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1987-02-24 CITY 0F M0UND MOUND, MINNESOTA A~EIiDA MOUND CITY COUNCIL REGULAR MEETING 7:30 P.M., TUESDAY, FEBRUARY 2~, 1987 COUNCIL CHAMBERS 1. Swear in new Councilmember, Don Abel Approval of February 10, 1987, Regular Meeting Minutes Pg. 357-363 Presentation of Donation for Bullet Proof Vest to the Mound Police Department PUBLIC HEARING: Delinquent Utility Bills Pg. 364 PUBLIC HEARING: Issuance of a Conditional Use Permit to Conduct a Minor Automotive Repair in the B-1 Central Business District Located at 5294 Shoreline Blvd., PID #13-117-24 34 0021 Pg. 365-373 CASE ~87-615: Ron Gehring, 48XX Tuxedo Blvd., Lots 9 & 10, Block 10, Devon, PID # 25-117-24 '11 0007/0008 Request: Lot Size Variance Pg. 37 4-3 83 CASE ~87-616: John & Karen Ewald, 4933 Crestview Road, Lot 22, Block 25, Shadywood Point, PID #13-117-24 11 0112 Request: 5 Foot Street Front Variance Gordon Wolf Commons Dock Permit for 1987 Pg. 384-391 Pg. 392-41 9 j 10. 11. Presentation by George W. Bowlin, Hennepin County Community Health Department Pg. 420 ~Presentation of Proposed Lake Minnetonka Regional Park - · Neil Weber, Hennepin CountY Parks Department Head Annual Reports: Fran Clark, City Clerk; Jan Bertrand, Building Official; Don Bryce, Fire Chief Pg. 421-470 12. 13. (approximately 9:00 P.M.) Presentation on Proposed L.M.C.D. Legislation - Bob Rascop, Chairman, L.M.C.D. Appointment to L.M.C.D. Planning Commission Appointment Pg. 471-492 Pg. 493-510 Page 355 15. Resolution Authorizing the Mayor and City Manage? to Sign a Mortgage Satisfaction for HEI, Inc. 16. 1987 Municipal Insurance Program -Eari Bailey, R. L. Youngdahl & Associates 17. Resolution Proclaiming March 8-14, 1987, as Volunteers of America Week in the City of Mound Pg. 511-514 ?g. 515-5~5c Pg. 516 18. comments and Suggestions from Citizens Present 19. License Renewals Pg. 517 20. Payment of Bills Pg. 51 8-530 WORK SESSION - Saturday, February 21, 1987, at 8:30 A.M. Be LMCD Candidate Interviews 6:30 P.M. February 24, 1987, before the Council Meeting. Ce The Mound City Day's Committee is developing a historical booklet for the 75th Anniversary celebration. They need a photograph of the City Council.~ Judy Soukup will be taking the photo Tuesday evening. De Ee January 1987 Financial Report as prepared by John Norman, Finance Director Pg. 531-533 Planning Commission Minutes of February 9, 1987 and February 16, 1987 Pg. 534-544 Agenda for 1987 State of the Region Meeting sponsored by the Metropolitan Council - March 25, 1987. If you are interested in attending, please advise me. School Board Minutes - January 12, 1987 Pg. 545-546 Pg. 547-548 He Memo from the Secretary of State's Office showing what cities in Hennepin County will be using the Optical Scan Voting Equipment in elections held after July 1, 1987. Pg. 549 Page 356 15 February 10, 1987 MINUTES - MOUND CITY COUNCIL - REGULAR MEETING FEBRUAR~ 10, 1987 The City Council of Mound, Hennepin County, Minnesota, met in regular session on Tuesday., February 10, 1987, at 7:30 P.M. in the Council Chambers at 5341Maywood Road, in said City. Those'present were: Mayor Steve Smith, Councilmembers Llz Jensen, Phyllis Jessen and Skip Johnson. Also present were: City Manager Edward J. Shukle, Jr., City Clerk Fran Clark,. Finance Director John Norman, City Attorney Curt Pearson, City Planner Mark Koegler, City Engineer John Cameron, Building Official Jan Bertrand, Park Director Jim Fackler, Sewer & Water Superintendent Greg Skinner, Street Superintendent Geno Hoff, Fire Chief Don Bryce and the following interested citizens: Eve Bedell, Geoff Michael, Diana Murat, Gregg Murray, Ben Malinski, Judy Bryce. Mayor Smith opened the meeting and welcomed the people in attendance. MOTION made by Jessen, seconded by Johnson to approve the Minutes of the. January 17,.1987, Special/Regular Meeting, as presented. The vote was unanimously in favor. Motion carried. APPOINTMENT TO VACANT CITY COUNCIL SEAT The Council thanked all the candidates for their time and interest. Jensen moved and Johnson seconded the following resolution: RESOLUTION ~87-26 RESOLUTION APPOINTING DON ABEL TO THE CITY COUNCIL FOR THE REMAINDER OF STEVE SMITH'S TERM (DECEMBER 31, 1988) A roll call vote was unanimously in favor. Motion carried. The Mayor explained that Mr..Abel had made plans before this position became available to be out of town this evening. APPOINTMENT TO THE L.M.C.D. The Mayor suggested having the applicants come to the next meeting at 6:30 P.M. to be interviewed for this position. The Council agreed. 16 February 10, 1987 PUBLIC HEARING: CASE #86-567: APPLICATION TO AMEND CONDITIONAL USE PERMIT TO ALLOW THE STORAGE OF TOWED/ ABANDONED/WRECKED VEHICLES AT 4821 SHORELINE BLVD. BEN MALINSKI. UNION ?6. PID ~a O0la The City Planner explained the applicant's request and the redommendations made by the Planning Commission. The Mayor opened the public hearing. The Mayor closed the public hearing. There were no comments. The Council asked that an additional condition be added to the 8 listed which would read as follows: 9. There shall be no boat storage on the premises. The applicant asked if this also meant he could not store his own boat. The Council answered yes. Jessen moved and Jensen seconded the following resolution: RESOLUTION 187-27 RESOLUTION AUTHORIZING A CONDITIONAL USE PERMIT FOR OPERATION OF A VEHICLE IMPOUNDMENT AREA AND SERVICE STATION/VEHICLE REPAIR (MINOR) FACILITY AT 4831 SHORELINE BLVD., PID ~13-117-24 44 0014, P & Z CASE ~86-567 The vote was unanimously in favor. Motion carried. RESOLUTION ADOPTING CERTAIN REQUIREMENTS FOR BUILDING DEMOLITION AND AMENDING RESOLUTION ~86-26 'The Building Official explained her proposed additions to the requirements. Adding t5, "extermination of rodent/insect harborage" and making people aware that they need City permits before disconnecting utilities. The Council discussed ~5 and decided the change should read as follows: "5. If rodents or harmful insects are determined to be present, extermination shall precede demolition". Another addition is before il there be the following sentence: "Ail persons who request a demolition permit shall be responsible to accomplish the following:". Johnson moved and Jensen seconded the following resolution: RESOLUTION ~87-28 RESOLUTION ADOPTING CERTAIN REQUIREMENTS FOR BUILDING DEMOLITION AND AMENDING RESOLUTION t86-26 The vote was unanimously in favor. Motion carried. 17 February 10~ 1987 SET THE FOLLOWING PUBLIC HEARINGS: MOTION made by Jessen, seconded by Johnson to set Feburary 2~, 1987, for a public hearing on the issuance of a Conditional Uae Permit to conduct minor automotive repair in the B-1 Central Business District located at 5294 Shoreline Blvd., PID {13-117-24 34 0021. The vote was unanimously in favor. Motion carried. MOTION made by Jensen, seconded by Johnson-to set March 10, 1987, for a public hearing to consider the issuance of a Conditional Use Permit establishing a Planned Development- Area and approval of a preliminary plat and variances for land located at 1838 Commerce Blvd., PID {13-117-24 33 0006. The vote was unanimously in favor. Motion carried. Co MOTION made by Jessen, seconded by Johnson to set March 1987, for a public hearing to consider the subdivision of' land, PID t13-117-24 44 0003. The vote was unanimously in favor. Motion carried. D® MOTION made by Jensen, seconded by Johnson to set Narch 10, 1987, for a public hearing to consider the subdivision and platting of land, PID t13-117-24 44 0001/0002. The vote was unanimously in favor. Motion carried. MOTION made by Johnson, seconded by Jessen to set March 10, 1987, for a public hearing to consider the proposed vacations (portion of street and easements). The vote was unanimously in favor. Motion carried. MOTION made by Jensen, seconded by Johnson to set March 10, 1987, for a public hearing to consider an amendment of Section 23.625.3 of the Mound Zoning Code to add Class II Restaurants (Fast Food, Convenience and Drive-In) as a Conditional Use. The vote was unanimously in favor. Motion carried. MOTION made by Jessen, seconded by Jensen to set March 10, 1987, for a public hearing to consider the issuance of a Conditional Use Permit for the operation of a Fast Food, Convenience, Drive-In Restaurant (Class II) Located at 2244A Commerce Blvd. The vote was unanimously in favor. Motion carried. He MOTION made by Johnson, seconded by Jensen to set March 10, 1987, for a public hearing to consider a-pproval of a Conditional Use Permit and variances to add two attached residential units to an existing 4-Plex located at 4810 Northern Road, PID ~13-117-24 44 0075/0076/0087, in the B-2, General Business Zone. The vote was unanimously in favor. Motion carried. 18 February i0, 1987 ANNUAL REPORTS: JIM FACKLER? PARK DIRECTOR~ GREG SKINNER. SEWER & WATER SUPERINTENDENT: GENO HOFF. STREET SUPER- The above mentioned Department Heads presented their annual reports to the City Council. APPOINTMENT OF MAYOR STEVE SMITH AS WEED INSPECTOR FOR 1987 Jessen moved and Jensen seconded the following resolution: RESOLUTION 987-29 RESOLUTION APPOINTING MAIOR STEVE SMITH A~ THE WEED INSPECTOR FOR 1987 The vote was unanimously in favor. Motion carried. SET DATE FOR LOCAL BOARD OF REVIEW MOTION made by Jensen, seoonded by Smith to set May 12, 1987, at 7:00 P.M., for the Local Board of Review. The vote was unanimously in favor. Motion earried. TAX FORFEIT PROPERT~ SALE The City Clerk explained the reason for this sale. Jessen moved and Jensen seconded the following resolution: RESOLUTION ~87-30 RESOLUTION APPRO¥ING THE SALE OF CERTAIN TAX FORFEIT LANDS TO ADJOINING PROPERTX OWNER AND AUTHORIZING THE MAXOR AND CIT~ MANAGER TO SIGN QUIT CLAIM DEED The vote was unanimously in favor. Motion carried. PRESENTATION OF REPORT ON EXISTING DATA PROCESSING SYSTEM & RECOMMENDATION TO CHANGE TO A "STAND ALONE" COMPUTER SYSTEM The City Manager presented a report that he and the Finance Director had prepared on the existing data processing system and their recommendation to change to a "stand alone" computer system. The~ Council discussed both the existing system and the proposed new computer system. They decided they would like to have this bid 2 ways: 1) a one-time purchase and 2) a lease/purchase plan. MOTION made by Jessen, seconded by Jensen to set March 10, 1987, at 10:00 A.M. for the bid opening for a "stand alone" computer system. The vote was unanimously in favor. Motion carried. 19 February 10, 1987 COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT There were none, PAYMENT OF BILLS The bills were presented for consideration. MOTION made by Johnson, seconded by Jessen to approve.the payment of bills as presented on the pre-list, in the amount of $71,375.90, when funds are available. A roll call vote. was unanimously in favor. Motion carried. INFORMATIO/MISCELLANEOUS A. Department Head Monthly Reports for January 1987. Reminder of February 16, 1987, Planning Commission Meeting where Curt Pearson, City Attorney, will discuss zoning and other planning issues. Neil Weber, Hennepin County Parks, will be at the February 24, 1987, Council Meeting to speak on the proposed Lake Mlnnetonka Regional Park. Reminder of City Council Work Session, Saturday, February 21st at 8:30 A.M. Letter from Hennepin County Department of Transportation regarding the request for a traffic signal at the intersection of County Road 110 and Three Points Blvd. Notice of the 1987 LMC Legislative Action Conference, Tuesday, March 10, 1987, at the Radisson St. Paul Hotel. ADD ON ITEMS A. SET DATE FOR PUBLIC HEARING ON YEAR XIII CDDG FUNDS MOTION made by Jensen, seconded by Johnson to set March 10, 1987, at 7:30 P.M. for a public hearing on Year XIII CDBG Funds, approximately $6~,000.00. The vote was unanimously in favor. Motion carried. B. PLANNING COMMISSION APPOINTMENT The City Manager reported that the Planning Commission has recommended appointing Brad Sohns to the vacant position on the Planning Commission. Mayor Smith stated that he felt the Council should look at all the applications that have been received for this position before making a decision on the appointment. 2O February 10, 1987 Jensen moved and Jessen seconded the following resolution: RESOLUTION ~87-31 RESOLUTION TO APPOINT BRAD SOHNS TO THE VACANT PLANNING COMMISSION POSITION (TERM EXPIRES 12-31-87) A roll call vote was 2 in favor with Johnson and Smith voting nay. Motion failed. MOTION made by Johnson seconded by Jensen to adjourn at 10:.10 P.M. The vote was unanimously in favor. Motion carried. Edward J. Shukle, Jr., City Manager Fran Clark, CMC, City Clerk BILLS--' .... FEBRUARY 10, 1~87 Batch 874015 Batch 874014 Computer Run dated 2/5/87 Computer Run dated 2/4/87 48,576.95 22,798.95 Total Bills 71,375.90 ]] 001 1769 41 11 013 1730 12 11 016 1582 92 11 031 1662 81 11 046 1743 41 11 055 5051 91 11 067 1904 81 11 O67 1920 41 11 076 1772 01 11 100 2085 41 11 112 5917 01 11 112 5)66 72 11 112 5972 51 11 193 2186 53 11 199 2149 01 11 202 2212 82 11 211 2136 01 11 220 2180 91 Delinquent water and sewer $120.49 99.53 121.85 127.72 82..97 145.93 110.38 193.17 71.12 107.49 145.54 111.14 103.63 103,99 146.27 78.07: 101.65 114.85 2-18-87 $2085.79 11 OOl 1769 41 11 013 1730 12 11 016 1582 92 11 031 1662 81 11 O46 1743 41 11 055 5051 91 11 067 1904 81 11 067 1920 41 11 076 1772 01 11 100 2085 41 11 112 ~:'917.01 11 112 5966 72 11 112 5972 51 11 193 2t86 53 11 199 2149 O1 11 202 2212 82 11 211 2136 O1 11 220 2180 91 Jack Drefsfng Daniel Rohrlcht Mark Westrand James Bryant John Anderson Keith Wilson Wayne Burkhalter Jack Brazile Richard Willams Gerald 'Baker Thomas Jerde Patrick O Neil Steve Schmidt Pd $56.44103.63 Richard Juhl M. Mittelsteadt Mike Jackson Glenn Reger Gerald Garvais Delinquent Water and Sewer 99.53 127.72 ¢d. 82.97 145.93 Cd. 110.38 2-18-87 1769 Lafayette Lane 1730 Avocet Lane 1582 Bluebird Lane 1662 Gull Lane 1743 Sumach Lane 5051 Woodland Road 1904 Shorewood Lane t-g¢'TY~3,'Iqf~11920 Shorewood Lane 71.12 Pd. 107.49 Pd. 145.54 111.14 '103.99~ 146.27 Pd, 78.07 101,65~P8;1, 114.85 1772 Resthaven Lane 2085 Ironwood Road 5917 Gumwood Road 5966 Gumwood Road 5972 Gumwood Road 2186 Cedar Lane 2149 Belmont Lane 2212 Fern Lane 2136 Overland Lane 2180 Cardinal Lane . $2085.79 $1131.35 ? .o / CASE NO. 87-617 CITY OF MOUND Mound, Minnesota NOTICE OF HEARING ON THE ISSUANCE OF A CONDITIONAL USE PERMIT TO CONDUCT A MINOR AUTOMOTIVE REPAIR IN THE B-1 CENTRAL BUSINESS DISTRICT LOCATED AT 5294 SHORELINE BOULEVARD, PID NUMBER 13-117-24 34 0021 NOTICE IS HEREBY GIVEN thaton Tuesday, February 24, 1987, at 7:30 P.M. at the City Hall, 5341May~vood Road, Mound, Minnesota, a hearing will be held on the approval of a Conditional Use Permit to conduct a minor automotive repair in the B-1 Central Business District located at 5294 Shore- line Boulevard, PID Number 13-117-24 34 0021. (Formerly Koehnen's Standard Station). All persons appearing 'at said hearing will be given the opportunity to be heard. Francene C. Clark, City-~l~rk 3030 Harbor Lane North, Suite 104 Minneapolis, Minnesota 55441 612/553-1950 TO= Planning Commission and Staff PI4OM: Mark Koegler, City Planner ~ DATE: Pebl.-uary 11, 1987 StFA~ECT: Gonditional Use Permit - Minor Auto Repair CASE NO.: 87-617 FILE NO: 87-310-A -ZO LOCATION: 5294 Shoreline Boulevard (Formerly 'K6ehnen's Amoco Station) ZONING: Central Business (B-l) C0MP~IVE Ix~AN: Omm~rcial PROPOSAL: The applicant is proposir~ to cc~vert the former Amoco Station at the corner of Shoreline Boulevard and Wilshire Boulevard into a Quick Lube. The operation will include oil changes, lubrication and transmission fluid changes. (II4M~4TS: The Central Business (B-l) provisions of the Mound Zoning Code allow minor auto repair facilities as conditional uses. The proposed Quick Lube operation will be less intensive than the former full-service '~as station. This case is being reviewed at Monday's meeting in order to accommodate the developer's schedule. The meeting' is not an "official" public hearing and abutting neighbors were not notified due to time constraints. REf~Qg~;~k~TTON: Staff recommends approval of the conditional use permit for the operation of a Quick Lube at 5294 Shoreline Boulevard subject to the following conditions.. Business operations shall be limited to vehicle lubrication and changes of lubricating fluids. Outside storage of bulk oil, transmission fluid or other p,~oducts used in normal business activities is prohibited. 3~ 3. Ail signage shall conform to the Mound Sign Ordinance. HINUTES OF THE HOUND ADVISORY PLANNING COI~tlSSION HEETING February 16, 1987 Present were: Chair Thomas R, ese; Commissioners Vern Andersen, Wi11iam Keyer, G,off Mlchael, Ken Smith and Frank Wetland; not in attendance and absent were Commissioner Nilliam Thal and Council Representative Ellzabeth Jensen and ex- cused. Staff members in attendance were: City Planner, Hark Ko,gl,r; Bullding Official, Jan'Bertrand; City Hanager Ed Shukle; Clty Attorney Curt-Pearson. AlSo present were the followed*persons: Steve Smith, City Hayor; Don Abel, Councilman; Craig Gustafson and Larry Shaw. L~B~0A~RD OF APPEALS 1. Case No. 87-617 Conditional Use.Permit request to conduct a minor automobile repair in .the B-1 Central BusineSs District (Public hearing has been set by the City Council for .February 2/4, 1987) 529/4 Shoreline Boulevard, Lots 21 to 25, In~l. and adjacent vacated parking area, Block 1, Shirley Hills Unit. F; PID 13-117-2q 3q 0021 The City Planner, Hark Kroegler reviewed his report-to the Planning Commis- sion and added that the applicant is'requesting a variance to the sign ordi- nance to place a free standing sign on the existing pole structure as shown on the site plan lq.O feet to the north curb 11ne and 22} feet to the west curb llne. The City sign ordinance .requires a setback from the property line ten feet~ Ken Smith asked whether it was an independent company and Hr. Gustafson replied that it was an Independent firm; The question was asked if waste oll would be accumulated'on the site. The applicant replied that it would be stored in tanks currently on the site and picked up from time to time by a collection company. Ken Smith moved and Veiland seconded a motion to approve the conditlonal use permit upon the Staff recommendations: , 1. The business operation shall be limited to vehicle lubrication and · ' changes'of lubricating fluids. 2. Outside storage of bulk oi-1, transmission flui~ or other products used in normal business activity is prohibited. All Signage shall conform to HOund Sign Ordinance with the exception of the existing free'standing slgn may be used for the new business identification. The vote Was unanimously in favor. This will be referred to the City Council on February 2/4, i~87. DISCUSSION · City Attorney, Curt Pearson, was called before the Planning Commission to review legal aspects of Planning and Zoning. for the City of Hound. Hr. Pearson reviewed State Statutes, Chapter 462, and the United States Constitution provisions for the llm|tation of zoning. , ]' i.- ' .... ~' "~,~L.' " ' [',, ~ r H ~?/ ~.~L'ICATION TO pLANNING &.ZONING COHHISSION ......... (Please type the fo11~ln9 lnfor=tion) Case'No· 87-6]'7 Fee Paid ~o~ ~ Ob'~e Filed. at-x/ Street Address of Property 5294 Shoreline Blvd. Hound. HN. Legal DesCription of Property: Lot 21 to 25 incl and incl ad Block 001 Addition Shirley Hills unit F PlO No. 13-117-24 34 0021 3. Owner's Name ~ark Salite~man Day Phone No. 544-9603 Address Group Health Building 14001Ridgedale Drive Suite 200 Mntka,MN. 55343 Applicant (if other than owner): Name Craig Gustafson / ~arry Shaw Address 4309 Kings Drive Mntka, M~. 55345 Day Phone No.933-1844 Type of R~quest: ( ) Variance (X) C°nditional Use Permit (X~ Zoning Interpretation & Review ( ) Wetland Permit ( ) P.U.D. ) Amendment ) Sign Permit )*Other *If other, specify:Rcouest to useew~mr~no 6, .Present Zoning District Central Business 7. Existing Use(s) of Property CurrentlV vacpn~ - ~ronosine a Ouick'Lube OPeration Se Has an application ever been made for zoning, varlance, or condltional use permit or · other zoning procedure for this property? gE$ If so, list date(s) of 'llst date(s) of application, action taken and prov'ide Resolution No.(s) Copies of previous resoqutions shall~'ccompany present request. notices as may be.required~.by }~w. _ ~ ~ · . U P,ann,ng Commission Recommendation: ~) /~' U ) I certify that all of the-above statements and the statements contained ~n any required papers or plans to be submitted herewith are true and accurate. I consent to the entry In or upon the premises described in thls application by any authorized officlal of the City of ~ound for the purpose of Inspecting, or of posting, maintaining and removing such Date 02-03-8~ Date 2-16-87 Council Action: Resolution No. Date 2-2/~-87 V I I i :- I 5294 Shoreline Blvd. TYPE OF DEVELOPMENT Conditional use: Current Zoning: Minor Auto Repair, Tire, Battery Stores Central Business B-1 We will be operating a 'Quick Lube' type of operation. oil changes, lubrication, transmission fluid changes. operation name will be "Rite-Away Oil Change". Performing The business 'DEVELOPMENT SCHEDULE Minor redecorating, equipment installation and preparation . Feb 18 to Mar 16 Stock and pre opening ................... to March 22 Open to public. ....................... March 23 Estimated cost of project $22,000. It is our intent to be open for business no later than March 22, 1987. Our lease requires us to be operating on or around that time. 12-]0-63 RESOLUTION NO. 63-262 ILESOLUTION GRANTING PERMIT FOR SPECIAL USE WKEREAS, Lots 21-25, inclusive, Block 1, Shirley Hills Unit F are presently zoned Commercial Use District; WHEREAS, the owners thereof have made application for Special Use Permit for gasoline retail filling station or automobile service station pursuant to Section 23.15 subd. 4, Mound Code of Ordinances; AND WHEREAS, notice of hearing of the application was duly pub- lished and the hearing was held thereon on the 3rd day of December, 1963 and continued to December 10, 1963, at which hearing all persons desiring to be heard were given an'opportunity'to be heard, and it appears in the public interest to grant the same; NOW THEREFORE BE IT RESOL%~D BY THE VILLAGE COUNCIL OF MOUND, MINNESOTA: Conditioned upon construction of said service station in accord with the plans as filed with the Village, and conditioned upon inclusion of concrete curb and gutter around the :-adius and up to The property line on Wilshire Drive, thst peri, it for ~[se of Lots 21-25: inclusive, Block 1, Shirley Hills Unit F, as gasoline retail filling station or automobile s~rvice station be, and hereby is, grmnted. A~opted by the Council 't.l~is 10th day o£ Decem;.~e:', ]963. MINUTES OF THE HOUND ADVISORY PLANNING COHHISSION MEETING February 16, 1~87 Present were: Chair Thomas Reese; Commissioners Vern Andersen, William Meyer, Geoff Michael, Ken Smith and Frank Weiland; not in attendance and absent were Commissioner William Thal and Counc11 Representative Ellzabeth Jensen and ex- cused. Staff members in attendance were: City Planner, Mark Koegler; Building Official, Jan-Bertrand; City Hanager Ed Shukle; City Attorney Curt. Pearson. Also present were the followed'persons: Steve Smith, City Hayor; Don Abel, Councilman; craig Gustafson and Larry Shaw. B~)ARD OF APPEALS Case No. 87-617 Conditional Use.Permit request to conduct a minor automobile repair in .the B-1 Central BusineSs District (Public hearing has been set by the City Council for-February 24, 1987) 5294 Shoreline Boulevard, Lots 21 to 25, Inbl. and adjacent vacated parking area, Block 1, Shirley Hills Unit. F; PID 13-117-24 34 0021 The City Planner, Mark Kroegler reviewed his report-to the Planning Commis- slon and added that the applicant is'requestlng a variance to the slgn ordi- nance to place a free standing sign on the existing pole structure as shown on the site plan 14.0 feet to the north curb line and 22½ feet to the west curb line. The City sign ordinance.requires a setback from the property line ten feet: Ken Smith asked whether it was an independent company and Mr. Gustafson replied that it was an independent firm; The question was asked if waste oll would be accumulated on the site. The applicant replied that it would be stored in tanks currently on the site and picked up from time to time by a collection company. Ken Smith moved and Welland seconded a motion to approve the conditional use permit upon the Staff recommendations: 1. The business operatlon shall be limited to vehicle lubrlcation and · ' changes'of lubricating fluids. 2. Outside storage of bulk oil, transmission flui~ or other products used in normal business activity is prohibited. 3. All Signage shall conform to Hound Sign Ordinance with the exception //~ of the existing free'standing sign may be used for the new business identification. . x ,, .,-=, I T. he vote Was unanimously= in favor/-/~ ~Y~.~~'~°. ~-~~ _j._~ ~~. Th~'~-!~t-l-1-~ee referred to the City Council on February 2~, DISCUSSION City Attorney, Curt Pearson, was called before the Planning Commission to review legal aspects of Planning and Zoning for the City of Mound. Mr. Pearson revi&wed State Statutes, Chapter 462, and the United States Constitution provisions for the limitation of zoning. , Case No. 87-61'7 Fee Paid Dg[e Filed ~-~'-~? · 1. Street Address of Property 5294 Shorel±ne Blvd. Mound. ~1. 2. Legal Description of Property: Lot 21 to 25 incl and incl ad Block 001 Addition 'Shirley Hills unit F PID No. 13-117-24 34 0021 3. Owner"s Name Mark Saliterman Day Phone No. 544-9603 Address Group Health Building 14001Ridgedale Drive Suite 200 Mntka,M~. 55343 ~. Appl icant (if other than owner): Name Craig Gustafson / Larry Shaw Day Phone No.933-1844 Address 4309 Kings Drive Matka, M~. 55345 5. Type of R~quest: ( ) Variance (X) C°ndltl°nal Use Permit (X~ Zoning Interpretation & Review ( ) Wetland Permit ( ) P.U.O. .\ ) Amendment ) Sign Permit )*Other *If other, speclfy:Reauest to use Present Zoning 0lstrlct Central Business 7. Existing Use(s) of Property Currently vagan~ - Prooosin~ a OuickLube OPeration 8. Has an application ever been made for zoning, variance, or condltlonal use permit or · other zoning procedure for this property?. ~S If so, list date(s) of 'list date(s) of application, action taken and provide Resolution No.(s). 'd~.~.., ~ -~ ~..r~ //;~-/~- ~;~ ) Copies of previous resoqutions shall-e'ccompany present request. I certify that all of the. above statements'.and the statements contained 'In any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized offlclal of the City of Hound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required .by ]~w. . ~ ~ P,annlng Commission Recommendat,on: ~) /~'~ 0 ) Date 2-16-87 Council Action: Resolution No. Date 2-2Z'-87 Proposed" Resolution Case No. 87-617 P.~LUTIO~ N0. 87- RESOLUTION AUTHCRIZING A CONDITIONAL USE PERMIT FOR OPERATION OF A "QUICK LUBE", OIL, LUBRICkTION AND TRANSMISSION FLUID (I~ANGE FACILITY AND SIGN VARIANCE AT 5294 SHORk~.INE BOULEVARD, PID % 13-117-24 34 0021 WBEREAS, the City Council on February 24, 1987 held a public hearing pursuant to Section 23.505 of the Mound Code of Ordinances, to consider the issuance of a Conditional Use Permit for the operation of an oil, lubrication and transmission fluid change facility and sign variance at 5294 Shoreline Boulevard, PID %13-117-24 34 G021; and WHEREAS, the subject property is within the B-l, Central Business zone which allows minor auto repair facilities by conditional use permit; and WHEREAS, the applicant has applied for a variance from the setback provisions of the si~n ordinance in order to place a free-standing si~n on an exi. sting pole; and WHEREAS, the Planning Commission has reviewed the request and does reco,~end approval; and WHEREAS, all parsons wishing to be heard were heard. NOW, THEREFORE, ~E IT RESOLVED by the City Council of the City of Mound, Minnesota, that the conditional use permit and sign setback variance are hereby approved subject to the following conditions: Business operations shall be limited to vehicle lubrication and changes of lubrication fluids. 0 Outside storage of bulk oil, 'transmission fluid or other products used in normal business activities is prohibited. The proposed free-standing sign at the corner of Wilshire Blvd. and Shoreline Blvd. is approved for placement on the existing pole. The free-standing sign board and all other business signage shall conform to · the MOund Sign Ordinance. 323 · CASE NO. 87-615 TO: Planning Commission, Applicant and Staff ~ FROH: Jan Bertrand, Building Official Planning Commission Agenda .of February 9, 1987 CASE NO. 87-615 APPLICANT: Ronald S. GehrJng LOCATION: ~8XX Tuxedo' Boulevard LEGAL DESC.: Lots 9 & 10, Block 10, Devon; PID Numbers 25-117-2~ 11 0007/0008 SUBJECT: Lot Size Variance EXISTING ZONING: R-2 The applicant, Ron Gehring, is requesting a variance to allow construction of a new home on an undersized 5200 square foot parcel. All setbacks for the new structure would be met for the R,2 Zoning District. " Lots 9 and 10 were platted at h0 by 80 widths. The City obtained 15 foot road- way easement in 1977 to relocate Tuxedo Boulevard right-of-way and the property owner was paid $600 for the permanent easement. However, this created two under- s|zed..iots. The owner has had~ lots in their ownership during this time period. The R-2 Zoning District would require a minimum of 6,000 square feet of lot area. The criteria for granting a hardsh|p for creating undersized parcels has been met' as the City has obtained additional property and now the ~ lots would be undersized by 1200 square feet~due to the roadway easement. RECOHHENDATION: Staff recommends that the request to construct new single family homes meeting al1 setback requiren~.nts on Lots 9 and 10 as one parcel shall be granted. The abutting neighbors have been notified. This will be referred to the City Council on February 2h, 1987. JB/ms Res61ution No- a t~porary, cons~uct~on eas~ent ov~ Lo~s 1 ~d 2 Block I7, ~. ..h$~e agreed to ~r.ant said 'eas.e~.ents to the City for the'sum of .~ .-~ .6 and rec.ognx.t~on .by the City. that by granting the.'..ea.sement cnexr proper=y wxll only be 5200 square feet and the Z°n=ng for::"!~'.. -the area requires 6000 square'feet and therefore they.are to be ..granted .any. ·needed; . variances by 'the City· resulting from: the taking. '." ,-~he City 2.lanager "is au'thorized an~directed tO' purchase 'a perpetual and a temporary easeme, nt over ·Lots 1 a.nd 2, Bloc~ 17, "." Devon. .for .the sum of. $.656. He Ks furthe_~ authorize, d to accept a'" 'provlszon.zn the easement granting an~ .an~ all varzances 'to the land.requzred under the zoning co~e and resultina from th~ Planning Commission Hinutes February 9, 1987 - Page 7 Skarp & Lindquist's Ravenswood; PID Numbers 13-117-2/4 4/4 0075/0075/0087 Phillip & Eva Hasch were present. Hark Koegler reviewed his report and the staff is recommending approval of the conditional use permit, recognition of the existing 18 foot side 'yard variance and approval of the parking variance subject to a number of conditions, one of which is not approving the front yard setback vari- ance. He commented that in talking with Mr. Hasch, he thought he could relocate the building back six feet and make that conforming. In addition to the 5 conditions listing in his report, Koegler suggested adding # 6. Applicaht post a bond to guarantee removal of the existing single family" - house. Hr. Hasch didn't have anything t° add, but questioned the amount of bond that would be required. .It was suggested about $5,000. would be reqbired. The Chairman Opened the public:hearing; there being'no one wanting to speak,-Chairman c]osed the pub]ic~hearing. Smith moved and Weiland seconded a motion to recommend accepting the staff's recommendation for approval with the 6 conditions. The vote was unanimously in favor. The public hearing will be set by the City'Council for March 10, 1987. Case No. 87-615 Lot. size variance .for 48Xx Tuxedo Boulevard Lots 9 and 10, Block 10, Devon; PID 25-117-24 11 0007/0008 Ronald Gehring was present. The Building Official, Jan Bertrand, reviewed her' report on applicant's request for a 1'or size 'variance due to the City obtaining.additlonal land for a permanent easement when Tuxedo Boulevard was relocated. She is recommending granting the variance because of the hardship for Lots 9 and 10, Block'lO, Devon.conditioned that the proposed home meet a11 new setback. requirements. Jensen questioned .lot size being less than 5200 square feet/or more than guideline of 10~ usually used for granting variances. The Buildlng Offi- cial explained that the fee paid was not for the land; but rather just for the permanent easement. It was not the intention to make the land unbuiidable. The City Engineer'stated Tuxedo is a State Aid Road and Hound could not get funding without 60 foot right-of-way. Weiland questione~ 9 and 10 would be combined into one parcel? Yes. Jensen moved and Andersen seconded a motion, based on the fact that this situation exists because of actions the City took and in other situations, property owners were granted variances, approval of the staff's recom- mendation is recommended to the City Council. The vote on the motion was unanimously in favor. This will be.on the Council agenda of February 24, 1987. 