the tower is out of service. e Completed work in the large tank is deficient and requires correction by the contractor. The paint thickness inside the bowl of the tank is only 4.0 mils and a minimum of 7.0 mils is required. ~.lr. Cur[is A. Pearson 'l'he (~thodi¢ Protection System has not been installed in either tank as required, tn fact, the system was not ~ven ordered until November 15, ~y letter on November 1st, we notified the contractor he was in default and requested a completion schedule. This has not been furnished. My objective is to get the job completed in a timely, responsible manner. Repeated calls to the contractor have not been responded to or the response has been untimely or unsatisfactory. Included are copies of inspection notes, telephone conversation s~.n~naries, correspondence and contract documents. I would appreciate your assistance and advice so we can bring this project to a satisfactory completion. Sincerely, EUGENE A. HICKOK AND ASSOCIATES [Jo~in C. Lichter, P.E. Dt CC: ~on Elam, City of Mound U ECOMBS-KNUTSON ASSOCIATES, INC. December 7, 1984 Reply To: 12800 Industrial Park Boulevard Plymouth, Minnesota 55441 (612) 559-3700 Mr. Chuck Weischelbaum District State Aid Engineer Minnesota Dept. of Transportation 2055 North Lilac Drive Golden Valley,MN 55422 Subject: City of Mound Annual Needs Study File #7409 Dear Chuck: In reviewing this year's needs study, we have discovered that the map does not match the needs study in one area. The needs study calls for control sec- tion 111 tb run on Leslie Road from Brighton Boulevard to Bradford Lane, then on Bradford Lane from Leslie to Wilshire Boulevard. I looked back in the files and found that this is what was requested by the City and approved by the State in 1978. As you can see by the enclosed map, this section runs on Leslie Road from Brighton Boulevard to Manchester Road, then on Manchester Road to Devon Lane, then on Devon Lane to Bradford Lane, and then Bradford Lane to Wilshire. The City of Mound would like to change the designation of this control section to match the present map. By making this change in the route of control section lll, Mound's total mileage of State Aid Streets would be increased by 0.08 miles. At the present time, the City is approximately one half mile under the maximum allowed. As I mentioned over the phone, the City would like to pass a resolution to this effect at their next meeting on December 11, 1984. I also have a number of corrections on the remaining reports which will be forwarded to you by the 21st of December. If you have any questions or need additional information, please contact me. Very truly yours, McCOMBS-KNUTSON ASSOCIATES, INC. OC:sj Enclosure cc: Son Elam