37& L i~°~-~,-..J,,¢.o= I ~" CITY OF HOUND · "JAN 21 /,**"*. ;'~:-' '='~**t.,-.~,' .... APPLICATION TO PLANNING & ZONING COHHISSION '~' ~ '* "~'-' ~"*' *:*' (Please type the following .information) 1. Street Address of Property.. 2. Legal DesCription of Property'..' Lot~ Addition Case' No. Fee Paid _~---- Oa~e FI led~? Block Day Phone No. Address Applicant (if other than owner): Address Type of Request: ~ Variance ( ) C°ndltlonal Use Permit ( ) Zoning Interpretation & Review ( ) Vetland Permit ( ) P.U.D. Day Phone (.) Amendment ( ) Sign Permit [ )*Other *If other, specify: Present Zoning O:istrlct ~~ Existing Use(s) of Property 8. Has an application ever been made for zoning, va~ce, or condition~l use permit or .other zoning procedure for this property?~- If so, l~st date(s) of 'list date(s) of application, action taken and prov'ide Resolution No.(s) Copies of previous resolutions shall accompany present request. I certify that all of the-above statements and the statements contained 'in any required papers or plans to be submitted herewith are true and accurate. ! consent to the entry in or upon the premises described in this application by any authorized official of the City of Hound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. ~ '.S',~nature~ of Appl.icant ~o ~-x/c~ ~ ~-'>~ff/~ Date~,/~/~7 Planning Commission Recommendation: Da te Council Action: Resolution No. ,3?? Date h IO"~ Request for Zoni.ng Variance Procedure (2) Case # ~/.5" D. Location of: Signs, easements~ underground utilities, etc. E. Indicate North compass direction F. Any addltional information as may reasonably be required by the City Staff and applicable Sectlons of the Zoning Ordinance. III. Request for a Zoning Variance A. All..lnformation below, a site plan, as described In Part '11, and general appllcatlon must be provided before a hearlng.wlll be scheduled. B. Does the present use of. the property'conform to,ali use regulatlons for the zone district in which it is located? Yes ~ No ( ) If ' ** '' .no , specify each ~on-conformlng use: C® De' OD the existing structures comply with all area height and bulk regulatlons for the zone district In which l't Is located? Yes ( ) No' ( ) If "no", specify each non-conforming use: Which unique physical characteristics of the subject property prevent Its reasonable use for any of the uses.permitted in that zoning district? ( ) .Too narrow (.) Topography ( ) Soil ( ) Too. small .. ( ) Drainage ( ) Sub-surface ( ) Too shallow ( ) Shape ( ) Other: Specify: .. ~- Was the hardship d~scribed above created by the action of anyone having property Interests In the land after the Zoning Ordinance was adopted/ Yes ( ) No (~)' If yes, explain: G® He Was the hardship created by any 'other man-made change, such as the reloca- tion of a road? Yes O~ No ( ) If yes, explain: Are the conditions of hardship for'which you request a variance peculiar only to the property described In this petition? Yes ( ) ~ ~ If no, how many other properties are similarly affected? , What i the 'tmlnimum** modlftcatlon (variance) from tH/e area-bulk regular that will permit you to make reasonable use of your land? (Specify, using maps, site plans with dimensions and written explanation. Attach additional sheets, If necessary.) Wi1 ~ granting of the variance be materially detrimental to property in the same zone, or t~ the~forcement of this ordinance? /O ~k I HEREBY CERTIFY THAT THIS'IS ATRUE AND CORRECT REPRESENTATION OF THE BOUNDARIES OF SURVEYED BY ME THIS ~MOUND--8~ ~VER RD A .RD ON 14 (pHELPS .'J - 1 FEBRUARY 12. 1987 TO: JAN BERTRAND, BUILDING OFFICIAL MOUND CITY COUNCIL FROM: RONALD S. GEHRING, APPLICANT CASE # 87-615 SUBJECT: LOT SIZE VARIANCE - LOTS 9 & 10, BLOCK 10 DEVON THIS ITEM IS PLANNED FOR COUNCIL ACTION ON FEB. 24,1987. HOWEVER, THE APPLICANT WILL BE UNABLE TO ATTEND THIS MEETING AND WOULD APPRECIATE IT IF THIS ITEM REMAINS ON THE AGENDA SO THAT CONSTRUCTION COULD BEGIN AS SOON AS POSSIBLE, PRESUMING THERE ARE NO PROBLEMS. 3215 CHARLES LANE MOUND, MN 55364 3?.2_ PROPOSED RESOLUTION CASE #87-615 REgOLUTION 87- RESOLUTION TO CONCUR WITH THE PLANNING COHHISSION TO APPROVE A VARIANCE IN LOT AREA FOR LOTS 9 AND 10, BLOCK 10, DEVON, PID #24-117-2q 11 0007/0008 WHEREAS, Ron Gehring, applicant of the requested variance for the property known as Lots 9 and 10, Block 10, Devon, PID #24-117-24 ll 0007/0008 has applied for a variance in lot size to allow the construction of a single family home with conforming setbacks; and WHEREAS, the City Code for the R-2 single family district requires 6,000 square foot lot size; and WHEREAS, the property described was platted at 6,400~with a street easement acquired to reduce the parcel size to 5,200 sq. feet; and WHEREAS, the Planning Commission has reviewed the request and does recommend the lot size variance as the hardship criteria has been met. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, MN. does hereby approve the lot size valance as requested and aforementioned upon the condition that Lots 9 and 10, Block 10, Devon be combined as one tax parcel and all structure setbacks conform to the zoning ordinance provisions. TO: Planning Commission, Applicant and Staff FROM: Jan Bertrand, Building Official Planning Commission Agenda of Februry 9, 1987 CASE NO. 87-616 APPLICANT: Karen and John N. Ewald, III LOCATION: 4933 Crestview Road LEGAL DESC.: Lot 22, Block 25, Shadywood Point; SUBJECT: 5 Foot Street Front Variance EXISTING ZONING: R-] Single Family CASE NO. 87-616 PID 13-117-24 11 0112 The applicant is requesting a 5 foot front yard variance to allow an expansion of an existing attached garage with a conversion of the existing garage to habitable space. The conversion of the existing garage would be a 10 by 20 foot room with a 20 by 20.foot attached garage. The R-1 Zoning District requires a 30 foot setback to the front property line. The proposed setback would be~ to the property line with a boulevard behind the curb of approximately 6 feet. The adjoining setbacks of the neighboring property is not shown on the s~. However, the street does curve so the line of sight with the neighbors Rs not as apparent. RECOMMENDATION: Staff recommends that the request be granted upon the condition of the approval of the neighboring properties on Lots 21 and 23, recognizing the shape of the lot and the topography of the site allowing reasonable use of the land. The abutting neighbors have been notified. This will be referred to the City Council on February 24th, 1987. Attached is a copy of the street asbuilt drawing. JB/ms HINUTES OF THE HOUND ADVISORY PLANNING COI~IISSION HEETING '' FEBRUARY 9, 1987 Present were: Chairman Thomas Reese; Commissioners Vern Andersen, Willlam Hey, r, Ceo.fl Hlchael, Kenneth Smlth and Frank Wetland: CoUncll Representative Elizabeth. densen; City Hanager Ed Shukle; City' Planner Hark Koegler; City Engineer John Cameron; Building Officlal Jan Bertrand and Secretary. Harjorle 5tutsman. Al. so present were the roi, lowing interested persons: Bonnie Hofferber, Barbara Horgan, Phil & Eva Hasch, John Ewald, Dave ~orse, Jim Nordby, Glen 01.son, Steve 01son,.Barry dohnson,'Brad Sohns,'..Steven Coddon, Candyce Anderson, David Liebenow, Dave .Logel'in, Gary Paulsen, Russ Peterson, Doug A. Dion, ~ayne Ehlebracht, Hike Hueller and Beth Andrews. Hinutes The minutes of the Planning Commission meeting of January 26, 1987 were presented. ~ei~land moved and Smith seconded a motion that they be accepted as. published. The yore was unanimously in favor· BOARD OF APPEALS - .- · Case No. 87-616 Street'Front Variance fOr 4933 Crestview Road Lot 22, Block 25, ShadYWood Point; PlO No. 13-117-24 11 0112' John Ewald was present. The Building Official, Jan Bertrand, reviewed'that applicant is requesting he be granted'a 5 foot front yard variance to allow the expansion of an existing attached'.'garage.'. He plans, conversion of the existing garage into living space, to make .a ]0 by 20. foot room with the remainder.of proposed, a 20 by 20 foot attached garage'. She commented on the boulevard behind the curb being $ feet 'wh|ch would put the structure actually 3] feet to the curb line. Staff recom- mends approval for the one story addition to within 25 feet of the front prop- erty line due to the shape of the lot and topography with the condition that the abutting.neighbors sign approval of the request. The Commission discussed the request and. asked if a 15 by 20 foot garage wouldn~'t work just as well so variance wouldn't be needed. Commission talked about not.seeing'the hardsh'ip )n this case and that it wou]d jeopardize the integrity'of Commission to grant. Smith moved the motion, based on 'lack of being able to show a hardship, to · deny. Jensen seconded'the motion.' The vote was: Andersen and Heyer opposed; all others voted in favor of 'the denial. Hotion carried by a $ to 2 vote. This will be on the February 24th Council agenda. Cases'Number 87-606, 87'607 and 87-608 'Public Hearing on Conditional Use .'Permit estab)ishing a Planned Development Area and approval of )or width variances'and preliminary plat for land located at 1838 .Commerce Boulevard; Hetes & Bounds Desc;, Lafayette Park, Lake Hinnetonka; PID 13-117-24 23 0006 Present were David Horse, Applicant, and Jim Norby City Planner, Hark Koegter, reviewed his report explaining establishing a Planned Development Area is done'by conditional use permit and will include the existing residence, 2 new single family detached structures and 2 new twin homes for a total of 7 housing units. He stated staff is r~commending approval of the conditiona] use permit establishing the Horse Addition as~a 'planned RECEIVED JAN 26 !997 :: '. : ..... ""' -':,-;--: '.<" :i CITY OF HOUND ii · I" ~_~.'~-----~~-'(P~eas. type the fo11~ing ,nfor~t,on) Street Address of Property 49~ Crest~ew Road. Mound. Legal Description of Property: Lot 22 Shadywood Point Application No. ~'7" Fee' Pald ~'~. Date Fl led' '/- ~L~. Block Addition PID No. 13-117-2q 11 0112 O~ner's Name Karen and John N. Ewald lll Address 4933 Crestview Roa~ Mound~ Mn. ~64 Day Phone No. 472-7810 4. Applicant (if other than owner): Name Add res s Day Phone No. Type of Request: (~/) Variance ( ) Conditional Use Permit ( ) Zonlng Interpretation & Review ( ) Wetland Permit ( ) P.U.D. ( ) Amendment (') Sign Permit ( )*Other *If other, specify: 6. Present Zoning District ~-I 5/~/&~ /~//~V 7. Existing USe(s) of Property ~l~ ~ ~E F~ Y.' 8. Has an application ever been made for zoning, variance, or conditional use permit or · other zoning procedure for this property? a/O If so, list date(s) of list date(s) of application, action taken ahd provide Res91ution No.(s) Copies of previous resolutions shall accompany present request. I Certify that all o~ the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Hound for the purpose of inspecting, or of posting, maintalning'-and removing such ':'Signature of Applicant ~ ~ Date Planning Commi'Ssl endatio Date 2-9-87 Council Action: Resolution No. Date Request for Zoning Variance Procedure (2) Case £ 7-/o/4 D.. Location of= Signs, easements, underground utilities, etc~ £. Indicate North compass direction F. Any additional information as may reasonably be required by the City Staff and applicable Sections of the Zoning Ordinance. III. Request for a Zoning Variance A. All information below, a site plan, as described in Part II, and general application must be provided before a hearing.will be scheduled. B. Does the present use of. the property'conform to all use regulations for the zone district in which it Is located? Yes (~) No ( ) If "no", specify each n~n-conforming use: Do the existing structures comply with all area height and bulk regulations for the zone district in which it is.located? Yes (~) No ( ) If "no", specify each non-conforming use: De Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) .Too narrow ( ) Topography ( ) Soil' ( ) Too. small ( ) Drainage ( ) Sub-surface (~) Too shallow ( ) Shape ( ) Other: Specify: Was the hardship described above created by the action of anyone having property interests in the land after 'the Zoning Ordinance was adopted? Yes ( ) No (X') If yes, explain: F. Was the hardship created by any other man-made change, such as the reloca- tion of a road? Yes ( ) No (~) If yes, explain: Are the conditions of hardship for which you request a variance peculiar only to the property described in this petition? Yes ('~) No ( ) If no, how many other properties are similarly affected? H. What-is the "minimum" modification (variance) from the area-bulk regulations that will permit you to make reasonable use of your land? (Specify, using maps, site plans with dimensions and written explanation. Attach additlonal sheets, if necessary.) I. Will granting of the variance be materlally~etrimental to property in the same zone, or to the enforcement of this ordinance? I HER/BY Cl:llrrllrY THAT THE ABOVE Il A TRUE AND CX)NAECT Ill'AT Oil & ~UR'Y~'Y OF o AS BURYEY[D BY Mi. THe~l 13.117 -24 Lot 22,Block 25,Shmdywood PalaC, l~nnep~n C~unCy, Mt.n~sor. a; July 9th. -OA¥ OF A.D. I! 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"" ............... ~ .... --~ ....................................... ~ '"'1' ............................................. ! ........... ~ ....... ~.=Q~: ~ ........ =-.e..---~ .......................... ..-~-t~'~' ==_~.: .,,.iE.=_:~,i:Z_--~==::~' .......... .~,.~.,~. .,~ ........ _. - ..... .............. ~ ........... .,n. ......... ..~ ................... ~ ,4T- .__~ ........ ,,0. ---=~ ......... ~ "' .~a.._ ...... ' ::= _-,-~: =~ .... .,. .-._=~ ......... ,_._:. ..~ .... · -"~ "::" ...... .~:=:::::::.:E': ~ ....... ~. _==:=.:=-:...: .---:.:.::~ :::::.:::::;~ =:::'..:-.::=:=~ ==~., .~ .., = ......................... .e.., ..m. :==.-:::.:~ .......... m: :;~.: ,_--_~ '-- MiNNETONKA ~'~ CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 February 19, 1987 TO: FROM: RE: ED SHUKLE, CITY MANAGER JIM FACKLER, PARKS DIRECTOR GORDON WOLF COMMONS DOCK PERMIT FOR 1987 Attached are: 1. Copies of all correspondence with Gordon Wolf. 2. Yearly listing by month of efforts made by the dock inspector to bring Mr. Wolf's dock into compliance with City Ordinance. 3. Minutes from the September 11, 1986 and February 12, 1987 Park Commission meetings. With reviewal of the enclosed material, you will see the background that led to the request of the dock inspector and myself to ask the Parks Comm- ission to review Mr. Wolf's docking permit. The Park Commission: recommendation to the City Council is that Mr. Wolf not be granted renewal of dock permit for 1987. If the City Council follows the Park Commission's recommendation, they should also address the following: 1. Date that Mr. Wolf should remove his dock. (May 1, 1987 is recommended) 2. If dock is left in, what procedure should the dock inspector take? (Impounding of dock upon discovery and mailing of notice that it was impounded) 3. Ability to share a commons dock. (Not recommended for 1987) 4. If his boat is docked at a commons site. (Recommend impounding upon discovery and sending notice that it was impounded.) The City has extended adequate courtesies to Mr. Wolf to resolve this situation. Mr. Wolf has acted in poor faith to insure his docking privileges. The Commons Dock program application is sent along with a listing of the regulations on use. It is the responsibility of the app- licant to read and adhere to these regulations. dF:Is An equal opportunity Employer that does not discriminate on the basis of race, color, national origin, or handicapped status in the admission or access to, or treatment or employment in, its programs and activities. FEBRUARY 20, 1987 MR. JIM FACKLER PARK DIRECTOR CITY OF MOUND DEAR MR. FACKLER, THANK YOU FOR THE LETTER DATED 19 FEBRUARY 1987 HeTINGJ' THE PAST PROBLEMS REGARDING MY DOCK AT SITE #31360. PLEASE ALLOW ME TO MAKE THESE POINTS CLEAR. 1. I HAVE EVERY INTENTION OF FOLLOWING ThE RULES OUTLINED BY THE CITY OF MOUND. 2. YES, I HAVE NADE MISTAKES INTERPREI'I]D!~ THE CITY DOCK RULES. 3. WHEN "COMMONS USERS" LEAVE THEIR TRASH,INCLUDING DIRTY DIAPERS,IN MY BUSHES AND URINATE 1N ~Y YARD, I AM TO NOTIFY THE POLICE DEPT.; NOl' IGNORE THE DOCK INSPECTOR DUE TO MY DISGUST. 4, I AM UNABLE TO ATTEND THIS COUNCIL MEETING. ATTENDING PAST COUNCIL MEETID!GS HAS PUT MY JOB IN JEOPARDY. MY WORK SCHEDULE IS SUN,MON, TUES,THUR, 4:30PM - 3:00AM. PLEASE ACCEPT MY 1987 DOCK APPLICATION AND MY ASSURANCE THAT A DOCKING PROBLEM WILL NEVER HAPPEN AGAIN. SINCEREL.Y, , /'bOF:DON WOLF / 4610 KILDARE ROAD MOUND, MINNESOTA · GORDON VOLF' 3'1-85 5-27-85 5-28-85 6-6-85' 6-10-85 6-1~.85 Paid application fee for a straight dock, $85.00. Did not furnish a copy of boat registration as required. Sent notice asking for a copy of boat registration. Found five boats at dock, three were not registered to Hr. Wolf. Dock Inspector phoned Mr. Wolf about needing registrations. Sent second notice requesting registrations. Received copies of application for transfer of three boats into Hr. ~olf's name. Sent third notice'on'other boats for registrations. Received a registration copy on one boat and a note stating'that crusier was sold. *During this period, I received complaints from neighbors on the -amount of boats at Gordon ~olf's dock #31360. General Comment on 85 ~olf Dock Permit - ! felt that the low cooperation that Hr; Nolf gave caused excess time spent on his dock. He did finish off the boating season fairly well. 1986 q-8-86 5-12-86 $-1q-86 7-15-86 '7-2i-86 7-28-86 8-8-86 8-11-86 8-12-86 8-19-86 8-19-86 Dock fee paid late,' due date was March .1, 1986. Amount paid was $85.00 for a straight dock and $10.00 late fee was paid on 5-12-86. $10.00 late fee paid. Found an 'L' shaped dock installed instead of a straight dock. An 'L' shaped dock is $135.00 fee. Sent notice on additional amount owed of $50.00. Received amount owed for-dock, $50,00. Found a'unregistered boat, MN 8022DW, at dock, sent notice. Received a copy of a registration for boat license #HN 8022DW. Owner was a Hinneapolls resi'dent named Hark Goldman. Phoned Hr. Wolf on this dlscrepency. Checked dock all three days, boat in question was gone. The questioned boat was moored at dock. Tried to call Hr. Wolf, no answer. 3?3. GORDON WOLF PAGE 2 8'20-86 8-21-86 9-10-86 9-29-86 10-11-86 Reached Hr. Wolf's father and asked him to have Gordon call In. Had not heard from Gordon Wolf. Sent'letter'dated 8-21.-86, registered mall., informed him he would have to appear at a Recreation Commission meeting on September 11, 1986. This letter included a complete packet on the history of problems at his dock. Letter Packet came back to'City hall marked undellvered. Hr. Wolf'had a meeting scheduled with the City Building Inspector onanother matter. This was discovered and Jim'Fackler, Parks Director, went to the meeting and hand delivered'the'packet. Note signed postal sl!p. Mr. Wolf did not appear at Recreation Commission meeting. 1987 1-2-87 1-28~87 2-/~-87 2-12-87 Sent'letter attached t° Hr. Wolf's application for 1987 dock. permit. Thls stated he mustappear at the 2-12-87 Park Commission meeting to secure his site. Sent a second letter reminding Mr. Wolf about appearing at the 2-12-87 Recreation Con~alsslon meeting. Hr. Wolf called the Parks Director and said he could not attend the meeting. Hr. Wolf did not attend'the Recreation Commission meeting. HINLKFE$ OF THE HOUND ADVISORY PARK COHHISSION.HE~TING February'12, 1987 Present were: ~halr Nancy Clough;.CommissJoners Shirley Andersen, Cathy Bailey, Harilyn Byrnes, Andy Gearhart, Delores Haas, Linda Panetta and Lowell Swanson; Council Representative Phyllis dess~n; City Hanager Ed Shukle; Park Director dim Fackler;-Oock Inspector Dell Rudolph and Secretary Harge Stutsman. Absent was Commissioner Cheryl Burns. : HINUTE$ The minutes of the .Park'Commission..meetlng of January 9,' 1987 were presented for consideration., Haas'moved and Gearhart seconded amotion to-accept the minutes as presented.. The ~ote' was unanimously in favor. ' Consideration.of a dock space'for Gordon Wolfe~ ~610 Kildare Lane The Park Oirec~or, dim Fackler, stated.that Hr. Wolfe had called him the end of last week and-said that he.had to work thls evening and just couldn't be present at this meeting. Dell .Rudolph explalned that he..sent Hr. Wolfe a letter with his dock application stating that he would not'accept*his application until he appeared before this C°mmlssion because .of the'past, p~ob.lems. 0ell stated· if the Commission is asking for his opinion, he doesn't thlnk applicatiOn should be accepted until Hr. Wolfe has appeared-or'given*some assurance Clty will not have'a ~epeat of the last two* years./ ~" The Commission dlscussed.that.l.t was..September 15,'/1986 when lette~ was sent Hr. Wolf~ about not recelvlnga dock In'1987'unleSs he' came to the Park Commission meeting. 'It was thought that.-he had. sufficient'notification to be @b. le to make arrangements to be present! at,.this .meeting.. He'.recently received 2' letters, Balley'moved'ahd BYrneS Seconded'a motion to deny Gordon.Wolfe,. ~610 Kildare Road, a:dock'.perml't. '.The Vote ~as unanlmousiy In favor. Chqlr Nancy Clough asked.why space.should'not be given to another applicant?. The Commission dlscussed'.the.matter'"at .]e.ngth,. Dell stated he was hesitant about reassigning 'an abutting dOck,:space to'someone else as he must now come up-with a number'of'docks'for'pers6ns.whose.sltes must go to t.he new abutting homeowners (Island View'Area). The CommisSion discuSsed alternatives 'such as glvi.ng dock stte-31360-to another'resident and, if property is sold to another person, ·that person could, come In and. request'the dock space, and then share for.thls year. Dell. stated lf'a renter of that house comes 'in to apply ~or the site', he~d be ent!tled to that space. Council Representative.Phyllis Jess&n brought up the point that the house ~s on .the lot' on Klldare Road,.the Vacant 1or abutts the.lake and the two, while owned by ~olfe,'are .separate taxparcels"and he has never combined them to.make a legal sized lot~ It was thought.that, would mean.the resident of the house was not an abutting Commons. property resident, .The Commi. ssion discussed.giving two persons the dock to.share. Dell advlsed that he has to give the dock to one person and · if.they wish·to share, it wi'th'someone, they can. .Byrnes moved-and. Bailey seconded the motion that H~. Wolfe not be given dock site.# 3'1360 and the dock site be given to another person. T~e vote was un- animously in favor. , Park Commission Hinutes February 12, ]~87 - Page 2 This will be on the City Council agenda for February 24, 1987. Dell com- mented this was'an-unusual situation, but he doesntt like to give out an abutting dock site to any other applicant.as it presents many problems. The Park Commission members plan to.be present at the City Council meeting. Jessen asked the'Park Director to be sure the Council received background information on Wolfe"s use.of the dock site. City Attorney,s ResponSes'to questions in the-December 11, 1~86 Park minutes The Chair noted'.that one point Tn particular she got from the information was that we're not really dealing with Park' land; but rather with Wetlands. The Commission discussed that the information'was.good; but a little difficult to understand. CloUgh'moved'and'Haas. seconded-a motl.on that information be placed, in a Park fl'le for.future reference for when and if abuttlngproperty owners come ward to request docks on public lands.. The vote was unanlmously in favor. Reports Council Representative~Phyllis dessen complimented the Park Director on his very nice annual report to.the Council and'.asked if.the Commissioners hadalso received a copy.' (Ye~) She reported.that're-lative to.the Lion!s donation, they would be very appreciative if. the'Commisslon let'.them know wha't.lthey plan to use it for and even possibly, 1~ them have Some-Input' in that decis.lon~ The Coff~'|ssion reviewed 'the uses.fOr the.-donat'ion which'they talked about before. Everyone' agreed 'it should be Used downtown for something like benches, toward a kiosk or a llghted sign advertisi.ng::City activities..'.Haas volunteered herself and Baileylto.meet'wtth the Llons..:.The problem seems to be a location for any- thing'of.this nature in.the downtown area on City property that would not block vi.sion,..They, all agreed we need:benches and/or some type of thing wherepeople can.sit and visit a bit, etc, The Lost Lake Property was mentioned in regard to a sign or possiblygetting permi.~sion from Balboa.to have it across from Cypress Lane,' .The City Hanager'ad~[sed.there will be major road improvement work on County Road"15 next year which.wi'Il cause a lot of havoc. It was.suggested that.the City Nanager."and Park. Director look into posslble sites for benches, etc. downtown,. Further~ Cathy Bailey"wi]l send a letter to the Lions stating we're really excited about.the, donation and think it really fun to have donation go downtown as ali.the new exciting things:are happening there, but that we.don~t know.what space Is available. The counc'll Representative also mentioned that the Councll did not act on the appointment to.the Planning Commission membership; they wish to see all appli- cations, The Park Director, Jim'Fackler, reported on the fol]owlng items: 1) Riprapping going we!l, did lose One truck through the ice; 2) The dock applications startinr to come in real good; 3) They'have had a rash of tree problems (hazardous, such as near'houses, etc.).; the County and NSP took down a lot of trees on S curve on Lynwood; ~) Not much for Park in the tax forfeiture property; 5) He's ordering supplies for the parks and the beaches; 6) Kelly Heyer is replacing Jackle Heyer as Recreation Director this year; and 7) Hopefully by next meeting, 'he will have Park C0mmissi0n Minutes February 12, 1~87 - Page 3 looked at the Park equipment and what.needs replacing and needs budgeting for in 1~88. The Commi.ssion discussed asking if. they couldlook at park dedication proposals. It was also'spggested that we see if the Laker could do some publicity on the riprapping program. One Commissioner. asked if the City had any PR money to pKomote the Ci~ty, suCh as the Schools have. Cha|r Nancy Clough noted'there is a meetlng Saturday morning at 9 A.H. for Hound. City Day. relative to putting toget, her'the HistOrical Brochure. It will be at Meisel~s,' 5501 Bartlett Boulevard. Adjournmenl: Swenson moved. and Gearhart Seconded a motion to adjourn the meeting at 9 P.H.; a11 were in' favor; So meeting was adjourned. HINUTES OF THE HOUND ADVISORY PARK COHHISSION HEETING OF SEPTEHBER 11, 1986 Present were: Chair Nancy'Clough; ~Omnlssioners Cathy Bailey, Harllyn Byrnes, Andy Gearhart., Lowe-ll Swenson.; Councll Representative Phyllis Jessen; City Hanager Ed Shukle; Park Director dim Fackler;.Oock Inspector Oel 'Rudolph and Secretary Harge Stutsman; Commissioners Cheryl Burns and Llnda Panetta were absent and excused and Commissioner Delores Haas was al~o absent. HINUTES - The minutes Of the.~ark Comalsslonmeetl.ng of August 1~, 1986 were presented for 'conslderatlon; Gearhart moved.and Byrnes seconded a motion to accept the ~inutes es .preseq. ted. The-votewas'unanJmousl¥ in favor. ~ropert¥ at 61'65'& 6167.S1nc1~l.r Road"- Lots l& 2't Block 17~ Th& Highlands The'Park Oirector explained that the Building Official had asked him to take a look at'thls property because'the garage is actually, on the nelghborts property a 11ttle bit and when..she 'measured 'lt..out, she found there was.only 13~feet from corner of the garage:to the Park property. There Is a graveled area of around 30 feet, A good. p6rtlon Is on the Park property. There Is no structbre, but drive and :.park area has beeh Improved llke hls yard/lawn. Some members · 'of Commission remembered that.seYeraI years ago.he tried to trade land with City? After a lengthy dlscusslon,.It~as decide t° take no actlon until after the garage encroachment Issue and variance request has been acte~ on by the City Council. ' ' T98~7''~o~k Frogram FroPo:sa Ts ' ' ' : The Dock Inspector; Del. Rudolph, reviewed the change~ he has proposed for the 1987 Dock Program and'reasons'fbr, them: A. Lat~ fee .~roposea'.changed from $10 to $20 because some people ignore the deadline.. Commls~lon asked If the.re should be a really stiff late fee .for the late,.late applications? It was discussed that there Is no way to. separate the few that unlnte~t, lonally are late. Application no~ states that' after Apr11 1, ypu can pot. get a dock and that took care of most. Be He stated that shared docks require extra work and hazzle and he feels there should be an extra fee. Intention is to have person coming In to share dock would pay. extra, re&. The f°11.o~ing were discussed: Fees and how the fee shou)d be split up so far as payment and use; if more money couldn't be earmarked for .Conmo. ns maintenance; and that raising fees was a very sensitive Issue with many people. C..Senior citizen dock rate fo~ other.than stralght.docks; pros and cons were discussed. Half fee ~o apply to any sized dock and 3/q fee when sharing with a non-senlor. D. Liabllity Disclaimer. Ee Restriction of number of boats per dock (LHCD adopted an ordinance regulating this supposedly to cut do~n on rental of dock space) Commission discussed problem with people renting dockage o~t; that they are getting around current regulations by transferring boats (easy and cheap). Inspector concerned with upsetting 90~ percent of people for the other 10~. Commission felt more action would make a lot more work Park CommisSion I~inutes SePtember 11, 1 85 - Page swanson moved, and CloUgh seconded.a .m~tlon to accept ~he Budget as presented. The vote was. unanimously In favor. The Park Director listed the areas they are..rlprapplng and fIlllng. · The Con~nlsslon reviewed items .to. be. on next month's agenda; .particularly that they want to review.dedicated'areas. COn~nlssion.ls to call.Jlm or I~arge with any Other Items they wlsh to have on agenda. The Clty Manager. advised the Con~lsston..of-the October-Sth Meeting on Lost Lake. He.will send notlces to-the Coranlssioners. ADJOURNNENT '' Byrnes movedand Gearhart sec~nded~ mo~lon to. adjourn the. m eating'at 10:50 All were In favor, so meeting was adjdurned. MOUND, ( ear Mound Resident:' MINNESOTA ,~ ;'" ~ j ~ .. lea~e complete and return ~ Harch l~t. Appltcation~-r~c~v¢~.Fif'~:-Ha'rch ~t are subject to a late fee of $~0.00 and placed in the ~'~p'~~~ 11 blank lines and boxes pertainis to you must be filled in or permit ~i~. be ~a~l~n~ address ~ su~e~ ~e~den~... " --~ -~- .......... . ............ :98~ Permit ~' ReneW.: Sho~n on add~ess label on enve!.op~)." .... :~ ...... ' ' ~EOUIRED ~NFORHATION: L~st owner, ' Managemeflt CorporatJofl- ." d tt ~ou~ dock (include a photocopy of;..~our~ bo.- .:;'.'.'. - . , .~ ~....: .... : .' ~;: :_... 14701 P~fleer Trail-Flying Clo~ Atr~ '*, '..-.~.:.~; .... ~ EdenPraid~MN~4 ' ;ou may share a dock ~t~h aao[her ..... - .. -- .... ~ ..... . ........ . ....' . . ~,.<-.-: ..~.~.,,'., ..... + -~.:-.-~.; .-..*'-. ,.., .~.....~,~..~ .;.: ,.:, -: .... ,....-~ .. ,ddress ,, ~ ...."~*"'~'~ '**' *"'~'* · ' '.*-~ ........ * '"~'"" tEOUZRED ZHFORHATZON: Sca[ l/cease J, type and length (Including a photocopy ~ ~ ~ ~ aeeomo~nv a*o~ltea[ton,*.- . ... .. . · . ..'kw", Straight Dock (Not 1e'Ss than 2 ft. wide or more than 4 ft.. wlde).....:.¥~ :....-. $ 85.00 . L or T Dock any width .. $135.00 U or H Dock any size (See diagram on back) $160.00 linimum fee for a permit is $85.00. Senior citizens (65 or older) pay $42.50 for t straight dock. Date of birth for Senior citizen status: [~ y. Ou have a physical disability? .'Describe .,. Lny false information given or vtoiations of Dock Ordinance ~332 shall be reaso~ :or dental or revocation of permit. .. * understand if I allow boats not registered to permit holder to be moored at mi lock, I Violate City of Mound Ordinance ~332. (see statement on back) dock ~hts is an applic, ption only and~no can be ',ranted. /// ' // . ~ // j/' installed until a locatZ_a PENALTY' ABOVE NAMED PERSON HAS PAID I.ICENSE PIE AND THE APPLICATION IS BEING RECEIPT EXPIRES M) DAYS FROM DATi Caf TEMPORARY LICENSE RECEIPT VALID ONLY ¥; {TH ["~ ;7 ,'DEPUTY REGISTRAR EMPORARY *BOV[ NAMED PERSON HAl PAiD LICENSE F~/ -- L ~VAEiD ON~ITH LICENSE . AND T.~ APPUCA~O. ~S K~NG ---OC.SrD. ~.fS DEPUTY REGISTRAR RECEIPT RECEIPT EXPIRES 60 DAYS FROM DATE OF ISSUE. STAMP , 01 1 / /: , 'MINNESOTA DEPARTMENT : f OF NA~L RESOURC~ ~ ' -I ~ ' WATERCRAFT LICENSE.. 359 *~O"KZL~ARE R'D" ''.?' . ' " · ; '.ou~o'",'.. ".-... 5~6~ '~-~C4' '. : . ..-' ~ ~~~~ , - ~l A~F~W~ - ' · ¢- ~'~" ~ ' ~ V.. .~--,. .'-~ ,. : ....,..~..,.~, ...~ .. " I -" " '~.. ' · .' ..', .'~. .' ~'--- ._ , . . .....:_- . " ! ~ ~,~ _4~ I SIGNrD CITY of MOUND .f&,t I MAYW00D ROAD, MOUND. MINNESOTA 55364 1612t 47~-! 155 Vhen checking over your 1985 DOck Permit Application, It has been noted that you did not complete all the Information requlred in regards to the boat(s) to be kept at your dock slte..~-. Thls Informatlon must be furnls~ed and a photocopy of watercraf~ 11cense attached so that we can Identify each boat moored at your. dock· If no boats, are -. being kept at the dock, Indicate this. ten (10) days. Please f111 In Information below and return to the Clty'Ha11 In 'the next Thanks for your cooperation. · Del 1 Rudol.ph · Dock In'spector · ' REQUIRED INFORHATION: Fo'r your boat and anyone who shares your dock. Boat License Numbers Hfg. ~ .~You must Name, Type & Length. include a photocopy of your current boatms registration card from the 'Department of Natural Resources. Any false information given shall be reason for r~vocatlon of permit. I understand If I allow boats not registered to permit holder to be moored at my dock, I violate:' the Clty of Hound Ordlnance #332. DATE. S I gnature D~ck Site # ~//'~g'~ Address Phone # CITY of MOUND 5341 MAYWOOD ROAD MOUND. MINNE$.qTA 55364 ~/hlle checking dock sites and moored at your dock that a to a non-l~ound resident registered with the followlng' boat(s) or ace ~eglstered This Is'a vlolat~onot~ 0rdlnance i~332'and can be cause rot revoc ~ your dock permit. Removal of boat(s) or an explanation for same, must be made in the next 1~8 hours ~-- L',,~'~'"~-: L-... ',,,,~,,~,,~J o,,~ 'ic.~r ...,. .:._ :-:: , .. a ~=r . Dock Inspector DR: barn CITY of MOUND 5341 MAYWOOD ROAD MOUND. MINNESOTA 55364 (612) 472-1155 '"CITY of MOUND ~,,~41 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 June 18, 1~85 .~ordon L. Wolf. q610 Klldare Road ' Mound, MN $536q Several neighbors are questioning all the ~oats at your dock site #31360. They have checked with the DNR on 3 of them and the former owners names sho~ up on the 0NR records. The new~late transfers.: to your name look sus- .plcious to them. The Mound Commons-dock program Is intended to serve Mound 'residents only and'any variance from this. Is a violation of Ordinance 332. I now have a copy of the watercraft llcense for the lqt fishing boat MN2636L:~/and copies of the applicatl~ns for transfer on 3 other boats. 18~ Starcraft MN~602ET, 2qt ..~. Searay MN1062EN and the 35~ Criscraft HN71&~EQ. These ~ boats are listed as belonging to you and will. be kept at your dock site. No other boats wlll be allowed at this site. A violation of this could lead to impoundment and loss of your dock permit. Dell Rudolph Oock Inspector cc: Jon Elam, City Hanger OR:bam AK HOUND RESIDENTS: , Please complete and 'return BEFORE Ftarch 1st. Appllcations received after ~rch 1st are sub3ect to a late fee of $10.O0 and placed in the 3rd priority catego, ry.- Rene,als not ,ed by April 1st, NO PERHIT wlll be Issued for this year. All info~tlon pretainlng ADDRESS ~{0 ~r{ O~ ~~' ' ~ ~ORK-PHONE~ ~ermanen~ Resident · ~u~er Resident. , Renter ., ~ner not.-resldlng at ~ address (Non-Resident) HAILING ADDRESS. IF SUI~tER RESIDENT ' ,, 1~18S Permit. # ~1 ~-~O ..2~.eenewa! ..Ne.. Applicetlon .... (Shown on address label on envelope) RE(ZUIRED INFORI~TION: Boat License Number, type and'length of each boat moored at you~ dock {inc~,ude a p,~otocopy of your'boat reglstratlon form). - ************* You may SHARE' a dock with another HOUND RESIDENT ONLY I. '1 am ~harlng a dock with m ADDRESS PHONE # ' INFORHATION___.___L Boat license number,., type and length ($ncludlng.a. . Photocc~py..of your. DNR watercraft, license). -. -- * * * * * *'* * * * * * * :.'!":"":,.. .... :'" PAYHENT OF FEE.. Hus"r...ACCOHPANY. APPLICAT, ON. 'C:~/~'Z'/i(-'~'' :~'; -DOCK SI'~_ PERHIT FEE. APR - 819~... L or T Dock any Width . . ..... . . . . $135.00 :~."": '- ," :it['-'_.__,R~. .... _...'~:"'' U or N Dock any sl'ze (See diagram on back) $160. O0 Hinlmum fee for'a permit is $85.00. Seni'or citizens '(65 or older) pay $/42.50 for a -str&ight dock. Special rates apply for Senior Citizen sharing a dock. bate of birth for .Senior Citizen status: . Do yOU have a physical disability? Describe . Any false Information given or violations of Dock Ordinance #332 shall be reason for denial or revocation of permit. lerstand if I' allow boats not registered to permit holder to be moored at my dock, II )late City of Hound Ordinance 1/332. (see statement on back) This is an appl)cat~on o~ a. nd ~o~/6ock can be installed until a loc.ation is granted. SIGNATURE FEE PAID';~5 ~.. · DATE ~- 2 .r¢'o ~'~¢ ¢ /~' , LA'~ETOTALPENALTY ~._/.~.~.~~~"~ ~//"/~ f;' I0"~6.. DrrA~¢H ON PERFQR&TION MINNESOTA, DEPARTMENT ' "'*'., OF NATURAL RESOURCES WATERCRAFT LICENSE IdOL. F ~O~,OON' I. ~6].0 KZL. DAR, E. RD HOUND HN 5556~ " OWNER SIGN HERE CITY of MOUND ~41 MAYWOOD ROAD MOUND, MINNESOTA ~5364 (S12) 472.11~ Apr!l 3, 1986 Dock'Site The City of I~ound has not r~celyed your'l~86.dock fee as of this date. YoU may not have noticed the new clause at the top' of this'years application stating that NO permit would be issued after April 1., 1986. This was added so that the admlnlst~atlon of the dock program could be completed before the boating season started. Because you are an abutting property owner'and'this is the first year we have added .this addition to the application, we will extend the time · . to'do.this for 10 more days, until Aprll..lq; . After ~prll 1~, however, w~ wili not issueyour permit for this year and any boats moored at your dock site during the year will be pounded for t11egal dockage, "You may'bring or mail your application blth your fee, plus the $10.00 late penalty, to City Hall and your app.]ication fo~.1~86 will 'be pro- cessed.. Thank you'for ygur cooperation. | ncerel s De ! 1 Rudolph Dock Inspector. DR:ls SUBJECT: FOLD ~1~ ~--- 6,'- ¢~, MESSAGE REPLY ~ .. ~' CITY of MOUND 5341 MAYWOOD ROAD MOUND. MINNESOTA 55.~4 (612) 472-1155 DATE'.' ~--/.~-- 00OK .UMBER.' I was by your dock today to-Inspect t ss'ued and attached. It so your 1986 perml% c°uld be This was not don. e for the follc~vlng reasons: ,... .: ,, ~: .... . :Please correct the above Sn the next to issue y6ur ;198G tag. :;hank you for your cooperation.: Del Rudolph · Dock Inspector days and I will return '-/// CITY of MOUND ~q41 MAYWOOD ROAD MOUND. MINNESOTA 5.~364 (612).472-I 155 I was by you~ dock 'today to Inspect It ~o your 1986 perml~ coul issued and a~ached, This was not don. e for the following reasons:. Please correct the above in the next to issue your :1986 tag. Thank you for your cooperation. Del Rudolph ' Dock Inspector and I will return SUBJECT: SENDER: SNAP OUT YELLOW COPY ONLY. SEND WHITE AND PINK COPIES WITH CARBON INTACT. FOR OFFIrr USE CIIL.Y ApPtIIC&TION (¢ #L'~C 1. r-1 CANOE: · 1, r-I KAYAK IQ4T IS UI~O IIOSI'II Qt' CIIAFT OTHER MAKE CHECK OR MGNEY ORDKR pAYABLE TO: MINNESOTA STATE TREASURER 'The ldczslgned', be/no an caployee or the Depa: t. or Nature! Resources' License Bureau, ereby ceztJrJes that thc above Js n true a exact copy or a zcgJstratlon in the r~les or' he Depa~tegnt or ,atu:a] Resources. B State or Hin' Count.)' o'r Ri a~, or · SENDER: Complete items 1.2. 3 end 4. ., Put your acJdress in the "RETUI~N ~ro' tK)~ce on the reverse side. FailUre to do this will prevent this cercl from being returned to you. The return receipt fee will provide ~OU the ~o~ Of the ~erson dehvered tO ~rtd the date o~ delivery: I~or iclclitional tees The following ,-* ire available. Consult postmaster for fees end chick bOx(es) for Service{s) requested. 1. [~ Show to whom. de~e end ecldre~s of cieilverY. 2. Restricted DeSivery. . :3. Article Addressed to: · _ . I4. Type of Service: Article Number 'l~Cer~ified r-I COD ii Express Mail '.' Alwa~ obtain signature of addressee or agent and .' 0 5. Signetur~%Jr Addr~ee ~7/ ~ // --- CITY of MOUND 5341 MAYWOOD ROAD MOUND. MINNESOTA 55364 (612) 472-1155 August 21, 1986 Hr. Gordon Wolf q610 Kiidare Road Mound, HN 5536q 0ear Sir, This letter Is to inform you that I an sending copies of all the .attached' materlals concerning your dock site. from 1985 and 1985 to'the Mound Park Commission. I intend to ask them to consider not renewing your dock application for.1987. The reason for this is evident In all of th~ materials, lack of response to requests for information and non-conformance to the dock ordinance. Fees are paid late, watercraft licenses do not accompany appllcation, boats of non-residents are at dock, etc. Notices to correct these infractions are Ignored· and must be sent several times. It looked, like we finally had everything all in order after the August'q, 1986 notice, when a boat (MN 80220W) registered to Hark Goldman, a non- resident, was asked to be removed. The boat disappeared on August 8, 11 & 12, and then·reappeared again on August 19th. The history of the boats at your dock starting in 1985 has been a confusing one. .Three boats registered to non-residents were transferred to your.name and address wlthln a t~oweek period after notices'were sent to.you. One, the 35~ Chris Craft, was later sold~ A pontoon and small boat were also registered to you at thls dock. This year, 1986, when no watercraft licenses accompanied your application, you were asked to send .them and after several notices, two boats were registered (MN 9602 ET and HN 1062 EN). On June 30 I noticed HN 8022 0W at your dock, several notices later and with a threat of impounding the boat, it disappeared. Now on August 19th, it is back at your.dock. As you are' aware, the Dock Program Is intended to serve Mound residents only and we guard this privilege with Ordinance #332 and its' provisions. I have noalternative but to take this matter to the Park Cc~nmission for their decision on your.dock site. This will be discussed at the next Park Commission meeting on September 11, 1986~ at 7:30 PM. You are invited to attend to listen to the discussion and speak to the members if you so desire. Am ~,n.ml nnn~rtunitv Emolover that does I~ot discriminate on tl~e basis o! race, color, national origin, or handicapped status Hr. Gordon Wolf August 21, 1986 Page Z If you can convince the Commission members and myself that you intend to' conform to the regulations andgu|delines of the Dock Program, maybe they would be receptive to. a probationaryperiod. I am sorry to have to' resort-to this, but I cannot devote this much time to policing.Dna'dock site. Sincerely, Oell Rudolph Dock Inspector enc. cc: Ed Shukle, City Hanager 3im Fackler,.Parks Director OR: ls CITY of MOUND 'september 16, 1986 .Mr. $ordon ~olf. '~610 Klldare Road Hound, MN. 5536q Dear Gordon :' 1341 14AYW~3OD ROAD MO~, MINNF.~OTA ~ I have trled numerous times to contact you'by phone, reglste~edmal. I, conversation, wi.th your father~ to no. avall. I was attempting to give you a packet of materials In regards to the status o~ your,=Commons dock #31360. Because of the Infractions of the Doc~ Ordinance over the last two boating seasons, l. have asked the Park Commission to discuss not renewlng your permit next year.. This was'.revlewed at the Septemb~"~-11th Park Commission'meeting. The outcome was'that you must appear before the Park Commission at their Feburary 1987. maetlng to get an approval for a probationary period for.your for your dock.permit In 1987. Fallure to appear wit1. mean your dock permit wi11 not be renewed for the 1987 .season. ~ oo If you would ilke a copy of all of'the materials that'were sent to you on August 2q, 1986, by registered mall, and never claimed, you may have them by coming to City Hall and seeing me or the Parks Director, Jim Fackler; If you had appeared before the Park Commlsslon, at their meetlng on September 11, 1986~-yod could have heard and entered Into the dlsc~sslon. If you'are Interested In these materials, please call and make an appointment to pick them up. Sincerely, 0ell Rudolph Dock Inspector cc: Jim Fackler, Parks Director Park Commission DR:Is ~ ... q, ... ',..;. ~ ? · . .. .. . . ./ ' ' ~_ .~~~, ~' ' ... '~, ; .. '.' . ... .~ -.,.... . · I "...-- .-,:,.. ,,,"; i'..,. ' ,'.. '.. 2' ': ;,,\',, 'i: ,', · L- ",; '! · · ," ;-,'Z" ' ~ ~' ,', , ,;' ',' -" CITY of MOUND' . ..;, !,~ ,.- . · "" '" (6~2) ...... · 472-~ !ss - q ·: · , :~.'., .. .'.' ..... ' .... ,.';J ' y 28 1 · . · , , all'Ual' · ~ ~' . . :.:". '." "· .i;:.::::'..- '. ... .. . ~ :..';. '..v.'!. __Mr.' Gocdon Wolf, ' :;' ..... ;.,: ...,.>...:... ,.,o- .-.-',... ,: ....... '..i ':: '.:.'. ,..--" .:: :.-:.D ....... d . · '.: ': :'-.;,.'i:.;.:!::..-::":i:(./;...:: ' - · ;' ;, .' " " · , :, ~' :" " a~ ~"'a¢ ·" ~. · :" ....... " · ? ' '" ~ '.'' - ' ''.,", :."." · .~' '"'" ' · - . . . · . '. .... j ,.' . , ... .,:...' . :.- . .!: ;:,.'? ..;.,; ..;..:.;',- · .;~ '.,',.. :...., .~,,,,. ~,:.... .,;....: . . ~ ... · .. ,...... ". ; ".,.:::'.'.'.", '." Dear Mr.' W6lf':'..~;".:-~i?~:.:{.¢/;' :.'.;.:'.:'.":: ~': :,'..':'-.'~:.':u:.:X;';:"~).'",'::".', ~'..-, ..!'" ..' ' .. .- ~; ;.'. . . , · . ~ ,; ,,~',: ,- .;,.,..: ':~ ..... 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' 5341 MAYWOOD ROAD MOUND, MINNESOTA ,~5.3C4 HENNEPIN iL COMMUNIIY HEALTH DEPARTMENT 4th Floor, McGill Building 50'1 Park Avenue Minneapolis, Minnesota 554'15 December 18, 1986 Mr. Ed Shukle Manager City of Mound 5341Maywood Road Mound, Minnesota 55364 Dear Mr. Shukle: This letter confirms my presentation during the City Council meeting on February 24, 1987 at 7:30 pm. I will bring a slide projector and slides, and you will furnish a projection screen and a table for the slide projector. I look forward to meeting you and presenting information on the Community Health Department. If you have any questions or expectations, give me a call at 348-4402. Sincerely yours, George W. Bowlin GWB/pl HENNEPIN COUNTY an equal oppodunity employer February 4, 1987 CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 TO: FROM: SUBJECT: MAYOR CITY COUNCIL CITY MANAGER CITY CLERK ANNUAL REPORT Personnel Roster: Francene C. Clark/Leisi. nger, City Clerk - 8-10-81 Linda Strong, Receptionist - 8-5-85 Linda and I report directly to the City Manager. The City Manager and I share Linda's time. She is the receptionist first. Ed has her doing secretarial duties and I have her helping me and training to be a Deputy Clerk. in the admission or access to, or treatment or employment m, its programs an(~ activities. RECORDING OF COUNCIL PROCEEDINGS There' were 2q regular City Council Meetings in 1986. In addition there were the following meetings: 2 Election Canvassing Board Meetings, the Local Board of Review, 1 Special Meeting regarding Contel and 2 Special Budget Hearings. That totals 30. meetings. From these meetings I generated 200 pages of minutes for Council review and approval. Agendas are prepared by the City Manager. I then input the Agenda into the computer. The Agenda material is'then attached, numbered and put in order. Llnda then runs the packets on the Xerox, punches holes and directs the packets to all persons involved. We send agendas to all people who have items on the agenda, highlighting the item pertaining to them. After the Council Heetings there are items that need to be followed up, such as contacts signed and sent to the proper people, directives from the Council that need to be attended to and routine items that need to be resolved. These items many times are q to 6 hours of work after a~meeting. MAINTENANCE OF ORDINANCE BOOK An ordinance is a law of local application, enacted by the City Council, which prescribes a general and permanent rule for persons or things within the City. This is distinguished from other types of regulations or actions which are undertaken by resolution or motion. Resolutions or motions generally regulate administrative or temporary actions as opposed to a permanent law. An ordinance becomes effective upon its adoption and publication in the official newspaper. Therefore, as soon after a Council meeting as possible, ordinances are published. After publishing, the new ordinance has to be integrated into the ordinance book in the correct area. There were 6 new ordinances adopted in 1986. #q86 An Ordinance Amending the City of Mound Official Zoning Map by Rezoning a Certain Parcel (as described below) from R-3 Residential to B-1 Business (this was part of Commerce Square) #487 An Ordinance Amending Sections 11.15, 11.50, 11.80 and 32.07 of the City Code Relating to Under Age Persons and Public Liability Insurance (this related to the · intoxicating liquor, non-intoxicating liquor and wine licenses) #~88 An Ordinance Amending Chapter 23 of the City Code, Section 23.301 (92) Definition of Recreation Equipment and Section 23.702 Relating to Exterior Storage #489 An Ordinance Amending Section 11.80, Subd. (a) of the City Code Relating to Insurance Requirements for 2 Intoxicating, Non-Intoxicating Liquor and Wine Licenses #490 An Ordinance Amending Chapter 26 (Part F), Section 26.9303, Subdivision 7, and Section 26.9307, Relating to Dock Permit Fees and the Application Form ~491 An Ordinance Amending Section 46.29 of the City Code Prohibiting Parking on Both Sides of Devon Lane Between Cumberland Road and Donald Drive On December 23, 1986, the City Council adopted the new codification of the City's ordinances. This was a 3 1/2 year project for the City Attorney's office. He has done a very goo~ job of organizing things. It was a real nightmare to find what you were looking for in the old ordinance book. The last time it was recodified was 1959 (28 years ago). There were 493 ordinances adopted between 1959 and 1986. MAINTENANCE OF RESOLUTION BOOK A resolution is somewhere between a motion and an ordinance. A resolution deals with matter of a special, administrative or temporary nature and is put in resolution form because of its importance or length. In 1986, the City Council adopted 191 resolutions. These are all typed, signed and kept in a resolution book. Each resolution is then categorized and indexed by subject and number in order to make them easier to find at a later date. Copies of the resolutions are given to the various departments when they pertain to their area, i.e. resolutions on planning items go the Planning & Inspection and a copy is given to the Assessing Clerk who files it in the property jacket; resolutions on finance are given to the Finance Dept., etc. I also certify resolutions to be recorded at Hennepin County if required. The City Clerk must administer all elections fo¥ national, state, and county as well as city offices and special city elections. The State Statutes governing the election process are Chapters 200 through 210A and Chapter 412. On the surface these statutes describe the procedural steps,, however, they do not describe the election process in logical Step sequence. Election laws are constantly being revised by the state legislature and through court rulings so it is necessary to stay on top of all changes. I am one of 11 City Clerks chosen to serve on the Hennepin County Elections and Voter Registration Coordinating Committee. It is comprised of clerks giving good city representation of the county based on experience, the size of the municipalities and the types of election system used. This Committee deals with new legisla- tion affectin.g elections, voter registration, procedures and 3 implementation of the new optical scan voting equipment· The City of Mound had three elections in 1986: (1) One special election in April asking for funds to provide a new public works facility which failed; (2) One State Primary Election in September; (3) and One State General Election which included the city election and another special election on the public works facility in November· Pre-planning is the key to holding a properly organized and well conducted election. The following is a synopsis of the some of the procedures that must be done for any election, be it a special election such as we held in April which only had 714 voters, a Primary Election in September which had 1317 voters, or a General Election in November which had 3267 voters out of the 4600 that were registered at 7:00 A.M. on election day or 71%. Preparation of an election calendar is essential giving actual dates when duties must be performed to meet legal requirements. Legal notices must be drafted in preparation for timely publication and posting· Making sure there are affidavits of candidacy, absentee voting materials, voter registration supplies, election day supplies; and ascertaining whether election day equipment, such as voting booths and ballot boxes are in a good state of repair and that enough equipment is available to adequately handle anticipated voter's needs· Polling places must be designated by the City Council· I make all necessary arrangements for the use of these facilities· Each polling place must meet the standards of accessibility for the elderly and the physically handicapped· This year the Secretary of State, in compliance with 'the new Federal Polling Place Accessibility Law, required that I file a summary report on Mound and a survey report on each precinct showing compliance with that law. We also changed one polling place this year from Shirley Hills Elementary School to Mount Olive Lutheran Church (Education Building)· The reason for this change was the distance elderly people had to walk from the parking lot to the Little Theatre and the fact that the Little Theatre did not provide a 'yery efficient polling place· Notices were sent to all registered voters in Precinct 1 apprising them of the change. Election judges have to be located. This can be a very trying task because the pay is so low and the hours so long. There must be "party balance" in each precinct and this sometimes becomes a problem because some judges do not want to be moved to another precinct. The law states that there must be a minimum of 1 judge for every 150 registered voters in a precinct· The present count in each precinct is as follows: Precinct 81 - Mount Olive - 504 voters Precinct 82 - Indian Knoll Manor - 481 voters Precinct 83 - Island Park Hall - 1,407 voters Precinct 84 - Seahorse Rec. Bldg. - 836 voters Precinct 85 - The Depot - 927 voters Precinct 86 - Library - 767 voters TOTAL 4,915 voters The rule of I judge for each 150 registered voters is not applicable because there must be a judge for each of the following procedures: One judge to act as a greeter (determines if the person is registered or not and directs to the proper line) One judge to demonstrate the Voting Device One or two judges to handle the computer print-out of registered voters A judge to hand out the ballots A judge to receive the voted ballot and deposit it in the ballot box A judge to be in charge of new voter regis- trations This totals 7 judges minimum per precinct· I am required to train all. election judges. We have a basic course, a review cour'se and an emergency course. Ballot frames (containing the ballot pages) are loaded and sealed in the voting devices and the machine numbers and seal numbers recorded. A public accuracy test of the election counting equipment is done. To do this test 150 actual ballot cards from each precinct must be punched so that it appears there were different situations in voting, i.e. undervotes, overvotes, blank ballots, etc. A master sheet showing the variations in votes must be done for each precinct· The results are then compared with the machine count to determine if the machine is counting accurately. This is very time consuming. City Hall is Mound's absentee ballot precinct· Applications for Absentee Ballots are obtained from City Hall or the County and sent to the City or the County to be Filled. The paper ballots are then sent from City Hall or the County to the applicant or are picked up at City Hall or the County. The voter then casts his/her ballot and returns the sealed envelope, either in person and by mailing it. These ballots are then held unopened until the absentee counting process begins on election day. 10. In any election, the forms from Henneptn County arrive on the Friday before the election. These forms are then disseminated into the various supplies for each precinct. 11. The Monday before the Tuesday election is when each precinct must be set up (all voting booths and miscellaneous supplies) and keys must be obtained for the various precincts. The Election Precinct Chairperson picks up the precinct supplies (forms to be filled out, envelopes each form must be in) on Monday night, including the ballots which are in a sealed container with seal number noted and checked in the morning by all precinct election judges to assure it has not been tampered with. 12. Election Day arrives for Linda and I at 5:BO A.M. I spend most of the morning monitoring each precinct to be sure everything is running smoothly, answering any questions that come up and straightening out any problems that arise. 13. City Hall is the designated Counting Precinct for the City and there are separate judges who handle the counting process. They start counting absentee ballots after the last mail delivery in the afternoon. I then oversee the filling out of the part of the Summary Statements that apply to absentee ballots. This entire process is usually done by the time the first precinct has brought in their ballots. 14. After the polls close and the ballots are balanced and all procedures are handled in the precincts, the. ballots are brough~ to City Hall for counting on the machine. The same accuracy test is done on the computer before and after counting the precinct ballot cards to insure the equipment is working properly and the vote is correct. 15. After all precincts are in and counte~, the Summary Statements (some 20 pages during the last November Election) are filled out and are delivered to the Hennepin County Government Center in Minneapolis. There are many more clerical tasks than mentioned above that have to be done for each election, but as you can see it is a very 6 time consuming job that requires accuracy and efficiency to run properly. By the time election day is over Linda and I usually have put in almost 20 hours each. The day after the election is getting the resolution and forms ready for the Canvassing Meeting. The City Canvassing Board only canvasses city elections and special city elections. There were 465 new voter registrations in the November 1986 General Election. Linda goes over each card to be sure all the information required is on the cards. Then the cards are copied and sent to Hennepin County to be put on their computer, given a Voter Identification Number and a mailed notice is sent to each new registrant to verify their residence. When the copies of the cards are returned, Llnda has to check each card against the computer list to be certain Hennepin County has inputed the proper information. She then numbers each card with the voter identification number, assigned by the County, and then files them alphabetically. In 1986, there were 7,569 voter registration transactions processed by Hennepin County for the City of Mound.' Some of these originate here, some in other municipalities and some at Hennepin County. They breakdown as follows: Additions 452 Data Change 970 'Name Change 125 Out of County - Deletes 53 Transfers (people who moved : within the County) 348 Deceased persons 20 Moved Deletes 965 Complete Deletes 3 Date Last Voted Updates 4,633 TOTAL 7,569 ~ ~G,~2&. Some of the above election procedures will change before the next election in 1988, due to the purchase and use of the new Optical Scan Voting Equipment (a sample of the new opte¢-scan ballot is attached). 415 out of the 452 precincts in Hennepin County have sent in purchase orders for the Optech III voting equipment. In addition, the City of Minneapolis is purchasing the optic scan equipment for their approximately 200 precincts. The Mound City Council authorized the purchase of 6 optic scan units (one for each precinct) at their December 23, 1986, meeting. This equipment will be budgeted for in 1987 to be paid for in 1988. It will be in operation in time for the first 1988 election. The Hennepin County Election Coordinating Committee, which I spoke of earlier, will be working on the following for submission to the Secretary of State's Office: A plan to standardize the election judges t~aining plan for all cities; Election procedures; City/county coordination; Standardized testing procedures; Programming and ballot printing. We will also be working on a video for training the voter on the new equipment which could be aired on cable T.V. and used as a public relations tool. The new .optic scan equipment has the ability to eliminate all crossover votes (in a Minnesota Primary Election you cannot vote for more than one party), errors made by the voter (when someone votes for more than one person in an office), etc. PUBLIC NOTICES This office arranges for the publication of official and legal notices for such things as public hearings, changes in meeting dates for the City Council, ordinances, any other items that are required by State Statutes or that the Council or City Manager feel should be in the official newspaper. Some public notices must also be posted in 3 public places (most of the time that is done by Jim Fackler, Park Director). When this is done an affidavit must be filled out and signed by the person doing the 'posting. All bids come through my office and are advertised according to State Statute. Some of the specifications for bids are laid out and prepared by me with input from the specific department head requesting the item. The City of Round issued 92 licenses or permits for 22 different purposes in 1986. This accounted for approximately $12,53'8.00 in revenues. I have enclosed a list of all licenses issued in 1986 which expire in 1987 and the cost of each. In 1987 I will be' comparing our license/permit fees with other municipalities because I feel the Council needs to look at some of these fees in 1987 to determine if some should be increased. There is a considerable amount of time spent in the administration of the licenses and permits, i.e. notices and renewal forms are sent before they expire; when the renewal application, is received it and the insurance papers, if required, must be gone over to be sure they are correct; the payment receipted; the names submitted 'to the Council for review and approval; the license issued and sent to the applicant. Then there are always the applicants who wait until the last minute or have to be coaxed to get their applications and fees in before expiration. PUBLIC INFORMATION I have found being City Clerk that people expect me to be the local expert in everything from utility costs to the legality of the latest zoning fracas. In attending State and International conferences I find that most City Clerks are used as an informa- tion source by local citizens. I try to stay informed as to what is going on in all aspects and departments of the City so that if I cannot answer a question for a citizen at least I can direct them.to the proper person for an answer. RECORDS MANAGEMENT Records Management is a function concerned with the creation, processing, maintenance, protection, retrieval, retention, preservation and disposition of records required in the operation and continuance of city operations. The objective is to save space, money and time. Storage space in City Hall is very limited as some of you know. In December of 1986, the Council authorized the purchase of a microfiche recorder (camera), film processor and a dry ink reader/printer. We will be utilizing this throughout the year for Police records that must be kept and require too much space; for all old permanent records of the City Council i.e., resolutions, minutes, etc. Microfilming of City Council records is only up to 1960 so there are 26' years to bring up-to-date. We can then move the actual records to the State Archives. TAX FORFEIT PROPERTY In 1986, I dealt with 15 tax forfeit parcels of land. Hennepin County notifies us twice a year of property within the City that has gone tax forfeit. They also periodically ask about property we have taken for a public purpose to insure that we are using it for that public purpose. I have found that during the street projects there was a considerable amount of tax forfeit land that was taken for street or utility purposes and was never used or only a portion was used and we could get rid of .the remainder. The County asks that we inform them of what we would like done with the property i.e., allow .them to be sold at public auction, require that they be sold only to adjoining property owners if they are undersized, or retain them for some public purpose. There'is a considerable amount of research that must be done to determine what should be done with the property. The first step is to go to the tax books and get a property description. Then the property jacket is pulled and its contents examined to see if the property was taken for a public purpose or is a new tax forfiet parcel. The.next step is to figure the square footage of the .property and look at the current zoning district to determine if it is a bulldable lot or not. After all this information is determined, it. is all put on a sheet, a plat map showing the property is made and sent to the City Engineer, Park Director, Street Superintendent, Sewer & Water Superintendent, Building Inspection and. Finance Director for their comments and recommendations. Occasionally, an easement is needed for utility purposes; a survey may need to be done to determine if part of the property is in the wetlands; or there may be other reasons for the City to retain the property. The Special-Assessment Clerk Xn the Finance Dept. determines t~ there are any assessments from before forfeiture or since forfeiture that need to be put back on the property. The reason we need to know assessments before and since forfeiture is that the City gets 80% of the purchase price to apply to assessments from before forfeiture. The assessments since forfeiture are added in their entirety to the appraised value (determined by the Hennepln County Assessor) of the property. In 198q, the City Council adopted a resolution (~Sq-gq, copy attached) setting a policy on assessments placed on undersized tax forfeit property before forfeiture. This has helped to encourage adjoining property owners to purchase undersized parcels and combine them with their property. If a.parcel was conveyed .to the City for a public purpose and it is no longer needed, the City needs to.reconvey the property back to the State of Minnesota at the same time as a request for disposition is made to the Hennepin County Board of Commissioners i.e., sell at public auction or sell to ajoining property owners only and combined. Since we started dealing with the tax forfeit property in 1982: 2q parcels have be put up for public auction; lq parcels were retained for a public purpose; and 5§ parcels have been authorized to be sold to and combined with adjoining properties. I will be checking to see how many of these have. been sold. I . know a number of them have because people will call and ask how to get the title cleared or will thank me for helping them acquire additional land. OTHER DUTIES/RESPONSIBILITIES Updating of all budget pages in the computer for all departments. This included checking all figures for 198q, 1985, 1986 and inserting all proposed 1987 figures. There was also preparation of the Election Budget. FIRE CONTRAC?S: I gather all figures needed and prepare the Fire Contracts each year. Linda keeps track of all fire reports for each contracting city. The fire reports are all listed according to the City and the number of fire hours. In 1986 there were 533 mutual aid hours which are divided equally among the contracting cities. The' fire contract is figured on a combination percentage of assessed value and a 3 year average of fire/rescue hours for each contracting city. That percentage is then used on: B. C. Do Operating Costs Capital Outlay Fireman's Relief Fund Fire Truck Payments In 1986, the fire hours breakdown as follows: ACTUAL EQUAL CONTRACTING FIRE/RESCUE MUTUAL AID CITY HOURS + HOURS Minnetonka Beach 339 Minnetrista 646 Orono 621 Shorewood 52 Spring Park 681 Mound 4484 TOTAL PERCENTAGE 88.83 = 427.83 5.82% 88.83 = 734.83 9.99% 88.83 = 709.83 9.65% 88.83 = 140.83 1.91% 88.83 = 769.83 10.47% 88.8R =_ ~ 61.16~ TOTAL 6,823 + 532.98 · = 7,355.98 100.00% These hours will now be integrated into the 3 year average when the 1988 contract is figured. EMPLOYEE SUPERVISION The City Manager and I supervise the Receptionist, Linda Strong. As I stated in the beginning of this report, Ed and I share Linda's time. Linda is first and foremost the receptionist who answers the phone anywhere from 60 to 80 times a day, fielding calls to the proper people, taking messages when.people are out of the office and directing people when they come into City Hall. She is sometimes the only contact a citizen has with City Hall and she is excellent in giving people a positive and helpful image of the City of Mound. She d'oes alot of typing for departments who do not have secretarial help, i.e. Parks, Liquor, Fire and the Dock Inspector. She is also in charge of handling all incoming and outgoing mail, copying for various departments, keeping the fire reports for all the cities and checking them against the month-end sheets from the Fire Department, office supply ordering, as well as the duties that were mentioned before. We are lucky to. have someone who is versatile, talented and friendly. TOWN SOUARE (COMMERCE SOUARE) 1986 was when we finally saw Town Square become a reality. There were times in early 1986 that I thought it would never become a reality. J~nuary 1986, were the closings on the Mueller Pharmacy, Shepherd's Laundry, and the Mound Medical Clinic. Assessment searches, certification and explanation was supplied for the closings. The condemnation proceedings were begun on the Blckmann and Tom Thumb properties which required researching every step from the beginning of the proposed Town Square and affidavits being submitted. February 1986, finally saw the house .at 5540 Lynwood being burned down and the people from that house being relocated. I attended a number of HRA Meetings between January and April to give them updates and work out details on Commerce Square. OTHER MEETINGS ATTENDED National League of Cities Annua! Con~ressional/City Conference) The Mayor, two" Councilmembers, the City Manager and myself attended the National League of Cities Annual Congressional/City Conference in Washington D.C. from March 8 - March 11. We attended a number of interesting sessions including: B. C. D. E. Finance Administration & Intergovernmental Relations. Human Development. General Revenue Sharing. Federal Tax Reform. The Current Crisis in Liability Insurance. We met with Congressman Gerry Sikorski. To me this was. a very worthwhile conference because it gives local governing officials the opportunity to express their concerns and ideas about legislation affecting local, government with their respective legislators. (Minnesota Clerks & Finance Officers Association) I have been a member of this organization since 1982. I was Regional Vice President for Region IV in 1984, Tre. asurer in 1985, · Secretary in 1986, and have put in for Vice President in 1987. -This state organization has one annual conference in March which is put on by the University of Minnesota Department of Professional Development and Conference Services. It is designed to meet the needs of Minnesota clerks from large, small and medium cities, with different responsibilities, and with varying yea.rs of experience. The technical sessions provide practical information and an opportunity for discussion with other clerks. Out of 8§§ cities in Minnesota there are over §00 members. IIMC (International Institute of Municipal Clerks) Confer.nee I have been a (CMC) Certified Municipal Clerk since November 15, 1985. The State of Minnesota presently has 298 member cities in the IIMC. We are 9th out of 70 (including the 50 states, 11 Canadian provinces, and 9 other countries such as Australia, New Zealand, Israel, England, Japan) in membership to IIMC. Total IIMC membership is over 8,000. In 1986, the IIMC Conference was held in Boston, Massachusetts. This was a very interesting conference because there were 50 different workshops on a broad spectrum of subjects which included, productivity (in all facets), stress and burnout, management theories, decision making', automation and electronic office, communication, employee relations, to name just a.few. SPECIAL ASSESSMENTS In September assessment hearing notices were prepared, the tax books checked to verify names and addresses, and notices were written, published and sent to all the parties concerned regarding the following: CBD (Central Business District) Parking Maintenance Unpaid Tree Removal Charges Unpaid Clean-Up Charges Delinquent Water & Sewer Charges Unpaid Capping of Sewer Line Charges Sanitary Sewer & Water Extension Boarding Up of Hazardous Structure Charges Unpaid Weed & Grass Cutting Charges Supplemental Assessments The CBD Assessment Roll is a very involved procedure. The expenses are figured from June 1 of a given year until May 31 of the year being assessed· This figure is sent to each business in the CBD District. There is a very complicated formula for spreading these expenses between the businesses in the Central Business District· This formula is based on the following: Customer parking spaces required (this is determined by the CBD Parking Committee based on the business. Employee parking spaces required. The number of space provided by the business. The first 2 items are added together and the third is subtracted, A percentage of the total is then figured on item #4. The business front footage is then taken. A percentage of the total is then figured o9 item #6. 13 3J 8. The present market value is then taken. 9. A percentage of the total is then figured on item #8. 10. Next the total costs (expenses) are multiplied by .7 and that result is multiplied by item ~5. 11. Next the total costs (expenses) are multiplied by .15 and that result is multiplied by item ~7. 12. Next the total costs (expenses) are multiplied by .15 and that result is multiplied by item ~9. 13. Items 10, 11 and 12 are then added together and that is what is proposed tb be assessed to each business in the CBD. The formula is all in the computer, but each year I update th9 information and the costs are never the same, depending on the amount of snow plowing, repair of parking lots, businesses moving or changing, etc. Resolutions were prepared for all the above assessments. Levy sheets were prepared for Hennepin County, resolutions certified and all sent to the County to appear on 1987 tax statements. I have tried to highlight some of the activities from 1986. In summation, the City Clerk's position encompasses many areas that require time, effort and knowledge beyond that of a clerk in a larger city with a full staff to do the elementary tasks. I find the work very challenging and personally rewarding and I am happy I can contribute to Mound and its citizens. I feel continuing educqtion, working on various committees, receiving and sharing information with other cities makes me more effective in my .position and I want to thank the Council for their support. ~TATUTORY CITIF~ 412.151 upon its request. The treasurer shall deliver to a successor all books, papers and money ~longing to the city. The treasurer shall immediately after the close of the calendar year make out and file with the clerk for public inspection a report of balances, receipts ~nd disbursements by funds for the year. The treasurer may, with the consent of the council appoint a deputy treasurer for whose acts the treasurer shall be responsible and ~.hom the treasurer may remove at pleasure. In case of the treasurer's absence from the city or disability, the council may appoint a deputy treasurer, if there is none, to ~erve during such absence or disability. The deputy may discharge any of the duties of the treasurer. History: 1949 c 119 s 17; 1951 c 378 s 5; 1973 c 123 art 2 s I subd 2; 1986 c 444 412.15 [Repealed, 1949 c 119 s 110] 412.151 DUTIES OF CLERK. Subdivision 1. The clerk shall give the required notice of each regular and special election, record the proceedings thereof, notify officials of their election or appointment to o~ce, certify to the county auditor all appointments and the results of all city elections. The clerk shall keep (1) a minute book, noting therein all proceedings of the council; (2) an ordinance book to record at length all ordinances passed by the council; and (3) an account book to enter all money transactions of the city including the dates and amounts of all receipts and the person from whom the money was received and all orders drawn upon the treasurer with their payee and object. Ordinances, resolu- tions, and claims considered by the council need not be given in full in the minute book if they appear in other permanent records of the clerk and can be accurately identified from the description given in the minutes. The clerk shall act as the clerk and bookkeeper of the city, shall be the custodian of its seal and records, shall sign its official papers, shall post and publish such notices, ordinances and resolutions as may be required and shall perform such other appropriate duties as may be imposed by the council. For certified copies, and for filing and entering, when required, papers not relating to city business, the clerk shall receive the fees allowed by law to town clerks; but the council may require the clerk to pay such fees into the city treasury. With the consent of the council, the clerk may appoint a deputy for whose acts the clerk shall be responsible and whom the clerk may remove at pleasure. In case of the clerk's absence from the city or disability, the council may appoint a'deputy clerk, if there is none, to serve during such absence or disability. The deputy may discharge any of the duties of the clerk, except that deputy shall not be a member of the council. Subd. 2. The council by ordinance may delegate all or part of the clerk's book- keeping duties to another officer or employee. The officer or employee who by ordinance is made responsible for the clerk's bookkeeping duties shall furnish a fidelity bond conditioned for the faithful exercise of duties. The council may provide for the payment from city funds of the premium on the official bond. If the bookkeeping functions of the clerk are delegated to the city treasurer, the council shall provide for an annual audit of the city's financial affairs in accordance with the minimum proce- dures prescribed by the state auditor. A copy of the ordinance shall be provided to the state auditor. History: 1949 c 119 s 18; 1951 c 378 s 6; 1953 c 735 s 3; 1973 c 123 art 2 s I subd 2; 1984 c 384 s I; 1986 c 444 412.16 [Repealed, 1949 c 119 s 110] 412.161 [Repealed, 1973 c 34 s 7] 412.17 [Repealed, 1949 c 119 s 110] 412.171 [Repealed, 1983 c 359 s 151] 412.18 [Repealed, 1949 c 119 s 110] 412.181 Subdivision I. MS 1949 [Repealed, 1953 c 49 s 2] Subd. 2. MS 1949 [Repealed, 1953 c 49 s 2] ~ O4 0 © 0 SECRETARY OF STATE STATE FAIR DEMONSTRATION BALLOT AUGUST, 1986 INSTRUCTIONS TO VOTER TO VOTE,"COMPLETE THE ARROW(S) POINTING TO YOUR CHOICE(S), LIKE THIS YOU MUST USE ONLY THE PENCIL PROVIDED. IF YOU HAVE ANY QUESTIONS ABOUT THE CORRECT METHOD FOR MARKING THE BALLOT, PLEASE REQUEST ASSISTANCE. DEMOCRATIC -- FARMER -- LABOR PARTY Please indicate your choice for President of the United States'in 1988. (Vote for One) JESSE JACKSON GARY HART RICHARD GEPHARDT GERALDINE FERRARO MARLO CUOMO JOSEPH BIDEN Please indicate your choice for Vice President of the United States in 1988. (Vote for One) FEDERAL OFFICES PATRICIA SCHROEDER SAM NUNN DIANNE FEINSTEIN BILL CLINTON BILL BRADLEY BRUCE BABBITT YOU MAY VOTE FOR THE CANDI DATES IN ONLY ONE PARTY IF YOU CAST VOTES FOR CANDIDATES OF MORE THAN ONE PARTY, YOUR BALLOT WILL NOT BE COUNTED INDEPENDENT -- REPUBLICAN PARTY Please indicate your choice for President of the United States in 1988. (Vote for One) PAT ROBERTSON PAUL LAXALT JACK KEMP . ROBERT DOLE GEORGE BUSH HOWARD BAKER Please indicate your choice for Vice President of the United States in 1988. (Vote for One) JAMES THOMPSON DONALD RUMSFELD JEANE KIRKPATRICK JESSE HELMS ELIZABETH DOLE LAMAR ALEXANDER PLEASE VOTE FRONT AND BACK OF BALLOT JUDGE PRECINCT 2 JUDGE J .J I '1 In what month would you prefer the , pri.mary election in Minnesota to be held? (Vote for One) SEPTEMBER JUNE MAY APRIL OTHER Should Minnesota conduct a presldentiel primary election? (Vote for One) NO YES mmmm' m mm mm m mm QUESTIONS Which of the following political figures were from Minnesota? (Vote for Two) FLOYD B. OLSON GAYLORD NELSON EZRA TAFT BENSON =RANK Bo KELLOGG ~ENRY A. WALLACE m m m 4mm m 4mmm mm Whet President of the United States created the Superior National Forest in northeast Minnesota? (Vote for One) ANDREW JACKSON {m mm GROVER CLEVELAND Naa m THEODORE ROOSEVELT ~m m HARRY TRUMAN ~ mm WHEN YOU HAVE COMPLETED VOTING, PLEASE INSERT THE BALLOT INTO THE SECRECY FOLDER AND TAKE IT TO THE BALLOT COUNTER. DO you favor the precinct caucus system for selecting and endorsing candidates? (Vote for One) NO Ill YES Which of the methods listed below do you prefer for marking your votes on the bellot? (Vote for One) I FILL IN OVAL FILL IN BOX r'-I COMPLETE ARROW The following licenses/permits were issued by the City of Mound in 1986: 1 - Entertainment 5 - Garbage Disposal 18 - Cigarette 6 - Tree Removal 2 - Hawker - Food Vendor 1 - Bowling (8 lanes) 9 - Games of Skill 3 - Juke Box 4 - Pool Tables 11 - Restaurant 4 - Off-Sale'~Beer 3 - On-Sale Beer 2 - Club 2 - On-Sale Liquor 2 - Sunday Liquor 2 - Set-Up 2 - Wine 1 - Dinner Dance 4 - Charitable Beer 6 - Public Dance 1 - Fireworks 3 - Set-Up $50.00 = $' 50.00 $1oo.oo = $ 500.00 $12.00 = $ 216.00 $25.00 = $ 150.00 Varies = $ 150.00 $10.O0/lane = $ 80.00 $25.00/machine. = $ 225.00 $1o.oo = $ 30.00 $10.00 = $ . 40.00 $5.oo = $ 55.oo $25.00 = $ 100.00 $200.00 = $ 6o0.00 $1oo.oo = $ 200.00 $4000.00. = $8,000.00 $200.00 = $ 400.00 $200.00 = $ 400.00 3200.00 = $ 400.00 $750.00 = $ 750.00 $10.00 = $ 40.00 $25.oo Fee Waived for One = $ 125.00 $2.00 = $ 2.00 $25.00 Fee Waived for Two = $ 25.00 Total $12,538.00 As of LICENSES ISSUED BY TIlE CITY OF MOUND Issued in 86 Expire in 87 Expire Jan 31~ 1987 Entertainment $50.00 01-3161 Captain Billy's' Expire April 30~ 1987 Bowling Mound Lanes $10.00 ea. 8 Lanes 01-3121 Expire Feb 28~ 1987 Garbage Disposal $100.00 01-3113 Blackowiak& Son Dependable'Services Waste Management (formerly Village) Westonka Sanitation Woodlake Sanitary Cigarette $12.00 ol-3126 A1 & Alma's Supper Club American Legion t398 Ben Franklin Boat Rentals of Minnetonka (formerly Blue Lagoon) Bob's Bait Shop Captain Billy's Donnie's on the Lake Duane's 66 Grimm's Store Meyers Mound ."K" Service Mound MuniCipal Liquor · Mound SuPerette PDQ Food Store Snyder Drug SuperAmerica Stations (Old Store-Marchonly) (New Store-Full Year) Texaco (formerly Getty Oil) Westonka Foods Union 76 (formerly Quast VendS. Expire March 31~ 1987 Bear Tree Service Robert F. Dahlke Emery's Tree Servi~ · Lutz Tree Service Shorewood Tree Service. Sutherlands Tree Service · Tree Removal $25.00 01-3124 Food Vendors -$ Varies 01-3125 Lynn Bandh - NO FEE Blue Bell Ice Cream $150'.00 Games-Skill $25.00 ea. 01-3121 Juke Box $10.00 ea. 01-3121 Pool Table $10.00 ea. 04-3121 Restaurant $5.00 01-3124 Expire ,June 30~ 1987 Off-Sale Beer $25.00 01-3112 On-Sale Beer $200.00 01-3112 Club License $100,00 01-3111 On-Sale Liquor $4,000.00 01-3111 1--Al & Alma's 4--Captain Billy's 3--Donnies on the Lake 1--MtkaMusiC 1--American Legion 1--Donnies on the Lake 1--VFW ~5113 2--Cap~ain Billy's 1--VFW#5113 1--Donnies-on the Lake Al &Alma's ' American Legion Boat Rentals of Mtka (formerly Blue Lagoon) Captain Bill%'s Donnies on the Lake The Fig Tree (formerly Lightb ,e) Happy Garden (formerly Pizza Facto~ Hardee's House of Moy Mound Lanes VFW #5113 A1 & Alma's .Brickley's Market (formerly Mound Super) PDQ Food Store SuperAmerica Al & Alma's House of Moy Mound Lanes American Legion VFW #5113 Captain Billy's Donnies on the Li Cont'd Cont'd: Licenses Issued in 86.Expire in 87 As of 9-30-86 Pg. 2 Expire June 30~'19~7 Sunday Liquor $200.00 01-3111 Set-Up $200.00-City $151.50-State 01-3111 Captain Billy's Donnies on the Lake A1 & Alma's Mound Lanes Wine A1 & Alma's $200.00 House of Moy 01-3111 Dinner Dance Captain Billy's $750.00 · 01-3161 GAMBLING---Licensed by the State Approved unless a resolution by the City is passed specifically disallow- ing such activity and a copy mailed to the Gambling Control Board within 30 days° Date Varies - Expires 1 year from time 1st licensed. American Legion #398 Lady of the Lake Catholic Church VFW Post ~5113 Westonka Senior's (4 times a year no license needed then) Misc. Licenses During the Year Charitable Mound Fire Dept. - 6-14-86 Beer Northwest Tonka Lions - 6-21 & 22-86 $10.00 Incredible Festival - 8'2 & 3-86 .01-3112 Police Reserves - 9-12-86 Bingo Fee Waived Mound Fire Dept - 3-18-86 Public Dance $25.00 01-3161 Benefit Dance -.3-8-86 Mound Fire Dept - 6-14-86 Northwest Tonka Lions - 6-21 & 2'2-86 MtkaMusic - 7-12-86 Incredible Festival - 8-2-86 Police Reserves - 9-12286 (FEE WAIVED) Fireworks- $2.00 01-3161' Set-Up $25.00 to Fee Waived 01-3111 Northwest Tonka Lions - 6-21 & 22-86 Mound Fire Dept - 6-1'4-86 (FEE WAIVED) Northwest Tonka Lions - 6-21 & 22-86 Police Reserves 9-12-86 (FEE WAIVED) $25.00 132 June 12, 198~ RESOLUTION NO. 8Q-94 RESOLUTION SETTING A POLICY ON ASSESSMENTS PLACED ON TAX FORFEIT PROPERTY BEFORE FORFEITURE WHEREAS, Hennepin County has begun to notify adjacent property owners that they will be .conducting "private sales" on undersized or unbuildable lots; and WHEREAS, some of these properties had assessments against them before forfeiture which were cancelled at the time of forefeiture; and WHEREAS, when the City releases these parcels for private sale, it certifies these assessments from before forfeiture to Hennepin County because the City receives 80~ of the value of the property (selling price) to apply to the old assessments; and WHEREAS, the assessments since forfeiture are added to the appraised .value so the City receives all the funds for those assessments; and WHEREAS, some of the assessments from before forfeiture are higher than the property is valued at and thus does not make the property very :attractive to adjoining property owners unless we make a committment to them that we will not reassess the remaining balance of the assessments after they purchase the property; and. WHEREAS, the goal is to get the property back on the tax role and help a number of people make their property conforming. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota, does hereby adopt the following policy which will apply only to undersized tax forfeit lots which are sold thru Hennepin County and combined with adjoining property: 1. On undersized ta~ forfeit lots which had assessments' before forfeiture, the City will certify these assessments to Hennepin County when the lots are released for private sale to adjoining property owners. This will be done only so that the City will receive 805 of the value of the lot to be applied against these before forfeiture assessments. After certain undersized tax forfeit lots are sold and combined with adjoining property, the owner may petition the City Council to pass a resolution stating that the balance of the assessments from before forfeiture will not be recertified to June 12, 1984 Hennepin County for collection. The foregoing resolution was moved by Councilmember Charon and seconded by Councilmember Paulsen. The following Councilmembers voted in the affirmative: Charon, Jessen, Paulsen and Polston. The following Councilmembers voted in.the negative: none. CoUncilmember Peterson was absent and excused. Attest: City Clerk February 17, 1987 Honorable Mayor and City Council Members City of Mound, Minnesota Dear Mayor Smith and Council Members: I am pleased to transmit the enclosed 1986 Annual Report of the Mound Inspection/Planning Department. The information contained herein should provide the Mayor, City Council and residents of . Mound with an overview of department personnel and work activities. During the past year, Mound has seen continued improvement in the area of community development. Forty-two housing units were constructed and significant gains were made in the commercial and industrial sectors with the completion of Commerce Square, the realignment of Lynwood Boulevard and additional remodeling and occupancy of the Balboa West Center. New challenges and opportunities for the city will undoubtedly present themselves during 1987. In the upcoming year, the Inspection/Planning Department and its staff are prepared to work cooperatively with the city officials and private developers to keep Mound moving ahead. Sincerely, Jan Bertrand Building Official Enclosure 1986 ANNUAL REPORT The 1986 City of Mound Inspection/Planning Department report will show departmental personnel functional assignments on an .organizational chart together with su~aries of other state, county, and local agencies and departments which interface with this department; and a summation of the construction activities with the expenditures for the department and revenue generated from permits and zoning fees. Personnel Figure 1, Inspection Department Organization, shows the organization of the Inspection/Planning Department personnel. The Building Official reports directly to the City Manager, Ed Shukle. The support staff of the department include city contracted services for City Planner, City Engineer and State and County agencies such as Hennepin County Health Inspector, State Electrical Inspector, Plumbing Inspector, and the HRA Grant and Loan Inspector administered by Hennepin County Planning & Development. Department Interfaces The Inspection/Planning Department interacts with State and County Agencies and other City of Mound departments. Figures 2, 2a, 2b, and 2c show the extent of Inspection/Planning Department involvement with state, county, and local agencies and other city departments with their definition of responsibilities. INSPECTION DEPARTMENT ORGANIZATION Mound City Council City Planner Mark Koegler VanDoren-Hazard- Stallings, Inc. Mayor: Council Members: Steve Smith Elizabeth Jensen Phyllis Jessen Skip Johnson Don Able I City Manager I I Ed Shukle I Building Official Jan Bertrand State and County Agencies Support Staff I Marjorie Stutsman City Engineer John Cameron McCombs-Knutson Associates State Electrical Inspector Plumbing Inspector County Health Inspector County Planning & Development Figure 1. INSPECTION DEPARTMENT Interface with other AGENCIES/DEPARTMENTS State Agencies City of Mound Inspection Department County Agencies City of Mound other Departments Figure 2. INSPECTION DEPARTMENT Interface with State Agencies MN State Building Code Division I City of Mound I I Inspection I I Department I I MN Pollution Control I Agency (MPCA) Environmental Quality Protection Board Uniform. Bldg. Code o Nat'l Electric Code o ANSI Elevator Code o MN Plumbing Code o MN Heating, Ventilation, Air Cond. & Refrigeration Code o MN Manufacturers Home Rules o Model Energy Code o Solar Energy Systems Standards o Environmental Quality in Structures o Air Quality Regs. o Water Quality Regs. o Soil Quality Regs. State Fire Marshal o Uniform Fire Code o Child Day Care Ctrs. o Underground Tank Installation o Land Development o Environmental Impact Statement (EIS) o Environmental Assessment Worksheet (EAW) Dept. of Natural Resources o Shoreline Management o Flood Plain Regs. Figure 2a. INSPECTION DEPARTMENT Interface with County Agencies City of Mound Inspection Department Dept. of I I Dept. of I I County I I Lake Minnetonka I I Transportationl I Human Servicesl I Environmentl I Conservation Dist (LMCD) I I I I I I & Energy I I Minnehaha Creek Water- I I I shed Dist. (MCWD) o Utility Permits o Driveway Access o Parking Care o Group Homes o Foster Parents o Family Day o License & Inspection of pools, ice arenas, restaraunts o Hazardous waste recycling o On-Lake Activities o Land Filling o Soil Excavation o Erosion Control o Storm Water Mgmt. Figure 2b. C .P 0 C 0 k ~ 0 ~ 0~00 ~-H~OC 00000 ~ 0 ~ C C k 0 0 0 0 0 C ~C 0~~ -~C-~C ~ ~0~0~ ~ · ~ · C · .H C ~ 00 ~ O~C-~C~ 0 0 ~0~ 00000 The State Building Code Division promulgates the .documents that form what is known as the Minnesota State Building Code. This code consists of the Uniform Building Code, National Electric Code, ANSI Elevator Code, and the Minnesota Heating, Ventilation, Air Conditioning and Refrigeration Code. Also included are the Model Energy Code, Solar Energy System Standards, and the Minnesota Manufacturers Home Rules. The legislation establishing the code does not allow any jurisdiction to pass an ordinance (more or less stringent) than the Minnesota State Building Code. However, there are optional portions left to the discretion of the municipality. The Minnesota Pollution Control Agency enforces Air, Water, and Soil quality regulations. They assist in received complaints for wood burning stove emissions, asbestos removal, leaking underground tanks, and other potential environmental problems. The Environmental Quality Protection Board governs larger land development and construction with Environmental Assessment Worksheets and Environmental Impact Statements. These require review by many state departments. The Department of Natural Resources governs shoreline management. They work with municipalities in adopting ordinances establishing floodplain levels and regulate filling and dredging activities below these established levels. The State Fire Marshal's office coordinates permit approval in Mound for underground flammable tank installation. They provide inspections upon request by the County Human Service for licensing family and group day-care facilities, and by the Mound Fire Department for other inspections as needed. In addition to the agencies listed, reports are sent monthly and quarterly to the United States Census Bureau, Metropolitan Waste Control Commission, and the State Treasurer Surcharge for permits issued. As shown in Figure 2b, regional and Hennepin County agencies such as the Department of Transportation, Lake Minnetonka Conservation District, Minnehaha Creek Watershed District, Department of Human Services, Hennepin County Environment and Energy all have some involvement with the Mound Inspection/Planning Department from time to time. The Inspection/Planning Department's involvement with the Department of Transportation includes Utility Permits, driveway access and parking along county roads. Mound family day-care centers and group homes, as well as foster parents, interface with Hennepin County Department of Human services through the Inspection/Planning Department° The County Environment and Energy Department relies on the Mound Building Official to assist in the enforcement of swimmimg pool, ice arena, restaraunt, and hazardous waste recycling regulations. On-lake activities and land filling/excavating which effect Lake Minnetonka and Minnehaha Creek are areas of interest of the Lake Minnetonka Conservation District (LMCD) and the Minnehaha Creek Watershed District (MCWD). These agencies require the assistance of the Inspection/Planning Department whenever ~heir activities are within Mound. The coordination with other local departments, as shown in Figure 2c, is very important to facilitate starts in proposals for construction and inquiries by persons such as realtors, contractors, citizens, and other government agencies. A comparison of Figures 2a, 2b, and 2c reveals that there are similar interests between the State, County and Local levels. The Inspection/Planning Department is often called upon to coordinate the activities of various agencies. Ordinance Enforcement During 1986, the Inspection/Planning Department issued 110 compliance notices, plus inspection notices and warning tags. These notices involve the compliance with the City Sign Ordinance, Building Code, Fire Code, Exterior Storage, expired building permits which require renewal or scheduling of an inspection for the project. Of the notices given to property owners, 26 resulted in either citations or formal complaints being issued or a warning letter from the City Prosecutor's Office. In two cases, the City Council took action to initiate condemnation of structures located at 5516 Lynwood Boulevard and 17xx Dove Lane. DeDartment Activity The Construction activities are shown on Figure 3. A comparison is given for the years 1985 and 1986. This activity does not stop at the end of the year but results in a carry-over into the fgllowing year and sometimes longer as is the case with the Commerce Square Project. The valuation saw an increase in construction cost from $.6,216,900 in 1985 to $10,082,700. There was an overall decline in the valuation of residential construction and a shift to the commercial/industrial sector. The bank and Balboa West of Minnesota were the major reason for the increase. CONSTRUCTION TYPES AND VALUATIONS 1985 Units Valuation 1986 Units Valuation New Residential Single Construction Condominiums/Townhouses 28 39 $ 4,149,400 42 0 $ 2,866,400 New Non-Residential (Including Commercial) 2 $ 177,500 3 $ 3,580,000 Residential Additions and Alterations 182 $ 1,185,200 204 $ 1~197,500 Non-Residential Additions and Alterations .31 $ 704,800 28 $ 2,438,800 TOTAL 282 $ 6,216,900 277 $10,082,.700 Figure 3. Planning and Zoning for Mound establishes orderly development which is conducive and complementary to existing uses. The number of planning commission items increased in 1986 (See Figure 4). The largest increase was in the area of requested variances with conditional use requests showing a sharp decline. Traininq Building codes and zoning ordinances are established as a consumer protection for various types of construction and uses of structures. Continual vigilance is necessary in the areas of planning, legislation, construction methods, products, changes, and innovations. Training must be provided and time allotted for studying technical data material supplied to the Inspection/Planning Department. ContinUing education is required to retain certification as a Building Official. Schools and seminars have been provided .by the University of Minnesota Annual Institute for Building Officials, North Star Chapter and Lake Country Chapter of I.C.B.O., the State Building Code Division, and Minnegasco. This continuing education required 10 man days to complete during 1986. Operating Revenues The budget appropriation for the Inspection/Planning Department for 1986 was $100,333.00. The unaudited expenses for the department were $97,200.00, or 97% of this allotment. The Inspection/Planning Department establishes permits as a user fee with the expectation that expenses will approximately equal the revenue generated by the permit process. However, we have zoning enforcement which does not generate sufficient ~evenue, (only the original filing fee) to cover costs. No annual licensing is required. 1985 SUMMARY REPORT PLANNING & ZONING COM~ISSION BOARD OF APPEALS A total of 52 cases were heard during 1985: Planninq Commission Action ApDroved 'Denied Withdrawn Tabled Conditional Use Permit Sign Variance Subdivision: Plat Lot Split Vacation Variance Wetland Zoning Amendment 8 2 2 5 3 17 1 4 4 1 42 5 2 1 None Total 11 2 2 5 3 23 1 52 Conditional Use Permit Sign Variance Subdivison: Vacation Plat Lot Split Variance Wetland Zoning Amendment City Council Action Approved Denied Withdrawn Tabled 7 1 2 2 5 3 (One approved w/written agreement) 18 1 3 3 1 Denied, but a Variance granted None 2 Total 9 2 2 5 3 23 1 4 41 4 0 1 3 49 Figure 4. 1986 SUMMARY REPORT PLANNING & ZONING COMMISSION BOARD OF APPEALS A total of 64 cases were heard in 1986: Conditional Use Permit Sign Subdivision: Plat Lot Split Vacatlon Variance Wetland Zoning Amendment House Moving Approved Planninq Commission Action No Action/ Denied W/drawn Tabled Recommend. 1 3 6 7 4 28 2 1 1 5O 10 3 1 Total 2 3 7 7 5 39 0 0 ~4 Conditional Use Permit Sign Subdivision: Plat Lot Split Vacation ..Variance Wetland Zoning Amendment House Moving Approved City Council Action Tabled/ Denied W/drawn Cont'd 1 3 5 6 4 27 1 2 1 1 46 1 8 2 No Action 5 Total 2 3 7 7 5 39 0 0 1 64 Figure 4 - Continued A comparison of the revenues generated by the Inspection Department activities during 1985 and 1986 is as follows: 1985 1986 Building Permits Fire Permits Plumbing Permits Excavation Permits Heating $47,212 $76,924 280 748 6,668 6,983 4,840 3,050 3,139 3,600 TOTAL $62,139 $91,305 The revenues collected for the Planning Commission Board of Appeals were: 1985 1986 $ 5,300 $ 5,300 Total revenues generated by the Inspection/Planning Department were: 1985 1986 $67,439 $96,605 The ~evenue__s generated amounted to 99.4% o~ the_1987 DePartmen~ ~expenses. In summation for the year of 1986, it has been a very busy time for the Inspection/Planning Department staff. We have had to strive to be more efficient without increasing personnel. To provide the same services and handle the same number of requests for service, it may be necessary to increase efficiency or expand the personnel of the Inspection/Planning Department in the future. We have all enjoyed working for the contractors, developers, and businessmen.of the community. We are looking forward to a challenging year in 1987! citizens, Box 37, Mound, Minnesota 55364 February 17, 1987 TO: Mayor Steve Smith Mound City Council City Manager, Ed Shukle FROM: Don Bryce, Fire Chief MOUND FIRE DEPARTMENT ANNUAL REPORT This year, 1986, has been a very hectic year for'us. We had the most fire-rescue calls ever, in Mounds Fire History. We are up 32% from 1985, total calls for '86 was 378. In Mound - up 37% for fires and up 27% for rescues. The majority of the calls were for Mound, which was 240 fire and rescues. The breakdown for the contract areas is: Minnetonka Be~ch, large increase, up 70% from '85; Orono was up 15%,.Shorewood up 100% (They had 2 calls this year, compared to I in '85); Spring Park had a big increase too, up 92%; Minnetrista was the.only city that had a decline in calls, which was only 9%. The total over all - fires up 37%, rescues up 25%. The fire dept. gave the most mutual aid ever and that was 9, up 800~!! The mutual aid agreements consist' of 13 other cities which are: Chanhassen, Chaska, Eden Prarie, Excelsior, Hamel, Long Lake, Loretto, Maple Plain, Minnetonka, Plymouth, St Boni, Victoria and Wayzata. All fire equipment has a color code - Mound's white - hoses, pipe poles,: axes etc. This was set up to easily distinguish a citys own equipment. The training that the men receive is from Minnesota State Fire School, Rookie program at WAFTA (Western Area Fire Training Academy) and different regionals or programs at WAFTA. International Fire Instructors Conference, State Fire Conference, State Fire Chiefs, International Asso. of Fire Chiefs, FIAN (Fire Instructors Asso Mn) and National Fire Protection Asso. Our men drill every ~nd and 3rd Mondays of each month. The attendance for drills was up 10%, for the year too. We have one paramedic and 10 EMT (Emergency Medical Technician), and all firemen have a CPR card, that is current. We were short handed most of the year with 35-36 men, our quota is 37 fire fighters. We have 36 right now and looking for 1 more good DAY time fire fighter. With Tonka leaving our area, we lost 5 good men and the short time HEI was here we lost 1. Also we had 1 City employee, Jerry Henke retire after 20 years of dedicated service. Our dept has some of the best equipment in the area, by the time you're reading 'this report, we should have the new Rescue Truck here. The truck committee worked hard last year putting the specs together for this unit. We have a good, I should say excellent backing from Page 2 cont. the city - with that the Fire Department Thanks You. I have about 9~ dedicated men! Working your job everyday, plus running to answer calls, at all hours day and night, holidays, birthdaY parties, di~ers, the kids concerts etc. They have to be dedicated and have the backing of their spou~oes too. They all work hard and I am so very proud of them! We never know for sure how many calls there is going to be in a given year, or what the weather is going to be: stormy - lightning strikes, wind - down lines or arcing lines in trees, hot &dry.- grass fires, heat exhaustion, heart attaches, sub zero - furnace over working, chimney fires, lots of snow - heart attaches, and car accidents. There is still alot of people in our fire area that think they have to pay for us responding to their property for fire-rescue calls. Also we have a problem responding to the fire station with our head lights on, flasher blinking, to answer a call. Some think we're crazy, some aren't alert, some think we're joking around and some just don't know!! There. has been articles in the paper about both situations too. Mound even had an article along with the water bill. Maintenance to our equipment, is done by our own men, at the fire station, except for a few major repairs. We have S men, that we call heavy maintenance and we have group maintenance. I have § groups with § - 6 men in a group, that clean the station, and do minor repair and check everything on the trucks, like tires, pumps, oil, gas/diesel, check hoses etc. I make out monthly reports to the City and State. The city report consist of the total number of calls, the break down for each city, fires or rescues calls, hours for each city, fire or rescue, the total hours for each man, plus total charges, that the fire dept receives monthly, for payroll. The state report goes to Fire Marshals office, MFIRS (Mn Fire Incident Reporting System), to keep a record on all calls that occur in the State. We have one fund raiser~and thats the Fish Fry. Last year was one of the largest ones we've.had. The people really look forward to our Fish Fry, it's the only event this area has, that hasn't folded. There is a complete.backing backing from our fire area for this. Even people that have moved away from here, come back for the Fish Fry. The men work hard, starting at least 2 weeks ahead, of the Fish Fry going our every night selling tickets, door to door, cleaning the.station, preparing the food, setting up the tents, getting tables and chairs and of course cleaning the FISH!! Last year Mound City Days and'Fish Fry was held the same week-end. We were in the parade and had two trucks on display. The chairman, Mike Palm, (this is his 4th year) starts ordering in January and getting donations from the business men, for the prizes. The Relief Association is an organization mandated by State Law to manage the receipts from the 2~ State Aid and City contributions and administer the. Fire Department disability and retirement benefits. The Relief Association invests its funds through the trust depart- ment of F & M National Bank. In 1956 the Relief Asso6iation conducted an actuarial study which resulted in an increase in retirement benefits. To retire a Fire Fighter has to have 20 years of service, to collect the pension, they have to be 80 years of age. ~ page 3 cont. Budget: We were over $ 2,290.53 because of the chassis for the new rescue truck and the over abundance of fire-rescue calls. Total Salaries $65,072.50 Total Supplies-Repairs $ 5,573.63 Total Professional Service $ 10,359.43 Total Communications Conference & Schools $ 4,487.39 $ 8,647.05 Utilities $ 6,423.88 TOTAL FOR THE YEAR 1986 $145,092.53 EQUiPmEnT 1958 Pumper International (Goin~ to sell) 1969 Pumper Mack 1973 Pumper Hack 1981 Aerial Sutphen 1984 Pumper Pord 1975 T. anker Ford 1974 Equipment Chevrolet 1966 Rescue Chev 4 X 4 (Goin§ to sell) PURCHASE PRICE REPLACEHENT COST $ $ 15,000 $ 48,000 $ 37,000 $ 69,000 $ 55,000 $257,000 $350.000 $137,000 $137,000 17,000 $ 12,000 9,000 $ 3,000 Box 37, Mound, Minnesota 55364 A~DR~S PHONE DATE OF ~NTRY D.O.B 22. 23. 24. 25. 1. JEFF & JULIE ANDERSEN 2. GREG ANDERSON 4. JOHN & MARVIL BEAUCHAMP 5. DAVID & CONSTANCE BOYD 6. DONALD & JUDY BRYCE 7. SCOTT & SUSAN BRYCE 8. DAVID & SANDY CARLSON 9. STEVE & BARBARA' COLLINS 10. MICHAEL & I~.RYJANE DAVID 11. BRIAN ERICKSON 12. STEVE & PAULINE ERICKSON 13. GERALD & PAM GARVAIS 14. LARRY & TJODY HEITZ 15. CRAIG & LEANN HENDERSON GREGORY & NANCY JOHNSON n.E ERGER 18. BRAO & S , ON 20. JOHN & GA E NA US 21.. MARVIN & JOYCE NELSON ALVIN (BUD) & NANCY OPITZ BARRY & VANNY PALH GREGORY & GINNY PALM HICHAEL' & CINDY PALH 26. . GREG & VICKIE PEDERSON 27. DWAYNE & CATHY PLATZER 28. TONY &' NARGE RASMUSSEN 29.. MICHAEL & MONICA SAVAGE 30. 31. 34. 35. 36. R0N & LISA STALLMAN TED & CHERYL STALLMAN BILL SWENSON TOM SWENSON MIKE & MINDY TOBEY RICHARD & LISA WILLIAMS TIMOTHY WILLIAMS ~221 SOUTHVIEW LN. MOUND 4924 PLYHOUTH RD. HOUND 2169 BIR~H N. MOUND 6029 ASPEN RD. HOUND 5936 GUHWOOD ..RD. HOUND 4820 CALVfEBURY RD. HOUND 5955 IDLEW00D RD. MOUND 4722 GORDON RD. HOUND 2121 GRANDVIEW BLVD. HOUND 2163 DIAMOND LN. HOUND 6013 HAWTHORNE RD. MOUND 472-7564 472- 472-2858 472-3070 472-4515 472-4085 472-3622 472-5485 472-5267 472-4320 472-2012 4367 SHORELINE DR. SPRINGPARK 471-7129 2180 Ck.RDINAL LN. MOUND 2739 CLARE LN. MOUND 4435 DORCHESTER RD. MOUND 6056 CHERRYWOOD RD. MOUND 3135 Alq~LN. MOUND 2212 FAIRVIEW LN. MOUND 472-2374 472-6064 472-3361 472-1852 472-6716 472-1817 2207 NOBLE LN. MOUND(PO 496) 472-3815 2580 DUNWOODY LN. WAYZATA 2025 SHOREWOOD LN. MOUND 2041 BELAIRE LN. HOUND 4849 WILSHIRE BLVD. HOUND 2153 LANGDON LN. MOUND 2695 WESTEDGE BLVD. MOUND 6087 ASPEN RD. MOUND 5931 SUNSET RD. MOUND 5951 LYNWOOD BLVD. MOUND 3125 HIGHLAND BLVD. MOUND 5701 LYNWOOD BLVD. MOUND 103 472-5273 4918 LESLIE RD. MOUND 4844MANCHESTER RD. MOUND 4844 MANCHESTER RD. HOUND 3065 BRIGHTON BLVD. MOUND 5940 HILLCREST LN. MOUND 3135 AYR LN. MOUND 471-7432 472-3500 472-2736 472-2398 472-1236 472-1972 472-5785' 472-4662 472-2912 472-3591 472-4120 472-7061 472-7061 472-2185 472-7170 472-6716 9-22-80 12-3-79 9-9-74 4-6-70 2-3-75 5-3-65 1-9-78 4.5-76 2-6-78 8-2-64 6-2-86 11-3-75 7-2-73 1-6-69 11-1-76 12-6-71 3-3-86 3-4-74 3-4-74 6-2-80 11-3-75 6-1-70 7-12-65 2-6-84 6-4-79 2-3-75 1-9-67 3-4.85 9-15-80 1-5-87 12-4-67 7-2-73 9-8-75 1-7-85 11-7-83 11-7-83 i-10-57 11-18-60 8-27-40 8-29-36 1-30-52 12-4-42 1-9-57 10-17-51 9-8-50 2-4-41 6-10-60 10-28-49 11-27-5] 8-4-46 9-18-57 11-26-4~ 7-2-60 2-15-52 7-18-41 5-10-54 8-19-50 7-2-~2 7-12-36 4-17-61 7-14-59 2-22-53 11-24-~ 5-2-59 3-8-50 3-18-64 4-10-41 6-26-49 6-26-49 3-12-58 7-8-60 2-3-62 Box 37, Mound, Minnesota 55364 ACTIVE SENIORITY 1. MIKE DAVID 2. DON BRYCE 3. BARRY PALM 4. DWAI~E PLATZER 5. TED STALLtt~ 6. LAP~Y HEITZ 7. JO~ B~U~ 8. B~ OPITZ 9. G~G JONSON 10. JE~Y G~VAIS 12. RON 14. G~ B~B 15. G~G P~ON 16. DA~ BO~ 17. TO~ ~SON 18. ST~ E~C~ON 19. ~V ~SON 20. DA~ ~SON 22. SCO~ BRYCE 23. ST~ COLLINS 25. G~G ~ON 26. 30~ ~S 27. ~ SAVAGE' 31. G~G 32. ~ TOB~ 33. TO~ 34. ~ ~EEBERG~ 35. S[~ E~SON 36. RON ST~ ROSTER 8-3-64" 5-3-65 7-12-64 12~-67 1-6-69 I-6-70 6-1-70 12-6-71 7-2-73 7-2-73 3-4-74 3-4-74 9-9-74 2-3-75 2-3-75 9-8-75 [[-3-75 [[-3-75 4-5-76 [~-[-76 [-9-78 2-6-78 6-4-79 ~2-3-79 6-2-80 9-[5-80 9-22-80 [~-7-83 [~-7-83 2-6-84 [-7-85 3-4-85 3-3-86 6-2-86 [-5-87 Box 37, Mound, Minnesota 55364 February 2, 1987 TO: Don Bryce, Chief FROM: Jerry Babb, Fire'Marshal SUBJECT: RePort for 1986 MAJOR PROJECTS 1. ® 4. 5. 6. 7. 8. Removal of tanks at Old Superamerica. One removed, one still in process. Ordered Mound Ben Franklin not to use there incinerator and and remove sometime in spring of 1987. Mound Medical Clinic - Snyder Drugs, Mound Shopping Center (New) Chapman Place (New) Superamerica (New) Mueller Drug - Brickleys Market, Dry Cleaners (New) Balboa Building - Lunilite, Toro, Quartz, Solarium. Installation of underground tanks at new superamerica station Per week inspection total one year 400 hours; education and prevention 50 hours, investigation/follow-up court 50 hours. MINOR PROJECTS Gave surprise fire drills at Twin Birch, 2020, Mound Westonka High School. 2. Lectured at schools, civic groups and organizations. Attended WAFTA meeting, United Fire Fighters Asso., Hennepin County Chiefs, and Mutual Aid meetings. INSPECTIONS: This is the list for Mound, plus I did inspections in Spring Park, Minnetonka Beach and some in Minnetrista. Anthony's Floral, Hennepin County Library, Pond Arena, Community Services Building, Rustique, Westonka Sports, Ben Franklin, Robin Law Offices, Snyder Drug, Meisel Hardware, Skips Outlet, Contel Telephone (all'buildings), Our Lake of the Lake (and all buildings), ~rading Post, V.F.W., Duane's 66, Carl's repair, Bob'~ Bait, Mn Cultured Marble, Chapman Place, Cheveau Boutique, Legion, Sunlife, Dr. LaFavor, S.O.S., Dow Sat, Donnies, Hidden Treasures, PDQ cont page 2. Inspections Pizza Factory, Bill Clark, Bablers, Mobile, Progress Wood, Hardees, Westonka Foods, Captain Billy's, Gifts & Greetings, Video-one, Roger Reed, Smith Heating, Century Auto Body, C.L. Johnson, House of Moy, Farmers Insurance, Dr. Brewer, Minnesota Federal, Big A, Texaco, A1 & Alma's and Island Park Skelly. CHURCHES: SCHOOLS: Methodist, Evangelical Free, Our Lady of the Lake, Mt. Olive. Shirley Hills, Grandview, Mound Elem., Our Lady of the.Lake, New Horizon Child Care. PUBLIC BUILDINGS: Mound Depot, City Hall, Fire Station, Library Liquor Store APARTMENTS: 5601 Grandview, 5014 Shoreline, 5028 Shoreline, 5000 Shorelim Blvds., 5600 Grandview Blvd., 2020 Commerce Blvd TOTAL 71 inspections in MOUND Minnesota State Uniform Fire Code Fire Marshal Mound Fire Department - Jerry Babb It is the intent of the International Conference of Building Officials and the Western Fire Chiefs Association, to correlate the provisions of the uniform fire code and the uniform building code so that there is no conflict between them. Neither code is intended to stand alone; rather, the total package, i.e., the uniform fire code, the uniform building code, the uniform mechanical code, the uniform plumbing code and the national electrical code, will give cities and counties a complete and comprehensive program of model codes that are compatible with each other. Article 2. Organization, Authority, Duties and Procedures. Sec. 2.10S. A fire prevention bureau is established within the fire department under the direction of the Fire Chief, which shall consist of such fire department personnel as may be assigned thereto by the Fire Chief in the administration and enforcement of the fire prevention of this code. Sec. 2.104 (a) The chief may designate a member of the fire department to exercise the powers and perform the duties of fire prevention engineer as set forth in this code. He may also be known as Fire Marshal. Sec. 2.105. The chief and members of'the fire prevention bureau shall have the powers of a police officer, in performing their duties under this code. Sec. 2.106. Whenever requested to do so by the chief, or his authorized representative, the chief-of police shall assign such available police officers as in his discretion may be necessary to assist the fire department in enforcing the provisions of this code. Sec. 2.107. - Sec. 2.108. - Sec. 2.109. Right of entry-liability for damages - validity, also included in this code. Duties and Procedures: Sec. 2.201 (a). The fire prevention bureau shall inspect as often as maybe necessary, all buildings and premises, including such other h~zards or appliances, as the chief may designate, for the purpose of ascertaining and causing to be corrected, any conditions which would reasonable tend to cause fire or contribute to its spread, or any violation of the purpose or provision of this code and of any other law or standard affecting fire safety. (b) All buildings or structures which are structurally unsafe or not provided with adequate egress, or which in relation to existing use constitute a hazard to safety or health or public.welfare, by reason of inadequate maintenance, dilapidation, obsolescense, fire hazard damage or abandonment as specified in this code or any other effective ordinance, are, for the purpose of this section. Unsafe Buildings: All such unsafe buildings are hereby declared to be public nuisances and shall be abated by repair, rehabilitation, demolition or removal in accordance with the procedure specified in chapters 4 through 9, of the uniform fire code, for the abatement of.dangerous buildings or by any other procedures provided by law. Sec. 2.202 (a). The fire department shall investigate promptly the cause, origin and circumstance of each and every fire occuring in the jurisdiction involving loss of life or injury to person or distruction or damage to property, and if it appears to the bureau of investigation, that such fire is of suspicious origin, they shall then take immediate charge of all physical evidence relating to the cause of the fire and shall pursue the investigation to its conclusion. (b) The police'department shall assist the fire department in its investigations whenever requested to do so, unless otherwise directed by the chief of police. Sec. 2.203 (a). The fire department shall keep a record of all fires occurring within its jurisdiction and of all facts concerning the same, including statistics as to the extent of.such fires and the damage caused therby, together with such other information as may be required, by the chief. Sec. 2.204 - Sec. 2.205. Orders, notices and tags - service of o~ders and notices, also included in this code. Mound Volunteer Fire Department Records,' Statistics and Evaluation: There are three basic purposes of a fire report. First, it is a legal record of the fact that the fire occurred. It reports facts about the property where the fire occurred, why it occurred, how building components and fire protection devices performed, what casualties or damage resulted, and what action the fire department took. Second, it provides information to the department so that they are kept informed about what is happening. This can .be helpful inTevaluating the performance, of the department at the incident. Third, it provides data, on the fire problem, to fire service, to keep track of trends, gauge the effectiveness of fire prevention and fire suppression measures presently in practice, evaluate the.impact of new methods, and indicate those areas that require further attention. At the state level, the fire report serves as the official notification to the state fire marshals office. I.FIRE PREVENTION, CODE INSPECTIONS, AND ENFORCEMENT Functions and activities 1. Inspections 2. Permits 3. Violations 4. 'Summons 5. Court Cases 6. Complaints 7. Night inspections 8. Red tags II. CONSTRUCTION PLANS AND SPECIFICATIONS REVIEW A. Functions and activities 2. B. 4. 5. 6. 7. 8. 9. 10. Plans Review Specifications review Consultations On-Site inspections Certificate of occupancy Sign off Systems testing Condemnations Use permits Liaison with: Public works - building - electrfcal mechanical - zoning - houseing. III. PUBLIC FIRE EDUCATIONS A. Functions and activities 2. 3. 4. 5. 6. Fire prevention behavior education Fire safety behavior education Special groups Seasonal programs Juvenile fire setters Smoke and fire extingisher programs IV. FIRE INVESTIGATION Ae Functions and activities 1. Fire cause detection 2. Fire investigation 3. Case preparation 4. Courtroom testimony 5. Prosecutor liaison 6. Arson task force 7. Liaison with state and federal investigative agencies. V. RECORDS, STATISTICS AND EVALUATION A. Functions and activities 1. Inspections 2. Violations found 3. Violations pending 4. Violations cleared 5. Reports: Monthly - annual - special 6. Fire statistics. FIRE EDUCATION: Education, for the purpose of fire safety, is establishing behavior and attitudes, that will impact positively upon fire situations. It stresses the learning of specific behaviors, that will help prevent fires, from starting and will enable correct responses in fire emergencies. Further, it stresses the value of fire safety as amoral obligation within our society. Promoted by both the National Fire Protection Association (NFPA) and the U.S. Fire Administration'(USFA), this behavioral emphasis has given support and direction to many outstanding efforts by fire departments, state fire and education organizations, burn centers, businesses, civic groups, and others who have been engaged, in fire safety education. In addition to emphasis on teaching specific behaviors to specific groups, there is now an opportunity to positively influence cultural attitudes andbehavior toward fire. This opportunity is the results of the broad implementation of fire safety education programs in schools. Community awareness and participation is the key to encouraging people to adopt more fire safe behaviors. Civic and service clubs, youth and fraternal organizations, neighborhood action groups, the business community, city and others are contributing to the growth of fire safety education. MOUND FIRE DEPARTMENT FIRE LOSS INVESTIGATION: Fire investigation describes a broad range of activities dealing with gathering data and analysis to document fire ignition, fire development, material identification, human behavior and important fire safety lessons learned. Investigations are usually concerned with ignition and area of orgin determination, with particular emphasis on the investigation of incendiary and suspicious or fatal fires. Fire incidents are also investigated for loss analysis and prevention purposes. These investigations are usually conducted to.determine what can be learned from a particular fire incident. Investigations conducted for loss analysis purposes focus on the reasons for fire spread, performance of fire protection features and those factors contributing to loss of life or property damage in addition to the fire cause and origin details. Fire investigations serve three basic purposes: (i). To determine what happened, so that preventive measures can be taken in'the future. (2). To find out whether there was any criminal activity involved. (S). To provide accurate information for the fire report (by definition, the fire report is a legal record of fire incident). The fire departments must maintain an accurate report of each fire occurence, the circumstance surrounding it, and the damage and/or casualties resulting from it. INSPECTIONS: Mound Fire Department inspections are conducted to comply with the provision of laws and ordinances which require that specific fire inspections be made. Occupancies normally inspected include places of public assemble, educational, institutional, resident.iai (except the interior of dwellings), mercantile, business, industrial, manufacturing, storage, and special hazards structures. In addition to such mandatory inspections, the fire dept., may also conduct voluntary fire inspections, such as home fire safety surveys. 'Inspections assure the proper installation, operation and maintenance of fire protection features, systems and appliances within the building. The inspection process shall assure regular testing of ea fire protection system, by the fire department. Fire Detection equipment, alarms, sprinkler valve operation, supervisory switches and fire pumps shall all receive regular testing as part of the inspection process. Other fire protection Zeatures, including stand pipes and fire escapes shall receive testing or close examination to detect possible malfunctions due to deterioration from weather and corrosion. Fire extinguishers shall be checked as to type, placement, maintenance, testing and distribution. During the inspection process, technical information of the building and the process shall be collected. When used in pre-fire planning this kind of information can be valuable to the fire department in handling a fire at this property. The type of construction, vertical openings, utility type and placement, fire protection systems, fire department access, tenancy hazardous materials or special life hazard conditions are.the kinds of data that should be noted during inspections and used to develope fire fighting preplans. Inspections provide an opportunity to educate the owners or occupants of a building about the heed for adequate fire and life safety conditions, in the areas under their control and. about fire safe behavior. CONSTRUCTION PLANS AND SPECIFICATION REVIEW: The review of building plans and specifications, provides the fire service, with its best opportunity to see that fire protection standards, are met, prior to the completion of construction and occupancy of.the building. The participation of the fire department, in the review, of building plans and specifications and construction process, has become an increasingly important fire prevention function. In most cases, the - plans review process, is conducted in close co-operation with the building official, zoning and public works department or with state agencies, which may have review authority. The site plan provides an overview of the intended construction, in relation to existing condition. Site plans provide information such as building placement, exposures, size type of.construction, occupancy, water supply (public and private.mainS), hydrant placement and access. Site plans may also provide information about existing conditions, that must be modified, such as abandoned flammable liquid tanks or pipelines in the area. The preliminary building plan gives the fire department an opportunity to comment on those features, of the building, which significantly affect life safety and protection, of the building, from fire. When the final building plans.are submitted, they should include modifica- tions required by the review of'ficial, and agreed to by the design professional submitting the plans. Each agency should sign-off or check-off on the building before the certificate of occupancy is issued. SAFETY OFFICER - JERRY BABB: As the department safety officer, the primary goal is to reduce fire fighter casualties. Functions Of Th~ Safety Officer: ~ 1. Data Management: Collection and assimilation of ~nformation related to fire department safety and the use of this data to enhance the efforts of the safety program. ~ 2. Training and Education: To change or improve the knowledge, viewpoints or behavior of the department members. T~aining and education methods range from briefing chief officers on safety proble~-~, to training probationary fire fighters, on the proper use of protectl equipment. S. Inspections: To reduce accidents and injuries and to eliminate conditions, that invite accidents and problems. Inspections conducted by the safety officer includes inspection of fire station, apparatus, personal protective equipment, training areas, tools and other equipment. 4. Accident Investigation: To investigate promptly and thoroughly and be responsible for co-ordinating all accident investigation. To determine the cause of accidents and injuries and take corrective action to further prevent reoccurrence of similar accidents. §. Motivation: To be the advocate of safety. To be positive and provide incentives for safe operations of the department. 6. Research: To.be a clearing house for information. Search for information and provide materials for the fire fighter. · 7. Evaluation: To analyze information, policy and procedures, tools, protective equipment and many hazards. 8. Management Of Emergency Scene Safety: To designate responsibility for control of the incident. A plan of action is developed and report safety considerations to the incident commander. 9. Managing Training Safety: To inspect protective clothing and SCBA equipment. Prevention of unsafe acts. Prohibit the use of unsafe equipment. Elimination of unsafe conditions. Control of fuel materials used for ignition. To use the live burn evolution, check list and follow OSHA regulations. Report safety considerations to the incident commander. RESOLUTION NO. 87- RESOLUTION APPOINTING AS MOUND'S REPRESENTATIVE TO THE L.M.C.D. BE IT RESOLVED, that the City Council of the City of Mound, Minnesota, does hereby appoint as Mound's representative to the L.M.C.D., term to expire September 30, 1988. The foregoing resolution was moved by Councllmember and seconded by Councilmember The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: Mayor Attest: City Clerk CITY of MOUND MOUND. MINNESOTA 55364 (612) 472-1155 January 8,'1987 TO: MAYOR AND CITY COUNCIL FROM: ED SHUKLE, CITY HANAGER RE: LMCD APPO I NTMENT Being Hound's representative to the Lake Minnetonka Conservation District (LMCD) would be an interesting learning experience as well as a chance for Mound to have a great deal of input into activities relating to Lake Minne- tonka. This is very important because Mound has so'much lakeshore.' There are lq member cities and an executive director on the LMCD. The regular board meeting is the fourth Wednesday of each month at 7:30 PM, at the Tonka Bay City Hall. The LMCD has a number of committees: 1. Water Structures and Environment - 7:30 AM second Saturday of each month. 2. Lake Use Committee - q:30 PM third Monday of each month, at LMCD Office in Wayzata. 3. Executive Committee - 7:30 AM Saturday, prior to Board Meeting. Fee Study Committee (ad hoc). 5. Planning Conference Committee (ad hoc). I would encourage you to seriously consider being appointed to this vacancy. It is certainly an excellent opportunity for persons interested in the activities associated with Lake Minnetonka to become involved. If the mayor or council members choose not to serve, I would be interested in serving. I. am interested in Lake Minnetonka and am particularly interested in the process of developing a regional park facility on the lake. This is one of the most critical issues facing the LMCD, Hennepin County Parks and all cities surrounding Lake Minnetonka. Enforcement of ordinances governing lake use is also extremely important, and is a major function of the LMCD. An equal opportunity Empioyer that does not discriminate on the basis of race, color, r~ahonal origin, or handicapped status in the admission or access to, or treatment or emp!oyment in. its programs and activities. Memo to the Mayor and City Council January 8, 1987 Page 2 This appointment does however,.require some time commitments. If I was appointed, I would have to stop attending Planning Commission, Park Comm- iss|on and Cable TV Advisory Committee Heatings on a regular basis. Host City Managers, serving in other cities the size of Mound, have staff that can attend these meetings. At the City of Hound, for example, Jan Bert- rand and Mark Koegler are in attendance at Planning Commission-meetings. At Park Commission meetings, Jim Fackler attends.~ The Cable TV Advisory Committee could be handled by council representative and/or a committee member. If questions or issues were discussed-that needed my'attention, I could appear at a specific meeting to address those questions or issues. Other staff can provide information to me so that ! would be up to date on issues before these advisory committees. You are also free to appoint a resident of Hound who is not an elected offical or staff member. It could be an advisory committee member or:a citizen who is simply interested in Lake Minnetonka. i should mention that Neil Weber, a resident of Hound, and a representative to the'Hennepin County Park Reserve District from this area, has expressed an interest in serving on the LHCD'from Hound. I believe he has sent you a memo .and a resume describing his background and interest in the position. You have several different options in appointing a representative. import&nt that a selection be made very soon, as Hr. ElamSs term has expired on the LMCD Board. It is ES:ls The Honorable Steven Smith Mayor, City of Mound Mound, MN. Gary Birnbaum, M.D. 3110 Highland Blvd. Mound, MN. 55364 February 11,1987 Dear Mayor Smith: I would like to volunteer for the position of Mound representative on the Lake Minnetonka Conservation District Board. I believe I am qualified for that position and would serve the best interests of both Mound and the LMCD. I and my family have lived in Mound for the past three years. We live on Lake Minnetonka and have learned to both enjoy the beauty of this lake as well as appreciate its' fragility and the use and abuse it undergoes. I have belonged to several conservation organizations and have learned what happens to bodies of water that are neglected and over-utilized. I am most anxious that this does not happen'to Lake Minnetonka. I appreciate that the lake is a public treasure and that there will be conflicting views as to what is or is not appropriate lake useage. However, I also feel that compromises can be achieved and that a balance is possible between excessive and. restrictive lake utilization. If appointed to the LMCD, there are several issues I would address. As an ardent fisherman, I am concerned that this year seven ma_ior fishing tournements will be held on the lake in a period of three months. This could result in significant ecological disruption. If a central body, such as the LMCD, coordinated those public events that had the potential to cause serious harm to the lake, this potentially serious abuse of the lake may have been avoided. As an equally ardent boater I am also concerned about Mayor Steven Smith February 11, 1987 Page 2 the numbers of people that operate their boats on the lake in a reckless and irresponsible fashion. It may be feasible to use the influence of the LMCD to lobby for legislation requiring owners and operators of large (>_ 18 feet) power boats to take a short course in boating safety and "rules of the road". Having completed the U.S. Coast Guard Auxiliary course on power boats, it is difficult to understand why such basic knowledge isn't already required of boat owners. I realize it is difficult to obtain much of a."feeling" for an individual in such a brief letter. However, I hope I have been able to convey my sincere commitment to keeping Lake Minnetonka both beautiful and a continuing asset to the City of Mound. I would be more than pleased to answer any additional questions you may have. TOM REESE 5641 BARTLETt BLVD MOUND, MINNESOTA 55364 ~ Appointment as the Mound representative on the Lake Minnetonka Conservation Dis~ct. Education BS Mech Engineering - Univ of Wisconsin MBA - Univ of Minnesota Employment My field is Engineering Management. I held positions at 3M Co, Tonka Toys, Pemtom Inc, and Minnetonka Inc., prior to coming to General Mills Inc., 14 years ago. At present I am a Senior Project Manager, involved in the total accountability for the discharge of major capital projects. Military_ Experience, 1950-58 US Army Corps of Engineers, discharged as a Captain 1958-1971 US Army Reserve, Ft Snelling. Commanded the 367th Engineer Battalion from 1966 to 1971. Civic Experience, 1962-63 Councilman, City of Richfield. Resigned when job move required relocation. 1982 to date. Commissioner, Planning Commission, City of Mound. Presently I am the commission chair. Served on several ad hoc citizens' committees as requested. Memberships, Freshwater Society Project Management Institute American Legion, Mound Post 398 Antique Autombile Club of America, National Vice President Comments. I have lived in Mound for 20 years. During this period I have been a very frequent lake user,- fishing, water skiing, swimming, and just cruising and observing. I feel that I know very much about how and when the lake is used, and can contribute effectively in discussions on how the various uses interact. My service on the Planning Commission gives me up to the minute  t into the needs of Mound and would add a planning dimension to LMCD deliberations. 472-4435 JANUARY 30,1987 MAYOR ~T~V~N C. QMITH ;OUND COUNCIL MEMBERS TY OF MOUND 541 hlAYWOOD RD. MOUND, MN. 55364 DEAR MAYOR SMITH AND MOUND COUNCIL MEMBERS, I WOULD APPRECIATE MY NAME BEING PLACED IN CONSIDERATION AS MOUND'S REPRESENTATIVE ON THE LAKE MINNETONKA CONSERVATION DISTRICT(LMCD). I BELIEVE THE LMCD IS AN IMPORTATNT ORGANIZATION AND MOUND'S PARTICIPATION IN THAT ORGANIZATION IS CRITICAL. THE LMCD HAS COME UNDER HEAVY CRITICISM BY SOME FOR BEING A "DO NOTHING" ORGANIZATION. I BELIEVE THE LMCD HAS SERVED THE LAKE MINNETONKA AREA COMMUNITIES AND OTHER LAKE MINNETOMKA USERS WELL. MOUND NEEDS STRONG LEADERSHIP AND REPRESENTATION ON THE LMCD. I AM READY AND WILLING TO SERVE MY FELLOW CITIZENS OF MOUND ON THE LMCD. AS YOUR REPRESENTATIVE ON THE LMCD, I WILL KEEP THE MOUND COUNCIL INFORMED OF ALL ISSUES THAT COME BEFORE THE LMCD. I WILL OBTAIN~INPUT FROM THE MOUND COUNCIL ON IMPORTANT ISSUES PRIOR TO THE LMCD MEETINGS AND WILL CARRY YOUR DIRECTIVES TO THE LMCD MEETINGS. I SERVE NO SPECIAL INTERESTS AND AS YOUR REPRESENTATIVE~ I WILL SERVE THE INTEREST OF THE MOUND COUNCIL AND ALL CITIZEN~ OF MOUND. I HAVE BEEN A RESIDENT OF~.MOUND FOR ELEVEN YEARS AND HAVE BEEN A LAKE MINNETONKA USER FOR THE PAST THIRTYONE YEARS. I LIVE ON COMMONS LAKESHORE ON oH~.E ISLNAD PARK AREA OF MOUND. I AN VERY CONCERNED ABOUT THE FUTURE OF THIS AUTIFULL BODY OF WATER AND ITS SHORELINE. A=~ A FORMER RED CROSS SMALL CRAFT ATING INSTRUCTOR AND WATER SAFETY INSTRUCTOR, I AM CONCERNED ABOUT BOATING SAFETY AND THE ENFORCEMENT OF EXISTING LAWS AND RULES GOVERNING LAKE MINNETONKA. THE "DRUNK BOAT OPERATOR" IS A SERIOUS PROBLEM ON OUR LAKE. THIS PROBLEM NEEDS TO BE RE-ADDRESSED BY THE LMCD. YOUR CONSIDERATION OF MY REQUEST IS APPRECIATED. S I NCERELY FRANK 4675 ISLAND VIEW DR. Office of WRIGHT COUNTY ATTORNEY WILLIAM S. MacPHAIL Phone: 612-682-3900 Wright Gount~ Courthouse - Buffalo, Minnesota 55313 January 26, 1987 Mr. Edward Shukle City Manager City of Mound 5341 Maywood Road Mound, MN. 55364 Dear Ed: I am writing to you in response to the recent news articles indicating that the City of Mound is seeking a volunteer to serve as Mound's representative on the Lake Minnetonka Conser- vation District Board. I am very interested in that position and have enclosed a copy of my resume for your convenience. My wife, Sheila, and I have resided in Mound for nearly two years, and we both like the area and all it has to offer, including Lake Minnetonka. I am currently employed as an Assistant Wright County Attorney, primarily responsible for representing Wright County Human Services Agency. Prior to August of 1983, I practiced law in Benson, Minnesota. Although I have no recent formal training in the area of conservation, I appreciate the natural resource that Lake Minnetonka provides our region with, and I have tried to keep abreast of current issues facing the LMCD Board, including questions of increased public access and additional parkland on the lake. I believe that my legal training and my skills in dealing with other people would assist me in representing the interests of the citizens of Mound on the LMCD Board. If you, the mayor, or any of the council members would like to contact me regarding this position, I am reached most easily while at work. Feel free to call our metro line: 339-6881, Ext. 109. I look forward to hearing from you. Brian J. Asleson BRIAN J. ASLESON 2618 CLARE LANE MOUND,. MN. 55364 (612) 472-1264 Home (612) 339-6881 Ext. 109 Office AGE: 21 MARITAL STATUS: MARRIED HEALTH: EXCELLENT EMPLOYMENT OBJECTIVE: To obtain a position with either a public or private agency, or within a private law firm, where I can take full advantage of my knowledge and expertise in the area of local government, as well as use my skills in dealing with other people. PRE-LEGAL EDUCATION: Gustavus Adolphus College, St. Peter, MN. B.A. (Cum Laude) Awarded in May, 1977. Majors: Sociology and Criminal Justice. Minor: Psychology. Activities and Honors: Member, Epsilon Pi Alpha Fraternity, 1974-77. (Athletic Director, 1975-76; Treasurer, 1976-77.) President, Gustavus Intramural Sports Council, 1975-76. Active in Intramural Sports, 1973-77. LEGAL EDUCATION: University of North Dakota School of Law, Grand Forks, N.D. J.D. Awarded on May ll, 1980. Activities and Honors: Finalist, Freshman Appellate AdvocaCy Competition. Best Appellant's Brief, Freshman Appellate Advocacy Competition. Member, Moot Court Association. (Participant, 1980 Regional Mock Trial Competition, Chicago, IL.) Member, Legal Aid Association. · Dean's List, Fall Semester, 1979. and Spring Semester, 1980. LEGAL EXPERIENCE: 5½ years of work in two different county attorney's offices, concentrating on civil representation of the county, prosecution of criminal cases, enforcement of child support, mental heal th commitments, other human services agency legal work, and advice to the county board on a variety of subjects. Approximately 2½years of general private practice of law, concentrating on family law, business litigation, and workers' compensation and social security'disability claims. EMPLOYMENT HISTORY: August, 1983-Present: Assistant Wright County Attorney, Buffalo, MN. January, 1981-July, 1983: Associate, John W. Riches Law Office, Benson, MN.;.Assistant Swift County Attorney. EMPLOYMENT HISTORY (continued): · Fall Semester, 1979: Clerkship, Grand Forks COunty State's Attorney's· Office, Grand Forks, N.D. Summer, 1979: Clerkship,'Cass County State's Attorney's Office, Fargo, N.D. 'January, 1977: Career Exploration Internship, Michael H. Kennedy Law Office, Mankato, MN. LEGAL ACTIVITIES: Member, Minnesota State Bar Association, 1980-Present. Member, Eighteenth District Bar Association, 1983-Present. Member, Wright County Law'Library Board, 1984-85. (Secretary, 1984-85) COMMUNITY ACTIVITIES AND HONORS: Member, Benson Lions Club, 1981-83..(Treasurer, 1981-83; Men's Quartet, 1982-83.') Member, Benson Jaycees, 1981-83. (Director, 1981-82; Vice Pr~ident, 1982-83; named Director of the Year, 1981-82;. named District Brownfield A~ard Winner, 1982.) Instructor, All American Gymnastics Academy, Mound, MN., 1984-Present. PERSONAL ACTIVITIES AND INTERESTS: Running, golf, camping, fishing, photography, music. REFERENCES: Will be furnished at your request. GRAY, PLANT, MOOTY, MOOTY & BENNETT, P. A. LAW OFFICES FRANKLIN D. GRAY FRANK W. PLANT. JR. JOHN W. MOOTY LINDLEY S. BRANSON JOHN W. THIEL ALBERT ANDREWS. JR. NOEL I[.. MULLER DANIEL R. SHULMAN MICHAEL R. CUNNINGHAM EUGENE F. DALY RICHARD A. MOORE. JR. BRUCE KRUGER WILLIAM L. KILLION ELIZABETH N. FERGUSON 3400 CITY CENTER THIRTY-THREE SOUTH SIXTH STREET MINNEAPOLIS, MINNESOTA 55402 TELEPHONE 612- 343-2500 TELECOPIER 612 -333-OO66 TWX 910 '576 -277& DIRECT DIAL 343-2800 RICHARD A. HACKETT WILLIAM D. KLEIN LYNNE E. STANLEY DAVID M. COYNE STEPHEN R. rIDE PENNY M. TIRKE NANCY A. G)UATTLEBAtJM ELICANOR M. DIt. KIEB WILLIAM J. FISHER CINDY M. NAERLE February 2, 1987 Mr. Edward Shukle City Manager City of Mound 5341 Maywood Road Mound, Minnesota 55364 RE: Lake Minnetonka Conservation District Dear Mr. Shukle: I am writing to apply for an appointment by the City of Mound to a position on the Board of DireCtors of the Lake Minnetonka Conservation District. I have been a Mound resident since September of 1985, residing at 5227 Bartlett Boulevard. I am enclosing a resume which will provide the City with some background information about me. In addition, I will briefly discuss in this letter my reasons for.applying for the position on the Board. My principal reasons for seeking a position on the Board are because of (1) my familiarity with the Lake, (2) a sensitivity on my part to the competing interests regarding the appropriate use of the Lake, and (3) an understanding on my part of the functions of an administrative body. Please permit me to comment on each of these reasons. With respect to my familiarity with the Lake, I have been a lakeshore owner since my family moved to Mound in September of 1985. Since our move to Mound I have used the Lake both as a pleasure boater and as a fisherman. In addition, my family and Mr. Edward Shukle February 2, 1987 Page. 2 I made use of the Lake prior to our move to Mound. I have read studies regarding the water quality of the Lake, and I have an interest in the history surrounding the Lake. In short, I believe I have a familiarity with the Lake which would be helpful in serving on the Board of Directors of the District. In terms of competing interests regarding the use of the Lake, I believe the District has a major responsibility to preserve the natural beauty of the Lake not only for this generation but for generations to come. At the same time, I certainly believe that the Lake should be enjoyed as a recreational resource by existing members of the community. In many respects, a sensitive balance must be struck between the present recreational use of the Lake and the preservation of the Lake as a natural resource. I believe I have much to contribute in striking that balance. Finally, as an attorney, I have an understanding of the functioning of an administrative body, including the rule-marking process. I believe this background would also be helpful in serving as a valuable member of the Board. If you or the Council have any questions, please do let me know. Very truly yours, GRAY, PLANT, MOOTY, MOOTY & BENNETT, P. 1%_. WLK:ps 0964x PERSONAL: Aqe! 38 Birthdate: WILLIAM L. KILLION 5227 Bartlett Boulevard Mound, Minnesota 55364 (612) 472-4855 March 8, 1948 Family: Wife, Betsy; Sons, Jacob (9) and Danny (6); Daughters, Kezia (3) and Abigail (5 months). PROFESSIONAL EXPERIENCE: 1973-Present. Attorney with the law firm of: GRAY, PLANT, MOOTY, MOOTY & BENNETT 3400 City Center 33 South Sixth Street Minneapolis, Minnesota 55402 Positions with Firm: Associate, 1973-1978; Partner since 1979. Firm: A major Minneapolis firm of more than 70 attorneys with principally a business oriented practice. EDUCATION: J.D., 1973 (with distinction), University of Nebraska. B.A., 1970, University of Nebraska. HONORS: Law School: Order of the Coif (A national law honorary fraternity comprised of the top 10% of a graduating law class). Editor-in-Chief, NEBRASKA LAW REVIEW. Underaraduate: Phi Beta Kappa. CERTIFICATION: Licensed to practice law in all Minnesota state and federal courts. PROFESSIONAL MEMBERSHIPS: American Bar Association; Minnesota State Bar Association; Hennepin County Bar Association; American Arbitration ~ Association; Defense Research Institute. 1126x Mr. Edward J. Shukle, Jr. City Manager City of Mound %341 May~ood Road ~ou~, ~ ~;~;~:~ February 17, 1987 Dear Ed: Thanks for your letter of February 11, advising of the interviews for L.M.C.D. at 6:30 p.m. February 24. I have a conflict and am unable to appear on February 24. The names of the applicants listed in the paper seem to be excellent candidates. I would appreciate it if the Council would withdraw my name from consideration. Sincerely, · To: The Honorable Mayor and City Council From: LeOnard L. Kopp Subject: January 29, 1987 L.M.C.D. Representative - Request for Appointment By this letter I am indicating that I am interested in the appointment as Mound's representative to the Lake Minnetonka Conservation District. I a m familiar with the L.M.C.D. and its objectives. As City Manager of Mound during the conception and formation of the L.M.C.D., I followed its growth anddevelopment. I also served on one or two committees in its early days. I feel that if appointed to the L.M.C.D. I can be of service tothe City Council and City of Mound. MICHAEL L. ROSELL EMPLOYMENT ~Claims Adjuster December 1984-Present Liberty Mutual Insurance, Minneapolis, Minnesota English/Communications Teacher Fall 1981-Spring 1984 Chapel Hill Academy, Deephaven, Minnesota Teaching Assistant Fall 1979-Spring 1981 University of Minnesota~ Duluth... Lecturer in English Fall 1978-Spring 1979 Bethel College, St. Paul, Minnesota SKILLS SUMMARY Technical: Supervision of claims support staff and assignment of rehabilitation counselors and attorneys; Handle. approximately 100 General Liability and Workers Compensation files; Experienced in Administrative/ Medical/Mediation Conferences and Settlement Conferences; and Interpersonal skills. Administrative:CRT claims data entry; figure aptitude- calculator; claims review and reporting; office organization and time management; statement taking- dictation; and photography PERSONAL DATA Born:March 5,1956 Married One Child Will Relocate EDUCATION 1979-1981: University Of Minnesota, Duluth, MA English with Writing emphasis GPA 3.7 ~974-1978: Bethel College, Communications GPA 3.2 St. Paul, BA Speech ACTIVITIES Presently Church Chairman; College Student Senate and Dorm Council; Teaching 'Assistant of' the Year-UMD; and National Honor'Society. INTERESTS Hunting, fishing, camping, golf, and softball. References available upon request. January 6, 1987 To: Mayor Steve Smith Council Members Phyllis Jessen Skip Johnson Liz Jensen City Manager Ed Shukle From: Neil Weber Re: LMCD Representation This letter is to indicate my interest in representing Mound on the Lake Minnetonka Conservation District. This is a very critical time in the management of Lake Minnetonka. · I have a deep interest in the lake and have a desire to serve the City of Mound. I Would hope that you would consider these points. Mound has historically been a leader in it's relationship to the lake with the concept of the Commons. More than any other lake community, citizens have access to Lake Minnetonka. I would like a chance to help Mound maintain this kind of careful and progressive thought on dealing with Lake Minnetonka issoes. As an architect, I deal daily with issues that affect people's living environment. Lake Minnetonka, as a recreational and natural resource, is an important element in the recreational environment of this area. I have a strong public service background which reflects, I believe, the dedication that I would bring to Mound as representative on the LMCD. Please read the enclosed resume. ~ will be happy to answer any questions that you might have of me. Sincerely, Nei 1 Weber RESIDENCE: Neil Weber 5111 Windsor Road Mound, Minnesota 55364 WORK: Richard Schwarz/Neil Weber Architects, Inc. 1511 Excelsior Ave. E. Hopkins, Minnesota 55343 (612) 936-9818 EDUCATION: University of Minnesota Schogl of Architecture Bachelor of Architecture, 1971 Appleton Senior High School, Appleton, WI. Graduated 1965 WORK EXPERIENCE: 1971 - Present: Richard Schwarz/Neil Weber Architects I am a partner in a medium size architectural/planning firm located in Hopkins, Minn. Our practice consists of single family home design, condominiums, apartments, townhouses, retail, office, industrial, recreational and educational type buildings. The practice is oriented toward the Minneapolis/St. Paul Metropolitan area but does extend throughout the State of Minnesota. 1969 - 1971: Horan/Hustad Architects Inc., Minneapolis Employed as an architectural student. 1968 - 1970: Chicago White Sox Professional Baseball Club After coming to the University of Minnesota on a baseball scholarship to play for Dick Siebert, I signed a contract and played for three years in the Chicago organization. .NON-WORK RELATED EXPERIENCES: The following activities express the range of my interests and activities which reflect my concern for people and issues that through my service might help provide a better quality of life for both myself and the people who live around me. -2- Ae Suburban Hennepin Regional Park District Commissioner, District 4 ~ Since 1985 I have. represented District 4. This is an elected position and District 4 is the Lake Minnetonka area plus Hopkins, Eden Prairie, and Long Lake. I represent these 17 communities in the making of policy regarding Hennepin Parks. Hennepin Parks is a model park system of 24,000 acres in 15 facilities (Regional Parks, Park Reserves, and special use facilities). Metropolitan Housing and Redevelopment Authority Advisory Committee of the Metropolitan Council (q985 - Present) I have been asked to serve on the advisory committee as the representative of District 6 (western Hennepin County including the Lake Minnetonka area, Eden Prairie and Hopkins, and Scott and 'Carver counties, plus Burnsville and Lakeville in Dakota County.) The committee advises the Metropolitan Council in planning and administering its HRA program, which includes a rental assistance program for more than 70 suburban communities, several housing rehabilitation loan programs, and a Metro Housing Fund to help provide more affordable housing. Committee members discuss area housing needs and problems with local elected officials and staff, and make recommendations to the Council with the-help of the Council's Metro HRA staff. AThe committee, also reviews progress of the Metro HRA programs and recommends policy or procedural changes to the Council. and staff. Do Neighborhood Improvement Company, 1984 - Present I am serving on the Board of Directors of this neighborhood generated corporation. The Neighborhood Improvement Company (NIC) was incorporated in 1978 as a 501 C(3) non-profit institu- tion. Its mission, simply stated, was to undertake the develop- ment of low-cost housing projects in the Elliot Park area of the City of Minneapolis. Teaching: North Hennepin Community College, Brooklyn Center, Minnesota; Inver Hills Community College, Inver Grove Heights, Minnesota (1975 - 1981) I have taught at two Minnesota Community Colleges from fall of 1975 until spring of 1980. I taught building technology, drafting and plan reading. My students included architecture students, commercial art students and building inspectors who were going for certification. -3- I developed additional classes in building technology and home design. curriculum and taught the classes. construction management, I developed the course Public Education Committee, Minnesota Chapter of the American Institute of Architects (1971 - Present) I am a current member and past chairman of this committee. This committee is involved in the communication of the profession- al 'architect with the general public, other professionals and educational institutions around the State of Minnesota. It deals with all aspects of the built environment and its inter- relationship to the educational process of ~young people as well as adults. Community Design Center, Minneapolis, Minnesota (1969 - Present) I was involved in the formation of the Community Design Center when I was a student at the University of Minnesota. I was part of a group of students and faculty which saw the need to involve design professionals in the community. This involve- ment gives experience to the student and professional in areas which are not normally accessible. The community gains in exposure to well designed environment. Minneapolis Model Cities Planning Cobncil (1969 - 1971) I was a citizen representative on a planning council in the Model Cities Program, which is now complete. The council'helped direct social as well as physical programs, which were developed to provide services requested by the citizens themselves. I served on the planning council for about 1 1/2 years. Architect-in-Schools Program, Minneapolis Public Schools (1976 - 1977) In the 1976-77 school year, .I was involved in the Architect in-Schools Program, which is a component of the Artists-in~.- School Program of the National Endowment of the Arts. The program placed me in 4 Minneapolis Elementary Schools (Holland, Lyndale, Bethune, and Harrison). I worked with another architect in this program. We were thee to work with ~udmts and teachms b de,lop an aware- ness of the bui~ enviroment and its mlatio~hipto the natural environment. We approached this through incorporation of envir-. onmental subjects within the existing curriculum. It is intended that once students and faculty are exposed to the impact of the built environment on their life style, they will have a better understanding of how they can deal with it. -4- Education of Gifted Children, Minneapolis Public Schools (1977) In the summer of-1977, I conducted°a summer school program for gifted children (grades 4-6). Environmental awareness and sensitivity was investigated in conjunction with the students normal studies. Students worked on exercises which developed scale and thought processes regarding the built environment and its design. RECEIVED DSC 8 1986 Shirley Jean Desmond 3018 Devon Lane' Mound Mn 55364 · Married; 4':children, Kent-25, Bryan-21, Susane-7, Jennifer-6. · Backgrond Interests: o Wife and Mother of four children and husband. o Human Servicies-Registered nurse for 21 years. o Golden Valley Medical Clinic o VA-Chemical Dependency and Psychiatry. o Owner and operator of Jazitorial and maintance service. o Co-Owmer of Magic Ride limousine service. o Investor in real estate within Mound Area. s Involvement in the Community: Past Involvement: ' o Crisis Phone Worker for Y.E.S.-approximately 4 years o Planning committee for Freedom Feast 1976. o'Transportation committee for Freedom Feast 1986. o Served on state advisory board for Juvenal Justice and Juvenal Rights. o Member'Third District Nurses association. o Assisted Senator Howard Knutson in Dakota county new .area group home study. Included holding public hearings and scheduling meetings. .. o Hennepin County Group Home for.trouble teens. o Served on Board of Directors as Sect. and Treasurer of Prodigal House Inc. o Negiotated funding contracts. o Wrote Federal Grants o Obtained Hennepin County funding. o Served on Transpo~tation committee, also provided transportation for Timothy Lutheran Church and School. o Member Parnets Advisory Group for Special Education in Osseo school district. Also served as Room Mother and Special Event'organizer. Present Involvement: o Volunteer for St. Paul Rehabilation. o Provide on the job training for disable persons. o Vice President Limousine'Owners Association. o Teachers Helper for special education kindergarten and second grade at Shirley Hill Elementary in Mound. o Reasons Why I'm best suited for the Planninz Commission: o Hy involvement in helping my fellow man are wide and rewardin8 to me. I~m a dedicated person, who is a leader but has learned to be a follower were necessary. I'm interested in helping the Hound community, as this is a beautiful community that has much to offer. ' -- Being a mother with two children and as an investor in the Hound area. Hy experience would be an asset to the Planning commission, I look forward to serving the commission with the same dedication that I have always under taken with each task. 12/8/86 Minnesota Limo~sin~ O~vners ~ssocia~ion~ Inc. To whom it way concern: In the year and a half that I have had to work with Shlrly Desmond I have found. her to be a highly motivated 'and capable individual. Her asSistance with th~ board and myself has been instrumental to the success of the MLOA. I give my highest recomendation on her ability to solve problems, work with a diverse range of people, and get the Job done. Sln r '? Owner, LIMOUSINE CONNECTION President, MLOA HISTORY July 1984 - Present October 1983 - July 1984 June 1980 - October 1983 September 1978 - June 1980 July 1977 - September 1978 October 1975 - July 1977 April 1975 October 1975 THOYLAS JOHN GOULETTE 3010 Bluffs Lane Mound, Minnesota 55364 (612) 472-2106 Merrill Lynch Realty/Burnet Spring Park, MN Sales Associate ~Marketing and sales of residential real estate as indepen- dent contractor. Million Dollar Club. T. Goulette & Associates Mound, MN Lobbyist Self employed as government relations consultant. Minnesota State Automobile Association Burnsville, MN Director of Public Relations Managing public and government relations, traffic safety pro- motions, coordinating advertising and overseeing membership publication for travel, insurance and membership organiza- tion of 320,000 members. Development of statewide outdoor campaign and video production, were personal highlights. Continental Telephone Company of Minnesota, Inc. St. Paul, MN Legislative Affairs and Information Manager Previous responsibility expanded to include: management of information; media relations; customer and employee infor- mation programs. Legislative Affairs ManageK Full time attention to legislative affairs as company's advocate to the Minnesota State Legislature. Commercial Manager Represented the company to the community. Responsible for customer billing, collections, field reporting, coordination of area management teams, commercial operations and budgets management. District Marketing Manager Direct sales work with major accounts, as well as super- vision, coordination and support of commercial sales efforts in business and residential markets. Some involvement with tariffs and rate implementation. Supervisor of coin telephone program. HIS. TORY June 1974 - April 1975 April lg6g - June 1974 EDUCATION January 1964 - January 1969 BUSINESS INTERESTS PERSONAL -2- ~pecial Services Coordinator Developed and implemented inter-departmental ractice and procedures for expeditious completion of customer orders for inter-company services. Acted as liaison with connecting carriers and assisted in development of tariffs when needed. Coordinated inter-company billings and accommodation of Bell S~tem tariff changes. Northwestern Bell Telephone Company St. Paul, MN Communications Representative Direct industrial sales of all telecommunications services and equipment with emphasis on small and medium PBX market and inter-city services. Responsible for all phases of sales operation from prospecting through follow-up. University of Wisconsin, Eau Claire Student Attended University part time. Also studied at the University of Minnesota, St. Thomas College and attended many professienal education functions. Taught or conducted seminars or discussion groups in marketing, government, public relations, practical'politics and traffic safety. Current member of Minneapolis Board of Realtors, Minnesota Highway Users Federation, Minnesota Taxpayers' Association, the Citizens' League, the Minnesota Meeting. Past member of Toastmasters, St. Paul Chamber of Commerce, Minnesota Press Club, Governor's DWI Task Force, MDTSEA and MATSA. Charter member of Toastmasters Chapter, past director and past president of Westonka Chamber of Commerce, past vice chairman of St.'Paul Chamber legislative task force, past vice chairman of Minnesota Highway Users Federation, past vice chairman and chairman of AAA midwest conference of public relations directors, public relations chairman for the committee for amendment 2 in 82, past city council candidate. Married: Children: 1966 Born 1967 and 1971 REFERENCES The following names of past associates are offered as references: Senator Tad .3ude 235 State Capitol St. Paul, Mn..5155 612 -296-42~.8 Representative K. 3. McDonald 437 State Office Building St. Paul, Mn. 55155 612 -296-8872 Commissioner Paul 3. Tschid;l Department of Public Safety 211 Transportation Building St. Paul, Mn. 55155 612-296-6642 Commissioner Richard P. Braun Departn4ent of Transportation 411 Transportation Building St. Paul, Mn. 55155 612-296 -3000 Claude A. DeSanto, President Continental Telephone Co. of Mn; 1300 Mendota Heights Road P.O. Box 50770 St. Paul, Mn. 55150 612-681-2500 D. 3acob Crandall, Corporate Counsel Minnesota State Auto Assn. ? Travelers Trail Bumsville, Mn. 5533? 612-890-2500 H. Duane Edberg, President Minnesota State Auto Assn. 7 Travelers Trail Burnsville, Mn. 5533? 612-B90-2500 3ames N. Denn, President Minnesota Truckers Assn. 1821 University Avenue St. Paul, Mn. 55104 612 -64.6-7351 Further references are available upon request. RECEIVED DEC ~ame: Lynn B. Hassel Occupation: Realtor Place of Residence: Birthdate: June 29, 1959 Ag~: 27 Employer: Merrill-~ynch Realty Phone: 476-0400 5220 Sulgrove Road, Mound, MN. 55364 Phone:472-7622 Education: St. Louis Park High School- Recieved CED ProSource Edcuational Services- Recieved Real Estate License Continuing Education- Attended courses geared to real estate market evaluation, Listing and Selling, real estate finance, and real L~estate investment analysis.' Work History- 1950-1985 Self Employed- Hassel Building Services LBH Cleaning Systems 1985-Present Realtor- Coldwell Banker, 1985-August 1986 Merrill-Lynch, August 1986-Present Membership- I am a member of the Minnesota Association of Realtor and the National Association of Realtors and meet all requirements provided by Minnesota Statutes regarding real estate licensees. I am interested in becominga member of the Planning Commission because of my strong concern for sAiisfactory zoning issues that affect homes and businesses in our community. My willingness to learn, and to become an active team member will prove valuable to the commission and the community as a whole. I want to thank you for considering me as a candidate for membership to the Planning Commission. /~n~ ~. ~asse. 2122 Noble Lane Mound, MN 55364 February 13, 1987 Mr. Edward J. Shukle, Jr. City Manager City of Mound 5341 Maywood Road Mound, MN 55364 Dear Mr. Shukle: Thank you for your letter of ll February 87 informing me of the City Council's decision concerning the vacant council seat. I apologize for having to be out of town on the day of the interviews. I was looking forward to discussing my views, abilities and willingness to serve the City with them. As I mentioned on the phone, I am very interested in becoming a member of the Planning Commission and would appreciate being considered for the opening. Best regards Barry G. Koepke BGK:ar 2122 Noble Lane Mound, MN 55364 January 13, 1987 City Council Mound City Hall 5341 Maywood Rd Mound, MN 55364 Gentlemen: The purpose of this letter is to introduce myself as a candidate for the opening on the Mound City Council. I have a strong desire to serve the community and feel my managerial and technical background could contribute to the discussions, decisions and actions carried out by the Council in the course of its business. In what follows, I will briefly discuss who I am, what I do and how we fit into this community. I am a scientist by training and a manager by trade. I manage Honeywell's Ceramics Center (50 employees), New Hope, MN where we produce technical ceramics for applications such as Naval sonar systems. As a materials scientist, I have spent my career trying to understand materials such as ceramics in order to optimize their properties. As a manager, I have concentrated on understanding people in order to provide them with a challenging and rewarding working environment. For those who are interested, I have attached a copy of a resume. My wife and I live at 2122 Noble Lane on Harrison's Bay. We moved there from 2845 Cambridge Lane on Island Park a year ago. We have been in Mound 10 years and intend on retiring here. That will, of course, be a while since I am only.49 years old. My wife is employed by Northwest Airlines as a flight attendant. We have no children. After 10 years of enjoying the community and partaking of its services, I feel I should return the favor and contribute to the future of Mound. When the council seat opened up, it occurred to me that this might be the way. My wife and I have become -2- very attached to Mound and want to see it continue to progress as a community. As a council member, I think I could help. If my qualifications are of interest, please let me know. Regards, Barry G. Koepke RESUME' Dr. Barry G. Koepke 2122 Noble Lane Mound, MN 55364 Phone: (612) 472-1987 (Home) (612) 536-3150 (Office) Professional ExDerience 1985 - Present - Operations Manager, Honeywell Ceramics Center, New Hope, MN - Complete management (financial, technical, organizational) responsibilities for Honeywell operation engaged in R&D and production of ceramic components for internal and external consumption. The center is a major DOD/DOE contractor with 50 employees and sales of approximately $8M. In the past. year both sales and bookings doubled. 1984 - 1985 - Manager, Research and Development, Honeywell Ceramics Center, New Hope, MN - Manager of group engaged in internally and externally (DOD and DOE) funded materials and process development programs. Responsible for the capture of recent multi-year development contracts, (sonar ceramics - ONR, $450K, advanced applique armor - DARPA, $650K). 1983 ~ 1984 - Program Manager, Honeywell Ceramics Center - Captured and managed programs concerned with improved sonar materials, IR optical materials and improved laser gyro mirror preparation. 1981 to 1983 - Program Manager, HoneyWell Systems and Research Center (SRC), Minneapolis, Minnesota - Managed large, internally funded program for SRC and the Corporate Physical Sciences Center to improve IR detector fabrication technology at the Electro Optics Operations in Lexington, MA. Successfully managed the formation of a cooperative working relationship between all three groups. Process improvements and innovative advances in IR detector technology resulted. 1980 to 1981 - Director, Ceramics Program, Division of Material Research, National Science Foundation, Washington, DC (on leave from Honeywell Inc.) - Financial, administrative and technical management of one of the largest publicly funded ceramic research programs in the United States. Directly responsible for increased program emphasis on electronic ceramics. 1979 - 1980 - Group Leader, Materials and Processes, Honeywell Corporate Physical Sciences Center, Bloomington, MN - Directed group concerned with processing and developing piezoelectric, photovoltaic and optical ceramics. Invented a new ceramic electronic substrate with improved thermal conductivity. 1978 - 1979 - Staff Scientist, Honeywell Corporate Physical Sciences Center - Carried out studies of sonar ceramics and silicon-on-ceramic solar cells on ONR and DOE contracts. Discovered unique photomechanical effect on sonar ceramics. 1976 - 1984 - Adjunct Professor of Materials Science at the University of Minnesota - Taught ceramic engineering course and supervised students working at Honeywell on thesis problems. 1968 - 1976 - Research Scientist - Honeywell Corporate Research Center - Carried out studies of sonar ceramics, ceramic high energy laser windows, ceramic machining and electrical contact materials. The machining studies contributed to a $450K savings in one year on ceramic gas bearing gyroscopes produced by Aero Florida. The laser window work resulted in the forged optics business carried out at the Ceramics Center in the 1970's and in the early 1980's. Education Iowa State University, Ph.D. in Metallurgy, 1968 University of Illinois, M.S. in Metallurgical Engineering, 1962 University of Illinois, B.S. in Metallurgical Engienering, 1960 Honors Graduated with honors, University of Illinois, 1960 Alpha Sigma Mu (Metallurgy) Sigma Tau (Engineering) Tau Beta Pi (Engineering) Phi Kappa Phi Sigma Xi Patents and Publications Over 40 published papers and five patents Professional Societies American Ceramic Society American Society for Metals Personal Data Age: 49 Height:' 5'11" Weight: 175 lbs Health: Excellent Marital Status: Married · Security Clearances: DOD Top Secret; DOE "Q" resumel.bgk July 26, 1986 To: Wlmom It MAy Concern From: Harold Reeker 5132 Wateubury Rd. Mound, Minn. 55364 (612) 472-6682 Subject: Appointment to Planning Commission X would like to become a member of the Mound Planning Comm- ission as I would like to see Mound progress and develop a working team between the City government and the people of Mound. I believe that Mound is a "hellva nice place to live" and want to be a part of continuing this progress. I am 62 years old and a resident of Round for the last ten years. I am a retired Navy Chief Gunners Mate of 23 years; including WWII and Korea. I am the. father of ? children and grand- father of 15 grandchildren. Previously I have been a consulting aide to Hubert Humphrey, L~ndon B. Johnson, Arthur Naftlln(}~yor of Mpls, and Professo~r Humphrey Inst. of Govemt. Affairs) and John F. Kennedy. have held the position of Commissioner (apDointed) in Cook County, Ill., Vice President Un. of Minnesota Alumni Board, General College. I have been for the past 20. years a vol. to Hennepin County and the ? county area in community services outreach program, of which I am %he Director (working mostly With Women and Children and their problems, plus Senior Citizens and disabled). Education and Experience: U.S. Navy 23 years Un. of Wise. I year Un of Minn. 7' years (Certificate in Civil Law)' (Certificate in Mental Health, .Justice; Corrections, Bachelor of Applied Studies' Human Services and Law). Presently, I am semi retired and a consultant with Nancy Jean's Inc., Mound, and Chicago Novelty Co. and a volunteer with ~he State of Minn. and Hennepin Co. Also Chairperson of "Mound City Day". Since I am very active in the Mound and Western Hennepin Area I think the Mound Planning Commission would value my input and ! can be helpful in continuing this fine community. RespectZuhly submitted, Harold ~. Meeker '' Aug. 15, 1986 To: Mound City Manager From: Harold Meeker 5132 Waterbury Rd. Mound, Minn. 55364 Subject: Consideration of Appointment to Planning Commission cc: Mound Planning Commission I am sorry to inform you that I must consider with- drawal of my name from the Planning Commission. I find myself in a position where it could be considered a conflict of interest on my part. The conflict being I am Chief Advisor to CHICAGO NO'~ELTY CO, and NANCY JEAN'S INC. of Mound,¥~nn. We now have holdings in the area and plan on future holdings in the same area. Namely horse ranches and bars, motels, etc. If the City Manager and Planning CommiSSion does not believe ~his is a conflict and wish'~o appoint me to this board I only then would accept. Again, I hope this has not caused problems for anyone. Thank you, Harold Meeker John S. Simons 2629 Clare L~ne Mound, ~ 55364 612/472-7895 (Residence) 612/932-8014 (Office) As a resident of Mound, I feel tb~t a w~ll developed ccmm~maity is an asset to not only myself but to all residents within the ccmmunity. As Mound continues to develop, the ability to maintain current zc~ing and building ordinances and make sound decisions on related matters becomes a critical part of the development process. I believe that as a member of the Planning Commissic~, I can contribute to the the sucessful development of this ccmm~mity. I have been .employed by Northern Teleccm Inc., a major U.S. telecc~amunications and office automation manufacturer, for the last 9 1/2 yrs. During this time, I have'held several positions in both Manufacturing and Sales/Marketing organizations. In Manufacturing, I've held positions such as Master Production Scheduler and Sr. Inventory Analyst. As a Master Production Scheduler, my resposibilities included the production planning of five manufacturing facilities which supported revenues of $150 million/yr and the employment of 1500 direct labor employees. As a Sr. Inventory Analyst, I was responsible for the planning and analysis of all finished goods inventories in supporting both revenue and custcmer service objectives. My current position is Sr. Marketing Analyst in our Sales Administration organization. This position is responsible for producing all sales and revenue forecasts for the ccmpany. These forecasts are used in determining departmental budgets, staffing levels, revenue targets, inventory goals, business plans and manufacturing objectives. Producing these forecasts requires an extensive amount of research in sales history, economic condi%icms, market trends as well as industry needs. Tnese forecasts (or plans) have a significant impact on the ccmpany and the employees who work for it. ..2 EDUCATION I have ccmpleted 3 years of my 4 year degree in Business Administration. I am presently planning on ccmpleting my degree requirements in the next 2 years. I have certificates in ~aster Planning and Inventory Management frc~ the American Production and Inventory Oontrol Society. I have ccmpleted approx. 80 hours of training in Business Management through my current employer. In addition, I've attended various seminars in econcmic forecasting, problem solving and decision making, 'just-in-time' manufacturing processes, etc. Both business and personal references are available upon request. BRAD SOHNS 2236 Southview Lane Mound, RN $$36~ Home Phone ~72-195~ OBJECTIVE To secure a position on the Hound Advisory Planning Commission. EDUCATION December 1980 CONTROL DATA INSTITUTE - Hinneapolis, Rinnesota. June 1981 Computer Programming and Operations Certification. September 1975 ST. CLOUD STATE UNIVERSITY - St. Cloud, Minnesota. ~ay 1978 Bachelor of Science. ~ajor - Biological Sciences. ~inor - Rathematlcs. School of Education. Graduated with honors. September 1975 NORTH HENNEPIN C0/~tUNITY COLLEGE .- Brooklyn Park, ~innesota. June 1975 Associate of Arts. Rajor - Biology. ~inor - Mathematics. EXPERIENCE August 1985 Current No~emb~r 198h July 1985 ST. PAUL FIRE & MARINE INSURANCE COMPANY -.St. Paul, ~N Function Analyst for large on-line claims development system. IBM ~O90-2OO hardware. Responsibilles include computer systems design/development and the supervision of computer programmers. BLOOMINGTON SCHOOLS AD~INISTRATIO~ CENTER: Bloomington, RN Computer Services Speclalist. Responslbilitles included systems analysis & design, COBOL programming, and the management of the network hardware and software expansion. Supervision of a Normandale College computer programming intern. Burroughs CP9582 hardware. July 1981 November 198~ MIDWEST FAMILY ~UTUAL INSURANCE COMPANY - Minnetonka, HN Computer Programmer Analyst. Design, development, and support of several billing and production support systems. Burroughs B1855 hardware. August 1978 .~arch 1980 ~ONTICELLO SENIOR HIGH SCHOOL - ~onticello, RN DASSEL-COKAT0 HIGH SCHOOL - Cokato, ~N LITCHFIELD ALTERNATIVE LEARNING CENTER - Litchfleld, RN Rathematics and Biological Sciences teacher. Summers 75-78 Construction - New home and remodeling in Hound area. PERSONAL BACKGROUND ~arrled, have a ~ year old son, Brian, and another child due March 1987. Nile, Lynda, is a third-grade teacher at Delano Elementary School. I continue to be very active in sports, especially basketball and running. Recent involvement with the Concerned Citizens Education Committee in Mound. Past member of the St. Cloud Environmental Council. I attended the Mound School System and have lived in Mound for a total of 28 years. RESOLUTION NO. 87- February 24, 1987 RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO SIGN A MORTGAGE SATISFACTION FOR HEI, INC. Ino. WHEREAS, the City of Mound in February 1985, loaned HEI, $25,000 from CDBG funds (part of the 2% loan program); and WHEREAS, HEI, Inc. made monthly principal and interest payments through January 1987, bringing the principal balance.. down to $22,925; and WHEREAS, HEI, Inc. paid off the principal balance of $22,925 on February 13, 1987, and the mortgage agreement states that upon payment of all sums secured by the mortgage, the City of Mound shall discharge the mortgage without charge to HEI, Inc. NOW, THEREFORE, BE IT RESOLYED that the City Council of the City of Mound, Minnesota, hereby authorizes the Mayor and City Manager to execute a Mortgage Satisfaction for HEI,'Inc. for payoff of $22,925, paid on February 13, 1987. The foregoing resolution was moved by Councilmember and seconded by Councilmember The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: Mayor Attest: City Clerk SATISFACTION OF MORTGAGE Fora No. 51 - M ~.. u~= ~ ~,m, Satisgaction Of Mortgage Date: February ,19 87 (reserved for recording data) municipal gQr.poration , dated January 17 THAT CERTAIN MORTGAGE owned by the undersigned, a under the laws of Minnesota executed by g~.I, INC. , as Mortgagor, to City of Mound, Mound, Minnesota , as Mo~a~, and filed for record (or in Booi of (Registrar of Titles) of secured, fully paid and satisfied... ,19 Page · as Document Number ), in the Office of the (County Recorder) County, Minnesota, is, with the indebtedness thereby, CITY OF MOUND By By STATE OF MINNESOTA COUNTY OF HENNEPIN 'The foregoing instrument was acknowledged before me this b~ and ihe and _ · of C~ty of Mound under the laws of M~nn~sota , on behalf of the THIS INSTRUMENT WAS DRAFrED BY (NAME AND ADDRF.~): Dorsey a Whitney (LW) 2200 First Bank Place East Minneapolis, MN 55402 day of February ,1987 . ,a municipal corporation corporation . SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT NOTARIAL STAMP OR SEAL (OR OTHER Trr~E OR RANK) CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA ~_ _'~4 January 2~t, '1:~87 Ms. Lori Hildebrandt 2200 First Bank Place East Ninneapol.is, MN 55q02 RE: HEI, Inc. Loan 'Payoff Dear Hs~ Hildebrandt: 'Prin~ipal Balance Interest to 2-13-87 Total Payoff due 2-13-87 The following is the payoff amount due on HEI Loan on February 13, 1987, providing the February 1'~87 regular payment is not made. $22,925.q7 - · 17.7~, After payment of loan, the city wi11 issue a mortgage satisfaction to you. Please contact me if you have any questions. Sincerely, Norman. Finance Director cc: Curt Pearson, City Attorney JN:ls RECEIPT Date Fund Object Pro~r.?m Div. Amount De~crlption IL?.,o'-1~.,....'. 'Z,'Z,,q"~. ~'7 I ~6~3 " .. i'7."/h ,J \ * ,' . ·'.- ' . '':'.'. ~ ~ ; .,.'. ', . :.' ~,M,,~,~,,,,I~.,~'~,'~ M~ ' ' ''' ' ·. .-.EQUITY TITLE CO. :.:.-. :~..:--,.'., ; ~ .- (1~1) '"",""~'~'..'?F""' · · - ' ' ' ' · ' ' .. .. - '. qB/',/ 1001 F~w,I , 1~1 ' ' ' ' ' ~ '; -. . ESCROW ACCOUNT . .;' ... ; - . r~,~,,~ ~- . ,. . . · · . . 6800 FRANCE AVE., S., SUITE 200 ' '**' ; ' ' ' ' · : ..... - - . t.~': '- "._ '7~'1~7/910 EDINA, MN 55435 · .-' . '- ' ...... :'" : pAyTwent¥"Two ThoUsand-Nine Hundred' Forty Three &i 21/100 Dollars ". : ' "' "~ ' " '-I ' ,.~i': "":':~':~' '":-" ':- ' " I ~ , "'. :'!::' :".:.;: ':':. ':.':--,'.:~.. :': ':-!.fi'.':'.' : ..:- , .., . ..-."' .- :" ' ' DATZ' ' '- :' : .. AMOUNT ~. o'~--~ I .! ~:' .;::.-:. ::."'::',. ::-. :i:. :.,, .... ..: ; ..' .'...'-'.:..~.'.::...'.' ':' ~'-'..... i OF ' " ',: :":'- '~,:-~-*-', '~: '~'"'" '.! " .... ' ...... '' :'~'''' i' :.-' ii : -' ~' .- -. .-. .. '.,-. , , .' : i ~ , . .- . ; - :.. .- ' ! DETACH AND RE"TAIN THIS STATEMENT ...... . .. : EOUlTY T~TL": c.o. ' 02/13/87 22,943.21 'OFF .. ..... --. DESCRIPTION ..... Continental'Telephone co. ~inn LOTS 3-10, BLOCK 2, SHIRLEY HILLS . C';100 AMOUNT $22,943.2~ R.L. YOUI iGDAHL & ASSOCIATES February 20, 1987 10261 Yellow Circle Drive Minneapolis, Minnesota 55343 (612) 933-7488 City of Mound 5341Maywood Road Mound, Mn. 55364 Attn: Mr Ed Shukle Dear Ed, I am enclosing with this letter a schedule of losses that shows the status of the claims that Mound has incurred over the past 2 years. These claims pertain to the various lines of coverage carried by the League and not just Work Comp. Once again it is time for renewing all of the various property & casualty lines of Insurance that the City of Mound is carrying. This year I am disappointed to have to inform you that I have not, as of your February 1st renewal date, received all of the renewal premiums from the League of Mn. Cities. Specifically we are waiting for the premiums of the Fire Insurance for the building~ and contents; ~he General Liability, the contractors equipment and the vehicle insurance. I am in contact with the League daily and have been assured the premiums will be available in a day or two, and probably by the next Council meeting. 0dly enough, in recent years, the tardy issuing of renewal quotes and policies seems to be the norm and not the exception. So, although I am disappointed about the lack of some prices, I am not overly concerned. You have already received from me a Summary of Coverages that outlines the various coverages I am writing for the City. Also, you have received the Insurace Binders, on these various coverages, that legally extends all of your insurance coverage until the policies issue. I am very pleased to say that the overall pricing of the policies is coming in lower that what I thought they would. It appears that the 1987 increase in premiums will be slight and will come no where near the 45% increase in premiums we experienced last year. This is contributed to by the Mound's low number of claims and by a general trend in the Insurance industry to slow down price increases and cancellations. I am enclosing with this letter a chart comparing your 1986 premiums, your 1987 pro- jected premiums and your 1987 actual premiums. In. the ensuing paragraphs I will give you an overview of the 1987 changes to your various lines of coverage. The League of Mn. Cities Policies are not available yet so it is difficult to compare the price differences and the coverage differencem. The League is writing the cover- age on the buildings, contents, general liability, equipment and auto for us. They are writing these coverages in their self-insured program,very competitively, fortun- ately, as they are currently the only game in town on theme coverages. For your -2- City of Mound Con't. Mr. Ed Shukle information, the League is writing over 700 of the approximately 800 cities in Mn. The league started their self-insured program in 1981 for cities that found it very difficult or very expensive to purchase insurance on their own. To date, they have done a very cost effective job of providing that insurance. This year we will see two major changes in their approach on offering you insurance. One is optional, the other is not, but both are designed to reduce premiums and keep insurance dollars in your pockets and not theirs. The leagues optional change is to offer the city an "aggregate"deductible right' accross the board for all of your League insurance policies. This will be a larger deductible of between $5,000.00 and $25,000.00. I am told this deductible will lower your premiums an equivalent amount in about 18 months. The League picks out the deductible size to offer you based on your city size and claims experience. This is optional and will be offered with the standard renewal. The difference between this "aggregate" style of deductible and your current standard type deductibles is that you currently have a different deductible for each line of coverage. For example, Buildings and Contents have a $2,500.00 deductible, Business Interruption has no deductible, General Liability has a $1,000.00 deductible, Auto Collision has a $500.00 deductible, Auto Comprehensive has a $250.00 deductible, etc. I will discuss this with you more when the renewal is made available. The Leagu's non-optional change is that the General Liability will be renewed on a "Claims made" basis this year and will'no longer be on an "occurrence basis". I am told that all cities will be renewed this way, starting January 1, 1987. Also, I understand that the Leagues Reinsurers are the ones responsible for this change and the League program could not have continued unless it went to this "claims made" format of paying claims. I am not happy with this new "claims made" policy, but admittedly, the League has done a good job of making it a~alat~bl~ as possible, and it will apparently result in an immediate up-front price reduction. Or will it? I am enclosing a copy of an excellent memo sent to us explainng just how this charge will affect you. You have already received a copy of this memo but I make it available to you again for the benefit of the Council. The Liquor Liability Premium remains the same as last year as does the limits of liability! This is extraordinary and positively reflects the excellent claims experience Mound has compared go it's sister cities. The Professional liability policy for your Emergency Medical Technicians will not be necessary this year as it is being included in your League Policy. This amounts to a $1,734.00 savings over last year. The Public Officials Errors and Ommissions Policy limit is being reduced from $2,000,000.00 to $1,000,000.00 with Lloyds of London. This policy was written on a 3 year basis that ended last year. Your coverage and premiums were locked in a 3 year old rate and couldn't be raised til this year. We knew this projected for a very large increase. The renewal has come in at $7,500.00 wit~ a $10,000.00 deductible, and a $1 million dollar limit. The League is also offering us a quote on this and we will have it with the renewal fo the League's other policies. -3- City of Mound Con't. Mr. Ed Shukle The Police Professional Liability renewed at $4,368.00. This is $800.00 over last year, but the liability limit has doubled from $500,000.00 to $1 million. This is an excellent price. The Workers Comp is renewing at $45,231.00, which is $2,800.00 over last year. This' is excellent because it's under the budget and considering that the League eliminated their up-front dividend .... .-. The Public Officials bonds are renewing at the same price as last year. of $1,099.00. Once again, all of the Insurance Companies that I am using represent the lowest prices of all competing companies I could find. They all are financially strong and carry a Best's rating of "A". The League will be offering a quote on an Umbrella Liability Policy this year, but I expect it to again be way too expensive to consider° In finale, I recommend that the city accept the policies and prices that I have quoted, with the company's I have quoted and allow me to continue binding the League policies until I receive their renewal information and report back to the city. Thanking you in advance, I am, Respectfully, Earl E. Ba±ley EEB/ss *CODE # CITY OF MOUND PREMIUM PAGE 1986 1987 PROJECTED 1987 ACTUAL PROPERTY 62,530 81,289 N/A** CRIME INCL. INCL. N/A** ~-~' EQUIPMENT N/A** GENERAL LIABILITY N/A** AUTO 19,666 26,000 N/A** LIQUOR 8,200 10,600 $ 8,200 E.M.T.'S 1,734 3,300 INCLUDED PUBLIC OFFICIAL E & O 889 9,000 $ 7,500 POLICE PROFESSIONAL 3,553 7,000 WORKER'S COMPENSATION 42,588 51,000 $45,231 BONDS 1,100 1,200 $ 1,099 · CODE# LEAGUE OF MN. CITIES INSURANCE TRUST THRU N.S.R.S. TRANSCONTINENTAL INSURANCE COMPANY THROUGH JOHN H. CROWTHER LLOYD'S OF LONDON THROUGH BOWES & COMPANY IMPERIAL CASUALTY & INDEMNITY THROUGH SPECIAL RISKS, INC. ~-~-~'~v LEAGUE OF MINNESOTA CITIES INSURANCE TRUST THRU E.B.A. it CAPITOL INDEMNITY ~ ST. PAUL COMPANIES **N/A = NOT AVAILABLE AS OF 2-20-87 CODE # 1 1 1 1 1 2 1 3 4 5 6 PROPERTY CRIME EQUIPMENT GENERAL LIABILITY AUTO LIQUOR E.M.T.'S PUBLIC OFFICIAL E & O POLICE PROFESSIONAL WORKER'S COMPENSATION BONDS TOTAL: CITY OF MOUND PREMIUM PAGE FEBRUARY 24, 1987 1986 $ 62,530 INCL. INCL. INCL. $ 19,666 $ 8,200 $ 1,734 $ 889 $ 3,553 $ 42,588 $ 1,100 $140,260 1987 PROJECTED $ 81,289 INCL. INCL. INCL. $ 26,OOO $ 10,600 $ 3,300 $ 9,000 $ 7,000 $ 51,000 $ 1,2oo $189,389 1987 ACTUAL $ 56,336 INCL. INCL. INCL. $ 21,051 $ 8,200 INCL. $ 7,500 $ 4,368 $ 45,231 $ 1,099 4143,785 CODE # 1 2 3 4 5 6 LEAGUE OF MN. CITIES INSURANCE TRUST THRU N.S.R.S. TRANSCONTINENTAL INSURANCE COMPANY THROUGH JOHN H. CROWTHER LLOYD'S OF LONDON THROUGH BOWES & COMPANY IMPERIAL CASUALTY & INDEMNITY THROUGH SPECIAL RISKS, INC. LEAGUE OF MINNESOTA CITIES INSURANCE TRUST THRU E.B.A. CAPITOL INDEMNITY February RESOLUTION NO. 87- PROCLAIMING MARCH 8-1q, 1987, AS VOLUNTEERS OF AMERICA WEEK IN THE CITY OF MOUND WHEREAS, Volunteer's of America is one of the nation's largest human service organizations and has been for 91 years; and WHEREAS, the City believes private human service agencies such as this are among the organizations the public i.s counting on to find new solutions for social problems; and WHEREAS, today Volunteers of America is involving more and more citizens to actively participate in its community-based programs so more human needs can be met; and WHEREAS, one of those programs is the Westonka Senior Center; and WHEREAS, to commemorate the founding of the organization on March 8, 1896. NOW, THEREFORE, BE IT PROCLAIMED by the City Council of the City of Mound, Minnesota, that March 8-14, 1987, is Volunteers of America Week in the City of Mound° The foregoing resolution was moved by Councilmember and seconded by Councilmember The following Councilmembers voted in the affirmative: The following Councilmembers voted in the negative: Mayor Attest': City Clerk Information for February 24, 1987 Council Meeting February 19, 1987 LICENSE RENEWAL -- Expires 2-28-87. Garbage Disposal Blackowiak & Son Dependable Services Waste Management Westonka Sanitation Woodlake Sanitary New License Period 3-1-87 to 2-28-88 Cigarette A1 & Alma's Supper Club American Legion #398 Ben Franklin Boat Rentals of Minnetonka Bob's Bait Shop Brickley's Market Captain Billy's Donnie's on the Lake Duane's 66~ Meyers Mound Service Mound Municipal Liquor PDQ Food Store SuperAmerica Station Texaco Thrifty Snyder Drug Westonka Foods Union 76 BILLS ........ FEBRUARY24, 1987 Batch 874021 Batch 874022 Computer Run dated 2/19/87 II II II IO~,716.44 38,078.70 142,795.14 SuperAmerica gasoline 1,o29.17 Total Bills 143,824.31 ,5'/ Z 0 ooooooooo t- I I~1 OP-O I I~1 ooo ooooooooo Il I (ti W , .J 4~ O~ Z 0 I ,43 I-- i~''~ "r' I :41, ~.. 0 41, e! 0000 ZZZZ ZZZZ 0000 O0 ~0 '1 I ! I 00.1 I 0 I- LU 0 Z bJ I I I 0000 I I I I. ~OZO O00Z Z Z 'r ~.,. U I · 0 F- m .Il. 4-- !. ZZZ 000 Z 0 Z · Z 0 Ld Z: I- ,a- *i M 1 41' 0 ~M ,! !~. 'Cd i° oo oo Z 0 UJ 'o -r- [G. I -r i. 0 IJ I I I. I I /I '~'q' I .I ,I, TTTTT:''' '~ Ti oo o ooooJ~/~i L Z m UJ 1 Ii/ ZZZZZZZZ ~ZZZZZ U'I I..q IZI U'I U'I I/1 I!1 U'IU1U'IU1U~ U1 TiT' OZX~IZX z~ Zxozxo~xi 00000000 000000 !' ZZZZ I II ~ I ~ ~ o ~Z'~Z ~ ~ o 000000 ]'T' '1" 00. O0 O0 z Ii Il 1 I -I 0 Z Ill 'l Z 0 fl. ,~, ,~. lid ,'I- Z y. I I I I ~,~J Iii l.flb3 Z ZZ Z ZZZZZ~ZZZZ II OOJO O0 ~m O0 ZZZZ~ZZZZZ. ooooooo~: ~ZZZZZZZZZ ZZZZZ~ZZ Z 0 !Z O0 Z~ ZZZ2:ZZZZ CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 February 17; 1987 TO: FROM: RE. ED SHUKLE, CITY MANAGER JOHN NORMAN, FINANCE DIRECTOR JANUARY 1987 The following departments exceed 8.3% of their yearly budget. COUNCIL - 21.6% of Budget $4850. was spent on 1987 dues for AMM, LMCD, ICMA subscription service and Westonka Chamber. Also, a microfiche recorder (camera), film processor and dry ink microfiche reader/printer for $4725.00. PARKS - 19.6% of Budget $17,866 was spent on skidsteer bobcat and trailer AREA FIRE SERVICE - 9.4% of Budget $10,353 was spent to repair 1969 Mack Pumper fire truck : ' JN'ls ~'~ ] discriminate the basis of color, national origin, or hanclicapped status An equal opportunity Employer that does not on race, in the admission or access to, or treatment or employment in. its programs and activities. ~CITY OF MOUND 1987 BUDGET REPORT January 1987 8.3 ~ of Year BUDGET January REVENUE YTD REVENUE VARIANCE PER CENT RECEIVED GENERAL FUND Taxes Intergovernmental Business Licenses Non-Business Licenses and Permits General Gov't Charges Court Fines Charges to Other Departments Other Revenue TOTAL REVENUE $975,893 771,057 13,oo0 lO8,100 33,300 94,000 20,870 57,500 $2,073,720 7,914 12,500 150 14,801 2,596 1,017 25 7,914 12,500 150 14,801 2,596 1,017 25 967,979 758,557 12,850 93,299 30,704 94,000 19,853 57,475. 8 7.8 39,003 39,003 2,034,717 1.9 LIQUOR FUND WATER FUND SEWER FUND $755,000 $300,000 $565,000 51,071 16,846 35,783 51,071 16,846 35,783 703,929 283,154 592,217 6.8 5.6 6.3 0-3 CITY OF HOUND 1987 BUDGET REPORT EXPENDITURES January 1987 January BUDGET EXPENSE YTD EXPENSE 8.3 ~ of UNEN- CUHBERED EXPENSE Yea r PER CENT EXPENOEO GENERAL FUND Council'* City'Hanager/Clerk Elections Assessing Finance Legal Cable TV Recycllng Police Civil Defense Planning/Inspection Streets Shop & Store City Property Parks Commons Docks Hound City Days Contingencies Transfers $50,460 10,920 10,920 39,540 103,800 6,932 6,932 96,868 500 12 12 488 46,170 300 300 46,870 128,880 8,004 8,004 120,876 83,750 1,550 1,550 82,200 1,490 17 17 1,473 18,320 1,604 1,604 16,716 610,850 44,026 44,026 566,824 2,300 2,300 102,120 4,769 4,769 97,351 385,170 21,136 21,136 364,034' 49,750 3,419 3,419 46,331 85,320 2,066 2,066 83,254 143,920 28,235 28,235 115,685 54,100 1,492 1,492 52,608 3,500 72 72 3,428 60,120 ........ 60,120 14~,200 ~767 ~,767 133,433 21.6 6.7 2'.4 .6 6.2 1.9 .1.1 8.8 7.2 4.7 5.5 6.9 2.4 19.6 2.8 2.1 6.8 GENERAL FUND TOTAL $_2,o7~,72o 144,321 144~321 1~929,399 7.0 Area Fire Service Fund $223,940 20,961 20,961 202,979 Liquor Fund $147,240 8,346 8,346 138,894 Water Fund $294,140 14,959 14,959 273,741 Sewer Fund $688,220 44,443 4lt,443 643,777 9.4 5.7 5.2 6.5 MINUTES OF THE MOUND ADVISORY PLANNING COMMISSION HEETING FEBRUARY 9, 1987 Present were: Chairman. Thomas Re'se; Commissioners Yern Andersen, William Meyer, Geoff Michael, Kenneth SmSth and Frank ~eiland; Councll Representatlve Ellzabeth. densen;-City Manager Ed Shukle; City Planner Hark Koegler; City Engineer dohn Cameron; Buildlng OfficSal Jan Bertrand and Secretary. Ha~orie Stutsman. Ri:so present were the following interested persons: Bonnie. Hofferber, Barbara Horgan, Phil & Eva Hasch, dohn Ewald, Dave ~orse, Jim Nordby, Glen 01son, Steve 01son,.Barry dohnson,'Brad $ohns,';Steven Coddon, Candyce Anderson, David Liebenow, Dave .Logel'in, Gary Paulsen, Russ Pe:erson, Doug A. Dion, ~ayne Ehlebracht, Hike Mueller and'Beth Andrews. Minutes The minutes of the. Planning Con~nission'meeting of January 26, 1987 were presented. Weiland moved and Smith seconded a motion that they be accepted as. published. The yote was unanimously in ~avor. .. BOARD OF APPEALS · .. i. Case No'. 87-616 St'reet'Front Variance fOr q~33 CrestviewRoad Lot 22, Block 25, Shady~ood Point; PlO No. 13-117-2q 11 0112. John Ewald was present. The Building Official, Jan Bertrand, reviewed*that applicant is requesting he 'be granted'a ~ .foot front yard variance to allow the expansi-°n of an existing attached'.'garage.' Me plans conversion of the existing garage .into living space to make .a.lO by 20. foot room with the remainder.of proposed, a 20 by 20 foot attached garage'. She commented on the boulevard behind the curb being 6 feet · whichWould put the structure actually 31 feet to the curb line. Staff recom- mends approval for the one story addition to within 25 feet of the front prop- erty line due to the shape of the lot and topography with the condition that the abutting-neighbors sign approval of the request. The Commission discussed the request and asked if a 15 by 20 foot garage wouldn't work Just as ~ell'sovariance'wouldn't be needed. Commission talked about not.seeihg'the hardship in this case'and that it w°uld jeopardize the integrity:of Commission to gran~. Smith moved the motion, based on 'lack of being able to show a hardship, to deny. Jensen seconded'the motion.. The vote was: Andersen and Meyer opposed; a11 others voted in favor of:the denial. Motion carried by a $ to 2 vote. This will be on the February 2q'th Council agenda. Cases'Number,87-606, 87~607 and 87-608 'Public Hearing on Conditional Use -'Permit estab]ishing a Planned Development Area and approval of lot width variances and Preliminary plat for land located at 1838 .Commerce Boulevard; Metes $ Bounds Desc;, Lafayette Park, Lake Minnetonka; PID 13-117-2h 23 0006 Present were David Horse, Appllcant, and Jim Norby City Planner~ Mark Koegler, reviewed his report explalnlng establi'shing a Planned Development Area is done'by conditional use permit and will include the existing residence, 2 new single family detached structures and 2 new twin homes for a total of 7 housing units. He stated staff is recommending approval of the conditional use permit establishing the Morse Addition as-a planned Planned Commission Minutes February g, 1~87 - Page 2 development area, lot width variances for Lots 2 and 3 of Block 3 and a pre]iminary plat of the Morse Addition'subject to conditions listed. City Engineer, John Cameron, .reviewed his letter and suggestions for items needing to.be worked out inc]uding'relocation of hydrant and/or more accept- able plan fOr extending water and sewer in Sherwood Drive; he felt they al1 .' .cou]d be.resO]ved befOre the final plat was presented. Applicant David Morse stated in-his talk with the Fire Marshal Gerald Babb, Babb didn't think there ~ould be a problem'running hoses'from the hydrant nor turning the trucks around and that a 15 foot driveway access to the single family sites ~ould be fine for Safety reasons..Staff suggested Item 8, '~ri.tten statement from the Fire'Marshall on the 15 foot access",.be added to the list of conditions. The Commission qUestioned'if, they'd have difficulty getting another $ feet; also had questions on drive location for.twin homes and grading and drainage and absence of lot 'llnes for.twin homesand if Outlot A would be handled with covenants so value woUld be included in tax parcels. The Chairman opened the Public hearing and the .fol]owing persons had comments and quest.ions: RUSS PETERSON - He didn't understand layout and after a review of p]ans, he commented it was the first time neighbors have seen it and it is unusual and complex situation and deserves some study. DAVID LOGEL!N exPreSsed concerns with drainage unto his property Which is to the north of proposed Morse Addition. DAVE LIEBENOW advised he is purchasing Logelin's property and i's concerned with the drainage also. JIM NORBY showed preliminary plans for twin'homes and stated their architect recommended not altering the'-hillside; they'll cut drive 'in.and there will be ~ boulder Wall 6 to 8 feet high so you don't See the units from Commerce Boulevard; grades hopefully will be kept at 6 or 7~ (not exceed 10~ at the mOst) and all drainage will be 'back onto Commerce; not onto adjoining prop- erty and into the lake. They want to keep the. trees between proposed build- ing and street and not impact.'the land; beauty is all the big maple trees. Cameron stated.he'd need more detailed plans. The Chairman requested the staff to make sure the neighbors have an opportunity to look at the drainage .plans before the final approval and to get .the Engineer's assurance that .they are not going to'have a water'problem~ The Ckairman c.losed the Public hearing and the Commission discussed the pro- ject further. They asked if the slngle family sites could take access from the County Road/whether there was any precedent on providing access as pro- posed off of Sherwood Drive. Morse stated County wanted minimum impact on County Road 110 because of the heavy traffic, etc., and also.there is a big hollow which would need fill, culverts, etc. and would compound the drainage problem toward Swanson~s to'the, southeast corner; there would have to be a swale to divert the water. Utility. easement(s) will be needed to extend the water and sewer'lines northward. Cameron advised 15 feet is not enough for utilities as water and sewer must be 10 feet apart. Koegler and Cameron Planning Commission Hinutes February 9, 1987 - Page do not have a problem with 15 foot wide driveway, as long as the Fire Marshal concurs and gives a written statement. Michael moved and Meyer seconded a motion to recommend approval of the request wlth staff recommendations of .Items I through 7, inclusive; the addition of Item 8 '~ritten statement from Fire Marshall okaying 15 foot wide driveway access to Lots 2 and 3 of B)ock 3" and adding to Item 1, "as per letter dated 1-29-87 with the exception of Point # 4". The vote was unanimously in favor. The Counci]' wi1) set the Public hearing'for Hatch 10, 1987. Case No. 87-609 Public Hearing on Subdivision of Land (RLS) - q841 Bartlett Boulevard; Hetes & Bounds Desc.,.PID # 13-117-24 4q 0003 Steven Coddon was present. '. The Planner reviewed his repOrt on request to divide parcel into two lot~, one of which has an existing residence. Lot sizes and setbacks of existing house and detached garage are conforming to zoning' requirements. The pro- posed plan shows driveway access for both )ors from a common loop which will require an easement agreement, 'Also Koeg]er advised this division should be subject to ] park dedication charge at the time a bul]dlng pe[mit'is taken, His recommendation was for approval subject to review of driveway easement by the City Attorney, The City Engineer reviewed his report and commented that if. the property goes to the middle of the street, the street portion would have to be shown as another Tract in the E.L,S, and be deeded to the City, He is recommending -approval subject to conditions listed in his letter, The applicant stated he would deed over whatever property is needed by the City for the street, The Commission questioned the setback allowed for concrete entrance on house .and garage setbacks; also if lot square.footage after street tract was taken would still met the minimum lot area? The Chairman' Opened the public hearing and the following persons had comments or questions: Douglas A, Dion was not sure what was being divided and.also asked about minimum building standards and configuration in the City', Wayne Elbrecht was interested in the adjoining property; asked if division would affect the Commons dock sites? The Chairman closed the public hearing and the Commission discussed request briefly. Jensen moved and Weiland seconded a motion to recommend approval of the registered land survey as shown on the plan dated January 12, 1987 subject to the following conditions: l) Applicant shall supply City with a copy of the driveway easement for review by the City Attorney; 2) An additional park dedication fee be assess~ ~ the new lot; 3) No variances be granted for either parcel; 4) A waive~/b~tin° Ign~d for a deficient Street unit charge for assessment; 5) Need for deeded right-of-way for Bartle[t Boulevard be Planning Commission Hinutes February 9, 1987 - Page satisfied; and 6) Applicant be responsible for furnishing water service to Tract B. The vote on the motion was.unanimously in favor. Hotion carried. The public hearing will be set for March 10, 1987 by the City Council. Case No. 87-610 Public Hearing onSubdJvision of Land. (R.L.S.) Hates & bounds, unplatted; PID .Numbers 13-117-2h ~h 0001/O002 Steven Coddon was present. The City Planner reviewed his report on the zoning aspects of this request for an registered land survey for q.proposed lots. They all meet minimum lot size and the proposed building site setbacks are conforming. He noted there is a surveying discrepancy along the co.mmon lot llnes between this proposed'R.L.S, and the. last one. On the.west side of these parcels is Nor- wood Lane which is a right-of-way used for commons purposes for 2 docks; this PrOPosal would not impact either dock. It was noted that the proposed lots are hq .feet at the lake and the LMCD requires 50 feet for private docks. The City Engineer reviewed his report and recommendations for servjclng the Tracts with Water; al-soas in previous case, street portion of parcels needs to be a separate tract and be deeded to the City; there will'be three deficient street unit charges (total of $5,h8a. qS); applicant is responsible for furnishing Water service to all four lots and furnishing appropriate drainage and uti'lity easements to the City. He also commented on the gap between the two proposed R.L.S.'s and clarification before the final R.L.S. is prepared. Steve Coddon 'stated that he can't divide what he doesn't own; he plans to go through whatever process is required and eventually will add to the most easterly Tract of this R,L.S. He stated it's a court process (quiet action) and takes perhaps up to a year to clear and hopefully to have it awarded to him. The Chairman opened the public ~earing. Douglas Dion had question about road and land on other side. Coddon owns parcel; however it is contested parcel; he noted'that'Vincent Johnson paid taxes on the parcel for 30 years. The Chairman closed'the public hearing and the Commission discussed the request. Hayer stated he didn't think the building lot size that is available above the 929.h contours is appropriate on Tracts A or D; while legal, didn't think .'appropriate fOr Hound. Re,se questioned that app]icant will want to be pu!ling docks for the hq foot wide lot. Both Hayer and Re,se are against creat'ing bowling alley lots. Coddon: Stated a11 buildings will be at least '20 feet apart; that the aesthetics fit very we]], and.the setbacks and stan- dards will be met. Hayer would like Commission to do some planning. Jensen moved and Andersen seconded a .motion to recommend approval of the preliminary plat coQtingent upon the conditions in Cameron's report; i.e. 1) Applicant be responsible for furnishing water service to all four lots; 2) Arrangements be made to pay 3 deficient street unit charges in the amount of $5,48~.45 at the time of final plat approval; 3) Furnish the appropriate drainage and utility easements to the City; and in addition, 4) Addition that deeded right-of-way question be sett]ed; 5) that app]icant'get HCWD Planning Commission Hinutes February 9, 1987 - Page approval; 6) 3 park dedication charges be assessed; and 7) Al1 buildings will conform to the Zonlng 0rdlnance and no varlances be granted. The vote on the motion was all in favor except Meyer was opposed. The public hearing will be set to come. before the Council on March 10, 1~87. Case No. 87-611 Public Hearing on Vacation of Part of Lynwood Boulevard and 2 Street Easements '('near corner of Lynwood Boulevard and Commerce Blvd.) All in Koehler's Addition to 'Mound Beth Andrews, Attorney representing JRW Properties, was present. The City Engineer, John Cameron, explained that this was the result of the relocation of Lynwood Boulevard and the owner of Commerce Place have requested that the City .relinquish their rights to the portion of the property they do not need any longer. Parcel 1 is the dedicated right-of-way of Lynwood Boule- vard (before relocation) and street portion is not needed, but the CitY. has numerous utilities located in there and we need to retain the utility eaSe- ments. Parcels 2 and 3 were street easements granted to the City at one time; while they are not needed for street, Parcel 2 has a gas main and sanitary sewer in it and a utility easement should be retained. Parcel 3 is clear and they recommend all easements be vacated on ParCel 3. Beth Andrews stated this land may be occupied with some landscaping, but this property was originally comtemplated that the shopping center really occupied everything north of. Lynwood Boulevard realigned. ~he Chair f nan opened the public hearing and as .there were no other questiOns or comment.s; he closed the public hearing. Jensen moved and Ken Smith seconded a motion to move the staff recommenda- tion and vacate. The vote was unanimously in favor. The Council will set the publlc hearing for March lO, 1987. 6A. Case No. 87-612 Public Hearing on Amendment of Section 23.625.3 of the Zoning Code to add Class II Restaurants (Fast Food, Convenience and Drlve-ln) as a-Conditional Use The City Planner reviewed his report and stated that if this amendment was not approved, there will be no'review of the second case (87-613). He .stated that since 1983, there'have been some changes and new information that lends 'credence that this amendment should be reviewed. Recent study found that there did not seem to be a significant demand for office, general or specialty retail.' Fast food business have changed somewhat and take-out restaurants are becoming very numerous, particu]ar]y ones. that offer delivery services, that it may be a good idea to see if there is room in the B-I for certain types of take-out, convenience foods, while still allowing enough room for future commercia] purposes. It was noted that any change applies to all the B-1. Commission questioned where Captain Billy's fits. It is primarily a liquor set down type of restaurant. Jensenasked Vern Andersen for his thoughts on this 'use as he's a downtown businessman. He feels people would welcome any business; an~ he can see no problem with this. This is close to the Pond Arena, young people d6n"t have to get into cars to get snack. Weiland · Planning commission Minutes February 9, 1987 - Page 6 commented that any growth would put restaurant in another classification with table area The Chairmen opened the public hearing and as no one responded, he closed 'the public hearing. .. The Commission brief'ly discussed the options In the staff report. Ken.Smith moved and Meyer seconded a motion to recommend staff recommenda- tion - Option 1 to. the City Council. The vote was unanimously'in favor. The City Council will set the public hearing for March 10, 1987. 6B. Case No. 87-613 Public Hearing'~to consider the issuance of Conditional Use Permit for the operation of a fast food, convenience, drive-in restaurant (Class II) at 2244A Commerce Boulevard; Metes & Bounds D,sc., Koehler's Addition to Mound; PID Numbers 13-117-24 33 0042/0043 Applicant Glen 01son was present. The CitY. Planner reviewed his report and recommended approval of the condi- tional use permit for the'operation of Gina Maria's restaurant subject to 3 conditions. Glen 01son introduced Steve'Olson, his partner, and Barry. Johnson, the person who will manege.the proposed Mound "Gina Maria's restaurant. 01son explained his operation,.that they'have 2.other locations, one in Minnetonka and one in Eden Prairie. General.ly, they. have about $ or 6 people working; total persons employed will be about 20; they'll .be hired locally and range in age from 18/19 to 30. The company has a couple of vehicles; delivery people provide own vehicles and own insurance, etc.; hours they are pro- posing are'from 4 to midnight Honday through Thursday; Friday and Saturday 4 to 1 A.M.; and Sundays from 3 to 11 P.M. They possibly might do lunches from 11 to 1:30 P.M. The ratio of' delivery to take out is 40/60. He questioned if they would be able to have a couple of tables for people to eat at "on.the run"? He feels location is good with Community Center, Arena, etc. so close. In response to question on the video games, he stated it was a food place first and customers'use videos while waiting for' food. In re- sponse to a question on clean up, he said they were just as concerned about a clean operation, loitering as cranking out a good pizza. They do not want to be a hangout for kids. They clean immediate area and are concerned about image. 'The Chairman opened the public.hearing. Mike Mueller and Phil Hasch were in favOr of the restaurant. The.Chairman then closed the public hearing. Smith moved and Andersen seconded a motion to recomme~d, acceptlng staff recommendation with the 3 conditions and approving subject tothemhavlng the amendment passed. The vote was unanimously in favor. The City Council will set the public hearing for March 10, 1987. Case No. 87-614 Public Hearing on issuance of Conditional Use Permit and Variances to add two attached residential units to an existing 4-Plex at 4810 Northern Road; Part of Lots 24, 25 and 26, Subd. of Lots 1 S'32, Planning Commission Minutes February 9, 1987 - Page 7 Skarp & Lindquist's Ravenswood; PID Numbers 13-117-Z~ hh 0075/0075/0087 Phi11ip & Eva Hasch were present. Hark Koeg]er reviewed his report and the staff is recommending approval of the conditional use permit, recognition of the existing 18 foot side 'yard variance and approval of the parking variance subject to a number of conditions, one of which is not approving the front yard setback vari- ance. He commented that in talking with Mr. Hasch, he thought he could relocate the building back six feet and make that conforming. In addition to the 5 conditions listing in his report, Koeg]er suggested adding # 6. Appl. icahtPost a bond to guarantee removal of the existing sing]e family" · house. Mr. Hasch didn't have anything t° add, but questioned the amount of bond that would be required. .It was suggested about $5,000. would be required. The Chairman Opened the public, hearing; there beingno one wanting to speak,'Chalrman closed the publlc'hearlng. Smith moved and Weiland seconded a motion to recommend accepting the staff's recommendation for approval with the 6 conditions. The vote was unanimously in favor. The public hearing will be set by the City'Council for March 10, 1987. Case No. 87-615 Lot size variance for 48Xx Tuxedo Boulevard Lots 9 and ]O, Block 10, Devon; PID 25-117-24 11 0007/0008 Rona]d Gehring was present. The Building Official, Jan Bertrand, reviewed her report on applicant's request for a lot size variance due to the City obtaining additional land for a permanent easement when Tuxedo Boulevard was relocated. She is recommending.granting the variance because of the hardship for Lots 9 and ]0, B]ock'lO, Devon.conditioned that the proposed home meet all new setback requirements. Jensen questioned .lot size being )ess than 5200 square feet/or mOre than guideline of 10~ usually used for granting variances. The Building Offi- cial explained that the fee paid was not for the land; but rather just for the permanent easement. It was not the intention to make the land unbuildable. The City Engineer'stated Tuxedo is a State Aid Road and Hound could not get funding without 60 foot right-of-way. Weiland questione~ 9 and l0 would be combined into one parcel? Yes. Jensen moved and Andersen seconded a motion, based on the fact that this situation exists because of actions the City took and in other sltuations, property owners were granted variances, approval of the staff's recom- mendation is recommended to the City Council. The vote on the motion was unanimously in favor. This will be.on the Council agenda of February 24, 1987. Planning commission Hinutes February 9, 1987 - Page 8 DISCUSSION ITEHS 1. Work Rules Reese moved and Hichael seconded a motion that Planning Commission adopt and republish the work rules for 1987. The vote was unanimously in favor. Hotion carried. There were no comments on the Council Action of 1-27-87 on P & Z Items. Reminder of February 16th meeting - Jensen advised that she will. be. unable to attend that meeting as she~11 be out-of-town. It was noted that the Council members were also invited. The Building Official advised of a request for the use of the former Standard Station that will be heard on that date. Interview with applicant for Plannlng Commission Brad Sohns~ 2236 Southview Lane, brought in a resume which he passed out to the-members. He'commented that his i.nitial interest Came from an arti- cle in the paper. His reason for applying is that he wanted to get involved in the Community. He likes the small town atmosphere of Hound. He stated it appears'that you need a large body of information based on ordinances. and so forth; the analysis part of the Planning Cnmm~ss~on ~ntri'q~Jes him becaus- that is basically what he d~es on his !0~%- He sees no problem in at'tending the meeting or spending time looking at properties. He thought the activities tonight were interesting; he said he could see one might feel you didn't want this in your community and yet you have to go by the ordinances; He mentioned that he Jived on Noble Lane when he was growing up; now Jives on Southview. He said his brother, Bruce, works in construction.and he worked with him for awhile doing mostly remodeling and occasionally a new house. In response to a question o'f the Lost Lake site, he~s read about the pro- posaJs; but is totally opposed to anything like 7 story condos. After applicant left, the Commission discussed applicant's qualificat'ions and made the following motion: Reese moved and Ken Smith seconded a motion to recommend appointing Brad Sohns to the vacancy on the Planning Commission. The vote was unanimously 'in favor. ADJOURNMENT Ken Smith moved and Andersen seconded a motion to adjourn the meeting at 10:45 P.M. All in favor, so meeting was adjourned. Thomas Reese, Chair Attest: 5"11 MINUTES OF THE HOUND ADVISORY PLANNING ¢OHHISSION HEETING February 16.1987 Present were: Chair Thomas Re.se; Commissioners Vern Andersen, William Hey. r, Geoff Hichael, Ken Smith and Frank Weiland; not in attendance and absent were Commissioner William Thal and Council Representative Elizabeth Jensen and ex- cused. Staff members in attendance were: City Planner, Hark Ko.gl.r; Building Official, Jan-Bertrand; City Hanager Ed Shukle; City Attorney Curt. Pearson. Also present were the followed persons: Steve Smith, City Hayor; Don Abel, Councilman; Craig Gustafson and Larry Shaw. BOARD OF APPEALS 1. Case No. 87-617 Condltional Use Permit request to conduct a minor automobile repair in .the B-1 Central BUsiness District (Public hearing has been set by the City Council for February 24, 1987) 5294 Shoreline Boulevard, Lots 21 to 25, In~l. and adjacent vacated parking area, Block 1, Shirley Hills Unit. F; PID 13-117-24 34 0021 The City Planner, Hark Kroegler reviewed his report to the Planning Commis- sion and added that the applicant is requesting a variance to the sign ordi- nance to place a free standing sign on the existing pole structure as shown on the site plan ]4.0 feet to the north curb line and 22½ feet to the west curb line. The City sign ordinance requires a setback from the property line ten feet. Ken Smith asked whether it was an independent company and Hr. Gustafson replied that it was an independent firm~ The question was asked if waste oil would be accumulated on the site. The applicant replied that it would be stored in tanks currentJy on the site and picked up from time to time by a collection company. Ken Smith moved and Weiland seconded a motion to approve the conditional use permit upon the staff recommendations: 1. The business operation shall be limited to vehicle lubrication and " changes'of lubricating fluids. 2. Outside storage of bulk 011, transmission fluid or other products used in normal business activity is prohibited. All signage shal] conform to Hound Sign Ordinance'with the exception of the existing free standing sign may be used for the new business identification. The vote was unanimously in favor. This will be referred to the City Council on February 24, 1987. DISCUSSION City Attorney, Curt Pearson, was called before the Planning Commission to review legal aspects of Planning and Zoning for the City of Hound. Mr. Pearson reviewed State Statutes, Chapter 462, and the United States Constitution provisions for the limitation of zoning. . Planning Commission Minutes February 16, 1987 - Page 2 He reviewed definitions of the Urban Community, Article 12 of Minnesota State Statute, which sets up local government and its functions. 'Two articles of the United States Constitution were reviewed, the Fifth Amendment, the last two parts regarding due'process and/or confiscating of land and Fourteenth Amendment to the United States Constitution regarding citizens rights for private property and also due process. The Planning Commission most frequently deals with the aspect of confiscation of land during the zoning process. The Planning Commission decisions require that private property of a citizen is allowed reasonable use of his land. It is important for people to be treated equally on the basis of law, not on the basis of people, to approve or deny requests and that precedent is set by such actions. Hr. Pearson also reviewed t'he history' of Mound and subdivision of land in that it was platted in the early 19 hundreds.as a small fishing village with small cottages. It is difflcult for citizens to realize that improvements on a small cottage, is not an improvement in all cases, to the long range plannlng for the City of Mound. Mr. Pearson reviewed the start of zoning with the cases of Euclid vs. Ambler Realty Company, 1926, establishing zoning provisions by the Supreme Court deci- sion. Planning amounts to asking questions such as, "what is the purpose of Zoning and planning".. Definitions and defining a commitment with goals, plans and .defining problems. Police powers were granted to Ci'tles through the zoning provisions which means it must educate city officlals in the limitations of their powers. Huston, Texas, is a good example'of a city with no zoning provi- sions. The City fathers decided to start with neighborhood covenants to govern zoning provisions which has been termed a' disaster in city planning. Cities must establish standards and rules for people to govern city planning. Planning Commission and City Council enforce,by the administration of these rules, standards which assure equal.protection and equal treatment'to a11 citizens. Presiding officers must state reasons for or against votin~on a]] matters. Neighbors can not influence the legality of the officers approval or denial. Legal documentation shall be provided on procedings Of the. Planni.ng Commission and government bodies for the municipalitles. Mr. Pearson reviewed the munici- pal planning act under the Minnesota State Statute Section q62. Definitions of the comprehensive plan which ties in all decision of the quasi-public bodies With statements, policies, goals, plans, standards. The over-all city plans should include items for future development, parks, roads, and many others. The land use for municipality (zoning ordinance) is a working document for the city officlals to work with, set rules and standards. The land use plan also sets up the order of. authority and criteria for granting and denying variations to the standard. The planning agency has a role 'in the authority as an advisor to the governing body. It is required to have a board of adjustment and appeals. The City must develop a comprehensive plan and also inform the adjacent govern- ment and set recommendations for amending the comprehensive plan. The governing body needs to set a long term plan for development and re-development of the City and must tie their decisions into this long range plan. Mr. Pearson discussed the zoning ordinance, perimeters of authority by Minnesota State Statute, as well the amendments requiring a 2/3rds vote of the City Council Planning COmmission Minutes February 16, 1~87 - Page for changes ~n that ordinance. Legal notlf|cat~on by law ~s required e~ther in general, which is to the C~ty at large, or to 350 feet around the affected property. The subdi¥1sion regulatlon section of Hinnesota Statutes was reviewed. Variance criteria was reviewed by Hr. Pearson and he took a long look with the Planning Commission at the standard for granting variances. Usual and unique character- istics of the property should be considered.. Are the standards for the City too high? Are we granting tOo many variances, do we need'to change the ordinances to provide for less variation to the standards? Ken .Smith and Tom Reese ha~ a discussion on the Northern Road proposals and changes to that area. Ken Smith and Geoff Hichael questioned some of the'existing structure variance requests and how to make their decisions uniform. Denial of a request should.include findings of fact. The Planning Commission acts as a legislative and quasi-judical body. What kind of training do you have? It is imperative that the Planning Commission and City Council be-offered training sessions to not only plan for the city, but to inform themselves of the perimeters of their authority. The Planning Commission Cannot be an arbitrary board. We need the protection of the publlc interest and not private'interest in the decisions that are made before the City Council. Conditional use permit was reviewed, along with the · statement that the Planning Commission should not be afraid to set conditionsfor the conditional use permit criteria. Hr. Pearson reviewed several court cases and 'gave the Planning Commission a hand' out of recent decisibns affecting zoning; How do you feel about staff recommenda- tions? .There are pros and cons for recent court decisions on allowing the staff to make recommendations. A recent Bloomington case was discussed.in which case the city was the defendant with the staff recommending approval, the city councll gave denial and the court decided in favor of the plaintiff. Review was made of the County Recorder files. Certified copies of the city council decisions are recorded at the County Recorder's office or Registrar of Deeds. Hand-outs were given and discussion was made by the Planning Commission to receive copies of Chapter 462 of Hinnesota State Statbtes, along with several other notes'. Hr. Pearson highlighted some points in the handout material. Procedures, responsi- ble action, questions of fact., questions of law, rezoning, reasons.for denlal were all reviewed 'for the Planning Commission. Hr. Pearson was asked to touch upod a housing maintenance code. He discussed the City of Brook]yn Park Ordinance vs. the St. Louis Park Ordinance. The thrust of the. Brooklyn Park Ordinance is for fanta] property whereby the St. Louis Park Ordi-. nance requires mandatory code comp]ianceon the sa]e of property. He also asked that the P]anning Commission receive his ]ega] opinion on "undersized lots". The P]anning Commission asked fora report on the status of the Hound Comprehensive Plan. The City Hanager, Ed Shukle, reported that the Planner and himself were .going to meet to discuss updating the Comprehensive P]an this week and that the CBDG funds a]lowed for Comprehensive P]an funding. Tom Reese asked the Planning Commissi. on if they would reserve March 7th, 1987 at 7:30 P.M. for'the Holiday gathering that was postponed in January to meet at his home. The meeting was adjourned at 9:45 P.M. ATTACHMENT 1 1987 STATE OF THE REGION MARCH 25, 1987 MINNEAPOLIS-ST. PAUL AIRPORT HILTON -THE CHANGING ECONOMY: TAKING STOCK AND TAKING CHARGE Progra~ 1:30 p.m. 2-3:45 2 2-2:45 2:45-3:30 3:30-3:4§ '3:45-4:15 Registration OPENING SESSION: THE CHALLENGES OF ECONOMIC CHANGE Welcome, by Steve Keefe, chair, Metropolitan Council "Taking Stock: New Economic Realities," by Robert L. Kuttner, economics correspondent for New Republic. He is the author of The Economic Illusion, Revolt of the Haves, and a book on American liberalism and the Democratic Party, to be published this fall. He is also a contributing columnist to Business Week's "Economic Watch" and a ool,,m~st for the Boston Globe. o How is the world and national economy changing? o Is America competing successfully in the international marketplace? Is the nation keeping pace? o What are the social and political implications of the changing economy? Who will be the winners and losers? "Taking Stock: Preparing Tomorrow's Workers," by Rep. Vera Katz, speaker of the Oregon House of Representatives. Katz is an eight- term legislator and in her second term as speaker. She is vice- chair of the assembly on the legislature for the National Conference of State Legislatures and served on a task force of the Carnegie Forum on Education and the Economy. She has served on boards and task forces covering health and safety, housing and h,,,~n services, community and urban affairs, and finance' and economic recovery. o How will the changing economy affect workers? o How will workers acquire the skills necessary to compete in the new economy? o What challenges does a changing economy present for those institutions responsible for education and training? Question and Answer Period Break -over- ELAINE VC~q~ Da,tm~y S4,c~f&'y o/ 8,lair . iunrf uta OFFICE OF THE SECRETARY OF STATE tJa.l ss ss January 30, 1987 ITAT[ OFFIC/. IUII. OI#G UCC ~ I1~ ~11 1434 RECEIVED TO: Dale G.. Folstad, Director Department of Property Tax and Public Records A607 Government Center Minneapolis, Minnesota 55487-0067 /-~oseph Mansky - Election Procedure Advisor FEB 0 31987 DEPARTMENT OF PROPrRT'; TAX AND PUBL'.C....~r~'~ ~no. SUBJECT NOTICE OF INTENT TO USE OPTICAL SCAN VOTING MACHINES Your notice that Optech III-P optical scan voting machines will be used for elections held after July 1, 1987 in the following Hennepin County Jurisdictions has been received and is on file in the Office of the Secretary of State. Bloomington Brooklyn Center Brooklyn Park Champlein Corcoran Crystal Dayton Edina Excelsior Fort Snelling Golden Valley Hopkins Independence Maple Grove Maple Plain Medina Minneapolis Mtnentonka Minnetrista Mound Plymouth Richfield Robbinsdale Rockford St. Anthony St. Louis Park Shorewood Tonka Bay C8701.38